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2017-677-Minutes for Meeting August 28,2017 Recorded 9/29/2017
Recorded in Deschutes County CJ2017-677 Nancy Blankenship, County Clerk Commissioners' Journal 09/29/2017 12:43:59 PM 121111011111111111111111 11 111 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room Monday, August 28, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Ross, Board Executive Secretary. Attending for a portion of the meeting were Nicole Mardell, Anthony Raguine, Peter Russell, and Peter Gutowsky of Community Development Department; Christopher Ogren, Administrative Intern; and Wayne Lowry, Finance. One representative of the media was in attendance. CALL TO ORDER: Chair Baney opened the meeting at 1:30 p.m. ACTION ITEMS 1. Preliminary FY2017 Financials & Treasury Report Wayne Lowry, Finance Director, presented the financial statements and investment reports. Mr. Lowry reviewed the treasurer's reports for June and July including the total investment portfolio. Current staffing numbers in the County departments show 89 position vacancies. Preliminary financial reports were reviewed for the following funds: General, Community Justice -Juvenile, Sheriff's, Health Services, Community Development, Road, Community Justice -Adult, Solid Waste, insurance fund, 9-1-1, health benefits fund, Fair & Expo Center, Minutes of Board of Commissioners' Work Session August 28, 2017 Page 1 of 5 Justice Court, and transient room tax. For the Health Services fund, Mr. Lowry will include the data for the CCBHC (Certified Community Behavioral Health Clinic) grant. Discussion held on budgeting projections and trends for departments. Last year was a record year for the Deschutes County fair and this year's numbers are down due to smoke and heat conditions. 2. Munis Project Update Wayne Lowry, Finance Director presented an update on the new MUNIS financial software. Deschutes County went live with MUNIS for financials on July 3, 2017. Biggest impact on departments is the new way to handle workflow for the invoices and entries into MUNIS. All approvals are now electronic instead of manual. A new County policy was adopted entitled Payments to Suppliers that describes the process that takes the place of the weekly voucher approval. A weekly report is emailed to the County Administrator and the Deputy County Administrator. The Board expressed interest in learning the flow of the new system and Mr. Lowry will arrange a training session for the Board. The upcoming HR payroll portion will incorporate electronic time sheets. Discussions on the movement to bi-weekly payroll are still being held with the unions. 3. Land Concern: Peter Gutowsky, Community Development Department, was present to update the Board on a citizen concern. Mr. Fitzgibbon represents an LLC that owns a Targe private parcel in Newberry National Monument. Mr. Fitzgibbon contacted Community Development to inquire whether they had a legal lot of record. There is an old 1920s cabin on the property. In the past, the LLC has been in discussions with the Forest Service about acquisitions and those negotiations were stalled. Most recently, they inquired on 1985 ordinances relative to geothermal resources. They presumably want to start mining the property and they need to demonstrate it has not been abandoned. 4. Discussion on Possible Marijuana Appeals Nicole Mardell, Community Development Department an appeal of a marijuana production application (file numbers 247 -17 -000216 -LR / 247 -17 -000217 -AD). The location of the property is 69188 Goodrich Road, Sisters, Oregon. Commissioner Henderson spoke on his opinion of the standards of calculation for trip generation based on warehouse activity and not that of a marijuana grow operation. Peter Minutes of Board of Commissioners' Work Session August 28, 2017 Page 2 of 5 Russell, Community Development Department, explained the applicant always has the option of changing the method of calculating trip generation. The findings and decision of the application criteria were reviewed. The Board expressed support in hearing the appeal. DEBONE: Move approval of Order No. 2017-032, Accepting Review of Administrative Decision in File No. 2017 -17 -000217 -AD HENDERSON: Second VOTE: DEBONE: Yes HENDERSON: Yes BANEY: Chair votes yes. Motion Carried 5. Consider Application for 2017 Justice Assistance Grant The Sheriff's Office submitted a request of approval to submit a joint grant application with the City of Bend on behalf of the County for the Deschutes County Sheriff's Office rifle replacement and City of Bend police department unmanned aircraft system. The funding is awarded by the Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant Program. HENDERSON: Move approval DEBONE: Second VOTE: HENDERSON: Yes DEBONE: Yes BANEY: Chair votes yes. Motion Carried OTHER ITEMS: • Jericho Road Discretionary Grant Judith Ure, Management Analyst presented a discretionary grant application from Jericho Road requesting of $2,000 to help relocate folks out of the Redmond camps into temporary shelters. They are requesting $2,000 to provide rental assistance, temporary Minutes of Board of Commissioners' Work Session August 28, 2017 Page 3 of 5 shelter, utility, deposit and storage support and mentoring to 86 families in the Redmond community. Commissioner DeBone spoke on the assistance for the community from Neighborlmpact as well. County Administrator Anderson suggested sending a letter to Jericho Road explaining what efforts are being done for the homeless that have been at this site. Erik Kropp, Deputy County Administrator will contact Jericho Road for additional information to clarify the usage of the funding request and this item will be brought back to a Work Session for further discussion. • Regarding other possible marijuana appeals: There are two other marijuana production appeals with a 5:00 p.m. deadline of today. The Board discussed being able to hear or not. Dave Doyle, Legal Counsel provided his opinion that the Board can decide in advance to serve as the appeal hearings body for a timely appeal. Anthony Raguine. Community Development Department will come back to the meeting to update the Board. • Commissioner DeBone inquired if an invitation should go out to our legislators for the AOC District 2 meeting on September 28. Commissioner DeBone reviewed the agenda. He will send an invite to the legislators. • Commissioner DeBone will have a radio interview on KBND in the morning speaking on the state of the county address. At the time of 3:20 p.m., the Board took a recess and reconvened at 3:35 p.m. OTHER ITEMS (continued): • Marijuana production appeal. Anthony Raguine, Community Development Department noted there was no appeal filed on the application for the marijuana production facility located at 5275 NW Homestead Way, Redmond. Minutes of Board of Commissioners' Work Session August 28, 2017 Page 4 of 5 • Izze Liu, Community Development Department reported on an application for a marijuana production facility located at 65625 Old Bend Redmond Highway, Bend. She has received two letters in opposition with concerns of odor, lights, waste, and safety for the neighborhood children. Discussion on the findings and decision and whether or not the Board wants to do a contingent decision to call up or deny ahead of time. The Board expressed support to hear the appeal should one be timely submitted ADJOURN: Being no further discussion, the meeting adjourned at 3:51 p.m. DATED this /- Day of Board of Commissioners. ATTEST: - .. Recording Secretary et4e---444 2017 for the Deschutes County Tammy Baney, Chair Anthony DeBone, Vice Cj air Philip G. He •erson, Commissioner Minutes of Board of Commissioners' Work Session August 28, 2017 Page 5 of 5 -< Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, AUGUST 28, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. Consider Application for 2017 Justice Assistance Grant (JAG) - Troy Gotchy, Sergeant 2. Preliminary FY 2017 Financials & Treasury Report - Wayne Lowry, Finance Director/Treasurer 3. Munis Project Update - Wayne Lowry, Finance Director 4. Discussion on Possible Marijuana Production Appeals EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. Board of Commissioners Work Session Agenda Monday, August 28, 2017 Page 1 of 2 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. ADJOURN ®Li ®Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. for FUTURE MEETINGS: Additional meeting dates available at www.deschutes.orq/meetinqcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Monday, August 28, 2017 Page 2 of 2 Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA August 28, 2017 (1) Monthly Investment Reports (2) Financials nvestment Income $ 155,131, 530 Investments 1- 0 I,- CO ct 0 Ln O 1t) (0 O CO N O P 0c0 o T- O) (+1 N v P P co r - co LO P 0) 0 w CD 0 n Investment Income - Net M 00 00 N CO Prior Year Comparison 00co in 0 tso T." P - A . A U) 1— it icO 4. C2 C o�Co C 2 a. N J Cl w 4- ru 2 0 C CO G 0 0 0 0 0 0 0 O O (f) (A O (() 1.0 OOnN(0N N P P 7 co )C 0) N0 0) 'C C c O 0) �v < y ~ 0)) to B.i :J 11 a) 0 (0 0_ U 2 a) 0 0) m 0 0 O 0 L T0 2 d 0) .73 d Term Minimums Under 5 Years Deschutes County Investments Portfolio Management Portfolio Details - Investments June 30, 2017 CUSIP Security Broker Purchase Date Maturity Days To Ratings Coupon Par Date Maturity S&P Moody's Rate ' YTM 365 Value Market Book Value - Value Call Date 29270CYZ2 Bonneville Power Administratio CASTLE 4/24/2014 7/1/2017. OIAA- Aal 1.197'. 1.171 670,000 670,000 670,000 - - 84247PHS3 Southern CA Public Power Autho CASTLE 6/17/2014 7/1/2017 0 AA- 1.145 1.180 1,000,000 1,000,000 1,000,000 - - 3137EADV8 Federal Home Loan Mtg Corp MBS 5/29/2015 7/14/2017, 13 Aaa 0.750 0.787 1,000,000,. 999,900 999,987 - - 298191 N37 Eugene Power R W B 12/13/2016 8/1/2017 31AA- Aa2 0.835 1 102 150 000,_ 149,948 149,967 - - 005158VE7 Ada County SD PJ 6/1/2015 8/15/2017. 45,AA+ Aal 3.000 0.930 1,000,0001 1002280 1,002,498 - - 675371AT5 Oceanside California Pension PJ 5/20/2016, 8/15/2017 45AA 1.806 1.000, 500,000 500,195 500,488 - - 3130A62S5 Federal Home Loan Bank CASTLE 7/24/2015. 8/28/2017 58 Aaa 0.750 0.858 1,000,000 999,450 999,831 - - - 94974BGB0 Wells Fargo Corporate Note DA DAV 3/8/2016 9/8/2017 69 A A2 1.400 1.450 461,000 461,028 460,958 - - 313383JB8 31771JMR8 31771KAD90 427542KW4 494751DH0 3696045BC6 SYS10520 880591CU4 88059FAZ4 961214BZ5. 740189AK1 949748FG0 94988J5A1 90331 HMQ3 92976 W BH8 31771EAL5 31771EAL5 3134G8M71 68607VA96 842434CD2 912828XA3 913366HS2 3135GOXD0 3130A87B3 06050TMC3 3132XOLR0 98385XAP1 904121 NCO 10592 166764AE0 166764AE0 939307HF4 938429M46 3135GOL43 88059EMT8 3133EGNU5 3134G9Q67 934876AG0_ 842400FJ7 65371AU2 544351 KMO 3134GAKFO 3134G8UN7 3134G9YA9 3134GAND3 3133EFJP3 89236TAY1 89236TAY1 3136G2PZ4 912828W08- 912828T83 427542KX2 06050TME9 31771EAN1 912828A75 3132XONJ6 68607VS71 459058FC2 250351FJ7 938429R66 3137EAB1 3135GON33 3134GA5Q3 06406HCW7 48125LRJ3 48125LRG9 {- JPMorgan Chase -Corporate N 313586RC5 Federal National Mtg Assn 313586RC5 Federal National Mtg Assn 313586RC5 Federal National Mtg Assn 3135GOR39 Federal National Mtg Assn 912828F62 U.S Treasury 912828U73 U.S Treasury 594918AY0 Microsoft Corp 686053CK3 Oregon School Boards Assoc 686053DH9 Oregon School Boards Assoc 686053DH9 Oregon School Boards Assoc 94974BGM6 Welts Fargo Corporate Note 9400C3R25 Washington Univ Higher Ed 492244DV7 Kern Community College Local Govt Investment Pool Bank of the Cascades Federal Home Loan Bank FICO Strip FICO Strip Hermiston OR King County Washington FPD General Electric -Corporate N Lewis & Clark Bank Tennessee Valley Authority Tennessee Valley Authority Westpac Precision Castparts Corp Wells Fargo Corporate Note _ WelIsFargo Corporate Note U S Bank Corp Note Wachovia Corp FICO Strip FICO Strip Federal Home Loan Mtg Corp Oregon State Lottery Southern CA Gas Co U.S. Treasury University of California Federal National Mtg Assn Federal Home Loan Bank Bank of America Corporate N Federal Agriculture Mtg Corp XTO Energy Inc Umatilla School District Washington Federal CD Chevron Corp Chevron Corp Hillsboro SD Pension Bonds Washington County SD Municipal Federal National Mtg Assn Tennessee Valley Authority Federal Farm Credit Bank Federal Home Loan Mtg Corp Port of Newport OR Lease Southern Cal Edison Oceanside California Pension Los Angeles Calif Go Ref Bds Federal Home Loan Mtg Corp_ Federal Home Loan Mtg Corp_ Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Farm Credit Bank Toyota Mtr Cred - Corp N Toyota Mtr Cred Corp N Federal National Mtg Assn U.S. Treasury U.S Treasury Hermiston OR Bank of America - Corporate FICO Strip U.S. Treasury Federal Agriculture Mtg Corp Oregon State Lottery International Bonds for Recons Deschutes County Ore Sch Dist Washington County SD Municipal Federal Home Loan Mtg Corp Federal National Mtg Assn Federal Home Loan Mtg Corp Bank of New York Mellon Corp_ JPMorgan Chase - Corporate N VINISP 12/26/2013 9/27/2017 88'AA+ Aaa CASTLE 10/22/2015 10/6/2017 97 DA DAV 12/10/2014 11/30/2017 152. DA DAV 9/21/2016 12/1/2017' 153 AA- PJ ' 12/15/2015 12/1/2017 153,AA+ CASTLE 9/6/2016 12/6/2017 158 AA+:Al 6/8/2016 12/8/2017 160 CASTLE 12/1/2016 12/15/2017167AA+ -- - ---- .---_ CASTLE 11/21/2014' 12/15/20171 167 AA+ CASTLE 3/5/2015 1/12/2018 195,AA- Aa2 CASTLE 12/13/2016 1/15/2018 198 AA- A2 CASTLE 12/9/2016 1/16/2018 199 A A2 CASTLE 1/29/2016 1/22/2018 205 Aa2 CASTLE 11/18/2016, 1/26/2018, 209 AA- Al CASTLE 1 2/26/2016 2/1/2018, 215 A A2 CASTLE 2/24/2015 2/8/2018 222 CASTLE _2/25/2015 2/8/2018'. 222 CASTLE 2/26/2016 2/26/2018. 240.AA+ DA DAV 6/13/2016 4/1/2018 274 AAA AA2 CASTLE 4/10/2017 4/15/2018 288 A+ Aa2 PJ 1 11/30/2016 5/15/2018 318AA+ Aaa CASTLE 3/21/2017 5/15/2018 318 AA- Aa3 CASTLE 1/4/2017 5/21/2018. 324 AA+ Aaa VINISP 12/6/2016 5/30/2018 333 AA+ Aaa CASTLE ' 5/9/2017 6/5/2018 1 339 A+ Al PJ 12/8/2016 6/8/2018 342 CASTLE 8/4/2015 6/15/2018 349 AAA Aaa PJ 5/7/2015 6/15/2018 349 AA+ 5/22/2017 6/22/2018'. 356 CASTLE 4/15/2016 6/24/2018 358 AA- Aa2 CASTLE 10/11/2016 6/24/2018. 358 AA- Aa2 PJ 3/30/2015 6/30/2018 364 Aa3 PJ 9/6/2016 6/30/2018 364 Aa3 CASTLE 12/13/2016 7/13/2018. 377;AA+ Aaa DA DAV 2/22/2016 7/15/2018 379 - -- CASTLE 8/1/2016 7/27/2018 391.. AA+ Aaa CASTLE 7/27/2016 7/27/2018 391 AA+ Aaa DA DAV 3/27/2017 8/1/2018 396 AA CASTLE 5/26/2017 8/15/2018 410 A Aa3 CASTLE 1/27/2017 8/15/2018 410 AA PJ 12/21/2016 9/1/2018 427 AA2 CASTLE 10/18/2016 9/12/2018 438 AA+ Aaa CASTLE 3/30/2016 9/28/2018' 454 AA+ Aaa CASTLE 6/28/2016 9/28/2018. 454 AA+ Aaa CASTLE 9/28/2016 9/28/2018 454.AA+ Aaa CASTLE 11/4/2016 10/15/2018 471.AA+ Aaa CASTLE 1/5/2016 10/24/2018 480 M- Aa3 CASTLE 3/15/2017 10/24/2018 480 AA- Aa3 CASTLE 5/22/2017 10/29/2018 485 AA+ Aaa CASTLE 12/1/2015 10/31/2018 487 CASTLE 12/14/2016 10/31/2018 487 DA DAV 9/21/2016. 12/1/2018 518 AA- CASTLE 5/16/2017 12/7/2018 524 A+ Al CASTLE 11/3/2016 12/27/2018 544 CASTLE 6/8/2015 12/31/2018 548 AAA Aaa CASTLE 5/1/2017 1/23/2019 571, CASTLE 4/5/2017 4/1/2019 639 CASTLE 12/15/2016. 4/26/2019 664 AAA Aaa PJ 8/16/2016 6/15/2019 714 .AA1 PJ 5/11/2017 6/15/2019 714 AA+ Aal CASTLE,7/20/2016 7/19/2019 748 AA+ Aaa CASTLE 8/18/2016 8/2/2019 762 AA+ Aaa CASTLE : 2/28/2017 8/28/2019 788 AA+ Aaa CASTLE 11/3/2016. 9/11/2019 802 A Al CASTLE 4/10/2017 9/23/2019. 814 A+ Aa3 CASTLE 6128/2017 - 9/23/2019 814 A. Aa3 CASTLE 12/4/2015 10/9/2019 830 AA- CASTLE 3/17/2016 10/9/2019 830 AA- CASTLE 8/8/2016 10/9/2019 830 AA - CASTLE 11/10/2016 10/24/2019'. 845AA+ Aaa CASTLE 10/11/2016 10/31/2019 852 AAA Aaa CASTLE 3/3/2017 12/15/2019 897 (CASTLE 8/8/2016 2/12/2020 956 AAA Aaa CASTLE 3/15/2017 6/30/2020. 1095 AA- Aa2 DA DAV 11/2/2015 6/30/2020 1095 AA Aa2 CASTLE 6/24/2016 6/30/2020 1095 AA Aa2 PJ 1/19/2017, 7/22/2020 1117 A A2 PJ 1/19/2017, ---10/1/2020 1188 CASTLE ' 11/15/2016. 11/1/2020 1219 AA - 1.000'. 1.250 1,000,000 0.751 0.781' 2,000,000 1.205, 1.267 2,000,000 2.000 0.901 590,000 1.220 1218 230,000 5.250 1.050' 1,000,000 1.000 1.000 240,000 6.250, 1.011 1,000,000 1 205 1 268 1,059,000 1.600 1.490 2,000,000 1.250 1.318 1,250,000 1.500 1.601 2,000,000 1.650 1 580 1,000,000 1.350 1.316 2,850,000 5.750 1.690 1,000,000 1.252 1.318 1,260,000 1.257. 1.323: 740,000 1.050 1.050 3 000,000; 1.353 0.970 200,000,,, 5.450 1.473 1,000,000' 1.000 1.000, 2,000,000 0.936 1.351 3,000,000 1.000 1.250 500,000 1.000_ 1.141 1,500,000 1.750 1.540 1,000,000 1.100 1.100. 2,000,000 5.500 1.500 1,000,000 1.430 1.430 750,000 0.900 0 913 243,643 1.7181.191 2,000000.1 1.718 1.259 1,000,000 1 732 1.650 985,000 1585---0.999 250,0001 0.850 1.221. 1,000 000 1.021 1.065 500,000 0.960 0.960. 1,000,000 1.050 1.050 3,000,000 4 500. 1.450 610,000 5.500 1.520 2,000 000. 2.298 1.551 1,850,000 1.210 1.209 1,000,000 1.110 1.110 3,000,000 1200 1.200 2,000,000 1.010 1.000 2,520,000 1.050 1.050 4,000,000 1.100 1.100 5,000,000 2.000 1770 784,000 2 000 1.700 - 3,216 000 1.190 1.340 5,000,000 1.250 1.223 1,000,000 0.750 1 155 3,000,000 3.000 1.001 605,000 2.050 1.700 3,180,000 0.984. 1.025 1,000,000' 1.500 1.324 1,000,000 1.270 1.400 3,000 000 1.602 1.581 1,000,000 1.250 1.500. 2,000,000 1.360 1.360. 245,000'. 1.488 1.488 400 000 0.875. 0.957 1,000,000 0 875 1 000 1,000,000 1.550 1.558 3,000,000 2.300 1.532 1,675,000 1.879 1.585 3,000,000. 1,650 -1.,6440 1.30090 1.891 2.031 1,400,000, 1.665 1.774 600,000 1.252 1.318 400,000 1.000 1.173 2,000,000'. 1.500 1008 2,000,000 1.375 1 527 3,000,000,. 1.850 1.298 1,000,000'!!., 2.063 2.149, 1,000 000 5.373 2.0501 875,000 5.373' 1.570 500,000: 2.600 2.350 1,000,000 5.930' 1.970 400,000 2.893 1.800 500,000 1.450 1.450 23,555,053: 1.450 1.450. 5,587,835 155,131,530 1,000,450 999,418 - - 1,993,780 1,995,952 - - 1,989,720 1,989,822 - - 591,693 592,682 - - 229,731 230,000 - - 1,016,420 1,017,911 -- 240,000 240,000 - 1,022,520 1,023,679 - - 1,052,985 1 053,079 - - 2,001,100 2,001,136 - - -- 1,249,213 1,249,542 - ---- 1,999,360 1,998,919 - 1,000,680 1 000,383 - - 2 848,575 2,850,501 12/26/2017 1,023,420 1,023,200 - - 1,250,059 1,250,268 - - 734,161 734,262 - 2 994 930 3,000,000 8/26/2017 199,910 200,568 - - 1,029,390 1,031,022 - 1,995,160 2,000,000 - _ 2,986,350 2,989,260 - 498,615 500,000 8/21/2017 1,495,215 1,500,000 - - 1,001330 1,001,921 - 1,998,380 2,000,000 1,036,800 1,037,269 - - 747,480 750,000 - - 243,643 ' 243,643 - - 2 004,380, 2,010,165' 5/24/2018 1,002,190, 1,004,266 - --- -- 985,542 985,777. - - 250,145 251,441 - - 996,160 1,000,000 7/13/2017 492,395 494,625 - - 996,100 1,000,000 7/27/2017 2,990 970. 3,000,000 7/27/2017 628,172 629,877 2,084,680 2,088 125 1,859,583, 1,865,269. - - 996,250, 1,000,000 - - 2,992 470 3,000,000 9/12/2017 1,991,560 2,000,000 9/28/2017 2,509,920 2,520,000 9/28/2017 3,985,400 4,000,000 - - 4,978,150 5,000,000 - - 788,257 786,297 3,233,463 3,228,427 - 4,981,900 4,995,549 7/29/2017 998,830 1,000,357 - - 2,976,810 2,984 027 - - 618,280 621,908 - - -- 3,194,755 3,195,648 - - 977,540 985,130 - - 1,002,190 1 002 565 - - 2,989,080 2,993,982 - 999,020' 1,000,370 - 1,982,980 2,000 000 242,379 245,000 - - 399,040 400,000 - - 988,080 998,345 -_- 987,980 997,431 - - 2,993,520 2,999,810 8/28/2017 1,691,516 1,702,246 8/11/2019 3,021,540 3,020,150' 8/23/2019 1,292,746 1294,13 8/23120' 1,342,992. 1,338,964 - - 575,568. 576,968 - - 383,712 388,453 - 1,977,840, 1,992,171 2,002 660; 2,022,566 - _ 2,993,670 2,989,044 1,001,760 1,014,070 1/12/2020 934,920 938,123 - - - 958,501 957,693 - - 547,715 555,021 - - - 1,014,100: 1,007,296,-- - 449,116 449,400 - - 513,995 517,504, - - 23,555,053 23,555,053 - - 5,587,835 5,587,835 - 155,197,278. 155,479,724', Investment Income 00 00 00 00 vestments By County Function $ 148,467,735 0) 0) (0 CO C CO O no oi CO CO 00 O W cri Investments O Investment Income - Net t0 CO t0 ti N t0 Prior Year Comparison AA♦ Vl N CIS cu L� L r F C O O 2 11 2 N (.7 co .r L Rf O .-e 00 L C 0 t re3 (f3 } 1,C) M CO 0 cc o 0 0 0 0 0 0 0 0 co to to 0 10 O 0 N N `o N N e- v - Term Minimums O o a O (0 O ✓ N 0 Under 5 Years Total Portfolio: By Investment Types 0) 3 • w o m 1). pC E ca. -6 O Z N N U O Deschutes County Investments Portfolio Management Portfolio Details • Investments July 31, 2017 - CUSIP Security Broker Purchase Date Maturity Days To Ratings Coupon Par Date Maturity S&P Moody's Rate YTM 365 Value Market Value Book Value Call Date 298191N37 Eugene Power 'R W B - 12/13/2016 8/1/2017 0AA- Aa2 005158VE7 Ada County SD PJ 6/1/2015 8/15/2017 14 AA+ Aal 675371AT5 Oceanside California Pension'IPJ 5/20/2016 8/15/2017 14 AA 3130A62S5 Federal Home Loan Bank CASTLE 7/24/2015 8/28/2017 27 Aaa 94974BGB0 Wells Fargo Corporate Note DA DAV 3/8/2016 9/8/2017 38 A A2 313383JB8 Federal Home Loan Bank VINISP 12/26/2013 9/27/2017 57 AA+ Aaa 31771JMR8 FICO Strip CASTLE 10/22/2015,. 10/6/2017 66 31771KAD90 FICO Strip DA DAV 12/10/2014, 11/30/2017 121. 427542KW4 Hermiston OR DA DAV 9/21/2016 12/1/2017 122.AA- 494751DH0 King County Washington FPD PJ 12/15/2015 12/1/2017 122AA+ 3696045BC6 General Electric - Corporate N CASTLE 9/6/2016 12/6/2017 127'AA+ Al SYS10520 Lewis & Clark Bank 6/8/2016 12/8/2017 129, 880591CU4 Tennessee Valley Authority CASTLE 12/1/2016 12/15/2017 136AA+ 88059FAZ4 Tennessee Valley Authority CASTLE 11/21/2014 12/15/2017 136 AA+ 961214BZ5 Westpac CASTLE 3/5/2015 1/12/2018 164 AA- Aa2 740189AK1 Precision Castparts Corp CASTLE 12/13/2016 1/15/2018 167AA- -.A2 949748FG0 Wells Fargo Corporate Note CASTLE 12/9/2016 1/16/2018 168 A A2 94988J5A1 .Wells Fargo Corporate Note CASTLE 1/29/2016 1/22/2018 174 Aa2 90331HMQ3 U S Bank - Corp Note CASTLE 11/18/2016 1/26/2018 178 AA- Al 92976WBH8 Wachovia Corp CASTLE 2/26/2016 2/1/2018 184.A •A2 31771EAL5 FICO StripCASTLE 2/24/2015 2/8/2018. 191. 31771EAL5 FICO Strip CASTLE 2/25/2015 2/8/2018 191. 3134G8M71 Federal Home Loan Mtg Corp CASTLE 2/26/2016 2/26/2018 209'AA+ 68607VA96 Oregon State Lottery DA DAV 6/13/2016, 4/1/2018 243, AAA AA2 842434CD2 Southem CA Gas Co ,.CASTLE 4/10/2017 4/15/2018. 257A+ Aa2 912828XA3 U.S. Treasury PJ 11/30/2016 5/15/2018 287 AA+ Aaa 913366HS2 University of California CASTLE 3/21/2017 5/15/2018 287 AA Aa3 3135GOXD0 Federal National Mtg Assn CASTLE 1/4/2017 5/21/2018 293 AA+ Aaa 3130A87B3 Federal Home Loan Bank VINISP 12/6/2016 5/30/2018 302 AA+ Aaa 06050TMC3 Bank of America - Corporate N CASTLE 5/9/2017 6/5/2018 308 A+ Al 3132XOLR0 Federal Agriculture Mtg Corp PJ 12/8/2016 6/8/2018 311 98385XAP1 XTO Energy Inc _.CASTLE 8/4/2015 6/15/2018 318 AAA Aaa 904121NC0 Umatilla School District PJ 5/7/2015 6/15/2018 318AA+ 10592 Washington Federal CD 5/22/2017 6/22/2018 325.. 166764AE0 Chevron Corp CASTLE 4/15/2016 6/24/2018 327AA- Aa2 166764AE0 Chevron Corp CASTLE 10/11/2016 6/24/2018 327 AA- Aa2 939307HF4 Hillsboro SD Pension Bonds PJ 3/30/2015 6/30/2018 333 Aa3 938429M46 - Washington County SD Municipal PJ 9/6/2016 6/30/2018 333 Aa3 3135GOL43 Federal National Mtg Assn CASTLE 12/13/2016, 7/13/2018 346 AA+ Aaa 88059EMT8 Tennessee Valley Authority DA DAV 2/22/2016. 7/15/2018 348 3133EGNU5 Federal Farm Credit Bank CASTLE 8/1/2016 7/27/2018 360 AA+ Aaa 3134G9Q67 Federal Home Loan Mtg Corp CASTLE 7/27/2016 7/27/2018 360AA+ Aaa 934876AG0 Port of Newport OR Lease DA DAV 3/27/2017 8/1/2018 365 AA 842400FJ7 Southern Cal Edison CASTLE 5/26/2017 8/15/2018 379.A Aa3 65371AU2 Oceanside California Pension '.CASTLE 1/27/2017 8/15/2018 379AA 544351KM0 Los Angeles Calif Go Ref Bds PJ 12/21/2016. 9/1/2018 396 AA2 3134GAKFO Federal Home Loan Mtg Corp CASTLE 10/18/2016 9/12/2018 407 AA+ Aaa 3134G8UN7 Federal Horne Loan Mtg Corp CASTLE 3/30/2016 9/28/2018 423AA+ Aaa 3134G9YA9 Federal Home Loan Mtg Corp CASTLE 6/28/2016. 9/28/2018 423 AA+ Aaa 3134GAND3 Federal Home Loan Mtg Corp CASTLE 9/28/2016 9/28/2018 423AA+ Aaa 3133EFJP3 Federal Farm Credit Bank CASTLE 11/4/2016 10/15/2018 440 AA+ Aaa 89236TAY1 Toyota Mtr Cred - Corp N CASTLE 1/5/2016 10/24/2018 449 AA- Aa3 89236TAY1 Toyota Mtr Cred - Corp N CASTLE 3/15/2017 10/24/2018 449 AA- Aa3 3136G2PZ4 Federal National Mtg Assn CASTLE 5/22/2017 10/29/2018 454.AA+ Aaa 912828WD8 U.S. Treasury CASTLE 12/1/2015 10/31/2018 456 912828T83 U.S. Treasury CASTLE 12/14/2016 10/31/2018 456'. 427542KX2 Hermiston OR DA DAV 9/21/2016 12/1/2018 487,AA- 06050TME9 BankofAmerica- Corporate CASTLE 5/16/2017 12/7/2018 493'. A+ Al 31771EAN1 FICO Strip CASTLE 11/3/2016 12/27/2018 513 912828A75 U.S. Treasury CASTLE 6/8/2015 12/31/2018 517 AAA Aaa 3132XONJ6 Federal Agriculture Mtg Corp CASTLE 5/1/2017 1/23/2019 540 68607VS71 Oregon State Lottery CASTLE 4/5/2017 4/1/2019 608 459058FC2 International Bonds for Recons CASTLE 12/15/2016, 4/26/2019 633 AAA Aaa 250351FJ7 Deschutes County Ore Sch Dist PJ 8/16/2016 6/15/2019 683 AA1 938429R66 Washington County SD Municipal PJ 5/11/2017 6/15/2019 683: AA+ Aal 3137EAB1 Federal Home Loan Mtg Corp CASTLE 7/20/2016 7/19/2019 717'AA+ Aaa 3135GON33 Federal National Mtg Assn CASTLE 8/18/2016 8/2/2019 731 AA+ Aaa 3134GA5Q3 Federal Home Loan Mtg Corp CASTLE 2/28/2017 8/28/2019 757AA+ Aaa 06406HCW7 Bank of New York Mellon Corp CASTLE 11/3/2016 9/11/2019 771 A Al 48125LRJ3 JPMorgan Chase - Corporate N CASTLE 4/10/2017 9/23/2019 783A+ Aa3 48125LRG9 ''JPMorgan Chase - Corporate N CASTLE 6/28/2017 9/23/2019 783 A+ Aa3 313586RC5 Federal National Mtg Assn CASTLE - 12/4/2015 10/9/2019 799':AA- _ 313586RC5 Federal National Mtg Assn CASTLE 3/17/2016 10/9/2019 799 AA- 313586RC5 Federal National Mtg Assn CASTLE . 8/8/2016 10/9/2019 799,AA- 3135GOR39 Federal National Mtg Assn CASTLE 11/10/2016 10/24/2019 814TAA+ Aaa 912828F62 U.S. Treasury CASTLE 10/11/2016 10/31/2019 821 AAA Aaa 594918AY0 'Microsoft Corp '.CASTLE 8/8/2016 2/12/2020. 925 AAA (Aaa 3134GBNK4 ' Federal Home -Loan Mtg Corp CASTLE 7/13/2017 ; 5/29/2020 < - 1032 686053CK3 (Oregon School Boards Assoc CASTLE 3/15/2017 6/30/2020. 1064 AA- ,Aa2 569203MA7 Sa)epi•Keizer Schap) District CASTLE 7/26i2017' 6/3©)2020" .,1064 Aa2 686053DH9 Oregon School Boards Assoc :DA DAV 11/2/2015,, 6/30/2020- 1064 AA Aa2- 686053DH9 Oregon School Boards Assoc CASTLE 6/24/2016, 6/30/2020. 1064,AA ,Aa2 94974BGM6 Wells Fargo Corporate Note PJ 1/19/2017. 7/22/2020 1086'A HA2 940093R25 Washington Univ Higher Ed PJ 1/19/2017 10/1/2020 1157,.., 492244DV7 ,Kern Community College CASTLE 11/15/2016 11/1/2020 1188,AA- Local Govt Investment Pool Bank of the Cascades 0.835 1.102 150,000 150,000 150,000 - - 3.000 0.930 1,000,000 1,000,730 1,000 795. - - 1.806 1.000 500,000 500,050 500,155. - - 0.750. 0.858 1,000,000 999,730 999,920 - - 1.400 1.450 461,000 461,000 460,977 - - 1.000 1.250 1,000,000, 1,000,320 999,621 - - 0.751 0.781 2,000,000, 1,995,300 1,997,246 - - 1.205 1.267 2000,000 1,991,240 1,991,898 - 2.000 0.901 590,000 591,593 592,145 - - 1.220 1.218 230,000 229,782 230,000 - - 5.250 1.050 1,000,000 1,013,230 1,014,444_ - - 1.000 1.000 240,000 240,000, 240,000 - - 6.250 1.011 1,000,000 1,018,680. 1,019,348 - - 1.205 1.268 1,059,000 1,054,002 1,054,178 - - 1.600 1.490 2,000,000 2,001,640 2,000,958', - 1.250 1.318 1,250,000 1,248,813 1,249,613,. - - 1.500 1.601 2,000,000 2,000,840 1,999 086 - - 1.650 1.580 1,000,000, 1,001,030 1,000,326 - - 1.350' 1.316, 2,850,000 2,848,718. 2,850,415, 12/26/2017 5.750 1 690 1 000,000 1,020 840 1,019,685 - - 1.252 1,318 1,260,000 1,250,777 1,251,627 - - 1.257'. 1.323' 740,000 734,583 735,063 1.050 1.050 3,000,000, 2,996,310 3,000,000 8/26/20.17_ 1.353 0.970 200,000 199,952 200,504 5.450 1.473 1,000,000` 1,026,710, 1,027,745: - 1.000' 1.000 2,000,000 1,996,420. 2,000,000. - 0.936 1.351 3,000,000 2,987,970 2,990,286 - - 1.000 1.250 500,000. 498,925 500,000 8/21/2017 1.000, 1.141 1,500,000 1,496,970 1,500,000 - - 1.750 1.540, 1,000,000 1,001,680 1,001,748 - - 1.100 1.100 2,000,000 1,999,340 2,000,000 - - 5.500' 1.500_, 1,000,000 1,034,060 1,034,019 - - 1.430 1.430 750,000 747,773 ---750,000 - --- 0.900 0.913, 243,643 243,643 243,643 - - 1.718 1.191 2,000,000 2,004,080 2,009,3011 5/24/2018 1.718 1.259 1,000,000 1,002,040 1,003,870 - - 1.732 1.650 985,000 985,611. 985,712 - - 1.585_ 0.999 250,000 250,163 251,321 - - 0.850 1.2211 1,000,000 996,900 1,000,000;10/13/2017_ 1.021 1.065 500,000 492,985 495,064 - 0.960 0.960 1,000,000 996,850 1,000,000 - - 1.050 1.050 3,000,000 2,992,530 3,000,000 10/27/2017 4.500 1.450': 610,000 626,982 628,348 - - 5.500' 1.520, 2,000,000 2,079,560 2,081,581 - - 2.298 1.551 1,850,000 1,859,176 1,864,136 - - 1.210 1.209' 1,000,000 996,620 1,000,000 - - 1.110 1.110, 3,000,000 2,994,300 3,000,000 9/12/2017 1.200 1.200 , 2,000,000 1,993,020 2,000 000 9/28/2017 1.010 1.000 2,520,000, 2,511,734 2,520,000 9/28/2017 1.050 1.050 4,000,000'. 3,988,280. 4,000,000 - - 1.100 1.100 5,000,000, 4,981,900. 5,000,000 - - 2.000 1.770 784,000 789,809 786,151 - 2.000 1.700 3,216,000, 3,239,831 3,227 639 - - 1.190 1.340 5,000,000 4,985,600 5,000,000 10/29/2017 1.250 1.223. 1,000,000 999,570 1,000,335 - - 0.750 1.155 3,000,000 2,980,560 2,985,044 - - 3.000 1.001 605,000 618,473 620,913 - - 2.050 1.700 3,180,000 3,197,267 3,194 739 - - 0.984 1.025 1,000,000 979,220 985,978 - 1.500 1.324 1,000 000 1,002,660 1,002,420 - 1.270 1.400 3,000,000 2,991,420 2,994 304 1.602 1.581 1,000,000 999,630 1,000,352. - - 1.250 1.500 2,000,000 1,985,080 2,000,000 - - 1.360 1.360 245,000 242,682, 245,000 - - 1.488 1.488 400,000 399,412' 400,000 - - 0.875 0.957 1,000,000 989,770 998,412 0.875 1.000 1,000,000 989,220 997,533 - - 1.550 1.558 3,000,000 2,996,280, 2,999,910, 8/28/2017 2.300 1.532 1,675,000 1,692,286 1,701,170 8/11/2019 1.879 1.585 3,000,000 3,020,310 3,019,352 8/23/2019 1.650 1.840 1,300,000 1,295,229 1,294 822 8/23/2019 1.891 2.031 1,400,000 1,344,042 1,341,244 - - 1.665 1.774 600,000 576,018 577,828 - - 1.252 1.318 400,000 384,012 388,884 - - 1.000 1.173 2,000,000 1,980,260 1,992 453. - - 1.500 1.008. 2,000,000, 2,005,320 2,021,745 - - 1.850 1.298 1,000,000, 1,004,300 1,013,622 1/12/2020 1,625 1.673; 3,000,000 2.999,070 2,998,204 5/29/2019 2.063 2.149. 1,000,000 938,080 939,875 - - 2.107 1,778 x,310,000 2,328;665 2,331,335' - '-. 5.373 2.050, 875,000'. 957,968,,. 955,393. - 5.373 1.570, 500,000 547,410 553,491 - - 2.600 2.350 1,000,000 1,016,920 1,007,098 - - 5.930 1.970' 400,000 448,788 448,133 - - 2.893 1.800 500,000, 514,630 517,066, - - 1.450 1.450 17 765,221 17 765,221 17,765 221 - - 1.450' 1.450, 5,073,872 5,073,872 5,073 872 - - 148,467,736, 148,614,264 148,822,515 Memorandum Date: August 22, 2017 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director RE: Monthly Financial Reports Attached please find Preliminary Fiscal Year End 2017 financial reports for the following funds: General (001), Community Justice — Juvenile (230), Sheriff's (255, 701, 702), Health Services (274), Community Development (295), Road (325), Community Justice — Adult (355), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Fund (675), Fair & Expo Center (618), Justice Court (123), and Transient Room Tax (160, 170). Cc: All Department Heads Revenues Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor County Clerk BOPTA District Attorney Tax Office Veterans Property Management Total Revenues Expenditures Assessor County Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental Total Expenditures Transfers Out Total Exp & Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance Personnel Material & Services Capital Outlay GENERAL FUND Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 Actual Budget Actual % of Budget Budget $ 24,561,964 516,994 2,412,614 875,075 1,721,618 12,413 194,675 212,618 98,161 75,000 $ 25,749,791 500,000 2,450,622 849,349 1,810,837 12,350 188,400 204,730 97,400 94,500 $ 25,714,918 390,881 2,649,084 860,861 1,952,209 12,546 253,480 196,203 96,889 94,500 30,681,131 3,857,613 1,447,322 61,911 5,776,482 54,173 751,319 333,745 288,776 1,161,328 100% $ 26,296,000 78% 350,000 108% 2,345,822 101% 848,867 108% 1,896,945 102% 12,480 135% 187,400 96% 196,200 99% 96,940 100% 97,000 31, 957, 979 32, 221, 571 101% 32, 327, 654 4,187,123 2,043,672 68,890 6,401,372 94,155 812,314 422,673 275,729 1,273,153 3,993,958 1,684,783 65,175 6,095,393 146,817 785,346 403,775 247,568 1,268,363 13,732,670 15,520,033 15, 579, 081 14, 691,178 17, 865, 428 17, 856, 310 29,252,703 33,444,509 32,547,489 1,428,428 9,788,945 (1,486,530) (325,918) 10,411,770 11,217,374 11,217,374 8,925,240 $ 10,891,456 9,414,185 4,318,485 10,481,881 4,822,192 275,008 9,965,553 4,544,700 180,925 $ 13,732,670 15,579,081 $ 14,691,178 95% 4,238,529 82% 1,820,344 95% 68,138 95% 6,701,724 156% 172,184 97% 849,312 96% 427,347 90% 276,097 100% 1,328,089 94% 15,881,764 100% 17,445,890 97% 33,327,654 (1,000,000) 108% 10,000,000 $ 9,000,000 95% 10,841,612 94% 5,030,152 66% 10,000 94%U $ 15,881,764.0 Page 1 COMM JUSTICE -JUVENILE Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 Actual Budget Actual % of Budget Budget Revenues OYA Basic & Diversion $ 413,233 ODE Juvenile Crime Prev 88,030 Leases 33,759 Inmate/Prisoner Housing 59,100 DOC Unif Crime Fee/HB2712 36,090 Food Subsidy 23,811 Gen Fund -Crime Prevention 20,000 Interest on Investments 13,147 OJD Court Fac/Sec SB 1065 22,661 Contract Payments 8,870 Case Supervision Fee 6,347 Miscellaneous 42,490 Total Revenues 767,538 Expenditures Personnel Services 4,947,639 Materials and Services 1,172,705 Transfers Out-Veh Reserve 3,660 Total Expenditures 6,124,004 $ 386,725 $ 355,586 92% $ 346,046 91,379 111,388 122% 71,982 48,840 84,121 172% 85,000 55,000 74,700 136% 55,000 36,658 36,045 98% 36,658 20,000 18,744 94% 20,000 20,000 20,000 100% 20,000 8,000 17,512 219% 15,000 17,000 18,438 108% 17,000 7,000 10,920 156% 8,000 6,000 5,964 99% 6,000 950 3,170 334% 1,850 697,552 756,588 108%, 682,536 5,186,945 5,005,247 96% 5,313,863 1,273,154 1,204,317 95% 1,198,996 44,000 44,000 100% 69,000 6,504,099 6,253,564 96%, 6,581,859 Revenues less Expenditures (5,356,466) (5,806,547) (5,496,976) (5,899,323) Transfers In -General Fund 5,464,591 5,464,591 5,464,591 100% 5,597,643 Change in Fund Balance 108,125 (341,956) (32,385) (301,680) Beginning Fund Balance 1,307,249 1,200,000 1,415,374 118% 1,200,000 Ending Fund Balance $ 1,415,374 $ 858,044 $ 1,382,989 $ 898,320 Page 2 Sheriffs Office and LEDs Statement of Financial Operating Data FY 2016 FY 2017 ■ FY 2018 Actual 1 Budget Actual % of Budget Budget REVENUES LED #1 Countywide Property Taxes Current Year $ 20,079,835 $ 21,033,596 $ 21,137,803 100% $ 22,045,228 Prior Year 372,660 400,000 308,837 77% 400,000 Interest 75,743 - 110,368 N/A 80,000 Total LED #1 Countywide 20,528,238 • 21,433,596 21,557,009 101% 22,525,228 LED #2 Rural Property Taxes Current Year 8,904,294 9,258,083 9,474,144 102% 9,916,642 Prior Year 178,807 185,000 141,704 77% 185,000 Interest 61,532 - 90,261 N/A 61,300 Total LED #2 Rural 9,144,633 1 9,443,083 9,706,109 103%I 10,162,942 Sheriff's Office Revenues 7,899,943 7,634,391 8,249,855 108% 7,328,585 Total Revenues 37,572,814 38,511,070 39,512,973 103% 40,016,755 EXPENDITURES Sheriff's Services 2,946,663 2,552,004 2,386,420 94% 2,639,355 Civil/Special Units 1,133,697 1,175,801 1,117,489 95% 1,402,554 Automotive/Communications 1,977,223 2,552,419 2,601,537 102% 2,481,701 Detective 1,785,375 1,759,576 1,796,143 102% 1,995,351 Patrol 8,583,641 9,083,787 8,822,794 97% 9,724,673 Records 718,786 773,412 695,956 90% 761,258 Adult Jail 15,633,055 17,237,586 16,236,326 94% 17,488,887 Court Security 262,486 387,878 270,173 70% 410,659 Emergency Services 212,012 283,141 284,009 100% 379,092 Special Services 1,488,556 1,577,367 1,500,791 95% 1,543,848 Training 522,986 604,033 590,962 98% 654,646 Other Law Enforcement Services 1,014,820 854,664 904,547 106% 935,144 Crisis Stabilization Center - - - N/A 558,424 Non -Departmental 93,312 112,846 112,846 100% 2,077 Total Expenditures 36,372,611 • 38,954,514 37,319,993 96%I 40,977,669 Revenues Tess Expenditures 1,200,203 (443,444) 2,192,980 (960,914) Beginning Balance 10,025,490 9,894,937 11,225,692 113% 11,113,000 Ending Balance 11,225,692 9,451,493 13,418,672 10,152,086 LED #1 LED #2 5,780,690 4,042,157 6,901,422 5,445,002 5,409,336 6,517,251 11,225,692 9,451,493 13,418,672 Page 3 Revenues State Grants OHP Capitation Administrative Fee Environmental Health Fees State - OMAP Federal Grants Patient Fees Local Grants Local Government payments Title 19 State Shared -Family Planning State Miscellaneous Liquor Revenue Divorce Filing Fees Interfund Contract -Gen Fund Vital Records Interest on Investments Other Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out Total Expenditures Revenues Tess Expenditures Transfers In -General Fund Transfers In -Other Total Transfers In Change in Fund Balance Beginning Fund Balance Ending Fund Balance HEALTH SERVICES Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 % of Actual Budget Actual Budget Budget $ 11,940,592 $ 11,915,605 $ 13,159,458 110% $ 15,653,339 11,756,788 11,941,755 9,950,347 83% 11,044,000 920,156 1,143,411 1,143,411 100% 1,293,910 878,929 915,350 909,870 99% 964,397 1,116,399 945,650 938,760 99% 1,037,735 676,462 683,417 579,572 85% 512,157 350,727 397,225 335,616 84% 364,370 605,656 1,193,613 1,846,627 155% 696,496 510,428 N/A - 129,514 253,461 602,998 238% 302,170 226,258 200,000 166,903 83% 200,000 211,627 172,000 118,027 69% 331,766 151,973 151,000 156,399 104% 151,000 131,689 131,689 157,603 120% 157,603 - 127,000 127,000 100% 127,000 194,785 175,000 260,545 149% 198,000 61,273 55,000 99,844 182% 145,000 365,510 367,888 384,874 105% 413,083 29,718,339 30,769,064 31,448,282 102% 33,592,026 22,769,593 25,786,129 24,133,045 94% 28,377,277 9,402,751 11,338,623 10,926,444 96% 12,913,779 213,459 135,653 N/A 1,020,000 445,740 445,740 445,740 100% 490,320 32,831,544 37,570,492 35,640,881 83% 42,801,376 (3,113,205) (6,801,428) (4,192,599) 9,209,3501 4,408,227 4,684,193 4,684,193 100% 4,584,193 227,587 N/A - 4,635,814 4,684,193 4,684,193 102% 4,584,193 1,522,609 (2,117,235) 491,594 (4,625,157) 6,165,600 5,827,329 7,688,209 132% 8,434,473 7,688,209 $ 3,710,094 $ 8,179,803 $ 3,809,316 Page 4 Revenues Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Contract Services Env Health -On Site Prog Planning -Current Planning -Long Range Total Revenues Expenditures (by division) Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Contract Services Env Health -On Site Pgm Planning -Current Planning -Long Range Transfers Out (D/S Fund) Total Expenditures Revenues Tess Expenditures Transfers In/Out In: General Fund - L/R Planning Out: CDD Reserve Funds Net Transfers In/Out Change in Fund Balance Beginning Fund Balance Ending Fund Balance Expendiutres by Category Personnel Materials & Services Transfers Out Debt Service Expenditures by Category COMMUNITY DEVELOPMENT Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 Actual Orignal Budget Final Budget Actual of Budget Budget $ 86,401 877 349,648 2,435,823 572,160 536,646 671,414 1,325,662 686,012 $ 81,551 $ 81,551 $ 110,639 1,000 1,000 230 436,000 436,000 451,837 2,600,000 2,600,000 2,903,075 622,500 622,500 745,810 502,500 502,500 598,750 598,750 678,469 1,343,350 1,343,350 1,530,513 656,500 656,500 577,420 136% $ 102,042 23% 150 104% 565,544 112% 2,948,636 120% 743,927 0% - 113% 680,460 114% 1,614,855 88% 682,919 6,664,642 1 6,842,151 6,842,151 6,997,994 102% 7,338,533 1,621,971 134,450 306,588 836,425 295,001 328,534 346,978 998,174 506,993 163,940 1,760,495 1,825,330 1,750,586 143,702 143,702 136,312 427,837 427,837 357,992 1,039,174 1,522,708 1,249,842 367,567 330,955 320,568 416,312 409,104 444,755 399,914 1,119, 725 1,256,203 1,179, 944 452,653 452,653 390,649 96% 2,051,239 141,439 84% 448,238 82% 1,433,852 374,974 456,234 1,292,108 472,040 95% 97% N/A 90% 94% 86% N/A 5,539,054 6,136,569 6,404,143 5,785,808 90% 6,670,124 1,125, 588 705,582 438,008 1,212,186 90,783 (1,037,652) (1,375,000) (1,375,000) (1,375,000) 1000 (946,869) 1 (1,375,000) (1,375,000) (1,375,000) 167% 178,719 (669,418) (936,992) (162,814) 2,151,773 1,578,206 1,578,206 2,330,492 148% 2,330,492 908,788 $ 641,214 $ 2,167,678 668,409 (823,6101 823,610) (155,201) 1,640,386 1,485,185 3,754,700 4,553,084 4,820,658 4,251,957 88% 5,237,566 1,620,414 1,583,485 1,583,485 1,533,851 97% 1,432,558 163,940 - - N/A 5,539,054 1 $ 6,136,569 $ 6,404,143 $ 5,785,808 90% $ 6,670,124 Page 5 Revenues Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Federal Reimbursements Cities-Bend/Red/Sis/La Pine State Miscellaneous Forest Receipts Sale of Equip & Material Mineral Lease Royalties Assessment Payments (P&I) Interest on Investments Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Revenues Tess Expenditures Payment from Solid Waste Trans In - Transp SDC Transfers Out Total Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance ROAD Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 Actual Budget Actual % of Budget Budget $ 12,487,163 1,203,216 1,132,400 728,980 603,572 1,067,643 345,190 135,663 109,142 123,836 402,358 $ 12,470,647 $ 12,930,670 104% $ 13,260,000 1,250,000 1,323,365 106% 1,623,000 977,400 1,066,830 109% 1,098,800 N/A 955,549 847,000 488,114 58% 710,000 593,969 593,969 100% 651,213 400,000 381,533 95% 400,000 316,200 273,353 86% 381,900 175,000 183,312 105% 175,000 100,000 87,079 87% 88,000 40,000 112,444 281% 90,000 42,070 50,391 120% 41,092 18,339,163 5,668,320 8,658,040 1,605,077 17,212,286 17,491,059 102% 19,474,554 6,106,592 5,877,065 96% 6,161,974 12,582,412 8,882,252 71 % 13,715,873 273,000 68,721 25% 228,000 15,931,437 2,407,727 326,539 1,000,000 (600,000) 18,962,004 14,828,037 78% 20,105,847 (1,749,718) 2,663,022 (631,293) 362,453 362,453 100% 402,725 - N/A - (9,067,643) (9,067,643) 100% 6,000,000) 726,539 3,134, 266 11, 706,673 (8,705,190) (8,705,190) 100% (5,597,275) (10,454,908) (6,042,168) (6,228,568) 12,549,601 14,840,939 118% 8,684,589 14,840,939 2,094,693 $ 8,798,771 $ 2,456,021 Page 6 Revenues DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Electronic Monitoring Fee Probation Superv. Fees DOC -Family Sentence Alt Interfund - Sheriff Gen Fund/Crime Prevention DOJ/Arrest Grant Alternate Incarceration State Subsidy Interest on Investments Probation Work Crew Fees State Miscellaneous Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Transfer to Veh Maint Capital Outlay Total Expenditures Revenues Tess Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance Ending Fund Balance ADULT PAROLE & PROBATION Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 Actual Budget Actual % of Budget Budget $ 3,650,200 845,836 234,316 175,399 216,170 110,797 50,000 50,000 46,736 19,492 16,317 15,022 9,531 11,623 842 $ 3,650,168 845,836 234,316 200,000 210,000 110,796 50,000 50,000 46,736 20,035 15,610 7,000 6,000 4,300 500 $ 3,650,168 845,836 240,315 133,292 209,708 110,797 50,000 50,000 46,736 29,985 16,367 28,990 5,958 100% $ 3,940,708 100% 699,506 103% 234,315 67% 170,000 100% 210,000 100% 100% 50,000 100% 50,000 100% 11,000 150% 20,035 105% 15,610 414% 10,000 99% 6,000 0% 4,300 1,256 251% 500 5,452,282 3,770,605 1,489,673 41,472 5,451,297 5,419,408 99% I 5,421,974 4,407,793 4,097,354 93% 1,721,927 1,509,684 88% 22,000 22,000 100% 10,000 15,986 160% 5,301,750 150,532 451,189 6,161,720 5,645,023 92% (710,423) (225,615) 451,189 451,189 100% 601,721 863,649 (259,234) 1,162,000 225,574 1,465,370 126% 1,465,370 4,455,860 1,843,865 44,000 6,343,725 (921,751) 451,189 (470,562) 1,375,000 902,766 $ 1,690,943 1 $ 904,438 Page 7 Operating Revenues Franchise Disposal Fees Private Disposal Fees Commercial Disp. Fees Franchise 3% Fees Yard Debris Recyclables Equip & Material Special Waste Interest Leases Miscellaneous Total Operating Revenues Operating Expenditures Personnel Services Materials and Services Debt Service Capital Outlay Total Operating Expenditures Operating Rev less Exp Transfers Out SW Capital & Equipment Reserve Total Transfers Out Change in Fund Balance Beginning Fund Balance Ending Fund Balance SOLID WASTE Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 Actual Budget Actual % of Budget Budget $ 4,964,159 $ 5,195,799 $ 5,459,396 105% $ 6,391,644 1,869,094 1,787,980 2,095,262 117% 2,012,522 1,446,733 1,473,817 1,729,096 117% 1,742,832 238,665 230,000 254,304 111`)/0 240,000 178,658 145,000 171,470 118% 168,000 18,238 15,000 13,467 90% 12,000 16,490 - 18,590 N/A 21,806 25,000 28,812 115% 25,000 24,335 18,000 31,959 178% 20,000 10,801 10,801 10,801 100% 10,801 42,543 32,500 59,241 182% 35,000 8,831,521 8,933,897 9,872,398 111% I 10, 657, 799 1,967,190 3,832,421 911,224 74,313 2,120,146 4,395,018 930,944 158,000 2,049,320 97% 4,330,666 99% 858,512 92% 127,449 81% 6,785,148 7,604,108 7,365,946 97% 2,046,372 1,329,789 2,506,451 1,400,000 1,375,000 3,075,000 224% 1,400,000 1,375,000 3,075,000 224% 646,372 1,163, 893 (45,211) 600,000 (568,549) 1,810,265 302% 1,810,265 554,789 $ 1,241,717 2,278,466 4,909,217 861,102 125,000 8,173,785 2,484,014 2,580,000 2,580,000 (95,986) 615,872 519,886 Page 8 RISK MANAGEMENT Statement of Financial Operating Data Revenues Inter -fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Transfer In -Fund 340 Interest on Investments TOTAL REVENUES Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Loss Prevention Miscellaneous Repair / Replacement Total General Liability PROPERTY DAMAGE Settlement / Benefit Insurance Loss Prevention Repair / Replacement Total Property Damage VEHICLE Professional Service Insurance Loss Prevention Miscellaneous Repair / Replacement Total Vehicle WORKERS' COMPENSATION Settlement / Benefit Professional Service Insurance Loss Prevention Miscellaneous Total Workers' Compensation UNEMPLOYMENT - Settlement/Benefits Total Direct Insurance Costs Insurance Administration: Personnel Services Materials & Srvc, Capital Out. & Tranfs. Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance FY 2016 FY 2017 FY 2018 Actual Budget Actual % of Budget Budget $ 859,198 394,092 179,850 1,140,241 335,660 71,559 1,595 0 30,240 95,000 39,075 $ 931,319 389,101 197,155 1,216,966 273,824 20,000 1,800 105 32,000 40,000 $ 931,319 389,101 197,155 1,228,053 280,921 33,863 1,980 30 43,853 58,644 3,146,510 3,102,270 100% $ 1,051,283 100% 391,542 100% 195,085 101% 1,241,718 103% 354,609 169% 30,000 110% 1,800 29% 30 137% 32,000 N/A - 147% 73,464 3,164,919 102%I 3,371,531 205,873 36,380 6,304 198,516 5,049 98 29,876 711,705 27,039 6,250 339,723 1,347 171 33,673 482,096 1,280,000 1,119,908 87% 48,500 166,978 23,145 5,101 12,000 122,074 190,123 215,000 139,175 65% 21,097 141,853 781 25,397 6,985 102,994 162,949 100,000 136,157 136% 381,919 7,450 139,185 45,289 41,895 539,792 6,250 159,212 49,683 52,937 615,738 900,000 800,000 215,000 100,000 807,875 90%I 900,000 81,487 150,000 56,497 38%I 150,000 1,580,894 2,645,000 2,259,612 85%I 2,165,000 308,591 198,474 337,106 327,505 212,799 146,503 2,087,958 3,194, 905 2,733,620 1,058,552 3,869,719 (92,635) 431,299 4,000,000 4,928,271 $ 4,928,271 97% 345,627 69% 225,699 86% 2,736,326 635,205 123% 4,897,636 $ 3,907,365 $ 5,359,570 • $ 5,532,841 Page 9 Revenues Property Taxes - Current Property Taxes - Prior State Reimbursement State Grant Telephone User Tax Data Network Reimb. Jefferson County User Fee Police RMS User Fees Contract Payments Miscellaneous Interest Total Revenues DC 9-1-1 (Funds 705 and 707) Statement of Financial Operating Data FY 2016 FY 2017 FY 2018 Actual Budget Actual % of Budget $ 7,091,838 139,516 52,851 825,758 51,399 31,743 56,776 314,631 486,783 333,046 76,500 7,430,701 $ 7,496,065 101% 140,000 109,702 78% 640,000 869,734 136% 278,500 276,510 99% 780,000 865,111 111% 53,000 86,263 163% 33,000 32,518 99% 55,000 58,981 107% 280,000 326,030 116% 547,653 130,756 24% 3,562 N/A 43,000 105,258 245% 9,460,840 Expenditures Personnel Services 5,066,537 Materials and Services 2,727,787 Capital Outlay 1,821,228 Total Expenditures 9,615,552 Transfer In - Fund 710 5,723,091 10,280,854 10,360,491 101% 6,748,556 2,968,767 5,650,000 5,867,156 87% 3,251,571 110% 4,941,447 87% 15, 367, 323 14,060,173 91% 400,000 400,000 100% Revenues Tess Expenditures 5,568,379 Beginning Fund Balance 4,995,106 (4,686,469) (3,299,682) 9,290,627 10,563,485 114% Ending Fund Balance $ 10,563,485 4,604,158 $ 7,263,802 Budget $ 7,926,725 85,000 110,000 880,000. 55,000 33,000 90,000 250,119 193,000 27,000 64,000 9,713,844 7,070,919 3,047,724 2,210,000 12,328,643 806,137 (1,808,662) 6,600,000 4,791,338 Page 10 Health Benefits Fund Statement of Financial Operating Data FY 2016 Actual FY 2017 Budget FY 2017 Actual % of Budget FY 2018 Budget Revenues: Internal Premium Charges $ 15,745,144 Part -Time Employee Premium 8,000 Employee Monthly Co -Pay 900,225 COIC 2,103,195 Retiree / COBRA Co -Pay 1,147,682 Prescription Rebates 66,573 Claims Reimbursements & Misc 314,287 Interest 119,284 Total Revenues 20,404,390 Expenditures: Materials & Services Admin & Wellness Claims Paid -Medical 12,745,706 Claims Paid -Prescription 914,949 Claims Paid-DentalNision 1,927,875 Stop Loss Insurance Premium 358,991 State Assessments 119,231 Administration Fee (EBMS) 487,091 Preferred Provider Fee 155,634 Other - Administration 201,166 Other - Wellness 152,033 Admin & Wellness 17,062,675 Deschutes On-site Clinic Contracted Services Medical Supplies Other Total DOC 1,005,389 Deschutes On-site Pharmacy Contracted Services Prescriptions Other Total Pharmacy 2,041,226 905,222 68,477 31,690 16,670,000 $ 16,955,229 2,585 928,800 923,805 2,050,000 2,165,312 1,208,893 1,202,895 130,000 52,995 150,000 82,361 115,000 168,140 102% 16,865,000 N/A 99% 925,000 106% 2,224,000 100% 1,211,803 41% 55% 146% 210,000 150,000 21,252,693 21,553,322 101% 21,585,803 13,463,599 977,251 2,059,150 420,000 225,000 481,500 171,800 186,574 156,350 13,016,901 977,260 2,141,054 366,633 6,269 461,375 91,904 221,307 174,028 97% 100% 104% 87% 14,088,936 1,069,006 2,342,057 425,000 6,600 465,000 65,000 214,431 178,900 18,141,224 17,456,731 96% 18,854,931' 905,000 85,000 47,525 953,281 105% 72,219 85% 45,308 350,144 1,670,080 21,002 95% 1,037,525 1,070,808 103% 339,200 1,650,000 30,374 382,900 1,728,845 34,083 Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance % of Exp covered by Revenues 2,019, 574 975,000 85,000 45,943 1,105,943 113% 344,000 105% 1,700,000 112% 33,418 2,145,828 106% 2,077,418. 20,109,291 295,100 14,207,523 $ 14,502,622 21,198,323 54,370 14,327,000 $ 14,381,370 20,673,366 98% 22,038,292 879,955 (452,489) 14,502,622 101% 15,000,000 $ 15,382,578 $ 14,547,511 101.5% 100.3%1 104.3% 97.9% Page 11 Jr -18/14/2017 Operating Revenues Events Revenues Storage Camping at F & E Horse Stall Rental Food & Beverage Activities, net Annual County Fair (net) Interfund Contract Miscellaneous Total Operating Revenues Operating Expenditures, net of TRT: General F & E Activities Personnel Services TRT Grant Materials and Services TRT Grant Capital Outlay TRT Grant Total Operating Exp, net of TRT Other Revenues: Park Acq/Dev (Fund 130) Rights & Signage Interest Total Other Revenues FAIR AND EXPO CENTER Statement of Financial Operating Data FY 2017 FY 2016 ■ FY 2017 ■ FY 2018 Actual Budget % of Actual Budget Budget 539,591 $ 545,000 $ 538,512 98.8% 544,000 59,700 60,000 66,879 111.5% 65,000 19,475 22,000 21,148 96.1% 20,000 51,449 52,000 34,953 67.2% 41,000 92,159 106,015 119,129 112,4% a) 120,695 283,000 302,814 440,000 145.3% b) 430,626 43,605 30,000 30,000 100.0% c) 30,000 7,384 8,900 14,198 159.5% 7,500 1,096,364 1 1,126,729 1,264,818 112.3% 1,258,821 899,882 (124, 842) 714,323 (95,265) 995,217 940,667 94.5% (186,672) (188,255) 100.8% 800,712 812,908 101.5% (226,594) (167,827) 74.1% 255,000 (255,000) 0.0% 0.0% 1,394,098 1,382,663 1,397,493 101.1% 30,000 30,000 30,000 101,630 110,000 116,130 1,587 800 1,789 133,217 140,800 147,919 100.0% 105.6% 223.7% 105.1% Results of Operations (164,516) (115,134) 15,245 Transfers In / Out Transfer In -General Fund 300,000 250,000 Transfer In -Room Tax - (Fund 160) 25,744 25,744 Trans In(Out)-Fair & Expo Reserve (62,740) (55,000) 250,000 25,744 (55,000) Total Transfers In 263,004 220,744 Non -Operating Expenditures Debt Service 109,927 108,488 220,744 100.0% 100.0% 100.0% 100.0% 102,536 94.5% Total Non -Operating Expenditures 109,927 • 108,488 102,536 94.5% Change in Fund Balance (11,440) (2,878) 133,452 Beginning Fund Balance 58,723 39,277 47,283 120.4% Ending Fund Balance $ 47,283 $ 36,399 $ 180,736 a) See "Food & Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair & Expo Center Fund c) Reimbursement from RV Park for personnel expenditures recorded in F&E 1,050,695 (200,000) 1,223,563 (635,070) 15,000 1,454,188 30,000 118,000 1,000 149,000 (46, 367) 200,000 25,744 (105,452) 120,292 101,824 101,824 (27,899) 225,000 197,101 Page 12 /4in40y 8+gd (sso1) awooui N sasuadx3 0) W m —I CD CD 0 0 mono i� (0 N 7 N CD NCO m v aa Po a '• i co O (D N N -+ ▪ N CO V N 01 O ((1 cn N CO Ca 0 m 0W A Oo W sanuanaa Jay4O a6eluaoJad li;oJd ssoJD 01 O o • w 0. 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V A N W j V W N V -+ O A O - N N N N N V CT W O CT A A (4 N 0 0 co A N OD 01 N V v CO A CO D (O 0 (0 (1) co co 3 CD 0 0 O CT (D Z O 3 CD 3 (S CD L N 7 w m CD Q C n 7' alep o; JeaA Ienloy LLOZ Ad ffa N U1• A 01 01 IV V0 O 01 0 A O 0 0 O O v O 0- ) V 0 O 01 0 V -a Co 0) 01 O O O O 0 co N O O O JUSTICE COURT Statement of Financial Operating Data FY 2016 ■ FY 2017 FY 2018 Actual • Budget Actual % of Budget Budget Revenues Court Fines & Fees $ 530,437 $ 520,000 $ 545,628 105% $ 530,000 Interest on Investments 803 - 1,348 N/A 1,500 Total Revenues 531,240 520,000 546,976 103% 531,500 Expenditures Personnel Services 435,314 458,984 467,419 102% 486,471 Materials and Services 158,695 175,007 153,817 88% 142,392 Total Expenditures 594,008 • 633,991 621,236 98%, 628,863 Revenues Tess Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance End Fund Bal (Contingency) (62,768) (113,991) (74,260) 145,747 25,000 25,000 0% 82,979 78,723 (88,991) (49,260) 145,608 161,702 190% 161,702 1 $ 56,617 $ 112,442 (97,363) 70,000 (27,363) 85,000 57,637 Page 14 REVENUES Room Taxes Interest Total Revenues Deschutes County Room Taxes (Funds 160 and 170) Budget and Actual - FY 2017 FINAL FY 2017 Fund 160 Fund 170 Combined Budget Actual Budget Actual Budget Actual % of Budget $ 5,425,000 $ 5,649,211 $ 775,000 $ 807,030 $ 6,200,000 $ 6,456,242 104.1% 3,000 9,880 6,458 3,000 5,428,000 5,659,091 775,000 813,488 6,203,000 6,472,579 104.3% 16,338 544.6% EXPENDITURES Administrative Auditing Services 11,000 8,750 1,500 1,250 12,500 10,000 Temporary Help 2,150 307 2,457 Interfund Contract 68,951 68,951 11,324 11,324 80,275 80,275 ISF 37,291 37,291 11,932 11,932 49,223 49,223 Public Notices 2,650 1,470 400 210 3,050 1,680 Printing 1,800 870 350 124 2,150 994 Office Supplies 900 150 125 21 1,025 171 Postage 2,625 730 400 104 3,025 835 Total Administrative 125,217 120,362 26,031 25,273 151,248 145,635 Current Distributions LED #2 3,151,787 3,151,787 - - 3,151,787 3,151,787 Sunriver Chamber (1) 34,500 44,500 - 34,500 44,500 Sunriver Chamber (2) 10,000 10,000 - Sunriver Service Dist (3) 200,000 - 200,000 - COVA - 6% 868,696 899,886 - - 868,696 899,886 COVA - 1% 758,007 791,247 758,007 791,247 RV Park 40,000 37,871 40,000 37,871 Annual Fair 61,000 94,030 61,000 94,030 F&E - 6% 25,744 25,744 - 25,744 25,744 F&E Reserve Fund 224,703 224,703 224,703 224,703 F&E - 1% 668,266 356,082 668,266 356,082 Total Distributions 5,048,734 4,913,164 993,969 712,685 6,042,703 5,625,849 Total Expenditures 5,173,951 5,033,526 1,020,000 737,958 6,193,951 5,771,484 Balance Transfer to Gen Cap Reserve Change in Balance Beginning Balance Ending Balance 254,049 625,566 489,049 489,049 (245,000) 75,530 9,049 701,095 489,049 489,049 (235,000) 136,517 (245,000) 75,530 9,049 212,046 235,000 313,406 245,000 405,292 480,000 718,698 $ - $ 449,923. $ - $ 480,821. $ 489,049 $ 930,744 1) $30,000 base plus 15% increase to match COVA's increase 2) $10,000 To Sunriver Chamber for consultant 3) $200,000 to Sunriver Service District for Training Facility JRF 8/22/2017 Deschutes County Budgeted and Actual Beginning Net Working Capital FY 2018 MAJOR FUNDS General Fund Sheriffs Office/LEDs Health Services Road DC 911 OTHER OPERATING FUNDS Juvenile Community Development Adult Parole & Probation Solid Waste Fair & Expo Center Justice Court Total Major & Operating INTERNAL SERVICE FUNDS Risk Management Health Benefits Budget Actual Variance 10,000,000 11,113,000 8,434,473 8,684,589 6,600,000 1,200,000 1,640,386 1,375,000 615,872 225,000 85,000 10,917,957 13,418,672 8,179,803 8,798,771 7,263,802 917,957 2,305,672 (254,670) 114,182 663,802 1,382,989 182,989 2,167,678 527,292 1,690,943 315,943 1,241,717 625,845 180,736 (44,264) 112,442 27,442 49,973,320 55,355,511 5,382,191 4,897,636 5,359,570 15,000,000.00 15,382,578.00 461,934 382,578 Preliminary 8/15/2017 Counity Development Department Planning Division Building Satety Division Environmental Soils Division P.C. Box 6005 117 N FINDINGS & DECISION afayette Avenue Bend, Oregon 97708-6005 Phone: (541) 388-6575 Fax: (541) 385-1764 http:/7`mvw. de schut e s.©r/cd FILE NUMBERS: 247 -17 -000216 -LR/ 247 -17 -000217 -AD APPLICANT/OWNER: PROPOSAL: STAFF CONTACT: Norma and Richard Tewalt 69188 Goodrich Road Sisters, OR 97759 The applicant is requesting approval of an Administrative Determination to establish a marijuana production facility in the Exclusive Farm Use (EFU) Zone. Nicole Mardell, Assistant Planner 1. APPLICABLE CRITERIA Title 18 of the Deschutes County Code, the County Zoning Ordinance Chapter 18.16, Exclusive Farm Use Zones Chapter 18.116.330, Marijuana Production, Processing, and Retailing Title 22 of the Deschutes County Code, the Development Procedures Ordinance II. BASIC FINDINGS A. LOCATION: The subject property has an assigned address of 69188 Goodrich Road, and is identified on County Assessor Tax Map 15-11-05, as Tax Lot 303. B. LOT OF RECORD: The property is a legal lot of record as it was originally created by a Warranty Deed dated March 5, 1974 and recorded as Volume 203, Page 387 in the Deschutes County Clerk's Book of Records. On December 29, 1976 a second Warranty Deed was recorded as Volume 242, Page 391 of the Deschutes County Book of Records. This Warranty Deed removed the portion of the property that is now recognized as Tax Lot 305 from the original parcel. This division occurred prior to the adoption of the county's subdivision and partition ordinances, therefore Tax Lot 303 and Tax Lot 305 are two individual legal lots of record. C. ZONING: Exclusive Farm Use -Sisters Cloverdale Subzone (EFU). D. SITE DESCRIPTION: The subject parcel is 9.39 acres and gains access from Goodrich Road through a private access drive on a property they own to the south of the site. The property is developed with a single-family home, garage and a farm building. The property has a sloping grade, with an approximate 80 -foot change in elevation from east to west. E. SURROUNDING LAND USE: All properties surrounding the site are zoned EFU. The properties to the west, north and northwest are agricultural uses and are receiving farm tax deferral. The property to the northeast, and east are being used as single family residences and are not receiving farm tax deferral. The property to the south is owned by the applicant, under farm tax deferral, and currently vacant with evidence of farming. F. PROPOSAL: The applicant is requesting approval of an Administrative Determination to establish a commercial marijuana production facility in the Exclusive Farm Use (EFU) zone. The applicant is proposing to construct a 3,600 structure with a maximum mature canopy area of 2,500 square feet. G. LAND USE HISTORY: According to Deschutes County Community Development records, the property was the subject of a code enforcement case (C93-281) for the construction of a garage with living quarters located above. The case was resolved on March 8, 1994. H. PUBLIC AGENCY COMMENTS: The Planning Division mailed notice and received comments from the following agencies: Deschutes County Building Division: The Deschutes County Building Safety Divisions code mandates that Access, Egress, Setback, Fire & Life Safety, Fire Fighting Water Supplies, etc. will be specifically addressed during the appropriate plan review process with regard to any proposed structures and occupancies. Accordingly, all Building Code required items will be addressed, when a specific structure, occupancy, and type of construction is proposed and submitted for plan review. Deschutes County Senior Transportation Planner, Peter Russell: The comments are based on the original submittal for two structures. The applicant will contact Peter Russell, Transportation Planner for a revised estimate on System Development Charges (SDCs). I have reviewed the transmittal materials for 247-17-000216-LR/217-AD for a marijuana production (growing) operation in 4,896 square feet of existing and future buildings in the Exclusive Farm Use (EFU) zone at 69188 Goodrich Road, aka 15-11- 05, Tax Lot 303. The most recent edition of the Institute of Traffic Engineers (ITE) Trip Generation Handbook does not contain a category for marijuana production. In consultation with the Road Department Director and Planning staff, the County has determined the best analog use is Warehouse (Land Use 150) based on the storage requirements and employees of this activity. Warehouse generates daily trips at a rate of 3.56 trips per 1,000 square feet. The application states an existing 36' X 36' building or 1,296 square feet and a future 60' X 60' building, or 3,600 square feet totaling 4,896 square feet (1,296 + 3,600) to be used as marijuana production. The resulting trip rate would 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 2 of 16 be 17.4 daily trips (3.56 X 4.896). Deschutes County Code (DCC) at 18.116.310(C)(3)(a) states no further traffic analysis is needed if there are 50 or less new weekday trips generated from the use. The proposed land use will not meet this minimum threshold for additional traffic analysis. Board Resolution 2013-020 sets a transportation system development charge (SDC) rate of $3, 852 per p.m. peak hour trip. The ITE indicates Warehouse generates 0.32 p.m. peak hour trips per 1,000 square feet, which in this instance would result in 0.41 p.m. peak hour trips for Phase I (0.32 X 1.296) and 1.15 p.m. peak hour trips for Phase 11 (0.32 X 3.6). The two phases total 1.56 p.m. peak hour trips (0.41 + 1.15). Thus the applicable SDC would be $6,009 (1.56 X $3,852). The SDC is due prior to issuance of certificate of occupancy; if a certificate of occupancy is not applicable, then the SDC is due within 60 days of the land use decision becoming final. Deschutes County Road Division: Applicant will need to acquire an access permit on Goodrich Road for this parcel. PUBLIC COMMENTS: The Planning Division mailed a written notice of this action to property owners within 750 feet of the subject property on April 12, 2017. The applicant provided an affidavit stating they posted a land use action sign on their property where it could clearly be seen from Goodrich Road on April 3, 2017 for a total of 10 days. Staff received 2 comments in favor of the proposal and 23 comments in opposition of the proposal. The following concerns were expressed in comments which staff received from the public. In summary, staff has attempted to capture most impacts, comments, and concerns identified by the public in written comments received prior to the date of this decision: 1. The applicant's sign was not posted on Goodrich Road for the required 10 days. 2. The applicant's site plan is not to scale. 3. The production facility may adversely affect neighboring problems due to odor and noise. 4. Concern that the existing barn on the property may be used for marijuana production without approval. 5. Proximity to Heart of Oregon Youthbuild Program Center 6. Lack of security fencing around the production building and property. 7. Existing home occupation on the property (Realty Company) not referenced in application. 8. Concern that the marijuana production operation may contaminate groundwater, septic system, and drainfield. 9. Approval would set a precedent for other marijuana production facilities in the area. 10. Negative impacts of pesticide use. 11. Previous code enforcement case on the property. 12. Impact of marijuana on neighboring pets and livestock. 13. Federal legality of marijuana production. 14. Increased traffic. 15. Increased crime and threat to safety of neighbors. 16. Decreased property values. 17. Potential negative effects on children living in the area. 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 3 of 16 Staff Comment: The Deschutes County Code (DCC) does not allow the Planning Division to approve or deny this application based on the concerns (7 through 17) above. Applicable criteria of the DCC are addressed in the findings below. J. REVIEW PERIOD: This application was submitted on March 27, 2017. It was determined incomplete on April 25, 2017. The applicant has supplied the required supplemental information and was deemed complete on August 1, 2017. The 150th day on which the county must take final action on this application is December 29, 2017. III. CONCLUSIONARY FINDINGS A. Chapter 18.16, Exclusive Farm Use Zones 1. Section 18.16.020. Use Permitted Outright. The following uses and their accessory uses are permitted outright: S. Marijuana production, subject to the provisions of DCC 18.116.330. FINDING: The proposed recreational marijuana production facility is an allowable use permitted outright in the EFU zones, subject to the provisions of DCC 18.116.330, which are reviewed below. 2. 18.16.060. Dimensional Standards. E. Building height. No building or structure shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. FINDING: The applicant is proposing to construct an accessory structure with a maximum height of 23 feet. Staff finds this criterion is met. 3. Section 18.16.070. Yards. A. The front yard shall be a minimum of: 40 feet from a property line fronting on a local street, 60 feet from a property line fronting on a collector street, and 100 feet from a property line fronting on an arterial street. B. Each side yard shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with side yards adjacent to property currently employed in farm use, and receiving special assessment for farm use, the side yard shall be a minimum of 100 feet. C. Rear yards shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with a rear yard adjacent to property currently employed in farm use, and receiving special assessment for farm use, the rear yard shall be a minimum of 100 feet. 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 4 of 16 D. In addition to the setbacks set forth herein, any greater setbacks required by applicable building or structural codes adopted by the State of Oregon and/or the County under DCC 15.04 shall be met. FINDING: The property maintains road access to Goodrich Road through a private drive shared with the property to the south, also owned by the applicant. Goodrich Road is designated as a local street and requires a front yard setback of 40 feet. The submitted plot plan indicates the structure will be set back over 1,000 feet from the western front property line. Staff received a public comment regarding the accuracy of the setbacks noted on the site plan submitted as part of the response to the incomplete letter dated July 20, 2017. Staff finds that the site plan is to scale and "zoomed in" on the building site to provide greater detail. Staff utilized the Dial Property Information GIS Map to measure this distance and found the distance to be accurate given the context of the provided site plan. The proposal is not for a non-farm dwelling, therefore, the required side and rear yard setbacks are 25 feet. The submitted plot plan indicates a northern side yard setback of 110 feet, a southern side yard setback of 150 feet, and an eastern rear yard setback of over 200 feet. The required yard setbacks of subsections A, B, and C are met. Any greater setbacks required by applicable building or structural codes will be addressed during building permit review. B. Chapter 18.116, Supplementary Provisions 1. Section 18.116.330, Marijuana Production, Processing, and Retailing. A. Applicability. Section 18.116.330 applies to: 1. Marijuana Production in the EFU, MUA-10, and RI zones. 2. Marijuana Processing in the EFU, MUA-10, TeC, TeCR, TuC, Tul, RI, and SUBP zones 3. Marijuana Retailing in the RSC, TeC, TeCR, TuC, Tul, RC, RI, SUC, SUTC, and SUBP zones. 4. Marijuana Wholesaling in the RSC, TeC, TeCR, TuC, RC, SUC, and SUBP zones. FINDING: The applicant has proposed Marijuana Production in the EFU zone. Therefore this section applies. B. Marijuana production and marijuana processing. Marijuana production and marijuana processing shall be subject to the following standards and criteria: 1. Minimum Lot Area. a. In the EFU and MUA-10 zones, the subject legal lot of record shall have a minimum lot area of five (5) acres. FINDING: The property is a legal lot of record as it was originally created by a Warranty Deed dated March 5, 1974 and recorded as Volume 203, Page 387 in the Deschutes County Clerk's Book of Records. On December 29, 1976 a second Warranty Deed was recorded as 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 5 of 16 Volume 242, Page 391 of the Deschutes County Book of Records. This Warranty Deed removed the portion of the property that is now recognized as Tax Lot 305 from the original parcel. This division by conveyance occurred prior to the County's adoption of its partition and subdivision ordinances, therefore Tax Lot 303 and Tax Lot 305 are two individual legal lots of record. Tax Lot 303 is 9.39 acres in size. This criterion is met. 2. Indoor Production and Processing. a. In the MUA-10 zone, marijuana production and processing shall be located entirely within one or more fully enclosed buildings with conventional or post framed opaque, rigid walls and roof covering. Use of greenhouses, hoop houses, and similar non- rigid structures is prohibited. b. In the EFU zone, marijuana production and processing shall only be located in buildings, including greenhouses, hoop houses, and similar structures. c. In all zones, marijuana production and processing are prohibited in any outdoor area. FINDING: The subject property is within the EFU zone. The applicant is proposing to construct a 3,600 -square foot accessory structure, in which all production will occur. The proposal complies with this criterion. As an ongoing condition of approval, marijuana production is prohibited in any outdoor area. 3. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: a. Parcels from 5 acres to less than 10 acres in lot area: 2,500 square feet. b. Parcels equal to or greater than 10 acres to less than 20 acres in lot area: 5,000 square feet. The maximum canopy area for mature marijuana plants may be increased to 10,000 square feet upon demonstration by the applicant to the County that: 1. The marijuana production operation was lawfully established prior to January 1, 2015; and ii. The increased mature marijuana plant canopy area will not generate adverse impact of visual, odor, noise, lighting, privacy or access greater than the impacts associated with a 5,000 square foot canopy area operation. c. Parcels equal to or greater than 20 acres to less than 40 acres in lot area: 10,000 square feet. d. Parcels equal to or greater than 40 acres to less than 60 acres in lot area: 20,000 square feet. e. Parcels equal to or greater than 60 acres in lot area: 40,000 square feet. 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 6 of 16 FINDING: The applicant has proposed a maximum of 2,500 square feet in mature plant canopy area, as allowed under Section (a) for properties from 5 acres to less than 10 acres in lot area. The subject property is 9.39 acres in size. The applicant submitted a floor plan that shows the floorplan of the 3,600 -square foot building. The area designated to hold mature canopy is approximately 2,400 square feet in size. This criterion will be met. 4. Maximum Building Floor Area. In the MUA-10 zone, the maximum building floor area used for all activities associated with marijuana production and processing on the subject property shall be: a. Parcels from 5 acres to less than 10 acres in lot area: 2,500 square feet. b. Parcels equal to or greater than 10 acres: 5,000 square feet. FINDING: The subject property is not located in the MUA-10 Zone. This criterion does not apply. 5. Limitation on License/Grow Site per Parcel. No more than one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production or Oregon Health Authority (OHA) registered medical marijuana grow site shall be allowed per legal parcel or lot. FINDING: The proposed use includes only one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production site. This criterion will be met. 6. Setbacks. The following setbacks shall apply to all marijuana production and processing areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 100 feet. b. Setback from an off-site dwelling: 300 feet. For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. c. Exception: Any reduction to these setback requirements may be granted by the Planning Director or Hearings Body provided the applicant demonstrates the reduced setbacks afford equal or greater mitigation of visual, odor, noise, lighting, privacy, and access impacts. FINDING: The submitted plot plan indicates the accessory structure is 100 feet or greater from all lot lines and 300 feet from all off-site dwellings. Staff finds this criterion will be met. 7. Separation Distances. Minimum separation distances shall apply as follows: 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 7 of 16 a. The use shall be located a minimum of 1000 feet from: 1. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; and v. National monuments and state parks. b. For purposes of DCC 18.116.330(6)(7), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.330(B)(7)(a) to the closest point of the buildings and land area occupied by the marijuana producer or marijuana processor. c. A change in use of another property to those identified in DCC 18.116.330(B)(7) shall not result in the marijuana producer or marijuana processor being in violation of DCC 18.116.330(6)(7) if the use is: 1. Pending a local land use decision; ii. Licensed or registered by the State of Oregon; or Lawfully established. FINDING: The applicant stated that none of the uses or property types included in subsection 7 are within 1,000 feet of the proposed site plan. Staff finds there are eleven properties wholly or partially within 1,000 feet of the subject property and within Deschutes County boundaries. According to Deschutes County GIS, none of these properties are in a use described in this section or are subject to subsection (c). In the public comments received, there was concern that the proposed structure would be within the setback from the Heart of Oregon Corps YouthBuild program center. The applicant stated in the response to the incomplete letter that the Heart of Oregon Corps YouthBuild program center is 5,106 feet from the production barn which staff confirmed via Deschutes County GIS. These criteria will be met. 8. Access. Marijuana production over 5,000 square feet of canopy area for mature marijuana plants shall comply with the following standards (...] 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 8 of 16 FINDING: The applicant proposes a maximum mature canopy size of 2,500 square feet. These criteria do not apply. 9. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. c. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15.10, Outdoor Lighting Control. FINDING: In an email dated June 27, 2017 the applicant stated that "lighting for production operations inside of new construction are contained in rooms with walls that restrict lighting from projecting outdoors". The applicant also stated that all exterior lighting fixtures will be installed in conformance with DCC 15.10, Outdoor Lighting Control. Staff adds the following ongoing conditions of approval to ensure compliance with the above section: Inside building lighting used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. The light cast by exterior light fixtures other than marijuana growing lights shall comply with DCC 15.10, Outdoor Lighting Control. 10. Odor. As used in DCC 18.116.330(B)(10), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. a. The building shall be equipped with an effective odor control system which must at all times prevent unreasonable interference of neighbors' use and enjoyment of their property. b. An odor control system is deemed permitted only after the applicant submits a report by a mechanical engineer licensed in the State of Oregon demonstrating that the system will control odor so as not to unreasonably interfere with neighbors' use and enjoyment of their property. c. Private actions alleging nuisance or trespass associated with odor impacts are authorized, if at all, as provided in applicable state statute. d. The odor control system shall: i. Consist of one or more fans. The fan(s) shall be sized for cubic feet per minute (CFM) equivalent to the volume of the building 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 9 of 16 (length multiplied by width multiplied by height) divided by three. The filter(s) shall be rated for the required CFM; or ii. Utilize an alternative method or technology to achieve equal to or greater odor mitigation than provided by (i) above. e. The system shall be maintained in working order and shall be in use. FINDING: The applicant has submitted a letter from Registered Professional Mechanical Engineer Jay Castino, dated March 20, 2017. The letter states the production building will use an activated carbon (charcoal) filter within a conventional HVAC system to minimize all odor. Mr. Castino states the odor control system will not reasonably interfere with neighbors' use and enjoyment of their property. The topic of odor was of much concern in the public comments received by staff. A request was made for a comprehensive and detailed report to be submitted regarding the odor and noise management system. As described previously, an explanation and diagram of the odor mitigation system has already been submitted. As an ongoing condition of approval, proposed odor control system must at all times prevent unreasonable interference with neighbors' use and enjoyment of their property. The odor control system shall be maintained in working order and shall be in use. 11. Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: a. Sustained noise from mechanical equipment used for heating, ventilation, air condition, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. b. Sustained noise from marijuana production is exempt from protections of DCC 9.12 and ORS 30.395, Right to Farm. Intermittent noise for accepted farming practices is permitted. FINDING: The applicant has submitted a letter from Registered Professional Mechanical Engineer Jay Castino, dated March 20, 2017. The letter states the HVAC and odor control systems used in the production facility will not operate in a sustained manner, but rather intermittently. This is similar to the function of a normal residential furnace or heat pump and will not exceed 30 dba in noise volume as measured from any property line between 10 pm and 7 am. Staff finds the Engineer's statements satisfy the requirements of this section. These criteria can be met. As an ongoing condition of approval, sustained noise from mechanical equipment used for heating, ventilation, air conditioning, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. 12. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non - 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 10 of 16 rigid structures and land areas used for marijuana production and processing: a. Subject to DCC 18.84, Landscape Management Combining Zone approval, if applicable. b. Fencing shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. c. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. FINDING: The applicant is proposing the construction of a rigid, framed building and the property is not located in the landscape management combining zone. The applicant is not proposing any new fencing. Staff has added an ongoing condition of approval regarding the addition of fencing in the future and screening requirements. The existing tree and shrub cover shall be retained to the maximum extent possible to provide screening. This condition does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 13. Water. The applicant shall provide: a. A copy of a water right permit, certificate, or other water use authorization from the Oregon Water Resource Department; or b. A statement that water is supplied from a public or private water provider, along with the name and contact information of the water provider; or c. Proof from the Oregon Water Resources Department that the water to be used is from a source that does not require a water right. FINDING: Bend Water Hauling LLC has provided a "will serve" letter dated June 6, 2017 stating they are willing to deliver potable water to the property. This criterion is met. 14. Fire protection for processing of cannabinoid extracts. Processing of cannabinoid extracts shall only be permitted on properties located within the boundaries of or under contract with a fire protection district. 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 11 of 16 FINDING: No processing is proposed, therefore this section does not apply. 15. Utility Verification. A statement from each utility company proposed to serve the operation, stating that each such company is able and willing to serve the operation, shall be provided. FINDING: Central Electric Cooperative, Inc (CEC) has provided two "will serve" letters. The first is dated February 9, 2017 and states that the property can generally be served by CEC. The second letter dated June 1, 2017 provides more detail stating that CEC is willing and able to serve the area and the proposed cannabis grow operation. This criterion is met. 16. Security Cameras. If security cameras are used, they shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC or the OHA. FINDING: The applicant stated all security cameras will be directed to record only the subject property except as required to comply with requirements of the OLCC. 17. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). FINDING: The applicant stated in the burden of proof that a secure waste receptacle will be located within the production building. This criterion is met. 18. Residency. In the MUA-10 zone, a minimum of one of the following shall reside in a dwelling unit on the subject property: a. An owner of the subject property; b. A holder of an OLCC license for marijuana production, provided that the license applies to the subject property; or c. A person registered with the OHA as a person designated to produce marijuana by a registry identification cardholder, provided that the registration applies to the subject property. FINDING: The subject property is not in the MUA-10 zone. This section does not apply. 19. Nonconformance. All medical marijuana grow sites lawfully established prior to June 8, 2016 by the Oregon Health Authority shall comply with the provisions of DCC 18.116.330(6)(9) by September 8, 2016 and with the provisions of DCC 18.116.330(6)(10-12, 16, 17) by December 8, 2016. 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 12 of 16 FINDING: The proposal is to establish a new recreational production facility. The applicant does not have an existing medical marijuana grow site. Therefore this criterion does not apply. FINDING: As an be prohibited on site. D. 20. Prohibited Uses. a. In the EFU zone, the following uses are prohibited: 1. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(o), used in conjunction with a marijuana crop; iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and iv. Agri -tourism and other commercial events and activities in conjunction with a marijuana crop. c. In the EFU, MUA-10, and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: 1. Guest Lodge. ii. Guest Ranch. iii. Dude Ranch. iv. Destination Resort. v. Public Parks. vi. Private Parks. vii. Events, Mass Gatherings and Outdoor Mass Gatherings. viii. Bed and Breakfast. ix. Room and Board Arrangements. ongoing condition of approval, the uses listed in DCC 18.116.330(20) shall the subject property so long as Marijuana Production is conducted on the Annual Reporting 1. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: i. Land use decision and permits. ii. Fire, health, safety, waste water, and building codes and laws. State of Oregon licensing requirements. b. Failure to timely submit the annual report, fee, and Consent to Inspect Premises form or to demonstrate compliance with DCC 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 13 of 16 18.116.330(C)(1)(a) shall serve as acknowledgement by the real property owner and licensee that the otherwise allowed use is not in compliance with Deschutes County Code; authorizes permit revocation under DCC Title 22, and may be relied upon by the State of Oregon to deny new or license renewal(s) for the subject use. c. Other information as may be reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. d. Marijuana Control Plan to be established and maintained by the Community Development Department. e. Conditions of Approval Agreement to be established and maintained by the Community Development Department. f. This information shall be public record subject to ORS 192.502(17). FINDING: Compliance with the annual reporting obligation of this section is required. The applicant states they will comply with these requirements. As an ongoing condition of approval, the annual reporting requirements of DCC 18.116.330(D) shall be met. IV. CONCLUSION Based on the foregoing Basic and Conclusionary Findings, staff finds that the proposed marijuana production facility can comply with the applicable standards and criteria of the Deschutes County zoning ordinance if conditions of approval are met. V. DECISION APPROVAL, subject to the following conditions of approval. VI. CONDITIONS OF APPROVAL A. Use & Location: Marijuana production is conditionally approved exclusively inside the proposed 3,600 square foot structure. This approval is based upon the application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new land use application. ONGOING CONDITIONS OF APPROVAL A. Lighting: The following lighting standards shall be met. 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 14 of 16 1. Inside building lighting used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. 2. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light - emitting part. 3. The light cast by exterior light fixtures other than marijuana growing lights shall comply with DCC 15.10, Outdoor Lighting Control. 4. All exterior lighting shall be shielded so that direct light does not project off site. B. Odor: The proposed odor control system must at all times prevent unreasonable interference with neighbors' use and enjoyment of their property. The odor control system shall be maintained in working order and shall be in use. C. Noise: Sustained noise from mechanical equipment used for heating, ventilation, air conditioning, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. D. Fencing: If fencing is used, it shall be finished in a muted brown, green, or natural wood color and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc. E. Screening: The existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit the maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. F. Security Cameras: If security cameras are used, they shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC or the OHA. G. Waste: The marijuana waste receptacle shall be stored in a limited access area inside the production facility, in the possession of and under the control of the OLCC licensee. H. Prohibited Uses: The uses listed in DCC 18.116.330(20) shall be prohibited on the subject property so long as Marijuana Production is conducted on the site. Marijuana production is prohibited in any outdoor area. I. Annual Reporting: The annual reporting requirements of DCC 18.116.330(D) shall be met. VII. DURATION OF APPROVAL: 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 15 of 16 The applicant shall complete all conditions of approval and obtain placement permits for the proposed use within two (2) years of the date this decision becomes final, or obtain an extension of time pursuant to Section 22.36.010 of the County Code, or this approval shall be void. This decision becomes final twelve (12) days after the date of mailing, unless appealed by a party of interest. DESCHUTES COUNTY PLANNING D VISION Jt Written y: Nicole Mardefl Assistant Planner Reviewed by: Peter Gutowsky, Planning Manager 247 -17 -000216 -LR, 247 -17 -000217 -AD Page 16 of 16 Community Deva opment Department y Oiv s on EnviranmentAl o s Divisors P,O, Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 Phone: (541) 388-6575 Fax: (541) 385-1764 http://www.deschutes.org/cd FINDINGS & DECISION FILE NUMBERS: 247 -17 -000211 -AD OWNER: Greg Cobb 65625 Old Bend Redmond Hwy Bend, OR 97703 APPLICANT: OBR Land Management, LLC 19638 Hollygrape Street Bend, OR 97702 PROPOSAL: The applicant request approval of an Administrative Determination to establish a marijuana production facility in the Exclusive Farm Use Zone. STAFF CONTACT: Izze Liu, Assistant Planner I. APPLICABLE CRITERIA: Title 18 of the Deschutes County Code, County Zoning Chapter 18.04, Title, Purpose and Definitions Chapter 18.16, Exclusive Farm Use (EFU) Zone Chapter 18.80, Airport Safety (AS) Combing Zone Chapter 18.92, Conventional Housing (CH) Combining Zone Chapter 18.116, Supplementary Provisions Title 22 of the Deschutes County Code, the Development Procedures Ordinance II. BASIC FINDINGS: A. LOCATION: The subject property has an assigned address of 65625 Old Bend Redmond Hwy, Bend; and is identified on Assessor's Map 16-12-16 as Tax Lot 1700. B. ZONING: The property is zoned Exclusive Farm Use and is also within the Airport Safety and Conventional Housing Combining Zone. C. LOT OF RECORD: The subject property is a legal lot of record pursuant to County file MJP-91-21. Qualit' tiv th Pride D. SITE DESCRIPTION: The subject property is approximately 34.90 acres in size and irregular in shape. The property is accessed from Bemis Lane, a rural local road. The topography is relatively level with an irrigation ditch traversing the property. It is currently developed with two dwellings and five farm related accessory structures. E. LAND USE HISTORY: A major partition was approved in 1992 (MJP-91-21) creating tax lot 1700 as Parcel 3, 1701 as Parcel 1 and 1702 as Parcel 2. The current configuration of Parcel 3 was a result of a property line adjustment in 1993 (LL -93-101). F. SURROUNDING LAND USES: The subject property is surrounded by properties zoned EFU and Rural Residential. The properties to the north, south and west are zoned EFU and are receiving special farm assessment. The majority of the EFU properties in this area are residentially developed with some farm use. The properties to the east are zoned Rural Residential and are residentially developed. G. PROPOSAL: An application for an Administrative Determination to allow recreational marijuana production (growing), within an enclosed structure. The mature plant canopy is proposed to be a maximum of 10,000 square feet. H. PUBLIC COMMENTS: The Planning Division mailed notice of the proposal to all property owners within 750 feet of the subject property. Two comment letters were received and made part of the record. The prominent concerns and objections include crime, air quality, and traffic. I. PUBLIC AGENCY COMMENTS: The Planning Division mailed notice to several agencies and received the following comments: 1. Redmond Fire Department: Comments were submitted by Clara Butler, Deputy Fire Marshal, on April 7, 2017. Ms. Butler's comments are below. If there are questions regarding Fire Code issues, please contact the Redmond Fire and Rescue Deputy Fire Marshal at 541-504-5016 or email clara.butler@redmondfireandrescue.org. Note: Water and access does not apply now but if processing occurs, all fire code requirement must be met. WATER: Area without Fire Hydrants: • NFPA 1142 Requirements o If the structure is being built in an area without a public water supply system, then the water flow requirements will come from NFPA 1142. o Note: The following information will need to be provided in order to determine accurate water flow requirements. ■ Building height, length and width ■ Use of the building ■ Type of construction ■ Whether the structure 100 sq. ft. or larger and within 50 feet of any other structures • Structures with Automatic Sprinkler systems — 2012 NFPA 1142 Chapter 7 247 -17 -000211 -AD Page 2 o The authority having jurisdiction shall be permitted to waive the water supply required by this standard when a structure is protected by an automatic sprinkler system that fully meets the requirements of NFPA 13 or NFPA 13D o Note: Contact Deschutes County Building plans review staff for other options. ACCESS: • Premises Identification — 2014 OFC 505.1 o Approved numbers or addresses shall be placed on all new and existing buildings in such a position as to be plainly visible and legible from the street or road fronting the property. Said numbers shall contrast with their background and visible at night. Number/letter shall be a minimum of 4" high and a 0.5" stroke width. • Fire Apparatus Access Roads — 2014 OFC Section 503 & Appendix D o Fire apparatus access roads shall extend to within 150 ft of all portions of the building as measured by an approved route around the exterior of the building. o Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches. o Fire apparatus roads shall be designed and maintained to support the imposed loads of 70,000 lbs and shall be surfaced so as to provide all- weather driving capabilities. o The required turning radius of a fire apparatus access road shall be 30 feet inside and 50 feet outside. o The grade of the fire apparatus access roads shall be within the limits established by the fire code official (10%). • Fire Lanes — 2014 OFC 503.3 & Appendix D o Approved signs or other approved notices shall be provided for fire apparatus access roads to identify such roads or prohibit the obstruction thereof. Such signs or notices shall be kept in legible conditions at all times. The stroke shall be 1 inch with letters 6 inches high and read "No Parking Fire Lane". Spacing for signage shall be every 50 feet. • Recommended to also (in addition to Fire lane signs) paint fire lane curbs in bright red paint with white letters. o Appendix D Section 103.6.1 Roads 20-26 Ft. Wide: Shall have Fire Lane signs posted on both sides of a fire lane. o Appendix D Section 103.6.2 Roads more than 26 Ft. Wide: Roads 26-32 ft wide shall have a Fire Lane signs posted on one side of the road as a fire lane. • Aerial Access Roads — 2014 OFC Appendix D, Section 105 o Buildings or portions of buildings or facilities exceeding 30 feet in height above the lowest level of fire department vehicle access shall be provided with approved fire apparatus access roads and capable of accommodating fire department aerial apparatus. Overhead utility and power lines shall not be located within the aerial fire apparatus access roadways. At least one of the required access routes meeting this condition shall be located within a 247 -17 -000211 -AD Page 3 minimum of 15 feet and a maximum of 30 feet from the building, all access roads shall have an unobstructed width of not less than 26 feet and shall be positioned parallel to one entire side of the building. • Dead -Ends — 2014 OFC Section 503.2.5 o Dead-end fire apparatus access roads in excess of 150 feet in length shall be provided with an approved area for turning around fire apparatus. Contact Redmond Fire & Rescue for requirements. o OFC Table D103.4 Dead Ends over 750 Feet- Require special approval. If approved, there shall be a turn -around no more than every 1000 feet with a bulb of 60 feet across and the width of the road shall be a minimum of 26 ft clear for fire apparatus. • Additional Access — 2014 OFC Section 503.1.2 o The fire code official is authorized to require more than one fire apparatus access road based on the potential for impairment of a single road by vehicle congestion, conditions or terrain, climatic conditions or other factors that could limit access. • Emergency Access Road Gates — 2014 OFC Appendix D 103.5 o Minimum 20 feet wide. o Gates shall be swinging or sliding type. o Shall be able to be manually operated by one person. o Electric gates shall be equipped with a means of opening by emergency personnel & approved by fire official. o Locking devices shall be fire department Knox Key Switch purchased from A- 1 Lock, Safe Co., Curtis Safe & Lock, on line at www.knoxbox.com, or contact Redmond Fire & Rescue for an order form. o Section 503.3: Install a sign on the gate "No Parking -Fire Lane" • Key Boxes — 2014 OFC Section 506.1 o An approved key box shall be installed on all structures equipped with a fire alarm system and /or sprinkler system. Approved key boxes can only be purchased at A-1 Lock Safe Co., Curtis Safe and Lock, on line at www. knoxbox. com, or contact Redmond Fire & Rescue for an order form. • Commercial & Industrial Development— 2014 OFC Appendix D 104 o Buildings exceeding three stories or 30 feet in height shall have at least 2 means of fire apparatus access for each structure. o Where 2 access roads are required, they shall be placed not less than % the length of the overall diagonal dimension of the property or area to be served, measured in a straight line between accesses. 2. Peter Russell, Deschutes_County Transportation Planner: Comments were submitted on April 4, 2017. The comments are below. I have reviewed the transmittal materials for 247 -17 -000211 -AD for a marijuana production (growing) operation in 10, 800 -square feet of greenhouses in the Exclusive Farm Use (EFU) zone at 65625 Old Bend Redmond Highway, aka 16-12-16, Tax Lot 1700. 247 -17 -000211 -AD Page 4 The most recent edition of the Institute of Traffic Engineers (ITE) Trip Generation Handbook does not contain a category for marijuana production. In consultation with the Road Department Director and Planning staff, the County has determined the best analog use is Warehouse (Land Use 150) based on the storage requirements and employees of this activity. Warehouse generates daily trips at a rate of 3.56 trips per 1,000 square feet. The site plan shows several greenhouses totaling 10,800 square feet to be used as marijuana production. The resulting trip rate would be 38.4 daily trips (3.56 X 10.8). Deschutes County Code (DCC) at 18.116.310(C)(3)(a) states no further traffic analysis is needed if there are 50 or less new weekday trips generated from the use. The proposed land use will not meet this minimum threshold for additional traffic analysis. Board Resolution 2013-020 sets a transportation system development charge (SDC) rate of $3,852 per p.m. peak hour trip. The ITE indicates Warehouse generates 0.32 p.m. peak hour trips per 1,000 square feet, which in this instance would result in3.46 p.m. peak hour trips (0.32 X 10.8). Thus the applicable SDC would be $13,328 (3.46 X $3, 852). The SDC is due prior to issuance of certificate of occupancy; if a certificate of occupancy is not applicable, then the SDC is due within 60 days of the land use decision becoming final. 3. Deschutes County Assessor: Comments were submitted by Nora Wallace, Assessment Technician, on April 7, 2017. Ms. Wallace's comments are below. The subject property is in farm deferral. 4. Deschutes County Building Safety Division: Comments were submitted by Randy Scheid, Building Official, on April 4, 2017. Mr. Scheid's comments are below. The Deschutes County Building Safety Divisions code required Access, Egress, Setbacks, Fire & Life Safety, Fire Fighting Water Supplies, etc. will be specifically addressed during the plan review process for any proposed structures and occupancies. All Building Code required items will be addressed, when a specific structure, occupancy, and type of construction is proposed and submitted for plan review. 5. Swalley Irrigation District: Comments were submitted by Jer Camarata, General Manager/Board Secretary, on April 10, 2017. Mr. Camarata comments are below. As of this letter's writing, property located at 65625 Old Bend Redmond Highway, Bend, OR identified on Deschutes County Assessor's Map No. 16-12-16 as tax lot 1700 had appurtenant to it eighteen (18) acres of Swalley Irrigation Water Rights in good standing. A portion of these irrigation water rights overlap the proposed greenhouse/grow areas. Owner will need to transfer these irrigation water rights to elsewhere on the property (or quitclaim them back to the District) and replace them with Swalley Nursery Rights appurtenant to the proposed greenhouse/grow areas, if available at the time of application to Swalley. Regarding potential development proposed on this land, planners should note that said property also contains a -1,321 foot length of the Swalley Main Canal with a 100 foot federally granted Right -of -Way easement. The Right -of -Way extends out 50 feet perpendicularly from each canal embankment. Any activities or encroachments within 247 -17 -000211 -AD Page 5 said Right -of -Way easement must be approved by Swalley in writing, via an Easement Encroachment Agreement. Finally, in our experience with new Cannabis operations adjacent to or on our infrastructure, we have seen a heightened level of security installations. Often, the owner will attempt to fence off their entire property, which may leave the District struggling to defend its Right -of -Way and protect its ability to maintain and operate its water infrastructure. We request that the County condition approval of this application by requiring the owner to put up fencing along the entire Swalley Right -of -Way 50 feet back from each canal embankment, with no gates, such that our longstanding ingress and egress rights through the property will be protected. 6. The following agencies did not respond or had no comments: Deschutes County Environmental Soils Division, Oregon Liquor Control Commission, and Redmond Airport. J. REVIEW PERIOD: This application was submitted on March 24, 2017. The Planning Division deemed this application complete on April 24, 2017. The 150th day on which the County must take final action on this application is September 20, 2017. III. FINDINGS & FACTS A. CHAPTER 18.16. EXCLUSIVE FARM ZONE 1. Section 18.16.020. Uses Permitted Outright. The following uses and their accessory uses are permitted outright: S. Marijuana production, subject to the provisions of DCC 18.116.330. FINDING: The applicant is proposing marijuana production on the subject property, a use permitted outright subject to compliance with the applicable provisions of DCC 18.116.330. Compliance with the provisions of DCC 18.116.330 is addressed later in the decision. 2. Section 18.16.060. Dimensional Standards. E. Building height. No building or structure shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. FINDING: The applicant is proposing to build seven new greenhouses, each with a height of 15.25 feet. This criterion will be met. 3. Section 18.16.070. Yards. A. The front yard shall be a minimum of: 40 feet from a property line fronting on a local street, 60 feet from a property line fronting on a collector street, and 100 feet from a property line fronting on an arterial street. 247 -17 -000211 -AD Page 6 B. Each side yard shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with side yards adjacent to property currently employed in farm use, and receiving special assessment for farm use, the side yard shall be a minimum of 100 feet. C. Rear yards shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with a rear yard adjacent to property currently employed in farm use, and receiving special assessment for farm use, the rear yard shall be a minimum of 100 feet. D. In addition to the setbacks set forth herein, any greater setbacks required by applicable building or structural codes adopted by the State of Oregon and/or the County under DCC 15.04 shall be met. FINDING: The subject property has frontage on Old Bend Redmond Highway, a rural arterial, and Bemis Lane, a rural local road. A 100 -foot front yard setback is required along Old Bend Redmond Highway and a 40 -foot front yard setback is required along Bemis Lane. The proposed greenhouse will be sited over 750 feet from either of these roads. The northeast and west property lines are considered the side yards. The applicant proposed to build the greenhouses over 100 feet from the northeast and west property lines. The north property line is considered as the rear yard. The applicant proposes to build the greenhouses over 100 feet from the north. The properties to the north, west and south are receiving special assessment for farm use but the applicant is not proposing to construct a nonfarm dwelling, therefore the 100 - foot setback from those property lines do not apply. Based on the submitted materials, the criteria of subsections A, B and C will be met. Any greater setbacks required by applicable building or structural codes will be addressed during building permit review. B. CHAPTER 18.80. AIRPORT SAFETY COMBINING ZONE 1. Section 18.80.028. Height Limitations. All uses permitted by the underlying zone shall comply with the height limitations in DCC 18.80.028. When height limitations of the underlying zone are more restrictive than those of this overlay zone, the underlying zone height limitations shall control. A. Except as provided in DCC 18.80.028(B) and (C), no structure or tree, plant or other object of natural growth shall penetrate an airport imaginary surface. [ORS 836.619; OAR 660-013-0070(1)] FINDING: The imaginary surface in this area is the Approach Surface of the Redmond Airport. The height of the proposed greenhouses will not penetrate the imaginary surface area. This criterion is met. C. CHAPTER 18.92. CONVENTIONAL HOUSING COMBINING ZONE 1. Section 18.92.020. Permitted Uses. All outright and conditional uses allowed in the underlying zone except that in no case shall a housing type be allowed that is other than conventional or modular housing permanently attached to real property. 247 -17 -000211 -AD Page 7 FINDING: A dwelling is not proposed for this application. This chapter does not apply. Marijuana production is a permitted use allowed in the EFU Zone; therefore the proposed greenhouses for marijuana production are permitted uses in the CH Combining Zone. D. CHAPTER 18.116. SUPPLEMENTARY PROVISIONS 1. Section 18.116.330, Marijuana Production, Processing, and Retailing. A. Applicability. Section 18.116.330 applies to: 1. Marijuana Production in the EFU, MUA-10, and RI zones. 2. Marijuana Processing in the EFU, MUA-10, TeC, TeCR, TuC, Tul, RI, and SUBP zones 3. Marijuana Retailing in the RSC, TeC, TeCR, TuC, Tul, RC, RI, SUC, SUTC, and SUBP zones. 4. Marijuana Wholesaling in the RSC, TeC, TeCR, TuC, RC, SUC, and SUBP zones. FINDING: The applicant has proposed Marijuana Production in an EFU Zone. This section applies. B. Marijuana production and marijuana processing. Marijuana production and marijuana processing shall be subject to the following standards and criteria: 1. Minimum Lot Area. a. In the EFU and MUA-10 zones, the subject legal lot of record shall have a minimum lot area of five (5) acres. FINDING: The subject property is 34.90 acres in size. This standard is met. 2. Indoor Production and Processing. a. In the MUA-10 zone, marijuana production and processing shall be located entirely within one or more fully enclosed buildings with conventional or post framed opaque, rigid walls and roof covering. Use of greenhouses, hoop houses, and similar non -rigid structures is prohibited. b. In the EFU zone, marijuana production and processing shall only be located in buildings, including greenhouses, hoop houses, and similar structures. c. In all zones, marijuana production and processing are prohibited in any outdoor area. FINDING: The subject property is within the EFU Zone. The applicant has proposed that all production will occur within seven new greenhouses. As an ongoing condition of approval, marijuana production is prohibited in any outdoor area. Any proposed marijuana processing will require additional land use review. 3. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: 247 -17 -000211 -AD Page 8 a. Parcels from 5 acres to less than 10 acres in lot area: 2,500 square feet. b. Parcels equal to or greater than 10 acres to less than 20 acres in lot area: 5,000 square feet. The maximum canopy area for mature marijuana plants may be increased to 10,000 square feet upon demonstration by the applicant to the County that: 1. The marijuana production operation was lawfully established prior to January 1, 2015; and ii. The increased mature marijuana plant canopy area will not generate adverse impact of visual, odor, noise, lighting, privacy or access greater than the impacts associated with a 5,000 square foot canopy area operation. c. Parcels equal to or greater than 20 acres to less than 40 acres in lot area: 10,000 square feet. d. Parcels equal to or greater than 40 acres to less than 60 acres in lot area: 20,000 square feet. e. Parcels equal to or greater than 60 acres in lot area: 40,000 square feet. FINDING: The applicant has proposed a maximum of 10,000 square feet in mature plant canopy area, as allowed under Section (c) for properties 20 acres to less than 40 acres in lot area. The subject property is 34.90 acres in size. This criterion will be met. 4. Maximum Building Floor Area. In the MUA-10 zone, the maximum building floor area used for all activities associated with marijuana production and processing on the subject property shall be: a. Parcels from 5 acres to less than 10 acres in lot area: Z500 square feet. b. Parcels equal to or greater than 10 acres: 5,000 square feet. FINDING: The subject property is not located in the MUA-10 Zone. 5. Limitation on License/Grow Site per Parcel. No more than one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production or Oregon Health Authority (OHA) registered medical marijuana grow site shall be allowed per legal parcel or lot. FINDING: The proposed use includes one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production site. 6. Setbacks. The following setbacks shall apply to all marijuana production and processing areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 100 feet. b. Setback from an off-site dwelling: 300 feet. 247 -17 -000211 -AD Page 9 For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. c. Exception: Any reduction to these setback requirements may be granted by the Planning Director or Hearings Body provided the applicant demonstrates the reduced setbacks afford equal or greater mitigation of visual, odor, noise, lighting, privacy, and access impacts. FINDING: The submitted plot pian indicates the proposed greenhouses for the marijuana production use will be at least 100 feet from any property line. The plot plan also indicates that the proposed greenhouses will be at least 300 feet from off-site dwellings. According to Deschutes County GIS, the closest off-site dwelling is on the property to the north, adjacent to the subject property. These criteria will be met. 7. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of 1000 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; and v. National monuments and state parks. b. For purposes of DCC 18.116.330(6)(7), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.330(B)(7)(a) to the closest point of the buildings and land area occupied by the marijuana producer or marijuana processor. c. A change in use of another property to those identified in DCC 18.116.330(B)(7) shall not result in the marijuana producer or marijuana processor being in violation of DCC 18.116.330(B)(7) if the use is: 1. Pending a local land use decision; ii. Licensed or registered by the State of Oregon; or 247 -17 -000211 -AD Page 10 Lawfully established. FINDING: Fifteen properties are wholly or partially within 1,000 feet of the subject property according to the provided site plan. According to Deschutes County GIS, none of these properties include a use described in this section or are subject to subsection (c). The applicant has also stated in their Burden of Proof that they physically viewed the neighboring properties and did not see sign of any of the referenced uses. The uses referenced above would require a Conditional Use permit and/or Site Plan review, and none of the fifteen referenced properties have received approval for any of these uses that require the 1,000 -foot separation. Therefore, these criteria will be met. 8. Access. Marijuana production over 5,000 square feet of canopy area for mature marijuana plants shall comply with the following standards. a. Have frontage on and legal direct access from a constructed public, county, or state road; or b. Have access from a private road or easement serving only the subject property. c. If the property takes access via a private road or easement which also serves other properties, the applicant shall obtain written consent to utilize the easement or private road for marijuana production access from all owners who have access rights to the private road or easement. The written consent shall: 1. Be on a form provided by the County and shall contain the following information; ii. Include notarized signatures of all owners, persons and properties holding a recorded interest in the private road or easement; Include a description of the proposed marijuana production or marijuana processing operation; and iv. Include a legal description of the private road or easement. FINDING: The applicant proposes a maximum canopy size of 10,000 square feet. The property has frontage and access directly onto Bemis Lane to the south. These criteria will be met. 9. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. c. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15.10, Outdoor Lighting Control. 247 -17 -000211 -AD Page 11 FINDING: The applicant proposes to use grow lighting inside of the greenhouses. The lighting in the greenhouses will be limited to the hours of 7:00 am — 7:00 pm. The lighting will be shielded and only project below the horizontal plane of the lowest light emitting part, in accordance with this section. All exterior lighting already exists and has been installed in conformance with DCC 15.10, Outdoor Lighting Control. The applicant does not propose to install new exterior lighting fixtures. A condition of approval shall be added to ensure compliance. 10. Odor. As used in DCC 18.116.330(6)(10), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. a. The building shall be equipped with an effective odor control system which must at all times prevent unreasonable interference of neighbors' use and enjoyment of their property. b. An odor control system is deemed permitted only after the applicant submits a report by a mechanical engineer licensed in the State of Oregon demonstrating that the system will control odor so as not to unreasonably interfere with neighbors' use and enjoyment of their property. c. Private actions alleging nuisance or trespass associated with odor impacts are authorized, if at all, as provided in applicable state statute. d. The odor control system shall: 1. Consist of one or more fans. The fan(s) shall be sized for cubic feet per minute (CFM) equivalent to the volume of the building (length multiplied by width multiplied by height) divided by three. The filter(s) shall be rated for the required CFM; or ii. Utilize an alternative method or technology to achieve equal to or greater odor mitigation than provided by (i) above. e. The system shall be maintained in working order and shall be in use. FINDING: The applicant has submitted a report by Jay Castino, a mechanical engineer licensed in the State of Oregon, with JJC Engineering. The report states odor will be controlled using an activated carbon filter on the exhaust system and will be maintained and replaced per the manufacturer's suggested service intervals. These criteria will be met. 11. Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: a. Sustained noise from mechanical equipment used for heating, ventilation, air condition, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. b. Sustained noise from marijuana production is exempt from protections of DCC 9.12 and ORS 30.395, Right to 247 -17 -000211 -AD Page 12 Farm. Intermittent noise for accepted farming practices is permitted. FINDING: The proposed greenhouses will include heating, air conditioning, ventilation and the odor control equipment. Jay Castino with JJC Engineering reported that the HVAC and odor control systems do not operate in a sustained matter. The functions of these systems will operate similarly to a normal residential furnace or heat pump. The report states that the sound level will not be above 30 dba as measured from any property line based on the equipment specifications and calculations made by Mr. Castino. These criteria will be met. 12. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non- rigid structures and land areas used for marijuana production and processing: a. Subject to DCC 18.84, Landscape Management Combining Zone approval, if applicable. b. Fencing shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. c. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. FINDING: The subject property is not in a Landscape Management or Wildlife Area Combining Zone. No razor wire is proposed. No additional fencing has been proposed. The proposed greenhouses will be built in an area with limited vegetation but the applicant has proposed to retain all trees and shrubs in the area. Staff adds the following conditions to ensure compliance with the above section. As an ongoing condition of approval, any future fencing shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc. As an ongoing condition of approval, the existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit the maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 247 -17 -000211 -AD Page 13 13. Water. The applicant shall provide: a. A copy of a water right permit, certificate, or other water use authorization from the Oregon Water Resource Department; or b. A statement that water is supplied from a public or private water provider, along with the name and contact information of the water provider; or c. Proof from the Oregon Water Resources Department that the water to be used is from a source that does not require a water right. FINDING: The applicant submitted a letter from Swalley Irrigation District dated April 6, 2017. The letter states that the property has 18 acres of water rights in good standing. A portion of these irrigation water rights overlap the proposed greenhouse/grow areas, and Swalley Irrigation District is requiring that the owner transfer these irrigation water rights to elsewhere on the property (or quitclaim them back to the District) and replace them with Swalley Nursery Rights for the proposed greenhouse/grow areas. The subject property also contains an approximate 1,321 -foot length of the Swalley Main Canal with a 100 -foot federally granted Right -of -Way easement. The Right -of -Way easement extends out 50 feet perpendicularly from each canal embankment. Swalley Irrigation District states in the letter that all activities or encroachments within the Right -of -Way easement must be approved by Swalley in writing through an Easement Encroachment Agreement. The applicant has also submitted a letter from Bend Water Hauling, LLC addressing the water supply outside of the irrigation season. Bend Water Hauling has stated that they will be able to provide potable water to the subject property. These criteria will be met. 14. Fire protection for processing of cannabinoid extracts. Processing of cannabinoid extracts shall only be permitted on properties located within the boundaries of or under contract with a fire protection district. FINDING: No processing is proposed and this section does not apply. 15. Utility Verification. A statement from each utility company proposed to serve the operation, stating that each such company is able and willing to serve the operation, shall be provided. FINDING: The Central Electric Cooperative provided a "will serve" letter dated July 21, 2017. The letter states that Central Electric Cooperative has reviewed the new 2500 amp three phase 480 volt service associated with the grow facility and is willing and able to serve this location in accordance with the rates and policies of the company. This standard is met. 16. Security Cameras. If security cameras are used, they shall be directed to record only the subject property and public rights- of-way, except as required to comply with requirements of the OLCC or the OHA. FINDING: The applicant states the security cameras shall be installed to comply with OLCC regulations and will be directed to record the subject facility and public right of way, as necessary. An ongoing condition of approval will be included to ensure compliance with DCC 18.116.330(B)(16). 247 -17 -000211 -AD Page 14 17. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). FINDING: The applicant proposed to use secure trash receptacles with locks per OLCC's regulations. The receptacles will be located centrally to all of the greenhouses. As an ongoing condition of approval, marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee. 18. Residency. In the MUA-10 zone, a minimum of one of the following shall reside in a dwelling unit on the subject property: a. An owner of the subject property; b. A holder of an OLCC license for marijuana production, provided that the license applies to the subject property; or c. A person registered with the OHA as a person designated to produce marijuana by a registry identification cardholder, provided that the registration applies to the subject property. FINDING: The subject property is not in the MUA-10 Zone. This section does not apply. 19. Nonconformance. All medical marijuana grow sites lawfully established prior to June 8, 2016 by the Oregon Health Authority shall comply with the provisions of DCC 18.116.330(B)(9) by September 8, 2016 and with the provisions of DCC 18.116.330(B)(10-12, 16, 17) by December 8, 2016. FINDING: The subject property was not a lawfully established medical marijuana grow site. This section does not apply. 20. Prohibited Uses. a. In the EFU zone, the following uses are prohibited: i. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(o), used in conjunction with a marijuana crop; iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and iv. Agri -tourism and other commercial events and activities in conjunction with a marijuana crop. c. In the EFU, MUA-10, and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: i. Guest Lodge. 247 -17 -000211 -AD Page 15 ii. Guest Ranch. iii. Dude Ranch. iv. Destination Resort. v. Public Parks. vi. Private Parks. vii. Events, Mass Gatherings and Outdoor Mass Gatherings. viii. Bed and Breakfast. ix. Room and Board Arrangements. FINDING: As an ongoing condition of approval, the uses listed in DCC 18.116.330(20) shall be prohibited on the subject property so long as Marijuana Production is conducted on the site. D. Annual Reporting 1. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: 1. Land use decision and permits. ii. Fire, health, safety, waste water, and building codes and laws. ill. State of Oregon licensing requirements. b. Failure to timely submit the annual report, fee, and Consent to Inspect Premises form or to demonstrate compliance with DCC 18.116.330(C)(1)(a) shall serve as acknowledgement by the real property owner and licensee that the otherwise allowed use is not in compliance with Deschutes County Code; authorizes permit revocation under DCC Title 22, and may be relied upon by the State of Oregon to deny new or license renewal(s) for the subject use. c. Other information as may be reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. d. Marijuana Control Plan to be established and maintained by the Community Development Department. e. Conditions of Approval Agreement to be established and maintained by the Community Development Department. f. This information shall be public record subject to ORS 192.502(17). FINDING: Compliance with the annual reporting obligation of this section is required. As an ongoing condition of approval, the annual reporting requirements of DCC 18.116.330(D) shall be met. 247 -17 -000211 -AD Page 16 IV. CONCLUSION Based on the foregoing Findings & Facts, staff finds that the proposed application for marijuana production can comply with the applicable standards and criteria of the Deschutes County zoning ordinance if conditions of approval are met. V. DECISION APPROVAL, subject to the following conditions of approval. VI. CONDITIONS OF APPROVAL A. Use & Location: This approval is based upon the application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new land use application. B. Height: Prior to issuance of building permits, the applicant shall submit plans demonstrating the structure shall not exceed 30 feet in height, except as allowed under DCC 18.120.040. ONGOING CONDITIONS OF APPROVAL C. Lighting: Inside building lighting used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. The light cast by exterior light fixtures other than marijuana growing lights shall comply with DCC 15.10, Outdoor Lighting Control. All exterior lighting shall be shielded so that direct light does not project off site. D. Odor: An effective odor control system must at all times prevent unreasonable interference with neighbors' use and enjoyment of their property. The odor control system shall be maintained in working order and shall be in use. E. Noise: Sustained noise from mechanical equipment used for heating, ventilation, air condition, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. F. Security Cameras: If security cameras are used, they shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC or the OHA. G. Waste: Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee. H. Prohibited Uses: The uses listed in DCC 18.116.330(20) shall be prohibited on the subject property so long as Marijuana Production and/or Processing are conducted on the site. Marijuana production and processing are prohibited in any outdoor area. 247 -17 -000211 -AD Page 17 I. Annual Reporting: The annual reporting requirements of DCC 18.116.330(D) shall be met. VII. DURATION OF APPROVAL: The applicant shall complete all conditions of approval and obtain placement permits the proposed use within two (2) years of the date this decision becomes final, or obtain an extension of time pursuant to Section 22.36.010 of the County Code, or this approval shall be void. This decision becomes final twelve (12) days after the date of mailing, unless appealed by a party of interest. DESCHUTES COUNTY PLANNING DIVISION Written by: lzze Liu, Assistant Planner Reviewed by: Peter Gutowsky, Planning Manager 247 -17 -000211 -AD Page 18 ......................... SECTION 16T16S. R,12E. W.M. DESCHUTES COUNTY 14. 400' 16 12 1600 & INDEX File number: 247 -17 -000211 -AD 65625 Old Bend Redmond Hwy Bend. OR 97703 16 12 1600 & INDEX Deschutes County Board of County Commissioners Discretionary Grant Program Time Sensitive Board Meeting Date: August 28, 2017 Organization: Jericho Road Project Name: Jericho Road Housing Assistance Program Project Period: Ongoing Description: Provide rental assistance, temporary shelter, utility, deposit and storage support and mentoring to 86 families in the Redmond community. Amount of Request: $2,000 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners POB 6005, Bend, OR. 97701-6005 1300 NW Wall street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 8/19/2017 Project Name: Jericho Road Project Beginning Date: On-going Project End Date: On-going Amount Requested: $2,000 Date Funds Needed: 11/1/2017 Name of Applicant Organization: Jericho Road Address: POB 1689 City and Zip Code: Redmond, 97756 Tax ID#: 56-2653566 Contact Name: Don Senecal Telephone: 541-633-0854 Fax: N/A Email Address: dons a,bendbroadband.com On a separate sheet(s), please briefly answer the following questions: See 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Jericho Road is a 501c3 non-profit organization, established in Redmond, Oregon in 2008 which offers housing support for homeless families with children; free, hot meals for the hungry of all ages; free food packs and bags for hungry students of the Redmond School district; Short- term, emergency assistance. Board volunteers also provide free supplies to homeless in camps in the Redmond area as well as supporting the operation of a cold weather shelter. Jericho Road's mission is: "To provide tangible support to the homeless and those in need within the Redmond, Oregon area. This includes providing housing assistance and mentoring to homeless families as well as providing meals for those in need within our community". Jericho Road's Board of Directors is comprised of 15 local individuals, each of which takes a direct responsibility in one or more of our program areas. 2. Describe the proposed project or activity. Jericho Road's Housing Assistance Program provides rental assistance, temporary shelter, utility, deposit and storage support and mentoring in a timely and efficient manner. In 2016 we assisted 86 families (136 adults and 190 children). Jericho Road is the only organization presently offering these immediate services in Redmond. Presently, the challenge has increased by more than 20% and has been impacted to an even greater extent by many homeless campers being displaced and in desperate need of living space. 3. Provide a time line for completing the proposed project or activity. The Jericho Road Housing Assistance Program is an on-going 12 months a year effort to keep families in their homes and/or to find adequate living arrangements. 4. Explain how the proposed project or activity will positively impact the community. By helping families and individuals in their present place of residence and finding space available for placements in shelters, apartments and more acceptable places of living, we assist in the reduction of people living in their cars, tents, and in holes in the ground. 5. Identify the specific communities or groups that will benefit. Specifically, we help the working poor, families with children, homeless individuals and displaced people. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. * The Housing Assistance and Emergency Assistance Programs currently have a budget of $37,200. Revenues are realized through Congregational giving from 16 local churches as well as grants, donations and events. Expenditures are dependent upon specific, individual needs and range from rent support, background checks, deposits, storage space, utility assistance, fuel, food, medical needs, transportation and repairs. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Jericho Road has been in operation since 2005 and continues to expand as the need presents itself in our community. At present, the need for housing assistance has never been greater. People "ration" food, medicines, clothing and other necessities in order to pay the ever- increasing rents and associated charges. We will continue to assist through our own resources and referrals to other organizations and agencies as they become appropriate. The situation at present calls for additional funding beyond what we have already budgeted for in light of current events. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget.