2018-84-Minutes for Meeting January 31,2018 Recorded 3/9/2018ES Recorded in Deschutes County
Nancy Blankenship, County Clerk
CommissionersJournal
CJ201 8-84
03/09/2018 4:35:35 PM
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For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Wednesday, January 31, 2018
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney and Phil Henderson. Commissioner Anthony
DeBone was absent. Also present were Tom Anderson, County Administrator; Erik Kropp,
Deputy County Administrator; David Doyle, County Counsel; and Sharon Ross, Board Executive
Assistant. Several citizens and representatives of the media were in attendance.
CALL TO ORDER: Acting Chair Henderson called the meeting to order at 9:25 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent
Agenda.
BANEY: Move approval.
HENDERSON: Second.
Minutes of Board of Commissioners' Business Meeting
January 31, 2018 Page 1 of 3
VOTE: BANEY: Yes.
DEBONE: Absent, Excused
HENDERSON: Chair votes yes. Motion Carried
Consent Azenda Items:
1. Consideration of Board Signature of Letter Appointing Chris Strange to the Deschutes
River Recreation Homesites Special Road District #6
2. Approval of Minutes of the January 3, 2018 Business Meeting
3. Approval of Minutes of the January 3, 2018 Work Session
4. Approval of Minutes of the January 10, 2018 Business Meeting
5. Approval of Minutes of the January 10, 2018 Work Session
ACTION ITEMS
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
6. Consideration of Board Signature on Letter Appointing Mark Johnson to the
Sunriver Service District Budget Committee
BANEY: Move approval.
HENDERSON: Second.
VOTE: BANEY: Yes,
DEBONE: Absent, Excused
HENDERSON: Chair votes yes. Motion Carried
7. Consideration of Board Signature on Letter Thanking Bob Wrightson for his
service to the Sunriver Service District Budget Committee
BANEY: Move approval.
HENDERSON: Second.
VOTE: BANEY: Yes.
DEBONE: Absent, Excused
HENDERSON: Chair votes yes. Motion Carried
Minutes of Board of Commissioners' Business Meeting January 31, 2018 Page 2 of 3
8. DELIBERATIONS: Marijuana Production Appeal, 20420 Harper Road, Bend
Commissioner Baney suggested postponing deliberations to Monday February 5, 2018.
Commissioner Henderson would like to see a legal memo from County Counsel on
language regarding commercial use in conjunction with farm use to provide clarification.
BANEY: Move postponement of deliberations to the business meeting of
February 5, 2018
HENDERSON: Second.
VOTE: BANEY: Yes.
DEBONE: Absent, Excused
HENDERSON: Chair votes yes. Motion Carried
OTHER ITEMS: None were offered.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 9:31 a.m.
DATED this Day of
County Board of Commissioners.
ATTEST:
Rec. •ing Secretary
2018 for the Deschutes
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Anthony DeBone, Chair
Philip G. He ;derson, Vice Chair
Tammy B
ney, Co nnissioner
Minutes of Board of Commissioners' Business Meeting January 31, 2018 Page 3 of 3
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
9:00 AM, WEDNESDAY, JANUARY 31, 2018
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Board Signature of Letter Appointing Chris Strange to the Deschutes
River Recreation Homesites Special Road District #6
2. Approval of Minutes of the January 3, 2018 Business Meeting
3. Approval of Minutes of the January 3, 2018 Work Session
4. Approval of Minutes of the January 10, 2018 Business Meeting
Board of Commissioners Business Meeting Agenda
of 3
Wednesday, January 31, 2018 Page 1
5. Approval of Minutes of the January 10, 2018 Work Session
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
6. Consideration of Board Signature on Letter Appointing Mark Johnson to the Sunriver
Service District Budget Committee
7. Consideration of Board Signature of Letter Thanking Bob Wrightson for his service on
the Sunriver Service District Budget Committee
ACTION ITEMS
8. DELIBERATIONS: Marijuana Production Appeal, 20420 Harper Road, Bend - Cynthia
Smidt, Associate Planner
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
To watch this meeting on line, go to: www.deschutes.oro/meetinqa
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Board of Commissioners Business Meeting Agenda
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Wednesday, January 31, 2018 Page 2
®® Deschutes County encourages persons with disabilities to participate in all programs and
® activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.oro/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda Wednesday, January 31, 2018 Page
of 3
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of January 31, 2018
DATE: January 20, 2018
FROM: Cynthia Smidt, Community Development, 541-317-3150
TITLE OF AGENDA ITEM:
DELIBERATIONS: Marijuana Production Appeal, 20420 Harper Road, Bend
BACKGROUND AND POLICY IMPLICATIONS:
Deliberations on the appeal of a marijuana production facility at 20420 Harper Road. A public
hearing was held on December 27, 2017. The Board established an open record period of 21
days. The record closed on January 17, 2018. The Board is tasked with determining if the
proposal complies with the applicable sections of DCC 18.116 and 18.128.
See attached staff memo for additional information.
FISCAL IMPLICATIONS: None
ATTENDANCE: Cynthia Smidt, Associate Planner