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2017-554-Minutes for Meeting July 31,2017 Recorded 8/31/2017Recorded in Deschutes County Nancy Blankenship, County Clerk Commissioners' Journal CJ2017-554 08/31/2017 8:15:11 AM 1111111111111111111111111111ii For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room MONDAY, JULY 31, 2017 Present were Commissioners Tammy Baney, Anthony DeBone. Commissioner Phil Henderson was absent. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Ross, Board Executive Secretary. Two representatives of the media were in attendance. CALL TO ORDER: Chair Baney opened the meeting at 1:30 p.m. ACTION ITEMS 1. Road Department Project Scope Direction Chris Doty, Public Works Director reported the Road Department has been approached by members of the Sunriver business park requesting options of fixing the congestion and confusion with the street and circulation layout. One option would be to convert the Venture Lane loop road to a one-way. Road would like to hire a traffic engineering consultant to evaluate. Commissioner Baney inquired on the potential impact to the businesses. This should be an improvement and should allow convenient access. Commissioner DeBone noted this is a great opportunity to work with the Sunriver Area of Minutes of Board of Commissioners' Work Session July 31, 2017 Page 1 of 3 Commerce. A request for proposals will be sent out to local consultants and hope for a winter project to include traffic counts. Discussion held on traffic issues with the location of the school and pedestrian cross -walks. Improvements for pedestrian and bicycle path will show a positive outcome. The Board expressed support. County Administrator Anderson asks Mr. Doty to send communications to Commissioner Henderson to update him on this item. OTHER ITEMS • East Redmond land closure: County Administrator Anderson noted the Mayor of Redmond would like to meet next Tuesday night with the Board Chair to address on both a city and county perspective. Commissioner Baney wants to pose the question to Redmond if there would be an opportunity for a possible RV park. An article in the Source was not accurate regarding the land closure. The county wants to set the culture and code of Central Oregon and we can't have the expectation out there that permanent camping is allowed. The Board agreed that proceeding with the plan is the consensus. • Upper Deschutes River Coalition has invited the commissioners to attend their August meeting. This meeting has been posted as both Commissioner DeBone and Henderson will attend. • Commissioner DeBone noted he will be at a public safety radio meeting in Portland tomorrow. Verizon representatives will be there for discussions on communications during outages. • The next meeting of the Public Safety Coordinating Council is tomorrow. • Commissioner Baney reported there were 24 applicants for this year's County College. Applicants will be accepted based on the condition of passing the background checks. • The opening ceremony at the fair is 10:00 a.m. on Wednesday. ADJOURN: Being no further discussion, the meeting adjourned at 1:59 p.m. Minutes of Board of Commissioners' Work Session July 31, 2017 Page 2 of 3 DATED this .. 3 Day of Board of Commissioners. ATTEST: Recording Secre ary 2017 for the Deschutes County Anthony DeBone.4 Vice Chair Philip G. Henderson, Commissioner Minutes of Board of Commissioners' Work Session July 31, 2017 Page 3 of 3 '(ES G ❑ If c Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, JULY 31, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. Road Department Project Scope Direction - Chris Doty, Public Works Director EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. Board of Commissioners Work Session Agenda Monday, July 31, 2017 Page 1 of 2 ADJOURN ®r Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.orq/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Monday, July 31, 2017 Page 2 of 2 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of July 31, 2017 DATE: FROM: Chris Doty, Road Department, 541-322-7105 TITLE OF AGENDA ITEM: Road Department Project Scope Direction PUBLIC HEARING ON THIS DATE?: No MEMORANDUM Road Department 61150 SE 27th St. • Bend, Oregon 97702 (541) 388-6581 • FAX (541) 388-2719 Date: July 6, 2017 To: Tom Anderson, County Administrator From: Chris Doty, PE, Director of Public Works RE: Sunriver Business Park Circulation Study Proposal The Road Department has been in conversation with various representatives within the Sunriver Business Park regarding circulation and safety issues on Venture Lane within the business park related to intersection operations at the intersections of S Century Drive/Venture Lane and N. Venture Lane/S. Venture Lane which tend to congest and operate in a confusing fashion during peak periods. The SBP representatives would like the County to evaluate converting the Venture Lane loop road to a one-way facility (counter clockwise) to improve circulation within the business park. Realizing this conversion may have significant impacts to businesses within the park, significant cost in conversion, and potentially other unintended consequences, the Road Department would like to hire a traffic engineering consultant to evaluate the problem, propose solutions and prepare cost estimates for conversion. The evaluation will also explore the opportunity to utilize excess pavement width for bicycle and pedestrian use. The goal will be to obtain an analysis and proposal to enable review and comment by business owners, property owners, and other stakeholders prior to any consideration of changes in circulation. The estimated cost for the evaluation is $10,000 to $15,000 and can be funded via the engineering line in the 325 fund which contains budgeted funds for small projects. The Sunriver Business Park is informal and does not have available resources. Depending on the results of the study and the extent of potential improvements required, the County may desire to partner with the Sunriver Business Park stakeholders (perhaps via the Local Improvement District process) to construct any retrofits. Congestion and confusion due to proximity to signalized intersection, Explore converting the Venture Lane loop road from 2 -way to 1 -way traffic. An example of some of the conflict randomly captured via Google Earth, Streetview.