2018-189-Resolution No. 2018-018 Recorded 5/24/2018Recorded in Deschutes County CJ2018-189
Nancy Blankenship, County Clerk
REVIEWED Commissioners' .journal 05/24/2018 8:56:14 AM
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2018-189
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
A Resolution Transferring Appropriation to
The Room Tax Fund # 160 in the Deschutes
County 2017-2018 Budget * RESOLUTION NO. 2018-018
WHEREAS, attached is an email from the Finance Department requesting a transfer of
appropriations, and
WHEREAS, it is necessary to transfer appropriations within the Deschutes County
Budget to accommodate the request, and
WHEREAS, ORS 294.463 allows for the transfer of appropriation between funds, now,
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the following transfer of appropriation be approved:
General Fund Contingency $ (200,000)
Transient Room Tax Fund — Program Budget $ 200,000
PAGE I OF 2 -RESOLUTION NO. 2018-018 (05/21/18)
Section 2. That the Finance Director make the appropriate entries in the Deschutes
County Budget document to show the above appropriations.
DATED this th day of May 2018.
A
't'4� A_�
nr
ecor Secretary
PAGE 2 OF 2 -RESOLUTION NO. 2018-018 (05/21/18)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE,fC a r
PHILIP G. H I DER ON, Vice -Chair
0-b e __ cyc u se- d -
TAMMY BANEY, Commissioner
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of May 21, 2018
DATE: May 16, 2018
FROM: Wayne Lowry, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Consideration of Approval of Resolution 2018-018, Room Tax Fund
RECOMMENDATION & ACTION REQUESTED:
Staff recommends approval of Resolution 2018-018 increasing appropriations in the Room Tax
Fund #160.
CONTRACTOR: N/A
AGREEMENT TIMEFRAME: N/A
INSURANCE:
N/A
BACKGROUND AND POLICY IMPLICATIONS:
Fund #160 accounts for the non -Fair and Expo Center room tax collections. Appropriations in
the fund allow for administrative expenses, payments to the Sheriff's office and payments to
COVA through the COVA agreement. Payments to COVA are based on collections rather
than a fixed contract amount. Therefore, when collections exceed expectations, a budget
adjustment becomes necessary in this fund. In order to provide for the contractual payments
to COVA, the appropriations in this fund must be increased. The increase is estimated at
$200,000, however, the payments to COVA through the end of the year will be based on
amounts actually collected. Because this fund does not have its own contingency account,
contingency from the general fund must be transferred to provide the budget authority. No
resources from the general fund are involved in this budget adjustment.,
FISCAL IMPLICATIONS: $200,000 of general fund contingency (budget authority) will be
transferred to the Room tax fund #160 to provide the budget authority to make the remaining
contractual payments to COVA.
ATTENDANCE: Wayne Lowry, Finance Director