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2017-882-Minutes for Meeting October 25,2017 Recorded 12/21/2017Recorded in Deschutes County CJ2017-882 Nancy Blankenship, County Clerk commissioners' Journal 12/21/2017 11;01;06 AM Y ..' 'r�� rr II I � I II I II'II II II I II I I I I'III III 2017-882 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS Allen Conference Room Wednesday, October 25, 2017 Present were Commissioners Anthony DeBone and Phil Henderson. Commissioner Tammy Baney and County Administrator Tom Anderson were absent. Also present were Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; Christopher Ogren, Administrative Intern; and Sharon Ross, Board Executive Secretary. Two representatives of the media were in attendance as well as several citizens. CALL TO ORDER: Vice -Chair DeBone opened the meeting at 1:33 p.m. ACTION ITEMS 1. Eclipse Event Lessons Learned: Nathan Garibay, Emergency Services Manager presented this item. In 2017, Sgt. Garibay attended 80 planning meetings prior to the event, gave 12 presentations, and coordinated with public information officers around the region. Estimating the impact of the event was difficult. The eclipse occurred during peak tourism season as well as peak fire season. Wildfire preparedness level 4 to level 5 stayed in effect until September 21. There were 90 people staffing the MAC from staff, volunteers, agencies, Minutes of Board of Commissioners' Work Session October 25, 2017 Page 1 of 3 and neighboring counties. Sgt. Garibay reviewed the emergencies experienced during that timeframe. From a coordination standpoint it was a great model to show how different agencies come together to support an overall coordination to provide the community the best service. Public announcements were beneficial to local citizens. In reviewing the event, improvements were developed for future planning. Commissioner Henderson said it was his opinion that we may have over warned on the event and there was less business than there might have been and local people may not have enjoyed it as much as expected. 2. Code Enforcement & Land Use Discussion: Peter Russell, Community Development Department and Adam Smith, Assistant Legal Counsel presented the item for discussion. At a prior Work Session, the Board asked staff to reconvene the 2015 stakeholders committee to review the code that dealt with code enforcement and land use applications. Members of the stakeholders committee were also present. Mr. Russell reviewed the staff report and the concern of code enforcement violations within land use applications. Mr. Smith addressed the procedural issues. Discussion held on whether to initiate a text amendment. Further review will be made by the stakeholders group and this item will be brought back to a future Work Session comparing the existing language with the recommended changes. 3. Widgi Creek, Consideration of Re -Opening the Public Hearing for the Submittal of Written Materials: This portion of the meeting was audio recorded. Will Groves, Community Development Department, presented an Order for consideration to re -open a public hearing relating to the Seventh Mountain Golf Village subdivision. This is a request to reopen the record for two weeks with a rebuttal period. Staff identified errors in the application and recommend reopening the hearing. The applicant has been notified of the errors and no objection was received. County Legal Counsel is supportive of staff recommendation to open the record. HENDERSON: Move approval of Order No. 2017-044, reopening the public hearing for the submittal of written materials in the de novo hearing on file numbers 247 -16- 000408 -LR and 247-17-000027-A DEBONE: Second Minutes of Board of Commissioners' Work Session October 25, 2017 Page 2 of 3 VOTE: HENDERSON: Yes BAN EY: Absent, excused DEBONE: Vice chair votes yes. Motion Carried OTHER ITEMS EXECUTIVE SESSION: At 2:37 p.m., the Board went into Executive Session under ORS 192.660 (2) (h) Litigation. The Board came out of Executive Session at 2:55 p.m. ADJOURN: Being no further discussion, the meeting adjourned at 2:59 p.m. DATED this__13 Day of 2017 for the Deschutes County Board of Commissioners. ATTEST: Rec rding Secretary Tammy Ban -6y, Cha(r") Anthony DeBone, Vice Chair Philip G. a derson, Commissioner Minutes of Board of Commissioners' Work Session October 25, 2017 Page 3 of 3 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, WEDNESDAY, OCTOBER 25, 2017 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. Eclipse Event Lessons Learned - Nathan Garibay, Emergency Services Manager 2. Code Enforcement & Land Use Discussion - Peter Russell, Senior Planner 3. Widgi Creek, Consideration of Re -Opening the Public Hearing for the Submittal of Written Materials - William Groves, Senior Planner EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. Board of Commissioners Work Session Agenda Wednesday, October 25, 2017 Page 1 of 2 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.oLg/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Wednesday, October 25, 2017 Page 2 of 2 r C� �j N N w a c � a � J Q W K u z LLJ u O tPl m O W V1 z cc F Y cc � O W w a U Z W Q w ��r C7 a � 2 a O W N W w j � s a Q 1 LLJ `'' Z a Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of October 25, 2017 DATE: October 16, 2017 FROM: Peter Russell, Community Development, 541-383-6718 TITLE OF AGENDA ITEM: Code Enforcement & Land Use Discussion RECOMMENDATION & ACTION REQUESTED: Receive Board direction on whether to initiate a text amendment to Deschutes County Code (DCC) 1.16.010, 1.17.030, and 22.20.015. ATTENDANCE: Peter Russell, CDD, Adam Smith, Legal SUMMARY: The Board requested Planning Division reconvene the 2015 stakeholders group on amending Deschutes County Code regarding code enforcement and land use applications. The request stemmed from an application for a marijuana retail dispensary at Deschutes Junction where code enforcement violations played a key role in the hearing officer's decision to deny. The stakeholders group met on Oct. 3 with Planning and Legal staff to discuss the differing processes for code enforcement and land use applications; the intent of the 2015 text amendments to DCC 1. 16.010 (Violations) and 22.20.015 (Code Enforcement and Land Use); and a general discussion of the interplay between code violations and land use applications with respect to the Deschutes Junction marijuana retail dispensary (Files 247-16-000751- SP/752-CU). The stakeholders unanimously recommended keeping the current language, but did provide potential language to modify the code. Staff will summarize the comments the stakeholders group provided before and during the Oct. 3 meeting and potential revisions to DCC 1.16.010, 1.17.030, and 22.20.015 should the Board choose to direct staff to initiate a text amendment. TO: Board of County Commissioners FROM: Peter Russell, Senior Transportation Planner RE: Work session recapping Oct. 3 meeting of code enforcement stakeholders group regarding potentially amending Deschutes County Code (DCC) 1.16.010 (Violations) and 22.20.015 (Code Enforcement and Land Use) The Board is weighing whether to amend Deschutes County code as it relates to the intertwining of code enforcement and land use applications. The Community Development Department (CDD) followed the Board's direction to reconvene the stakeholders' group from the 2015 text amendments to DCC 1.16.010 and 22.20.015. The stakeholders committee met with Planning and Legal staff on Oct. 3. Attendees included private citizens and representatives from Central Oregon Land Watch (COLW). The representative from Central Oregon Realtors Association (CORA) was unable to attend to a last-minute conflict and the representative from Central Oregon Builders Association (COBA) did not respond to the invite. BACKGROUND Prior to the Oct. 3 meeting staff distributed copies of text adopted in 2015; suggested revisions to DCC 1.16.010 and 22.20.015 prepared by a stakeholder committee member; revisions to the same chapters prepared by County legal staff; and a Sept. 28, 2017, memo from COLW opposing amending the chapters. Stakeholder comments received prior to the Oct. 3 meeting unanimously opposed amending DCC 1. 16.010 and 22.20.015; questioned the need for any amendments; and inquired why the topic has been raised. ISSUES DISCUSSED AT OCT. 3 STAKEHOLDERS COMMITTEE MEETING County staff and committee members had a very fruitful discussion about the challenges of processing a code enforcement violation within a land use application. Staff recounted how this dynamic occurred within a recent land use application for a marijuana retail dispensary at Deschutes Junction (Files 247-16-000751-SP/752-CU). The hearings officer recommended denial based on pre-existing code violations and additional violations raised and documented during the public comment period. The land use would not cure these pre-existing and alleged violations; the agent withdrew the land use application before the hearings officer issued her decision. Quality c't'zJices I'efiornted ,with Pride The group discussion focused on several key topics, which are presented in no particular order of importance. • The land use system has a 150 -day clock and even with tolling, a local land use decision must be issued within a year; code enforcement cases have no timeline and their complexity can mean the violations take more than a year to resolve • The appeal process for a land use application is set as hearings officer (in case of administrative decision), then Board, then Land Use Board of Appeals whereas a code enforcement case goes to a hearings officer then Circuit Court • If remedying a code violation is made a condition of approval and the applicant appeals, does that appeal follow the land use process or the code enforcement process • The previous text amendment has only been in existence for 18 months, can the County allow more time to lapse to assess how well the 2015 changes to DCC 1. 16.010 and 22.20.015 are working • The Deschutes Junction marijuana retail dispensary was or was not an example of the process working as intended • Does having code enforcement in the land use process result in a net gain of efficiency for the applicant and the public STEPS TAKEN AFTER OCT. 3 MEETING Assistant Legal Counsel Adam Smith, based on the group's discussion, revised the code language. Staff distributed the 10/14/17 draft language to the stakeholders committee as both Judge (ret.) Paul Lipscomb and Rory Isbel (COLW) expressed interest in providing comments. The goal was to tweak DCC 22.20.015 regarding setting conditions of approval to cure a code violation. The violation could be pre-existing or one identified during the land use process. NEXT STEPS Staff will discuss this memo and seek direction from the Board whether to initiate a text amendment to DCC 1. 16.010 and 22.20.015. Legal staff correctly pointed out DCC 1.17 may need some revisions as well to be consistent with any changes to DCC 22.20.015. Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of October 25, 2017 DATE: October 19, 2017 FROM: William Groves, Community Development, 541-388-6518 TITLE OF AGENDA ITEM: Consideration and Signature of Order No. 2017-044, Re -Opening the Public Hearing for the Submittal of Written Materials in the De Novo Hearing on File Numbers of 247 -16 -000408 -LR and 247-17-000027-A RECOMMENDATION & ACTION REQUESTED: The Board could choose to sign or decline to sign this order at a work session. Alternatively, the Board could direct staff to schedule deliberations based on the existing record. ATTENDANCE: Will Groves, Legal SUMMARY: Staff believes the record needs to be reopened for additional information. At minimum, the effects of post -1990 plats and lot adjustments need to be considered to avoid producing a lot of record decision that does not address the current configuration of the property. Several other issues, identified below, would also benefit from additional briefing by the parties. Staff recommends that the record be reopened for two weeks to any written materials, one week for rebuttal to the open record materials, and one week for final argument by the applicant. A draft order to this effect is included for the Board's consideration. Question 1: How many units of land existed prior to the 1990 Seventh Mountain Golf Village subdivision? See Page 2. STAFF REPORT DATE: October 9, 2017 TO: Board of County Commissioners FROM: Will Groves, Senior Planner RE: Deliberations on an appeal of Hearings Officer's Decision in File Nos. 247 -16- 000408 -LR (247-17-000027-A). Background Before the Board of County Commissioners (Board) are deliberations in an appeal filed by Larry Kine. The appeal was submitted in response to a January 6, 2017 Deschutes County Hearings Officer's decision that the applicant has not met his burden of demonstrating the lot of record status of the subject property. At a work session with the Board on August 23, staff presented a potential decision path which minimized the necessity for Board interpretation on the breadth of issues raised in the matter. Instead, the Board directed staff to provide a full summary of the complexity of this case and staff provides this issue summary, analysis, and decision matrix. II. Executive Summary Staff believes the record needs to be reopened for additional information. At minimum, the effects of post -1990 plats and lot adjustments need to be considered to avoid producing a lot of record decision that does not address the current configuration of the property. Several other issues, identified below, would also benefit from additional briefing by the parties. Staff recommends that the record be reopened for two weeks to any written materials, one week for rebuttal to the open record materials, and one week for final argument by the applicant. A draft order to this effect is included for the Board's consideration. The key issues to resolve at this point are: How many units of land existed prior to the 1990 Seventh Mountain Golf Village subdivision? Did the 1990 subdivision vacate property lines between the 4 original units of land? Are remainder units of land required to meet dimension and size standards to be Lots of Record? Do discontiguous remainder units of land create separate Lots of Record? The effect of each of these decisions is summarized on the attached flow chart. Based on the existing record, staff is working under the following assumptions: • The minimum size for new lots in the F2 zone in 1990 was 40 acres. • Remainders can be generated from any "remaindered" unit of land, not only lots of record. • A single plat can generate multiple remainders. • The platted road tracts do not create discontiguous lots, under "lot of Record" (C)(2). • The present application will supersede all prior lot of record applications for the property. Given the existing materials in the record and the assumptions listed above, staff has provided a chart (attached) of the consequences of some likely conclusions on the four questions listed above. The chart refers back to page numbers in this Staff Report. The detailed record summary below is intended to provide the Board with a sense of the number and types of issues raised by the parties. Staff does not anticipate the Board will want to engage substantively with these issues prior to closing of a new open record period. However, staff is prepared to discuss these issues in detail at a work session in the event the Board wishes to proceed without reopening the record. Key Issues / Questions The Board needs to respond to four keys issues. Issues 1, 3 and 4 contain follow-up questions.' After each question, there are responses from staff, the prior Hearings Officer, applicant, opponents, and Liz Fancher, a participant in the proceedings. Issue #1 How many units of land existed prior to the 1990 Seventh Mountain Golf Village subdivision? Background The subject property, which ultimately became Widgi Creek resort, was conveyed from the Bureau of Land Management into private ownership in 1984. This conveyance referred to a BLM document entitled "Dependent Resurvey, Subdivision of Sections 22 and 23 and Survey" ("Dependent Resurvey") dated January 12, 1984. The Dependent Resurvey mapped Parcels A, B, C, and D and these "parcels"2 are used to describe the land subject to the 1984 Federal conveyance. These "parcels" were divided into residential lots by the 1990 Seventh Mountain Golf Village subdivision. The subdivision plat identified the future golf course area as "not in plat". The I This deliberation summary of party positions is largely composed of direct quotes. Some quotes have been edited for brevity, clarity, or issue focus. 2 The BLM survey describes the four units of land as "parcels", although state statue and county code would classify them as lots or units of land. -2- Board will need to interpret the County Code to determine if the golf course constitutes one, zero, or many Lots of Record. Staff notes that Questions 1 B and 1 C may or may not be relevant. However, the parties briefed a lot of these issues and thereby they are included. However, Staff favors acknowledging that there were 4 "units of land" prior to the 1990 plat. Question 1A. Are the BLM "parcels" one or four "units of land"? Staff Response Staff concurs with the applicant and recommends that the Board find that it is unnecessary to determine the Lot of Record status of the BLM "parcels". This is because any remainders of the BLM "parcels" need only be "adjacent or surrounding land", under (A)(5) of the Lot of Record definition and are not required to be Lots of Record prior to becoming remainders. Therefore, it only remains to be determined if the BLM conveyance included one or four "units of land". Strong arguments are made by each party and staff recommends the Board reopen the record on this issue, given how strongly this decision effects the remaining choices to be made in this matter. Hearinas Officer I concur with the Hearings Officer in Thompson, and with the applicant, that the BLM has the authority to create units of land and convey them without regard to the Oregon Revised Statutes and the Deschutes County Code. Those units of land are lawful; they can be used and conveyed by the grantee. But that only sets the stage for deciding whether those units of land are "lots of record" that the Deschutes County Code recognizes as developable. Applicant Parcels A, B, C, and D did not have to qualify as lots of record from the eleven (11) parcels involved in the current application to qualify as lots of record under DCC 18.04.030A.5. A lot of record can be a parcel created by subdividing or partitioning adjacent or surrounding lands leaving a remainder lot or parcel. There is no express requirement that the underlying parcels qualify as lots of record. The hearings officer acknowledged Parcels A, B, C, and D were lawful parcels when conveyed by the United States, they had legal boundary lines, regardless of whether they qualify as lots of record. Opponents The applicant has still failed to provide any evidence or support for the premise that the 1984 Resurvey had any intent to create four separate new lots of record, whatever its hypothetical preemptive effect. There is no evidence why the BLM would have intended or cared to have subdivided four separate "parcels" as lots of record prior to transfer. Further, the Patent did not even convey all of the four "parcels," having excepting a portion of "Parcel C" in the southeast quarter of Section 22. The more likely conclusion is that the patent described the property in four parts based on the surveyor's practice, not because it intended to accomplish a "subdivision" for purposes of the county code. -3- Question 1B. Did the BLM conveyance create Lots of Record, in accordance with the County Lot of Record definition? Background The lot of record definition is a 3 -part test. Section (A) of the definition requires compliance with zoning and subdivision requirements in effect at the time of parcel/lot creation. Section (A)(1-5) and (B) specify a number ways a lot of record may be created. Section (C) describes units of land that are not lots of record. Staff assumes, for the purposes of Question 1 a that the federal supremacy and preemption doctrine plays no role, which is discussed under Question 1b. Staff presents the parties' arguments on the effect of each part of the Lot of Record definition under the relevant code language below. Staff omits sections (A)(1, 4, and 5) as well as (B) and (C) of the lot of record definition, which are not a subject of debate in the record, with regard to the BLM "parcels". "Lot of Record" means: A. A lot or parcel at least 5,000 square feet in area and at least 50 feet wide, which conformed to all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created, and which was created by any of the following means: Staff Response Staff recommends the Board find that any lot of record meets the following requirements: at least 5, 000 square feet in area and at least 50 feet wide 3 "Lot of Record" means: A. A lot or parcel at least 5,000 square feet in area and at least 50 feet wide, which conformed to all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created, and which was created by any of the following means: 1. By partitioning land as defined in ORS 92; 2. By a subdivision plat, as defined in ORS 92, filed with the Deschutes County Surveyor and recorded with the Deschutes County Clerk; 3. By deed or contract, dated and signed by the parties to the transaction, containing a separate legal description of the lot or parcel, and recorded in Deschutes County if recording of the instrument was required on the date of the conveyance. If such instrument contains more than one legal description, only one lot of record shall be recognized unless the legal descriptions describe lots subject to a recorded subdivision or town plat; 4. By a town plat filed with the Deschutes County Clerk and recorded in the Deschutes County Record of Plats; or 5. By the subdividing or partitioning of adjacent or surrounding land, leaving a remainder lot or parcel. B. Notwithstanding subsection (A), a lot or parcel validated pursuant to ORS 92.176 shall be recognized as a lot of record. C. The following shall not be deemed to be a lot of record: 1. A lot or parcel created solely by a tax lot segregation because of an assessor's roll change or for the convenience of the assessor. 2. A lot or parcel created by an intervening section or township line or right of way. 3. A lot or parcel created by an unrecorded subdivision, unless the lot or parcel was conveyed subject to DCC 18.04.030(B). 4. A parcel created by the foreclosure of a security interest. For the purposes of DCC Title 18, "lot" or "parcel" means a lot of record as defined DCC 18.04.030. -4- Staff believes the Applicant misinterprets the "at least 5,000 square feet in area and at least 50 feet wide" requirement. This separate, and not superfluous, requirement is to prevent units of land (predominantly created prior to zoning) as access drive parcels (less than 50 feet wide) and plainly undevelopable units of land (less than 5,000 square feet in area) as being recognized as separately developable Lots of Record. Staff is uncertain what "conformed to all zoning... requirements" would mean under the applicant's interpretation. ORS 174.010 provides: "In the construction of a statute, the office of the judge is simply to ascertain and declare what is, in terms or in substance, contained therein, not to insert what has been omitted, or to omit what has been inserted; and where there are several provisions or particulars such construction is, if possible, to be adopted as will give effect to all." As such, Staff believes that the 4 BLM parcels comply with these minimum area and width requirements. The next portion of subsection (A) of the lot of record definition reads: ...which conformed to all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created... PL -14 was in effect in 1984 requiring County approval for divisions of land. The question, thereby, is if PL -14 applied to the creation of the 4 BLM parcels. It is clear that no application was made by the BLM pursuant to PL -14. If PL -14 did apply, the zoning in effect was Forest F2 in 1984 with a 40 -Acre minimum. BLM Parcels A and B were smaller. To the extent the Board determines this inquiry is relevant, staff believes that the federal survey and patent did not comply with all zoning or subdivision requirements in effect. An alternative analysis in the record takes the position that no "zoning and subdivision or partition requirements" applied to the federal creation of the BLM "parcels" by survey and/or patent. The remaining portion of subsection (A) concludes: ...which was created by any of the following means If exempted from the requirement to comply with "all zoning and subdivision or partition requirements", the applicant will need to also demonstrate that the lots of record were created by one of the listed means, discussed in detail below. Hearinas Officer ...staff notes the Lot of Record definition, at the outset, requires that the lot or parcel conform to "all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created". In 1984 the parcel was zoned FU3 under PL -15 with a minimum lot area of 20 acres. At least one "parcel" - 'A' is less than 20 acres; thus the division into four parcels did not meet the zoning standards at the time." The Dependent Resurvey was not applied for or approved in accordance with the requirements and procedures established by PL -14, and thus did not conform to all "subdivision or partition requirements, if any, in effect on the date the lot or parcel was created". (Staff notes that this analysis is based on an assumption that the minimum lot size at the time was 20 acres. It was 40.) -5- Applicant DCC 18.04.030A states that a parcel must be at least 5,000 square feet. The Applicant submits that the hearings officer's conclusion cannot be accepted. In general, lot of record provisions are designed to allow development on lots that do not meet all of the substantive standards for lots. DCC 18.04.030A establishes the only size requirement for lots of record. They must be at least 5,000 square feet regardless of what zone they are in. If the hearings officer's rationale is accepted, DCC 18.04.030A is superfluous. If parcels had to be at least 5,000 square feet and also meet the minimum size for lots in the underlying zone, there would be no reason to have the 5,000 square -foot requirement. It would be enough to state that to qualify as a lot of record, parcels must meet the minimum size for lots within the applicable zone." Opponents Staff understands the Opponents to concur with the hearings Officer analysis. Fancher Both the entire area conveyed by the 1984 deed and each parcel described on the deed is at least 5,000 square feet in area and at least 50 feet wide. It was not subject to local zoning, subdivision or partition requirements when it was created. After it was created, its use was controlled by local land use laws. The County may reasonably find that its laws were not "in effect" for federal lands on the date the parcels were created as its law has no effect on federal lands until the land has been transferred to private ownership. (A)(2) By a subdivision plat, as defined in ORS 92, filed with the Deschutes County Surveyor and recorded with the Deschutes County Clerk• Staff Response To the extent the Board determines this inquiry is relevant, staff concurs with the Applicant, the BLM "Dependent Resurvey" meets the definition of subdivision plat, as defined in ORS 92. Staff believes the record demonstrates that the BLM "Dependent Resurvey" was filed with the surveyor, who stated: They are not filed in our standard surveys and plats records, the "CS" (for "County Surveyor") records, but they are filed in our GLO/BLM collection. Additionally, staff believes the BLM "Dependent Resurvey" was recorded with the Deschutes County Clerk in conformance with this requirement on February 17, 2017. However, the Board will need to evaluate the Opponent's argument that, while the required filings have been completed recently, these criteria focus on the point at which the parcel "was created". Staff identifies at least two possible conclusions: 1) The timing of the required recordings does not matter. The BLM "parcels" were created by the Dependent Resurvey and this document is now recorded, or 2) The timing matters and the subsequent recording of this document can not cure this deficiency after the parcels have been further divided. Hearings Officer M I agree with the applicant that the Dependent Survey constitutes a subdivision under this definition, or perhaps recognition of a prior subdivision. It describes what the BLM calls "parcels" and "lots"... Nevertheless, to create lots of record, the subdivision must have been recorded with the surveyor and clerk. This was not done. As discussed in Thompson, this is not an issue of federal preemption. The FLPMA extends only to the creation of lots or parcels for conveyance and use. It does not address and certainly does not purport to require that local governments deem those lots developable or grant them any special status under local development codes. Applicant The plat meets the definition of a subdivision plat in ORS Chapter 92. According to ORS 92.010(18), a "subdivision plat" includes a "final map and other writing containing all the descriptions, locations, specifications, dedications, provisions and information concerning a subdivision." A "subdivision" is "either an act of subdividing land or an area or a tract of land subdivided." ORS 92.010(17). To "subdivide" is to "divide land to create four or more lots within a calendar year." A "lot" is "a single unit of land that is created by a subdivision of land." ORS 92.010(4). Nothing in the law defines a subdivision as a plat approved under the authority of local subdivision law rather than federal law. Since the issuance of the hearings officer's decision, the federal subdivision plat has been recorded with Deschutes County as Instrument 2017-06640. A copy of that Instrument is included with this letter. DCC 18 .03. 040A.2 does not require that a subdivision plat be recorded at any specific time. The Board can recognize the federal survey plat on a subdivision recorded with the County. Opponents Whether Federal law preempts a State statute or regulatory scheme depends on the federal congressional intent. Draper v. Chiapuzio, 9 F3d 1391, 1393 (91h Cir 1993). When the text of the legislation clearly provides a reliable indication of congressional intent with regard to State authority, there is no need to infer congressional intent. Cipollone v. Liggett Group, Inc., 505 US 504, 516, 112 SC 2608, 2618 (1992). A statute -will not be construed to preempt state law unless that is "the clear and manifest purpose of congress." Oregon Rev. Dept. v. ACF Industries, 510 US 332, 345, 114 SC 843 (1994). Under these authorities the BLM resurvey is not preemptive of State or local law regarding subdivisions and partitions. The congressional intent to the contrary is clear from 43 U.S.C. § 1718. The applicant has therefore failed to demonstrate that the BLM resurvey acted as a valid "subdivision plat" under DCC 18.04.030(A)(2) because of the operation of any federal law. First, the lots were not created under (2) by a subdivision plat, as defined in ORS 92, that was both filed with the surveyor and recorded with the clerk. Even assuming that the BLM resurvey constitutes a "subdivision plat" under ORS 92, it was not recorded with the clerk at any time before the Seventh Mountain Golf Village initial 107 lots were platted. Mr. Kine only recently "recorded" a series of BLM documents after the Hearings Officer decision had already been reached. Further, it was not filed with the County Surveyor's records. There is no exception under the ordinance. Since the resurvey was not timely recorded with the clerk or filed with the surveyor, it did not "create" the four separate parcels and falls outside of the ordinance. As the Hearings Officer found, the federal FLPMA statute does not require the County to grant the lots created in that survey any special status under local development codes such as DCC 18.04.030. Thus, the lots do not fall within subsection (2). -7- Fancher Typically, federal conveyances occur by patent or quitclaim deed. As a result, most conveyances will qualify for development as a "lot of record" because they were conveyed by a deed. This was the case in the Pine Forest decision by Hearings Officer Helm in 2015 (Case 247 -15 -000464 -CU). There, a quitclaim deed was found to fit "at least one of the County's lot of record criteria." In this case, the applicant is claiming that a subdivision plat created four lots and that these lots are lots of record because they are remainder lots. The four lots meet the definition of a lot of record because the federal plat meets the definition of a subdivision plat as the term is defined by ORS Chapter 92 and the plat has, since the hearings officer's decision, been recorded with the Deschutes County Clerk. (A)(3) By deed or contract, dated and signed by the parties to the transaction, containing a separate legal description of the lot or parcel, and recorded in Deschutes County if recording of the instrument was required on the date of the conveyance. If such instrument contains more than one legal description, only one lot of record shall be recognized unless the legal descriptions describe lots subject to a recorded subdivision or town plat; Staff Response To the extent the Board determines this inquiry is relevant, staff believes that there are at least three possible conclusions that could be drawn from this requirement: • The BLM "Dependent Resurvey" was a "subdivision" that created the parcels and the subsequent patent had no effect on parcel creation, • The Federal patent created the 4 BLM "parcels" independent of the "Dependent Resurvey" but, under this requirement, only one lot of record would be recognized. The Federal patent created the 4 BLM "parcels" independent of the "Dependent Resurvey" but, under Thomas v. Wasco County, the County is precluded from consolidating these "parcels" under this criterion. The Applicant argues that Thomas precludes consolidating prior units of land under this criterion. In Thomas, LUBA found: In sum, the county's apparent objective in encouraging the consolidation of substandard size lots for development purposes almost certainly serves a legitimate planning objective. There are a number of methods that the county can adopt to further that objective that are not based on deeds or the specific language of deeds. A relatively straightforward way would be to adopt code language that simply prohibits development of substandard size lots or parcels, with whatever exceptions the county deems appropriate. However, if the county continues to base its approach for consolidation of substandard size properties on the examination of deeds, the county must identify some legal basis for the distinctions it draws, such that future development rights do not hinge on apparently arbitrary differences in the wording or form of deeds. It is unclear to staff if the Deschutes County Code (DCC) makes the same error by allowing only one Lot of Record to be created per deed. Unlike Wasco County Code, the DCC does not force consolidation of properties previously separately conveyed upon later joint conveyance by a single deed. The DCC does not require an evaluation of the language of a deed, but recognizes the creation of a single lot of record per deed, without regard to the deed language. From the record it appears the only reason the BLM described four "parcels" separately is because the four parts of the conveyance each fall in a different sections. Although it is tempting to infer grantor's intent from the patent, LUBA cautions in Thomas: Further, the grantor's intent in transferring property by deed is a question of fact in any particular case, that can be finally resolved only by a judicial court. In most cases, the grantor's actual intent, if any, in transferring multiple contiguous properties regarding whether or not those properties should be "consolidated" for development purposes will not be evident from the face of the deed, and judicial interpretation would be necessary to reach a final determination regarding intent. Assuming Thomas does prevent the County from only recognizing a single Lot of Record per deed, staff is unsure if Thomas would force the County to recognize four or zero Lots of Record from the BLM patent. Staff notes that ORS 92.017 specifies "when lawfully created lot or parcel remains discrete lot or parcel" but this requirement is not explicit or implicit in the County's Lot of Record definition. Hearings Officer The land patent conveys the property by separate reference to each of the four parcels. There is an issue as to whether the land patent "created" any parcels. As staff notes, the Dependent Resurvey only explicitly references the "subdivision" of land in relation to Sections 22 and 23. If that is the extent of the BLM subdivision, then presumably the areas in Sections 14 and 15 were created by the patent. But the applicant, other than a brief mention, in its application narrative, does not further assert that this standard is relevant, perhaps because it would appear to recognize at most one lot of record since the subdivision was not recorded as provided in DCC 18.04 A(3). Accordingly, I find that the applicant has failed to meet its burden under this standard. Applicant If one takes the position that the 1983 survey plat was not a subdivision plat that created Parcels A, B, C, and D, the federal patent in 1984 is the equivalent of a deed and it was also recorded at the County. Thomas holds that the County cannot consolidate those parcels under DCC 18.04.030.A.3. DCC 18.04.030A.3 contains the following text: "If such instrument contains more than one legal description, only one lot of record shall be recognized unless the legal descriptions describe lots subject to a recorded subdivision or town plat." In light of the decision in Thomas v. Wasco County, LUBA No. 2008-206, the Applicant submits that the County cannot apply that text to recognize only one lot of record. Thomas involved a county code provision which required consolidation of parcels for development purposes if multiple parcels were described in a single deed without separate headings. In application, the provision operated to ignore boundary lines of parcels created by deeds. In this matter, it is impossible to come up with any legitimate purpose for requiring Parcels A, B, C, and D to be consolidated. They each were surveyed as separate parcels. The hearings officer acknowledged that they were described in a manner that allowed them to be conveyed to one or more persons. If the parcels had been deeded to different grantees, they each would qualify as a lot of record under DCC 18.04.030A.3. If they has been conveyed to the same person using four patents or deeds they would not be consolidated for any purpose and would each be recognized as lots of record under DCC 18.04.030A.3. The only apparent purpose served by DCC 18.04.030A.3 in this matter would be to require separate patents and additional recording fees for the County. That is not a legitimate planning purpose. Opponents The lots also fail to fall within subsection (3) because even if the patent qualifies as a "deed or contract," that subsection makes clear that if one instrument contains more than one legal description, only one lot of record is created thereby. Question 1C. Did the BLM conveyance regarding Lots of Record depend in whole or part on the doctrine of federal supremacy and preemption; or Background Parties disagree on the number of lots of record resulting from the BLM "Dependent Resurvey" and conveyance of the BLM "parcels". Unlike the argumentation under Question la, argumentation in Question 1 b focuses on the notion that the federal government is not required to adhere to state and local subdivision rules when creating units of land and that the County either should or must recognize these federally created/conveyed units of land as fully developable lot of records. However, to reiterate, staff does not believe this inquiry is truly relevant or necessary to determine if the current unit(s) of land meet the lot of record definition because the subsequent 1990 plat clearly occurred. If the unit(s) of land that predated the 1990 plat needed to be lots of record for the unit(s) of land created by the 1990 plat to likewise be lots of record, then the lot of record status for all of the lands acted on by the 1990 plat would presently be in jeopardy. Although the specific number of unit(s) of land that the 1990 plat acted against is relevant, staff does not believe the lot of record status of those unit(s) of land prior to 1990 matters. Staff Response To the extent the Board determines this inquire is relevant, staff notes that prior Boards and Hearings Officers have taken a variety of approaches to this question in a variety of case - specific contexts. Staff believes a lot of record determination is simply a determination if unit(s) of land meets the lot of record definition. Lot of record is a County created concept and no explicit deference is provided to federal lot creation/conveyance in the county code. Staff believes the County should not be in the position of frustrating land swaps between the federal government and private entities by rendering the conveyed property undevelopable. However, that has not happened in this case. Widgi Creek resort was successfully developed. Hearings Officer I concur with the Hearings Officer in Thompson, and with the applicant, that the BLM has the authority to create units of land and convey them without regard to the Oregon Revised Statutes -10- and the Deschutes County Code. Those units of land are lawful; they can be used and conveyed by the grantee. But that only sets the stage for deciding whether those units of land are "lots of record" that the Deschutes County Code recognizes as developable. Because I do not clearly understand where exactly the applicant ended up on each standard, I will address each. Nevertheless, to create lots of record, the subdivision must have been recorded with the surveyor and clerk. This was not done. As discussed in Thompson, this is not an issue of federal preemption. The FLPMA extends only to the creation of lots or parcels for conveyance and use. It does not address and certainly does not purport to require that local governments deem those lots developable or grant them any special status under local development codes. Applicant In 2006, the Board made a similar decision involving property from the United States. In ZC-06- 3 (Pine Forest), the United States conveyed a parcel to private ownership. Pine Forest applied to rezone the property. In its decision on the rezoning request, the Board determined that the parcel conveyed was a lot of record reasoning: Lot of Record: The subject property is a legal lot of record created by a federal deed dated November 14, 2006 issued by the U.S. Department of Agriculture. This deed is a legal means of establishing a new lot of record as the U.S. Government is exempt from State and local land use laws by virtue of the Supremacy Clause of the U.S. Constitution. In 2015, the hearings officer confirmed that the parcel involved in the 2006 deed, was a lot of record thereby affirming that the United States is exempt from State and local land use laws. He expressly recited that the parcel, "as a federally owned parcel it was not subject to any state or county subdivision requirements." The only conclusion one can reach from that decision is that the United States can create lots of record by subdividing its property using surveys, and other subdivision documents without filing those documents with the County. Again, if the United States is exempt from State and local land use laws, including County subdivision requirements, one must conclude that it is not required to record its official survey plats with the County in order to create parcels it can convey that qualify as lots of record. To conclude that the United States cannot create lots of record using an official federal survey plat, but must record a subdivision plat with the County, is directly contrary to federal law that does not contain any such requirement. [See applicant's April 5, 2017 submittal for the complete argument.] Opponents There is no blanket or field preemption of local or state law when it comes to federal land. "Absent consent or cession a State undoubtedly retains jurisdiction over federal lands within its territory, but Congress equally surely retains the power to enact legislation respecting those lands pursuant to the Property Clause [of the U.S. Constitution]. And when Congress so acts, the federal legislation necessarily overrides conflicting state laws under the Supremacy Clause." California Coastal Comm'n v. Granite Rock Co., 480 U.S. 572, 580, 107 S. Ct. 1419 (1987), int. citations omitted (state mining permit requirements not preempted by Federal Land Policy - 11 - Management Act). Federal law preempts state and local regulation of land only where there is a conflict. Id. There is no such conflict here. As in California Coastal Commission, the Federal Land Policy Management Act is clearly not intended to be per se preemptive of state and local land use law. Although the Secretary of the Interior has primary authority to manage land use on federal land under the statute, those "Land use plans of the Secretary under this section shall be consistent with State and local plans to the maximum extent he finds consistent with Federal law and the purposes of this Act." 43 U.S.C. §1712. As noted previously, 43 U.S.C. §1718 makes it clear that a grantee like applicant's predecessor takes title subject to local land use regulations, and that the Secretary of the Interior "shall not" make conveyances that "would, at the time of the conveyance, constitute a violation of any law or regulation pursuant to State and local land use plans, or programs." Applicant's theory would create a violation under that statute, because it would have conveyed four "parcels" as separate units that were not in fact lots of record for the grantee under local law. Fancher All County hearings officers who have considered the issue of whether federal patents or deeds create lots of record have determined that the creation of parcels by the federal government by deed is lawful. In 1992, the Board of Commissioners determined that lots created by federal patents (deeds) would be recognized as legal lots of record as "[t]o fail to recognize such land units would impede the federal government in its ability to dispose of its public lands, and the county in all likelihood be found to be preempted if it were to require the federal government to sever its lands from the public lands by going through the county land division process." O'Neill - LR -92-41. [See Ms. Fancher's April 5, 2017 submittal for her complete argument.] Issue #2 Did the 1990 subdivision vacate property lines between the 4 original units of land? Background Issue #2, is only relevant if the Board finds that there were 4 units of land (or lots of record) under Issue #1. The 1990 Seventh Mountain Golf Village plat identified the golf course as "not in plat". There is significant debate in the record if this plat had the effect of consolidating/vacating the four BLM units of land. These debates fall under three theories of consolidation: 1) That consolidation occurred as an effect of the plat under Weyerhaeuser, 2) That consolidation is precluded under ORS 92.107, and 3) That the Lot of Record definition (A)(5) specifies that a subdivision can leave "a remainder", not multiple remainders. Staff Response Weyerhaeuser. Staff concurs with the applicant and Ms. Fancher that Weyerhaeuser found that historic lots within a new plat may be consolidated by that plat. In this case, the golf course is expressly "not in plat" and the plat could not cause a consolidation. ORS 92.017: Staff believes ORS 92.017 likely precludes the County from consolidating the BLM "parcels", but does not read this statute to require the County to recognize the remainder of each "parcel" as Lots of Record. -12- Lot of Record (A)(5): This code section describes remainder lots of record created as follows: 5. By the subdividing or partitioning of adjacent or surrounding land, leaving a remainder lot or parcel. Certainly, the 1990 Seventh Mountain Golf Village plat subdivided adjacent land. Staff is uncertain if the Seventh Mountain Golf Village plat separated the BLM "parcels" into multiple discontiguous remainders, which are not consolidated under (A)(5). (See Questions 3c, 3d, and 4). Hearings Officer Weyerhaeuser: It is not clear how the Golf Village subdivision could create lots that explicitly are marked. "Not In Plat". Subdivision lots are created by inclusion in a plat. The plat does not label them as "lots" or "parcels" and shows their "boundaries" only by dashed section lines. There appears to be no reference to the BLM parcels on the plat. See DCC 18.04.030 B. 2 (section or township lines do not create lot of record.) It is at least as likely that this means that listing these as one "not in plat" area effectively consolidated those lawful parcels into one. See e.g. Weyerhauser Real Estate Dev Co v Polk County, LUBA No. 2011-022 (2011) ORS 92.017: The Hearings officer did not address this statute. Lot of Record (A)(5): As regards DCC 18.04.030(A)(5), note that it is written in the singular, "leaving 'a' remainder lot or parcel." So at most, it would recognize only one lot of record consisting of all of the "not in plat" areas. The only guidance I found on this provision is in Decision 247-15- 000633-A (2016) at page 6, in which the Board of Commissioners seems to state that this provision recognizes only remainders created prior to "modern day" subdivisions. This is consistent with my understanding of "modern" subdivision provisions, only those portions in the plat become lots. Applicant Weyerhaeuser: The HOA opponents argue that under Weyerhaeuser Real Estate Development Co. v. Polk County, 63 Or LUBA 393, affirmed 246 Or App 548 (2011), Parcels A, B, C, and D were consolidated by the 1990 plat. That is another inaccurate point. In Weyerhaeuser, the petitioner was trying to get the County to recognize old boundary lines that ran through lots that were subsequently created by a partition process. Petitioner argued that the only way the old lines could be eliminated was through a process that vacated the old plat. LUBA disagreed and concluded that under ORS 92.017 there are other formal processes, such as a partition process, that can vacate previously existing boundary lines. ORS 92.017: The Applicant is not maintaining that ORS 92.017 itself requires the County to recognize any lots of record. Rather, ORS 92.017 mandates that the County recognize the boundary lines of Parcels A, B, C, and D that were not vacated by the 1990 plat. The remainder parcels qualify as lots of record under the County code, not under ORS 92.017. It is the County code that provides the basis for the Applicant's position that he has eleven (11) lots of record. -13- Under ORS 92.017, Thomas v. Wasco County and the Board's decision in the Tumalo Irrigation matter, the original boundary lines of Parcels A, B, C, and D, which were not vacated on the 1990 plat cannot be disregarded. Lot of Record (A)(5): Lastly, the HOA opponents argue that under DCC 18.04.030.A.5, the Applicant can only have a single lot of record verified. The text of that provision, in context, informs that it can be applied to any parcel that is created by subdividing adjacent or surrounding property. The text refers to "a remainder" because the provision must be applied to each remainder parcel in question. The HOA opponents' argument, if accepted, would lead to the inefficient and wasteful process where an owner would have to file multiple applications for each remainder parcel. Furthermore, the Board has previously confirmed that multiple remainder parcels can be verified as lots of record under DCC 18.04.030.A.5. Board's Decision in Tumalo Irrigation, p. 6. HOA Opponents Weyerhaeuser.- As the Hearings Officer property pointed out, Oregon courts have recognized that a land owner or land use proceeding can consolidate lawful parcels into one, where a plat or partition map "does not indicate the continued existence of the lots that were [previously] partitioned." Weyerhauser Real Estate Development Co. v. Polk County, 63 Or LUBA 393, affirm., 246 Or App 548 (2011 ). In this case, the Widgi Creek developer created 107 residential lots surrounding the golf course under MC -90-14 and the 1990 Seventh Mountain Golf Village plat. (Exhibit 3). The plat showed the parent property as being either in the plat, or outside it ("not in plat"). It made no reference to the "parcels" listed in the unrecorded and unfiled BLM resurvey and did not indicate that any such parcels would continue to exist. Although the plat shows dashed lines intersecting the property, it is only because they are intersecting section lines, not in relation to the BLM resurvey. The plat created 107 residential lots, and 1 single remainder area, designated "not in plat." ORS 92.017: Staff is unable to locate testimony specific to this issue. Lot of Record (A)(5): As the Hearings Officer pointed out, the ordinance provides for only one single remainder lot or parcel ("a remainder lot or parcel'), not multiples. As the Board of Commissioners found in its Decision in 247-15-000633-A (Tumalo Irrigation District), the intent of subsection (5) was to recognize only those remainders that resulted from older subdivisions, and that in "modern day" subdivisions "only those portions in the plat become lots." COLW Opponents Weyerhaeuser., The Golf Village subdivision could not have created lots that are explicitly marked "not in plat." We agree with the Hearings Officer's conclusion that lots were not created thereby, but could have been consolidated. See Weyerhaeuser Real Estate Development Co. v. Polk County, 63 Or LUBA 393, aff'd 246 Or App 548 (2011). ORS 92.017: ORS 92.017 does not apply to parcels created by deed. The legislative history of ORS 92.017 in LUBA's Kishpaugh decision specifically states that ORS 92.017 does not apply to lots of record, and so is inapplicable to this case. Kishpaugh v. Clackamas County, 24 Or. LUBA 164,172 (1992). Lot of Record (A)(5): Staff is unable to locate testimony specific to this issue. Fancher -14- Weyerhaeuser.- The Weyerhaeuser case cited by Mr. McGean stands for the proposition that subdivision lots located within the boundaries of platted partition parcels are eliminated by the partition plat. The legal effect of the plat is to eliminate old parcels where new ones are created. Where, as here, the plat specifically states that certain land is not a part of the plat, no new lots are created to eliminate lawfully established property lines. ORS 92.017: Beleveron disagrees with Mr. McGean's argument that the plat of the Seventh Mountain Golf Village eliminated lawfully created lots. If the Board agrees with Mr. Kine's position and finds that the BLM subdivision created four lots, the boundaries of those lots are protected by ORS 92.017. The lots meet the definition of a "lot" provided by ORS 92.010 and the County's codes. The materials I am filing with this letter (listed above) set out a similar argument for parcels created by deed. Lot of Record (A)(5): The Seventh Mountain Golf Village subdivision, on its face, excluded a part of the parent parcel or parcels from the land platted and this area is a remainder lot of record or multiple lots of record. Issue #3 Are remainder units of land required to meet dimension and size standards to be Lots of Record? Background The lot of record definition begins with: "Lot of Record" means: A. A lot or parcel at least 5, 000 square feet in area and at least 50 feet wide, which conformed to all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created, and which was created by any of the following means: This threshold section can be summarized with a three -prong test: 1. Is the lot or parcel at least 5,000 square feet in area and at least 50 feet wide, 2. Did it conform to all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created, and 3. Was the lot or parcel created by one of the means identified in (A)(1, 2, 3, 4, or 5)? Staff notes that the parties have not provided the acreages of proposed lots of record. The record will need to be reopened to for the parties to establish the lot sizes of the proposed lots of record. Staff Response Staff believes that there is no debate that any remainders created in the golf course comply with the stated area and width requirements. Here, the Board will need to interpret the second part of Section A, specifically, required compliance with zoning standards. -15- The zoning in effect was Forest F2 in 1990 with a 40 -acre minimum. Staff believes that that any remainders created under (A)(5) should only be recognized as Lots of Record provided they meet this zoning requirement. Staff believes the Applicant misinterprets the "at least 5,000 square feet in area and at least 50 feet wide" requirement. This separate, and not superfluous, requirement is to prevent units of land (predominantly created prior to zoning) as access drive parcels (less than 50 feet wide) and plainly undevelopable units of land (less than 5,000 square feet in area) as being recognized as separately developable Lots of Record. Staff is uncertain what "conformed to all zoning... requirements" would mean under the applicant's interpretation. Although the applicant did not provide the acreages of the 11 proposed lots of record, staff believes that only proposed Lot of Record #10 exceeded 40 acres at its time of creation in 1990 and appears to continue to exceed 40 acres today. Hearinas Officer Finally, before turning to (5), as staff notes the Lot of Record definition, at the outset, requires that the lot or parcel conform to "all zoning and subdivision or partition requirements, if any, in effect on the date the lot or parcel was created". In 1984 the parcel was zoned FU3 under PL -15 with a minimum lot area of 20 acres. At least one "parcel" - 'A' is less than 20 acres; thus the division into four parcels did not meet the zoning standards at the time. [Staff notes that the Staff Report before the Hearings Officer misidentified the zoning of the property as F3, with the different minimum parcel size.] Applicant DCC 18.04.030A states that a parcel must be at least 5,000 square feet. The Applicant submits that the hearings officer's conclusion cannot be accepted. In general, lot of record provisions are designed to allow development on lots that do not meet all of the substantive standards for lots. DCC 18.04.030A establishes the only size requirement for lots of record. They must be at least 5,000 square feet regardless of what zone they are in. If the hearings officer's rationale is accepted, DCC 18.04.030A is superfluous. If parcels had to be at least 5,000 square feet and also meet the minimum size for lots in the underlying zone, there would be no reason to have the 5,000 square -foot requirement. It would be enough to state that to qualify as a lot of record, parcels must meet the minimum size for lots within the applicable zone. Opponents The opponents concur with the Hearings Officer that minimum acreages from the zoning ordinance apply to remainders. Question 3A. What were the standards that applied in 1990 for lots? Background The record is limited at this point to a staff assertion that the minimum lot size in 1990 was 40 acres. Staff Response -16- Staff recommends reopening the record to allow additional evidence and argument on the effect of the zoning standards in effect in 1990. Question 313. What were the standards in effect when post -1990 plats acted on parts of the golf course? Background The parties provided analysis of the Lot of Record status of the golf course only to 1990. Remainder #10, however, was further reduced by the Elkai Woods 1 (1997), II (1997), III (1999), IV (2000), V (2003), and VI (2005) subdivisions; lot line adjustments to accommodate the Points West subdivision and Milepost 1 subdivision; Inn of the Seventh Mountain subdivisions, and tax lots 181122DC06500, 181122C001701, and 181122C001700. No party has provided analysis of the effect of the on the Lot of Record status on remainder #10 of these subsequent actions. Does the Board want to issue a decision that does not complete the Lot of Record analysis for the area the Applicant identifies as remainder #10? Alternatively, does the Board want to reopen the record? Staff Response Staff recommends reopening the record to allow additional evidence and argument on the effect of post -1990 land use actions on the lot of record status of the golf course. Question 3C. Can remainders come from any surrounding "units of land", or do they need to come out of prior Lots of Record? Background Question 3c is addressed as part of Questions 1 and 2, but merits careful consideration because of the policy implications for other Lot of Record decisions. For example: The Board decided in TO that a land division by deed (prior to land division ordinances) could leave remainders. In that decision, it was assumed that the parent parcel would be a pre-existing lot of record. If this is in fact not a requirement, how is the parent parcel identified in the case of tract' ownership? This question need not be answered at this point, but the Board's decision in this matter is likely to be determinative in such a case and could reverse longstanding policy. Staff Response Staff has long assumed that a parent parcel needs to be a lot of record in order to leave remainders that are recognized as lots of record under this section. Staff notes that this requirement is not explicit in this criterion. Staff recommends that the Board reopen the record for parties to brief on this issue. 4 DCC 18.04.030 - "Tract" as used in DCC 18.16, 18.36 and 18.40, means one or more contiguous lots or parcels in the same ownership. A tract shall not be considered to consist of less than the required acreage because it is crossed by a public road or waterway. -17- Question 3D. When Lot of Record section (A)(5) says "a remainder", does it mean one per land division? Background Questions 3d is addressed as part of Question 2, but merits careful consideration because of the policy implications for other Lot of Record decisions. In a typical remainder scenario, a single pre-existing lot of record (the "parent parcel") is divided and the portion of the parent parcel that is not identified as part of the new lots/parcels is the remainder. It is likely the drafters of this section did not contemplate scenarios where the parent parcel is comprised of several lots of record or units of land. The Board's interpretation of this question will likely be determinative in a variety of Lot of Record determinations where the divided land separate non-contiguous reminders of the parent parcel. Staff Response Staff recommends that the Board reopen the record for parties to brief on this policy question and issue. Issue #4 Do discontiguous remainder units of land create separate Lots of Record? Background As documented in the Board decision in O'Neil, the County has long assumed that a Lot of Record could not be composed of non-contiguous areas. Unfortunately, how to regard a non- contiguous area that would otherwise be regarded as a single lot of record is not addressed in the Lot of Record definition. Staff Response Staff recommends that the Board reopen the record for parties to brief on this policy question and issue. Question 4A. Do the "road tracts" create discontiguity? Background The Lot of Record definition specifies: C. The following shall not be deemed to be a lot of record.- 2. ecord: 2. A lot or parcel created by an intervening section or township line or right of way. Title 18 defines "right-of-way" and "road or street" as: "Right of way" means the area between the boundary lines of a street, road or other public easement. -18- "Road or street" means a public or private way created to provide ingress or egress to one or more lots, parcels, areas or tracts of land. Staff Response Staff believes Tract A and B in Seventh Mountain Golf Village plat (see plat note) are plainly private ways, created to provide ingress or egress to the Seventh Mountain Golf Village lots. Therefore, Track A and B fall under the definition of "road or street". Since they constitute "road or street", the area between their boundaries is "right-of-way". Therefore, Tract A and B, by themselves, cannot divide a property into multiple Lots of Record. The parties did not specifically brief on this issue. The applicant's theory of Lot of Record depends implicitly on a theory that Tract A and B are not "right-of-way". Staff recommends that the Board reopen the record for parties to brief on this issue. Question 4113. What is the effect of prior Lot of Record determination on the same property? Background Prior land use approvals have found that the golf course, or portions thereof constitute Lots of Record. Reapplication to revisit Lot of Record determinations are expressly allowed under Title 22: 22.28.040. Reapplication Limited. A. If a specific application is denied on its merits, reapplication for substantially the same proposal may be made at any time after the date of the final decision denying the initial application. B. Notwithstanding DCC 22.28.040(A), a final decision bars any reapplication for a nonconforming use verification or for a determination on whether an approval has been initiated. A lot of record determination shall be subject to reapplication under DCC 22.28.040(A) only if the applicant presents new factual evidence not submitted with the prior application. The applicant has presented new factual evidence not submitted with prior applications in the form of deeds and surveys. Staff Response Staff is uncertain if the applicant has "reapplied" under DCC 22.28.040 for a lot of record determination for the subject property. As such, staff believes that the Board's determination in this matter would be final and would supersede any prior determinations on the Lot of Record status for the golf course. Staff believes other parties did not brief on this issue. Staff recommends that the Board reopen the record for parties to brief on this issue. Applicant Similarly, prior applications cannot be used to preclude the current request under notions of claim or issue preclusion. In a later proceeding in the Lawrence matter, the court of appeals explained that in land use matters, applicants have the right to file successive applications even for the same development. Lawrence v. Clackamas County, 180 Or App 495, 503, 43 Pad 1192 (2002). DCC 22.28.040 expressly authorizes an applicant to reapply for lot of record verification if the applicant presents new factual evidence not submitted with the prior application. No one can dispute the fact that the Applicant presented significant evidence never before presented in a lot of record verification application related to the subject property. Question 4C. It not is necessary to determine if the subject property is one, zero, or many "lawfully established unit of land" under ORS 92? Background ORS 92 includes a "lawfully established unit of land" definition that has many similarities to the County's "lot of record". Staff notes that this issue was not the subject of the initial application and no detailed analysis was provided by the parties. Moreover, a Count Lot of Record determination is not dependent on the property's "lawfully established unit of land" status under ORS 92. Staff Response The Board has determined that this question, of a separate state statute, is not properly before them. Record The record materials are available as text -searchable PDF files at: P:\CDD\Kine Lot Of Record Appeal\Record -20- . 2 2 (n cn a) !E u) 0 C: -j 0 a) 4-- C) U -0 _0 0 a) 0 0 (n C a) (n a) 0 - CY) 0) ca a) 0 >1 0 a) _0 a) a) > c -0 a) C: c CL -0 E 0 0 0 E 0 045 0 - a) C: c 0 0-0 UO - 0 a) (n N - - ry C 0 (n a) - m 0 *-- -r- M a) a) a) -0 a) " V- a) -j - C) 0 -j 0- a) M a) 0 N co -0 - a) C) U) c C: o - Ca o " , a) p D- a) 0 C: 0 0 M U) >1 .- a) a) C: -a a) a) " 5 y (n . 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