2018-302-Minutes for Meeting April 30,2018 Recorded 7/24/2018BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
1:30 PM
Recorded in Deschutes County CJ2018-302
Nancy Blankenship, County Clerk
Commissioners' Journal 07/24/2018 7:19:09 AM
1,101,1111111111111111111111111111
FOR RECORDING STAMP ONLY
WORK SESSION MINUTES
ONDAY, prH 30, 2018 ALLEN CONFERENCE ROOM
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media
were in attendance.
CALL TO ORDER: Chair DeBone called the meeting to order at 1:30 p.m.
ACTION ITEMS
1. Update from Harris Corporation
County Administrator Anderson introduced the update on the Overturf
progress along with Sara Crosswhite, Deputy Director 911 Service District
and Harris Corporation representatives Scott Tangeman, Jeanine Weber, and
James Ramsay. The 30 -day burn -in time is complete and no changes were
found. They added an omni -directional antenna at St. Charles and improved
in -building coverage. Joe Blaschka, Adcomm noted this was done in
response to weak coverage south of St. Charles. Ms. Crosswhite noted there
have been reduced amounts of transmission tickets and working on audio
level issues in the Bend area. Roaming issues will also be addressed.
PAGE 1 OF 5
Commissioner Baney inquired if the local police chiefs would be able to
comment on the progress as well. Redmond Police Chief Tarbett, Bend
Police Chief Porter, and Bend Police Captain Ben Gregory spoke on
transmission trouble and roaming concerns. Once the new antenna was
installed at St. Charles the transmission was improved. The possibility of the
police departments changing radios will be put on hold until the Overturf
antenna is installed.
Adcomm took over the project management to assist with the Harris
Corporation tasks. Chair DeBone commented Mr. Blaschka does need to
continue with monitoring the system to ensure it works as it is designed. The
equipment is going up on the Overturf site tomorrow. Power will then be
brought to the site. The project is on track for completion. As soon as the
stake is in the ground, then permits can be applied for the permanent site.
County Administrator Anderson reported an offer was made last week for
the Deputy Director technical manager. Adcomm is a busy firm but they
should be with us until there is a transition. Commissioner Henderson
requested that the Board receive information of the impact to the budget
and time frame of the project. Mr. Blaschka feels the project should be
complete in one year.
Commissioner Henderson asked Harris Corporation staff if they had
concerns or reasons why they didn't place more towers in the area and if
there were any concerns with experience of the staff managing this project.
Mr. Tangeman was unaware of any concerns. Commissioner Baney inquired
if we were to do this again would there have been a different approach since
the radio systems provide public safety for our county. County
Administrator Anderson reported the County received the first proposal for
an audit from an engineering firm to review what happened and what should
have happened with the radio system conversion. Commissioner
Henderson commented one issue that needs to be addressed is to improve
on project management.
PAGE 2 OF 5
2. Upper Deschutes Watershed Council Update
Ryan Houston and Chuck Newport presented the 2018 Upper Deschutes
Watershed Council (UDWC) Update. County Administrator Anderson
explained this update is in response to letters of appointment to the UDWC
that was presented to the Board and the update was requested prior to
approval of the letters. Presentation is attached for the record. The Council
is recognized under state ORS 541. The Board of Commissioners appoints
the members and the membership structure was reviewed. Membership
includes up to 18 representatives serving three year terms. There is an
opening for a Deschutes County Commissioner. Commissioner DeBone
requested meeting notices and minutes be sent to the Board. The three
major areas the UDWC works on are Habitat Restoration, Youth Education,
and Planning & Analysis. The budget is funded by Deschutes County, public
& private grants contracts donations. UDWC shares an office with the
Deschutes River Conservancy to keep costs down. UDWC will be working on
two big wetland projects for restoring areas for spotted frog habitat.
COMMISSIONERS UPDATES:
• Commissioner DeBone will travel to Salem tomorrow for the Statewide
Interoperability Executive Committee regarding the state radio project.
• Commissioner Henderson was going to attend the Basin Study Work Group
meeting tomorrow and has a REDI meeting on Wednesday.
• Commissioner Baney had the annual retreat for the housing stability council
last week. The Board talked about land use and housing concerns. The
housing stability council is looking at mobile home housing and the priority
of creating home owners association type ownership to keep safe and secure
housing.
PAGE 3 OF 5
EXECUTIVE SESSION:
• The executive session previously schedule was withdrawn.
OTHER ITEMS:
• Commissioner Henderson reported on a code enforcement issue on Tumalo
Irrigation District land. Commissioner Henderson would like to review short
term storage and conditional use. County Administrator Anderson noted
Tumalo Irrigation District was not willing to work with Community
Development Department for a fix on the code violation.
• Commissioner DeBone commented on a request for a Discretionary Grant
for La Pine Parks District for music in the park in La Pine. Their application
was not filled out but would be willing to consider that for future
applications.
• County Administrator Anderson asked the Board for input on an annual
Employee Breakfast at this year's County Fair. Please let Whitney know of
any changes. Commissioner DeBone hopes for more time to be able to talk
with families in attendance.
• County Administrator Anderson asked for input from the Board on meeting
formats of the business meetings and work sessions and agenda request
deadlines. Suggestion was to bump up the deadlines to support getting the
packets ready for review. There was also a suggestion to consider all day
business meetings once a week (on Wednesday) and all day work sessions
once per week (on Tuesday) which would avoid running out of time at
meetings.
Commissioner DeBone noted having the agenda items by noon on Friday
works well for him. Commissioner Henderson feels if there are meetings on
Monday, he has to read everything on Sunday and doesn't feel scheduling a
work session on Tuesday to prepare for a business meeting is necessary.
Commissioner Baney likes having a work session in the afternoon and it does
PAGE 4 OF 5
help them prepare for meetings on Monday and allows her time to review.
She feels it is tough to have full day meetings. Commissioner DeBone and
Baney feel the meeting structure is fine the way it is but agrees with the
agenda request deadlines. Commissioner Henderson struggles with the
room set up for work sessions. The Board suggested the reconfiguration of
the Allen Conference Room.
ADJOUR
Being no further items to come before the Board, the meeting was adjourned at 3:25 p.m.
DATED this Day of
Commissioners.
RECORDING SECRETARY
2018 for the Deschutes County Board of
ANTHONY DEF ONE, CHAR
PHILIP G. DERSON, VICE CHAIR
TAMMY EANEY, MISSIONER
PAGE 5 OF 5
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — www.deschutes.orq
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, MONDAY, APRIL 30, 2018
Allen Conference Room - Deschutes Services Building, 2ND Floor — 1300 NW Wall Street — Bend
Work Session, which are open to the public, allow the Board to gather information and give direction to staff.
Public comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
CALL TO ORDER
ACTION ITEMS
1. Upper Deschutes Watershed Council Update - Ryan Houston & Chuck Newport
2. Update from Harris Corporation, Sara Crosswhite, Deputy Director 911 Service District
COMMISSIONER'S UPDATES
EXECUTIVE SESSION
Executive Session under ORS 192.660 (2) (h) Litigation
At any time during the meeting an executive session could be called to address issues relating to ORS
192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations;
ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to
the public; however ,with few exceptions and under specific guidelines, are open to the public.
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners with to discuss as part of the
meeting pursuant to ORS 192.640.
Board of Commissioners Work Session Agenda
Monday, April 30, 2018 Page 1 of 2
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and activities. To
request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.ora/meetinqcalendar
Meeting dates and times are subject to change. All meetings take place in the Allen Room at 1300 NW Wall St.
Bend unless otherwise indicated. If you have question, please call (541) 388-6572.
Board of Commissioners Work Session Agenda
Monday, April 30, 2018 Page 2 of 2
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