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2018-32-Minutes for Meeting December 13,2017 Recorded 1/25/2018Recorded in Deschutes County Nancy Blankenship, County Clerk CJ2018-32 Commissioners' ,journal 01/25/2018 7:36:38 AM 2018-32 I� For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS Wednesday, December 13, 2017 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Phil Henderson and Anthony DeBone. Commissioner Tammy Baney was excused. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Ross, Board Executive Secretary. One representative of the media was in attendance. CALL TO ORDER: Vice -Chair DeBone called the meeting to order at 10:05 a.m. PLEDGE OF ALLEGIANCE CITIZEN INPUT: William Kuhn, Sizemore Road within the Tumalo Winter Deer Range, spoke on Code Enforcement and his rights as a land owner. Mr. Kuhn explained he had submitted a code enforcement complaint to Deschutes County this morning. CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Henderson requested to pull Consent Agenda Items #9 and #13 for further review and requested to amend Consent Agenda Item #8 as it should have been the Work Session meeting minutes that were pulled from the December 6, 2017 meeting and shared his revisions with Commissioner DeBone regarding the Eclipse Event discussion. Minutes of Board of Commissioners' Business Meeting December 13, 2017 Page 1 of 3 HENDERSON: Move approval. DEBONE: Second. VOTE: HENDERSON: Yes. BANEY: Absent, Excused DEBONE: Chair votes yes. Motion Carried Consent Agenda Items: 1. Consideration of Board Signature of Resolution No. 2017-056, Appropriating Grant Funds — Health Department Diabetes Prevention 2. Consideration of Board Signature of Resolution No. 2017-057, Appropriating Grant Funds — Health Department Perinatal Care 3. Consideration of Board Signature of Resolution No. 2017-058, Appropriating Grant Funds — Health Department Public Health Modernization 4. Consideration of Signature of Resolution NO. 2017-059, Budget Adjustment — Veterans Services 5. Consideration of Board Signature of Document No. 2017-732, License for Mobile Food Unit 6. Consideration of Board Signature of Letter of Appointment to Lee Lucas to the Panoramic Access Special Road District Board 7. Consideration of Board Signature of Letter Thanking Dennis McGregor for his service on the Panoramic Access Special Road District Board 8. Approval of Minutes of the October 25, 2017 Business Meeting 9. Approval of Minutes of the October 30, 2017 Work Session 10. Approval of Minutes of the November 6, 2017 Business Meeting 11. Approval of Minutes of the November 6, 2017 Work Session 12. Approval of Minutes of the November 8, 2017 Business Meeting 13. Approval of Minutes of the November 8, 2017 Work Session Commissioner Henderson asked for clarification on the funding amount listed within the document for Consent Agenda Item #3, Resolution 2017-058. James Wood, Health Services explained the $136,400 is for fiscal year 2018 and the other portion listed is for fiscal year 2019. ACTION ITEMS 14. Consideration of Board Signature of Document No. 2017-736, Bargain and Sale Deed for Land Donation to Central Oregon Regional Authority (Housing Works) James Lewis, Property Management Specialist and Tom Kemper, Director of Housing Works presented this item for consideration. The document is the deed transferring property in La Pine following a donation agreement from 2016 and contingencies were to Minutes of Board of Commissioners' Business Meeting December 13, 2017 Page 2 of 3 be completed by Housing Works. Mr. Kemper spoke on funding for a projects in La Pine and in Sisters. Mr. Kemper presented the Board with photos and project plan designs. Mr. Lewis certified the conditions of the agreement had been met by Housing Works. A petition plat will be presented for the Commissioners signature today upon approval. Discussion held on what may happen to the land and project if Housing Works was unable to secure funding. Mr. Lewis could include a reversionary provision to allow for the process if the project does not get completed. Mr. Kemper will submit a letter to the Board addressing the scenario of this outcome if the project is not able to be completed. County Administrator Anderson explained the Boards authority over Housing Works and stated there would be required a further Order to be adopted within a time frame as a procedural step for bond issuance. The only Board meeting that is available during the required timeline would be during the joint meeting with the Sunriver Service District. HENDERSON: Move approval. DEBONE: Second. VOTE: HENDERSON: Yes. BANEY: Absent, Excused DEBONE: Chair votes yes. Motion Carried OTHER ITEMS: None were offered. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 10:37 a.m. DATED this- /0 ofJ ( 20d for the Deschutes mm County Board of Coissioners. 4AV am'ney, air 2017 Anthony DeBone, Vice Chair 2017 E Philip G. Henders n, Commissioner Rkeo'rdin9 S cretary Minutes of Board of Commissioners' Business Meeting December 13, 2017 Page 3 of 3 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 AM, WEDNESDAY, DECEMBER 13, 2017 Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public live or at a later date; and written minutes are taken for the record. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not being conducted as a part of this meeting will NOT be included in the official record of that hearing. If you offer or display to the Board any written documents, photographs or other printed matter as part of your testimony during a public hearing, please be advised that staff is required to retain those documents as part of the permanent record of that hearing. CONSENT AGENDA 1. Consideration of Board Signature of Resolution No. 2017-056, Appropriating Grant Funds - Health Dept Diabetes Prevention 2. Consideration of Board Signature of Resolution No. 2017-057, Appropriating Grant Funds - Health Dept Perinatal Care 3. Consideration of Board Signature of Resolution No. 2017-058, Appropriating Grant Funds - Health Dept Public Health Modernization Board of Commissioners Business Meeting Agenda Wednesday, December 13, 2017 Page 1 of 3 4. Consideration of Signature of Resolution No. 2017-059, Budget Adjustment - Veterans Services 5. Consideration of Board Signature of Document No. 2017-732, License for Mobile Food Unit 6. Consideration of Board Signature of Letter of Appointment to Lee Lucas to the Panaramic Access Special Road District Board 7. Consideration of Board Signature of Letter Thanking Dennis McGregor for his service on the Panoramic Access Special Road District Board 8. Approval of Minutes of the October 25, 2017 Business Meeting 9. Approval of Minutes of the October 30, 2017 Work Session 10. Approval of Minutes of the November 6, 2017 Business Meeting 11. Approval of Minutes of the November 6, 2017 Work Session 12.Approval of Minutes of the November 8, 2017 Business Meeting 13. Approval of Minutes of the November 8, 2017 Work Session ACTION ITEMS 14. Consideration of Board Signature of Document 2017-736, Bargain and Sale Deed for Land Donation to Central Oregon Regional Housing Authority (Housing Works). - James Lewis, Property Management Specialist OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. Board of Commissioners Business Meeting Agenda Wednesday, December 13, 2017 Page 2 of 3 ADJOURN To watch this meeting on line, go to: www.deschutes.org/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) 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