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2017-835-Minutes for Meeting October 23,2017 Recorded 12/13/2017Recorded in Deschutes County Nancy Blankenship, County Clerk Commissioners' Journal CJ2017-835 12/13/2017 3:43:48 PM IIIIIIIIIIIIIIIIIIIIIIIIIuuii For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room Monday, October 23, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; Christopher Ogren, Administrative Intern; and Sharon Ross, Board Executive Secretary. No representatives of the media were in attendance. CALL TO ORDER: Chair Baney opened the meeting at 1:47 p.m. ACTION ITEMS 1. OSU Extension / 4H Building Addition Loan Discussion: Dana Martin and Candi Bothum of Oregon State University Extension Service and Lee Randall Deschutes County Facilities Manager presented this item to discuss a potential loan from the County to fund the proposed building expansion. Facilities Department is working with OSU Extension on the building's design documents. The goal is to go through the bidding process in early February. Commissioner Henderson inquired on the design work and if anyone has done value engineering to look at the costs and commented with cost structure estimates that the last person to go through would be an architect. Commissioner Minutes of Board of Commissioners' Work Session October 23, 2017 Page 1 of 5 Henderson suggested cutting costs further before going for a loan. Commissioner Henderson would suggest looking at a specific dollar amount and what could be accomplished within that budget and noted this was suggested to the district 8 months ago and yet the dollars haven't changed. He also stated a single story commercial building should not cost that much per square foot. Mr. Randall spoke on code requirements of commercial verses residential buildings and suggested brainstorming with contractors to find additional savings. Ms. Bothum commented the prevailing wage here is a huge part of this price and building a government facility makes it different than a residential building. We don't want a building that is high maintenance with things that don't last. She wonders if the building was bigger maybe it would cost the same. There were four loan options presented. Mr. Lowry noted the options do not suggest there has to be a Board contribution. Commissioner Baney asked what is recommended to alleviate some of the concerns. Mr. Randall suggested as a team they may need to review and tighten up the budget by possibly bringing in a contractor and guarantee a maximum price to negotiate their costs of managing the work. Discussion held on the value engineer concept and finding the best value to meet the needs of the district. Mr. Lowry noted the investment rate for the loan and option 2 would meet the districts concept of what is affordable to them. Commissioner DeBone felt option 2 was a rate that looked appropriate. This item will come back to a work session for further discussion. 2. Finance and Tax Update: Wayne Lowry, Finance Director presented the financial reports through September. Mr. Lowry asked departments to consider their vacancies and include salary savings. Mr. Lowry reviewed the treasury report. Property tax bills were sent out on Friday. Concern was raised on the format of the envelopes that were pink in color and requested any change to be noted on the return address line and required the property owner's signature on the outside of the envelope. The concern noted was with so many issues of identity theft the new envelopes had too much personal information requested. Mr. Lowry reviewed the investment reports. The September financials show 62 vacancies within the County departments. Mr. Lowry reported that during this year's budget process there was a discussion on the Sheriff's Office staffing and of the tax rate. Mr. Lowry noted after reviewing the last 5 -year projections there were errors found that are now corrected. The rural district is in good shape for the next few years. The county -wide district will probably need an adjustment in 2020. Mr. Lowry's opinion is that the budget could support those three positions that were requested by the Sheriff's Office. Commissioner Henderson Minutes of Board of Commissioners' Work Session October 23, 2017 Page 2 of 5 requested a chart to show what shifts are missing staff and what parts of the department have the vacancies. 3. Order Extending Resolution of Intent to Rezone — Lower Bridge Road LLC: Will Groves, Community Development Department presented this item. The applicant has requested another two-year extension. Mr. Groves gave history of the matter and reviewed the staff report. The applicant requests an extension because there are two conditions of resolution of intent to rezone that are not yet met. Mr. Groves reviewed the conditions and the options for the Board to consider either extending the Resolution or directing staff to schedule a public hearing. An Order to extend Resolution of intent to rezone No. 2009-035 was included for consideration. The current Resolution of extension expires October 26, 2017. The Board did not feel a public hearing would be necessary. HENDERSON: Move approval of Order no. 2017-043 DEBONE: Second VOTE: HENDERSON: Yes DEBONE: Yes BANEY: Chair votes yes. Motion Carried 4. Quarter 2, 2017-2018 Discretionary Grant Review: Judith Ure, Management Analyst presented this item for consideration and reviewed the applications. Fundraising events: • Boys and Girls Clubs of Bend for the civil war rally & auction. Board expressed support of $1500 • Family Access Network for the annual fundraising luncheon. Board expressed support of $2500 • Hospice of Redmond for the festival of trees event. Board expressed support of $2500 Minutes of Board of Commissioners' Work Session October 23, 2017 Page 3 of 5 Discretionary grant program: • Newberry Event for music festival to benefit multiple sclerosis society. The dollars do not stay local and suggestion for them to reapply upon the consideration of the outdoor mass gathering permit. • Friends of the Children of Central Oregon for friends of Central Oregon launch. Board expressed support of $1500 • Kiwanis Foundation for the Kiwanis foundation walk in food bank. Board expressed support of the $1500 • Sisters Science Club for food back produce expansion. Board expressed support of $1500 • St Vincent de Paul Redmond for walk in freezer acquisition. Board expressed support of $1500 • Pet Evacuation Team for preparing South Deschutes County for a trailer to facilitate wildfire and evacuation. Board expressed supported of $750 • Assistance League of Ben for operation school bell. Board expressed support of $1500 • In Our Backyard for freedom stickers. They made a presentation to the local public safety coordinating council. Board expressed support of $1000 • Dawns House for emergency fund. Board expressed support of $1500 • Redmond Chamber of Commerce & CVB for Leadership Redmond. Board expressed support of $600 OTHER ITEMS EXECUTIVE SESSION: At the time of 4:03 p.m., the Board went into Executive Session under ORS 192.660 (2) (h) Litigation. The Board came out of Executive Session at 4:52 p.m. OTHER ITEMS Continued: • Commissioner Baney noted she will not be here on Wednesday and would like to be present for the lot of record hearing. The Board plans to take testimony, close the hearing, and schedule deliberations on Monday. Minutes of Board of Commissioners' Work Session October 23, 2017 Page 4 of 5 EXECUTIVE SESSION: At the time of 4:58 p.m., the Board went into Executive Session under ORS 192.660 (2) (e) Real Property Negotiations. The Board came out of Executive Session at 5:32 p.m. OTHER ITEMS Continued: • The Joint Meeting with the City of Sisters will be rescheduled from October 25tH • Commissioner DeBone reported he is sitting on a new budget task force AOC committee. • Commissioner DeBone noted a KBND reporter contacted him regarding the consideration of the canal designation. ADJOURN: Being no further discussion, the meeting adjourned at 5:40 p.m. DATED this Board of Commissioners. ATTEST: Recording Secretary Day ofbk-C-eAvt_LA-A2017 for the Deschutes County t (1_ � Tammy Baney, Ch a7:66,/z„ Anthony DeBone V. e hair Philip G. Hen Z,rso , Commissioner Minutes of Board of Commissioners' Work Session October 23, 2017 Page 5 of 5 c Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, OCTOBER 23, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. OSU Extension/4H Building Addition Loan Discussion - Erik Kropp, Deputy County Administrator 2. Finance and Tax Update - Wayne Lowry, Finance Director/Treasurer 3. Order Extending Resolution of Intent to Rezone - Lower Bridge Road LLC - William Groves, Senior Planner 4. Q2 2017-18 Discretionary Grant Review - Judith Ure, Management Analyst EXECUTIVE SESSION 5. EXECUTIVE SESSION under ORS 192.660 (2) (h) Litigation and ORS 192.660 (2) (e) Real Property Negotiations At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Board of Commissioners Work Session Agenda Monday, October 23, 2017 Page 1 of 2 Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and ® activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.ora/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Monday, October 23, 2017 Page 2 of 2 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of October 23, 2017 DATE: October 18, 2017 FROM: Erik Kropp, Administrative Services, 541-388-6584 TITLE OF AGENDA ITEM: OSU Extension/4H Building Addition Loan Discussion RECOMMENDATION & ACTION REQUESTED: Please see attached staff report. ATTENDANCE: Erik Kropp, Deputy County Administrator; Dana Martin, OSU Extension/4H SUMMARY: Please see attached staff report. Erik Kropp, Deputy County Administrator Department of Administration P. O. Box 6005, Bend, OR 97708-6005 1300 NW Wall St, Suite 200, Bend OR 97701-1960 Phone: (541) 388-6584 www.deschutes.org erik.kropp@deschutes.org Date: October 17, 2017 To: Board of Commissioners From: Erik Kropp, Deputy County Administrator Re: Extension/4H Building — October 23 Work Session Staff from Extension/4H County Service District (District) will join the October 23rd Board Work Session to discuss a potential loan from the County to fund a building expansion. The proposed 4,800 square foot building is estimated to cost $1.5 - $1.9 million (including design costs and other soft costs). The District has set aside funds each year for the past several years in a capital reserve (Fund 721) in anticipation of the building expansion. For Fiscal Year 2017-18, the balance of the reserve is $561,500. A loan is necessary to close the funding gap. Attached are four loan options for discussion. Other options are available, but County staff focused on 20 - year loans based on feedback from the Board and the District. In reviewing the loan options, District staff prefer a loan with an annual payment of approximately $60,000. District staff are concerned that a higher annual payment would impact the operating budget too much and not be sustainable. With this in mind, of the four options, District staff prefer Option 2. Option 2 is a 20 -year loan with an annual payment of $60,275 and interest rate of 1.85%. The County's Facilities Department is working with District staff to move forward on completing the building's design documents. Once the design documents are completed, the project will be put out to bid around February, depending on the bid climate. Once bids come in, staff will have a more accurate number for the total cost of the building and the loan with the County can be finalized. Finally, attached is a draft MOU Extension/4H and County staff have put together to discuss with the Board. The draft MOU outlines areas of responsibility for the new building. There are two outstanding questions for the MOU that staff would like to discuss with the Board: 1. Should the District pay the Facilities Department to manage the construction project?; 2. Does the County want to contribute toward the design cost of the project (this came up during the Budget Committee meeting)? Attachments: Extension 411 Loan Options 1 — 4 Draft MOU Term: 20 Years Interest: 3.00% Loan: $1,000,000 Paymt: $67,216 Extension 4H Loan - Option 1 Rate of 3% for the term of the loan Period per year Projected 1 Rate Years Period Payment Interest Principal Balance Annual 0 1,000,000 FY 2019 1 67,216 30,000 37,216 962,784 3.00% FY 2020 2 67,216 28,884 38,332 924,452 3.00% FY 2021 3 67,216 27,734 39,482 884,970 3.00% FY 2022 4 67,216 26,549 40,667 844,303 3.00% FY 2023 5 67,216 25,329 41,887 802,417 3.00% FY 2024 6 67,216 24,073 43,143 759,274 3.00% FY 2025 7 67,216 22,778 44,438 714,836 3.00% FY 2026 8 67,216 21,445 45,771 669,065 3.00% FY 2027 9 67,216 20,072 47,144 621,922 3.00% FY 2028 10 67,216 18,658 48,558 573,364 3.00% FY 2029 11 67,216 17,201 50,015 523,349 3.00% FY 2030 12 67,216 15,700 51,515 471,834 3.00% FY 2031 13 67,216 14,155 53,061 418,773 3.00% FY 2032 14 67,216 12,563 54,653 364,120 3.00% FY 2033 15 67,216 10,924 56,292 307,828 3.00% FY 2034 16 67,216 9,235 57,981 249,847 3.00% FY 2035 17 67,216 7,495 59,720 190,127 3.00% FY 2036 18 67,216 5,704 61,512 128,615 3.00% FY 2037 19 67,216 3,858 63,357 65,258 3.00% FY 2038 20 67,216 1,958 65,258 0 3.00% 1,344,314 344,314 1,000,000 Loan/Contribution Loan 1,000,000 1,000,000 Cash on Hand 561,500 561,500 Total Resources 1,561,500 1,561,500 Total Project 1,500,000 1,900,000 BOCC Contribution 0 338,500 Term: 20 Years Extension 4H Loan - Option 2 Interest: 1.85% Rate of 1.85% for term of the loan Loan: $1,000,000 Preferred by Extension Office Paymt: $60,275 Period per year Projected 1 Rate Years Period Payment Interest Principal Balance Annual 0 1,000,000 FY 2019 1 60,275 18,500 41,775 958,225 1.85% FY 2020 2 60,275 17,727 42,548 915,677 1.85% FY 2021 3 60,275 16,940 43,335 872,342 1.85% FY 2022 4 60,275 16,138 44,137 828,205 1.85% FY 2023 5 60,275 15,322 44,953 783,252 1.85% FY 2024 6 60,275 14,490 45,785 737,467 1.85% FY 2025 7 60,275 13,643 46,632 690,835 1.85% FY 2026 8 60,275 12,780 47,495 643,341 1.85% FY 2027 9 60,275 11,902 48,373 594,968 1.85% FY 2028 10 60,275 11,007 49,268 545,699 1.85% FY 2029 11 60,275 10,095 50,180 495,520 1.85% FY 2030 12 60,275 9,167 51,108 444,412 1.85% FY 2031 13 60,275 8,222 52,053 392,359 1.85% FY 2032 14 60,275 7,259 53,016 339,342 1.85% FY 2033 15 60,275 6,278 53,997 285,345 1.85% FY 2034 16 60,275 5,279 54,996 230,349 1.85% FY 2035 17 60,275 4,261 56,014 174,335 1.85% FY 2036 18 60,275 3,225 57,050 117,285 1.85% FY 2037 19 60,275 2,170 58,105 59,180 1.85% FY 2038 20 60,275 1,095 59,180 0 1.85% 1,205,501 205,501 1,000,000 Loan/Contribution Loan 1,000,000 1,000,000 Cash on Hand 561,500 561,500 Total Resources 1,561,500 1,561,500 Total Project 1,500,000 1,900,000 BOCC Contribution 0 338,500 Term: 20 Years Interest: Variable Loan: $1,000,000 Paymt: $68,946 Years FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 FY 2036 FY 2037 FY 2038 Loan/Contribution Extension 4H Loan - Option 3 Variable Rate from 1.5% to 3.5% Period Payment 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Loan Cash on Hand Total Resources 58,246 61,023 63,739 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 66,382 1 Interest Principal 15,000 19,135 22,872 26,220 25,015 23,774 22,496 21,179 19,823 18,426 16,988 15,506 13,980 12,407 10,788 9,120 7,402 5,633 3,811 1,933 43,246 41,888 40,867 40,162 41,367 42,608 43,887 45,203 46,559 47,956 49,395 50,877 52,403 53,975 55,594 57,262 58,980 60,749 62,572 64,449 1,311,509 311,509 1,000,000 1,000,000 561,500 1,561,500 Total Project 1,500,000 BOCC Contribution 0 1,000, 000 561,500 1,561,500 1,900,000 338,500 Rate Balance Annual 1000000 956,754 1.50% 914,866 2.00% 873,999 2.50% 833,836 3.00% 792,469 3.00% 749,861 3.00% 705,974 3.00% 6 60, 771 3.00% 614,212 3.00% 566,255 3.00% 516,861 3.00% 465,984 3.00% 413,581 3.00% 359,606 3.00% 304,012 3.00% 246,750 3.00% 187,770 3.00% 12 7, 021 3.00% 64,449 3.00% 0 3.00% Term: 20 Years Interest: Variable Loan: $1,000,000 Paymt: $67,216 Extension 4H Loan - Option 4 Variable Rate from zero to 3.0% Period per year 1 Rate Years Period Payment Interest Principal Balance Annual 0 1000000 FY 2019 1 50,000 0 50,000 950,000 0.00% FY 2020 2 50,000 0 50,000 900,000 0.00% FY 2021 3 50,000 0 50,000 850,000 0.00% FY 2022 4 61,989 21,250 40,739 809,261 2.50% FY 2023 5 63,201 22,255 40,946 768,315 2.75% FY 2024 6 64,359 23,049 41,310 727,005 3.00% FY 2025 7 64,359 21,810 42,549 684,456 3.00% FY 2026 8 64,359 20,534 43,825 640,631 3.00% FY 2027 9 64,359 19,219 45,140 595,491 3.00% FY 2028 10 64,359 17,865 46,494 548,996 3.00% FY 2029 11 64,359 16,470 47,889 501,107 3.00% FY 2030 12 64,359 15,033 49,326 451,781 3.00% FY 2031 13 64,359 13,553 50,806 400,976 3.00% FY 2032 14 64,359 12,029 52,330 348,646 3.00% FY 2033 15 64,359 10,459 53,900 294,746 3.00% FY 2034 16 64,359 8,842 55,517 239,229 3.00% FY 2035 17 64,359 7,177 57,182 182,047 3.00% FY 2036 18 64,359 5,461 58,898 123,149 3.00% FY 2037 19 64,359 3,694 60,665 62,485 3.00% FY 2038 20 64,359 1,875 62,485 0 3.00% 1,240,577 240,577 1,000,000 Loan/Contribution Loan 1,000,000 1,000,000 Cash on Hand 561,500 561,500 Total Resources 1,561,500 1,561,500 Total Project 1,500,000 1,900,000 BOCC Contribution 0 338,500 **DRAFT 10-18-17** Deschutes County and OSU Extension 4/H ("District") Building Addition MOU 1. The Facilities Department will manage the design and construction of the building, in cooperation with District staff, which will include the building systems, shell, roof, and the building itself. 2. Working with the Facilities Department, District staff will be responsible for building programming as part of the design and construction; furniture, fixtures and equipment (FFEs); landscaping; and designing A/V equipment and needs. 3. The District will own the building. 4. The Fair/Expo Center will continue to own the land the building occupies. 5. The District will be responsible for cleaning the building (janitorial services); snow removal; and "handyman services" (such as hanging pictures, fixing appliances, moving furniture). 6. The District will pay Building Services an internal service charge for day-to-day maintenance of the building. This includes backflow testing, maintenance of the fire/life/safety system, 7. The District will budget and pay for capital replacement (such as the roof, HVAC, carpeting, painting). The District may consult with the Facilities Department on capital replacement projects. If the District asks the Facilities Department to manage a contractor to perform a capital replacement project, the District and Facilities Department will determine what, if any, fee the District will pay to the Facilities Department for this service. 8. The District will maintain the landscaping and garden associated with the District's buildings. 9. The District will purchase property insurance for the new building and building contents. 10. The District will pay for all utilities associated with the new building. Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA October 23, 2017 (1) Monthly Investment Reports — September 2017 (2) September 2017 Financials Investment Income / CO k CO @/ /cs.1 CO ® k d ® ® - »— . $ $�.4 g iZ o o@� 0 cfc § 12. \ LC)- I- 2 Investments By County Function $ 136,613,171 / / $ 136,613,171 Total Investments Total Investment Income Less Fee: 5% of Invest. Income Investment Income - Net ee a•° QpG�2§o co in . csi c; 6g§/ oonoo=— ff\ff\� o16c6 6 coo=o*=— og#Rf<(0 ƒQ 0)2ƒW e < m _ $ 2.0/ / z / k \ o 5a{S<\ =e0- Eo Eco 6 20HLLJ a Total Investments Prior Year Comparison a 0 0 4.1 COCO Total Portfolio: By Investment Types Under 5 Years 22@@2@2 $a@ o 0 p g S q� q 0 in $ E / » o m s f$/\ f 5 2 = e = n = o c13°) (SD _ � % = co o u q $ ¢ \ \ 0 0 $ 0 ƒ @ m a °E: » Eli a _ "(7'\--ƒc\E .2$ 0 5\ƒ/// O }- o j }3\ j{ 0 / 0 (j\ Ala 0 Under 5 Years Deschutes County Investments Portfolio Management Portfolio Details - Investments_ September 30, 2017 CUSIP Security Broker 31771JMR8 FICO Strip 'CASTLE 427542KW4 'Hermiston OR DA DAV 494751DHO King County Washington FPD PJ 3696045BC6 General Electric - Corporate N CASTLE SYS10520 880591CU4 88059FAZ4 740189AK1 949748FG0 94988J5A1 92976 W BH8_ 31771EAL5 31771EAL5 3134G8M71 68607VA96 842434CD2 912828XA3 913366HS2 3135GOXD0 3130A8783 06050TMC3 3132XOLRO 98385XAP1 904121 NCO 10592 166764AE0 166764AE0 939307HF4 938429M46 3135GOL43 88059EMT8 3133EGNU5 3134G9Q67 934876AG0 842400FJ7 65371AU2 544351 KMO 3134GAKFO 3134G8UN7 3134G9YA9 3134GAND3 3133EFJP3 3136G2PZ4 912828WD8 912828T83 31771KAJ6 427542KX2 06050TME9 31771 EAN 1 912828A75 3132XONJ6 20271 RAFT 68607VS71 459058FC2 250351FJ7 938429R66 3137EA81 3135GON33 06406HCW7 48125LRJ3 48125LRG9 313586RC5 313586RC5 313586RC5 76116FAA5 3135GOR39 912828F62 961214BK8_ 594918AY0 130630504 3134GBNK4 686053CK3 569203MA7 686053DH9 686053DH9 94974BGM6 940093R25 492244DV7 Lewis & Clark Bank Tennessee Valley Authority Tennessee Valley Authority Precision Castparts Corp Wets Fargo Corporate Note Wells Fargo Corporate Note ;Wachovia Corp FICO Strip FICO Strip Federal Home Loan Mtg Corp Oregon State Lottery - Southern CA Gas Co U.S. Treasury University of California Federal National Mtg Assn Federal Home Loan Bank Bank of America - Corporate N Federal Agriculture Mtg Corp_ XTO Energy Inc Umatilla School District Washington Federal CD Chevron Corp Chevron Corp Hillsboro SD Pension Bonds Washington County SD Municipal Federal National Mtg Assn Tennessee Valley Authority Federal Farm Credit Bank Federal Home Loan Mtg Corp Port of Newport OR Lease Southern Cal Edison Oceanside California Pension Los Angeles Calif Go Ref Bds Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp_ Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Farm Credit Bank Federal National Mtg Assn U.S. Treasury U.S. Treasury FICO Strip_ HermistonOR Bank of America - Corporate FICO Strip U.S. Treasury Federal Agriculture Mtg Corp Commonwealth -BK Austr NY Oregon State Lottery International Bonds for Recons Deschutes County Ore Sch Dist Washington County SD Municipal Federal Home Loan Mtg Corp Federal National Mtg Assn Bank of New York Mellon Corp JPMorgan Chase - Corporate N JPMorgan Chase - Corporate N Federal National Mtg Assn Federal National Mtg Assn , Federal National Mtg Assn RFSCP STRIP PRIN Federal National Mtg Assn U.S. Treasury Westpac ,Microsoft Corp California St Federal Home Loan Mtg Corp Oregon School Boards Assoc_ Salem-Keizer School District Oregon School Boards Assoc Oregon School Boards Assoc_ Wells Fargo Corporate Note Washington Univ Higher Ed Kern Community College Local Govt Investment Pool Bank of the Cascades Purchase Date 10/22/2015 9/21/2016_ 12/1/2017 61 M- 12/15/2015 12/1/2017 61'AA+ 9/6/2016 12/6/2017 66 AA+ 6/8/2016 ' 12/8/2017 68 CASTLE 12/1/2016 12/15/2017 75 AA+ CASTLE 11/21/2014' 12/15/2017 75 AA+ CASTLE 12/13/2016 1/15/2018 106,AA- CASTLE 12/9/2016 1/16/2018 107 A CASTLE 1/29/2016, 1/22/2018 113 CASTLE 2/26/2016 2/1/2018 123 A CASTLE 2/24/2015 2/8/2018 130 CASTLE 2/25/2015_ 2/8/2018 130 1.2575, 1.3234. 740,000 736,515 736,640 - - CASTLE 2/26/2016 2/26/2018 148 AA+ 1.0500 1.0500 3,000,000 2,997450; 3,000,000 11/26/2017 DA DAV 6113/2016 4/1/2018 182 AAA M2 1 3530 0.9702' 200,000 199,952 200,378 - - CASTLE 4/10/2017 4/15/2018 196 A+ Aa2 _ 5.4500 1.4734 1,000,000' 1,018,980, 1,021,191'' - - PJ 11/30/2016, 5/15/2018 226.AA+ Aaa 1.0000 09999 2,000,000 1,997,040. 2,000,000. - - CASTLE 3/21/2017' 5/15/2018 226 AA- Aa3 0.9360 1.3507 3,000,000 2,986,470 2,992,339 - - CASTLE 1/4/2017 5/21/2018 232 AA+ Aaa 1.0000 1.2504 500,000 498,575 500,000 11/21/2017 VINISP 12/6/2016 5/30/2018 241,AA+ Aaa 1.0000 1.1411 1,500,000 1,497,285 1,500,000 - - CASTLE 5/9/2017 6/5/2018 247,A+ 'Al 1 7500 1.5401 1,000,000, 1,001,060 1,001,403 - - PJ 12/8/2016 6/8/2018 250 1 1000 1 1000, 2,000,000 1,999,060. 2,000,000- - CASTLE 8/4/2015 6/15/2018 257 AAA Aaa 5.5000 1.5000, 1,000,000 1,029,050 1,027,519 - - PJ 5/7/2015 6/15/2018 257 AA+ 1.4300 1.4298, 750,000 747,953. 750,000 - - 5/22/2017 6/22/2018 264, 0.9000 0.9125, 243,643 243,643 243,643' - - CASTLE 4/15/2016 6/24/2018' 266 AA- Aa2 1.7180 1.1911 2,000,000, 2,001,660 2,007,573, 5/24/2018 CASTLE 10/11/2016' 6/24/2018 266 AA- Aa2 1.7180 1.2591 1,000,000 1,000,830 1,003,077 - - PJ 3/30/2015 6/30/2018 272 Aa3 1 7320 1.6496 985,000 985,138 985,582 - - PJ 9/6/2016 6/30/2018 272 lAa3 , 1.5850 0.9985. 250,000 250,040 251,080 - - CASTLE 12/13/2016 7/13/2018 285 AA+ Aaa 0.8500 1.2209 1,000,000 995,800 1,000,000 10/13/2017 DA DAV 2/22/2016 7/15/2018 287' 1.0212 1.0653 500,000 493,725 495,929 - - CASTLE 8/1/2016 7/27/2018 299'AA+ Aaa 0.9600 0.9600. 1,000,000 997,130 1,000,000 - - CASTLE 7/27/2016 7/27/2018 299 AA+ Aaa 1.0500 1.0500' 3,000,000 2,991,960 3,0.00,000 10/27/2017 'DA DAV 3/27/2017 8/1/2018 304 AA 4.5000 1.4504 610,000 623,890 625,290 - - CASTLE . 5/26/2017 8/15/2018 318 A Aa3 -5.5000 1.5201'. 2,000,000. 2,067,580, 2 068,493' - - CASTLE 1/27/2017 8/15/2018 318 AA 2.2980 1.5505 1,850,000 1,862,007, 1,861,868 - - PJ 12/21/2016 9/1/2018 335 AA2 1 2100 1.2094 1,000,000 996,700 1,000,000 - - 'CASTLE 10/18/2016. 9/12/2018 346 AA+ Aaa 1 1100 1 1099 3,000,000, 2,995,020 3,000,000 12/12/2017 CASTLE 3/30/2016 9/28/2018 362 M+ Aaa 1.2000 1.2000' 2,000,000 1,995,100 2,000,000 12/28/2017 CASTLE 6/28/2016 9/28/2018 362 AA+ Aaa 1.0100. 1.0000 2,520,000 2,511,810. 2,520,000 12/28/2017 CASTLE 9/28/2016 9/28/2018 362 AA+ ;Aaa 1.0500 1.0500 4,000,000, 3,987,480 4,000,000 - CASTLE 11/4/2016 10/15/2018 379 AA+ Aaa 1.1000 1.0999 5,000,000' 4,988,050 5,000,000 - - CASTLE 5/22/2017 10/29/2018 393 AA+ Aaa 1.1900 1.3401 5,000,000 4,981,400 5,000,000 10/29/2017 CASTLE 12/1/2015 10/31/2018 395 'AAA Aaa 1.2500 1.2225 1,000,000 998,480 1,000,290 - - CASTLE 12/14/2016 10/31/2018 395'AAA Aaa 0.7500 1.1547, 3,000,000 2,979,600' 2,987,044 - - CASTLE 9/28/2017 -11/2/2018' 397 1.4601 1.5200 5,000,000 4,919,000 4,919,493 - - DA DAV 9/21/2016 12/1/2018 426 AA- 3.0000 1.0010, 605,000 616,386 618,924 - - CASTLE 5/16/2017 12/7/2018 432'A+ Al 2.0500 1.7004 3,180,000 3,190,558' 3,192,919 - - CASTLE ' 11/3/2016 12/27/2018 452 , 0.9840 1.0253 1,000,000, 980,860 987,645 1,002,134, CASTLE 6/8/2015 12/31/2018 456 AAA .Aaa 1.5000 1.3242 1,000,000 1,001,090' - - CASTLE 5/1/2017 1/23/2019 479 1.2700 1.4002, 3,000,000 2,987,880 2,994,946 - - CASTLE ' 9/18/2017 3/13/2019 ' - 528 AA- Aa3 2,2500 1.7202 2,600,000 _' . 2,615,886 2,619,635 - - CASTLE 4/512017 4/1/2019 547 Aa2 1.6020. 1.5805' 1,000,000 999,720 1,000,317 - - CASTLE12/15/2016 4/26/2019 572 AAA Aaa 1.2500 1.5005 2,000,000 1,989,020 2,000,000 - - PJ 8/16/2016 6/15/2019 622, AA1 1.3600 1.3602 245,000 242,457 245,000 - - 400,000 - - - - - - - 400,000.- 398 760 - - PJ 5/11/2017 6/15 2019 622 AA+ Aa1 1.48801.4877 CASTLE 7/20/2016 7/19/2019. 656'AA+ Aaa 0.8750 0.9571' 1,000,000 988,420, 998,547, - - r -8/11/2019 CASTLE 8/18/2016 8/2/2019 6701AA+ Aaa 0.8750 1.0003! 1,000,000 988,210' 997,739 ,CASTLE i 11/312016' 9/11/2019, 710 A Al 2.3000 1.5323' 1,675,000 1,687998 1,699,019' CASTLE 1 4/20/2017 9/23/2019 722'A+ Aa3 1.9183 1.6169 3,000,000' 3,021,450; 3 017,782' 8/23/2019 CASTLE 4/10/2017; 9/23/2019 , 722,A+ Aa3 1.6500 1.8403 1,300,000, 1,295229. 1,295,241; 8/23/2019 CASTLE 12/4/2015' 10/9/2019 738 M- 1.8910, 2.0306, 1,400,000, 1,349,544 1,345,729:-- 10/ 201 ' CASTLE 3/17/2016 10/9/2019' 738 AA- 1.6650 1.7737 600,000 578,376, 579,521 - - CASTLE 8/8/2016; 10/9/2019. 738 .AA- _ 1.2521' 1 3182 400,0001 385,584' 389,733 - - CASTLE 9/21/2017 _10/15/2019 744 - 1.4987 1.5715 1,000,000 966,360 969.026 - - CASTLE 11/10/2016', 10/24/2019 753'AA+ Aaa 1.0.000 1.1726 2,000,000', 1,976,920' 1,993,017 - - - AA - CASTLE 10/11/2016' 10/31/2019 760 AAA Aaa 1.5000 1.0078 2,000,000 2,000,000 2,020,129 - - CASTLE 8/30/2017 11/19/2019 779 AA- :Aa3 4.8750' 1.8258 2000,000, 2,121,520 2,126,879 - - CASTLE 8/8/2016' 2/12/2020 864,AAA 'Aaa 1.8500 1.2976 1,000,000 1,004,550 1,012,725 1/12/2020 VINISP 9/21/2017 4/1/2020_ 913 AA- Aa3. 1-8000_ 1.7999 780,000 775,531 780,000 _- - - CASTLE 7/13/2017, 5/29/2020 971 ;Aaa ' 1.6250: 1.6712, 3,000,000 2,993,010, 2,996,550 5/29/2019 'CASTLE : 3/15/2017 6/30/2020', 1003!AA- Aa2 2.0626 2.1487[ 1,000,000 ' 939,0501 943,322, - - CASTLE 7/26/2017 6/30/2020] 1003 'Aa2 2.1070 1.7784 2,310,000' 2,314,8971 2,330,115; - - 1DA DAV 11/2/2015 6/30/2020' 1003'M Aa2 5.3730, 2.0500 875,000 950,478 950 795, - - Aa2 5.3730 2.0500 875,000, 950 478 .- -/- /2 - 0, r 54 CASTLE 6/2412016 6/30/20201 1003' 550,431 ! - - PJ 1/19/2017' 7/22/2020. 1025'A A2 2.6000, 2.3500 1,000,000' 1,014,040, 1,006,7007 - - PJ 1/19/2017, 10/1/202.03 1096'. Aa2 • 5.9300 1.9702 400,000, 44.52481 445,600,, - - 1 1500 1 1500 15, 856, 0921 15,856,092 12,709,436 , - - 512,665, 516 191 CASTLE 11/15/201611 1111/2020 1127 AA- 2.8930 1 8001 1 137,613,171;0000 137,667,405 5,856,092 - - 137,943,015 Maturity Days To Ratings Coupon Par Market Book Call Date Maturity S&P Moody's Rate YTM 365 Value Value Value Date 10/6/2017 5 0.7512 0.7806 2,000,000 1,999,740 1,999,791 - - 2.0000 0.9012 590,000 590,732 591,073 - - 1.2200 1.2183 230,000 229,910, 230,000 - - Al 5.2500 1.0503 1,000,000 1,006,980 1,007,511 - - - - - - - - - ------ - -- - 1.0000 1.0000 240,000, 240,000, 240,000 - _ 6.2500 1.0111 1,000,000 1,010,210 1,010,684 - - 1.2054 1.2681. 1,059,000 1,055,992 1,056,341 - - A2 1.2500 1.3184 1,250,000 1,249,250 1,249,755 - - A2 1.5000 1.6006 2,000,000 2,000,120 1,999,418 - - Aa2 1.6500 1.5800 1,000,000 1,000,810 1,000,212 - - A2 5.7500 1.6901 1,000,000 1,013,810 1,013,257 - - 1.2525 1.3180 1,260,000 1,254,065 1,254,301' - - Revenues Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor County Clerk BOPTA District Attorney Tax Office Veterans Property Management Total Revenues Expenditures Assessor County Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental Total Expenditures Transfers Out Total Exp & Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance GENERAL FUND Schedule of Financial Operating Data FY 2017 Actual $ 25,816,331 465,085 2,499,968 860,861 1,952,209 12,546 253,480 196,203 96,889 94,500 32,248,072 3,993,958 1,684,783 65,175 6,095,393 146,817 785,346 403,775 247,568 1,268,363 14,691,178 17,856,310 32,547,489 (299,416) 11,217,374 $ 10,917,957 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) % of Actual Budget Budget 191,807 1,356,852 232,729 430,407 3,564 664 58,854 4,750 2,279,627 1,022,158 270,883 19,028 1,550,005 23,950 224,418 105,901 62,004 218,085 3,496,432 4,228,904 7,725,336 (5,445,709) 10,917,957 $ 5,472,249 0% 55% 58% 27% 23% 29% 0% 30% 0% 5% 7% a) $ 26,296,000 350,000 b) 2,345,822 c) 848,867 1,896,945 c) 12,480 187,400 c) 196,200 d) 96,940 97,000 32,327,654 24% 4,238,529 15% 1,820,344 28% 68,138 23% 6,701,724 14% 172,184 26% 849,312 25% d) 427,347 22% 276,097 16% 1,328,089 22% 15,881,764 24% 17,445,890 23% 33,327,654 (1,000,000) 109% 10,000,000 $ 9,000,000 FY 2018 IProjected 26,296,000 350,000 2,345,822 848,867 1,896,945 12,480 187,400 196,200 162,223 97,000 32,392,937 4,238, 529 1,795,344 68,138 6,626,724 172,184 849,312 492,630 276,097 1,328,089 15,847,047 17,445,890 33,292,937 (900,000) 10,917,957 $ 10,017,957 Variance 65,283 65,283 25,000 75,000 (65,283) 34,717 34,717 100,000 917,957 $ 1,017,957 a) Current year property taxes will be received beginning October 2017 b) Includes $500,000 PILT c) A & T Grant received quarterly. 1st Quarter, total of $273,636 received July 2017 d) ODVA notified the County subsequent to budget adoption that the State payment would be $162,223. A resolution appropriatiing the additional resources is pending. Page 1 COMM JUSTICE -JUVENILE Schedule of Financial Operating Data FY 2017 Actual Revenues OYA Basic & Diversion $ 355,586 ODE Juvenile Crime Prev 86,497 Leases 84,121 Inmate/Prisoner Housing 74,700 DOC Unif Crime Fee/HB2712 36,045 Food Subsidy 18,744 Gen Fund -Crime Prevention 20,000 Interest on Investments 17,512 OJD Court Fac/Sec SB 1065 18,438 Contract Payments 10,920 Case Supervision Fee 5,964 Miscellaneous 3,170 Total Revenues 731,697 Expenditures Personnel Services 5,005,247 Materials and Services 1,204,317 Transfers Out-Veh Reserve 44,000 Total Expenditures 6,253,564 Revenues Tess Expenditures (5,521,867) Transfers In -General Fund 5,464,591 Change in Fund Balance (57,276) Beginning Fund Balance 1,415,374 Ending Fund Balance $ 1,358,098 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) % of Actual I Budget Budget 1 Projected Variance FY 2018 $ - 0% a) $ 346,046 $ 407,113 $ 61,067 - 0% a) 71,982 91,379 19,397 21,441 25% 85,000 85,000 11,700 21% 55,000 55,000 9,011 25% 36,658 36,658 4,001 20% 20,000 20,000 - 0% b) 20,000 20,000 4,766 32% 15,000 15,000 4,867 29% 17,000 17,000 - 0% 8,000 8,000 2,362 39% c) 6,000 7,000 1,000 1,796 97% c) 1,850 3,000 1,150 59,945 9% 682,536 765,150 82,614 1,267,001 24% d) 5,313,863 5,200,000 113,863 276,580 23% 1,198,996 1,198,996 - 17,250 25% 69,000 69,000 - 1,560,831 24% 6,581,859 6,467,996 113,863 (1,500,886) (5,899,323) (5,702,846) 196,477 1,399,411 25% 5,597,643 5,597,643 (101,476) (301,680) (105,203) 196,477 1,358,098 113% 1,200,000 1,358,098 158,098 $ 1,256,622 $ 898,320 $ 1,252,895 $ 354,575 a) Payment received quarterly. Grant was increased by legislature subsequent to budget adoption. b) Payment received quarterly. c) Projection increased due to higher than anticipated revenues. d) Projection decreased due to larger than usual staff vacancies in Q1. Page 2 REVENUES LED #1 Countywide Property Taxes Current Year Prior Year Interest Total LED #1 Countywide LED #2 Rural Property Taxes Current Year Prior Year Interest Total LED #2 Rural Sheriff's Office Revenues Total Revenues EXPENDITURES Sheriffs Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Other Law Enforcement Services Crisis Stabilization Center Non -Departmental Total Expenditures Revenues Tess Expenditures Beginning Balance Ending Balance Sheriffs Office and LEDs Schedule of Financial Operating Data FY 2017 Actual $ 21,137, 803 308,837 110,368 21,557,009 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) % of Actual I Budget 137,308 14,824 152,132 9,474,144 0% a) 141,704 62,294 34% 90,261 21,366 35% 9,706,109 83,661 1% 8,249,855 1,512,083 21% e) f) 39,512,973 1,747,876 4% 2,386,420 684,724 26% b) 1,117,489 394,989 28% b) 2,601,537 489,851 20% 1,796,143 514,757 26% 8,822,794 2,355,442 24% c) 695,956 155,719 20% d) 16,236,326 4,147,739 24% c) 270,173 108,732 26% c) 284,009 103,290 27% e) 1,500,791 471,274 31% f) 590,962 167,930 26% 904,547 202,449 22% c) 2,106 0% 112,846 519 25% 37,319,993 9,799,523 24% 2,192,980 11,225,692 $ 13,418,672 FY 2018 $ 22,045,228 400,000 80,000 22 525 228 9,916,642 185,000 61,300 10,162,942 Variance $ 22,045,228 $ 400,000 80,000 22 525,228 9,916,642 185,000 61,300 10,162, 942 7,328,585 7,386,585 40,016,755 40,074,755 2,639,355 1,402,554 2,481,701 1,995,351 9,724,673 761,258 17,488,887 410,659 379,092 1,543,848 654,646 935,144 558,424 2,077 40, 977, 669 2,779,517 1,303,939 2,481, 701 1,995,351 9,656,976 806,258 17,418,800 359,100 387,092 1,611,348 654,646 920,144 558,424 2,077 40,935,373 42,296 58,000 58,000 (140,162) 98,615 67,697 (45,000) 70,087 51,559 (8,000) (67,500) 15,000 (8,051,647) (960,914) (860,618) 100,296 13,418,672 121% 11,113,000 13,418,672 2,305,672 $ 5,367,025 $ 10,152,086 $ 12,558,054 $ 2,405,968 a) Current year property taxes will be received beginning October 2017 b) $25,000 contribution to suicide/substance abuse hotline. Open Civil Tech position in Civil/Special Units division reclassified as HR Analyst in Sheriff Services division c) Unfilled FTE d) Open Records Admin Supervisor position will be converted to a Sergeant position. e) Projection includes $8,000 reimbursable expenditures Solar Eclipse expenditures. f) Grant of $50,000 for purchase of $67,500 boat. Page 3 Revenues State Grants OHP Capitation Administrative Fee Environmental Health Fees State - OMAP Federal Grants Patient Fees Local Grants Local Government payments Title 19 State Shared -Family Planning State Miscellaneous Liquor Revenue Divorce Filing Fees Interfund Contract -Gen Fund Vital Records Interest on Investments Other Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out Total Expenditures Revenues Tess Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance Ending Fund Balance HEALTH SERVICES Schedule of Financial Operating Data FY 2017 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) of Actual 5 Actual I Budget Budget 1 Projected FY 2018 $ 13,186,170 $ 2,255,825 15% a) $ 15,473,337 $ 15,999,994 9,950,347 2,505,762 23% b) 11,044,000 9,986,000 1,143,411 451,400 35% 1,293,910 1,293,910 909,870 49,734 5% 964,397 964,776 938,760 242,669 23% 1,037,735 1,044,485 574,848 4,639 1% 512,157 512,860 335,616 117,568 32% 364,370 398,265 1,846,627 235,024 34% c) 696,496 974,810 510,428 - N/A - 602,998 289,162 96% d) 302,170 629,300 166,903 9,412 5% 200,000 200,000 206,999 1,549 0% 744,753 744,853 156,399 13,846 9% 151,000 151,000 157,603 131,745 84% 157,603 131,745 127,000 0% 127,000 127,000 260,545 38,350 19% 198,000 170,000 99,844 24,331 17% 145,000 105,000 386,400 155,536 38% 413,083 424,526 31,560,767 6,526,553 19% 33,825,011 33,858,524 24,133,045 6,636,057 23% e) 28,597,794 27,309,599 10,989,018 2,174,336 17% 12,926,247 12,776,247 135,653 28,510 3% 1,020,000 1,170,000 445,740 122,580 25% 490,320 490,320 35,703,456 1 8,961,483 21% 43,034,361 41,746,166 (4,142,689)1 (2,434,930) (9,209,350) 4,684,193 1,146,048 25% 4,584,193 541,504 (1,288,881) (4,625,157) 7,688,209 8,229,714 98% 8,434,473 $ 8,229,714 $ 6,940,832 $ 3,809,316 $ Variance $ 526,657 (1,058,000) 379 6,750 703 33,895 278,314 327,130 100 (25,858) (28,000) (40,000) 11,443 33,513 1,288,195 150,000 (150,000) 1,288,195 (7,887,642) 1,321,708 4,584,193 (3,303,449) 1,321,708 8,229,714 (204,759) 4,926,265 $ 1,116,949 a) Collections from CCBHC exceeded the amount accrued at June 30, 2017. FY 17 revenue will be reported as FY 18 revenues. b) Projection based on FY 2017 actual. c) COHC grants - Diabetes Prevention and Prenatal Care. Not included in FY 2018 original budget d) CCBHC revenues projected to exceed what was estimated in FY 2018 original budget. e) Projections based on first quarter unfilled positions and forecasted unfilled positions during the remainder of the year. Page 4 Revenues Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Env Health -On Site Prog Planning -Current Planning -Long Range Total Revenues Expenditures (by division) Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Env Health -On Site Pgm Planning -Current Planning -Long Range Total Expenditures Revenues Tess Expenditures Transfers In/Out Out: CDD Reserve Funds Net Transfers In/Out Change in Fund Balance Beginning Fund Balance Ending Fund Balance COMMUNITY DEVELOPMENT Schedule of Financial Operating Data FY 2017 Actual $ 110,639 230 451,837 2,903,075 745,810 678,469 1,530,513 577,420 6,997,994 1,750,586 136,312 357,992 1,249,842 320,568 399,914 1,179,944 390,649 5,785,808 1,212,186 (1,375,000) (1,375,000) (162,814) 2,330,492 $ 2,167, 678 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) % of Actual I Budget $ 24,303 24% 0% 141,067 25% 775,469 26% 199,680 27% 199,815 29% 435,959 27% 157,696 23% 1,933,990 26% 497,895 24% 33,228 23% 101,842 23% a) 302,167 21% a) 76,889 21% a) 109,377 24% 320,290 23% 66,571 14% a) 1,508,259 22% 425,731 (205,903) (205,903) 219,828 2,167,678 $ 2,387,507 a) Projection decreased due to unfilled positions in Q1. 25% 132% FY 2018 $ 102,042 150 565,544 2,948,636 743,927 680,460 1,614,855 682,919 7,338,533 2,051,239 141,439 448,238 1,433,852 374,974 456,234 1,375,541 472,040 6,753,557 584,976 $ 102,042 $ 150 565,544 2,963,326 14,690 743,927 685,384 4,924 1,614,855 682,919 7,358,147 19,614 (823,610) (823,610) (238,634) 1,640,386 $ 1,401,752 $ 2,051,239 141,439 433,238 1,398,561 363,474 456,234 1,375,541 455,515 6,675,241 15,000 35,291 11,500 16,525 78,316 682,906 97,930 (823,610) (823,610) (140,704) 97,930 2,167,678 527,292 2,026,974 $ 625,222 Page 5 Revenues Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Federal Reimbursements Cities-Bend/Red/Sis/La Pine State Miscellaneous Forest Receipts Sale of Equip & Material Mineral Lease Royalties Assessment Payments (P&I) Interest on Investments Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Revenues less Expenditures Payment from Solid Waste Transfers Out Total Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance a) PILT payment received in July. ROAD Schedule of Financial Operating Data FY 2017 Actual $ 12,930,670 1,323,365 1,065,930 488,114 593,969 381,533 273,353 183,312 87,079 112,444 50,391 17,490,159 5,877,065 8,903,281 68,721 14,849,067 2,641,092 362,453 (9,067,643) (8,705,190) (6,064,098) 14,840,939 $ 8,776,841 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) % of Actual I Budget $ 3,353,251 1,574,248 148,281 57,019 46,633 1,389 14,626 30,320 8,592 5,234,360 1,509,076 2,511,846 2,320 4,023,242 1,211,118 (3,000,000) (3,000,000) (1,788,882) 8,776,841 $ 6,987,959 FY 2018 25% 97% 10% 0% 0% 9% 0% 12% 1% 17% 34% 21% 26% 24% 18% 1% 20% 50% 50% 101% $13,260,000 a) 1,623,000 1,501,525 955,549 710,000 651,213 400,000 381,900 175,000 88,000 90,000 41,092 19,877,279 6,161, 974 13,715,873 228,000 20,105,847 (228,568) $ 13,260,000 $ 1,623,000 1,501,525 955,549 710,000 651,213 400,000 381,900 175,000 88,000 90,000 41,092 19,877,279 (6,000,000) (6,000,000) (6,228,568) 8,684,589 $ 2,456,021 $ Variance 6,133,974 28,000 13,715,873 228,000 - 20,077,847 28,000 (200,568) 28,000 (6,000,000) (6,000,000) (6,200,568) 8,776,841 2,576,273 $ 28,000 92,252 120,252 Page 6 Revenues DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Electronic Monitoring Fee Probation Superv. Fees DOC -Family Sentence Alt Interfund - Sheriff Gen Fund/Crime Prevention DOJ/Arrest Grant Alternate Incarceration State Subsidy Interest on Investments Probation Work Crew Fees State Miscellaneous Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Transfer to Veh Maint Capital Outlay Total Expenditures Revenues Tess Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance Ending Fund Balance ADULT PAROLE & PROBATION Schedule of Financial Operating Data FY 2017 Actual $ 3,650,168 845,836 240,315 133,292 209,708 110,797 50,000 50,000 46,736 29,985 16,367 28,990 5,958 1,256 5,419,408 4,097,354 1,509,684 22,000 15,986 5,645,023 (225,615) 451,189 225,574 1,465, 370 $ 1,690,943 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) % of Actual I Budget $1,017,835 FY 2018 Budget 1 Projected Variance 26% a) $3,940,708 $ 4,333,290 0% b) 699,506 757,735 - 0% c) 234,315 233,900 35,413 21% 170,000 170,000 46,418 22% 210,000 210,000 N/A a) - 115,683 115,683 12,500 25% 50,000 50,000 0% 50,000 50,000 - 0% 11,000 11,000 - 6,908 34% c) 20,035 (20,035) 4,092 26% a) 15,610 16,337 727 7,247 72% 10,000 10,000 228 4% d) 6,000 3,000 (3,000) 0% 4,300 4,300 0% 500 500 1,130,642 21% 5,421,974 5,965,745 543,771 $ 392,582 58,229 (415) 1,041,020 23% e) 4,455,860 4,400,000 284,304 15% 1,843,865 1,843,865 11,000 25% 44,000 44,000 - N/A - - 1,336,324 21% 6,343,725 6,287,865 55,860 55,860 (205,683) (921,751) (322,120) 599,631 112,797 (92,885) 1,690,943 $ 1,598,058 25% 451,189 451,189 (470,562) 129,069 123% 1,375,000 1,690,943 $ 904,438 $ 1,820,012 599,631 315,943 $ 915,574 a) Projection increased due to additional revenue being granted by legislature after budget adoption. b) Annual payment expected to be received in December 2017. Projection increased due to additional revenue granted by legislature after budget adoption. c) Projection decreased due to less than anticipated revenue being granted by legislature after budget adoption. d) Projection decreased due to less than anticipated revenue. e) Projection decreased due to several staff vacancies early in the FY18. Page 7 SOLID WASTE Schedule of Financial Operating Data FY 2017 Actual Operating Revenues Franchise Disposal Fees $ 5,459,396 Private Disposal Fees 2,095,262 Commercial Disp. Fees 1,729,096 Franchise 3% Fees 254,304 Yard Debris 171,470 Recyclables 13,467 Equip & Material 18,590 Special Waste 28,812 Interest 31,959 Leases 10,801 Miscellaneous 59,241 Total Operating Revenues 9,872,398 Operating Expenditures Personnel Services Materials and Services Capital Outlay Debt Service Total Operating Expenditures Operating Rev Tess Exp Transfers Out SW Capital & Equipment Reserve Total Transfers Out Change in Fund Balance Beginning Fund Balance Ending Fund Balance 2,049,320 4,334,705 127,449 858,512 7,369,985 2,502,412 3,075,000 3,075,000 (572,588) 1,810,265 $ 1,237,677 Year to Date July 1, 2017 through FY 2018 September 30, 2017 (25% of the year) % of Actual Budget Budget I Projected ( Variance $ 1,575,498 25% $ 6,391,644 $ 6,391,644 $ 737,059 37% 2,012,522 2,012,522 518,160 30% 1,742,832 1,742,832 12,610 5% a) 240,000 240,000 65,500 39% 168,000 168,000 4,650 39% 12,000 12,000 - N/A - 4,930 20% 25,000 25,000 5,746 29% 20,000 20,000 2,700 25% 10,801 10,801 13,442 38% 35,000 35,000 2,940,295 28% 10,657,799 10,657,799 543,733 24% 2,278,466 2,258,466 20,000 890,031 18% 4,909,217 4,909,217 27,882 22% 125,000 125,000 - - 0% b) 861,102 861,102 - 1,461,647 18% 8,173,785 8,153,785 20,000 1,478,648 2,484,014 2,504,014 20,000 1,757,500 68% 2,580,000 2,580,000 1,757,500 68% 2,580,000 2,580,000 (278,852) (95,986) (75,986) 20,000 1,237,677 201% 615,872 1,237,677 621,805 $ 958,826 $ 519,886 $ 1,161,691 $ 641,805 a) Franchise fee payment is due on May 15, 2018. b) Debt Service payments are made in November and May. Page 8 Revenues Inter -fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments TOTAL REVENUES Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Loss Prevention Miscellaneous Repair / Replacement Total General Liability PROPERTY DAMAGE Settlement / Benefit Insurance Loss Prevention Repair / Replacement Total Property Damage VEHICLE Professional Service Insurance Loss Prevention Miscellaneous Repair / Replacement Total Vehicle WORKERS' COMPENSATION Settlement / Benefit Professional Service Insurance Loss Prevention Miscellaneous Total Workers' Compensation UNEMPLOYMENT - Settlement/Benefits Total Direct Insurance Costs Insurance Administration: Personnel Services Materials & Srvc, Capital Out. & Tranfs. Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance RISK MANAGEMENT Schedule of Financial Operating Data Year to Date July 1, 2017 FY 2017 through September 30, 2017 (25% of the year) of Actual Actual I Budget $ 931,319 389,101 197,155 1,228,053 280,921 33,863 1,980 30 43,853 58,644 3,164,919 711,705 27,039 6,250 339,723 1,347 171 33,673 1,119,908 5,101 12,000 122,074 139,175 781 25,397 6,985 102,994 136,157 539,792 6,250 159,212 49,683 52,937 807,875 56,497 2,259,612 327,505 146,503 2,733,620 431,299 4,928,271 $ 5,359,570 Budget $ 262,821 25% $ 1,051,283 97,886 25% 391,542 48,771 25% 195,085 310,430 25% 1,241,718 88,882 25% 354,609 38,787 129% 30,000 495 28% 1,800 0% 30 5,452 17% 32,000 17,505 24% 73,464 871,029 26% 3,371,531 9,040 2,624 207262 218,926 173,873 173,873 5,101 405 17,299 22,805 178,987 3,943 108,094 14,961 305,985 721,589 84,147 31,771 837,506 33,522 5,359,570 $ 5,393,092 27% 81% 23% FY 2018 Projected Variance $ 1,051,283 $ 391,542 195,085 1,241,718 354,609 45,000 15,000 1,800 30 32,000 73,464 3,386,531 15,000 800,000 800,000 215,000 215,000 100,000 100,000 34% 900,000 950,000 50,000 0% 150,000 100,000 (50,000) 33% 2,165,000 2,165,000 - 24% 345,627 345,627 14% 226,699 226,699 31% 2,737,326 2,737,326 634,205 649,205 109% 4,897,636 5,359,570 $ 5,531,841 6,008,775 15,000 461,934 476,934 Page 9 Revenues Property Taxes - Current Property Taxes - Prior State Reimbursement State Grant Telephone User Tax Data Network Reimb. Jefferson County User Fee Police RMS User Fees Contract Payments Miscellaneous Interest Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures DC 9-1-1 (Funds 705 and 707) Schedule of Financial Operating Data FY 2017 Actual $ 7,496,065 109,702 869,734 276,510 865,111 86,263 32,518 58,981 326,030 130,756 3,562 105,258 10,360,491 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) % of Actual I Budget FY 2018 0% a) $ 7,926,725 $ 7,926,725 48,312 57% 85,000 85,000 0% b) 110,000 N/A - 0% c) 880,000 880,000 0% 55,000 55,000 168 1% 33,000 33,000 0% 90,000 90,000 1,632 1% 250,119 250,119 0% 193,000 193,000 4,893 18% 27,000 27,000 17,917 28% 64,000 64,000 72,921 1% 9,713,844 9,603,844 5,867,156 1,737,130 3,254,372 831,805 4,941,447 1,029,977 14,062,974 3,598,912 Transfer In - Fund 710 400,000 Revenues Tess Expenditures (3,302,483) Beginning Fund Balance Ending Fund Balance 10, 563,485 $ 7,261,001 25% 27% b) 47% d) 7,070,919 3,047,724 2,210,000 12,328,643 Variance (110,000) (110,000) 7,070,919 2,937,724 110,000 2,210,000 - 12,218, 643 110,000 0% 806,137 806,137 (3,525,991) (1,808,662) (1,808,662) 7,261,001 110% 6,600,000 7,261,001 661,001 $ 3,735,010 $ 4,791,338 $ 5,452,339 $ 661,001 a) Current year property taxes will be received beginning October 2017 b) Four workstations will not be purchased as the State will not be providing the resources. c) Q1 payment expected by the end of October. d) Several capital project expenditures made during Q1. No change in the projection acticipated. Page 10 Health Benefits Fund Schedule of Financial Operating Data FY 2018 July 1, 2017 through September 30, 2017 FY 2017 Actual Revenues: Internal Premium Charges $ 16,955,229 Part -Time Employee Premium 2,585 Employee Monthly Co -Pay 923,805 COIC 2,165,312 Retiree / COBRA Co -Pay 1,202,895 Prescription Rebates 52,995 Claims Reimbursements & Misc 82,361 Interest 168,140 Total Revenues 21,553,322 Expenditures: Materials & Services Admin & Wellness Claims Paid -Medical 13,016,901 Claims Paid -Prescription 977,260 Claims Paid-Dental/Vision 2,141,054 Stop Loss Insurance Premium 366,633 State Assessments 6,269 Administration Fee (TPA) 461,375 Preferred Provider Fee 91,904 Other - Administration 221,307 Other- Wellness 174,028 Admin & Wellness 17,456,731 Deschutes On-site Clinic Contracted Services 953,281 Medical Supplies 72,219 Other 45,308 Total DOC 1,070,808 Deschutes On-site Pharmacy Contracted Services 382,900 Prescriptions 1,728,845 Other 34,083 Total Pharmacy 2,145,828 Total Expenditures 20,673,366 Change in Fund Balance 879,955 Beginning Fund Balance 14,502,622 Ending Fund Balance $ 15,382,578 % of Exp covered by Revenues Actual $ 4,332,720 849 246,420 471,990 305,521 17,784 49,913 5,425,197 3,235,348 312,957 479,090 104,134 114,771 21,132 38,367 34,039 4,339,837 of Budget 26% a) N/A a) 27% a) 21% a) 25% a) N/A 0% 24% a) 25% 23% 29% 20% 25% 0% 25% 33% 18% 19% 23% 178,371 18% 5,778 7% 6,943 15% 191,093 17% 46,781 312,115 19,961 378,857 4,909,787 515,410 15,382,578 $ 15,897,988 104.3%11 110.5%l a) Year to Date Annualized b) 12 -Month rolling average with 8% increase over prior year b) b) b) FY 2018 Budget I Projection $ Variance 16, 865, 000 925,000 2,224,000 1,211,803 150,000 210,000 21,585,803 14,088,936 1,069,006 2,342,057 425,000 6,600 465,000 65,000 214,431 178,900 18,854,931 975,000 85,000 45,943 1,105,943 312,000 1,700,000 65,418 2,077,418 22,038,292 17, 330, 881 3,397 985,680 1,887,958 1,222,085 17,784 150,000 199,650 21,797,436 13,175,915 1,125, 576 2,262,041 425,000 6,600 465,000 65,000 214,431 178,900 17,918,463 936,468 465,881 3,397 60,680 (336,042) 10,282 17,784 (10,350) 211,633 913,022 (56,570) 80,016 975,000 85,000 45,943 1,105,943 312,000 1,872,687 65,418 2,250,105 21,274,511 (452,489) 522,925 103% 15,000,000 15,382,578 $ 14,547,511 $ 15,905,503 97.9%1 102.5%I (172,687) (172,687) 763,781 975,414 382,578 $ 1,357,992 Page 11 jrf 10/12/2017 FAIR AND EXPO CENTER Schedule of Financial Operating Data Year to Date July 1, 2017 through September 30, 2017 (25% of the year) Operating Revenues Events Revenues Storage Camping at F & E Horse Stall Rental Food & Beverage Activities, net Annual County Fair (net) Interfund Contract Miscellaneous Total Operating Revenues Operating Expenditures, net of TRT: General F & E Activities Personnel Services TRT Grant Materials and Services TRT Grant Capital Outlay Total Operating Exp, net of TRT Other: Park Acq/Dev (Fund 130) Rights & Signage Interest Total Other 1 Results of Operations Transfers In / Out Transfer In -General Fund Transfer In -Room Tax - (Fund 160) Trans In(Out)-Fair & Expo Reserve Total Transfers In Non -Operating Rev & Exp Debt Service Total Non -Operating Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance FY 2017 Actual $ 538,512 66,879 21,148 34,953 119,129 440,000 30,000 14,198 1,264,818 940,667 (188,255) 812,908 (167,827) 1,397,493 30,000 116,130 1,789 147,919 15,244 250,000 25,744 (55,000) 220,744 102,536 102,536 133,452 47,283 180,735 Year to Date July 1, 2017 through September 30, 2017 (25% of the year) Actual $ 54,820 500 4,100 9,768 (13,553) 245,452 7,500 1,519 310,106 243,088 (52,903) 264,111 (80,011) 374,284 I% of Budget 10% 1% 21% 24% -11% a) 57% b) 25% c) 20% 25% 23.1% 26.5% 21.6% 12.6% 0.0% 25.7% 7,500 25.0% 6,600 5.6% 345 34.5% 14,445 9.7% (49,733) 50,000 25.0% 6,436 25.0% (105,452) 100.0% (49,016) (98,749) 180,735 $ 81,986 0.0% 0.0% 80.3% FY 2018 Budget ` Projected I Variance 544,000 $ 544,000 $ 65,000 65,000 20,000 20,000 41,000 41,000 120,695 120,695 430,626 285,452 (145,174) 30,000 30,000 7,500 7,500 1,258,821 1,113,647 (145,174) 1,050,695 1,050,695 (200,000) (200,000) 1,223,563 1,223,563 (635,070) (635,070) 15,000 15,000 1,454,188 1,454,188 30,000 30,000 118,000 118,000 1,000 1,000 149,000 149,000 a) See "Food & Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair & Expo Center Fund c) Reimbursement from RV Park for personnel expenditures recorded in F&E (46,367) (191,541) (145,174)1 200,000 200,000 25,744 25,744 (105,452) (105,452) 120,292 120,292 101,824 101,824 101,824 101,824 (27,899) 225,000 197,101 $ (173,073) 180,735 7,662 $ (145,174) (44,265) (189,439) Page 12 Deschutes County Fair and Expo Center Food and Beverage Activity 1 FY 17 Actual Revenues $ 473,489 Direct Costs Beginning Inventory 24,921 Purchases 121,019 Ending Inventory (25,933) Cost of Food & Beverage 120,007 Cost of F&B Percentage 25.35% July FY 2018 Actual August 1 September 1Year to Date $ 4,698 $ 33,117 $ 19,711 $ 57,526 25,933 25,779 35,014 25,933 848 19,053 2,817 22,718 (25,779) (35,014) (33,385) (33,385) 1,002 9,818 4,446 15,266 21.32% 29.65% 22.56% 26.54% Event Expenses 23,802 1,186 4,124 1,940 7,250 Labor 105,325 3,666 7,990 3,847 15,503 Total Direct Costs 249,135 5,854 21,933 10,234 38,020 Gross Profit 224,355 (1,156) 11,184 9,477 19,505 Gross Profit Percentage 47.4%I -24.6% 33.8% 48.1% 33.9% Other Revenues Catering/3rd Party 10,461 383 96 899 1,377 Concessions/3rd Party 20,036 - - Total Other Revenues 30,497 383 96 899 1,377 Expenses Personnel 125,509 10,762 10,793 11,250 32,804 Other Materials & Services 10,214 454 474 703 1,631 Total Expenses 135,723 • 11,216 11,267 11,953 34,435 Income (Loss) F&B Activity $ 119,129 $ (11,989) $ 13 $ (1,577) $ (13,553) FY 18 Budget $ 412,000 102,000 102,000 24.76% 6,000 57,800 165,800 246,200 59.8% 10,000 14,000 24,000 135,755 13,750 149,505 120,695 Page 13 Revenues Court Fines & Fees Interest on Investments Total Revenues Expenditures Personnel Services Materials and Services Total Expenditures Revenues less Expenditures Transfers In -General Fund Change in Fund Balance Beginning Fund Balance Endong Fund Balance JUSTICE COURT Schedule of Financial Operating Data FY 2017 Actual Year to Date July 1, 2017 through September 30, 2017 (25% of the vearl % of Actual Budget $ 545,628 143,583 1,348 149 546,976 143,731 467,419 121,930 153,817 40,845 621,236 162,775 (74,260) (19,044) 25,000 17,500 (49,260) (1,544) 161,702 112,442 $112,442 $110,898 Budget FY 2018 Projected ( Variance 27% $ 530,000 $ 530,000 $ 10% 1,500 1,500 27% 531,500 531,500 25% 29% 26% 486,471 142,392 628,863 486,471 142,392 628,863 (97,363) (97,363) 25% 70,000 70,000 (27,363) (27,363) 132% 85,000 112,442 27,442 $ 57,637 $ 85,079 $ 27,442 Page 14 REVENUES Room Taxes Interest Total Revenues Deschutes County Room Taxes (Funds 160 and 170) Budget and Actual - FY 2018 YTD September 2017 Fund 160 Budget Actual $ 5,880,000 $ 3,208,112 10,000 3,964 5,890,000 3,212,076 EXPENDITURES Administrative Auditing Services 10,937 Temporary Help 7,064 Interfund Contract 48,238 ISF 32,287 Public Notices 2,669 Printing 1,881 Office Supplies 897 Postage 2,647 Total Administrative 106,620 847 12,059 8,072 368 21,346 Current Distributions LED #2 3,151,787 787,947 Sunriver Service Dist 200,000 COVA - 6% 982,256 325,763 COVA - 1% 820,164 272,971 RV Park Annual Fair F&E - 6% 25,744 6,436 F&E Reserve Fund F&E-1% - Total Distributions 5,179,951 1,393,117 Total Expenditures 5,286,571 1,414,463 Change in Balance 603,429 1,797,613 Beginning Balance 407,000 449,923 Ending Balance $ 1,010,429 $ 2,247,536 Fund 170 Budget Actual $ 840,000 $ 458,303 7,000 1,853 847,000 460,157 Combined % of Budget Actual Budget $ 6,720,000 $ 3,666,416 54.6% 17,000 5,817 34.2% 6,737,000 3,672,233 54.5% 1,563 - 12,500 113 960 9,048 2,010 57,286 14,069 15,305 3,826 47,592 11,898 381 53 3,050 420 269 - 2,150 128 - 1,025 378 - 3,025 27,072 6,001 126,628 27,348 - 3,151,787 787,947 200,000 - 982,256 325,763 820,164 272,971 26,027 235,760 26,027 235,760 76,819 - 76,819 - 25,744 6,436 245,978 61,495 245,978 61,495 132,914 - 132,914 481,738 297,255 5,661,689 1,690,371 508,810 303,256 5,788,317 1,717,719 338,190 156,900 405,292 467,133 $ 743,482 $ 624,034 948,683 1,954,514 812,292 917,056 $ 1,760,975 $ 2,871,570 Page 15 Deschutes County Board of Commissioners 1300 NW WaII St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of October 23, 2017 DATE: October 19, 2017 FROM: William Groves, Community Development, 541-388-6518 TITLE OF AGENDA ITEM: Consideration and Signature of Order No. 2017-043, Extending Resolution of Intent to Rezone 2009-035. RECOMMENDATION & ACTION REQUESTED: The Board could choose to sign or decline to sign this order at a work session. Alternatively, the Board could direct staff to schedule a noticed public hearing to provide an opportunity for applicant and public testimony on this matter. On April 9, 2009, the Board of County Commissioners ("Board") resolved to rezone the western portion of the Lower Bridge Mine, from Surface Mining to Rural Residential upon the fulfillment of the ten conditions listed in Resolution 2009-035. Condition #7 specified the resolution of intent to rezone would expire in five years unless extended. Deschutes County Code ("DCC") 18.136.030(B) allows the extension of a Resolution of Intent to Rezone, subject only to Board approval. Lower Bridge Road, LLC, received extensions of the resolution of one year in 2014 and, again, under Order. No 2015- 027 to October 26, 2017. The applicant has requested another two-year extension. Staff has included an order similar to the 2015 extension to extend the resolution of intent to rezone to October 26, 2019. DATE: October 10, 2017 TO: Board of County Commissioners FROM: Will Groves, Senior Planner RE: Consideration and Signature of Order No. 2017-043, Extending Resolution of intent to rezone 2009-035. I. Background On April 9, 2009, the Board of County Commissioners ("Board") resolved to rezone the western portion of the Lower Bridge Mine, as identified by Exhibits A and B, from Surface Mining to Rural Residential upon the fulfillment of the ten conditions listed in Resolution 2009-035. Condition #7 specified the resolution of intent to rezone would expire in five years unless extended. Deschutes County Code ("DCC") 18.136.030(B) allows the extension of a Resolution of Intent to Rezone, subject only to Board approval. Lower Bridge Road, LLC, received extensions of the resolution of one year in 2014 and, again, under Order. No 2015- 027 to October 26, 2017. The applicant has requested another two-year extension. Two conditions of resolution of intent to rezone are not yet met: 1. Within five (5) years of the date the decision in Exhibit C is final or prior to final plat approval for any residential subdivision on the 410 acre area that is the subject of File No. ZC-08-1/PA-08-1, whichever is earlier, the applicant shall obtain from the Oregon Department of Environmental Quality ("DEQ") a "No Further Action"("NFA") determination or the equivalent for a residential use designation for this 410 acre area. 2. Within (5) five years of the date the decision in Exhibit C is final or prior to final plat approval for any residential subdivision on the 410 acre area that is the subject of File No. ZC-08-1/PA-08-1, whichever is earlier, the applicant shall obtain from the Oregon Department of Human Services a determination of "no apparent public health hazard" for a residential use designation for this 410 acre area. In the submitted materials, the applicant states: The Resolution of intent to rezone contained 10 enumerated conditions which must be complete for the rezone to be effective. The applicant has completed all conditions of the land use approval except for conditions 1 and 2. Conditions 1 and 2 contain the requirements for no further action letters or the equivalent from DEQ and OHS related to the environmental conditions on the subject property. Since the time of the last extension, the applicant has taken steps toward fulfilling conditions 1 and 2 by implementing the reclamation plan, planting and watering the site and monitoring the progress. The applicant has completed the DEQ voluntary clean-up program for the east, 160 acre area. Both DEQ and OHA have issued the final no further action letters to allow the residential subdivision to proceed on the east 160 acres (Exhibits 6 and 7). Many of the soil and water quality studies necessary to complete the clean-up process and obtain the no further action letters for the east side included the west property. The attached letter from Wallace Group, the environmental consultants leading the DEQ and OHA monitored clean-up process, describes the progress made toward fulfilling conditions 1 and 2 of the Resolution (Exhibit 8). As described in the memo, based on the soil and water studies already completed, the applicant will prepay the Remedial Investigation work plan for the west side in the fourth quarter of 2017 to proceed towards the DEQ and OHA final letters. Thus, the applicant has made significant progress towards the satisfaction of conditions 1 and 2 and expects to complete the process within the time period of the requested extension. II. Staff Analysis A Resolution of intent to rezone is an agreement to rezone property once certain objective conditions are met. It was chosen by the Board in 2009, rather than an immediate rezone, because environmental investigations of the site were not complete at that time. The applicant continues to make progress toward meeting the resolution of intent to rezone conditions. Board signature of an extension order would provide additional time for the applicant to meet the conditions of the Resolution. If the Board declines the extension, the applicant would have to reapply for the plan amendment and zone change. Staff notes that the effort, time, and cost for reapplication would be significant. Reasons to decline the extension would be: 1) It would provide the Board and public with an opportunity to revisit the original decision. 2) Although this extension is not subject to 22.36.030(C), any other application would only be eligible for 3 years of extensions. Extensions (and approvals) intentionally do not have unlimited durations to specifically allow reevaluation of old approvals in the face of changing legal and factual circumstances. However, staff is unaware of any change in the legal and factual circumstances of the original approval that would recommend reevaluation of that approval. III. Board Options Staff has included an order similar to the 2015 extension to extend the resolution of intent to rezone to October 26, 2019. The Board could choose to sign or decline to sign this order at a work session. Any such order would be noticed surrounding properties and to the parties of the original rezone application. Alternatively, the Board could direct staff to schedule a noticed public hearing to provide an opportunity for applicant and public testimony on this matter. Record The record materials are available as PDF files at: P:\CDD\Lower Bridge Resolution Extension REVIEWED For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Order Extending Resolution of Intent to Rezone 2009-035. * * ORDER NO. 2017-043 WHEREAS, the Board resolved to rezone certain real property identified by Exhibits A and B to Resolution 2009-035 upon the fulfillment of the ten conditions listed in Resolution 2009-035; and WHEREAS, Condition #7 of Resolution 2009-035 specified the Resolution of Intent to Rezone would expire in five years unless extended; and WHEREAS, the resolution was extended in 2014 for one year; and WHEREAS, the resolution was extended in 2015 for two years; and WHEREAS, Deschutes County Code ("DCC") 18.136.030(B) allows the extension of a Resolution of Intent to Rezone by the Board; and WHEREAS, although the above DCC provision does not list any criteria for the extension, the Board has given due consideration as to whether to extend Resolution 2009-035; now therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY ORDERS as follows: Section 1. The Board hereby extends the expiration date of Resolution 2009-035 to October 26, 2019. Dated this of , 2017 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TAMMY BANEY, Chair ANTHONY DEBONE, Vice Chair ATTEST: Recording Secretary PHILIP G. HENDERSON, Commissioner Page 1 of 1 — ORDER NO. 2017-043 \JV E S 0 -< Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of October 23, 2017 DATE: October 17, 2017 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: Q2 2017-18 Discretionary Grant Review RECOMMENDATION & ACTION REQUESTED: Review applications and determine awards for discretionary grant requests submitted for the 2nd quarter of 2017-18. ATTENDANCE: Judith Ure, Management Analyst SUMMARY: Each quarter, the Board of Commissioners reviews applications submitted to the Deschutes County Discretionary Grant Program and makes awards accordingly. On October 23, 2017, the Board will consider requests made during the period of July 1 through September 30, 2017. Applications and funding status worksheets are attached for the Board's consideration. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Event Board Meeting Date: October 23, 2017 Organization: Boys & Girls Clubs of Bend Project Name: Civil War Rally & Auction Project Period: July 1 -November 9, 2017 Description: Support for third annual Boys & Girls Clubs of Bend Civil War Rally & Auction fundraising event. Amount of Request: $1,500 Previous Grants: 10/13/2003 $3,260.00 I After-school activities for youth 6/3/2004 $3,900.00 I Club activities 10/7/2015 $1,600.00 Civil War Rally and Auction 10/24/2016 $1,500.00 Civil War Rally and Auction Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR. 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: .v‘vw.deschutes.o g DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 1/14 111- I Project Name: 1 Civil War Au&fort Project Beginning Date: 14/ilii ( Project End Date: 111 I 41 I I - Amount Requested: 14 15 0 0. 0° , Date Funds Needed:` 11 / 1 / I Name of Applicant Organization: 2'ot 4 CiirIS Clubs o4' B4r1d Address: GOO !J W 141411S+. City & Zip Code:1 0G11A, O . gq.403 1Tax ID#:193.1124.53(0 Contact Name(s): Amanda 2y aw ( Telephone #: 1 ( )toll- • 2.8 rax#:1(5 i) Iol.. 2.95D0 Entail Address: ( f i el ow &. bg &ben org On a separate sheet(s), please briefly answer the following questions: I. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. i'i V'Yije a timelinefor ; mpl\.iiilg iiie proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. [f the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. GREAT FUTURES START HERE. BOYS & DIMS CLUBS Or OLOO Deschutes County Discretionary Grant Program Application 1. Boys & Girls Club of Bend's (BGCB) mission Is to inspire and enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. To that end, we provide a safe, away -from -school, environment for the youth of our community to grow and learn, We also assure working families that their children will be professionally cared for while family adults are on the job and not at home. Economic Development for Central Oregon's (EDCO) mission is to create a diversified local economy and a strong base of middle class jobs in Central Oregon. 2. The proposed activity is our Third Annual "Civil War Rally & Auction" event to be held at the Riverhouse on November 9, 2017. The "Civil War" term refers to the annual football game between the University of Oregon and Oregon State University. This event is modeled after a similar, successful event in Salem that has been a community staple for 15 years. The Bend event will be hosted through a unique partnership with Economic Development for Central Oregon (EDCO) and Boys & Girls Clubs of Bend (BGCB) and will include supporters of both organizations. 3. As described above, the event will be held on Thursday, November 9th. Sponsors, live and silent auction items are currently being procured; the Riverhouse is actively participating in the sponsorship by discounting their fees. 4. BGCB provides parents with quality, affordable youth development programs after school and all summer long so they can go to work confident their kids are in a safe positive and caring environment where they can learn and grow. Boys & Girls Clubs' academic success and career readiness programs are preparing the next generation for higher education as well as the nation's workforce. It is a long-term investment and one that ensures the economic opportunities EDCO creates today will be met by the emerging workforce of tomorrow. The event will be the annual flagship fundraising event for the Boys & Girls Club as well as for EDCO. While the Boys & Girls Club has a number of fundraising and revenue-producing mechanisms, this will be our only event that is solely aimed at generating funds to assure our financial sustainability. 5. BGCB supports the community of Bend. EDCO meanwhile, supports the three -county area of Central Oregon. Successful economic development creates a strong base of middle class jobs and a diverse, stable economy. It also begins with healthy families and kids who have the support they need to secure careers and pursue their education. Together, Economic Development for Central Oregon (EDCO) and the Boys & Girls Clubs of Bend (BGCB) form a natural partnership that fulfills this promise of a thriving community. 6. Anticipated expenditures include facility rental, hiring of an event coordinator, associated food and beverage costs, and marketing & fundraising expenses. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Event Board Meeting Date: October 23, 2017 Organization: Family Access Network Project Name: Annual Fundraising Luncheon Project Period: April 13, 2018 Description: Support for twelfth annual fundraising luncheon to raise money to serve 900 children with FAN services during the school year. Amount of Request: $2,500 Previous Grants: 9/26/2002 1/24/2007 2/11/2008 7/7/2008 2/2/2009 2/8/2010 12/6/2010 10/12/2011 12/12/2012 1/29/2014 10/6/2014 10/7/2015 10/24/2016 Approved: Declined: $1,500.00 $2,000.00 $3,000.00 $1,375.00 $3,000.00 $1,500.00 $1,575.00 $2,500.00 $1,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 Fundraising event Breakfast Fundraiser Golf Tournament Fundraiser Luncheon Fundraiser Luncheon Fundraiser Luncheon Fundraiser Luncheon Fundraiser Luncheon for Children Fundraiser Luncheon for Children Fundraiser Luncheon for Children Fundraiser Luncheon for Children Luncheon for Children Deschutes County Board of Commissioners PO Box 6005, Bend OR 97701-6005 1300 NW Wall St., Suite 200, Bend, OR Telephone: 541-388-6570 Fax 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 9-29-2017 I Project Name: ( Family Access Network Annual Fundraising Luncheon Project Beginning Date: April 13, 2018 Amount of Request: I $2,500 Project End Date: Date Funds Needed: Applicant/Organization: I Family Access Network Foundation Address: ( 2125 NE Daggett Lane City & Zip Code: I Bend, 97701 Contact Name(s): I Julie N. Lyche Fax #:1 (541) 693-5651 Email Address: April 13, 2018 IJanuary 1, 2017 Tax ID #: 120-3534560 Telephone #: (541) 693-5677 julie.lyche@hdesd.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit, 6. Describe how grant funds will be used and include the source and amounts of matching funds or in- kind contributions, if any. Itemize anticipated expenditures*. 7. tithe grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Family Access Network DISCRETIONARY GRANT PROGRAM APPLICATION Submitted September 29, 2017 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Unique to Central Oregon, the Family Access Network (FAN) has been serving local disadvantaged families since 1993. Currently, FAN employs 25 advocates in 52 public school (K-12) and early childhood sites. FAN is a vital hub in the often confusing network of social services. Advocates work with over 100 community partners, collaborating to ensure that local children receive the services they need most. Every public school in Deschutes County and in Prineville have a dedicated FAN advocate who efficiently reaches and connects homeless and disadvantaged children and families to critical services like: nutritious food, a safe place to sleep, seasonally appropriate clothing, healthcare and dental work, job opportunities, childcare support, or whatever the need. The High Desert Education Service District (HDESD) manages the FAN program, with a director and one support staff position working closely with FAN advocates. The FAN Foundation was established in 2005 to ensure fiscal stability and long-term support of FAN. The expansion of FAN to include the FAN Foundation has enabled the organization to increase the number of homeless and disadvantaged children served through FAN advocates. During the 2016/17 school year, FAN improved the lives of over 9,000 people in our community. 2. Describe the proposed project or activity. The FAN Foundation is conducting its twelfth annual Bend Fundraising Luncheon in April of 2018, and its first annual Redmond Fundraising Luncheon in February, 2018. The goal of these events is to raise enough money to serve 900 children with FAN services during the school year. Through community sponsorship and individual donations, the target is $74,000 for the Bend Luncheon. At the 2017 Annual Fundraising Luncheon, FAN acquired three new business partners, nine new pledges, and eighty-six new individual donors. Sponsorship funds provided through the Deschutes County Discretionary Grant Program will be used for direct support along with other local sponsors and event contributors. 3. Provide a timeline for completing the proposed project or activity. FAN 2017 Bend Luncheon Fundraiser Timeline August 2017 Begin recruitment of community sponsors - in process September 2017 Develop written materials for event November 2017 Confirm location and date for FAN luncheon fundraiser January 2018 Recruit table captains for individual attendees February 2018 Finalize speakers, including FAN advocate, youth and family March 2018 Complete guest list March 2018 Finalize community sponsorships April 2018 Conduct Bend Luncheon End of April Report back to sponsors 4. Explain how the proposed project or activity will impact the community. The Family Access Network works with families in dire need of basic -need services who are living in Deschutes and Crook Counties. Often, the families we serve are the working poor, who have a job but are still struggling financially. Nearly 50% of families served only needed help once from FAN during the year, with over 75% of families seeking assistance three or fewer times to get back on their feet because of a job changedomestic violence, a medical issue, or another life occurrence. With assistance, these families are able to continue supporting themselves and avoid the ong-term cycle of poverty. Currently, there is an affordable housing crisis throughout Central Oregon. Helping families stay in their homes or find a safe place to sleep is the number one issue that FAN advocates and community partners are addressing on a day-to-day basis. Many families who are now facing rising rent costs and shrinking housing availability are families who have never needed social services before. One medical crisis, layoff, or rent hike is enough to send working parents into a crisis. This is where FAN comes in. FAN advocates are creatively working with parents and agencies to keep families in their homes and to bring families up a level from where they're at. This could look like patching together a month's rent, from multiple community partners, for a family while a parent is waiting for their first paycheck at a newjob. It has also looked like moving a trailer from an off -the -grid spot to somewhere with electric and water hookups, weatherizing the trailer, and setting the family up with firewood for the winter. Another creative solution FAN has used has been to connect two families that have housing vouchers so that they can combine and maximize the vouchers in a healthy and safe roommate situation. Through support ofthe Bend FAN Luricheon Fundraiser, the Discretionary Grant Program will assist in building upon the current successes of our FAN advocates. By helping families move to the next level, out of poverty and into a self-supporting family situation, our work impacts the economic health of our community. The FAN Foundation is dedicated to pursuing sustainable funding for this very important piece of our social service network. Through FAN, we are able to help break the cycle of poverty,assist families in improving their living situation, and ensure children are healthy and in school. 5. Identify the specific communities or groups that will benefit. During the 2016/17 school year, FAN improved the lives of over 9,000 children and fanily members by connecting thern to these services: o clothed 4,791 children and family members o Iinked families to food assistance 3,449 times o connected families with improved housing options 1,795 times o provided 1,930 referrals to heating and utilities assistance o assisted with health coverage or health care 2,279 tinies Children who are living in poverty, belong to a minorityor live in rural areas do not receive the same opportunities as their peers. As highlighted in the book, Our Kids: The American Dream in Crisis, author Robert Putnam found that disparities are widening not shrinking. FAN serves a disproportionate number of minority children and family members; over twenty-six percent of those served identify as Hispanic/Latino when the regional population is eight percent, (United States Census Bureau, 2015 estimates). Additionally, many of the ruralcommunities that FAN serves have higher percentages of children in poverty than that of the urban settings served through FAN. The numbers of minority and rural children and families FAN serves reinforces Putnam's research ofthe disparities of certain populations. FAN seeks to be a soft landing for these children and their families, because everyone deserves a network to faJI back on when facing hard times. G. Describe how grant funds willbe used and include the source and amounts of matching funds or in-kind contributions, if any. ltemize anticipated expenditures*. Grant funds received will be used as community sponsorship of the Bend FAN Luncheon Fundraiser. The Sponsorships will be used to leverage and challenge individual contributors to attain the goal of 740 children served through the event. Listed below are the event expenses, pending and committed sponsorship contributions and the funding goal. Proiect Expenses Fundraiser food costs for 220 guests (Discounted) Printing costs Audio/Visual Services (Discounted) Incredible Events Table Rentals Gift cards for 2 speakers Miscellaneous expenses Total 1,555 80 300 350 100 45 $2,440 Below is a partial list of previous sponsors from whom we intend to request sponsorships again this year. Corporate Contributions for Bend Luncheon Hoodoo Bi -Mart Dr. Stephen and Rose Archer Les Schwab Northwest Health Foundation On Point Summit Bank BNI Total: Other past luncheon sponsors, many of whom we expect to support our 2018 Bend Annual Luncheon: Bigfoot Beverages, Black Butte Ranch, Cascade Faces, Colebreit Engineering, Consumer Cellular, Copperline Homes, Fincham Financial, InFocus Eye Care, Miller Lumber, Morris Hayden Property Management, Mountain Sky Landscaping, Prime Lending, St. Charles, Tetherow 1 10,000 500 500 2,500 2,500 2,500 500 500 19,500 Committed (Title Sponsor) Committed Committed Pending Pending Pending Pending Pending FAN Fundraiser Goal: $74,000 7. If the grant will support an ongoing activity, explain how it will be funded in the future. This grant and events are one component of the larger sustainability plan developed for the Family Access Network. There is no obligation to support an ongoing activity through the proposal. Local sponsorship will be secured on a year by year basis. Attached: proof of non-profit status Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Event Board Meeting Date: October 23, 2017 Organization: Hospice of Redmond Project Name: Festival of Trees Project Period: December 2, 2017 Description: Support for 2017 Festival of Trees, Hospice of Redmond's major annual fundraising event. Amount of Request: $2,500 Previous Grants: 8/22/2012 10/2/2013 10/6/2014 10/7/2015 10/24/2016 Approved: Declined: $2,000.00 1 2012 Festival of Trees $3,000.00 I 2013 Festival of Trees $2,500.00 1 2014 Festival of Trees $2,500.00 1 2015 Festival of Trees $2,500.00 I 2016 Festival of Trees Deschutes County Board of Commissioners 11/ -A PO Box 6005, Bend, OR 97701-6005 0 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: \rtc.ilcschutes.orn DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: (August 8, 2017 ( Project Name: I Festival of Trees Project Beginning Date: ( December 2, 2017 Project End Date: ( December 2, 2017 Amount Requested: ( $2,500.00 !Date Funds Needed: ( November 1, 2017 Name of Applicant Organization:( Hospice of Redmond Address:(732 SW 23rd Street City Sr Zip Code: Contact Name(s): Redmond, OR 97756 Andrea Springer Fax #:1541-548-1507 'Email Address: 'Tax ID #:193-0808743 1 Telephone #:1541-548-7483 1outreach@hospiceofredmond.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 2017 Deschutes County Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Hospice of Redmond provides quality end -of -life care for Central Oregon residents with terminal illnesses. The organization was established in 1981 to provide services to residents throughout Deschutes, Jefferson and Crook counties. Hospice of Redmond is an independent, Medicare -certified, non-profit organization that provides services through direct end -of -life care and services as well as bereavement counseling to patients' families and the community at large. We often work with very low- to moderate -income individuals and families, many of whom live in isolated rural areas of Central Oregon. Our team impacts the lives of terminally ill patients by assisting them and their families with their own unique physical, emotional and spiritual needs. Hospice doctors, registered nurses, social workers, hospice aides, spiritual and bereavement counselors, therapists, and trained volunteers provide services aimed at allowing the patient to remain in their homes and as active and in control of their lives as possible. Hospice of Redmond is a 501(c) 3 organization that is comprised of an eleven -member volunteer Board of Directors, an executive director and 19 full -and part-time employees. Over the years, Hospice has enjoyed strong community support. During 2016-17, approximately 200 volunteers contributed as much as 7,000 hours to Hospice programs and events. Our core services are funded through Medicare, private insurance, and donations; however, our services are provided at no charge regardless of a patient's ability to pay. Hospice also provides many programs and services such as bereavement counseling, Transitions services for adults with life -limiting illnesses, community healthcare -related education, volunteer programs and training, pet therapy, caregiver support, and Camp Sunrise (a grief camp for children ages 7-14) that require other funding sources such as our signature fundraising event, the annual Festival of Trees. 2. Describe the proposed project or activity. The Festival of Trees is Hospice of Redmond's major annual fundraiser. The Festival's proceeds are used to support Hospice programs that are not supported by Medicare or private insurance. The fundraising portion of the event brings together community members who donate time and funds to decorate beautiful Christmas trees which are, in turn, auctioned to attendee bidders. A variety of other activities generally take place including raffles and a silent auction. The daytime activities are family-oriented and free to the public. Our day time activities including visits with Santa, refreshments, viewing the trees, and live entertainment by local choirs, dancers and musicians, do not generally bring in funding; instead, they are intended to share the joy of the holiday season with our friends and neighbors in Central Oregon communities. Annually, approximately 2,500 people from all over Central Oregon, along with their guests from around Oregon, attend the Festival of Trees. This year's Festival, scheduled for December 2, 2017 at the Deschutes County Fairgrounds & Expo Center will be our 34th year of the event. 3. Provide a timeline for completing the proposed project or activity. The planning and preparation for the Festival of Trees is an ongoing project over the course of the year. The bulk of the event preparation takes place from approximately August through the Festival which is held the first Saturday in December. The event is concluded on Sunday with the delivery of the purchased trees and the room cleanup. 4. Explain how the proposed project or activity will positively impact the community. The Festival of Trees is a significant economic undertaking each year. Many local businesses are involved through the purchase of services such as printing, advertising, trees and their decorations, sound and lighting services, auctioneering, facilities rental, and catering. The Festival proceeds, in turn, support programs and services aimed at addressing the physical, spiritual and social needs of people with terminal and life -limiting illnesses in our communities. These services are offered through contracts with local providers and are offered at no cost to the patient and their family. 5. Identify the specific communities or groups that will benefit. Hospice of Redmond serves all of Central Oregon including the residents of Bend, Redmond, Sisters, Powell Butte, Prineville, Crooked River Ranch, Terrebonne and Madras. Specific groups that benefit are: • Families of deceased community members who participate in our bereavement programs including Camp Sunrise, an annual grief camp for children ages 7-14 offered at no charge, • Individuals and families who do not have insurance or the ability to pay for end -of -life care services, including our pediatric program and indigent veteran services, • Grief counseling and support for children in the community such as our Grief In Schools offered upon request by school counselors, and • Community members with life -limiting illnesses who are not yet ready for hospice care but who benefit from our Transitions program services as well as the volunteer program that supports those services. 6. Describe how grant funds will be used. Grant funds requested will be used to help offset the cost of the Deschutes County Fairgrounds & Expo Center rental and beverage services. Additional matching funds have been secured from event sponsorships to date as follows. Cash Fred Meyer Swift Steel Brightwood Corp Bank of the Cascades Redmond Memorial Chapel Central Oregon Radiology OnPoint Community Credit Union (Pending) Weston Technology Solutions Hooker Creek High Country Disposal Pacific Power $5,000 $5,000 55,000 52,500 $2,500 $1,500 $1,000 $750 $750 $500 $500 In-Kind/Match NORCO (tree delivery) The Printing Post KOHD Horizon Broadcasting Impact Graphix & Sign Combined Communications KTVZ 21 Supporting this event are up to 35 teams of tree decorators whose donated trees and gifts last year, averaged $1,000 a tree. To date, 18 tree decorator teams have been confirmed. The following estimated budget is based on last year's actual expenses and current estimates. 1 Est. Budget Fairground rental I 3,000.00 Beverages/Bar incl. Gratuity 2,200.00 1 Food incl. Gratuity 10,000.00 Advertising 6,500.00 Printing & Mailing 3,000.00 1 Sound & Lighting 6,200.00 1 Auctioneer - Stokes Auction Group 3,000.00 Contract Person 2,007.00 Hospitality Table/Food 1 400.00 Pins/Heads or Tails Bracelets 250.00 1 Heads or Tails Prizes 300.00 Golf Carts 275.00 Truck Rental/Storage Trailer Rental 500.00 1 Visa Machines 400.00 Music/Entertainment 300.00 Tree Wrap 150.00 Linens 600.00 Bistro Tables 200.00 Kids' Corner & Sleigh 200.00 People's Choice Trophy & Ribbon _ 100.00 Room Decorations 500.00 Miscellaneous/Staff 9550.00 Total Expenses 49,632.00 7. Supporting an on-going activity As we have for the past 34 years, we anticipate funding future Festival of Trees through generous community participate, corporate sponsorships and grants. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Event Board Meeting Date: October 23, 2017 Organization: The Newberry Event Project Name: The Newberry Event Project Period: July 20-22, 2018 Description: Support for Newberry Event 3 -day outdoor music and arts festival with proceeds to benefit the Oregon National Multiple Sclerosis Society. Amount of Request: $2,000 Previous Grants: 1 6/29/2016 1 $500.00 Approved: Declined: 1 Newberry Event Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschuics.orx DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: I ( r7 I Project Name: I 4(,,,Isz Nkujb j--- ProjectBeginning Date: I y 2(:),-Z,Of I Project End Date: 1 ;-) ^ ) -0.-voc Amount Requested: I Date Funds Needed: 9 f Name of Applicant Organization:I --f-K2 v-& Address:I C? pL&p City & Zip Code:I11,7 (..)R .7, ----)pr I Tax ID #: Li 7, 1 71436 3A Contact Name(s):It3 L94 (5,-, fc VOckit Telephone #: I c' 1 ,DE3 Fax #: 14 tiy1 ("/ I Email Address: I& rryzy6 cloyuv v)cl 51-0 r42_, .6' e_, c_o 11(1. On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 1 Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget, Newberry Event Deschutes Co. Grant Application 1. Describe the applicant organization. including its purpose. leadership structure. and activities. Attached is IRS paperwork that the Newberry Event was established 10-27-14. July 20-22, 2017 will be the 6`h year for the Newberry Event Music & Arts Festival-Fundraiser to Defeat Multiple Sclerosis. The goals are two-fold: 1. One goal of the Newberry Event is So. Deschutes Co. economic development. The festival attracts primary dollars from out of area guests as it draws statewide, primarily within driving distance, and beyond. The Newberry Event serves the local South County Community specifically, bringing live music and creative arts to Newberry Country, so that residents don't have to drive to Bend or Portland to experience these things. It gives a platforrn for local artists to sell their wares as vendors, and for local musicians to perform. Frontier Days 4th of July talent show winner always performs at the festival. Most volunteers are locals. Guests who camp are shopping locally. Guests who don't camp on site are staying at local hotels or campgrounds. 2. To raise funds for the beneficiary, the Oregon Chapter National Multiple Sclerosis Society. Funds are distributed back to benefit local Oregon Communities and their MS-based needs, as well as to provide critical research funds to defeat Multiple Sclerosis. Events thus far have donated $7,250. The 2017 goal is to raise $10,000 in net proceeds. Leadership structure is a small Board of Directors (3), with half a dozen Ambassadors working as a team to promote and organize activities. 2. Describe the proposed oroiect or activity Activities: DiamondStone hosts the Newberry Event 3-day outdoor Music & Arts Festival to Defeat Multiple Sclerosis. For locals and summer tourists, it is not to be missed. Central Oregon's Outdoor 6th Annual Newberry Event Music & Arts Festival to Defeat MS is coming up July 20 - 22, 2018. Good fun for a good cause, benefiting "Newberry Country (So. Deschutes Co.) economic development, and raising funds benefiting the Oregon National Multiple Sclerosis Society. TICKETS & more at NewberryEvent.com or Facebook. Kids <13 free, Tent camping is free, limited RV sites. With a myriad of local artist and food vendors (breakfast too), beer & distillery vendors, silent auction of incredible items on site, you'll find everything you need for the day or weekend. The theme is music variety, with all genres - rock, blues, Americana, reggae, jazz, bluegrass & more. 3. Provide a timeline for completing the proposed project or activity We've learned to start earlier, so are already searching for the magnetic Friday and Saturday evening musician headliners. We're applying for grants and sponsorships before year end. As the festival has developed some committed sponsors, some have already made 2018 donations, knowing funds are needed for County permit fees for example, in order to be approved sooner. Neighbor letters are sent out in May. In the 6th year, many look forward to it and we've had no resistance. Professional security and medical are already established and reserved. Septic porta-potties and garbage service are already reserved. Logo and poster graphics are beginning, awaiting musical acts and sponsors to be inserted. Once posters and 4" X 6" handbills are ready, they are distributed statewide. Local Bend and La Pine and Sunriver sponsors sell tickets at their businesses, and radio advertising is arranged. Frontier Days and Peak Performance help organize the festival setup starting in early July, donating staging and generators and lighting. 4. Explain how the proposed project or activity will positively impact the community. The Newberry Event draws guests statewide, with return fans from as far as Boise, Reno, Portland, Ashland, even California, to enjoy this Central Oregon recreation paradise, and spend primary dollars here. They stay at local lodging establishments if they're not camping on site. They shop at La Pine and Sunriver grocery stores. A defeat MS fundraiser, net proceeds raise research funds for the Oregon Chapter Multiple Sclerosis Society, and the event increases awareness of this neurological disease. The festival brings amazing live music and recognition to Newberry Country, South Central Oregon's recreational paradise. National, regional and local musicians perform from 10am to 10 pm on two stages, located at DiamondStone Guest lodge, adjacent to Quail Run Golf Courses huge open meadow driving range as a backdrop. Music & Arts, Crafts, Food, Beer & Wine Vendors are all to be enjoyed. 5. Identify the specific communities or groups that will benefit. Local sponsors are able to advertise their services to 800people/day. Their logos are on all printed materials distributed statewide and they display banners on site. Local musicians expose their music to attendees. Local artist vendors advertise and sell their wares. Sponsors so far are: Action Deniro Productions, Dr. Kombucha, Bend Distillery, Deschutes Brewery, Silver Moon Brewing, Sunday Guitars, Midstate Electric, La Pine and Sunriver Chambers of Commerce, La Pine Frontier Days, LP Bancorp Insurance, LP Peak Performance, Newberry Eagle Hwy Newspaper, Crater Lake Spirits, La Pine Realty and more. 6. Describe how Brant funds will be used and include the source and amounts of matching funds or in- kind contributions, if any. Itemize anticipated expenditures. There are many expenses for this 3 -day festival. Grant funds are much in need this year as the festival has grown each year. 2018, the 6th Anniversary year, is expected to be much larger than years passed. Consequently, we will apply for the Deschutes County "Organized Mass Gathering" Permit, allowing more than 500 people to attend. This application COST is $2500, instead of just $50 for an "Event" permit used before. It is also requires professional security, an additional $3000 cost. There are expenses for musicians (>20 bands, most play for free, we pay headliners.) We've learned from prior years, to bring advertising costs down. With big headliners this year, and higher attendance, we're confident that the event will be profitable and able to meet its' goals. Some attendees request employer gifts, but the event attracts charitable donations in excess of $5000/year. Sponsorships ($250 - $1000/business), and Vendor fees ($200/booth) bring in additional income. Food and drink vendors donate 10% of their earnings to the cause. Vendors donate items to the silent auction and raffle which always raises a significant amount of income. Expense categories are Performers and Sound, Supplies, Advertising, Administrative costs like liability insurance, security and medical, plus the final charitable donation which we hope to be $10,000 this year. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. The Newberry Event gains recognition and increased attention each year with more sponsors and larger sponsorship amounts. Bancorp, La Pine Realty, and Sunday Guitars for example have all doubled their sponsorship levels. Silver Moon Brewing is a new sponsor. 8. References: Tammy Lesueur, Bancorp Insurance, 541-815-1388, 53444 BRIDGE DR, LA PINE, OR 97739 Guy and Lisa Tavares, La Pine Realty, 541-848-7163, 51415 US -97, La Pine, OR 97739 Matt Sabelman, Adventure Medics, 541-639-9993, 20585 NE Brinson Blvd #4, Bend, OR 97701 The Newberry Event Music and Arts Festival -Fundraiser to Defeat Multiple Sclerosis has become well known as a good time for a good cause. Thank you for considering this application. Good Press: Positively Entertainment 06-17 pg 4 of 11 https://now.dirxion.com/Positively_Entertainment/library/Positively_Entertainment_06_01_2017.pdf#p age=4&zoom=100 Positively Entertainment 06-16 pg 4 of 9 https://now.dirxion.com/Positively_Entertainment/library/Positively_Entertainment_06_01_2016.pdf#p age=4&zoom=100 http://ruraiite-mea.or.newsmemory.com/ Page 4,5 ht-tp://www.cascadeae.com/newberry-event-music-arts-festival-2/ http://www.newberryevent.com/home/ http://www. pro miseoftherea l.com/lukas-nelso n -prom ise-of-the-real-something-real-official-video/ http://www.bendbulletin.com/entertainment/5326887-151/lukas-nelson-to-head line-newbe rry-event http://www.newberryevent.com/past-events/ 2018 Newberry Event Sponsorship or Donation Request Hello. We are reaching out to you In the hopes that you would consider a sponsorship of South Deschutes County's 5th Annual Newbery Event Music and Arts Fundraiser to Defeat MS. An official IRS 501 c3. Please contact Doug or Gloria Watt or an Ambassador for information. Good Press: t6os'UMW; 03301ly'e(,,enter:,l rt r ,^ " " Page 5 (2017) www.bendbulietin.comflocalstate/45272.23-151/music-tesiival-bolsters-ms-research (2016) www.bendbulletin.com/entertainment/4500585-151/euf%C3%B3rauestra-headlines-fourth-annual-newberrv-event-in-la (2016) www.bendsource.com/bendimusic-for-ms/Content?oid=2516653 (2015) www.cascadeae.corn/newberrv-event-brings.-artmusic-to-la-Dine-area/ 2014) www,issue.corn/riewberryeaglc/docs/eaale hiahwa magazine 07-01-14 (2014) The Newberry Event is a weekend outdoor festival bringing a VARIETY of live music, fine art and crafts to Southem Deschutes County, Central Oregon. To be held July 20.218 22, 2018 at DiamondStone Guest Lodges, between Sunriver and La Pine, it now has four years of positive history. Hundreds throughout the Pacific Northwest and beyond have heard of and attended. It is County and NMSS approved, and family friendly for approximately 500-1500 people/day with many attendants camping on site. The Mission of The Newberry Event (IRS Charitable Association) is twofold: 1) To raise funds for the beneficiary, the Oregon Chapter National Multiple Sclerosis Society. Funds are distributed back to benefit local Oregon Communities and their MS -based needs, as well as to provide critical research funds to defeat Multiple Sclerosis. Events thus far have donated almost $8.000. The 2017 goal is to raise $10,000 in net proceeds. 2) South Deschutes County Economic Development, attracting primary dollars from outside of the area, introducing attendees to this Central Oregon recreation paradise. This charitable fundraiser with a private party atmosphere, showcases diverse musical acts and promotes the arts in South Central Oregon. Multiple Sclerosis is an incurable, progressively debilitating disease. Almost everyone knows someone with this disease, with high concentrations in all globally mid -latitude areas, over 9,000 people in Oregon and SW Washington, and more than 2.3 million worldwide. An MS cure is a goal; but we first must unravel the clues. The National MS Society mobilizes resources to find the cause and develop a cure, and addresses challenges of everyone affected by MS. NMSS's mission is "a world free of MS." Sunriver and La Pine communities are, together, "Newberry Country," the gateway to Newberry National Volcanic Monument, an area expected to have significant growth in Oregon over the next decade. Newberry Country has small town charm, and big hearts for charitable causes. Though humbled by past support received, the Newberry Event needs further financial support to meet 2018 Goals. It costs over $30K to operate, with a goal to raise another $10K and have operating funds to keep this good time for a good cause perpetuating for years to come. Sponsors benefit from prolific advertising statewide and beyond; their name and logo on thousands of posters and leaflets, advertising, and the goodwill of supporting a worthy cause. At the event, sponsors display banners (you provide), receive complimentary tickets, vendor booths, & stage announcements as appropriate. Sponsors value the Newberry Event as participating in one of the most exciting things that happens in this otherwise peaceful, rural community. Good press reported "something really special, a broad variety of musicians and styles playing back to back sets of folk, rock, reggae, jazz and dance on two stages." THANK YOU FOR CONSIDERING THIS SPONSORSHIP REQUEST. Doug & Gloria Watt, Shawn Jackson, Newberry Event Directors IRS 501C3 #47-1743633 541-536-6263 diamond(rx7diam©ndstane.com 16693 Sprague Loop, La Pine, OR 97739 Below are details for sponsorship levels. Diamond $5000-$10.000: Main Stage Side Banner, two 3'x6' Fence Banners (you provide), Logo on Flyers & Posters, Twenty 3 -Day or Forty 1 -Day Tickets. Logo on minimum 10,000 4x6 handbills, and 1000 11x17 posters distributed statewide and beyond, all printed advertising, program listing, stage announcements and 2 -Night DiamondStone Lodging Package based on availability. Your brand will be mentioned as the Presenting Sponsor 100 times in a radio campaign, which will run 4 weeks leading up to the event. Social media mentions on at least 13 local social networks including Facebook, Twitter, Instagram and Google Plus. Estimated reach is > 20,000. Titanium $2500-$4999: Main Stage Side Banner and Two 3'x6' Fence Banners (you provide), Ten 3 -Day or Twenty 1 -Day Tickets. Logo on minimum 10,000 4x6 handbills, and 1000 11x17 posters distributed statewide and beyond, all printed advertising & logo in program listing. Your brand will be mentioned on at least 13 local social networks including Facebook, Twitter, lnstagram & Google Plus. Estimated reach is 18,000+ over an 8 -week period. Platinum $1000-$2499: Two 3'x6' Fence Banners (you provide), Eight 3 -Day or Sixteen 1 -Day Tickets. Logo on minimum 10,000 4x6 handbills, and 1000 11x17 posters distributed statewide and beyond, all printed advertising, and logo in program listing. Your brand will be mentioned on at least 13 local social networks including Facebook, Twitter, lnstagram and Google Plus. Estimated reach is 15,000+ over many months. Gold $500-$999: Two 3'x 6' Fence Banners (you provide), Four 3 -Day or Eight 1 -Day Tickets. Logo on minimum 10,000 4x6 handbills and 1000 11x17 posters, all printed advertising and logo in program listing. Social media mentions. Silver $250-$499: One 3'x 6' Fence Banner (you provide), Two 3 -Day or Four 1 -Day Tickets and logo placed in program listing. Silent Auction OR Merchandise Donation Item: Listing in program & big thanks as this usuall raises a lot of money. Your sponsorship will assure success for the NEWBERRY EVENT. Please visit www.newbrerrvevent.corn website or see attached to find more information on this exciting festival. Do not hesitate to contact us with any questions. Join us, looking forward to great success this coming year. Business donations can receive W-9 for tax purposes, and individuals can receive a tax deductible receipt. Thank you for considering this sponsorship request. Doug & Gloria Watt, Directors The Newberry Event, hosted at DiamondStone Guest Lodge, www.NewberrvEvent.com diamondOdiamondsione.com 541-536-3600 VX, 541-536-4584 VX/Text Shawn Jackson, Director ActionDeniro Productions, acticindeniro( amail.com, 541-508-8913 VX/Text NEWBERRY EVENT IRS 501C3 #47-1743633 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: Friends of the Children Central Oregon Project Name: Friends -Central Oregon Launch Project Period: September 1, 2017 until complete Description: Purchase computers, tableets, cell phones, and office equipment for children's mentoring program. Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.desehutes.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 'August 7, 2017 J Project Name: I Friends -Central Oregon Launch Project Beginning Date: September 1, 201T Project End Date: Inia Amount Requested: I $2,500 Date Funds Needed: 10/15/1/7 Name of Applicant Organization: Friends of the Children -Central Oregon Address: P. 0. Box 6028 (20354 Empire Ave.) City & Zip Code: 'Bend 97703 & 97703 1Tax ID #: 82-1749087 Contact Name(s): I Kim Hatfield 1 Telephone #: 1541.233.3187 Fax #: 1 1 Email Address: kim.hatfield@friendscentraloregon.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Friends of the Children -Central Oregon-P.O. Box 6028 -Bend, OR 97708 1. Describe the applicant organization, including its purpose, leadership structure, and activities. kkp; Friends of the Children is a revolutionary mentoring program that connects our community's most vulnerable children with paid, professional mentors, called Friends. We stay with our children from kindergarten through their high school graduation date to provide the consistent, caring support they so clearly need. We help our children develop the relationships, goals and skills necessary to break the cycles of poverty, abuse, and violence in order to become contributing members of our society and their community. Friends -Central Oregon employs full-time, trained, paid professional mentors called Friends who are hired for their expertise and talent at working with{s p vulnerable, at -risk children. Friends receive extensive training, close supervision and ongoing support from our highly trained and professional staff. Friends bring an exceptional level of diversity, expertise and passion to their work with our children, creating a unique and successful Friend — child relationship that is the cornerstone of our program. 2. Describe the proposed project or activity. s P, Friends -Central Oregon has procured a 3 -year operational budget to serve up to 40 children in its launch. As a new chapter in Deschutes County the organization is in need of computers, tablets, cell phones and office equipment. 3. Provide a timeline for completing the proposed project or activity. [skP] Friends -Central Oregon will begin hiring and selection of children September 1, 2017 -November 30, 2017. The technology to train, Friends of the Children -Central Oregon-P.O. Box 6028 -Bend, OR 97708 collect data, communicate and provide tools for on-going development are necessary for a successful launch. We will work with a local tech company in purchasing and installing all technology supported by the Deschutes County Discretionary funds. 4. Explain how the proposed project or activity will positively impact the community. By intervening early and preventing negative outcomes before they occur, Friends of the Children – Central Oregon is able to effectively address the specific needs of our nation's highest -risk children. Friends enter children's lives early—by the age of six, when their hearts and minds are open, and before negative behaviors have been established. The relationships that children form with their mentors helps them to navigate the challenges and obstacles they will face throughout childhood and adolescence, and to help them build confidence, interests, and skills in order to do SO. Friends of the Children – Central Oregon does even more than provide children with professional mentors. Our academic enrichment programs support our youth's educational needs by providing in -school support, tutoring and educational resources. Our adolescent programs guide our youth as they transition to early adulthood, college and careers. In addition, Friends connect children and their families to other social services organizations that can meet their needs. Friends of the Children – Central Oregon is a holistic, comprehensive program that supports our youth at every turn. Friends of the Children -Central Oregon-P.O. Box 6028 -Bend, OR 97708 5. Identify the specific communities or groups that will benefit. We select our children based on risk factors identified by research to be most predictive of serious long-term negative outcomes. Each child is identified based on his or her degree of vulnerability to school failure, potential for gang and drug involvement and possible criminal behavior. Many of our children face poverty, homelessness, substitute care, abuse and neglect, parental drug and alcohol abuse, parental incarceration and domestic violence. As a result of these challenges, many of our children move and change schools often. Given their high levels of mobility, our children often fall through the cracks of school or community-based mentoring programs. Because Friends of the Children intervenes early and stays with them for the long-term, we are able to address the specific and diverse needs of children whose instability renders them outside the bounds of other mentoring programs. r L i LSEP; 6. Describe how grant funds will be used and include the source and amounts of matching sEP;funds or in-kind contributions, if any. Itemize anticipated expenditures*. ;,sEP; Friends -Central Oregon has procured funds to cover the costs of staffing and overhead. The County funds will match other individual donor dollars to complete the necessary technology requirements for a successful Fall launch. Friends of the Children -Central Oregon-P.O. Box 6028 -Bend, OR 97708 5 Staff (Executive Director, Administrative Assistant, Program Manager, 2 Mentors) Staff Desk Top Tablet Cell Total Executive 1,000 $200 $350 $1,550 Director Admin. 1,000 $1,000 Assistant Program 1,000 $200 $300 $1,550 Manager Friend(Mentor) 1,000 $200 $300 $1,550 Friend(Mentor) 1,000 $200 $300 $1,550 TOTAL: $7,200 Deschutes $2,500 County Private Donor $4,700 7. If the grant will support an ongoing activity, explain how it will be funded in the future. jstp N/A Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: Kiwanis Foundation Project Name: Kiwanis Foundation Walk -1n Food Bank Project Period: June -October, 2017 Description: Purchase and install a commercial -quality walk-in freezer/cooler unit for Sisters food bank. Amount of Request: $1,500 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005. Bend. OR 97701-6005 1300 NW Wall Street. Suite 200, Bend. OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: ww.deschutes.ore DESCIIUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 103 ALIS.-� hip S Today's Date: IAUt; 6 e),D (i 1 Project Name: Ott x�� 5 D+.)t. '‘j Project Beginning Date: 111)1.-- ZQ t "7 I Project End Date: I n c - t 7 Amount Requested: 14 1c6 i c Date Funds Needed: IS5_52 i , + 'j Name of Applicant Organization:I.Kt u -.)f\ t5 �oJ Address:I t City& Zip Code:I5tc-5'S2 9')-) 4-) Contact Name(s): I \.-/ t I Telephone #: �>� t - S� of _ k503 I Tax ID #: Iaj 3-1©`7 O%3L.i Fax #: I Email Address: I ,-om On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. ?. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may he contacted during the revel\ process and asked to provide a complete line acm budget Sisters Kiwanis Foundation — Food Bank Walk-in Cooler / Freezer Project 1. Organization, purpose, leadership and activities. - Kiwanis International approved the creation of the Kiwanis Club of sisters on November 28, 1977. The new club was sponsored by the Kiwanis Club of Redmond and recognized in an official charter night ceremony held at Sisters Elementary School on January 26, 1978. The club started with 35 members and currently has a membership of approximately 78. In its three -decade history, Sisters Kiwanis has been involved in the development and support of many community organizations, including Scouts, Campfire, Little League, organized soccer, Habitat for Humanity, and Sisters Park and Recreation to name just a few. In addition, Kiwanis volunteers maintain and staff the community food bank, which provided emergency food boxes for less fortunate citizens in the area. List of Current Board Members: Doug Wills — President Liam Hughes — President — Elect Roxanne Lenahan — Secretary Jack McGilvary — Treasurer Suzanne Carvlin — Immediate Past President Marcea DeGregorio — Director Kerry Bott — Director Suzy Ramsey — Director Matt Kirchoff — Director Connor Bates — Director David Cox — Director Roger Johnson — Director Dan Steams — Director List of Key Organizational Staff Associated with the project Kerry Bott Gary Kutz Naomi Rowe David Hiller Dan Stearns 2. Proposed Project - Work with local refrigeration suppliers to purchase and install a commercial quality walk in freezer / cooler unit with convenience doors. Three bids received so far indicate the approximate cost is $25,000 for the hardware, $10,000 for the installation and connection to HVAC and electricity, and $1000 for internal shelving. 3. Timeline: June 28, 2017 July 18, 2017 Late July Aug 18, 2017 Aug 21, 2017 Aug 25-28, 2017 Aug 29 -Sept 5 Sept 5-11, 2017 Sept 11 October 2017 Deposit Made Layout Drawings Approved (30 day clock starts) free up two oldest freezers to Neighborlmpact Estimated Equipment Arrives in Redmond Solar Eclipse (no work/travel before and after) Rearrange Food Bank - Clear install space Box and Refrigeration Install (around FB Hours) Est. Electrical Install free up all remaining standalone refrigerators and freezers - start using walk-ins Shopping Style commences. 4. Impact on Community — Improved service in a state of the art facility for the less fortunate within the boundaries of the Sisters School District. 5. Groups that will benefit — Clients of the food bank (approx 4000 individual / year). Food Bank volunteers (approximately 50 community and Kiwanis members) 6. Grant funding and Expenditures — Income Roundhouse $9780 - received PNW Kiwanis Foundation - $3500 - received from Linda Walker Kiwanis Club of Sisters - $5000 pledged Oregon Food Bank $10000 - approved with shopping cart changes Cow Creek Indian Foundation - $5000 received at award ceremony in Roseberg Washington Federal - $5000 - Approved $500.00 - Received yet Kiwanis Donation 6/15/2017 $1000 Kiwanis Donation 7-24-2017(Intel) 51245 Kiwanis Member Pledges - 51000 Community Donations $1340 Total $38365 Expense Diamond Refrigeration $35830 Monty Electric $2300 est Shopping Carts - $500 est Shelving - $1000 est Concrete - $500 est Total $40130 Photographs of the Food Bank Facility (Constructed in 2013) New Food Bank - Front Food Bank — Distribution Room Food Bank Freezer / Refrigerator Wall Food Bank — Front Office Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: Sisters Science Club Project Name: Food Bank Produce Expansion Project Period: 11/1/2017 - 12/30/2017 Description: Seed to Table food bank produce expansion project providing education to 1,500 students and 200 families, producing a minimum of 200 pounds of fresh produce, and supporting long-term sustainability. Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Today's Date: I Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: ».a.,, &Iescin is or DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION I Project Name: 1 -food r a-- Pi eclix_ . EC pails Tor) Project Beginning Date: I N, Cwt vy.1 1(:) . ( -2017 1 Project End Date: J 12 /13o /I -7 Amount Requested: I 12 OO Name of Applicant Organization: 5 Date Funds Needed: I 11 II (� JC.iCl\CQ_ Clo b Address:) 525 E, Ca5( C.tC LC \li City & Zip Code: I 5, s C -s q77 j c' I Tax ID #: 19 3 � ZZ3422-I Contact Name(s): I Nc\ e-{ 1 < \lalr\ I Telephone #: I CS--- I q(60 'lo39 I Fax #: I I Email Address: I O„a\''Q. t� Q 5,02 T &S \S (-S , o cc\ I On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. September 25, 2017 Deschutes County Discretionary Grant Narrative 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Seed to Table Project(S2T) began in 2013, as a project of the Sisters Science Club. The mission of the project is to increase the health and wellness of students and families, specifically decreasing obesity, in the Central Oregon community by providing equal access to nutritious foods and offering opportunities in farm -based wellness education. The S2T project director and the S2T farm manager are paid employees, contracted through the Sisters Science Club. The director reports to the Sisters Science Club Board of Directors on a monthly basis. During the 2015/2016 school year, the S2T project partnered with twelve teachers to engage nearly 1,300 students in the project, which included regular classroom instruction in both wellness,science and the development of a garden and farm plot. All students had multiple on-site learning experiences and participated in all aspects of the food production work. In addition, hundreds of community volunteers contributed to the program's growing success. In September 2017, Seed to Table sponsored a community event focused on the Seed to Table project called the Fall Harvest Dinner. Over 150 people attended, many of which committed to offer additional support of the project. From the S2T's farm plot, students and community members currently grow and donate up to 120 pounds of fresh produce per week to the community including the Sisters Kiwanis Food bank, Sisters Bread of Life food bank and Salvation Army food bank in Bend. Each week throughout the Central Oregon growing season, 124 low-income families receive fresh garden produce. In addition S2T provides fresh salad greens to 250 students at the Sisters School District lunches every day during the summer, spring and fall. The S2T project has developed a 1.5 acre, community farm plot which is contracted to the project for a minimum of 5 years, with an option to renew for 5 more years. Since March of 2015 nearly $27,500 of in-kind material donations and over 1,947 hours of volunteer labor have supported the S2T farm plot. The S2T project has provided six community presentations, involving over 400 hours of adult participation, highlighting the obesity crisis in our nation and the importance of eating well through locally grown foods. The Sisters Science Club is committed to the long-term success of the Seed to Table project. Funding requested from Deschutes County will allow S2T to positively impact the community by being able to double the amount of produce grown and distributed to local low income families. Goals of Seed to Table Project: The Seed to Table project is dedicated to enhancing the health and well-being of students and low-income families in Central Oregon. Through education, food access and long term support to make change, Seed to Table will impact the overall health of our community. Goal 1: Utilizing school classrooms, community-based workshops/presentations and a local dedicated farming plot, educate 1,500 students and 200 families annually, about the health benefits of eating fresh, unprocessed food and about local production of fresh produce. Goal 2: To produce a minimum of 200 pounds of fresh produce to incorporate regularly into school lunch program, and distribute to local food banks for low-income families in the SSD. Goal 3: Continue to follow and develop a 3 year strategic operations and business plan to support sustainability of a Seed to Table project. Activities: Goal 1 Activities: 1) Expand classroom/field experience instruction to include minimum of twelve elementary classrooms (grade levels 2, 3 and 4), six middle school classrooms and three high school classes. All participating students receive a minimum of two hours classroom instruction and six hours field-based instruction at the farm plot - in direct service to the production of fresh produce. 2) Continue to identify and contract with 4 local vendors/produce suppliers to augment Seed to Table production on year-round basis. 3) Continue to identify and train six high school interns to support Seed to Table activities, plus four additional summer interns to assist in farm plot operation and youth education programs during summer months. 4) Continue conducting a minimum of four community-based presentations highlighting aspects of healthy lifestyle, nutrition, and access and production of local, fresh food. 5) Continue to offer weekly (June -August) opportunities for food bank recipients to visit farm plot as volunteers and to harvest produce for personal use. Goal 2 Activities: 1) Continue to manage efficient work of Farm Manager and two college level interns. 2) Continue to expand farm plot from 1 1/2 cultivated acres to 2 3) Increase production level of farm plot to provide a minimum of 200 lbs./week (May -October) fresh produce to local Kiwanis Food Bank. 4) Utilize students, high school interns and parent/community volunteers in all aspects of farm plot operation, including students from high school IEE and Entrepreneurial class to assist in design/planning. Goal 3 Activities: 1) Meet with Sisters Science Club board members in September, 2016. Review and expand upon five year sustainability plan. 2. Describe the proposed project or activity. The Seed to Table Program is requesting $2,500 from the City of Sisters. $2,500 will allow S2T to complete their food bank produce expansion project; $1,500 is essential to allow power to be connected to a refrigeration unit and $1,000 is necessary to build a needed greenhouse structure. Importance of Refrigeration Unit: $1,500 in funding will allowing S2T to connect power to a 12' x 50', donated, refrigerated trailer. The trailer was donated by Eberhard's Dairy in the summer of 2016 and has not been able to be utilized because lack of power to the trailer. The use of the refrigeration space is essential to S2T being able to increase produce distribution and meet the demands of the low income population in Sisters and Central Oregon. Currently, Seed to Table has no cool storage space for the 20,000 pounds of produce they harvest and deliver to the community. This is a big challenge for S2T and food banks. In addition, no area food banks have a large cold storage facility and thus food banks are limited on amounts of produce they can accept and distribute due to this lack of cold storage. Harvest amounts and distribution are extremely limited with Seed to Table's current use of plastic coolers. These plastic coolers do not keep produce fresh for longer than 12 hours on a summer day or in freezing temps. A proper refrigeration unit will allow S2T to keep food fresher for longer for food bank and school distribution. Also produce has a much longer life span if it is properly cooled right after harvesting, this is not possible with plastic coolers. With a refrigeration cooler S2T will be able to expand their food bank distribution to an additional 70 low income families in Central Oregon or an additional 5,000 pounds of produce a year. S2T has the ability to harvest and grow food for an additional 70 families (a minimum increase in 5,000 pounds of food a year). However S2T and area food banks lack a large space to keep produce fresh and cool for multiple days. Thus hundreds of pounds of food are not being harvested or distributed each week because it will go bad before it can be distributed to all the families. Importance of Greenhouse: Central Oregon's has extreme climatic swings creating an incredibly challenging environment to grow produce. The cold nights and cold days in the winter, spring and fall create a lack of essential nutritious foods for six months out of the year because temperatures are too cold and thus challenging to grow produce. Seed to Table is at capacity with current greenhouse space. An additional greenhouse is essential for S2T to supply food banks for an additional two months out of the year, extending their growing season to March - October instead of April -September. An additional 12' x 100' greenhouse would allow S2T to increase distribution to an additional 70 families. This simple structure has dramatic impacts on food production in Central Oregon and would greatly increase the health of many Sisters' residents through providing fresh food for an extended period of time. S2T has received a generous in-kind donation from Oregon Greenhouse Supply, thus S2T only needs $1,000 to cover expense to build a new 12' x 100' greenhouse. S2T is the only farm based nutrition, science and art education program in Central Oregon. In addition S2T provides nearly 200 Sisters families with the essential need of affordable nutritious foods. Sisters' geographic isolation and climate do not allow for a surplus of readily available and affordable fresh produce. The deficit of nutritious produce has hindered vulnerable populations from having access to nutritious foods that are critical for health and well-being. 4. Explain how the proposed project or activity will positively impact the community. This project addresses the health and well-being of vulnerable populations. Low income families have been shown to have a higher risk of becoming obese (Food and Research Action Council 2014) and have less access to fresh, healthy food choices. Obesity is often related to poor diets and unhealthy eating patterns. Dr. May Fan, a local family physician, estimates that more than 34% of patients experience health issues related to a lack of healthy diet. Classroom education, applied learning experiences in gardening/food production and providing fresh produce to our local Kiwanis Food bank will ensure that these students and their families have increased opportunity to make choices leading them to healthier lives. Sisters' geographic isolation and climate do not allow for a surplus of readily available and affordable fresh produce. Sisters has only two grocery stores which offer produce. The prices of produce at these stores are often 1/3 higher than those found in the larger community of Bend. There is one farmers market per week, where produce is also sold at a price about 1/3 higher than in local grocery stores. There is a high demand for fresh and local produce and only one small-scale farming operation in Sisters. In comparison with communities on the west side of the Cascade mountains, Sisters has a huge deficit of fresh produce at affordable prices for low income families. The refrigeration unit and greenhouse will ensure low income families have access to nutritious foods. 5. Identify the specific communities or groups that will benefit. The S2T project will benefit all ages of students in Deschutes County and equally as important, low-income families in Deschutes County, specifically in Bend and Sisters. The ability to include fresh produce in one's diet on a regular basis is critical to optimum health. Access to fresh produce is often limited by ability to pay for it. Many families in Sisters continue to live impoverished lives, experiencing a lack of financial stability, affordable housing and full-time year-round employment opportunities. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Total Estimate Cost for Project: $14,000 The Seed to Table Program is requesting $2,500 from the City of Sisters. $2,500 will allow S2T to complete their food bank produce expansion project; $1,500 is essential to allow power to be connected to a refrigeration unit and $1,000 is necessary to complete a needed greenhouse structure. Food Bank Produce Expansion Project Budget Total Produce Expansion Project: $14,000 Refrigerated Trailer: $10,000 -Secured: Eberhards Dairy (In Kind Donation of Refrigerated Trailer)= $7,000 - Secured: Donation of trench digging to lay electrical conduit= $1,000 - Secured: Donation of Cool Bot Refrigeration Thermal Control Unit= $500 - Needed: To hire electrician to lay conduit and connect to main power source= $1,500 Greenhouse: $4,000 Secured: $2,000 Donation of Materials from Swift Steal Secured $1,000 Community Donation for plastic and end walls Needed: $1,000 for additional structural frame components 7. If the grant will support an ongoing activity, explain how it will be funded in the future. This grant will be used for a one time expansion project. Seed to Table Project is following a five year strategic plan that has been set forth to develop project sustainability. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: St. Vincent de Paul Redmond Project Name: Walk -In Freezer Acquisition Project Period: July 12, 2017 until complete Description: Purchase and install a walk-in freezer for Food Box program. Amount of Request: $2,120 Previous Grants: 7/9/2001 $2,018.00 10/29/2007 $1,000.00 11/30/2009 $1,500.00 3/25/2013 $ 484.00 Approved: Declined: Landfill fees (Solid Waste Department) Startup for interim director Community assistance Parking Lot Striping Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax 541-385-3202 Website: wpw deschtites.oro, DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 7— /7 I Project Name: Ly/(2*—/ Project Beginning Date: I 7 — I Project End Date: I Amount Requested: I 0 I Date Funds Needed: I Name of Applicant organization: I ‘..>j, rapid de rad 5",efity-/ Address:I /6/ .)11 • /75 1.f) City & Zip Code:1 f'dr?),/ (1/ (77 I Tax ID #: Contact Name(s): J /V /ithrt I Telephone #: F #: V.-. '7..1? IEmailMdress:I ez, 4 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. St.Vincent de Paul Redmond Deschutes County Discretionary Grant Program Application:$2,120 for Walk -In Freezer 1) St.Vincent de Paul Redmond(SVDP) is a 501 c 3 organization in Redmond. The organization's purpose is to provide assistance to individuals and families who are in need, in the Redmond community area. Those areas of assistance include food boxes, clothing, household items, rent/mortgage assistance, utility assistance and partner agency referrals. SVDP is led by a volunteer Board of Directors, our social services is led by a director, and our thrift store is led by a manager. 2) Walk-in Freezer Acquisition: The Food Box program is critical for our community and provides approximately 18,000-20,000 meals each month. Food is purchased or donated through Neighbor Impact and community members, or at area grocery stores. Since food is regularly purchased in bulk, the need for storage is a must. One of those methods of storage includes freezer space which holds meats and proteins necessary in good nutrition for our clients. Our large freezer recently quit working and is beyond repair. There is a need for a walk-in type freezer, similar to the refrigerator walk-in that was installed within the last two years. We have received two bids from companies that provide walk-in freezer units and Neighbor Impact/Oregon Food Bank will assist with a partial grant to fund our project along with funds contributed from SVDP. 3) The need for a new freezer is immediate, or as soon as possible. 4) The purchase of a walk-in freezer will allow SVDP to continue to provide the 216,000+ meals annually to those who need it most in our community, the freezer will allow us to accept additional donations of meats and other frozen items which will provide the nutirition required to maintain good health. 5) All segments of the community will be served through the food program and the walk-in freezer which will store those items. Individuals, seniors, families, all are served regardless of ethnic background, religion, gender, status, without prejudice. 6) 100% of approved grant funds will be used towards the purchase of the walk-in freezer. Neighbor Impact/Oregon Food Bank are working with SVDP on a grant application for a portion of the total cost of the freezer and the SVDP Board of Directors has also approved a budget to pay for a portion of the freezer: Budget: Income:Grants : $6,120 Expense: Walk-in Freezer $10,120 SVDP: $4,000 Total: $10,120 Total: 510,120 7) This is a one-time expenditure, there is no need for ongoing support funding for the future. Quote BS 63 El RESTAURANT EQUf PIVIENT 07/07/2017 Foodservice Equipment Design o Supplies An loyee Owned Company To: Project: St. Vincent De Paul Redmond Walk-in Freezer Redmond From: Curtis Restaurant Equipment Ran Berger 20671 High Desert Ln. Bend, OR 97701-3890 541.746.7480 541-382-7482 (Contact) Customer ID: 131790 Job Reference Number: 3519 Item Qty Description Sell Sell Total 1 1 ea WALK IN FREEZER, MODULAR, SELF-CONTAINED $7,436.00 $7,436.00 Nor -Lake Kold LockerTM, Indoor -10°F Freezer, 6' x 8' x 7'-7" H, with floor, 26 gauge embossed coated steel interior & exterior finish, self-closing door, locking deadbolt handle, Capsule -Pak." ceiling mount, 1 HP, 208- 230v/60/1 -ph 1 ea 18 Month Labor/Service and original equipment parts warranty 1 ea 15 year original equipment panel warranty 1 ea 5 Yr compressor warranty (net) $124.00 $124.00 1 ea Standard 26" door width 1 ea Exterior Kick Plate, 26" wide x 30" high, stainless steel, installed, for $87.00 $87.00 Fast -Trak" walk-in (allow five days for shipping) 1 ea Interior Kick Plate, 26" wide x 30" high, stainless steel, installed, for $79.00 $79,00 Fast -Trak" walk-in (allow five days for shipping) 1 ea Door hinged on right 1 ea Non -Skid Floor Strips, (shipped loose) price per strip $5.00 $5.00 ITEM TOTAL: $7,731.00 4 1 ea REMOTE CONDENSER UNIT $3,700.00 <Optional> Nor -Lake This would be in addition to the total cost ITEM TOTAL: <Optional> $3,700.00 2 12 ea WIRE SHELVING $21.00 $252.00 Centaur Packed 4 ea Centaur®K Series Shelving, wire, 36"W x 24"D, green epoxy, NSF 12 ea Limited 7 year warranty against corrosion on all green epoxy shelves, posts & accessories 16 ea Centaur® Stationary Post, 74-5/8"H, with leveling bolt & cap, green $8.00 $128.00 epoxy ITEM TOTAL: $380.00 Initial: Walk-in Freezer Redmond Page 1 of 2 Curtis Restaurant Equipment 07/07/2017 Item Qty Description Sell Sell Total 3 4 ea WIRE SHELVING $26.00 $104.00 Centaur Packed 4 ea Centaur®K Series Shelving, wire, 48"W x 24"D, green epoxy, NSF 4 ea Limited 7 year warranty against corrosion on all green epoxy shelves, posts & accessories Prices Good Until: 08/05/2017 Acceptance: Printed Name: Project Grand Total: $10,120.00 Walk-in Freezer Redmond Date: ITEM TOTAL: $104.00 Merchandise $8,215.00 Freight $1,155.00 Installation $750.00 Total $10,120.00 Initial: Page 2 of 2 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: Pet Evacuation Team (PET) Project Name: Prepare South Deschutes County Project Period: November 1-30, 2017 Description: Purchase start-up equipment and supplies to facilitate wildfire or other emergency evacuation in the La Pine area. Amount of Request: $1,000 Previous Grants: 1 8/22/2002 1 $1,000.00 Approved: Declined: Equipment and public outreach Today's Date: Deschutes County Board of Commissioners '{ PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 9-025-17 Project Name: I Project Beginning Date: I ///.- / - / 7 Project End Date: I //- .90 -J 7' Amount Requested: 14 /600 Date Funds Needed: I i/— /—/ 7 Name of Applicant Organization:I /?�' �`- f t &()J ' t W v i i Cie), % ) Address: I P 0 go/ 03 -- City & Zip Code: I klechrnkcjiAf 075-4 I Tax ID #: �Q - � � S--67-) 1 Contact Name(s):I/u I) f I Lms I Telephone #: I §1/110/0 Fax #: I :51)/- 1�_ g I Email Address: I l 4/1 ci C f,,v,Bike). (bi.4 e,e-e9 ,, On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program Prepare South Deschutes County 1) The Pet Evacuation Team (P.E.T.) is a 501 c 3, all volunteer, non-profit organization since 2001. The purpose is to provide animal rescue housing and services during times of disaster and cases of abuse or neglect. Leadership is accomplished through the Regional Coordinator/ co- coordinators/volunteers of the organization. We work closely with Deschutes County Emergency Management and have a Memorandum of Understanding with the American Red Cross. 2) P.E.T. responds to emergencies and disasters involving animals in all areas of Deschutes County. Several years ago, Deschutes County Discretionary Grants assisted our team with a grant for the purpose of a purchase of an equipment trailer. This trailer has assisted us with prompt response and the equipment needed in northern Deschutes County(it is based in Redmond). We are now working on a acquiring a small equipment trailer for South Deschutes County, which would be based in LaPine with our co -coordinator who lives there. Currently, it takes 40 minutes or more to travel with our primary trailer from Redmond to LaPine. Our goal is to provide start-up equipment and supplies to our LaPine co -coordinator and volunteers in the event of a wildfire evacuation or other emergency or disaster. This would allow us to set up a staging area immediately and to allow time for the primary trailer to travel to South Deschutes County. 3) The timeline for the project is during the month of November, 2017, to be completed by the end of November, 2017. Last winter, our team was contacted by the Sheriff's Department to assist with a neglect case involving animals. The deputy could not leave without removing the animals into our care. Our LaPine team responded; however, this occurred during the heavy snow storms which did not allow us to respond from Redmond in a timely manner and the team did not have all the resources/equipment at hand that was needed. 4) The proposed project will benefit all groups with animals in South Deschutes County and will increase P.E.T.'s efficiencies during major events/disasters. 5) The groups that will benefit will be all residents of South Deschutes County who own animals, law enforcement agencies, emergency services, Red Cross, and the Pet Evacuation Team. -2- Prepare South Deschutes County 6) Grant funds will be used to assist P.E.T. with the purchase of a small cargo -type trailer. Matching funds will come from community donations and a requested donation from Band of Brothers LaPine who have invited us to speak and request their support. Income Expense Grants and Cargo Trailer $1900 Donations $2000 licensing 100 Total income: $2000 Total Expense $2000 Thank you for your consideration of our request! Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: Assistance League of Bend Project Name: Operation School Bell Project Period: September 1 -October 30, 2017 Description: Purchase school clothes for low-income students in grades K-12 in Deschutes County. Amount of Request: $2,500 Previous Grants: 10/20/2008 10/24/2016 Approved: Declined: $2,000.00 I Operation School Bell $1,500.O0 I Operation School Bell -('ES Deschutes County Board of Commissioners W -1 PO Box 6005, Bend, OR 97701-6005 0'' 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: I 9/25/17 I Project Name: I Operation School Bell Project Beginning Date: I September 1, 20171 Project End Date: I May 31, 2018 Amount Requested: I $2500 I Date Funds Needed: I October 30, 2017 Name of Applicant Organization: Assistance League of Bend Address:) PO Box 115 City & Zip Code: I Bend, OR 97709 Tax ID #: I 94-3138500 Contact Name(s): I Linda Callaway, Grants Chair 1 Telephone #: 1949-394-0458 Fax #: I I Email Address: I callaway.Iinda@gmail.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Assistance League of Bend Operation School Bell Overview, September 2017 Prepared for the Deschutes County Commissioners Assistance League of Bend: Clothing Low -Income Children in Deschutes County Since 1991 The all -volunteer Assistance League of Bend improves the physical and emotional health and well-being of over 6000 of Deschutes County's poorest children and adults by providing clothing, hygiene items, and other supports. Programs include clothing for low-income children, hygiene supplies for senior Medicaid residents, hats for cancer patients, cooking/nutrition classes for elementary students, and a Christmas brunch/Santa visit for foster kids and families. As the flagship program of Assistance League since 1991, Operation School Bell (OSB) provides 1600-2000 low-income students in grades K-12 across Deschutes County with new wardrobes of school clothing. Participating children and families are identified by Family Access Network (FAN) counselors, based on family income/free and reduced lunch. OSB funds ensure that high -poverty students can attend school with the basic clothing needs met, which leads to better academic outcomes and Tong -term stability and success for these students and for their families and caregivers. Operation School Bell pairs low-income children with funds to purchase new school clothing at the start of the school year during a supervised shopping event. The average cost per child is $87: most children purchase underwear, socks, shoes, jeans, shirts, and winter coats. Every dollar donated to OSB goes directly to children in need. With this proposal we request $2,500, which will provide clothing for 29 children across Deschutes County. Need and Community Impact The need and demand for Operation School Bell is currently several times the program's capacity. Despite rapid growth in population and industry, Deschutes County's economic expansion is not serving all residents equally. Bend-LaPine and Redmond schools report nearly 8,000 children whose families whose families qualify for free and reduced lunch, with seven schools reporting 100% who qualify and another eight with over 50%. City of LaPine and US Census economic data report that the average household income for LaPine was just over $25,000 in 2013, less than half the median household income for Deschutes County; median income in Redmond was $37,000, and nearly 35% of Bend residents live on $29,900 or less. (htto://www.census.gov/auickfacts /table/PST045215/4161200; Bend-LaPine Schools and Redmond Schools Active Free -Reduced Participants, internal documents, available upon request). Children from poor households often lack the resources to purchase basic necessities which make it possible for them to attend school and learn successfully. Low-income students often lack enough socks or underwear, and they may have ill-fitting or threadbare clothing. Research indicates that students may skip school or disengage without clean or mended clothes, or if clothing impacts other basic needs (staying warm, shoes that fit), not to mention lower self- esteem and related impacts on their schoolwork, resilience, attendance, and confidence, all critical to academic success(htto://sanfrancisco.cbslocal.com/ 2016/08/11/in-school-laundry-giving-students- clean-clothes-academic-success/; https://www.ncbi.nlm.nih.gov/omc/ articles/PMC3523355/, accessed Jan 18, 2017). Assistance League of Bend 1 Operation School Bell Overview, September 2017 Operation School Bell gives children living in poverty the clothing which they need to be prepared for school: to have enough essentials, to have clean, well -fitting clothing, and to feel good about their appearance. These small supports make a huge difference. Kids with new and clean clothes attend school more regularly; focus on school learning with clothing that fits and feels comfortable; and use home time for school work and preparation, instead of washing or repairing their outfits. OSB's supervised shopping process gives poor children and their families the respect and independence to shop for themselves, while also freeing household funds for other necessities, such as nutritious food, health care, or utilities. OSB typically serves only a small percentage of the 8,000 children in need as indicated by household income statistics and free and reduced lunch qualifications. With this funding, we hope to sustain or grow the number of children served. Population Served, Timeline, and Budget Operation School Bell is a school -year program: program activities began on June 1, 2017, and Assistance League staff worked from June to August, 2017 with partners in Redmond and Bend- LaPine Schools and with the Family Access Network to identify students who qualify for free clothing on the basis of family income, free and reduced lunch, and additional risk factors such as homelessness, housing insecurity, or foster living. Children are paired with volunteers to purchase clothing during one of multiple shopping events in September and October, 2017, and again in February, 2018 if there are sufficient funds to serve a second set of students. The program concludes on May 31, 2018. Fundraising and disbursement for the program follow this calendar, as well. In 2017-18, OSB has a budget of $144,800, with $80,000 from grants and the balance from events, which have raised an average of $70,000 annually since 2014. Volunteers, Organizational Overview, and Sustainability With an active volunteer base of 140 members from diverse professional backgrounds, led by a board of 14, Assistance League of Bend is one of Deschutes County's premier anti -poverty agencies. ALB's volunteer leadership operate with the stability and continuity of a paid staff: the working board of 14 leaders bring an average of 12 years each in Assistance League leadership roles, and the average member has volunteered for over 7 years. This level of experience far surpasses many comparable paid employees in similar non-profit organizations. All programs are volunteer -managed and run, keeping overhead costs low and distributing the bulk of funds raised directly to community recipients. Assistance League of Bend is supported by three major revenue sources: foundation funds, individual donations, and events. Typically, we raise one-third of our annual revenue from government and foundation grants, over half from fundraising events, and the remainder from individual gifts, including membership contributions. The average ALB grant received is only $5,000, an indication of widespread support from a range of corporate, philanthropic, and family donors in the region and nationally. With a well -staffed and experienced Resource Development Committee and professional fundraising and grant writing support, the ALB is well-positioned to maintain consistent revenue from year to year. With this proposal, we request $2,500 from the Deschutes County Commissioners to purchase clothing for 29 children in need. Assistance League of Bend 2 Operation School Bell Overview, September 2017 AL assistance league Bend SEIM 4i- EFS COUIi YY Operation School Bell 2017-2018* Draft Budget Grants Pending ($1,000 and up) Autzen Foundation $,5000 Bank of the Cascades $2,500 Robert Brady Foundation $3,000 Brooks Resources $5,000 Chambers Family Foundation $7,000 Davis Family Trust $2,000 Deschutes County Discretionary $1,500 Deschutes/United Way Emergency Funds $5,700 Exxon Mobil $2,000 Oregon Community Foundation $10,000 Program Expenses ELEMENTARY WALMART No. of BUDGET Kids BEND Total Cost No. of Kids OCF Curran Family Fund $1,000 OCF Ward Family Fund $1,000 OCF Chandler Family Fund $5,000 Les Schwab Foundation $5,000 Sunriver Rotary $1,000 Herbert A. Templeton $5,000 WalMart Bend Store Grant $2000 WalMart Redmond Store Grant $2,500 Washington Federal Foundation $1,000 Wells Fargo Bank $2,000 LA PINE Total No. of Cost Kids REDMOND Total Cost Girls: T -Shirt, Jeans, Underwear, Coat, Sweatshirt, Sweatpants, Socks, Hat, Gloves, Shoes TOTAL ( $ 80.00 1 2401 $ 19,200.00' 651 $ 5,200.00 1 Boys T -Shirt, Jeans, Boxers Coat, Sweatshirt, Sweatpants, Socks, Hat, Gloves, Shoes 80.00 ( 2401 $ 19,200.00' 651 $ 5,200.00 1 480 $ 38,400.00 l 130 $ 10,400.00 TOTAL ELEMENTARY TOTAL MIDDLE SCHOOL Girls Boys TOTAL HIGH SCHOOL Girls Boys TOTAL GRAND TOTALS I$ $95.00 95.00 145 145 290 $ 27,550.00 145 145 290 $ 27,550.00 1 10601 $ 93,500.00 1 30 30 601 $ 5,700.00 1 30 30 601 $ 2501 $ 21,800.00 125 $ 10,000.00 125 $ 10,000.00 250 $ 20,000.00 $ GRAND TOTAL 68,800.00 25 25 50 $ 4,750.00 $ 38,000.00 25 25 5,700.00 501 $ 4,750.00 $ 38,000.00 3501 $ 29,500.00 1 $ 144,800.00 Assistance League of Bend Proposed Budget 2017/2018 Proposed Budget 2017/2018 Income 4000 Contributions 20,000.00 Total4000 Confbulions $ 20,000.00 4100 Grants 80,000.00 Total 4100 Grants $ 00,000.00 4300 Fundraising Event Total 4300 Fundraising Event $ 118,400.00 4400 Fundraising Activities Total 4400 Fundraising Activities $ 8,700.00 4465 Rebatcs?Comrnunity Events Total 4465 Rebetes)Commundy Events 0 900.00 4470 Program Service Revenue 4475 Breakfast with Santa 4,270.00 Total 4470 Program Service Revenue $ 4,270.00 4500 Interest/ Dividend Payment Total 4500 Interest' Dividend Payment $ 257.00 4600 Membership Revenue Total 4600 Membership Revenue $ 13,265.00 4710 Other Income 100.00 Total Income $ 245,892.00 Gross Profit $ 245,892.00 Expenses 510)5 Philanthropic Expense Tom 5130 Adult Programs $ 6,458.00 5140 Children's Programs Total 5140 Children's Programs $ 146.925,00 Total 5100 Philanthropic Expense $ 157,620.00 5600 Fundraising Expenses TOW 5500 Fundraising Expenses $ 36.110.50 5700 Allocable Indirect Expenses 5720 Chapter House Maim, Total 5720 Chapter House Maint. $ 2,908,00 5730 Utilities Total 5730 Utilities $ 9,450.00 5735 Insurance Total 5735 insurance $ 2,539.00 Total 5300 Allocable Indirect Expenses $ 14,897.00 5800 Mgt & Grin Exp.(non.Alloc.} Total 5875 Marketing $ 3,987.00 5876 Website 550,00 5880 President's Expense 340,00 5882 Newstettar 20.00 5885 Education Total 5085 Education $ 2,120.00 5865 7 NAL Committee Expense 0.00 Total 5800 Mgt. & Gan. Exp.(non•Alioc.) 28,289.00 5900 Membership Expenses Total 5920 General Meeting Luncheon $ 561.00 Total 5900 Membership Expenses 5 7,652.00 Total Expenses 5 244,557.50 Net Operating Income 5 1,334.50 Nei Income $ 1,334.50 1 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: In Our Backyard Project Name: Freedom Stickers Project Period: Ongoing Description: Post stickers with National Human Trafficking Hotline information in restroom stalls in hospitals, schools, convenience stores, parks, bars, government buildings. etc. Amount of Request: $2,000 Previous Grants: None recorded Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ora DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: I et't 117 I Project Name: I fc .€.Owt StiCieeer"S Project Beginning Date: I at, 1 1 I Project End Date: I WA - Amount fA- Amount Requested: is 2 t 0p0 I Date Funds Needed: I N 0 V. Name of Applicant Organization:I , rl Ovr Sack -yard Address: I IP. 0 . ISO% (0(01 City & Zip Code: I Ractmovia 1 OR Q?7 s-6 I Tax ID #: I 1-1/.- 1CV012.00 Contact Name(s): I S Utl&NGl IA/j ( (l&$14 ( Telephone #: I S"ti( S'. �,g gg Fax #: I IV tilt- I Email Address: v R &Wolf inofkACkjura(. °':i -J On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. In Our Backyard 1 In Our Backyard Submission for Freedom Sticker Project Deschutes Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. In Our Backyard (IOB), a 501(c)(3) nonprofit, links arms across America in the fight against human trafficking through awareness, action, education, legislative advising and advocacy for survivors. IOB founder and executive director Nita Belies is an author, speaker and leading national expert in the anti-human trafficking movement. Her journey as a tireless crusader against human trafficking began in 2006 when she witnessed the cruelty of this atrocity and was compelled to take action. Belles founded the Central Oregon chapter of Oregonians Against Trafficking Humans (CO -OATH) in 2009, which has since integrated into IOB combining both local and national human trafficking efforts. IOB's flagship programs, Freedom Stickers and Convenience Stores Against Trafficking (CSAT) provide critical public awareness and lifelines of hope for victims of human trafficking. In Our Backyard's Board of Directors is comprised of a strong team of leaders with expertise in business, finance, law, and nonprofits. 2. Describe the proposed proiect or activity. The proposed project is to grow our Freedom Sticker program by increasing the number of locations across Central Oregon and the nation with Freedom Stickers in their restroom stalls. Freedom Stickers, containing the National Human Trafficking hotline, are placed in restroom stalls in hospitals, schools, convenience stores, parks, bars, government buildings and more. They provide potential victims of human trafficking with a safe place to call or text the national human trafficking hotline and begin on their path to freedom and restoration. Posting the National Human Trafficking Hotline in public places is the number one way to increase human trafficking arrests and thus stop traffickers'. 3. Provide a timeline for completing the proposed project or activity. Freedom Stickers began in Central Oregon in 2011. Nita Belles, Founder and Executive Director of IOB, was approached by the Oregon Legislature in 2015 to advise on a human trafficking bill which required that Freedom Stickers go out with every renewal of a liquor license in the state. Now in 2017, there are more than 70,000 Freedom Stickers in 48 states. The Freedom Sticker project is an ongoing project and this grant would fund expansion of the program by covering costs of printing, a training video to equip groups to post Freedom Stickers at local businesses, and a portion of staff time to operate this program. We are asking for funding for a one year period. 4. Explain how the proposed project or activity will positively impact the community. Freedom Stickers were created in collaboration with human trafficking survivors and our hope is that a human trafficking victim would see a Freedom Sticker and have an opportunity to call or text the hotline and have help on the way! IOB has been told by survivors of human trafficking that Central Oregon is known as a sweet spot for recruiting because of our rural setting and the fact that citizens are naive to the dangers of human trafficking. Freedom Stickers educate the public on the realities of human trafficking in our own backyard. The focus of awareness efforts tends to be on human trafficking occurring in other countries, and the Freedom Sticker illuminates the fact that it is In Our Backyard 2 happening in every city and town in America every day. Freedom Stickers are aimed at reducing the number of those who fall prey to traffickers and facilitating the recovery of victims. 5. Identify the specific communities or groups that will benefit. Human trafficking is a crime that spans all ages and demographics. Individuals at higher risk for sex trafficking include runaways, LGBTQ, homeless youth, and victims of domestic violence and sexual assault. African American & Latino youth are overrepresented in child sex trafficking cases2. Studies consistently report that 50-90% of child sex trafficking victims have been involved in the child welfare systema. Foreign born nationals are at a greater risk for labor trafficking. According to data from the Polaris Project on human trafficking cases report to the hotline in 2016, 83% of victims were female, 1% were gender minorities and 32% were children4. Our most at -risk populations in Central Oregon benefit from the Freedom Sticker Project. 6. Describe how arant funds will be used and include the source and amounts of matching funds or in-kind contributions. if anv. Itemize anticipated expenditures. Grant funds from the Deschutes County Discretionary Grant program will fund three components necessary to ensure the growth of this program: 1) $1,000 for printing of 50,000 stickers, 2) $200 for a training video which will enable volunteer groups to grow the reach of this program, and 3) $800 in staff hours to manage program for the year (approx. 54hrs @ $15/hr). IOB will also be receiving a grant from Sisters Rotary and matching grant from Rotary International, for a total of $3,000, which will fund an additional 100,000 stickers ($2,000) and shipping to locations outside Central Oregon ($1,000). 7. If the arant will support an ongoing activity. explain how it will be funded in the future. Our Freedom Sticker program has been funded in the past by Thorne and individual private donations. In addition to the funded from Rotary and Deschutes County, IOB will seek private donations and grants to continue the impact of our Freedom Sticker program. 1 httns-/1wwwncirs ccw/nditllcs1/nii/ercmts/249ti70.ndf 2 htto://wwtv.courts ca eovidocuments/LosAnecle-STARCourt-TraininePrescntations ike.ndf 3. httns'/Jwww childwclfarc.eov/mttsPD s/tratlickme.ndr 4. httns // umantrafl'ickinehotiinc.ore/states Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: Dawn's House Project Name: Emergency Fund Project Period: Ongoing Description: Create an emergency fund to purchase food, clothing, and hygiene items for new residents. Amount of Request: $1,500 Previous Grants: 1 7/27/2016 1 $1,500.00 I Client Supplies Approved: Declined: DAWNS House Proposal to the Deschutes County Commissioners Discretionary Fund September 2017 I. Project Summary DAWNS House, Directly Assisting Women Newly Sober, is a sober housing option designed to provide aid and relief to displaced, recovering addicts and alcoholics in Deschutes County through structured, guided, sober transitional housing. The mission of Dawns House is to create a hands-on, nurturing, structured environment for women directly out of treatment or prison. Safe housing is a necessity for some women to gain the life skills needed to maintain long-term sobriety and reduce criminality. Founded in October 2014, Dawns House helps women in Deschutes County to stay sober and connect with necessary resources already established in their community. Since its opening to clients in May, 2015, Dawns House has housed 100+ women, assisting them in finding employment and seeking a transition to permanent housing, helping to reduce criminal recidivism, and aiding in maintaining sober living. Women are referred to Dawns House by a broad network of community partners within Central Oregon and across the state, including BestCare, Pheifer, Serenity, and Wilderness Treatment Programs, the Bethlehem Inn and other homeless services providers, Deschutes County Human Services and Family Drug Court, and multi -county Parole and Probation programs, including Coffee Creek Penitentiary. The need is great: Dawns House receives around 20 requests per month from these and other community partners, for an average of only 1-2 beds which become available monthly. The program has already achieved a measurable impact. with nearly 65% of participants maintaining sobriety from the time since they entered Dawns House (May 1. 2015 or later) until the time of this grant submission, and over 88% finding employment within the first 30 days of entrance. The need is so great we opened a second home in Sept 2016 providing an additional 8 beds and a loving home to aid and assist displaced addicts and alcoholics in our community.. Dawns House has established itself as a program with a demonstrated impact for its participants and through them, their families and community. With its success and stability established, the program now seeks to grow by addressing specific needs. Dawns House respectfully reg nests a g rant of $ 1.500 to assist with basic immediate needs such as food. clothing and hveiene items. II. Dawns House — History, Demand, Impact Dawns House was founded in November 2014 by Dawn Marie Holland, an experienced and active advocate within Central Oregon's addiction treatment and recovery community, who recognized the substantive need for structured, sober transitional living for women in Central Oregon. With support from the Bethlehem Inn, Family Drug Court, and parole and probation programs of Deschutes County and Coffee Creek Penitentiary, Dawns House opened in May 2015, in a renovated residential property in Bend's north Boyd Acres neighborhood. The house includes 8 permanent beds, and one emergency or `e -bed', with shared common living areas, communal chores, and clear expectations of personal behavior for each resident. Upon demand a second home was opened in Sept 2016 off of NE BearCreek giving us 15 total beds. Although Central Oregon offers 8 transitional houses for men, only two other public women's facilities exist in Central Oregon, offering only 10 beds. Best Care treatment center provides a 4 -bed structured Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund Sept 2017 1 inpatient facility, and Oxford House offers 6 beds in a cooperative living environment without an on- site director or other external accountability structures. Other short-term housing options, such as the Bethlehem Inn, are limited and serve a general population without any structures to help residents manage or prevent substance use. In its first year of operation, Dawns House has already demonstrated significant impact: 88% of residents have found employment of 25 hours weekly or more (or enrolled in full-time school, or had existing Social Security benefits); 65% of participants (including women who have transitioned to permanent living) have maintained sobriety, with an additional 7% whose status is not known. No residents have returned to jail. Only 24 known participants out of 100+, or 24%, have suffered a relapse in substance use during their time in the house, a figure significantly lower than the overall relapse rate of 80% for all users, and 40% for users who transitioned through a treatment environment'. With support from local, tri -county, and state agencies who support women in treatment, Dawns House has established itself as a reliable and impactful program. III. Statement of Need Addiction leads to significant and well-documented impacts for an individual and her family and community. Addiction is linked to criminal behavior2, to homelessness'; to job loss and unemployment4; and fractures families and communities as addicts struggle to maintain healthy relationships and commitments'. As one of few programs serving women in Central Oregon, Dawns House serves a significant need to aid women, their families, and their communities in the region and the state. By helping women to find and maintain sobriety, Dawns House reduces homelessness and criminal behavior; aids women in finding employment; and strengthens parenting and relationships, which lead to healthier children and families. Substance users in recovery often struggle to fmd housing, much less sober or `safe' housing, where they will not be in contact with other users, drugs, or alcohol. In Central Oregon in 2014, 283 individuals identified drug and alcohol dependence as the reason for their homelessness'. Nearly 100% of these individuals identified a need for safe, drug and alcohol -free housing in order to pursue and maintain sobriety', a request which mirrors ample evidence supporting the positive impact of sober housing on treating addiction and homelessness'. Since recovering addicts are often also serving probation, parole, or other court-ordered sentences tied to criminal offenses, treatment and safe housing can also make the difference between sober and criminal -free behavior, and a return to prison9. Of equal 1 ibid, citing a meta-analysis of alcoholism treatment outcome studies. 2 e.g. Kopak, A.M. et at "The connection between substance dependence, offence type, and offence severity." 2014. Journal of Drug Issues. 44(3), 291-307. 3 Didenko, E. and Pankratz, N. 2007. "Substance Use: Pathways to homelessness? Or a way of adapting to street life?" Visions: BC's Mental Health and Addictions Journal, 4(1), 9-10. Available from hitt>:Pww w.herciohcln. ...ea,„ This and other citations http:t%www'.nationa homelcss.or Ifactshccas?addiction.ndfAccessed 12/15/15. 4 E.g. Mark, T. G. Woody, et al. "The economic costs of heroin addiction in the United States." 2001. Drug and Alcohol Dependence. 61(2) pp.195-206. 5 E.g. Shoni Davis. "Chemical dependency in women: A description of its effects and outcome on adequate parenting." 1990. Journal of Substance Abuse Treatment 7(4), 225-232. 6 2014 Point in Time Homeless Count Data. Central Oregon Homeless Leadership Coalition. Available from h1iJ?:;'_coltomcless.orv7 omcless count 20I 4 lion!. Accessed 12/15/15. 7 ibid. 8 National Mental Health Association. "Ending Homelessness for People With Mental Illnesses and Co -Occurring Disorders." Apr. 2006. Available from http://www.nmha.org. 9 e.g. Gossop, M. et al. "Reductions in acquisitive crime and drug use after treatment of addiction problems: 1 -year follow-up outcomes." 2000. Drug and Alcohol Dependence. 58 (1-2), 165-172. Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund Sept 2017 2 importance, sober housing gives recovering users a solid foundation for seeking and maintaining employment, in order to regain custody of children, return to families, and find permanent housing70. Since its opening, Dawns House has served women from particularly diverse, high -need, and marginalized communities within Central Oregon. Of its 100 participants to date, 42% are African- American, Hispanic, or Multi -racial; 80% are mothers to children under age 18, with 56% mothers of children under age 10. All residents were homeless or did not have access to safe, substance -free homes prior to Dawns House, and 93% of residents were unemployed when they moved into the house. 100% of Dawns House clients live at or below the poverty level according to HUD standards for Oregon. By helping women from high -poverty, single -parent and racial minority families, Dawns House addresses the multiple risk factors (including poverty, race, and single parent status) which make it even more difficult to maintain sobriety, employment, and permanent housing. As described above, there is substantial demand for Dawns House. Since its opening in May, 2015, referring agencies made over 150 inquires and/or applications for the program's 15 rotating/rolling beds, an average of 20 inquiries monthly The high demand for Dawns House speaks to the significant community need for sober transitional housing for services, and to the value which Dawns House has already provided. W. Program Objectives and Methods Program Philosophy Dawns House was created specifically to serve women in recovery through a structured, sober living program with an on-site director. Ample research shows the impact of 12 -step recovery programs and sober living on successful maintenance of sobriety. According to a recent Brown University study, residents in sober living houses (SLH's) made significant improvements in a variety of key areas, including abstaining from alcohol and drug use, employment, severity of psychiatric issues, and arrests. Further, participation in 12 -step programs predicted fewer future arrests, as well as lower future incidence of drug and alcohol use". Program Foundations To live at Dawns House, a woman must be between the ages of 18-65, have been recently released from either jail or treatment, be in need of safe housing, and struggle with addiction issues. No children are allowed to live in the home, in order to help the women to focus solely on their recovery and build stronger relationships in the community. There is a live-in house monitor who also serves as the program director of the home. All women are selected through an interview process prior to release from jail or a treatment facility; admission is based on each woman's need, willingness, and compatibility with the home dynamics. As described above, women are referred to Dawns House by community partners from Central Oregon and across the state. See attached list of partners and letters of support. Recovery and Education Recovery at Dawns House includes specific expectations for participation in recovery supports and for seeking and maintaining employment, volunteer work, and formal and informal education. While living in the home, each woman is required to create a strong living recovery plan which includes 12 -step meetings, sponsors, and education on nutrition, life skills, and setting goals for the future. Each woman is required to volunteer in the community for 2 hours per week, and each is required to find 10 E.g. Polcin, D., Ed.D. et al. "Sober living houses for alcohol and drug dependence: 18 -month outcomes." June. 2010. Journal of Substance Abuse Treatment 38(4) 356-365. 11 "Sober living houses associated with good outcomes for drug and alcohol dependence." 2010. DATA: The Brown University Digest of Addiction Theory and Application. 29(7), 5-6. Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund Sept 2017 3 employment of 25 hours weekly (or enrolled in full-time school) within 30 days of joining the house. As needed, each women will be given coaching to help develop skills to enhance employment opportunities, including resume writing, college enrollment assistance, obtaining a GED, or creative career advising. The women who need parenting classes are referred to the appropriate resources within the community. While living in the house, each woman commits to shared responsibilities and to an accountability plan, which she maintains with the support of her housemates and the live-in program director. Accountability in Community Each woman agrees to work a 12 -step program with an off-site sponsor, and to maintain requirements of her parole, probation, or any other court-ordered responsibilities. In addition, Dawns House residents agree to a code of clear community expectations, including work requirements, curfew hours and limited visitation, and urine analysis (UA) by request of the program director or any other resident. Residents who violate aspects of this agreement are subject to probation, and may be required to collect belongings and leave immediately if their behavior endangers other residents' right to a safe and sober living environment. Women's, Family, and Child Welfare All of the women who have participated in Dawns House are parents, with over 80% parents of minor children under 18 years of age and 56% parents of children 10 years old or younger. The program has specific structures which aid women in maintaining and rebuilding their relationships with children and family. The live-in director meets with residents' families and children as needed, in order to support and supervise increasing contact between residents and their partners and children. Sundays are designated as a day for children to visit, often with structured supervision. Through these and other critical interventions to help women strengthen relationships with often -estranged families, Dawns House creates a critical foundation for children's healthy growth and development. These interventions extend far beyond Dawns House residents by helping them to be supportive and healthy parents and partners in their families and relationships. Building Independence, Self -Sustaining Dawns House works to provide aid to as many women as possible. The program was designed to be self-sustaining, with each woman contributing $500 per month towards her room and board and with the live-in director currently donating her entire salary in-kind. As it enters its second year, Dawns House targets a needed expansion by funding transition counseling services, providing occasional transportation for residents, and helping each resident to save funds for her transition expenses. Ultimately, this expansion supports the program's general operations, by enabling Dawns House to open beds sooner and to offer them for service to other women in need. V. Priority Goal — Emergency Fund 100% of Dawns House residents did not have safe, sober housing when they began living in the house; 100% were living at or below the poverty line, and most had limited or no resources, including basic essentials such as clothing, toothpaste, deodorant, or other toiletries. Dawns House currently operates on a very limited budget, requiring all women to contribute to their monthly rental and utilities costs, and in which 100% of women must obtain employment within 30 days. With support from the Deschutes County Commissioners, Dawns Rouse seeks $1,500 to create an emergency fund which will be used to purchase needed essentials such as food, clothing and hygiene items for new residents within their first 30 days in the house, until they are able to find employment and begin to be self-supporting again. Overall outcomes and evaluation: a. Ensure that 100% of Dawns House residents obtain needed, basic items including a change of Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund Sept 2017 4 clothing, toothpaste, deodorant, shampoo, and other toiletries, upon entry into the house. b. Support 100% of new residents in focusing on transitioning into the house, obtaining employment, and creating basic life routines in order to continue maintaining their sobriety. c. Foster healthier families and children for the women who are program participants and alumnae. VI. Evaluation In addition to the specific outcome measures listed above, Dawns House uses qualitative and quantitative measurement tools to evaluate the success of its program. Formal assessments include residents' participation in recovery/12-step programs; residents seeking, obtaining, and maintaining required employment; graduating to permanent housing or returning to families; assuming or regaining custody of dependent children; and meeting all parole or probation requirements. Dawns House also measures its program by the substantial demand for its services from a diversity of community partners, as well as its graduates' informal reporting on their continued employment, housing, and sobriety following their transition from the program. See list of referring partners. VII. Project Duration, Timelines, and Staffing This project will extend throughout the current and upcoming calendar years, with ongoing review of priority objectives as needed. Dawn Marie Holland is Founding Executive Director of Dawns House. An active leader in the 12 -step and recovery communities, Dawn has an AA in Business Administration from Central Oregon Community College, is a certified addictions recovery mentor and is continuing her education in Psychology and Addiction Studies. Dawn serves as Live In -House Residential Director of Dawns House. The founding board of Dawns House is an active and supportive group of experts in mental health, medicine, and law, with demonstrated commitment to helping women in recovery. Key board members include a physician, lawyer, health and poverty professional, and addiction treatment counselor, who contribute significant time, resources, and efforts to the business operation of the organization. See attached board list for more information. The board meets monthly, and all members contribute money and regular volunteer hours. Vlit. Cost and Financing Total planned expenses for Dawns House from May 1, 2017 to April 30, 2018 are $146,598, which includes rent, utilities, food, taxes, insurance, facilities costs and other program expenses. Dawns House funding comes primarily from fees for service, with the rest from donations, including substantial volunteer hours. IV. Conclusion Dawns House has already established a strong record of success in supporting women in maintaining sobriety through supportive and structured cooperative living. A grant from the Deschutes County Commissioners will ensure that Dawns House continues to provide critical services as it grows in its capacity to benefit Central Oregon's women, families, and community. Dawns House Proposal to the Deschutes County Commissioners Discretionary Fund Sept 2017 5 I)A W 1-1- e D A W The following community organizations collaborate closely with Dawns House to refer and support women in need of sober transitional housing. Family Drug Court. Deschutes County: Bend Deborah Saia: Phone: 541-330-8255 Email: Deborah.Saia@deschutes.org DHS Deschutes Family Services: Bend. Grants Pass Michelle Goodwin/ Lisa Loveless: Phone 541-693-8962 Serenity Lane: Bend, Eugene Rip Sawyer: Email: ssawver@serenitvlane.org Tom Turner: Phone: 541-343-0844 Housing Works HUD. Redmond Tom Kemper: Phone: 541-323-7405 Email: tke oer@housinworks.org Parole & Probation (Parole Officers and Judges). Deschutes County Bend, Redmond. Sisters Jamie Allensworth: Email: Jaimie.Allensworth@cleschutes.org Elizabeth Crowe Email: elizabeth.rn.crowe@state.onus Marsha Morgan Email: marsha.morganPstate.orus Coffee Creek Penitentiary AIP (Alternative Inmate Program) Turning Point & LIFT Program Monica Manewal: Phone: 503-570-6400 Email: Monica,C.ManewalPdoc.state.or.us Breana Kellerman Email: brendalkellermann@doc.state.orms Pheifer & Associates Treatment Center: Bend Gene Gammond: Phone: 503-209-1233 Email: geneg@oregontreatmentnet Evoke Wilderness: Bend Lynn Caufield: Email: lynncaufieldPmilestonesrecoverv.com Westside Church: Bend Tina Moriss: Email: tmorrisPwestsidechurch.org Volunteer Connect: Bend Betsy Warriner: Email: betsy@volunteerconnectnow.org Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 23, 2017 Organization: Redmond Chamber of Commerce & CVB Project Name: Leadership Redmond 2017-18 Project Period: March 15, 2018 Description: Sponsor Leadership Redmond Class of 2018. Amount of Request: $600 Previous Grants: 8/22/2012 $600.00 1/22/2013 $600.00 9/3/2014 $1,200.00 10/7/2015 $1,200.00 10/24/2016 $1,200.00 Approved: Declined: Annual Event Leadership Redmond Class of 2013-14 Leadership Redmond Class of 2014-15 Leadership Redmond Class of 2015-16 Leadership Redmond Class of 2016-17 Judith Ure From: Tony DeBone Sent: Monday, August 7, 2017 4:52 PM To: Judith Ure Subject: FW: Leadership Redmond Class of 2018 Attachments: New Lottery Funds Grarit 2017-2018 from County.doc Judith, Please put in with other ottery fund applications. Thank You, --Tony DeBone From: Eric Sande [mailto:eric©visitredmondoregon.com] Sent: Monday, August 07, 2017 3:46 PM To;TannmyBaney<Tammy.Boney@deschutea.orp;TunyDeBone<Tony.DeBmne@deschutes.nrg>; Phil Henderson «PhU.Henderson@deuchutes.orD> Subject: Leadership Redmond Cass of 2018 Hello Commissioners, I can't believe it is time to start working on Leadership Redmond, Class of 2018! Would Deschutes County like to be our March 15, 2018, Day Sponsor (Judicial, Legal and Public Service)? The cost is $600 and payment is welcome anytime between now and May of 2018. We will be coordinating with Leadership Bend again as well. We will have you speak from 8:45am to 9:45am like last year (if this fits with your calendars, I know there has been a conflict for you Tammy). We also need a scholarship sponsors and if you would like to help offset the cost of needy participants,we would welcome your support ($600). I have attached the Lottery Funds Grant request. © We also have opening in the class if anyone at the County wou!d like to be in theprogram Thank you for all that you doand I'm Iooking forward to the State of the County,August 31! Eric Eric Sande Executive Director Redmond Chamber of Commerce & CVB 446 SW 7th Street Redmond, OR 97756 Phone: 541'823'5191 Fax: 541-923-6442 I. Itemize additional resources secured for the project as a result of the matching funds provided by the Deschutes County discretionary grant. Leadership Redmond Class of 2017-2018 Deschutes County Day Sponsorship and Scholarships Day Sponsor "Government & Legislative Day" March 15, 2018 $ 600 Scholarship 600 Based on 20 participants Day Sponsors $600 x 8 Tentative: REA, SunWest Builders, CEC, Alliance Professional Umpqua Bank, St. Charles, Advantage Dental, Pacific Power Class tuition $600 x 18 Scholarships $600 x 2 1,200 $ 4,800 $10,800 $ 1,200 $16,800 2. Describe the results of the grant -funded project and include any measurable outputs such as number of people served, events held, items produced, or additional funds secured. The grant will be used to help fund 1, Day Sponsorship and one scholarship, for the class of 2017-2018. As a Day Sponsor, Deschutes County will be given the opportunity to welcome the class the day we cover the topic "Government & Legislative" scheduled for March 15, 2018. The Leadership Redmond program will run from September 21, 2017 to May 17, 2018 and will have approximately 20 participants. Our Government & Legislative day will be held on March 15, 2018 and we would hope to meet with the commissioners on that day. 3. Describe how the grant funds were used and give a detailed accounting of the expenditures made. This program will help build a broader understanding and awareness of how Redmond and other communities function. It will give participants exposure to the economic forces that are at play and the need for balance and leadership in all aspects of the community. Without qualified and competent leaders, economic development would not be possible. This program is designed to educate, enhance, develop and train future leaders to participate in key decision-making positions on community boards and/or commissions upon completion of this program and will serve the Redmond and other Central Oregon Communities. 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ER O M O CD 69 a) CO co (O ,-to N CO a ER 69OEAER 6969 6 tO <» r 0 ER 0 Eft x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0oo000000000o0 0 0 0000 oi0000r-0r= r; o o 1- o LO (19- O M 0 0 ER Lf) CO ER CO — Ln N (O m 69 0 OD ER ER OCR CrC CO 9 FA cn 0 eft ER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00000000000 0 0 O >' CO O CD 0 0 0 CO O (O co O O (O 2 Lo EA O coCD CD (0 Lo (0 (0f) COO ((0 co M M ER ER ER ER ER CR ER (.6 (rj O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O o 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 O 0 0 0 O O O O O O O o (O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 CO 1S Ln o 0 0 O CO O O O O O (0 O O O O O O O O N O O O O O N O a) 0 O) O O N O Lf) O O 0 r M L4) LE) LC) O L() LC) (0 •- O LE) O LC) (O O N � CeERNN NNNN N N N N N N N N fRN N ER ER ER ER ER ER ER ER ER e- ER ER ER ER ER ER ER ER ER ER ER ER CVat a r- r- r- r r r r r N- r N- 0 300000000000 0 N N N N N N N N N N N 'j Or r a) O co co co (` CM CO CO M M •- rrnrrrrrr-nm r r r r N- r N- r r r- ..... r r r r 0 0000 0 0 0 0 N N N N N N N N N N N N N N M M M M M c."5- M i.";') M M co N N N N N N N CN N N CV N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a c- V- T- V- V- N N N N N N N N N N N N N N a 0 } Z >- } } } } >- >- >- >- } LL Q > O (0 (0 0) m o a) 0 H o U 0 a) m > C i C C C o O 7 a) o ) Z 0 a N rA 0 > 0 p E N `p oC c0 -§ o 2 a 0 ra ECD � c CO O a O D U O a) 4- 19) - rn> a) N 2 0 0= T O c v E 0. co o 'v 0) 0 7 c Om . a > 0 O U O O E 0 o c W_ c x -0- 0 0 U LE fp 'O C}2 6 L o 0 ot5 @m0cc>a5 . .S ~ 0T �ii000000-oiv)2-°',C'J W m° c 0 0 0 a) '0 c >:c .0 wl0 (0 0° �� 0 9 0 11 aZ SOC Ecooa 0 L 0 H Li Y m > 0 ors U a) a E -7 °) 0 CO .o rY E o O 2 5 0 to c so o a c m E 0a .0 J T .CC .0 C C; @ m O o w O 0 5 w U) 8 c E H 0 0 3 a 0 in in a a Eooa >- E O c 0 0 0 0 0 0 0 cidcocioo o o O o o o m o a N *, yr yr v ba .y a Commissioner Henderson 15,000.00 2017-18 Allocation $15,000.00 2017-18 Allocation C O V 2017-18 Allocation -3,617.00 Q1 -3,617.00 01 -3,666.00 01 tN1 re) d d d 0 0 0 O O o d do N M C/ d d 0 0 0 0 0 O O O O I N M • Cf d d d - 3,767.00 Total Spent - 3,767.00 Total Spent - 3,666.00 Total Spent c N Ct. 4-40 F- $11,233.00 Remaining Balance $11,334.00 Remaining Balance Remaining Balance