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2017-781-Minutes for Meeting September 08,1997 Recorded 11/15/2017Recorded in Deschutes County CJ2017-781 Nancy Blankenship, County Clerk Commissioners' Journal 11/15/2017 12:53:37 PM r3 IIIIIIIIIIIIIIIIIIIIIIIIIIImi Deschutes County Board of Commissioners Bend, Oregon DESCHUTES COUNTY BOARD OF COMMISSIONERS Audio Cassette Recording Titled: WORK SESSION September 8, 1997; 10:00-11:45 AM. A meeting of the Board of County Commissioners was held on September 8, 1997. Commissioners present were Nancy Pope Schlangen, Bob Nipper and Linda Swearingen. Also in attendance were Rick Isham, County Counsel; County Administrator Mike Maier; the media, other staff and a large number of interested citizens. Items discussed at this meeting may be on a future Board business meeting agenda. Discussion of approval of a request to award a contract to David Evans & Associates for monitoring and general engineering services regarding the landfill. There were 37 requests for information but only three firms submitted a proposal. One was slightly lower in price, but they are located in Eugene and that is a concern. Transcription of Audio Recording of a Work Session, September 8, 1997 Page 1 of 5 Commissioner Swearingen said she has a problem with not going with the low bidder as long as they can perform at the same level. Commissioner Schlangen said they rated the firms on a variety of factors, and not just price. Work on the east side can be very different than that on the west side of the mountains, which is where the one firm had all of its experience. Al Driver said they often have to meet with the DEQ on short notice, and this could be an issue. He went into detail on the bid process and what is expected of the firm. Commissioner Nipper said he is very sensitive to the perception regarding low bid. He agrees with Commissioner Swearingen that there need to be clear criteria as to why a bid would be rejected. This will be discussed later today and reviewed by others to see if it is warranted. State Senator Neil Bryant briefly discussed the community investment program with the Board, with private citizens helping with decisions in this regard. A special proclamation was read about a positive role model, a local young man who reached a high level of performance by becoming a member of the National Football League, Ryan Longwell of the Green Bay Packers. He was named as an honored son of this community. Senator Neil Bryant will be meeting with Mr. Longwell and the Board asked him to present the proclamation to him. Discussion of approval of Resolution 97-127, adopting the Community Youth Investment Project. Dennis Maloney offered some comments about this new project. Discussion of signature of an amendment of the cooperative Forest Service law enforcement agreement. This allows the County to purchase some additional radios and other equipment. Transcription of Audio Recording of a Work Session, September 8, 1997 Page 2 of 5 Discussion and acknowledgment of the retirement of Terry Silbaugh from the Sheriff's Office. He was very involved in Search & Rescue activities. Discussion of signature of Resolution 97-119, accepting a petition to vacate a portion of Strickler Avenue, an alley in Tumalo. George Kolb explained that this item is not ready for approval. Discussion of approval of the award of a contract for the realignment of Burgess Road. Mr. Kolb said three firms acquired documents, and two of them bid on it. The low bidder was R.L. Coats. Discussion of signature of a grant agreement for detox residential services. Frank Moore said this is for the Rest Care detox facility that is now coming on line in the Redmond area. Discussion of approval of an agreement with the Opportunity Center for supported employment, transportation and residential needs. Discussion of approval of an agreement with CORIL for transportation and supported employment. Discussion of approval of an out of state travel request for Dan Haldeman. George Read stated that this is program put on by the University of Washington engineering department to demonstrate new technology, ways to deal with nitrogen loading and other issues facing the County right now. The State DEQ people will be there as well. Discussion about Clerk Susie Penhollow's trip to Bosnia to help with their elections process. Discussion of signature of an Order transferring cash within various funds of the current budget. Discussion of signature of a lease to upgrade the County's new IBM computer system. Discussion of approval of a codification contract with Sterling Company regarding Code. Transcription of Audio Recording of a Work Session, September 8, 1997 Page 3 of 5 Discussion of the adoption of an Ordinance adopting section 1.16.045, private citizen rights action. There was a long, heated conversation about this issue. It is hoped that this would rely more on mediation. Citizen Fran Franklin feels that this is to relieve the County of doing its job on things it doesn't want to address as it should. Commissioner Nipper said that citizens came to the Board and asked that the County try to get the owner of a property on 93rd Street to clean it up. It was a code violation. Now it is worse than it ever was. If the County can't correct a problem, how can it expect a private citizen to do it? The owner has been in court many times, and yet the problem still persists. He is worried about citizens feeling like they have to take things in their own hands since the County won't do its job. This is potentially a dangerous scenario. Discussion of approval of a personal services contract with the Humane Society of Redmond. A lengthy discussion ensued. Discussion of a meeting with departments and their recommendations regarding strengthening the employee parking policy. This means having stickers on vehicles. There will not be a charge because that affects the status of the County's public properties. However, this might help keep people from using parking spaces when they are not employees or aren't visiting the County on legitimate business. The Board indicated that they would like to have reserved spaces since they come and go often during the day. This will be discussed later in the day. Discussion of signature of an Order authorizing the refund of taxes. Transcription of Audio Recording of a Work Session, September 8, 1997 Page 4 of 5 Discussion of signature of an Awbrey Butte radio transmission and receiving site lease with Bend Aggregate. 1 certify that the above is a true and accurate record of a meeting, as reproduced from a cassette tape identified as Minutes of a Meeting of the Deschutes County Board of Commissioners, held on September 8, 1997. This record was completed subsequent to the presiding Deschutes County Board of Commissioners' tenure. vtiaiLe (&)--dzke,_ Bonnie Baker For the Board of County Commissioners Transcription of Audio Recording of a Work Session, September 8, 1997 Page 5 of 5