2018-336-Minutes for Meeting June 06,2018 Recorded 8/10/2018•
BOARD •
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2018-336
Nancy Blankenship, County Clerk
Commissioners' .journal 08/10/2018 10:57:26 AM
2018-336
FOR RECORDING STAMP ONLY
9:00 AM WEDNESDAY, ESDAY, June 6, 2618 BARNES & SAWYER ROOMS
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; and Sharon Keith, Board Executive Assistant. No representatives of the media were in
attendance.
CALL TO ORDER: Chair DeBone called the meeting to order at 9:02 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
Patrick Bradv: Submitted a request for Executive Session Meeting to discuss a real
estate matter and the Board did receive a request through an email as well. The
format of an Executive Session is where the County staff discuss issues but this is
not a meeting with outside parties. The Board then directs information to staff and
then discussed with the party involved. This item has been already discussed and
directed and a response was given to Mr. Brady. Mr. Brady's interest is in the
property of the old gun club. The Board suggested a meeting with one
Commissioner, County Administrator, Property Manager, and Legal Counsel.
BOCC BUSINESS MEETING JUNE 6, 2018 PAGE 1 OF 5
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda. Commissioner Baney noted Consent Agenda Item 2 has been
pulled and requests to pull Consent Agenda Item 13 for further review.
Commissioner Henderson asked to pull Consent Agenda Item 1 for discussion.
Commissioner DeBone noted one slight correction to the minutes listed as Consent
Agenda Item 10 to reflect he had presented the letter of support for the Tollgate
Community and not Whitney Hale as listed in the minutes.
BAN EY: Move approval as amended.
HENDERSON: Second.
VOTE: BAN EY: Yes.
HENDERSON: Yes.
DEBONE: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Order No. 2018-044, Approve and
Confirm Public Property Auction
2. Consideration of Board Signature of Document No. 2018-339, Promissory
Note for David Abrassart
3. Consideration of Board Signature on Letters ReAppointing Dan Daugherty
and Jeremy Ast to the Ambulance Service Area Advisory Committee
4. Consideration of Board Signature on Letter Appointing Drew Norris to the
Ambulance Service Area Advisory Committee
5. Consideration of Board Signature on Letters Thanking Steve O'Malley and
Matthew Eschelbach for Service on the Ambulance Service Area Advisory
Committee
6. Consideration of Board Signature on Letters Thanking Cheryl Howard, Brad
Tower, Michelle DeSilva, and Greg Sveland for Service on the Bicycle and
Pedestrian Advisory Committee
7. Consideration on Letter Thanking Gary Miller for Service on the Panoramic
Access Special Road District Board
8. Approval of Minutes of the April 23, 2018 Business Meeting
9. Approval of Minutes of the April 23, 2018 Work Session
10.Approval of Minutes of the May 2, 2018 Work Session
11.Approval of Minutes of the May 9, 2018 Work Session
12.Approval of Minutes of the May 16, 2018 Business Meeting
13.Approval of Minutes of the May 21, 2018 Business Meeting
BOCC BUSINESS MEETING JUNE 6, 2018 PAGE 2 OF 5
ACTION ITEMS
ConsentAgenda Item 1 as pulled for discussion: Consideration of Board Signature
of Order No. 2018-044, Approve and Confirm Public Property Auction.
James Lewis Property Manager reviewed the property auction that was held in May.
This Order completes the process.
BAN EY: Move approval.
HENDERSON: Second.
VOTE: BAN EY: Yes.
HENDERSON: Yes.
DEBONE: Chair votes yes. Motion Carried
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 SERVICE DISTRICT
14. Consideration of Board Signature of Document No. 2018-253, Services
Contract for ADCOMM Engineering.
Sara Crosswhite, Interim Director presented consideration of the ADCOMM
Engineering project they started working again with the project in January
2018 for project management on the 911 Radio Project. Commissioner
Henderson questioned why there is a span in time that didn't cover that
extension. The contract in place at that time was assumed to cover the
extended work.
BAN EY: Move approval.
HENDERSON: Second.
VOTE: BAN EY: Yes.
HENDERSON:
DEBONE:
Yes.
Chair votes yes. Motion Carried
BOCC BUSINESS MEETING JUNE 6, 2018 PAGE 3 OF 5
RECONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Consideration of Board Signature of Document No. 2018-373,
Decision for Marijuana Production in the EFU Zone
Isabella Liu presented the consideration of the decision on the Swamp Fox
Farm marijuana production appeal. Commissioner Henderson opposed this
decision originally.
BAN EY: Move approval.
HENDERSON: Second.
VOTE: BAN EY: Yes.
HENDERSON: Yes.
DEBONE: Chair votes yes. Motion Carried
16. Consideration of Board Signature of Document No. 2018-397, Decision
on the Mazamas Foundation Bed and Breakfast Inn, and Campground
Proposals.
Anthony Raguine, Community Development Department noted the result of
the public hearing had been the Board had denied the campground proposal
but approved the bed and breakfast proposal. Discussion held on the
compatibility and definition of the use proposed.
BAN EY: Move approval.
HENDERSON: Second.
VOTE: BAN EY: Yes.
HENDERSON: Yes.
DEBONE: Chair votes yes. Motion Carried
BOCC BUSINESS MEETING JUNE 6, 2018 PAGE 4 OF 5
OTHER ITEMS: None were offered.
82I
Being no further items to come before the Board, the meeting was adjourned at 9:44 a.m.
DATED thi Day of �� 2018 for the Deschutes County Board of
Commissioners.
ATTEST'
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BOCC BUSINESS MEETING JUNE 6, 2018 PAGE 5 OF 5
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 — www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
9:00 AM, WEDNESDAY, JUNE 6, 2018
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public. To watch it online, visit www.deschutes.org/meetingss. Business Meetings are
usually streamed live online and video recorded.
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE. Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Board Signature of Order No. 2018-044, Approve and Confirm
Public Property Auction
Board of Commissioners Business Meeting Agenda Wednesday, June 6, 2018 Page 1 of 3
2. Consideration of Board Signature of Document No. 2018-339, Promissory Note for
David Abrassart
3. Consideration of Board Signature on Letters ReAppointing Dan Daugherty and
Jeremy Ast to the Ambulance Service Area Advisory Committee
4. Consideration of Board Signature on Letter Appointing Drew Norris to the
Ambulance Service Area Advisory Committee
5. Consideration of Board Signature on Letters Thanking Steve O'Malley and Matthew
Eschelbach for Service on the Ambulance Service Area Advisory Committee
6. Consideration of Board Signature of Letters Thanking Cheryl Howard, Brad Tower,
Michelle DeSilva, and Greg Sveland for Service on the Bicycle and Pedestrian
Advisory Committee
7. Consideration of Board Signature on Letter Thanking Gary Miller for Service on the
Panoramic Access Special Road District Board
8. Approval of Minutes of the April 23, 2018 Business Meeting
9. Approval of Minutes of the April 23, 2018 Work Session
10.Approval of Minutes of the May 2, 2018 Work Session
11.Approval of Minutes of the May 9, 2018 Work Session
12.Approval of Minutes of the May 16, 2018 Business Meeting
13.Approval of Minutes of the May 21, 2018 Business Meeting
ACTION ITEMS
CONVENE AS THE GOVERNING BODY OF 9-1-1 SERVICE DISTRICT
14. Consideration of Board Signature of Document No. 2018-253, Services Contract for
ADCOMM Engineering - Sara Crosswhite, Deputy Director
RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
Board of Commissioners Business Meeting Agenda Wednesday, June 6, 2018 Page 2 of 3
15. Consideration of Board Signature of Document No. 2018-373, Decision for
Marijuana Production in the EFU Zone. - Isabella Liu, Associate Planner
16. Consideration of Board Signature of Document No. 2018-397, Decision on the
Mazamas Foundation Bed and Breakfast Inn, and Campground Proposals. -Anthony
Raguine, Senior Planner
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and activities. To
request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcolendar
Meeting dates and times are subject to change. All meetings take place in the Allen Room at 1300 NW Wall St.
Bend unless otherwise indicated. If you have question, please call (541) 388-6572.
Board of Commissioners Business Meeting Agenda Wednesday, June 6, 2018 Page 3 of 3