2018-112-Minutes for Meeting February 26,2018 Recorded 3/22/2018Recorded in Deschutes County
Nancy Blankenship, County Clerk
{ Commissioners' Journal
CJ2018-112
03/22/2018 4:26:30 PM
20I8-112
IIIIIIIIIIIIIIIIIIIIIIIIIII
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Monday, February 26, 2018
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present
were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David
Doyle, County Counsel; and ,Sharon Ross, Board Executive Assistant. No representatives of the
media were in attendance.
CALL TO ORDER: Chair DeBone called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
CONSENT AGENDA:
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Baney asked to hold off on approving the minutes as there is a discussion on the
meeting minutes formatting on the Wednesday work session agenda. Commissioner Henderson
reported on his revisions to the minutes that are listed on the consent agenda and read his specific
Minutes of Board of Commissioners' Business Meeting February 26, 2018
Page 1 of 3
revisions into the record. Commissioner Baney inquired whether the discussion should be to
have an understanding as to what items need to be captured when the meeting itself is recorded.
Commissioner Henderson feels there is value in preparing a writing (the Minutes) which serve as
a summary of discussions. Commissioner Henderson noted each Commissioner has the
opportunity to make revisions to the minutes to include items of significance. Commissioner
Baney explained the Commissioners do have the opportunity to review the minutes prior to the
consideration of approval. Commissioner Baney asked for legal opinion of what context needs
to be captured. Commissioner Baney noted the minutes should be formatted as what is required
legally, what does the Board want to see in the minutes, and what do the minutes reflect.
Commissioner DeBone noted the value of clarity of the formatting. Commissioner DeBone
suggested that Commissioners can alert staff by making the statement: "Let the minutes reflect"
the following. Commissioner Henderson confirmed that the subject minutes have not been
revised since last week's edits.
HENDERSON: Move approval of Consent Agenda as presented.
BANEY: Second.
VOTE: HENDERSON: Yes.
BANEY: Yes.
DEBONE: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Approval of Revised Minutes of the December 27, 2017 Work Session
2. Approval of Minutes of the January 17, 2018 Work Session
3. Approval of Minutes of the January 29, Business Meeting
ACTION ITEMS
4. Consideration of Board Signature of Document No. 2018-072, US 20/Tumalo
Cooperative Improvement Agreement with ODOT
Chris Doty, Public Works Director presented this item for consideration. Bob Townsend
Area Manager with the Oregon Department of Transportation was also present. This
item was previously discussed with the Board (including presentation of a draft of the
agreement) at a prior Work Session. The State of Oregon has approved/authorized this
agreement. Mr. Doty reviewed the project development options included in this
agreement. Mr. Doty explained the funding process including a $300,000 contribution
by Deschutes County to be budgeted in fiscal year 2019 through the Road Departments
Capital Improvement Project Fund.
Minutes of Board of Commissioners' Business Meeting February 26, 2018
Page 2 of 3
Commissioner Baney spoke on the funding opportunities and House Bill 2017 federal
funding options. Commissioner DeBone spoke on the community interest in the project
and solutions this project will provide. Commission Henderson inquired on the design
drawings and asked for clarification on the plans. Mr. Doty and Mr. Townsend reviewed
the design work. Public open houses and virtual open houses on-line will be available
for education for the community.
BANEY: Move approval
HENDERSON: Second
VOTE: BANEY: Yes
HENDERSON: Yes
DEBONE: Chair votes yes. Motion Carried
OTHER ITEMS: None were offered.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 10:25 a.m.
DATED this Day of 2018 for the Deschutes
County Board of Commissioners.
ATTE
ecording Secretary
Anthony DeBone, Chair
q - n -A 1 1 _N_,1W
Philip G. enderson, Vice Chair
Tammy Laney, Co _ issioner
Minutes of Board of Commissioners' Business Meeting February 26, 2018
Page 3 of 3
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, MONDAY, FEBRUARY 26, 2018
Barnes and Sawyer Rooms - Deschutes Services Center — 1300 NW Wall Street — Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or
discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects.
Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are
invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public
live or at a later date; and written minutes are taken for the record.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Approval of Revised Minutes of the December 27, 2017 Work Session
2. Approval of Minutes of the January 17, 2018 Work Session
3. Approval of Minutes of the January 29, 2018 Business Meeting
Board of Commissioners Business Meeting Agenda Monday, February 26, 2018 Page 1 of 2
ACTION ITEMS
4. Consideration of Board Signature of Document No. 2018-072, US 20/Tumalo
Cooperative Improvement Agreement with ODOT - Chris Doty, Public Works Director
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific
guidelines, are open to the media.
ADJOURN
Lt,
To watch this meeting on line, go to: www.deschutes.orq/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.oLq/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners Business Meeting Agenda Monday, February 26, 2018 Page 2 of 2