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2017-676-Minutes for Meeting August 23,2017 Recorded 9/29/2017
Recorded in Deschutes County CJ2017-676 Nancy Blankenship, County Clerk Commissioners' Journal 09/29/2017 12:43:42 PM 111111111111111111111111111120,6III For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room Wednesday, August 23, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Ross, Board Executive Secretary. Attending for a portion of the meeting were several department staff and citizens. One representative of the media was in attendance. CALL TO ORDER: Chair Baney opened the meeting at 1:33 p.m. ACTION ITEMS 1. Long Range Planning Update Peter Gutowsky and Nick Lelack, Community Development Department presented the item for discussion and to provide an update on the Planning Division's Long Range Planning Work Plan, seek direction on the scope and funding for the Sisters Country Plan, and to review the scope and timeline to evaluate the marijuana regulations in the fall. Minutes of Board of Commissioners' Work Session August 23, 2017 Page 1 of 6 On another issue, Anthony Raguine, Community Development Department spoke on signage request for visibility noting location of a zip -line A text amendment would be required to meet specifics of the request. Projects in process include floodplain text amendments, lot of record text amendments, and code enforcement text amendments. Three projects are on the horizon. Adding a senior long range planner would add significant capacity in the department to initiate another project. Sisters Country Plan: The city of Sisters has asked for assistance and funding from Deschutes County to develop a vision plan for the city of Sisters and Sisters Country. Commissioner DeBone asked for clarification for the community of the difference of Urban Growth Boundary and Sisters Country. Sisters Country should be defined for the citizens as the school district boundary. Commissioner Henderson expressed his support for assisting with staffing but notbeing the lead on the project. Commissioner Baney noted assisting with the rural aspects. Commissioner DeBone suggested a future comprehensive plan meeting. Discussion held on the funding request. Judith Ure is working on discretionary grant options. The Board expressed support on the amount of $10,000 for their funding request. Marijuana Regulation Review: Mr. Lelack reviewed the draft scope and timeline including an analysis in September and a public process in October. Goal is to bring a summary report back to the Board in December. Commissioner Baney requested an online public input process as well. The department is also considering the use of Survey Monkey for public comment or a questionnaire available on the website. The impacts of the community could be designed within the survey questions. Community conversations will be held in the varying locations of the county. Commissioner Henderson notes the importance of allowing people to give anonymous input. A plan will be drafted and reviewed with the Board prior to the public process. Agricultural Lands Evaluation — Mr. Lelack noted there is a meeting with the city of Bend staff tomorrow. There is continued coordination with the City of Bend on the Department of Land Conservation and Development on scope and process on the pilot program for regional problem solving. Discussion held on the state law restrictions causing road blocks on moving forward. Commissioner Henderson commented he would personally want to be involved. County Administrator Anderson noted the City of Redmond is also interested in the pilot program as well. Mr. Lelack will follow up with Redmond's staff as well. Minutes of Board of Commissioners' Work Session August 23, 2017 Page 2 of 6 2. Old Bend -Redmond Highway — Deschutes Market Road Corridor Project Chris Doty Director of Public Works and Cody Smith, County Engineer gave a presentation of the road safety audit and improvement concepts. In the winter of 2016, Parametrix/Kittelson and Associates was hired to conduct a road safety audit of the South Canal/Old Bend Redmond/Deschutes Market road corridors. The findings and recommendations were reviewed (presentation attached to the record). Safety issues and options of cost for solutions and recommendations were reviewed for the various intersections. According to Oregon Department Of Transportation data gathered from the years 2009 to 2013, out of the crashes at signal light intersections 50% end up in injury or fatality and at roundabouts 30% end up in injury or fatality. Next steps would be for the department to reach out to the property owners and stakeholders that would be impacted and to hold public meetings. A final recommendation would be brought back for Board review in October. Construction projection would be in the year 2019. Funding for the project would be through House Bill 2017 with 2/3 of funding going into capital improvement projects. Update on the Powell Butte roundabout shows it is operating well. ODOT will also look at the intersection at Highway 20. The Board expressed positive comments on the projects. 3. Widgi Creek Discussions and/or Preliminary Deliberation Will Groves, Community Development Department gave history of the appeal that was submitted in response to a January 6, 2017 Deschutes County hearing's officer decision that the applicant has not met his burden of demonstrating the lot of record status of the subject property. Mr. Groves and Adam Smith, Assistant Legal County presented and recommended the Board deliberate on a few preliminary questions. Based on these preliminary matters, staff will complete deliberation materials. Preliminary question 1: Is it necessary to determine if the subject property is one, zero, or many "lawfully established unit of land" under ORS 92? Staff report and key issues from deliberations were reviewed. Reopening the record would be necessary. Preliminary question 2: Are remainder units of land required to meet dimension and size standards to be Lots of Record. The definition of lot of record was discussed. Staff report and key issues from the deliberations were reviewed. The comprehensive plan provision showed the property was required to stay within golf use. In 1990, the zoning Minutes of Board of Commissioners' Work Session August 23, 2017 Page 3 of 6 of the land was F2 with a 40—acre minimum. Commissioner Henderson commented on the need for additional information. The application is for 11 proposed parcels with only one parcel of 40 -acres in size. The Board requested additional information to review and requested the item to return to a future work session. Preliminary question 3: The parties provided analysis of the Lot of Record status of the golf course only to 1990. Does the Board want to issue a decision that does not complete the Lot of Record analysis for the area the applicant identifies as remainder #10? Alternatively, does the Board want to reopen the record? Additional materials will be brought to the Board for further discussion. 4. Road Dedication — 247 -17 -000314 -RD Zechariah Heck, Community Development Department presented. Former County Engineer found there are a few missing sections of Wanona Road. Property owners concerned with future access approached the County and requested the road dedication proposal process. No opposition has been received on the road dedication. Staff reviewed the application and found that it met the applicable criteria of Deschutes County Code. This item will be considered on a business meeting agenda next week. The Board expressed support of the item on the Consent Agenda. 5. Update on Classification and Compensation Study for AFSCME and Non -Represented Positions Erik Kropp, Deputy County Administrator and Kathleen Hinman, Human Resources Director gave update on the Class and Comp Study relating to positions of non - represented employees and AFSCME. A communication will be presented to staff and that slide presentation was reviewed for the Board (presentation attached to the record). The last time a classification and compensation study was done through the County was 2005. This project has taken much longer than anticipated as the consultant has taken more time needing to compare data causing more work required from Deschutes County staff. The project was initiated in June 2016. Having accurate information is more important that having the project completed quickly. Recommendations of Segal Water Consulting included reclassifications/combinations of classifications, no changes, and title changes. Employees will have an opportunity to appeal. The majority of the positions are at market. The steering committee has created a draft recommendation. A salary structure needs to be created and the AFSCME and non -represented pay grade needs to be reviewed. Staff will return to a Minutes of Board of Commissioners' Work Session August 23, 2017 Page 4 of 6 work session for recommendations by the end of September or beginning of October. Commissioner DeBone noted the importance of moving forward after the recommendation to the Board is made. 6. County College Slide Presentation Review Chris Ogren, Administrative Intern noted there were late interest in applicants. Background checks are required and the first evening of the session is next Tuesday. The Board expressed they could be considered due to seats available. Mr. Ogren noted the revisions to the slide presentations. The first evening session is Tuesday, August 29' at 5:30 p.m. 7. State of the County Address Slide Presentation Review Chris Ogren, Administrative Intern reviewed the revisions to the slide presentation. The Redmond Chamber state of the county address is scheduled for Thursday, August 31St EXECUTIVE SESSION: At 5:10 p.m., the Board went into Executive Session under ORS 192.660 (2) (h) Litigation and ORS 192.600 (2) (e) Real Property Negotiations. The Board came out of Executive Session at 6:03 p.m. OTHER ITEMS: • Commissioner DeBone reported the NACO PILT Fly -In meeting is scheduled for September 6 — 8 in Washington. • Commissioner DeBone noted he received an on-line survey regarding economic development and will submit it on Deschutes County's behalf. Minutes of Board of Commissioners' Work Session August 23, 2017 Page 5 of 6 • Interviews are scheduled for tomorrow for the Facility Director. ADJOURN: Being no further discussion, the meeting adjourned at 6:06 p.m. DATED this /. 3 Day of Board of Commissioners. ATTEST: Recording Secretary s -/ 2017 for the Deschutes County Tammy Baney, Chair Anthony DeBone, Vice Cha Philip G. Hend=± son, Commissioner Minutes of Board of Commissioners' Work Session August 23, 2017 Page 6 of 6 -(E d -< Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, WEDNESDAY, AUGUST 23, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. Long Range Planning Update - Nick Lelack, Community Development Director 2. Old Bend -Redmond Highway - Deschutes Market Road Corridor Projects - Chris Doty, Public Works Director 3. Widgi Creek Discussions And/Or Preliminary Deliberation - William Groves, Senior Planner 4. Road Dedication - 247 -17 -000314 -RD - Zechariah Heck, Assistant Planner 5. Update on Classification and Compensation Study for AFSCME and Non -Represented Positions - Erik Kropp, Deputy County Administrator 6. County College Slide Presentation Review - Chris Ogren 7. State of the County Address Slide Presentation Review - Chris Ogren EXECUTIVE SESSION 8. Executive Session under ORS 192.660 (2) (h) Litigation Board of Commissioners Work Session Agenda Wednesday, August 23, 2017 Page 1 of 2 At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. ADJOURN ®®Deschutes County encourages persons with disabilities to participate in all programs and ®Deschutes To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.orq/meetinqcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please can 388-6572.) Board of Commissioners Work Session Agenda Wednesday, August 23, 2017 Page 2 of 2 TES od ti c Deschutes County Board of Commissioners 1300 NW WaII St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of August 23, 2017 DATE: August 15, 2017 FROM: Nick Lelack, Community Development, 541-385-1708 TITLE OF AGENDA ITEM: Long Range Planning Update PUBLIC HEARING ON THIS DATE?: Yes ATTENDANCE: Place the names of the department staff or invited guests here. SUMMARY: Place a summary of the reason why you are bringing this item to the Board RECOMMENDATION & ACTION REQUESTED: The purpose of this agenda item is to: 1. Provide an update on the Planning Division's Long Range Planning Work Plan; 2. Discuss and seek direction from the Board on the scope and funding for the Sisters Country Visioning Plan; and 3. Review and seek direction from the Board of County Commissioners (Board) at this or a future work session on the draft scope and timeline to evaluate the County's marijuana regulations. Community Develop ent Department Planning Division Building Safety Division Environmental Soils Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6085 (541) 388-6575 Fax (541) 385-1764 http://wt,vw. d e sch ute s. o rg/cd MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Nick Lelack, AICP, Director DATE: August 23, 2017 SUBJECT: Long Range Planning Update, Sisters Country Visioning Plan, Marijuana Regulation Evaluation I. SUMMARY The purpose of this agenda item is to: 1. Provide an update on the Planning Division's Long Range Planning Work Plan; 2. Discuss and seek direction from the Board on the scope and funding for the Sisters Country Visioning Plan; and 3. Review and seek direction from the Board of County Commissioners (Board) at this or a future work session on the draft scope and timeline to evaluate the County's marijuana regulations. II. LONG RANGE PLANNING UPDATE CDD will hire a senior planner -long range by early September to add capacity to the County's long range planning program by October. Please find as Attachment A, the adopted FY 2017-18 Long Range Planning Work Plan. In addition to performing ongoing annual projects, planning staff is currently allocating resources to the following projects: Projects in Process Status Estimated Completion 1. Floodplain text amendments Planning Commission deliberations started Aug. 10, continued to Aug. 24 Dec. 31. 2017 2. Lot of Record text amendments Planning Commission public hearing scheduled for Aug. 24 Dec. 31. 2017 3. Code Enforcement text amendments To be initiated in late Aug. / early Sept. Dec. 31, 2017 Projects on the Horizon Status Estimated Completion 1. Evaluate marijuana regulations Draft scope and timeline; initiate project in Sept. Dec. 31. 2017 Next Steps, if any, TBD 2. Agricultural Lands Evaluation Continued coordination with City of Bend and DLCD on scope, process TBD Multi -Year Project 3. Churches in Wildlife Area Combining Zone text amendment TBD based on Board direction Dec. 31, 2017 axed zirit Pride Staff is currently operating at capacity. Adding a senior planner -long range will provide additional capacity to complete the projects in the tables above, and initiate one additional project, such as the Sisters Country Visioning Plan (discussed below), this fall. Staff will schedule the next long range planning update with the Board in early 2018 to determine if capacity exists to initiate additional long range planning projects. Board Direction: 1. Should the Planning Division initiate an additional long range planning project this fall? a. if yes, based on the attached Planning Division work plan or other Board priorities, which project should be initiated? Note: It may be beneficial to answer this question during or after considering the Sisters Country Visioning Plan (discussed below). III. SISTERS COUNTRY VISIONING PLAN The City of Sisters asked Deschutes County to jointly develop a Vision Plan for the City of Sisters and Sisters Country (as defined by the Sisters School District boundaries). The City also requested funding up to $10,000 to pay for a facilitator for this multi -jurisdictional effort. The scope of the project and whether a facilitator is hired will directly impact the Planning Division's staffing resources allocated to this effort. Board Direction: 1. Should the Planning Division jointly create a Sisters Country Visioning Plan for the rural area, or provide assistance to engage rural residents to create a City of Sisters Visioning Plan, or not participate? 2. Decide whether to fund City's financial request to hire a facilitator and, if so, the amount? IV. MARIJUANA REGULATION REVIEW DRAFT SCOPE Attachment B to this memorandum is a first draft scope and timeline to evaluate the County's marijuana regulations. Staff seeks direction at this or a future Board work session to finalize them for this evaluation. Board Direction: 1. Staff seeks Board input and direction on the draft scope and timeline for this evaluation. Attachments: A. Adopted FY 2017-18 Long Range Planning Work Plan B. Draft Scope / Timeline for Evaluating Marijuana Regulations -2- Attachment A WORK PLAN PLANNING, CONTINUED Floodplain Amend County Code to change the floodplain base zone into a combining (overlay) zone. Lot of Record Text Amendments & Technical Assistance Initiate text amendments to (1) the definition of "lot of record" to recognize a lot or parcel that previously received a land use, building or septic permit as a lot of record to address the Grimstad Land Use Board of Appeals decision; and (2) a comprehensive text amendment to update the overall process to determine a lot of record. Consider creating a limited duration liaison or other options to provide technical assistance to Lot of Record applicants. Evaluate Marijuana Regulations During the adoption of the marijuana land use regulations, the Board recognized this new program should be reviewed and evaluated to determine if it is working as intended—to permit this emerging industry, protect the high quality of life for rural residents, and consider economic impacts—and to address changing circumstances, interpretive matters, and amendments to state law. This evaluation would perform the analysis described above based the decisions issued and public comments from all sides of this issue. Agricultural Lands Re -Evaluation & Potential Re -Designation Consider approaches to re-evaluate agricultural lands, including participating in Land Conservation and Development Commission non -resource lands rulemaking (if initiated), initiating a Collaborative Regional Problem Solving (RPS) project or a local non -resource lands project, or other options to achieve the same result. Community & Area Plans Engage Sisters Country, Tumalo, Terrebonne, Newberry Country, and/or Deschutes Junction residents to determine if community plans, goals, and policies meet the current and future needs of the area. Only one or two such planning efforts may be initiated each fiscal year. South County Groundwater Protection Develop a template for property owners or organizations to apply for Goal 11 Exceptions. Consider amending the Newberry Country Plan to replace the existing Goal 11 Exception policy with a new Goal 11 Exception policy framework for future policies. Affordable Housing Consider the County's role and opportunities in addressing housing needs throughout the County such as considering accessory dwelling units where possible or reasonable; amending County Code to allow new or expanded manufactured home parks; partnering with housing authorities, non- profit organizations, developers, municipalities and others to provide housing; among other options. Natural Resources / Water Convene a panel of regional water experts to discuss water resource and conservation issues with a particularly emphasis on the relationship to land use and population growth and development. Initiate a review of County Goal 5 inventories and protection programs. Grading Ordinance Consider and evaluate whether to develop a grading ordinance. Growth Management Coordination Coordinate with cities, County departments, state agencies and organizations to develop and implement growth management plans. Central Oregon Large -Lot Industrial Land Need Continue to coordinate with the City of Redmond to initiate a UGB amendment for a regional large lot industrial campus. City of Bend Airport Master Plan Continue to coordinate with the City of Bend to amend the Comprehensive Plan and Development Code to allow new airport -related businesses at the Bend Airport through a streamlined permitting process. Natural Hazards Consider implementing the recommendations from the University of Oregon's Community Service Center's review of County Codes and polices regarding wildfire mitigation. Outdoor Mass Gathering Permit Amendments Amend Deschutes County Code 8.16 pertaining to Outdoor Mass Gatherings in coordination with County Legal Counsel. Historic Preservation—Certified Local Government (CLG) Grant Administer the CLG Grant from the State Historic Preservation Office. Ongoing Annual Projects • Consider implementing legislative amendments stemming from laws enacted by the 2017 and 2018 Oregon Legislative Sessions • Population Forecast: Coordinate with the County Assessor and Administration Office to complete the Portland State University, Population Research Center, 2017 Housing Unit and Population Questionnaire. • Tracking Systems: Develop, maintain, and improve tracking systems for: 0 Comprehensive Plan and Community/Area Plan implementation activities, updates, necessary revisions, and potential areas for new plans. 0 Destination Resort overnight lodging units. 0 Limited Use Permits (agri-tourism and other commercial events and activities. 0 Marijuana Annual Reports. 0 Non-farm dwellings. 0 Medical Hardships. 0 Conditions of Annroval. as necessary Attachment B Evaluating Deschutes County's Marijuana Regulations Draft Scope of Work & Timeline Data / Existing Conditions Analysis: September 2017 1. Summarize Deschutes County marijuana regulations 2. Summarize approved marijuana applications (size of property, mature canopy), including issues identified by applicants, public/citizens, staff, the Board, and hearings officers. 3. Map depicting approved, denied, and pending marijuana applications. 4. 2017 Legislative letter to Deschutes County and comments submitted by the industry and Oregon Farm Bureau. Public Process: October 2017 1. Citizen/Community Discussions • Conduct community conversations (La Pine, Redmond/Terrebonne, Sisters, Bend, Alfalfa, and Tumalo) to receive feedback from rural residents. • Establish a Survey Monkey and other opportunities to invite and obtain feedback from rural residents 2. Stakeholder/Focus Group Discussions A. Marijuana Industry Invite MJ applicants who have received land use approval to participate in stakeholder meetings to share their experiences with Deschutes County's existing regulations and process. o Afternoon / evening discussions each for 60 to 90 minutes B. Utility / Irrigation District / State Agency / County Department / Fire District / Other Agency Representatives • Invite representatives from each of the agencies receiving notice of marijuana applications to discuss their experiences with the marijuana production, processing, and retail applications 3. Marijuana Advisory Committee (MAC) • Reconvene the MAC for one meeting to recap the results of the stakeholder and community discussions and capture their perspectives. Attachment B 4. Deschutes County Planning Commission and Board of Commissioners • Recap the results of the stakeholder, community input, and MAC discussions and capture their perspectives. • Notice for and allow public comment. Summary Report: November 2017 Produce summary report for the Planning Commission and Board of County Commissioners. Board Decision Regarding Next Steps, If Any: December 2017 Conduct a work session or regular business meeting with the Board to determine what, if any, next steps are necessary to amend the County's marijuana regulations based on the evaluation. 2 -< Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of August 23, 2017 DATE: August 11, 2017 FROM: Chris Doty, Road Department, 541-322-7105 TITLE OF AGENDA ITEM: Old Bend -Redmond Highway - Deschutes Market Road Corridor Projects PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Chris Doty, Road Department Director; Cody Smith, County Engineer SUMMARY: Earlier this year, the Road Department hired the team of Parametrix and Kittelson and Associates to perform a Road Safety Audit on the Old Bend -Redmond (South Canal Blvd) and Deschutes Market Road corridors. A Road Safety Audit is a practice in which a group of professionals field evaluate road conditions and provide safety recommendations and observations within a corridor. In addition to the Road Safety Audit, the team evaluated improvement options at five intersections within the corridors with known operational or safety issues. At the Work Session, staff will present the improvement options and staff recommendations from the Road Safety Audit and discuss next steps in the process. Due to the size of file, the report will be sent via interoffice mail to the Board prior to the meeting and copies will be available at the meeting. In addition to the review of Road Safety Audit, a 10 -year Capital Improvement Plan "strawman" will be presented showing anticipated additional revenue from HB 2017 and potential improvement projects on the horizon. RECOMMENDATION & ACTION REQUESTED: Staff recommendations will discussed and presented at the meeting. Date: To: From: RE: MEMORANDUM Road Department 61150 SE 27th St. • Bend, Oregon 97702 (541) 388-6581 • FAX (541) 388-2719 August 11, 2017 BOCC, Tom Anderson, County Administrator Chris Doty, Road Department Director Road Safety Analysis — Old Bend/Redmond, Deschutes Market corridors Due to file size, the Road Safety Audit cannot be electronically attached to the packet materials in advance of the scheduled August 23rd Work Session to discuss the report and proposed improvement projects in the corridors. Staff will present this report and discuss recommendations and next steps at the Work Session. Old Bend -Redmond Highway Evaluation and Road Safety Audit Prepared for August 2017 Prepared by Parametrix and Kittelson & Associates, Inc. Old Bend -Redmond Highway Evaluation and Road Safety Audit Prepared for Deschutes County 61150 SE 27th Street Bend, Oregon 97702 Prepared by Parametrix 150 NW Pacific Park Lane, Suite 110 Bend, OR 97701 T. 541.508.7710 F. 1.855.542.6353 www.parametrix.com and Kittelson & Associates, Inc. 354 SW Upper Terrace Drive, Suite 101 Bend, OR 97702 541.312.8300 August 2017 I 297-2509-004 CITATION Parametrix and Kittelson & Associates. 2017. Old Bend -Redmond Highway Evaluation and Road Safety Audit. Prepared by Parametrix and Kittelson & Associates, Bend, OR. August 2017. THIS DOCUMENT IS PROTECTED UNDER THE PROVISIONS OF TITLE 23 UNITED STATES CODE SECTION 409 AS FOLLOWS: Title 23 U.S.C. 409 Discovery and admission as evidence of certain reports and surveys Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway -highway crossings, pursuant to sections 130, 144, 148 of this title or for the purpose of developing any highway safety construction improvement project which may be implemented utilizing Federal -aid highway funds shall not be subject to discovery or admitted into evidence in a Federal or State court proceeding or considered for other purposes in any action for damages arising from any occurrence at a location mentioned or addressed in such reports, surveys, schedules, lists, or data. August 2017 I 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County TABLE OF CONTENTS TECHNICAL SUMMARY V Project Title: Old Bend -Redmond Highway Evaluation and Road Safety Audit v Date: November 28 — December 2, 2016 v Road Safety Audit (RSA) Team and Participants: v RSA Support Resources: v 1. BACKGROUND 1-1 1.1 Study Area 1-1 1.2 Study Corridor Characteristics 1-2 1.3 Study Intersection Characteristics 1-2 1.4 RSA Process 1-2 1.5 Traffic Volumes 1-4 1.6 Capacity Analysis 1-5 1.7 Corridor Crash Data 1-7 2. ROAD SAFETY AUDIT FINDINGS 2-1 2.1 Corridor -Wide Issues 2-1 2.1.1 Issue: Lack of Delineation 2-1 2.1.2 Issue: Inconsistent Signing at Curves 2-4 2.1.3 Issue: Lack of Intersection Awareness and Visibility 2-7 2.1.4 Issue: Severe Weather Conditions 2-11 2.1.5 Issue: Obstacles in Clear Zone 2-12 2.1.6 Issue: Speed too Fast for Conditions 2-15 2.1.7 Issue: Inconsistent Cross Sections of Tumalo Road/Deschutes Market Road Overpass 2-17 2.2 Intersection -Specific Issues 2-19 2.2.1 Helmholtz Way/South Canal Boulevard Intersection 2-19 2.2.2 61st Street/South Canal Boulevard/Quarry Avenue Intersection 2-26 2.2.3 Old Bend -Redmond Highway/Tumalo Road 2-32 2.2.4 Tumalo Place/Tumalo Road 2-39 2.2.5 Deschutes Market Road/Dale Road 2-45 2.2.6 Additional Analyzed Intersections 2-51 3. RECOMMENDATIONS FOR INTERSECTION IMPROVEMENTS 3-1 3.1 Introduction 3-1 3.2 Descriptions of Recommended Intersection Improvements 3-2 3.2.1 Helmholtz Way and South Canal Boulevard 3-2 3.2.2 Six Corners 3-3 3.2.3 Old Bend -Redmond Highway and Tumalo Road 3-4 3.2.4 Tumalo Road and Tumalo Place 3-5 3.2.5 Dale Road and Deschutes Market Road 3-6 3.3 Summary of Costs for Recommended Intersection Improvements 3-7 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County TABLE OF CONTENTS (CONTINUED) LIST OF FIGURES 1 Study Corridor 1-1 2 FHWA RSA Process 1-3 3 Reported Crashes (2010 — 2014) by Light Condition 2-2 4 Reported Crashes (2010 — 2014) by Crash Type 2-2 5 Example of Lack of Delineation during Dusk 2-3 6 Example of Post -Mounted Delineators at Night 2-3 7 Example of Recessed Pavement Markers 2-4 8 Location of Reported Crashes by Severity 2-5 9 Example of Horizontal Curve without Curve Warning Sign 2-6 10 Example of Horizontal Curve with Curve Warning Sign 2-6 11 Example of Chevrons at Curve 2-7 12 Illustration of Driveway Frequency in Sample Portion of Old Bend -Redmond Highway Corridor 2-8 13 Example of Intersection Located within Horizontal Curve 2-9 14 FHWA Low -Cost Intersection Treatments 2-10 15 Supplemental Road Name Sign at Dale Road with Reflective Tape 2-10 16 Sight Distance to the North from the Westbound Approach to the Intersection of Tumalo Road/Old Bend -Redmond Highway 2-11 17 Reported Crashes (2010 — 2014) by Road Condition 2-11 18 Typical Winter Weather Road Conditions 2-12 19 Reported Crash Event 2-13 20 Example of Fence and Tree within Clear Zone 2-14 21 Example of Rock Outcropping and Utility Poles within Clear Zone 2-14 22 Reported Crashes (2010 — 2014) by Contributing Cause 2-15 23 Example of Narrowing Lanes with Pavement Markings 2-16 24 Example of Speed Feedback Sign 2-17 25 Cross -Section of Bridge over US 97 2-18 26 Cross -Section of Bridge over Railroad 2-18 27 Helmholtz Way/South Canal Boulevard Intersection 2-19 28 Peak Hour Turning Volumes at Helmholtz Way/South Canal Boulevard 2-20 29 Northbound Direction Vertical Curve on South Canal Boulevard 2-21 30 Northbound Vehicles Queuing Behind Turning Vehicles 2-21 31 Eastbound Approach on Helmholtz Way 2-22 32 Example of Direction Signage from the MUTCD 2-24 33 Example of Type 3 Barricade 2-24 34 Example of Stop Ahead Pavement Markings 2-24 35 Example of ITS Warning System for Queue Warnings 2-25 36 Left -Turn Lane Concept at Helmholtz Way/South Canal Boulevard 2-25 37 Roundabout Concept at Helmholtz Way/South Canal Boulevard 2-26 38 61st Street/South Canal Boulevard/Quarry Avenue ("Six Corners" Intersection) 2-27 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County TABLE OF CONTENTS (CONTINUED) 39 Turning Movement Volumes at the Six Corners Intersection 2-27 40 Vehicles Making Multiple Movements at Six Corners 2-28 41 Skewed Approach at Six Corners Intersection 2-28 42 Potential Disconnection of Quarry Avenue at Six Corners Intersection 2-29 43 Six Corners Four -Leg Intersection Alternative (Stop -Controlled) 2-30 44 Six Corners Four -Leg Intersection Alternative (Roundabout) 2-31 45 Six Corners Offset T -Intersection Alternative 2-32 46 Tumalo Road/Old Bend -Redmond Highway 2-33 47 Intersection Turning Movement Volumes at Tumalo Road/Old Bend -Redmond Highway 2-33 48 Sight Distance to the South from Westbound Approach 2-34 49 Sight Distance to the North from Westbound Approach 2-35 50 Chevrons Located on Half the Curve at the Intersection 2-35 51 Warning Signage Located Below Stop Sign 2-36 52 Illustration of Fence Restricting Sight Distance 2-37 53 Potential Realignment of Old Bend -Redmond Highway/Tumalo Road 2-38 54 Potential Roundabout at Old Bend -Redmond Highway/Tumalo Road 2-39 55 Intersection of Tumalo Place/Tumalo Road 2-40 56 Tumalo Place/Tumalo Road Intersection Traffic Volumes 2-40 57 Sight Distance Restrictions from the School Driveway 2-41 58 Proximity to 78th Street to the West 2-41 59 Example Sign Replacements from the MUTCD 2-43 60 Potential Roundabout at Tumalo Place/Tumalo Road 2-44 61 Potential Traffic Signal at Tumalo Place/Tumalo Road 2-44 62 Deschutes Market Road/Dale Road Intersection 2-45 63 Deschutes Market Road/Dale Road Intersection Traffic Volumes 2-46 64 Illustration of Lack of Roadway Ends Treatments 2-47 65 Illustration of Restricted Sight Distance to the North 2-47 66 Illustration of Limited Sight Distance and Reaction Time on Southbound Approach 2-48 67 Conceptual Illustration of Sight Distance Enhancements at Deschutes Market Road/Dale Road 2-50 68 Example of ITS Warning System for Queues 2-50 69 Conceptual Widening on Deschutes Market Road and adding a southbound left -turn lane 2-51 70 Project Cost Estimates/Recommendations 3-1 71 Left -Turn Lane Concept at Helmholtz Way/South Canal Boulevard 3-2 72 Six Corners Four -Leg Intersection Alternative (Stop -Controlled) 3-3 73 Potential Roundabout at Old Bend -Redmond Highway/Tumalo Road 3-4 74 Potential Roundabout at Tumalo Place/Tumalo Road 3-5 75 Conceptual Widening on Deschutes Market Road and Adding a Southbound Left -turn Lane 3-6 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County TABLE OF CONTENTS (CONTINUED) LIST OF TABLES 1 Project Characteristics vii 2 Daily Traffic Counts 1-5 3 Level of Service Thresholds 1-5 4 2016 AM and PM Peak Hour LOS and Delay 1-6 5 AM and PM Peak Hour LOS and Delay 2-23 6 Considerations for Helmholtz Way/South Canal Boulevard 2-23 7 Considerations for 61st Street/South Canal Boulevard/Quarry Avenue 2-29 8 AM and PM Peak Hour LOS and Delay 2-36 9 Considerations for Old Bend -Redmond Highway/Tumalo Road 2-37 10 AM and PM Peak Hour LOS and Delay 2-42 11 Considerations for Tumalo Place/Tumalo Road Intersection 2-43 12 AM and PM Peak Hour LOS and Delay 2-48 13 Considerations for Deschutes Market Road/Dale Road Intersection 2-49 14 Summary of Costs for Recommended Intersection Improvements 3-7 APPENDICES A RSA Findings PPT B Traffic Counts C Traffic Operations D Signal Warrants E Left -Turn Warrants F Additional Analyzed Intersections iv August 2017 l 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County ACRONYMS AND ABBREVIATIONS AASHTO American Association of State Highway and Transportation Officials ARTS All Roads Transportation Safety BPAC Bicycle and Pedestrian Advisory Council FHWA Federal Highway Administration ITS Intelligent Transportation System KAI Kittelson & Associates, Inc. LOS level of service mph miles per hour MUTCD Manual on Uniform Traffic Control Devices OBRH Old Bend -Redmond Highway ODOT Oregon Department of Transportation PDO property damage only RSA Road Safety Audit TWSC two-way stop -controlled August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County TECHNICAL SUMMARY Old Bend -Redmond Highway Evaluation and Road Safety Audit November 28 — December 2, 2016 tett' Au dl. ( SA) Tearn and I • Barry Johnson, PE, Project Manager, Parametrix • Ryan LeProwse, PE, Senior Transportation Engineer, Parametrix • Dan Lawrence, EIT, Designer, Parametrix • Hermanus Steyn, PE, Principal Engineer, Kittelson & Associates, Inc. (KAI) • Ashleigh Ludwig, AICP/PE, Planner/Engineer, KAI " up ori. • Chris Doty, PE, Road Department Director, Deschutes County • George Kolb, PE, County Engineer, Deschutes County • Tom Shamberger, Road Department Operations Manager, Deschutes County • Joel McCarroll, PE, Region 4 Traffic Manager, Oregon Department of Transportation (ODOT) • Dan Serpico, PE, Region 4 Senior Traffic Analyst, ODOT Table 1. Project Characteristics Description Project Characteristic Audit Type: Planning Stage Land Use Development Proposal: No Units of Measure: U.S. Adjacent Land Use: Rural Posted Speed (miles per hour [mph]): Not Posted (Basic Speed Rule); 45 mph in select locations Opposite Flow Separation: Centerline striping Functional Classification: Old Bend -Redmond Highway/ South Canal Boulevard: Rural Minor Arterial Tumalo Road/Deschutes Market Road: Rural Major Collector Terrain: Flat Climatic Conditions—Temperature: Cold Winter; Warm Summer Climatic Conditions — Precipitation: High Desert (dry with occasional rain in summer or snow/ice in winter) August 2017 1 297-2509-004 VII Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County 1. BACKGROUND 1 Study Area The RSA study area is along the corridors of the Old Bend -Redmond Highway/South Canal Boulevard and the Tumalo Road/Deschutes Market Road. The corridor limits along the Old Bend -Redmond Highway/South Canal Boulevard were from north of Helmholtz Road south to Highway 20. Along the Tumalo Road/Deschutes Market Road corridor, the limits extended from west of the Old Bend -Redmond Highway heading east along Tumalo Road and then following Deschutes Market Road south to Hamehook Road. In addition to the corridors, the RSA Team studied five intersections along these corridors: • South Canal Boulevard/Helmholtz Way • South Canal Boulevard/Quarry Avenue/61st Street (referred to as "Six Corners" intersection) • Old Bend -Redmond Highway/Tumalo Road • Tumalo Place/Tumalo Road • Deschutes Market Road/Dale Road Figure 1 shows the study corridors and the study intersections, which are indicated with red circles. F a gr 0 `t, Tumalo fid SW Quarry oa9 G��a`0`�A e x co Figure 1. Study Corridor August 2017 1 297-2509-004 1-1 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County y orrldor Characteristrc The study corridors are rural two-lane roads that serve as key connections between the cities of Bend and Redmond, as well as the residences between them. The corridors serve as an alternate route to US 97. For residents that live along the corridors, these roads also provide connections to US 97 and US 20. Both corridors experience commuter traffic patterns. No dedicated passing lanes are provided in the study area. Horizontal curves are common throughout the respective corridors. Although the corridors are relatively flat, several "abrupt" vertical curves are present within the corridor. Driveways, primarily residential, are common throughout the corridor. During winter months, the area commonly experiences snow and ice. I, .3 udy (nt rsect ori Character Iktipcs Old Bend -Redmond Highway is free-flowing from the city of Redmond to US 20. All side streets are stop - controlled, including the study intersections of Helmholtz Way, Six Corners, and Tumalo Road. The Tumalo Road/Deschutes Market Road corridor is also free-flowing from Tumalo Road to Hamehook Road with all side streets being stop -controlled, including the study intersections of Tumalo Place and Dale Road. The only study intersection that has turn lanes is the intersection of Tumalo Road and Tumalo Place. Most of the study intersections have undesirable intersection angles. Section 2 (RSA Findings) provides more detail about the study intersections. ...3 RSA Process The purpose of the RSA is to complete an independent examination of the safety performance of the corridors in order to identify potential issues contributing to crashes and suggest treatments for addressing those issues. The majority of the suggestions provided for the study corridors and intersections are engineering treatments; however, where appropriate, the RSA Team did identify opportunities for enforcement campaigns due to the high correlation between driver behavior and crash frequency. The RSA followed the general RSA process identified by the Federal Highway Administration (FHWA), as shown in Figure 2. 1-2 August 2017 1 297-2509-004 O 0 Identify project or existing road to be audited 0 Perform field reviews under various conditions ■ Prepare formal response Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Select interdisciplinary audit team D Conduct audit analysis and prepare report of findings ■ Incorporate findings into the project when appropriate Conduct a Pre -audit meeting to review project information and drawings II D Present Audit findings to Project Owner/Design Team Responsibilities: ■ Audit Team A Design Team / Project Owner Figure 2. FHWA RSA Process The RSA Team initiated work on Monday, November 28, 2016 with a kick-off meeting at the Deschutes County Road Department Office in Bend, Oregon. The meeting was attended by the RSA Team and the RSA Support Resources from ODOT and Deschutes County. The RSA Team and Support Resources reviewed the traffic data and crash data trends at this meeting and discussed the plan for the week. A stakeholder meeting was held on Wednesday, November 30 to gather input on the corridor from other stakeholders. Meeting participants were: • Two representatives from the Deschutes County Bicycle and Pedestrian Advisory Committee (BPAC) • One representative from Central Electric Cooperative • One representative from Pacific Power • One Deschutes County Sheriff Deputy At this meeting, the RSA Team listened to feedback from the stakeholders and their observations within the corridor. The utility companies provided input about the feasibility of relocating utility poles at several locations. August 2017 1 297-2509-004 1-3 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County The RSA Team observed corridor conditions on Monday, Tuesday, and Wednesday to study roadway features, driver behavior, and traffic characteristics. The RSA Team then worked to summarize observations and suggestions, concluding with a preliminary findings meeting on Friday, December 2. The RSA findings meeting was attended by the RSA Team and RSA Support Resources from Deschutes County. A separate summary of the findings was provided to Joel McCarroll (ODOT) on Friday, December 2. Appendix A provides the PowerPoint presentations from the pre-audit/kick-off meeting on Monday, November 28, and from the findings meeting on Friday, December 2. The RSA Schedule for the week was: Monday (November 28, 2016) • Pre-audit/kick-off meeting with Deschutes County, ODOT, and stakeholders • Project start-up with RSA Team • Afternoon field work to observe road user characteristics in the daylight conditions Tuesday (November 29, 2016) • Morning field work during morning commute • Review of supporting data (crash data, volumes, etc.) • Discuss RSA Team observations and issues • Evening field review during dark light conditions Wednesday (November 30, 2016) • Brainstorm workshop with RSA Team • Identify constraints with RSA Team and additional stakeholders Thursday (December 1, 2016) • Document issues, suggestions, and initial prioritization with RSA Team Friday (December 2, 2016) • Preliminary findings meeting with RSA Team and Deschutes County .. it. VO9LAi',_es, Daily traffic counts and peak period turning movement counts were collected within the study area in November and December 2016. The daily counts were collected at three locations within the study corridors. The peak hour turning movement counts were collected at the five study intersections plus other intersections of interest during both typical weekday AM and PM peak periods. The turning movement counts included the total number of vehicles, heavy vehicles, pedestrians, and bicycles. The three 2016 daily counts were supplemented with historical counts from Deschutes County in order to cover more of the study area. Table 2 summarizes the daily traffic counts including the historical daily counts. Appendix B summarizes all of the 2016 counts. 1-4 August 2017 1297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Table 2. Daily Traffic Counts No. Name 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 ! 2016 1 Helmholtz Way (North of South Canal Boulevard) 2 South Canal Boulevard 3,888 (North of Helmholtz Way) 3 Quarry Avenue (East of South Canal Boulevard) 4 South Canal Boulevard (South of Helmholtz Way) 5 61st Street (South of South Canal Boulevard) 6 South Canal Boulevard (South of 61st Street) 7 Old Bend -Redmond Highway (North of Tumalo Road) 8 Old Bend -Redmond Road (South of Tumalo Road) 9 Tumalo Road (East of Old Bend - Redmond Highway) 10 Dale Road (East of Deschutes Market Road) 11 Deschutes Market Road (North of Hamehook Road) 2,312 5,704 330 1,965 1,991 2,102 3,448 3,192 3,253 4,910 2,304 5,715 246 275 4,860 4,689 5,160 2,342 !, 2,621 2,495 3,361 2,763 2,641 3,717 2,129 ! 1,999 2,805 1,985 5,627 2,090 684 913 5,592 5,031 5,330 6,077 7,145 3,316 8,363 -.: y Anid1Y$.. A common method of measuring traffic operations is level of service (LOS), a scale ranging from A to F, to designate the LOS depending on the delay conditions at the intersection. LOS A represents the best conditions with minimal delay and LOS F represents the worst conditions with severe congestion. LOS ratings are based on the ratio of actual traffic volumes to traffic capacity of the intersection or roadway. Table 3 lists the intersection LOS delay thresholds for signalized and stop -controlled intersections. Table 3. Level of Service Thresholds Level of Service Average Control Delay per Vehicle (seconds) Signalized Intersections Stop -controlled Intersections A <_ 10 <_ 10 B___ >10and <_20 >10and 5_15 C >20and 535 >15and 5_25 D >35and <_55 >25and _535 E >55and 580 >35and 5.50 F >80 >50 Note: The LOS criteria are based on control delay, which includes initial deceleration delay, queue move -up time, stopped delay, and final deceleration delay. August 2017 1 297-2509-004 1-5 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County At signalized intersections, LOS is calculated based on the delay of all vehicles entering the intersection. At two-way stop -controlled (TWSC) intersections, the LOS is calculated based on the worst stopped approach. The delay thresholds are also lower for stop -controlled intersections because driver behavior considerations make delays at stop -controlled intersections more onerous. For example, at a signalized intersection, drivers may relax during the red interval while waiting for the green interval, but drivers on the stopped approach of a stop -controlled intersection must remain attentive to identifying acceptable gaps in oncoming traffic. The LOS analysis was conducted for the study intersections using the software programs SIDRA (version 6.1) for roundabout controlled intersections, and Synchro 9.1 (Build 904, Rev. 125) for all other intersections in the study area. The existing weekday AM and PM peak hour LOS and delay for the study area intersections are shown in Table 4. The average delay is reported for the worst -operating stopped approach at unsignalized intersections. As shown in Table 4, all of the study area intersections operate at LOS D or better except for Tumalo Place at Tumalo Road, which operates at LOS F during the AM peak hour and LOS E during the PM peak hour. All operations worksheets are included in Appendix C. Table 4. 2016 AM and PM Peak Hour LOS and Delay Intersection AM Peak Hour PM Peak Hour Intersection Delay Delay No. Name Control LOS (sec.) LOS (sec.) 1 Helmholtz Way at South Canal Boulevard Two-way Stop -Eastbound Left -right -Northbound Left B A 12 B 8 A NA NA 11 8 Old Bend -Redmond Highway at Tumalo Road Two-way Stop -Eastbound Left -through -right -Westbound Left -through -right -Northbound Left -Southbound Left Tumalo Place at Tumalo Road -Eastbound Left -Westbound Left -Northbound Left -through -right -Southbound Left -through -right Deschutes Market Road at Dale Road -Westbound Left -right -Southbound Left Two-way Stop Two-way Stop C C A A A A B F C A 17 19 8 8 8 8 12 140 15 8 C C A A A A B E C A 21 16 8 8 8 7 11 40 19 9 NA = not applicable As currently configured, the Six Corners intersection cannot be effectively analyzed, and the Synchro software program does not calculate the capacity analysis. 1-6 August 2017 1297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County 1„7 C. o r rs d 'o N Cit ash Data The project team obtained crash data from ODOT for the most recent available 5 -year period from January 2010 through December 2014. The crash database is maintained by the ODOT Crash Analysis & Reporting Unit. ODOT's crash reports only include crashes for which a crash report was completed. According to Oregon law, crash reports are required when damages associated with the crash exceed $1,500. Vehicle crashes included those coded for city streets, county roads, and state highways. The characteristics and crash trends observed are summarized throughout this report. There were 147 reported crashes within the study area during the 5 -year timeframe. Forty-six of these occurred at the five study intersections. Additionally, ODOT identifies safety projects within each of its regions through a program called All Roads Transportation Safety (ARTS). Both of the study corridors and one study intersection were identified for safety projects through this program. The Deschutes Market Road and Old Bend -Redmond Highway corridors were identified through the Systemic Safety Plan for roadway departure crashes. The Helmholtz Way/South Canal Boulevard intersection was identified through the Hot Spot plan. Plans for these projects are discussed in detail for each location later in this report. August 2017 1 297-2509-004 1-7 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County 2. ROAD SAFETY AUDIT FINDINGS RSA findings are organized into corridor -wide safety issues and intersection -specific safety issues within this section. 2J Corr:id.:jor,...\f i kS The RSA Team identified seven corridor -wide issues, generally observed throughout the study corridors. Considerations for addressing the observed safety issues are provided based on input from the RSA Team and RSA Support Resources. The corridor -wide issues included: • Lack of delineation • Inconsistent signing at curves • Lack of intersection awareness and visibility • Severe weather conditions • Obstacles in clear zone • Speed too fast for conditions • Inconsistent cross sections of Tumalo Road/Deschutes Market Road overpass The RSA Team observed a lack of consistent delineation throughout the study corridors. Delineation includes elements that provide roadway guidance to drivers to increase visibility and awareness. As shown in Figure 3, approximately 37 percent of reported crashes within the study area occurred during dark, dawn, or dusk light conditions. Figure 4 shows that 42 percent of crashes within the study area were reported as fixed -object or other -object crashes. These are crashes that may be related to the lack of delineation along the corridors. Figure 5 illustrates an example of the lack of delineation in the corridor. The RSA Team observed that the lack of delineation contributed to difficulty in seeing the roadway and approaching curves, intersections, driveways, and other changes in the roadway during low -light conditions. August 2017 1 297-2509-004 2-1 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Number of Reported Crashes 100 90 80 70 60 50 40 30 20 10 0 Darkness — Darkness — Dawn no street with street (Twilight) lights lights Daylight Dusk (Twilight) PDO • Injury C itig Injury B • Injury A Fatal Number of Reported Crashes 70 60 50 40 30 20 10 0 Figure 3. Reported Crashes (2010 — 2014) by Light Condition Sideswipe -meeting Turning Movement x PDO Injury C Injury B • Injury A Fatal Figure 4. Reported Crashes (2010 — 2014) by Crash Type 2-2 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 5. Example of Lack of Delineation during Dusk Considerations The RSA Team identified the following countermeasures that have the potential to improve delineation throughout the corridor, particularly during low -light conditions. These countermeasures are relatively low cost to install. • Install post -mounted delineators along the corridor, with reduced spacing along curves to increase driver awareness of approaching curves (see Figure 6 for example) Post -mounted delineators have been proven to reduce nighttime crashes at curves by 30 percent, and are included on ODOT's list of approved countermeasures. • Install recessed pavement markers along the corridor, with reduced spacing at curves to increase awareness of curves (see Figure 7 for example) Raised or recessed pavement markers have been proven to reduce crash frequency of nighttime crashes by 15 percent, and are identified in ODOT's list of approved countermeasures. Recessed pavement markers are estimated to cost $10 each. Image Source: https://www.fhwa.dot.gov/publications/pu blicroads/lljanfeb/02.cfm Figure 6. Example of Post -Mounted Delineators at Night August 2017 1 297-2509-004 2-3 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Image Source: https://www.fhwa.dot.gov/publications/public roads/09ja nfeb/02.cfm Figure 7. Example of Recessed Pavement Markers The review of crash data indicated crashes occur typically at curves along these corridors, as shown in Figure 8. During field observations, the RSA Team observed inconsistent use of curve warning signs throughout the corridors. Some curves were marked with appropriate curve warning signs, some were marked with signs that provided a recommended vehicle speed that was lower than the speed in which a vehicle could comfortably travel the curve, while other curves lacked any curve warning sign even if the curve had a tighter radius than others. In addition, chevrons were missing from several curves. The presence of driveways within many of the curves was also observed to create challenges in signage without affecting sight distance at driveways. Figures 9 and 10 illustrate examples of the inconsistency in signage that was observed. 2-4 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Crash Severity • Fatal Injury A Injury B t Injury C E P00 August 2017 1 297-2509-004 Figure 8. Location of Reported Crashes by Severity 2-5 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 9. Example of Horizontal Curve without Curve Warning Sign 2-6 Figure 10. Example of Horizontal Curve with Curve Warning Sign August 2017 I 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Considerations The RSA Team identified the following considerations to improve consistency in curve warning signs throughout the corridor. • Conduct a ball -bank evaluation of the entire study corridors to determine appropriate locations for advance curve warning signs, appropriate supplemental speed riders, and locations and spacing for chevron signage throughout curves (see Figure 11 for an example of chevron signage). Chevrons should be continued throughout the length of the curve. Spacing and location of chevrons and curve warning signs will need to account for the driveways located within or near curves and ensure sight distance is maintained. • Coordinate with the ODOT ARTS Project that was identified for this corridor. Deschutes Market Road and Old Bend -Redmond Highway were identified for Systemic Roadway Departure Projects through this program. The Deschutes Market Road (from US 97 to Hamehook Road) included post - mounted delineation and enhanced curve signage ($93,000), and the Old Bend -Redmond Highway (from US 20 to the Redmond city limits) included enhanced curve signage ($71,000). Deschutes County should coordinate with ODOT for use of these funds to improve curve warning signage. Image Source: http://safetv.fhwa.dot.gov/roadwav dept/horicurves/fhwasa15084/ch4.cfm Figure 11. Example of Chevrons at Curve The crash data indicated that approximately 50 percent of crashes along the corridors occurred at driveways and/or intersections based on the location of crashes at major intersections and the road character field in the crash data. As shown in Figure 12, driveways are frequent throughout the corridor, creating potential conflict points on the rural, high-speed roadway. In addition, the RSA Team observed that many of these driveways and minor -street intersections are located within horizontal curves, as shown by the example in Figure 13. The horizontal curves, trees, shrubbery, and other obstacles often limit sight distance at the driveways within the corridors. August 2017 1297-2509-004 2-7 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County 2-8 Figure 12. Illustration of Driveway Frequency in Sample Portion of Old Bend -Redmond Highway Corridor August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 13. Example of Intersection Located within Horizontal Curve Considerations The RSA Team provided the following considerations to improve intersection awareness and visibility throughout the corridor. • Install Advanced Intersection Ahead signage with new street name rider on the approaches to minor -street intersections. • Install FHWA low-cost intersection treatments, as shown in Figure 14. FHWA recommends these treatments be used at minor -street approaches to raise intersection visibility and awareness. • Install reflective tape on stop sign posts, consistent with the posts located at Dale Road (see Figure 15). • Install supplement street name signs at three -leg intersections, consistent with the supplemental sign located at the intersection of Deschutes Market Road/Dale Road. • Install consistent delineation throughout the corridor. Some property owners installed delineation at their driveways. Consistent delineation throughout the corridor could help define driveways and intersections. • Install recessed pavement markers at reduced spacing at intersections to increase driver awareness of the potential conflict point. • Install illumination at key intersections to raise visibility and awareness of the intersection. The specific design of the lighting should take into account potential impacts on nearby property owners. • Clear sight -distance triangles at driveways and intersections by removing obstacles such as trees or signage, relocating utilities when possible, and trimming landscaping and vegetation. Figure 16 provides an example of restricted sight distance due to trees and fencing at the intersection ofTumalo Road/Old Bend -Redmond Highway. August 2017 1 297-2509-004 2-9 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Suggested Mountable Curb Image Source: http://safety.fhwa.dot.gov/intersection/other_topics/fhwasa09020/chap_2.cfm#s21 Figure 14. FHWA Low -Cost Intersection Treatments 2-10 Figure 15. Supplemental Road Name Sign at Dale Road with Reflective Tape August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 16. Sight Distance to the North from the Westbound Approach to the Intersection of Tumalo Road/OId Bend -Redmond Highway n s Snow and ice are common during winter months in Central Oregon. The reported crash history indicated that snow, ice, and wet pavement conditions were present in 26 percent of the crashes, as shown in Figure 17. 120 a, 100 i 80 -0 60 L 0. 40 a, cc c 20 a, 0 E z z Dry Ice Snow Wet a=_ PDO Injury C 0 Injury B Injury A Fatal Figure 17. Reported Crashes (2010 — 2014) by Road Condition August 2017 297-2509-004 2-11 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Considerations The high percentage of crashes related to snow and ice is common in Central Oregon during winter. This corridor does not experience substantial elevation changes or other situations that would indicate changing weather or roadway conditions within the corridor. Therefore, the RSA Team recommends the County maintain its current practices for winter maintenance strategies and continue to place high priority on these routes because it forms an important north -south connection for the County. The County currently has a system in place to identify roadways with priorities for sanding, de-icing, and plowing based on weather or roadway conditions. Figure 18 shows typical winter road conditions. Figure 18. Typical Winter Weather Road Conditions The crash reports indicated 26 percent of crashes involved objects within the clear zone. As shown in Figure 19, the crash event category in the crash reports indicated that the most common obstacles involved in crashes were cut slopes, ditch embankments, fences, and trees or shrubs. Several also involved utility poles, signs, or rock outcroppings. During field observations, the RSA Team observed that the clear zone frequently had objects within it. The average effective clear zone was observed to be approximately 10 feet wide. The American Association of State Highway and Transportation Officials (AASHTO) Roadside Design Guide provides guidance on minimum clear zone widths for roadways based on traffic volumes, speed, foreslopes, and backslopes. While care should be used to apply these standards where possible, existing right-of-way 2-12 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County constraints for the length of the corridor make it impractical to address on a corridor -wide basis. Deschutes County has looked at this issue on a county -wide basis and developed a Roadside Safety Management Plan. They have implemented a 10 -foot clear zone desired goal on existing roadways that is to be prioritized in areas with existing safety concerns. When roadway widths or alignments are being modified, the clear zone width will extend to the right-of-way limits where economically feasible. Number of Reported Crashes 2 0 �`e�� enc �tee� rp�e tea\\ S\OO� t\PZ ��a�� �•\a\��, �a\�• �� t�e\e� etSo��a ot�`e�a �ot�r o t d��ore oeot� ���� �` Qo�et . o�ot oar c_ tee ����` eo Fe eta e/ �t� 5\0� ONr .Ro\ oo�` Figure 19. Reported Crash Event Considerations The RSA Team suggests that Deschutes County consider clearing obstacles within the right-of-way to a minimum of 10 feet with priority placed on areas with existing safety problem history. Because it will take time to remove obstacles from the desired clear zone for the entire corridor, the team suggests prioritizing clearing at intersections and driveways where sight distance benefits may be obtained in addition to clear zone benefits. Horizontal curves are also considered higher priority locations. Figure 20 highlights several items, such as trees, fences, and utility poles that in some road segments along the respective corridors appears to be within the clear zone, and Figure 21 illustrates an example where a rock outcropping is located within the clear zone. Run -off -the -road type of crashes and obstacles in the clear zone typically are related. Another suggestion to address run -off -the -road crashes is the implementation of rumble strips or rumble stripes. This treatment has been a proven countermeasure that has been implemented across the United States. The RSA Team understands that rumble strips close to residential areas, as well as along bicycle routes, may not be desirable, but the transportation industry has been exploring different techniques with rumble strip and rumble stripe installations to address noise and bicycle concerns. August 2017 1 297-2509-004 2-13 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 20. Example of Fence and Tree within Clear Zone 2-14 Figure 21. Example of Rock Outcropping and Utility Poles within Clear Zone August 2017 1297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County '.`:,`,..,:... The crash reports indicated that "speed too fast for conditions" was the most commonly reported contributing cause in the crashes, involved in 28 percent of crashes, as shown in Figure 22. Sixty-three percent of the crashes that involved "speed too fast for conditions" occurred on wet, snowy, or icy roadway conditions. The posted speed limit on Deschutes Market Road/Tumalo Road is 45 miles per hour (mph) between approximately Tumalo Place and just south of Dale Road. The remainder of the study corridor is not posted and subject to the Basic Speed Rule, which states that "a motorist must drive at a speed that is reasonable and prudent at all times by considering other traffic, road and weather conditions, dangers at intersections and any other conditions that affect safety and speed."' Tube counts were used to calculate the 85th percentile traffic speeds. These calculations include all vehicles; no separation was done to account for vehicle platooning. The 85th percentile speeds were calculated to be 53 mph on Deschutes Market Road (just north of Dale Road), 59 mph on Tumalo Road (between Tumalo Place and Old Bend - Redmond Highway), and 64 mph on South Canal Boulevard (between Tumalo Road and Quarry Avenue). 45 -- PDO ffi Injury C Injury B ffi Injury A Fatal v, 40 - N 35 - L 30 - -0 25 - 2.1 20 L o • 15 • 10 - 0 5 - tic° �a o a, 3 > 42., Z i 3 0 OD V1 v• v o '>. > tin U o 0 •o 0 1 posted speed l Drove left of center on 1 two-way road Followed too closely Improper overtaking Inattention Made improper turn Other improper driving Reckless Driving L O 0 +I O CU CUC O O - -p 18 CU C CU O O. U N Figure 22. Reported Crashes (2010 — 2014) by Contributing Cause Considerations The RSA Team provided the following considerations for reducing vehicle speeds on the roadway corridors. • Install speed limit signs and enhance enforcement that coincide with the speed limit sign within the study corridor, particularly during winter roadway conditions. • Stripe narrower lanes (typically 11 feet) as part of pavement rehabilitation projects to encourage drivers to slow their speeds. 1 Source: https://www.oregon.gov/ODOT/HWY/TRAFFIC-ROADWAY/pages/speed_zone_program.aspx August 2017 1 297-2509-004 2-15 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County • Install supplemental speed management in lane striping at key locations, as shown by the example in Figure 23. Creating the feeling of narrower lanes with pavement marking causes drivers to reduce their speed. This treatment would be low cost to implement. • Install speed feedback signs. These signs have been shown to reduce crashes by 41 percent and are included in ODOT's list of approved safety countermeasures. Speed feedback signs are typically used in conjunction with posted speed limit signs for optimal effectiveness. Within the context of this corridor where most of the corridor does not have a posted speed limit sign, speed feedback signs may be most effective when used in conjunction with curve warning signs and speed placards. Figure 24 illustrates an example of a speed feedback sign. • Install recessed pavement markers along the corridors with reduced spacing at curves to reinforce the change in roadway trajectory ahead and encourage drivers to slow speeds. Image Source: https://www.fhwa.dot.gov/publications/research/safety/15030/009.cfm 2-16 Figure 23. Example of Narrowing Lanes with Pavement Markings August 2017 1297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 24. Example of Speed Feedback Sign The RSA Team observed that the cross section of Tumalo Road/Deschutes Market Road changes between the bridge over US 97 and the bridge over the railroad. As shown in Figure 25, the bridge over US 97 has two travel lanes that are approximately 12 feet wide and shoulders that are approximately 6 feet wide. The two -tube railing is approximately 32 inches high. The bridge cross section over the railroad, shown in Figure 26, consists of two 12 -foot travel lanes, one 12 -foot center -turn lane, and two 6 -foot shoulders. However, the railing across both sides of this bridge incorporates a 42 -inch Type "F" concrete bridge rail with a protective fence on top that exceeds several feet in height. Additional bridge rails on more minor bridge crossings of the canal and local access roads use the two -tube rail system. The shoulder widths across both bridges are narrow (no shy distance) for use by bicyclists. In addition, the low railing across the US 97 bridge may create a potential risk for bicyclists. The National Cooperative Highway Research Program (NCHRP) Project 20-7 (168) recommends a railing height of 48 inches where bicycle facilities are present that should be protected from a severe hazard. AASHTO recommends a minimum height of 42 inches with higher railings when a launching hazard is present, such as tight curves. ODOT allows for different applications of bridge railing depending on the amount of pedestrian and bicycle traffic and the traffic volume of the roadway. This is addressed on a project -by - project basis. August 2017 1 297-2509-004 2-17 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 25. Cross -Section of Bridge over US 97 Figure 26. Cross -Section of Bridge over Railroad Considerations The RSA Team suggests the following considerations: • Restripe the roadway to widen the shoulders (i.e., narrowing the travel lanes). This can be done as part of a future chip seal project for efficiency. • Recommend that ODOT modify the US 97 bridge crossing railing to change from a two -tube rail to a three -tube rail to increase the height and lessen the risk for pedestrians and bicyclists. A three -tube railing is 42 inches above the finished road surface. • Consider upgrading to a three -tube railing for the canal crossing and local access road crossing. Because of the short length of these bridges, the risk is much less than the US 97 bridge crossing. 2.18 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County oec Helmholtz Way/South Canal Boulevard is a three -leg stop -controlled intersection, as shown in Figure 27. There were seven reported crashes at this intersection. All seven crashes resulted in an injury, including two crashes that resulted in severe injuries. Four out of the seven crashes occurred during dark light conditions. The crash reports indicate that some vehicles are running the stop sign in the eastbound direction (i.e., traveling along Helmholtz Way). Helmholtz Way is a frequently used connection to the southwest area of Redmond. During the morning peak hour, approximately 220 vehicles were counted making eastbound right -turn movements from Helmholtz Way onto southbound South Canal Boulevard. During the evening peak hour, approximately 215 vehicles were observed making northbound left -turn movements from South Canal Boulevard onto Helmholtz Way, as shown in turning movement counts in Figure 28. August 2017 1 297-2509-004 Figure 27. Helmholtz Way/South Canal Boulevard Intersection 2-19 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County AM Peak Hour: 7:05 — 8:05 am PM Peak Hour: 4:45 — 5:45 pm Figure 28. Peak Hour Turning Volumes at Helmholtz Way/South Canal Boulevard Observations The RSA Team also observed the following: • There is also an abrupt vertical curve located just north of the intersection on South Canal Boulevard, as shown in Figure 29. This vertical curve affects the sight distance for northbound drivers making left turns because southbound vehicles may be hidden by the vertical curve. • There are no turn lanes under the current intersection configuration. Northbound left -turn traffic was observed to be heavy, causing vehicles to queue behind the turning vehicles, as shown in Figure 30. Also, northbound vehicles were attempting to pass left -turning vehicles on the gravel shoulder, adjacent to a rock outcropping. • The eastbound approach to the intersection on Helmholtz Way includes a sharp horizontal curve in advance of reaching the intersection. A flashing intersection ahead warning sign is located approximately 600 feet in advance of the intersection, which is prior to reaching the horizontal curve, as shown in Figure 31. The advanced warning sign is located farther from the intersection than the distance recommended in the Manual on Uniform Traffic Control Devices (MUTCD). • The intersection was difficult to see at night. The RSA Team observed some vehicles missing or overshooting their turn from South Canal Boulevard onto Helmholtz Way during dark light conditions. • The stop sign is small for this type of intersection. • The Road Ends diamond warning sign is yellow. The RSA Team recommends replacing the Road Ends diamond with a Type 3 barricade to increase awareness. The MUTCD indicates that barricades may be used to mark locations where a roadway ends. According to the MUTCD, the barricade should have stripes that are retroreflective white and retroreflective red. 2-20 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 29. Northbound Direction Vertical Curve on South Canal Boulevard August 2017 1 297-2509-004 Figure 30. Northbound Vehicles Queuing Behind Turning Vehicles 2-21 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 31. Eastbound Approach on Helmholtz Way ARTS Region 4 Hot Spot Location ODOT Region 4 has identified the intersection of Helmholtz Way/South Canal Boulevard as an ARTS project (All Roads Transportation Safety Program) in the Hot Spot list of projects. The ARTS project is intended to include the following elements: • Install lighting at intersection • Increase distance to rural roadside obstacles from 3 feet to 16 feet • Provide flashing beacons at minor -road stop -controlled intersection • Provide safety edge for rural pavement edge drop-off • Improve intersection warning, which may include the following elements: • Stop ahead pavement markings • Stop ahead signs • Larger signs • Additional stop signs and other intersection warning or regulatory signs ODOT has identified $539,000 in funding for this intersection. Capacity Analysis The existing 2016 weekday AM and PM peak hour LOS and delay are shown in Table 5 for the Helmholtz Way/South Canal Boulevard intersection. As shown, all critical movements operate at LOS B or better during both peak periods. In addition to analyzing existing 2016 conditions, the intersection capacity analysis was completed for future year 2040 conditions. The future year 2040 traffic volume projections were calculated using an average annual growth rate of 2 percent per year based on the recent historical growth trends within the study area (see Table 2). As shown in Table 5, similar to existing 2016 conditions the future 2040 2-22 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County traffic operations are forecast to operate acceptably at LOS C or better for all critical movements. All existing 2016 and future year 2040 operations worksheets are included in Appendix C. Table 5. AM and PM Peak Hour LOS and Delay Intersection Year Name AM Peak Hour PM Peak Hour Intersection LOS Delay Delay Control (sec.) LOS (sec.) 2016 Helmholtz Way at South Canal Boulevard Two-way Stop -Eastbound Left -right B -Northbound Left A 2040 Helmholtz Way at South Canal Boulevard Two-way Stop -Eastbound Left -right C -Northbound Left A 12 8 21 8 B A C A 11 8 17 9 Considerations Based on historical safety data, field observations, and the existing and future capacity analysis, the RSA Team developed the following considerations for Helmholtz Way/South Canal Boulevard intersection, as summarized in Table 6. Table 6. Considerations for Helmholtz Way/South Canal Boulevard Consideration Low -Cost Considerations Install corridor improvements to improve intersection awareness and visibility (Refer to Considerations provided in Section 2.1.3). Revise advanced signing along Helmholtz Way to relocate the sign to a location approximately 325 feet in advance of the intersection. Install a Bend -Redmond direction sign, as shown in the example in Figure 32. Install illumination at the intersection. Coordinate with local residents when designing the illumination. Replace the yellow object marker sign with a Type 3 barricade, as shown in Figure 33. Install in -lane Stop Ahead pavement markings on the Helmholtz Way approach to the intersection, as shown in Figure 34. Install an Intelligent Transportation System (ITS) warning system for stopped northbound left -turning vehicles, similar to the example shown in Figure 35. Medium -Cost Considerations Improve (correct) the vertical curve on South Canal Boulevard at the intersection to improve sight distance for northbound left -turning vehicles. Install a northbound left -turn lane on South Canal Boulevard, as shown by the concept design sketch in Figure 36. High -Cost Considerations Install a roundabout, as illustrated by the concept in Figure 37. August 2017 1 297-2509-004 2-23 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Di -2 5f1 MIN. rAFFArAtir FAVAIVAVAIA 4 ft MIN. TYPE 3 BARRICADE ** Figure 32. Example of Direction Signage from the MUTCD 1 8 to 12 inches Figure 33. Example of Type 3 Barricade • • ...aireito Image Source: http://www.fhwa.dot.gov/publications/research/safety/08045/ 2-24 Figure 34. Example of Stop Ahead Pavement Markings August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 35. Example of ITS Warning System for Queue Warnings August 2017 1 297-2509-004 Figure 36. Left -Turn Lane Concept at Helmholtz Way/South Canal Boulevard 2-25 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 37. Roundabout Concept at Helmholtz Way/South Canal Boulevard The intersection of 61st Street/South Canal Boulevard/Quarry Avenue is often referred to as "Six Corners" because it contains six legs. The major street, South Canal Boulevard, runs uncontrolled through the intersection, while the minor street approaches (61st Street and Quarry Avenue) are stop - controlled. As shown in Figure 38, both of the minor streets have skewed approaches to the intersection. As shown in the AM and PM peak hour volumes summarized in Figure 39, the northbound approach from 61st Street is the most heavily used minor street. 61st Street and Quarry Avenue both provide connections to US 97. There were 14 reported crashes at the intersection during the study period. Eight were property damage only (PDO) crashes. Two crashes resulted in severe injuries. Dark light conditions were present in 29 percent of reported crashes. Turning movement and angle crashes accounted for 93 percent of crashes at the intersection. 2-26 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 38. 61st Street/South Canal Boulevard/Quarry Avenue ("Six Corners" Intersection) AM / PM Peak Hour Volumes Figure 39. Turning Movement Volumes at the Six Corners Intersection August 2017 1 297-2509-004 2-27 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Observations The RSA Team observed the following: • Drivers showed signs of confusion at the intersection while attempting to complete turning movements. As shown in Figure 40, the number of potential movements creates confusion about where vehicles are turning and where to look for approaching vehicles. • Drivers were generally extra cautious before completing turning movements at the intersection to ensure they did not miss an approaching vehicle especially entering from the side streets. This led to increased delay for vehicles at the intersection. • The acute turn angles due to the skewed approaches caused vehicles to cut into oncoming lanes. • The skewed approaches, as shown in Figure 41, also caused sight distance challenges for drivers on the minor streets. Figure 40. Vehicles Making Multiple Movements at Six Corners 2-28 Figure 41. Skewed Approach at Six Corners Intersection August 2017 1297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Capacity Analysis As currently configured, the Six Corners intersection cannot be efficiently analyzed, and the Synchro software program does not calculate the capacity analysis. Although drivers are extra cautious traversing this intersection, the overall operations seem acceptable from field reviews for all approaches during both the weekday AM and PM peak periods. Even with the forecasted volume growth, the intersection is expected to continue to operate acceptably in terms of traffic operations as currently designed. Considerations Based on historical safety data, field observations, and the existing and future capacity analysis, the RSA Team developed the following considerations for the Six Corners intersection, as summarized in Table 7. Table 7. Considerations for 61st Street/South Canal Boulevard/Quarry Avenue Consideration Low -Cost Considerations Install corridor improvements to improve intersection awareness and visibility (Refer to considerations provided in Section 2.1.3). Install illumination at the intersection to improve driver awareness of the intersection and help reduce driver confusion. Disconnect the Quarry Avenue approaches to create a conventional four -leg intersection to help reduce driver confusion and delays, as illustrated in Figure 42. High -Cost Considerations Modify the intersection to create a new four -leg intersection with 61st Street and South Canal Boulevard. • Option 1: Tie Quarry Avenue into 61st Street at the southeast of South Canal Boulevard and tie 61st Street into Quarry Avenue to the northwest of South Canal Boulevard, as shown in Figure 43. Left -turn lanes may be installed on South Canal Boulevard (optional). Modify the intersection to create a new four -leg intersection with 61st Street and South Canal Boulevard. • Option 2: Explore alternative traffic control (i.e., roundabout), as shown in Figure 44. Create two offset T -intersections, as shown by the concept in Figure 45, by realigning 61st Street (south leg to the northeast, north leg to the southwest) and tying Quarry Avenue into 61st Street. Left -turn lanes may be installed along South Canal Boulevard (optional). Figure 42. Potential Disconnection of Quarry Avenue at Six Corners Intersection August 2017 1 297-2509-004 2-29 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 43. Six Corners Four -Leg Intersection Alternative (Stop -Controlled) 2-30 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 44. Six Corners Four -Leg Intersection Alternative (Roundabout) August 2017 1 297-2509-004 2-31 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 45. Six Corners Offset T -Intersection Alternative Old Bend -Redmond Highway/Tumalo Road is a four -leg intersection (shown in Figure 46) that is stop - controlled on the minor street approaches (Tumalo Road). An overhead flashing beacon is located in the center of the intersection to alert drivers of the intersection. Tumalo Road provides a connection to US 97 to the east and the community of Tumalo to the west. Figure 47 illustrates that the volumes on the minor street approaches are relatively balanced at the intersection. This is also a key intersection during incidents that force traffic to reroute from US 97 onto the Old Bend -Redmond Highway. There were 17 crashes reported at the intersection. Six of these were property damage only crashes, and the remainder resulted in minor or moderate injuries. Angle crashes were the most commonly reported collision type, with 11 reported crashes. Nine of the 11 angle crashes involved westbound vehicles at the intersection. 2-32 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 46. Tumalo Road/Old Bend -Redmond Highway AM Peak Hour: 7:10 — 8:10 am 293 75 a 73 150 70 186 35 J L 9 145 46 0.85 100 PM Peak Hour: 4:45 — 5:45 pm 107 406 aif I 33 46 28 J V 4 112 62 1 t 47 * 123 58♦ 0.87 4864 131 11 Z h • 12 ♦ 149 15 297 63 i 69 375 Figure 47. Intersection Turning Movement Volumes at Tumalo Road/Old Bend -Redmond Highway August 2017 1 297-2509-004 2-33 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Observations The RSA Team observed the following: • The westbound approach has limited sight distance due to the skewed approach angle, trees, and fences, as shown by Figures 48 and 49. Westbound drivers were observed pulling to the right to create a 90 -degree angle between their vehicle and South Canal Boulevard before completing crossing maneuvers. Sight distance is significantly obscured on the east leg of the intersection. • The intersection is located on a 35 -mph curve; however, chevrons are only located on the southern half of the curve due to the location of the intersection, as shown in Figure 50. • The warning sign is located on the same pole as the stop sign, just below the stop sign, as shown in Figure 51. 2-34 Figure 48. Sight Distance to the South from Westbound Approach August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 49. Sight Distance to the North from Westbound Approach August 2017 I 297-2509-004 Figure 50. Chevrons Located on Half the Curve at the Intersection 2-35 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 51. Warning Signage Located Below Stop Sign Capacity Analysis The existing weekday 2016 AM and PM peak hour LOS and delay are shown in Table 8 for Old Bend - Redmond Highway and Tumalo Road. As shown, all critical movements operate at LOS C or better during both peak periods. In addition to analyzing existing 2016 conditions, the intersection capacity analysis was completed for future year 2040 conditions. As shown in Table 8, while the intersection operates acceptably in existing 2016 conditions the future 2040 traffic operations are forecast to operate at LOS F for both eastbound and westbound approaches during both time periods. In order to improve future 2040 intersection operations, the intersection control will need to be modified to a roundabout in the future based on volume growth and intersection modifications on adjacent corridors, such as US 97 and at the intersection of Old Bend -Redmond Highway and US 20. All existing 2016 and future year 2040 operations worksheets are included in Appendix C. Table 8. AM and PM Peak Hour LOS and Delay Intersection AM Peak Hour PM Peak Hour Intersection Delay Delay Year Name Control LOS (sec.) L05 (sec.) 2016 r Old Bend -Redmond Highway at Tumalo Road -Eastbound Left -through -right C 17 C 21 -Westbound Left -through -right C 19 C 16 -Northbound Left A 8 A 8 -Southbound Left A 8 A 8 2040 Old Bend -Redmond Hig Tumalo Road -Eastbound Left -through -right -Westbound Left -through -right -Northbound Left A -Southbound Left A 8 8 > 200 59 A 8 A 9 2-36 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Considerations Based on historical safety data, field observations, and the existing and future capacity analysis, the RSA Team developed the following considerations for Old Bend -Redmond Highway at Tumalo Road intersection, as summarized in Table 9. Table 9. Considerations for Old Bend -Redmond Highway/Tumalo Road Consideration Low -Cost Considerations Install corridor improvements to improve intersection awareness and visibility (Refer to considerations provided in Section 2.1.3). Install intersection illumination to improve awareness of the intersection. Improve sight distance by obtaining right-of-way on the east side of Old Bend -Redmond Highway and relocating the fences and removing trees. Figure 52 illustrates the fence restricting sight distance. Medium -Cost Considerations Realign Old Bend -Redmond Highway to remove the 35 -mph curve through the intersection, as shown by the concept in Figure 53. This would create a larger radius and shift the alignment of the highway to the east. Install a left -turn lane on the Old Bend -Redmond Highway to define the intersection along the highway, as illustrated in Figure 53. High -Cost Considerations Install a roundabout at the intersection to reduce crash frequency and severity. This will also assist with future potential capacity constraints at the intersection. Figure 54 illustrates a potential concept for a roundabout at this intersection. Figure 52. Illustration of Fence Restricting Sight Distance August 2017 1 297-2509-004 2-37 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 53. Potential Realignment of Old Bend -Redmond Highway/Tumalo Road 2.38 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 54. Potential Roundabout at Old Bend -Redmond Highway/Tumalo Road The intersection of Tumalo Place/Tumalo Road serves as the southbound on- and off -ramp for US 97 and Tumalo Road, as shown in Figure 55. It also provides access to several businesses. The intersection is a four -leg, two-way stop -controlled intersection. The southern leg of the intersection is the driveway to the Three Sisters Adventist Christian School. Future plans call for a frontage road to Central Oregon Fork Life and Phoenix Asphalt properties. The peak hour intersection traffic volumes, shown in Figure 56, show that the southbound left -turn movement carries over 400 vehicles during the morning peak hour. The number of southbound left - turns remains high during the evening peak hour with over 200 vehicles completing the movement. Four crashes were reported at the intersection. All four crashes were turning movement crashes that did not result in an injury. August 2017 1 297-2509-004 2-39 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 55. Intersection of Tumalo Place/Tumalo Road AM Peak Hour: 7:05 — 8:05 am 109 95 't 482 146 *L 37 6 439 .1 4 i PM Peak Hour: 4:00 — 5:00 pm 279 96 4*L 46 0 233 L 36" 3 5 Figure 56. Tumalo Place/Tumalo Road Intersection Traffic Volumes 2-40 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Observations The RSA Team observed the following: • Intersection sight distance is limited at the school access (northbound approach) by roadway directional signs, as shown in Figure 57. • The intersection's distance to 78th Street to the west, as shown in Figure 58, is only approximately 290 feet. There are no visual differences between 78th Street and Tumalo Place. The eastbound approach to 78th Street lacks a left -turn lane. • Queues from the Tumalo Road at Tumalo Place intersection back up along Tumalo Place to near US 97. Figure 57. Sight Distance Restrictions from the School Driveway August 2017 1 297-2509-004 Figure 58. Proximity to 78th Street to the West 2-41 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Capacity Analysis The existing weekday 2016 AM and PM peak hour LOS and delay are shown in Table 10 for Tumalo Place and Tumalo Road. As shown, the southbound approach is currently operating at LOS F and E during the AM and PM peak hours, respectively. All other critical movements are operating acceptably. The poor southbound intersection movements lead some drivers to become aggressive and take smaller gaps than they typically would at other intersections based on the delay at this intersection. In addition to analyzing existing 2016 conditions, the intersection capacity analysis was completed for future year 2040 conditions. As shown in Table 10, similar to existing 2016 conditions the future 2040 traffic operations are forecast to operate at LOS F for the southbound approach during both time periods. The RSA Team analyzed an all -way -stop -controlled intersection and this only operated acceptably for about 5 to 10 years. In order to improve future 2040 intersection operations, the intersection control will need to be modified to either a roundabout or traffic signal in the future based on volume growth and intersection modifications on adjacent corridors, such as US 97 and at the intersection of Old Bend -Redmond Highway and US 20. All existing 2016 and future year 2040 operations worksheets are included in Appendix C. It should be noted that potential improvements to the highway system at the north end of Bend on US 97 near Cooley Road, or at the intersection of US 20 and the Old Bend -Redmond Highway, could significantly change the traffic patterns at the Tumalo Road/Tumalo Place intersection. Table 10. AM and PM Peak Hour LOS and Delay Intersection Year Name Intersection Control AM Peak Hour PM Peak Hour Delay Delay LOS (sec.) LOS (sec.) 2016 Tumalo Place at Tumalo Road Two-way Stop -Eastbound Left -Westbound Left -Northbound Left -through -right -Southbound Left -through -right 2040 Tumalo Place at Tumalo Road -Eastbound Left -Westbound Left -Northbound Left -through -right -Southbound Left -through -right Two-way Stop A 8 A 8 A 8 A 7 B 12 B 11 F 140 E 40 A 8 A 9 A 8 A 8 C 16 C 15 F > 200 F >200 Considerations Based on historical safety data, field observations, existing and future capacity analysis, and the signal warrant analysis, the RSA Team developed the following considerations for Tumalo Place/Tumalo Road intersection, as summarized in Table 11. 2-42 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Table 11. Considerations for Tumalo Place/Tumalo Road Intersection Consideration ow -Cost Considerations Narrow travel lanes from 12 feet to 11 feet to encourage reduced vehicle speeds. Consolidate the signs, as illustrated by Figure 59, and raise the height of the signs to improve sight distance from the school driveway. Medium -Cost Considerations Consider realigning the school access with the adjacent property to consolidate access points and remove the sight distance constraints. High -Cost Considerations Construct a roundabout or traffic signal at the intersection. The operations analysis shows that both a roundabout and a traffic signal can accommodate the existing and future traffic volumes at this intersection. However, the following stipulations should be considered if a roundabout or traffic signal is to be constructed: • Constructing a roundabout would require additional right-of-way but may be more effective at slowing vehicle speeds on the approach to the roundabout with curvature and splitter islands. A mini roundabout may be considered to minimize the footprint but would need to be accompanied by additional advanced warning treatments on the approaches to slow traffic. See Figure 60. • Installing a traffic signal at this location would have minimal right-of-way impacts and lower construction cost. However, traffic signals can result in an increase in rear -end crashes, particularly in rural locations where drivers do not expect to encounter signals. Drivers approaching this location from the east would have adequate time to detect the signal and slow down on the approach; however, drivers from the west may not be expecting the signal. Advanced warning treatments will be needed to alert drivers approaching the signal. If a signal is installed, ADA ramps are not recommended at this time because there are no pedestrian facilities at this location. This approach is consistent with ODOT's current practices. Traffic signal warrants were reviewed and the intersection meets the 4 - hour volume warrant under existing conditions (see Appendix D). Provide advanced warning treatments such as signage, curbs, and medians with either the signal or roundabout at this location, as shown in the signal concept in Figure 61. Qrgani I Ie Figure 59. Example Sign Replacements from the MUTCD August 2017 1 297-2509-004 2-43 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 60. Potential Roundabout at Tumalo Place/Tumalo Road 2-44 Figure 61. Potential Traffic Signal at Tumalo Place/Tumalo Road August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County The intersection of Deschutes Market Road/Dale Road is a three -leg intersection, as shown in Figure 62. Dale Road, which provides access to residential areas, is a stop -controlled approach. As shown in Figure 63, the traffic volumes are relatively low on Dale Road. Four crashes were reported at the intersection. Two resulted in minor or moderate injuries, and two were property damage only crashes. Two of the crashes were rear -end crashes, one was a turning movement crash, and one was a fixed object crash. August 2017 1 297-2509-004 Figure 62. Deschutes Market Road/Dale Road Intersection 2-45 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County AM Peak Hour: 7:00 — 8:00 am 589 PM Peak Hour: 4:35 — 5:35 pm Figure 63. Deschutes Market Road/Dale Road Intersection Traffic Volumes Observations The RSA Team observed the following: • The roadway end treatment is inconsistent with other Deschutes County intersections. Other County intersections in the corridor provide the double yellow arrow (W1-7) sign, but this intersection has no road ends treatment, as shown in Figure 64. • The northbound right -turn movement must be navigated slowly due to an acute angle and small radius. • The intersection sight distance from Dale Road to the north is restricted by utility poles, cut slope, and a combination of horizontal and vertical curves to the north, as shown in Figure 65. • Southbound vehicles on Deschutes Market Road have limited time to react to a vehicle slowing or stopping to turn left onto Dale Road, as illustrated in Figure 66. Southbound vehicles were observed passing stopped vehicles on the gravel shoulder. 2-46 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 64. Illustration of Lack of Roadway Ends Treatments Figure 65. Illustration of Restricted Sight Distance to the North August 2017 1 297-2509-004 2-47 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 66. Illustration of Limited Sight Distance and Reaction Time on Southbound Approach Capacity Analysis The existing weekday 2016 AM and PM peak hour LOS and delay are shown in Table 12 for Deschutes Market Road and Dale Road. As shown, all critical movements operate at LOS C or better during both peak periods. In addition to analyzing existing 2016 conditions, the intersection capacity analysis was completed for future year 2040 conditions. As shown in Table 12, while the intersection operates acceptably in existing 2016 conditions, the future 2040 traffic operations are forecast to operate at LOS E and LOS F for the westbound approach during the AM and PM peak periods, respectively. In order to improve future 2040 intersection operations, a southbound left -turn lane and a two-stage turn for the westbound approach may be needed. Left -turn lane warrants were analyzed for the southbound left turns and are warranted during at least one peak period for existing and future conditions (see Appendix E). The amount of capacity improvements needed should be reviewed in the future depending on other adjacent capacity improvements and a corridor strategy along Deschutes Market Road. All existing 2016 and future year 2040 operations worksheets are included in Appendix C. Table 12. AM and PM Peak Hour LOS and Delay Intersection AM Peak Hour PM Peak Hour Intersection Delay Delay Year ! Name Control LOS (sec.) LOS (sec.) 2016 Deschutes Market Road at Dale Road Two-way Stop -Westbound Left -right C 15 C 19 -Southbound Left A 8 A 9 2040 Deschutes Market Road at Dale Road Two-way Stop -Westbound Left -right E 39 F 61 -Southbound Left A 9 8 12 2-48 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Considerations Based on historical safety data, field observations, existing and future capacity analysis, and left -turn lane warrants, the RSA Team developed the following considerations for the Deschutes Market Road/Dale Road intersection, as summarized in Table 13. Table 13. Considerations for Deschutes Market Road/Dale Road Intersection Consideration Low -Cost Considerations Install corridor improvements to improve intersection awareness and visibility (Refer to considerations provided in Section 2.1.3). Square up the intersection by realigning Dale Road to the south and increasing the corner radii to improve turning maneuvers, as shown in Figure 67. This will help improve sight distance to the north. Medium -Cost Considerations Purchase an easement and remove the rock outcropping to improve sight distance north of Dale Road. This should be coordinated with the utility company because utilities will be expensive to relocate at this location. Install an ITS advanced warning sign with flashing beacons to indicate when vehicles are stopped ahead, as shown by the example in Figure 68. This will alert approaching southbound drivers that a vehicle is waiting to make a southbound left turn ahead. This technology may include loops with dwell time. High -Cost Considerations Install a southbound left -turn lane, as illustrated in Figure 69. Widen the road to allow for two-stage left turns from Dale Road (optional). August 2017 1 297-2509-004 2-49 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Improve sight distance by acquiring slope easements that will enable tree removal and grading improvements Square up intersection alignment and improve radii `CEC owns power poles (distribution) Pole relocation at intersection would improve sight distance Figure 67. Conceptual Illustration of Sight Distance Enhancements at Deschutes Market Road/Dale Road 2-50 Figure 68. Example of ITS Warning System for Queues August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Figure 69. Conceptual Widening on Deschutes Market Road and adding a southbound left -turn lane As a complement to Old Bend -Redmond Highway Evaluation and RSA, the team analyzed four additional intersections within the study area that are near the study corridors or could affect operations along these corridors, or at the five study intersections included in the RSA. The four additional intersections analyzed for capacity analysis included: • 78th Street/Tumalo Road • Graystone Lane/Tumalo Road/Deschutes Market Road • Graystone Lane/Deschutes Pleasant Ridge Road • Hamehook Road/Deschutes Market Road August 2017 1 297-2509-004 2-51 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County 3. RECOMMENDATIONS FOR INTERSECTION IMPROVEMENTS 3A.,. Introduction Recommendations for potential projects have been based on looking first at addressing existing historical safety issues. Secondly, they have been developed to deal with potential safety issues from observations of existing behavior and similar intersection characteristics that indicate risks to the travelling public. Lastly, recommendations were made based on how improvements can address current or projected capacity concerns that also affect driver safety. Figure 70 summarizes the low, medium, and high cost solutions for each of the study area intersections. Project Cost Estimates/Recommendations Lower Cost Solutions igher Cost Solutions Helmholtz/Canal Signage Improvements $35K Left turn lane and signage improvements $650K ARTS proposal - Lighting, signage, sight distance, w/ left turn lane $780K Roundabout $2.6M Six Corners Road Closures $130K 4 -Way intersection with reroute of Quarry and 61st OR Offset Tee intersections w/ left turn on Canal $1.0M 4 -Way intersection with reroute of Quarry and 61st (w/left turns) $1..5M 4 -Way with Roundabout and rerouted side streets $3.9M OBRH/Tumalo Rd. Reducing skew angle and signage improvements. Obtain easement to improve sight distance $260K Add Left turn lane on OBRH and reduce Tumalo skew angle $675K Roundabout $2.4M Tumalo Rd/ Tumalo Pi Signage changes to improve sight distance. $20K Signal $1.4M Signal or Roundabout $2.5M Dale Road/Deschutes Mkt Rd i Square up intersection, improve signage. $120K Improve sight distance. Add left turn lane to ITS treatment warning Deschutes Mkt Rd. of stopped vehicles. Square up intersection. $200K $S00K Recommended Improvements Note: Costs are Construction Estimates with a 30% allowance for design and construction services. No cost for ROW is included August 2017 1 297-2509-004 Figure 70. Project Cost Estimates/Recommendations 3-1 OId Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Desc['�tions of Rc,:,!com0leRded intersect on ]iYlproveMNeM6 VV,)y�D� The recommended improvement includes the countermeasures listed in the ARTS programRegion4Hot Spot Location List, along with the RSA considerations of a left -turn lane and vertical curve flattening. Hot Spot List countermeasures include: • Provide illumination • Remove roadside obstacles to 16 feet • Provide flashing beacons • Improve intersection warning: stop ahead, signs, larger signs, other intersection warning signs Allotted funding from the ARTS program of $539,000 is anticipated to be available for the County to apply toward intersection improvements. Figure 71 shows the proposed intersection reconfiguration. Total construction improvements are estimated at $780,000. 3-2 Figure 71. Left -Turn Lane Concept at Helmholtz Way/South Canal Boulevard August mo|z97-2sm9-ou Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County A simplification of this intersection is recommended to reduce driver confusion and improve safety. The proposed improvement will also benefit intersection operations by improving capacity. Figure 72 shows the schematic realignment of 61st Street and Quarry Avenue creating "tee" intersections with the lower volume roads, which will reduce the number of different movements at the new intersection with South Canal Boulevard. In addition, due to the high volume of turning movements, a left -turn lane would be provided on South Canal Boulevard. The roadway realignments will require acquisition of a significant amount of right-of-way. In order to reduce right-of-way requirements to the northwest of the new intersection, 61st Street can be 'teed' into Quarry Avenue using small radii due to the low volume of traffic and primary use by local residents. This improvement could also serve as an intermediate step toward the development of a roundabout if future volumes warrant. Based on projections, the two-way stop -controlled intersection is anticipated to operate acceptably through 2040. Total construction improvements are estimated at $1,500,000. August 2017 1 297-2509-004 Figure 72. Six Corners Four -Leg Intersection Alternative (Stop -Controlled) 3-3 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County There are three primary issues that need to be addressed at this intersection: intersection skew, sight distance, and future intersection operations. The proposed improvement would be to install a roundabout to reduce crash frequency and severity. The roundabout will also assist with future potential capacity constraints at this intersection. Figure 73 shows the proposed intersection reconfiguration. Total construction improvements for the roundabout are estimated at $2,400,000. 3-4 Figure 73. Potential Roundabout at Old Bend -Redmond Highway/Tumalo Road August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County Based on the current traffic operations, future traffic operations, and current intersection layout, the proposed recommended improvement is to incorporate a roundabout. The roundabout will improve intersection operations while also improving sight distance issues on the minor streets. The roundabout option also provides consistency with the proposed improvement at Tumalo Road and the Old Bend Redmond Highway. Motorists approaching the roundabout will need advance notice due to sight distance issues along Tumalo Road approaching Tumalo Place. In addition to the roundabout improvements, it may be necessary to consolidate driveway accesses on the north side of Tumalo Road west of 78th Street. In addition, it is recommended that the existing signs near the intersection be modified to improve sight distance both east and west of the Seventh Day Adventist School driveway. Figure 74 shows the proposed roundabout intersection with additional approach improvements on the west leg. Total construction improvements for the roundabout are estimated at $2,500,000. August 2017 1297-2509-004 Figure 74. Potential Roundabout at Tumalo Place/Tumalo Road 3-5 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County s Dale Road is a low-volume side road but has experienced several crashes due to the poor sight distances and intersection skew. The proposed improvement includes a slight realignment of Dale Road to square up at the intersection and to provide a larger return radius, as well as installing a southbound left -turn lane (see Figure 75). Measures should also be taken to remove obstacles to sight distance, especially on the east side of Deschutes Market Road north of Dale Road. An easement may be required to remove some obstacles, including the potential to lay back the cut slope. Total construction improvements are estimated at $500,000. Figure 75. Conceptual Widening on Deschutes Market Road and Adding a Southbound Left -turn Lane 3-6 August 2017 1 297-2509-004 Old Bend -Redmond Highway Evaluation and Road Safety Audit Deschutes County a.w mmary of Costs Ie menu Table 14 summarizes the recommended intersection improvement costs including anticipated construction, design, and construction inspection, but does not include right-of-way acquisition. Table 14. Summary of Costs for Recommended Intersection Improvements Intersection Improvement Costs Helmholtz Way/South Canal Boulevard $780,000 Six Corners $1,500,000 Old Bend -Redmond Highway/Tumalo Road $2,400,000 Tumalo Road/Tumalo Place $2,500,000 Dale Road/Deschutes Market Road $500,000 Total $7,680,000 August 2017 1297-2509-004 3-7 Z 1/400 IA U 1 T 01 1ti1t R 1100I C 0too ttY MINIM 0 0 • MS" tQ 0 CD 4—, tQ 2 9 (t5 C.) 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N. 03 0 0 I -4 ti\ M� T-1 ti ti• N' t0 N tn- ttf N N N N M N 4.1 cts 0 V W c — st ca co • E o i N 0 o s� (1) 0 L F- 44— y' N o 0 i.a r ■ � O 0 co 0 0 0 >, ca 3 o CD E N Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of August 23, 2017 DATE: August 14, 2017 FROM: William Groves, Community Development, 541-388-6518 TITLE OF AGENDA ITEM: Widgi Creek Discussions And/Or Preliminary Deliberation PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Will Groves, Legal SUMMARY: Before the Board of County Commissioners (BOCC) are deliberations in an appeal filed by Larry Kine. The appeal was submitted in response to a January 6, 2017 Deschutes County Hearings Officer's decision that the applicant has not met his burden of demonstrating the lot of record status of the subject property. The subject property, which ultimately became Widgi Creek, was conveyed from the Bureau of Land Management into private ownership in 1984. This conveyance referred to a BLM document entitled "Dependent Resurvey, Subdivision of Sections 22 and 23 and Survey" ("Dependent Resurvey") dated January 12, 1984. The Dependent Resurvey mapped Parcels A, B, C, and D and these "parcels" are used to describe the land subject to the 1984 Federal conveyance. These "parcels" were divided into residential lots by the 1990 Seventh Mountain Golf Village subdivision. The subdivision plat identified the future golf course area as "not in plat". The Board will need to interpret the County Code to determine if the golf course constitutes one, zero, or many Lots of Record RECOMMENDATION OR ACTION: Discussion and/or preliminary delibertation RECOMMENDATION & ACTION REQUESTED: In the interest of reducing the complexity of the decision path, Staff recommends that the Board deliberate on a few preliminary questions. Based on these preliminary matters, staff will complete the deliberation materials. Although a multi -stage deliberation as recommended by Staff is unique, the complexity of the issue and the record necessitate this precursor step to help narrow the scope going forward. CoCommunity Development Diepartlrnent Planning Division Building Safely Division Environmental Sot P,O, Box 6005 117 NVQ` Lafayette Avenue Bend. Oregon 97708-6005 Phone: (541) 388-6575 Fax: (541) 385-1764 deschutes.org/cd DATE: August 14, 2017 TO: Board of County Commissioners FROM: Will Groves, Senior Planner RE: Work Session on Deliberations on an appeal of Hearings Officer's Decision in File Nos. 247 -16 -000408 -LR (247-17-000027-A). I. Background Before the Board of County Commissioners (BOCC) are deliberations in an appeal filed by Larry Kine. The appeal was submitted in response to a January 6, 2017 Deschutes County Hearings Officer's decision that the applicant has not met his burden of demonstrating the lot of record status of the subject property. The subject property, which ultimately became Widgi Creek, was conveyed from the Bureau of Land Management into private ownership in 1984. This conveyance referred to a BLM document entitled "Dependent Resurvey, Subdivision of Sections 22 and 23 and Survey" ("Dependent Resurvey") dated January 12, 1984. The Dependent Resurvey mapped Parcels A, B, C, and D and these "parcels" are used to describe the land subject to the 1984 Federal conveyance. These "parcels" were divided into residential lots by the 1990 Seventh Mountain Golf Village subdivision. The subdivision plat identified the future golf course area as "not in plat". The Board will need to interpret the County Code to determine if the golf course constitutes one, zero, or many Lots of Record. In the interest of reducing the complexity of the decision path, Staff recommends that the Board deliberate on a few preliminary questions. Based on these preliminary matters, staff will complete the deliberation materials. Although a multi -stage deliberation as recommended by Staff is unique, the complexity of the issue and the record necessitate this precursor step to help narrow the scope going forward. II. Key Issues This deliberation summary of party positions is largely composed of direct quotes. Some quotes have been edited for brevity, clarity, or issue focus. Preliminary Question 1: Is it necessary to determine if the subject property is one, crPride zero, or many "lawfully established unit of land" under ORS 92? Background: ORS 92 includes a "lawfully established unit of land" definition that has many similarities to the County's "lot of record". Staff: Staff notes that this issue was not the subject of the initial application and no detailed analysis was provided by the parties. Moreover, a County Lot of Record determination is not dependent on the property's "lawfully established unit of land" status under ORS 92. Staff recommends that the Board find that it is not necessary to determine if the subject property is a "lawfully established unit of land." Hearings Officer: "So, to summarize, at the time of recording the Golf Village subdivision, the owner had four units of land that were lawful in the sense that the conveyance from the BLM was lawful and the grantee could own and use them. They may be "lawfully established units of land" pursuant to DCC Section 17.08.030(B). But they are not "lots of record" as discussed above." Applicant: The applicant asserts that the 4 BLM parcels are lawfully established units of land, but staff can locate no submitted analysis of how this conclusion was reached in light of the ORS 92 definitions. It appears that the applicant's theory of the case does not relay on resolving the "lawfully established units of land" issue. Opponents: The application before the Board is for a lot of record verification under Deschutes County Code 18.04.030. The applicant now wishes to go beyond the scope of his application in asking the Board to issue an advisory ruling on the separate question whether his proposed 10 or 11 lots are "lawfully established units of land" under state law by virtue of the BLM resurvey. The Board should decline to go beyond the subject of the application. The only question is whether the proposed 10 or 11 "lots" comply with the lot of record requirements of DCC 18.04.030. Going beyond that determination risks inconsistent results, unintended consequences and confusion. Preliminary Question 2: Are remainder units of land required to meet dimension and size standards to be Lots of Record? Background: The lot of record definition begins with: "Lot of Record" means: A. A lot or parcel at least 5,000 square feet in area and at least 50 feet wide, which conformed to all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created, and which was created by any of the following means: This threshold section can be summarized with a three -prong test: 1) Is the lot or parcel at least 5,000 square feet in area and at least 50 feet wide, 2) Did it conform to all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created, and 3) Was the lot or parcel created by one of the means identified in (A)(1,2,3,4, or 5)? 247 -17 -000310 -CU Page 2 Staff believes that there is no debate that any remainders created in the golf course comply with the stated area and width requirements. Here, the Board will need to interpret the second part of Section A, specifically, required compliance with zoning standards. Staff: The zoning in effect was Forest F2 in 1990 with a 40 -acre minimum. Staff believes that that any remainders created under (A)(5) should only be recognized as Lots of Record provided they meet this zoning requirement. Staff believes the Applicant misinterprets the "at least 5,000 square feet in area and at least 50 feet wide" requirement. This separate, and not superfluous, requirement is to prevent units of land (predominantly created prior to zoning) as access drive parcels (less than 50 feet wide) and plainly undevelopable units of land (less than 5,000 square feet in area) as being recognized as separately developable Lots of Record. Staff is uncertain what "conformed to all zoning... requirements" would mean under the applicant's interpretation. Although the applicant did not provide the acreages of the 11 proposed lots of record, staff believes that only proposed Lot of Record #10 exceeded 40 acres at its time of creation in 1990 and appears to continue to exceed 40 acres today. Hearings Officer: Finally, before turning to (5), as staff notes the Lot of Record definition, at the outset, requires that the lot or parcel conform to "all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created". In 1984 the parcel was zoned FU3 under PL -15 with a minimum lot area of 20 acres. At least one "parcel" - 'A' is less than 20 acres; thus the division into four parcels did not meet the zoning standards at the time. [Staff notes that the Staff Report before the Hearings Officer misidentified the zoning of the property as F3, with the different minimum parcel size.] Applicant: DCC 18.04.030A states that a parcel must be at least 5,000 square feet. The Applicant submits that the hearings officer's conclusion cannot be accepted. In general, lot of record provisions are designed to allow development on Tots that do not meet all of the substantive standards for lots. DCC 18.04.030A establishes the only size requirement for lots of record. They must be at least 5,000 square feet regardless of what zone they are in. If the hearings officer's rationale is accepted, DCC 18.04.030A is superfluous. If parcels had to be at least 5,000 square feet and also meet the minimum size for lots in the underlying zone, there would be no reason to have the 5,000 square -foot requirement. It would be enough to state that to qualify as a lot of record, parcels must meet the minimum size for lots within the applicable zone. Opponents: The opponents concur with the Hearings Officer that minimum acreages from the zoning ordinance apply to remainders. 247 -17 -000310 -CU Page 3 Preliminary Question 3: The parties provided analysis of the Lot of Record status of the golf course only to 1990. Does the Board want to issue a decision that does not complete the Lot of Record analysis for the area the Applicant identifies as remainder #10? Alternatively, does the Board want to reopen the record? Background: Remainder #10, however, was further reduced by the Elkai Woods I (1997), II (1997), III (1999), IV (2000), V (2003), and VI (2005) subdivisions; lot line adjustments to accommodate the Points West subdivision and Milepost 1 subdivision; Inn of the Seventh Mountain subdivisions, and tax lots 181122DC06500, 181122C001701, and 181122C001700. No party has provided analysis of the effect of the on the Lot of Record status on remainder #10 of these subsequent actions. Record The record materials are available as text -searchable PDF files at: P:\CDD\Kine Lot Of Record Appeal\Record 247 -17 -000310 -CU Page 4 Deschutes County Board of Commissioners 1300 NW WaII St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of August 23, 2017 DATE: August 18, 2017 FROM: Zechariah Heck, Community Development, 541-385-1704 TITLE OF AGENDA ITEM: Road Dedication - 247 -17 -000314 -RD PUBLIC HEARING ON THIS DATE?: No Staff will discuss a road dedication proposal located on a portion of Wanona Road in preparation of a Board of County Commissioner public meeting on August 30. wrzam Community Development Department Planning Division Building Safety Division Envir+rnmentai Sails Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 Phone, (541) 388-6575 Fax: (541) 385-1764- http://www.deschutes.org/cci MEMORANDUM DATE: August 18, 2017 TO: Deschutes County Board of Commissioners FROM: Zechariah Heck, Assistant Planner RE: Road Dedication — 247 -17 -000314 -RD / Work Session on August 23, 2017 I. SUMMARY The Board of County Commissioners (Board) will review a road dedication proposal located on a portion of Wanona Road (see attached map) during the scheduled public meeting on August 30, 2017. To formalize a road dedication, as prescribed in Deschutes County Code (DCC), the Board is required to review an applicant's proposal and make a determination to accept or deny it. IL BACKGROUND The Deschutes County Planning Division approved a road dedication application (see attached decision), submitted by Larry Raaf, et al, for a portion of Wanona Road that has acted as a public right-of-way, but was never formally dedicated. Staff reviewed this application and found that it met applicable criteria' in DCC subject to the following conditions: A. This approval is based upon the submitted road dedication application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new application. B. All persons with an ownership interest in the properties subject to the road dedication shall sign the declaration of dedication. The applicant shall submit a current title report or subdivision guarantee verifying ownership of the properties prior to acceptance as a public road. C. The width of the road dedication shall be 60 feet. D. The road right-of-way shall be surveyed and a legal description submitted to the County for the right-of-way dedication. 1 DCC, Title 17, Subdivision, Chapter 17.52, Road Dedications; Title 18, Zoning, Chapters 18.60, Rural Residential Zone; 18.88, Wildlife Area Combining Zone; 18.116, Supplementary Provisions; and Title 22, Development Procedures. 'ices Pert rmed vit E. Per Deschutes County Code (DCC) Chapter 17.52.090: The applicant shall submit a declaration of dedication for final action. The declaration of dedication shall include a legal description of the land to be dedicated. Upon receipt of the declaration of dedication, staff will schedule a meeting with the Board of County Commissioners to review the declaration of dedication for acceptance or rejection. - Upon the meeting of the Board to take final action on the road dedication, the applicant shall provide the Board with a supplemental or amended report to the preliminary title report submitted with the application. The supplemental or amended report shall show changes in the condition of title of the relevant property from the date of the preliminary title report up to and including the time immediately preceding the Board meeting. Furthermore, the applicants have acknowledged that any public road created in this proposed road dedication under DCC 17.52 shall be designated as a local access road. Any new local access road will not be maintained by the County unless and until that right-of-way is established as an official County road. The County Road Department has worked with the applicant and provided comments in the staff decision. No concerns were brought up by the Road Dept. or the County Transportation Planner. In summary, the proposed dedication is to formally dedicate a portion of Wanona Road that is technically not a public right-of-way and actually considered private property. Per County policy, the Board reviews all road dedications to accept or deny the proposal. Thus, the need for the matter to be addressed in a public meeting. Attachments: 1. Vicinity Map 2. Proposed Road Dedication Documents 3. Findings and Decision for application no. 247 -17 -000314 -RD 2 ACCEPTANCE OF DEDICATION Deschutes County, acting by and through its Board of County Commissioners, does hereby accept the Deed of Dedication (Document No. 2017-264) as a public road pursuant to ORS 92.014. DATED this day of , 2017. ATTEST: Recording Secretary BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TAMMY BANEY, CHAIR ANTHONY DEBONE, VICE CHAIR PHILIP G. HENDERSON, COMMISSIONER STATE OF OREGON ) ) SS. County of Deschutes ) Before me, a Notary Public, personally appeared, Tammy Baney, Anthony DeBone, and Philip G. Henderson, the above-named Board of County Commissioners of Deschutes County, Oregon, acknowledged the foregoing instrument, on behalf of Deschutes County, Oregon. Dated this day of , 2017. NOTARY PUBLIC FOR OREGON My Commission Expires: PAGE 1 OF 1 - DOCUMENT No. 2017-523, ACCEPTANCE OF DEDICATION After recording return to: Zechariah Heck, Assistant Planner Community Development Department 117 NW Lafayette Avenue Bend, OR 97708-6005 For Recording Stamp Only DEED OF DEDICATION Irving L. Givot and Winifred R. Givot, Trustees of the Irving & Winifred Givot Family Trust dated May 11, 2010 (18190 Wanona Road, Sisters, OR 97759), do hereby dedicate to the public for roadway and utility purposes that real property as described in Exhibit "A" and identified in Exhibit "B", attached hereto and by this reference incorporated herein. IN WITNESS WHEREOF, this document is executed this day of , 2017. STATE OF OREGON ) SS. County of Deschutes Irving L. Givot, Trustee Winifred R. Givot, Trustee Before me, a Notary Public, personally appeared Irving L. Givot and Winifred R. Givot, Trustees of the Irving & Winifred Givot Family Trust, and acknowledged the foregoing instrument. Dated this day of , 2017. NOTARY PUBLIC FOR OREGON My Commission Expires: [LEGAL DESCRIPTION AND SURVEY ATTACHED ON FOLLOWING PAGE(S)] PAGE 1 OF 3 — DOCUMENT NO. 2017-264, DEED OF DEDICATION EXHIBIT A LEGAL DESCRIPTION FOR A 60 FEET WIDE ACCESS EASEMENT, LOCATED 11'; THE NE1/4 NW1/4 OF SECTION 25, T.14S., Kl1E, WAL, DESCHUTES COUNTY, OREGON LEGAL DESCRIPTION A legal description for a 60 feet wide access easement, located in the. Northeast one-quarter of the Northwest one-quarter (NE1/4 NW1,4) of Section 28, Township 14 South, Range 11 East, Deschutes County. Oregon, being more particularly described as follows: The South sixty (60) feet of said Northeast one-quarter of the Northwest one-quarter of Section 28 lying East of Wanoua Road as conveyed in Deeds Volume 194 at Page 842, Records of Deschutes County, Oregon. PAGE 2 OF 3— DOCUMENT NO. 2017-264, DEED OF DEDICATION EXHIBIT B /� \ + , m PAGE 3 OF 3 - DOCUMEN PAGE3OF3-DOCUME I\m2017-26,DEE D OF DEI&2ON 0w -1 rn Z Pi: Pi _ H C) d) Co unity Development Department Planning Division Building Safety Division Environmental Soils Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 Phone: (541) 38B-6575 Fax: (541) 385-1764 http://www.deschutes,arglcd FINDINGS AND DECISION FILE NUMBER: 247 -17 -000314 -RD APPLICANT: OWNER: PROPOSAL: STAFF CONTACT: Larry E Raaf, et al 18141 Wanona Rd. Sisters, OR 97759 Irving & Winifred Givot Family Trust 18190 Wanona Rd. Sisters, OR 97759 A formal dedication of a portion of Wanona Road (approximately 350 feet) that has acted as public right-of-way, but has not been formally dedicated. Zechariah Heck, Assistant Planner I. APPLICABLE CRITERIA: Title 18 of the Deschutes County Code, Zoning Ordinance Chapter 18.60, Rural Residential Zone - RR -10 Chapter 18.88, Wildlife Area Combining Zone - WA Chapter 18.116, Supplementary Provisions Title 17 of the Deschutes County Code, Subdivisions and Partitions Chapter 17.52, Road Dedications Title 22, Deschutes County Development Procedures Ordinance II. BASIC FINDINGS: A. LOCATION: The subject property has an assigned address of 18190 Wanona Road and is identified as tax lot 700 on Deschutes County Assessor's map 14-11-28B. B. ZONING: The property is in the Rural Residential Zone (RR -10) and is also within the Wildlife Area Combining Zone (WA). C. PROPOSAL: The applicants propose to formally dedicate the southerly 60 feet of tax lot 700 for roadway purposes. This portion of land has functioned as part of Wanona Road for decades, but has never been formally dedicated. Wanona Road begins at Holmes Road and extends westward for approximately 2,400 feet, then north and west for approximately t'rvic's Per irinc I ivitli 1,670 feet. During a meeting with the County Road Department, the applicant learned that portions of Wanona Road are not formally dedicated as public rights-of-way. To address the potential complications of access and travel across Wanona Road in areas not considered public right-of-way, the applicants have collectively applied for a Road Dedication. D. SITE DESCRIPTION: Tax lot 700 is five acres in size. However, the area to be dedicated is approximately 60 feet wide by 360 feet in length. Since the area proposed to be dedicated has functioned as part of Wanona Road, there is little to no difference between this area and the rest of Wanona Road. As described by the application materials, Wanona Road is 60 feet in width and supports an unimproved gravel road surface. E. SURROUNDING LAND USES: The surrounding properties to the north, east, west, and south are zoned RR -10, and contain a mix of rural residences and undeveloped juniper scrub woodland. F. PUBLIC AGENCY COMMENTS: The Planning Division mailed notice to several public agencies and received the following comments: Deschutes County Road Department — Cody Smith, P.E. County Engineer: I have reviewed the application materials, including the attached supplemental legal description and exhibit map, for the above -referenced file number requesting a right of way dedication for the east -west portion of Wanona Road on Tax Lot 1411286000700. I find that all of the prior comments by Deschutes County Road Department concerning this file have been addressed; Road Department has no further comments. County Transportation Planner — Peter Russell I have reviewed the transmittal materials for 247 -17 -000314 -RD to dedicate right of way for a portion of Wanona Road in the Rural Residential (RR -10) zone at 18190 Wanona Road, aka 14-11-28B, Tax Lot 700. Wanona Road is functionally classified as a Local road. The applicant indicates the graveled surface is approximately 18 feet wide, but has not provided any dimensions for the right of way width. Per County code at 17.48.100 and Table A the minimum right of way width is 60 feet and the paved width needs to 20'. Gravel is an acceptable surface. Deschutes County Code (DCC) at 18.16.310(C)(3)(a) states no traffic analysis is required for any use that will generate less than 50 new weekday trips. The proposed land use will not meet the minimum threshold for additional traffic analysis. Board Resolution 2013-020 sets a transportation system development charge (SDC) and when an SDC is applicable. Given the proposed use will not generate any additional trips nor consume any road capacity as the term is commonly used, under Section 4, Applicability, no SDC is required. No response, or, a response of "no comment" was received from: Deschutes County Surveyor, Deschutes County Assessor, Cloverdale Fire Department. File: 247 -17 -000314 -RD, Raaf Page 2 of 8 G. PUBLIC COMMENTS: The Planning Division mailed notice of the applications to all property owners within 250 feet of the subject property. No written comments were received. H. NOTICE REQUIREMENT: The applicant submitted a Land Use Action Sign Affidavit, dated April 26, 2017, indicating the applicant posted notice of the land use action on April 27, 2017. I. REVIEW PERIOD: The application was submitted on April 21, 2017. The application was deemed incomplete on May 18, 2017. The applicant submitted the requested information necessary to review the application against the applicable approval criteria on June 19, 2017, which is the date the application was deemed complete and accepted for review. Per Deschutes County Code (DCC) Chapter 17.52.090(B), staff calculates the 120th day on which the County must take final action on this application as October 17, 2017. HI. CONCLUSIONARY FINDINGS: TITLE 17, DESCHUTES COUNTY SUBDIVISION ORDINANCE A. CHAPTER 17.52. ROAD DEDICATIONS 1. Section 17.52.030. Application. Any person proposing the dedication of more than minor amounts of road right of way, where the proposed dedication will not be reviewed as part of another land use application, shall submit a written application for a land use permit to the Planning Director. The land use permit application shall include a completed request form, a written burden of proof statement which indicates the proposal complies with the applicable criteria, a map showing the location of the land to be dedicated, a preliminary title report covering the land to be dedicated, and the appropriate filing fee. FINDING: Staff finds the proposed dedication of the existing roadway constitutes more than a minor amount of road right-of-way. The applicant has submitted a survey showing the location of the land to be dedicated, a preliminary title report covering the land to be dedicated, and the appropriate filing fee in support of this application. 2. Section 17.52.050. Approval Criteria. A. Applications for road dedications in zones where Class I or 11 road projects, as defined by DCC 18.04.030, are permitted outright shall address the criteria in DCC 18.116.230. Such applications shall also address any applicable criteria in the zone in which the road dedication is proposed. B. Applications for road dedications in zones where Class I or Il road projects defined by DCC 18.04.030, or public road or highway projects defined by ORS 215.283(2)(p) through (r) and 215.283(3), are permitted as conditional uses shall address the criteria in DCC 18.116.230 and 18.128.015. Such applications shall also address any File: 247 -17 -000314 -RD, Raaf Page 3 of 8 applicable criteria in the zone in which the road dedication is proposed. FINDING: The proposed road dedication is considered a Class II road project. Class II road projects are a use permitted outright in the underlying Rural Residential Zone (RR -10). The criteria listed under DCC section 18.116.230 are addressed below in this decision. 3. Section 17.52.090. Board Action on Road Dedication. A. Once an application is approved by the Planning Director or Hearings Body, the applicant shall satisfy all conditions of the land use approval prior to submitting a declaration of dedication for final action. The declaration of dedication shall include a legal description of the land to be dedicated. Upon receipt of the declaration of dedication, the Planning Director shall forward the declaration of dedication to the Board for acceptance or rejection. B. Except as otherwise provided under the Deschutes County Code, the Board shall take final action on the road dedication within 120 days after the application is deemed complete. C. Upon the meeting of the Board to take final action on the road dedication, the applicant shall provide the Board with a supplemental or amended report to the preliminary title report submitted with the application. The supplemental or amended report shall show changes in the condition of title of the relevant property from the date of the preliminary title report up to and including the time immediately preceding the Board meeting. D. If the road dedication is accepted by the Board, the declaration of dedication shall be immediately recorded with the County Clerk. FINDING: The applicant will be required to submit a declaration of dedication and legal descriptions for the proposed road dedication, which must be signed by the property owner(s), and include a title report. If the road dedication is accepted by the Board, the declaration of dedication must be recorded with the County Clerk's Office. The declaration of dedication for the proposed road shall be completed and recorded with the County Clerk's Office within 120 days of the application being deemed complete. Staff calculates this day to be October 17, 2017. These actions will be made conditions of approval. 4. Section 17.52.100. Maintenance of Dedicated Roads. Any public road created in conjunction with the dedication of public road right of way under DCC 17.52 shall be designated as a Local Access Road, as defined by ORS 368.001(3), which shall not be maintained by the County unless and until that road right of way is established as a County road, as defined by ORS 368.001(1), by order or resolution of the County governing body as authorized by ORS 368.016(2)(c). FINDING: The applicants have acknowledged that any public road created in this proposed road dedication under DCC 17.52 shall be designated as a local access road. Any new local access road will not be maintained by the County unless and until that right-of-way is established as an official County road. File: 247 -17 -000314 -RD, Raaf Page 4 of 8 TITLE 18 OF THE DESCHUTES COUNTY CODE, COUNTY ZONING. A. CHAPTER 18.60, RURAL RESIDENTIAL ZONE — RR -10 1. Section 18.60.020, Uses Permitted Outright. E. Class I and 11 road or street project subject to approval as part of a land partition, subdivision or subject to the standards and criteria established by DCC 18.116.230. FINDING: Deschutes County Code (DCC), Chapter 18.04, defines a Class II Project as follows: "Road and street project" means the construction and maintenance of the roadway, bicycle lane, sidewalk or other facility related to a road or street. Road and street projects shall be a Class I, Class Il or Class 111 project. B. Class 11 Project. Land use permit required. "Class 11 Project" is a: 1. Modernization where a road or street is widened by more than one lane; 2. Traffic safety or intersection improvement which changes local traffic patterns; 3. System change which has significant land use implications; or 4. The construction of a new County road or street within a dedicated public right-of-way, where none existed before. The applicant is proposing to dedicate an approximate 360 -foot by 60 -foot area of the subject property for roadway purposes. The proposed road dedication is considered by the Planning Division to be a Class II road project, as defined under (B)(4) above. Thus, the proposal is a use permitted outright in the RR -10 Zone. B. CHAPTER 18.116. SUPPLEMENTARY PROVISIONS 1. Section 18.116.230. Standards for Class I and II Road Protects. Class I and 11 road or street projects shall be reviewed against the applicable Comprehensive Plan Transportation Plan element, shall be consistent with applicable road standards and shall meet the following criteria: A. Compatibility with existing land use and social patterns, including noise generation, safety hazards (e.g. children in a residential area), and zoning. FINDING: The proposed road dedication is located in an RR -10 zoned area characterized by rural residential use. The area proposed to be dedicated as a public right-of-way is presently used as a right-of-way for access to residential properties on the western end of Wanona Road. The applicants are not proposing to widen, extend, or intensify the existing road. This application is to formally dedicate a section of Wanona Road that is technically not a public right-of-way. Therefore, staff finds there will be no adverse impacts to land use and social patterns, including noise generation, safety hazards and zoning. This criterion will be met. File: 247 -17 -000314 -RD, Raaf Page 5 of 8 B. Environmental impacts, including hazards imposed to and by wildlife (e.g. migration or water use patterns). FINDING: The subject property is in a Wildlife Area Combining Zone. However, there are no foreseen environmental hazards in the road dedication area. As mentioned in the above finding, a road physically exists in the same location as the proposed dedication. The applicants are not proposing to widen, extend, or intensify the existing road. Staff finds there will be no adverse environmental impacts, including hazards imposed to and by wildlife. This criterion will be met. C. Retention of scenic quality, including tree preservation. FINDING: There is an existing road which is presently used for access in the same location as the proposed dedication. The applicants are not proposing to widen, extend, or intensify the existing road. Staff finds there will be no adverse impact to scenic quality, including tree preservation. This criterion will be met. D. Means to improve the safety and function of the facility, including surrounding zoning, access control and terrain modifications. FINDING: The dedication of a new section of public road will not have an adverse effect on the safety of the transportation network in the area. There is an existing road that is presently used for access in the same location as the proposed dedication. The applicants are not proposing to widen, extend, or intensify the existing road. Any potential adverse traffic impacts by future development on these lots can be mitigated at that time through requirements for traffic signage, et cetera. The County Road Department and the County Transportation Planner expressed no concerns about access control. Staff finds Wanona Road is classified as a local road and the zoning in the area, i.e., RR -10, limits the amount of development permissible along the new street. Thus, there is no need for access control. No terrain modifications are required as the road already exists. This criterion is met. E. In the case of roadways where modification results in a change of traffic types or density, impacts on route safety, route land use patterns, and route nonmotorized/pedestrian traffic. FINDING: Staff finds there will be minimal impacts, if any, on traffic density and route safety as the road already exists. There will be no physical alterations to Wanona Road as indicated in the application materials. The area to be dedicated simply connects two adjoining sections of Wanona Road that are publically dedicated right-of-ways. Thus, the proposal does not extend Wanona Road, nor connect to another road. Staff finds the proposal will not alter traffic type, route safety, land use patterns, or impact nonmotorized traffic. This criterion is met. F. Consideration of the potential developmental impact created by the facility. FINDING: Because the proposed dedication does not physically lengthen Wanona Road, staff finds the proposal does not provide additional development opportunities. The proposal is to dedicate a section of Wanona Road that has functioned as a public right-of-way, but was never formally dedicated. In terms of access requirements for development, the only benefiting properties are tax lots 300 and 700. Tax lot 300 is owned by the federal government and tax lot 700 is already developed with a single-family residence. Staff finds there is no foreseeable development impact created by the applicant's proposal. This criterion will be met. File: 247 -17 -000314 -RD, Raaf Page 6 of 8 G. Cost effectiveness. FINDING: The proposed road dedication is for an existing roadway. No public funds will be expended for construction or maintenance of this road. The applicants have acknowledged any public road created in this proposed road dedication under DCC 17.52 shall be designated as a local access road, which shall not be maintained by the County unless and until that right-of-way is established as a County -maintained road. TITLE 23, DESCHUTES COUNTY COMPREHENSIVE PLAN A. CHAPTER 23.60. TRANSPORTATION FINDING: In the County Comprehensive Plan, various sections of Wanona Road are considered either a local access road or a private road. The proposed dedication of the southern 60 feet of tax lot 700 will change its status as a private road to a local access road. Staff has reviewed the Transportation Element of the Comprehensive Plan in conjunction with this proposal. Staff finds the dedication of this road will be consistent with the policies and goals of said section. Additionally, staff finds there are no mandatory approval criteria contained in this chapter which must be addressed by the applicant. The impacts posed to the surrounding properties have been considered and addressed in the findings above. Consideration has been given to the impact to adjacent land use patterns. The fact that Wanona Road is already in existence in the area proposed to be dedicated provides a strong indication that the formality of dedicating the road to the public will have minimal, if any, impacts on the surrounding properties. Staff finds the applicants' proposal is consistent with the County Comprehensive Plan. IV. CONCLUSION: The proposed road dedication can meet the requirements the Deschutes County Code. V. DECISION: APPROVAL, subject to the following conditions. VI. CONDITIONS OF APPROVAL: A. This approval is based upon the submitted road dedication application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new application. B. All persons with an ownership interest in the properties subject to the road dedication shall sign the declaration of dedication. The applicant shall submit a current title report or subdivision guarantee verifying ownership of the properties prior to acceptance as a public road. C. The width of the road dedication shall be 60 feet. D. The road right-of-way shall be surveyed and a legal description submitted to the County for the right-of-way dedication. File: 247 -17 -000314 -RD, Raaf Page 7 of 8 E. Per Deschutes County Code (DCC) Chapter 17.52.090: The applicant shall submit a declaration of dedication for final action. The declaration of dedication shall include a legal description of the land to be dedicated. Upon receipt of the declaration of dedication, staff will schedule a meeting with the Board of County Commissioners to review the declaration of dedication for acceptance or rejection. Upon the meeting of the Board to take final action on the road dedication, the applicant shall provide the Board with a supplemental or amended report to the preliminary title report submitted with the application. The supplemental or amended report shall show changes in the condition of title of the relevant property from the date of the preliminary title report up to and including the time immediately preceding the Board meeting. VII. DURATION OF APPROVAL: The declaration of dedication for the proposed road shall be completed and recorded with the County Clerk's Office within 120 days of the application being deemed complete. Staff calculates this day to be October 17, 2017. This decision becomes final twelve (12) days after the date of mailing, unless appealed by a party of interest. DESCHUTES COUNTY PLANNING DIVISION Written by: Zechariah Heck, Assistant Planner Avq1AmI'Lrt Reviewed by: Anthony Raguine, Senior Planner File: 247 -17 -000314 -RD, Raaf Page 8 of 8 ACCEPTANCE OF DEDICATION Deschutes County, acting by and through its Board of County Commissioners, does hereby accept the Deed of Dedication (Document No. 2017-264) as a public road pursuant to ORS 92.014. DATED this day of , 2017. ATTEST: Recording Secretary BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TAMMY BANEY, CHAIR ANTHONY DEBONE, VICE CHAIR PHILIP G. HENDERSON, COMMISSIONER STATE OF OREGON ) ) SS. County of Deschutes ) Before me, a Notary Public, personally appeared, Tammy Baney, Anthony DeBone, and Philip G. Henderson, the above-named Board of County Commissioners of Deschutes County, Oregon, acknowledged the foregoing instrument, on behalf of Deschutes County, Oregon. Dated this day of , 2017. NOTARY PUBLIC FOR OREGON My Commission Expires: PAGE 1 OF 1 - DOCUMENT No. 2017-523, ACCEPTANCE OF DEDICATION After recording return to: Zechariah Heck, Assistant Planner Community Development Department 117 NW Lafayette Avenue Bend, OR 97708-6005 For Recording Stamp Only DEED OF DEDICATION Irving L. Givot and Winifred R. Givot, Trustees of the Irving & Winifred Givot Family Trust dated May 11, 2010 (18190 Wanona Road, Sisters, OR 97759), do hereby dedicate to the public for roadway and utility purposes that real property as described in Exhibit "A" and identified in Exhibit "B", attached hereto and by this reference incorporated herein. IN WITNESS WHEREOF, this document is executed this day of , 2017. STATE OF OREGON ) ) SS. County of Deschutes ) Irving L. Givot, Trustee Winifred R. Givot, Trustee Before me, a Notary Public, personally appeared Irving L. Givot and Winifred R. Givot, Trustees of the Irving & Winifred Givot Family Trust, and acknowledged the foregoing instrument. Dated this day of , 2017. NOTARY PUBLIC FOR OREGON My Commission Expires: [LEGAL DESCRIPTION AND SURVEY ATTACHED ON FOLLOWING PAGE(S)] PAGE 1 OF 3 — DOCUMENT NO. 2017-264, DEED OF DEDICATION EXHIBIT A LEGAL DESCRIPTION FOR A 60 FEET WIDE ACCESS EASEMENT, LOCATED IN THE NE1,4 NW1.4 OF SECTION 28, T.14S., DESCHTJTES COLTIVIY, OREGON LEGAL DESCRIPTION A legal description for a 60 feet wide access easement, located in the Northeast one-quarter of the Northwest one-quarter (NEI/4 NW1,4) of Section 28, Township 14 South, Range 11 East, W.M., Deschutes County, Oregon, being more particularly described as follows: The South sixty (60) feet of said Northeast one-quarter of the Northwest one-quarter of Section 28 lying East of Wanona Road as conveyed in Deeds Volume 194 at Page 842. Records of Deschutes County, Oregon. PAGE 2 OF 3 — DOCUMENT NO. 2017-264, DEED OF DEDICATION EXHIBIT B C;) r- 0 0 —4 N) 0 PAGE 3 OF 3 — DOCUMENT NO. 2017-264, DEED OF DEDICATION TES W o -( Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of August 23, 2017 DATE: August 18, 2017 FROM: Erik Kropp, Administrative Services, 541-388-6584 TITLE OF AGENDA ITEM: Update on Classification and Compensation Study for AFSCME and Non -Represented Positions PUBLIC HEARING ON THIS DATE?: No ATTENDANCE: Erik Kropp and Kathleen Hinman SUMMARY: Segal Waters Consulting was hired to conduct a classification and compensation study of Deschutes County AFSCME represented positions and non -represented (not represented by a union) positions. Non -represented positions include managers, supervisors, and employees who work in "confidential" positions. In this context, "confidential" refers to positions with job duties that would create a conflict of interest if the position was represented by a union (such as positions in the Human Resources Department). Attached is a presentation staff will provide to the Board at the August 23, 2017 Work Session. The purpose of the presentation is to update the Board on the study. At a later date, staff will return to a Work Session for Board direction on the following items: 1. Compensation Philosophy 2. Determine where to anchor pay (below market, at market, or above market) 3. New Classification Structure for AFSCME and non -represented positions 4. New Salary Structure for AFSCME and non -represented positions 5. Implementation plan (when and how to implement changes) Attachment A includes the following documents: • Current AFSCME and Non -Represented classification structure ("Pay Grade Listing: AFSCME and Non -represented") • Current AFSCME and Non -Represented Salary Structure ("AFSCME Pay Grades" and "Non -Represented Pay Grades") • Sample sheet on anchoring pay ("Where to Anchor Pay and how to build the Payscales") RECOMMENDATION & ACTION REQUESTED: For information only. >14 no 41.• ima tir) c tt; to -0 OG CL E ul 0 V v = VI°6 E • c < (2)W Fun a u ftts co 4.• cu • i+di O V V -L-19) N CIA T. 0 � o .o a '— c Q) co as 5 N co. = >r & = _ 03 4.-,a) to C - fa �o. 0 — o g .. 0 c V . C V v) _ RI J) 0 > C .4...• o 0 Y U 0 0 0 0 4 0 '� O 0 4-0 N ft C/3 a-+ .� CD CD >4 a) .� Q E coc 0 E o Q aZ3 °' Q V 0 • -' V DC ro 4-J co au E _ >; p V = 73 O Q v c 0. 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V) 4) w >, CO a 0 > a) 4....a I L- -2: 2 E o CU cn V o 0 �, U alma .- (1) U •V vii +-1 0 0 ,_ O• c2 '�"� U C to ... ▪ '� 03 . f6 > c E ?3 1 v) E 'i4";0;▪ t3'.' c to CO a) I _ s' v a 73 - C co ��E��fa a CD o Z M U fQ •- E. 0 G R3 a v) .— o0 14 benchmark classifications are below market 45 benchmark classifications are at market 18 benchmark classifications are above market 8 benchmark job titles did not have sufficient classification matches amongst our peers .O a) O V o?S 47/ a O O CL 0 co CU E O V vi X O O O O Z IA C >, C fa ® s.. u O 73 -4/3 sE c 0. 0u O Da as • +7B s••• co 4-0 VI u c = w i 0 lima (AE O ?.." u fa co tn Compensation Philosophy Statement O.) z Qi tn O O a +.J .., -� O i v L. a taj O O v = ' .0 C.1) o Z > •= u3 0 co 4., o • v U s, 0 Q.)�• � L i � a aE a as as aE V)0 ▪ 4+, • • H • C ✓ a• 0 • > b4Jv ▪ 0 0 0 0. o4) 3 4) 0 ,., a,,Z o 0' 0 0 c 0 L ca 0.E O U c 0) N (1) ca N O— a) O 03 C co ca E 0 4-, c fp ✓ c v o • °) �v) a) c s U ...Below Market? E i(0 a) as Q (13 0 4- 0_ O ▪ 0 (0 C CQ 1:3_ a, fa 0 0 Q) co Ca) O O 4J ♦--+ 4-•' .- 0 C2. C of °' a u s _ca Q Q. it2O 0 4J o a) 0 co Xco o o Q ui c O o ( w o Z 0 Q L O a) 0 's- c� t'~/) i DI V = E C cii cn — 'C a) Q a) O E 14:97 .2 a) COa) �E O 4 -J -r! -0 a o C < p ca- —, a� a� — . — V i..: i% ci 0 U • a 0 0 �— o Z o X o o o Q.. 0 0 .— Attachment A Pay Grade Listing: AFSCME and Non -represented 1002 COUNTY ASSESSOR 99 1003 COUNTY CLERK 99 1004 COUNTY COMMISSIONER 99 1005 COUNTY DISTRICT ATTORNEY 99 1006 HEALTH OFFICER/MED EXAMINER 99 1007 COUNTY SHERIFF 99 1009 COUNTY TREASURER 99 1019 PHYSICIAN CLINICAL SVCS 99 1223 JUSTICE OF THE PEACE 99 1253 HEARINGS OFFICER 99 1604 INTERN 99 1858 AUDIONISUAL TECHNICIAN 99 1878 ELECTION WORKER 99 1888 ADMINISTRATIVE ASSISTANT 02A 1624 PEER SUPPORT SPECIALIST 04A 1889 RECEPTIONIST 05A 1882 CUSTOMER SERVICE CLERK I 07A 1521 BUILDING MAINTENANCE WORKER 08A 1887 SECRETARY 08A 1128 PERMIT ASSISTANT 09A 1232 PAROLE & PROBATION AIDE 09A 1723 ASSESSMENT TECHNICIAN I 09A 1881 CUSTOMER SERVICE CLERK II 10A 1886 SENIOR SECRETARY 10A 1894 ACCOUNTING CLERK I 10A 1896 MEDICAL RECORDS TECHNICIAN 10A 1898 HLTH SVCS ADMIN SPECIALIST I 10A 1614 'MEDICAL ASSISTANT 11A 1625 INTERPRETER 11N 1618 WIC CERTIFIER 12A 1699 PATIENT ACCOUNT SPECIALIST I 12A 1722 ASSESSMENT TECHNICIAN II 12A 1839 COURT SERVICES ASSISTANT 12A 1846 TRIAL ASSISTANT I 12A 1880 CUSTOMER SERVICE CLERK III 12A 1893 ACCOUNTING CLERK II 12A 1897 HLTH SVCS ADMIN SPECIALIST II 12A 1231 PAROLE & PROB RECORDS TECH 13A 1262 COLLECTION SPECIALIST 13A 1274 COMM JUSTICE FRONT OFFICE TECH 13A 1849 ASST VETERANS' SVCS OFFICER 13A 1885 ADMINISTRATIVE SECRETARY 13A 1111 PERMIT TECHNICIAN 14A 1265 PROGRAM DEVELOPMENT ASSISTANT 14A 1520 BUILDING MAINT SPECIALIST I 14A Pay Grade Listing: AFSCME and Non -represented 1721 ASSESSMENT TECHNICIAN III 14A 1836 TRIAL ASSISTANT II 14A 1869 REG HEALTH INFORMATION TECH 14A 1871 PATIENT ACCOUNT SPECIALIST II 14A 1891 SENIOR ACCOUNTING CLERK 14A 1892 ACCOUNTING CLERK III 14A 1226 PAROLE & PROBATION TECHNICIAN 15A 1248 COMMUNITY JUSTICE TECHNICIAN 15A 1675 BEHAVIORAL HLTH TECHNICIAN 15A 1838 VICTIMS' ADVOCATE 15A 1834 LEGAL ASSISTANT 15N 1426 GIS SPECIALIST 16A 1526 BUILDING MAINT SPECIALIST II 16A 1612 HEALTH SERVICES NURSE LPN 16A 1627 BF PEER COUNSELING COORDINATOR 16A 1706 PROPERTY APPRAISER I 16A 1806 ACCOUNTING TECHNICIAN 17A 1613 LAB TECHNICIAN 17N 1114 CODE ENFORCEMENT TECHNICIAN 18A 1119 GIS ANALYST 18A 1227 PAROLE & PROBATION SPECIALIST 18A 1247 COMMUNITY JUSTICE SPEC I 18A 1249 COMMUNITY SERVICE SPECIALIST 18A 1266 PROGRAM DEVELOPMENT TECHNICIAN 18A 1611 PUBLIC HEALTH NURSE I 18A 1622 HEALTH EDUCATOR I 18A 1670 BEHAVIORAL HLTH SPEC I 18A 1682 DEV DISABILITIES SPEC I 18A 1239 PROJECT COORDINATOR 18N 1103 BUILDING SAFETY INSPECTOR I 19A 1109 ENVIRONMENTAL HLTH SPEC I 19A 1313 IT ADMIN ASSISTANT 19A 1705 PROPERTY APPRAISER II 19A 1708 PERSONAL PROPERTY ANALYST 19A 1821 CONTRACT/CREDENTIALING SPECLST 19A 1246 COMMUNITY JUSTICE SPEC II 20A 1271 COMM JUSTICE OFFICER 20A 1303 APPLICATIONS ANALYST/PRGMMER I 20A 1110 ASSISTANT PLANNER 21A 1125 BUILDING SAFETY INSPECTOR II 21A 1619 NUTRITIONIST 21A 1621 HEALTH EDUCATOR II 21A 1703 PROPERTY APPRAISER III 21A 1704 SALES ANALYST 21A 1120 ENVIRONMENTAL HLTH SPEC II 22A Pay Grade Listing: AFSCME and Non -represented 1241 PROGRAM DEVELOPMENT SPECIALIST 22A 1665 BEHAVIORAL HLTH SPEC II 22A 1681 DEV DISABILITIES SPEC II 22A 1124 BUILDING SAFETY INSPECTOR III 23A 1307 APPLICATIONS ANALYST/PROG 23A 1319 PC/NETWORK SPECIALIST I 23A 1324 SYSTEMS ANALYST I 23A 1424 GIS ANALYST/PROGRAMMER 23A 1523 ELECTRICIAN 23A 1530 BUILDING MAINT SPECIALIST III 23A 1610 PUBLIC HEALTH NURSE II 23A 1106 ASSOCIATE PLANNER 24A 1112 ENVIRONMENTAL HLTH SPEC III 24A 1318 PC/NETWORK SPECIALIST II 24A 1323 SYSTEMS ANALYST II 24A 1607 PUBLIC HEALTH NURSE III 25A 1118 SENIOR MANAGEMENT ANALYST 25N 1115 SENIOR PLANNER 26A 1220 PUBLIC SAFETY SYSTM SPECIALIST 26A 1316 SR SYSTEM ANALYST WEB SOLUTION 26A 1423 GIS PROGRAMMER 26A 1302 SENIOR SYSTEMS ANALYST & PROG 27A 1312 PC/NETWORK SPECIALIST III 27A 1656 PSYCHOLOGIST 27N 1616 NURSE PRACTITIONER 30A 1606 PSYCHIATRIC NURSE PRACTITIONER 32A 1818 HUMAN RESOURCES ASSISTANT F 1819 VOLUNTEER PGM COORDINATOR F 1888 ADMINISTRATIVE ASSISTANT F 1804 SENIOR ACCOUNTING TECHNICIAN G 1868 CLAIMS COORDINATOR G 1884 SENIOR ADMIN SECRETARY G 1527 CUSTODIAL SUPERVISOR H 1771 PARALEGAL H 1809 HUMAN RESOURCES SPECIALIST H 1811 DA LEGAL ASSISTANT H 1812 VETERANS' SERVICES OFFICER H 1822 ADMINISTRATIVE SUPERVISOR I H 1829 PROPERTY TAX ANALYST H 1831 PAYROLL TECHNICIAN H 1502 AUTOMOTIVE SUPERVISOR I 1564 FAIR MARKETING COORDINATOR I 1852 DA EXECUTIVE ASSISTANT I 1854 SHERIFF EXEC ASSISTANT I 1867 ADMINISTRATIVE SUPERVISOR II I Pay Grade Listing: AFSCME and Non -represented 1224 JUSTICE COURT COORDINATOR J 1289 INVESTIGATOR J 1511 ROAD MAINTENANCE SUPERVISOR J 1529 VEGETATION MGMT SUPERVISOR J 1562 FAIR & EXPO MARKETING COORD J 1666 QUALITY IMPROVEMENT SPECIALIST J 1667 CLINICAL INFO SYSTEMS ANALYST J 1668 EPIDEMIOLOGIST J 1707 SENIOR PROPERTY APPRAISER J 1799 LOSS PREVENTION SPECIALIST J 1803 ELECTIONS/RECORDING SUPERVISOR J 1817 ADMINISTRATIVE ANALYST J 1823 EXECUTIVE SECRETARY J 1841 VICTIMS' ASST PRGM COORDINATOR J 1116 ASSISTANT BUILDING OFFICIAL K 1122 ENVIRONMENTL HLTH SUPERVISOR K 1245 COMMUNITY JUSTICE SPEC III K 1255 PROPERTY MANAGEMENT SPECIALIST K 1272 COMM JUSTICE OFFICER SUPERVISR K 1524 WEED OUTREACH & MGMT SPECIALST K 1525 MAINTENANCE SUPERVISOR K 1528 FORESTER K 1565 FAIR/EXPO FOOD & BEV MGR K 1617 WIC SUPERVISOR/COORDINATOR K 1628 COMMUNITY HEALTH SUPERVISOR K 1660 BEHAVIORAL HLTH SPEC III K 1680 DEV DISABILITIES SPEC III K 1807 MANAGEMENT ANALYST K 1815 ADMINISTRATIVE MANAGER K 1825 STAFF ACCOUNTANT K 1851 HUMAN RESOURCES ANALYST K 1213 TELECOMMUNICATIONS SUPERVISOR K9 1233 COMM TRAINING COORDINATOR K9 1229 PAROLE & PROBATION SUPERVISOR L 1275 JUVENILE DETENTION MANAGER L 1409 CHIEF CARTOGRAPHER L 1513 OPERATIONS SUPERVISOR L 1561 FAIR & EXPO OPERATIONS MGR L 1605 HEALTH SVCS PROGRAM SUPERVISOR L 1833 REVENUE ACCOUNTING SUPERVISOR L 1845 SENIOR ADMINISTRATIVE MANAGER L 1203 SERGEANT LS 1008 COUNTY SURVEYOR M 1105 PRINCIPAL PLANNER M 1701 CHIEF PROPERTY APPRAISER M Pay Grade Listing: AFSCME and Non -represented Position umbo" 1702 ASSESSMENT MANAGER M 1802 CHIEF DEPUTY TAX COLLECTOR M 1814 FLEET & EQUIPMENT MANAGER M 1828 FINANCIAL/BUDGET ANALYST M 1230 PUBLIC SAFETY SYSTEMS MGR M9 1101 PLANNING MANAGER N 1242 COMMUNITY JUSTICE PROG MANAGER N 1306 TECHNOLOGY DIVISION MANAGER N 1422 APPLICATIONS DIVISION MGR N 1601 HEALTH SVCS OPERATIONS MGR N 1608 PUBLIC HEALTH NURSE PROG MGR N 1650 BEHAVIORAL HEALTH PGRM MANAGER N 1805 INFORMATION SYSTEMS MANAGER N 1808 INTERNAL AUDITOR N 1853 BUSINESS/OPERATIONS MANAGER N 1222 OPERATIONS MANAGER 911 N9 1202 LIEUTENANT NS 1234 SPECIAL COMMAND OFFICER NS 1017 HUMAN RESOURCES DIRECTOR 0 1102 BUILDING SAFETY DIRECTOR 0 1104 ENVIRONMENTAL HEALTH DIRECTOR 0 1254 ASSISTANT LEGAL COUNSEL 0 1257 DEPUTY DISTRICT ATTORNEY 0 1259 SHERIFFS LEGAL COUNSEL 0 1498 PW OPERATIONS MANAGER 0 1503 DIRECTOR OF SOLID WASTE 0 1515 FACILITIES DIRECTOR 0 1824 ACCOUNTING MANAGER 0 1204 COMMUNICATIONS DIRECTOR 09 1024 COMM JUSTICE DEPUTY DIRECTOR P 1050 HEALTH SERVICES DEP DIRECTOR P 1107 PLANNING DIRECTOR P 1191 CAPTAIN P 1251 CHIEF DEPUTY DISTRICT ATTORNEY P 1267 DEPUTY LEGAL COUNSEL P 1399 COUNTY ENGINEER P 1301 INFO TECHNOLOGY DIRECTOR P -Q 1011 COMMUNITY DEVELOPMENT DIRECTOR Q 1013 HEALTH SERVICES DIRECTOR Q 1018 FINANCE DIRECTOR/TREASURER Q 1514 PROPERTY & FACILITIES DIRECTOR Q 1560 FAIR & EXPO DIRECTOR Q 1012 LEGAL COUNSEL Q -R 1010 PUBLIC WORKS DIRECTOR R 1015 COMMUNITY JUSTICE DIRECTOR R Pay Grade Listing: AFSCME and Non -represented 1131 UNDERSHERIFF R 1016 DEPUTY COUNTY ADMINISTRATOR S 1001 COUNTY ADMINISTRATOR T 1657 PSYCHIATRIST Y 1603 MEDICAL DIRECTOR Z AFSCME PAY GRADES Grade 1 2 3 4 5 6 7 8 9 01A 11.0516 11.4987 11.9610 12.4389 12.9321 13.4562 13.9956 14.5503 15.1361 02A 20.4602 21.4920 22.5760 23.7136 24.9094 26.1656 27.4848, 04A 12.3309 12.8242 13.3325 13.8724 14.4275 14.9975 15.5987 16.2152 16.8627 05A 12.8394 13.3481 13.8877 14.4427 15.0132 15.6139 16.2458 16.8934 17.5715 06A 13.3633 13.9031 14.4577 15.0437 15.6448 16.2768 16.9243 17.6023 18.3111 07A 13.8877 14.4427 15.0132 15.6139 16.2305 16.8778 17.5563 18.2653 18.9896 08A 14.4275 14.9975 15.5987 16.2152 16.8627 17.5407 18.2499 18.9743 19.7295 09A 14.9975 15.5987 16.2152 16.8627 17.5407 18.2499 18.9743 19.7295 20.5157 10A 15.6139 16.2458 16.8934 17.5715 18.2808 19.0050 19.7603 20.5462 21.3633 11A 16.2458 16.8934 17.5715 18.2808 19.0050 19.7603 20.5462 21.3633 22.2109 12A 16.9398 17.6178 18.3268 19.0665 19.8220 20.6080 21.4251 22.2880 23.1820 13A 17.6331 18.3423 19.0821 19.8529 20.6545 21.4866 22.3502 23.2437 24.1684 14A 18.3576 19.0977 19.8683 20.6697 21.5022 22.3653 23.2594 24.1840 25.1551 15A 19.1747 19.9452 20.7470 21.5792 22.4423 23.3364 24.2765 25.2476 26.2649 16A 20.0069 20.8085 21.6407 22.5037 23.3979 24.3383 25.3094 26.3264 27.3744 17A 20.8699 21.7023 22.5656 23.4751 24.4155 25.3861 26.4036 27.4670 28.5616 18A 21.7795 22.6427 23.5520 24.4923 25.4788 26.4963 27.5599 28.6694 29.8101 19A 22.7197 23.6290 24.5694 25.5558 26.5731 27.6366 28.7464 29.9026 31.1048 20A 23.7063 24.6619 25.6483 26.6811 27.7445 28.8541 30.0105 31.2127 32.4613 21A 24.7697 25.7560 26.7888 27.8678 28.9776 30.1337 31.3359 32.5845 33.8947 22A 25.8642 26.8967 27.9759 29.1010 30.2570 31.4747 32.7387 34.0488 35.4051 23A 27.0354 28.1144 29.2399 30.4111 31.6290 32.8930 34.2031 35.5748 36.9928 24A 28.2532 29.3782 30.5496 31.7673 33.0315 34.3571 35.7290 37.1622 38.6421 25A 29.5247 30.7004 31.9245 33.1969 34.5178 35.9030 37.3367 38.8347 40.3808 26A 30.8579 32.0912 33.3708 34.7113 36.0989 37.5475 39.0430 40.5990 42.2181 27A 32.2452 33.5402 34.8813 36.2684 37.7172 39.2279 40.7999 42.4338 44.1293 28A 33.6963 35.0494 36.4508 37.9003 39.4144 40.9931 42.6360 44.3432 46.1152 29A 35.2124 36.6267 38.0912 39.6059 41.1881 42.8377 44.5547 46.3387 48.1903 30A 36.7970 38.2747 39.8053 41.3881 43.0415 44.7655 46.5596 48.4239 50.3589 32A 40.1833 41.7905 43.4621 45.2007 47.0088 48.8890 50.8445 52.8784 54.9935 NON -REPRESENTED PAY GRADES Grade 1 2 3 4 5 6 7 8 9 F 20.4602 21.4920 22.5760 23.7136 24.9094 26.1656 27.4848 F9 20.8025 21.8516 22.9539 24.1105 25.3265 26.6034 27.9447 FS 20.2617 21.2833 22.3568 23.4835 24.6679 25.9115 27.2179 F A G 21.8882 22.9915 24.1509 25.3688 26.6475 27.9912 29.4025 r=" s GS 21.6757 22.7682 23.9165 25.1224 26.3887 27.7196 29.1170 H 23.3155 24.4908 25.7258 27.0228 28.3853 29.8166 31.3200 25.9159 27.2230 28.5952 30.0374+ 31.5521 33.1427 34.8137 J 29.2143 30.6880 32.2350 33.8604 35.5677 37.3609 39.2446 K 30.6285 32.1723 33.7945 35.4986 37.2888 39.1685 41.1433 K9 31.4462 33.0313 34.6970 36.4463 38.2844 40.2144 42.2419 L 32.0417 33.6572 35.3542 37.1367 39.0097 40.9764 43.0424 LS 35.6339 37.4307 39.3180 41.3001 43.3823 45.5697 47.8674 M 34.3415 36.0726 37.8919 39.8024 41.8089 43.9170 46.1313 M9 35.2585 37.0358 38.9037 40.8651 42.9252 45.0896 47.3630 N 38.5445 40.4877 42.5291 44.6737 46.9263 49.2924 51.7776 - N9 39.5601 41.5542 43.6499 45.8506 48.1619 50.5906 53.1413'' NS 42.8527 45.0137 47.2830 49.6667 52.1712 54.8016 57.5650 ` ,$ O 41.4665 43.5571 45.7528 48.0599 50.4832 53.0283 55.7020 {' fF� 09 42.5735 44.7200 46.9744 49.3432 51.8310 54.4441 57.18952 P 45.7066 48.0113 50.4324 52.9752 55.6457 58.4519 61.3986 , u P -Q 49.0050 51.4763 54.0715 56.7977 59.6618 62.6696 65.8296 >° Q 49.0050 51.4763 54.0715 56.7977 59.6618 62.6696 65.8296 ° Q -R 50.8571 53.4214 56.1148 58.9440 61.9160 65.0375 68.3172 R 50.8571 53.4214 56.1148 58.9440 61.9160 65.0375 68.3172 ,4 S 53.8069 56.5198 59.3692 62.3627 65.5070 68.8099 72.2795 x �3, Y 80.7496 84.7872 89.0265 93.4778 98.1516 103 0592 108.212i '-=.7.'} T 75.2283 77.5430 79.8578 82.1724 84.4872 86.8019 Z 85.9165 90.2124 94.7230 99.4591 104.4320 109.6537 115.1364 X M 40 M o. H 64,362.50 $ 67,750.00 00 m r -I l0 40 00 00 u, 0 00 N 0o r-1 Lfl 1 l0 lD Ln N N 00 VS $ 52,292.60 $ 55,044.84 $ 57,941.94 $ 60,991.51 $ 64,201.59 $ 67,580.63 $ 71,137.50 I 00 00 00 N n 4.0 ,701.08 $ 63,895.8 $ 54,782.72 $ 57,666.0 40 a a CO 4.0N CO CO m w w Ln N 0 M O $ 49,239.90 $ 51,831.48 $ 54,559.45 $ 57,431.00 rn m N.m CO Q m 4.0 V a M $ 75,874.35 $ 83,461.78 8 td 03 t0 0 0 t0 .n N 0 O O (11 N O N m N 03 N 1.4 8 NZ $ 72,425.51 $ 79,668.06 $ 87,634.87 A ri a w $ 49,467.60 $ 54,414.36 $ 59,855.80 68,976.68 $ 75,874.35 $ 83,461.78 $ 91,807.96 $ 57,005.52 $ 62,706.07 $ o• " �o a" Cl.,. Q G y U • t ae o a 5 Anchoring to Max 5% above Avg. Anchoring to Mid al o 61 a .1... az vt E 6- 0 u° 5% above Avg. Anchoring to Min 0 6 >> 0 4 as c c o m g a rn E_ ' C RI as a. 40 M vi N co, M M 44 H co 0 ca tO H O CO Yf 4* H e 0 0 CO ti N CO H N CO M Q1 N co a=: Q 41) 1 Introductions.... • Commissioners • Staff • Class Members Chris 2 County Overview The Commissioners' Roles Goals & Objectives Organizational Structure Administrative Services Office of Legal Counsel Current Issues Q & A with the Commissioners Intro —15 min County Overview —15 min The Commissioners' Roles — 30 min Goals & Objectives —15 min Organizational Structure — 15 min Administrative Services/ Legal (?) —15 min Current Issues — 15 min Q&A with the Commissioners —15 min Deschutes County's top 10 —15 min 3 • Population • Demographics • Trivia Quiz Erik 4 GEOGRAPHIC BOUNDARIES ... tBJo:ai 0erew;0'v 1..0587 :187 10 Sh S.s87.074 0902797V 65%•2.11.7 103 3. _...._t. x:<sysl tans �.u_ 7080)08 ..�.10 14, Cuter2,09.289 —_— 91209888 580 8 Legend I LaM 097707.+2 +10.890008 Phil 5 AOC Association of Oregon Counties ORE.6ON COUNTIES PROVIDING VITAL. PUBLIC SeRVICeS SINCE ISy3 Tom 6 SSI 8N°ERS Goals & Objectives — Phil > switch to next slide for Phil's #1 then switch back. Legislative Role — Tony Quasi —Judicial Role - Tammy City Council — Phil Constituent Relations — Tammy City Council - BOCC serves 4 year terms. City Council - Position 1 (Tony) & 3 (Tammy) up for re-election in 20 �. Position 2 (Phil) up in 2020 City Council - At large Commissioners instead of using district system. City Council — Decision makers for Tumalo, Terrebonne, etc. Constituent Relations — All County Residents Constituent Relations — Liaison between local government and community 7 Legislative Role — Marijuana Code, Lot of Record Amendment, creating policy based off state law. 7 FY 2018 GOALS & OBJECTIVES • Safe Communities: Protect the community through planning, preparedness, and delivery of coordinated services. • Healthy People: Enhance and protect the health and well-being of communities and their residents. • Resilient Economy: Promote policies and actions that sustain and stimulate economic vitality. • Service Delivery: Provide solution -oriented service that is cost- effective and efficient:. Phil — January of each year: Board retreat to develop & review County's goals. Doesn't often result in NEW goals, just adaptations. Departments then make measures based off the commissioner's goals in order to gauge success/failure. If board suggests new/adapted proposal it then goes to Admin for budgeting. 8 COUNTY ORGANIZATIONAL STRUCTURE DESCHUTES COUNTY RESIDENTS D1! UNrIV INEI.OPMENT ROAD i 0.C'.-'_IitES tq-ORMAT:ON 1E0040IOOV HUMANNFIOURCES To m 9 • Policy Implementation • Organizational Oversight • Internal Auditing • Property Management • Public Communications Tom + Dave Public Records Requests Contracts Public Meetings Document Drafting General Advice Employment Law Civil Litigation: Lawsuits & Admin proceedings Land Use Code Enforcement 10 Summer/ Fall 2017 Current Countywide issue: Curren • Marijuana — Land Use and Code Enforcement • Solid Waste Strategic Plan • Housing • Transportation Capital Projects Community issues: s Bend > OSU - Cascades • La Pine >> Business Park • Sisters > Country Visioning Process • Redmond > Land Management M.1— Time, Place, & Manner Restrictions SW - Consulting firm (J.R. Miller & Associates) to advise on SW facility. Knott reaching capacity, site new landfill or haul garbage to elsewhere, energy recapture. Housing - 2009 County donated 4.5 acres in La Pine to build 52 homes for residents 55+, 2016 in the process of donating another 2.5 acres to build 42 townhome rentals. 2015-2016 donated 3 foreclosed homes to be renovated for residence in Redmond. 2016 foreclosed lot being prepared for remodel in Terrebonne. County working to change deed restrictions in order to create more housing in Bend Trans - Safety Audit on Old Bend/Redmond Highway. Future of HB 2017 Bend > OSUC contract negotiations La Pine > County owns land but City of La Pine negotiates terms, Edco and SLED (Sunriver Lapine economic district) look at job creation when considering whether to approve or deny the sale. Recently, most sales have related towards marijuana which "employs multiple people and pays good wages". Sisters > requested $10k from County for visioning plan Redmond > Group effort with COID, Redmond School District, & Deschutes County. Notifications went out early, but won't be closed for months, giving as much time as possible 11 12 CONNECT WITH DESCHUTES COUNTY • Contact Us: Email board@deschutes.org or call 541-388-6570 • Follow Us on Social Media: CI 0 TES 13