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2018-363-Minutes for Meeting June 25,2018 Recorded 8/31/2018�wS'ES C- OG BOARD OF q r< COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (5 41 ) 388-6570 1:30 PM Recorded in neschutes County CJ201$-363 Nancy Blankenship.. County Lurk Commissioners' JOUrna! 08/31/2018 3:13:31 PM MII3 FOR RECORDING STAMP ONLY ALLEN CONFERENCE ROOM Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Tami jo George, Administrative Support Specialist. No identified representatives of the media were in attendance. CALL TO ORDER: Chair DeBone called the meeting to order at 1:37 p.m. in the Barnes Sawyer Room instead of the scheduled Allen Room for natural light due to an unexpected power outage. ACTION ITEMS 1. Solid Waste Management Plan Update Timm Schimke, Director of Solid Waste, with Doug Drennan, Solid Waste Practice Leader, JRMA Architects Engineers, distributed an updated Solid Waste Management Plan (SWMP) handout of a PowerPoint presentation. Due to the unexpected power outage, though, Mr. Schimke and Mr. Drennan asked the Board to follow along with them on the handout. BOCC WORK SESSION JUNE 25, 2018 PAGE 1 OF 6 The new goal of 45% recovery rate by 2025 under Key Issues is realistic in answer to Commissioner Henderson's question with the current recovery of wood and yard debris at 33%. Mr. Schimke went on to share we had met 45% in the past during the recession. We are not penalized for not reaching this aspirational goal but Mr. Drennan pointed out the State's 70% goal is unreasonable for some areas like Deschutes County. The Solid Waste Advisory Committee (SWAC) members have been very engaged and good representation throughout the County by Mr. Drennan's opinion. Unfortunately, the owner of Central Oregon Trucking Company (COTC) has been unable to attend. Commissioner Henderson suggested contacting COTC to ask if they would consider sending a substitute representative. Following the Plan Organization, SWAC is holding a public meeting tonight, Monday, June 25th, for draft recommendations from Chapters 1 - 4. Another public meeting will be held when alternatives are drafted from Chapters 5 - 8 then a final public meeting to present the SWMP. The Solid Waste Hierarchy models from Oregon DEQ and US EPA were shown side-by-side with Disposal the least preferred. Comparing the state- wide What is in the Waste Disposed? and Waste Disposed in the County handouts, Organics are the largest percentage. Yard and food waste along with other wood and compostable paper comprises of Organics. Food waste alone State-wide has 41,883 tons disposed. Many communities, though, combine yard and food waste including Deschutes County. Commissioner Baney asked what other communities are doing to reduce waste upstream. Mr. Drennan shared the State of Oregon is taking a fairly aggressive role by setting various limitations. The City of Portland has been able to work with businesses of certain sizes to separate their waste and reduce a garbage truck. Interest in construction tonnage and wood waste was expressed by Commissioner Henderson. While some communities are more aggressive with mandatory requirements or bans, Mr. Drennan stated most successful programs are generally simple, easy and on a volunteer basis. Mr. Schimke added often a successful volunteer program, such as electronics, becomes a ban because very few electronics are being brought to the landfill. BOCC WORK SESSION JUNE 25, 2018 PAGE 2 OF 6 A number of alternatives were identified in the Analysis: Collection and Recycling/Processing (1). Mr. Schimke and Mr. Drennan shared the analysis process of one alternative - Build a MRF - over the next couple of handouts which would reduce waste but penciled out to be very expensive to build a Material Recovery Facility (MRF) for our small county. The committee leaned toward other alternatives such as to "Focus on the Low Hanging Fruit" for Recycling Strategies. Expansion of existing programs both residential curbside and commercial / business source separation to be more attractive for more participation. We are making smart decisions with what we currently have in place. 2. Economic Development Loan Request Judith Ure, Management Analyst in Administrative Services, along with Jon Stark, Redmond Economic Development (REDI), and Joe Centanni, Due Diligence Committee, presented a recommendation for the Board, in partnership with Economic Development for Central Oregon (EDCO) and REDI, to approve a $50,000 Economic Development Loan be made to AXTS, Inc., a manufacturer of firearm accessories. Ms. Ure shared AXTS, Inc., is relocating from Salem to Redmond with around a half-dozen employees and have hired locally for a total of 14 at the facility as of today. The company expects to employ at least 25 to 38 people within the next two years. Mr. Stark attended a trade show in Las Vegas and AXTS, Inc., is a well-known name for quality products who continues to reinvest in their company. HENDERSON: Moved approval of Economic Development Loan Request as presented. BANEY: Second. VOTE: HENDERSON: Yes. BANEY: Yes. DEBONE: Chair votes yes. Motion carried. BOCC WORK SESSION JUNE 25, 2018 PAGE 3 OF 6 3. Consideration of Letter of Recommendation to Oregon Health Authority for Patrol Services Transport Holly Harris, Crisis Services Program Manager, Health Services, and DeAnn Carr, Behavioral Health Deputy Director, presented a letter to the Board to authorize Patrol Services Transport to continue to provide secure transport services within Deschutes County. BANEY: Moved approval of consideration letter as presented. HENDERSON: Second. VOTE: BANEY: Yes. HENDERSON: Yes. DEBONE: Chair votes yes. Motion carried. 4. 2018 Spay and Neuter Grant Awards Judith Ure, Management Analyst in Administrative Services, presented three applications for the $12,500 grant awards available for spay and neuter services in Deschutes County. Due to the unexpected power outage, Ms. Ure presented a handwritten Grant Award History and Grant Program Resources with recommendation: Furry Friends $ 3,875 Bend Spay & Neuter $ 4,375 Humane Society of Central Oregon $ 4,250 $12,500 BANEY: Moved approval of grant awards as presented. HENDERSON: Second. VOTE: BANEY: HENDERSON: DEBONE: Yes. Yes. Chair votes yes. Motion carried. BOCC WORK SESSION JUNE 25, 2018 PAGE 4 OF 6 S. Taylor Grazing Fund Judith Ure, Management Analyst in Administrative Services, and Chris Ogren, Administrative Intern, presented options to utilize the Taylor Grazing Fund. Ms. Ure complimented Mr. Ogren on his excellent work preparing this report. All counties receive annual Taylor Grazing (TG) monies for rangeland from the State. Deschutes County receives approximately $5,000 and the TG Grazing Fund currently totals $48,254.36. The TG Grazing Fund has not been accessed since 2010. In the past, this fund was administered by the Soil & Water Conservation District (SWCD). Handouts were given to the Board including a map showing rangelands, an Account Activity Listing for the TG Grazing Fund, and the 2017 ORS 294.070 with guidelines on Expenditure of Taylor Grazing Act funds. Suggestions presented were discussed and other suggestions were made including reaching out to Ed Keith, County Forester, regarding education / outreach and contacting BLM (Bureau of Land Management) for list of needs by grazing contractors. The Board requested Ms. Ure gather additional information to present at a later time. EXECUTIVE SESSION: At the time of 3:23 pm the Board went into Executive Session under ORS 192.660 (2) (e) Real Property Negotiations. The Board came out of Executive Session at 3:53 pm. OTHER ITEMS: • Mr. Anderson, County Administrator, asked for the Board's meeting format preference with Health Services to answer additional questions from the budget meetings. The Board requested individual meetings with Health and Mr. Anderson. BOCC WORK SESSION JUNE 25, 2018 PAGE 5 OF 6 COMMISSIONERS UPDATES: Commissioner DeBone attended the Governor's Central Oregon Regional Solutions Advisory Committee Meeting and Redmond Transit Center ribbon cutting last week. He plans to attend the June 25th Solid Waste Open House. Commissioner Baney participated in the Oregon Transportation Commission (OTC) Meeting in Lakeview last week. Commissioner Henderson reviewed the Harris contract and posed questions to Legal Counsel and Mr. Anderson to clarify antenna height recommendation and actual height. Being no further items to come before the Board, the meeting was adjourned at 4:15 p.m. DATED this Commissioners. Day of 2018 for the Deschutes County Board of ATTEST, EST, RECORDING SECRETARY BOCC WORK SESSION JUNE 25, 2018 PAGE 6 OF 6 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MON DAY, J U N E 25, 2018 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend Work Session, which are open to the public, allow the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. CALL TO ORDER ACTION ITEMS 1. Solid Waste Management Plan Update - Timm Schimke, Director of Solid Waste 2. Economic Development Loan Request -Judith Ure, Management Analyst 3. Consideration of Letter of Recommendation to Oregon Health Authority for Patrol Services Transport - Holly Harris, 4. 2018 Spay & Neuter Grant Awards -Judith Ure, Management Analyst 5. Taylor Grazing Fund -Judith Ure, Management Analyst COMMISSIONER'S UPDATES EXECUTIVE SESSIONS Executive Session under ORS 192.660 (2) (h) Litigation Board of Commissioners Work Session Agenda Monday, June 25, 2018 Pagel of 2 Executive Session under ORS 192.660 (2) (e) Real Property Negotiations Executive Session under ORS 192.660 (2) (i) Employee Evaluation At any time during the meeting an executive session could be called to address issues relating to ORS 192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public. OTHER ITEMS These can be any items not included on the agenda that the Commissioners with to discuss as part of the meeting pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have question, please call (541) 388-6572. Board of Commissioners Work Session Agenda Monday, June 25, 2018 Page 2 of 2 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of June 25, 2018 DATE: June 20, 2018 FROM: Timm Schimke, Solid Waste, 541-317-3177 TITLE OF AGENDA ITEM: Solid Waste Management Plan Update ATTENDANCE: Timm Schimke, Doug Drennan, Sue Monette, SUMMARY: We have been working on the development of a solid waste management plan for a few months and are at a point where we will seek public input on the work performed so far. We would like to update the Board on our progress prior to the public meeting. 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N N N N N N N N N N N N N N N N DATE: Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of June 25, 2018 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: Economic Development Loan Request RECOMMENDATION & ACTION REQUESTED: Consider request for economic development loan in the amount of $50,000 to AXTS Inc. ATTENDANCE: Jon Stark, REDI, members of the Due Diiligence Committee, and Judith Ure. SUMMARY: Deschutes County, in partnership with Economic Development for Central Oregon (EDCO) and Redmond Economic Development, Inc. (REDI) operates an Economic Development Loan program for the purpose of providing funds to businesses that are seeking to create new, family -wage jobs within the community. Loans are conditioned upon the business creating the new jobs within 24 months, then maintaining them for a consecutive 12 - month period. If these terms are met, the loan may be converted to a grant that does not require repayment. If not, all or a portion of the funds must be repaid with 8% interest per annum retroactive to the execution date of the loan agreement. Loans are made from the Economic Development Loan Fund which currently has an unencumbered cash balance of approximately $120,000. EDCO/REDI is recommending to the Board of Commissioners that a loan be made to AXTS, Inc., a manufacturer of firearms accessories, in the amount of $50,000 in return for creating 25 new jobs at an average pay of $48,144.21. Additional information describing the loan request and the current status of the economic development loan program is attached. BRIEFING PAPER AXTS Inc. d.b.a. Radian Weapons Request for Deschutes County Economic Development Fund (DCEDF) Company Request: $50,000 EDCO Recommendation: $50,000 Application Date: Dec 27"', 2017 Proposed Job Creation within 24 months of application date: 25 new employees Average Pay for New Employees (all positions, excluding commissions): $48,144.21 Industry: Firearms accessories manufacturing Website: www.radianweaoons.corn Company Background: AXTS Inc, dba Radian Weapons and subsidiary X Factor Machine, are all owned by principals Josh and Julie Underwood. X Factor Machine produces parts for Radian and also employs about a dozen of the employees who are paid under the multiple Federal Tax ID numbers. Radian is the current holder of the FFL (Federal Firearms License), which allows them to legally produce their products. X Factor Machine began in 2001 as a custom machine shop producing parts for the aviation aerospace, medical and firearms industries. While making parts for other firms, founder Josh Underwood found an unserved gap in products on the market. These products include ambidextrous charging handles, safety and mag releases. The new products were designed and patented under AXTS Machine (founded in 2009) and now sold under Radian. AXTS now manufactures several versions of these accessories and others. These parts are assembled with other manufacture's parts for complete firearms, however Radian is most known for their flagship ambidextrous charging handle, called the Raptor. Accessory sales far exceed finished firearms. The owners, and around a half-dozen employees have moved to Redmond, Bend and the surrounding area. Roughly six more have been hired locally, for a total of 14 working at the facility today, doing laser engraving, assembly, inspection and final assembly. Nine more will move or be hired in Redmond in a few weeks, as soon as the building can be upgraded with essential power to run their machines. The company expects to employ at least 25 people within the 2 -year ramp -up period available under the program. However, the company has shared the likelihood that they will employ closer to 38 as they continue to add capacity via the larger building and release new products. The company is leasing the building with an option to purchase, which they fully intend on doing. EDCO has been working closely with Radian for the past year with access to incentives, permitting, financing, and integration into the community. The company will invest or move in excess of $1 million dollars in future taxable property via upgrades to the building, relocation of existing machinery from Salem and purchase several new pieces of equipment. Radian is also accessing the Redmond Enterprise Zone and the City's Urban Renewal program. If awarded, DCEDF funding will go to pay for current upgrades and several future planned improvements to the building and adding equipment to further their capabilities to better serve their customers. Each of these are expected to be future taxable property investments. EDCO Recommendation The Redmond DCEDF due diligence committee had an opportunity to meet the principals of Radian and tour their new building in Redmond on March 23rd. It was obvious to the committee that they are excited to be in Redmond and anxious to begin filling the building with the remaining machining center and Cerekote equipment (still based in Salem until the electrical in the building can be upgraded) in order to consolidate operations into one location. The committee was given the opportunity to review the last three years of financial statements and can confirm the company is showing solid sales growth year over year. In addition it appears that they are reinvesting back into the company as their retained earnings have grown over the same period of time. The due diligence committee consisted of Jon Stark, EDCO Sr. Director for Redmond Economic Development, Inc., Joe Centanni, CPA with Capstone and Redmond City Councilor and Travis Browning, Redmond Market President with First Interstate Bank. Also in attendance was Chuck Arnold, Economic Development and Urban Renewal Program Manager with the City of Redmond. The committee and EDCO are recommending an award of $50,000, or $2,000 per job, to be created by December 27`x', 2019 (24 months following the application date). Conditions include Company employs 25 FTE in Deschutes County by December 27"', 2019 and maintains that employment for any 12 -month period before December 27"', 2020. 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V U: 0 N U O C N d cd '_' dNwUV)(5 y cd USF O Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of June 25, 2018 DATE: June 20, 2018 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: 2018 Spay & Neuter Grant Awards RECOMMENDATION & ACTION REQUESTED: Review applications and award 2018 Spay & Neuter grants. ATTENDANCE: Judith Ure, Management Analyst SUMMARY: Deschutes County's Dog License and Pet Identification Application forms provide an opportunity for residents to make a voluntary donation to support spay and neuter services. These donations, supplemented by additional funds, are offered to local non-profit organizations which provide spay and neuter services in Deschutes County for both feral animals and pets whose owners are unable or unlikely to access or afford the procedure. Grant funds may also be used for educational or promotional programs focused on encouraging or expanding spay and neuter procedures in Deschutes County. To be eligible for the program, applicants must be designated by the Internal Revenue Service as a 501(c)3 tax-exempt organization, located in Deschutes County and able to certify that grant proceeds will be used to support services benefiting Deschutes County residents. Three applications were submitted in response to the 2018 solicitation notice. The solicitation notice, application form, and applications received from the Furry Friends Foundation, Bend Spay & Neuter Project, and the Humane society of Central Oregon are attached. Staff will provide an assessment of these applications and a recommendation for grant awards during the work session. Department of Administrative Services P. O. Box 6005 ■ Bend, Oregon 97708-6005 1300 NW Wall Street, Suite 206 ■ Bend, Oregon 97701 (541) 388-6565 ■ FAX (541) 385-3202 www.deschutes.ora MEDIA RELEASE MEDIA CONTACT: Judith Ure, 541-330-4627 Bend, Oregon May 16, 2018 Deschutes County Spay and Neuter Grant Program Solicitation for Applications Open Deschutes County is soliciting applications for grants to local non-profit organizations which provide and/or promote spay and neuter services. A total of $12,500 is available for multiple grant awards. Applications must be received in the Deschutes County Department of Administrative Services no later than 5:00 p.m. on June 1, 2018. The County's Dog License and Pet ID Applications provide an opportunity for residents to make a voluntary donation to support spay and neuter services. These donations, which are periodically supplemented by additional funds authorized by the Board of County Commissioners, are offered to local non-profit organizations which provide spay and neuter services in Deschutes County for pets whose owners are unable to access or afford the procedure. Grant funds may also be used for educational or promotional programs focused on encouraging or expanding spay and neuter procedures in Deschutes County. To be eligible for the program, applicants must be designated by the Internal Revenue Service as a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to certify that grant proceeds will be used in support of Deschutes County residents. Applications will be evaluated based on several criteria, including organizational stability, connection to grant funding objectives, and ability to leverage the grant funds to access other financial support. Application forms are available to download from the County's website at https•//www.deschutes.or /g_bcc/page/ rg ant -opportunities or may be requested by sending an email to judithu@deschutes.org. Applications must be submitted electronically by attaching the completed application form and attachments to an email addressed to judithu ,deschutes.org. Completed applications must be received in the Deschutes County Department of Administrative Services no later than 5:00 p.m. on June 1, 2018. Late or incomplete applications will not be considered. ### Department of Administrative Services -A { P. O. Box 6005 ■ Bend, Oregon 97708-6005 1300 NW Wall Street, Suite 206 ■ Bend, Oregon 97701 (541) 388-6565 • FAX (541) 385-3202 www,deschutes.org Deschutes County Spay and Neuter Grant Program 2018 Deschutes County is currently soliciting applications for grants to local non-profit organizations which promote and/or provide spay and neuter services. A total of $12,500 is available for multiple grant awards. Applications must be received in the Deschutes County Department of Administrative Services no later than 5:00 p.m. on June 1, 2018. In November 2007, Deschutes County Dog License and Pet ID Applications were revised to allow a voluntary donation to support spay and neuter services. Each year, these donations, periodically supplemented by additional funds authorized by the Board of County Commissioners, are offered to non-profit organizations which provide spay and neuter services in Deschutes County for pets whose owners are unable to access or afford the procedure. Grant funds may also be used for educational or promotional programs focused on encouraging or expanding spay and neuter procedures in Deschutes County. To be eligible for the program, applicants must be designated by the Internal Revenue Service as a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to certify that grant proceeds will be used in support of Deschutes County residents. Applications will be evaluated based on several criteria, including organizational stability, connection to grant funding objectives, and ability to leverage the grant funds to access other financial support. The deadline to submit an application is 5:00 p.m. on June 1, 2018 and grants are expected to be awarded by the end of June. Completed applications must be received in the Deschutes County Department of Administrative Services by the stated deadline. Late or incomplete applications will not be considered. Completed applications may be sent electronically to i udithundeschute s. org. Deschutes County Spay and Neuter Grant Application 2018 A complete application will consist of the following: 1. This cover sheet, signed and dated. 2. Narrative responses to the questions which appear at the end of this document submitted on no more than three separate, single -sided, single-spaced pages. 3. Attachments as follows: a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). b. An operating budget specific to the proposed program, project, or activity. c. A financial statement that shows actual total revenue and expenditures for the most recently completed 12 -month period. d. A roster of the organization's current Board of Directors. Submit the completed application electronically to judithu@deschutes.org no later than 5:00 p.m. on June 1, 2018. Late or incomplete applications will not be considered. Information or materials submitted in addition to those specifically requested in this application form will not be reviewed. Contact Information Organization Name Address City Zip Code Phone Number Alternate Phone Number Fax Number Website E -Mail Address By signing below, I certify the following: 1. All information provided to Deschutes County in this application is correct. 2. I am authorized by the governing board of the stated organization to submit this grant application. 3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax- exempt status. 4. This organization is located in Deschutes County. 5. Any proceeds from a grant award will be used in support of Deschutes County residents. Print Name Signature Title Date On a separate sheet(s), please briefly answer the following questions: 1. Describe the history of your organization. 2. State the mission of your organization. 3. Describe the leadership and structure of your organization. 4. Describe the primary activities conducted by your organization. 5. Describe the specific program, project, or activity that a Spay and Neuter grant would support, if awarded. 6. Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures. 7. Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured. Attach: 1. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). 2. An operating budget specific to the proposed program, project, or activity. 3. A financial statement that shows actual total revenue and expenditures for the most recently completed 12 -month period. 4. A roster of the organization's current Board of Directors. Department of Administrative Services P O Box 6005 ■ Bend, Oregon 97708-6005 1300 NW Wall Street, Suite 206 • Bend, Oregon 97701 (541) 388-6565 ■ FAX (541) 385-3202 �w�hv.deschutee.ore Deschutes County Spay and Neuter Grant Program 2018 Deschutes County is currently soliciting applications for grants to local non-profit organizations which promote and/or provide spay and neuter services. A total of $12,500 is available for multiple grant awards. Applications must be received in the Deschutes County Department of Administrative Services no later than 5:00 p.m. on June 1, 2018. In November 2007, Deschutes County Dog License and Pet ID Applications were revised to allow a voluntary donation to support spay and neuter services. Each year, these donations, periodically supplemented by additional funds authorized by the Board of County Commissioners, are offered to non-profit organizations which provide spay and neuter services in Deschutes County for pets whose owners are unable to access or afford the procedure. Grant funds may also be used for educational or promotional programs focused on encouraging or expanding spay and neuter procedures in Deschutes County. To be eligible for the program, applicants must be designated by the Internal Revenue Service as a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to certify that grant proceeds will be used in support of Deschutes County residents. Applications will be evaluated based on several criteria, including organizational stability, connection to grant funding objectives, and ability to leverage the grant funds to access other financial support. The deadline to submit an application is 5:00 p.m. on June 1, 2018 and grants are expected to be awarded by the end of June. Completed applications must be received in the Deschutes County Department of Administrative Services by the stated deadline. Late or incomplete applications will not be considered. Completed applications may be sent electronically to iud ithu@deschutes.or . Deschutes County Spay and Neuter Grant Application 2018 A complete application will consist of the following: 1. This cover sheet, signed and dated. 2. Narrative responses to the questions which appear at the end of this document submitted on no more than three separate, single -sided, single-spaced pages. 3. Attachments as follows: a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). b. An operating budget specific to the proposed program, project, or activity. c. A financial statement that shows actual total revenue and expenditures for the most recently completed 12 -month period. d. A roster of the organization's current Board of Directors. Submit the completed application electronically to judithu(cldeschutes.org no later than 5:00 p.m. on June 1, 2018. Late or incomplete applications will not be considered. Information or materials submitted in addition to those specifically requested in this application form will not be reviewed. Contact Information Organization Name _ Furry Friends Foundation, Inc. Address 204 W. Adams Ave, Ste. 109 Mailing Address _ PO Box 1175 City _ Sisters Zip Code _ 97759 Phone Number 541-797-4023 Alternate Pbone Number _541-480-3201 Fax Number Website — www.furryfriendsfoundation.org E -Mail Address ®info@furryfriendsfoundation.org By signing below, I certify the following: 1. All information provided to Deschutes County in this application is correct. 2. I am authorized by the governing board of the stated organization to submit this grant application. 3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax- exempt status. 4. This organization is located in Deschutes County. 5. Any proceeds from a grant award will be used in support of Deschutes County residents. Print Name Kiki Dolson Signature Title President Date _ May 21, 2018 Digitally signed by Klki Dolson DN: cn=Klki Dolsan, o=furry Friends Foundation, ou, emai I=i nfo®furryfriendsfou ndation.org, C=Us Date: 2018.05.21 11:5654 -07'00' On a separate sheet(s), please briefly answer the following questions: I . Describe the history of your organization. 2. State the mission of your organization. 3. Describe the leadership and structure of your organization. 4. Describe the primary activities conducted by your organization. 5. Describe the specific program, project, or activity that a Spay and Neuter grant would support, if awarded. 6. Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures. 7. Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured. Attach: I . Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). 2. An operating budget specific to the proposed program, project, or activity. 3. A financial statement that shows actual total revenue and expenditures for the most recently completed 12 -month period. 4. A roster of the organization's current Board of Directors. "Not all pets in need are homeless, some Just need a helping paw." www.furryfriendsfoundation.org email: info@furryfriendsfoundation.org I EIN: 45-2352228 204 W. Adams, Ste. 109 PO Box 1175 I Sisters, OR 97759 1 541-797-4023 May 21, 2018 Deschutes County Board of Commissioners Deschutes County Spay & Neuter Grant Program PO Box 6005 Bend, OR 97701-6005 Deschutes County Spay & Neuter Grant Program Application Answers to requested questions... 1. History of Organization Furry Friends Foundation first began as the Furry Friends Pet Food Drive in 1992 with cooperation from Sisters Kiwanis Club and Sisters -Camp Sherman RFPD, both located in Sisters, Oregon. The holiday pet food drive application includes requests for spay/neuter sponsorships, then is distributed through the Kiwanis Food Share program, which includes children's toys and gifts collected through the Sisters Fire Department. Families in need for the drive are identified through the Sisters Kiwanis applications as low income. The drive continues today with Furry Friends feeding an average of 350 pets per holiday drive over the past 11 years. In March of 2012 Furry Friends Foundation expanded its pet food bank and spay/neuter sponsorship services to year-round and became a 501(c)(3) organization known formally as Furry Friends Foundation, Inc. Our support and funding includes The Roundhouse Foundation, World Vision and the Deschutes Co. Spay & Neuter Grant Program. We raise other funds year-round primarily through donations, fundraisers, and our bottle -and -can drive. 2. Mission It is our mission to help pets remain in their homes through sponsorship of spay/neuter surgeries, by operating pet supply & food banks, and by offering monetary assistance for pet wellness and emergency medical needs to families in financial hardship. We are dedicated to improving the welfare of pets in Sisters, Oregon. 3. Leadership and Structure There were some exciting changes to Furry Friends in December of 2017. Having previously shared an office space and phone number Furry Friends moved into their own office space and acquired a dedicated phone number. At this time the office is open 2 days a week, daily by appointment with clients able to call for assistance 7 days a week. Applications for spay and neuter sponsorships, wellness services, and medical assistance are completed here. The Furry Friend's office maintains a pet food and pet supply bank. In addition a second pet food bank is supplied by Furry Friends at the Sisters Kiwanis Food Bank. Our focus is the area encompassing a 10 -mile radius within the Sisters School District; with an estimated population of 8,000+, Furry Friends Foundation is the sole nonprofit in Sisters, Oregon aiding pets and their families. There is a core group of approximately 10 volunteers. No individual is paid a salary for his or her time by Furry Friends Foundation. There are three board members: Kiki Dolson, Monica Rendon, and Leith Williver. (See attached roster.) 4. Primary Activities a. Spay & Neuter Sponsorships: Both dog and cat. Individuals fill out a simple application form for sponsorship. We have a partnership with Bend Spay & Neuter Project where the surgeries are actually performed. We notify Bend Spay & Neuter to add the family to the Furry Friends sponsorship list. The family then makes the appointment and transports their pet. Vaccinations, worming, chipping, county licensing and nail trims are also often sponsored at this time. Bend Spay & Neuter then charges Furry Friends for the surgery and services. b. Vaccinations: We sponsor vaccinations through the Bend Spay & Neuter Saturday Wellness Clinics. Often the only thing keeping a family from licensing their dog is a rabies shot. They are unable to afford a visit to a veterinary clinic, so this service paves the way for them to license their pet. Furry Friends also sponsors the county licensing fee when requested. c. 2 Pet Food Banks & Supply Banks: We maintain 2 pet food banks, one at the Furry Friends office and one at the Sisters Kiwanis Food Bank. We distribute approximately one ton of food monthly through the pet food banks. The pet food bank at the Furry Friends office also distributes pet supplies including but not limited to toys, chews, coats, leashes, harnesses, collars, e -collars, kennels, dog cookies, nail clippers, cat litter, beds and kennels. There are kennels to borrow along with a Have -A -Heart trap for feral cats. d. Financial Medical Assistance: The family fills out an application for medical assistance for their pet. Each application is evaluated on a case-by-case basis. Based on that evaluation the family is referred most often to Crooked Tails Veterinary Clinic in Prineville. Crooked Tails is able to offer excellent care at reduced cost. If the family is unable to transport their pet out of the area, they are referred to one of the three veterinarians in Sisters. We work with Sisters Veterinary, Broken Top Veterinary and Black Butte Veterinary. We begin with a $125 cap to cover the exam and any lab or medicine. After the first visit we re-evaluate the level of sponsorship based on the pet's needs and family's ability to pay. e. Misc. services - We handle many individual requests for pet coats/booties in the winter to requests year `round for a leashes or collars, kennels, pet beds, e -collars, prescription or allergy diet pet food, to lost -and - found pet listings posted on our Facebook page. We work with Three Rivers Humane Society to facilitate adoption and release of ownership. We offer euthanasia/community burial sponsorships through the local veterinarians and Central Oregon Humane Society. 5. Grant Program — "The Fix is FREE" We are planning to continue our spay/neuter program though 2018 with the same campaign title of "The Fix is Free." The campaign will be marketed through free announcements in the local newspaper, limited free newspaper advertising and some at a reduced rate. It will also be promoted heavily through social media primarily the Furry Friends Facebook page and other Central Oregon Facebook pet groups. Further promotion will include flyers attached to the food bags distributed at the pet food bank. 6. Program Impact Continuing this program aids us in reaching every Sisters area resident needing spay and neutering services. Part of the campaign will be to emphasize that an altered pet is a healthier pet. We have an individual that aids in trapping feral cats. We occasionally have to turn down sponsorships from families living in the Bend and Redmond area but who may work in Sisters or have family that live here. With this grant we would be able to allocate a portion directly to families that fall under that scenario. 7. Outcome: We are confident we can continue to aid the Sisters community by reducing the feral cat and unwanted pet population. And with this aid help families keep their pets healthy, in their homes, and out of the crowded Central Oregon shelters. We respectively request a $4,000 grant from Deschutes County. Thank you for your consideration, INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 MAR 29, i0,1? Employer Identification Number: Date: 45-2352228 DLN: 17053320354011 FURRY FRIENDS FOUNDATION Contact Person: INCORPORATED PETER A ORLETT ID# 31436 C/O KATHLEEN DOLSON Contact Telephone Number: PO BOX 698 (877) 829-5500 SISTERS, OR 97759-0698 Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: May 16, 2011 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) -2 - FURRY FRIENDS FOUNDATION Enclosure: Publication 4221 -PC Sincerely, �y i 9 Lois G. Lerner Director, Exempt Organizations Letter 947 (DO/CG) www.furryfriendsfoundation.org 204 W. Adams Ave., Ste. 109 "The Fix is Free" Campaign Budget info@furryfriendsfoundation.org EIN:45-2352228 PO Box 1175 I Sisters, OR 97759 ( 541-549-9941 In 2017 we begun including the word FREE in our campaign headlines and saw our numbers increase. Our spay neuter goal for 2017 was 70 animals, and are happy to report we met and surpassed our goal by one pet, spaying/neutering 71 pets. Our numbers for 2018 are up approximately 35% in the first quarter. With that in mind we have set a goal of 96 animals for this 2018. Goal: 96 Spay/Neuters Pricing: Cat Male - $35 Cat Female - $40 Average Cost per Cat = $37.50 Dog Male - $50 + $10 e -collar Dog Female - $60 + $10 e -collar Average Cost per Dog = $65 Projected Cost for 96 pets (48 cats, 48 dogs) Cats - $1,800 Dogs - $3,120 Total projected Campaign Cost = $4,920 Total Estimated Cost = $4,920 Funding from... Deschutes Co. Grant award < $4,000 > Furry Friends Foundation Contribution < $920 > Balance -0- Average Cost to Deschutes County to spay/neuter 48 dogs/48 cats (96 pets) = $41.67 per animal Furry Friends Foundation, Inc. 204 W. Adams Ave. Ste. 109 PO Box 1175 Sisters, OR 97759 Profit & Loss Statement January 2017 through December 2017 5/21/18 8:43:06 AM Income Donations Donation - In Memory Donations Online Donations Events Donations Santa Photos Donations Matching Quilt Raffle Tickets FR Christmas Painted Ornaments FR Ray's Access Reward Card Funds Amazon Smile OBRC Bottle/Can Recycle Grants other Roundhouse Grant Deschutes Co. Grant Total Income Cost of Sales Food / Treats / Beds & Toys Pet Food Beds / Toys / Collars / Coats Dog Licenses / Chips /Nails Total Food / Treats / Beds & Toys Medical Spay & Neuter Vaccinations Sisters Vet Black Butte Vet Broken Top Vet Crooked Tails Three Rivers Humane Society Humane Societies Medical Vets misc Total Medical Fundraisers Christmas Ornaments FR cost Fundraiser Supplies cost Total Fundraisers Online & Fees Square Fees Paypal fees Total Online & Fees Total Cost of Sales Gross Profit Expenses Supplies Software Postage & Shipping Fees, Dues & Subscriptions Advertising Liability Insurance Maintenance State Corp Fees Postage & Shipping Licenses & Fees Rent $6,973.49 $1,259.47 $1,745.00 $3,715.00 $1,500.50 $847.47 $183.50 $1,059.04 $795.30 $125.00 $85.00 $985.00 $35.94 $187.80 $8,949.37 $200.00 $422.28 $785.00 $1,141.00 $50.00 $1,906.00 $75.00 $1,551.03 $109.58 $9,768.45 $1,000.00 $1,000.00 $3,600.00 $9,977.96 $9,295.81 $223.74 $30,557.71 $2.67 $50.57 $53.24 $19,550.75 $266.21 $197.00 $391.78 $10.00 $284.40 $1,596.00 $9.99 $100.00 $7.99 $25.00 $120.00 $11,006.96 Furry Friends Foundation, Inc. Profit & Loss Statement January 2017 through December 2017 5/21!18 8:43:06 AM Telephone Verizon Total Expenses Operating Profit Other Income Interest Income Total Other Income Other Expenses Net Profit / (Loss) $346.42 $3,354.79 $7,652.17 $4.38 $4.38 $7,656.55 PO Box 1175 1 Sisters, Oregon 97759 E I N: 45-2352228 Furry Friends Foundation Board of Directors: Kiki Dolson, President PO Box 1175 Sisters, OR 97759 Monica Rendon, Secretary/Treasurer 67237 Harrington Loop Rd Bend, OR 97703 Leith Williver, Director PO Box 1792 Sisters, OR 97759 Deschutes County Spay and Neuter Grant Application 2018 A complete application will consist of the following: 1. This cover sheet, signed and dated. 2. Narrative responses to the questions which appear at the end of this document submitted on no more than three separate, single -sided, single-spaced pages. 3. Attachments as follows: a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). b. An operating budget specific to the proposed program, project, or activity. c. A financial statement that shows actual total revenue and expenditures for the most recently completed 12 -month period. d. A roster of the organization's current Board of Directors. Submit the completed application electronically to jtiditl7u (IidCSC;iIlltl s.orr. no later than 5:00 p.m. on June 1, 2018. Late or incomplete applications will not be considered. Information or materials submitted in addition to those specifically requested in this application form. will not be reviewed. Contact Information Organization Name _Bend Spay & Neuter Project Address 910 SE Wilson Ave.. Suite A-1 City Zip Code 97702 Phone Number 541-617-1010 Alternate Phone Number Fax Number 541-617-9707 E -Mail Address norma(abendsnip.or Website www.bendsnip.org By signing below, I certify the following: 1. All information provided to Deschutes County in this application is correct. 2. I am authorized by the governing board of the stated organization to submit this grant application. 3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax- exempt status. 4. This organization is located in Deschutes County. 5. Any proceeds from a grant award will be used in support of Deschutes County residents. Print Name Norma Barton Signature �%�� 21'1 )G, &_ *7--_-....... c 7i` Title Executive Director Date 5/28118 On a separate sheet(s), please briefly answer the following questions: 1. Describe the history of your organization. 2. State the mission of your organization. 3. Describe the leadership and structure of your organization. 4. Describe the primary activities conducted by your organization. 5. Describe the specific program, project, or activity that a Spay and Neuter grant would support, if awarded. 6. Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures. 7. Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured. Attach: 1. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). 2. An operating budget specific- to the proposed program, project, or activity. 3. A financial statement that shows actual total revenue and expenditures for the most recently completed 12 -month period. 4. A roster of the organization's current Board of Directors. 05/28/2018 Bend Spay & Neuter Project Grant Application To Deschutes County 1. Describe the history of your organization. The Bend Spay & Neuter Project was established in 2004 by local resident Sara Dice and Veterinarian Dr. Byron Maas. The idea for the clinic began when Sara found a colony of feral cats living on one of the rental properties she managed. Sara purchased live traps and trapped over 1,000 cats throughout 2004. Dice Construction donated a rental property which the Bend Spay & Neuter Project (BSNP) worked from for four years before moving to our current location at 910 SE Wilson Avenue. BSNP became a registered 501(c)3 non-profit organization in 2005. Since its inception, BSNP has spayed and neutered over 50,000 animals. Our community cat program spays and neuters an average of 900 feral cats and kittens each year. Because of this program, we have greatly reduced the numbers of feral kittens being born, which in turn has positive ramifications for all surrounding animal shelters, not to mention the communities they come from. Prior to the inception of this program, hundreds of feral kittens were regularly taken to shelters. Because kittens are much more frequently adopted than adult and elderly cats, this influx of kittens caused unnecessary euthanasia for these adult and elderly cats in the shelters. Because of our community cat program, the feral kitten population in Central Oregon has been greatly reduced and adult sheltered cats given a chance to live out their lives. BSNP currently employs seven full time and three part time staff members. Over forty volunteers contribute the equivalent of three full time employees, or nearly 6,000 volunteer hours each year. Quite significant is the fact that .83 cents of every dollar donated to BSNP goes directly to providing services to animals at risk of suffering in Central Oregon. 2. State the mission of your organization The mission of the Bend Spay & Neuter Project is to provide affordable, preventative veterinary care for cats and dogs at risk of suffering in order to create a more humane community. 3. Describe the leadership and structure of your organization. The Bend Spay & Neuter Project has a six member Board of Directors who oversee financial and policy decisions. Leading the team is the executive director who has over 20 years of experience running non-profit organizations. The medical director has over seven years of veterinary experience. We currently employ one full time veterinarian (medical director), one part time veterinarian and one relief veterinarian. In addition, we have one full time certified veterinary technician, two full time and one part time veterinary assistants, one full time office manager and a full time receptionist. 4. Describe the primary activities conducted by your organization. The Bend Spay & Neuter Project has four distinct programs. Our primary focus is our affordable (often free) spay and neuter program. In 2017 we spayed or neutered 5,490 animals. As mentioned above, we also spay and neuter feral cats through our community cat program. This program is free to the feral cat caregivers. In addition to these two programs, we conduct a wellness clinic once a week where owners can bring their pets for vaccines, obtain dog licenses, and other wellness related procedures. Finally we operate a pet food bank twice a month where low income owners can access free pet food for up to three pets per family. 5. Describe the specific program, project, or activity that a Spay and Neuter grant would support, if awarded. If awarded this grant, the Bend Spay & Neuter Project would use these funds specifically towards our spay and neuter program for pets and for feral cats. It costs us approximately $1,400 every day we perform these procedures (3 times per week) and we perform an average of 100 spays and neuters every week. We suffer a financial loss for every spay and neuter we perform as we charge far less than each surgery costs, and often offer our services for free if an animal's owner cannot otherwise afford the procedure. This grant would allow us to recoup a portion of the cost for these procedures, thereby extending the sustainability of this program. 6. Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures. The impacts of our spay and neuter program are many. Because the feral kitten population is greatly reduced by our spay and neuter program, less kittens are seen in the shelters. This results in less euthanasia for adult and elderly cats already in the shelter that would otherwise have to be killed to make way for the more adoptable kittens. The impacts of neutering male dogs are that they are less aggressive, resulting in lower rates of animal bites and attacks. In addition, the impact of spaying and neutering all animals is that there are less unwanted animals ending up living their lives in shelters, or merely being abandoned on the side of the road. If this request is funded, our ability to continue our spay and neuter services will be strengthened. This results in continued spays and neuters of pets in outlying communities that do not have this program in place, in addition to the ability to continue outreach to local Bend pet aficionados that have not yet spayed or neutered their pet. 7. Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured. The anticipated outcome of funding our spay and neuter program is that our ability to continue to offer these services will be extended. This is specifically important to our low income clients who are at a greater risk of not spaying or neutering their pet because of income limitations. Success will be measured by the ability to continue our high volume spay and neutering procedures. Specifically, if this request is funded, success will be measured by the continued high volume of clients that we see. Finally, if funded, this will lend credibility to other grant applications we will submit to additional foundations to continue our program. In other words, this funding will enable us to leverage additional funding for our high volume spay and neuter program. INTERNAL REVENUE SERVICE P. G. BOX 2508 CINCINNATI, OH 45201 Date: AM 2 5 2005 BEND SPAY & NEUTER PROJECT O SARA DICE PO BOX 5983 BEND, 0,R Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 71-0977598 DLN: 17053214019025 Contact. Person: DEL TRIMBLE ID# 31309 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: DECEMBER 31. Public Charity Status: !' {O (b) (1) (A) (vi) Form 990 Required: YES Effective Date of Exemption: JANUARY 26, 2005 Contribution Deductibility: YES Advance Ruling Ending Date: DECEMBER 31, 2009 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2105 or 2S22 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. rgan.izations exempt under sec*inion 501(c)(3) of the Code are further classified an either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling Ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your, advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see: enclosed Information for Exempt Organizations Under Section SCIV)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DONG) Deschutes County Spay & Neuter Grant Application Bend Spay & Neuter Project Project Budget Revenue Source Amount Deschutes County (this request) $12,500 Bend Spay & Neuter Project (budgeted) $38,628 Total Revenue $51,128 In 2017, the Bend Spay & Neuter Project performed 5,490 spay and neuter surgeries. 56% of those procedures were for cats and 44% were for dogs. The following includes only the cost of supplies per animal (anesthesia, pain medication, hydration, syringes, recovery supplies, etc.) and reflects the actual number of surgeries performed. It does not include personnel expenses (actual cost of having a Vet, Certified Vet Technician and three veterinarian assistants on staff to perform the surgeries). It also does not include the overhead costs to perform these procedures (rent, utilities, etc.) To date, we are on track to perform as many or more surgeries as in 2017, with 1,342 cats and 768 dog procedures completed in the first 5 months of 2018. This comes out to an estimated total of 5,164 surgeries for the entire year, not counting the 7 feral cat clinics scheduled (one per month) for the remainder of 2018. At an average of 70 cats per clinic, this is an additional 490 estimated surgeries, for an estimated 2018 total forecast of 5,654 spays and neuters. Expense Description Cat spay and neuter supply cost: $8 per cat for 3088* cats Dog spay and neuter supply cost: $12 per dog for 2,022* dogs Total Expense *2017 actual numbers Amount $24,704 $26,424 $51,128 1:20 PM BEND SPAY & NEUTER PROJECT 05/17/18 Accrual Basis Profit & Loss Budget vs. Actual January through December 2017 Page 1 of 3 Jan - Dec 17 Budget Ordinary Income/Expense Income Donations Bequests 300.00 Board Fundraising 0.00 10,000.00 Business 49,604.06 25,000.00 Cans & Bottles Program 0.00 5,000.00 Direct Mail 23,402.93 25,000.00 Feral 5,707.35 7,000.00 In -Kind Donations 10,980.00 Individual 51,612.04 60,000.00 Total Donations 141,606.38 132,000.00 Grants Restricted 22,100.00 5,000.00 Unrestriced 20,480.00 50,000.00 Total Grants 42,580.00 55,000.00 Other Income Retail Income 9,126.28 1,000.00 Total Other Income 9,126.28 1,000.00 Services Daisy Fund Clinics 18,125.31 23,500.00 Dog Licenses 8,345.00 9,500.00 Lab 892.04 2,000.00 Microchip 14,965.50 14,000.00 Other Wellness 39,254.96 38,000.00 Procedures - Cat 46,701.00 40,000.00 Procedures - Dog 99,122.00 95,000.00 Vaccinations 66,278.80 65,000.00 Total Services 293,684.61 287,000.00 Special Events Bark & Recreation 12,902.37 Furball 53,465.42 Other Events 9,429.59 Special Events - Other 0.00 48,000.00 Total Special Events 75,797.38 48,000.00 Total income 562,794.65 523,000.00 Cost of Goods Sold Cost of Goods Sold 61.00 Total COGS 61.00 Gross Profit 562,733.65 523,000.00 Expense Advertising 2,228.54 10,000.00 Bank & Merchant Fees 5,753.10 4,300.00 Bottles & Cans Program 0.00 2,000.00 Page 1 of 3 1:20 PM BEND SPAY & NEUTER PROJECT 05/17/18 Accrual Basis Profit & Loss Budget vs. Actual January through December 2017 Special Event Expenses Page 2 of 3 Jan - Dec 17 Budget Computers/Software 4,796.83 3,000.00 Depreciation Expense 1,912.92 Direct Mail (Printing/Postage) 1,919.47 2,500.00 Dues & Subscriptions 404.00 Facility Maintanence 7,389.17 6,000.00 Fuel 115.02 General Supplies 162.34 1,500.00 In -Kind Services/Supplies 10,973.00 Liability Insurance 5,181.73 8,000.00 Licenses/Continuing Education 3,760.53 2,000.00 Office Supplies 2,205.94 5,000.00 Outreach/Education 4,326.78 2,500.00 Payroll Expenses Employee Benefits 12,118.18 10,600.00 Payroll Service Fees 941.86 Payroll Tax Expense 27,758.80 36,000.00 Salaries & Wages 276,225.70 286,550.00 Worker's Comp 2,936.61 Payroll Expenses - Other 0.00 Total Payroll Expenses 319,981.15 333,150.00 Phone/Internet 1,934.94 2,100.00 Professional Fees Bookkeeping 6,500.00 6,000.00 Emerancy Vet Services 2,264.03 1,500.00 Veterinary Services 18,004.50 Total Professional Fees 26,768.53 7,500.00 Program Expenses COCA Clinics 5,154.79 Daisy Fund Clinics 4,023.88 Daisy Fund Clinics Supplies 5,374.52 Daisy Fund Outsourced Sx 1,669.00 23,500.00 Dog License 8,492.00 9,500.00 Lab Fees 2,058.06 2,200.00 Medical Supplies 22,569.09 22,500.00 Microchips 2,035.04 2,000.00 Small Equipment 1,999.79 1,000.00 Vaccines 11,511.64 11,000.00 Veterinary Drugs 10,448.22 9,200.00 Wellness Supplies 12,949.52 10,200.00 Total Program Expenses 88,285.55 91,100.00 Rent 18,478.28 16,900.00 Retail COGS 1,467.85 1,000.00 Security 717.85 725.00 Special Event Expenses Page 2 of 3 1:20 PM BEND SPAY & NEUTER PROJECT 05/17/18 Profit & Loss Budget vs. Actual Accrual Basis January through December 2017 Jan - Dec 17 Budget Beverage Expense 1,029.82 Entertainment 1,650.00 Event Planning Expense 4,337.91 Facility Rental 4,063.20 Food Expense 4,432.95 Licenses 75.00 Other Event Expenses 10,067.01 Special Event Expenses - Other 0.00 13,000.00 Total Special Event Expenses 25,655.89 13,000.00 Staff Appreciation 2,574.07 1,000.00 Staff/Board Development 5,905.40 3,500.00 Utilities 5,089.31 3,800.00 Vehicle Maintenance 0.00 500.00 Volunteer Appreciation 1,629.48 1,000.00 Total Expense 549,617.67 522,075.00 Net Ordinary Income 13,115.98 925.00 Other Income/Expense Other Income Interest Income 6.51 Total Other Income 6.51 Net Other Income 6.51 Net Income 13,122.49 925.00 Page 3 of 3 �M L. L a > _0 Ln Ln 0) d 00 Ln 0) co { ri I- m a) 00 co O O 00 1.0 m Ln Cil 01 00 Lr) O r -I ri c I a M L OO N ri ci ri M en o d r -I Ln a; Ln Ln Ln N Q m 3 O W O(O � c -I OC r -I m M a r -I O O^ U Or C O p Oc C ON c J W 0) E 0) O M U 0) 01 01 �0 Z0 �-0 �0 z0 N0 d' C l0 C C M C lD C I to a a) a Ln a r -I a M a 0) a N m ri m 00 no L•0 m N CO r l m O Ln Ln 0) d 00 Ln 0) co { ri I- O a) 00 co O O 00 1.0 00 Ln Cil 01 00 O O r -I ri c I U? M d OO N ri ci ri M It I -t d r -I Ln Ln Ln Ln Ln N O U Fz- O > U L 4 C a) U a) N OA O E O a Ln t O Q '^ U E m G � an v L E •L l� m U E Deschutes County Spay and Neuter Grant Application 2018 A complete application will consist of the following: 1. This cover sheet, signed and dated. 2. Narrative responses to the questions which appear at the end of this document submitted on no more than three separate, single -sided, single-spaced pages. 3. Attachments as follows: a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). b. An operating budget specific to the proposed program, project, or activity. c. A financial statement that shows actual total revenue and expenditures for the most recently completed 12 -month period. d. A roster of the organization's current Board of Directors. Submit the completed application electronically to juditbu@deschutes.or no later than 5:00 p.m. on June 1, 2018. Late or incomplete applications will not be considered. Information or materials submitted in addition to those specifically requested in this application form will not be reviewed. Contact Information Organization Name �kUPIA-4& OF O�C(,-OA 7 Address C it 70 (;Cl Z7� City Z Zip Code 9i-�02-- Phone Number Sq (; �,n • 353-7 Alternate Phone Number 941. S 7° 7 Fax Number (. �j� L , qD � E-lYlail Address �� "�� UV Website V+%WV1J , W� U , a �(s Humane Society of Central Oregon — 2018 Spay and Neuter Grant Organization History The Humane Society of Central Oregon (HSCO) began as the Deschutes County Humane Society in 1961, as an all -volunteer organization. 2018 marks our 57th year of service to the county. In 1978, our former shelter was built by volunteers to be a temporary 10 -year facility. The administration area was added on in 1983 with a bequest. The crematory was a necessary addition in 1994. Our current shelter was built in 2005 and encompasses over 11,750 square feet. The original shelter was torn down to make room for our play yard. In 2015, HSCO expanded and enhanced our cattery, creating additional space and more comfort for the cats and kittens while they wait to find their forever homes. We immediately saw a reduction in the time cats were at the shelter before being adopted, and an improvement in their playfulness and sociability. Today we serve over 3,000 animals annually on average. Between the shelter facility and the Thrift Store in Bend, HSCO has over 40 employees and generates substantial economic activity in Deschutes County. Mission Strengthening the human -animal bond by advocating and compassionately caring for animals. Leadership, Structure, and Board Sabrina Slusser has been the Executive Director of the Humane Society of Central Oregon since March 2011 and has extensive experience in non-profit management. The management team consists of a Shelter Manager, an Operations Director, an Outreach Manager, a Volunteer Manager, a Development Director, a Thrift Store Manager, a Lead Shelter Veterinarian, and a Transfer/Foster Coordinator. HSCO has a strong and active board, with a good mix of backgrounds and skills. They all have a love for animals and an interest in furthering the mission and good work of HSCO. Primary Activities HSCO serves companion animals and residents of Deschutes County by: o Providing physical, medical, and behavioral care for thousands of abandoned, neglected and abused companion animals each year. o Adopting companion animals into loving responsible homes. o Providing a lost and found reporting program. o Serving as a dog licensing and renewal site. County cat ID tags available. o Offering humane education programs to schools, organizations and at community events. o Providing a Spay/Neuter Assistance Program, vouchers and feral/community rabbits and cat surgeries. o Offering volunteer opportunities for adults, organizations, and community service youth programs. o Providing full service private cremation of companion animals. o Providing a pet food assistance program to pet owners with demonstrated financial need. o Serving as a community service program for court mandated adult programs. o Giving shelter tours & presentations to interested individuals and groups. Specific Program or Project that Grant will Support HSCO is going to be performing monthly feral/community cat surgeries on Sundays to help offset the pressure at Bend Spay and Neuter. We anticipate performing 35 surgeries for cats each month and may try to schedule several surgeries on alternate Wednesdays, for the summer months. Each of the Sunday clinics costs approx. $1300 in surgery supplies and staff time for a subtotal of $7800. (Six clinics for the remainder of 2018). HSCO would cover rabies and FVRCP (upper respiratory diseases) vaccines, which would total an additional $850, bringing the grand total to $8600. Many people come to HSCO every month to buy vouchers in the Spay and Neuter Assistance Program (SNAP). This program allows community members to pay only a portion of the spay or neuter costs for their pets. HSCO and the voucher recipients (who pay roughly half of the surgery costs for the voucher) share funding. We have had to increase the cost this year due to rising veterinarian costs. As a result, we can only offer about 20-25 vouchers per month. The demand for these vouchers is far greater than that amount — every month, we routinely sell out of the vouchers by the 5th day of the month. Positive impact on Goal of Promoting or Expanding Spay and Neuter Services Additional funding would allow HSCO to significantly expand spay and neuter services available in Deschutes County. An allocation of $6,000 would allow us to fund 68% of the feral/community cat Sunday spay and neuter clinics and HSCO would self -fund the SNAP voucher program. Since the SNAP program is targeted towards pet owners experiencing financial hardship, these are spay and neuter surgeries that likely would not be performed without these vouchers, so we fully intend to fund and continue the program (FY 18-19 annual HSCO budget for SNAP acct 6826 of $18,000). In offering both of these programs, we will decreasing the number of unwanted litters of kittens and puppies throughout Deschutes County. Anticipated Outcomes and Measurement of Success We anticipate that we will be able to alter 245 cats on Sundays through the end of 2018. A total count of surgical procedures will be recorded in our shelter software. Any additional medical support provided to these animals would be covered by HSCO's grant and fundraising capabilities. We anticipate providing 300 additional animals spay and neuter surgeries through HSCO's SNAP program. Deschutes County Spay and Nueter Grant HSCO Sundav Communitv Cat/Feral Clinics Type Cost per Surgery Number Total by performed ea. gender Clinic Feral Cat Neuter (male) $32 17 $544 Feral Cat Spay (female) 1 $42 18 $756 Total Surgeries 35 $1,300 HSCO Vaccines/Rabies $4.02 35 $141 Total Cost per Sunday Clinic $1,441 Total Cost for all Clinics thru 2018 $8,646 JAN -30-2001 09:49 ! Rmmmu J $emc0 PZaF vat- - COOldsnatiOn $Gaff MIS C.M.efi-61;7 -P.O. 2333' IMA *14 CA somaw HUMANE SOCIETY OF CENTRAL QGON SPCA 61 70 SE 27TH ST BE D, OR. 97702 -n' 12� EP/EO Disclosure Desk P.O. Box 2350 Los Angeles, CA 90053 Person to Contact: Felicia C. Miraflor 'telephone Number; (213)094-4292 Refer Reply to: 89-633 Date: MAR 31 1989 RE: 93-061695.7 HUMANE SOCIETY OF CENTRAL GAEGON SPCA ` TM`s is in response to your request for a determination 1 tier of the above-named organization. A review of our records indicates that the above-named b gantzation was recognized to be exempt from Federal income in February 1977, as an organization described in terna.l Revenue Code section 501(c)(3). It is further c assified as an organization that is not a private •f 6i tion as defined in section 509(a) of the code, because i1 is an organization described in section 170(b)(1)(A)(vi). are not however, able to provide you with a copy of the eempt'ion letter at this time. The determination letter issued on February 1977 continues to be in effect. If you are in need of further assistance, please feel free to contact me at the above address. Ue appreciate your cooperation in this regard. Sincerely, a Disclosure Assistant 11.20 AM Humane Society of Central Oregon 05/24/18 Profit & Loss Budget vs. Actual Accrual Basis July 2016 through June 2017 Page 1 Jul '16 - Jun 17 Budget $ Over Budget % of Budget Ordinary Income/Expense Income 4010 • Adoption Fees 108,395.24 76,700.00 31,695.24 141.3% 4012 - Boarding Fees 15,771.00 15,600.00 171.00 101.1% 4013 - Boarding -City 69,810.00 60,000.00 9,810.00 116.4% 4014 - Boarding -County 49,580.00 60,000.00 -10,420.00 82.6% 4020 - Cash Over/Under -345.05 0.00 -345.05 100.0% 4025 • County Land Contract 17,499.60 17,508.00 -8.40 100.0% 4035 - Exam Fee - Clinic Veterinarian 3,404.60 1,800.00 1,604.60 169.1% 4037 - Dog Training 0.00 5,760.00 -5,760.00 0.0% 4060 • Cremation Services - Public 27,816.67 18,000.00 9,816.67 154.5% 4061 • Cremation Services - City 609.00 600.00 9.00 101.5% 4062 • Cremation Services -County 931.00 900.00 31.00 103.4% 4065 Cremation Services - Vets 107,583.15 120,000.00 -12,416.85 89.7% 4066 License Fees -County 42,847.71 40,800.00 2,047.71 105.0% 4070 • Pet Supplies/Accessories 6,575.33 7,200.00 -624.67 91.3% 4073 • HSCO Car Sun Shade 1,297.00 300.00 997.00 432.3% 4075 • SiliPint Retail Sales 7.00 4076 - Pup Crawl Pint Glasses 17.50 4080 • SNAP Vouchers Sold 6,732.50 8,880.00 -2,147.50 75.8% 4090 • Grant Income - UnRestricted 36,100.00 25,000.00 11,100.00 144.4% 4094 • Donations - Direct Mail 140,538.05 130,000.00 10,538.05 108.1% 4095 - Donations - General 160,635.45 150,000.00 10,635.45 107.1% 4096 - Donations - Stock 4,735.35 0.00 4,735.35 100.0% 4100 • Donated Materials 47,418.77 48,000.00 -581.23 98.8% 4101 • Donated Auto -Lease Income 3,600.00 3,600.00 0.00 100.0% 4149 • Pawsitive Books Income 7,294.92 8,750.00 -1,455.08 83.4% 4199 - Sale of Donated Items 899,999.05 909,700.00 -9,700.95 98.9% 4200 • Special Events Income 24,896.67 22,000.00 2,896.67 113.2% 4202 - Camp Income 0.00 0.00 0.00 0.0% 4400 • Cycling Jersey Income 286.00 0.00 286.00 100.0% 4425 PupCrawl Event Income 14,853.63 12,000.00 2,853.63 123.8% 4500 Tuxes & Tails Event Income 201,619.83 170,000.00 31,619.83 118.6% 4710 Refunds (Shelter ADO Fees) -80.00 -960.00 880.00 8.3% 4900 • Sustainable Donor Pgm Donations 149,296.00 127,000.00 22,296.00 117.6% 4999. Other Income / Shelter Fees 36,105.47 19,380.00 16,725.47 186.3% Total Income 2,185,831.44 2,058,518.00 127,313.44 106.2% Gross Profit 21185,831.44 2,058,518.00 127,313.44 106.2% Expense 6000 - Adoption Expenses 16,210.52 13,440.00 2,770.52 120.6% 6100 - Advertising Expenses 27,518.91 32,950.00 -5,431.09 83.5% 6121 Auto Repair & Maintenance Exp 555.47 3,505.00 -2,949.53 15.8% 6122 Auto -Fuel & Mileage Reimbursemt 4,243.45 8,059.00 -3,815.55 52.7% 6140 Bad Debt Expense 1,054.00 6145 • Bank Fees/Credit Card Chg 24,273.83 20,921.00 3,352.83 116.0% 6147 • PayPal Processing Fees 1,108.78 1,800.00 -691.22 61.6% 6161 Computer/ Consulting Expense 5,040.09 4,555.00 485.09 110.6% 6163 Consulting & Tax Preparation 43,563.53 34,375.00 9,188.53 126.7% 6165 CFO Consulting Expenses 15,600.00 15,600.00 0.00 100.0% 6166 Copier Expense 5,198.68 9,420.00 -4,221.32 55.2% 6255 Crematorium Expense 16,244.45 11,870.00 4,374.45 136.9% 6319 • Depreciation Expense 113,496.73 115,632.00 -2,135.27 98.2% 6321 • Donated Materials Expense 47,418.77 48,000.00 -581.23 98.8% 6322 • Donated Auto -Lease Expense 3,600.00 3,600.00 0.00 100.0% 6360 - Dues & Subscriptions 12,182.14 13,938.00 -1,755.86 87.4% 6380 • Educational Materials 438.02 2,790.00 -2,351.98 15.7% 6385 - Education/Training 3,691.34 4,900.00 -1,208.66 75.3% 6400 - Cycling Jersey Expenses 0.00 0.00 0.00 0.0% 6425 - PupCrawl Event Expenses 3,457.28 3,500.00 -42.72 98.8% 6450 - End of Life 0.00 1,000.00 -1,000.00 0.0% 6470 - Equipment Rental Expense 540.00 540.00 0.00 100.0% 6481 - Insurance Expense 32,940.47 34,554.00 -1,613.53 95.3% 6500 . Tuxes & Tails Event Expenses 53,962.48 48,200.00 5,762.48 112.0% 6520 - Mortgage Interest Expense 14,923.88 15,114.00 -190.12 98.7% 6540 • Uniforms - Employee 742.08 2,170.00 -1,427.92 34.2% Page 1 11:20 AM Humane Society of Central Oregon 05124/18 Profit & Loss Budget vs. Actual Accrual Basis July 2016 through June 2017 Page 2 Jul '16 - Jun 17 Budget $ Over Budget % of Budget 6580 Licenses & Fees 17,645.62 10,548.00 7,097.62 167.3% 6583 Materials for Resale 5,602.36 3,600.00 2,202.36 161.2% 6585 Materials & Supplies Expense 35,199.11 37,305.00 -2,105.89 94.4% 6590 • Clinic -Vaccine Expenses 18,331.97 14,350.00 3,981.97 127.7% 6591 - Clinic - Tests 9,310.08 11,400.00 -2,089.92 81.7% 6592 - Clinic -Medication Expense 7,767.34 7,800.00 -32.66 99.6% 6593 • Clinic - Surgery Supplies 15,406.43 12,400.00 3,006.43 124.2% 6594 • Clinic - Supplies 18,014.67 8,600.00 9,414.67 209.5% 6595 - Miscellaneous Expenses 1,840.13 2,020.00 -179.87 91.1% 6596 • Camp Expenses 0.00 0.00 0.00 0.0% 6600 • Office Supplies Expenses 2,909.15 3,000.00 -90.85 97.0% 66000 • Payroll Expenses 0.00 0.00 0.00 0.0% 6686 • Payroll Wages 1,244,874.77 1,305,175.00 -60,300.23 95.4% 6687 • Payroll Taxes 109,978.61 130,523.00 -20,544.39 84.3% 6688 • Worker's Comp 8,611.31 20,014.00 -11,402.69 43.0% 6689 • Employee Benefits 107,274.09 130,864.00 -23,589.91 82.0% 6690 • IRA Match 22,767.33 31,844.00 -9,076.67 71.5% 6692 • Employee Bonus 1,655.00 7,460.00 -5,805.00 22.2% 6693 • Payroll Fees 4,626.74 0.00 4,626.74 100.0% 6694 • Staff Appreciation Expense 3,431.16 5,430.00 -1,998.84 63.2% 6701 • Postage Expense 17,306.27 17,870.00 -563.73 96.8% 6702 • Printing Expenses 2,936.09 3,560.00 -623.91 82.5% 6800 • Repairs & Maintenance 42,500.88 41,496.00 1,004.88 102.4% 6820 Security Monitoring Expenses 1,690.80 1,200.00 490.80 140.9% 6825 Storage Units Expense 540.00 375.00 165.00 144.0% 6826 • SNAP Reimbursement 11,235.00 14,400.00 -3,165.00 78.0% 6827 • SNAP Reimbursement - Restricted 0.00 0.00 0.00 0.0% 6840 • Sustainable Donor Program Exps 1,016.52 1,500.00 -483.48 67.8% 6841 • Direct Mailing Expense 35,251.38 38,100.00 -2,848.62 92.5% 6842 • Clinic Equipment 4,730.93 1,200.00 3,530.93 394.2% 6843 • Special Events Expense 163.98 600.00 -436.02 27.3% 6844 - Travel / Lodging Expense 6,675.53 7,528.00 -852.47 88.7% 6847 • Board Related Expenses 558.78 1,300.00 -741.22 43.0% 6848 • Vet Reimbursement 6,209.71 2,400.00 3,809.71 258.7% 6850 - Volunteer Appreciation Expenses 1,820.48 2,390.00 -569.52 76.2% 6860 - Telephone & Internet Expenses 7,818.09 9,036.00 -1,217.91 86.5% 6900 • Electricity Expense 34,168.26 36,768.00 -2,599.74 92.9% 6901 - Garbage Expenses 10,515.63 10,575.00 -59.37 99.4% 6902 • Natural Gas Expense 36,027.63 46,090.00 -10,062.37 78.2% 6903 • Water / Sewer Expenses 11,977.46 11,487.00 490.46 104.3% 6906 - Web Work 3,131.25 3,000.00 131.25 104.4% 6949 - Pawsitive Books Expenses 48.85 2,685.00 -2,636.15 1.8% Total Expense 2,319,774.29 2,446,326.00 -126,551.71 94.8% Net Ordinary Income -133,942.85 -387,808.00 253,865.15 34.5% Other Income/Expense Other Income 5001 - Cell Tower Revenue 48,205.83 48,804.00 -598.17 98.8% 5005 - Dividends from Investments 50,994.77 12,000.00 38,994.77 425.0% 5010 • Interest Income 882.31 900.00 -17.69 98.0% 5012 • Capital Gain Distributions 33,610.06 5015 - Realized Gain(Loss) 20,587.88 5020 • UnRealized Gain (Loss) 49,592.81 5030 • Gain(Loss)Disposal of Assets 5,424.00 5100 • Donation - Estates 206,025.96 180,000.00 26,025.96 114.5% Total Other Income 415,323.62 241,704.00 173,619.62 171.8% Other Expense 5148 • Brokerage Fees - Investments 18,827.44 18,800.00 27.44 100.1% Total Other Expense 18,827.44 18,800.00 27.44 100.1% Net Other Income 396,496.18 222,904.00 173,592.18 177.9% Net Income 262,553.33 -164,904.00 427,457.33 -159.2% Page 2 Humane Society of Central Oregon Board of Directors Contact Information May 2018 OFFICERS BOARD MEMBERS David White, President Shenny Braemer Danielle Jordi, Vice President Ali Dietz Cory Allen, Treasurer Shelly Garroutte Amanda Wheeler, Secretary Marla Hacker Officers David White, President EC, FC Occupation: Business Systems -Home- 1398 NW Newport Avenue Bend, OR 97703 Dlw72al(@vahoo.com -Business- TechSoft 3D Software and Development 1567 SW Chandler Ave. #100 Bend, OR 97702 Melissa Minor Kayla Rotunno Gordon Phillips Marcy Ruffo Bill Riser Dan Streck Lois Vallerga Danielle Lordi, Vice President EC, FC Occupation: Lawyer -Business- Peterkin & Associates 222 NW Irving Ave. Bend, OR 97703 dlordi@peterkinpc.com Work: 541-389-2572 Cell: 541.610.6311 Office: 458.206.4507 Cell: S41-556-9346 Cory Allen EC Treasurer, FC Occupation: Banking -Business- 1133 NW Wall St. #102 Bend, OR 97703 Columbia Bank 1133 NW Wall St. Suite 102 Bend, OR 97702 callen@columbiabank.com Home: 541.322.4437 Cell: 541.480.1597 Key ** Preferred email/phone contact EC Executive Committee DD Donor Development Committee FC Finance Committee Updated —May 2018 Amanda Wheeler, EC Secretary FC, DD Occupation: Realtor/Self Employed -Home- 490 NE Bellevue Dr. #214 Bend, OR 97701 Amanda iowheeler@Rmail.com -Business- Premier Property Group Cell: 619.607.1163 Humane Society of Central Oregon Board of Directors Contact Information May 2018 Board Members Shenny Braemer,COM Occupation: Retired -Home- PO Box 3295 Sunriver, OR 97707 Sbraemer4@gmail.com Home: 541.593.4423 Cell: 541.977.2716 Shelly Garroutte, DD Occupation: Mortgages -Home- 61435 Elder Ridge St. Bend, OR 97702 -Business- Paramount Residential Mortgage Group shellyR@bendbroadband.com Cell: 541.647.8962 Melissa Minor, DD Occupation: --Home- 2403 NW Droullard Ave Bend, OR 97703 mminor99@Rmail.com Cell: 206-948-7886 Updated —May 2018 Ali Dietz, DD, COM Occupation: Business Owner -Home- 80 NW 1711 St. Bend, OR 97703 -Business- Dogwatch of Central Oregon alidietz@me.com Cell: 503.206.9817 Marla Hacker, FC, DD Occupation: Retired -Home- 3499 NW Conrad Dr. Bend, OR 97703 Marla. hacker@oregonstate.edu Cell: 541.350.4334 Gordon Phillips, FC Occupation: Lawyer --Home- 19500 Lone Crow Dr. Bend, OR 97702 gphillips@bendfamilylaw.net -Business- Phillips Business- Phillips & Moore, LLP Work: 541-385-0505 Cell: 541-639-2542 Humane Society of Central Oregon Board of Directors Contact Information May 2018 Bill Riser, FC Occupation: Retired Computer Industry Exec --Home- 60757 Willow Creek Loop Bend, OR 97702 briser@bendcable.com Cell: 541-280-1474 Marcy Ruffo,DD Occupation: HR Consultant -Home- 19001 Squirreltail Loop Bend, OR 97703 ruffoma@gmail.com Cell: 206-819-7118 Lois Vallerga, FC Occupation: Healthcare & Leadership Consulting -Home- 2420 Tower Rock Rd Bend, OR 97701 -Business- Vallerga Consulting Ivallerga@bendcable.com Home: 541.389.0767 Cell: 541.480.1054 Updated —May 2018 Kayla Rotunno, DD Occupation: Development Director -Home- 17211 Gadwall Drive Bend, OR 97707 Kayla.rotunno@gmail.com -Business- Mountainstar Relief Nursery 2125 NE Daggett Bend, OR 97701 Cell: 541.953.7907 Dan Streck, Occupation: Vice President — St Charles Health System -Work- 2500 NE Neff Rd Bend, OR 97701 danstreckphoto@gmail.com Cell: 210-838-4645 ,4 e 9A U 0 N 0 0 xy RK i a? a It 0.; o. ^ 4'� t' 9 A. 04 IWO 44 NO 140 ; Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of June 25, 2018 DATE: June 20, 2018 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: Taylor Grazing Fund ATTENDANCE: Judith Ure, Management Analyst and Chris Ogren, Administrative Intern STAFF REPORT For Board of Commissioners Work Session of June 25, 2018 DATE: June 20, 2018 FROM: Christopher Ogren and Judith Ure — Administration TITLE OF AGENDA ITEM: Taylor Grazing Fund RECOMMENDATION & ACTION REQUESTED: Direct staff on preferred next steps to utilize this funding. SUMMARY: Deschutes County receives annual Taylor Grazing (TG) payments from the State of approximately $5,000. The fund currently has $48,254.36 in available funds. The TG Fund has not spent any money since 2010. In the past, the Soil & Water Conservation District (SWCD) had been responsible for awarding funds out of the account, but based on account activity and lack of promotion on their website, staff is unsure if the SWCD is aware of this responsibility. We reached out to some Eastern Oregon Counties to see how they spend their TG funds. Responses were limited, but we were informed that Wallowa County uses theirs for wolf issues, Grant County has leased rangeland, not a grazing district, so they put their funds right into the General Fund, and Klamath County gives theirs to the BLM. State law regarding how the funds can be used is outlined in ORS 294.070, which says that money from districts must be spent in the districts it was allocated, and the money shall be spent on range improvements. County Legal Counsel has said that this money could conceivably be spent on land adjacent to rangeland, as long as the work being done serves to improve the adjacent rangeland. BLM has some guidance on their website, as well. OPTIONS: 1. Check in with SWCD and encourage them to pursue spending these dollars. 2. Direct the money to a County program, such as: Noxious Weeds, Fire Free, or a program operated by another agency, such as the Weed Free Hay program. 3. Create a solicitation/grant process for applicants to request TG funds. 1300 NW Wall, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005 '1 (541) 388-6570 @ admin 0( deschutes .org 0 www.descl-iutes.org/administration A ' oml �l Oregon Ah O ,-� O I I WU I o 0 0 0 O I m W r r \ x W0 N N ID m Ln Ill U IY1 I pL Q I I N N Ill Ln 0 �r H x I I W C34 I 1 I 1 I 1 z I 1 H I I I � I E I O O O O U H I O O O O U I Q I • U I w I x I I U I I I I I I I I I I 1 1 1 1 I 1 I I 1 I 1 I I I I F I 0 0 0 m m 0 0 N 0 0 0 d' N 0 0 0 O O O O O I H I O N O r N O O m O O r N m m 0 0 m I W I O 0)0.4100 a0 O O N N m 0.0 O O w m m m m I Q I O m0N d1O r r O Ln r M'4' x00 H O O N N I 1 Hm0 M to dl N m O rdlHN Id' d' m lfl I I H H H H H r Ln d• N N ri N N N Ln Ln 1 I 1 I I I I H d1 <M d1 I I I I I 1 I I z I 1 H I E (n E W 1 I z u I O 0 O O I O O O O a E £ I H I \ I Q U I H I E z I F 1 S W 1 U I I 1 I Fi iFCj 1 1 I I 1 I 0 n U 1 1 4-) 9+ >+ aaaaaaaa (.� I z I N H a a H H a H H H U U 1 01 Ex w in, 00H000NM I H I 00 99 04 waU W M X W ]w(34x a w W rD�H �D W LL P, 9 w I Q1 1 0wwwU) U)w�cU) �CAaiai W I H 1 ?i H F E I x mF El U3 W m W W W I U I Ex i•%lO H C r 0) 1 1 I W I W UMC H WEE W W FUiii---444 i-4 .�l".uuiu ww.i�$wUiU UL7UUU ���444 �✓ �✓ F w I Q I 1 I N HH Hw[n Ui �i Cn U] Ul bl 7$ W W H W W W Qq Q Z71H 1~ 3 ( Un n a', U F[,' Ul x Q Q !n Q Q Q RC ) Ij) u U] U u w('D pwq i \oar- WH mwmo)r- Ln tcD j, w w E E t I 1 U)H m 'd, r HmmmHH d1mM d1 NNO \d' O E E 11Z. 1 1 0 1 NNNN0 mwmmON m SON r00 U m 0) \O Ln O N 00 00 r N N kD m 00 O O E d• -0 00 [n 0. E O 1 H I I F I -ri m N N N md1 d1 It Hm m l m wNN > 0000OOOOHH H H H HNN 0H NN (�Yi ,a7� O F E I U L 3-I O O O o 0 0 0 0 0 0 0 0 0 0 0 0 E o 1IZ4 1N O 04 O IW I U]O mmmH 000d11P X10 W tb00 U .�O U1 U O I F4 I O m m m O O O O O O O 0 O O H H U 4 '' I \ w U O I E I I �\\\\\\\\\\\\\\\\ 0 r-1 N ml 0 M M mNmOmmLn HH W O a N I E Q 1 H N H O N H O O N O H M O N N H H 0) E I I I rtf ,--1 r-0) aO rINN 1-I r ul lOmmr�o �o �4\ E Od' r --I I I I O7N O H 0 0 0 H H H 00000000 (.1' O Q I •HUwwwawwan,wawwwwa,w max I 1 NF[i ai ai ai a'i A'i a'i ai a'i A'i ai a'i ai ai 4 0 W it O Ln Ni 'A I U' I ,40)0000HHH H d1 Ln w w w m O o 00 0 1 F x 1 U I o0000000000000, -i, -i 1 ,-i U W 1 N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ ID -- --,A \aH E, I U W I r0C)00 o0E N O I a' I >0011HNmmHNN O 00000000 H H x1000 x-11-1 0 ri H N 0 \m 1 O IID I i H m\D H� oL£hU Ox 1 I U] 1 P W o O Q W L I Ln o Lnr 0 r H CO co 1 a, 1 1oao ao dl Ln rlH Lnrraoomd'aom I H Pa i7U I �x I In LnOr mm0)0)�r 0 d'r r m�Ow Lnm W OU) I O W I lflr HLn d•OlO �O Ln H H d1H N H H -d' HHH NHHHd'd•m d1 Ln Ln Hd' waqi (xljz ; m 6/22/2018 ORS 294.070 - Expenditure of Taylor Grazing Act funds - 2017 Oregon Revised Statutes 2017 ORS 294.070' Expenditure of Taylor Grazing Act funds • advisory board (1) Except for moneys required to be expended through the county general fund as required by subsection (5) of this section, all moneys paid to a county under ORS 293.575 (Distribution of funds received under the Taylor Grazing Act) shall be deposited with the county treasurer and credited to a special fund designated the Range Improvement Fund of Grazing District No. The county treasurer as ex officio district treasurer shall disburse the moneys in the Range Improvement Fund only upon the written order of the grazing advisory board. (2) Except as provided in subsection (4) of this section, money from grazing fees of grazing districts shall be expended within such district as the grazing advisory board may direct and shall be expended only for range improvements, such as fences, reservoirs, wells, water development, maintenance and other range improvements approved by the grazing advisory board. (3) Pending approval by the grazing advisory board of the expenditure of such money, all or any part of it may be invested in United States Government securities. In such case the securities shall be held by the county treasurer in lieu of such money so invested and subject to liquidation and expenditure when recommended by the grazing advisory board. (4) In counties receiving funds from grazing districts containing Indian lands ceded to the United States for disposition under public land laws, funds therefrom shall be expended only for the benefit of public schools and public roads of such county. (5) In counties in which there are leased lands but no grazing district, such funds shall be expended by the county court through the county general fund. (6) As used in this section, "grazing advisory board" means a board appointed by the governing body of any county receiving funds under ORS 293.575 (Distribution of funds received under the Taylor Grazing Act) and authorized to expend those funds as provided in this section. [Formerly 606.230; 1969 c.255 §1; 1977 c.115 §1; 1981 c.42 §1; 1991 c.67 §73] Legislative Counsel Committee, CHAPTER 294—County and Municipal Financial Administration, https://www.oregonlegislature.gov/biIIs_laws/ors/ors294.htm1 (2017) (last accessed Mar. 30, 2018). https://www.oregonlaws.org/ors/294.070 1/2