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2017-558-Minutes for Meeting June 07,2017 Recorded 8/31/2017Recorded in Deschutes County CJ2017-558 Nancy Blankenship, County Clerk Commissioners' Journal 08/31/2017 8:15:53 AM 1111111111111111111111111111111, For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 07, 2017 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of the Budget Committee; Wayne Lowry and Loni Burk, Finance Department; Dan Despotopulos and Tracy Scott, Fair & Expo Center; Steve Curley and Cheryl Davis; Fair Board. Meeting minutes were taken by Elyse West, Sales & Marketing Assistant The topic of discussion was Fair & Expo Budget Overview Chair Bruce Barrett opened the meeting at 9:00 a.m. Discussion: Dan Despotopulos introduced Tracy Scott, Assistant Director; Elyse West, Sales & Marketing Assistant at Fair & Expo Center; and Cheryl Davidson and Steve Curley, Fair Board members. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 1 of 4 Mr. Despotopulos gave an overview of the funds of Fair & Expo. RV Park, fund 601, has had three strong years and is doing well overall. Anticipated month-long stays set a $140,000 budget; however policy change occurred due to Oregon tenant laws, making month-long stays impossible. Currently the park averages $10,000 each weekend and is frequently sold out in summer months. The RV Park will end the budget year in good shape. Commissioner Henderson asked for clarification on the Non -Operational Revenues. Mr. Despotopulos explained it represents funds from the State which are allocated to RV parks - each receiving money according to their number of spaces. Fair & Expo has received $60,000. A portion of those funds also go into the Park Acquisition fund, fund 130. Mike Maier explained that the fund comes from RV owners' license fees. Mr. Despotopulos mentioned that some of Tracy Scott's and Operations staff s salaries are charged to that fund, as part of managing and maintaining the RV Park. Wayne Lowry stated that the $70,000 listed is Transient Room Tax (TRT), fund 170, used for promotion. Mr. Maier asked if there are multiple streams for this revenue. Mr. Lowry explained that all that revenue goes to the Park Acquisition fund 130— typically from one annual check from the State. Tom Anderson noted that a small portion of the fund had been available for development or maintenance of RV parks in the past. Mr. Despotopulos noted that the reserve fund stands at $697,700 at the end of the fiscal year. The general fund transfer has been reduced by $50,000, and next year's reserve fund is budgeted just short of one million dollars. In the FY18 budget are plans to replace five old wooden light poles in rodeo grounds, at a cost of $95,000. Also planned is replacement of the HVAC software system from the current outdated STAFA system to an updated software, at an expected cost of $175,000. All wooden light poles in parking lots (14) will be replaced in FY 19—if not before then. Mr. Lowry pointed out in regards to fund 617 that the entire balance of the reserve fund is being budgeted as capital outlay. This is in anticipation of the CSL consultant agency's report coming out in summer, with recommended capital improvements. If projects emerge, the money will be available for use to complete them. Mr. Anderson clarified that discussions with Administration and Boards will follow the report to make official decisions about the recommendations. Steve Curley explained that the Fair Board strategically wanted money in the reserve, considering the facility is older. Mr. Despotopulos noted there was half a million dollars in damage to the facility from winter weather. Roof repair is needed, which will be covered by insurance. A roof consultant will be hired next week to help through the process and have the roofs fixed as soon as possible. Erik Kropp said the insurance claim is being evaluated and there could still be a cost. The County's property policy has a 10% deductible. Commissioner Henderson asked if appropriating the entire reserve fund is atypical. Mr. Lowry responded that it is and was a decision made by Finance. Mr. Maier asked if the money would be more difficult to access if it was instead in contingency. Mr. Lowry affirmed. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 2 of 4 Commissioner Henderson asked if all the projects would be funded by the reserve fund. Mr. Despotopulos said some funding could come from TRT money. Mr. Lowry agreed that some projects could be related to tourism and marketing the facility, therefore TRT funds could be used. Mr. Anderson said the general fund could also be used to improve the facility. Mr. Despotopulos reminded the committee that David Givans, County Auditor, recently performed an internal audit on the Food & Beverage program. It inspected the in-house program from its inception and one year prior in Premier Services' management of the program. The audit provided information that now saves 9% in food costs with the state purchasing program. Overall, the audit produced good results and reflected it was a good move to make the Food & Beverage program in-house. $105,000 has been budgeted for this year and it is anticipated the total will end up in the $112,000 range. That total does not include the annual Fair. Staffing is currently at eleven FTE, with interviews this week for an open maintenance position. All staff pitch in for the Fair & Expo's continued success. Long term planning efforts are in process. In 2015, a consulting agency (SFA) was hired to do feasibility study on a potential sports complex on nearby acreage. The results provided a large facility with many courts, at a 42 million dollar cost. Another result highlighted one smaller indoor facility and improvements to existing facility, at a 17 million dollar cost. That study has been temporarily put aside and another consulting company has been hired—CSL. Their goal is to review Fair & Expo, research similar facilities, and give recommendations for improvements and expansion of the current facility. With the increase in TRT comes the ability to increase marketing. Currently, Fair & Expo is advertised in over fifty publications. FY17 showed an 8% increase in sales over FY16 and a 14% increase is expected in FY18. Approximately six new events have been added, and the position of Sales & Marketing Assistant was added to staff. The website and social media continue to receive updating and improvement. Commissioner Tony DeBone inquired about trends of events at Fair & Expo. Mr. Despotopulos said it is mostly regional business. Events are sometimes turned away due to solid bookings. Currently, efforts are being made to reach out to local businesses to inform them via email of Fair & Expo events and business possibilities at those events. Mr. Maier noted that the remaining debt service totals $101,000. He asked what is still owed. Mr. Lowry answered that parking lot improvements done for the RV rallies are included in that debt. Also included is covering the sagebrush arena, to be paid off by 2025. Mr. Despotopulos said purchased horse stalls are also included in that debt. Bruce Barrett asked about efficiency using marketing dollars received. Do staff understand the marketplace and what events to pursue; and are able to generate money from the ad budget. Mr. Despotopulos affirmed there is specific direction in pursuing business. Mr. Anderson stated that direction will be reflected in the CSL study. Mr. Despotopulos stated that last year's Fair & Rodeo was very successful. A new carnival was brought in and a new wristband program initiated. This year, the carnival is expanding to include Minutes of Budget Meeting Wednesday, June 7, 2017 Page 3 of 4 a second carnival called Familyville, which will feature additional rides for children. Bi -mart starts pre -sales of wristbands on June 19, and pays $3,000 annually to do so. $108,000 more revenue was grossed last year than any past years. Numbers of wristband sales are expected to increase. Last year, 268,000 people attended the Fair, which is also expected to increase. The commercial vendor list for this year is already sold out, as is RV Park camping. 4-H camping already has 220 signed up. $430,000 is the anticipated budget transfer from Fair & Rodeo to Fair & Expo fund this year. Mr. Curley mentioned that the Fair's attendance had almost as many attendees as the state Fair, in a shorter amount of time. Commissioner Henderson inquired about bus shuttles to the Fair from neighboring areas. Mr. Despotopolus reported that bus shuttles to the Fair are offered from Sisters, Redmond, and Bend. Residents in La Pine take the CET to the Bend shuttle. Commissioner Henderson suggested parking be made available in a nearby industrial area with a shuttle service to the Fair—to alleviate parking and traffic flow. Commissioner Baney suggested offering a discount to Fair attendees who utilize the bus system and do not drive. Also, perhaps advertisement relaying that taking the bus means quicker exit from the Fair. Mr. Despotopulos stated that the bus route follows Jefferson, separate from vehicle traffic. The single exit is a challenge for vehicles, as well as the one-way traffic flow. If 19th street is extended, other possibilities will open up to improve Fair traffic. Commissioner Baney recognized that the general fund transfer is reduced by 20% and that is noticed and appreciated. Being no further discussion, the session ended at 9:38 a.m. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 4 of 4 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS Wednesday, JUNE 07, 2017 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of the Budget Committee; Wayne Lowry and Loni Burk, Finance Department; and Scot Langton, County Assessor. Meeting minutes were taken by Elyse West The topic of discussion was Assessor Budget Overview Chair Bruce Barrett opened the meeting at 9:40 a.m. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 1 of 4 Discussion: Scot Langton, County Assessor, opened with stating that this year's budget holds little difference from last year's, with a total increase of 1.4% total increase. No FTE increase occurred, and staffing is the same as it was in 2001. Since then, 20,000 more new properties exist, the market value has tripled, and taxes imposed are 2.5 times greater. Staff are working efficiently, therefore no new staff are budgeted for at this point. Monitoring this closely is imperative and if increases continue, more staff will be needed. Appraisers face a 34% increase this calendar year in the number of properties requiring physical inspection properties that have had a change or addition, as well as new properties. This includes performing the City's appraisals, which is direct revenue. Commissioner Tony DeBone inquired about any processing delay resulting from the increase. Mr. Langton stated that staff this year do not have any properties they cannot review. If that ever happened it would result in bottom line revenue loss. Tom Anderson directed attention to the chart on page one, illustrating that the Assessors' staff compared to other counties is succeeding with less staff. He inquired about the current state of appeals. Mr. Langton answered that appeals are an indicator of accuracy. More are expected this year, but they are not related to value—rather due to large scope. Mike Maier stated that statistics do not show the quality of appraisals. Mr. Langton said that staff does a good job, and statistics parallel Deschutes County with other counties that reflect similar demographics. Mr. Langton said transitioning new staff has been an effort this year. The office was restructured two years ago due to a few staff retirements. Thirty percent of staff have less than two years' experience in their position. A continuing challenge is to recruit new staff with prior experience. Applicants must know the market to be relevant. High living cost in the area also makes recruiting challenging. An experienced appraiser was pulled out of production and has been being used as a trainer for the last year and a half. At least $100,000 has been invested in training. It is important that staff be retained after receiving training. Mr. Maier asked if it has been difficult to retain staff. Mr. Langton replied that has not been a challenge Minutes of Budget Meeting Wednesday, June 7, 2017 Page 2 of 4 so far with staff. Staff are positive and energetic. Some challenges they are faced with are greater opportunities in metropolitan areas and high local housing prices. Another staffing challenge lies in 20% of staff having worked twenty years with the county, and key positions that are within three to five years of retirement. Finding qualified replacements is challenging because colleges do not teach the materials. It typically takes one year to learn office processes. Mr. Maier asked if the community college has been approached to offer education. Mr. Langton said there were once programs in real estate appraisal but nothing specific is offered. Commissioner Phil Henderson mentioned that COCC has been discussing inclusion of technical industry and workforce training and connections could be made. Mr. Langton agreed it is a good idea. He pointed out that due to recent industry scandal, students must complete a two year indenture to an existing appraiser before taking the test. Appraisals on the private side are locked up and overloaded. Mr. Maier voiced support for a partnership with COCC or OSU Cascades, with Deschutes County perhaps forging a pilot program. Mr. Langton agreed to pursue the idea. Commissioner Tony DeBone asked if the office can accommodate additional staff. Mr. Langton confirmed that there is plenty of room. Commissioner Tammy Baney addressed the hiring challenges mentioned and asked if the current hiring approach is being too conservative. Staffing burn -out while investing in training should be avoided if possible. If a staffing need is identified, it should be addressed ahead of time due to the length of the hiring process. She asked if temporary staff positions can be utilized to lighten the workload of staff. Mr. Langton noted that the budget year time table and his work year do not line up. He will know in the fall if staffing needs should be reevaluated. He stated there is no current crisis point requiring additional staff. If the increases in work volume continues, staffing needs will be addressed. Consideration will be made for the time it takes to hire and train for replacing retiring staff, but no plan is in place yet. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 3 of 4 Commissioner Henderson noted that the last housing and population increase in Bend continued on for twenty years, and anticipates this increase to continue into the future. He offered support for securing additional staff for the Assessor's office. Mr. Langton agreed that with the increase in houses being built and the prices increasing, this could be the new norm. Jimm Burton inquired how long it takes to fill a position. Mr. Langton responded that it currently takes two months to have a new staff seated, and it takes two years of training for them to be fully operational. Mr. Maier asked if hiring new staff now would give opportunity to cross -train with staff before retirement. Also, if bringing retirees back to work is a possibility. Mr. Barrett supported this and asked Mr. Langton to return Friday with a proposal for that plan. Mr. Langton agreed that these plans would have to be put into place next year, but he can supply this plan now. Being no further discussion, the session ended 10:10 a.m. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 4 of 4 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 7, 2017 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of the Budget Committee; Wayne Lowry and Loni Burk, Finance Department. Presenting for the Clerk's Office is Nancy Blankenship, Jeff Sageser, and Barb Hagan. Also present were Whitney Hale, Public Information Officer; and David Givans, Internal Auditor. Meeting minutes were taken by Laura Skundrick The topic of discussion was County Clerk's Office Chair Bruce Barrett opened the meeting at 10:23am. Discussion: County Clerk Blankenship overviewed revenues from the two departments within the Clerk's Office, Recording and Elections. Recording fees average approximately 85% of revenue, 60% of which are done electronically. Other variables include marriage license fees, which have Minutes of Budget Meeting Wednesday, June 7, 2017 Page 1 of 2 remained steady, while passport applications have increased. She explained how election reimbursement fees are cyclical and why. Even numbered years are low since the state and cities do not pay for their primary or general election pro -rated share of elections, and presidential elections are much more expensive. The odd numbered years see higher revenue because we're reimbursed for the cost of those elections. The first page of the handout demonstrates the Clerk's Office earned revenue that gets allocated to the general fund. The second page shows a 20 year history of employees, and Mr. Maier asked if automation is the reason they've been able to maintain the same number of employees while business has nearly tripled? County Clerk Blankenship confirmed that, and outlined various automated systems used. Mr. Maier claimed this is a great example of the county investing in automated systems and receiving that cost savings benefit. The budget committee discussed economic cycles and inquired about County Clerk Blankenship's expectations for future revenues. She stated it largely depends on what the economy does. Mr. Sageser noted this year's revenue of about 1.7 million comes in over projection, and the same revenues are anticipated for next year. He mentioned several economic factors the department tracks. The volume of mortgage records is increasing, which results in an increase in recording fees for those larger documents. Current legislation in Salem doesn't appear to have any impacts. Locally, potential barriers to real estate development and transactions include legal lot of record verifications, inventory of homes for sale, and the shortage of affordable housing. County Clerk Blankenship overviewed the Property Tax Appeals Fund, which is made up of funds from the general fund and a portion of the A&T grant. $12,480 will be a slight increase from last year, and the department is not expecting any large changes. The Clerks Fund is 5% of recording fees set aside to fund current and future equipment, storage, maintenance, and retrieval needs. Currently that fund is used for storage of microfilms at the state archives, as well as a project creating minutes from board meetings years ago. Mr. Maier asked about the long term need of this fund, and County Clerk Blankenship stated she keeps a certain amount in the fund for the potential future need to purchase new software, without having to request it from the general fund. Being no further discussion, the session ended at 10:50am. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 2 of 2 Net Clerk Revenue Contributions to General Fund N . N m N Q1 Lt ." -C O N d' O N O1 Q1 N N N O1 N N N C31 0 0 (NI L • O 0 N >- LL • r -I O N ›- u- • r -I O N • lO r• -I 0 N ›- U- • 00 0 Y ) 00 N m 00 m N m CO LO 00 1 00 00 m 00 01 N O O O N :�- LL • r -I O O N • O 0 N >- • m O O N >- LL • O O N >- U- • LO 0 O • 00 0 0 N • 0 ri 0 �-i 0 N m O N N 0 N 1 0 N 0 .-i O N 01 0 0 00 0 0 N 0 0 0 N FY 2008 — November 2007 — Two State Measures FY 2010 — November 2009 - COCC Bond Measure FY 2016 — March 2016 — City of Bend Gas Tax 2 R a 0 0 m N ; ® , , � � � � � � ` ^ � � �� �� � .� �,�����^�``~ - �� � �� _m- � 0 0 0 0 0 0 00 0 0 0 0 0 0 0 �o o 0 o0 .0 ti 1-1 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 7, 2017 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of the Budget Committee; Wayne Lowry and Loni Burk, Finance Department. Presenting for Solid Waste is Timm Schimke. Also present were David Givans, Internal Auditor and Whitney Hale, Public Information Officer. Meeting minutes were taken by Laura Skundrick The topic of discussion was Solid Waste Chair Bruce Barrett opened the meeting at 10: 53am Minutes of Budget Meeting Wednesday, June 7, 2017 Page 1 of 3 Discussion: Mr. Schimke presented a handout and explained the spreadsheet reflects the rate adjustment decided on last year, which became effective July 1, 2016. This is a projection of revenues and expenses over the remaining life of Knott Landfill. This spreadsheet also includes an amount set for improvements at Negus Transfer Station, however not final numbers yet. Mr. Schimke explained with new rates, the county should be able to afford a $7 million renovation in about five years if desired, although he's unsure it can wait that long. If that expenditure is made sooner, there may be some debt incurred. Mr. Schimke explained his projection is based on assumptions of a 3% average annual cost increase, a 1% earning on the reserve fund, and for growth per tons, a flat percentage is not as accurate, so various numbers are plugged into the formula. Based on those assumptions, the remaining life of the landfill looks healthy. Mr. Schimke explained they are in the process of developing a solid waste management plan, an anticipated six-month process once the contract begins July 1, 2017. This will help identify options and plan for disposal after closing Knott Landfill. The plan will also look at other future aspects of the system including transfer, collection, and recycling, making sure all components of the system work well together and most efficiently, as well as a potential part-time use for the landfill once complete. Additionally, it will identify options to extend the life of the landfill, potentially refilling certain areas, exploring landfill -gas -to -energy, and improvements for Negus Transfer Facility. The plan will dictate future expenditures and a timeline for these options. County Administrator Anderson added that technology is still growing and evolving for solid waste solutions. Mr. Maier expressed that it will be difficult to make a decision dictating the next eight years, since that technology changes so quickly and could render it obsolete. Mr. Schimke highlighted several big ticket items for 17-18 budget, such as constructing Cell 7 to accept waste. He stated that he approaches budgeting very conservatively, and although the department has encountered 10% growth every year, he projects 5% growth to stay conservative. This is also done on the expense side, where the preference is to estimate high than to overspend. Mr. Maier asked what the timeline is on for the study for the Knott closure? Mr. Schimke replied that once the consultant is hired, they will have about six months to one year to complete the project, and at that time the options will be proposed to the Board to approve a plan. Mr. Maier recommended involving as many different groups as possible, giving them the opportunity to voice any concerns. Commissioner Baney provided background about a decision made during the recession, to increase the fee at the landfill, then turnover the funds to the Road Department to help offset the wear on the roads from the trucks. About two or three years into that plan, the recession started to hit Solid Waste Department and the Board cut that amount in half. Commissioner Baney asked the budget committee to discuss whether this still makes sense in order to help meet the needs of Minutes of Budget Meeting Wednesday, June 7, 2017 Page 2 of 3 the roads and preserve them, at the current rate of $2.50 per ton. Commissioner Baney submits that the need is still relevant, but it is important to discuss. She does not foresee the Road Department's challenges going away any time soon. Mr. Barrett recalled that the decision was based on the impact of the waste -haulers on the road, so the question is, does that impact still exist, and he does not see any change there. Mr. Maier added that you can see the damage when you look at Knott Road. Commissioner Henderson noted that other counties use even more funds from landfill fees, and Mr. Maier added that a lot are using their general fund, and that Solid Waste funds could be used for any department. County Administrator Anderson stated the rationale still stands, however the potential transportation package in legislation should also be part of the discussion, because it might help to cover those costs too. Commissioner DeBone suggested it would be helpful to have a budget note explaining the history behind that transfer, would be great to have record of that to reference in the future. Mr. Schimke added that the history is that the Road Department saw issues during the recession, and the Board identified Solid Waste as a partial solution to that problem. However, Mr. Schimke had not planned on a tip fee increase at that time. He then proposed to increase it $10, then provide the Road Department $5 and keep $5 for Solid Waste so there would only be one increase, but the Board declined at that time, then it lined up that way the year following. Commissioner Henderson asked what funds would be applied if the county were to contribute cleanup to land donated to OSU Cascades on the westside landfill, which is currently in negotiation. Mr. Schimke explained they would come from the closure reserve fund, and additional funds have been budgeted under expenditures for potential projects that could come up. Being no further discussion, the session ended at 11:34am. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 3 of 3 m m m J N o oW rn o M <N O M p A V O N N m m � M y M W 2 N L u N A N O g r O ))N �N o a J uIM O g A W N �i m e O� W d' fr- !:. N g h M W rn t O U VO g g S N_ b M O N m § �W .W- .1Pg V ONS vN1 g O M N N W 2D_ N ti N N m > .0 U LL . t8 0 M1 k 0 .} N • ',,:up, W 2 Yi N LL NN W m N T n r m N b U e U L IN -Vi §EwvO1i M M8 iy W �N Ws 9 • Msitl W cn vi pi u 2 a A E n m v_ n o 8 N 0 V .- 5V LL N d 'MA§ "ao P§mam C1 N6 W N m”W� io mm+ NUo d nv�$M-' W N< W N ' a m " 4n T. '',0-,M m O O N y fV V p W N p 4• V i n o A '!8P pO U O P C� FJ 8 8 P U > Na w r M. - 000 888 8`2;8 N q O a 828 Ogg 8 8 6 TOTAL OPERATING RESERVE FUNDS U 4 0 2 N U r -NO or{ ` L0tpcC W U 0 tn a 0w CDN(V NNNNNN N MMM C) NMMMM M V R For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 7, 2017 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of the Budget Committee; Wayne Lowry and Loni Burk, Finance Department. Meeting minutes were taken by Sharon Ross, Board Executive Secretary Chair Bruce Barrett reconvened the meeting at 12:01 p.m. The topic of discussion was Elected Officials Compensation Committee: Erik Kropp, Deputy County Administrator, Kathleen Hinman, HR Director; Teri Lorenz HR Analyst recapped the past few years. Mr. Kropp encourages the budget committee to look at the position not the person. In 2012, there was a recommendation for a 2% increase for the Minutes of Budget Meeting Wednesday, June 7, 2017 Page 1 of 4 commissioners but they declined. A deferred compensation match was put into place and last year a recommendation made to remove longevity for the Commissioners. Ms. Hinman reviewed the Deschutes County data collected for elected officials positions compared to the counties of Benton, Clackamas, Jackson, Lane, and Marion. These positions are Assessor, Clerk, Commissioner, District Attorney, Sheriff, Justice of the Peace, and Treasurer. Discussion held on the classification and compensation study currently in progress. Ms. Hinman noted the second in command and how their compensation will come up against the salary of the elected official. Deferred compensation packages for County Administrator and County Legal Counsel are the only positions with a match of 3%. Commissioner survey reviewed comparisons of annual salary, PERS contribution, 4011K/457 Contribution, and other pay. The comparison for Treasurer / Finance Director is not equal across the counties as the position varies to either position. This position is in the class and compensation study and suggestion made to consider including the Assessor, Clerk, and Sheriff in future class and comp studies. Chair Barrett asked the committee to consider each position and the data included in the 2017 Elected Officials Survey. Upon discussion, recommended salary adjustments were made for each of the seven elected official positions. Motion: Mike Maier moved approval of an adjustment of annual salaries of the positions of Assessor at 6%, Clerk at 2.5%, Sheriff at 2.5%, Commissioner at 5%, District Attorney at 2.5%, Justice of Peace at 2.5%, and Treasurer at 2.5% and to continue the longevity with the exception of the commissioners and to continue the matching 457 contribution. Bruce Barret seconded the motion. Motion carried unanimously. Erik Kropp noted the comparison for next year's budget hearing will not include Benton County. After a short recess, Chair Barrett reconvened the meeting at 12:53 p.m. The topic of discussion was Natural Resources Protection: Ed Keith, County Forester presented the proposed budget for the Natural Resources Program. Mr. Keith noted the highlights over the past year include the grant for FEMA fuels reduction throughout the counties of Deschutes County, Klamath County, and Crook County. Grant funds could be applied for by high priority neighborhoods allowing for in-kind participation by land owners. Fire free continues to be a successful program. The noxious weeds concerns are time consuming during the spring each year. Mr. Keith reviewed participation by neighborhoods for fuels reduction and defensible space. The Board presented no questions on the natural resources protection budget. Being no further discussion, the session ended at 1:08 p.m. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 2 of 4 Chair Barrett called the next session of the budget hearing to order at 1:11 p.m. The topic of discussion was Road Department: Road Department staff present included Chris Doty, Cody Smith, Kelli Candella, Randy McCulley, Chuck Schutte, Susan Baily, George Kolb, and Mike Berry. Chris Doty presented the department overview and proposed budget for the fiscal year 2018 (document attached to the record). Divisions of the department are Operations and Maintenance, Fleet and Equipment, Engineering, Surveying & Traffic Safety, and Administration. The department has 54 full-time staff. Budgeting priorities were for maintaining, operating, and improving the system. The four major budget programs include Pavement Management Program, Staffing, Equipment Purchase and Replacement, and Capital Improvement Plan Projects. Mr. Doty reviewed revenues and expenses in the operating fund. Revenue funding for fiscal year 2018 was included in the presentation. SRS funding will no longer be available. Federal Land Access Program Grant for Chip Seal will be new revenue through the Road Department. There will be a 2.2% rate increase for transportation service development charges (SDC). Commissioner Henderson inquired if the SDC funds could be used towards other projects. Mr. Doty explained the funds are dedicated for specific projects. Expenditures for fiscal year 2018 include pavement management program, overlay, crack seal and patch. There is a proposed $2 million transfer to the equipment/building fund, $1.231 million in expenditures, and $769,000 contribution to equipment/building reserves. Snow and ice response planning is reviewed each winter season. Mr. Doty reviewed the five- year contract project plan. County Administrator Anderson inquired on the paved project additions and wondered if it adds to the operation and maintenance. These projects will add to the maintenance costs. Special projects and investments include contract snow plowing, storm water, and curve signage. Performance measures for the department are relative to service delivery and economic vitality. Being no further discussion the session ended at 2:06 p.m. Chair Barrett called the next session of the budget hearing to order at 2:16 p.m. The topic of discussion was Community Development Department: Members present were Nick Lelack, Sherri Pinner, Peter Gutowsky, Randy Scheid, and Chris Warren. Presentation made and included the department overview (document attached to the record). The department staff is at 45 FTE. At the city halls in Redmond, La Pine, and Sisters there is one permit technician scheduled one day per week to handle county permit applications. Applications processed in the department have increased. Building and new home permits have increased. Asking for a senior planner for the long range planning division. In reviewing reserve funds anticipating $3.1 mil in reserves. Proposed fee increases are for the electrical division, environmental soils, code enforcement, and planning. Commissioner Henderson spoke on his background in construction and on the economy. Commissioner Henderson commented on the increasing fees causing housing to be so expensive. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 3 of 4 Chair Barrett spoke on the difficult times seen by the department and the importance of providing levels of service. Mr. Lelack noted the challenge with land use becoming so complicated and requiring more staff time. An internal audit has been done on the business software processes and have implemented fiscal recommendations. Budget highlights show anticipating volume increases, certified local government grant received. Budgeted for one new vehicle for code enforcement. The groundwater partnership fund included rebates for septic system upgrades. Discussion on department volume of workloads. The average is 450 people per month at the counter. Commissioner Baney suggested using the volunteer program to offset some of the workload in the department. Discussion held on sustaining current service levels. Commissioner Henderson supports adding staff but thinks there is too much focus on reserves as if we are facing our next recession. Mike Maier has concerns of the future of PERS and commented how fortunate we are that the general fund has reserves and would rather be safe than sorry. Discussion held on preparations on reserves. Commissioner Baney asked for information on the workload that is not being accomplished in the department. Mr. Lelack will bring the information back for Friday. Being no further discussion the session ended at 3:11 p.m. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 4 of 4 Summary 2017 Elected Officials Survey This survey includes the following elected positions: Assessor Clerk Commissioner District Attorney Sheriff Justice of the Peace Treasurer Salary data was collected from the following Oregon Counties: Benton 89,385 Clackamas 408,062 Deschutes 181,307 Jackson 216,527 Lane 369,519 Marion 336,316 Elected Official COLA Summa Elected Officials 7/1/2014 COLA 7/1/2015 COLA 7/1/2016 COLA 7/1/2017 Assessor 4.0% 1.5% 2.00% 2.5% Clerk 4.0% 6.0% 3.00% 2.5% Commissioners 3.0% 3.0% 5%* TBD DA 3.0% 1.0% 1.50% Sheriff 3.0% 0.0% 1.50% Treasurer 0.0% 0.0% 1.50% Justice of Peace 3.0% 0.0% 0.00% Non -elected Dositions Bargaining Unit 7/112014 COLA 7/1/2015 COLA 7/1/20 6 COLA 7/1/2017 NonReps, IUOE, DCDAA, FOPPO 1.6% 1.5% 1.5% 2.5% 911, DCSEA 1.6% 1.5% 1.50% 2.5% AFSCME 1.6% 2.0% 2.0% TBD Notes: *Longevity Pay eliminated for Commissioners and added to base pay in FY17 457 Contribution for Elected Officials is a "match" - maximum 3% In the prior years this compensation committee looked at the Median (50th percentile). The information provided here includes the Mean (average) and 75th Percentile as a point of reference for the committee. w N�N >- ly.f. I✓ v! > Q E J (/) UN LL O 0. o N 0 V C w o w cpy c L N c' o. T z 'U w Deferred Comp 0 O N m 0 c0 0 O O 0 0 N 0 4) r 0 O m PERS? 00 O N } Yes - 6% co N >-.y Yes - 6%, except commissioners Yes - 6% Yes - 6% CO N CO CO (O N O 6 of 64 69 CO '5- (0 0 64 N O 0 E9 a O (0 1- ('1 W os O N 64 M r O co N 64 c Z 0 CO N N W 0) c0 69 69 O N C5 0) 69 CO N V O 69 N 0) N co 64 10 r pm o O 64 co N M 69 m m f9 co 6J - C> 0 o N N 69 69 co M (n c9 O 0) a E9 m m co M N ti CO 64 a O N j DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY JUNE, 2017 Assessor - Annual County Annual Salary PERS Contribution 401(K)/457 Contribution Other Add Pay (Auto, Etc.) Total Pay Benton (non -elected) Clackamas Jackson Lane (Assessment & Taxation Marion $101,384 $108,396 $116,124 $101,520 $100,193 6.0% 6.0% 6.0% 6.0% 6.0% 3.0% 6.3% 0.0% 2.0% 7.5% $6,780 $110,509 $121,696 $123,091 $116,964 $113,719 Deschutes County $104,475 6.00% 3.00% $113,878 Mean (excludes DC): $ 105,523 $ 117,196 'A DC Com pared: -1% ,50th Percentile (excludes DC): 101,520 $ 116,964 % DC Compared: 3% -3% 75th Percentile (excludes DC): $ 112,260 $ 122,394 °/0 DC Compared: -7% Notes: Lane receives a car allowance of $6,780 per year - included as Other Add Pay For non -elected positions, the top step of the range is presented (Benton) DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY JUNE 2017 Clerk - Annual Annual PERS 401(K)/457 Other Add Pay County Salary Contribution Contribution (Auto, Etc.) Total Pay Benton (non -elected) $101,384 6.00% 3.00% $110,509 Clackamas $97,032 6.00% 6.27% $108,938 Jackson $93,204 6.00% 0.00% $98,796 Lane (non -elected) $106,122 6.00% 2.00% $114,612 Marion $90,937 6.00% 7.50% $103,213 Deschutes County $104,475 6.00% 3.00% $113,878 Mean (excludes DC): $ 97,736 107,214 % DC Compared: 7% 6% 50th Percentile (excludes DC): $ 97,032 $ 108,938 % DC Compared: 8% 5% 75th Percentile (excludes DC): $ 103,753 $ 112,560 % DC Compared: 1% 1% Notes: For non -elected positions, the top step of the range is presented (Benton and Lane) DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY JUNE 2017 Commissioner - Annual Annual PERS 401(K)1457 Other Add Pay County Salary Contribution Contribution (Auto, Etc.) Total Pay Benton $94,070 6.00% 3.00% $102,536 Clackamas $89,544 6.00% 6.27% $100,531 Jackson $95,555 6.00% 0.00% $4,800 $106,376 Lane $84,457 6.00% 2.00% $6,780 $98,536 Marion $85,904 6.00% 7.50% $97,501 Deschutes County $88,803 6.00% 3.00% $96,795 Mean (excludes DC): 89,906 101,096 °A DC Compared: -1% 50th Percentile (excludes DC): 89,544 100,531 % DC Compared: -1% -4% 75th Percentile (excludes DC): 94,813 104,456 Vo DC Compared: -6% -7% Notes: Benton has two levels of commissioners Jackson receives a car allowance of $4,800 per year - included as Other Add Pay Lane receives a car allowance of $6,780 per year - included as Other Add Pay Lane offered 2% deferred comp contribution, however they have all declined DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY JUNE 2017 Distric Attorney - Annual County PERS 401(K)1457 Other Add Pay Total County County State Salary Stipend Contribution Contribution (Auto, Etc.) Pay base Jatary (State and County) Total Pay Benton $104.316 $30.157 0.00Y6 3.00Y6 $32,871 Clackamas $122,784 $46,776 0.00% 6.27% $52.515 Jackson $122,784 $24.627 6.00% 0.00% $26,105 Lane $122.784 $33.672 0.00Y6 2.00% $0.780 $36.300 Marion *122.784 *27.022 0.00% 7.50Y6 $31.351 $134.473 $137,187 $108.580 $175.289 $147.411 $148,889 $156,456 $158.150 $150.400 $154,135 [es0$122,784.00, $28,957 6.00% 3.00% $31,563 $151 741 $154 347 Mean (excludes DC): $ 119.090 $ 32,571 $ 35,842 $ 151.001 $ 154.932 %DCCompared: 3% -11% , -12% 0% 0% 50th Percentile (excludes DC): $ 122,784 $ 30.157 $ 32,871 $ 150.486 $ 154.135 % DC Compared: 0% -4% / -4% 1Y6 0% 75th Percentile (excludes DC): $ 122.784 $ 40.224 44,441 '$ 163.008 $ 167,225 Notes: DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY JUNE 2017 Sheriff - Annual Annual PERS County Salary Contribution 401(K)/457 Contribution Other Add Pay (Auto, Etc.) Total Pay Benton $110,245 6.00% Clackamas $169,788 6.00% Jackson $117,353 6.00% Lane $128,169 6.00% Marion $138,236 6.00% 3.00% 6.27% 0.00% 2.00% 7.50% $120,167 $190,621 $124,394 $7,690.14 $146,728 $156,898 Deschutes County $140,799 6.00% 3.00% $153,471 Mean (excludes DC): $ 132,758 / $ 147,762 % DC Compared: 6% 4% 50th Percentile (excludes DC): $ 128,169 $ 146,728 % DC Compared: 10% 5% 75th Percentile (excludes DC): $ 154,012 173,759 °A) DC Compared: -9% -12% Notes: Jackson County's Sheriff was recently appointed in January 2017; issued a county owned cell phone and vehicle (no add pays for this) Lane County - the sheriff also receives an additional 6% Advanced DPSST certification pay DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY JUNE 2017 Justice of the Peace - Annual County Annual Salary PERS Contribution 401(K)1457 Contribution Other Add Pay (Auto, Etc.) Total Pay Benton (no position) Clackamas Jackson Lane (reflects FT salary, currently at .5 FTE) Marion None $98,232 $81,286 $93,216 $94,286 6.00% 6.00% 6.00% 6.00% 6.27% 0.00% 2.00% 7.50% $110,285 $86,163 $100,673 $107,015 Deschutes County (reflects T -T currently $93, 12 6,00% $102,364 Mean (excludes DC): 91,755 % DC Compared: 2% 50th Percentile (excludes DC): 93,751 /0 DC Compared: 0% 75th Percentile (excludes DC): 97,246 % DC Compared: -3% 101,034 1% 103,844 109,467 -6% Notes: DC requires the JOP to have law degree. DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY JUNE 2017 Treasurer/Finance Director - Annual Annual Salary County Deschutes Treasurer Stipend Deschutes Stipend @ 1.0FTE PERS Contribution 401(K)1457 Contribution Other Add Pay (Auto, Etc.) Total Pay =Benton (Finance Director) Clackamas (FT Treasurer) Jackson (Finance Director) Lane (non -elected, Fin. Dir) Marion (Finance Director) $121,061 $110,364 $116,126 $106,776 $100,608 $121,061 $110,364 $116,126 $106,776 $100,608 6.00% 6.00% 6.00% 6.00% 6.00% 3.00% 6.27% 0.00% 2.00% 7.50% $131,956 $123,906 $123,094 $115,318 $114,190 Deschutes COun' (Finance fluec or:i" 7reaurer 9P% cifdii Mean (excludes DC): % DC Compared: 50th Percentile (excludes DC): DC Compared: 75th Percentile (excludes DC): % DC Compared: $ 110,987 20% $ 110,364 21% $ 118,594 12% $ 110,987 5% $ 110,364 6% $ 118,594 -2% 3,787 $ 121,693 26% $ 123,094 25% $ 127,931 20% Notes: Deschutes Treasurer Stipend: $11,679.72 annualized DC Finance Director estimates about 10% of time spent on treasury issues including investing, managing cash flow, and the tax collection supervision Deschutes County 457 match is on Treasurer stipend only DC Finance Director will receive any COLA approved for staff on Director compensation only. 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Q) -0 O c - O .� w to to 0 - 0 O .� tx i 1— 1-' _ > 0 cn z O cnW D 0' CommunityDevelopment Department Proposed Budget FY 2017-18 CDD Overview & BudgetThemes Business & Financial Trends Budget Highlights & Performance Measures Questions / Discussion 6/7/2017 1 201.3-14 Beginning the recovery 2014-15 Sustaining the recovery 2015-16 A new normal? 2016-17 A new era —financial stability, heightened complexity, strengthened partnerships 2017-18 Efficiency & Sustainability r nwr.010 " Commercial/Residential Plan Review and Inspections Current Planning Long Range Planning Information Services Permit Technicians Code Enforcement 6/7/2017 2 CDD Mission Statement The Community Development Department facilitates orderly growth and development in Deschutes County through coordinated programs of Planning, Environmental Soils, Building Safety, Code Enforcement education and services to the public. Main Office 117 NW Lafayette Ave. Bend, OR 97703 Mon., Tues; Thurs., Fri. 8 00.5:00. Wed, 9:00-5:00; La Pine: City Hall 16345 Sixth Street La Pine, OR. 97739 Tuesday 0-00-4:00 Redmond City Hall 437 SW 9th St.. Suite 202 Redmond, OR 97756 uesday 8:00-4:30; :`.Sisters City Hall 520 East Cascade Ave. Sisters, OR. 97759 (Hours to be determined) BUSINESS TRENDS 6/7/2017 3 w H ouses by M$h2005-2017 luhlqi.liaJ.\ 6/7/2017 4 Total Single Family Home Permits Total Building Permits 1;8321,924. 1,708 6/7/2017 5 Financial Trends 6/7/2017 6 2013 2014 2015 2016 -•-Staffing Level Admtninstrative• and Coordinated. TOTAL 'COM UNITY 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,00o 200,000 0 $1344/985 • 51,350,232 $960,481 5166,770 599,039 2012 2013 2014 2015 2016 General Fund Support 5o $o* • 2017 2018 *Special Request: financial assistance for Sr. Long Range Planner, if needed 6/7/2017 7 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 $3, 907, 032 0 $3,135 6 $689,o96 $o $o $o 4 2012 2013 2014 2015 2016 -4-Reserve Funds 2017 2018 Proposed Fee Increases Building Safety Division o:o% Electrical Division 1.5% on electrical fees only Environmental Soils Divisions -2.5% increase Code Enforcement - Administrative Fee increase o.17% to, o.23.% of building valuation Planning: fees, increase 2.5%*, advanced planning and public information fee increase o.23% to 0 25% of building valuation. * Exception for 4 fees increase due to level of complexity 6/7/2017 8 Select Business Software Processes Audit Implemented the following fiscal recommendations: Develop cost allocation plan (administrative costs) Allocate overhead monthly Identify carryover funds held in contingency re: work in process 8.3% contingency requirement 15.5% carryover funds—work in process Develop reserve funds policy Identify available funds as required by 0RS455, ORS 4.79 &OAR 918 ffi Return to Board for further discussion & potential approval Develop fee setting policy Fully recover costs of providing services Return to Board for further discussion & potential approval Include performance measure data in budget presentation Demonstrate the quality, cost & effectiveness of services provided Budget Highlights 6/7/2017 9 RESOURCES Revenue highlights: Anticipated volume increases: * Code Enforcement, Building Safety & Electrical 7% • Environmental Health On Site & Long Range Planning 5% * Current Planning i.o0A) General Fund Request, if needed Special Request: $99,136 —3..o senior long range planner • Affordable housing, agricultural lands evaluation, community plans, etc, CLG Historical Grant $3.25oo • Historic site inventory - Sisters REQUIREMENTS Expenditure Highlights: Sustain current service levels new vehicle for code enforcement Reserve Fund increase $813,610 Special Request: 1 new Sr, Long Range Plannerto meet long range planning project demands Initiate 2-3 major projects to be determined by Board Of County Commissioners', i.e., affordable housing 6/7/2017 10 FUND 296 Groundwater Partnership Estimated Fund Balance: $26 73o' FY 2018: Budgeted $26,25o for septic system upgrade rebates. Rebate = $3,750; budgeted for 7 in FY 3.8 FY 17 transactions: Funded 2 rebates during FY 17, 3 more avail by 6/30/17 Transfer in fiom Fund 297 Newberry Neighborhood saoo,000 Neighborimpact— Non -Conforming Loan Program Available: $78,872. CDD provided addtl $6o,000 funding in FY 17; 3 loans repaid in program to date FUND 297 Newberry Neighborhood' Estimated Fund. Balance FY 2o18: $62,839 Proposed expenditures: Debt service on La Pine Sewer Bond: $55,a11.' FY 27 transactions Transfer to Fund 296 Groundwater Partnership $aoo,000 +.`.'Neighborimpact $60,000 Post budget submittal. Collected 6 SDC's, $25,440 Long term (post FY 2o18) Approximately $33,169 Fund Balance (includes 6 SDC's) 15 debt service payments of $55,673 remain on approximately $85oK debt through 2032 Newberry Neighborhood SDC payments will fund debt repayment,> 6/7/2017 11 Safe Communities: Protect the community through planning, preparedness, and delivery of coordinated services Healthy People: Enhance and protect the health and well being of communitiesand their residents Economic Vitality: Promote policies and, actions that sustain and stimulate economic vitality Service Delivery: Provide solution -oriented service that is cost-effective and efficient 6/7/2017 12 Code Enforcement Safe Communities Enforce County Regulations to Preserve Rural Quality of Life Voluntary Compliance Achieve 85% voluntary compliance in Code Enforcement Cases Achieved 5 out of 11 months Building Safety Division Quality Customer Service "Every Time" Standard Residential Plan Review Turnaround Reada.ilai FtarSaev Turnaround 1,0,0 Achieve an average turnaround time on building plan reviews of 8 to 10 days. Achieved 6 out of la'months'! 6/7/2017 13 Environmental Health On QualityCustomer Service "Every Time" Standard Pre Inspections Completed QnTime Environmental Soils New Sotenr Permit tasvanm Tfine Issue new onsite septic permits within 15 days of completed applica • Achieved 9 out of ii months Note: data issue during Oct and Nov 2016. Planning Quality Customer Service "Every Tillie" Standard Land Use Decisions With Prior Notice Current Planning Land Use Decisions with Prior Notiter Issue all planning administrative decisions for land use actions requiring notice within 45 days of determination of completed application •;Achieved 7:out of-il.months 6/7/2017 14 Planning Quality Customer Service "Every Time" Standard Land Use Decisions Without Prior Notice Current Planning Decisions Without Prior Notice Issue all planning administrative decisions for land use actions that do not require notice within 21 days of determination of complete application Achieved 1 out of ua. months Sustain current service levels Permit volumes estimated to increase Staffing levels stabilized Special Request: a new Sr. Long Range Planner to meet l`ong range planning project as determined by BOCC; General Fund support, if needed. Fee Increases: 1.5% to 2.5%; .02% to .04% Business Software Processes Audit 9o% implemented Fund 297 -Newberry Neighborhood secure resources for future bond payments . . 6/7/2017 15 6/7/2017 16 AwnoO uowag /quno3 yewoulinL puowpad pc, 40 pues do 43 iTunoO uol6uiyseM sea} E pa6ueyo }unoO uoueW r- 0 0 O 3 (Iunoo uosie44e' lwno3 uos)joer JTunoO 3oa3 0 o o O 0 3 0 v N 0 0 0 0 C 0 3 3 3 0_ X • CD D 0 O O Fri- = O N) 71Oi D) O O : C 97 O O in CD (D 7 O 0 N =' 0 0 o N 5 O (7CO 3 (D Z D O O ' Z D Z 0 0 v (0 0 0 m 0 0 O 0 O 0 O 0 0 o m 0 D C D. 0 v (o 6-1 D uoissnosip Japun 3 (n o W. 0 'O', O m.a: O a 0 y:". '''0m O 71 jD 3 mi i� ','-i 01..) !n <' < N '= o ; ' 0; io 0 n m io! ;mi N` !0!0, i� :-I kO i o; OD! cn' B ' CD GO 1 m o ! o :' - ▪ itp N_!v (D 00 ' I I -C N co Co � (D i �! N o 1 a '0 • 4 o 3 ' ! co iCD n O • O 30 (0 • 'O v '3 .(D Qo 0 0 . 3 �_ N 6wuueId - sai v N 3 0. O CD N O 0 0 (D sIios leluawuaiAUe - SG), 6uiuueid - saA Z 0 FY 18 Increase Planning Division FY 17 Fees Planning Division FY 18 Proposed Fees PLANNING DIVISION FEE SURVEY - FY 2017-18 1Final Plat - 10 lots Subdivision Tentative Plat (25 lots) Property Line Adjustment. Site Plan Conditional Use (Final Plat- 10 lots 1 Subdivision Tentative Plat (25 lots) Property Line Adjustment Site Plan Conditional Use Final Plat - 10 lots Pr posed FY 18 Fee Increase Subdivision Tentative Plat (25 lots) Property Line Adjustment Site Plan Conditional Use 696969 N CO O) A O E909 0) 0 W N $ 930 1 $ 6,650 $ 550 6969 N CO v O CO CO 0 0 696969 N CO 01 0) c 0) W O) 0) A W 6960 N W CI J. [O OD CO N E9 N O O $ 6,215 $ 455 E9 69 W A co N (T No Change 0 W O O $ 6,750 $750 + $200 per lot 69 69 i 0) 0 69 0 0) O N O O No Change 69 A $ 4,805 $ 1,700 69 E9 —1 N J 0) O O0) Unknown �rrrnzzzf��� O O $ 2,8601 $ 1,150 $ 1,150 $ 2,250 hl ,9 N m 0 0 69 69 E9 E9 0 N N Woo)0 0 0 0 0 0 0 0 0 No Change 1$ 20 69 69 N " fT O N 69 69 -, 0 CO E9 c0 0 J $ 9,062 $ 2,563 $ 12,751 $ 812 ' $ 1,017 2.0 E9 69 W co O N O OJ m $ 9,243 $ 2,614 3j 69 m $ 6,166 $ 5,086 $ 14,780 $ 1,380 No Chan es py5 c 0 0) 3 m (0 rn W N rn (1) m 0 O = • m ▪ v v — o W m o O T. 6 3 D o m • s M 7 CMOM <. 69 M▪ W 921-M N (S p) EA O 0) 0) C) (OP Q • N O N-. Cm O O N N n .00 aseaioul 81. Ad .m m -4N m ->m o m m(n 0. Building Permit Fee Calculation Building Safety Division Fee Survey FY 2017-18 Permit Totals: State Surcharge Electrical State Surcharge Mechanical State. Surcharge Plumbing (3 bath) State Surcharge Plan Check Building Permit Permit Totals: State Surcharge Electrical State Surcharge Mechanical State Surcharge 1 Plumbing (3 bath) State Surcharge Plan Check Building Permit EA 03 A N V O CO 69 .D.. O) W N $386.00 69 C0 CO 0) 69 CO W O O 69 O) O O O 0 01 O O O O 1 $158.771 COW (P CO (0 CO 69.69 N W O 01 -4,..69 CO W 11 .P .D> J O co $391.95 69 CO (0 O) 69 CO W O O 69 0) O O O 00.009$ $158.771 CO (P CO (0 CO $1,323.05 69 CO CO A 03 O) 01 N N O EA 0) V1 0 O co O) O 49 -. > V N 69 (OP O) O O 69 co J CO 01 69 00)) O) W J 69 j J CO O co to O O O 1 $155.00 No Change $2,742.67 69 co O CO 0) $258.00 EA A CO CO EA -x N CO CD 0) $54.19 $451.60 ffl _ CO J (0 $665.481 69 O N W CO N $0.00 No Change $3,310.97 69 N A 001 EA N O Co ((0 $9.58 69 J 0 O 1 $53.57 $446.38 69 0) O co 6 O 69 CO -• Ot J $1,408.73 EA 0 0 O Unknown Vi C.4 WN .A N O) CP W Cn O) N E9 CO W W O -69 N (P 0 $179.95 ER CP N O) 01 $438.75 $149.09' 69 M CO CO 0 1 $1,242.401 EA O 0 0 Unknown EA W W O CO -.l)-J0010--J01 69 O) (P 69 N -> O EA O O 69 N O A EA O) CO 69 A .P J $152.36 -69—' MN CP N -4(P 69 CO O) $0.00'. No Change EA N 01 J CO CO 0 0) N O) - co 9 N — J :J (P 4_fl N W O) $103.00 69 (P N (O N $441.00 69 _ V O O) $634.081 69 (O J CP (P O EA O Co 0 No Change 1 $3,544.18 EA J N O) O EA 0) O—' (P O O Efl N Co A 69 --' O J O O 69 O) CO CO Co $577.75 69 —' .A N W (P fig J J -> O W EA : ' —' CO O) N CP EA O O O No Change $3,780.37 69 1 0 n O) J( 69 4, O) W CO 1 69 -) O) O CO ER - W 4, -' N $75.47 69 O) N Co O0 CO 69 -> O) W -' W ER CO Co W 0) CO 69 W 0)' (P O A CO EA O O O No Change I $5,261.551 69,1 m-. Cn W (0 69 -' (P 6 $19.541 EA -0)0)N)) 0).01010.) N N 0) J co N EA (P (0 CO E9 J -' .P 69 '' CO'0 (P CO $2,197.821 EA O O Unknown 1 FY 18 increase Authorization Notice w/Field Visit Major Repair 1 Major Alteration Sand Filter 0 4) 5 (n lAlternative Treatment Tech (ATT) Standard System ISite Evaluation 11 $ 14 -co 4A $ 40 69 EA EA 49 s N 03 G) N . -� 4A O) O EA -4, O $ 1,400 EA CO CO CT $ 700 N N c $ 554 4A A O) -, EA CO N CO EA O) .P O $ 1,435 EA ? CO 01 69 O N O 4A j CO 4.1 Efl 0) O O $ 450 i $ 650 $ 1,300 69 O O O $ - 975 69 O) CP O EA O) O O O O a 4A EA EA 49 49 69 4A 49 <. $ 475 1 $ 400 .P W W (a) N CO O) J 6) J J O O On Site System FY 17 Fees s 0 Co = a o 0) co K CD VI Q N C (D 71 N -< Authorization Notice w/Field Visit Major Repair Major Alteration Sand Filter 'Capping Fill Alternative Treatment Tech (ATT) Standard System Site Evaluation Proposed FY 18 Fee Increase Authorization Notice w/Field Visit Major Repair Major Alteration Sand Filter Capping Fill IAlternative Treatment Tech (ATT) (Standard System f ,Site Evaluation EA 01 .A 00000 EA 4, 01 49 CO O 4A O) O EA -4, O $ 1,400 EA CO CO CT $ 700 N N c $ 554 4A A O) -, EA CO N CO EA O) .P O $ 1,435 EA ? CO 01 69 O N O 4A j CO 4.1 Efl 0) O O $ 450 i $ 650 $ 1,300 69 O O O $ - 975 69 O) CP O EA O) O O O O a No Change <. $ 475 1 $ 400 OOL $ $ 1,500 EA O CD O Efl Ni CT O 69 CO 0 O $ 6251 0.0%I Unknown EA .P (T O EA O) O O EA O) J 01 $ 1,200 EA CO CO O EA CO CO O $ _ _ 750 69 6) N Oi O O e No Change A)` b-' 49 O) Ni .P EA CT CO (T 69 (T CT Ni 1 $ 1,520 1 $ 1,235 ET/ N CO 01 69 O 0 W $ 680 W O c $ 643 69 (T al - EA CT O) CO EA (T O) 6) $ 1,272 $ 1,272 69 O 0) CO EA. J O 0 Y iQ -. 81.-11.0Z Ad - A3A2If1S 33.d NOISIAICI SiIOS 1V1N3WNO211AN3 • 0 c m c (p N N cr Q_ m a N O CD Cr O N C. Cr a N 5 N (p Q N O E 7 N • O 0 co0 O C 0 0) (D (0 (D (D N G Q seseeiaui aa; a4!s-up Environmental Health On -Site O N 01 O 0 0 0 0 N N N 01 01 01 0 0 F. O O O N p N N P' A V - • N O W W N 0 0 0 0 0 0 0 O O O N P N N N O) 01 A O) — W W C11 Z 0 0 0 0 0 0 O O O N N 01 N N O A O O W W V O 0 0 0 0 0 0 O O O O N N N O A • O) 01 W CO Ul O 0 0 0 0 0 0 O O 0 O • A W N O A (O V W W W O 0 0 0 0 0 O O O O O N P A O O N N O 0 0 0 0 0 U1 A N V O 0 0 0 ▪ N N) N 0) O 0 0 N O N N O O 91 N 01 O W O O O 0 0 0 0 0 0 0 O O co O - O O • •• O O O O O O) O) O 0 0 0 0 0 0 0 O O O - ✓ O O) O - ▪ O O W O) 01 O O O O O O O O O O O A - A O O 0 0 0 0 0 0 O O O O O O 1 0 O O O O W W 0 0 0 0 0 0 0 O O O O O O O O O O O W - N O 0 0 0 0 0 C. A -< c -1 m OD (D O. 0 m = O N -n m O O O O O For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 7 2017 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of the Budget Committee; Wayne Lowry and Loni Burk, Finance Department. Presenting for Medical Examiner is Nancy Davis, Victoria Gawlowski and Mike Anderson, Deputy Medical Examiners. Also present was Pauline Word from the Legal Department. Meeting minutes were taken by Laura Skundrick The topic of discussion was Medical Examiner Minutes of Budget Meeting Wednesday, June 7, 2017 Page 1 of 3 Chair Bruce Barrett opened the meeting at 3:19pm Discussion: Handed out were printouts of the slideshow presentation. (Please refer to the attached materials for further details) Ms. Davis stated there is not a large change requested for next fiscal year's budget, but rather a reinstatement of the $150 fee per death investigation report done for the State Medical Examiner, which was not included in the most recent contract with Dr. VanAmberg. The Dr. currently receives a stipend of $5,000 per month, which is utilized for office phone, computer, and workstations, as well as medical, safety, and office supplies. She also pays investigators $125 for their reports with those funds. Ms. Davis explained that 2015 and 2016 average number of cases were about 20 per month, with a 3:1 ratio of the department being called to the scene, where the case turns out to not be for the medical examiner. A full investigation is still done for each of those, due to the potential it could turn into a medical examiner case. Each of those calls equates to about six hours of work. She and Mr. Anderson explained the different roles of law enforcement and the medical examiner at the scene, and how the two teams coordinate. Mr. Maier asked for clarification on that exact request which County Administrator Anderson explained would be to increase the FY18 budget of $127,000 by $45,000, for a total of $172,000. Mr. Maier expressed concern that budget seems high compared to other larger counties, and Ms. Davis explained the budget comparisons only reflect salaries of FTE county employees, not materials, rent, or office supplies. Mr. Maier stated it would be helpful to have that information to compare those total budgets with how many incidents they handle, making cost -per -incident comparisons between the various counties. Commissioner DeBone asked how many deputy medical examiners are in the department, and Ms. Davis answered six, who are volunteers. Those other county budget comparisons include full time employees, which explains why they do not have quite as many on staff. She added that equal comparisons between other counties are difficult due to the varying structure of each department. Some include county or state employees, employees from the law enforcement arm or the District Attorney arm, and there is no state mandate requiring a specific structure. However, if the department budget reaches over $200,000, the state covers the costs. Mr. Maier suggested combining with Crook and Jefferson Counties to reach that state threshold. Ms. Davis confirmed the state would be happy with that change, and have discussed combining the tri - county area with Dr. VanAmberg, creating those cost efficiencies. Mr. Maier stated there should be further discussion to plan for next year, and suggested including the DA's Office and law enforcement for their input in those discussions. Additionally, he noted the potential to look outside the tri -county area to discuss possible efficiencies with Harney and Lake Counties, and maybe others. Ms. Davis confirmed she could lead that effort and discuss opportunities with other departments and counties during their regular meetings. Commissioner Baney asked if the additional $45,000 requested is a fixed number, and Ms. Davis explained that is an estimate based on the $150 fee per death certificate. Commissioner Baney asked about estimates for potential impacts during the eclipse, and Ms. Davis explained the most Minutes of Budget Meeting Wednesday, June 7, 2017 Page 2 of 3 affected areas will be Wheeler, Crook and Jefferson Counties, but there is potential for a spike in Deschutes County during that weekend, especially if patients from those counties are transferred to the trauma center at Bend Hospital. Being no further discussion, the session ended at 3:49pm. Minutes of Budget Meeting Wednesday, June 7, 2017 Page 3 of 3 8 to 4"61 DA '411 (1) 44 CD > bi) C :-.) '0 ›. = .. = „„ .. CO . , . . o E ›- cu 00 „, r,„ ,.. cp c rm.! Ln • co 4-d 70 C 4-J 0 Cir.S4 tn ▪ E 0 I 2 0 a. E ; 2c 5u 1 N < 0 co "13 1 u CDCO c -o (3) LL -1 NI N. .. . . , ., ...., ....., _ . N 73 u 7-:; 1 c c kr) 0 (...) r -I rsj Mileage Reimbursement - $.535 per mile Medical Examiner Stipend - $5000.00 per month 2017 — 2018 Budget Requests: • E Administrative Stipend - $1000.00 pe cation - $2500.00 E Mileage Reimbursement - $.5 t/$18,250 annually pend $50.00 per day/24 hour sh CO • Medical Examiner Stipend - $5000.00 per month/$60,000 annu (P CC a) bO -o co 4-- 0 0 (13 r0 X W Examiner Stipend - $5000.00 month/$60,000 annually :a) 2 cu a� a) 0 -s 0 ro V) a) c a) V O c 0 ro cu760 uJ (i) cu (i O 0. 4c-2,) s: E 0 zo roc c 0 +J c a) a) co 4- 0 0 v Examiner services. a) a) t1 E 0) a) c L n) x (s w To U -o (0 a) c a) C O Q _c 4- 0 fo under the umbrel a) 0 0 c a) Q. 0 0 a) F— > Q v 0 a) t L 0 c O 4 V) v 0 0 U to vi a) c x 4- U c Co v 0s�. a) tU a) -o c v Q 0- a) 0 ro a) 0 0 4 - if) r0 U 0) E a) u 0 0) coy) a) LU -6 0 zs a) 2 needed for a) a0) z E 0) a) a) 0 0 4-J a) t/) a) v s0 .,c 0. 0 0 ti) .c 4-J CD (1) t1} • s a) 4J a) 4J 4- 0 c O a) ss E 0 +r E N 4J c N a) CU a00i 41.0 0. n. 0 0 LA 1-1 W t 0 0) a) E co LU 7-13 a) 2 c c v CO T. v w O�' 0' • • til a S- v fj c�i v co CU o L N' c 2 v a. = C2. CO w E 0 E 0 C co CL CD v 0 CO LLI CD a) 7473 v) C CO a a uco v v c 0 zs © .c c . 0 0 4-0 7 E `,` N0. COC6 _a 0 (6 vt CD —. _ cii C O c m Cil 0 v ou5 0 c um 2roro '-'v) ctto Q' "' = o v o To' a L- C 7' -a -3 '5° tan — m c CU U v c cn un > ate -+ 0 > i NO -r) c° = co a '� v� ++ E c S2 v c v a 0 0 CU c --o W > '5 U ro co 2 v t to cr' 4-. c..> c!:-.) s_ v s COU v 0 0. 2 v c 0 c Z c CD To s_ CO wo c ,N 'E v X � W _ (0 v >, r L v � o a •- s2 v >. C CD Q X Cll E CLCU OD CO v) v > N Q V Deschutes County Medical Examiner 2017-2018 Budget Request $2S,000 Annually Mortuary Services 001-1200-412.33-25 $5,000 mo../$60,000 yr.. Medical Examiner/Doctor 001-1200-412-33-52 $1500 mo./$18,000 yr. Deputy Medical Examiner 001-1200-412-33-80 $1000 mo./$12,000 yr. Medical Examiner A $2,500 Annually Education/Training 001-1200-412-55-10 $4,500 Annually Travel Reimbursement 001-1200-412.58-70 $3000 Annually Medical Supplies 4- 0 001-1200-412-61-55 $25,000.00 Annually Mortuary Services Reimbursement: $10%000.00 Annually Medical Examiner Contract Reimbursement: 0 o c:3 o •E 0 Lrc. 0 .1, 0. a) cc . ..c %.. ...... cu c = o E e tx; -0 UJ Q. .- 03 70 td) Ct. u tu te) ..• n3 0 C 4.. C 4.4 4, .- = RS E o in-. co x 45 --- 14.1 (u. 1.. .,!!! co D. as u -QP a F a) 4, 4, I. C a) ai u irs E rsi . 4, ra 0 ta 0 0 to c t'd zi '0 C tO OA co C *iit >, 7,1 1.. tA CD w "C+, . c Cr +4 0 a 5 E ot E ' at 10 (#) C s... = o F. -o , .o o -o E ._ c3 Li) (co lommo Cl) (0 E 1) c 0 c L CO c U lJ? 0 c E Q) U L v r3 4J co (o 0 } 4,) E To c 4— a) t.,) t/) • -oc 0 4- co T3 c E L Q t2 J "0 CCS 0c E -w.+ L1) CO tB x u > I) o • v CU C 0 .v) 0 v) CL CO 0 (t.) 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E x LU (0 U 0 a) 0 0 m (r +-, (0 E '5"<" L a 0 (0 a) 0 C i 0 (0 C10 cU > c 0) 0 A O 0 ui a,) (o U X w (0 0 O c 0 Qc O C co 0 N C � c c E co (o c X uJ V CU 2 (a hese numbers wil C)� L CIO 0 +-, V) Q) c 4, 0 U a 0 0 a) c E (0 X w (0 U a) a 4., a 0 0 v E L 0 a) E c (0 a) N E cov 0 0 0. a) a) 0 0 c (0 0 U a) u zs a) E 0 a) c t1A (1) CUD N CO c (0 a) 0 a) 0 c (0 a) c 0) c c 0 a) 0, a) 0 ro a) c 4- v- c 0 U E E E 0 U For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 7, 2017 Allen Room, Deschutes Services Building Present were Commissioners Tammy Baney, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of the Budget Committee; Wayne Lowry and Loni Burk, Finance Department. Presenting for Community Justice was Ken Hales, Deputy Directors Tanner Wark, Sonya Littledeer-Evans, Administrative Manager Deevy Holcomb. Meeting minutes were taken by Laura Skundrick The topic of discussion was Community Justice Chair Bruce Barrett opened the meeting at 3:55pm Minutes of Budget Meeting Wednesday, June 7, 2017 Page 1 of 4 Discussion: Mr. Hales gave a Prezi presentation to the committee regarding the Community Justice budget. Please see attached for more detail. He explained the department has re -organized and consolidated into one operational unit, with all auxiliary business operations under the Administrative Manager's leadership. Mr. Hales explained the history of FTE within the department and stated the budget request includes no change to FTE. Ms. Holcomb provided the big picture of financials for both juvenile and adult, explaining the juvenile branch request for an increase in next year's budget of 1.6%, or $130,000. Programs provided by the juvenile branch include Juvenile Services, which pertain to the supervision of juveniles out in community; and the Juvenile Detention Center. She stated the contingency is large and they have discussed slowly bringing that down. She added the department was able to find some efficiencies with materials and services such as gas and utilities. Ms. Holcomb stated the adult division is a bit more complex and mostly funded through state formula driven grants. The two programs provided are Adult Corrections and Community Safety & Restoration. The adult branch request for next fiscal year is a 2.6% increase. Ms. Holcomb explained there were some cost savings during this fiscal year due to two vacancies held open throughout the year. Again, the contingency was quite healthy. By consolidating the administrative services, the department found efficiencies in procuring and managing external services provided. Mr. Maier asked about the decrease in electronic monitoring revenues. Ms. Holcomb acknowledged the revenue decrease, adding that expenses are also down. However, those revenues have been decreasing slowly over the last few years, and probably has not received enough attention since being short staffed. Mr. Hales added that with the expansion of electronic monitoring for pre-trial supervision, there was an increase in default, so there should be a discussion about a cap, and determining the cut-off period or consequences if they are not paying. Mr. Hales discussed several potential strategies to address the issue, however the court would impose that, not this department. Mr. Maier asked if the 60% non-payment rate is near the average in the industry and if not, what practices in those other offices prevent it. Ms. Holcomb answered that it depends on the program and the client, in some programs it is common, whereas others consider non-payment unacceptable and terms for discontinuation of monitoring. Mr. Hales stated that those other programs enforce the payments and revoke clients. Ms. Littledeer-Evans provided overview of juvenile programs and services, as well as efforts to manage cases more efficiently and more successfully. Mr. Wark provided the same overview for the adult division. Ms. Littledeer- Evans stated the next 60 days should provide more information about state aid for community corrections abd Mr. Hales projected potential changes in the future, if the Affordable Care Act gets repealed. Commissioner Baney asked how recidivism rates are affected due to Medicaid patients not receiving treatment, and if there is a way to identify a cost -avoidance through treatment. If the county paid for treatments, would that provide cost -avoidance, or would those patients continue to re -offend? Mr. Hales agreed that the loss of treatment exacerbates the re -offending. How can Minutes of Budget Meeting Wednesday, June 7, 2017 Page 2 of 4 we mitigate that by potentially financing treatment or refocusing the treatment dollars that we have. Commissioner Baney stated that the department has continued to reduce and are good stewards on utilization, adding that those dollars do not come back to the community to help. Commissioner Baney wanted to bring this issue forward for next year. Mr. Maier thanked the team for their wonderful work and great budget. He commented that the state money was budgeted on the low end, and asked about the plan if it comes in higher. Mr. Hales stated that currently, any unspent money goes into county unallocated money. Mr. Maier recommends if extra money comes in, to keep it and build the fund, to which Mr. Hales agreed. His hope is to maintain county funding proportionate to those services that are outside the state funding scope, then use state funding for programs and services, and leave the remaining amount until it's needed. Commissioner Baney proposed having County Internal Auditor David Givans evaluate the before and after of administrative and business practices, as a good way to see the continuous improvement and efficiencies found. Mr. Hales agreed, and stated some of those can also be seen in Mr. Givan's prior audits as well. Being no further discussion, the session ended at 4:36pm. SIGNATURE PAGE TO FOLLOW Minutes of Budget Meeting Wednesday, June 7, 2017 Page 3 of 4 DATED this c2›.2,;---- Day of County Board of Commissioners. ecording Secretary 2017 for the Deschutes Tammy Baney, C air) Anthony DeBone, Vice Chair Philip G. Herson, Commissioner Minutes of Budget Meeting Wednesday, June 7, 2017 Page 4 of 4 9:00 AM 9:00 - 9:30 AM 9:30 - 10:00 AM 10:00 - 10:15 AM BUDGET COMMITTEE AGENDA Wednesday, June 7th, 2017 • Reconvene the Deschutes County budget meeting Fair and Expo Center (Funds 617-619 and 601) • Introductions • Budget discussion County Assessor's Office (Fund 001-02) • Introductions • Budget discussion Break 10:15 - 10:45 AM County Clerk's Office (Funds 001-05, 001-06 and 218) • Introductions 9 Budget discussion 10:45 - 11:45 AM Solid Waste (Funds 610-614) • Introductions • Budget discussion; Special Requests 14/ 352 11:45 - 12:30 PM Elected Officials Compensation Committee (Lunch - Discussion) 12:30 - 1:00 PM Natural Resources (Funds 326-327) • Introductions • Budget discussion 1:00 - 2:00 PM 2:00 - 3:00 PM 3:00 - 3:15 PM Road (Funds 325, 328-340, 465) • Introductions • Budget discussion Community Development (Funds 290-303) • Introductions • Budget discussion; Special Requests 14/ 351 Break Program Budget Tab/Page 4 / 134 4 / 115 4 / 121 4 / 154 4 / 150 4 / 140 4 / 127 Page 1 3:15 — 3:45 PM 3:45 — 4:45 PM BUDGET COMMITTEE AGENDA Wednesday, June 7th, 2017 Program Budget Tab/Page Medical Examiner (Fund 001-12) 3/94 • Introductions • Budget discussion Community Justice (Funds 230 and 355) • Introductions • Budget discussion Continue the Deschutes County budget meeting to Thursday, June 8th, at 9:00 AM 3/84 Page 2