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2018-309-Minutes for Meeting June 01,2018 Recorded 7/24/2018
0- ES p0 \ G o �� BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 9:00 AM Recorded in Deschutes County CJ2018-309 Nancy Blankenship, County Clerk Commissioners' Journal 07/24/2018 7:20:25 AM 1111111123IIIIIIIIIIIIIIIIII II III FOR RECORDING STAMP ONLY BUDGET HEARING MINUTES FR@MAY, June 1, 2018 ALLEN CONFERENCE ROOM Present were Budget Committee Members Bruce Barrett, Mike Maier, and Bill Anderson, Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; VVayne Lowry, Finance Director and Loni Burk, Budget Analyst; and Sharon Keith, Board Executive Assistant. Several citizens and no representatives of the media were in attendance. RECONVENE: Chair Barrett reconvened the Budget Hearing at 9:00 a.m. SUPP T SERVICES PROPERTY M ,NAGEMENT: James Lewis, Property Manager gave a background on property management. One of the department's primary role is to manage the County's foreclosed properties. Mr. Lewis reviewed the challenges faced with the foreclosed properties. The revenue received from the auction is used for the both the department and back to the taxing districts, Mr. Lewis commented on a building owned by the County in Bend on Greenwood Avenue that is currently for sale and reported on the properties owned by Deschutes County. Mr. Lewis explained the process of land donations. The department prepares and processes all of the legal documents related to property transactions. The only changes in the proposed budget is under appropriations for foreclosures. BUDGET HEARING JUNE 1, 2018 PAGE 1 OF 13 HEALTH BENEFITS FUND: Human Resources Department staff Kathleen Hinman and Trygve Bolken presented. Ms. Hinman reviewed the services provided through the health benefits fund as premiums and fees paid by departments, employees, retirees, and COBRA enrollees. Employee cost - share is not recommended to increase and the funding rate for departments is proposed to remain at 0%. A transition was made to PacificSource as the third party administrator and preferred provider. The Employee Benefits Advisory Committee provides recommendations on the benefits program. The patient assistance specialty drug program was piloted and is in partnership with the vendor at our on-site pharmacy allowing for a rebate program, The personal health assessment program continues to be a success. EC NOUC DEVE 1 presented. 1 PMENT FUND/VIDE 1 OTTERY: Judith Ure, Management Analyst The economic development fund provides support to businesses that create jobs in Deschutes County. Currently the loan fund balance is approximately $80,000. Requirement of the business that requests funding is the creation of family wage jobs and the company has one year to create the job and must maintain the jobs for one year. If the targets are successfully met, then the loan is turned into a grant. The video lottery fund the balance is money coming in to the states by people playing video lottery and then the state allocates a portion comes back to the county where the money originated. Every county uses their video lottery fund differently. Ms. Ure reviewed the various uses of the fund by Deschutes County. Commissioner DeBone spoke on the applications and the process with the organizations. ECESS: a recess was taken at 10:19 am, and was reconvened at 10:30 am. VETERANS SERVICE OFFICE: Keith MacNamara reviewed the services provided by the Veteran's Service Office, Last year Measure 96 provided state funding for the veterans services in each of the counties. Media options have increase awareness of the services provided. Extra help for the office is available through the Veteran's Administration office by a work-study program. A vehicle request was made in the proposed budget due to the traveling requirements BUDGET HEARING JUNE 1, 2018 PAGE 2 OF 13 because staff are using their personal vehicles for outreach services. A suicide prevention program is underway and the department wants to celebrate the fact that calls are made asking for help. A grant application was presented for the suicide awareness and prevention funds request. The Board expressed support. BANEY: Move approval of application for the Suicide Awareness and Prevention Funds Request to the Oregon Department of Veterans Affairs. HENDERSON: Second VOTE: BANEY: HENDERSON: Yes DEBONE: FNA Yes Chair votes yes. Motion Carried CE: Wayne Lowry, Finance Director presented. Accounting Manager Jeanine Faria is retiring this year, recruitment was done and the position was filled. James Wood Health Services Business Manager was hired into that position. A few months of double payment for that position is included in the budget. Mr. Lowry reviewed the internal service funds transfers charged for each department. County Administrator Anderson explained the process of the determinations with each department and how the numbers are derived, For the general fund, Mr. Lowry reviewed the operations. Property taxes will be reviewed later in the day's schedule. HUMAN RESOUCES: Human Resources Director Kathleen Hinman presented the proposed budget. The department is fully staffed with 8 FTE. There is a reduction to costs in the budget due to changes in contracts. The investigations line used to be housed in HR but is now in Risk Management. There are also Human Resources staff in both the Health Services department and the Sheriff's Office. The internal service fund was reviewed for the services provided to the various departments. Accomplishments of the department included the classification and compensation study. Work has begun to re -draft job descriptions impacted by the study. HR department staff are involved in the union negotiations. The conference room has been updated to allow for better technology for interviews. A county -wide respectful workplace training has been completed this year. Metrics for employee hires were reviewed year to date, The goals for the upcoming year include technology, recruitment, compliance, and workforce development. BUDGET HEARING JUNE 1, 2018 PAGE 3 OF 13 ADMINISTRATIVE SERVICES: Deputy County Administrator Erik Kropp and Administrative Intern Chris Ogren presented the proposed budget. A contract is held with Deschutes Public Library for the law library and the proposed budget has $113,000 requested for mediation services and the Health Services department gets $26,000 of that amount, A $200,000 amount is requested for materials and services in case of additional expenditures. An audit done showed the need of a repayment to the general fund for purchasing books. Mr. Ogren reviewed the Admin budget which stays close to last years. One of the major expense in Admin was a PERS increase, an assistant for the internal auditor, time management leave was a little high, and a few laptops were included. Chris Ogren was hired for the intern position and will leave for graduate school later this summer, For the BOCC budget, the proposed budget remains close to last year with a few slight increases for travel. RECESS: A recess was taken at 11:51 a,m., and was reconvened at '12:12 p,m, CLERK'S OFFICE: County Clerk Nancy Blankenship, Elections Recording Supervisor Jeff Sageser, and Elections and Recording Supervisor Stephen Dennison presented. Ms. Blankenship presented this year's student art selection, The department remodeled the lobby area of the department to enhance security and improve the elections area and a better flow for the general public, Ms. Blankenship gave an overview of revenues and expenditures. Mr. Sageser spoke on the recording fees that come from recording real estate documents and the affordable housing tax might make an impact, The recording fee starts on Monday and notices were went out to vendors and title companies. Ms. Blankenship reported on the activity around the department's involvement in the general election this year. The Board of Property Tax Appeal (BOPTA) expenditures are less for materials and services and personnel services are a bit higher. Ms. Blankenship reviewed the average voter counts. Because of the new voting system, the personnel costs have decreased. A comparison of voter registration to the department's FTE was shown. Ms. Blankenship spoke on longterm storage and historical records, Mr. Sageser reported on the historical records project completed this last year for Board meeting minutes since 1970's in the form of over 900 audio cassette tapes that had been transcribed by Sharon Keith, Board Executive Assistant and Bonnie Baker, prior Board Executive Assistant. BUDGET HEARING JUNE 1, 2018 PAGE 4 OF 13 GENERAL FUND TAX RATE: Commissioner Henderson noted his goal when he ran for office was he thought there should be more of a roll back and wanted to roll back two - year's worth of taxes because tax increase doesn't help people with fixed income. Commissioner Henderson proposes another decrease which results in a $ .03 decrease. Mr, Maier posed three questions to consider: what do you want to accomplish with this decision, who are you directing this benefit to, and why do you want to do this? Mr. Maier points out a recommendation to focus on the residents and posed a Deschutes County residents rebate program. The rebate program could be identified as a specific dollar amount to be given to our residents and not commercial but our voters that live and work in Deschutes County. The same amount would be provided for each resident. The residents could chose options for their refund either take the rebate or donate it to a non- profit. Mr. Maier feels we should give the citizens the choice and make them happy. Commissioner Henderson asked why we vvouldn't let them pay $50 less on their property tax statement, Taxes could be levied as normal and the taxpayer would get the property tax statements and would have the option for the rebate, Wayne Lowry and Scot Langton would review the option for the best process. Mr, Maier wants to give the citizens a choice. Mr, Barrett inquired on the benefit and what would the public perception be, Mr. Maier noted the citizens would have a choice and would respect the County that they had the option. Commissioner Baney noted even if we cut taxes, there could be increases with other taxes such as school board and the citizens would still wonder why their property taxes didn't really go down. Mr. Lowry spoke on the complex collection system and recommends the direction to be made to County Administrator to move forward and study this concept to understand any implications. Commissioner Henderson is not comfortable in the situation of picking which charity to give as options of donation. Mr, Maier noted he wouldn't support a decrease in taxes due to political gains. County Administrator Anderson stated as budgeted there is a transfer to the PERS reserve to offset increase in PERS and the transfer to the CIP for future capital projects. Commissioner Henderson noted he is not going to authorize an increase in Health Services, Discussion held on department requests. NATURAL RESOU proposed budget. CES: County Forester Ed Keith presented the Natural Resources The larger change in the fund is anticipating closing a few grants including the FEMA grant that comes to a close September 30. There is an annual opportunity to apply for grants and funding from FEMA is available for mitigation work due to the Milli Fire last year. The South County Joint Chiefs grant can potentially be renewed for another three years. There is a small grant for noxious weeds as well. There are 23 Firewise communities currently and the Fire free program through Project Wildfire, Community Wildfire Prevention BUDGET HEARING JUNE 1, 2018 PAGE 5 OF 13 Programs are ongoing to address plans for high-risk areas. Commissioner Henderson inquired on the makeup of the FEMA grant. The FEMA grant was shared with Crook, Klamath and Deschutes County. The Senior Advisor position is listed in the extra help line item. The proposed Cohesive Strategy Coordinator position will be under contract and that position is actually located in the general fund. That position will be funded through the Forest Service and five counties of Lake, Crook, Jefferson, Klamath, and Deschutes. The expenses will be run through a trust fund. This person would be a contract employee and the request for proposal has been posted and will be contracted through Deschutes County. Secure Rural Schools (SRS) was refunded and is held in the 327 fund and was credited to this fiscal year. Commissioner DeBone noted he had been advocating for PILT and was surprised by the SRS funding. Commissioner DeBone inquired if anything was needed by the department. Mr, Keith noted his only ask would be for Board continued support as projects come around including the Deschutes Forest Collaborative Project and Joint Chiefs. The Board noted their support for the programs. The Board suggests to prepare for those discussions at a work session to review value and return on investment of those programs. Bill Anderson spoke on the importance of the engagement of communities through the Firewise program, At this time, a member of the media was present. ECESS: At the time of 1:48 p.m. a recess was taken and reconvened at 2:01 pm. DISCUSSION ITEMS: S ERIFF DISTRICT TAX RATES: Regardi g the $25M00 for Suicide Prey ntion otline: Mr, Maier feels the suicide prevention program hotline shouldn't be housed in the Sheriff's Office. Commissioner Baney suggested the general fund. The return on this investment would provide a great service to the community and our youth. This hotline is not in the Sheriff's Office budget but was just presented yesterday. Our Health Services team and Sheriff's Office has been BUDGET HEARING JUNE 1, 2018 PAGE 6 OF 13 working on this for two years. This would be a local program through Lines for Life. Deschutes County has a higher youth suicide rate. Bill Anderson agrees with Mr. Maier, Mr. Maier made motion to spend $25,000 out of the video lottery fund for Lines for Life. Commissioner Baney supported the motion. Commissioner Henderson commented that it was a last minute add to the budget. Mr. Barrett recommends it is not part of the Sheriff's Office Budget. The vote was 3 for and 3 against, Motion Failed. The budget committee did not approve the line item for the Suicide Prevention Hotline that was added to the Sheriff's Office Budget. eg rdi g the ern 1 ye t the Rickard Ranch: Mr. Maier feels the house needs some updates. Discussion held on the lease agreement and the needs at the ranch. Commissioner DeBone made motion to approve the Rickard Ranch Livestock Rescue and Shelter contract employee to be converted to a County employee, Motion was supported by Mr. Maier, Motion Carried unanimously. Regarding the Transient Rct m Tax mon y for iail exwansion: Mr. Maier suggested to use all marijuana tax to future jail expansion. Discussion held on the future needs of jail expansion and the need for planning. Discussion held on the transient room tax. The Budget Committee passes on using the TRT for jail expansion this discussion can be revisited in the future. Proposing the third year of the commitment to leave 3.1 as the standard. Regarding the District T x R tes: Mr, Lowry mentioned the routine vacancies and the salary savings. The plan assumes they will only spend 98% of their projected budget which operates on the jail and patrol. Mr. Lowry ran a $ .06 scenario. The alternative is to evaluate taxes every year. Mr. Barrett recommends the conservative approach by going with the $ .06. Commissioner DeBone likes the $ .06 and supports getting the county -wide rate up and it should last a few years. Commissioner Baney commented there is a cost associated with the high tourism we have. The Budget Committee agreed on the $ .06. Sheriff Nelson was present via conference call to have input. Sheriff Nelson leans to Wayne Lowry's expertise and Sheriff is open to any concept. The proposal is to make District 1 increase $ .06 instead of $ .08. The proposal for District 2 as presented was agreed by the Budget Committee. BUDGET HEARING JUNE 1, 2018 PAGE 7 OF 13 Regarding the Risk Management Fair Expo Roof Replace', ent: The issue the proposed budget doesn't not include the second payment from the insurance company and the recommendation is to increase the budget. Commissioner DeBone moved approval and was supported by Mr. Maier, R garding C unity De * ment Depart rn ent: equ st .f General Fund tr nsf r of $141, 00 for iong-r nge plan. n : Discussion held on using marijuana tax funds for the department. Discussion held on activity and history of the department. Commissioner Henderson feels the marijuana tax should cover code enforcement and long-range planning and the fees should be decreased, County Administrator Anderson suggests if approving the CDD budget then designations could be made as fees are not agreed upon until the public hearing. Mr. Lowry noted the revenue from marijuana tax is estimated at $308,000 for next year and currently for this year have $459,000. The Sheriff Office new position for code enforcement is $100,000. The Budget Committee agreed on funding to CDD of $150,000 from general fund and $150,000 from the marijuana tax funds. The $141,000 request is already in the proposed budget and $150,000 would come from marijuana tax funds, 1 Commissioner Henderson made motion confirming the $141,000 for long-range planning and adding $9,000 and then adding $150,000. Commissioner Baney supported the motion, Motion Carried on a 5:1 vote with Mike Maier opposed, eq est of 4.0 new FTE and 4 new vehici-s: Discussion held on the building safety inspector positions, environmental soils, and administrative assistant. Approval on one building safety inspector, one environmental soils, and one administrative assistant, Approval on three new vehicles. Commissioner Henderson made motion for one building safety inspector, one environmental soils, and one administrative assistant and three new vehicles, Motion supported by Commissioner DeBone, Motion Carried unanimously. BUDGET HEARING JUNE 1, 2018 PAGE 8 OF 13 Regarding the Request of Vehicles - Fl et & Requests: The Road department has created a fleet policy. Commissioner Henderson feels someone neutral and not in a department should be doing the evaluation of the fleet. County Administrator Anderson noted he does review the vehicle requests when the department's budgets are presented prior to the hearings. Mr. Barrett feels there is adequate evaluation done with the departments. eearding the Request f the Victi ssistA/ce: Mr. Maier feels the use of volunteers, interns or students could be helpful to the department. Mr, Maier would like to see a ratio of our budget per capita compared to other counties and would also ask the internal auditor to do an audit of the program. Commissioner Baney likes the idea and incentive of the volunteers and internships. Commissioner Henderson noted there is a criminal justice program at Central Oregon Community College, M RECESS: Art the time of 3:44 p.m. a short recess was taken and was reconvened at 3:55 p.m. Regardhig the AdhAst ent to the Ro d Fund revc-n es: The revenue needs to be adjusted due to forest receipts in the amount of $476,221. The Budget Committee agreed on that revision to the proposed budget. Rearding the C irrn nitv lustice Wvenik 2M FTE: The request is for juvenile jailer positions are in the proposed budget. Mr, Maier feels on-call staff should be used, Commissioner DeBone spoke ori the coverage needed for a 24-hour facility. Connection with the schools should be considered. County Administrator Anderson suggested if the Committee would like to add one position before considering a second and ask the department to consider students or on-call, Commissioner Henderson suggested working with Human Resources about considering more students and interns for positions. The Budget Committee agrees with one position. Mr, Maier suggests putting $20,000 in for $10,000 for overtime coverage and $10,000 for on-call, 1 BUDGET HEARING JUNE 1, 2018 PAGE 9 0F13 Regarding the District Attorney for a 35 FTE increase for IVI.,nagement Analyst: Commissioner DeBone is supportive of this request. Mike Maier is not supportive. Part of this position is covered by the Goldilocks grant. Discussion held on doing a limited duration. County Administrator Anderson recommended the limited duration and then asking the District Attorney to come back next year with a report of how the program is going. eg rdine Re uested Posit R ns: e Assessor's Office Appraiser II - The Budget Committee agrees e Solid Waste Maintenance Specialist II - The Budget Committee agrees e Road Department Engineering Assistant HI and Design Engineer The Budget Committee agrees e Sheriff's Office - Marijuana Deputy - The Budget Committee agrees e District Attorney's Office - System Analyst II - Commissioner Henderson is not convinced every department needs their own IT staff, garding the Parking Ltt euest: Deputy County Administrator Erik Kropp asked for opinion on the parking lot expansion project. The project would cost approximately $1 .5 million. County Administrator Anderson noted an agreement by the Committee wouldn't obligate the project. Mr. Maier inquired if a parking survey had been done. Commissioner Henderson feels parking permits are not checked in our lot, Mr, Maier feels we should find a lot nearby and remote or shuttle staff in and Commissioner Henderson agrees. Mr. Maier feels they should be bringing in various options instead of just one, The amount of $1 .5 million will not go into the budget for that project. BUDGET HEARING JUNE 1, 2018 PAGE 10 OF 13 Health Services General Fund Requ s Vacancies for the Health Services department were reviewed. Discussion held on the presentations given. County comparisons and services provided for health lead to question of why our county is different than the rest of the state. Commissioner Henderson does not support the proposed $5.8 million budget. Discussion held on the Certified Community Behavioral Health Clinic. The department will know in September if the grant would be extended, There are limited duration positions. Mr. Maier recommends putting a hiring freeze immediately until we see what happens in September. Even if the grants come in, it doesn't help Public Health and Public Health is population based, Mr. Maier suggested placing $200,000 in the public health reserve fund, Commissioner Baney suggested placing marijuana tax revenue funds in there budget as well. County Administrator Anderson noted there is approximately $400,000 Oregon Health Authority money in the proposed budget for marijuana related issues for youth services. Commissioner Baney requests money placed into reserve for communicable disease. Commissioner Baney suggests the department should not focus on facility planning right now. Commissioner Baney recommends investing money for WIC and Communicable Disease and Commissioners Henderson and DeBone agrees that along with clinical Services Youth Sexual Health, Mr. Maier moved the proposed budget with the addition of Clinical Services/Youth Sexual Health at no cost at this time, Communicable Disease at $131,300, and Women, Infant and Children at $88,000 to be placed in the reserve and to place a hiring freeze on the department. Commissioner Baney supported that motion. Discussion: County Administrator Anderson recommended not placing a hiring freeze but consider on an as needed basis. Motion Carried unanimously. The Crisis Stabilization Center discussion was based on where it would be located, The current plan was to temporarily locate it at the work center and then a permanent location would be built on the public safety campus which would solved a range of needs of all departments located on the public safety campus. Commissioner Baney stated the WEBCO funds were meant for a stand-alone facility. Commissioner Henderson took a tour and explained there are a lot of temporary walls and is concerned that construction may not be the best solution, County Administrator Anderson stated in approving the budget it is not approving the location but operations to begin a limited hour crisis stabilization center. There is a $ .5 million in the Sheriff's Office that is funded to run the center during daylight hours, Commitment from the partners is still required. There is a plan with the different scenarios shows the expense to run the various hours and the committed funding avenues. The Budget Committee is asked to approve a commitment of $500,000 to BUDGET HEARING JUNE 1, 2018 PAGE 11 0F13 authorize a limited hour crisis center for location to be determined. The staffing will be covered by the existing Crisis Team, Commissioner Henderson would like to a committee formed of more than just Health and Sheriff's Office, Mr. Barrett noted the community commitment and benefit and recommends the project move forward. BU 1 GET Deschutes C RIVALS: untv: Commissioner Baney made motion for additional $ .03 reduction to make it $1.21. Motion supported by Bill Anderson, Motion Carried based on Motion of 5:1, Mike Maier opposed. Commissioner Baney made motion to approve Deschutes County budget of $385,741,285 adjusted for approved changes and set the tax rate at $1.2183 per $1,000 of assessed valuation, Motion was supported by Bruce Barrett, Motion Carried based on Motion of 5:1, Mike Maier opposed. Chair Barrett closed the Deschutes County budget meeting. Chair Barrett opened the Couvtvwde Law Enforce ent District budget meeting, Commissioner DeBone made motion to approve Countywide Law Enforcement County Service District budget of $32,625,604 adjusted for approved changes and set the tax rate at $1.0800 per $1,000 of assessed valuation, Motion was supported by Commissioner Baney, Motion Carried unanimously Chair Barrett closed the Countywide Law Enforcement District budget meeting. Chair Barrett opened the ural L Enforcement District budget m ting Commissioner Henderson made motion to approve Rural Law Enforcement County Service District budget of $17,221,939 adjusted for approved changes and set the tax rate at BUDGET HEARING JUNE 1, 2018 PAGE 12 OF 13 $1.3400 per $1,000 of assessed valuation. Motion was supported by Mike Maier, Motion Carried unanimously. Chair Barrett closed the Rural Law Enforcement County budget meeting. ADJOUN With no further business, The Budget Hearing was adjourned at 5:33 p.m, DATED this Day of --- Commissioners. ATTEST REC 4.4 ING SECRETAY BUDGET HEARING 201 8 for the Deschutes County Board of A29.37)-- ANTH NY DEVONE, CHAI PHILIP G. HE DERSON, VICE CHAR t&Irk TAMMY BA EY, C MIS 1 NER JUNE 1, 2018 PAGE 13 OF 13 9:00 AM BUDGET COMMITTEE AGENDA Friday. lune 1st. 2018 Deschutes County • Reconvene the Deschutes County budget meeting Program Budget Tab/Page Support Services/Other Funds 9:00 - 10:00 AM • Budget Discussions • Property Management 6 / 188 • Health Benefits Fund (including DOC, DOC Pharmacy / 208 & Wellness) • Economic Development Fund/Video Lottery 6 / 190 • General Fund 6 / 180 • Finance 6 / 198 • Human Resources 6 / 205 • Administrative Services (includes Vets' Services and 6 / 187 Law Library) • Board of Commissioners 6 / 177 10:00 - 10:15 AM Break 10:15 - 10:45 AM • County Clerk's Office (Direct Service) 4 / 12 1:30PM- 2:00 PM • Natural Resources 4/ 153 11:15AM- 5:OOPM Discussion Items: 1. General Fund Tax Rate 2. Sheriff Districts Tax Rates 3. Sheriff - $25,000 for Suicide Prevention hotline 4. Sheriff - Rickard Ranch contract employee converted to County employee 5. Sheriff - TRT money for future jail expansion? 6. Risk Management - Fair & Expo roof replacement add 7. CDD -General Fund transfer of $141 k for Long Range planning 8. CDD - 4.0 new FTE & 4 new vehicles 9. CDD Fees 10. CDD Receipt of marijuana funds 11. Marijuana money to CDD for enforcement 12. Crisis/Sober Center 13. Health Services General Fund Transfer 14. Risk Mgmt - Fair/Expo roof repair Page 1 BUDGET COMMITTEE AGENDA Friday, lune 1st, 2018 15. Vehicles - Fleet & Requests 16. Community Justice -Juvenile - 2.0 FTE 17. Victims' Assistance - 1.0 FTE 18. DA - .35 FTE increase for Management Analyst 19. Other items on Special Requests list 20. Adjustment to Road Fund revenues BUDGET APPROVALS Deschutes County (),IrutH ()Hi • 1) Motion to approve Deschutes County budget of $385,741,285 adjusted for approved changes and set the tax rate at $1.2483 per $1,000 of assessed valuation • Motion to be seconded • Budget Committee votes • Close County budget meeting Countywide Law Enforcement District (District 1) 1HE • Reconvene the budget meeting of the Countywide Law Enforcement CSD • 1) Motion to approve Countywide Law Enforcement County Service Distict budget of $32,625,604 adjusted for approved changes and set the tax rate at $1.1000 per $1,000 of assessed valuation (Fund 701) • Motions to be seconded • Budget Committee votes • Close Countywide Law Enforcement District budget meeting Countywide Law Enforcement District (District 21 H.i!‘ • Reconvene the budget meeting of the Rural Law Enforcement CSD • 1) Motion to approve Rural Law Enforcement County Service Distict budget of $17,221,939 adjusted for approved changes and set the tax rate at $1.3400 per $1,000 of assessed valuation (Fund 702) • Motions to be seconded • Budget Committee votes • Close Rural Law Enforcement District budget meeting Page 2 BUDGET COMMITTEE AGENDA Friday, Tune 1st, 2018 Page 3 2018 Budget Hearing Sign -in Sheet Friday, June 1, 2018 Name Department Cc\ y '5- CIA lq-A( a) u c c n3 c a)ro � N W C �a- r a) s - w u Cl* rC3 4_,® t,® ® Q) 4 cu L— 0— Li Health Benefit Fund Total Budget = $37,463,149 Expenditures = $23,144,255 Revenues = $21,411,563 go. b30, ut. -oro ) 0 tIO 0 0 -0 CU CU C \e \fr E • 4:1 0 To M 0Ex_ rt3 0 4J Ln 0 0 0 E 0 u 4JC 0 vi .0 V) cu u ro 1- 0 u 4.--) . --. 4-- C. 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General Fund $47,333 1 Video Lottery Fund $0 1 N/A $140,000 General Fund $200,000 Transient Lodging Tax $80,943 Video Lottery Fund None to Date None to Date Deschutes County Video Lottery Fund (165) Allocation Descriptions RESOURCES Be2innin Balance: Anticipated amount left unspent at the end of FY 2018 and carried over into FY 2019. Includes higher than expected video lottery proceeds received and interest earned as well as an estimate of unspent funds from FY 2018. General Fund Transfer (EDC0): Amount transferred from the General Fund into the Video Lottery Fund in FY 2016 to support increase in payments to Economic Development of Central Oregon. Not required in fiscal year FY 2017 or 2018. State Video Lotter v Revenue: Statewide revenue from video lottery proceeds is expected to remain steady in FY 2019. Interest Revenue; Earnings received on pooled investments predicted to be approximately the same as FY 2018. REQUIREMENTS Administration: Personnel — Personnel costs are not charged to Fund 165. Internal Service Charges — Charges in support of the Board of County Commissioners, Administration, Finance, and the Finance/Human Resources software replacement project as established by the budget office. Continency: Amount determined by the Board of Commissioners to be held in reserve to mitigate unforeseen reductions in video lottery revenue throughout the year. Economic Development: Funding determined by the Board of Commissioners to support economic development activities. Economic Development for Central Oregon — Includes unrestricted operational support as well as resources for staffing in Bend, La Pine, Redmond, and Sisters and the Venture Catalyst Program. Business Loan Recapitalization — Amount established by the Board of Commissioners to recapitalize the Economic Development Loan Fund (105) if needed. Deschutes County A tin it' li%/0 ri FY 2019 Video LotteryiEund Allocations 414.001 a Projected Amount Available: $946,338 1 ; CATEGORY I PROGRAM FY 2018 FY 2019 BALANCE NOTES . REMAINING RESOURCES Beginning Net Working Capital ; 159,362 General Fund Transfer 0 State Video Lottery Revenue I 700,000 Interest Revenue 2,500 TOTAL RESOURCES 861,862 REQUIREMENTS Adminishation Personnel 0 Internal Services -12,979 Sub -Total ; -12,979 Contingency.. !Contingency -85,883 Sub -Total . -85,883 t ! Economic Development IEDCO Regional Capacity/ Operational Support -125,000 -Lural Capacity: Bend ; -10,900 Local Capacity: La Pine , -25,000 'Local Capacity. Redmond ; -19,000 Local Capacity, Sisters -25,000 Venture Catalyst Program !25 000 - , FoundersPad ' 0 , Business Loan Fund Recapitalization (Fund 105) 0 Sub -Total : -220,000 Other Economic Development Sunriver Chamber of Commerce -34,500 Sub -Total -34,500 et Support ,Shomwith-a-Coo Program ' -3,000 !Public Transit: Rural Services -2,500 Arts & Culture -30,000 iTo Be Determined One -Time Projects -50,000 Other: 0 Sub -Total ; -85,500 Service Partners Central Oregon Council on Aging (COCOA) -30,000 MountainStar Family Relief Nursery -18,900 J -Bar -J / Cascade Youth and Family Services -15,000 Redmond Senior Center -3,000 KIDS Center " -25,000 Latino Conununity_ Association -17,000 " Bethlehem has -25,000 ;Family Access Network (FAN) -15,000 SavingGrace / Mary's Place - -15,000 Central Oregon Veterans' Outreach (COVOI -20,000 Court Appointed Special Advocates (CASA) -30,000 Healthy Beginnings -20,000 Central Oregon 2-1-1 -10,000 Upper Deschutes Watershed Council -20,000 Other: 0 !Other: 0 Sub -Total -263,000 Discretionary Grant Program DiscretionaryGrants -60,000 , Fundraising Grants -20,000 Other: 0 !Other: 0 Sub -Total -80,000 Community Grant Program Emergency Food, Clothing and Shelter -80,000 Sub -Total -80,000 TOTAL REQUIREMENTS -861,862 OVER/SHORT 0 205,000 205,000 0 205,000 760,000 965,000 4,200 969,200 969,200 969,200 0 969,200 Personnel expenses not charged to Video Lottery Fund. -14,001 955,199 BOCC, Administration, Finance, Finance/HR Project. -14,001 955,199 -93,699 861,500 Optional to allow for unexpected revenue variations. -93,699 861,500 -125,000 736,500 No increase requested to date. 10,000 726,500 No increase requested to date, -25,000 701,500 No increase requested to date. -10,000 691,500 No increase requested to date. -25,000 666,500 No increase requested to date. -25,000 641,500 No increase requested to date. 0 641,500 -100,000 541,500 -320,000 541,500 -34,500 -34,500 507,000 507,000 -3,000 504,000 -2,500 501,500 Second year of biennial commitment. -30,000 471,500 -50,000 421,500 0 421,500 -85,500 421,500 -50,000 371,500 Requesting$50,000, increase of $20,000. -18,000 353,500 Requesting $18,000. -15,000 338,500 Requesting $15,000. -3,000 335,500 Requesting $3,000. -30,000 305.500 Requesting $30,000, increase of $5,000. -20,000 285,500 Requesting $20,000, increase of $3,000. -30,000 255,500 Requesting_ $30,000, increase of $5,000. -15,000 240,500 Requesting j1 5,000. -15,000 225,500 RequestIng$13,000. -20,000 205,500 Requesting $20,000. -30,000 175,500 Requesting $30,000. -20.000 155,500 Requesting $20,000. -10,000 145,500 Requesting_f10,000. -20,000 125,500 Requesting $20,000. 0 125.500 0 125,500 -296,000 125,500 -60.000 -20,000 0 0 -80,000 -80,000 -80,000 65,500 45,500 45,500 45,500 45,500 -34,500 -34,500 -969,200 -969,200 Project Support: Includes support determined by the Board of Commissioners for projects not otherwise categorized and also provides an opportunity to address economic development and other community issues which may be of a topical nature. Shop -with -a -Copy Program — Contribution to the annual program operated by the Sheriffs Office. Public Transit — Two-year commitment made by the Board of Commissioners for matching funds to secure a federal grant for public transit services in the La Pine community in FY 2019. Arts & Culture — Funding for a County competitive grant program to support programs that bring arts and culture events and education to residents of Deschutes County. Funds were allocated for fiscal year 2016-17, but by earlier Board decision, the grant solicitation will not occur until July 2017 to allow for the opportunity to possibly increase the amount of funding available. Service Partners: Service Partners are organizations that 1) Provide a mandated or sole source service to residents of Deschutes County; 2) Were initiated, led, or created by the County; and/or 3) Perform services that the County would otherwise be obligated to provide. Additional information has been provided by each Service Partner in advance of the FY 2019 video lottery discussion showing the impact of these investments. Discretionary Grant Program: Funds made available to local non-profit organizations in the form of small grants for projects and initiatives. Each Board member has traditionally been assigned a set dollar amount to be awarded throughout the year. An additional amount has also been set aside for grants that leverage County support for fundraising activities. Community Grant Program: In past years, the County offered a Community Grant Program which provided moderate amounts of funding annually to local non-profit organizations through a competitive grant process. Since 2015-16, this program was outsourced to United Way of Deschutes County which coordinates County funding with an annual federal grant program to support local non -profits which furnish emergency food, clothing, and shelter to Deschutes County residents in need. Deschutes County Service Partner Criteria The Deschutes County Board of Commissioners has identified certain community groups and non-profit organizations as Deschutes County Service Partners. The Service Partners are annually allocated resources from the Video Lottery Fund to operate programs and conduct activities that contribute to the economic health of the region by addressing the root causes of poverty and/or protecting community assets. In addition, organizations must meet at least one of the following criteria, as defined by the Board of Commissioners, to be included in the Service Partner program: Mandated or Sole Source: Operates a program or service that the County 1) would otherwise be statutorily obligated to perform, such as the Court -Appointed Special Advocates (CASA) and Central Oregon Council on Aging (COCOA; and/or 2) is essential to the community and not offered by another entity, such as the Latino Community Association (LCA) and Family Access Network (FAN). County Initiative: The County led or was actively involved in the creation or development of the organization based on an identified need or a gap in the safety net service delivery system, such as the MountainStar Family Relief Nursery, KIDS Center, and Upper Deschutes Watershed Council. County Impact: Termination of the organization, program, or service would require the County to assume additional responsibilities, resulting in a significant and negative impact to departmental operations, such as Central Oregon Veterans' Outreach (COVO) and Mary's Place. a a CO a C> CO 0 0 C> C> C> 0 0 0 C> C> C) 0 0 0 0 es.4 cr.) fqe r O 0 0 a a CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c, c, c) c‘i c:C c:C kri in in kr) c> co> N N N • Eo• c, es1 0 CO C) C) (a 0 0 0 co a co o o coc0000acocoac) co cooco L.r) a a co a co, a co co co co 0 0 0 tr) Oe (4 (4' c:C C:C CC CC CC CC CC CC CD N fl`4 1-1 e.9 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • Oaaaaaaaaaaaao in a a a a a 1 a a a co a a a a tr) ,.f21 ocC c‘i c:C Q -C cC c:C c:C N Q.\ eNA Mandated/Sole Source o Mandated/Sole Source & Mandated/So Mandated/Sole Source C/1 • ,--1 CCl a.) 0 o s-, 0 C.) 4-4 Z 5 > -o -o -0 ttl -c a) rn '5 a --, < ,,, a) o , cd ,-- 0 ' Z 4 > -c' -5, " a) a a) 0 bo • 7.‘, bij t).0 v 4a' 0 7Q1 CL Q> (ll 0 (1) a.) 01- 0 E-• OREGON DEPARTMENT of VETERANS' AFFAIRS Suicide Awareness and Prevention Funds Request Funding is available to all Oregon Counties in 2018, and will be shared equally among all who request it. Requests must be placed by a County Commissioner/Judge, acting on behalf of the County. The funds are meant to help heighten community awareness and publicize mental health options available to veterans in your individual counties. If you wish to participate and receive your equal share, please complete this form and submit by June 15, 2018. You may email it to Farkas@odva.state.or.us, or bring/mail it to 700 Summer St NE, Salem, OR, 97301, attn.: suicide awareness funding. Name: Keith Macnamara County: Deschutes Address: 1130 NW HarrimanCity: Bend Zip Code: 97701 Phone: 541-385-3214 Email: keithm@deschutes.org In the space provided below, please describe your intended use of the funds. This does not have to be detailed, or include specific costs. A high-level summary is sufficient. Deschutes County Veterans' Services and Deschutes County Suicide Prevention Program plan on partnering to create a different kind of awareness campaign. We plan on using funds to create a multi -media awareness campaign that highlights the number of veterans that call the National Suicide Prevention Lifeline daily and to celebrate those who get help when they are struggling with suicidal thoughts. We want to create messages of hope and healing, and celebrating that getting help is a sign of strength, not weakness. The goal of the campaign will be to reduce stigma in veterans' help seeking behavior. We want to create a positive campaign, and partner with veterans in our community to create campaign videos. We also plan on partnering with a local media company in our community to provide services in kind or matching the funds we are awarded. Videos and messages will be shared via targeted Facebook and Instagram ads, Pandora Internet Radio, as well as local TV and radio stations. By signing below, I certify that I am qualified to represent my county in their request for the available suicide awareness funds. I further acknowledge understanding that the funds must all be used in calendar year 2018. Signature: Date: Title: nalyst, Special Projects Teri Lorenz - Requirements Resources Compliance/Reporting Investigations Leave Administration Employee Relations Employee Recognition Policy and Procedures Performance Management Contract Negotiations a) u 0 Volunteer Coordination Benefits Administration Status Changes Records Management rt. uJ S3 a :71 (j..) 4-) LLJ co c 4-, O c co 0 N L) . E u (1:3 ?.:; 0 E to m CU c n ..c r° 0 -4--J (10 U . §- o w E CU n 0 0.....c • — V) ....: el ----1 Ca. L.) a.) a -4.--,- D cu 0 ...c U o ci, 0 o 5,-. • — -a. roc • td • o ..c s--- _a a) 0-0 Z U rCS >a) 2 > Lu . B s e c -0 2% " m CO rs2 CO W0 . . . 0 O. ro bb . ro ro . Uro rofa C a Era UJ CO 5 eschutes County Personnel Actions by Month {f I 43 ▪ mcninr:z I-% m •zh • 4' 0 : c co 1.11 l0 <4 00 m % • N N l0 N I, •O' al <-1 0 •O' <-1 <-1 in OONNCOM <-1 <-1 <-1 ri r-1 N L N r-1 <-1 1 -1 kot`, 30)P,CTIN Ornm k.0 00 00 r4 4,0 0 in 01 <-1 14 N 01 CY1 , C7.1 0 LC, e-1 N N LO 40 CO CO N in cn N 00 00 iso .4' •=4" m ' 1206 2096 2352 1165 1- -a • (-1 0 0) Deschutes County Employee Hire Analysis (YTD) rr 11 1 Deschutes County Recruitments (FY13 - YTD) # of Recruitments Average Open to Fill II MI • 1.z. 1.4 III 161 Deschutes County Recruitments (FY13 - YTD) 1 1 1 1 Deschutes County Recruitments (FY13 - YTD) u IU 1111111411111111.11i111111111Y11111111111111ililii Deschutes County Turn Over Reporting (7/2017 - 4/2018) E> , : „ ,.. _:::- > ,..: ,,,:, ,..52 ,,,,:. z3s.., ,,,,z, ,,„e .,.,..52 ,,,,,p., zii', -:: - •.-r' Z35-•:' '~•°. 0 ,c) B c CO V-) 41 & (' / . 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W til 0... bz 0 0 u...... ..sc 0.4../ 7.5 a) ro o -0 0Q .4... .... a) < vi E - b.0 tO 0 row c .... 0 C a. 2 a) a) L.-- E a) 0-, .1..; ‘--0 0 22 4=Q - — o O. v) 0 rketi (1) 0 =I.. 12i1=111 0 • C') b.0 „ , a) mama° ( r , c I c - ;( oij1.. e mum tn ocused on DC policy and best practices. :rrE Some Recording Statistics Mortgage Page Counts - FY16/17 & FY17/18 Mortgage Page Counts Slightly below last fiscal year 0 0 0 0 0 o o 0 0 0 n o Lti o In N N r -I - Mortgage Page Counts - FY 07 to FY 18 Mortgage Page Counts Trending higher over last 10 years 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 In o In o In N N c -I .--I oc, `9 l0 9s r0 sr� r0 o ro CCr, ro 0 14 ro cs rro r0 cN 06 00 60, 00 6o, <60e Total Official Records (Projected through June 2018) Records (Projected through June 2018) Remain constant at approximately 52,000/year 8I -LI Aj L- 1-91 Ad 9I - -SI Ad S- I-t?i Ad VT -ET Ad EI-ZI Ad ZI-II Ad II -OI Ad OI -60 Ad 60-80 Ad - 80 -LO Ad L0-90 Ad - 90 -SO Ad SO -170 Ad VO -E0 Ad E- 0-ZO Ad Z0 -IO Ad IO -00 Ad - 00-66 Ad 66-86 Ad 86-L6 Ad L6-96 Ad 9- 6-S6 Ad S6 -b6 Ad o o 0 0 o o 0 0 0 o 0 0 0 0 0 0 01 N tn co CU L 00V N 0010550 341013 LL l0 O,-1 N- ,i m Lf0 rl i i1 rl0� rl © C5 0 0 0 0 C O s 0 �� O O ui Lri N M O O N 01 l0 M= m O 0 1A (5 O O vi CJ U1 o) N O O O N Ol N i w m m a m N m co m m e co n Cr) o 0 O ri r1 00 = N e=-1 GJ G4 c4 e l e m t19 l0 Dl 3 N 01 ..F 0 tea''; 40 IJ1 e-1 m ei `le I v4 (J® I 00 } l0 M ci N r -Iv ! 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N N .- L u 0- O O O 1 1 a cw. 4J 2 U ff O O O � a- O O O �';3 A 0 t. _ O O O 4- d 6 Special Budget Requests for FY 2019 Page Department Priority Project or Position Title Requested Department FTE Net Cost Total Source 'County Funds 334 Assessor's Office (001-02) 1 Appraiser II - Step 1 1.00 94,013 General Fund/CAFFA Grant Assessor's Office Total (001-02) 1.00 94,013, 335 District Attorney's Office (001-11) 1 Management Analyst -Step 5 0.35 53,970 General Fund 338 District Attorneys Office (001-11) 3 System Analyst II Reclass from Analyst I - Step 3 - 9,072 General Fund District Attorney's Office Total (001-11) 0.35 63,042, 340 Victim's Assistance Program (212) 1 Admin Support Technician -Step 1 1.00 69,350 General Fund Victim's Assistance Program Total (212) 1.00 69,350 344 Community Justice - Juvenile (030) 1 Community Justice Specialist- Step 1 2.00 166,191 General Fund Community Justice -Juvenile Total (030)2.00 166,191 358 Sheriffs Office (255-44) 1 Deputy Sheriff - Step 1 1.00 103,132 General Fund Sheriffs Office Total 103,132 359 Community Development (295) 1 Environmental Health Specialist II - Step 1 1.00 127,104 Permit volume & fee increases 360 Community Development (295) 2 Building Safey Inspector III -Step 1 1.00 134,638 Permit volume & fee increases 361 Community Development (295) 3 Administrative Assistant -Step 1 1.00 85,072 CDD Divisions 362 Community Development (295) 4 Building Safey Inspector III - Step 1 1.00 134,638 Permit volume & fee increases Community Development Total 4.00 481,452, 363 Road Department (325) 1 Engineering Assistant III- Step 3 1.00 85,076 Highway, timber revenues 364 Road Department (325) 2 Design Engineer -Step 3 1.00 54,658 Highway, timber revenues Road Department Total (325) 2.00 ' 139,734 365 Solid Waste (610) 1 SW Maintenance Specialist II -Step 1 1.00 67,000 Solid Waste Total (610) 1.00 _ 67,000 Total County Special Requests included in Proposed Budget 12.35 1,183,914 Tip Fees FY 2019 Budget Health Services General Fund Request Service Priority Program Amount FTE Level FY 2019 Proposed Budget Request $ 5,880,949 295.65 C Additional Requests: (in order of priority): 1 Support to start on the DC Stabilization Center consistent with the Public Safety Campus Master Plan - - N/A 2 #3 Clinical Services/Youth Sexual Health - 2.00 B 3 Authorization to pursue long-term facility utilization planning with Facilities & Property Management - - N/A 4 #4 Communicable Disease 131,300 1.10 B 5 #14 Administrative Services - convert limited duration 27,380 1.00 A(partial) position (slated to end 3/31/19) to regular FTE * 6 #5 Women, Infant & Children 88,000 1.00 B 7 #10 Outpatient Services 55,802 0.50 B (partial) 8 #8 Intensive Adult Services 51,945 1.00 A 9 #7 Public Health Admin & Early Learning - reserves restored 288,000 - A 10 #12 Intellectual & Developmental Disabilities 34,600 0.50 A 11 #11 Intensive Youth Services 48,700 0.50 A (partial) 12 #2 Environmental Health 63,200 - B Total Additional Requests 788,927 7.60 Revised General Fund Request 6,669,876 303.25 FY 2018 Revised Budget Variance from FY 2018 * full year cost of this position would be $109,520 4,584,193 309.45 $ 2,085,683 (6.20) \\CES c 44/ COMMUNITY JUSTICE DEPARTMENT J. KENNETH HALES, DIRECTOR Supplemental Budget Committee Information May 31, 2018 The following information is provided in response to Budget Committee member questions regarding the request for two additional community justice specialist positions for the juvenile detention center. Understanding On-call In the past the facility has relied on temporary "on-call" correctional technicians to maintain necessary coverage when regular custodial staff' are absent. In the early years of facility operations (15-19 years ago), it was easier to keep a Targe on-call staff pool for three main reasons: 1. Prior to 2009 we deployed on-call correctional technicians every time someone called in, even if we had enough existing staff to cover the number of detainees in population. 2. Thus, these on-call workers were guaranteed to receive 30+ hours a week. 3. The on-call pools during those times were as large as 15 or more corrections technicians at any one time. 4. And lastly, during that time economic factors were different and the community justice specialist (CJS) position was coveted. The applicant pool was deep and turnover was almost nonexistent. We discontinued the use of on-call staff in 2016 for several reasons. These might help shape what is different now, and has been for the last 5-6 years: 1. As a cost-saving strategy, we only deployed on-call staff if existing staff could not absorb the shortage (example: we have 4 staff on, 1 calls in sick — can we run with 3? Can supervisor cover? Etc.). Thus the more recent on-call pool were not guaranteed any hours. They fluctuated between 4 hours per week to 24 hours per week, causing most to find other employment which limited when they were available. 2. We only received three interested applicants during our last on-call recruitment in 2015. Recruitment for these positions began to cost more and take more time than what it was worth considering how quickly correctional technicians would move on once they found full-time work. 3. The CJS positions are no longer coveted as they once were: different economic times, smaller and less qualified applicant pools, and newer generations of workforce have no problem leaving after a few weeks or months if it turns out they don't like the job or it is different than what they expected. 4. On-call staff do not free us from PERS obligations after reaching 600 hours of work per year. 5. In 2016 we were also notified by HR that if these on-call staff reached a certain amount of hours, they would become eligible for other employment benefits, such as paid leave. 1 Custodial staff are juvenile corrections officers or as titled in Deschutes County, community justice specialists and senior specialists, whose primary duty is direct supervision of detainees. 6. Continued effort toward evidence -based practices requires more skilled employees and greater investment in on-going training both of which are not satisfied with on-call employees. Although sufficient in the past, continued use of on-call staff is no longer effective. FY 2019 Staffing Analysis Summary The staffing analysis identifies the number of FTE necessary to cover all posts. Now that we staff one housing unit, the facility has three posts; control room, the housing unit, and intake. The number of staff necessary to cover the housing unit is determined by a staffing ratio of 1 staff per 8 detainees during waking hours and 1 staff per 16 detainees when detainees are in their cells for the night. Staff per post • Control room 1 staff, 24 hours per day, 365 days for 8,760 hours per year. • Intake 1 staff, 16 hours per day, 365 days for 5,840 hours per year. • Housing unit (waking hours) 2 staff, 16 hours a day, 365 days for 11,680 hours per year. • Housing unit (sleeping hours) 1 staff, 8 hours a day, 365 days for 2,920 hours per year. Total hours of staff coverage needed per year is 29,200. A full time community justice specialist in Deschutes County is scheduled for 2,073 hours annually. For the past three years, each FTE has averaged 398 hours per year off post. As displayed below 96% of time off post is attributed to use of paid leave and position vacancies. Figure 1 Percent of time off post by type TML -Vacation + Sick kx Other (Training, Holiday, Comp) Vacancy For the purpose of staff deployment to cover post each FTE provides an average of 1,673 hours of coverage. Thus requiring 17.45 FTE to provide 29,200 hours of coverage. We seek to add two additional FTE to the current fifteen custodial staff positions. Community Development FY 19 Budget Analysis By Department, Includes New FTE Requests FY 2018 FY 2019 Amended Proposed Budget Budget RESOURCES Variance Percentage Variance Beginning Net Working Capital $ 1,640,386 $ 2,203,711 $ 563,325 34.34% Revenues Federal Govt Payments - N/A State Govt Payments 12,500 12,500 - N/A Local Govt Payments 20,000 20,000 - 0.00% Charges for Services 7,109,288 8,091,514 982,226 13.82% Fines & Fees 10,528 10,300 (228) -2.17% Interest Revenue 33,600 40,000 6,400 19.05% Other Non -Operation Revenue 18,865 625 (18,240) -96.69% Interfund Charges 133,752 137,727 3,975 2.97% Transfers In - General Fund 141,078 141,078 N/A Total Revenue $ 7,338,536 $ 8,453,745 1,115,209 N/A Total Resources REQUIREMENTS Personnel Services County Indirects Other Materials and Services Capital Outlay Transfers Out Total Expenditures, C. 0., and T. 0. Ending Fund Balance or Contingency Total Requirements Change in Fund Balance $ 8,978,919 $ 10,657,457 $ 1,678,538 18.69% 5,642,789 610,541 729,739 49,500 926.888 7,959,457 6,355,044 668,791 707,994 116,000 1,452.624 9,300,451 712,255 58,250 (21,745) 66,500 525,736 1,340,994 12.62% 9.54% -2.98% 134.34% 56.72% 16.85% 1,019,462 1,357,006 337,544 33.11% 8,978,919 10,657,457 $ (620,924) $ (846,705) 1,678,538 18.69% 1. Existing staff - 6% increase Proposed staff additions - 6.6% 2. Vehicles related to new staff and expanded hours of opertaions in City of Sisters & City of LaPine 3. Reserve Transfers: Building Safety & Electrical $552,624 - ORS requirement CDD Administration $900,000 -Transfer of carryforward from prior years Deschutes County Community Development FY 19 Proposed Budget and Proposed Fee Increase Analysis Code Enforcement Proposed Budget REVENUES Base Revenue $ 571,544 8% Volume Increase 41,674 Total Revenues 613,218 EXPENDITURES Personnel - 3.5 FTE 358,128 Materials & Services 98,034 Vehicle Replacement 10,388 Administrative Allocation 123,042 Total Expenditures 589,592 Excess (deficiency) of revenues $ 23,626 over expenditures FUNDING EXAMPLES: Fee Increase Details: Fees based on valuation - each .01% generates 25,537 Examples of Funding Options: Code Compliance Fee * 0.02% 51,074 * Financially positions division to add fte to manage volume increases, loss of volunteer staff, and program expansion related to marijuana compliance, if needed. Deschutes County Community Development FY 19 Proposed Budget and Proposed Fee Increase Analysis Building Safety Proposed Budget REVENUES Base Revenue $ 3,007,413 8% Volume Increase 240,347 Total Revenues 3,247,760 EXPENDITURES Personnel - 13.4 FTE 1,579,279 Materials & Services 153,533 Vehicle Purchase & Replacement 88,288 Administrative Allocation 1,119,210 Building Safety Reserve Transfer 382,572 Total Expenditures 3,322,882 Excess (deficiency) of revenues $ (75,122) over expenditures FUNDING EXAMPLES: Fee Increase Details: Fee Increase - each 1% generates 32,477 Examples of Funding Options: Fee Increase 2.0% Fee Increase 2.5% 64,954 64,954 81,193 81,193 Deschutes County Community Development FY 19 Proposed Budget and Proposed Fee Increase Analysis Electrical Proposed Budget REVENUES Base Revenue $ 730,618 8% Volume Increase 58,449 Total Revenues 789,067 EXPENDITURES Personnel - 3.6 FTE 436,658 Materials & Services 22,969 Vehicle Purchase & Replacement 22,072 Administrative Allocation 241,352 Building Safety Reserve Transfer 90,107 Total Expenditures 813,158 Excess (deficiency) of revenues $ (24,091) over expenditures FUNDING EXAMPLES: Fee Increase Details: Fee Increase - each 1% generates 7,890 Examples of Funding Options: Fee Increase 2.0% Fee Increase 2.5% Fee Increase 3.0% 15,780 15,780 19,725 19,725 23,670 23,670 Deschutes County Community Development FY 19 Proposed Budget and Proposed Fee Increase Analysis Environmental Soils - Onsite Proposed Budget REVENUES Base Revenue $ 696,456 8% Volume Increase 52,810 Total Revenues 749,266 EXPENDITURES Personnel - 5.0 FTE 554,238 Materials & Services 29,358 Vehicle Purchase & Replacement 37,511 Administrative Allocation 175,098 Total Expenditures 796,205 Excess (deficiency) of revenues $ (46,939) over expenditures FUNDING EXAMPLES: Fee Increase Details: Fee Increase - each 1% generates 7,492 Examples of Funding Options: Fee Increase 4.5% 33,714 Other Funding Options 13,225 46,939 Fee Increase 6.0% Fee Increase Other Funding Options 44,952 44,952 3.0% 22,476 24,463 46,939 Deschutes County Community Development FY 19 Proposed Budget and Proposed Fee Increase Analysis Current Planning Proposed Budget REVENUES Base Revenue $ 1,644,558 8% Volume Increase 127,449 Total Revenues 1,772,007 EXPENDITURES Personnel - 12,10 FTE 1,412,845 Materials & Services 142,002 Vehicle Replacement 5,730 Administrative Allocation 383,323 Total Expenditures 1,943,900 Excess (deficiency) of revenues $ (171,893) over expenditures FUNDING EXAMPLES: Fee Increase Details: Fees based on valuation - each .01% generates Fee Increase - each 1% generates 24,624 11,064 Examples of Funding Options: Public Info Fee Increase 0.03% 73,872 Fee Increase 9.0% 99,576 173,448 Public Info Fee Increase Fee Increase Other Funding Source 0.03% 5.0% 73,872 55,320 42,701 171,893 Public Info Fee Increase 0.02% 49,248 Fee Increase 4% 44,256 Other Funding Source 78,389 171,893 Public info Fee Increase 0.03% 73,872 Fee Increase 2% 22,128 Other Funding Source 75,893 171,893 Deschutes County Community Development FY 19 Proposed Budget and Proposed Fee Increase Analysis Long Range Planning REVENUES Base Revenue 8% Volume Increase Total Revenues EXPENDITURES Personnel - 3.90 FTE Materials & Services Vehicle Replacement Administrative Allocation Total Expenditures Excess (deficiency) of revenues over expenditures FUNDING EXAMPLES: Fee increase Details: Fees based on valuation - each .01% generates 21,600 Proposed Budget $ 581,052 42,025 623,077 464,714 38,630 324,169 827,513 $ (204,436) Examples of Funding Options: Advanced Planning Fee 0.03% 64,800 General Fund 139,636 204,436 Advanced Planning Fee Other Funding Source 0.02% 43,200 161,236 204,436 0 -,-.0 Q•J cd 0 t) Ei,,, El, •,..,-:)' P ,-- 0,,, ..P, 01), •,-.P. 1,-. 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Id uOls1Ala 6up.lueid Sa0A 40 04 e OA 438443 Effective Date of Fees On Site System FY 19 Proposed Fees Effective Date of Fees ENVIRONMENTAL SOILS DIVISIONFEE SURVEY - FY 2018-19 Site Evaluation Standard System Alternative Treatment Tech (AT ) Capping Fill Sand Filter Major Alteration Major Repir Authorization Nobcew8Fie|d Visit Proposed FY 19 Fee Increase Site Evaluation Standard System Alternative Treatment Tech (ATT) On Site System FY Capping Fill 18 Proposed Fees Sand Filter Major Alteration Major Repair lAuthorization Notice w/Field Visit Deschutes 7.1.2018 � 750 $ 1,066 $ 1,500 $ 1,500 $ 1,714 964 482 578 4.5% 7.1.2017 � 718 $ 1,020 $ 1,435 $ 1,435 $ 1,640 � 923 � 461 � 554 � � � � Crook 7.1.2017 600 650 975 1,000 1,300 650 450 600 0.0% 7.1.2016 600 Jefferson Marion Under Discussion 650 $ 975 $ 1,000 $ 1,300 $ 650 $ 450 $ 600 $ DEO 9.12015 11.1.17 $ 625 $ 700 $ 750 $ 1,038 $ 980 $ 1,272 $ 990 $ 1,272 $ 1,200 $ 1,566 $ 675 $ 569 $ 600 $ 551 $ 450 $ 643 0.0% 0.0%-� 7.1.2017 9.1.2015 625 $ 625 700 $ 750 1`250 $ 990 1.000 $ 890 1.600 $ 1,200 700 $ 400 $ 475 $ 11.1.17 � 700 $ 1.038 $ 1,272 $ 1,272 $ 1,566 569 551 643 675 $ 600 1 $ VOW'S 6E'98 99141. 179.64 ETZ94 ZEZt7 86*99E VL*E9Z $ 9913Z1/4 $ Z9*L6I'Z $ /30Z' rfr %0'£ V896`£ 90.09 90199 EL.94 60'4E4 Lt191. 88.8Z9 66691. 179.998 6Z EEC!, 94174 %WO 0917£1/9 $ 941396'£ 9L18 $ 90.09 E94EL $ 90199 6VZZ $ EL*94 1 061784 $ 601E4 Z6*Et7 $ L -17.9L L699E $ 9999 L01.L $ 66691. 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ZL1744 00996 $ 1 Z£"9147`C $ 1 90.917 $ 09-9a $ 966 $ 00£9 $ 0009 $ 00009 917.4V4 $ LL'994 LE*99L $ 86.698 EO*61_1; $ 1 S0E9'1. %0'0 $ 6E1448`E $ ozzg $ 00.9E17 $ 09.91- $ 00.994 $ ZL1744 $ 00.996 $ 9471174 $ 1194 $ I ECI6L4'4 %O'Z $ 176•ze17' $ 9z•9t7 $ 09999 $ 174.01- $ 09179 $ OZ'1,9 $ 00049 $ Z2.191. $ L6.9L9 $ 9911721. 1740Z11 semeloeio inOZ*VL $ j :sleioi PIA-1Jed $ I etilegoms ems $ leoppep $ e6Jegoins Giels $ leoiueqoen $ e6Jegoins awls $ Meg c) 6u!qwnld $ abiegoins elms $ re110 ueld $ 1 !1-Lued 6u!PIF18 aseenut ead I. AA pasodom $ ;Ruled $ a6Jego.Ins elms leoP10913 $ effieqpins awls leo!uelloeN $ eftieqams e;els $ ipeq c) 6u!qwnid $ O6JeLpJns ale's rain ueid $ ;pied b'u!pling n qasaa :sieTeweied (84 Ad) el- Ad seed ;pied 0 seed eci angasi43 seed pasodoid 6; Ad seed l!uned seed jo awa ampal.j3 COMMUNITY DEVELOPMENT History of Fee Increases Summary FY19 FY18 FY17 FY16** FY15 FY14 FY13 FY12 FY11 FY10 FY09 1 Planning Division j Land Use Fee Increases 9.0% 2.5% 4.2% 8.5% 1.7% 3.5% 2.3% 4.6% 25.0% * Public Information Counter 0.28% 0.25% I 0.23% - 0.22%. 0.21% *Advanced Planning Fee 0.28% 0.25% - 0.23%' 0.22% 0.21% Building Safety i Building Fee Increases 2.0% 4.0% 2.1% 5.9%. 2,5%' 3.7%: 4.7% 25.0% :Electrical Fee Increases 2.0% 1.5% 1.2% 4.6%; 2.0% 3.6%' 1 4.9% 5.2%! 25.0% Code Enforcement I * Code Compliance Fee 0.23% 0.21%, 0.17% - ! - 0.14%! 0.13% I Environmental Health On -Site 'On -Site Fee Increases 4.5% 2.5% 2.4%: 2.5% 2.0% I 4.5%' 25.0% * Fee is based on building valuation ** Requested changes based on Capital Accounting Partner fee study j ( i