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2017-842-Minutes for Meeting June 26,2000 Recorded 12/15/2017Recorded in Deschutes County Nancy Blankenship, County Clerk CommissionersJournal CJ2017-842 12/15/2017 4:06:50 PM 12101,11111111111111111111111111 7-842 Minutes in Brief Deschutes County Board of Commissioners' Work Session Monday, June 26, 2000 Chair Linda Swearingen called the meeting to order at 10:00 a.m. Commissioners present were Linda Swearingen and Dennis Luke. Also present were Mike Maier, County Administrator; George Read, Kevin Harrison, Tom Anderson, Damian Syrnyk, and Christy Morgan, Community Development; Kelley Jacobs, Juvenile Justice; Jim Bonnarens, Property Management; George Kolb, Road Department; and Susan Mayea and Ted Schassberger, Commissioners' Office. Also present were Timm Schimke, Solid Waste; and Scott Johnson and Ethel Stratton, Commission on Children & Families; and a few citizens. 1. Citizen Input: None. 2. Wednesday agenda. Per George Read, citizens board will present on Wednesday, and the media will be here. 4. Wednesday agenda - Kevin Harrison and Christy Morgan explained this would include inventories, etc. There is a comprehensive plan but it has other components to it. We are bringing in the inventories of resources, so that when policies are examined we will have the inventory of the sites included. Otherwise it is identical to what we are using now. Dennis Luke: Is LCDC ruling on this? Board of Commissioners' Work Session Page 1 of 5 Pages Monday, June 26, 2000 Kevin Harrison: They have not been able to build this into the work program yet. Luke: Any changes from our current standards? Harrison: No, they're identical. 5. Wednesday agenda - Damian Syrnyk said the purpose of Wednesday's hearing is to take pubic testimony on this issue, which will add an 8th policy to forest land text; a quasi-judicial from farm use to forest use. The planning Commission had a hearing in April; if many people attend on Wednesday, it can be continued, as there is no time constraint. Letters have been sent out, and notices have been submitted. 6. Goodrich Lane — consent agenda 7 George Kolb of the Road Department explained that five firms submitted bids, and KN EXCO was the low bidder. They have been pre -qualified by the City of Bend. KN EXCO is an offshoot of Kirby Nagelhaut. - Consent agenda. 8 and 9 - Consent agenda. 10. Sue Brewster explained this is a renewal of a lease with the Barlows. It went up $30 due to insurance. Consent agenda. 11 and 12 - Consent agenda. 13. Per Rick Isham, hold until next week — not ready to present. 14. Through 6/2001 — going well, no price increase — consent — Dennis Luke asked for a page showing what the kids have been doing in this project — good media - consent agenda 15 through 17 — ditto — consent agenda Additional business: Redmond faxed letter re: youth meeting on 7/6 — Linda would like to cancel 7/6 meeting with Redmond and wait until new manager is in place — Mike Maier will contact them. Dennis: They want money for roads, etc. Board of CommissionersWork Session Page 2 of 5 Pages Monday, June 26, 2000 18. Rick Isham: Dick Ridenour is working on this. Invitation to bid showed Christine Thornton as the contact, but the BOCC office as the drop location. Four Winds first went to juvenile and asked for Christine — ended up at 409 NE Greenwood — eventually got here, but their bid was late by about 13 minutes. We did not open because it was late. We must accept or reject a bid based on the time received. The documents weren't confusing as to address, although name confusing. All the other bidders got to the right place on time. The question is whether to accept the bid under these terms. We need to hear Dick's report on Wednesday. Apparently an employee gave the bidder directions to the other building. If it was County error, the County may want to accept it anyway. Will speak with Dick on Wednesday. 19. Rick Ishain: Re: the Arnett situation. Have received a request to extend loan; reviewed statute, loan cont. automatic since it's due to construction. Recommend continuing loan, it is appropriate, just won't be paid back this year. Operating expense loan must be paid back. Rick prepared documents for cash transfer, Order 083, amending -072, needs to be signed. Replace with -083. Linda Swearingen: Lots of serious issues that Rick brought to the Fair's attention. Dennis Luke: Elton Gregory directed Sun Country to draft it. Rick Isham: Elton consulted with Ron Bryant re: prevailing wage. There is a meeting tonight with the Fair; will discuss. When it occurs on public property, should be prevailing wage job. So much work being done these days, virtually no different in wages. Biggest problem was a lack of reclamation plan. So much owner -provided equipment and efforts, non -coordination could result in disaster — too many questions in this contract, and is unrealistic if to be done prior to County Fair. Permits may also needed for rock crushing, to be signed by BOCC but Fair Association needs to be a party to the contracts. Tried to set up Fair Board to work on the sign project; but fair board does not understand their role in this. The fair board should act as principal contractor. Dennis Luke: Re: preliminary findings done, there will be a permit issue. Rick Isham: They will issue a decision, which is self-executing. The alternative is to appeal the permit. I question the parking lots not being paved, as this will create the most dust — thought they had to be to paved standards, but they are indicating gravel standards will work. Dennis Luke: When negotiations re done, do we have to sign their permit? Board of Commissioners' Work Session Page 3 of 5 Pages Monday, June 26, 2000 Rick Isham: No; we could withdraw our signatures on the application. Question if the board feels it is out of control, BOCC can withdraw its signature. Dennis Luke: If it is not properly done, you'll have to tear it out to redo it. Rick Isham: The City of Redmond position is that the work has started on the parking lot and consequently the permit process will result in an obligation to the county. Linda Swearingen: Their letter indicated County was only allowing the volunteer effort. Rick Isham: Bob Quitmeier indicated it would be unprecedented for the City to take action against the County. Dennis Luke: Is the only option to stop this action to withdraw our signature? Rick Isham: The City may say it's too late for that since the work has started. The best approach would be a recognition on their part that this needs to be publicly bid. (Discussion re: dumping of rock, standard needing to be clarified, type of rock, etc.) Linda Swearingen: They have found the as important as it once was. 400M they need, so the County is not Mike Maier: It may be helpful for the board to set some type of agenda for this evening's meeting. Linda Swearingen: A majority of issues will be addressed by Jeff Blosser. Mike Maier: The bid is due in by July 6, so we need to tighten up the timing. 20. Jim Bonnarens: Received another offer from Bill Greeley on the Clark property. He had initially offered full price if we cleaned it up, and this offer is reduced to S368,000 if we take care of environmental issues after he removes the material. Dennis Luke: Do we have an offer from Todd Taylor? Board of Commissioners' Work Session Page 4 of 5 Pages Monday, June 26, 2000 Jim Bonnarens: Not yet. Dennis Luke: Does he want the County to find a place to dump the material? Jim: If there is a contaminant, we will be into it no matter what. Linda Swearingen: The Humane Society of Redmond has received a S100M grant, contingent to the land being deeded to them by 8/1. Dennis Luke: You can donate it, and we can take care of the land use. Linda Swearingen: Jamie Kanski said they need a deed to get grant money from COIC. We need to get it partitioned. What about the Redmond property owners who were going to split up the property in the Smith Rock area? Jim Bonnarens: It is going well; we are working out the details regarding cost per acre, etc. 21 through 27 - Consent Agenda. Chair Linda Swearingen adjourned the meeting at 10:50 a.m. Board of CommissionersWork Session Monday, June 26, 2000 Page 5 of 5 Pages Board of Commissioners '.RiR :1P.YJ` As•I'<&%dJ."a'ff�iAS dY l6�%$Xc :. `l uhf v»bkfx7i;:� 4i �N.:3ice'. 1 130 N.W. Harriman St., Bend, Oregon 97701-1947 (541) 388-6570 , Fax (541) 388-4752 www.co.deschutes.orus Linda L. Swearingen Dennis R. Luke Tom DeWolf WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., Monday, June 26, 2000 Commissioners' Hearing Room Administration Building 1. CITIZEN INPUT 2. DISCUSSION OF A PUBLIC HEARING Scheduled for Wednesday, June 28, to Consider Adoption of the Deschutes County Fiscal Year 2000-01 Fee Schedule - Susan Mayea, Commissioners' Office 3. DISCUSSION OF A PROGRESS REPORT Scheduled for Wednesday, June 28, To Be Given by the Citizens' Advisory Committee for the Deschutes County Outdoor Lighting Ordinance - George Read, Community Development 4. DISCUSSION OF A PUBLIC HEARING Scheduled for Wednesday , June 28, to Consider Adoption of Ordinance No. 2000-017 to Codify the Deschutes County Comprehensive Plan as Title 23 (Now Known as "PL -20") - Christy Morgan, Community Development 5. DISCUSSION OF A PUBLIC HEARING Scheduled for Wednesday, June 28, to Consider Adoption of Text Amendment File No. TA -00-1, a Proposed Amendment to the Text of the Deschutes County Comprehensive Plan to Add an Eighth Plan Policy for Forest Lands - Damian Syrnyk, Community Development Board of Commissioners' Work Session Meeting Page 1 of 10 Monday, June 26, 2000 Quality Services Performed with Pride 6. DISCUSSION AND CONSIDERATION of Signature of Order No. 2000- 079, Assigning the Name of Goodrich Lane to an Unnamed Road in the Sisters Area - Ed Pecoraro, Community Development 7. DISCUSSION AND CONSIDERATION of Awarding a Bid to KN EXCO, Inc. for the Reconstruction of Intersections at Deschutes Market Road/Hamehook Road and Arnold Market Road/Rickard Road - George Kolb, Road Department 8. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-033, Establishing a Revised Policy for the Waiver of Solid Waste Disposal Fees - Timm Schimke, Solid Waste Department 9. DISCUSSION AND CONSIDERATION of Signature of a Personal Services Contract with Eco -Teams to Provide Recycling and Waste Prevention IEducation and Promotion - Timm Schimke, Solid Waste Department 10. DISCUSSION AND CONSIDERATION of Signature of a Personal Services Contract with The Recycling Team to Provide Recycling and Waste Prevention Education and Promotion - Timm Schimke, Solid Waste Department 11. DISCUSSION AND CONSIDERATION of Signature of a Real Property Lease for the Jefferson County Probation and Parole Office - Sue Brewster, Sheriffs Office 12. DISCUSSION AND CONSIDERATION of Approval of Funding Report to Renew Current Contracts and a Request for Permission to Contract with All Grant Recipients - Scott Johnson, Commission on Children & Families 13. DISCUSSION AND CONSIDERATION of Approval of a Recommendation to Fund New Child Care Block Grant Recipients for 2000-01, and a Request for Permission to Negotiate Contracts with Same - Scott Johnson, Commission on Children & Families 14. DISCUSSION of Juvenile Crime Prevention Budget and Work Plan Adjustments Due to a Change in State Funding - Scott Johnson, Commission on Children & Families Board of Commissioners' Work Session Meeting Page 2 of 10 Monday, June 26, 2000 15. DISCUSSION AND CONSIDERATION of Signature of an Amendment to a Personal Services Agreement Between Deschutes County and Maple Star Oregon - Kelley Jacobs, Juvenile Community Justice 16. DISCUSSION AND CONSIDERATION of Signature of an Amendment to a Personal Services Agreement Between Deschutes County and Opportunities Unlimited - Kelley Jacobs, Juvenile Community Justice 17. DISCUSSION AND CONSIDERATION of Signature of an Amendment to a Personal Services Agreement Between Deschutes County and Habitat for Humanity - Kelley Jacobs, Juvenile Community Justice 18. DISCUSSION AND CONSIDERATION of Acceptance of Bid from Four Winds Co. for Office Furniture for the New Health & Human Services Building - Rick Isham, Legal Counsel 19. DISCUSSION AND CONSIDERATION of the Approval of Documents Related to Deschutes County Fairgrounds Construction Fund Loan Extension - Rick Isham, Legal Counsel 20. DISCUSSION AND CONSIDERATION of an Offer from William Greeley to Purchase County -Owned Property Located at 9th and Antler, Redmond - Jim Bonnarens, Property Management 21. DISCUSSION AND CONSIDERATION of Signature of Order No. 2000- 080, Transferring Cash Among Various Funds as Budgeted in the Fiscal Year 1999-2000 Deschutes County Budget, and Directing Entries - Marty Wynne, Finance Department 22. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-030, Transferring Appropriations Within Various Funds of the Fiscal Year 1999-2000 Deschutes County Budget, and Directing Entries - Marty Wynne, Finance Department 23. DISCUSSION AND CONSIDERATION of Signature of Order No. 2000- 073, Transferring Cash Among Various Funds as Budgeted in the Fiscal Year 1999-2000 Deschutes County Budget, and Directing Entries - Marty Wynne, Finance Department Board of Commissioners' Work Session Meeting Page 3 of 10 Monday, June 26, 2000 24. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-037, Transferring Appropriations Within Various Funds of the Fiscal Year 1999-2000 Deschutes County Budget, and Directing Entries - Marty Wynne, Finance Department 25. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-036, Adopting the Deschutes County Budget for Fiscal Year 2000-01 - Susan Mayea, Commissioners' Office 26. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-038, Making Appropriations to the Deschutes County Budget for Fiscal Year 2000-01 - Susan Mayea, Commissioners' Office 27. DISCUSSION AND CONSIDERATION of Signature of an Oregon Liquor Control License for Elk Lake Resort CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 28. DISCUSSION OF A PUBLIC HEARING Scheduled for Wednesday, June 28, to Consider Adoption of the 9-1-1 County Service District Fiscal Year 2000-01 Fee Schedule - Susan Mayea, Commissioners' Office 29. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-039, Transferring Appropriations within the 9-1-1 County Service District Budget for Fiscal Year 1999-2000, and Directing Entries (Equipment Reserve) - Marty Wynne, Finance Department 30. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-044, Adopting the Fiscal Year 2000-01 Budget for the 9-1-1 County Service District - Susan Mayea, Commissioners' Office 31. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-045, Transferring Appropriations Within the 9-1-1 County Service District Budget for Fiscal Year 2000-01, and Directing Entries - Susan Mayea, Commissioners' Office Board of Commissioners' Work Session Meeting Page 4 of 10 Monday, June 26, 2000 CONVENE AS THE GOVERNING BODY OF THE 4-H/EXTENSION COUNTY SERVICE DISTRICT 32. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-046, Adopting the 4-H/Extension County Service District Budget for Fiscal Year 2000-01 - Susan Mayea, Commissioners' Office 33. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-047, Transferring Appropriations Within the 4-H/Extension County Service District Budget for Fiscal Year 2000-01, and Directing Entries - Susan Mayea, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 34. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-048, Adopting the Black Butte Ranch County Service District Budget for Fiscal Year 2000-01 - Susan Mayea, Commissioners' Office 35. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-049, Transferring Appropriations Within the Black Butte Ranch County Service District Budget for Fiscal Year 2000-01, and Directing Entries - Susan Mayea, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 36. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-040, Transferring Appropriations within the Bend Library County Service District Budget for Fiscal Year 1999-2000, and Directing Entries (Construction) 37. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-050, Adopting the Bend Library County Service District Budget for Fiscal Year 2000-01 (Construction) - Susan Mayea, Commissioners' Office 38. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-051, Transferring Appropriations Within the Bend Library County Service District Budget for Fiscal Year 2000-01, and Directing Entries (Construction) - Susan Mayea, Commissioners' Office Board of Commissioners' Work Session Meeting Page 5 of 10 Monday, June 26, 2000 CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT 39. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-052 Adopting the Redmond Library County Service District Budget for Fiscal Year 2000-01 (Construction) - Susan Mayea, Commissioners' Office 40. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-053, Transferring Appropriations Within the Redmond Library County Service District Budget for Fiscal Year 2000-01, and Directing Entries (Construction) - Susan Mayea, Commissioners' Office CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT 41. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-041, Transferring Appropriations within the Sunriver Library County Service District Budget for Fiscal Year 1999-2000, and Directing Entries (Construction) 42. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-054, Adopting the Sunriver Library County Service District Budget for Fiscal Year 2000-01 (Construction) - Susan Mayea, Commissioners' Office 43. DISCUSSION AND CONSIDERATION of Signature of Resolution No. 2000-055, Transferring Appropriations Within the Sunriver Library County Service District Budget for Fiscal Year 2000-01, and Directing Entries (Construction) - Susan Mayea, Commissioners' Office RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 44. ADDITIONS to the Agenda: Board of Commissioners' Work Session Meeting Page 6 of 10 Monday, June 26, 2000 FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change.) Monday, June 26, 2000 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with Juvenile Corrections Wednesday, June 28. 2000 9:00 a.m. Regularly Scheduled Meeting with Finance 9:30 a.m. Regularly Scheduled Meeting with Assessor 10:00 a.m. Board of Commissioners' Meeting - Includes Adoption of FY 2000-01 Budget 2:00 p.m. Regularly Scheduled Meeting with Sheriff 3:00 p.m. Regularly Scheduled Meeting with Information Services Thursday, June 29, 2000 10:00 a.m. Public Hearing on CU -00-3, Appeal of Hearings Officer's Denial for a Conditional Use Permit for a Non-farm Dwelling on Dayton Road (Applicant: Sheehan) 1:00 p.m. Board of Commissioners' Decision on La Pine Incorporation Boundary Tuesday, July 4, 2000 Legal Holiday - Most County Offices Will Be Closed Wednesday, July 5, 2000 9:00 a.m. Regularly Scheduled Meeting with Solid Waste Department 10:00 a.m. Board of Commissioners' Meeting 2:30 p.m. Regularly Scheduled Meeting with Mental Health Department 3:00 p.m. Regularly Scheduled Meeting with Health Department 3:30 p.m. Regularly Scheduled Meeting with Commission on Children & Families 3:45 p.m. Meeting with City of Bend and Representative Greg Walden Thursday, July 6, 2000 7:00 a.m. Joint County/City of Redmond Meeting at Redmond City Hall Board of Commissioners' Work Session Meeting Page 7 of 10 Monday, June 26, 2000 Monday, July 10, 2000 9:00 a.m. Regularly Scheduled Meeting with Road Department 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 5:30 p.m. Meeting with Deschutes County Planning Commission Wednesday, July 12. 2000 10:00 a.m. Board of Commissioners' Meeting Thursday, July 20, 2000 5:30 p.m. Public Hearing re: Plan/Zone Amendments to La Pine UUC, at La Pine High School Monday, July 24, 2000 9:00 a.m. Regularly Scheduled Meeting with District Attorney 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with Juvenile Corrections Wednesday, July 26. 2000 9:00 a.m. Regularly Scheduled Meeting with Finance Department 9:30 a.m. Regularly Scheduled Meeting with Assessor's Department 10:00 a.m. Board of Commissioners' Meeting 2:00 p.m. Regularly Scheduled Meeting with Sheriff 3:00 p.m. Regularly Scheduled Meeting with Information Services Monday, July 31, 2000 10:00 a.m. Board of Commissioners Work Session 1:30 p.m. Administrative Liaison Board of Commissioners' Work Session Meeting Page 8 of 10 Monday, June 26, 2000 Wednesday, August 2, 2000 9:00 a.m. Regularly Scheduled Meeting with Solid Waste Department 10:00 a.m. Board of Commissioners Meeting 2:30 p.m. Regularly Scheduled Meeting with Mental Health Department 3:00 p.m. Regularly Scheduled Meeting with Health Department 3:30 p.m. Regularly Scheduled Meeting with the Commission on Children & Family Thursday, August 3, 2000 8:00 a.m. Joint County/City of Sisters Meeting at Sisters City Hall Monday, August 7, 2000 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 2:30 p.m. Regularly Scheduled Meeting with Community Development Wednesday, August 9, 2000 10:00 a.m. Board of Commissioners' Meeting Thursday, August 10, 2000 12:00 Noon Regularly Scheduled Meeting with City of Bend, at Bend City Hall Monday, August 14, 2000 9:00 a.m. Regularly Scheduled Meeting with Road Department 10:00 a.m. Board of CommissionersWork Session 1:30 p.m. Administrative Liaison Monday, August 21, 2000 10:00 a.m. 1:30 p.m. Board of Commissioners Work Session Administrative Liaison Board of Commissioners' Work Session Meeting Page 9 of 10 Monday, June 26, 2000 Wednesday, August 23, 2000 9:00 a.m. Regularly Scheduled Meeting with Finance Department 9:30 a.m. Regularly Scheduled Meeting with Assessor's Department 10:00 a.m. Board of Commissioners' Meeting 2:00 p.m. Regularly Scheduled Meeting with Sheriff 3:00 p.m. Regularly Scheduled Meeting with Information Services Monday, August 28, 2000 9:00 a.m. Regularly Scheduled Meeting with District Attorney 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with Juvenile Corrections Wednesday, August 30, 2000 10:00 a.m. Board of Commissioners' Meeting (Please note: Meeting dates and times are subject to change.) Board of Commissioners' Work Session Meeting Page 10 of 10 Monday, June 26, 2000 TES ( 0/. / Board of Commissioners ,,batalono Vt: it Ail MitYlattniVitaVaWi 1130 NW Harriman St., Bend, Oregon 97701-1947 (541) 388-6570 Fax (541) 388-4752 www.co.deschutes.orus Linda L. Swearingen Dennis R. Luke Tom DeWolf ADMINISTRATIVE LIAISON 1:30 p.m., Monday, June 26, 2000 1. Discussion re: Furniture Bid - Rick Isham, Susan Mayea 2. General Discussion re: Fair Meeting 3. Discussion re: Process for Fair Board Applicant Review and Selection 4. Update re: Close-out of 1999-2000 Budget Appropriations 5. Discussion re: Draft of Capital Outlay Expenditure Authorizations 6. Weekly Schedule Review 7. Other Business: Quality Services Performed with Pride