2017-552-Minutes for Meeting July 26,2017 Recorded 8/31/2017Recorded in Deschutes County CJ2017-552
Nancy Blankenship, County Clerk
Commissioners' Journal 08/31/2017 8:14:46 AM
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2017-552
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 26, 2017
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Phil Henderson. Commissioner Anthony DeBone
was absent. Also present were Tom Anderson County Administrator; Erik Kropp, Deputy
County Administrator; David Doyle, County Counsel; and Sharon Ross, Board Executive
Secretary. No representatives of the media were in attendance.
CALL TO ORDER: Chair Baney called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
Peter Gutowsky, Planning Manager, was present to report if anyone was present to testify on the
lot of record amendment that it had been withdrawn as it was recognized a more comprehensive
lot of record amendment would be more appropriate to vet all related issues that arise with this
verification process. Mr. Gutowsky explained there is a work session before the Planning
Commission on August 10th and a public hearing with the Planning Commission is scheduled for
August 24th at 5:30 p.m. and anyone interested may attend. Mr. Gutowsky can be reached at
541-385-1079 for any information.
Minutes of Board of Commissioners' Business Meeting
July 26, 2017 Page 1 of 4
CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent
Agenda. Commissioner Baney noted one edit to the Business Meeting of May 22, 2017 to add
back the language already written in a previous revision under section 8 under the Action Items.
HENDERSON: Move approval.
BANEY: Second.
VOTE: DEBONE: Absent. Excused
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Document No. 2017-484, Oregon Department of
Transportation (ODOT) Intergovernmental Agreement No. 32031, US20: Powell Butte
Hwy -Horse Ridge Frontage Rd Project
2. Approval of Minutes of the May 22, 2017 Business Meeting
3. Approval of Minutes of the May 22, 2017 Work Session
4. Approval of Minutes of the June 14, 2017 Work Session
5. Approval of Minutes of the June 19, 2017 Work Session
6. Approval of Minutes of the June 21, 2017 Work Session
7. Approval of Minutes of the July 12, 2017 Business Meeting
8. Approval of Minutes of the July 12, 2017 Work Session
9. Approval of Minutes of the July 13, 2017 Work Session
10. Approval of Minutes of the July 17, 2017 Business Meeting
11. Approval of Minutes of the July 17, 2017 Work Session
12. Approval of Minutes of the July 18, 2017 Work Session
ACTION ITEMS
13. Consideration of Board Signature of Document No. 2017-455, Oregon Department of
Transportation (ODOT) Intergovernmental Agreement No. 31736, All Roads
Transportation Safety (ARTS) Program
Cody Smith, County Engineer, presented the document for consideration. This is an
intergovernmental agreement with ODOT for the all roads transportation safety program.
This program allocates federal highway safety program dollars for improvements to road
locations based on accident history. The projects included are curb, signage and centerline
rumble strips and intersection improvements to 100 miles of county roads. The County
Minutes of Board of Commissioners' Business Meeting
July 26, 2017 Page 2 of 4
contribution is budgeted for $74,000 and the project will start design the latter half of the
year and work will begin next year.
HENDERSON: Move approval.
BANEY: Second.
VOTE: DEBONE: Absent. Excused
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
14. Health Services Billing Team Recognition
Dave Inbody, Deputy Director, and Arielle Samuel, Supervisor of the billing team presented
for public recognition. The billing team has increased performance and efficiencies even
during times of department relocation and staffing changes. Since February 2016, the team
has been recognized for achieving 99% or more submitted claims that are free of errors. The
Board expressed their gratitude for the service provided to our community and the County.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for the 9-1-1 County Service District, in the Amount of $26,468.38
HENDERSON: Move approval, subject to review
BANEY Second
VOTE: DEBONE: Absent. Excused
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY
SERVICE DISTRICT
13. Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-
H County Service District. None were presented this week.
Minutes of Board of Commissioners' Business Meeting
July 26, 2017 Page 3 of 4
RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
14. Before the Board was Consideration of Approval of Weekly Accounts Payable
Vouchers for Deschutes County, in the Amount of $879,214.10
HENDERSON: Move approval, subject to review
BANEY: Second
County Administrator Anderson noted expenses for roof repair of the Deschutes Services
Building at 1340 Wall Street related to snow loads.
VOTE: DEBONE: Absent. Excused
HENDERSON: Yes.
BANEY: Chair votes yes. Motion Carried
OTHER ITEMS: None were offered.
ADJOURN: Being no further items to come before the Board, the meeting was adjourned at
10:23 a.m.
DATED this Day of
County Board of Commissioners.
ATTES . :
Recording Secretary
2017 for the Deschutes
Tammy Baney, C�fiai`r5
Anthony DeBone, Vice Chair
1
Philip G. Hderson, Commissioner
Minutes of Board of Commissioners' Business Meeting July 26, 2017 Page 4 of 4
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, JULY 26, 2017
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Board Signature of Document No. 2017-484, Oregon Department of
Transportation (ODOT) Intergovernmental Agreement No. 32031, US20: Powell Butte
Hwy -Horse Ridge Frontage Rd Project
2. Approval of Minutes of the May 22, 2017 Business Meeting
3. Approval of Minutes of the May 22, 2017 Work Session
Board of Commissioners Business Meeting Agenda
Wednesday, July 26, 2017 Page 1 of 3
4. Approval of Minutes of the June 14, 2017 Work Session
5. Approval of Minutes of the June 19, 2017 Work Session
6. Approval of Minutes of the June 21, 2017 Work Session
7. Approval of Minutes of the July 12, 2017 Business Meeting
8. Approval of Minutes of the July 12, 2017 Work Session
9. Approval of Minutes of the July 13, 2017 Work Session
10.Approval of Minutes of the July 17, 2017 Business Meeting
11. Approval of Minutes of the July 17, 2017 Work Session
12. Approval of Minutes of the July 18, 2017 Work Session
ACTION ITEMS
13. Consideration of Board Signature of Document No. 2017-455, Oregon Department of
Transportation (ODOT) Intergovernmental Agreement No. 31736, All Roads
Transportation Safety (ARTS) Program - Cody Smith, County Engineer
14. Health Services Billing Team Recognition - Dave lnbody, Deputy Director
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT
15. Consideration of Approval of Weekly Accounts Payable Vouchers
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE
DISTRICT
16. Consideration of Approval of Weekly Accounts Payable Vouchers
RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS
17. Consideration of Approval of Weekly Accounts Payable Vouchers
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
Board of Commissioners Business Meeting Agenda
Wednesday, July 26, 2017 Page 2 of 3
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
To watch this meeting on line, go to: www.deschutes.orq/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
OKI
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.orq/meetinqcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda Wednesday, July 26, 2017 Page 3 of 3
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of July 26, 2017
DATE: July 12, 2017
FROM: Dave Inbody, Health Services,
TITLE OF AGENDA ITEM:
Health Services Billing Team Recognition
PUBLIC HEARING ON THIS DATE?: No
The Health Department will be publically recognizing staff at this meeting for this item.
The Health Services Billing Team ensures that Health Services is paid appropriately for the
services provided. This includes verifying that staff providing the services are properly
credentialed and eligible to bill for services, reviewing coverage for services with clients, and
checking claims for errors before submitting the claims for reimbursement. After processing,
the Billing Team posts payments and researches any errors identified.
Claims are submitted through Trizetto, an electronic clearinghouse. Each month, Trizetto
recognizes as members of their 99% Club those organizations which have 99% or more
submitted claims that are free of errors. Since February 2016, the Billing Team has been
named to the 99% Club ten times, including seven months in a row (September 2016 to March
2017). Among the more than 200 organizations eligible, only four have achieved this feat. In
an average month, the Billing Team processes about 6,190 claims with fewer than 62 errors.
FISCAL IMPLICATIONS: None
ATTENDANCE: Dave lnbody, Deputy Director Administrative Services, Deschutes County
Health Services; Chris Weiler, Operations Manager, Deschutes County Health Services;
Health Services Billing Team: Arielle Samuel (Supervisor), Suzie Bacchus, Randy Kost, Karen
Olsen, Carmen Salazar, Bev Slama, Helen Tate
RECOMMENDATION & ACTION REQUESTED:
No action is required by the Board. This item is informational only.