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2018-17-Minutes for Meeting June 29,2017 Recorded 1/8/2018Recorded in Deschutes County CJ2018-17 Nancy Blankenship, County Clerk Commissioners' Journal 01/08/2018 9:42:30 AM 1111111111111111111111111111, Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY BOARD OF COMMISSIONERS June 29, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present was Tom Anderson, County Administrator; Timm Schimke, Director of Solid Waste; Chris Ogren, Administrative Intern. The Board of County Commissioners held a field trip and site visit to the Deschutes County Negus Transfer Station today for the round -three department update of activities and programs. Timm Schimke toured the commissioners around the facility, and noted several items of interest: The potential to contract a consultant at the new solid waste facility, to conduct studies in order to improve efficiencies in traffic and cash handling. Mr. Schimke noted that Negus currently estimates the size of each load rather than using a scale, and believes these estimates are consistently conservative, so adding a scale may help increase tipping fees. Mr. Schimke showed commissioners the site where the fence gets cut overnight and theft occurs. Items thieves look for are tires and batteries, and certain types of scrap metal. He also discussed the capping of the old landfill by Negus, and whether any uses within the area that could utilize the capped land. Commissioner Baney noted the great view and the potential for improvement in the area, as well as its desirable nature in the future. Notes Provided By: Christopher Ogren, Administrative Intern DATED this l Day of D o'A Y L t i. 2017 for the Deschutes County Board of Commissioners. TTEST: Wiiik.,ti"'tr,MnN AL cording ecretary CA -V, '1')/ 1/ - Tammy Baney, C4r: Anthony DeBone, Vice Chair Philip G. nderson, Commissioner For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY BOARD OF COMMISSIONERS Date: August 31, 2017 Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Chris Doty, Public Works Director; Mike Berry, County Surveyor; Kevin Samuel, Deputy Surveyor; Brad Mitchell, Surveyor; Dave Fox, Surveyor; Chris Ogern, Administrative Intern; and Cody Smith, County Engineer. The Board of County Commissioners held a field trip and site visit to the Deschutes County Road Department today for the round -three department update of activities and programs. County Surveyor Mike Berry provided an overview of the services provided by the Surveyor's Office, which included the following: • Review pending subdivision, condominium and partition plat maps for compliance with Oregon Statutes and county codes. • Receive property survey maps for filing, review for compliance with Oregon Statutes and county codes, and submit to the public record. • Maintain the public survey records and provide research tools for the public to view and make copies. • Restore and maintain Public Land Survey corners. Mr. Berry provided a historical perspective of Deschutes County survey work. Surveyor's Office staff provided the Commissioners a demonstration of surveying work in the Road Department parking lot. Notes Provided By: Erik Kropp, Deputy County Administrator Page 1 of 2 DATED this 11 Board of Commissioners. ATTEST: tW,!(I cording ecretary Day of `Yf/1YV12017 for the Deschutes County c -010( et/Li< Tammy Baney, Chai r a7t- Anthony DeBone, Vice Chair Philip G. H derson, Commissioner Page 2 of 2 1.141.1101 i11.111111,111 01,11 .m SOW veyoes Office 11111111(1,1,111111,1i 1, III II, 1,1i, 111 II, ill'111111.1,11111,111,41.,,1,1,111,,,11111111111.1,10,1111,iliiI,1,111111.,11, 1 1 11,,,,,.11,11,1111,1,i1111.1 II ,1 11111111111 11111i III 11,111111111111,11111' s//yneezrmSt 'Bend, 97702 OVERVIEW OF THE DESCHUTES COUNTY SURVEYOR'S OFFICE In Deschutes County the County Surveyor is an appointed position. In about tialf of the 36 Counties in Oregon the County Surveyor position is appointed. The other Counties have elected county surveyors. MANDATED SERVICES � Review pending eubdivision, condominium and partition plat maps for compliance with Oregon Statutes and County Codes. Once these plats are complete, file and index these documents into the public survey record. * Receive property survey maps for filing, review them for compliance with Oregon Statutes and County Codes, and then add them to the publ,c record. Maintain the public survey records and provide research tools for the public to view and make copies of these public records. Restore and maintain Public Land Survey corners. Public /and corners are the section corner and quarter corner monuments used as the basis for all land surveys performed in the County. OTHER SERVICES � Perform Road Department road right-of-way aumeyo, topographic eumays, engineering -related work, and document scanning and indexing. • Provide surveying services and advice to other County departments such as Legal Counue|, Sheriff's Office, Property Management, Administration, Planning, G.I.S. Department and Assessor's Office. � Assist the general public with locating property surveys and interpreting and understanding these maps and also answering general survey questions. • Consult with private surveyors, title officers, attorneys and citizens to help resolve difficult boundary problems. • Maintain an on-line web application for finding and procuring copies of any surveys filed at the Surveyor's Office. Maintain 3 continuously operating GPS base stations for the use of public and private surveyors. STAFF The surveyor's office has four full time employees comprised of two licensed surveyors, and two survey technicians. In 2005 the County Surveyor's Office and the Road Department Survey Crews were combined under the County Surveyor by decree of the BOCC. Since that time our staif has been reduced 56% by attrition. FUNDING The County Surveyor's Office received General Fund monies until 2005. Since that time the funding has been solely fee based. The funding sources for our office are: Fees Collected for review and filing of surveys and plats - The Surveyor's Office has a set fee schedule for reviewing and filing these documents. These fees are proposed by the Surveyor's Offioe, reviewed by the Budget Committee and approved by the Commissioners. Public Land Corner Preservation Fund - In 1985 the Olegislature passed a law into effect that allowed Counties to establish a fund for Public Land Corner Preservation. This law, ORS 203.148. states that Counties can hold public hearings ending this program and then create a fee, not to exceed $10.00, on certain types of deeds recorded at the County Clerk's Office. In 1986 the County Commissioners established the Corner Presentation Fund in Deschutes County with a fee of $5.00 per deed recording. In 1999 the County Commissioners increased the fee ho*1D.VOper deed recording. Road Department surveying and engineering support - Personnel from the Surveyor's Office also perform various duties for the Road Department such as topographic surveys, road right-of-way mumaya, document scarining and engineering related work such a Pavement Management System inventory work. This type of work is billed directly to the Road Department. Last year 25% of the Surveyor's Office work was Road Department related, BOCC presentatiomRoad Department, Aug n'mn The County Surveyor's Office does not perform surveys or find property corners for private land owners. The only situation where this office can perform surveys other than those mandated above is if ordered by a court pursuant to Oregon Revised Statutes Chapter 209.020 and 209.030. In these situations the County Surveyor's Office will be reimbursed by whichever parties the Court designates to pay for the survey work. Our office strives to advocate for local private surveyors. We always recommend that the citizens who call us regarding property surveys of their land contact one of the many private surveying companies in the area. CS# From To 1 1916 1918 2 1918 1940 3 1940 1942 4 1942 1950 5 1950 1959 6 1959 1970 7 1970 1972 8 1972 1976 9 1976 1980 10 1980 1988 11 1988 2004 12 2005 present (M ichael J. Berry Deschutes County Surveyors 1916 to 2017 (Deschutes County was created from Crook County 12/13/1916) Name George S. Young Robert 8. Gould William B_ Gilbert Elithorpe "Al" G. Mansfield Edward Risen (Aubrey E. Perry (Jean W. Hawthorne (Aubrey E. Perry (Edward W. Graves David C. Hoeming (Jeffery A. Kem Comments appointed by commissioners 12/18/1916 PE 632, died while in office 1/29/1940 PLS 10 PLS 69, died while in office 12/14/1959 PLS 1293/PE 142 PLS 454 PLS 1293/PE 142 (served 15 yrs. total) PLS 980 PLS 1607/PE 6339 PLS 1081 (last elected CS)* PLS 2390 in 2002 voters changed the position from elected to appointed at the end of the 2004 term Crook County Surveyors listing (Crook County was created front Wosco County 10/24/1882) Surveyor Dates Comments S J Newsom 1882-1883 resigned 04/07/1883 W R McFarland 1884-1886 C A Graves 1886-1888 W R McFarland 1888-1890 Knox Huston 1890-1894 C A Graves 1894-1896 W R McFarland 1896-1898 C F Smith 1898-1900 John 0 Newsom 1900-1902 C A Graves 1902-1906 W R McFarland 1906-1908 Fred A Rice 1908-1914 H A Kelley 1914-1916 (Jefferson County created front Crook 12/12/1914) Geo S Young 1916-1918 (Deschutes County created from Crook 12/13/1916) Deschutes County College 2015 — Sept. 13, 2016 at Road Dept C:\Users\Berry\Docutncnts\presentations\BOCC-Legalizations\Duties of County Surveyor's office-BOCC 2017 doc Page 2 of 2 Years 2 22 2 8 9 11 2 4 4 8 16 12 100 FISCAL YEARS 2005-2006 TO 2016-2017 OVERVIEW OF SURVEYS AND PLATS REVIEWED 8 sivumens 8 0 CAUsers\Berry\Documents\Budgets\FY2005-2006 to FY2016-2017.xlsx 8/25/2017 W_ LU W � 0 V) ^ LLJ el O Z a ID W 5 - c4 0. � �g ko 11: z if) • • O O N LLI sn ceaccce D W LL - O zvi¢ o " W u W 0 lD 1 e -I r1 N • O 00 rl 'i slnuiwens O FISCAL YEAR E c E 0 v0 0 u d m ♦ d Subdivisions — o, ... Partitions w 0 al tn m 0 co C:\Users\Berry\Documents\Budgets\FY2005-2006 to FY2016-2017.xIsx 8/25/2017