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2018-296-Minutes for Meeting April 23,2018 Recorded 7/18/2018• :•''"! OCOMMISSIONERSF 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County Nancy Blankenship, County Clerk Commissioners' Journal CJ2018-296 07/18/2018 8:29:23 AM ALLEN CONFERENCE ROOM Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; Chris Ogren, Administrative Intern; and Sharon Keith, Board Executive Assistant. No representatives of the media were in attendance. CALL TO ORDER: Chair DeBone called the meeting to order at 1:36 p.m. ACTION ITEMS 1. Economic Development of Central Oregon (EDCO) Update Representatives of EDCO present were Roger Lee, Jon Stark, Kip Barrett and Caprielle Foote -Lewis. Mr. Lee reviewed the process of presenting economic development loans to the Board of Commissioners for consideration. A copy of the presentation is attached to the record. Economic development loans were reviewed for the cities of Bend, Redmond, and Sisters showing loan amounts and jobs committed and created. Mr. Barrett reviewed upcoming projects with the Move program and the Kollective technology program. Mr. Lee and Mr. Stark spoke on the Start Program highlighting the businesses of BasX and Sudara. The Grow program businesses highlighter were Humm 19010901 Kombucha and Consumer Cellular. The approximate balance in the loan fund is currently $112,000 and there are potential requests of $188,000. Commissioner DeBone spoke on the importance of diversity in businesses. Mr. Lee also spoke on the challenges of land use. Commissioner Henderson inquired on internships. Mr. Lee reported there were approximately 80 internships currently. County Administrator Anderson inquired if there are any concerns of industrial land shortages as there have been issues with Urban Growth Boundary (UGB) delays. Mr. Stark spoke on planned developments. Mr. Anderson suggested a letter drafted to note EDCO's support of UGB expansions. The Board suggested EDCO reach out to the Tumalo Community Association as well (in context of upcoming Enterprise Zone Renewal/Expansion). 2. Potential Marijuana Production Appeal, 26285 Willard Road, Bend Community Development Department staff Nicole Mardell and Anthony Raguine presented two separate applications; the addresses are adjacent to each other and are owned by the same applicant. Both applications were submitted at the same time. The applicant is unwilling to extend the clock and the 1.50 -day timeline expires on May 6th. Ms. Mardell explained she has not received any formal opposition. The applications are for two different parcels. Commissioner Baney asked what was unique about the applications. Ms. Mardell reported that there wasn't anything unique and that the delay in processing the applications were a product of allowing the applicant to bolster the application with additional information in light of ongoing BOCC interpretations. The applicant proposes to purchased water from the Alfalfa Farm Store. Commissioner Baney inquired how this will work with other marijuana production facilities planning their water usage from the store. The 12th day (for local appeal) ends tomorrow. If there is an appeal, the staff would ask the applicant to extend the clock. Counsel Doyle noted that failing to provide a final decision by MayVh would trigger a possible Writ of Mandamus. Counsel Doyle explained the process of the Writ; Adam Smith observed that proceeding through the county process - even after May 6th, would likely result in decision much quicker than proceeding in Circuit Court on the Writ of Mandamus. Commissioner Baney asked if it could be placed on the calendar before May 6. With proper 20 day rVAIMW @r. notice of public hearing the first day would be May 20. Commissioner DeBone supports calling it up for a hearing. Commissioner Baney agrees. BAN EY: Move approval of Order No. 2018-026 HENDERSON: Second VOTE: BAN EY: Yes HENDERSON: Yes DEBONE: Chair votes yes. Motion Carried 3. Potential Marijuana Production Appeal, 26295 Willard Road, Bend This item was included in the previous item discussion. BAN EY: HENDERSON: VOTE: BANEY: Move approval of Order No. 2018-025 Second HENDERSON: DEBONE: Yes Yes Chair votes yes. Motion Carried 4. 4t" Quarter 2017-2018 Discretionary Grant Review Judith Ure, Management Analyst reviewed the applications and discretionary grant requests from Saving Grace, Latino Community Association, Sunriver Women's Club, Bethlehem Inn, Neighbor Impact, Healing Reins, Warfighter Outfitters, Waterston Desert Writing Prize, Leadership bend, Think Wild, La Pine Rodeo Association, Bend Trap Club, La Pine Lions Club, Council on PAGE 3 OF 6 Aging, and Younity. Each Commissioner suggested a dollar amount for each request. The spreadsheet was included in the record. • Other item Ms. Ure spoke on the request of Central Oregon Irrigation District for a letter of support for an informational kiosk at the Cline Falls Hydroplant. They also request a letter of support from the Historic Landmarks Commission since the funding is coming from the Oregon Parks Historic District. Ms. Ure will draft a letter. COMMISSIONERS UPDATES: • Commissioner Baney was in Bandon for the OTC meeting last week. The statewide housing plan retreat is set for this Thursday. Commissioner DeBone inquired if challenges of statewide land use could be included in the discussion. • Commissioner DeBone met with the Bend Metropolitan Policy Board and Transportation Advisory Committee with the City of Bend. Attended horse expo at the fair grounds and the rollup doors at the end of the building look terrible. Also he attended the REDI luncheon and La Pine Chamber breakfast. Commissioner DeBone reported on the 911 User Board as Commissioner Henderson was unable to attend. The Board discussed sending a letter to the user board communicating updates of the radio system. OTHER ITEMS: • County Administrator Anderson noted the deadlines for Board of Commissioner meeting agendas were Wednesday and Friday and the agendas items are reviewed by County Administrator Anderson, County Counsel Doyle, and Board Executive Assistant Keith. Looking at the time required for review the deadlines will be changed to Wednesday and 1901001 Thursday instead which also allows for the Board to receive their agenda packets earlier. County Counsel Dave Doyle (not present for this discussion) has previously suggested changing business meetings to a full day each Wednesday with Work Session scheduled for full day on Tuesday. Doyle has also raised the issue of holding work sessions in Barnes and Sawyer room or providing a different configuration in the Allen room. Commissioner Henderson also felt the room set up in Allen Room is difficult because we don't know the audience or who is present. Commissioner Baney likes having the two work session and two business meeting options because it gives more flexibility for the Board. Commissioner Henderson finds the hardest thing is there are too many meetings and feels meetings on Mondays cause for so much preparation work on a Sunday. The Board felt a reconfiguration of the room could be considered. Ideas will be brought back next week. • Erik Kropp Deputy County Administrator introduced Health Services Department staff Shannon Vandergriff and Nicole Wright and presented a proposed legislation regarding sharing substance abuse records and requests a letter of support from the Board. Two bills were announced this last Friday regarding the partnership to maintain confidentiality of substance use disorders in alignment of Health Insurance Portability and Accountability Act (HIPPA). Commissioner Henderson suggested contacting legislators to see where they are. • Commissioner Henderson inquired on the next plan for the marijuana assessment. The Board had directed staff to draft a letter to both OLCC and OHA and information regarding density. Community Development Staff were going to come back for a future agenda. PAGE 5OF6 County Administrator Anderson inquired whether the Work Session of Wednesday, April 25 should be canceled with only one item on the agenda. Since Commissioner Baney will not be present that item could be changed to a different day. EXECUTIVE SESSION: None were presented Being no further items to come before the Board, the meeting was adjourned at 4:08 p.m. DATED this. Day of 2018 for the Deschutes County Board of Commissioners. PAGE 6OF6 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, APRIL 23, 2018 Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. CALL TO ORDER ACTION ITEMS 1. Economic Development of Central Oregon Update - Roger Lee, EDCO 2. Potential Marijuana Production Appeal, 26285 Willard Road, Bend - Nicole Mardell, Associate Planner 3. Potential Marijuana Production Appeal, 26295 Willard Road, Bend - Nicole Mardell, Associate Planner 4. Q4 2017-18 Discretionary Grant Review - Judith Ure, Management Analyst COMMISSIONER'S UPDATES EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Board of Commissioners Work Session Agenda Monday, April 23, 2018 Page 1 of 2 Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. ADJOURN ®® Deschutes County encourages persons with disabilities to participate in all programs and 013 activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners Work Session Agenda Monday, April 23, 2018 Page 2 of 2 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of April 23, 2018 DATE: April 18, 2018 FROM: Nicole Mardell, Community Development, TITLE OF AGENDA ITEM: Potential Marijuana Production Appeal, 26285 Willard Road, Bend ATTENDANCE: Nicole Mardell, Associate Planner SUMMARY: Before the Board of County Commissioners is a potential appeal of an Administrative Determination approving a marijuana production facility in the Exclusive Farm Use Zone. The Board will consider Order No. 2018-026 and decide if the Board will call up the review if the decision is appeal. See the attached Findings & Decision for further background information. Date: April 18, 2018 Community Development Department Planning Division Building Safety Division Environmental Soils Division P.O. Box 6405 117 NW Lafayette Avenue Bend: Oregon 97708-6005 Phone: (541) 388-6575 Fax: (541) 385-1764 http://www.deschutes.org/cd STAFF MEMO To: Board of County Commissioners From: Nicole Mardell, Associate Planner Re: Administrative Decision (File No. 247 -17 -000908 -AD) to Hear Potential Appeal The Board of County Commissioners (Board) will conduct a work session on April 23, 2018 at 1:30 PM and will consider hearing a potential appeal of an administrative decision (File No. 247- 17 -000908 -AD) approving a marijuana production application. I. Application On November 7, 2017 an application was filed for an Administrative Determination (AD) to establish a marijuana production facility at 26285 Willard Road, Bend. The applicant requested approval to establish a marijuana production facility in the Exclusive Farm Use (EFU) zone. The proposal consists of a maximum mature plant canopy size of 5,000 square feet within three greenhouses and a storage container. II. Decision On December 7, 2017 the application was deemed complete after the applicant submitted additional information. The Planning Division issued an administrative decision without a public hearing for marijuana production on April 12, 2018, determining the applicant met the applicable criteria (Attachment 1). Notice of the decision was sent to neighboring property owners and those that provided comments. The decision becomes final if not appealed by 5:00 PM on April 24, 2018. 111. Appeal Although no appeal has been filed yet, staff considers an appeal may be likely. IV. 150 -day Issuance of a Final Local Decision The 150 -day period for issuance of a final local decision is May 6, 2018. Quality Sell -vices Performed with Pride V. Board Options Section 22.28.050 of the Deschutes County Code authorizes the Board of County Commissioners to initiate review of any administrative action or a Hearings Body's decision within 12 days of the date of mailing of the final written decision of the Planning Director or lower Hearings Body. In accordance with DCC 22.08.070, an appeal must be filed no later than 5:00 PM on Tuesday, April 24, 2018. Attachment 2 is a Board Order to initiate a de novo review of this file, should a timely appeal be filed. Staff has also included the applicant's site plan as attachment 3. Attachments: 1. Administrative Decision for File No. 247 -17 -000908 -AD 2. Board Order to Initiate Review 3. Site Plan M Findings &Decision FILE NUMBER: APPLICANT/ OWNER: AGENT PROPOSAL: Community Development Department Planning Division Building Safety Division Environmental Soils Division P.O. Box 6405 117 NW Lafayette Avenue Bend; Oregon 97708-6005 Phone: (541) 388-6575 Fax: (541) 385-1764 http://www.deschutes.org/cd 1_21_►` I_11 R C1441*916 C911 247 -17 -000908 -AD John Watson, Bend Rentals SW LLC Michael R. Hughes, Hughes Law and The Hughes Company The applicant requests approval of an Administrative Determination to establish a marijuana production facility in the Exclusive Farm Use Zone with a maximum mature canopy area of 5,000 square feet. STAFF CONTACT: Nicole Mardell, Associate Planner 1. APPLICABLE CRITERIA Title 18, Deschutes County Zoning Ordinance Chapter 18.16, Exclusive Farm Use Zones Chapter 18.116, Supplementary Provisions Title 22, Deschutes County Development Procedures Ordinance II. BASIC FINDINGS A. LOCATION: The subject property has an assigned address of 26285 Willard Road, Bend and is identified on the County Assessor's Map as 17-14-26 as Tax Lot 800. B. LOT OF RECORD: The property is a legal lot of record per Lot of Record Verification file no. LR -05-58. C. ZONING: The property is zoned Exclusive Farm Use — Alfalfa Subzone and is designated Agriculture on the Deschutes County Comprehensive Plan. D. PROPOSAL: The applicant requests approval of an Administrative Determination to establish a marijuana production facility with a maximum mature plant canopy area of 5,000 square feet. The applicant proposes to construct three 4,200 -square -foot greenhouses to house the mature canopy area (5,000 -square -foot maximum) and a vegetative growth area. The applicant is also proposing to place a 320 -square -foot storage Quality Services Perf'ornued with Pride container on the property to use for security, storage, drying, and curing of the marijuana product on site. E. SITE DESCRIPTION: The subject property is approximately 25.0 acres in size and irregular in shape. The property receives access from Willard Road via a private driveway. The very northern portion of the property appears to be irrigated pasture. The remainder of the property is not irrigated, is relatively flat, and contains juniper and scrubbrush throughout. Development on the property is concentrated to the western portion of the property and includes a dwelling and a few accessory structures. The topography of the site is generally flat throughout. F. PUBLIC AGENCY COMMENTS: The Planning Division mailed a Notice of Application and received comments from the following agencies: Deschutes County Building Division: Notice: The Deschutes County Building Safety Divisions code mandates that Access, Egress, Setbacks, Fire & Life Safety, Fire Fighting Water Supplies, etc. must be specifically addressed during the appropriate plan review process with regard to any proposed structures and occupancies. Accordingly, all Building Code required items will be addressed, when a specific structure, occupancy, and type of construction is proposed and submitted for plan review. 2. Deschutes County Transportation Planner: I have reviewed the transmittal materials for 247 -17 -000908 -AD for a mar�juana production (growing) operation in the Exclusive Farm Use (EFU) zone at 26285 Willard Road, aka 17-14-26, Tax Lot 800. Deschutes County Code (DCC) at 18.116.330(B)(8) only requires proof of legal direct access to the property or access from a private easement for a grow of more than 5,000 square feet of mature canopy. The proposal is for 5,000 square feet of mature canopy, so the access requirement does not apply. The traffic study requirements of DCC 18.116.310 are not applicable for a marijuana production application, unless the application is also under going site plan review and must show compliance with DCC 18.124.080(J). As this land use is not being reviewed against the criteria of DCC 18.124, no traffic study can be required. Staff notes the submitted materials reference 5, 000 square feet of mature canopy, yet the proposal indicates three greenhouses of 4,200 square feet each. Board Resolution 2013-020 sets an SDC rate of $3,937 per p.m. peak hour trip. The County uses the most recent edition of the Institute of Traffic Engineers (ITE) trip generation annual to assess SDCs. The ITE manual does not contain a category for marijuana production. In consultation with the Road Department Director and Planning staff, the County has determined the best analog use is Warehouse (Land Use 150) based on the storage requirements and employees of this activity. The ITE indicates Warehouse generates 0.32 p.m. peak hour trips per 1,000 square feet. The applicant proposes 12,600 square feet of greenhouses (4,200 x 3). The County's SDC is based on the buildings' total square footage 247 -17 -000908 -AD, Bend Rentals SW LLC Page 2 of 17 related to cannabis production and support and not the square footage of the mature canopy. 12,600 square feet of greenhouses would produce 4.0 p.m. peak hour trips (12.6 x 0.32). The resulting SDC is $15,488 (4.9 x $3,937). The SDC is due prior to issuance of certificate of occupancy, if a certificate of occupancy is not applicable, then the SDC is due within 60 days of the land use decision becoming final. 3. Alfalfa Fire Department The following is input from the Alfalfa Fire District, • Address should be clearly visible from the primary access road • Access gate should be at least 20 feet wide to provide access to fire apparatus • Access roads and driveways should be all weather and able to support at least 60,000 GVW • Exit doors should be clearly marked and unobstructed • Onsite firefighting water supply should be clearly marked and be accessible to firefighters at all times. • Portable fire extinguishers should be located throughout the building with a travel distance of no more than 75 feet. • Fire extinguisher locations should be clearly marked. • Facility should have a fire safety plan including exit plan and employee accountability system. This plan should be practiced by all employees on a regular basis. • Material Safety Data Sheets for all onsite hazardous materials should be kept on site and be accessible to fire department personnel at all times. • All hazardous material storage areas, tanks and containers should be clearly marked. • Firefighters should be able to coordinate with facility managers a building walk through for the purpose of training and emergency planning. 4. Central Oregon Irrigation District COID FACILITIES: • Subject's property has the 1-3 sub lateral on the western portion of the property along with the 1-3-2 delivery ditch 0 1-3 sub lateral has a 40' canal right of way along with a 20' canal road right of way on the west side of the canal. o 1-3-2 delivery ditch has a 20' canal right of way along with a 10' road right of way along the south side of the canal. • If any utilities need to cross nearby COID canals or easements, please contact COID COID WATER RIGHTS: • Subject's property has no COID water rights. COID GUIDELINE STATEMENT • None. 5. Central Electric Cooperative Central Electric Cooperative has reviewed the provided load information (New 800 amp Single phase service for a Cannabis Grow Facility) and is willing and able to serve this location in accordance with the rates and policies of Central Electric Cooperative. 247 -17 -000908 -AD, Bend Rentals SW LLC Page 3 of 17 6. The following agencies did not respond or had no comments: Bureau of Land Management — Prineville District, Deschutes County Assessor, Deschutes County Road Department, Deschutes County Environmental Soils Division, Property Address Coordinator, Oregon Liquor Control Commission — Larry Brown, Deputy State Fire Marshal, Department of Environmental Quality (DEQ), Oregon Department of Agricultural Land Use Planning Coordination — Jim Johnson, Watermaster- District 11, G. PUBLIC COMMENTS: The Planning Division mailed a written notice of these applications to property owners within 750 feet of the subject property on November 17, 2017. In addition, the applicant submitted a Land Use Action Sign Affidavit indicating a proposed land use action sign was posted on the property on November 20, 2017. Staff did not receive any letters from the public in response to this application. H. REVIEW PERIOD: This application was submitted on November 7, 2017. It was deemed complete on December 7, 2017. The 150th and final day for the County to issue a final local land use decision is May 6, 2018. III. FINDINGS: Title 18 DESCHUTES COUNTY CODE, COUNTY ZONING A. CHAPTER 18.16. EXCLUSIVE FARM ZONE Section 18.16.020. Uses Permitted Outright. The following uses and their accessory uses are permitted outright. S. Marijuana production, subject to the provisions of DCC 18.116.330. FINDING: The applicant is proposing to establish a marijuana production facility on the subject property, a use permitted outright subject to compliance with the applicable provisions of DCC 18.116.330. Compliance with the provisions of DCC 18.116.330 is addressed below. 2. Section 18.16.060. Dimensional Standards. E. Building height. No building or structure shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. FINDING: The applicant did not denote the proposed height of the greenhouses or storage container in the application materials. The following condition of approval has been added to ensure compliance with this criterion: Building Height: No building or structure, including greenhouses, shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. 3. Section 18.16.070. Yards. A. The front yard shall be a minimum ok 40 feet from a property line fronting on a local street, 60 feet from a property line fronting on a 247 -17 -000908 -AD, Bend Rentals SW LLC Page 4 of 17 collector street, and 100 feet from a property line fronting on an arterial street. B. Each side yard shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with side yards adjacent to property currently employed in farm use, and receiving special assessment for farm use, the side yard shall be a minimum of 100 feet. C. Rear yards shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with a rear yard adjacent to property currently employed in farm use, and receiving special assessment for farm use, the rear yard shall be a minimum of 100 feet D. In addition to the setbacks set forth herein, any greater setbacks required by applicable building or structural codes adopted by the State of Oregon and/or the County under DCC 15.04 shall be met. FINDING: The subject property does not have frontage on a roadway, therefore the front yard setback will be measured from the north property line'. The required front yard setback is 40 feet. The proposal is not for a nonfarm dwelling, therefore, the required side and rear yard setbacks are 25 feet. Due to the irregular shape of the parcel, the property has one front yard to the north, one side yard to the west, three side yards to the east, and one rear yard to the south. The applicant provided a site plan that denotes the setback of the three greenhouses to be used for the marijuana production use. The applicant is proposing a northern front yard setback of over 240 feet, a western side yard setback of 529 feet, an eastern side yard setback of over 250 feet at its closest point, and a southern rear yard setback of over 200 feet. In regard to the storage container, the applicant is proposing a northern front yard setback of over 240 feet, a western side yard setback of over 545 feet, an eastern side yard setback of 250 feet, and a southern rear yard setback of over 250 feet. Staff finds this criterion will be met. Any additional setback requirements will be addressed during the building permit review process. B. CHAPTER 18.116. SUPPLEMENTARY PROVISIONS Section 18.116.330, Marijuana Production, Processing, and Retailing. A. Applicability. Section 18.116.330 applies to: 1. Marijuana Production in the EFU, MUA-10, and Rl zones. 2. Marijuana Processing in the EFU, MUA-10, TeC, TeCR, TuC, Tul, Rl, and SUBP zones 3. Marijuana Retailing in the RSC, TeC, TeCR, TuC, Tul, RC, Rl, SUC, SUTC, and SUBP zones. 4. Marijuana Wholesaling in the RSC, TeC, TeCR, TuC, RC, SUC, and SUBP zones. FINDING: The applicant is proposing to establish a marijuana production facility in the EFU Zone. This section applies. 'DCC 18.04.030 Definitions: In the case of a lot that does not front directly on any street, the front lot line shall be that lot line parallel to and facing the same direction as the front lot lines of the majority of other properties in the immediate area. 247 -17 -000908 -AD, Bend Rentals SW LLC Page 5 of 17 B. Marijuana production and marijuana processing. Marijuana production and marijuana processing shall be subject to the following standards and criteria: 1. Minimum Lot Area. a. In the EFU and MUA-10 zones, the subject legal lot of record shall have a minimum lot area of five (5) acres. FINDING: The subject property is 25.0 acres in size. This criterion is met. 2. Indoor Production and Processing. a. In the EFU zone, marijuana production and processing shall only be located in buildings, including greenhouses, hoop houses, and similar structures. b. In all zones, marijuana production and processing are prohibited in any outdoor area. FINDING: The applicant is proposing to construct three new greenhouses and place a new storage container on site for the marijuana production use. Staff has added the following ongoing condition of approval to ensure compliance with this criterion. Indoor Production: As an ongoing condition of approval, marijuana production is prohibited in any outdoor area. Any proposed marijuana processing will require additional land use review. 3. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: C. Parcels equal to or greater than 20 acres to less than 40 acres in lot area: 10,000 square feet. FINDING: The applicant is proposing three (3), 4,200 -square -foot greenhouses totaling 12,600 square feet. Of this space, the applicant is proposing to use only 5,000 square feet for mature canopy area for the 25.0 -acre property. The 320 -square -foot storage container will only be used for curing, drying, storage, and security and will not be used for mature plant canopy. Staff has added the following condition of approval to ensure compliance with this criterion: Mature Canopy Area: As an ongoing condition of approval, the maximum canopy area for mature marijuana plants shall not exceed 5,000 square feet at any time. 5. Limitation on License/Grow Site per Parcel. No more than one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production or Oregon Health Authority (OHA) registered medical marijuana grow site shall be allowed per legal parcel or lof. FINDING: The proposed use includes one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production site. The following ongoing condition of approval has been added to ensure compliance with this criterion: OLCC License: Only one OLCC license shall be allowed per legal parcel for the marijuana production use. 247 -17 -000908 -AD, Bend Rentals SW LLC Page 6 of 17 6. Setbacks. The following setbacks shall apply to all marijuana production and processing areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 100 feet. FINDING: The applicant provided a site plan that denotes the setback of the three greenhouses to be used for the marijuana production use. The applicant is proposing a northern front yard setback of over 240 feet, a western side yard setback of 529 feet, an eastern side yard setback of over 250 feet at its closest point, and a southern rear yard setback of over 200 feet. In regard to the storage container, the applicant is proposing a northern front yard setback of over 240 feet, a western side yard setback of over 545 feet, an eastern side yard setback of 250 feet, and a southern rear yard setback of over 250 feet. Staff finds this criterion will be met. Any additional setback requirements will be addressed during the building permit review process. b. Setback from an off-site dwelling: 300 feet. For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. FINDING: The applicant stated in the burden of proof that the closest off-site dwelling is over 500 feet from the proposed marijuana production use. Staff utilized the Dial property information interactive map to confirm this distance. This criterion will be met. C. Exception: Any reduction to these setback requirements may be granted by the Planning Director or Hearings Body provided the applicant demonstrates the reduced setbacks afford equal or greater mitigation of visual, odor, noise, lighting, privacy, and access impacts. FINDING: The applicant is not requesting a setback exception. Staff finds this criterion does not apply. 7. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of 1000 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include 247 -17 -000908 -AD, Bend Rentals SW LLC Page 7 of 17 licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; and V. National monuments and state parks. b. For purposes of DCC 18.116.330(B)(7), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.330(B)(7)(a) to the closest point of the buildings and land area occupied by the marijuana producer or marijuana processor. C. A change in use of another property to those identified in DCC 1& 116.330(B)(7) shall not result in the marijuana producer or marijuana processor being in violation of DCC 1& 116.330(B)(7) if the use is: I. Pending a local land use decision; ii. Licensed or registered by the State of Oregon; or iii. Lawfully established. FINDING: The applicant stated in the burden of proof that there are no schools, licensed child care centers, youth activity centers, national monuments or state parks within 1,000 feet of the marijuana production use. Staff utilized the Deschutes County Dial interactive property map to verify the uses of properties within 1,000 feet of the use. Staff found there are 6 properties within 1,000 feet of the subject property, none of which have received approval for the above listed uses. This criterion will be met. 8. Access. Marijuana production over 5,000 square feet of canopy area for mature marijuana plants shall comply with the following standards. a. Have frontage on and legal direct access from a constructed public, county, or state road; or b. Have access from a private road or easement serving only the subject property. C. If the property takes access via a private road or easement which also serves other properties, the applicant shall obtain written consent to utilize the easement or private road for marijuana production access from all owners who have access rights to the private road or easement. The written consent shall: L Be on a form provided by the County and shall contain the following information; ii. Include notarized signatures of all owners, persons and properties holding a recorded interest in the private road or easement; iii. Include a description of the proposed marijuana production or marijuana processing operation; and iv. Include a legal description of the private road or easement. 247 -17 -000908 -AD, Bend Rentals SW LLC Page 8 of 17 FINDING: The applicant is proposing 5,000 square feet of mature canopy area. The above criterion relates to production of over 5,000 square feet of mature canopy area, and therefore is not applicable. 9. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from 7.00 p.m. to 7.00 a.m. on the following day. b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. C. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15.10, Outdoor Lighting Control. FINDING: The applicant stated the proposed production facility is a greenhouse and will only use natural lighting and that no artificial lights will be used in the operation. The applicant did not address lighting for the storage container. Staff has added the following condition of approval to ensure compliance with this criterion: Li htin : The following lighting standards shall be met. Inside building lighting used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. The light cast by exterior light fixtures other than marijuana growing lights shall comply with DCC 15.10, Outdoor Lighting Control. 10. Odor. As used in DCC 1&116.330(B)(10), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. a. The building shall be equipped with an effective odor control system which must at all times prevent unreasonable interference of neighbors' use and enjoyment of their property. b. An odor control system is deemed permitted only after the applicant submits a report by a mechanical engineer licensed in the State of Oregon demonstrating that the system will control odor so as not to unreasonably interfere with neighbors' use and enjoyment of their property. C. Private actions alleging nuisance or trespass associated with odor impacts are authorized, if at all, as provided in applicable state statute. d. The odor control system shall. i. Consist of one or more fans. The fan(s) shall be sized for cubic feet per minute (CFM) equivalent to the volume of the building (length multiplied by 247 -17 -000908 -AD, Bend Rentals SW LLC Page 9 of 17 width multiplied by height) divided by three. The filter(s) shall be rated for the required CFM; or ii. Utilize an alternative method or technology to achieve equal to or greater odor mitigation than provided by (i) above. e. The system shall be maintained in working order and shall be in use. FINDING: The applicant submitted multiple odor reports by Rob James, P.E. of Colebreit Engineering, a mechanical engineer licensed in the State of Oregon (#65108PE). The most recent report analyzes this application (247 -17 -000908 -AD) and a second marijuana production application (247 -17 -000907 -AD) on property to the northeast, also owned by John Watson, Bend Rentals LLC. The letter dated April 2, 2018 states the following: • Each project [247 -17 -000907 -AD and 247 -17 -000908 -AD] consists of a 35'x 125' greenhouse and an 800 SF storage/security/drying building. These are identical at each property address. • Each greenhouse is ventilated with sidewall exhaust fans. • These greenhouses cannot be seen from the road and are bordered by BLM land on two sides. • Each storage/security/drying building has an in -space dehumidifier and carbon - filtered circulation fans for odor control. You have indicated that you plan to utilize prop fans for natural ventilation/cooling inside the greenhouses. The exhaust air must be treated for odor control. You have indicated that you plan to utilize fogger technology for odor control at your growing facility. The greenhouses will use high pressure fog for odor mitigation purposes. This system is designed to manage any odor to not unreasonably interfere with neighbors' use and enjoyment of their property. This system consists of Fogco ring -type foggers installed at the exhaust fan outlet. The pump for the fogger will be interlocked with the exhaust fans, such that when the fans are running, the fogger will be operating. This insures that all exhaust air leaving the building will be treated for odor control. The storage & security space is 40'x 20'x 8' high, for a volume of 6,400 cu. ft. This space requires 2,134 cfm of carbon -filtered air flow. This space will have (4) Gale Force 10" inline fans connected to Can -Fan 75 carbon filters, providing 600 cfm each. The carbon -filtered air flow will be 2,400 CFM, thus meeting the code requirement. Providing odor control as described above will satisfy the requirements of DCC 18.116.330(B)(10)(d)(ii), and prevent unreasonable interference of neighbors' use and enjoyment of their property. The applicant clarified in two follow up letters dated April 5 and April 6, 2018 that the applicant is not proposing to use existing structures on the property as previously stated in email correspondence and in the mechanical engineer's letter, but rather would use a 320 -square -foot storage container for drying, curing, storage, and security. The applicant states the storage container "will use the same number of fans and carbon filters as described for the 800 -square - foot buildings in the mechanical engineer's updated report. Therefore, they will use more than two times the number of fans and filters as the code requires." 247 -17 -000908 -AD, Bend Rentals SW LLC Page 10 of 17 Staff has added the following ongoing condition of approval to ensure compliance with this criterion: Odor: The proposed odor control system must at all times prevent unreasonable interference with neighbors' use and enjoyment of their property. The odor control system shall be maintained in working order and shall be in use. 11. Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: a. Sustained noise from mechanical equipment used for heating, ventilation, air condition, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. b. Sustained noise from marijuana production is exempt from protections of DCC 9.12 and ORS 30.395, Right to Farm. Intermittent noise for accepted farming practices is permitted. FINDING: The applicant submitted multiple noise reports by Rob James, P.E. of Colebreit Engineering, a mechanical engineer licensed in the State of Oregon (#65108PE). The most recent report analyzes this application (247 -17 -000908 -AD) and a second marijuana production application (247 -17 -000907 -AD) on property to the northeast, also owned by John Watson, Bend Rentals LLC. The letter dated April 2, 2018 states the following: Greenhouse: Between the hours of 10:00 p.m. and 7:00 a.m. the exhaust fans will be locked out so that they can not operate. Storage/security/drying building: There is no outdoor equipment to generate noise outside the room. Therefore, the property will comply with DCC 18.116.330(B)(11)(a). The applicant clarified in two follow up letters dated April 5 and April 6, 2018 that the applicant is not proposing to use existing structures on the property as previously stated in email correspondence and in the mechanical engineer's letter, but rather would use a 320 -square -foot storage container for drying, curing, storage, and security. The applicant states the storage container would have similar or better noise mitigation "as they also involve one large room, just with smaller dimensions and further from the property lines. The steel container opens from one end with two big doors that are always shut. The fans and filters will be placed throughout the container. The container will have the security area at the end that opens and then curing and storage beyond hat. They will be insulated with foam board that is attached to the walls to add additional noise tampering. Again, there would be no outdoor equipment used with these that would generate noise as indicated in the mechanical engineer's most recent report. Staff has added the following ongoing condition of approval to ensure compliance with this criterion: Noise: Sustained noise from mechanical equipment used for heating, ventilation, air conditioning, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. 247 -17 -000908 -AD, Bend Rentals SW LLC Page 11 of 17 12. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non -rigid structures and land areas used for marijuana production and processing: a. Subject to DCC 18.84, Landscape Management Combining Zone approval, if applicable. b. Fencing shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. C. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. FINDING: The subject property is not located in the Landscape Management Combining Zone. The applicant is not proposing fencing as part of this application. Staff has added the following conditions of approval to ensure compliance with these criteria: Fencing: Any new fencing shall comply with the requirements of DCC 18.116.030(B)(12). Screening: The existing tree and shrub cover screening the development from the public right-of- way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit the maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 13. Water. The applicant shall provide: a. A copy of a water right permit, certificate, or other water use authorization from the Oregon Water Resource Department; or b. A statement that water is supplied from a public or private water provider, along with the name and contact information of the water provider; or C. Proof from the Oregon Water Resources Department that the water to be used is from a source that does not require a water right. FINDING: The applicant stated in the burden of proof that they are proposing year round marijuana production supplemented by two sources of water. The applicant is in the process of transferring 1 acre of seasonal water right from his neighboring property (26295 Willard Road) to the subject property. The applicant proposes to use this water for the greenhouses during the irrigation season (April 1 to October 31). Hauled water purchased at the Alfalfa Farm Store will be 247 -17 -000908 -AD, Bend Rentals SW LLC Page 12 of 17 purchased and hauled as needed to supplement this water right. The applicant provided an email from Central Oregon Irrigation District dated May 23, 2017 in the burden of proof that states a 1 - acre water transfer to the subject property has been initiated. The applicant's agent stated that water will be supplemented by the purchase of water from the Alfalfa Store and provided the contact information for the water provider. The applicant proposes to haul water as needed and store it in a 5,000 -gallon storage tank or the 30,000 -gallon pond on the property. The following condition of approval has been added to ensure compliance with this criterion: Water: The use of water from any source for marijuana production shall comply with all applicable state statutes and regulations including ORS 537.545 and OAR 690-340-0010. 14. Fire protection for processing of cannabinoid extracts. Processing of cannabinoid extracts shall only be permitted on properties located within the boundaries of or under contract with a fire protection district. FINDING: No processing is proposed. This criterion does not apply. 15. Utility Verification. A statement from each utility company proposed to serve the operation, stating that each such company is able and willing to serve the operation, shall be provided. FINDING: The applicant provided a "will serve" letter from Central Electric Cooperative (CEC), Inc. dated July 18, 2017. The letter states the following: Central Electric Cooperative has reviewed the provided load information (New 800 amp Single phase service for a Cannabis Grow Facility) and is willing and able to serve this location in accordance with the rates and policies of Central Electric Cooperative. Staff finds this criterion is met. 16. Security Cameras. if security cameras are used, they shall be directed to record only the subject property and public rights- of-way, except as required to comply with requirements of the OLCC or the OHA. FINDING: The applicant states the site will use security cameras that only record activity on the subject property as required by OLCC. Staff finds this criterion will be met. The following condition of approval has been added to ensure compliance with this criterion. Security Cameras: Security cameras shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC. 17. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). 247 -17 -000908 -AD, Bend Rentals SW LLC Page 13 of 17 FINDING: The applicant stated in the burden of proof that all waste will be stored in secure receptacles on site and maintained under the possession of the OLCC licensee. Staff has added the following condition of approval to ensure compliance with this criterion. Waste: The marijuana waste receptacle shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee at all times. 18. Residency. In the MUA-10 zone, a minimum of one of the following shall reside in a dwelling unit on the subject property: a. An owner of the subject property; b. A holder of an OLCC license for marijuana production, provided that the license applies to the subject property; or C. A person registered with the OHA as a person designated to produce marijuana by a registry identification cardholder, provided that the registration applies to the subject property. FINDING: The subject property is not in the MUA-10 Zone. This section does not apply. 19. Nonconformance. All medical marijuana grow sites lawfully established prior to June 8, 2016 by the Oregon Health Authority shall comply with the provisions of DCC 18.116.330(B)(9) by September 8, 2016 and with the provisions of DCC 18.116.330(B)(10-12, 16, 17) by December 8, 2016. FINDING: The subject property was not a lawfully established medical marijuana grow site. This section does not apply. 20. Prohibited Uses. a. In the EFU zone, the following uses are prohibited. i. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(o), used in conjunction with a marijuana crop; iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and iv. Agri -tourism and other commercial events and activities in conjunction with a marijuana crop. C. In the EFU, MUA-10, and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: L Guest Lodge. ii. Guest Ranch. iii. Dude Ranch. iv. Destination Resort. V. Public Parks. Vi. Private Parks. 247 -17 -000908 -AD, Bend Rentals SW LLC Page 14 of 17 vii. Events, Mass Gatherings and Outdoor Mass Gatherings. viii. Bed and Breakfast. ix. Room and Board Arrangements. FINDING: The applicant stated that none of the above uses are proposed on the property. Staff has added the following condition of approval to ensure compliance with this criterion. Prohibited Uses: The uses listed in DCC 18.116.330(B)(20) shall be prohibited on the subject property so long as marijuana production is conducted on the site. D. Annual Reporting 1. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: i. Land use decision and permits. ii. Fire, health, safety, waste water, and building codes and laws. iii. State of Oregon licensing requirements. b. Failure to timely submit the annual report, fee, and Consent to Inspect Premises form or to demonstrate compliance with DCC 18.116.330(C)(1)(a) shall serve as acknowledgement by the real property owner and licensee that the otherwise allowed use is not in compliance with Deschutes County Code; authorizes permit revocation under DCC Title 22, and may be relied upon by the State of Oregon to deny new or license renewal(s) for the subject use. C. Other information as maybe reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. d. Marijuana Control Plan to be established and maintained by the Community Development Department. e. Conditions of Approval Agreement to be established and maintained by the Community Development Department. f. This information shall be public record subject to ORS 192.502(17). FINDING: Compliance with the annual reporting obligation of this section is required. The following ongoing condition of approval has been added to ensure compliance with this criterion: Annual Reporting: The annual reporting requirements of DCC 18.116.330(D) shall be met. 247 -17 -000908 -AD, Bend Rentals SW LLC Page 15 of 17 IV. CONCLUSION Based on the foregoing Findings of Fact, staff finds that the proposed marijuana production facility can comply with the applicable standards and criteria of the Deschutes County zoning ordinance if the following conditions of approval are met. V. DECISION APPROVAL, subject to the following conditions of approval. VI. ONGOING CONDITIONS OF APPROVAL A. Use & Location: Marijuana production is conditionally approved inside the approved grow building. This approval is based upon the application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new land use application. B. Building Height: No building or structure, including greenhouses, shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. C. Indoor Production: Marijuana production is prohibited in any outdoor area. D. Mature Canopy Area: As an ongoing condition of approval, the maximum mature canopy area for mature marijuana plants shall not exceed 5,000 square feet at any time. E. OLCC Licensee: Only one OLCC license shall be allowed per legal parcel for the marijuana production use. F. Lighting: The following lighting standards shall be met. Inside building lighting used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. The light cast by exterior light fixtures other than marijuana growing lights shall comply with DCC 15.10, Outdoor Lighting Control. G. Odor: The proposed odor control system must at all times prevent unreasonable interference with neighbors' use and enjoyment of their property. The odor control system shall be maintained in working order and shall be in use. H. Noise: Sustained noise from mechanical equipment used for heating, ventilation, air conditioning, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. Fencing: Any new fencing shall comply with the requirements of DCC 18.116.030(B)(12). J. Screening: The existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit the maintenance of existing lawns, removal of dead, diseased 247 -17 -000908 -AD, Bend Rentals SW LLC Page 16 of 17 or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. K. Water: The use of water from any source for marijuana production shall comply with all applicable state statutes and regulations including ORS 537.545 and OAR 690-340-0010. L. Security Cameras: Security cameras shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC. M. Waste: The marijuana waste receptacle shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee at all times. N. Prohibited Uses: The uses listed in DCC 18.116.330(B)(20) shall be prohibited on the subject property so long as marijuana production is conducted on the site. O. Annual Reporting: The annual reporting requirements of DCC 18.116.330(D) shall be met. VII. DURATION OF APPROVAL: The applicant shall complete all conditions of approval and obtain any necessary building permits for the proposed use within two (2) years of the date this decision becomes final, or obtain an extension of time pursuant to Section 22.36.010 of the County Code, or this approval shall be void. This decision becomes final twelve (12) days after the date of mailing, unless appealed by a party of interest. DESCHUTES COUNTY PLANNING DIVISION Z Written by: Nicole Mardell, Associate Planner f4�4w Reviewed by: Will Groves, Senior Planner 247 -17 -000908 -AD, Bend Rentals SW LLC Page 17 of 17 i•. • � •' Site Plan -- ------------- it I� I I� �i !I Ii I I ! ! dap a 0010 sed 70! o r--- -- a ol Ra ° p °a cab° o ° ° o a Td BEND RENTALS SW 2(285 WfLLARD ROAD s3o 1---7 BEND, OREGON 97701 ,Ir, - FI-r'i.• I I 1 jmi&, vrrmv.holb.00kdesign.camI Bend, Oregon 1541 383 3831 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of April 23, 2018 DATE: April 18, 2018 FROM: Nicole Mardell, Community Development, TITLE OF AGENDA ITEM: Potential Marijuana Production Appeal, 26295 Willard Road, Bend ATTENDANCE: Nicole Mardell, Associate Planner SUMMARY: Before the Board of County Commissioners is a potential appeal of an Administrative Determination approving a marijuana production facility in the Exclusive Farm Use Zone. The Board will consider Order No. 2018-025 and decide if the Board will call up the review if the decision is appeal. See the attached Findings & Decision for further background information. n Date: April 18, 2018 Community Development Department Planning Division Building Safety Division Environmental Soils Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 Phone: (541) 388-6575 Fax: (541) 385-1764 http://www.deschutes.org/cd STAFF MEMO To: Board of County Commissioners From: Nicole Mardell, Associate Planner Re: Administrative Decision (File No. 247 -17 -000907 -AD) to Hear Potential Appeal The Board of County Commissioners (Board) will conduct a work session on April 23, 2018 at 1:30 PM and will consider hearing a potential appeal of an administrative decision (File No. 247- 17 -000907 -AD) approving a marijuana production application. Application On November 7, 2017 an application was filed for an Administrative Determination (AD) to establish a marijuana production facility at 26295 Willard Road, Bend. The applicant requested approval to establish a marijuana production facility in the Exclusive Farm Use (EFU) zone. The proposal consists of a maximum mature plant canopy size of 4,200 square feet within a greenhouse and storage container. II. Decision On December 7, 2017 the application was deemed complete after the applicant submitted additional information. The Planning Division issued an administrative decision without a public hearing for marijuana production on April 12, 2018, determining the applicant met the applicable criteria (Attachment 1). Notice of the decision was sent to neighboring property owners and those that provided comments. The decision becomes final if not appealed by 5:00 PM on April 24, 2018. I11. Appeal Although no appeal has been filed yet, staff considers an appeal may be likely. IV. 150 -day Issuance of a Final Local Decision The 150 -day period for issuance of a final local decision is May 6, 2018. Quality Services Perf'crrnred with Prime V. Board Options Section 22.28.050 of the Deschutes County Code authorizes the Board of County Commissioners to initiate review of any administrative action or a Hearings Body's decision within 12 days of the date of mailing of the final written decision of the Planning Director or lower Hearings Body. In accordance with DCC 22.08.070 an appeal must be filed no later than 5:00 PM on Tuesday, April 24, 2018. Attachment 2 is a Board Order to initiate a de novo review of this file, should a timely appeal be filed. Staff has also included the applicant's site plan as attachment 3. Attachments: 1. Administrative Decision for File No. 247 -17 -000907 -AD 2. Board Order to Initiate Review 3. Site Plan -2- Findings &Decision Community Development Department Planning Division Building Safety Division Environmental Soils Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 Phone: (541) 388-6575 Fax: (541) 385-1764 http://www.deschutes.org/cd FINDINGS & DECISION FILE NUMBER: 247 -17 -000907 -AD APPLICANT/ OWNER: John Watson AGENT: Michael R. Hughes, Hughes Law and The Hughes Company PROPOSAL: The applicant requests approval of an Administrative Determination to establish a marijuana production facility in the Exclusive Farm Use Zone with a maximum mature canopy area of 4,200 square feet. STAFF CONTACT: Nicole Mardell, Associate Planner APPLICABLE CRITERIA Title 18, Deschutes County Zoning Ordinance Chapter 18.16, Exclusive Farm Use Zones Chapter 18.116, Supplementary Provisions Title 22, Deschutes County Development Procedures Ordinance II. BASIC FINDINGS A. LOCATION: The subject property has an assigned address of 26295 Willard Road, Bend and is identified on the County Assessor's Map as 17-14-26 as Tax Lot 1000. B. LOT OF RECORD: The property is a legal lot of record per Lot of Record Verification file no. 247 -17 -000782 -LR. C. ZONING: The property is zoned Exclusive Farm Use — Alfalfa Subzone and is designated Agriculture on the Deschutes County Comprehensive Plan. D. PROPOSAL: The applicant requests approval of an Administrative Determination to establish a marijuana production facility with a maximum mature plant canopy area of 5,000 square feet. The applicant proposes to construct a new 4,200 -square -foot greenhouse on the property which will serve as the mature canopy area. The applicant is also proposing to place a 320 -square -foot storage container on the property to use for security, storage, drying, and curing of the marijuana product on site. Quality Services Perf -win@d with Pt-ide E. SITE DESCRIPTION: The subject property is 10.0 acres in size and irregular in shape. The property receives access from Willard Road via a private driveway. The southern portion of the property appears to be irrigated pasture, with development concentrated toward the center of the property. The site contains two lawfully established dwellings, a stick built single family dwelling built in 1970, a manufactured home placed on the property in 1977, and several accessory structures. The topography of the site is generally flat throughout. There are some juniper trees and shrubs located outside of the irrigated areas of the property. F. PUBLIC AGENCY COMMENTS: The Planning Division mailed a Notice of Application and received comments from the following agencies: Deschutes County Building Division: Notice: The Deschutes County Building Safety Divisions code mandates that Access, Egress, Setbacks, Fire & Life Safety, Fire Fighting Water Supplies, etc. must be specifically addressed during the appropriate plan review process with regard to any proposed structures and occupancies. Accordingly, all Building Code required items will be addressed, when a specific structure, occupancy, and type of construction is proposed and submitted for plan review. 2. Deschutes County Transportation Planner: I have reviewed the transmittal materials for 247 -17 -000907 -AD for a marijuana production (growing) operation in the Exclusive Farm Use (EFU) zone at 26295 Willard Road, aka 17-14-26, Tax Lot 1000. Deschutes County Code (DCC) at 18.116.330(B)(8) only requires proof of legal direct access to the property or access from a private easement for a grow of more than 5,000 square feet of mature canopy. The proposal is for 5,000 square feet of mature canopy, so the access requirement does not apply. The applicant will need to provide additional information for staff to make a final determination. The traffic study requirements of DCC 18.116.310 are not applicable for a marijuana production application, unless the application is also under going site plan review and must show compliance with DCC 18.124.080(J). As this land use is not being reviewed against the criteria of DCC 18.124, no traffic study can be required. Staff notes the submitted materials reference 5, 000 square feet of mature canopy, yet the proposed greenhouse is 4,200 square feet. The applicant needs to either identify which buildings will be used for the remaining 800 square feet of production or explain if all the production will occur in the proposed greenhouse. Board Resolution 2013-020 sets an SDC rate of $3,937 per p.m. peak hour trip. The County uses the most recent edition of the Institute of Traffic Engineers (ITE) trip generation manual to assess SDCs. The ITE manual does not contain a category for marijuana production. In consultation with the Road Department Director and Planning staff, the County has determined the best analog use is Warehouse (Land Use 150). Based on the storage requirements and employees of this activity. The ITE indicates Warehouse generates 0.32 p.m. peak hour trips per 1, 000 square feet. The applicant proposes 5,000 square feet of mature canopy 247 -17 -000907 -AD, Watson Page 2 of 18 The County's SDC is based on the buildings' total square footage related to cannabis production and support and not the square footage of the mature canopy. A 4,200 -square -foot greenhouse would produce 1.3 p.m. peak hour trips (4.2 X 0.32). The resulting SDC is $5,118 (1.3 x $3,937). The actual SDC likely will be higher as it will be based on building square footage and staff is unsure how 5, 000 square feet of mature canopy can be grown in a 4,200 -square -foot greenhouse. Regardless of the final amount, the SDC is due prior to issuance of certificate of occupancy, if a certificate of occupancy is not applicable, then the SDC is due within 60 days of the land use decision becoming final. 3. Alfalfa Fire Department The following is input from the Alfalfa Fire District, • Address should be clearly visible from the primary access road • Access gate should be at least 20 feet wide to provide access to fire apparatus • Access roads and driveways should be all weather and able to support at least 60,000 GVW • Exit doors should be clearly marked and unobstructed • Onsite firefighting water supply should be clearly marked and be accessible to firefighters at all times. • Portable fire extinguishers should be located throughout the building with a travel distance of no more than 75 feet. • Fire extinguisher locations should be clearly marked. • Facility should have a fire safety plan including exit plan and employee accountability system. This plan should be practiced by all employees on a regular basis. • Material Safety Data Sheets for all onsite hazardous materials should be kept on site and be accessible to fire department personnel at all times. • All hazardous material storage areas, tanks and containers should be clearly marked. • Firefighters should be able to coordinate with facility managers a building walk through for the purpose of training and emergency planning. 4. Central Oregon Irrigation District COID FACILITIES: • Subject's property has no COLD facilities within its boundary • If any utilities need to cross nearby COID canals or easements, please contact COID COID WATER RIGHTS: • Subject's property has 5.0 acres of COID water rights • Please contact COID concerning use of water rights • COID requests a site plan COID GUIDELINE STATEMENT • Please review the following statement. COID response to Community Development Notice for Proposed Marijuana Production: Central Oregon Irrigation District (COID) serves this property with 5.0 acres of irrigation water during the irrigation season of April 1St through October 31St at a rate of up to 6 gallons per minute per acre. This water cannot be used for irrigation during the winter months. An additional source (not COID) of water is necessary to irrigate between November 1St and March 31St. If the recreational 247 -17 -000907 -AD, Watson Page 3 of 18 marijuana production facility is a greenhouse or other structure proposed to be built on top of the COID water right, land -user must allow COID annual access to the structure to document beneficial use of the water right. Structures on top of a water right for any purpose other than growing plants is not allowed. • Applicant should contact COID to determine status of water rights prior to construction of production facility. • Plot Plan is required to assist COID in determining if the proposed structure will be located on the water right or if a water transfer application is needed to transfer water to it. 5. Deschutes County Property Address Coordinator The existing address is 26295 Willard Road. If the access point changes, the address may need to be changed to reflect this. 6. The following agencies did not respond or had no comments: Bureau of Land Management — Prineville District, Central Electric Co -Op, Department of Environmental Quality, Deputy State Fire Marshal, Deschutes County Assessor, Deschutes County Environmental Soils, Deschutes County Road Department, Deschutes County Sheriff, Oregon Liquor Control Commission — Larry Brown, Oregon Department of Agriculture, Watermaster —District 11. G. PUBLIC COMMENTS: The Planning Division mailed a written notice of these applications to property owners within 750 feet of the subject property on November 17, 2017. In addition, the applicant submitted a Land Use Action Sign Affidavit indicating a proposed land use action sign was posted on the property on November 20, 2017. Staff did not receive any letters from the public in response to this application. H. REVIEW PERIOD: This application was submitted on November 7, 2017. It was deemed complete on December 7, 2017. The 150th and final day for the County to issue a final local land use decision is May 6, 2018. III. FINDINGS: Title 18 DESCHUTES COUNTY CODE, COUNTY ZONING A. CHAPTER 18.16. EXCLUSIVE FARM ZONE Section 18.16.020. Uses Permitted Outright. The following uses and their accessory uses are permitted outright. S. Marijuana production, subject to the provisions of DCC 18.116.330. FINDING: The applicant is proposing to establish a marijuana production facility on the subject property, a use permitted outright subject to compliance with the applicable provisions of DCC 18.116.330. Compliance with the provisions of DCC 18.116.330 is addressed below. 247 -17 -000907 -AD, Watson Page 4 of 18 2. Section 18.16.060. Dimensional Standards. E. Building height. No building or structure shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. FINDING: The applicant did not denote the proposed height of the greenhouse or storage container in the application materials. The following condition of approval has been added to ensure compliance with this criterion: Building Height: No building or structure, including greenhouses, shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. 3. Section 18.16.070. Yards. A. The front yard shall be a minimum of.- 40 feet from a property line fronting on a local street, 60 feet from a property line fronting on a collector street, and 100 feet from a property line fronting on an arterial street. B. Each side yard shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with side yards adjacent to property currently employed in farm use, and receiving special assessment for farm use, the side yard shall be a minimum of 100 feet. C. Rear yards shall be a minimum of 25 feet, except that for a nonfarm dwelling proposed on property with a rear yard adjacent to property currently employed in farm use, and receiving special assessment for farm use, the rear yard shall be a minimum of 100 feet. D. In addition to the setbacks set forth herein, any greater setbacks required by applicable building or structural codes adopted by the State of Oregon and/or the County under DCC 15.04 shall be met. FINDING: The subject property does not have frontage on a roadway, therefore the front yard setback will be measured from the north property line'. The required front yard setback is 40 feet. The proposal is not for a nonfarm dwelling, therefore, the required side and rear yard setbacks are 25 feet. Due to the irregular shape of the parcel, the property has three side yards to the west, one side yard to the east, and one rear yard to the south. The applicant provided a site plan that denotes the setback of the greenhouse to be used for the marijuana production use. The applicant is proposing a northern front yard setback of 700 feet, an eastern side yard setback of 131 feet, a western side yard setback of 120 feet at its closest point, and a rear yard setback of 414 feet. In regard to the storage container, the applicant is proposing a north side yard setback of over 740 feet, an eastern side yard setback of 131 feet, a western side yard setback of over 150 feet at its closest point, and a southern rear yard setback of over 414 feet. Staff finds this criterion will be met. Any additional setback requirements will be addressed during the building permit review process. ADCC 18.04.030 Definitions: In the case of a lot that does not front directly on any street, the front lot line shall be that lot line parallel to and facing the same direction as the front lot lines of the majority of other properties in the immediate area. 247 -17 -000907 -AD, Watson Page 5 of 18 B. CHAPTER 18.116. SUPPLEMENTARY PROVISIONS Section 18.116.330, Marihuana Production, Processing, and Retailing. A. Applicability. Section 18.116.330 applies to: 1. Marijuana Production in the EFU, MUA-10, and RI zones. 2. Marijuana Processing in the EFU, MUA-10, TeC, TeCR, TuC, Tul, Rl, and SUBP zones 3. Marijuana Retailing in the RSC, TeC, TeCR, TuC, Tul, RC, Rl, SUC, SUTC, and SUBP zones. 4. Marijuana Wholesaling in the RSC, TeC, TeCR, TuC, RC, SUC, and SUBP zones. FINDING: The applicant is proposing to establish a marijuana production facility in the EFU Zone. This section applies. B. Marijuana production and marijuana processing. Marijuana production and marijuana processing shall be subject to the following standards and criteria: 1. Minimum Lot Area. a. In the EFU and MUA-10 zones, the subject legal lot of record shall have a minimum lot area of rive (5) acres. FINDING: The subject property is 10.0 acres in size. This criterion is met. 2. Indoor Production and Processing. a. In the EFU zone, marijuana production and processing shall only be located in buildings, including greenhouses, hoop houses, and similar structures. b. In all zones, marijuana production and processing are prohibited in any outdoor area. FINDING: The applicant is proposing to construct a new greenhouse and place a new storage container on site forthe marijuana production use. Staff has added the following ongoing condition of approval to ensure compliance with this criterion. Indoor Production: As an ongoing condition of approval, marijuana production is prohibited in any outdoor area. Any proposed marijuana processing will require additional land use review. 3. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: a. Parcels equal to or greater than 10 acres to less than 20 acres in lot area: 5,000 square feet. The maximum canopy area for mature marijuana plants may be increased to 10,000 square feet upon demonstration by the applicant to the County that. i. The marijuana production operation was lawfully established prior to January 1, 2015; and ii. The increased mature marijuana plant canopy area will not generate adverse impact of visual, odor, noise, lighting, privacy or access greater 247 -17 -000907 -AD, Watson Page 6 of 18 than the impacts associated with a 5,000 square foot canopy area operation. FINDING: The applicant is proposing 4,200 square feet of mature canopy area for the 10.0 -acre property. The following ongoing condition of approval has been added to ensure compliance with this criterion. Maximum Mature Plant Canopy Size: The maximum canopy area for mature marijuana plants shall not exceed 4,200 square feet at any time. 5. Limitation on License/Grow Site per Parcel. No more than one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production or Oregon Health Authority (OHA) registered medical marijuana grow site shall be allowed per legal parcel or lot. FINDING: The proposed use includes one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production site. The following ongoing condition of approval has been added to ensure compliance with this criterion: OLCC License: Only one OLCC license shall be allowed per legal parcel for the marijuana production use. 6. Setbacks. The following setbacks shall apply to all marijuana production and processing areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 100 feet. FINDING: The applicant provided a site plan that denotes the setback of the greenhouse to be used for the marijuana production use. The applicant is proposing a northern front yard setback of 700 feet, an eastern side yard setback of 131 feet, a western side yard setback of 120 feet at its closest point, and a rear yard setback of 414 feet. In regard to the storage container, the applicant is proposing a north side yard setback of over 740 feet, an eastern side yard setback of 131 feet, a western side yard setback of over 150 feet at its closest point, and a southern rear yard setback of over 414 feet. Staff finds this criterion will be met. Any additional setback requirements will be addressed during the building permit review process. b. Setback from an off-site dwelling: 300 feet. For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. FINDING: The applicant stated in the burden of proof that the closest off-site dwelling is over 500 feet from the proposed marijuana production use. Staff utilized the Dial property information interactive map to confirm this distance. This criterion will be met. C. Exception: Any reduction to these setback requirements may be granted by the Planning Director or Hearings 247 -17 -000907 -AD, Watson Page 7 of 18 Body provided the applicant demonstrates the reduced setbacks afford equal or greater mitigation of visual, odor, noise, lighting, privacy, and access impacts. FINDING: The applicant is not requesting a setback exception. Staff finds this criterion does not apply. 7. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of 1000 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; and V. National monuments and state parks. b. For purposes of DCC 1& 116.330(B)(7), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.330(B)(7)(a) to the closest point of the buildings and land area occupied by the marijuana producer or marijuana processor. C. A change in use of another property to those identified in DCC 1& 116.330(B)(7) shall not result in the marijuana producer or marijuana processor being in violation of DCC 1&116.330(B)(7) if the use is: i. Pending a local land use decision; ii. Licensed or registered by the State of Oregon; or iii. Lawfully established. FINDING: The applicant stated in the burden of proof that there are no schools, licensed child care centers, youth activity centers, national monuments or state parks within 1,000 feet of the marijuana production use. Staff utilized the Deschutes County Dial interactive property map to verify the uses of properties within 1,000 feet of the use. Staff found there are 5 properties within 1,000 feet of the subject property, none of which have received approval for the above listed uses. This criterion will be met. 247 -17 -000907 -AD, Watson Page 8 of 18 8. Access. Marijuana production over 5,000 square feet of canopy area for mature marijuana plants shall comply with the following standards. a. Have frontage on and legal direct access from a constructed public, county, or state road; or b. Have access from a private road or easement serving only the subject property. C. If the property takes access via a private road or easement which also serves other properties, the applicant shall obtain written consent to utilize the easement or private road for marijuana production access from all owners who have access rights to the private road or easement. The written consent shall: I. Be on a form provided by the County and shall contain the following information; ii. Include notarized signatures of all owners, persons and properties holding a recorded interest in the private road or easement; iii. Include a description of the proposed marijuana production or marijuana processing operation; and iv. Include a legal description of the private road or easement. FINDING: The applicant is proposing 4,200 square feet of mature canopy area. The above criterion relates to production of over 5,000 square feet of mature canopy area, and therefore is not applicable. 9. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from 7.00 p.m. to 7.00 a.m. on the following day. b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. C. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15.10, Outdoor Lighting Control. FINDING: The applicant stated the proposed production facility is a greenhouse and will only use natural lighting and that no artificial lights will be used in the operation. The applicant did not address lighting for the storage container. Staff has added the following condition of approval to ensure compliance with this criterion: Lighting: The following lighting standards shall be met. Inside building lighting used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the 247 -17 -000907 -AD, Watson Page 9 of 18 horizontal plane through the lowest light -emitting part. The light cast by exterior light fixtures other than marijuana growing lights shall comply with DCC 15.10, Outdoor Lighting Control. 10. Odor. As used in DCC 18.116.330(6)(10), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. a. The building shall be equipped with an effective odor control system which must at all times prevent unreasonable interference of neighbors' use and enjoyment of their property. b. An odor control system is deemed permitted only after the applicant submits a report by a mechanical engineer licensed in the State of Oregon demonstrating that the system will control odor so as not to unreasonably interfere with neighbors' use and enjoyment of their property. C. Private actions alleging nuisance or trespass associated with odor impacts are authorized, if at all, as provided in applicable state statute. d. The odor control system shall: i. Consist of one or more fans. The fans) shall be sized for cubic feet per minute (CFM) equivalent to the volume of the building (length multiplied by width multiplied by height) divided by three. The filter(s) shall be rated for the required CFM; or ii. Utilize an alternative method or technology to achieve equal to or greater odor mitigation than provided by (i) above. e. The system shall be maintained in working order and shall be in use. FINDING: The applicant submitted multiple odor reports by Rob James, P.E. of Colebreit Engineering, a mechanical engineer licensed in the State of Oregon (#65108PE). The most recent report analyzes this application (247 -17 -000907 -AD) and a second marijuana production application (247 -17 -000908 -AD) on property to the southwest, also owned by John Watson, Bend Rentals LLC. The letter dated April 2, 2018 states the following: • Each project [247 -17 -000907 -AD and 247 -17 -000908 -AD] consists of a 35'x 125' greenhouse and an 800 SF storage/security/drying building. These are identical at each property address. • Each greenhouse is ventilated with sidewall exhaust fans. • These greenhouses cannot be seen from the road and are bordered by BLM land on two sides. • Each storage/security/drying building has an in -space dehumidifier and carbon - filtered circulation fans for odor control. You have indicated that you plan to utilize prop fans for natural ventilation/cooling inside the greenhouses. The exhaust air must be treated for odor control. You have indicated that you plan to utilize fogger technology for odor control at your growing facility. 247 -17 -000907 -AD, Watson Page 10 of 18 The greenhouses will use high pressure fog for odor mitigation purposes. This system is designed to manage any odor to not unreasonably interfere with neighbors' use and enjoyment of their property. This system consists of Fogco ring -type foggers installed at the exhaust fan outlet. The pump for the fogger will be interlocked with the exhaust fans, such that when the fans are running, the fogger will be operating. This insures that all exhaust air leaving the building will be treated for odor control. The storage & security space is 40'x 20'x 8' high, for a volume of 6,400 cu. ft. This space requires 2,134 cfm of carbon -filtered air flow. This space will have (4) Gale Force 10" inline fans connected to Can -Fan 75 carbon filters, providing 600 cfm each. The carbon -filtered air flow will be 2,400 CFM, thus meeting the code requirement. Providing odor control as described above will satisfy the requirements of DCC 18.116.330(B)(10)(d)(H), and prevent unreasonable interference of neighbors' use and enjoyment of their property. The applicant clarified in two follow up letters dated April 5 and April 6, 2018 that the applicant is not proposing to use existing structures on the property as previously stated in email correspondence and in the mechanical engineer's letter, but rather would use a 320 -square -foot storage container for drying, curing, storage, and security. The applicant states the storage container "will use the same number of fans and carbon filters as described for the 800 -square - foot buildings in the mechanical engineer's updated report. Therefore, they will use more than two times the number of fans and filters as the code requires." Staff has added the following ongoing condition of approval to ensure compliance with this criterion: Odor: The proposed odor control system must at all times prevent unreasonable interference with neighbors' use and enjoyment of their property. The odor control system shall be maintained in working order and shall be in use. 11. Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: a. Sustained noise from mechanical equipment used for heating, ventilation, air condition, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. b. Sustained noise from marijuana production is exempt from protections of DCC 9.12 and ORS 30.395, Right to Farm. Intermittent noise for accepted farming practices is permitted. FINDING: The applicant submitted multiple noise reports by Rob James, P.E. of Colebreit Engineering, a mechanical engineer licensed in the State of Oregon (#65108PE). The most recent report analyzes this application (247 -17 -000907 -AD) and a second marijuana production application (247 -17 -000908 -AD) on property to the southwest, also owned by John Watson, Bend Rentals LLC. The letter dated April 2, 2018 states the following: 247 -17 -000907 -AD, Watson Page 11 of 18 Greenhouse: Between the hours of 10:00 p.m. and 7.00 a. m. the exhaust fans will be locked out so that they can not operate. Storage/security/drying building: There is no outdoor equipment to generate noise outside the room. Therefore, the property will comply with DCC 18.116.330(B)(11)(a). The applicant clarified in two follow up letters dated April 5 and April 6, 2018 that the applicant is not proposing to use existing structures on the property as previously stated in email correspondence and in the mechanical engineer's letter, but rather would use a 320 -square -foot storage container for drying, curing, storage, and security. The applicant states the storage container would have similar or better noise mitigation "as they also involve one large room, just with smaller dimensions and further from the property lines. The steel container opens from one end with two big doors that are always shut. The fans and filters will be placed throughout the container. The container will have the security area at the end that opens and then curing and storage beyond hat. They will be insulated with foam board that is attached to the walls to add additional noise tampering. Again, there would be no outdoor equipment used with these that would generate noise as indicated in the mechanical engineer's most recent report. Staff has added the following ongoing condition of approval to ensure compliance with this criterion: Noise: Sustained noise from mechanical equipment used for heating, ventilation, air conditioning, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. 12. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non -rigid structures and land areas used for marijuana production and processing: a. Subject to DCC 18.84, Landscape Management Combining Zone approval, if applicable. b. Fencing shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. C. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 247 -17 -000907 -AD, Watson Page 12 of 18 FINDING: The subject property is not located in the Landscape Management Combining Zone. The property contains perimeter fencing around the boundaries and the applicant is not proposing any additional fencing as part of this application. The applicant is not proposing to remove any existing trees or shrub cover as part of the proposal. The following ongoing conditions of approval have been added to ensure compliance with these criteria: Fencing: Any new fencing shall comply with the requirements of DCC 18.116.030(B)(12). Screening: The existing tree and shrub cover screening the development from the public right-of- way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit the maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 13. Water. The applicant shall provide: a. A copy of a water right permit, certificate, or other water use authorization from the Oregon Water Resource Department; or b. A statement that water is supplied from a public or private water provider, along with the name and contact information of the water provider; or C. Proof from the Oregon Water Resources Department that the water to be used is from a source that does not require a water right. FINDING: The applicant stated in the burden of proof that they are proposing year round marijuana production supplemented by two sources of water. A seasonal water right will be used for the greenhouses during the irrigation season (April 1 to October 31). Hauled water purchased at the Alfalfa Farm Store will be purchased and hauled as needed to supplement this water right. The applicant provided a letter from Central Oregon Irrigation District (COID) that discusses the water rights on the property. This information was confirmed in the agency comments received from COID described in Section I above. Central Oregon Irrigation District ("District) serves this property with a total of 5.0 acres of Irrigation water (surface delivery) provided under State issued primary water right certificate #83571 (priority date 10/31/1900) and supplemental certificate #76714 (priority date February 28, 1913). These certificates allow delivery during the irrigation season of April 1St through October 31St and cannot be used for irrigation during the winter months. Use of COID winter stockwater runs for irrigation purposes is not allowed. An additional Source (not from COID) of water is necessary to irrigate November 1St through March 31st" The applicant's agent stated that water will be supplemented by the purchase of water from the Alfalfa Store and provided the contact information for the water provider. The applicant proposes to haul water as needed and store it in a 5,000 -gallon storage tank or the 30,000 -gallon pond on the property. Staff has added the following condition of approval to ensure compliance with this criterion: Water: The use of water from any source for marijuana production shall comply with all applicable state statutes and regulations including ORS 537.545 and OAR 690-340-0010. 247 -17 -000907 -AD, Watson Page 13 of 18 14. Fire protection for processing of cannabinoid extracts. Processing of cannabinoid extracts shall only be permitted on properties located within the boundaries of or under contract with a fire protection district. FINDING: No processing is proposed. This criterion does not apply. 15. Utility Verification. A statement from each utility company proposed to serve the operation, stating that each such company is able and willing to serve the operation, shall be provided. FINDING: The applicant provided a "will serve" letter from Central Electric Cooperative (CEC), Inc dated October 17, 2017. The letter states the following: Central Electric Cooperative has reviewed the provided load information (400 amp Single phase 240 volt service) associated with the submitted Cannabis Grow Facility and is willing and able to serve this location in accordance with the rates and policies of Central Electric Cooperative. Staff finds this criterion is met. 16. Security Cameras. If security cameras are used, they shall be directed to record only the subject property and public rights- of-way, except as required to comply with requirements of the OLCC or the OHA. FINDING: The applicant states the site will use security cameras that only record activity on the subject property as required by OLCC. The following condition of approval has been added to ensure compliance with this criterion. Security Cameras: Security cameras shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC. 17. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). FINDING: The applicant stated in the burden of proof that all waste will be stored in secure receptacles on site and maintained under the possession of the OLCC licensee. Staff has added the following condition of approval to ensure compliance with this criterion. Waste: The marijuana waste receptacle shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee at all times. 18. Residency. In the MUA-10 zone, a minimum of one of the following shall reside in a dwelling unit on the subject property. a. An owner of the subject property; b. A holder of an OLCC license for marijuana production, provided that the license applies to the subject property; or 247 -17 -000907 -AD, Watson Page 14 of 18 C. A person registered with the OHA as a person designated to produce marijuana by a registry identification cardholder, provided that the registration applies to the subject property. FINDING: The subject property is not in the MUA-10 Zone. This section does not apply. 19. Nonconformance. All medical marijuana grow sites lawfully established prior to June 8, 2016 by the Oregon Health Authority shall comply with the provisions of DCC 18.116.330(B)(9) by September 8, 2016 and with the provisions of DCC 18.116.330(B)(10-12, 16, 17) by December 8, 2016. FINDING: The subject property was not a lawfully established medical marijuana grow, site. This section does not apply. 20. Prohibited Uses. a. In the EFU zone, the following uses are prohibited. I. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(0), used in conjunction with a marijuana crop; iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and iv. Agri -tourism and other commercial events and activities in conjunction with a marijuana crop. C. In the EFU, MUA-10, and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: i. Guest Lodge. ii. Guest Ranch. iii. Dude Ranch. iv. Destination Resort. V. Public Parks. Vi. Private Parks. vii. Events, Mass Gatherings and Outdoor Mass Gatherings. viii. Bed and Breakfast. ix. Room and Board Arrangements. FINDING: The applicant stated that none of the above uses are proposed on the property. Staff has added the following condition of approval to ensure compliance with this criterion. Prohibited Uses: The uses listed in DCC 18.116.330(6)(20) shall be prohibited on the subject property so long as marijuana production is conducted on the site. 247 -17 -000907 -AD, Watson Page 15 of 18 D. Annual Reporting 1. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: L Land use decision and permits. ii. Fire, health, safety, waste water, and building codes and laws. iii. State of Oregon licensing requirements. b. Failure to timely submit the annual report, fee, and Consent to Inspect Premises form or to demonstrate compliance with DCC 18.116.330(C)(1)(a) shall serve as acknowledgement by the real property owner and licensee that the otherwise allowed use is not in compliance with Deschutes County Code; authorizes permit revocation under DCC Title 22, and may be relied upon by the State of Oregon to deny new or license renewal(s) for the subject use. C. Other information as may be reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. d. Marijuana Control Plan to be established and maintained by the Community Development Department. e. Conditions of Approval Agreement to be established and maintained by the Community Development Department. f. This information shall be public record subject to ORS 192.502(17). FINDING: Compliance with the annual reporting obligation of this section is required. The following ongoing condition of approval has been added to ensure compliance with this criterion: Annual Reporting: The annual reporting requirements of DCC 18.116.330(D) shall be met. IV. CONCLUSION Based on the foregoing Findings of Fact, staff finds that the proposed marijuana production facility can comply with the applicable standards and criteria of the Deschutes County zoning ordinance if the following conditions of approval are met. V. DECISION APPROVAL, subject to the following conditions of approval. 247 -17 -000907 -AD, Watson Page 16 of 18 VI. ONGOING CONDITIONS OF APPROVAL A. Use & Location: Marijuana production is conditionally approved inside the approved grow building. This approval is based upon the application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new land use application. B. Buildinq Height: No building or structure, including greenhouses, shall be erected or enlarged to exceed 30 feet in height, except as allowed under DCC 18.120.040. C. Indoor Production: Marijuana production is prohibited in any outdoor area. D. Maximum Mature Plant Canopy Size: The maximum canopy area for mature marijuana plants shall not exceed 4,200 square feet at any time. E. OLCC Licensee: Only one OLCC license shall be allowed per legal parcel for the marijuana production use. F. Lighting: The following lighting standards shall be met. Inside building lighting used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. The light cast by exterior light fixtures other than marijuana growing lights shall comply with DCC 15.10, Outdoor Lighting Control. G. Odor: The proposed odor control system must at all times prevent unreasonable interference with neighbors' use and enjoyment of their property. The odor control system shall be maintained in working order and shall be in use. H. Noise: Sustained noise from mechanical equipment used for heating, ventilation, air conditioning, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. .Fencing: Any new fencing shall comply with the requirements of DCC 18.116.030(B)(12). J. Screening: The existing tree and shrub cover screening the development from the public right-of-way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit the maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. K. Water: The use of water from any source for marijuana production shall comply with all applicable state statutes and regulations including ORS 537.545 and OAR 690-340-0010. L. Security Cameras: Security cameras shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC. M. Waste: The marijuana waste receptacle shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee at all times. 247 -17 -000907 -AD, Watson Page 17 of 18 N. Prohibited Uses: The uses listed in DCC 18.116.330(B)(20) shall be prohibited on the subject property so long as marijuana production is conducted on the site. O. Annual Reporting: The annual reporting requirements of DCC 18.116.330(D) shall be met. VII. DURATION OF APPROVAL: The applicant shall complete all conditions of approval and obtain any required building permits for the proposed use within two (2) years of the date this decision becomes final, or obtain an extension of time pursuant to Section 22.36.010 of the County Code, or this approval shall be void. This decision becomes final twelve (12) days after the date of mailing, unless appealed by a party of interest. DESCHUTES COUNTY PLANNING DIVISION 1��?qa4z Written by: Nicole Mardell, Associate Planner � - 4 Reviewed by: Will Groves, Senior Planner 247 -17 -000907 -AD, Watson Page 18 of 18 0 Woo, M Site Plan O 0 0 0 o 0 0 0 0 0 0 '0 0 0 0 ©O 0 0 0 0 00 0 0 00 O 0 0--- 00- - I I) Di �T � PLAN - Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 — Fax (541) 385-3202 — https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of April 23, 2018 DATE: April 13, 2018 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: Q4 2017-18 Discretionary Grant Review RECOMMENDATION & ACTION REQUESTED: Review applications and determine aards for discretionary grant requests submitted for the 3rd quarter of 2017-18. ATTENDANCE: Judith Ure, Management Analyst. SUMMARY: Each quarter, the Board of Commissioners reviews applications submitted to the Deschutes County Discretionary Grant Program and makes awards accordingly. On April 18, 2018, the Board will consider requests made during the period of January 1 through March 31, 2018. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting pate: April 18, 2018 Organization: Saving Grace Project Name: Saving Grace Luncheon Project Period: 3/8/2018 Description: Annual Heroes Luncheon fundraising event. Amount of Request: $2,000 Previous Grants: 6/23/2014 $1,500-00 Heroe's Luncheon 1/26/2015 $1,200.00 Heroe's Luncheon 4/13/2016 $1,200.00 Heroe's Luncheon 4/17/2017 $1,500.00 1 $2,000.00. - Heroe's Luncheon Post -Separation Violence Training 2/21/2018 Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ort? DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: Z j_� Project Name: s n 1 �'-jnace (,(A y)L t Cb h Project Beginning Date: I I + 0 Project End Date: Amount Requested: I I�� Date Funds Needed: Name of. Address: City & Zip Code: r� Q11012,? Tax ID #: ,,:7q�t-� Contact Name(s): LAW(( 1 L� � Z��('. Telephone #: 5 41 g Z -q 2LI Fax #: 5 11 -�- Email Address: 0rer GC VM-6rL� On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. Saving Grace provides comprehensive family violence and sexual assault services and promotes the value of living life free from violence. Given this Mission, we believe in: • Declaring freedom from fear of all forms of abuse a basic human right • Empowering survivors of violence to make their own choices by exercising their right to self-determination • Respecting children, women and men equally Breaking the cycle of violence through education • Offering a program balancing prevention, intervention and support « Endorsing public policy making violence unacceptable in our society Conducting our own affairs in an ethical and caring way • Establishing ourselves in a leadership role in the community to promote freedom from violence Our services for domestic violence and sexual assault survivors are designed to help them with the healing process and to provide them with resources to regain control of their lives. Our services for professionals and community members help them identify abuse and how to respond so future abuse can be prevented. Our services include: • 24-hour hotline Support groups • Emergency shelter • Professional training • Emergency transportation • Court advocacy Respite child care Systems advocacy Programs for children exposed to violence Community education Hospital response Therapy Individual crisis counsel • Public awareness Information and referral to social services Youth violence prevention • Supervised visitation and exchange center The organization is run by a Board of Directors who closely works with the Executive Director. 2. The Saving Grace Heroes Luncheon is the largest fundraiser of the year for the organization. This is a way for Saving Grace to share with the community their mission and ask for support. This year the focus was on men's involvement and that everyone has a reason to care about domestic violence and sexual assault. 3. The event took place on March 8, 2018. We are still collecting donations for the event. 4. As the largest fundraiser of the year these funds allow Saving Grace to provide services to the many people that need our help here in Central Oregon. Last year alone Saving Grace provided over 17,000 services to over 5,000 individuals. All of the services are free and confidential in part because of the donations made at this event. 5. Those that live in Central Oregon dealing with domestic violence and sexual assault. 6. These funds will go into the Saving Grace general fund and will be used to provide services for Saving Grace clients. 7. We will continue to hold this annual event to raise funds for Saving Grace. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: April 18, 2018 Organization: Latino Community Association Project Name: Gala de Oro Event Project Period: 4/28/2018 Description: Annual Gala de Oro community event and fundraiser. Amount of Request: $2,500 Previous Grants: 2/11/2009 $1,000.00 High Desert Intercultural Festival 8/22/2011 $1,500.00 Festival of Cultures 8/26/2013 $11600.00 7th Annual Festival of Cultures 11/12/2014 $ 800:00 Empowering Families Breakfast 4/8/2015 $1,500.00 Gala de Oro Fundraisin Event 1/25/2016 $11500.00 1 Fundraising Events 4/17/2017 $1,500.00 TGaia de Oro Fundraisin Event Approved: Declined: Latino Community Association — Discretionary Grant Proposal —March 15, 2018 E s CD Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 UJ { 1300 NW Wall Street, Suite 200, Bend, OR a Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.descliutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 03/15/18 Project Name: Gala de Oro (fundraiser) Project Beginning Date: 04/28/18 Project End Date: 04/28/18 Amount Requested: $2,500 Date Funds Needed: 04/24/18 Name of Applicant Organization: The Latino Community Association Address: 1130 NW Harriman St. City & Zip Code: Bend, OR 97703 Tax ID #: 93-1260288 Contact Name(s): Brad Porterfield Telephone #: 541.382.4366 Fax #: 541.385.1742 Email Address: brad@latinocommunityassociation.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in- kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Page 1 of 6 Latina Community Association — Discretionary Grant Proposal — March 15, 2018 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Our mission is to empower our Latino families to thrive by creating opportunities for advancement and building bridges that unite and strengthen us all. For the past 18 years, the Latino Community Association (LCA) has been providing critically important services to strengthen Deschutes County's underserved, low-income Latino families. Our Latino population in Central Oregon has more than quintupled since 1990, having grown from 3,362 to 19,933, and Latinos are projected to be the fastest growing segment of the U.S. population for years to come. Our programs include Workforce Education & Training, Family Empowerment, Youth Development, Healthy Families and Cultural Enrichment. Our services impacted the lives of over 7,000 people last year. Latino Community Association is an essential connecting point and community resource hub for our immigrant families, community organizations and businesses. We help families file their taxes, work through legal issues, find employment, improve their English, gain computer skills, achieve citizenship and connect to new opportunities. We are the only Oregon Health Authority grantee providing health insurance enrollment assistance for Latino and all other families across Central Oregon. And, as you are aware, we are a Deschutes County Service Partner. Overall, our low-cost and free services save client families over $130,000 annually in -lieu of paying market rates to access the same services. This is especially significant considering 91% of the families we served earn less than $30,000 a year and 78% have no health insurance. These are hard- working, yet underserved and vulnerable families and children we are impacting. We accomplished all of this with 5.8FTE paid staff, a budget of $298,000 and roughly 150 volunteers, as well as multiple community partners. We are led by a board of directors that is majority Latino, a 100% giving board, and representative of many different industries and communities. We provide additional needed services such as translation, cultural consulting and diversity training to the broader community. And we offer volunteer opportunities that bring families together across cultures to build a more cohesive and resilient Central Oregon. 2. Describe the proposed project or activity. Our fourth Gala de Oro (Golden Gala), scheduled for April 28" , will bring together two hundred and fifty people to gather at the Boys & Girls Club in support of the Latino Community Association's mission. Funds raised at the gala sustain and expand our program staff and will specifically sustain our Volunteer Tutor Coordinator, hired in January, and support bringing on a Development Manager to increase our fundraising capacity and program impacts Iong-term. We have developed a unique event structure to maximize access that includes a plated Gala. Dinner prograrn for 100 guests followed by a Gala Fiesta with live music and dancing to include an additional 150 guests. This allows for two price points to help us reach out- goal of creating a successful cross-cultural event. It also invites people uninterested in the party aspect to join us for a sit-down, plated meal including an engaging guest speaker, client testimonial, and traditional fundraising activities to help us raise 20% more than last year ($42,000 to $50,000). The dance portion will feature unique Latin American -inspired small plates prepared by a diverse group of local chefs, margaritas, exceptional wines, and craft beer from Deschutes Brewery. We are minimizing the silent auction this year to simplify things and will focus our energy instead on an engaging program and a more successful paddle -raise activity focused on our mission impact and the specific goal to expand our workforce training and youth development programs. Throughout the evening, guests will enjoy live Latin music from ConjuntoAlegre, an 12 -piece Latin social band from Portland. The night will also include a couple of special performances to celebrate the cultural diversity that the Latino Community Association strives to nurture and highlight in our community. Page 2 of 6 Latino Community Association — Discretionary Grant Proposal — March 15, 2018 3. Provide a timeline for completing the proposed project or activity. Our Gala de Oro will occur on April 28, 2018. It is a one -day, annual event. 4. Explain how the proposed project or activity will positively impact the community. The purpose of our Gala event is primarily to raise funds to support the expansion of our workforce education services and our emerging youth development services. Funds raised from the Gala will leverage critical staffing additions to build our capacity to impact more families. We plan to hire a Development Manager in the fall of 2018 to increase our long-term capacity to raise the funds needed for our service expansion plans. Ultimately, the benefits will impact the families we serve. Objectives we aim to accomplish by 2019 include: increasing family incomes collectively by $350,000; increasing access to services for families with young children by providing drop-in childcare for parents while they are utilizing our services; increasing volunteer engagement by 500 hours annually; and touching the lives of an additional 300 people who benefit from our services. These impacts will directly benefit the families we serve, but their impact will be felt throughout the community by employers, educators, and other public and private community agencies whose workloads will be reduced and/or complemented as a result. Our expanded and improved workforce education and training services will increase the available pool of qualified bilingual, multicultural workers in Central Oregon. And our youth development programming will support the educational success of Latino students currently graduating at a rate of roughly 68%. And at this particular time in our nation's history, a lot of people are hungry for cultural celebration and cross-cultural exchange and understanding, which our gala provides in spades. 5. Identify the specific communities or groups that will benefit. The Gala is adding value to the Bend community specifically, and to Central Oregon in general. The event itself will benefit the 250 guests in terms of enriching their Iives with a cross-cultural experience no one else in our region provides. Business sponsors, participating restaurants, student chefs, and multiple community partners will all benefit from the exposure and experience they will receive through their participation. Our volunteers are gaining valuable experience in event planning, marketing, business and community outreach, and the opportunity to work cross -culturally to achieve important goals. And, of course, the main reason for all of this is to raise the revenue needed to provide services that will empower the Latino families we serve to set and achieve their goals. Most of the families we impact, about 5,000 people, live in Deschutes County. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in -bind contributions, if any. Itemize anticipated expenditures*. We are requesting funding support to help maximize our efforts to raise funds at our fourth annual Gala event on April 28, 2018. More specifically, we plan to utilize these funds to cover food and other event costs. Last year the plated meal was donated by Hola!, however, this year they will charge a discounted rate to cover some of their costs. Your support will be covering event expenses together with contributions from our other event sponsors. Event expenses include food and dining materials, beverages, ice, draping, lighting, sound, space rental, professional performers, decorations, and publicity. As of March 15'h, we have commitments from the following sources: Cash Sponsors $10,500 Tickets $2,000 In-K.ind Sponsors (media, etc.) $6,500 In Kind Contributors (food venue d6cor. etc) $6,300 TOTAL: $25,300 Page 3 of 6 Latina Community Association - Discretionary Grant Proposal - March 15, 2018 2018 Gala de Oro Budget INCOME EXPENSES Total County Other In-kind Tickets 14,000 0 14,000 0 Sponsors 18,000 0 12,500 5,500 Grants 2,500 2,500 0 0 Beverages 2,450 0 1,500 950 Silent Auction 6,400 0 5,000 1,400 Raffle 5,700 0 3,500 2,200 Paddle Raise 13,500 0 13,500 0 Volunteers 6 750 0 0 6,750 TOTALS $69,300 $2,500 $50,000 $16,800 CASH TOTAL 850 000 0 -- 500 EXPENSES 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Our Gala de Oro event is planned to be an annual event and it is an integral part of our overall fundraising plan. We believe our gala budget plan is sound and that community support will remain consistent moving forward. The main area of growth we anticipate is greater individual giving at the gala as the event attracts new supporters with a greater capacity to give. Page 4 of 6 Total County Other In-kind Ticketing 750 0 750 0 Food 4,300 1,800 300 2,200 Beverages/Bar 1,100 0 150 950 Space Rental, fees 1,250 250 0 1,000 Publicity/Outreach 5,370 250 400 4,720 Materials & Supplies 1,860 200 400 1,260 Silent Auction Items 1,400 0 0 1,400 Raffle Item 4,200 0 1,000 3,200 AV Equipment 800 0 800 0 Performers/Speaker 3,800 0 3,300 500 Volunteers re -event day -of) ..6 ,750 0 0 6,750 TOTALS $31,580 $2,500 $7,100 $21,980 CASH TOTAL $9,600 NET INCOME $40,400 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Our Gala de Oro event is planned to be an annual event and it is an integral part of our overall fundraising plan. We believe our gala budget plan is sound and that community support will remain consistent moving forward. The main area of growth we anticipate is greater individual giving at the gala as the event attracts new supporters with a greater capacity to give. Page 4 of 6 Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: April 18, 2018 Organization: Sunriver Women's Club Project Name: Sunriver Art Fair Project Period: 2/23 — 8/12/2018 Description: Ninth annual Sunriver Art Fair community event and fundraiser. Amount of Request: $2,500 Previous Grants: 4/17/2017 $1,800.00 Sunriver Art Fair Approved; Declined: fe = 11>esclunt.cs County Board of t;airuuissioncrs PG Box 6005, Bencl, W 97701-6005 { 1300 NW Wall Street, Srtite 2001 13end, 01? ' Telephone: 541-388-6571 Fav :ul1-385-3202 DESCHUTES COUNTY NTY DISCRETIONARY GRANT NT PROGRAM A.PP K,'�ATION Today's Date: I P:e L, 2 �,, "?.. C'ab Project Name- + r- A Y' k _FPii. 1 it _ Project Beginning Date: I N p w ` I Project End Rate: A m 6. 1 2 ) 1 Amount Requested: � � � �j 1�D, Do .Date Funds Needed - Name of Applicant Organixatiow S 4 Yl 1"i Ve nr VV AW) B r7 1,5 Address:I p, 6-,. 13 0 X --3 ?�',i q City &,Zip Code: j tA Y) r l V e 7% P I Tax l Iy #: 5)- C IF) ( 0 Contact Name(s): pl +)I) e e to M e t Pmt/" J Telephone q2o� - 5 aa•& - n zj Fax #: Email Address: k'a-ih l e cyl On a separate sheet(s), please briefly answer the followviang questions; I. Describe the applicant organization; including its ptt:rposu, leadership structure, and activities. 7. Describe die proposed project or activity .i. Providc athnoline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively inpact the community. 5. ldcatilj the specific; communities or groups that will benefit. 6. Describe how grant funds will be used and include the source; and amounts of matching funds or in-kind contributions, if any, :I.tcniizc anticipated expenditures*. 7. if the grant will support an ongoing activity, explain Horn. it Nvill be funded in the future;. Attach - Proof ttach- Proof of the applicant organization's non-profit status, " Applicant may be cont.ided tluring the re ,ieu pn)e-vs and asked to provide :a cunapleto lino ilent bt;deet. 1. Organization, Purpose, Leadership Structure and Activities: The Sunriver Women's Club (SRWC) was founded 36 years ago and has grown to a membership of over 275 members. The SRWC's overall mission is to engage in philanthropic endeavors while providing social and community enrichment to our members and neighborhoods in southern Deschutes County, a particularly underserved and economically challenged area of the county. The SRWC is a 501(c)(3) non-protit organization. See Attachment 1 for proof of non-profit status. The SRWC has awarded over $537,000 in local grants since 1999, and will award $38,800 more in May 2018. Nine years ago, it became evident that the SRWC needed to find additional means of raising funds to meet the significantly increased needs of one of the most impoverished areas in Central Oregon, beyond depending solely on the generosity of its membership and the surrounding community. The SRWC decided to sponsor an art fair to generate additional funds for the philanthropic grant program, to support economic development in South Deschutes County, and increase job growth. The Sunriver Art Fair (SRAF) is now the major fundraiser of our philanthropic grant program and a significant means of accomplishing our first goal of supporting and strengthening neighborhood resources in our community. All grants awarded by SRWC are restricted to projects/programs serving this area. Because of the high degree of poverty in this area, grants are aimed to meet basic needs. SRWC was able to make fifteen grants totaling $34,000 to 501(c)(3) organizations in 2017, in addition to programs supporting children at Rosland Elementary School in LaPine. The SRWC officers are volunteers elected annually from the membership. See Attachment 2 for the list of current the Board of Directors. 2. Proposed Project: The 911, Sunriver Art Fair (SRAF) will be held on August 10-12, 2018 in the Village at Sunriver. It is an all -volunteer event supported by local sponsors, artists from across the country, and donations. The Director and 22 -person Cabinet produces the affair. Approximately 200 volunteers provide the logistic support during the event, including set up, advertising, artist hospitality, signage, information, and the Children's Art Center. The SRAF has significantly grown over the years, and gained regional and national recognition. It is a 3 -day juried art show targeting multiple artistic mediums and all age groups. This year's event will include over 70 national and local artists, musical entertainment featuring local musicians, and a children's art program. Artist applications for the SRAF have increased from 75 to over 220, with artists representing western states and beyond. The SRAF was voted one of America's top 50 best art fairs and Favorite Small Town Art Fair for 2016 and 2017 by the ArtFairCalendar.com. As a direct result of this growth and popularity, operating costs have increased accordingly, with expenses for musicians, security, publicity, artist support, and signage for the event. This grant would allow the Sunriver Art Fair to expand the number of entertainment activities and increase advertising for the event to reach more possible visitors. The fair is a significant source of added visitors, including overnight stays, and shoppers for the Sunriver area, with many local merchants commenting that they have their best sales day of the year over the flair weekend. $. Project Timeline: The five-member jury has been selected, and, by March 20, they will review all of the artist applications and rate their work. The SRAF committee will then select by March 27 those whose work is considered exceptional for inclusion in the show. The chosen artists will be notified and will formally commit to attend by April 13, and our final map of the event will be drawn up and printed. On August 9, 2018, the artists will arrive, register and the process of setting up begins. The show opens on Friday, August 10, and closes Sunday, August 12. During the course of the three-day long fair, live music is planned, raffle events take place, local merchants are featured around the central Pavilion where the entertainment stage is located, and the Kid's Art Center will be open. 4. Positive Community Impact: The SRWC Board is dedicated to assisting the South Deschutes County community. The SRAF has contributed $142,970 to the SRWC grant program since its inception. Grants are awarded to nonprofit organizations serving families, women and children in South Deschutes County. Funding from the SRWC in 2017 addressed the basic needs of food, child and afterschool care, shelter and clothing, education, and health. Overall, the funds were distributed across the life- span. A variety of programs/projects focused on addressing children's needs (54% of the funds). Another 34% of the funds were for food for families with 5% earmarked for seniors. According to the 2015 US Census data seniors are the fastest growing population in the county and have a high level of need. The remaining 12% of the funds were awarded for vocational/college scholarships for graduating seniors and adults. 5. Communities and Groups that Benefit: The requested grant would allow SRWC to impart a two-fold local benefit, First, it would allow the SRAF to grow, allowing more revenue from the art fair to be channeled directly to the SRWC philanthropy grant program. Second, it will sustain and expand local economic development resulting in increased revenue to businesses and suppliers, and expand tourism dollars generated in the area. Profits from the SRAF, and other fund raising efforts of the SRWC, are dedicated to support the basic needs of South Deschutes County and the surrounding community. Identified in the Census Bureau's 2015 information for Deschutes County as high-poverty hotspots, the LaPine and South Deschutes County area have a poverty rate of 27%. The percent of parents with minor children is 60%, and the percent of population with less than a high school education is 15%. In 2017, over one-third of our grant awards and community support went to specific programs in schools in the affected area. The SRAF assists the SRWC in reaching our second goal of enriching our community through economic development. The fair draws visitors and art lovers to Central Oregon, benefitting small local businesses that support employment and growth in the region. The SRAF is a major economic boost to the Sunriver area each year. Cultural tourists bring significant dollars to the local retailers, restaurants, lodging/rental, and entertainment/recreation businesses. The annual attendance has been 17,000 to 19,000 people. According to our 2015 survey, over 50% of the SRAF attendees were from out of the area. In 2015, 2016 and 2017, the Sunriver Resort area had nearly 100% occupancy during the weekend of the fair. In fact, Sunriver tourists generate over $4 million annually in occupancy tax to Deschutes County. Further, the SRAF provides significant exposure to fine art and presents local artists to both local residents and visitors. Combined with the Sunriver Music Festival, which takes place during this same time period, we are creating a focus on fine art and music in Central Oregon and southern Deschutes County, Additional grant funds would allow that synergy to be publicized in regional publications throughout Oregon and adjacent states, creating an additional source of visitors and further building the reputation of the area as a mecca for the arts. 6. Use of Grant Funds: The annual amount available to fund SRWC philanthropy efforts is directly based on the profits of the SRAF as the major fundraising event. In 2017, the art fair income, including all support from fees and donations, was over $50,000. The offsetting expenses to actually run the event were just over $23,000, including just under $2,000 in one-time expenditures. In the expenses, 18% was for the live entertainment, 340% for publicity and marketing (to bring both locals and tourists to the Fair), 15% provided security and safety for all participants, and 22O7o was for operational expenses. The majority of the expenses are associated with increased business for the local area. We were honored to receive a Deschutes County Board of Commissioners Discretionary Grant in 2017. The largest expenditure made from those funds allowed us to print the first commemorative SRAF posters which we sold at the event, auctioned at other fundraising events, and presented as a thank you gift to our largest sponsors. The 2017 commemorative poster, now displayed in offices, businesses, arts facilities and schools in several western states, will continue to advertise central Oregon and the Sunriver Art Fair for years to come. We hope to again print a poster for the 2018 event to even further promote the fair and local cultural tourism. Beyond printing the second SRAF commemorative poster, the requested funds ($2,500) will be used to further enhance the advertising and marketing campaigns, particularly on social media, continue recruiting quality entertainment to the venue, and expand shuttle bus transportation during the event. With the additional support from the Deschutes County Discretionary Fund, the SRAF expenses will be reduced, providing a corresponding increase in the SRAF contribution to the SRWC philanthropy program. See Attachment 3 for an itemized list of anticipated income and expenditures. Attachment 2 Sunriver President: Debbie Dunham Vice President: Corrine Andrews Treasurer: Lorna Nolte Assistant/Ex Officio: Cindy McCabe Recording Secretary: Nancy Fischer Corresponding Secretary. Sandra Kendle Communication: Laura Dickinson Assistant/Ex Officlo: Laura Shearer Membership: Rae Klein Assistant/Ex Officio: Christine Dishaw Programs: Nancy Capell Assistant/Ex Officio: Patty Klascius Philanthropy: Shirley Olson Assistant/Ex Officio: Debbie Baker Nominating Director: Stephanie Nelson Art Fair Director: Kathleen Turner Meyer Attachment 3 Budget Oct'17 - Sept'18 6010 • Art Fair Income 6011 • Artist Fees 6020 • Artists - Application Fees $ 5,400.00 6030 Artists - Booth Fees $ 27,650.00 Total 6011 • Artist Pees $ 33,050.00 6100 • Art Fair Event Income 6110 Kids Art Center Fees $ 400.00 6120 • Caricatures $ 250.00 6135 • Wine Glasses $ 400.00 6140 • Poster Sates $ 200.00 6145 • Apron Sales $ 100.00 6150 - Raffle $ 1,400.00 6180 • AF Water $ 400.00 6100 • Art Fair Event income - other $ 450.00 Total 6100 • Art Fair Event Income $ 3,150.00 6200 • Sponsor Income 6210 • Sponsorship- Platinum $5000+ $ 9,000.00 6220 •Sponsorship -Gold $1000-$4999 $ 1,500.00 6230 Sponsorship - Silver $400-$999 $ 4,000.00 6240 Sponsorship - Bronze $100-$399 $ 1,500.00 6248 In -Kind Donation $ Total 6200 • Sponsor Income $ 16,000A0 6010 • Art Fair Income $ 52,200.00 8100 • Art Fair Expense Budget Oct'17 - Sept'18 8110 • Artist Expense 8111 • Artists - Recruit/communication $ 800.00 8115 • Artists - ZAPP $ 2,000.00 8119 � Artists - Hospitality 500.00 8115 • Artist Best in Show $ 250.00 Total 8110 • Artist Expense $ 3,550.00 8130 • AF Entertainment 8131 • Entertainment- Equipment/Sound $ 2,000.00 8135 • Entertainment- Performers $ 4,500.00 Total 8130 • AF Entertainment $ 6.500.00 8140 • Art Fair Publicity & Marketin 8141 • AF Ad - Media $ 8142 • AF Brochures $ 8143 • AF Ad - Print $ 8147 • AF Marketing/Publicity $ 6,000.00 8148 • AF Publicity Misc $ 8149 • AF Artist's Promotion - Misc $ 500.00 Total 8140 • Art Fair Publicity & Marketing $ 6,500.00 8165 • Kids Art Center Materials $ 300.00 8180 • Logistics 8181 • Logistics - permits Insurance $ 50.00 8182 • Logistics - Rentals $ 1,000.00 8183 • La •sties - Security $ 1,000.00 8184 • Logistics - Signs $ 1,000.00 8189 • Lo 'sties - mist $ 600.00 Total 8280 • Logistics $ 3,650.00 8210 -Art Fair Operational Expenses 8212 AF T-shirts and Aprons 500.00 8214 • AF CC. PavPal Fees $ 500.00 8215 • Art Fair - StoraLe $ 800.00 8216 • AF Misc. Supplies $ 300.00 8217 •'Vaiuhteer Expense $ 200.00 8218 • Sponsorship Exp $ 600.00 8220 • AF Recept Expense $ 500.00 Total 8210 • Art Fair Operational Expenses $ 3,400.00 Total 8100 Art Fair Npense $ 23,900.00 Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: April 18, 2018 Organization: Bethlehem Inn Project Name: Spotlight on Homelessness Project Period: 5/8/2018 Description: Annual Spotlight on Homelessness fundraising dinner. Amount of Request: $500-5,000 Previous Grants: 2/13/2002 11/4/2003 $1,000,00 $1,000-00 S ecialproject: hats, gloves, etc... For homeless Homeless shelter services 5/11/2011 3/25/2012 $5,000.00 $2,000,00' Spotlight on Homelessness Spotlight on Homelessness 3/25/2013 $1,900.00 Spotlight on Homelessness 4/7/2014 $2,000-00 Spotlight on Homelessness 4/6/2015 $1,000.00 Spotlight on Homelessness 4/13/2016 $2,000-00 Spotlight on Homelessness 4/17/2017 $1,800.00 Spotlight on Homelessness Approved: Declined: Deschutes County Board of Commissioner. PO Box 6005, Bend, OR 97701-6005 1300 NV Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax., 541-385-3202 Website: ww'w,dio�xhw-r s on: DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Tod Project Name: ay's Date., :Project Beginning Date'. Projeet End Date' Amount Requested: 5DC73� b)jjDate .Funds Needed*4=dZ7E Name of Applicant Organization: Address: City & Zip Code - Contact Name(s), �'-' 5 ::N � Telephone L Fax #- Email Address: Oil a separate sheet(s), please briefly answer the following questions-, 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed prqiect or activity. 3. Provide a timeline for completing the proposed project or activity, 4. Explain how the proposed project or activity will positively impact the Community. 5, Identify the specific communities or groups That will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. If the grant will support an ongoing activity, explain how it will be funded in. the future. Attach: Proof of theapplicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. ,, 'beth Iehem shelter-help.hope Bethlehem Inn Economic Development Fund Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure and activities. Bethlehem Inn is the largest emergency shelter for adults and children experiencing situational homelessness. The Inn provides an average of 90 people a day with the basic needs for survival: a safe and warm place to sleep, a hot shower, three nutritious meals each day and access to case management and support services. Last year the Inn provided: • 1,100 individuals and families received shelter services 82,834 meals were served{20% increase over prior year a 648 food boxes provided • 31,930 bed nights were provided • 2,650 volunteers dedicated their heart, time and talent to the Inn Once registered, residents are carefully tracked with internal systems and maintained in the state's HMIS (Homeless Management Information System) database. Through effective case management and day-to-day accountability, the Inn promotes forward movement in residents' lives. The goal is to assist residents' movement into transitional and permanent housing, while ensuring the Inn's resources go solely to people in crisis with proven needs. The makeup of the population served by Bethlehem Inn covers a broad spectrum that includes those experiencing accidental, situational, generational and chronic homelessness. Bethlehem Inn tailors its response to each individual's needs and measures each resident's success accordingly. Unchecked, recurring homelessness can turn chronic. Bethlehem Inn relies heavily on the dedication of volunteers to succeed. While our programs are managed by 17 paid staff members, many of the duties that allow the Inn to provide the day-to-day services, 365 days each year, are handled by a base of over 2,650 volunteers. The Inn's staff is led by a proactive Executive Director, who is supported by a Director of Development, Next Steps Program Manager and Families First Program Manager. A strong and capable Board of Directors in conjunction with effective board governance and program committees support the Inn staff with their oversight and involvement. 2. Describe the proposed project or activity. Bethlehem Inn respectfully requests event sponsorship support from Deschutes County for our 81" annual Spotlight on Homelessness fundraising dinner on Tuesday, May 8 at Riverhouse on the Deschutes. This event is the Inn's only annual fundraiser and as such, is a critical component of the Inn's projected revenue. The event has two key goals: to raise funds in support of general operations and to serve as an educational tool in the ongoing effort to increase community awareness of the services offered by the Inn and Inn's staff. Last year over 320 guests joined us for our 2017 Spotlight dinner, which successfully raised over $280,000 in revenue! Sponsorship funding helps to underwrite the cost of this important event, allowing every dollar raised that evening to directly support the Inn's program serving adults and children experiencing homelessness. 3. Provide a timeline for completing the proposed project or activity. 2018 Spotlight on Homelessness Timeline: January: Community Sponsorships — Ongoing February: initiate Community PR and awareness Save -the -Date materials finalized/begin distribution Recruit Table Hosts March: Develop Presentation Materials Provide Table Hosts with event invitations Finalize community sponsorships April: Finalize presentation materials Finalize guest lists and seating May: Conduct Event Thank you letters to guests Report to sponsors 4. Explain how the proposed projector activity will positively impact the community. All funding received from the Spotlight on Homelessness dinner will directly support our program serving adults and children experiencing homelessness in our community. Bethlehem Inn works closely with community partners including DHS, FAN, Head Start, CAVO and KIDS Center to provide men, women and children access to necessary resources that will allow them to move forward with their lives and break the cycle of chronic homelessness. We are among the community leaders who tighten the interweaving network of resources that homeless people need to work their way back up to long-term housing — clothing, job training, counseling, health care, child care, transportation, parenting classes, budgeting assistance, educational opportunities and transitional housing. Bethlehem Inn is very grateful for the support we have received from our generous community, which allows us to help our residents move into a life of self-sufficiency that, in turn, has a positive impact on the economic health of Deschutes County. With the additional support from the Deschutes County Board of Commissioners, the Inn will be able to break the cycle of homelessness for many and help move those in crisis toward economic strength and vitality. s. identify the specific communities or groups that will benefit. Sometimes a brief story is the best way to understand the community's impact: Here is Lidia's story: When Lidia Melia shares her experience with Bethlehem Inn, the first things she talks about are, "...catching your breath... getting your bearings." Lidia, her kids, aged two to thirteen and her husband Chris were out of breath and money ... and nearly out of hope when they found the Inn. They'd been in Salem and came to Redmond to be near Chris's mom. They both found work. They got a rental in Redmond. Then came a layoff which meant they couldn't pay the rent or their bills. A painfully familiar story for so many folks who had never been without a place to live and suddenly were homeless. The folks at St. Vincent de Paul in Redmond pointed them to Bethlehem Inn. Of the Inn staff, Lidia said "They were very helpful, very kind." There was housing guidance and help with school supplies for the kids. They were able to start saving money. Inn staff connected them with a FAN (Family Access Network) advocate who helped keep the kids in the school they'd been attending. Lidia, Chris and the kids have now moved into their own apartment. Amazing how major life transformations can start with things as basic as "...catching your breath... getting your bearings." The community as a whole benefits from our services, when individuals and families are not forced to reside in unsafe environments. Residents are able to reconnect with family, employers and find other ways to give back to the community in productive and positive ways. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. Grant funds from Deschutes County will be applied towards event sponsorship of the 2018 Spotlight on Homelessness. Sponsorship funding will help cover the cost of the event; allowing funds raised during the event to be directed towards general operations serving the adults and children residing at the Inn. The goal is to generate $185,000 through corporate and community sponsorships along with individual donations. The Inn's Board of Directors will be providing a challenge grant to leverage dinner guests' financial support. *Bethlehem Inn's 2018 Spotlight on Homelessness budget is enclosed/attached. 1,24.18 Bethlehem Inn spotlight on Homelessness 2.1.17 MMV H. 20175 00P el: Projected Actual $ Actual In -Kind Expenses Description Budget-$ In -Kind YTD YTD Venue Cost of venue includes tables, chairs, bar area and catering space $6,600 Catering Cost of passed appetizers, salad, main course (328340 guests) $13,000 Gratuity Gratuity _ $2,043 Beverage Wine (3 cases white/3 red) and 4 No -Host Bars $125/each; $1,400 $600 Corkage Fee ($900) Rentals Riverhouse Audio Package - $450; Shuttle Service (provided by venue) $450 $450 Video/Photos Photos, Video - $11,000 total - 50% allocated to event $7,726 $500 ,AV/Tech Support ($1,026- Audio Visions Plus); Karen Commack-Photog- $375 Centerpiece Cupcakes -28 doz.:Cake Lady($836),ida's ($29), Boxes($112), Photos(542) $839 $128 Postage Invitations; thank you letters $250 (326 Invites = $110,168 thank you letters - $95) Printing Invitations/Envelopes - $408; RSVP cards/envelopes - $120(Qty- 450) $528 $ 55 (save the date cards/envelopes - $ 326); design for all - $20 $326 $32 Misc. Supplies - sponsor poster ($147), speaker thank you gift($60),340 prograr $650 $330 (276 pledge cards -$36) TOTAL EXPENSES: $ 27,212 $8,695 Revenue Sponsorship $25,000 6,600 Donor Gifts _ $102,000 Challenge Grants $20,000 Pledges $38,000 In -Kind I TOTAL REVENUE $185,000 $15,080 $0 $0 2.1.17 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: NeighborImpact Project Name: Annual Homeless Point -in -Time Count & Survey Project Period: 11/12/2018-1/4/2019 Description: Local, unduplicated count, conducted nation-wide on a single day during the final week of January, of sheltered and unsheltered persons who are experiencing homelessness. Amount of Request: $2,500 Previous Grants: 7/7/2008 $3,000:00 Head Start Mobile Dental Van 2/8/2010 $2,000,00 Food Bank Expansion 8/2/2010 $2,000.00 Redmond Child Care Provider Network 3/2/2011 $ 600.00 Veterans Su ortive Services Grants Application 8/22/2012 $2,000.00 Redmond Childcare Alliance Network 10/10/12012 :$5,000.00 La Pine Low/Mod Income Family Assistance 1/22/2014 $2,000.00 Point in Time Homeless Count 7/9/2014 $2,500.00 Transitional Housin Pro ram 1/26/2015 $1,s00.00 Point in Time Homeless Count 4/13/2016 $2,500.00 Transitional Housing Program 4/1712017 $3,000.00 Housing Stabilization & Point -in -Time Count Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.descluites.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: March � Project Name: Annual Homeless Point -in -Time Count & Survey Project Beginning Date: November 12, 2018 Project End Date: January 4, 2019 Amount Requested: $2,500 Date Funds Needed: August 31, 2018 Name of Applicant Organization: NeighborImpact Address: 2303 SW First Street City & Zip Code: Redmond, 97756 Tax ID #: 93-0884929 �� Contact Name(s): I Molly Heiss I Telephone #: (541) 323-6562 Fax #: F(541) 548-6013 Email Address: FMollyh@neighborimpact.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Neighborimpact Request Deschutes County Discretionary Grant Program 1. Describe the applicant organization, including its purpose, leadership structure, and activities. A Community Action Agency, Neighborimpact was established in 1985 to represent and serve economically -disadvantaged residents of Deschutes, Crook and Jefferson counties and the Confederated Tribes of Warm Springs. Our mission is "Supporting People, Strengthening Communities." Our programs benefit one in four Central Oregonians; we are considered the largest non-profit in our region on a client -served basis. Neighborimpact is the area's leading provider of childcare resources, early childhood education services, emergency food programs, housing and homeless services, energy assistance, and self-help programs for the working poor. Through the efforts of 184 staff in 16 locations throughout our service area, Neighborlmpact assists approximately 55,000 residents every year. Neighborlmpact's leadership structure consists of a Board of Directors who represent all three counties as well as multiple sectors of the community: government, education, business, and human services. In accordance with State mandates for a Community Action Agency, the 15 -member board is composed of elected officials (e.g., County Commissioners; City Council members); low-income residents; and representatives of entities such as school districts and businesses. One-third of our board members represent economically -disadvantaged populations in the tri -county area. The board defines our mission, vision, and goals to reflect community needs. At monthly meetings, the Directors exercise fiscal oversight: they monitor budget reports, review ledgers and develop and approve operating policies. The Board hires and oversees Neighborlmpact's Executive Director, who directs day-to-day operations and management. Persons in need may access assistance through the following Neighborlmpact programs: • Housing Stabilization assists families with minor children and unaccompanied adults who are homeless or who face immediate housing crises. Housing Stabilization provides rental subsidies and deposits along with concurrent supportive services. Neighborlmpact's family shelter, Nancy's House, provides short-term shelter and case management services for up to five homeless families with children at any given time. • Food Bank is the regional affiliate of the Oregon Food Bank. Our Food Bank collects and distributes almost 2.9 million pounds of food to 47 local agencies in Crook, Deschutes and Jefferson counties and at the Confederated Tribes of Warm Springs. Emergency food sites help over 22,000 individuals every month. • Energy Assistance helps qualified households by paying a portion of their heating costs. Services include utility shut-off prevention and payment assistance with heating sources (electricity, natural gas, oil, propane, wood, pellets) along with referrals to other assistance resources in the community (e.g., churches). • Weatherization Program provides construction services to add insulation and repair heating systems for income -qualified clients. As a result, homes retain heat and heating bills decrease. • Head Start strengthens families and closes the achievement gap for over 500 most vulnerable and at -risk pre-school age children, annually. Head Start integrates high-quality early education with other critical services such as health checks, meals and nutrition, and family advocacy. • HomeSource offers a range of services to help persons manage, grow and protect their assets. Financial Fitness workshops cover budgeting, saving, investing and improving credit, while Homebuyer Education workshops explain the home buying process in detail. Residents may obtain individual coaching for foreclosure prevention, reverse mortgages, budgets, credit, and the IDA matched savings program. They may use the IDA matched savings program to purchase or rehabilitate a home, start or expand a business, pursue higher education, or purchase a vehicle for employment purposes. • Child Care Resources offers training, technical assistance and business support to current and future childcare providers in Central Oregon. Child Care Resources not only supports childcare providers through the Quality Rating and Improvement System but also builds Central Oregon's childcare infrastructure. • Energy Education classes provide clients with strategies to control energy expenses in their homes and to promote health and safety relating to energy usage. • Loan Program offers a variety of loan products at reasonable interest rates. Based on income guidelines, the program makes loans for home preservation, down -payment assistance, micro - enterprise, and clean water. 2. Describe the proposed project or activity. Neighborlmpact requests $2,500 for costs associated with the Homeless Leadership Coalition's annual Paint -in -Time Homeless Count and Survey. The Point -in -Time Count (PIT Count) is an unduplicated count, conducted nation-wide, on a single day during the final week of January, of sheltered and unsheltered persons who are experiencing homelessness. Required by HUD, each count is planned, coordinated and implemented locally by the HUD -designated Continuum of Care (CoC). In Central Oregon, those activities fall to Neighborlmpact, by virtue of our serving as the Homeless Leadership Coalition's lead agency. PIT Counts establish the dimensions of the homelessness problem and help policymakers and program administrators track progress toward the goal of ending homelessness. Collecting data on homelessness and tracking progress can inform public opinion, increase public awareness, and attract resources that will lead to the eradication of homelessness. For example, if Veterans or homeless youth are not included in local PIT Counts, their needs could be under -represented as governments, nonprofits and key stakeholders at the federal, state and local level plan to respond to homelessness. During the PIT Count period, CoCs also must conduct an annual Housing Inventory Count (HIC). The HIC is a point -in -time inventory of programs within a CoC that provide beds or units dedicated to persons who are homeless, categorized by five Program Types: Emergency Shelter; Transitional Housing; Rapid Re -housing; Safe Haven; and Permanent Supportive Housing. Complementing the PIT Count, the HIC helps CoCs determine gaps in housing, by type, for persons experiencing homelessness. HUD uses information from local PIT Counts and HICs, among other data sources, in the congressionally - mandated Annual Homeless Assessment Report to Congress (AHAR). This report informs Congress about (1) the number of persons experiencing homelessness in the United States and (2) the effectiveness of HUD's programs and policies in decreasing those numbers. On the local level, PIT Counts help communities plan services and programs to address local needs appropriately, measure progress in decreasing homelessness and identify strengths as well as gaps in a community's current homelessness assistance system. Neighborlmpact has yet to compile data from the 2018 PIT Count. However, HLC obtained approximately 960 surveys. We estimate that over half of those surveyed were in Deschutes County. if funded, the project we propose will support the 2019 PIT Count. 3. Provide a timeline for completing the proposed projector activity. Neighborlmpact will begin to purchase items for PIT Homeless Count and Survey participants in mid- November. We delay purchasing until donations (hats, gloves, blankets, etc.) peak. At that point, we supplement that inventory with other items, and we add gift cards, according to preferences that community leads throughout Deschutes County express. We will have expended all funds by the first week in January. 4. Explain how the proposed projector activity will positively impact the community. We anticipate the following outcomes from Point -in -Time Homeless Count and Survey: • A minimum of 500 individuals in Deschutes County will complete the Survey * Communities will use the PIT Homeless Count and Survey data to guide planning for homeless resources, programs, and services • HUD will use the PIT Homeless Count and Survey data to inform that Department's funding allocations for homeless housing and prevention programs in Central Oregon These outcomes will produce significant impacts in Deschutes County, starting with locating homeless populations in the County. Other impacts result from surveying these individuals to identify not only their needs but also the factors that rendered them homeless and that perpetuate their homeless status. The PIT Count yields the number of homeless, allowing HLC to determine increases or decreases in the overall homeless population as well as subpopulations (i.e., Veterans, youth, elderly, family households, persons fleeing violence). As we have stated, data that result from the PIT Count support the planning and modification of program and services— based on identified needs. 5. Identify the specific communities or groups that will benefit. The project will benefit a range of groups. The PIT Count will benefit persons experiencing homelessness by documenting their presence as well as their needs. The PIT Count also will benefit HLC, its member agencies, and its stakeholders, who require updated, valid data to plan and provide services that end homelessness. City, County and State officials also will benefit from the PIT Count data, which they may reference when assessing or planning homeless services, for budgeting purposes and for drafting Consolidated Plans. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Neighborlmpact will use grant funds to count and survey unaccompanied individuals as well as families experiencing homelessness. We will purchase items to offer as incentives to those who participate in HLC's PIT Homeless Count and Survey in 2019. Anticipated Revenue & Expenditures Homeless Point -in -Time Count & Survey incentives Matching Funds Request from Deschutes County Commissioners Gift cards from Ray's, Bi -Mart & Grocery Outlet $1,750 (350 @ $5.00) $300 Blankets (60 @ $5) $450 Propane vouchers (30 @ $15) Hats, gloves, hygiene packets donated by local $500 organizations merchants .& Contribution from Jefferson County $500 Commissioners $1,000 $2,500 Total 7. If the grant will support an ongoing activity, explain how it will be funded in the future. We must search for revenue for the PIT Count. To that end, Neigh borlmpact's Development Department will apply for grants, cultivate individual donors, and develop relationships with new sponsors. HLC also will seek donations from individuals, businesses and entities that have an interest in ending homelessness. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: Healing Reins Therapeutic Riding Center Project Name: Divider Wall to Create Office Space Project Period: 4/1 — 4/30/2018 Description: Purchase and installation of one sheetrock wall to add an additional office space to an existing modular building to house the Development Director. Amount of Request: $960 Previous Grants: 10/29/2007 $1,600.00 Uns ecified Approved: Declined: G Deschutes County Board of Commissioners O{ PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.desehutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: January 3, 2018 Project Name: Divider Wall to Create Office Space Project Beginning Date: April 1, 2018 Project End Date: April 30, 2018 J� Amount Requested: $960 _ Date Funds Needed: rApril 30, 2018 Name of Applicant Organization: Healing Reins Therapeutic Riding Center Add ressd PO Box 5593 City & Zip Code: Bend, OR 97708 Tax ID #: r 93-1279550 Contact Name(s): Abby Rowland, Development Director Telephone #: 541-382-9410 x310 Fax #: C41-382-2781 Email Address: abbyr@healingreins.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Healing Reins Therapeutic Riding Center (HRTRC) employs professionally trained and certified staff and specially selected equines to help disabled and at -risk children, teens and adults, ages 2-92, overcome severe physical, cognitive, emotional and behavioral disabilities that impact their ability to thrive. With the help of over 150 trained weekly volunteers, the Healing Reins staff works with 160-180 participants per week (over 1,100 each year) and provides more than 6,000 program service hours annually through three core equine assisted program areas: therapeutic riding, equine facilitated psychotherapy, and physical therapy using equine movement. Healing Reins is governed by a Board of Directors. Executive Director, Dita Keith, reports to the Board. Healing Reins' staff consists of a program director, development director and support staff of an additional 4 full-time employees and 4 part-time employees. 2. Describe the proposed project or activity. Healing Reins has been fortunate this past year to increase services and focus efforts on sustainability in order to address growing community demand. A development director position was added in 2017 to broaden fundraising efforts and strategies. Healing Reins is requesting $960 to buy and install one 12' sheetrock wall to add an additional office space to an existing modular building to house the development director. 3. Provide a timeline for completing the proposed project or activity. a.) December 2017: seek estimate for additional space b.) February -March 2018: purchase and install one 12' sheetrock wall with a door to create an additional private office space 4. Explain how the proposed project or activity will positively impact the community. Healing Reins is experiencing growing community demand and is taking steps to attain the next level of service and sustainability. Twelve percent (59,823) of those living in Central and Eastern Oregon suffer from severe physical, cognitive, emotional and/or behavioral disabilities, preventing them from being actively contributing community members. Most of these individuals, 44,300, live in Deschutes County. Fifteen local community agencies refer their clients to Healing Reins for rehabilitative care services, but the majority of those referrals do not come with funding. Approximately 70% of HRTRC clients are low income, and 100% have extraordinary health care bills. Therefore, HRTRC must subsidize the actual cost of all services with fundraising and donations. Our waiting list grows longer each session, and additional clients are slowly being added as additional staff are being hired, and additional volunteers are being recruited and trained. This is a slow and costly process and HRTRC must raise significant new revenue to address demonstrated community demand for our services. Increased demand for services has also impacted our facility usage and HRTRC has outgrown its available office space. The development director is currently housed in a small office with the program assistant. This sharing of space impacts both the fundraising and the program enrollment roles as there is no privacy to conduct either confidential enrollment interviews for clients or important donor relations meetings and activities. The addition of a partition wall in an existing modular building would resolve this challenge. 5. Identify the specific communities or groups that will benefit. As mentioned above, twelve percent (59,823) of those living in Central and Eastern Oregon suffer from severe physical, cognitive, emotional and/or behavioral disabilities, preventing them from being actively contributing community members. Most of these individuals, 44,300, live in Deschutes County. Healing Reins is a Premier Accredited PATH International (Professional Association of Therapeutic Riding) center and is the only organization of its kind east of the Cascades in Oregon. As a nonprofit, we are committed to providing high quality interventions at greatly reduced cost so that families from all walks of life can be served. The care provided by Healing Reins Therapeutic Riding Center in collaboration with local agencies such as KIDS Center, Mosaic Medical, Deschutes County Health Services, VA Bend, Rimrock Trails Adolescent Treatment Center and others provides important services for Central Oregon families with family members who are challenged with disabilities. Improving the health of these clients improves the health of the region. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Healing Reins is requesting $960 to purchase and install one pre -fabricated, 12' sheetrock wall to add an additional office space in an existing modular building to house the development director. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Not applicable. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: Warfighter Outfitters Project Name: Auto -Pilot Systems Purchase Project Period: 412018 Description: Purchase of auto -pilot systems for two jet boats used to take disabled veterans on fishing trips. Equipment is necessary to allow operator to simultaneously direct the boat, assist with fishing activities, and keep participants safe. Amount of Request: $5,500 Previous Grants: None Approved: Declined: U " Deschutes County Board of Commissioners Q { PO Box 6005, Bend, OR 97701-6005 1300 :NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 54.1-385-3202 Website: .vtir�v.d sclruiczo DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM AP'P'.LICATION Today's Date: i'y! ;I t ; 23,Z()i5J Project Name: I P J'r 6 h',1 J if, Project Beginning Date: 1.-\Pn1 Project End Date: 10no tmw Pili-(J1a`)e Amount Requested: � � Date Funds Needed: June 20 16 (Ap p Irv' Name of Applicant Organization: t l'G1l"�iri h iU ( i? pi's 4r Address: 160 5, prlK 15t(61e+, Ok Cil�SC3 City & zip Code: S f 5 G� `7 J Tax ID #: Contact Name(s): 'Llor'rri1,)e,( Ifae?1�N G�trctiltiAl�itu4r Telephone #: k rvir tiir3i', ;Y:at(a[?'r1i 300 3{ L 13v Fax #:I 1Email Address:) iorl-cli ecibeu, ►1`1511.Uorn On a separate sheet(s), please briefly answer the following questions: pluj'iC 6t.t? alt#'tiGl i �� ftiilr4� t 1Uf: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in -kited contributions, if any. Itemize anticipated expenditures*. 7. If the grant Wilt support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Cl+�t:Iahed * Applicant may be contacted during the review process and asked to provide a complete Line item budget. Warfighter Outfitters March 31, 2018 Deschutes County Discretionary Grant Program narrative 1. Describe the applicant organization, including its purpose, leadership structure and activities. General Description: Warfighter Outfitters, based in Sisters, Oregon, is an all -volunteer non-profit 501(c)3 organization that provides free fully -guided and -outfitted hunting, fishing and engagement trips for disabled Veterans. With 22 Veterans committing suicide each year, we want to change that. We target all funding to organize crucial trips for disabled Veterans that need dire support in their transitional phase to find their "new normal" in daily life. We operate every day all year long and offer about 240 trips per year, serving over 2000 Veterans last year. We personally get to know each Veteran, and when they return home we continue our contacts and check on their well-being. Our founder and president Brett Miller recognized from his own experience recovering from injuries sustained in the Iraq War that disabled Veterans whose lives have forever changed because of war injuries can feel isolated and suffer from a lack of motivation and purpose. The meaningful connections and camaraderie they came to count on in the military may no longer be present in civilian life, and their disabling injuries and new health situation challenging to manage. Brett developed the vision of helping other Veterans during his 3 -year inpatient treatment in the Veterans hospital and as his recovery continued back home in Sisters he saw a need for a "one of a kind" unique service that focused on the specific recovery of wounded Veterans. With his compassion for others teamed with being an avid outdoorsman, he followed his heart. Out of his own pocket, Brett offered guided fishing and hunting trips to disabled Veterans. Observing the powerful healing these trips afforded other Veterans, in 2014 he formed Warfighter Outfitters as a non-profit organization to expand the fishing and hunting trips and service project (engagement) opportunities. These simple excursions and adventures are the key to supporting Veterans with disabilities in many ways, providing a close network of fellowship for Veterans who meet during the trips and have become a form of counseling on its own. Just traveling to Sisters and being with other Veterans, feeling safe to talk about their experiences in their post -combat reintegration process to civilian life, finding their "new normal" as they adjust to their disabilities and finding that they are not alone in their thoughts and feelings are the real benefits experienced by our new fishing and hunting partners. One Veteran described our elk camps as "our therapy" and another wrote that Warfighter Outfitters is an "amazing organization that connects and heals Veterans one adventure at a time." One of our biggest funding challenges this year is raising the final $5,500 towards the purchase of auto pilot systems for both jet boats, and we would love for Deschutes County to become one of our key partners. The auto pilot systems will allow the boat pilot/guide more time to focus specifically on the individual needs of each disabled Veteran on the fishing trips. Purpose-. Our mission is Veterans helping Veterans on the waters and beyond, and our purpose can be life changing. While our purpose is to get any disabled Veteran who wants to fish out on the water; out in the woods to hunt; and out to a special service engagement project to help others, our greater mission is to bring Veterans together for a once-in-a-lifetime outdoor experience that creates a sense of camaraderie and a feeling of connection, and hopefully reduces thoughts of isolation and self -harm. Leadership structure. The exemplary leadership of Warfighter Outfitters is evidenced by the hard work and dedication of Brett Miller, previously mentioned as the organization founder and President. Brett, and the Board of Directors who are also disabled Veterans, apply their passion to help others in their careful planning and preparation of each trip, the strategic marketing and outreach, fundraising, and their amazing dedication to finding disabled Veterans who need the most help, wherever they are. Our organization has been recognized for its extraordinary leadership. In June 2017 Brett received the national George C. Lang Award for Courage from the Wounded Warrior Project, the highest and most prestigious award at their annual courage awards and benefit dinner in New York City, and he continues to be a spokesperson for the Wounded Warrior Project. Sisters Country Chamber of Commerce presented Warfighter Outfitters with the 2013 Pioneering Spirit Award, and in December 2017 honored our organization with the 2017 Sisters Country Non -Profit of the Year Award. To support their mission and purpose, the organization is fiscally accountable and practices sound accounting procedures and strives to be the most transparent non-profit out there. Every donor dollar, resource, gift and grant goes to making sure our trips are high quality, safe, educational, fun and beneficial. As a 501(C)3 non-profit organization, Warfighter Outfitters is supported by an outside accounting firm and posts all financial records, tax reports, profit and loss statements, balance sheets and their CT -12 for Oregon Charities report on their website to make it easy for the community to access information. Activities. Our primary activities are fishing, hunting, engagement service trips and outreach. Fishing. The fishing trips offer everything from exciting fast paced jet excursions up the rivers for steelhead, to calm lake trips for Kokanee, to drift boat floats through wild and scenic rivers for fish on the fly rod. We recently incorporated the use of solar/lunar time windows for better fishing, and with the 32' jet boat that is covered and heated, we fish rain or shine. Hunting. The hunting trips are top tier and most coveted of our events, featuring fully guided and supported big game, bird, varmint and predator seasonal hunts. Over the last several years of guiding disabled Veterans, we have found the right recipe of equipment, ground and time of year to get tags filled with a fun and enjoyable experience out in our wild and scenic mountains and rivers. Engagement. These service project trips engage Veterans in platoon -size elements while they "give back" on their working vacations in our national parks where help is most needed. For the last several years, we have taken teams of Veterans to Yellowstone National Park to work on corrals, metal fences, bison holding areas and bison feeling stations, working alongside Park staff. Outreach and follow up. Finding disabled Veterans who need us the most is our on-going promise and we have expanded our reach with email, Instagram, Facebook, Twitter, YouTube and Linkedin. We go the extra mile to find Veterans and welcome each wherever they are in their own path of healing. 2. Describe the proposed project or activity. Warfighter Outfitters is requesting $5,500 from Deschutes County towards the purchase of autopilot systems for our 24' jet sled and 32' jet boat. For most of the Veterans, this is their first fishing trip. The boat pilot/guide juggles navigating the boat controls and directing the course of the boat, with setting up fishing rods, baiting hooks, untangling lines, tying knots, landing fish and keeping everyone safe and fishing. With the hand-held wireless control panel, the auto pilot systems will free the boat pilot/guide's time to focus more on the individual fishing experience of each Veteran and improve fuel efficiencies. 3. Provide a timeline for completing the proposed project or activity. Our request is for $5,500 to apply towards the one-time purchase of two autopilot systems: one for our 24' jet sled, and one for our 32' jet boat. Depending on the disbursement timeline of Deschutes County grant process; we will apply the funding to the autopilot system when we receive it. 4. Explain how the proposed project or activity will positively impact the community. The autopilot systems will improve the fishing experience of each Veteran, minimize the number of volunteer staff needed on our trips, and free up the boat pilot/guide's time to enrich their interactions with Veterans which helps us to continuously attract new Veterans. The Veterans on our fishing and other trips contribute to the local tourism economy. Since 2014, in addition to those we serve from within our county, we have brought in over 4,300 Veterans from outside of Deschutes County and 280 Veterans from outside the USA. They are flying or driving here, renting cars, purchasing gas, staying in our hotels and lodges, shopping and eating in restaurants. There are 14,000 Veterans in Deschutes County, and the community further benefits from our enthusiastic approach to helping disabled Veterans. We are an integral part of the system of services to disabled Veterans, and our fishing trips provide additional opportunities and resources in this community. 5. Identify the specific communities or groups that will benefit. With the new autopilot systems, the fishing experience of all disabled Veterans on our trips will be greatly enriched now and for years to come. Fishing trips are very hectic for the boat pilot/guide as they pilot the boat and navigate the waters, attend to the individual and varying fishing needs of each Veteran (many are fishing for the first time), fix lunch and tend to other help that might be needed. With the wireless handheld controls of the autopilot system and the ability to set trolling courses, the boat pilot/guide is free to give one-on-one attention to each Veteran setting up their rods, baiting hooks, landing fish and offering general instruction and fish coaching. Also, there is more time to notice the Veterans' conversations and be a part of the sharing and emotional help that can come up at unexpected times out on the water. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. The requested $5,500 will help to purchase two autopilot systems for our 24' jet sled and 32' jet boats for fishing. The total cost of both autopilots is $8,000. Generous grants and donations, along with our partnerships with other organizations provide matching funds and in-kind contributions. In addition to our matching funds of $2,500 towards the autopilot system, our 32' jet boat was purchased with a generous donation from the Wounded Warrior Project. Cabelas has provided several pairs of waders for fly fishing, Ray's Food Place is sponsoring our fishing trip lunches, and Les Schwab Tires is taking care of our tire and battery needs for this year. Our fishing gear and supplies have been purchased at reduced costs or donated, and we have already launched our 2018 campaign to "Fill our Fuel Tanks" to raise funds to keep our trucks and boats running all year. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Our grant request is for assistance in the one-time 2018 purchase of the autopilot systems and will not require on-going funding. We so appreciate this opportunity to write this grant, and for Deschutes County to be a potential partner. Thank you for reading our grant, and for your consideration of our proposal. Itemize anticipated expenditures Two Garmin TR -1 autopilot systems Wounded Warrior Project Match $8,000.00 ($2,500.00) Total Request from Deschutes County Discretionary Grant $5,500.00 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: The Waterston Desert Writing Prize Project Name: A Desert Conversation Project Period: 4/30 — 8/1/2018 Description: Second year of "A Desert Conversation", which presents noted writers, policy makers, and scientists to discuss issues facing deserts in Oregon and throughout the world. Amount of Request: $1,000 Previous Grants: None Approved: Declined: Deschutes County Board of Cc.vnunissioners PO Box 6005, Bend, Oft 97701-6005 1300 NW Wall Strect, Suite 1-00, Bend, OR Telephone: 531.388•6571 Fax: 41-385-3202 Website, www%deschutes.ora DESCHUTES COUNTY DISCRETIONARY GRANT PROGRANI APPLICATION Today's Date: March � Project Name: A Desert Conversation Project Beginning Date: April 30, 2018 Project End Date: I August 1, 2018 Amount Requested: $11000 = Date Funds Needed: May 31, 2018 Name of Applicant Organization: The Waterston Desert Writing Prize Address: I PO Box 640 City & Zip Code: Bend, OR 97709 Tax ID #: 86-1167881 —� Telephone #: 541-480-3933 Contact Name(s): Ellen Waterston, Board Chair Tele P Fax #: None Email Address: ellen2ellenwaterston.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION "A Desert Conversation" — a project of the Waterston Desert Writing Prize Responses to Seven Questions 1. Applicant Organization The Waterston Desert Writing Prize (WDWP) is a four-year-old Bend -based nonprofit that awards an annual prize to the authors of excellent literary non-fiction book proposals about deserts anywhere in the world. The annual award ceremonies are held in June at the High Desert Museum, an in-kind collaborator and strong supporter of WDWP's efforts. In 2017, over sixty prize entries were received and 125 community members attended the awards ceremony. The ceremony included a reading by the winner, Naseem Rakha. whose proposal, "Searching for the Soul of Creation," focused on the desert tortoise. The prize includes a cash award (currently $2,000) and a four-week residency at PLAYA, an artists' and scientists' residency program located in Summer Lake, Oregon. For more information please see littps://,A,ww.waterstondesertwritiiip,prize.org/ For the first time in 2017, WDWP presented "A Desert Conversation" preceding the awarding of the prize. The event was free and open to the public. The two panelists for the 2017 "Conversation" were Kathleen Dean Moore, past Distinguished Professor of Philosophy at Oregon State, and John Calderazzo, writer and celebrated creative nonfiction teacher at Colorado State University. The hour long panel discussion was moderated by Ellen Waterston, Bend's own award winning poet and Executive Director of Playa in Summer Lake, a year around residency campus for artists and scientists. 2. Project — "A Desert Conversation 2018" The Waterston Desert Writing Prize seeks a Deschutes County Discretionary Grant to help fund the second year of "A Desert Conversation", part of WDWP's long range plan to enhance and expand the award ceremony. Each year "A Desert Conversation" will address issues facing deserts in Oregon and throughout the world. Noted writers, policy makers, and scientists will be featured each year. Panelists are paid an honorarium. Our first committed panelist for 2018 is Richard Wilhelm, a documentary filmmaker currently working on "Refuge" about the Bundy occupation of Malheur Refuge. Invitations have also been extended to: Kim Stafford noted nonfiction author and poet on the faculty of Lewis and Clark; Adam Davis, Executive Director of Oregon Humanities (as moderator); Fred Swanson, geomorphologist, OSU Water Resources Graduate program, noted for ecosystem research throughout the Northwest; Patti Limerick, Center of the American West in Boulder, Colorado, author, noted speaker and environmentalist; and Cheryl Strayed, author. Judging from the initial responses of these invitees, we are confident of having a qualified, prestigious, and highly engaging conversation. WDWP's five-year plan calls for growing the "Conversation" portion of the award ceremony into a multi -day symposium on environmental, economic, social and political issues pertaining to deserts, particularly the high desert of Eastern Oregon. 3. Timeline The submission period for the prize competition concludes on April 1, 2017. The Waterston Prize Board of Directors will select the winner and finalists at their meeting on April 28. The Board will announce the prize winners and the coming award ceremony in early May. WDWP is highly experienced in generating publicity. "A Desert Conversation" and the annual award ceremony will be held at 5:30 p.m., Wednesday, June 27, 2017 at the High Desert Museum. After the event WDWP will distribute selected content from the "Conversation" in order to serve a wider audience and to bring more attention to the event, the prize, and to Deschutes County. Funding for the WDWP and "A Desert Conversation" comes from the organization's endowment managed by the Oregon Humanities, from donations by board members and others, and from grants. The Board hopes the Deschutes County Board of Commissioners will select "A Desert Conversation" as a recipient of a Deschutes County Discretionary Grant. 4. Community Impact The Waterston Desert Writing Prize and "A Desert Conversation" seek to serve the residents of Central and Eastern Oregon who live in a desert landscape with unique issues often overlooked by wider society. Those attending will benefit from a high-quality, informative, thought- provoking program that creates a greater appreciation of the virtues and issues (e.g. land use and conservation, resource extraction, water, transportation, recreation etc.) of not only the Oregon High Desert but deserts worldwide. 5. Impact on Specific Communities By annually bringing noted thinkers and writers to Bend to participate in "A Desert Conversation", the cultural life of Deschutes County will be enriched in the sane way that the cultural life of the West as a whole has been enriched by such non-fiction writers as Wallace Stegner, Timothy Egan, and Barry Lopez and the cultural life of the Northwest has been enriched by Robert Michael Pyle, Kim Stafford, and others. The "Conversation" will, over time, bring national and international attention to Deschutes County for annually gathering citizens to explore the interrelationship of culture, science and the uniqueness of desert environments. 6. Use of Funds A Deschutes County Discretionary Grant A will help defray the costs of honoraria and travel expenses for the panelists. There are no matching funds. In-kind contributions will ineltide the use of the High Desert Musewn venue, and the provision of refreslunents at the event. Please see the attached budget. 7. Continuing; Activities WDWPplans to annually repeat "A Desert Conversation" with an expanding list of writers and others who will contribute to the discussion. A Deschutes County Discretionary Grant will help to raise the bar that much higher for future presentations of "A Desert Conversation". Please find attached to the same email as this application: The budget for "A Desert Conversation" for June, 2018. A 501 (c)(3) Change in Status showing the name change from Nature of Words to Waterston Prize The original 501(e)(3) for Nature of Words 2018 - A Desert Conversation uca�.Nuvn,vv EXPENSES Board fundraising, pro ram development, grant writing $125.00 $125.00 $0.00 Salaries/volunteer hrs Benefits For speakers leading the program, "A Desert Conversation' For speakers leading the program, "A Desert Conversation" Donated by The High Desert Museum $1,500.00 $500.00 $125.00 $125.00 $1,500.00 $500.00 $0.00 $125.00 $125.00 Honoraria Travel Supplies & materials E ui ment & services Facilities rental Web site presence, press releases, email invitations, social and print media $250.00 $125.00 $375.00 $0.00 Publicit ADA access $2,250.00 Ca%h $500.00 In -Kind $2,750.00 Total A. TOTAL EXPENSES REVENUE ons or registration I Free and open to the public Individua_14l/org. support Cash from individual donors; Inkind from High Desert Museum Grant/Foundation support Grants other than from Deschutes Count Applicant organizations's Cash donations from board members. Volunteer work (in-kind) cash/in-kind contributions from board members Subtotals _ Grant request Deschutes o^-#%, nicrratinnnry IDeschutes County Discretionary Grant Program TOTAL REVENUE March 28, 2018 Application organization: Waterston Desert Writing Prize. $0.00 $0.00 $250.001--$-37-57070] $625.00 $500.001 $500.00 $500.00 $125.00 $625.00 $1,250.00 $500.00 $1,750.00 $1,000.00 $1,000.00 $2.250.00 $500.00 $2,750.00 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: Bend Chamber of Commerce Leadership Bend 2018 Project Name: Impact Summit Project Period: 1/12 — 5/1/2018 Description: Series of workshops facilitated by local leaders and experts in finance, strategic planning, board governance, marketing, etc. presented to Central Oregon non-profit organizations. Amount of Request: $1,000 Previous Grants: 4/12/2001 $2,835.00 Unspecified 7/9/2002 $5 000.00_ _ Leadership Bend 8/16/2005 $1,650.00 Leadershi Bend 8/8/2006 $1,500.00 Leadershi Bend 8/21/2006 $ 426.00 Transportation Conference 7/30/2007 $2,000.00 Leadershi Bend 1/5/2009 $2,000.00 Leadership Bend 6/21/2010 $1,500.00 Leadership Bend 10/2/2013 $1,500.00 Leadership Bend Class of 2014 9/9/2015 $1,200.00 Leadership Bend Class of 2016 4/13/2016 $2,500-00_ Central Oregon impact Summit 4/17/2017 $1,500.00 Leadership Bend Impact Summit Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutcs.ort; DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: C_isc+�r tix� Project Name: Project Beginning Date: �- „� , F Project End Date: f1 Amount Requested: 4 o O Date Funds Needed: Name of Applicant Organization:e4 'ho n..bc a 5 !^ Address: s City &Zip Code:i © Tax ID #:�-� Contact Name(s): , L+ d� 1 1, Telephone #: F9 ZZ- Ro , Fax #: C-1 Email Address: On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the Riture. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Leadership Bend 2018 Impact Summit January 21, 2018 Contacts: Heather McMeekin, Leadership Bend Impact Summit - Controller mcmeekina-bendcpa.com Judy Starr, Leadership Bend Impact Summit - Fundraising Committee iudy starr cr neighborimpact.org Propose, Leadership Structure and Activities Over the past three years, the Leadership Bend Foundation coordinated the Leadership Bend Impact Summit through the management of the Leadership Bend Class. Previous classes aided doctors in detecting developmental problems in toddlers, helped veterans with PTSD heal and reintegrate into society, and made it easier for children from low-income families to receive consistent meals and access to healthcare. None of which would be possible without sponsors like you Leadership Bend, a group of Central Oregon's future leaders, asks you to partner with us for the 2018 Leadership Bend Impact Summit (LBIS). Held over several days in spring, LBIS offers free business development workshops for local nonprofits. A select few organizations advance to participate in LBIS' community event on May 1, "Pitch fora Purpose," where participating nonprofits pitch their business plan for more than $15,000 in prize money. Proposed Project The Leadership Bend Impact Summit (LBIS) provides funding, programming, training and visibility to nonprofit organizations serving Central Oregon. Each Spring, LBIS hosts a series of workshops facilitated by local leaders and experts who specialize in areas like finance, strategic planning, board governance, and marketing among others. At the conclusion of these workshops LBIS hosts "Pitch for a Purpose", a community event at which nonprofit participants publicly pitch their strategic business plan in competition for a cash prize. Leadership Bend 2018 Impact Summit The nonprofit organizations chosen to participate in the 2018 Impact Summit include: The Education Foundation Pregnancy Resource Center Friends Of The Children In Our Backyard Bend Film Ochoco House The Giving Place The Humane Society Adaptive Sports How will they benefit? Regardless of which organization wins the final cash prize, the creation of strategic business plans is an invaluable byproduct of LIBS for all nonprofit participants and is made possible by support from local sponsors like you. Timeline: All of the nonprofit organization applications are submitted and the participating organizations selected. Workshops for these organizations begin January 24, 2018 and will culminate with "Pitch for the Purpose" event, held at Wille Hall, Central Oregon Community College, on May 1, 2018. Fundraising: Currently sponsors include Alex Hodge Construction, presenting sponsor, Mid -Oregon Credit Union, Century West, St. Charles Foundation, Jones and Roth, DC Dunn Insurance, Pack Ship and More, Selco Credit Union, City of Bend and Brooks Resources. We are half way toward our goal of $25,000 in sponsorships and need your help to meet our goal. In-kind Sponsors include the Old Mill District, Premier Printing Solutions, Bend Broadcast Business, COCC, and Deschutes Brewery Leadership Bend 2018 Impact Summit Sponsorship support provides the cash prize for nonprofit organizations at "Pitch fora Purpose." The cash prize provides the winning organization funds they need to fund their strategic plan. Last year, Healing Reigns used their winnings to hire a development director that is building their fundraising/program capacity. The LEIS is an annual event coordinated by the Chamber of Commerce, Leadership Bend class each year. Thank you for your consideration, Leadership Bend Class of 2018 Leadership Bend Impact Summit Budget 2018 Total Budget Revenue Corporate Sponsorships $25,000 Philanthropic Donations 4,500 Class Donations 1,400 Event Sales 3,000 Total Revenue $33,900 Expenses LBIS Grand Prize Award $15,000 Audience Choice Award 3,500 Contingency 1,500 Catering for event 1,000 Beverages 400 Event Equipment (Speakers &AV) 1,600 Speakers 300 Workshops 1,300 Beverage Pouring Fees 100 Event Printing 500 Website & Marketing 100 Total Expenses $25,300 Net Income (All surplus' intended for LB scholorships) $8,600 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: Think Wild Project Name: Conditional Use Fee Project Period: Upon Receipt Description: Fee for Deschutes County conditional use permit to operate a wildlife rehabilitation center on a 3.9 acre parcel located at the corner of Erickson and Neff Roads. Amount of Request: $6,580.50 Previous Grants: None Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Pax: 541-385-3202 Website: www.deschutes.or_c DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date• / / �W71 Project Name: j��©, 5;-69 F E Project Beginning Date: yyGG, 7 Project End Date:[ 4154 Amount Requested: Date Funds Needed: Name of Applicant Organization: j Address: City & Zip Code: Tax ID #: Contact Name(s): Telephone #:� Fes• — Email Address: On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. THINK ?a WILD A place, for wildlife education, rescue and rehabilitation in Central Oregon. APPLICATION OF THINK WILD FOR DESCHUTES COUNTY DISCRETIONARY GRANT OF $6,580.25. I. THE ORGANIZATION Think Wild is a 501(c)(3) charitable organization, incorporated in 2013 under the name High Desert Wildlife Rescue and Rehabilitation (HDW). On December 12, 2016, the name of our organization was changed to Think Wild. A copy of our IRS determination letter is attached hereto as Exhibit 1. Our purpose is to build a modern, enduring wildlife rehabilitation center in Bend that will: save wild birds and animals through a state -of -the art wildlife rehabilitation treatment facility; serve as the resource hub for education to prevent human -caused injury to Central Oregon's wildlife; and operate a hotline and transport service in collaboration with veterinarians and other local rehabbers to ensure the best plan of care for each animal, including humane rescue, rehabilitation, and release. The organization is managed by a Board of Directors: President Byron Maas, DVM; Treasurer Terri Libert, accountant; Jaime Thurk, DVM; Reese Mercer, a Bend businesswoman; and Karon Johnson, an attorney. Il. THE PROPOSED PROJECT Think Wild is seeking a grant of $6,580.50 to cover the cost of a conditional use permit. The property is presently zoned UA; we are seeking a conditional use permit to conduct a semi-public nonprofit at that location. In March, 2013, Thomas Aspel donated 3.9 acres of land, located at the corner of Erickson and Neff Roads, for the purpose of a wildlife rehabilitation center. The organization accepted and treated wildlife there from 2013 until August, 2016, when it terminated operations. THINK WILD A place for wildlife education, rescue and rehabilitation in Central Oregon 62410 Erickson Road, Bend, Oregon 97701 z.'2erzr.thijil �ildeo.org 541-2+1-8060 A new board of directors has initiated a capital fundraising campaign to bring the facility up to code so that it can operate under modern standards. We have developed a five-year plan which includes providing primary care for raptors this year, mammals in three years, and songbirds in five years. Copies of the proposed facility and site plan attached hereto as Exhibit 2. We intend to be a regional leader in both the treatment of wildlife and public education to minimize the adverse impact of humans on our native species. Given the decrepit state of the property, our first-year goal is ambitious: we need to raise sufficient funds to completely renovate the old residence, which will serve as our hospital and administrative center, and build a raptor cage modeled after the one newly constructed by Cascade Raptor Center in Eugene. Based on the bids we have received so far, the cost to bring the house up to code and construct raptor, corvid, and waterfowl cages will be approximately $98,000. III. TIMELINE The proposed renovations all require permits from the Deschutes County Building Safety Division, which we cannot secure until we have a conditional use permit. I met with planner William Groves on Friday, January 11. Mr. Groves advises that the application fee will be $6,580.50, which we do not have. Because time is of the essence, we want to start the required renovations in each stage as soon as the donations are received to cover its cost. For example, the electrical upgrade will be first, as soon as soon as we have $3,300. None of this work can begin, however, until we have our conditional use permit. Our conditional use application has already been vetted by the Community Development Planning Division, which will start processing our application as soon as we submit it, along with the $6,580.50 fee. Thus, our timeline is immediate; i.e., we will submit the application as soon as we have the money to cover the fee. IV. A POSITIVE IMPACT ON THE COMMUNITY There is no wildlife rehabilitation hospital or public rehab institution east of the Cascades. The only wildlife rehabilitation facilities in the area are private operations. They are run by individuals working out of their homes; when they retire, their facilities will close. This area needs the stability of an institution, a long- term public entity which will continue through generations. The Bend area is famous for its outdoor recreation, much of which is enhanced by our native wildlife. There is a huge public interest in the preservation of our native birds and mammals, as evidenced by the numbers of animals received and by HDW: 2 2013: 229 animals 2014: 904 animals 2015: 1,205 animals 2016: 849 animals (8 months). Our proposed wildlife rehabilitation facility will enhance our community by preserving native wildlife and educating the public on ways to reduce human - caused conflict. About 80% of the animals treated between 2013 and 2016 were brought to HDW after being injured by human activity. There are been numerous articles lately about the sharp decline in deer, for example, many of which are struck by cars or tangled in barbed wire. The community at large has expressed concern about the diminution of our wildlife, and is seeking ways to reverse this trend. Think Wild will encourage people to "think wild" in their daily activities to help preserve our native species. Our location, just three miles east of Bend, is a huge benefit to the public. This summer, Think Wild ran a hotline and transport service. It presently takes about two hours to pick up an injured animal, transport it to a rehabber in Sisters, and return home. The location of our facility makes it easy to get injured animals the prompt help they need. V. THE GROUPS WHICH WILL BENEFIT The establishment of our wildlife hospital and rehab facility will benefit everyone in this community whose occupation depends in some way on the abundance of native animals. For example, last summer I took guests on the Big Eddy rafting trip, and listened as the guides make a point of identifying the osprey nests along the route. It will benefit our schools. Our ultimate goal is to have education animals which we can use as teaching tools on school field trips. We also want to establish an intern program for veterinary and vet tech students to learn about wildlife medical care, which is a highly specialized field. And our operation is a useful adjunct to law enforcement. Between January, 2015 and August, 2016 we received wildlife from the following municipal agencies City of Bend Police Department 15 Oregon State Police 3 Redmond/Sunriver Police 3 Deschutes County Sheriffs Office 23 44 Finally, we will serve everyone in the community who care about wildlife. It can be heart -breaking and frustrating to find a suffering animal and not know what 3 to do. The calls into our 24-hour hotline illustrate how much local residents care. For example, in 2015 alone we received the following: Telephone calls to the 24/7 Wildlife Hotline: 4,320 Email inquiries: 250 Facebook Inquiries: 253 4,823 VI. THE FUNDS WILL BE USED FOR THE CONDITIONAL USE PERMIT FEE Any grant we receive from Deschutes County will be applied directly to our first order of business: paying the conditional use fee so that we can start work on our other projects as donations are received. In summary, a grant from Deschutes County to help defray the $6,580.50 conditional use fee is an important first step in building an institution which will be a huge asset for this community. Karon V. Johnson 61250 King Solomon Lane Bend, OR 97702 karolljg�I Ir @&Tlaitcom. 218-839-1346 2 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: La Pine Rodeo Association Project Name: Roping Chute Project Period: Weather permitting through 6/30/2018 Description: Roping chute replacement. Amount of Request: $2,000 Previous Grants: Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.orc DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: Project Name: C_ Project Beginning Date: �� G f (, �(�� Project End Date: Amount Requested: -9 ool)- (ice Date Funds Needed: Name of Applicant Organization: Address: Q z o -x G –7,( City & Zip Code: �'jt _ J�Z 07-77W Tax ID Contact Name(s):n Telephone #: I `rt _ 7)- 3YIe � lI vat Fax #: �— Email Address: Lk �� & m 9 :r tLb On a separate sheet(s), please briefly answer the following questions: I. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. The La Pine Rodeo Association is a non-profit that puts on a concert and rodeo every year in La Pine. We also support 4-H, La Pine Christmas Baskets and OHSET. We also put on six Playdays every year to help encourage the younger generations to participate in equine events. The project we are requesting help with is the replacement of our roping chute. It has been repaired and repaired and is getting to the point of finally giving up the ghost. We will start replacing the roping chute as weather permits. Probably sometime in April. It should take a few days to get it all put together and readjusted to meet specifications. This project will enable us to continue to bring the rodeo entertainment to our community. We draw people from all over the Northwest to Central Oregon and this provides a much needed boost to the local economy. This project will help not only La Pine but all of Central Oregon. We will purchase the new roping chute from Prelfert. The total cost for the chute, pre -chute, hardware and shipping and handling will be $4,399.00 appy. The La Pine Rodeo Association will be making up the remainder of the funds needed. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 organization: Bend Trap Club Project Name: Sporting Clays Field Project Period: 07/1-11/1/2018 Description: Equipment and installation for a sporting clays course to be used by youth, members, and the public. Amount of Request: $2,000 Previous Grants: None Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.or DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: O r - g Project Name: S or- 1 Project Beginning Date: ( ?-Of ` ! -� Project End Date: I I /- D/ - Amount Requested: Date Funds Needed: O`? --e5 Name of Applicant Organization: 6c,4),D 7-rei 2 0 q to Address: F9 `753,EN,.z v.!; t o e g t 76 t City & Zip Code: 6- ty,6) oe- 9-7-701_ Tax ID #: Contact Name(s): 16 (. (/,) I-, b l.n t-- Telephone #: I Sq( -7 71- o/Z Z Fax #: Email Address:[, -(W Vo r, b.Arel 1?& 1. l'U� . Ce r On a separate sheet(s), please briefly answer the following questions: I . Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. ' Applicant may be contacted during the review process and asked to provide a complete line item budget. The Bend Trap Club is a clay target shooting club consisting of trap, skeet and 5 stand targets. We have around 150 members and 10 sponsoring members. The sponsoring membership dues go towards kids being able to come out and shoot. We have 13 directors on the board that control club functions. The club is open every Thursday and Sunday. We as a club have decided to add a Sporting Clays course to expand our shooting venues. As far as a time line we expect to start in July and should be completed by November 15`n With the newly approved High School clay target league and highly expanded interest in sporting clay shooting there is a demand for the club to open a course, as the public has also shown a lot of interest. We are anticipating 40 kids, plus members and public shooting. The 6 station course planned has 18 target machines with 6 shooting stations. A gravel walkway 6 feet wide will be put in place with no dirt disturbed in the process. Equipment costs are around $59,000.00 with another $10,000.00 to install the walkways. The ongoing activity once in place will be funded by shooting activities. The club will apply for an ODFW grant in March for up to 70% of the total project cost. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: La Pine Lions Club Project Name: Lion Drinking Fountain Project Period: April — June 2018 Description: Installation of lion drinking fountain in La Pine's Heritage Park. Amount of Request: $2,000 Previous Grants: 4/13/2016 $2,000:00 Concession Trailer Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: .vww.desehllj! � DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: I * 8 l g' I Project Name: I L.l© Af Drm Ki vt ro z 111 b.t"yl Project Beginning Date: I 171jPrY 1a0/5-1 Project End Date: Iu e\ e 20 � S Amount Requested: I 's a © p 0 1 Date Funds Needed: 4rr1 2 t Name of Applicant Organization:) L d Pi i e %,TO A!S G 1 u b Address: I P d 19 p -�_ City & Zip Code• L& P r o e —1'7 73 9 Tax ID #: I 4q 7 -3 r7 q 0 Zy Contact Name(s): I'Dpoq Z f'liy<.h ell e AzPWC 'Telephone #: �J�17l 573 _ b - (ao Y1 Fax #: 5 y l_ s3 _ p3 Email Address: shC I Ie -k izr I+; Vie 6: co,6 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. .Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1) The La Pine Lions Club is a member of Lions Club International. To empower volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions Clubs. The La Pine Lions Club has a governing board and elected officials. 2) To install a Lion drinking fountain in Heritage Park playground located in La Pine Oregon. This drinking fountain is A.D.A. approved and UPC (Uniform Plumbing Code) compliant. It comes ready to install. 3) The La Pine Lions Club along with La Pine Parks and Recreation have June of 2018, this year, as the completion date. Our goal is to have the project completed and ready to unveil at La Pines Annual Frontier Days Celebration. 4) This endearing lion statue drinking fountain is 5 feet tall, 4 feet deep and 3 feet wide. It will not only entertain with its wide-open mouth, when children and adults alike put their heads inside its gaping maw they will find fresh cool water to quench their thirst. Children will enjoy time at the park better with a refreshing drink, parents and grandparents will love watching the children enjoying themselves while taming the "wild beast". Honestly, is there anyone who hasn't watched in awe as the lion tamer put his head in the mouth of the ferocious lion? 5) The children of La Pine and anyone coming to Heritage Park down town will enjoy seeing it as well as getting some water on a hot day. The La Pine Lions Club and Lions Club International will benefit by accomplishing a humanitarian need of helping to provide drinking water to the community of La Pine. The fountain will come with the La Pine Lions Club emblem and the LCIS emblem which will help to remind anyone seeing it that the Lions are in our community and are worldwide working to serve them in their needs. The fountain will also benefit the La Pine Parks and Recreation District by providing a source of clean drinking water and an attraction to draw more people to Heritage Park. With support from the Deschutes County Discretionary Grant Program will also appear on the back of the lion fountain. 6) Grant funds will go directly to the purchase of the fountain, the La Pine Lions Club will raise the additional $3,000.00 needed. La Pine Parks and Recreation will provide the location and the plumbing needed. The price for the fountain, which is a licensed LCIS item, is $3,800.00. Shipping, insurance and crate fees are $800.00 and the cost of the base needed to put the lion in its new home will be $400.00, for a total of $5,000.00. AM A 40 • r Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: Council on Aging of Central Oregon Project Name: Chairs for Redmond Senior Center Project Period: When funding is available. Description: Purchase 70 new metal stacking chairs for use at the Redmond Senior Center to replace existing broken, worn, and dangerous chairs. Amount of Request: $1,750 Previous Grants: 11/1/1999 $1.600.00 "Senior Day" s onsorshi 4/12/2001 $ ` 750.00 2/10/2003 $ 500.00 Sponsorship of booth at Senior Fair and Health Expo 1/24/2005 $1,000.00 Senior Fair & Health Expo 3/2/2006 $1,000.00 Senior Fair and Expo 4/7/2014 $1,200.00 Donor Mana ement System 7/9/2014 $ 500.00 Direct Mail Fundraising Campaign 1/26/2015 $1,141.00 ID Badge Printer System 10/7/2015 $ '; 600.00 Mail Cam ai n 7/31/2017 $ 900.00 Retractable Banners Approved: Declined: . CC - Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: March20,2013 Project Name: Chairs for Redmond Senior Center Project Beginning Date: When funding is available End Date: When chairs are purchased Amount Requested: $1,750 Date Funds Needed: As soon as possible Name of Applicant Organization: Council on Aging of Central Oregon (on behalf of the Redmond Senior Center) Address: 373 NE Greenwood Ave City & Zip Code: Bend, OR 97701 Tax ID #: 96-0661229 Contact Name(s): Jean McPherson Telephone #: 541-678-5483 Fax #: 541-647-2689 Email Address: imcphersonkcouncilonaging.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. COUNCIL ON AGING 04 E E1v1TRAL O REG 0 N Council on Aging of Central Oregon Deschutes County Discretionary Grant Program Application 1. Mission, History, and Activities The Council on Aging of Central Oregon is a non-profit organization dedicated to promoting dignity, well-being, security and independence for Central Oregon's Senior Citizens and disabled adults and is the designated Area Agency on Aging. The Older Americans Act was originally signed into law by President Lyndon B. Johnson on July 14, 1965. In addition to creating the Administration on Aging, it authorized grants to States for community planning and services programs, as well as for research, demonstration and training projects in the field of aging. 1965 was significant in the fact that both the Medicare program and Medicaid, a health insurance program for low income elderly were added to the social security act. In 1971, Oregonian and retired chemical engineer Tom Marsh attended the White House Conference on Aging; Mr. Marsh's vision set the stage for establishment of Central Oregon's Area Agency on Aging which later became the Central Oregon Council on Aging. In 1975 the Council on Aging incorporated as a 50103 organization and was designated by the state as the Area Agency on Aging for Crook, Deschutes, and Jefferson counties. The Council on Aging began by offering Dial -a -Ride services in the 1970s. It soon added nutrition programs including Meals -on -Wheels. The 1990s saw the construction of senior centers which enabled COCOA to provide congregate meals to large groups of seniors and to establish an ongoing presence in more remote, rural and isolated communities. Today, 17 staff members, overseen by a Board of Directors, provide not only nutrition programs, but also case management with individual assessment and periodic follow-up; resources for disabled seniors, including support for those suffering from — and those caring for seniors with -- dementia; coordination of in- home care; free legal assistance, health insurance and Medicare advising; and a variety of information, education, outreach and referral services. In addition to permanent staff, the Council on Aging utilizes volunteers as Meals on Wheels Drivers and Medicare counselors. The number of volunteers ranges from 200 to 250 at any one time. COUNCIL ON AGING O F C [: N T R A. 0 R 11 G 0 N 2. Proiect The Council on Aging of Central Oregon is seeking to purchase 70 sturdy metal stacking chairs at $25 each for use at the Redmond Senior Center. The current chairs are worn out, many are broken, and most are approaching the unusable, dangerous level. 3. Timeline The chairs will be ordered and delivered to the Redmond Senior Center immediately upon acquisition of funds. 4. Impact The Council on Aging provides the funding for the congregate meals and Meals on Wheels at the Redmond Senior Center. Although this is not a Council on Aging building, we feel it is only prudent as a partner and funder to ensure the safety of our older adult clients but providing safe seating for the congregate meals. 5. Specific Communities The Council on Aging of Central Oregon supports the approximately 36,000 seniors, age 60 and older, in Central Oregon, including Deschutes, Crook, and Jefferson Counties. Last year, the Redmond Senior Center served 7,044 congregate meals and delivered 28,384 Meals on Wheels, serving Redmond and Terrebonne. 6. Funding Required The Council on Aging is requesting $1,750 for the purchase of 70 chairs on behalf of the Redmond Senior Center. 75 chairs @ $25 each = $1,750 7. Ongoing Funding No ongoing funding needed for this project. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: Younity Project Name: Four Challenge Days Project Period: 9/2018 — 4/2019 Description: Programs and experiential workshops for youth that focus on issues such as teasing, bullying, stereotyping, racism, violence, suicide, and drug and alcohol abuse presented to four middle and high schools during the 2018-19 school year. Amount of Request: $3,000 Previous Grants: 3/25/2013 $1,000.00 Challenge. Days in Bend -La Pine Schools 7/9/2014 $1,000.00 Challenge Da 1/25/2016 $1,500.00 ". Challenge Days Approved: Declined: ES C G � L� Deschutes County Board of Commissioners 0 { PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutcs.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 114111 IS Project Name: I o u vZ C. HA LL G_ Pt G C- /+V S Project Beginning Date: %:r l:4w13L-YL Xi 6Project End Date: I rk P n t L a n Amount Requested: 13 , O 0 Ll . C O 1 Date Funds Needed: r Pi 1;%}h B 32 a l?►� Name of Applicant Organiza;-tion: Q U_(v r i Address: �Q_ N E Rus 5 (k {7. , City & Zip Code: C/u i) Q ; z 61-7 -10 t Tax ID #:F0 (Q- l 4i 1)Lt b3 Contact Name(s): t t>N C �, 4 &S n ty Telephone #:16541 -aj 5-0'Ste] Fax #: �- — { Email Address: Fa 16 S At Q V C LA_ N t i1 Li S , O� On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. • Applicant may be contacted during the review process and asked to provide a complete line item budget. Younity Proposal to Deschutes County Commissioners Discretionary Grant Program Questions 1. Describe the applicant organization, including its purpose, leadership structure, and activities: Younity (formerly Serendipity West Foundation) is a 501(c)(3) non-profit organization located in Bend, Oregon. The organization was created in 2007 by Arlene Gibson and Carol Oxenrider, a retired school teacher, with the goal of bringing programs to the youth of Central Oregon that help empower them to create positive change for themselves and their communities. To this end, Younity sponsors day programs and experiential workshops for youth that focus on issues such as teasing, bullying, stereotyping, racism, violence, suicide and drug and alcohol abuse. Youth participants focus on addressing these issues through lessons of diversity and truthful expression with themselves and their peers. Beyond the scope of its programs and workshops, Younity supports long-range teen leadership by providing support for students to create community-based projects. To date, Younity has sponsored programs that have reached over 8,100 Central Oregon students and 2,500 adult volunteers in 21 schools. It is the goal of the organization to reach more youth in the 2018-2019 school year and to continue to support them as they become leaders for positive change in their schools and communities. In addition to the Challenge Days for middle and high school students, Younity also brings a program to elementary schools - Younity Inspiration Day - for 4"', 5't' and 6'h grades. 2. Describe the proposed project or activity: Based on previous success sponsoring Challenge Day and other provided workshops for middle and high schools throughout Central Oregon, Younity is focusing on increasing its efforts to bring this program to all of the youth and schools in Central Oregon. Younity also provides post -event, follow-up programs to schools to continue the positive changes following workshops and events. These have included a Bullying Prevention & Bystander Empowerment program, as well as presenting peer pressure and self-esteem films like Fat Boy Chronicles and Bully with accompanying author/panel activities and open -discussion forums. Challenge Day is a nationally -recognized youth program that focuses on creating change through intensive daylong workshops in which middle and high-school youth and school staff learn positive ways to interact with one another and deal with the issues surrounding their lives. As mental health issues, substance abuse, and violence increase in schools, it is critical that students are provided with the skills needed to deal with these situations without succumbing to negative outcomes. After attending the program, students and adult volunteers are able to set and move toward achieving goals that positively impact their lives and the lives of those around them. Among the outcomes achieved by participants are realizations of self-limiting thoughts and behaviors, a greater understanding of the impact of their actions on others, a greater respect for all diversity, and the desire to lead service-oriented lives. Younity has witnessed the results of the Challenge Day workshops and wants to expand its reach throughout Central Oregon. Younity is seeking $3,000.00 in funding support from Deschutes County for program costs to bring four Challenge Days to Deschutes County's middle and high schools in the 2018-2019 school year. These workshops will reach an expected 400 teens and 120 adult staff. 3. Provide a timeline for completing the proposed project or activity: We are in the process of scheduling Deschutes County Middle and High Schools in the 2018- 2019 school year. Younity Proposal to Deschutes County Commissioners Discretionary Grant Program 4. Explain how the proposed project or activity will impact the community's economic health: The Challenge Day workshop and other provided workshops are not simply programs that provide youth with the skills needed to manage their lives and confront the struggles that face them daily. Challenge Day is also centered on building an inclusive and cooperative community and instilling in youth a sense of service toward those around them. Developing these skills and sensibilities at an early age will allow the young people of Central Oregon to be better prepared to transition into roles as productive, committed members of their neighborhoods and communities. The skills that young people learn from participation in the Challenge Day workshop are the very same skill sets that will make them successful in their careers. Having a workforce -ready generation of young people is critical to the sustained success of the Central Oregon area. As the economic health of any community is directly linked to the ways in which it seeks to serve and develop its younger generations, it is certainly in the best interest of Deschutes County to support programming such as Challenge Day which fosters the growth of youth into future leaders and community supporters. 5. Identify the specific communities or groups that will benefit: Through the Challenge Day events carried out to date in Central Oregon schools, the wide- ranging effects and impacts for a number of groups have already been seen. Obviously Challenge Day has directly impacted students and their schools. Following the workshops, school officials and safety personnel have reported fewer incidences of conflict among students. While the immediate impact of this result is evident in a safer, more accepting school environment, a reduction in violent and non-violent conflict among young people has the added benefit of decreasing the burden on community juvenile justice departments and personnel. A safer community is also beneficial to the economic vitality of the area. In fact, community business owners have also experienced the positive outcomes of the workshops. These businesses have reported decreases in crimes committed by teens during school breaks, lunch periods, and afterschool hours. Challenge Day workshops also incorporate the use of adult volunteers who participate alongside students. These volunteers represent a cross-section of the community and have consisted of parents, business owners, police officers, therapists, and school administrators. Adult volunteers are able to bring the mission of Challenge Day back with them into the community to support young people and add to the value of the program. Giving young people the ability to understand the ramifications of their actions on others and providing them with ways to positively deal with adversity is of benefit to the entire community, as these young people will soon make their way into the community. To ensure that these young people are community supporters, rather than a community burden is of the utmost importance and should be the goal, not only of Younity, but of all of the citizens and leaders of Central Oregon. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. The Challenge Day program cost is $3,575 per day and directly supports 100 teens and 30 adult volunteers. Grant funds from Deschutes County will directly support the cost of upcoming scheduled Challenge Day workshops. Younity Proposal to Deschutes County Commissioners Discretionary Grant Program Below is a listing of current and anticipated funds and in-kind donations for the workshops to be scheduled in the 2018-2019 school year: Public Sector Contributions $ 7,150.00 Deschutes County Commissioners $ 3,000.00 Business Donations $ 4,000.00 Total - $14,300.00 In -Kind Donations: Hotel $ 1,000.00 Total - $ 1,000.00 Expenditures: 4 Challenge Days $ 14,300.00 Total - $14,300.00 7. If the grant will support an ongoing activity, how will it be funded in the future: Future Challenge Day workshops are supported by committed funding from corporate sponsorships, grants, school collaborative fundraising, and annual fundraisers. L O L CL 0 0 0 0 0 0 O 0 O` 0000000 OM O' Ln 100 100 4) Or M l0' N .NI �' t /> ' Z v Q � � v •L M. C O O' LL ++ N i 00 CL C N A N ri as fD N M cf O C7 Cf 1- E w cc 0 0 0 0 0 0 0 0 0 0 0 0 0 O O I- O OM N O 01 1-I O O 100 QMl 0l0 rt O y L 1nM rH r-1 a) 111 M C C 0 o � %n OQ O m U 000 N =_ n� 0O E N r -I C7 N C7 M C7 d0 Cf 1— !v 0: 0 0 0 0 0 0 0 0 0 0 0 0 O O O I� O OM N co O 01 00 r4 Ori O 100 0) 0 m Ln 0 in - co CJ O L GJ O C N U y 2 f6 O m O U Q to C 00 CL . G N n O� N r -I Cf N C7 M C7 iuE C} p Cf F- d OG 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O V -i O� M0 N O 00 01 OLr� � r1 al 111 d� M d ri Qi 111 m L GJ C O C O O u C •E m _O tko 00 C cQ C) N ri C7 N C7 M C7 N d p C7 F d OC PARTNERSHIP TO AMEND 42 CFR PART 2 A COALITION OF OVER 40 HEALTH CARE STAKEHOLDERS COMMITTED TO ALIGNING 42 CFR PART 2 (PART 2) WITH HIPAA TO ALLOW APPROPRIATE ACCESS TO PATIENT INFORMATION THAT IS ESSENTIAL FOR PROVIDING WHOLE -PERSON CARE. Partnership to Amend 42 CFR Part 2 Call-in April Zorn or 23rd 42 CFR Part 2 (Part 2) is a law that regulates the sharing of substance use disorder (SUD) records. Protecting patients' confidentiality is of the utmost importance but the outdated nature of Part 2 has created barriers for providing the best care possible to individuals with SUD. Take action and urge your U.S. Senators and Representative to include legislation that aligns Part 2 with the Health Insurance Portability and Accountability Act (HIPAA) in the legislation to combat the opioid crisis currently being considered by Congress. HOW DOES ALIGNING PART 2 WITH HIPAA HELP THE PATIENT? ❖ Improves access to a patient's complete medical record, including addiction records, which ensures high quality treatment. ❖ Integrates patient care, which will reduce the danger of an individual with an opioid addiction being prescribed an opioid. :• Keeps the strong patient protections that are in current law, which will continue to ensure addiction records are not inappropriately shared. ACT NOW: CALL YOUR CONGRESSIONAL MEMBERS ON APRIL 2oT" OR 23RD. To contact your Member of Congress, call the U.S. Capitol switchboard at (202) 224-3121. A switchboard operator will connect you directly with your Senators' and Representative's office. You do not need to knowtheir names you can simply provide the switchboard with the state you live in and the zip code. You will need to make three separate calls to speak with all three offices. Ask to speak to the Legislative Assistant that handles health care issues. Once they pickup, or you get voicemail, you should say: For ,your Senators: "Hello. My name is (name city you live in, place you work (itapplicable)) and I'm calling to ask the Senator to cosponsor S.185o, the Protecting Jessica Grubb's Legacy Act, which will align 42 CFR Part 2 with HIPAA. This will reduce stigma by treating addiction like all other illnesses, allow for care coordination and integration of treatment, and improve outcomes. Please include S.3.85o in the upcoming legislation to address the opioid crisis. Thank you." For your Representative: "Hello. My name is name, city you u live in, place You work (if applicable)) and I'm calling to ask the Congressman/Congresswoman to sponsor H.R.3545, the Opioid Prevention and Patient Safety Act, which will align 42 CFR Part z with HIPAA. This will reduce stigma by treating addiction like all other illnesses, allow for care coordination and integration of treatment, and improve outcomes. Please include H.R. 3545 in the upcoming legislation to address the opioid crisis. Thank you." Current Sponsors for S.1850 -Protecting Jessica Grubb's Legacy Act (If your Senator(s) is a sponsor of the legislation simply thank them for their support.) California North Carolina Senator Dianne Feinstein [D] Senator Thom Tillis [R] Senator Kamala Harris [D] Indiana Senator Joe Donnelly [D] Maine Senator Angus King [I] Minnesota Senator Amy Klobuchar [D] Rhode Island Senator Sheldon Whitehouse [D] South Dakota Senator Mike Rounds [R] West Virginia Senator Shelley More Capito [R] — lead sponsor Senator Joe Manchin [D] — lead sponsor Current Sponsors for H.R. 3545- Overdose Prevention and Safety Act. (If your Congressman is a sponsor of the legislation simply thank them for their support.) California Ohio Representative Ken Calvert [R -CA -421 Representative James Renacci [R -OH -16] Representative Zoe Lofgren [D -CA -19] Representative Bill Johnson [R -OH -6] Representative Ami Bera [D -CA -71 Georgia Representative John Lewis [D -GA -5] Representative Earl Carter [R -GA -1] Florida Representative Gus Bilirakis [R -FL -12] Representative Neal Dunn (R -FL -2) Indiana Representative Susan Brooks [R -IN -5] Representative Jim Banks [R -IN -3] Representative Rokita (R -IN -4) Illinois Representative Darin La Hood [R -IL -18] Kansas Representative Lynn Jenkins [R -KS -2] Kentucky Representative Andy Barr [R -KY -6] Massachusetts Representative Seth Moulton [D -MA -6] Minnesota Representative Collin Peterson [D -MN -71 Representative Erik Paulsen [R -MN -31 North Carolina Representative George Holding [R -NC -2] North Dakota Representative Kevin Cramer [R -ND- At Large] Oklahoma Representative Markwayne Mullin [R -OK -2] — lead sponsor Oregon Representative Earl Blumenauer [D -OR -31— lead sponsor Representative Suzanne Bonamid (D -OR -1) Pennsylvania Representative Tim Murphy [R -PA -18] Representative Patrick Meehan [R -PA -71 Representative Robert Brady [D -PA -1] Representative Brendan Boyle [D -PA -131 Representative Mike Kelly [R -PA -3] Representative Dwight Evans [D -PA -2] South Dakota Representative Kristi Noem [R -SD -At Large] Texas Representative Blake Farenthold [R -TX -271 Representative Pete Sessions [R -TX -321 Representative Bill Flores (R -TX -17) Washington Representative Suzan DelBene [D -WA -1] Wisconsin Representative Rick Larsen [D -WI -2] Representative Ron Kind [D -WI -31