2018-35-Minutes for Meeting December 06,2017 Recorded 1/25/2018Recorded in Deschutes County CJ2018-355
Nancy Blankenship, County Clerk
Commissioners' ,journal 01/25/2018 7:39:14 AM
2018-35
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Allen Conference Room
Wednesday, December 6, 2017
Present were Commissioners Tammy Baney, Anthony DeBone and Phil Henderson. Also present
were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David
Doyle, County Counsel; Christopher Ogren, Administrative Intern; and Sharon Ross, Board
Executive Secretary. Several citizens and one representative of the media were in attendance.
CALL TO ORDER: Chair Baney opened the meeting at 1:34 p.m.
ACTION ITEMS
1. Classification and Compensation Study — Continued Discussion
Kathleen Hinman and Teri Lorenz, Human Resources, reviewed the slide presentation to
frame the discussion. There were two topics that were requested for further discussion.
The steering team and the consultant group Segal Waters developed the findings.
Commissioner Henderson appreciates using a consultant but questions why no one in
the private sector was involved. Additionally he feels that the Board was not
sufficiently involved throughout the process. Commissioner Baney noted each
individual is also accountable to the budget and doesn't think the questions were never
Minutes of Board of Commissioners' Work Session December 6, 2017 Page 1 of 7
asked. Ms. Hinman noted the work done by Segal Waters and the steering committee
on the classification and compensation portions of the study. Review of the
classifications were done previously based on an as needed basis. Job descriptions were
reviewed and revised. With the compensation side the consultant also made
recommendations to find the comparables to similar size organizations. Ms. Hinman
spoke on benefits and paid leave comparing to the suggested peers. The consultant
determined we are overall competitive with the market average and they have
recommended an adjustment to our compensation structure to set to be at the 75th
percentile. Deschutes County is currently at 50th.
Ms. Hinman reviewed a chart on the 2017 AFSCME and Non -Represented Class and
Compensation Study Cost Analysis. Comparisons showed matching the market average
and leading the market average with the two options of closest step without loss of pay
and same step without loss of pay.
Commissioner Henderson commented on the difference between private and public
sector with benefits and his identification of inaccuracies. Ms. Hinman reported on a
study done by the Bureau of Labor Statistics for state and local governments. There is a
difficulty in comparing the County to private sector based on size and services of
organization. Commissioner Baney noted the challenges of private sector in Deschutes
County is they are a small business. Looked at twelve different data sets to find our
average.
Commissioner DeBone noted a small business owner takes a long time to even get to
the need to have job descriptions and reminds us we are a 1000+ employer and provide
the services people expect with professional staff. Deschutes County is in Central
Oregon and we have the opportunity to set the pay structure anywhere. Commissioner
Henderson is not in favor of going above the market. Commissioner Baney inquired if
we could do a percentage of private factored in but if you look at the challenge of our
goal is every time we retain a good employee there is the ability for us to provide the
necessary services. Commissioner Henderson doesn't feel we have to meet on salary
and benefits. Commissioner DeBone noted the budget committee meets annually.
With salaries locked in we look at budgets for the next year. Ms. Hinman noted there is
a tool to use more regularly to review salaries which doesn't mean adjusting wages but
used as a reference point. The study has identified we are market competitive average
and is that enough to attract and retain employees. The last classification and
compensation study compared public sector only. Commissioner Henderson spoke on
the recent negotiations and now requesting to change mid -year and wonders why that
wasn't factored in. Ms. Lorenz noted during the last negotiations AFSCME was aware of
the study in progress and their bargaining position were reflective of same.
Discussion held on market surveys. Commissioner Henderson wondered which counties
are making more than us. Ms. Lorenz reported it was Clackamas, Marion, and Lane and
Minutes of Board of Commissioners' Work Session December 6, 2017 Page 2 of 7
certain positions in the City of Bend. Commissioner Henderson requested a comparison
showing those positions and their pay.
Commissioner DeBone feels he is ready to make a decision. Commissioner Baney
struggles with the private inclusion and she is supportive of us being 5% above market
value which would serve us well and make a statement we want to retain and attract
good people to provide our services. She also feels we are training behavioral health
specialists just to take positions in the private sector. Ms. Hinman also commented on
retaining employees based on benefits. County Administrator Anderson noted the
private sector comparisons were only based on positions that had comparable skill in
both private and public sectors.
Commissioner Henderson expressed that he is here representing the citizens of the
county who don't work at the County but who pay county taxes. He is at market rate
and closest step. Commissioner DeBone expressed his support of closest step with no
loss of pay that seems to be the right place. Commissioner Baney also supports closest
step without loss of pay. Commissioner DeBone spoke on the compensation and would
support the +5% structure lead market average.
Commissioner Baney noted when she speaks with business owners she hears that hiring
and retaining employees is a challenge. She wonders if we go private sector leading the
market by 5% how do we retain good people. Ms. Hinman commented on attracting
and retaining employees by increased training opportunities as well as branding to
attract employees to Deschutes County. Commissioner Baney supports public sector
leading the marking by 5% and closest step with no loss of pay.
Commissioner DeBone noted the current meetings with all of the county departments
and hopes if there are issues within the department that the conversation would be
there.
On the question of Placement of Employees onto New Pay Grade:
DEBONE: All employees Closet step with no loss of pay
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion Carried
Minutes of Board of Commissioners' Work Session December 6, 2017 Page 3 of 7
On the question of Where to Anchor Pay and Competitive labor Market:
DEBONE: Move approval of Lead the Market Average with 5% with public sector
numbers only
BANEY: Second
Discussion: Commissioner Henderson would like more information.
VOTE: DEBONE: Yes
HENDERSON No
BANEY: Chair votes yes. Motion Carried
On the question of Implement Changes Effective January 1, 2018:
DEBONE: Move approval of the January 1 implementation date
BANEY: Second
VOTE: DEBONE: Yes
HENDERSON No
BANEY: Chair votes yes
2. Discretionary Grant Review:
Judith Ure, Management Analyst has received a few grant applications outside of the
normal cycle.
Leadership Redmond had submitted a request and in the past their request was for
$1200 but the recent application only stated $600 but they intended to ask for $1200.
The Board expressed support.
Arts and Culture Alliance of Central Oregon. They are a new organization and are
requesting assistance with their holiday party. Their intent is to align arts and culture in
our community. The Board supports $1100 from fundraising.
Sage Awards is requesting a $500 sponsorship. The Board supports a split three ways.
Minutes of Board of Commissioners' Work Session December 6, 2017 Page 4 of 7
RECESS: At the time of 3:17 p.m., the Board took a short recess and reconvened at 3:35 p.m.
3. Long Range Work Plan Update:
Nick Lelack and Peter Gutowsky, Community Development Department gave a brief long
range planning update and including Mr. Aceti request that the board add to the plan to
address a Land Use Board of Appeals final opinion pertaining to re -designating EFU lands
to Rural Industrial. Mr. Lelack also noted a letter was drafted to Douglas County
regarding non -resource lands.
Mr. Lelack reviewed Table 1 in the staff report that provides a snapshot of items
currently in process and those on the horizon. Commissioner Henderson requested to
participate in the affordable housing project.
Commissioner Baney commented on frustration with the Deschutes Junction issue and
the time commitments and money spent. She believes allowing time to get that process
moving forward and finding closure makes sense.
Commissioner DeBone adding long range planning resources is something to look at and
wonders if it is easy to fill a position. Mr. Lelack stated it is a three to four month
process. Commissioner DeBone is leaning towards adding staff.
Commissioner Henderson is supportive of moving forward with the Aceti requested text
amendment.
Commissioner Baney commented on LUBAs opinion and how that could benefit the
community as a whole. Staff were directed to work with Mr. Aceti.
The draft letter for consideration to support Douglas County regarding non -resource
lands legislative amendments to the Douglas County Comprehensive Plan.
Commissioner Baney assumed Deschutes County was not only supportive but would be
interested in having a voice as well. Suggestions for revision given. Commissioner
DeBone notes support. Commissioner Baney noted this as a great community
conversation. Mr. Lelack will revise the letter.
DEBONE: Move approval of letter of support
HENDERSON: Second
Minutes of Board of Commissioners' Work Session December 6, 2017 Page 5 of 7
VOTE: DEBONE: Yes
HENDERSON: Yes
BANEY: Chair votes yes. Motion Carried
OTHER ITEMS:
• BUDGET COMMITTEE:
County Administrator Anderson asked the Board for the next steps of the Budget
Committee selection process. Commissioner Henderson was not present at the
interviews yesterday as he attended the Sunriver La Pine Economic Development (SLED)
meeting. He would be interested in meeting the candidates in the next day. Input on
the selection should be made prior to December 19th. There were four on the interview
panel. A formal appointment could be made on December 18.
Discussion held on the SLED meeting agenda and on businesses in La Pine.
• AOC Subcommittee: Commissioner DeBone was present and was designated as Deschutes
County representative on the Federal Land Management subcommittee because he was
present. This is a reorganization of the subcommittee of the forest group. Commissioner
Henderson is also interested.
• Eastern Oregon Counties Association: Commissioner DeBone noted the proposed meeting
on December 19 and he will ask for a letter in support of smoke management.
Commissioner DeBone is working on finding support for advocating for smoke
management.
• AOC Committee day is Monday December 11 and both Commissioners DeBone and
Henderson will attend. Commissioner DeBone feels AOC Committees are a great vehicle
for discussions and whether or not to have a lobbyist.
• Erik Kropp noted there are two vacancies in the HR department in Jefferson County and
they are looking for help or assistance.
Minutes of Board of Commissioners' Work Session December 6, 2017 Page 6 of 7
ADJOURN: Being no further discussion, the meeting adjourned at 4:11 p.m.
DATED this
Board of Commissioners.
ATTEST•
Recording Secretary
Anthony DeBone, Vice Chair, 2017
Philip G. H derson, Commissioner
Minutes of Board of Commissioners' Work Session December 6, 2017 Page 7 of 7
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, DECEMBER 6, 2017
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the
meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested citizens are invited to attend.
Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed,
although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or
have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work
Sessions are not normally video or audio recorded, but written minutes are taken for the record.
CALL TO ORDER
ACTION ITEMS
1. Classification and Compensation Study - Continued Discussion - Kathleen Hinman,
Human Resources Director
2. Discretionary Grant Review - Judith Ure, Management Analyst
3. Long Range Work Plan Update - Nick Lelack, Community Development Director
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific
guidelines, are open to the media.
Board of Commissioners Work Session Agenda Wednesday, December 6, 2017 Page 1 of 2
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
01-13101JUIZ
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Work Session Agenda Wednesday, December 6, 2017 Page 2 of 2
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of December 6 2017
DATE: December 1, 2017
FROM: Kathleen Hinman, Human Resources, 541-385-3215
TITLE OF AGENDA ITEM:
Classification and Compensation Study - Continued Discussion
RECOMMENDATION & ACTION REQUESTED:
Review of project update and recommendations from the Steering Committee on
Compensation Philosophy, Grade Structure, Anchoring Pay, and Implementation process.
ATTENDANCE: Kathleen Hinman, HR Director and Teri Lorenz, HR Analyst.
SUMMARY: Continued discussion with BOCC on the recommendations made by the Steering
Committee regarding the Compensation and Classification study.
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What are Percentile Wages?
J.S. Bureau of Labor Statistics
Occupational Employment Statistics
What are Percentile Wages?
The percentile wage estimate is the value of a wage below which a certain percent of workers fall.
The following table provides an example of an occupation's percentile wages:
Percentile lo% 25% Median 75� 90%
H ._...._.....DDDD�
ourly Wage $ll.00 $15.00 $20.00 $24.00 $29.00
Annual Wage $22,880 $31,200 $41,600 $49,920 $60,320
The hourly wage estimates in this example indicate that:
Page 1 of 1
• lo% of employees earn less than $11.00 per hour; therefore the remaining 9o% earn more than $11.00 per
hour.
• 25% earn less than $15.00; 75% earn more than $15.00.
• 5o% earn less than $20.00; 5o% earn more than $20.00 (The 5oth percentile is called the Median).
• 75% earn less than $24.00; 25% earn more than $24.00.
• 9o% earn less than $29.00; 1o% earn more than $29.00.
The annual wage estimates in this example indicate that:
• 1o% of employees earn less than $22,88o per year; therefore the remaining 9o% earn more than $22,88o per
year.
• 25% earn less than $31,200; 75% earn more than $31,200.
• 5o% earn less than $41,600; 5o% earn more than $41,600 (The 5oth percentile is called the Median).
75% earn less than $49,920; 25% earn more than $49920.
• 9o% earn less than $6o,320; lo% earn more than $6o,320.
Last Modified Date: July 8, 2011
U.S. Bureau of Labor Statistics I Division of Occupational Employment Statistics, PSB Suite 2135, 2 Massachusetts Avenue, NE
Washington, DC 20212-0001
www.bis.gov/OES I Telephone: 1-202-691-6569 1 Contact OES
https://data.bls.gov/cgi-bin/print.pl/oes/oes_perc.htm 12/6/2017
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of December 6 2017
DATE: December 1, 2017
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
Discretionary Grant Review
RECOMMENDATION & ACTION REQUESTED:
Review applications and determine awards for discretionary grant requests submitted during
the Q2 period, but outside of the established timelines.
ATTENDANCE: Judith Ure, Management Analyst
SUMMARY: Each quarter, the Board of Commissioners reviews applications submitted to the
Deschutes County Discretionary Grant Program and makes awards accordingly. At times,
requests are submitted at the direction of the Board of Commissioners outside of the
established timelines. Three such applications and funding status worksheets are attached for
the Board's consideration.
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: December 6, 2017
Organization: Arts and Culture Holiday Party
Project Name: Arts and Culture Alliance (ACA) of Central Oregon
Project Period: 12/13/2017
Description: Support for Arts and Culture Alliance's holiday party and quarterly meeting held
for the purpose of reintroducing the ACA to the public, expanding membership, and hosting the
Ben Westlund Award Ceremony.
Amount of Request: $1,093.35
Previous Grants: None recorded.
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: wwu,.descltute .Q
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: 11/15/2017 Project Name: Arts and Culture Holiday Party
Project Beginning Date: 12/13/2017 Project End Date: 12/13/2017
Amount Requested:$1093.35 12/
Date Funds Needed: 13/2017 a
Name of Applicant Organization: Arts and CultureAlliance of Central Oregon
Address: =849N)� Wall Street
City & Zip Code: Bend, 97703 Tax ID #: 46-4513387
Contact Name(s): =Jasmine_,�a=mett== Telephone #: 541316.5665
Fax #:N/A = Email Address:artsandculturealliance@gmail.com
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
A Applicant may be contacted during the review process and asked to provide a complete line item budget.
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
Arts and Culture Alliance of Central Oregon is a volunteer board driven non profit with over 50
arts and culture organization, non -profits, and individuals focusing on promotion,
networking and advocating for arts and culture in Central Oregon.
Volunteer board of 9 with one part/time paid Community Coordinator. The ACA meets monthly
and our membership meets quarterly. We are also the fiscal sponsor of the Deschutes
Cultural Coalition's grant. We work on grants and projects through out Central Oregon as
needed.
2. Describe the proposed project or activity.
The Arts and Culture Alliance's Holiday party/Quarterly Meeting will be an opportunity for our
membership to network, recruit new members, host the Deschutes Cultural Coalition's Ben
Westlund award ceremony all at our new co -working artist collaboration space At Liberty in
Downtown Bend
3. Provide a timeline for completing the proposed project or activity.
November 1st- Secure Caterer, space, music, drinks.
November 10th- Invites sent out.
November 20th- Send second invite encouraging rsvps
December 13th- Event
4. Explain how the proposed project or activity will positively impact the community.
The Arts and Culture Alliance of Central Oregon seeks discretionary grant
funding to support an expanded Quarterly Meeting and Holiday Party in
order to be able to open the function to potential new members and the
public at large as a chance to introduce our new Community Coordinator, a
new workspace, and our new strategic goals, developed with support from
the Office of Regional Solutions, that seek to grow the creative economy
in Central Oregon.
Our request is not just to support our event, but to reintroduce the ACA,
which has gone largely under the public radar, to the community at large.
The AGA in 2017 received two critical operating support grants. The first,
a two year Oregon Community Foundation Grant, enabled the ACA to hire its
first part time staff position, a Community Coordinator. The second, an
Oregon Arts Commission Community Arts grant, enabled the ACA to lease a
work space. By opening our quarterly meeting event to the community at
large, the AGA can share the results of the area' s first creative economy
impact survey and expand the reach of what is already a 34 million dollar
industry. It is a chance for the ACA to share the work it has done quietly
for the past five years and how the AGA supports a healthy arts and
culture environment in the region.
5. Identify the specific communities or groups that will benefit.
ACA' s work primarily supports a wide network of arts and culture
organizations and businesses through networking opportunities, programming
partnerships, and advocacy support. With over 50+ members who work in the
Creative Economy, our members are responsible for 34 million dollars in
economic development annually. Support for the AGA helps grow our creative
economy, which then enriches the community at large through greater access
to arts and culture programming, education, and entertainment.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
Holiday party/Quarterly Meeting Budget
Expenses
Food Tate and Tate 1,093.03
Drinks 200
Music/Band Honey Don't 200
Venue At Liberty 450 1943.03
Funds
Deschutes Cultural Coalition 250
Venue INKIND 450
ACA Budget 150
Discretionary funds 1,093.03 1943.03
** if we do not receive funds we will pull from our membership funds to supplement and
eliminate the band to cover food costs.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
1. The ACA Quarterly Meeting and Holiday Party will continue in the
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: December 6, 2017
Organization: Bend Chamber
Project Name: Sage Awards Sponsorship
Project Period: October 5, 2017
Description: Sponsorship of Bend Chamber's 2017 Sage Award program
Amount of Request: $500
Previous Grants:
4/12/2001
$ Y836,00
U007/9/2002
FUnrecorded
Leadership Bend
8/16/2005
$ 1,6 0,00:
Leadership Bend..--,--
end..___/8/2006
/812006
$ 1,500.OL
Leadership Bend
8/21/2006
$ 426.00
Transportation Conference v„m
7/30/2007
$' 2,040.00
Leadership Bend.
1/5/2009
6191=10
$ 2000.60
�$ 1,500.00 ''
Leadership Bend
Leadershi Bend
Approved:
Declined:
From; Tammy Banev
To*. Judith Ure
Cc, Tom Anderson
Sa&ject: FW: Bend Chamber - SAGE Invoice
pates Thursday, November 30, 201712:36:40 PM
Attachments: Deschutes Co,nty.odf
Imaae002.ono
Imaae003.ona
you please bring this to us; I mentioned the event sponsorship at a work session
however I didn't follow up with them to get an invoice.
Thank you !
In service to our community -
0
Tammy Baney I Deschutes County Commissioner
g r t Direct: ��`i Z [ ' N..!!_ i e kind i IR 977f�1
tarn tate. Cg I wvvw.deschvte-sxg
Frdrri: Tara Bieber [mailto:tara@bendchamber.org]
Seat: Wednesday, November 29, 2017 2:52 PM
To,- Tammy Baney <Tammy.Baney@deschutes.org>
Subject: Bend Chamber - SAGE Invoice
I Ii Tammy,
The Deschutes County sponsored an award at the 2017 SAGE .Awards for $500 and we have not
received payment. It is possible that you never received an invoice and I apologize if you did not.
Attached is the invoice for your review. Please let me know if you need anything else.
Thank you and have a great day!
`. 'arc R Bieber
wr rI Business Development Manager
�`i fffl'vBll St Ste 200, Bend, OR 97703
S 41, 3821<s22s C: (310) 625-7106 1 t_ar v'�}-P+n i �)n - .rrI
A
777 NW Wall Street Suite 200
Bend, OR 97703
(541) 382-3221 1 fax: (541) 385-9929
chris@bendchamber.org
Deschutes County
Tammy Baney
PO Box 6005
Bend, OR 97708
Description
Awards - Award Sponsor
Invoice
.....�._,.
Invoice Date: 9/19/17
Invoice Number: 1104696
Terms Due Date
Due on receipt 9/19/17
Renewal Period
Quantity Rate Amount
1 $500,00 $500.00
Total: $500.01
Payments/Credits: $0.00
** Amount Due: $500.0t
Deschutes County
Board of County Commissioners
Discretionary Grant Program
Board Meeting Date: December 6, 2017
Organization: Redmond Chamber of Commerce & CVB
Project Name: Leadership Redmond 2017-18
Project Period: March 15, 2018
Description: Sponsor Leadership Redmond Class of 2018.
This request is being made in addition to the previous award of $600 made by the Board of
Commissioners in October. The original request was incorrectly made for only half the total
amount intended.
Amount of Request: $600
Previous Grants:
8/22/2012
$600.00
Annual Event
1/22/2013
$600.00
Leadership Redmond Class of 2013-14
..
9/3/2014
$1,200.00 ,
Leadership Redmond Class of 2014-15
10/7/2015
$1;200.00
Leadership Redmond Class of 2015-16
10/24/2016
$1,200.00
Leadership Redmond Class of 2016-17
10/23/2017 . $60U Leadership Redmond Class of 2017-18
Approved:
Declined:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.descbottes- ro
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: 11y-17-2017 Project Name: Leadership Redmond Day Sponsor/Scholarship
Project Beginning Date: 9-21-2017 Project End Date: 5-17-2018
Amount Requested: $1,200 Date Funds Needed: 5-17-2018
Name of Applicant Organization: Leadership Redmond / Redmond Chamber of Commerce
Address: 446 SW 7"' Street
City & Zip Code: Redmond, OR 97756 1 Tax ID #:20-3111760
Contact Name(s): Eric Sande Telephone #: 541-923-5191
Fax #: 541-923-6442 Email Address: I eric@visitredmondoregon.com
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
1. Discribe the applicant organization, including its purpose, leadership structure, and
activies
Leadership Redmond is an educational organization designed to educate, enhance,
develop and train leaders to participate in key decision-making positions within
our community. These leadership opportunities include volunteerism,
membership on community boards or government commissions and committees,
and even elected positions within city, county or state government.
The organization is a partnership from the Redmond Executive Association
(REA) and the Redmond Chamber of Commerce & CVB.
The Leadership Redmond Board is made up of 9 members, 3 appointed from the
Redmond Executive Association, 3 from the Redmond Chamber of Commerce &
CVB, and 3 of the Class Presidents from the last 3 classes.
2. Describe the proposed project or activities
We are looking for support of the program in the terms of a $600 Day Sponsor and a
$600 Scholarship Sponsorship.
3. Provide a timeline for completing the proposed project or activity
The Leadership Redmond program runs from September 17, 2017 to May 21, 2018 and is
held on the third Thursday of each month (9 classes). The Day sponsorship will be used
to sponsor the "Government & Legislative Day" on March 15, 2018. The scholarship
will help assist participants who would not otherwise be able to attend the program.
Tuition for the program is $600, and we do ask everyone to contribute at some level.
4. Explain how the proposed project or activity will positively impact the community.
The program is now in its 14`x' year and has graduated approximately 20 participants each
year. The success has been outstanding with many of the program graduates immediately
getting involved in the community, including 4 or Redmond's current City Councilors
being Leadership graduates, as well as other alumni serving on the Planning Commission,
Parks Committee, Historical Landmarks Committee and many others.
5. Identify the specific communities or groups that will benefit.
The Leadership Redmond program has been a "win" for the entire community. The City,
countless organizations, service clubs, and other have all benefited from the active
participants who are eager to be involved and to serve their community.
6. Describe how grant funds will be used and include the source and amounts of
matching funds or in-kind contributions, if any. Itemize anticipated expenditures*.
Leadership Redmond Class of 2017-2018
Deschutes County Day Sponsorship and Scholarships
Day Sponsor "Government & Legislative Day" March 15, 2018 $ 600
Scholarship 600
$1,200
Based on 20 participants
Day Sponsors $600 x 8 $ 4,800
Tentative: REA, SunWest Builders, CEC, Alliance Professional
Umpqua Bank, St. Charles, Advantage Dental, Pacific Power
Class tuition $600 x 18
$10,800
Scholarships $600 x 2 $ 1,200
$16,800
7. If the grant will support an ongoing activity, explain how it will be funded in the
future.
With the Day Sponsorship being used to cover the topic of County Government it is a
perfect way for the County to share the issues facing the county. Funding from the
County each year, truly makes the County a partner in this program.
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of December 6, 2017
DATE: December 1, 2017
FROM: Nick Lelack, Community Development, 541-385-1708
TITLE OF AGENDA ITEM:
Long Range Work Plan Update
RECOMMENDATION & ACTION REQUESTED:
Discussion Item.
ATTENDANCE: Nick Lelack, AICP, Director
SUMMARY: Staff is providing an update on the Planning Division's Long Range Planning Work Plan, including
the Anthony Aceti Comprehensive Plan Amendment proposal and draft letter to support the Douglas County
Non -Resource Lands Comprehensive Plan Amendment.
V t }
Community Development Department
j� Planning Division Building Salety Division Environmental Soils Division
P.O. Box 6605 137 NW Lafayette Avenue Bend, Oregon 97748-6045
(541) 388-6575 Fax (541) 385-1764
http:/,Imvw.deschutEs.org/cd
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Nick Lelack, AICP, Director
DATE: December 6, 2017
SUBJECT: Planning Division — Long Range Work Plan Update
1. SUMMARY
This agenda item provides an update on the Planning Division's Long Range Planning Work Plan,
including the Anthony (Tony) Aceti Comprehensive Plan Amendment proposal and draft letter to
support the Douglas County Non -Resource Lands Comprehensive Plan Amendment.
II. LONG RANGE PLANNING UPDATE
In November, Mr. Aceti submitted a request to initiate a Comprehensive Plan Amendment to address a
Land Use Board of Appeals final opinion and order in Central Oregon Landwatch vs. Deschutes County
and Anthony Aceti (LUBA No. 2017-009) pertaining to re -designating Exclusive Farm Use lands to Rural
Industrial.' In considering this request, it is important to note the following pending projects in the
adopted FY 2017-18 Long Range Planning Work Plan, and projects on the horizon.
Table 1- Projects in Process
Projects in Process
Status
Estimated Completion
Planning Commission reconsideration
1. Floodplain Amendments
scheduled for Dec. 14; deliberations expected
February 2018
in Jan., followed by a continued Board hearing
and decision.
Planning Commission work session and public
2. Code Enforcement
hearing scheduled to consider and recommend
TBD — potential March
Amendments
to the Board whether to initiate text
2018
amendments. Subsequent steps TBD.
Consultant interviews in process; Sisters City
3. Sisters Country Vision Plan
Council decision Dec. 13; project initiation Jan.
Late Fall 2018
2018
' http://www.oregon.gov/LUBA/docs/Opinions/2017/06-17/17009.pdf
Quality Servires Pei forced with Pride
Projects in Process
Status
Estimated Completion
4. Churches in WA Zone
Board deliberations scheduled Dec. 6
Board decision 2017
Amendments
5. Marijuana Evaluation
In process
Spring 2018
6. Sisters Historic Resources
In process to hire a consultant
Spring/Summer 2018
Inventory
7. Bend Transect -
Comprehensive Plan, Code
Application submittal anticipated in late 2017
Spring / Summer 2018
Lands
or early 2018
Multi-year initiative
Amendments
Tracking Douglas County proposal
Table 2- Projects on the Horizon
Projects on the Horizon
Status
Estimated Completion
• Bend Airport Master Plan
City/County staff coordinating on timeline
TBD
Update & Implementation
• Affordable Housing —
TBD
Implement HB 4079 — UGB
Continued coordination 3 cities
Early 2019
Pilot Project
• Agricultural /Non -Resource
Awaiting LCDC/DLCD rulemaking and/or
TBD
Lands
Regional Problem Solving initiative, and
Multi-year initiative
Tracking Douglas County proposal
Redmond project consultants finalizing
• Redmond — Large Lot Industrial
findings/burden of proof; initiation anticipated
Summer 2018
Lands Project
in Winter 2018
In addition to the projects above, several others are included in the adopted work plan not currently
scheduled or on the horizon.
Mr. Aceti's Comprehensive Plan Amendment proposal is not on the Division's adopted work plan, and
will require significant resources. To accommodate this request requires one or more of the following:
1. Suspending a current pending project;
2. Not initiating/coordinating a project on the horizon; and/or
3. Adding long range planning resources.
Alternatively, the Board of County Commissioners (Board) may consider this request during the
development of the Long Range Planning Work Plan for FY 2018-19, while recognizing several of the
pending projects and projects on the horizon are expected to extend into at least mid -FY 18-19.
-2-
III. DOUGLAS COUNTY NON -RESOURCE LANDS COMPREHENSIVE PLAN AMENDMENT
Please find attached a draft letter from the Board to Douglas County Commissioners in support of their
Non -Resource Lands Proposal to implement the Southern Oregon Regional Pilot Project.
Attachment:
Draft letter of support to Douglas County
-3-
[date]
Douglas County Board of Commissioners
1036 S.E. Douglas Ave.
Roseburg, OR 97470
Board of County Commissioners
PO Box 6005, Bend, OR 97708-6005
1300 NW Wall Street, Suite 206, Bend, OR 97701-1960
TEL (541) 388-6570 • FAX (541) 385-3202
www.deschutes.ora
board @co.deschutes.or. us
Tammy Baney
Anthony DeBone
Philip Henderson
RE: Non -Resource Lands Legislative Amendments to the Douglas County Comprehensive Plan
Dear Commissioners,
We are writing to express our support for your proposal to amend your comprehensive plan and implement the
Southern Oregon Regional Pilot Program (SORPP).
Many resource lands in Oregon are not accurately designated. Your proposal provides a comprehensive process
to identify and re -designate such lands. We have requested State leadership to address this issue for years and
believe you are in an excellent position to establish a non -resource lands program, which will provide clarity and
potentially a model for our county and others statewide to consider.
Sincerely,
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Tammy Baney, Chair
Anthony DeBone, Vice Chair
Philip G. Henderson, Commissioner