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2018-364-Minutes for Meeting July 23,2018 Recorded 8/31/2018vTES COGS { BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541 ) 388-6570 1:30 PM Rec;orcled in Deschutes County CJ2018-364 Nancy Blankenship, County Clerk C:omrr ssioners' Journal 08/31/2018 3:14:46 PM t11"em 2018-364 MONDAY, July 23, 2018 FOR RECORDING STAMP ONLY ALLEN CONFERENCE ROOM Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and Sharon Keith, Board Executive Assistant. One representative of the media was in attendance. CALL TO ORDER: Chair DeBone called the meeting to order at 1:30 p.m. ACTION ITEMS 1. Consideration of Amending County Code Relative to the County Internal Auditor and Audit Committee, Ordinance No. 2018-007 David Givans, Internal Auditor presented this item for consideration. The Audit Committee periodically reviews the County Code relative to the Internal Auditor and Audit Committee. They have made recommendations for suggested edits. Commissioner Henderson suggested some language revisions regarding government auditing. This item will be included for consideration at a Business Meeting. BOCC WORK SESSION JULY 23, 2018 PAGE 1 OF 6 2. Marijuana Regulatory Assessment / Preliminary Amendments Peter Gutowsky and Tanya Saltzman, Community Development Department presented the current versions of the marijuana text amendments noting tomorrow is the deadline for the mailing of the notification of the public hearing of August 28. The procedure for the public hearing was discussed. Discussion held on minimum separation distances. Commissioner Baney spoke on impacts on medical marijuana grow operations verses recreational grow operations. Medical marijuana grow operations have received notification they need to comply with the County's land use regulations and of their need to demonstrate noise and odor control systems. Discussion held on regulations, inspections, code enforcement, and legislation. Looking at zoning, the State legislature doesn't apply with the nature of the medical grows being residential. Discussion held on zoning. Two versions of the amendments for marijuana regulations were presented to the Board for consideration. The Board made suggestions on wording changes on utility verification. Monthly reporting and tracking for water usage shouldn't be a Deschutes County responsibility. If Deschutes County requires an annual report of water usage as a part of the annual inspection the question needs to be posed to Oregon Water Resources Department (OWRD) to see what tracking mechanism they have. Also on water hauling, a report demonstrating volume should be required. OWRD will be invited to the public hearing. The Board wants to show proof of actual usage to respond to public concerns of water wells going dry. Staff will take the Board's recommendation of language changes and make revisions. Commissioner Baney noted the importance to provide certainty to property owners. Discussion held on federal lands and staff will contact Bureau of Land Management and the US Forest Service for their attendance at the public hearing as well. BOCC WORK SESSION JULY 23, 2018 PAGE 2 OF 6 OTHER: Regarding the Housekeeping Text Amendments Public Hearing at this morning's Business Meeting, Peter Gutowsky reported on the accessory dwelling units pertaining to historic dwellings as pre -1945 structures, Community Development staff will identify which properties may be eligible for this provision. RECESS: At the time of 2:56p.m., the Board took a recess and the meeting was reconvened at 2:59 p.m. 3. 2018-19 Quarter 1 Discretionary Grant Review Judith Ure, Management Analyst presented the applications for the discretionary grant program. Fundraising: • The Wellness Ranch is requesting $1,500 for fundraising activities. The Board supported $750. • The MountainStar Family Relief Nursery requested $2,500 for Birdies 4 Babies fundraising event. The Board supported $1500. • Healing Reins requested $2000 for the Diamonds and Dust fundraising event. The Board supported $1500. Discretionary Grants: • Neighborlmpact requested $2500 for homeless point in -time count and survey. Commissioner Henderson supported $700 and Commissioners Baney supported $800 and Commissioner DeBone supported $1000 • The Equine Outreach Inc. requested $2000 for horse rescue and sanctuary conference. Commissioner Henderson supported $334, Commissioner DeBone and Baney supported $333 each. BOCC WORK SESSION JULY 23, 2018 PAGE 3 OF 6 • Sisters Folk Festival requested $3000 for summer concert series. The Board supported $1000 each. • Network of Volunteer Administrators requested $1500 for volunteer management training. The Board expressed tentative support of $500 each and Ms. Ure will request budget information regarding the training needs. • Central Oregon Environmental Center requested $1875 for LED installation program. The Board suggested offering marketing assistance to post to social media. • The Wellness Ranch Integrative Program requested $3000 for integrative programs. Commissioner Baney supported $1000, Commissioner Henderson supported $600, and Commissioner DeBone supported $500. • Deschutes Soil and Water Conservation District requested $2500 for weed projects 2018-19. Commissioner Baney proposes the Soil and Water Conservation District be a service partner as there would be a connection with the noxious weed program. Commissioner Henderson suggested the Board has a conversation with County Forester Ed Keith to inquire if there was a partnership opportunity and Ms. Ure will contact Mr. Keith for his input. The Board also suggested an update from the Soil and Water Conservation District as well. • Women's Civic Improvement League / KPOV requested $2000 for a new transmitter. Commissioner Henderson supports $400, Commissioners DeBone and Baney supports $500 each. • Thrive Central Oregon requested $1740 for office expansion. The Board supported the request. • The Giving Plate requested $2000 for a food bank vehicle upgrade. The Board supported $500 each. • Habitat for Humanity La Pine and Sunriver requested $2500 for critical home repairs. The Board supported $750 each. • Central Oregon Veterans Ranch requested $2500 for agritherapy and trauma care. The Board supported $2400. OTHER ITEMS: • The Supper Club Interview with Central Oregon Daily is scheduled for this evening at 6:30 p.m. at Balthazars. BOCC WORK SESSION JULY 23, 2018 PAGE 4 OF 6 • The State of the County Address is scheduled for Tuesday, July 31. Whitney Hale, Public Information Officer shared the slides for the evening's presentation. The Board made recommendations for revisions. Ms. Hale will provide the Board with the revisions to review. • Ms. Hale noted there have been 41 applications submitted for this year's session of County College. The normal cap for the attendance is at 30 and she will share the applications with the Board for input COMMISSIONERS UPDATES: • Commissioner DeBone reported on the Investment Advisory Committee meeting last week. • Commissioner Henderson spoke on a requested update for the 911 radio project. County Administrator Anderson noted his email of Friday to the Board announces preparation for a follow-up and provided the Board today with a weekly radio update. Mr. Anderson gave the Board a copy of the weekly report from Interim Director Crosswhite. Mr. Anderson explained that Joe Blaschka of ADCOMM is available for either a phone conference for this Wednesday afternoon during the Work Session or in-person for August 111 if able to plan for a special meeting. Commissioner Baney would prefer an in person meeting. Commissioner Henderson would still like a follow up discussion on Wednesday July 25. Commissioner DeBone spoke to Mr. Blaschka about providing the technology updates. A discussion needs to be had on the radio system and what services were contracted to be provided. County Administrator Anderson explained the need of a technical manager. Commissioner Baney suggested Joe Stutler might fit the role of project manager with his experience of incident command though he is busy with fire season at this time. Commissioner Henderson suggested a representative from the private sector if looking for someone to fit this role. The Board feels there should be a neutral party that serves as project manager. Commissioner Henderson suggested an intern from a law school as they are trained in research with regard to researching Harris and P25 BOCC WORK SESSION JULY 23, 2018 PAGE 5 OF 6 radio systems around the country. County Administrator Anderson suggested the Board give input for options for the position. At Wednesday's Work Session, the Board will outline questions for the meeting with ADCOMM. The interviews for the Technical Manager will be held on August 16. Upon review of the weekly report, the Board will let County Administrator Anderson know if a special meeting should be scheduled with ADCOMM. County Administrator Anderson reported the City of La Pine has requested a joint meeting in September. EXECUTIVE SESSION: None were scheduled. Being no further items to come before the Board, the meeting Was adjourned at 4:57 p.m. DATED this = 20- Day of __ (14- _ ___ 2018 for the Deschutes County Board of Commissioners. ATTEST: r/ t R ANTIMONY DEQ NE, CHAIR BOCC WORK SESSION JULY 23, 2018 PAGE 6 OF 6 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P M, M ON DAY, J U LY 23, 2018 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend Work Session, which are open to the public, allow the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. CALL TO ORDER ACTION ITEMS Consideration of Amending County Code Relative to the County Internal Auditor and Audit Committee, Ordinance No. 2018-007 - David Givans, Internal Auditor 2. Marijuana Regulatory Assessment / Preliminary Amendments - Peter Gutowsky, Planning Manager 3. 2018-19 Q1 Discretionary Grant Review -Judith Ure, Management Analyst COMMISSIONER'S UPDATES EXECUTIVE SESSION At any time during the meeting an executive session could be called to address issues relating to ORS 192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public. Board of Commissioners Work Session Agenda Monday, July 23, 2018 Page 1 of 2 OTHER ITEMS These can be any items not included on the agenda that the Commissioners with to discuss as part of the meeting pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have question, please call (541) 388-6572. Board of Commissioners Work Session Agenda Monday, July 23, 2018 Page 2 of 2 DATE: Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of July 23, 2018 FROM: David Givans, Administrative Services, 541-330-4674 TITLE OF AGENDA ITEM: Consideration of Amending County Code Relative to the County Internal Auditor and Audit Committee, Ordinance No. 2018-007 Exhibit A Chapter 2.14. COUNTY INTERNAL AUDITOR 2.14.001 Purpose. 2.14.010. Appointment of County Internal Auditor. 2.14.020. Qualifications of County Internal Auditor. 2.14.030 Scope of Audits. 2.14.040. Internal Audit Schedule. 2.14.050. Funding. 2.14.060. Access to Employees, Records and Property. 2.14.070. Audit Reporting and Records. 2.14.080. Contract Auditors, Consultants and Experts. 2.14.090. Quality Assurance Review. 2.14.100. Repealed. 2.14.001 Purpose. The purpose of having a County Internal Auditor is to provide independent, objective assurance and consulting services designed to add value and improve Deschutes County's operations through improved performance and enhanced control environment thereby providing greater accountability to its residents. (Ord. 2018-007 $1) 2.14.010. Appointment or dismissal of County Internal Auditor. The County Internal Auditor shall be appointed by or dismissed by the County Administrator in consultation with a majority of the public members of the Audit Committee and an affirming majority vote of the BOCC. (Ord. 2013-004 §1, 2013; Ord. 2005-014 §1, 2005) 2.14.020. Qualifications of County Internal Auditor. The County Internal Auditor shall possess adequate professional proficiency, demonstrated by relevant certification, such as CPA (Certified Public Accountant), CIA (Certified Internal Auditor), CGAP (Certified Government Auditing Professional) or a combination of education and experience as would be desired by the County. (Ord. 2005-014 §1, 2005) 2.14.030 Scope of Audits. 1. The County Internal Auditor shall conduct work in accordance with government auditing standards and county policies. The County Internal Auditor shall establish internal auditing policies and procedures to assure that audit work is completed in accordance with those standards. Any audit work that is undertaken not in compliance with standards shall be disclosed in the County Internal Auditor's report. 2. The County Internal Auditor shall have authority to conduct financial, attestation, and performance audits of all departments, offices, boards, activities and agencies of the County in order to independently and objectively determine whether: Chapter 2.14 1 (1/13) Exhibit A a. activities and programs being implemented have been authorized by County Code or adopted policy, state law or applicable federal law or regulations; b. activities and programs are being conducted as prescribed by management/governing body to accomplish the objectives intended by County Code, state law or applicable federal law or regulations; c. activities or programs efficiently and effectively serve the purpose intended by County Code, state law or applicable federal law or regulations; d. activities and programs are being conducted and funds expended in compliance with applicable laws; e. revenues are being properly collected, deposited and accounted for; f. resources, including funds, property and personnel, are adequately safeguarded, controlled and used in an effective and efficient manner; g. financial and other reports are being provided that disclose fairly and fully all information that is required by law, that is necessary to ascertain the nature and scope of programs and activities and that is necessary to establish a proper basis for evaluating the programs and activities; h. there are adequate operating and administrative procedures and practices, systems or accounting internal control systems and internal management controls which have been established by management; and i. there are indications of fraud, abuse or illegal acts, which need further investigation. The County Internal Auditor may also provide non -audit services (consulting) that are not covered by governmental auditing standards. Non -audit services differ from audits in that the County Internal Auditors may a. Perform tasks requested by management that directly support the entity's operations; b. Provide information or data to a requesting party without providing verification, analysis or evaluation. These non -audit services should be approved by the County Administrator. The County Internal Auditor should continue to work independently (in fact and appearance) when performing non -audit services. The County Internal Auditor will decide and advise the County Administrator if the non -audit work may jeopardize independence and whether the work should be performed. 4. The County Internal Auditor needs to consider three general classes of impairments to independence— personal, external, and organizational. If one or more of these impairments affects the County Internal Auditor's capability to perform the work and report results impartially, that County Internal Auditor should either decline to perform the work, or in those situations because of a legislative requirement or for other reasons, cannot decline to perform the work, should disclose the impairment in their report. The County Internal Auditor should not perform management functions or make management decisions. Performing management functions or making management decisions might impair the County Internal Auditor's ability to perform audits of that or a related subject matter. (Ord. 2005-014 §1, 2005) 2.14.040. Internal Audit Schedule. At the beginning of each calendar (or fiscal) year, the County Internal Auditor shall submit a one to five- year audit work schedule to the Audit Committee for approval. This audit work schedule should incorporate information from multiple sources including the County Internal Auditor's assessment of significant risks to the organization and input from Management, Audit Committee, and the Board of County Commissioners. The schedule shall include the proposed plan for auditing departments, offices, boards, activities, subcontractors and agencies for the period. The schedule may be amended. Additionally, the County Chapter 2.14 2 (1/13) Exhibit A Internal Auditor (for cause) may spontaneously initiate and conduct any other audit deemed necessary. Any significant changes (an expectation of scope of work changing by more or less than 150 hours) to the workplan for audit or non -audit projects should be approved in advance by the County Administrator and, except in cases of emergency, the Audit Committee. In the selection of audit areas and audit objectives, the determination of audit scope and the timing of audit work, the County Internal Auditor should consult with external auditors so that the desirable audit coverage is provided and audit effort is properly coordinated. (Ord. 2011-004 §l, 2011; Ord. 2005-014 §1, 2005) 2.14.050. Funding. The County shall provide sufficient funds to enable the County Internal Auditor to carry out the responsibilities specified herein subject to annual appropriation by the BOCC. (Ord. 2013-004 §1, 2013; Ord. 2005-014 §1, 2005) 2.14.060. Access to Employees, Records and Property. 1. All officers and employees of Deschutes County shall furnish the County Internal Auditor with unrestricted access to employees, information and records (including electronic/computerized data) within their custody regarding powers, duties, activities, organization, property, financial transactions, contracts and methods of business required to conduct an audit or otherwise perform audit duties. In addition, they shall provide access for the County Internal Auditor to inspect all property, equipment and facilities within their custody. A discussion of appropriate access should occur with County Counsel if access to documents is restricted by applicable law. 2. Further, all contracts with outside contractors and subcontractors shall provide the County Internal Auditor access to the contractually related financial and performance -related records; property, equipment and services purchased in whole, or in part, with governmental funds If such officers, employees or contractors fail to produce the aforementioned access and/or information, the County Internal Auditor with the aide of County Legal Counsel may initiate a search (or obtain a subpoena) to obtain exhibit copies (physical or electronic) from computerized systems, book, paper or record of any such official or employee, or outside contractor or subcontractor, in accordance with state law or the applicable contract. 4. Subject to public records laws, the County Internal Auditor shall not publicly disclose any information received during an audit that is considered confidential by any local, state or federal law or regulation. The County Internal Auditor shall maintain the confidential status of information and records furnished by County officers and employees. (Ord. 2013-004 §1, 2013; Ord. 2005-014 §1, 2005) 2.14.070. Audit Reporting and Records. Each audit will result in a report containing relevant background information and findings and recommendations, and shall communicate results to the Board of County Commissioners, Audit Committee, and appropriate management. Subject to applicable public records laws, the report shall also be available for public examination. If certain pertinent information is prohibited from general disclosure, the audit report should state the nature of the information omitted and the requirement that makes the omission necessary. Chapter 2.14 3 (1/13) Exhibit A 2. The County Internal Auditor should follow state archive guidelines as appropriate and as identified under OAR 166-150-0005(4) (currently - a retention schedule of 10 years). 3. The County Internal Auditor should periodically report to the Audit Committee (and Board of County Commissioners) on the work performed and any significant findings, which have not been fully addressed by management. 4. The County Internal Auditor shall follow-up on audit recommendations, as practical, to determine if management is implementing corrective action as identified in their response to the audit report findings and recommendations. The County Internal Auditor may request periodic status reports from auditees regarding actions taken to address reported deficiencies and audit recommendations. (Ord. 2011-004 §1, 2011; Ord. 2005-014 §1, 2005) 2.14.80.Contract auditors, consultants and Experts. Within budget limitations and approval by the County Administrator, the County Internal Auditor may obtain the services of Certified Public Accountants, qualified management consultants, or other professional experts necessary to perform auditor duties. An audit that is performed by contract must be conducted by persons who are independent of the governmental unit and its officers. The County Internal Auditor will coordinate and monitor auditing performed by public accounting, professional experts, or other organizations employed under contract by Deschutes County. 2. The County Internal Auditor may participate with the Audit Committee in the selection of qualified finalists for the provider of Deschutes County's annual financial audit. The Audit Committee shall select a provider from the finalists. This selection shall be presented to the Board of County Commissioners for review and approval. The process will follow Deschutes County's contracting processes. (Ord. 2011-004 § 1, 2011; Ord. 2005-014 § 1, 2005) 2.14.090. Quality Assurance Reviews. 1. The audit activities of the County Internal Auditor's office shall be subject to quality review in accordance with applicable government auditing standards by a professional, non-partisan objective group (such as the Association of Local Government Auditors (ALGA)). A copy of the written report of this independent review shall be furnished to the Audit Committee and the Board of County Commissioners. This report shall be available to the public. 2. The quality control review shall determine compliance with government auditing standards and the quality of the audit effort and reporting, including: a. general standards such as competence, professional judgment, and quality assurance; b. fieldwork standards such as planning, supervision, and evidence; and c. reporting standards such as report content, timeliness and distribution. 3. The County shall reimburse the costs of the quality control review team from funds budgeted in the County Internal Auditor's budget. Within available time constraints, the County Internal Auditor may reciprocate with other organizations by participation in quality control teams. (Ord. 2011-004 § 1, 2011; Ord. 2005-014 § 1, 2005) 2.14.100. Repealed Chapter 2.14 4 (1/13) Exhibit A (Ord. 2013-004 §1, 2013; Ord. 2011-004 §1, 2011; Ord. 2005-014 §1, 2005) Chapter 2.14 5 (1/13) Exhibit B Chapter 2.15. COUNTY AUDIT COMMITTEE 2.15.001 Purpose. 2.15.010 Authority. 2.15.020. Composition. 2.15.030 Meetings. 2.15.040. Responsibilities. 2.15.001 Purpose. The Board of County Commissioners have formed the Audit Committee to advise the Board on fulfilliniz its responsibilities for financial reporting internal controls and compliance with laws regulations and ethics within the County. The Audit Committee provides oversight to auditing (external and internal) for the County_ Government auditing independently reviews and evaluates: • reports on financial condition; • the accuracy of financial record keeping; • compliance with applicable laws policies guidelines, and procedures; and • efficiency and effectiveness of operations. The Audit Committee strengthens the independence of auditing by serving as a transparent third -party review body. (Ord. 2018-007 §2) 2.15.010. Authority. A. The Board of County Commissioners ("Board") hereby establishes the Audit Committee as an advisory committee. The committee shall advise the Board and County Administrator on significant audit matters including, but not limited to: 1. The selection, compensation, and removal of external auditors hired to audit the financial statements for the County and its related entities; 2. Consultation with the County Administrator or Board regarding the appointment or dismissal of the County Internal Auditor should include a consultation with a majority of the public members of the audit committee; 3. Increases and decreases to the requested budget for the internal audit program; and 4. The work plan for internal audits performed under DCC 2.14.040. (Ord. 2013-004 §l, 2013; Ord. 2008-002 §1, 2008) 2.15.020. Composition. A. The audit committee shall be comprised of not less than seven or more than nine members appointed by the Board. B. Each member shall be appointed to serve a term of two years. Upon initial formation of the committee, the Board may appoint any member to a shorter term. A member may be appointed to more than one term. The Board may remove a member of the committee at any time. In the event of a vacancy on the committee the Board shall, as soon as practicable, appoint a person to serve the unexpired portion of the former member's term. C. The committee shall consist of one (1) member county commissioner, two (2) county department head members, and four (4) to six (6) public members. The County Administrator shall be an ex -officio nonvoting member. D. A public member shall be a registered voter within Deschutes County. The chair of the committee shall be a public member and shall be selected by a majority of the public members. The chair shall serve a one-year term and may be selected for additional terms. If the public members cannot decide upon a chair, the larger committee shall decide. The chair shall preside over meetings, as well as provide input on topics for the agenda. (Ord. 2009-011 §l, 2009; Ord. 2008-002 §1, 2008) Chapter 2.15 1 (1/13) Exhibit B 2.15.030 Meetings A. The audit committee shall meet as the committee deems necessary. A quorum shall constitute a majority of the members appointed. Vacant positions shall not be considered in determining whether a quorum exists. Minutes shall be prepared in accordance with the Oregon Public Meeting Law. The committee may require certain County management attend meetings to address reports being discussed. Auditee departments will be invited to meetings where their internal audit report is discussed. B. A department head audit committee member shall not vote on an issue relating to an audit directly pertaining to his or her department. If there is any question as to whether audit committee members should recuse themselves from a vote, the committee should vote to determine whether the member should recuse himself or herself. C. The County Internal Auditor shall facilitate and coordinate such meetings, as well as provide ancillary support to the committee, as time permits. (Ord. 2009-011 §1, 2009; Ord. 2008-002 §1, 2008) 2.15.040. Responsibilities. Responsibilities of the Audit Committee include: A. Overseeing the independent audit of the County's financial statements, including: 1. Overseeing the selection, renewal or removal of the independent external auditor by making a recommendation to the Board for final approval; 2. Meeting with the external auditors during planning of the audit, presentation of the audited financial statements, and discussion of the letter to management on recommendations; and 3. Overseeing the resolution of audit findings in, areas such as internal control, legal and regulatory compliance, and ethics. B. The committee shall work to assure coordination between the internal and external auditors, management, the County Administrator and Board. C. The audit committee shall ensure the internal audit program performs its function. The committee shall: 1. Review the internal audit ordinance (DCC 2.14) at least every other year; 2. Review proposed internal audit work plans and make recommendations concerning internal audit projects; 3. Review the budget and staffing levels of the internal audit program (DCC 2.14.050); 4. Review internal audit reports and other communications developed for the County; 5. Review and provide input on internal audit program goals; and 6. Review any quality assurance reviews created pursuant to DCC 2.14.090. 7. Discuss and provide input on the County Internal Auditor's performance review each year. D. The committee shall make appropriate recommendations concerning the internal audit program based upon the reviews that it conducts pursuant to subsection C of this section. E. The committee shall make an annual report to the Board summarizing the committee's activities and recommendations. The report may be delivered at an audit committee meeting attended by the Board or may be scheduled for a regularly scheduled meeting of the Board. F. The committee shall perform other activities related to this chapter as requested by the Board. (Ord. 2013-004 §1, 2013; Ord. 2011-004 §1, 2011; Ord. 2008-002 §1, 2008) Chapter 2.15 2 (1/13) REVIEWED fa VW LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance Amending Chapter 2.14, County Internal Auditor and Amending Chapter 2.15, Audit * ORDINANCE NO. 2018-007 Committee of the Deschutes County Code. WHEREAS, the Board of County Commissioners by Deschutes County Code, Chapter 2.14 and Chapter 2.15 codified the County Internal Auditor and Audit Committee roles with the County and the Audit Committee code specifically calls for the periodic review of Chapter 2.14; and WHEREAS, the Audit Committee through a review of Chapters 2.14 and 2.15 developed and recommends the amendments attached in Exhibit "A" and Exhibit "B" to Chapter 2.14 and 2.15, respectively; WHEREAS, the addition of "Purpose" statements to these code sections provides a good background as to the reasoning and need for these Code sections; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. AMENDMENT. DCC 2.14 is amended to read as described in Exhibit "A," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in ,rike+► ► Section 2. AMENDMENT. DCC 2.15 is amended to read as described in Exhibit "B," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in strikethrougl- PAGE 1 OF 2 - ORDINANCE NO. 2018-007 Dated this of , 20_ BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ATTEST: Recording Secretary Date of 1" Reading Date of 2" d Reading Commissioner Tammy Baney Anthony DeBone Philip G. Henderson Effective date ATTEST Recording Secretary ANTHONY DeBONE, Chair PHILIP G. HENDERSON, Vice Chair TAMMY BANEY, Commissioner day of )2018. day of , 2018. Record of Adoption Vote Yes No Abstained Excused day of )2018. PAGE 2 OF 2 - ORDINANCE NO. 2018-007 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of July 23, 2018 DATE: July 19, 2018 FROM: Peter Gutowsky, Community Development, 541-385-1709 TITLE OF AGENDA ITEM: Marijuana Regulatory Assessment/ Preliminary Amendments Staff seeks Board direction regarding which version of the amendments to Deschutes County's marijuana regulations should be initiated for a public hearing on August 28. MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack, AICP, Director Peter Gutowsky, AICP, Planning Manager Tanya Saltzman, AICP, Associate Planner DATE: July 19, 2018 SUBJECT: Marijuana Regulatory Assessment / Preliminary Amendments DIRECTION Staff seeks direction from the Board of County Commissioners (Board) regarding which version of the amendments to Deschutes County's marijuana regulations should be initiated for a public hearing on August 28. Version 1 reflects amendments discussed with the Board at a July 2 work session. Version 2 encompasses recent revisions, highlighted in yellow. Attachments: A. Version 1— Marijuana Regulatory Amendments —7/2/2018 B. Version 2 —Marijuana Regulatory Amendments —7/17/2018 Version 1 Chapter 18.116. SUPPLEMENTARY PROVISIONS 18.116.330 Marijuana Production, Processing, and Retailing 18.116.340 Marijuana Production Registered by the Oregon Health Authority (OHA) 18.116.330. Marijuana Production, Processing, and Retailing A. Applicability. Section 18.116.330 applies to: 1. Marijuana Production in the EFU, N4UA and RI zones. 2, Marijuana Processing in the EFU, N4 TAO, TeC, TeCR, TuC, TuI, RI, and SUBP zones 3. Marijuana Retailing in the RSC, TeC, TeCR, TuC, TuI, RC, RI, SUC, SUTC, and SUBP zones. 4. Marijuana Wholesaling in the RSC, TeC, TeCR, TuC, RC, SUC, and SUBP zones. B. Marijuana production and marijuana processing. Marijuana production and marijuana processing shall be subject to the following standards and criteria: 1. Minimum Lot Area. a. In the EFU and MUA 10 zones, the subject legal lot of record shall have a minimum lot area of five (5) acres. 2. Indoor Production and Processing. Riefe fully enelesed buildings With eanvepAional or post framed opaque, stnaet,ar-es is prohibited. a. In the EFU zone, marijuana production and processing shall only be located in buildings, including greenhouses, hoop houses, and similar structures. b. In all zones, marijuana production and processing are prohibited in any outdoor area. 3. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: a. Parcels from 5 acres to less than 10 acres in lot area: 2,500 square feet. b. Parcels equal to or greater than 10 acres to less than 20 acres in lot area: 5,000 square feet. The maximum canopy area for mature marijuana plants may be increased to 10,000 square feet upon demonstration by the applicant to the County that: i. The marijuana production operation was lawfully established prior to January 1, 2015; and ii. The increased mature marijuana plant canopy area will not generate adverse impact of visual, odor, noise, lighting, privacy or access greater than the impacts associated with a 5,000 square foot canopy area operation. c. Parcels equal to or greater than 20 acres to less than 40 acres in lot area: 10,000 square feet. d. Parcels equal to or greater than 40 acres to less than 60 acres in lot area: 20,000 square feet. e. Parcels equal to or greater than 60 acres in lot area: 40,000 square feet. A Maxiwmin Building Floor-Afea- T the N4U A 10 zone, the ..-. ,-. building floor rea used for all activities asseeiated with mar�uana pr-eduetion and pr-eeessing en the subjM pr-epefty 8 all bei a—Paimom 5 Mare; to less than 10 aer€s in let ar€a• 2,500 square feet. feet.b. Pareels equal to or- gfeater- than 10 aer-es: 5,000 square -54. Limitation on License/Grow Site per Parcel. No more than one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production or Oregon Health Authority (OHA) Chapter 18.116 registered medical marijuana grow site shall be allowed per legal parcel or lot. 65. Setbacks. The following setbacks shall apply to all marijuana production and processing areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 2100 feet. b. Setback from an off-site dwelling: 5-300 feet. For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. P4-an4-,4e -< 1lc =ice r c 3h-e-She—redm -d 76. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of -1800-2,640 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; and v. National monuments and state parks;... vi_ -__Federal laiids;,_a vii, Redmond Urban -Reserve Area, viii The boundary of an local ocal jurisdiction that has opted out of Oregon's recreational marijuana program, and ix. Any other lot or parcel apprqved by )eschutes_ 'ountyfor- marijuana production. b. For purposes of DCC 18.116.330(13)(76), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.330(13)(76)(a) to the closest point of the buildings and land area occupied by the marijuana producer or marijuana processor. c. A change in use of another property to those identified in DCC 18.116.330(13)06) shall not result in the marijuana producer or marijuana processor being in violation of DCC 18.116.330(13)(76) if the use is: i. Pending a local land use decision; ii. Licensed or registered by the State of Oregon; or iii. Lawfully established. 97. Access. Marijuana production ever 5,000 . e c e+ „v,..,.,,,py afea for attar -e „ aaa plus -sites shall comply with the following standards. a. Have frontage on and legal direct access from a constructed public, county, or state road; or b. Have access from a private road or easement serving only the subject property. c. If the property takes access via a private road or easement which also serves other properties, the applicant shall obtain written consent to utilize the easement or private road for marijuana production access from all owners who have access rights to the private road or easement. The written consent shall: i. Be on a form provided by the County and shall contain the following information; Chapter 18.116 ii. Include notarized signatures of all owners, persons and properties holding a recorded interest in the private road or easement; iii. Include a description of the proposed marijuana production or marijuana processing operation; and iv. Include a legal description of the private road or easement. 98. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from sundown to ted b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. c. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15. 10, Outdoor Lighting Control. 4-09. Odor. As used in DCC 18.116.330(B)(940), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. Qci«z 3_Uduc ed ley inarijuaoa ?rodaction_ggd processing shall con pl with the following: a_._ Standard. 'fo prevent unreasonable interference ofne,i6bors use and eniovinent of their �)i:pp y no_ady� rse or noxious odors shall be detectable beyond the prop z_ty line. b,_ -_ Odor . contrololarl.'I'o ensure that. the, standard stated in DC'C 1H._116.3.30�f3)(91is continuouvsIv ]ne,,athe aoplicartshall submit an odor control plan iepaKed and ggLpted by_a_rncc,l7anical engineer _licensed_in the State of Oregon that includes the following_ i __.1'he mechanical _em6nce s lificationsand exoc,rienc e with systein de sis nand ot) rat:i,onal audits of elTec,tive-odor control. and mitigation sxstm s; rr. A de tailed.analysr5 of the methodolo_;y which has been independently researched and testedthat_will be_r_elied_upaon to e_ffectiv_ely control odor on the sl�l� ect property; rzr 11 detaileddescriiolion ofanv odor control systems that will be utilized, includitl %Lcratrgrial sc;he-dul.es,_ai;-id maintenancc inter-v_als, i�; __.Contin cncc measures if any aspect of the odor control plan fails or rant followedor if it as other -wise shown that the, standard stated DC'.C` 1 8.11_F>_>30�13(9) rsnot _met, _v,_. Testrn rot_o_cols arld iatervals�and -__ vi. Ident 1fic_atioa o_f'the responsiblerties_tasked._with-1lcr}ger}Yrr each aspect of the odor control an. c C=oorrrt lzGin c .,ln-; ar_n pc condition liaacc. with the odor control plan is mand-atoi and shall be ensured with aerznit cdition of a��val_ '^„« � ~ ~? +' +��The odor control olandoes _not _5gpgr cdc_required .cgznuliarice with the standard _set _forth_in DCC_ 1 1.1.6 330(13_(). ]fprovid_e_ct irk C12plicablc state, statutes private actions nuisance or trespass associated with odor ,inroats are authorized., d.. Modifications. Modifications to the odor control_Ian shall be.Ia L)rpye d in, the same manned as a modification to a land use action outsuant to IAC C _72__36 040, a:_ :I'h�� lil€1ir��� �l�a1S...1��-���a-i�d� �:i--c�fc,�ti✓�-�d�r-���ir�31-syst�rr� �vl�i'c-;ls-r��u t gat -u13 til�res-l�revcnl-ur�ze�3serr�al�c-i�t<�fe-rc-r��c�f r�e�t���l�o�s'--use-urs-crzi��yr��cr�i €�f�-ih�ir 1�--,�-n«dc�r=eoratr��l-�yste-rn-is��erned-l�cr=ra�iliw�d-only-�aft�r-tlie�rl�plic-��r�t-:u�;:�a rc,purt-b -of-COQ cgon dem,an: trFrr” pr'ra� r� a'nt'c�p�at'r�"1'-ad��f �'ffcctr�e"1brat'rc�nalf—'r a�ti��yr.�icrn-��i41 �f�c-t�ve� a��d-c-c�ti-nasus-�-c®nt ok-cada��-so-as-� � Chapter 18.116 tint=e riaably-44iterkw- h n l € -e,' use anE3 -en pto y n there-pi>eperiy: e--a'-r ovate ,Kt4ens-al; = r-wis iee- t� pass soc-i�tecd �itl� c�dF it aets a zntlieizl iat�YX1; awl n apli aahle site stal�te d —The-od®r-eenIxA-sy ste n -deal-: i— C cit sist cif � e or n o -fZ�n r- 11-fan¢s� 1 a111� f��r e�tl�i t Per--nri ute �=�4-i-�;q�ri�adeni-tc�-tl�; v�ur-�3fzhe-1�u��s�lcr-r<��1�-r7�ztlda�lied l�y� width rn�rldipli�d-1�v l�i�ht}-di��id-k�v-tla��e. '1'1� �rlte-z={�-�a11-1=se �=aim-d f�� tl�v �-e-qui�-c-d e:---�'h�-sys�crx-sl�alt�t-t�11-1-���e`rt,e �x�uha�aia:c'd=nn-���rlci���-ergs=arid-s13a11-hc� in-uae. 4-1-10.Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: a usronmeehalai-eat-equiInnent-used-f€ r=heating-N,,enti-h- on air=a- ,n -dine odor= eonntrol-,A�,n -and- rz rila =fug tions shallnot--ex tee�P, d13(-A,-)-3n­easured-ui-any 1 t c t ty li3x �� ta3 e 10: (iEl �,--aud-7.00 a.m.-Ae-K,344- 3wing_--day h, G-94-2- a. G-9 2 aStandard.. 'To. prevent unreasonable interference of neiLyht�ors° use and eniovment of thei fro e_r sustained noise shall not be detectable beyond thc_�ro�rtV line_34 above OBL) bete c p 10:00 ,2 and 7.40_af7� the �ollo�� r_z�' day_: i. ,For i)urposes of DCC 18.116.3 �0(13� 10), �ustainc d noise" shall naeat� noise lastzo�moze than two continuous minutes or two total minutes in a one, hour ocriod - ..._ frond mechanical equipment used for he-alma,ventilation, airrccondition, odor control, fans an similar functions associated with in anapoduction and Processuir7. b.___. Noise control plan. To ensure that _the standard stated in DCC l 8.1 16.330(13)_(10) is continuously met, _theal licant shall submit a poise. control flan 13iet)a1ed_and staln}7ed hy_s_1 echanical engiineet licensed, in the State of Oregon that include-, the foilowin i The mechanical em-yincer s qualifications and_e crienc,e with,systern desis211 and operational audit _of effec_tive noise control and mitication systems', )i_ A detailed analysis of the, rnethodol y_that will be relied upcso_ to effectively control noise on the subiect Froue lvy iii. A detailed descrimionofanv noise control systems that lac utilized, includnig operational schedules and rnaiiitcnar�ce_rntei_vals; iv,_ Contingence rljoa5ures if any aspect of the noise control plan fails or is not followed _or if it is otherwise shown t] the -standard. -stated in DQQ' 18.116.3 0(13 (10� rs not_LI's v.Testing....orotocols_and _intervals , and vii..-- Identification of the tewonsible oa tics_tasked with inlplenicntim4 each asoect of the noise control.,pian. c C"onl liamce., �)n oii < comd71iciic; with the noise control planisrzlarxdatorv_and shall be ensured with apermit condition of a i•oval���� n+p4ia with +' �. The noise control Dlan does not supersederc quired ggnjpliance with the standard._ set_ forth_ in DCC 18,116.31QS.B) �_� if provided in af�l2licab_le statestatutes, private actions allej ink nuisance or trespass associated with odor nni)acts_are authorized. d. Modifications. Modifications to the noise_ control plan shall be aomoved_in the same mann r asa ilrodification to a land use action pursuant to DCC 22.36.040. 4-211. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non -rigid structures and land areas used for Chapter 18.116 marijuana production and processing: a. All rnariivana uses_, buildings structures fences.,_ and_stor_a�e and Dark' whether a buildim-, Permit_is reauir_ed or not, in, the landscape Mina c ent Comb'nin Ione shall comply with arld zeduire - u*e1 to -DCC 18.84, Landscape Management Combining Zone approval, -tea lic-able. b. Fencing and screening shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. c. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of- way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 4-312. Water. Water use from any source for n7arTi�uar_Za���oduction _shallcg�nl�ly_ applicable state statutes and reegulations. The applicant shall provide: a. A copy of a water right permit, certificate, or other water use authorization from the Oregon Water Resource Department; or b. A �yilI ser_vc_statement that water is supplied from a public or private water provider, along with a will halal- statement., including' the name and contact information of the water previck1rhauler; or c. --Proof from the Oregon Water Resources Department that the water to be used is from a source that does not require a water right. d. if nnaltrlc _sources of water -_are hcinjmlrgsc d cf trrptlae year, tihe a ant shall i?nn c i�KQQf fr_om the control lin entity_ thatµtlie watercan be a. Ljhc ci io_fnadu.ana roduc_ tion,. e. A statement of anticipated annual water usaee. C2. f. For production sites with 5 000 square feet or more of mature canopy a water meter for all on-site wells shall be required. 1413.Fire protection for processing of cannabinoid extracts. Processing of cannabinoid extracts shall only be permitted on properties located within the boundaries of or under contract with a fire protection district. 4.5J4.Utility Verification. Utility statement-, identi_fyrnI, the xImpgs ct_opLration, cn operational characteristics such asre uirecl_electrical load and ti,znima of such electrical loads and Aa statement from each utility company proposed to serve the operation, stating that each such company is able and willing to serve the operation, shall be provided. 4-kl 5. Security Cameras. If security cameras are used, they shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC or the OHA. 4-716. Secure Waste Disposal. a._Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). b.A statement_ is also required describing how any water runoff is beiru addressed. 18 Residen one „ of the fellewiffg shall reside dwelling unit on the subjeet Y ty' a. ^ of the subjeet p, apeAy; b. A holder- E)f an OLGG heense for- marijuana produetion, provided that the heense Chapter 18.116 s n per-sonregistered with the nun as a per -son designatedt, ,.a„ marijuana i.._ b t J identifteation ,•dholder, providedtht the vas...,t:stn applies to the 1.: , e r r ✓ 4-917. Nonconformance. All medical marijuana grow sites lawfully established prior to June 8, 2016 by the Oregon Health Authority shall comply with Ordinance 2016-015 and\Alh the provisions of DCC 18.116.330(B)(9) by September 8, 2016 and with the provisions of DCC 18.116.330(B)(10-12, 16, 17) by December 8, 2016. 2018. Prohibited Uses. a. In the EFU zone, the following uses are prohibited: i. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(0), used in conjunction with a marijuana crop; iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and i --v- Agri -tourism and other commercial events and activities in conjunction with a marijuana crop. b. in theNnr r n 10 Zone, the following , ses are ..,.,,h;b;to,a- with Y• Eb. In the EFU, MUA4-0-,and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: i. Guest Lodge. ii. Guest Ranch. iii. Dude Ranch. iv. Destination Resort. v. Public Parks. vi. Private Parks. vii. Events, Mass Gatherings and Outdoor Mass Gatherings. viii. Bed and Breakfast. ix. Room and Board Arrangements. C. Marijuana Retailing. Marijuana retailing, including recreational and medical marijuana sales, shall be subject to the following standards and criteria: 1. Hours. Hours of operation shall be no earlier than 9:00 a.m. and no later than 7:00 p.m. on the same day. 2. Odor. The building, or portion thereof, used for marijuana retailing shall be designed or equipped to prevent detection of marijuana plant odor off premise by a person of normal sensitivity. 3. Window Service. The use shall not have a walk-up or drive-thru window service. 4. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA registrant. 5. Minors. No person under the age of 21 shall be permitted to be present in the building, or portion thereof, occupied by the marijuana retailer, except as allowed by state law. 6. Co -Location of Related Activities and Uses. Marijuana and tobacco products shall not be smoked, ingested, or otherwise consumed in the building space occupied by the marijuana retailer. In addition, marijuana retailing shall not be co -located on the same lot or parcel or within the same building with any marijuana social club or marijuana smoking club. 7. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of 1,000 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot Chapter 18.116 appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed family child care which occurs at or in residential structures; iv. A youth activity center; v. National monuments and state parks; and vi. Any other marijuana retail facility licensed by the OLCC or marijuana dispensary registered with the OHA. b. For purposes of DCC 18.116.330(0,13)(7), distance shall be measured from the lot line of the affected property to the closest point of the building space occupied by the marijuana retailer. For purposes of DCC 18.116.330(C13)(7)(a)( vi), distance shall be measured from the closest point of the building space occupied by one marijuana retailer to the closest point of the building space occupied by the other marijuana retailer. c. A change in use to another property to a use identified in DCC 18.116.330((_13)(7), after a marijuana retailer has been licensed by or registered with the State of Oregon shall not result in the marijuana retailer being in violation of DCC 18.116.330 (C13)(7). D. Inmections and Annual Reporting 1. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: i. Land use decision and permits. ii. Fire, health, safety, waste water, and building codes and laws. iii. State of Oregon licensing requirements. b- i ir-et timely sebmittt af-repe.a fee, and Consent t r t Premises F t demanstfate eempt e with DDG 19. i 16 z3nmrv1 \rte shall acknowledgement by the real propeAy &wner- aiid lieensee that the other -wise allowed tffider PGG Title22 a may be relied . n by the State of Oregon to deny new o lieense rvnewal(s) fer- the subjeet use. gib. Other information as may be reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. d c`! s_a condition of all.,.the apljlicant-insist consent in writing to allow Deschutes Courltfo,_andon�land withouti�or notice, inspect the premises and ascertain the extent and effectiveness of the odor controlsystem(s), compliance with the Deschutes County Code and applicable conditions of approval Inspections may be conducted by the County a to_f'our _(f times per calendar year, including one inspection prior to the initiation of use. F t:� t, e o.r;^o^ ^ 1 t„ ^^,.mai the o�R _--.�.__._ u eff-ectiveness of odor- .e. w,.,�,,...,�.�,arrltml.a Conu�,,)l-P1an-tok)e-estahlisle-d-an d. Conditions of Approval Agreement to be established and maintained by the Community Development Department. e. Documentationthat _S.ysten1t7c;` eloiII)Ig lt_Chwyqs._hav _bee17,�aicl. f This information shall be public record subject to ORS 192.502(17). Chapter 18.116 ¢ Failure to timely submit the annual report, fee, and Consent to Inspect Premises fonn or to demonstrate compliance with DCC 18.116.330(D)(1)(a) shall serve as acknowledgement by the real propegy owner and licensee that the otherwise allowed use is not in compliance with Deschutes County Code; authorizes permit revocation under DCC Title 22 and maybe relied upon by the State of Oregon to deny new or license renewal(s) for the subiect use. (Ord. 2018-xxx §x, 2018; Ord. 2016-015 §10, 2016) 18.116.340. Marijuana Production Registered by the Oregon Health Authority (OHA) A. Applicability. Section 18.116.340 applies to: 1. All marijuana production registered by OHA prior to June 1, 2016; and 2. All marijuana production registered by OHA on or after June 12016 until the effective date of Ordinances 2016-015, 2016-16, 2016-17, and 2016-18, at which time Ordinances 2016- 015 through Ordinance 2016-018 shall apply. B. All marijuana production registered by OHA prior to June 1, 2016 shall comply with the following standards by September 15, 2016: 1. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. c. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15. 10, Outdoor Lighting Control. C. All marijuana production registered by OHA prior to June 1, 2016 shall comply with the following standards by December 15, 2016: 1. Odor. As used in DCC 18.116.34�0(QU)(4-0), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. a. The building shall be equipped with an effective odor control system which must at all times prevent unreasonable interference of neighbors' use and enjoyment of their property. b. An odor control system is deemed permitted only after the applicant submits a report by a mechanical engineer licensed in the State of Oregon demonstrating that the system will control odor so as not to unreasonably interfere with neighbors' use and enjoyment of their property. c. Private actions alleging nuisance or trespass associated with odor impacts are authorized, if at all, as provided in applicable state statute. d. The odor control system shall: i. Consist of one or more fans. The fan(s) shall be sized for cubic feet per minute (CFM) equivalent to the volume of the building (length multiplied by width multiplied by height) divided by three. The filter(s) shall be rated for the required CFM; or ii. Utilize an alternative method or technology to achieve equal to or greater odor mitigation than provided by i. above. e. The system shall be maintained in working order and shall be in use. 2. Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: a. Sustained noise from mechanical equipment used for heating, ventilation, air condition, Chapter 18.116 odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. b. Sustained noise from marijuana production is not subject to the Right to Farm protections in DCC 9.12 and ORS 30.395. Intermittent noise for accepted farming practices is however permitted. 3. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non -rigid structures and land areas used for marijuana production and processing: a. Subject to DCC 18.84, Landscape Management Combining Zone approval, if applicable. b. Fencing shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. c. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of- way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 4. Water. The applicant shall provide: a. A copy of a water right permit, certificate, or other water use authorization from the Oregon Water Resource Department; or b. A statement that water is supplied from a public or private water provider, along with the name and contact information of the water provider; or c. Proof from the Oregon Water Resources Department that the water to be used is from a source that does not require a water right. 5. Security Cameras. If security cameras are used, they shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC or the OHA. 6. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). 7 Inspections and Annual Reporting All marijuana production registered by OHA prior to June 1 2016 shall comply with DCC 18.116.340(D)(8) when site locations are identified or otherwise disclosed by the State of Oregon. D. All new marijuana production registered by OHA on or after June 1, 2016 shall comply with DCC 18.116.3430(A-'B'C) and the following standards: 1. Shall only be located in the following zones a. EFU; or b.--MU,k- 0 -or c -.b. Rural Industrial in the vicinity of Deschutes Junction. 2. Minimum Lot Area. a. In the EFU and "zones, the subject property shall have a minimum lot area of five (5) acres. zone,3. Maximum Building Floor- Area. hi the N4UA 10 the ma)6niiim kib fleer are shall bei a—;a.-eels ffam 5 aeres to Mess than 10 aeres in afea• 2,500squar-e feet. b. Par -eels equal to or greater- than 10 aeres' 5,000 square feet. Chapter 18.116 43. Setbacks. The following setbacks shall apply to all marijuana production areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 4-200 feet. b. Setback from an off-site dwelling: 5_300 feet. For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. c: -Exeep alT:...-1 C-tivu-I .tiae-,c—,Awk =cquircamen+EHnay-be—gr�.-4 al- E13c4se-re4mi offlie 111anrri�az 13�rCel�r ��=klca�iaa�:��d� �r3v��ied lh�al�l��al-€l�a�a�t�=ales %laal tip -54. Indoor Production and Processing. a- 11A the, r. rr r n i n7 ,. marijuana Yr „a, et;, shall be l ated entirely _ ithi fully enelosed buildings itw , ent:,,na or- post rv-amed opaque,rigid walls and -eo hoop houses, and similar non rigid stnaettifes is f prehibited. a. In the EFU zone, marijuana production shall only be located in buildings, including greenhouses, hoop houses, and similar structures. b. In all zones, marijuana production is prohibited in any outdoor area. 65. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: a. Parcels from 5 acres to less than 10 acres in lot area: 2,500 square feet. b. Parcels equal to or greater than 10 acres to less than 20 acres in lot area: 5,000 square feet. The maximum canopy area for mature marijuana plants may be increased to 10,000 square feet upon demonstration by the applicant to the County that: i. The marijuana production operation was lawfully established prior to January 1, 2015; and ii. The increased mature marijuana plant canopy area will not generate adverse impact of visual, odor, noise, lighting, privacy or access greater than the impacts associated with a 5,000 square foot canopy area operation. C. Parcels equal to or greater than 20 acres to less than 40 acres in lot area: 10,000 square feet. d. Parcels equal to or greater than 40 acres to less than 60 acres in lot area: 20,000 square feet. e. Parcels equal to or greater than 60 acres in lot area: 40,000 square feet. 76. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of 4089-2,640 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; and v. National monuments and state parks vi_ PublieFederal lands;_a*d vii. Redmond Urbazl Reserve Area, Chapter 18.116 10 viii. -The boundary of an local jurisdiction that has opted out of Oregon's recreational marijuana program, and ix,..._ Any other lot or parcel aFoved b Deschui stounty for- marijuana production. b. For purposes of DCC 18.116.3430(1?B)(�6), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.3430(j2B)(76)(a) to the closest point of the buildings and land area occupied by the marijuana producer or marijuana processor. c. A change in use of another property to those identified in DCC 18.116.330(!?13)(76) shall not result in the marijuana producer or marijuana processor being in violation of DCC 18.116.330(13)(�6) if the use is: i. Pending a local land use decision; ii. Registered by the State of Oregon; or iii. Lawfully established. 97. Access. Marijuana production5,000 square feet of ea nap.. area for mature fn plantssites shall comply with the following standards. a. Have frontage on and legal direct access from a constructed public, county, or state road; or b. Have access from a private road or easement serving only the subject property. c. If the property takes access via a private road or easement which also serves other properties, the applicant shall obtain written consent to utilize the easement or private road for marijuana production access from all owners who have access rights to the private road or easement. The written consent shall: i. Be on a form provided by the County and shall contain the following information; ii. Include notarized signatures of all owners, persons and properties holding a recorded interest in the private road or easement; iii. Include a description of the proposed marijuana production or marijuana processing operation; and iv. Include a legal description of the private road or easement. zone, atBinimum of one ofnb shall reside in adwelling unit on the s4,ieet prepet4y! - b n en - f s -registered ith the 014A a r e designated ,. ..ted t„ edl o niaftijeana b. b t J .1 't'F .l t' l,eide,'provided ided that the registration ist«tio a plies to the s„bjeet prepe4y' 14GL nspcetions and Annual Reporting. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, of n -la 1" law _pLoduction registered by 011A each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: i. Land use decision and permits. ii. Fire, health, safety, waste water, and building codes and laws. iii. State of Oregon licensing requirements. b Failtwe t timely submit t1. apmuai repos fee,-aiic`ai Gensent to inspeet Premises fE)fffl E) t .1 t t eemp1'anee with 1lGG 19. 1 1 ti 2A?n/!''l/4l shall aeknowledgement by the real pr-eperty owner and lieensee that the etkem,ise allowed under I=lk'( Title 22, and may be relied upon by the State of Oregon to armor heense r-enewal(s) F « the s„b jeet ,me. Chapter 18.116 11 e b. Other information as may be reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. Develepm­�-p,wt izent. As a condition of approval, the applicant must consent in writing to allow Deschutes County to randomly and without prior notice inspect the premises and ascertain the extent and effectiveness of the odor control system(s), compliance with the Deschutes County Code and applicable conditions of approval. Inspections may be conducted by the County up to four (4) times per calendar year, including one inspection prior to the initiation of use.As a .____ _�.extent aseel4ain the a rr t•veness of for- ader eontr4. C. --Conditions of Approval Agreement to be established and maintained by the Community Development Department. d. Documentation that _S_yste in Qcvelopnient_Charges.have been paid. e. This information shall be public record subject to ORS 192.502(17). f Failure to timely submit the annual reportfee and Consent to Inspect Premises form or to demonstrate compliance with DCC 18.116.340(C)(8) shall serve as acknowledgement by the real property owner and licensee that the otherwise allowed use is not in compliance with Deschutes County Code• authorizes permit revocation under DCC Title 22 and may be relied upon by the State of Oregon to deny new or license renewal(s) for the subiect use. 449.Prohibited Uses. a. In the EFU zone, the following uses are prohibited: i. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(0), used in conjunction with a marijuana crop; iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and iv. Agri -tourism and other commercial events and activities in conjunction with a marijuana crop. b in the NWA n i n, the f u Y „b � Y e. ohib.ted: i. Gammer-eial aetivities in J with eb. In the EFU, MTUA and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: Guest Lodge. i. Guest Ranch. ii. Dude Ranch. iii. Destination Resort. iv. Public Parks. v. Private Parks. vi. Events, Mass Gatherings and Outdoor Mass Gatherings. vii. Bed and Breakfast. viii. Room and Board Arrangements. (Ord. 2018-xxx fix, 2018; Ord. 2016-019 §1, 2016) Chapter 18.116 12 Version 2 ALTERNATE EDITS Chapter 18.116. SUPPLEMENTARY PROVISIONS 18.116.330 Marijuana Production, Processing, and Retailing 18.116.340 Marijuana Production Registered by the Oregon Health Authority (OHA) 18.116.330. Marijuana Production, Processing, and Retailing A. Applicability. Section 18.116.330 applies to: 1. Marijuana Production in the EFU, >` ar TA 'wand RI zones. 2, Marijuana Processing in the EFU, MUA M 1 0, TeC, TeCR, TuC, TuI, RI, and SUBP zones 3. Marijuana Retailing in the RSC, TeC, TeCR, TuC, TuI, RC, RI, SUC, SUTC, and SUBP zones. 4. Marijuana Wholesaling in the RSC, TeC, TeCR, TuC, RC, SUC, and SUBP zones. B. Marijuana production and marijuana processing. Marijuana production and marijuana processing shall be subject to the following standards and criteria: 1. Minimum Lot Area. a. In the EFU a-adN4UA 10 zones, the subject legal lot of record shall have a minimum lot area of five (5) acres. 2. Indoor Production and Processing. within one or more fully enelosed buildings .:the ntio nl or post framed opaque, rigid walls and r-eef eovering. Use ef gr-eenhetises, hoop houses, and similar non r4gid .;ehib ted a. In the EFU zone, marijuana production and processing shall only be located in buildings, including greenhouses, hoop houses, and similar structures. b. In all zones, marijuana production and processing are prohibited in any outdoor area. 3. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: a. Parcels from 5 acres to less than 10 acres in lot area: 2,500 square feet. b. Parcels equal to or greater than 10 acres to less than 20 acres in lot area: 5,000 square feet. The maximum canopy area for mature marijuana plants may be increased to 10,000 square feet upon demonstration by the applicant to the County that: i. The marijuana production operation was lawfully established prior to January 1, 2015; and ii. The increased mature marijuana plant canopy area will not generate adverse impact of visual, odor, noise, lighting, privacy or access greater than the impacts associated with a 5,000 square foot canopy area operation. c. Parcels equal to or greater than 20 acres to less than 40 acres in lot area: 10,000 square feet. d. Parcels equal to or greater than 40 acres to less than 60 acres in lot area: 20,000 square feet. e. Parcels equal to or greater than 60 acres in lot area: 40,000 square feet. 4 Mwiimuffl Building Fleer Area. pr -f shall b e feet.a. Par -eels from 5 aeres to less than 10 aeres in lot area: 2,500 square b. —Pa -mels equal to or greater than 10 aeres: 5,000 square feet. -54. Limitation on License/Grow Site per Parcel. No more than one (1) Oregon Liquor Control Commission (OLCC) licensed marijuana production or Oregon Health Authority (OHA) Chapter 18.116 ALTERNATE EDITS registered medical marijuana grow site shall be allowed per legal parcel or lot. 65. Setbacks. The following setbacks shall apply to all marijuana production and processing areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 200 feet. b. Setback from an off-site dwelling: 5300 feet. For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. c-: E-xee-ptk-)h—. a iian tl se Lick =cc i n�c� � � de cd l tip setha�C ,�ffca�d r 1 z �1er ��3i8i z�ts< 3 inn �1, d isc , 1i 111i� s , � cap § !T6. Separation Distances. Minimum separation distances shall apply as follows: a. The applicant property line shall be located a minimum of 4400-2,640 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; an -d v. National monuments and state parks,, vi. -vPublioFederal_lands, aftd vii.,_.Redinond Urban. Rescrve. Ar viii The boundary of an local ocal jurisdiction that has opted out of Oregon's recreational marijuana program, and ix. Any lot or parcel a proyed._l�.y_Dcschutes �Younty,fc�r_ marijuana production. b. For purposes of DCC 18.116.330(B)(-76), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.330(13)(76)(a) to the closest point of the buildings and land areagpplicant's property line of land occupied by the marijuana producer or marijuana processor. c. A change in use of another property to those identified in DCC 18.116.330(13)(76) shall not result in the marijuana producer or marijuana processor being in violation of DCC 18.116.330(B)(-76) if the use is: i. Pending a local land use decision; ii. Licensed or registered by the State of Oregon; or iii. Lawfully established. 8.7. Access. Marijuana production5,000 squar-e feet o f eaiiopy area f fi, µ pk%#s-sites shall comply with the following standards. a. Have frontage on and legal direct access from a constructed public, county, or state road; or b. Have access from a private road or easement serving only the subject property. c. If the property takes access via a private road or easement which also serves other properties, the applicant shall obtain written consent to utilize the easement or private road for marijuana production access from all owners who have access rights to the private road or easement. The written consent shall: i. Be on a form provided by the County and shall contain the following information; Chapter 18.116 ALTERNATE EDITS ii. Include notarized signatures of all owners, persons and properties holding a recorded interest in the private road or easement; iii. Include a description of the proposed marijuana production or marijuana processing operation; and iv. Include a legal description of the private road or easement. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from_ sundown to b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. c. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15. 10, Outdoor Lighting Control. Odor. As used in DCC 18.116.330(13)(9-1-0), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. C)dor _pr_o_d_uced b).ynlai'z ud11a producti_on and_r occssit1 shall cozxltily with the following: a. Standard '-fo_pievent unreasonable _interference of n if hbors' use and eniovirien_t-of thou l? o�er�ty, no.,advcise or noxious odors shall be dc.tectahleh�ond the. applicant's prot7 er_ty...line b.Odor control plan. To ensure that. the standaii stated in 1.8 1.16.3�3Q.( ) 91is continuously met, the applicant_ shall submit an odor control clan o eDared and stat" d by_a.mechanical _engineerJlicensed in the State of O cion that _includes _the follo��i117: i_ The, mechanical en6neer saualifrcations and expe=rience with,systein do sign aYYd op, ational audits of effective odor control -and mitigat_ion_systcnrs., ii_. A detailed analysis of the inethodoloy which has been independently researched and tested, that will be relied noon to,cffectively control odor on the ,sub-ect iJr�opez�t�;. iii._,__ A detailed descriDtiarr of anv odor control�st-ems that will be.atilized—inclutira;7 oWiational schedules and maintCuance_intervals; iv,Coniin�2 e measures if any aspect of the odor control lion fails or is not followed, or if it is otherwise shown that thestandard stated in DCC _ _ — l 8,.1._10..330tB)(9). is not mct; P V. Tcstini4_protocols and intervals, and yr Identification o_f_the les} onszf l-pjKarties tasked with in0cmentin<;cacli aspect_of the odor control L the odor 00 P ------- r tea- '=� 43 we�th4 c.--- Modifications. _Modifications to the odorrccontrollplan shall beaoDroved in the same planner as. a inodificaticln_to a land use action pursuant to IAC C~ 22.36.040. lelii�-"al' r p t itl� zi ff c t2v€ �d�r' e3i i��ls- 4-, y-ks a-f.neehanzeal cis ins i tic r� 1 in-th t<�te #Cres �n demon-,bats st tai -dear =r end op r ana irzdit E f t i �13c r riioi alC is Chapter 18.116 ALTERNATE EDITS -- PrMA&acti all i <a is � c < tee as��ac'iatcd ritl� dea r l a� is t< authori-zad-, if -at --all d---T-h ;-odor-eantFcakyAeiin-�1ia11 ¢CFS£-}-c-el�ri�alent- to-tl�e-,�eh�r-o£-the- t-ildi���-(l0�-��3�zI��1-it�� �didtl3 t��;�It-i�lie�-l�y�-cif,�l�t}-di��d��1-h�-three-=1��e-#31t�ds}sl}a 11-k�c-�atc-d-�o�-tl�e-r�t�is;�d ii -�J�in atte�axYati;e3tla �d c te�oks to acl�ic:� er�u- cataodar 4410. Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: r1a-Inechal ieal-equ�pirt-us-d-far-t ion; odor-co��tt;rl�-�a�a�...r�t�rl-�it�rila�=lu�xct�rrs lta1� acz,�-c;�-geed :�O-�II�(1�-1-t3��t�att�cl at acv l�: x�iu�Sta:t��`�`�i-i3��3�'rC-;'-�a`<-33�k-ik32r1=i�'ctaixz3-13if`idUi-`,tl�3i 1�'>-G,'3a{-€?i'��-�1���3-1?ri•L-'rte'cttf7`t�:i-�3-���� ��:-1-� pertr3itted- amStandard. _"I;O DreVcnt unreasonable interference ofneiO-ibors' use and_enjoyzuentof theirjprope ty�sustaincdnoise, shall not be detectable beyond the applicant's propert�, line above _30_dB(A) between 10:00 pin and 2:00 am the ollowing dad.. i. For purposes of DCC _18, 1166330(13,�(10b "sustained noise" shall moan noise lastim�) more than two continuous minutes or two total minutes in a one hour rper'od horn rpohanicalcluipnperlt used for _lcatrn vcntilatio,air cc,}rI litiorl-odor• control faus arm snnilar_functions associated_ with -11 11 Pro duction and pr•oce .ssin7. �__ b. Noise control plan. ,To ensure that the standard stated in QQC 18.110,33.0(13)) t0J is continuously met t_h rpplicant.shall submit a noise control planj2r_epared ar7d staznlled by._a mechanical engineer licensed in Ore State, ofOregon regon that includes the following:, i ..._l'he inechanic�a1_en6neer.'squalifrc,at_ions and. _cxt)er• ence with_systcin design and oLcrat_ional audit of effective noise control and_nliti<, ition s_ysterns., iiA A detailed analysis of the rnethodofo y!41at__�Kill be relied utpon to effect vel control noise on the subject prn2er�; iii_! detailed description of any noise control syste ins that will be; utilized. includin cpper_ational schedules and maintenance intervals; iv. Contnpulence wca ur es d any aspect of the noise, control Man fails or not folloyved, orif.it is otherwise shown that the standard_stated in I CC 18.116.-330(1�1.0)_is,not z1aet.i v. Testiii .protocols and int_ei--vals,_arid vi Identification of the res,--onsihle-oaxti s_tasls_ed with inrl,lementitw each aspect of the noise control plan. be en t�wed_ will- e_­_1;--ee with the neise-eeftttel c. Modificatr_ons. Modifications to_the _noise control plar?,shall lie aAjijoved in the same manner as a.modification _to_a land „use action pursuant to DCC 2.36.040_ 4211. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non -rigid structures and land areas used for Chapter 18.116 ALTERNATE EDITS marijuana production and processing: a. All marduana uses, builclir Lsl sirpctur�es Pelices ,and stora�c and parkirl�_areas t✓hethcr_a building_Rggjt is required or not, in the anclscal7e Manaen?erat Coznt�izain� Zon , 5hallpcolnply Nvith and,nLquire Su*, t- -DCC 18.84, Landscape Management Combining Zone approval, -if applio-able. b. Fencing and screening shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. c. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of- way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 4412. Water. _Applicant shall state the amount of water to be used on a monthly basis. All uses shall be metered, tracked, and reported monthly. Vdater use from any source for marijuana 1 rociuction.shall comply with all applicable state statutes and regulations. The applicant shall provide: a. n eopy of ato fight pe nit eeAifieate, . other ..4e - ase authorization from the Oregon Water n eseurse Depaft,ror*• ^rOregon Water Resources Department (OWRI)) Certificate(s) proving necessary water supply of proper classification will be available for intended use during required seasons, regardless of source. b. , water- pr-ov de f p„ r , e Source water provider Will Serve statement referencing Certificated Water Right to be utilized, if any. e. _settree ft --em- the Oregon Watef Resear-ees Depai4ment that the water- te be used is ffem that does not r-eVife a ^ter ight.In the alternative to L.) andb above, proof from Oregon Water Resources Department that the water supply to be used does not require a Certificated Water Right for the specific application use classification, volume and season of use (i.e., roof -collected water). e. 4413.Fire protection for processing of cannabinoid extracts. Processing of cannabinoid extracts shall only be permitted on properties located within the boundaries of or under contract with a fire protection district. 14.Utility Verification. Utility_statell�_c statement-, iclerltif nuthel rropose , openation,or overational characteristics such as requned..ciectY.ical load and timin 4 of such elect-rrcal.ioa(ls, and Aa statement from each utility company proposed to serve the operation, stating that each such company is able and willing to serve the operation, shall be provided. The utility shall state whether system upgrades will be required to serve the proposed use, and if so, what those costs are estimated to be and that the use will not be served until such upgrades are completed to protect existing service to neighboring users. This may also be included as a condition of approval if appropriate, insuring applicant participation in upgrade costs. -1-615. Security Cameras. If security cameras are used, they shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC or the OHA. Chapter 18.116 ALTERNATE EDITS 1716. Secure Waste Disposal. <a_____Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). b. A statement is also re uc1 ireddescribiq how anywater runoff is beiilo addressed. 18. Resideney. T the N4UA 1 /lf one ,.f'tl Pelle- v l reside in o ., ois s dwelling ,mit en the subjeet p port„• --.. t.;: t.... ..J . a. AEPHIPerf tl,o -81 :eet preper-ty5- h. 0 applies to the subjeet pr-epefty; E) e n per-sonregistered with the nun as a per—son desi „ted t pr-edtfee mafijuana by - b registry .1 •t•f` ..,ll, t' oider, rp~ .idiedd that. tl,A registration .,rj.,t plies to the sube prepefty' 4-917. Nonconformance. All medical marijuana grow sites lawfully established prior to June 8, 2016 by the Oregon Health Authority shall comply with Ordinance, 201.6-_015 andw- h the provisions of DCC 18.116.330(B)(9) by September 8, 2016 and with the provisions of DCC 18.116.330(B)(10-12, 16, 17) by December 8, 2016. 2918. Prohibited Uses. a. In the EFU zone, the following uses are prohibited: i. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(0), used in conjunction with a marijuana crop; iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and i-v—Agri-tourism and other commercial events and activities in conjunction with a marijuana crop. 19• in tT N4 r n !0 Zone, the fe.ilow r -e =bite& i. Cgommer-eiaj aetivities in conjunetion with farm use when ear-r4ed on in eef��efio with �Y• eb. In the EFU, V. A-1>-0—,and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: i. Guest Lodge. ii. Guest Ranch. iii. Dude Ranch. iv. Destination Resort. v. Public Parks. vi. Private Parks. vii. Events, Mass Gatherings and Outdoor Mass Gatherings. viii. Bed and Breakfast. ix. Room and Board Arrangements. 19. Compliance. a Odor. On-going compliance with the odor control plan is mandatory and shall be ensured with a Ven -nit condition of approval. The odor control plan does not supersede required compliance with the standard set forth in DCC 18.116.330(B)(9). If provided in applicable state statutes,private actions alleging nuisance or trespass associated with odor impacts are authorized. b Noise On-going compliance with the noise control plan is mandatory and shall be ensured with a permit condition of approval. The noise control plan does not supersede required compliance with the standard set forth in DCC 18.116.330(B)(10). If provided in applicable state statutes private actions alleging nuisance or trespass associated with odor impacts are authorized. Chapter 18.116 ALTERNATE EDITS C. Marijuana Retailing. Marijuana retailing, including recreational and medical marijuana sales, shall be subject to the following standards and criteria: 1. Hours. Hours of operation shall be no earlier than 9:00 a.m. and no later than 7:00 p.m. on the same day. 2. Odor. The building, or portion thereof, used for marijuana retailing shall be designed or equipped to prevent detection of marijuana plant odor off premise by a person of normal sensitivity. 3. Window Service. The use shall not have a walk-up or drive-thru window service. 4. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA registrant. 5. Minors. No person under the age of 21 shall be permitted to be present in the building, or portion thereof, occupied by the marijuana retailer, except as allowed by state law. 6. Co -Location of Related Activities and Uses. Marijuana and tobacco products shall not be smoked, ingested, or otherwise consumed in the building space occupied by the marijuana retailer. In addition, marijuana retailing shall not be co -located on the same lot or parcel or within the same building with any marijuana social club or marijuana smoking club. 7. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of 1,000 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed family child care which occurs at or in residential structures; iv. A youth activity center; v. National monuments and state parks; and vi. Any other marijuana retail facility licensed by the OLCC or marijuana dispensary registered with the OHA. b. For purposes of DCC 18.116.330(0 g)(7), distance shall be measured from the lot line of the affected property to the closest point of the building space occupied by the marijuana retailer. For purposes of DCC 18.116.330(QB)(7)(a)( vi), distance shall be measured from the closest point of the building space occupied by one marijuana retailer to the closest point of the building space occupied by the other marijuana retailer. c. A change in use to another property to a use identified in DCC 18.116.330(C13)(7), after a marijuana retailer has been licensed by or registered with the State of Oregon shall not result in the marijuana retailer being in violation of DCC 18.116.330(Q113)(7). D. inspections and Annual Reporting 1. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: i. Land use decision and permits. Chapter 18.116 ALTERNATE EDITS ii. Fire, health, safety, waste water, and building codes and laws. iii. State of Oregon licensing requirements. b. Failtir-e to timely submit the, _A41 -m -1 -al r-epei4, fee, and Gensea� to inspeet Premises fiffm of t demonstrate comp1'^nee with DGG 18. 1 1 ti 33nmrvl v.a shall serve as under PGG Title 22 d „ be relied upon by the State of Oregon to deny new .,_ 1' .^1(s) F the ^„ l eet use gib. Other information as may be reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. d, -c. As a_colidition of ap ro a_l.,_the _icalit_inust. consept_in writir_7_gto allow Deschutes Couooio, ralldotlllya170 wifl�ot_pztor_rtotic�., inspect the premises and ascertain the extent and effectiveness of the odor controls stem(s), compliance with the Deschutes County Code and applicable conditions of approval. Inspections may be conducted by the Countynp to four ('t) times per calendar yew -including one inspection prior to the initiation of use. ~ ~^~�^+ ~^ th, ~r-emises and to ^ eet4ai~ the e*tent_^~a eff- tivenes f odor ___~tre s .stepif �. ala as ��tr�1131a � 0-33� �sta1>li�hed al d d._Conditions of Approval Agreement to be established and maintained by the Community Development Department. e. Docuniei)tation that SystemDeveloninew. Charp�e;s have feel _-.paid_ f. This information shall be public record subject to ORS 192.502(17). g. Failure to timely submit the annual report, fee, and Consent to Inspect Premises form or to demonstrate compliance with DCC 18.116.330(D)(1)(a) shall serve as acknowledgement by the real property owner and licensee that the otherwise allowed use is not in cotmpliance with Deschutes County Code; authorizes permit revocation under DCC Title 22, and may be relied upon by the State of Oregon to deny new or license renewal(s) for the subject use. (Ord. 2018-xxx §x, 2018; Ord. 2016-015 §10, 2016) 18.116.340. Marijuana Production Registered by the Oregon Health Authority (ORA) A. Applicability. Section 18.116.340 applies to - 1. All marijuana production registered by OHA prior to June 1, 2016; and 2. All marijuana production registered by OHA on or after June 12016 until the effective date of Ordinances 2016-015, 2016-16, 2016-17, and 2016-18, at which time Ordinances 2016- 015 through Ordinance 2016-018 shall apply. B. All marijuana production registered by OHA prior to June 1, 2016 shall comply with the following standards by September 15, 2016: 1. Lighting. Lighting shall be regulated as follows: a. Inside building lighting, including greenhouses, hoop houses, and similar structures, used for marijuana production shall not be visible outside the building from 7:00 p.m. to 7:00 a.m. on the following day. b. Lighting fixtures shall be fully shielded in such a manner that all light emitted directly by the lamp or a diffusing element, or indirectly by reflection or refraction, is projected below the horizontal plane through the lowest light -emitting part. c. Light cast by exterior light fixtures other than marijuana grow lights shall comply with DCC 15. 10, Outdoor Lighting Control. C. All marijuana production registered by OHA prior to June 1, 2016 shall comply with the following standards by December 15, 2016: Chapter 18.116 ALTERNATE EDITS 1. Odor. As used in DCC 18.l l6.3430(QB)(+0), building means the building, including greenhouses, hoop houses, and other similar structures, used for marijuana production or marijuana processing. a. The building shall be equipped with an effective odor control system which must at all timesprevent unreasonable interference of neighbors' use and enjoyment of their property. b. An odor control system is deemed permitted only after the applicant submits a report by a mechanical engineer licensed in the State of Oregon demonstrating that the system will control odor so as not to unreasonably interfere with neighbors' use and enjoyment of their property. c. Private actions alleging nuisance or trespass associated with odor impacts are authorized, if at all, as provided in applicable state statute. d. The odor control system shall: i. Consist of one or more fans. The fan(s) shall be sized for cubic feet per minute (CFM) equivalent to the volume of the building (length multiplied by width multiplied by height) divided by three. The filter(s) shall be rated for the required CFM; or ii. Utilize an alternative method or technology to achieve equal to or greater odor mitigation than provided by i. above. e. The system shall be maintained in working order and shall be in use. 2. Noise. Noise produced by marijuana production and marijuana processing shall comply with the following: a. Sustained noise from mechanical equipment used for heating, ventilation, air condition, odor control, fans and similar functions shall not exceed 30 dB(A) measured at any property line between 10:00 p.m. and 7:00 a.m. the following day. b. Sustained noise from marijuana production is not subject to the Right to Farm protections in DCC 9.12 and ORS 30.395. Intermittent noise for accepted farming practices is however permitted. 3. Screening and Fencing. The following screening standards shall apply to greenhouses, hoop houses, and similar non -rigid structures and land areas used for marijuana production and processing: a. Subject to DCC 18.84, Landscape Management Combining Zone approval, if applicable. b. Fencing shall be finished in a muted earth tone that blends with the surrounding natural landscape and shall not be constructed of temporary materials such as plastic sheeting, hay bales, tarps, etc., and shall be subject to DCC 18.88, Wildlife Area Combining Zone, if applicable. c. Razor wire, or similar, shall be obscured from view or colored a muted earth tone that blends with the surrounding natural landscape. d. The existing tree and shrub cover screening the development from the public right-of- way or adjacent properties shall be retained to the maximum extent possible. This provision does not prohibit maintenance of existing lawns, removal of dead, diseased or hazardous vegetation; the commercial harvest of forest products in accordance with the Oregon Forest Practices Act; or agricultural use of the land. 4. Water. The applicant shall provide: a. A copy of a water right permit, certificate, or other water use authorization from the Oregon Water Resource Department; or b. A statement that water is supplied from a public or private water provider, along with the name and contact information of the water provider; or c. Proof from the Oregon Water Resources Department that the water to be used is from a source that does not require a water right. Chapter 18.116 ALTERNATE EDITS 5. Security Cameras. If security cameras are used, they shall be directed to record only the subject property and public rights-of-way, except as required to comply with requirements of the OLCC or the OHA. 6. Secure Waste Disposal. Marijuana waste shall be stored in a secured waste receptacle in the possession of and under the control of the OLCC licensee or OHA Person Responsible for the Grow Site (PRMG). 7 Inspections and Annual Reporting. All marijuana production registered by OHA prior to June 1 2016 shall comply with DCC 18.116.340(D)(8) when site locations are identified or otherwise disclosed by the State of Oregon. D. All new marijuana production registered by OHA on or after June 1, 2016 shall comply with DCC 18.116.3430(A -13C) and the following standards: 1. Shall only be located in the following zones a. EFU; or ti,-._MllA-1 --o-r c --.b. Rural Industrial in the vicinity of Deschutes Junction. 2. Minimum Lot Area. a. In the EFU and N4UA 10 zones, the subject property shall have a minimum lot area of five (5) acres. 3. Maximtun BiAding Floor �6ffea. in the N4UA 10 zone, the maximum building floor- area shall be: a. Pafeels fehq 5aer-@sto less than 10 aer-es in afea: 2,500 square feet. b. Par -eels equal to or --greater- than 10 aures" 5,000 square feet. 43. Setbacks. The following setbacks shall apply to all marijuana production areas and buildings: a. Minimum Yard Setback/Distance from Lot Lines: 1200 feet. b. Setback from an off-site dwelling: 5-300 feet. For the purposes of this criterion, an off-site dwelling includes those proposed off-site dwellings with a building permit application submitted to Deschutes County prior to submission of the marijuana production or processing application to Deschutes County. o4 -54. Indoor Production and Processing. a fully enelesed bttildings with eenventional or- post ffaffied apaqUe, rigid Walls alid f-E)a b Use of greenhouses, hoop houses, and rigid pfd. a. In the EFU zone, marijuana production shall only be located in buildings, including greenhouses, hoop houses, and similar structures. b. In all zones, marijuana production is prohibited in any outdoor area. 65. Maximum Mature Plant Canopy Size. In the EFU zone, the maximum canopy area for mature marijuana plants shall apply as follows: a. Parcels from 5 acres to less than 10 acres in lot area: 2,500 square feet. b. Parcels equal to or greater than 10 acres to less than 20 acres in lot area: 5,000 square feet. The maximum canopy area for mature marijuana plants may be increased to 10,000 square feet upon demonstration by the applicant to the County that: i. The marijuana production operation was lawfully established prior to January 1, 2015; and Chapter 18.116 10 ALTERNATE EDITS ii. The increased mature marijuana plant canopy area will not generate adverse impact of visual, odor, noise, lighting, privacy or access greater than the impacts associated with a 5,000 square foot canopy area operation. C. Parcels equal to or greater than 20 acres to less than 40 acres in lot area: 10,000 square feet. d. Parcels equal to or greater than 40 acres to less than 60 acres in lot area: 20,000 square feet. e. Parcels equal to or greater than 60 acres in lot area: 40,000 square feet. 76. Separation Distances. Minimum separation distances shall apply as follows: a. The use shall be located a minimum of 4-OW2. 440 feet from: i. A public elementary or secondary school for which attendance is compulsory under Oregon Revised Statutes 339.010, et seq., including any parking lot appurtenant thereto and any property used by the school; ii. A private or parochial elementary or secondary school, teaching children as described in ORS 339.030(1)(a), including any parking lot appurtenant thereto and any property used by the school; iii. A licensed child care center or licensed preschool, including any parking lot appurtenant thereto and any property used by the child care center or preschool. This does not include licensed or unlicensed child care which occurs at or in residential structures; iv. A youth activity center; and v. National monuments and state parks; vi. AdblieFederal_ lasts, a ii_iZccitraondtrbai) Reserve _Area. viii. The boundary of an local ocal jurisdiction that has opted out of Oregon's recreational marijuana program; and ix. Any other lot or parcel a.- roved byljq,c wtes_Cotintyfor- marijuana production. b. For purposes of DCC 18.116.3430(1)9)(76), all distances shall be measured from the lot line of the affected properties listed in DCC 18.116.3430(B)(76)(a) to the closest point of the buildings and land area occupied by the marijuana producer or marijuana processor. c. A change in use of another property to those identified in DCC 18.116.3430(D11)(76) shall not result in the marijuana producer or marijuana processor being in violation of DCC 18.116.330(13)(76) if the use is: i. Pending a local land use decision; ii. Registered by the State of Oregon; or iii. Lawfully established. 97. Access. Marijuana production5,000 s"are feet „ f ean,,py area for- matu ffiatijuana plaxtssites shall comply with the following standards. a. Have frontage on and legal direct access from a constructed public, county, or state road; or b. Have access from a private road or easement serving only the subject property. c. If the property takes access via a private road or easement which also serves other properties, the applicant shall obtain written consent to utilize the easement or private road for marijuana production access from all owners who have access rights to the private road or easement. The written consent shall: i. Be on a form provided by the County and shall contain the following information; ii. Include notarized signatures of all owners, persons and properties holding a recorded interest in the private road or easement; iii. Include a description of the proposed marijuana production or marijuana processing operation; and Chapter 18.116 ll ALTERNATE EDITS iv. Include a legal description of the private road or easement. 9. n 'deney. i the M 1 n 10 zone, a rainimum of one of the followingsiha11 r ^:do in a a. n„ „f tl,o ^„bjeet p e fty, . b n per-sonregistered with the nun as a person desi to p .,,d„^o marijeana 1... 4-0K nsT�cctions and Annual Reporting. An annual report shall be submitted to the Community Development Department by the real property owner or licensee, if different, of Ill az_.. Ila pia2duction registered by 011A,_ each February 1, documenting all of the following as of December 31 of the previous year, including the applicable fee as adopted in the current County Fee Schedule and a fully executed Consent to Inspect Premises form: a. Documentation demonstrating compliance with the: i. Land use decision and permits. ii. Fire, health, safety, waste water, and building codes and laws. iii. State of Oregon licensing requirements. b.— ITLIICCreCoITIiIGTy sTRT12tiC LIIG annual .,.t ... .. ..... ..... C........... ... .. .,t. e.,....,.......,., ......- .,- t demonstrate ..Bane, with PGC 18.116-3430(G)(9) ;hall sen,e as- aeknowledgementby the real prop”, owner arid lieensee that the othe iseallowed- t in eemplianee with De eh to County rode ,the ^ penn:t feveeatio under WC Title 22 and ., . be ,.,lied , n by the State ofOrege to deny e -b. Other information as may be reasonably required by the Planning Director to ensure compliance with Deschutes County Code, applicable State regulations, and to protect the public health, safety, and welfare. d— 4ari�uaua oz rel 1'laz t<, - s€� l�lisl�e i ll d z ��iz iail d-lYtlx Colnpauuity vee �artz�z3t: As a condition of approval, the applicant must consent in writing to allow Deschutes County to, randomly and without prior notice, inspect the premises and ascertain the extent and effectiveness of the odor control system(s), compliance with the Deschutes County Code, and applicable conditions of approval. Inspections may be conducted by the Countyup to four (4) times per calendar including one inspection prior to the initiation of use. As ^~~~_ypI ±h tes Ce +; tp. F „ /�\ t: . d o^ to _.. .__ , n ^t rL s,o pferaise^ to . eertai the *te t and off etiyeness of for „dor ,.e t.-,.1 c_- Conditions of Approval Agreement to be established and maintained by the Community Development Department. d. Documentation that Systeni Devclot�zx�ent_Charges havcl ,laid. c. This information shall be public record subject to ORS 192.502(17). f Failure to timely submit the annual report, fee, and Consent to Inspect Premises form or to demonstrate compliance with DCC 18.116.340(C)(8) shall serve as acknowledgement by the real property owner and licensee that the otherwise allowed use is not in compliance with Deschutes County Code; authorizes permit revocation under DCC Title 22 and maybe relied upon by the State of Oregon to deny new or license renewal(s) for the subject use. 449.Prohibited Uses. a. In the EFU zone, the following uses are prohibited: i. A new dwelling used in conjunction with a marijuana crop; ii. A farm stand, as described in ORS 215.213(1)(r) or 215.283(1)(0), used in conjunction with a marijuana crop; Chapter 18.116 12 ALTERNATE EDITS iii. A commercial activity, as described in ORS 215.213(2)(c) or 215.283(2)(a), carried on in conjunction a marijuana crop; and iv. Agri -tourism and other commercial events and activities in conjunction with a marijuana crop. b in the >\ U t oe the following rt uses e r v...o ib,itedi i. Commer-eial aetivities in J rioh n marijuana avr. eb. In the EFU, MUA-40 _ and Rural Industrial zones, the following uses are prohibited on the same property as marijuana production: Guest Lodge. i. Guest Ranch. ii. Dude Ranch. iii. Destination Resort. iv. Public Parks. v. Private Parks. vi. Events, Mass Gatherings and Outdoor Mass Gatherings. vii. Bed and Breakfast. viii. Room and Board Arrangements. (Ord. 2018-xxx §x, 2018; Ord. 2016-019 § 1, 2016) Chapter 18.116 13 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of July 23, 2018 DATE: July 18, 2018 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: 2018-19 Q1 Discretionary Grant Review RECOMMENDATION & ACTION REQUESTED: Review applications and determine awards for discretionary grant applications submitted for the first quarter of 2018-19. ATTENDANCE: Judith Ure, Management Analyst SUMMARY: Each quarter, the Board of Commissioners reviews applications submitted to the Deschutes County Discretionary Grant Program and makes awards accordingly. On August 23, 2018, the Board will consider requests made for activities to take place beginning on or about the first quarter of 2018-19. Applications are attached for the Board's consideration. 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U316% 69 69 E9 69 -:E9 69 69 69.69 r ' '10 CO 00 : OD OD a0 aD CO 00 : CO OD aD CO CO 00 CD - 00 O O O O"O O O'.O O '.0 0 0 0 O ,; O G?0 y N NN N NN N NN N N N N N N - M M.M M M M.M N .NN N,N N N NN N'N N N.N N N N YC�J r r r r C LL E �' a @ O O N f` U U Z c' CU N� E �U E fE o u'a> �vctw y roc �¢o CC°:>c -a'ro m OcE jdcc�'�a� Ew ro t c W ro cp E ro ro> w v•E ' � ti; L) C: � ii =' v � m E' c 6a N 5 CL CD cn cn' � a M mtm E a£+ C V% LCO O a) v1 a! c p 0 C C OO:W YO::� cU->„ Et7 G �2=Zw'6nz0i-2a�: iUcy Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: August 23, 2018 Organization: The Wellness Ranch Project Name: The Wellness Ranch Fundraising Project Period: June 2018 - Ongoing Description: Purchase drinks and refreshments for a variety of fundraising events held at The Wellness Ranch over the summer. Amount of Request: $1,500 Previous Grants: None Recorded Approved: Declined: ruwa� Deschutes Countv Board of Commissioners PO Box 6005. Bend. OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website ;�•n, ,irt .�>>�+ DESCHUTESCOUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 6-17-2018 Project Name: The'VVellness Ranch Fundraising Project Beginning Date: 6-2018 Project End Date: Amount Requested: 1 $1,500 Date Funds Needed: I ASAP Name of Applicant Organization: The Wellness Ranch 501 0 # 82-3839624 Address; 18602 Couch Market Road City & Zip Code: Bend, OR 97703 Tax ID #: 82-3839624 Contact Names) Tammy Harty Telephone #: 541-815-0203 Fax #:---- Email Address: I Hea3WithHorses@0utlook.com -^l On a separate sheet(s), please briefly answer the following questions: I, Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. see attached - Thanks for your consideration. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Attachment to DISCRETIONARY GRANT — The Wellness Ranch Funding for Food for Fundraising EVENTS $1500 Requested 1. Describe that applicant organization, including its purpose, leadership structure and activities: a. Please see attached info sheet about The Wellness Ranch as well as the 501c3 document. 2. Describe the proposed project or activity: The Wellness Ranch is a newly formed 501 c3 that will be holding a series of fundraising events to finish a building to begin an integrative program on the ranch. Rather than hold 1 large fundraiser, we chose to hold a series of small, more manageable events_ We are requesting funding to provide drinks & refreshments for a variety of fundraising events held at The Wellness Ranch over the Summer. The fundraising events include suicide prevention training (QPR) which will result in fundraising for The Wellness Ranch. The QPR training is through St. Charles and will result in a donation to the non-profit based upon the number of attendees at the training. The QPR trainer is paid for by St. Charles Foundation and they will pay The Wellness Ranch $25 per person for all that attend the training/workshop. In addition, we will be doing some community events at the ranch. Open houses and introduction to the alternative therapies. These fundraising events/activities proceeds will go towards completion of the yoga/ group room and outdoor multi-purpose activity areas. The Wellness Ranch has a group of volunteers that will help prepare the Ranch for these events and workshops. The completion of the yoga room and outdoor activity areas will allow The Wellness Ranch to provide integrative therapy and expose clients to alternatives for the relief from chronic pain and options to reduce use or stop the use of medications and opioids. The QPR trainings are sponsored by St. Charles and the labor for projects on the Ranch comes to us through Veteran community volunteers and volunteers through Life Groups and individual volunteers that come weekly to the ranch for projects. 3. Provide a timeline for completing the proposed project or activity. a. The Wellness Ranch will use these funds over the Summer for the events scheduled in that timeframe. 4. Explain how the proposed projector activity will positively impact the community. The fundraising proceeds will finish The Wellness Ranch group/yoga room and fund materials to complete the outdoor activity areas. These areas will allow the Ranch to provide integrative services to clients as well as the community in a non -clinical setting. These integrative therapies offer holistic and integrative options for the prevention of suicide, relief of symptoms of trauma and PTSD as well as provide alternatives for the relief from chronic pain and options to reduce use or stop the use of medications and opioids to the community_ 5. identify the specific communities or groups that will benefit. The Central Oregon Community, Veterans, Survivors of trauma, first responders and other vulnerable populations, including the underserved and those without financial means. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions. Itemize anticipated expenditures. The community has committed their services of labor to The Wellness Ranch as well as the donations of building materials, plants and landscaping materials that have already been donated to the Ranch. Materials in the amount of $5,000 have already been received towards this project. Drinks & refreshments for a variety of events scheduled over the next 90 days: QPR Trainings through St. Charles — 3 will be scheduled over the next 60-90 days — dates pending scheduling of the QPR Trainer. Community Event- Restorative Yoga workshop fundraiser— June 21 and 2-4 classes in July and August As well as other fundraising events that are in the process of development . 7. If the grant will support an ongoing activity, explain how it will be funded in the future. The Wellness Ranch is working to finish 2 group areas on the Ranch. One building/yoga room and an outdoor activity space. These spaces will serve trauma clients, Veteran's and First Responders for mental health therapy purposes as well as vulnerable community members. The program focus is trauma, suicide prevention as well as exposure to other alternative therapies that will offer alternatives for relief from chronic pain and less use or stopping use of medications and opioids. Once these areas are finished, we have donations committed for the yoga supplies and equipment and the spaces will be ready for use by the community for a variety of trainings, programs and therapy. The programs/therapy taking place in the new activity areas will be funded through various grants and support including: The Central Oregon Health Council, Pacific Source Community Solutions, Meyer Memorial Trust, St. Charles Health Systems, Oregon Community Foundation, The Ford Family Foundation, First interstate Bank Foundation, The Central Oregon Veteran's Council as well as funding through our social media fundraising efforts and local community support. We have also partnered with the Veteran's Administration in Bend and Portland to participate in their Whole Health Program and provide integrative services contracted through them. The Wellness Ranch The Wellness Ranch is a 501c3 nonprofit organization providing equine assisted psychotherapy, yoga, acupuncture, and other integrative and holistic approaches to mental health and wellness of Veterans, first responders, trauma survivors, survivors of sexual trauma and the local community. These treatments take place in a beautiful, peaceful and private ranch setting. We are a trauma focused wellness center using highly credentialed licensed counselors and trauma informed professions to work with all aspects of trauma and it's many and various manifestations that show up both physically and mentally. This program is Innovative — nothing like "The Wellness Manch" currently exists. We deliver holistic clinical treatments in a "non -clinical" setting. This innovative program takes place in nature on a ranch with horses. The Wellness Ranch provides: Treatments that are trauma focused and based around equine assisted psychotherapy combined with yoga, acupuncture, and other integrative and holistic approaches to mental health and wellness for Veterans, first responders and trauma survivors. This treatment is for mental health issues and the clients do not ride. The treatment is not Therapeutic Riding, it is groundwork with the horse facilitated by licensed clinical therapists that are trauma trained and highly credentialed in incorporating horses into clinical therapy. The therapy is relational, works with connection and communication with a focus on learning new behaviors. Clients then get to practice these new behaviors and relationships through work the horse. Clients learn to set boundaries, be in a healthy relationship and reduce anxiety among, other things. At the ranch, we focus on: - PTSD - sexual trauma, grief/bereavement, depression, anxiety, family/couples issues, post-deployment/re-integration issues and other military culture related concerns. In addition we work with abuse and sexual abuse survivors of all backgrounds and ages, traumatic grief and we support families in healing from these wounds. We also serve homeless trauma survivors and low income and at risk populations. It is important to provide treatment to these populations as they affect the whole system and the communities around US. Research shows these holistic therapies are very effective and research just being published indicates that the model of integrating these therapies is life changing for clients. Research is also showing that treating these issues in a non -clinical setting, like The Wellness Ranch is also very beneficial. Additional benefits include relief from chronic pain and less use or stopping use of medications and opioids. The Wellness Ranch Mission: To effectively treat trauma in under -served individuals, Veterans and communities using innovative mental health approaches and complementary integrative health practices. The Wellness Ranch Vision: To empower trauma survivors and Veterans through comprehensive and life -affirming methods to healing, allowing them to fully integrate into a healthier society. We currently treat trauma survivors on the ranch through Equine Assisted Psychotherapy. We have client's referred from The women's shelter at The Shepherd's House, Mosaic Medical Clinic, The Child Center and a variety of other agencies dealing with trauma and PTSD. The therapists at The Wellness Ranch are highly credentialed professional counselors with trauma informed training and multiple levels of certifications in equine assisted psychotherapy as well as extensive training working with Military populations. The other health professionals at The Wellness Ranch are credentialed and certified in their respective areas as well as being trauma informed and experienced working with PTSD and military issues. The Wellness Ranch needs to finish our yoga room and outdoor group area in order to integrate these other holistic therapies of yoga, acupuncture and additional alternative therapies to the program. The structure is started —framed and roofed and we have a group of Veteran's committed to supply the labor to complete it. We also have other contractors and volunteers ready to support and donate time and materials. This includes a group from The Shepherd's house, Bend Garbage, Rock Dawg, LLC, and a group of individuals that support our mission. We are currently working with local community partners to eventually get funding to fully cover these integrative therapies. We wrote a federal grant for funds through the VA that will fund an Equine Assisted Veteran's program that will start in the Fall. Meanwhile, we are serving trauma clients on the ranch and are ready to expand to the integrative treatments as well as the Veteran program. The integrative treatments are not covered by insurance. We have recently been approved to serve Veteran's through the Veteran's Choice Medical Program for the psychotherapy portion of the treatment. The Wellness Ranch is designed to be solidly in line with a newly forming program in the Veterans Administration called the "Whole Health Initiative" which places the individual in need squarely back in the center of his/her healing process. We strive to be patient -centered toward empowering our clients to have their own voice and preferences honored in their healing process. This gives them a much greater sense of ownership in their healing process which leads to stronger outcomes and lasting change. This integrative model gives clients a wider set of treatment options that are growing in abundance and popularity due to the latest neuroscience research which indicates that the impact of trauma resides within our bodies and within our whole selves. Treating trauma solely at the level of cognition and "talk therapy" as most evidence -based treatments prized by mainstream medicine, is no longer (and has never been) adequate. Evidence shows for instance, that due to issues of tolerability and drop-out, among others prohibitory factors, the options available for Veterans in the VA for the treatment of Posttraumatic Stress Disorder are only reaching approximately 20-30% of all Veterans in need. These traditional approaches are not cutting it and the integrative treatments are not yet covered by insurance. The Wellness Ranch is also a community wellness center — we want to make these kinds of holistic and integrative healing practices available as they are in our unique healing setting to our general community and all who can benefit from them on many levels_ These wellness treatments will be available to everyone in the community regardless of the ability to pay. The services to Veteran's will be at no charge to them and we are working on partnerships to make these programs available to low income clients at low or no cost. We know that many of these practices are key strategies in prevention and ongoing maintenance of overall health of our community. These integrative treatments have also shown results in reducing opioid use, reduction of chronic pain and build resiliency towards suicide prevention. Imagine yourself in a beautiful, outdoor ranch setting. imagine crystal clear mountain views in the distance and the feeling of clean, cool, refreshing, high desert air filling up your lungs. Now imagine that a horse approaches you in this space of peaceful stillness. Imagine being able to take all of your worries, stresses, and the weight of all your life challenges and being able to physically lean them onto this horse — imagine this horse, choosing to stand with you in this space, supporting you, and sharing the burden of holding all of this struggle with you. This amazing and life changing experience is now available at The Wellness Ranch. Please help us to be able to offer this life changing therapy to Veteran's, first responders and trauma survivors as well as their families by helping us to finish our yoga and group areas. Thanks for your consideration ! The Wellness Ranch — a registered 501 c3 non-profit # 82-3839624 thewellranch_org Find us on Facebook & Instagram : The Wellness Ranch Tammy Harty, Therapist and Co -Founder 541-815-0203 Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: August 23, 2018 Organization: MountainStar Family Relief Nursery Project Name: Birdies 4 Babies Fundraising Event Project Period: August 26, 2018 Description: Annual golf tournament, silent and live auction, and dinner to support child abuse and neglect prevention programs. Amount of Request: $2,500 Previous Grants: 6/23/2014 $ 620.00 Trauma Informed Practice Conference 4/17/2017 $ , 1,500.00 - Spark! Kindling a Co munity Conversation 7/31/2017 $ 2,000.00 Birdies 4 Babies Fundraising Event Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.orr, DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 6/25/18 Project Name: Birdies 4 Babies Project Beginning Date: August 26, 2018 Project End Date: AuguSt 26, 201 Amount Requested: $2,500 —� Date Funds Needed: August 26, 2018 l Name of Applicant Organization: MountainStar Family Relief Nursery Address:2125 NE Daggett Lane City & Zip Code: Bend, OR 97701 Tax ID #: 42-1560891 Contact Name(s):Kayla Rotunno Telephone #: 541-322-6820 Fax #: �— Email Address: kaylar a@mtstar.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. MountainStar's Request to Deschutes County's Discretionary Grant Program 1. Describe the applicant organization, including its purpose, leadership structure, and activities. MountainStar Family Relief Nursery was formed in 2001 in response to the community need for comprehensive services for distressed families with very young children. Our mission is to prevent child abuse and neglect through community support and therapeutic services that help vulnerable children and families succeed. We are the only program in Deschutes, Jefferson, and Crook Counties providing therapeutic classrooms, parenting education services, and family support targeted at protecting babies and toddlers who are at significant risk for abuse and neglect. Our Relief Nursery services include the Therapeutic Early Childhood Program (TECP) with three age specific Therapeutic Classrooms and the Safety Net Program, which provides crisis intervention and ongoing services to high risk families who are not enrolled in the TECP. To further meet the needs of client families in crisis, over the years we have added regular child assessments, home visitations, transportation services, emergency food boxes through partner agencies, services for limited English-speaking families, and a variety of mental health services. Since our inception, we have increased the number of children served annually from 34 in the first year (2001), to over 450 children and their families. MountainStar has consistently sought to maximize our impact on child safety and parent success through close partnership with Deschutes County, social service agencies, and other organizations. MountainStar has an experienced, professional, and dedicated staff of 30; an active, committed 9 member Board of Directors; and 140 volunteers. MountainStar staff participate in coordinating groups such as Partnership for Young Children, Central Oregon Parenting Education Cooperative, Oregon Association of Relief Nurseries, and the Child care and Education workgroup of the Early Learning Division. MountainStar consistently performs at the highest quality standard and was awarded Organization of the Year by the Bend Chamber of Commerce in 2016 and in 2006. In 2014, we achieved a 5 -star rating from Oregon's new Quality Rating and Improvement System (QRIS). MountainStar is one of only 36 programs in Oregon accredited by the National Association for the Education of Young Children (NAEYC). We have held this accreditation for the past six years. Our research -informed programs focus on children at the highest -risk for abuse who are between the ages of birth and five. Close to half of Oregon's child abuse victim's fall into this age group. The infants and toddlers we serve live in households with an average of 14 risk factors, including substance abuse, mental health issues, or a history of family violence. 100% of our client families live in poverty. It is these children, and their families, who are at the center of our efforts. 2. Describe the proposed project or activity. "Birdies 4 Babies" is an annual golf tournament, silent and live auction, and dinner held at Broken Top Club on August 26, 2018. Proceeds support MountainStar's child abuse and neglect prevention programs that help strengthen families living in crisis. This important event brings together 260+ individuals and businesses in our community and generates approximately 30% of our annual fundraising goal. In 2015, we raised $90,000, in 2016 we raised an incredible $160,000, and in 2017 we raised over $278,000. We hope to continue this trend of success with help from the community and the Board of County Commissioners 3. Provide a timeline for completing the proposed project or activity. Birdies 4 Babies is planned for August 26, 2018. We are currently collecting auction donations, acquiring sponsors, and planning the logistics of the event. The major planning for the event will be complete around July 31, 2018. The final weeks are dedicated to event day coordination. 4. Explain how the proposed project or activity will positively impact the community. The Birdies 4 Babies event is our largest and most important fundraiser of the year, accounting for around 30% of our total fundraising budget for the entire year. Through this event, we hope to gain monetary donors (the evening of the event and beyond) as well as sustained advocates and supporters. MountainStar's top funding need is unrestricted operating income for our Therapeutic Early Childhood Program (TECP), which is our most intensive and effective child abuse prevention program. We have centers offering this program in Bend, Madras, and Prineville. Each year we must raise hundreds of thousands of dollars to operate this program, which offers every child/family involved over 300 hours of contact each year. Furthermore, we offer families support by providing basic needs, mental health services, home visits, and parent coaching. The more we raise at Birdies 4 Babies, the more resources we can dedicate to children and families who are living in crisis in our community. By offering more opportunies for TECP, mental health services, parent coaching, home visits, and basic supplies we can positivily impact our community, specifically those that need it most. 5. identify the specific communities or groups that will benefit. MountainStar serves children from birth to five years of age who are experiencing toxic stress. The families we serve have an average of 14 risk factors for child abuse including homelessness, poverty, domestic violence, mental illness, drug/alcohol dependence, and more. Our primary mission is to intervene on behalf of at -risk kids living in the highest tier of need in each community we serve. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. Grant funds will be used to support event costs, along with business sponsorships and individual contributions. Currently we have secured our Title Sponsor, Pahlisch Homes ($15,000), our Golf Sponsor, Old Spaghetti Factory ($5,000), Tent Sponsor Norman Building and Design ($3,000) Beverage Cart Sponsor G5 ($2,000), and others. We anticipate the following event costs: Venue — Broken Top Club $4,100 Beverages $3,500' Vendor Rentals $4,800 Auctioneer $2,500 Food Event Materials Credit Card Fees Printing - Abracadabra Other 7. If the grant will support an ongoing activity, explain how it will be funded in the future. MountainStar is managed sustainably and our presence is stable at centers in Bend, Madras, and Prineville. We receive funding for our Relief Nursery programs (Therapeutic Early Childhood Program and Safety Net Program) through government grants (about 40%), as well as individuals, businesses, and foundations in the community (about 60%). With regard to Birdies 4 Babies, we will continue to seek out business, individual, foundation, and government sponsors to underwrite event costs. As we grow and expand, it is our intention to fund and host Birdies 4 Babies annually and continue to expand out reach. With community involvement and support, this event will continue to succeed and strengthen families throughout Central Oregon. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: August 23, 2018 Organization: Healing Reins Project Name: Diamonds & Dust Fundraising Event Project Period: September 15, 2018 Description: Annual signature fundraising event to support services for clients, including low- income families and those with extraordinary medical and mental health bills. Amount of Request: $2,000 Previous Grants: 10 9/2007 $1,500.00 Not Recorded 4118/2018_L$__960.00j Office Dividin Wall Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.descifutes.ora DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: June 11, 2018 Project Name: I Diamonds & Dust Project Beginning Date: September 15, 2018 Project End Date: September 15, 2018 Amount Requested: $2,000 Date Funds Needed: August 31, 2018 Name of Applicant Organization: Heating Reins Therapeutic Riding Center Address: PO Box 5593 City & Zip Code: Bend, OR 97708 Tax ID' #: 1 93-1279550 Contact Name(s): Laurie Hoyle, Development Director Telephone #: 1 541-382-9410 x310 Fax #: F541-382-2781 Email Address: laurieh@healingreins.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Healing Reins "heals with horses," each year helping hundreds of Central Oregon children, youth and adults (ages 2 — 94) to improve health, achieve greater well-being, and realize higher quality of life. Offering a broad range of fully accredited programs, and partnering with disability specialists, health providers, and therapists, Healing Reins reaches deep into Central Oregon's highest need communities to help individuals manage disabilities, address mental health challenges, and recover from trauma. Programs include: • Therapeutic or Adaptive Riding, which addresses physical, cognitive and developmental needs among those with conditions including, but not limited to, Autism Spectrum Disorder, Down syndrome, cerebral palsy, Multiple Sclerosis, and those suffering from stroke • Equine -Facilitated Psychotherapy, for individuals struggling with mental, emotional and behavioral health issues including anxiety, depression, and addiction • Hippotherapy, meeting need for equine -assisted physical, occupational, and speech and language therapy • Veterans Horsemanship, a highly effective adjunct or alternative to traditional talk therapies for veterans suffering from injury and trauma including PTSD and TBI Healing Reins: • Serves up to 160 individuals a week * Assist 400 clients (unduplicated) a year • Delivers more than 6,000 service hours a year • Engages 150+ volunteers who work directly with clients and horses Staff includes the Executive Director, Program Director, Program Assistant, Development Director, Volunteer Coordinator, and several Instructors. Located onsite are two mental health therapists who provide Equine -assisted Psychotherapy, and Treehouse Therapies Associates which provides pediatric Hippotherapy. The Executive Director reports to an 8 -member Board of Directors. Barbara Newman, MD, is board president. Healing Reins operates on a 20 -acre farm in southeast Bend that is home to a herd of 17 specially trained horses. 2. Describe the proposed project or activity. Healing Reins seeks up to $2,000 in support of its annual, signature fundraiser, Diamonds & Dust. Approximately two-thirds of Healing Reins' revenue comes from grants, gifts and fundraising; one-third comes from fees for service and contracted services. Half of all Healing Reins clients are low-income and burdened with extraordinary medical and mental health bills. These families cannot afford even the modest fee for service — which is well below the fully burdened cost — and must rely on Healing Reins scholarships. Fundraising is crucial to Healing Reins' ability to operate, to keep services accessible and affordable to all, and to improve health throughout the region. 3. Provide a timeline for completing the proposed projector activity. In progress Secure Diamonds & Dust event sponsorships at the $1,500, $3,000, $5,000 and $7,500 level; $46,000 in sponsorships secured as of 6/8/2018 In -progress Procure items for silent and live auctions, confirm MC and Auctioneer July — August Sell tickets and tables for up to 400 seats July — August Run radio and television spots for Diamonds & Dust September 1-14 Confirm catering and live music, organize silent and live auctions, prepare barn for event September 15 Host Diamonds & Dust for 400 guests 4. Explain how the proposed project or activity will positively impact the community. Diamonds & Dust is an extremely well-received event that the community looks forward to annually. With generous community support, exceptional commitment to the cause among volunteers, and a staff with years of experience in delivering a high-quality event, Diamonds & Dust typically nets 5125, 000 for Healing Reins. Healing Reins positively impacts the community by: • Helping children and families to better manage special needs • Providing pediatric physical, occupational and speech and language therapies for up to 30 families a year, approximately half of which are on the Oregon Health Plan or Medicaid + Assisting more than 100 teens from residential treatment programs in recovering from abuse and addiction • Offering adjunct and alternative mental health therapies for those who do not — or simply cannot — respond to traditional talk therapies. Recent research indicates that equine therapy is especially effective with military veterans in recovery from PTSD, TBI and MST (military sexual trauma). + Delivering in total more than 6,000 service hours to 400 children, youth and adults each year + Engaging 150+ community volunteers each year • Being Oregon's only accredited Therapeutic Riding Center east of the Cascades 5. Identify the specific communities or groups that will benefit. Specific communities served by Healing Reins include: • Children and adults with physical, cognitive and development disabilities, including: ➢ Autism Spectrum Disorder ➢ Genetic Disorders ➢ Developmental Delays ➢ Cerebral Palsy ➢ Down Syndrome ➢ Multiple Sclerosis ➢ ADD & ADHD ➢ Behavioral Challenges ➢ Anxiety and Depression ➢ Addiction ➢ Stroke ➢ Post Traumatic Stress Disorder (PTSD) ➢ Traumatic Brain Injury (TBI) ➢ Amputation Teens and young adults recovering from addiction. Healing Reins partners with Rimrock Trails Adolescent Treatment Center, New Leaf Academy, and Cascade Crest Transitions to provide Taking the Reins, an equine -assisted learning program. The program provides an 8 -session "episode of care" that is facilitated by a mental health therapist and integrated into each teen's treatment program. Individuals addressing mental health challenges, including referrals from Deschutes County Mental Health and Behavioral Health. Healing Reins also receives referrals from KIDS Center, CASA, Alyce Hatch Center, New Visions Wilderness, Northwest Youth Discovery, and St. Charles Outpatient Rehabilitation. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. A $2,000 Deschutes County Commissioners discretionary grant would support Healing Reins' premier fundraising event, Diamonds & Dust 2018. It would be applied to event expenses in order to maximize the event's net proceeds. Expenses: 47,500 Catering 12,521 Rentals —tables, chairs, glasswear, linens 3,777 Graphic design, printing and postage 2,850 Auction/Auctioneer/Auction Software 7,823 Auction Items Reserves 7,414 Music/DJ 400 Restrooms 1,120 Audio Visual/Equipment Rentals 8,743 Event Management 9,000 Special Appeal Video/Jack Creek Productions 8,000 Decor 1.,.550 Permits 160 Misc 400 Total Expenses 63,758 Revenues: Sponsorships 47,500 ($46,000 received to date) Table and ticket sales 18,080 Silent and Live Auction 56,050 Paddle Raise 75.000 Total Revenues 196,630 Net Proceeds to Healing Reins 132,872 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Diamonds & Dust is not an ongoing activity, but rather an annual event. Attach: Proof of the applicant organization's non-profit status. n � t • ,F 1"O HEAL WITH HORSES 70 HEAL WITH HOk5E5 `: ; F=.. DEAR COMMUNITY SUPPORTER, Did you know that Healing Reins Therapeutic Riding Center is Oregon's only nationally accredited, professional equine -based therapeutic program east of the Cascades? Healing Reins Therapeutic Riding Center's Therapeutic Riding, Physical Therapy (Hippotherapy), Veterans Horsemanship, and Equine Facilitated Mental Health and Learning programs exist to fill the demonstrated need for these specific services in our Central Oregon community. Children, teens, adults and whole families are referred to Healing Reins by medical and mental health providers, as well as agencies such as KIDS Center, Deschutes County Health Services, Alyce Hatch Center, St. Charles Rehabilitation, VA Bend and more. Horse -centered therapy is dynamic therapy, engaging all parts of the mind, body and soul for a completely integrated therapeutic experience...which is exactly why it works! When you give to Healing Reins, you: become a champion for people of all ages who are working to overcome physical. cognitive, emotional and behavioral challenges: support healing and recovery for people who have experienced traumatic illness. addiction or physical or mental injury: increase physical and mental health treatment options in the community; • provide support, respite and encouragement to individuals and their families and caregivers; change lives. The medical and psychological benefits of equine -based therapy is proven nationwide as an efficient and effective strategy to improve quality of life for people with a wide range of challenges and disabilities. Health care professionals and referring partner agencies in our community are astonished by the progress their clients make on a weekly basis when they are able to participate at Healing Reins. Generous donations and in-kind contributions from individuals, businesses and grantors allow us to keep our costs extremely low. Every day we receive new referrals, the majority of which do not come with any funding. But because 75% of all participants are from low-income families who request scholarship assistance, our limited resources are exhausted quickly. With your help we can continue to provide a safe and caring place for people of all ages to heal and succeed. Please consider supporting Healing Reins with a tax-deductible donation and help us change lives! Sincerely, WHAT WE • HORSE -CENTERED THERAPY FOR PEOPLE OF ALL AGES Healing Reins Therapeutic Riding Center opened its barn doors in 1999 to provide treatment strategies designed to address the whole person, helping Central Oregonians challenged with physical and cognitive disabilities as well as emotional and behavioral mental health needs to thrive. With the horse as partner. all aspects of the mind, body and soul are engaged for a truly integrated therapeutic experience that is proven nationwide to be effective, efficient and fun. Children, teens, adults and whole families rely on Healing Reins to provide a positive place where dreams are turned into goals and needs become accomplishments. �WH6�SERVE CHILDREN. TEENS AND ADULTS (AGES 4-94) WITH A WIDE VARIETY OF CONDITIONS AND CHALLENGES INCLUDING: ADD & ADHD Cerebral Vascular Accident/Stroke PTSD Amputation Depression Sensory Integration Disorder Anxiety Developmental Delay Speech and Communication Disorders Autism Down Syndrome Traumatic Brain Injury Behavioral Challenges Emotional Trauma Cancer Genetic Disorders Cerebral Palsy Multiple Sclerosis PARTNERSHIP AND COLLABORATION Healing Reins is not a typical treatment setting, which is exactly why it works! We partner with clients, caregivers, medical professionals, mental health providers and local agencies to offer a unique team approach to healing and recovery. Professionally certified staff are assisted by 150+ weekly community volunteers who are specially trained to provide safe and effective rehabilitative services. Healing Reins serves 150-180 children. teens and adults each week throughout the year, impacting the lives of hundreds of families annually ACCREDITED PROGRAMS AND CERTIFIED STAFF Healing Reins is the only program east of the Cascades in Oregon offering professionally accredited horse - centered therapies and activities to support people with disabilities and special needs. Healing Reins is a Premier Accredited Center and a member of PATH International (the Professional Association of Therapeutic Horsemanship), a membership organization comprised of 866 centers located across the country and internationally. Our teaching staff are all PATH -certified Therapeutic Riding Instructors and PATH -certified Equine Specialists. Using state-of-the-art equipment. specialized curriculum, and specifically selected and trained horses, we are able to provide a safe and positive experience for each and every participant. Our facility and programs meet the Americans with Disabilities Act of 1990 (ADA) standards as well as the rigorous policies and values required by our affiliation with PATH International. • r r r • r . • BRINGING STRENGTH, HOPE. CONFIDENCE AND JOY TO PEOPLE OF ALL AGES Every day, participants in our programs show dramatic improvements in concentration, skill -building, confidence and independence because they participate in horse -centered therapy. Clients with physical challenges experience remarkable improvements in muscle tone, strength, posture, balance, small and gross motor development, and range of motion. Clients with cognitive challenges are able to learn new skills. Clients with emotional and behavioral challenges experience a calming shift that allows them to adopt new coping and learning strategies. From early childhood through the senior years, Healing Reins helps develop, preserve and enhance healthy brain and body function to improve quality of life. -rfC RID1Nv THERAPEUTIC RIDING Our Therapeutic Riding program offers a multi -sensory learning experience that combines specific therapeutic activities and curriculum designed to develop small and gross motor skills, problem -solving abilities and social connections. DISABILITY Mental Health Disorders Non -Specified �+ Autism Spectrum Neurological Impairments ° ,? Learning Disabilities intellectual Impairments cerebral Palsey Developmental Disabilities Sensory Disorders Language Disorders 2% 1,°/" I % CITY Bend Redmond Sisters LaPine Culver Prineville ® Sunriver Terrebonne 4�ro EQUINE FACILITATED PSYCHOTHERAPY AGERANGE 2.5 years 6.10 years >. 11-18 years 19-30 years 31-50 years 51-65 years ® 65+ years We partner with licensed clinical mental health experts to provide safe and effective counseling sessions incorporating the horse as a learning partner. Sessions are non -mounted and are for people of all ages who struggle with mental and emotional health issues. DISABILITY Mental Health Disorders Neurological Impairments - Learning Disabilities ® Cerebral Palsey 2% 2NO CITY Bend Other/Unknown LaPine Prineville Redmond Terrebonne Madras 2% 2°,b AGERANGE 2-5 years 5-10 years 11-18 years 19-30 years ,t++, 31-50 years 51.65 years 65+ years HIPPOTHERAPY/Physical Therapy using equine movement We partner with Treehouse Therapies Associates to provide physical therapy sessions using the movement of the horse to address abnormal muscle tone and reflexes, impaired postural control and asymmetries, impaired balance responses, impaired coordination, decreased mobility, sensory dysfunction and more. 4% DISABILITY Neurological Impairments iCerebral Palsey Intellectual Impairments {yi Autism Spectrum Developmental Disabilities Referral Source 25% Residential Treatment Center 27% Word of Mouth 18% Health Professional a% Deschutes County CITY Bend Redmond LaPine Prineville 6% School 5% Media 4% Adult Support Organizations KIDS Center 0 AGERANGE 2-5 years 6-10 years 11-18 years 19-30 years 31-50 years 51-65 years 65+ years 2•/ State Agency 21% Veterans Organizations P A T H 1% CASA (NTFIRNANouAL Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 18, 2018 Organization: NeighborImpact Project Name: Annual Homeless Point -in -Time Count & Survey Project Period: 11/12/2018 —1/4/2019 Description: Local, unduplicated count, conducted nation-wide on a single day during the final week of January, of sheltered and unsheltered persons who are experiencing homelessness. Amount of Request: $2,500 Previous Grants: 7/7/2008 Head Start Mobile Dental Van 2/8/2010 _$3.000.00 $2,000.00 Food Bank Expansion 8/2/2010 $2,000.00 Redmond Child Care Provider Network 3/2/2011 $ 600.00 Veterans Supportive Services Grants Application 8/22/2012 $2,000.00 Redmond Childcare Alliance Network 10/10/12012 $5000:00 La Pine Low/Mod Income Family Assistance 1/22/2014 $2,000.00-' Point in Time Homeless Count 7/9/2014 $2,500-00_. Transitional Housin Pro ram 1/26/2015 $1,500.00 Point in Time Homeless Count 4/13/2016 $2;500.00 Transitional Housin Program 4/17/2017 $3,000.00 Housing Stabilization & Point -in -Time Count Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: wwNv.d,,schutes.or.&, DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: March 5, 2018 Project Name: Annual Homeless Point -in -Time Count & Survey Project Beginning Date:November 12, 2018 Project End Date: January 4, 2019 Amount Requested: $2,500 Date Funds Needed: ugust 31, 2018 ^~� Name of Applicant Organizational NeighborImpact Address: 2303 SW First Street City &Zip Code: Redmond, 97756 Tax ID #: 93-0884929 1 Contact Name(s): Molly Heiss�1 Telephone #: 1 (541) 323-6562 Fax #: (541) 548-6013 Email Address:mollyh@neighborimpact.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Neighborlmpact Request Deschutes County Discretionary Grant Program 1. Describe the applicant organization, including its purpose, leadership structure, and activities. A Community Action Agency, Neighborlmpact was established in 1985 to represent and serve economically -disadvantaged residents of Deschutes, Crook and Jefferson counties and the Confederated Tribes of Warm Springs. Our mission is "Supporting People, Strengthening Communities." Our programs benefit one in four Central Oregonians; we are considered the largest non-profit in our region on a client -served basis. Neighborlmpact is the area's leading provider of childcare resources, early childhood education services, emergency food programs, housing and homeless services, energy assistance, and self-help programs for the working poor. Through the efforts of 184 staff in 16 locations throughout our service area, Neighborlmpact assists approximately 55,000 residents every year. Neighborlmpact's leadership structure consists of a Board of Directors who represent all three counties as well as multiple sectors of the community: government, education, business, and human services. in accordance with State mandates for a Community Action Agency, the 15 -member board is composed of elected officials (e.g., County Commissioners; City Council members); low-income residents; and representatives of entities such as school districts and businesses. One-third of our board members represent economically -disadvantaged populations in the tri -county area. The board defines our mission, vision, and goals to reflect community needs. At monthly meetings, the Directors exercise fiscal oversight: they monitor budget reports, review ledgers and develop and approve operating policies. The Board hires and oversees Neighborlmpact's Executive Director, who directs day-to-day operations and management. Persons in need may access assistance through the following Neighborlmpact programs: Housing Stabilization assists families with minor children and unaccompanied adults who are homeless or who face immediate housing crises. Housing Stabilization provides rental subsidies and deposits along with concurrent supportive services. Neighborlmpact's family shelter, Nancy's House, provides short-term shelter and case management services for up to five homeless families with children at any given time. • Food Bank is the regional affiliate of the Oregon Food Bank. Our Food Bank collects and distributes almost 2.9 million pounds of food to 47 local agencies in Crook, Deschutes and Jefferson counties and at the Confederated Tribes of Warm Springs. Emergency food sites help over 22,000 individuals every month. • Energy Assistance helps qualified households by paying a portion of their heating costs. Services include utility shut-off prevention and payment assistance with heating sources (electricity, natural gas, oil, propane, wood, pellets) along with referrals to other assistance resources in the community (e.g., churches). • Weatherization Program provides construction services to add insulation and repair heating systems for income -qualified clients. As a result, homes retain heat and heating bills decrease. • Head Start strengthens families and closes the achievement gap for over 500 most vulnerable and at -risk pre-school age children, annually. Head Start integrates high-quality early education with other critical services such as health checks, meals and nutrition, and family advocacy. • HomeSource offers a range of services to help persons manage, grow and protect their assets. Financial Fitness workshops cover budgeting, saving, investing and improving credit, while Homebuyer Education workshops explain the home buying process in detail. Residents may obtain individual coaching for foreclosure prevention, reverse mortgages, budgets, credit, and the IDA matched savings program. They may use the IDA matched savings program to purchase or rehabilitate a home, start or expand a business, pursue higher education, or purchase a vehicle for employment purposes. Child Care Resources offers training, technical assistance and business support to current and future childcare providers in Central Oregon. Child Care Resources not only supports childcare providers through the Quality Rating and Improvement System but also builds Central Oregon's childcare infrastructure. • Energy Education classes provide clients with strategies to control energy expenses in their homes and to promote health and safety relating to energy usage. • Loan Program offers a variety of loan products at reasonable interest rates. Based on income guidelines, the program makes loans for home preservation, down -payment assistance, micro - enterprise, and clean water. 2. Describe the proposed project or activity. Neighborlmpact requests $2,500 for costs associated with the Homeless Leadership Coalition's annual Point -in -Time Homeless Count and Survey. The Point -in -Time Count (PIT Count) is an unduplicated count, conducted nation-wide, on a single day during the final week of January, of sheltered and unsheltered persons who are experiencing homelessness. Required by HUD, each count is planned, coordinated and implemented locally by the HUD -designated Continuum of Care (CoC). In Central Oregon, those activities fall to Neighborlmpact, by virtue of our serving as the Homeless Leadership Coalition's lead agency. PIT Counts establish the dimensions of the homelessness problem and help policymakers and program administrators track progress toward the goal of ending homelessness. Collecting data on homelessness and tracking progress can inform public opinion, increase public awareness, and attract resources that will lead to the eradication of homelessness. For example, if Veterans or homeless youth are not included in local PIT Counts, their needs could be under -represented as governments, nonprofits and key stakeholders at the federal, state and local level plan to respond to homelessness. During the PIT Count period, CoCs also must conduct an annual Housing Inventory Count (NIC). The HIC is a point -in -time inventory of programs within a CoC that provide beds or units dedicated to persons who are homeless, categorized by five Program Types: Emergency Shelter; Transitional Housing; Rapid Re -housing; Safe Haven; and Permanent Supportive Housing. Complementing the PIT Count, the HIC helps CoCs determine gaps in housing, by type, for persons experiencing homelessness. HUD uses information from local PIT Counts and HICs, among other data sources, in the congressionally - mandated Annual Homeless Assessment Report to Congress (AHAR). This report informs Congress about (1) the number of persons experiencing homelessness in the United States and (2) the effectiveness of HUD's programs and policies in decreasing those numbers. On the local level, PIT Counts help communities plan services and programs to address local needs appropriately, measure progress in decreasing homelessness and identify strengths as well as gaps in a community's current homelessness assistance system. Neighborlmpact has yet to compile data from the 2018 PIT Count. However, HLC obtained approximately 960 surveys. We estimate that over half of those surveyed were in Deschutes County. If funded, the project we propose will support the 2019 PIT Count. 3. Provide a timeline for completing the proposed projector activity. Neighborlmpact will begin to purchase items for PIT Homeless Count and Survey participants in mid- November. We delay purchasing until donations (hats, gloves, blankets, etc.) peak. At that point, we supplement that inventory with other items, and we add gift cards, according to preferences that community leads throughout Deschutes County express. We will have expended all funds by the first week in January. 4. Explain how the proposed projector activity will positively impact the community. We anticipate the following outcomes from Point -in -Time Homeless Count and Survey: • A minimum of 500 individuals in Deschutes County will complete the Survey • Communities will use the PIT Homeless Count and Survey data to guide planning for homeless resources, programs, and services • HUD will use the PIT Homeless Count and Survey data to inform that Department's funding allocations for homeless housing and prevention programs in Central Oregon These outcomes will produce significant impacts in Deschutes County, starting with locating homeless populations in the County. Other impacts result from surveying these individuals to identify not only their needs but also the factors that rendered them homeless and that perpetuate their homeless status. The PIT Count yields the number of homeless, allowing HLC to determine increases or decreases in the overall homeless population as well as subpopulations (i.e., Veterans, youth, elderly, family households, persons fleeing violence). As we have stated, data that result from the PIT Count support the planning and modification of program and services — based on identified needs. 5. Identify the specific communities or groups that will benefit. The project will benefit a range of groups. The PIT Count will benefit persons experiencing homelessness by documenting their presence as well as their needs. The PIT Count also will benefit HLC, its member agencies, and its stakeholders, who require updated, valid data to plan and provide services that end homelessness. City, County and State officials also will benefit from the PIT Count data, which they may reference when assessing or planning homeless services, for budgeting purposes and for drafting Consolidated Plans. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Neighborimpact will use grant funds to count and survey unaccompanied individuals as well as families experiencing homelessness. We will purchase items to offer as incentives to those who participate in HLC's PIT Homeless Count and Survey in 2019. Anticipated Revenue & Expenditures Homeless Point -in -Time Count & Survey Matching Funds Request from incentives Deschutes County Commissioners Gift cards from Ray's, Bi -Mart & Grocery Outlet $1,750 (350 @ $5.00) Blankets (60 @ $5) $300 Propane vouchers (30 @ $15) $450 Hats, gloves, hygiene packets donated by local $500 organizations & merchants Contribution from Jefferson County $500 Commissioners $1,000 $2,500 Total 7. If the grant will support an ongoing activity, explain how it will be funded in the future. We must search for revenue for the PIT Count. To that end, Neighborimpact's Development Department will apply for grants, cultivate individual donors, and develop relationships with new sponsors. HLC also will seek donations from individuals, businesses and entities that have an interest in ending homelessness. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Equine Outreach, Inc. Project Name: Horse Rescue Conference Project Period: October 2 through November 8, 2018 Description: Host a Horse Rescue and Sanctuary Conference to bring together local non-profit rescue groups and equine -centered therapy providers with law enforcement. Amount of Request: $2,000 Previous Grants: None Recorded Approved: Declined: E." S C •� j 3.r Deschutes County Board of Cutmnissioners { 110 Box 6005. 13end, Olt 97701-6005 1300 NW Wall Street. Suite 200. 13end, Olt telephone: 541-388-6571 I ax: 541-3H5-3202 Wchsile: DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: TI� x �>, „° �,{' Project Name: Project Beginning Date: ' ! , Project End Date Amount Requested ` .°` f� Date Funds Needed:, % t Name of Applicant r Address: _ 1 �. City&Zip Code: oi,1 I, f Tax ID Contact Name(s): 1 ` 7: r '., Telephone #:- -- Fax #: Email Address: sf. On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose. leadership structure. and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identity the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions. if any. Itemize anticipated expenditures*. 7. Ifthe grant will support an ongoing activity. explain how it will be funded in the future. Attach: Proof of the applicant organizations non-profit status. * Applicant nui}, be contacicd during Ibc re\,ieu process wid askrd to pnnVide a rompkte fine item budrd. Deschutes County Discretionary Grant Program Applicant Organization Equine Outreach Inc. (EOI) is a 5016. We facilitate the rescue, rehabilitation and permanent placement of abused, neglected and unwanted equines, and promote equine awareness and responsible guardianship. We seek to be community leaders in collaborations with other animal welfare organizations and law enforcement. EOI reorganized in 2017 with a new board and new facility. The Board of Directors (An all -volunteer Board) President- Mary Shrauger, Past member of the Humane Society of Central Oregon Board of Directors for 6 years. Vice -President- Bill Inman, local entrepreneur and business owner Secretary - Treasurer - Deren Mehmet, Account Manager - Space Imaging for Teledyne Board Member -- Megan Gram, Past 6 years - Executive Director for Bend Spay Neuter Project, Certified Animal Welfare Administrator and current Oregon District 2 leader for the Humane Society of The United States Activities • Assist law enforcement and other rescue groups when abused and neglected animals are taken into custody (seizure or voluntary surrender) by providing temporary placement, veterinary care, and positive human interaction • Seek new homes/adoptions for horses via rigorous vetting procedures and with a network of other horse rescue groups • Provide sanctuary (when necessary) for senior or disabled horses • Allow other non -profits and community groups opportunities to benefit from therapeutic interactions with horses and volunteer /community service work around the ranch • Educate the community about animal welfare issues and specifically equine care Describe the�roposed projector activity Horse Rescue and Sanctuary Conference Introduction: As Deschutes County (DC) experiences astronomical growth in its urban business and housing markets, a majority of the county remains a rural haven for small ranches. Along its boundaries and in surrounding communities large ranches remain a vibrant part of life in Central Oregon. Headlines in local newspapers and stories on local television stations provide a look into a troubling side of what should be a bucolic lifestyle: "Authorities with the county seized 83 horses they say were being severely neglected by their owner..." "Authorities say the horses were kept in small pens for about three months, that were thick with mud and feces." "Woman convicted on 16 counts of horse neglect..." "The equine community struggles to deal with the growing numbers of neglected and abandoned horses..." DC and surrounding areas are fortunate to have both law enforcement (Sherriffs Department) and a variety of not-for-profit organizations helping to address this growing problem through emergency rescues, adoption programs, sanctuary (for senior or disabled horses) and by providing community education. All of the local groups work closely with law enforcement. Most of these horse rescue groups rely on volunteer labor and the dedicated efforts of their founders and board members. As this problem grows with the urban/rural boundaries disappearing, it is imperative that all of these groups work together to ensure that necessary services remain robust, that overlap of services is kept to a minimum, and that both outreach and community education programs are expanded to proactively address this community challenge. To this end, Equine Outreach Inc. proposes to host a Horse Rescue and Sanctuary Conference that will bring together local non-profit rescue groups and equine -centered therapy providers with law enforcement. Conference participants will explore a variety of ways to improve collaboration, ensure that necessary services are available in the county, and present workshops (including grantwriting, public relations, community education, working with law enforcement, etc.). At the culmination of the conference, EOI will create a local online rescue network that will continue to share ideas, provide a central social location for groups to communicate and collaborate, and allow law enforcement to communicate with all rescue groups when their assistance is needed. We expect 50-70 participants. Timeline for the Proposed Project or Activity 10/24 Arrange for refreshme 30/21- nLs, visit ArranP,. venue to far .11. ensure 11/12- 30/2- 10/10- 10/17 Wsual.Rip that Add Survey Secure Draft aN M:in conferenc online Stekehold Venue Workshop any other ripe is resourrn ars for (Donated Schedule equipm.n randy, and pad. to :tryrested spauor and Share to dod call all esisting workshop r.wply with for presnters Fnwbook triples and drsccpl Particpnnt conter.nc for Mal d RSVP d) x e. RSVP. VW AW '4WV Iwo Niw *W Aw AW 10/2- 10/14- 10/19- 10/21.11/6- 11/0- Cte Contact Nnnll:. Invite conferenc O rearganize Canfer.nc Presenter Sched, media a Carla nice s and Nares and Commiu. dM tribute share with wrth participan online RSVP Community Impact Objectives • Improve communication and collaboration between all groups involved with equine rescue, education and sanctuary • Provide a forum to share ideas and best practices • Create a service matrix so that both law enforcement and the public can see at a glance where to find assistance and/or information • Lower costs for law enforcement and the county by avoiding large-scale equine seizures • Decrease pain and suffering for individual horses and larger herds through education and streamlined communication between all equine groups as well as individual owners. • Design an online resource page for DC equine rescue groups to simplify communication and collaboration Specific communities or groups that will benefit 1. Deschutes County is the primary demographic that is the target group for this conference grant, but as mentioned in the introduction, there will be additional benefit to surrounding counties as well 2. Specific rescue groups that will benefit: Equine Outreach, Inc.; Mustangs to the Rescue; Oregon Rescue Challenge; 3 Sisters Equine Refuge; Equine Community Resources; SkyDog Mustang Sanctuary; Sound Equine Options; Healing Reins 3. Deschutes County Sheriff's Department, Bend Police Department and the Bureau of Land Management 4. Community groups that utilize local equine rescue groups for their clients/participants include: Deschutes Country Corrections Youth Program; Oregon Youth Challenge Program; Mt Bachelor Memory Care; over 300 volunteers and 3000 supporters of equine rescue groups in and around DC. S. The Pet Evacuation Team How Grant Funds will be Used Grant funds will be used to support the one -day conference, for duplication of materials generated from the conference, for web design modifications and honorariums for selected speakers. Description Amount Conference Venue and Presentation equipment $750 Honorariums $500 ($100x5) Refreshments $250 Duplication of pre/post conference materials Website Additions Total In-kind Contributions Conference Organizing and management Post -conference material preparation Art Raffle @ Conference Ongoing Activities m $250 $2000 $1000 (20 hours x $50 hour EOI Board Members) $500 (Dr. Arie Pilz, $50x10 hours) $250 EOI will maintain the resource and communication page post - conference. EOI has a pledge of $250 from the Headwaters Foundation to support the website. Total in-kind and match $2000 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Sisters Folk Festival, Inc. Project Name: Summer Concert Series Project Period: July 26 through August 16, 2018 Description: Present three -concert series of top -tier artists in an outdoor setting. Amount of Request: $3,000 Previous Grants: 6/1/2000 $ 1,000.00 Not recorded 7/9/2001 $ 1,000.00 Rental of main venue tent 8/5/2002 $ 1,000.00 Assist with costs of production 8/5/2003 $ 1,000.00 ' Not recorded 7/27/2004 $ 1,000.00 Not recorded 7/13/2005 $ 1,000.00 2005 Festival 7/25/2006 $ 1,000.00 ' Not recorded 7/21/2014 $ 1,500.00 Economic Impact Stud Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR' 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: vnw,v deschutes.ore DESCHUTESCOUNTY - DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: - 2 ' 2 0 t8 Project Name: S IF Project Beginning Date: 3 LLt 2� 6 i Project End Date: iS 1 lgj Amount Requested:�} Q� p Date Funds Needed: r V S 16 2 �$ Name of Applicant Organization: S �5t�r5 ek ��'t �,��`1 '• N C' �.. Address• -p0 -&K 7J-5UU, }�M t3 30 '" Z-p`f � Akiyws City & Zip Code: 55t -m ��S Tax ID #: 3-.12-087% Contact Name(s): Telephone #: 5 /� t • -fit - ��{�j"7�'f� Fax #• _ Email Address fd.m S i5 f t5 bI es iycd o On a separate sheet(s), please briefly answer the following questions: I. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. May 25, 2018 Sisters Folk Festival Presents Summer Concert Series 2018 Deschutes County Discretionary Grant Program REQUEST 1. Description of organization, purpose, activities: Sisters Folk Festival Inc. (SFF) began in 1995 and has grown to include educational outreach programming, concerts throughout the year, fundraising events and scholarships for youth. SFF works as a year-round cultural arts organization, presenting and preserving American roots music and creating and managing programs including teacher trainings in visual arts, music and art classes in the public schools, songwriting workshops, scholarship for aspiring young artists, and community -wide events that connect multi -generational audiences in celebration of the arts and community. Our under -resourced residents and youth benefit from free concerts, scholarships for the Song Academy for Youth, private music, dance and visual arts lessons and the unique Americana Luthier Program. We provide opportunities for rural students to explore creativity and turn that knowledge into marketable skills, producing engaged youth poised to become productive members of creative industries. Sisters Folk Festival is governed by a 13 -member board of directors consisting of Sisters Country community members. SFF has a strong staff with Creative Director Brad Tisdel overseeing both SFF's educational outreach programs and artist development and programming. He is responsible for coordinating all artist selection, booking and contracts, and artist relations. Managing Director Ann Richardson implements marketing and advertising and provides oversight for all organizational finance. Newly hired Volunteer Coordinator Kate Donovan has significant experience in event planning and volunteer management, and Development Director Steven Remington manages fundraising, sponsorship and grant writing for all special events, concert series and the Sisters Folk Festival, including evaluation and post - event reporting. In-house logistics and IT coordinator, Pete Rathbun has nearly a decade of experience with the Sisters Folk Festival and combined the staff has decades of arts administration experience. 2. Description of Activity: A vibrant community recognizes and celebrates a variety of cultures and traditions. By gathering together in a festive and inclusive environment, we can become more familiar with our differences, and appreciate our similarities, in a non -threatening space. The opportunity for an audience to share the deep musical heritage of a particular culture provides a common experience that builds community on a very personal level. Central Oregon has grown significantly, yet in 2018 the Les Schwab Amphitheater chose to take a hiatus from offering free summer concerts. SFF's concerts will help fill this void with presentations that not only highlight the music and creativity of a different culture, but also provide a significant venue for the kind of interaction required to bring people together. Families in our region have responded well to this and clearly appreciate the more intimate, small-town environment of Sisters. In 2017 this series presented artist Joan Soriano (EI Duque) from the Dominican Republic, drawing a capacity crowd that included a significant regional Latino population. We believe this project will demonstrate inclusivity and allow us to present artists in the future that represent the heritage of our evolving population. This project will directly support artists with significant cultural traditions to share and increase our ability to move us towards a more integrated and accepting world. The project consists of a three -concert series of top -tier artists in an outdoor setting, the program aims to minimize venue costs and maximize artist fees, thus insuring the highest - quality artists, while focusing on links to our year-round educational efforts in Americana music. • Michael Cleveland and Flamekeeper. Michael has won nine International Bluegrass Music Association (IBMA) Fiddler of the Year awards and was nominated for a Grammy Award for Best Bluegrass Album in 2018. • Lost Bayou Ramblers won the Grammy Award in 2018 for Best Regional Roots Album and have a reputation as one of the world's finest traditional Cajun ensembles. With film work with Jack White, and contributions to the score for Beasts of the Southern Wild, these former tour mates of Arcade Fire and Violent Femmes celebrate a complex history and cultural diversity of car-ibbeanCaribbean dance and Louisiana rhythm, crossing both the black -white and Creole - Cajun divides. • Altan has achieved legendary status in Ireland. In 2017, adding to their long list of awards and honors, fiddler, singer and founding member Mairead Ni Mhaonaigh received Ireland's Gradam Ceoil/Traditional Musician of the Year award in a genre that has been slow to recognize female musicians. 3. Timeline for project: The Summer Concert Series timeline is: • Michael Cleveland and Flamekeeper on the Fir Street Stage on July 26th • Lost Bayou Ramblers on August 2nd Altan on August 16th 4. Impact on Community: This series is intended to provide a multi -cultural perspective, to attract under -served audiences and to expand our educational outreach. Audiences of up to 400 per show are expected, both from the community and from additional visitors to Sisters. Seasonal audiences often miss our Winter Concert Series and don't get an opportunity to experience the breadth and depth of our cultural offerings. Building our audience base through visibility during the summer months helps tremendously. It also helps the local economy as many merchants in downtown Sisters rely on having activities during the summer months to keep people in town. Free summer concerts enable us to draw a -regional families with affordable alternatives, and inform them of the _44.9; tie -arts outreach that we are engaged in year-round -- including our Winter Concert Series in the 700 -seat auditorium at SHS, the Americana Project that now engages all grades, K-12 in the Sisters School District, aro-the Song Academy for YouthL—and the Common Canvas and My Own Two Hands projects eppekunities-ire Si& era- tom. By drawing from the neighboring communities and rural areas surrounding Central Oregon, we are able to advance theour cultural initiatives and reinforce our leadership in cultural presentation and education. The opportunity to create an expanded awareness of different cultural music and art is central to our mission. Supporting national and international artists of significance and creating a forum in which they can give an intimate introduction to their art form and its traditions can be an important part of a community's cultural literacy. 5. Specific groups benefitting: All Sisters citizens including local, under -resourced families will benefit from free, world-class cultural opportunities, and businesses that serve the visitors to Central Oregon will benefit from the additional visitors who come to see free, world-class musical offerings. 6. Source and use of funds: Grant funds will be used to pay performing artist talent fees, lodging and meals, technical requirements such as sound technicians and equipment rental, licensing fees, design and advertising costs. Staff costs are not included. EXPENSES DESCRIPTION AMOUNT Contracted Services - line 1 Performance Fees 9000 Contracted Services - line 2 Sound 3000 Contracted Services - line 3 Graphic Design 750 Facility Costs Venue rental & use fees 135 Materials/Supplies misc. supplies 150 Project Evaluation 0 Travel/Per Diem Performer Lodging & Meals 1800 Marketin and Promotion Print Advertising 225 Other- line 1 Fees 117 —Licensing In Kind Expenses 0 TOTAL EXPENSES 15177 REVENUE DESCRIPTION AMOUNT Earned Revenue 0 Corporate Support Source First Interstate Bank 5000 County Discretionary Grant Grant 3000 Government Support - State Oregon Cultura I Trust 5000 Government Support - City City of Sisters 500 Applicant Cash Contribution 1677 TOTAL REVENUE 15177 Ongoing support: Corporate Sponsorship is expected to replace foundation and government monies once this event is established in the region and recognized for its high-quality and accessibility. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Network of Volunteer Administrators Project Name: Volunteer Management 101 & 201 Training Project Period: August 17, 2018 Description: Bring trainers from Portland to pressent on best practices in volunteer management for local agnecies and organizations using volunteers in support of their mission. Amount of Request: $1,500 Previous Grants: 3/2/2006 $ 1,000.00 2006 Volunteer of the Year Event 2/26/2007 $_ 2,000.00 2007 Volunteer of the Year Event 3/12/2008 $ 2,000.00 2008 Volunteer of the Year Event 2/17/2009 $ 500.00 ' 2009 Volunteer of the Year Event 2/8/2010 $ 11600.00 2010 Volunteer of the Year Event 1/19/2011 $ 1,000.00 2011 Volunteer of the Year Event 1/30/2012 $_ .,1,500.00 2012 Volunteer of the Year Event 3/25/2013 $ 1,500.00 2013 Volunteer of the Year Event 1/29/2014 $ - 1,500.00 ` 2014 Volunteer of the Year Event Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: w,,vxv,deschutes.ora DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 6/6/2018 Project Name: Volunteer Management 101 & 201 Training Project Beginning Date: August 17, 2018 Project. End Date: August 17, 2018 Amount Requested: $1500.00 I Date Funds Needed: August 1, 2018 Name of Applicant Organization: Network of Volunteer Administrators Address: PO Box 1963 City & Zip Code: Bend, Oregon 97709 Tax ID #: 1 38-4010655 71 Contact Name(s): Judy England Telephone #: 541-312-1039 Fax #: 541-389-2982 Email Address:judye@deschuteslibrary.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. Network of Volunteer Administrators is a not-for-profit networking group focused on professional development for volunteer administrators and non-profit staff working with volunteers. The organization has an elected President and a leadership team. The group meets regularly for networking and training on volunteer management topics. There are currently forty-one member organizations and meetings and trainings are open to all members and guests. We work closely with Better Together and Volunteer Central Oregon to promote education and peer support opportunities. 2. There are not often professional training sessions for volunteer management in Central Oregon. This opportunity would bring trainers from Portland to present on best practices in volunteer management making the opportunity more accessible for local agencies and organizations using volunteers in support of their mission. The training will be presented by Melia Hadidian, CVA, and Annette Shaff- Palmer, MSW, CVA, from Northwest Oregon Volunteer Administrators Association in Portland, OR. This worthwhile training will introduce attendees to a range of core topics, from basic volunteer recruitment, recognition, and retention; to organizational culture and intercultural competence; to motivational leadership and inspiring leadership among volunteers. A flyer for the training is attached. 3. The training is to be held on August 17, 2018. 4. The training will provide those engaged in working with volunteers with the tools to better support their organizations and their volunteers. Many NOVA member agencies are small non -profits that may not have the resources to support attending training out of the area or even locally. It is our hope to minimize financial barriers for attending. 5. NOVA members agencies serve a broad range of interests and needs in the Central Oregon community. Providing volunteer managers with information on best practices will support these agencies and the people they serve. 6. Grant funds will help offset the cost of bringing the training to Central Oregon. Better Together will provide a portion of the funding and Deschutes Children's Foundation is providing space for the training. Attendees will pay a fee for the training. Additional sponsors to support costs are being considered. 7. This is a one -day training. Volunteer Management 101 & 201 ° e • � '� Presented by: ° te Melia Hadidian, CVA 0• Annette Shaff-Palmer, MSW, CVA •'° Northwest Oregon Volunteer Administrators Association (NOVAA) [ Friday, August 17th 1 9:00 AM - 4:00 PM ] Eastside Campus I Deschutes Children's Foundation www.volunteercentraloregon.org Network of Volunteer steer Central Oregon Ar1;ministrators I " Better Together Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Central Oregon Environmental Center Project Name: Deschutes County LED Installation Program Project Period: August 1 through December 31, 2018 Description: Install long-lasting and efficient LED light bulbs and low -flow shoer heads in homes and provide education on other energy efficient strategies to homeowners and renters. Amount of Request: $1,875 Previous Grants: None Recorded Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 6/22/18 Project Name: Deschutes County LED Installation Program Project Beginning Date: 8/1/18 Project End Date: 12/31/18 Amount Requested: $1,875 Date Funds Needed: 9/1/18 Name of Applicant Organization: Central Oregon Environmental Center (dba The Address: 16 NW Kansas Ave City & Zip Code: Bend, OR 97703 Contact Name(s): Lindsey Hardy Fax #: n/a Environmental Center Tax ID #: 94-3098623 Telephone #: 541-385-6908 xl 1 Email Address: Lindsey@envirocenter.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Environmental Center's mission is to embed sustainability into daily life in Central Oregon. We translate sustainability into practical, local action that's good for people and the planet. Our programs incorporate education and advocacy to advance our vision of a sustainable community. Our current programs include: • Building Community: By bringing our community together, we create new ideas and forge new possibilities. We host many public events, including Green Drinks, the Earth Day Fair & Parade, The Sustainability Awards and more. • Educating Kids: We empower future leaders to create a sustainable tomorrow with hands-on educational programs in local classrooms and outside in our garden and on public lands. • Revolutionizing Energy: Central Oregon can — and should — be a leader in a clean energy future. We've taken the lead to help local families, businesses and governments use less energy and make the shift to solar. • Rethinking Waste: Don't throw away the future. We'll help you rethink what — and how —you toss with local tools and resources that will get you reducing, reusing, recycling and composting. • Advocating Change: We advocate for climate action, smart growth, walking, biking and transit — all important to improving our quality of life and protecting our landscape. Founded in 1989, The Environmental Center is a nonprofit corporation recognized as tax exempt by the IRS and the State of Oregon. Our organization is governed by a volunteer Board of Directors. We have a staff of 13 (full+ part-time) and more than 175 volunteers who help us deliver our programs and achieve our mission. 2. Describe the proposed project or activity. Our program installs long-lasting and super -efficient LED light bulbs and low -flow shower heads in homes to help Central Oregon homeowners and renters save energy. We also educate homeowners on other energy efficient strategies in their home while doing the LED installations. All installs are free to the homeowner/renter. The program has been running for the last 2.5 years and we have installed in over 4,800 homes in Central Oregon, including 4,540 in Deschutes County. The primary funding for this program (utility incentives) will expire at the end of the year. We'd like to make one last marketing, outreach, and installation push this summer and fall so that as many Deschutes County residents as possible can participate before the program ends. 3. Provide a timeline for completing the proposed project or activity. Utility incentives are expected to expire at the end of the calendar year. We want to do two final marketing pushes, using print, radio and social media ads in August and October, and the door to door marketing in September. This should provide us with enough leads to sustain approximately 24 installs per week, for a projected total of 5,400 installs by the end of December 2018. 4. Explain how the proposed project or activity will positively impact the community. We install up to 16 LED bulbs and 4 water saving devices in each home, which can save the homeowner or renter $100/year. Homeowners and renters not only reduce their utility bills, which are especially important to families on a fixed income, they also reduce their environmental footprint by using less energy. We have already helped Central Oregonians save $484,000/year and reduced greenhouse gas emissions by an estimated 3.4 million lbs. Each install also includes a conversation and resources about next steps residents can take to further reduce energy use. For some homes that might be low cost/no cost steps like programming their thermostat, while in others it might be upgrading their heating system or getting a solar evaluation. 5. Identify the specific communities or groups that will benefit. All residents in single-family homes or duplexes in Bend, Redmond, Sisters, Tumalo and other unincorporated areas of Deschutes County are eligible to participate in our program (except those served my Mid -State Electric Cooperative --we have not yet persuaded them to join the program). We are not limited by income or whether they rent or own. We have identified Redmond and surrounding areas as a primary target area to focus on because of the large number of homes that still haven't participated. Because low-income families spend the largest percentage of their income on energy, we have been targeting these homes through direct marketing and special events. The more the light bulbs and shower heads are used, the higher their savings. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. We are able to offer these free energy saving products through a partnership with both Central Electric Co-op and the Energy Trust of Oregon. All of the product costs and labor costs related to installations are covered through those partnerships. The only thing holding us back from reaching as many Deschutes County residents as possible is getting the word out about the program and that the December 31,, deadline is approaching. We have had success in the past with a combination of boots on the ground promotion paired with print, radio, and Facebook ads. We plan to use the funds for marketing and outreach which we have found to be the most effective way at spreading this powerful free program. We plan to spend $750 for print ads in Redmond, $750 for Radio exposure, $100 on Facebook ads, and $250 for printing outreach materials (handouts, posters, etc.). In general as a nonprofit, we are able to secure a 1-1 match for Radio ads from Bend Radio Group and a 3 to 1 match for print ads in Redmond, which substantially leverages our marketing budget. The total budget for this last -push campaign is $1,850. 7. if the grant will support an ongoing activity, explain how it will be funded in the future. This grant will help us finish out this program with as much impact as possible by December 31, 2018. After the end of the year, the program will not continue. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 organization: The Wellness Ranch Project Name: Integrative Program at The Wellness Ranch Project Period: June through September 2018 Description: Complete yoga room, indoor group space, and outdoor activity area. Amount of Request: $3,000 Previous Grants: None Recorded Approved: Declined: (L - r Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 6-17-2018 Project Name: LIntegrative. Program at The Wellness Ranch Project Beginning Date: 6-2018 Project End Date: 9-2018 Amount Requested: $3,000 Date Funds Needed: ASAP Name of Applicant Organization: The Wellness Ranch 501 c3 # 82-3839624 Address: 18602 Couch Market Road City & Zip Code: Bend, OR 97703 Tax ID #: 82-3839624 Contact Name(s)- Tammy Harty Telephone It: 541-815-0203 Fax #• -�� Email Address: HealWithHorses@Outlook.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 1 Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe bow grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures`. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. See attached - Thanks for your consideration. * Applicant may be contacted during die review process and asked to provide a complete line item budget. Attachment to DISCRETIONARY GRANT—The Wellness Ranch 1. Describe that applicant organization, including its purpose, leadership structure and activities: The Wellness Ranch is a 5016. Please SEE ATTACHED INFO about The Wellness Ranch & 501c3 2. Describe the proposed project or activity - The Wellness Ranch is currently in the midst of fund raising to finish their yoga room, indoor group space as well as an outdoor activity area_ The group room structure has already been framed and roofed by volunteers and the founders. We have secured the labor to finish the structure through a group of Veteran's that have graciously agreed to donate their time. We have already secured windows for the structure. ($5,000 worth of materials already donated and/or installed) The Wellness Ranch has scheduled a couple of fundraisers as well as a media and social media blitz that is in process to build awareness of The Wellness Ranch and to fundraise for the materials (lumber, siding, flooring & misc, materials) needed to complete the structure. (complete materials list is attached) The Wellness Ranch is asking The County to provide matching funds of $3,000. We commit to raise $3,000 or more in cash and have already received $5,000 worth of materials (that have already been used to frame and roof the structure) as well as a commitment for the labor from a local Veteran's group to finish the structure. We already have a commitment to purchase materials with the Veteran's discount, but plan to ask for further discount or matching donation once we receive the commitment from the County. The completion of this structure means that we will be able to start our integrative programs and host a series of suicide prevention trainings on the Ranch that will be sponsored by St. Charles Health Systems. This means we will also be able to offer classes to the community that are aimed at building resiliency, pain reduction, options to opioid use, anxiety reduction and suicide prevention. 3. Provide a timeline for completing the proposed project or activity. Our goal is to have funds raised by July 30`h so that we can complete the structure by August 15rt'. 4. Explain how the proposed project or activity will positively impact the community_ Upon the completion of our group room, we plan to host a series of suicide prevention trainings as well as providing trauma informed yoga & battlefield acupuncture to mental health clients and restorative yoga to the community in a non -clinical, serene setting. 5. identify the specific communities or groups that will benefit. The ranch intends to offer these therapies to low income, vulnerable and at risk populations at no cost. The classes will also be offered to the community for a nominal fee. Groups served: Trauma survivors - PTSD - sexual trauma, grief/bereavement, depression, anxiety, family/couples issues, post-deployment/re-integration issues and other military culture related concerns. In addition we work with abuse and sexual abuse survivors of all backgrounds and ages, traumatic grief, and homeless. The Wellness Ranch also supports the families in healing from these wounds that affect the whole system and communities around us. As well as the community as a whole, we will be offering restorative yoga and suicide prevention training and other health related trainings, exposure to alternative treatments as well as provider trainings for trauma informed care. We will also offer workshops and exposure to alternatives for the relief from chronic pain and less use or stopping use of medications and opioids. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions. Itemize anticipated expenditures. a. Attached is a materials list. Matching funds and in kind labor is described below: The structure has already been framed and roofed by volunteers and the founders. We have secured the labor to finish the structure through a group of Veteran's that have graciously agreed to donate their time. We have already secured windows for the structure. The Wellness Ranch has scheduled a couple of fundraisers as well as a media and social media blitz that is in process to build awareness of The Wellness Ranch and to fundraise for the materials (lumber, siding, flooring & mist. materials) needed to complete the structure. We already have a commitment for the labor from a local Veteran's group to finish the structure. We also have a commitment to purchase materials with the Veteran's discount, but plan to ask for further discount or matching donation once we receive the commitment from the County. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Once the yoga/group room is finished, we have donations committed for the yoga supplies and equipment and the building will be ready for use by the community for a variety of trainings, programs and therapy. The programs/therapy taking place in the new yoga/group room will be funded through various grants and support including: The Central Oregon Health Council, Pacific Source Community. Solutions, Meyer Memorial Trust, St. Charles Health Systems, Oregon Community Foundation, The Ford Family Foundation, First Interstate Bank Foundation, The Central Oregon Veteran's Council as well as funding through our social media fundraising efforts and local community support. We have also partnered with the Veteran's Administration in Bend and Portland to participate in their Whole Health Program and provide integrative services contracted through them. The fellness Ranch The Wellness Ranch is a S01c3 nonprofit organization providing equine assisted psychotherapy, yoga, acupuncture, and other integrative and holistic approaches to mental health and wellness of Veterans, first responders, trauma survivors, survivors of sexual trauma and the local community. These treatments take place in a beautiful, peaceful and private ranch setting. We are a trauma focused wellness center using highly credentialed licensed counselors and trauma informed professions to work with all aspects of trauma and it's many and various manifestations that show up both physically and mentally. This program is Innovative — nothing like "The Wellness Ranch" currently exists. We deliver holistic clinical treatments in a "non -clinical" setting. This innovative program takes place in nature on a ranch with horses. The Wellness Ranch provides: Treatments that are trauma focused and based around equine assisted psychotherapy combined with yoga, acupuncture, and other integrative and holistic approaches to mental health and wellness for Veterans, first responders and trauma survivors. This treatment is for mental health issues and the clients do not ride. The treatment is not Therapeutic Riding, it is groundwork with the horse facilitated by licensed clinical therapists that are trauma trained and highly credentialed in incorporating horses into clinical therapy. The therapy is relational, works with connection and communication with a focus on learning new behaviors. Clients then get to practice these new behaviors and relationships through work the horse. Clients learn to set boundaries, be in a healthy relationship and reduce anxiety among, other things. At the ranch, we focus on: - PTS© - sexual trauma, grief/bereavement, depression, anxiety, family/couples issues, post-deployment/re-integration issues and other military culture related concerns. In addition we work with abuse and sexual abuse survivors of all backgrounds and ages, traumatic grief and we support families in healing from these wounds. We also serve homeless trauma survivors and low income and at risk populations. It is important to provide treatment to these populations as they affect the whole system and the communities around us. Research shows these holistic therapies are very effective and research just being published indicates that the model of integrating these therapies is life changing for clients_ Research is also showing that treating these issues in a non -clinical setting, like The Wellness Ranch is also very beneficial. Additional benefits include relief from chronic pain and less use or stopping use of medications and opioids. The Wellness Ranch Mission: To effectively treat trauma in under -served individuals, Veterans and communities using innovative mental health approaches and complementary integrative health practices. The Wellness Ranch Vision. To empower trauma survivors and Veterans through comprehensive and life -affirming methods to healing, allowing them to fully integrate into a healthier society. We currently treat trauma survivors on the ranch through Equine Assisted Psychotherapy. We have client's referred from The women's shelter at The Shepherd's House, Mosaic Medical Clinic, The Child Center and a variety of other agencies dealing with trauma and PTSD. The therapists at The Wellness Ranch are highly credentialed professional counselors with trauma informed training and multiple levels of certifications in equine assisted psychotherapy as well as extensive training working with Military populations_ The other health professionals at The Wellness Ranch are credentialed and certified in their respective areas as well as being trauma informed and experienced working with PTSD and military issues. The Wellness Ranch needs to finish our yoga room and outdoor group area in order to integrate these other holistic therapies of yoga, acupuncture and additional alternative therapies to the program. The structure is started —framed and roofed andwe have a group of Veteran's committed to supply the labor to complete it. We also have other contractors and volunteers ready to support and donate time and materials. This includes a group from The Shepherd's house, Bend Garbage, Rock Dawg, LLC, and a group of individuals that support our mission. We are currently working with local community partners to eventually get funding to fully cover these integrative therapies_ We wrote a federal grant for funds through the VA that will fund an Equine Assisted Veteran's program that will start in the Fall. Meanwhile, we are serving trauma clients on the ranch and are ready to expand to the integrative treatments as well as the Veteran program. The integrative treatments are not covered by insurance_ We have recently been approved to serve Veteran's through the Veteran's Choice Medical Program for the psychotherapy portion of the treatment. The Wellness Ranch is designed to be solidly in line with a newly forming program in the Veterans Administration called the "Whole Health initiative" which places the individual in need squarely back in the center of his/her healing process. We strive to be patient -centered toward empowering our clients to have their own voice and preferences honored in their healing process. This gives them a much greater sense of ownership in their healing process which leads to stronger outcomes and lasting change. This integrative model gives clients a wider set of treatment options that are growing in abundance and popularity due to the latest neuroscience research which indicates that the impact of trauma resides within our bodies and within our whole selves. Treating trauma solely at the level of cognition and "talk therapy" as most evidence -based treatments prized by mainstream medicine, is no longer (and has never been) adequate. Evidence shows for instance, that due to issues of tolerability and drop-out, among others prohibitory factors, the options available for Veterans in the VA for the treatment of Posttraumatic Stress disorder are only reaching approximately 20-30% of all Veterans in need. These traditional approaches are not cutting it and the integrative treatments are not yet covered by insurance. The Wellness Ranch is also a community wellness center — we want to make these kinds of holistic and integrative healing practices available as they are in our unique healing setting to our general community and all who can benefit from them on many levels. These wellness treatments will be available to everyone in the community regardless of the ability to pay. The services to Veteran's will be at no charge to them and we are working on partnerships to make these programs available to low income clients at low or no cost. We know that many of these practices are key strategies in prevention and ongoing maintenance of overall health of our community. These integrative treatments have also shown results in reducing opioid use, reduction of chronic pain and build resiliency towards suicide prevention. Imagine yourself in a beautiful, outdoor ranch setting. Imagine crystal clear mountain views in the distance and the feeling of clean, cool, refreshing, high desert air filling up your lungs. Now imagine that a horse approaches you in this space of peaceful stillness. Imagine being able to take all of your worries, stresses, and the weight of all your life challenges and being able to physically lean them onto this horse — imagine this horse, choosing to stand with you in this space, supporting you, and sharing the burden of holding all of this struggle with you. This amazing and life changing experience is now available at The Wellness Ranch. Please help us to be able to offer this life changing therapy to Veteran's, first responders and trauma survivors as well as their families by helping us to finish our yoga and group areas. Thanks for your consideration The Wellness Ranch — a registered 501 c3 non-profit # 82-3839624 thewellranch.org Find us on Facebook & Instagram : The Wellness Ranch Tammy Harty, Therapist and Co -Founder 541-815-0203 Materials LIST for Veteran's Yoga and Gros�p ROOM Addition is framed and roofed — Windows are already on site -previously donated Veteran Group & group from Shepherd's House committed to provide labor to complete project 2-2x8x16'PT 4-4x6x16'PT 18-2 6x16' 18-2x6x8' 36-2x6x12' 45-2x8x12' 4-4x6x16 15 - pier blocks 98- 2x4x8' 10-2x4x 12' 14 sheets exterior metal siding 4'x 8' 26 - ! x 4 x 4 sheet rock 220' of 1 x 4" exterior wood trim 1320 square feet of R19 16" insulation 1452 sq feet of finish flooring — bamboo or ?? 1320 square feet of 718 sub floor 7/8" or 1" or 60 sheets 2 — 36" right swing exterior doors —pre -hung - with windows or lights 136" interior door — pre hung — no lights 1600 square feet of clear exterior siding: 12' sheets of clear corrugated PVC panels White exterior Paint — for frame — 5 gallons Exterior trim paint -1 gallon Interior paint for sheetrock areas- 5 gallons of "Palomino" color 2 rolls of drywall tape 10 boxes of drywall mud interior wood base trim —1500 Lf Sheetrock screws- 5 pound box of #6 Screws, grommets for siding —1 l" screws with rubber lined washers — 6 bags of 250 per bag interior overhead lights —4 ceiling fans with lights Interior Light for dressing room. Misc Electrical —10 switch plates, 10 electrical outlets 300' of electrical wire 12 gage — 2 wire with a ground Retaining wall — blocks or poles to retain 60 feet of berm x 3 feet tali Landscaping for berm area: fill dirt, compost & plants for area 60'x 4' Materials for outdoor group and yoga area ,gena Sand —10 truckloads (footing surrounding yoga area for horses to be a part of yoga, but not in with peopie- sand will help to keep dirt from blowing into yoga area.) Fill for pond area -Fill dirt to fill in an approximate area of 40 x 40, 8-10 feet deep Topsoil — for sod area — to cover 650 sq are 'crass seed -bluegrass pasture grass — for 10,000 square Leet area Sod -- for actual outdoor yoga area - 650 square feet Portable panels 40 x 40 area of 4'-5' tall panels = 14,10' panels and 2 -10' panels with a gate. (to separate yoga people from horses) 60 Fence posts for exterior fencing- 8' treated 5"-6" lodgepoles 60 toprail —12' treated rounds top rail 4"-5" logs 120 — l" x S'long lag Bolts, 120 bags concrete (2 per post) 5# box of fence staples 4 - 12' Powder River heavy duty gates Heavy duty Portable panels: 10' or 12' panels — 5 or 6 rail panels 5-6' tall: 400' total length of panels 2- 10' or 12' Heavy duty gates for portable panels 2 man gates- Heavy duty (4'gates) for portable panels Landscaping materials for landscape areas surrounding yoga area: Compost & Bark- 40 yards each—(Bend Garbage -Knott Landfill already donated 6 yards of compost) Volunteer to haul compost, barkdust to Ranch — we have a trailer donated for that use Already committed — contractor for site prep: labor and equipment to remove rocks from area — prior to planting seed and placing sod. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Deschutes Soil and Water Conservation District Project Name: Weed Projects 2018-19 Project Period: January 2018 through June 2019 Description: Assist Deschues County with weed control along canals. Amount of Request: $2,500 Previous Grants: None Recorded Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.one DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 5 28-2018 I Project Name: Weed Projects 2018-2019 Project Beginning Date: January 2018 1 Project End Date: lune 2019 Amount Requested: $2,500.00 _A Date Funds Needed: ASAP Name of Applicant Organization: Deschutes Soil and Water Conservation District Address: 625SE Salmon Ave City & Zip Code: Redmond, OR 97756 Tax ID #: Contact Name(s)• Tammy Harty Telephone #: 541-815-0203 Fax #• Email Address: I ManagerDSWCD@Outlook.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. The DSWCD is a Special District and operates as a non-profit organization within Deschutes County. The funding for the District is strictly grant funding. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Deschutes Soil and Water Conservation District is a non -regulatory and non-profit agency that assists landowners in providing leadership, education, motivation and assistance to the citizens of Deschutes County for responsible, efficient stewardship of our soil and water resources. The SWCD is managed by a board of 7 directors representing various areas of the County. We also assist landowners in receiving grant funding through Oregon Watershed Enhancement Board and other grant funding sources to implement projects that will benefit soil and water, habitat and water quality. 2. Describe the proposed project or activity. We have been working cooperatively with Deschutes County through Ed Keith and the Weed board. We want to continue these coordinated efforts but our current Oregon Department of Agriculture grant funding does not include funding for weed issues, weed projects or grant writing for weed projects. We have been asked by Ed Keith to assist with weed control in irrigation districts and work with the irrigation districts and landowners for weed control along the canals. That is currently an area that the County's noxious weed financial assistance program does not cover. We would not be duplicating efforts but it would be complimentary to what the County is already doing. We have the ability to write grants for work in those areas but do not have funding to cover the staff time to write the grants. Over the last 3 years, we used the County's previously provided discretionary grant funding to write 5 grants that generated almost $50,000 in funding for weed projects within irrigation districts. Those projects were just a start on the weed problem. OWEB grant applications can only be presented by either the Soil and Water Districts or the Watershed Councils. The Watershed Council deals with riparian areas and non-agricultural interests and the Deschutes SWCD deals with agricultural landowners and irrigation districts to write OWEB grant proposals. So, any weed grant requests to OWEB need to come through the Deschutes SWCD. The DSWCD has an opportunity to write additional weed project grants through the Oregon Watershed Enhancement Board. However, the current grant funding that we have does not allow us to actually deal with weed issues nor write those weed project grants. This funding would allow staff time to visit with landowners and irrigation districts as well as contractors to write and submit these weed grant proposals and applications. Once these grants are funded, the grant funds cover the District time to manage and administer these grants. Each grant will generate up to $15,000 in funding to remove weeds and replant with native vegetation. 3. Provide a timeline for completing the proposed project or activity. These projects would start upon receipt of funding. 4. Explain how the proposed project or activity will positively impact the community. The funding will allow the DSWCD to access grant monies from other sources (OWEB and others) to treat noxious weed issues that are not currently being dealt with in the County. The DSWCD and the County staff will work cooperatively and refer landowners to each other as needed. This funding will allow DSWCD staff to write grants that will bring additional money to fund weed projects that are not currently funded by the County programs. In addition, once the weeds are removed and the irrigation roads banks are re -planted with native vegetation, the spreading of weed seeds is stopped in those areas as well as stopping the spread of weed seed in the canal system. Weed seeds are heavily transported on roadways and in the canal system. If these weeds are removed, they will not spread seed. That is an important element of eliminating the spread of not only noxious weeds, but other invasive plants to adjacent properties and properties on the canal system. 5. Identify the specific communities or groups that will benefit. Landowners in Deschutes County with weed issues and irrigation districts and the underlying landowners along the irrigation canal roads network. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. itemize anticipated expenditures*. Staff time to write and submit OWEB grants and other grant finding opportunities that involve weed projects as well as talk about weed issues at pasture workshops and other interactions with landowners and/or irrigation districts and assistance to Deschutes County staff with weed outreach. TOTAL Grant money requested is $2,500.00 7. If the grant will support an ongoing activity, explain how it will be funded in the future. The problem of noxious, non-native weeds proliferating in Central Oregon is severe. Noxious weeds overrun native vegetation, destroy natural animal habitat, shelter undesirable insects, steal scarce water, infest crops and cost local communities in terms of visual blight, a reduction of property values and lost agricultural dollars. Some noxious weeds are poisonous to humans, livestock and wildlife. Seeds from noxious weeds are spread by foot and vehicular traffic along our roadways and through our public lands. Many property owners unknowingly have these non-native, noxious weeds growing in their yards and fields, which aggravates the situation. The DSWCD can assist in educating landowners and helping irrigation districts to deal with weeds along their canals and canal roads. We will continue to look for funding to cover these types of projects. Currently, there is no other source of funding for staff to do weed outreach, work with landowners on weed issues and grant writing for weed issues/projects. The grant funding we receive for technical assistance from the Oregon Department of Agriculture specifically EXCLUDES working with weed issues and projects. Thanks for your consideration. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Women's Civic Improvement League, dba KPOV Project Name: New Transmitter for Locally -Based, Locally -Focused Community Radio Project Period: June 1, 2018 through November 30, 2018 Description: Purchase and install a new radio transmitter to replace failed equipment installed in 2010. Amount of Request: $2,000 Previous Grants: 4/8/2015 $ 600.00: Production Equipment Re lacement 4/13/2016 $ 1,500.00 KPOV Signal & Reach Expansion 4/17/2017 $ 1,500.00 Civic and Cultural Online Archives Library Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: uww.deschutes.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION New Transmitter for Locally Based, Locally Today's Date: June 27, 2018�Project Name: Focused Community Radio Project Beginning Date: June 1, 2018 Project End Date: I November 30, 2018 ay� Amount Requested: 1 $2,000 Date Funds Needed: I September 30, 2018 —� Name of Applicant Organization: Women's Civic Improvement League, dba KPOV Address: 501 NW Bond St. City & Zip Code: Bend, OR 97703 Tax ID #: 20-0733873 —� Contact Name(s): Jill Mahler Telephone #: 541-322-0863 Fax #: �^ Email Address: jill@kpov.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in- kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Narrative Questions 1. DESCRIBE THE APPLICANT ORGANIZATION, INCLUDING ITS PURPOSE, LEADERSHIP STRUCTURE, AND ACTIVITIES. Purpose & Activities Mission statement: KPOV is radio by the people and for the people of Central Oregon. KPOV strengthens community, arts, culture, and democracy through independent, non-commercial radio. Purpose: KPOV was created by local residents who saw a need for a nonprofit, community-based alternative to commercial radio. Since going on the air in 2005, KPOV has engaged our community in producing high quality, informative and entertaining local programming specifically for Central Oregonians. The station offers a forum for diverse views and music from our region and around the world. KPOV remains the only nonprofit radio station broadcasting from Bend and serving Deschutes County. KPOV's programming focuses on issues important to a strong, healthy community, including economic and environmental sustainability, civic affairs, human rights, arts and culture, health and well-being, and other programming often ignored by commercial media. This important and enjoyable programming is the work of 65 local volunteer program hosts who produce 50 music and talk shows. KPOV's local line-up includes shows such as our daily local affairs show, "The Point," local and national interviews on "Open Air," and "Youth Radio Hour". Local Affairs Programming: KPOV's 10 local affairs shows feature thoughtful dialogue and analysis on local issues from the local people who know Deschutes County the best, such as civic leaders, business owners, and other knowledgeable residents. KPOV is especially proud of our dedication to offering an on -air platform to local nonprofits to educate, connect with, and engage the community. KPOV also interviews local performing and visual artists, writers, and musicians, as well as folks with stories, information, or perspectives to share. Much of our local affairs coverage is offered on The Point, KPOV's signature locally produced daily public affairs show. The Point has 10 hosts and countless contributors to offer a wide range of useful and interesting content. We also carry syndicated programs that look at today's issues from different perspectives than are available in commercial media, and a four-hour block of Spanish language programming on Monday mornings. KPOV's local affairs coverage also includes broadcasts from civic events around town, including League of Women Voters candidate forums and The City Club of Central Oregon's monthly forums. We also make those broadcasts available "on -demand" at our website. Each election cycle, KPOV offers in-depth coverage of local races and ballot measures, including interviews with candidates and broadcasts of League of Women Voters forums. Music: KPOV offers a wide diversity of musical genres through more than 35 music shows, including classical, jazz, blues, Americana, world, country, rock, and much more. KPOV is also the only station in Central Oregon to broadcast live local music both in the studio with weekly show "Center Stage" and from local music festivals. Local musicians appreciate KPOV as a valuable resource. Engaging the Community in Programming: KPOV is the only local media outlet that gives Deschutes County residents the training and opportunity to become volunteer radio program hosts, pursuing their passions and engaging with the community. Educational programming includes two to three DJ classes every year for adults and teens that train about 40 community members to bring fresh ideas and a diversity of voices and perspectives on the air. Two thorough, four -session talk show host trainings a year give people the skills to become volunteer journalists on KPOV's local affairs shows or to create their own shows. Youth programs: Five annual youth camps train 10-14 year-olds in media skills, team building, and project development as they create a one-hour show that is played on KPOV. KPOV's Youth Radio Hour gives older teens an opportunity to express their creativity and further develop their skills by having their own radio show. Local KPOV show Storyland often features local children reading their own stories. KPOV helps educate and inform the next generation to become active members of their communities. New Podcast Network: Thanks to Deschutes County funding last year, KPOV recently launched a podcast network to store our many great interviews of local people talking about local issues. These interviews contain a wealth of community information and can now be accessed conveniently by our entire community and beyond. In addition, the podcast network allows the people interviewed, including local nonprofits, to link to the interviews or download them for their own use in getting the word out about their work. Leadership Structure KPOV is governed by a Board of Directors and advised by a Community Advisory Board, both from a cross-section of the community. Two full-time and one part-time staff plus underwriting 3 representatives support and organize operations, administration, communications and fundraising. KPOV is a 24-hour volunteer effort. All the local voices on KPOV's airwaves are volunteers from the community. As a listener -supported, volunteer -powered station, KPOV has more than 100 volunteers who donate more than 20,000 hours annually to everything from technology to office work to programming. KPOV's primary funding comes from listeners, with other funds coming from business underwriting, grants, and special events. 2. DESCRIBE PROJECT KPOV's proposal is to purchase and install a new radio transmitter to replace one that was originally installed in 2010 and has failed. A transmitter generates the radio signal that is broadcast to the community through the antenna. From 2005 to 2011 KPOV was a low power FM station, as defined by the Federal Communications Commission (FCC), broadcasting at only 2 watts. KPOV received a permit from the FCC to become a designated full power station and increase our signal strength to 1100 Watts in 2011. In addition to the permitting process, this conversion involved acquiring a new antenna and moving our transmission site to Pine Mountain, among other tasks. We also needed to employ a more powerful transmitter. In 2011, KPOV purchased a demo transmitter capable of broadcasting at the FCC -required 1100 watts. That transmitter needed repairs over time and recently failed. KPOV was able to obtain a used, interim device to generate our signal for now. However, it produces a signal weaker than our permitted 1100 watts and will likely have a limited life span because it is an older device being used at its maximum capacity. It will be effective as a back-up device, however, once we have installed a new transmitter. KPOV needs a new transmitter for two reasons. First, we need and want to regain our previous signal strength of 1100 watts, which will return KPOV to our FCC -required power level. The increased power will also improve the quality of KPOV's signal for our listeners. The second reason KPOV needs a new transmitter is to ensure KPOV can continue to reliably provide the only people based, locally focused broadcast media in our area for the long haul. We believe we need to offer some explanation about this request for a new transmitter at our existing power, in light of a 2016 request for funds to increase our power. In 2015, The FCC granted KPOV a construction permit to increase our broadcasting power from 1100 to 10,000 watts. That permit included a hard deadline of September 2018 to complete the process of increasing power. In 2016, KPOV received funding from Deschutes County for Phase I of the project to increase power. We completed Phase I by purchasing the new antenna required. We ran into an obstacle, however, while raising funds to purchase a more powerful transmitter, which was Phase II of the project. Though we had secured a permit from the FCC to broadcast at 10,000 watts, we still needed to get permission from the Forest Service because our transmission site is on Forest Service land. In early 2017, it became apparent that Forest Service permission was going to be more involved than we had originally anticipated. We decided it would be inappropriate to raise funds for a very expensive transmitter we might not receive permission to use. As of this writing, the Forest Service still has not moved forward with granting permission. During this process, in summer of 2017, the transmitter we were using failed, as noted above. Because the Forest Service permission process has not moved forward, there will simply not be enough time to raise funds for and complete the purchase and installation of a 10,000 watt transmitter before our FCC permit expires in September. To ensure we can install a much needed new transmitter as soon as possible, KPOV has decided to purchase a 2800 watt transmitter, which is significantly less expensive that a 10,000 watt transmitter. In addition to broadcasting comfortably at 1100 watts, the combination of a 2800 watt transmitter and our new antenna allows KPOV the potential to broadcast at 3600 watts. This gives us the flexibility to seek a more modest, but still substantial, power increase in the future, once Forest Service permission is obtained. 3. TIMELINE Fall 2018 — no later than Mid -November, after which possible snowfall on Pine Mountain will prevent installation before late spring. We can move quickly from funding to installation. 1) Purchase radio transmitter 2) Hire radio engineer and crew to install and tune transmitter. 4. EXPLAIN HOW THE PROPOSED PROJECT OR ACTIVITY WILL POSITIVELY IMPACT THE COMMUNITY The new transmitter will improve and shore up KPOV's ability to continue providing its unique and high-quality service to the community for many years to come. KPOV is an important part of our local media and culture. No other Deschutes County media outlet comes close to offering the depth and range of locally sourced information, culture, arts, and local music that KPOV brings our community every day. As noted in answer to question one, KPOV regularly brings our community civic, arts, and cultural information through on -air, in-depth interviews of local writers, artists, musicians, non -profits, business owners, elected officials, and active community members. Local musicians talk about and play their music live every week on Center Stage and KPOV broadcasts live from, and records performances in, local music festivals. Over the last year, we brought over 70 local non -profits on the air to talk about their upcoming activities and events and to educate our community. KPOV also conducts interviews with for- profit businesses doing good work in the community. KPOV provides a forum for local performing arts organizations including the Sisters Folk Festival, Central Oregon Symphony, Opera Bend, CTC, Second Street Theater, BEAT, the Tower, Cascade School of Music, the Central Oregon Songwriters Association, and others to bring in participants from their organizations for interviews and performances. The Deschutes County Public Library and The Environmental Center have regular monthly guest spots to connect with the community about their work. This summer and fall, KPOV will be conducting in-depth live interviews of local candidates for office and will broadcast live from League of Women Voters of Deschutes County candidate and ballot measure forums. All of these interviews and forums will also be posted of KPOV's podcast network for convenient future reference. 5. IDENTIFY THE SPECIFIC COMMUNITIES OR GROUPS THAT WILL BENEFIT Because KPOV is broadcast media, all of Deschutes County will benefit from KPOV's new transmitter. The stronger and more reliable KPOV's signal is, the more people will be able to take advantage of all KPOV has to offer on a consistent, long term basis. In the age of internet, cable, satellite radio, and streaming entertainment, it is easy to forget that a lot of lower income people cannot afford these paid sources of news, information, and entertainment. As a broadcast media outlet, KPOV will always remain free for all to use. Lower income residents of the county can find free access to: local information from local people; election coverage; nonprofits providing services in the area; local music, arts, culture, entertainment, and events; and a great variety of music across many different genres. Youth who participate in KPOV's Youth Radio Camps benefit from a one -of -a -kind introduction to the internal workings of media and how to create and produce media content. They also build other skills, such as project creation and teamwork. The teens who host our Youth Radio Hour 6 gain the experience of learning to produce a radio show and also the practical experience of developing a project with a hard deadline that requires great attention to detail. KPOV's work also benefits the nonprofits, artists, authors, theater people, local musicians, candidates, and local businesses KPOV brings on the air to connect with the community about their work and upcoming events. 6. DESCRIBE HOW GRANT FUNDS WILL BE USED AND INCLUDE THE SOURCE AND AMOUNTS OF MATCHING FUNDS OR IN-KIND CONTRIBUTIONS, IF ANY. ITEMIZE ANTICIPATED EXPENDITURES*. The project budget includes: 1) A new transmitter 2) Cables and hardware needed for installation 3) Upgrade of electric supply at our broadcasting tower 4) Engineering and installation of transmitter Matching funds: 1) A KPOV major donor has committed $6,000 2) The KPOV equipment fund can contribute of $1000 3) We area also anticipating funding from a. Local businesses, $1,500 b. Individual donors, $1,500 c. Collins Foundation, $7,000 d. First Interstate Bank Foundation, $1,000 See attached budget. 7. IF THE GRANT WILL SUPPORT AN ONGOING ACTIVITY, EXPLAIN HOW IT WILL BE FUNDED IN THE FUTURE. This project will be completed once the transmitter is purchased and installed. IL CIO 0 CC) 0 C C 010 C 00 OICD U*) a 1-- c) to 0 1 C C cc) 0 0 �ml Q 0 C:) 10 0 min Lc) in It 0 al 04 (Y) M J 00 N CD CL(D D LO * C%j ■ o E cr UJ (n > 0) c (n c: M 0 P. -0 ui cz 0 c co c An U) :3 m M10 m E 0 =32 C) ca =3 LL E z -2 Z M 0 U- (n 4- 0 E 8 E2 0 c: 4- c CD E cl) (n 0 E.-ro- C " 0 0 cpm .2 - :3 E C-6 ■CL 6.s a) 0) OL 0 = 0 �5 E— 0 m (D w cr 0 0 m CL x 'a 0 0 0 a c = M (D LU UJ u F- (n L) E (D Y LU uj > cn Z Lu m 2 c 0 LD 0 0 0 U Lu I.- ]ZI uj 1-1-1-1 1 w Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Thrive Central Oregon Project Name: Office Expansion Project Period: July 1, 2018 through June 30, 2019 Description: Purchase office equipment and furniture for La Pine, Bend, and Redmond staff and offices. Amount of Request: $1,740 Previous Grants: None recorded. Approved: Declined: •,t l: fr, � lof,i p .r. // vo „ frl t- U S ilR. Vr l r 0 ,, . } ' f'•:�1 `� _-(Il'PJ`A, , l,_i .,t:vrl s+ I� 'x.10, ua, tl)2 •+ T ttisit •.i�-� is •.r,;r D SChllPPT's<"COI;N'I'Y DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: o?(j' fj Project 1�'umc: L rC-lel" r�G t?t�k't. slop . Project Dtouldrix Dale: ': �! K ':'a,ttt rt 0-"mO i)ITI Amount iteyuesied: $ I Nim, ol'Applicnnt(1-'; 11uraulvwi 711�t City&ZipC:udc: ��7J�� 7nx11)6'; �i Teiepliajte N Convict Nrom(,(x): : ti �rl�- f'r ' /0 Ina8: y [matt Addrees: , ? f�it.'� cf�rit;%t./'r."� ���:`•��3i;��:�I Oil u stparate slaectts), please briony nnswor tine Following questious: 1. fDeserill-c the appliixit argunlxutiun. including its } u:p;nse, leadership structure, and ItL".l1YIliC4. 2. Describe Ale propl:ed pr.�=L ur tat;(ivit)'. 3, Providc it limcIInc for oan)plcling rhe p?opowd prn.icct or aoiivity. 1. . ,\ploir hots' the prnpncod proicct or activity ;veli positively imiu c't the connnunily. 3. Tdent_fi tilt simzific cunimr.nitias or crojps that( -ill benc•lit t`. Dcsys*t hostgrant fan& will be a>ud :i -id ja)Cl(lde (Ile SCltl[C.e :Itl<l nittollrr5.9t mwching funds x in-kind centeiLutiorts...fany. Itcmizo ntarryrarai "Pr'"riitm•cs' 7. JCtnc grant will suppor an ongoing activtcy, explain hate it will h: funded in the a:turc. ll ach! Pruof of the epplic<lat ulgauizAlioa: 5 liOn-p'ofil status. %airi icxr-,..w. 7r.Pnm -fel u: <n�, u : T •ia, kua brig(::.:. Organization Thrive Central Oregon seeks to connect individual needs with community resources. Individuals and families who are living in poverty are often in need of social services and support. A lack of knowledge of what the community has to offer, transportation and access barriers, and difficulty in navigating systems are primary reasons " • individuals and families are unable to access these community service supports. thrive Thrive bridges the gap for community members living with very low and extremely low income levels, meeting them where they are in public spaces, providing vital connection to services and support that for many would otherwise not happen. Background Thrive Central Oregon began as a pilot project in the fall of 2014. The project was modeled after the Social Worker in the Library program that started in the San Francisco library in 2009. It was recognized within that library that a high number of individuals who benefit from greater social supports, were utilizing the library space to come in from the outdoors, have access to restrooms, Internet and a place to rest. Identifying the need in the Downtown Bend and Redmond libraries and following that model, Thrive provided a community-based social worker to meet with individuals one-on-one, to offer assessment, connect with individuals, provide crisis assistance and increase access to community services and supports. The Thrive social worker provides hands-on assistance for those seeking housing, health, mental health and employment supports, benefits and basic needs assistance. In fall of 2015 United Way of Deschutes County partnered with Thrive. This collaboration provided program and fiscal oversight for further development. An advisory committee was formed to collaborate on the development of Thrive, comprising professionals from Housing Works, Legal Aid, Deschutes County Behavioral Health, the Deschutes Public Library as well as United Way of Deschutes County. This group, along with the program's social worker, identified a need and fit for this type of service within the libraries, but also identified other areas in the community that held a higher concentration of people living in poverty. Momentum continued to build with 2016 bringing additional funding from the Herbert A. Templeton Foundation, The City of Redmond Community Development Block Grant (CDBG) and renewed funds from Neighborlmpact. Thrive Central Oregon was incorporated in September 2016 and established a Board of Directors in December 2016. Thrive Central Oregon received Nonprofit status from the Internal Revenue Service in July 2017. In January 2017, Thrive was a recipient of a Meyer Memorial Trust grant of approximately $120,000, to be used over a three-year period and in partnership with Housing Works, the local Housing Authority, providing much needed wrap around and service supports to families utilizing housing vouchers. Thrive has contracted with Families Forward, the non-profit arm of Housing Works, to provide eviction prevention support to the residents of Housing Works' properties. This will allow Thrive services to be directly connected to individuals and families occupying the 25 properties owned by Housing Works. Funding was also provided through Neighborlmpact, the City of Bend CDBG and the Central Oregon Health Council. For program year 2018/2019 Thrive has received funds from the cities of Redmond and Bend CDBG, Central Oregon Health Council, Cow Creek Umpqua Indian Foundation and has continued support through Meyer Memorial Trust, to provide services in Central Oregon, with a pending application to Neighborlmpact. Project Objectives Thrive currently provides walk-in services in nine community locations, covering Redmond, Bend, La Pine and Prineville. Additionally, scheduled appointments are available in Redmond and Bend. Thrive will be expanding services to Madras in July 2018. Thrive provides engagement and hands-on case management services which include the following: Housing: assistance with locating vacancies, completing applications and filing appeals • Health: completing OHP applications, connections to physical and mental health providers • Employment: referral to employment supports and resume assistance Social Security: submitting applications for benefits for those unable to work due to a disability • Basic needs: connection to utility assistance, food and clothing resources Thrive services target individuals and families living in poverty. Recognizing that access to services is a primary reason individuals are unable to connect to resources, Thrive is located where people already are, utilizing meal sites and public spaces, like libraries, to come in from the outdoors. This approach not only increases access to those needing supports, but creates a program with very little overhead as offices and community meeting spaces are provided in-kind through our partners. Individuals who seek support from Thrive are greeted with respect and assistance in connecting them to the services they seek. Affordable and accessible housing is a primary need that is addressed as 98% of those seen by Thrive are at or below 30% Area Median Income (AMI), with the remainder at or below 50% AMI. Of the individuals that seek Thrive's services, 54% are literally homeless, while 32% of program participants are at risk of homelessness or precariously housed. Thrive is connecting 7-10 individuals and families per month with the affordable housing they seek, while placing dozens more onto housing lists that will provide an affordable option in the future. Thrive is providing services to many older adults, as the average age of individual seen is 57 years. In the last calendar year (2017), the Thrive social workers met with a total of 1,906 individuals and families. Representing 834 unduplicated individuals and families in Deschutes County alone. The need is great and the efficacy of Thrive's approach is evident in the numbers. We are seeking a total of $1,739 to provide needed office equipment and furniture for our La Pine, Bend and Redmond staff and offices. Timeline Ideally we would have the ability to purchase this equipment and furnishings in August 2018, as we are bringing on two additional staff and are looking to meet their, and general office, equipment needs. Positive Impact As our services and sites expand, this equipment will improve the workability of our offices in Bend and Redmond and provide staff with needed equipment for Bend, Redmond and La Pine. We expect to see 4,000 individuals and families in Deschutes County alone, in the coming year, providing vital outreach and connection to services to 1,600 unduplicated individuals. Specific Communities This equipment will be utilized for our Bend, Redmond and La Pine sites. Funding Thrive Central Oregon has multiple funding sources that contribute to our work in Deschutes, Crook and Jefferson Counties. In Deschutes County we have multi-year support through Meyer Memorial Trust (2017-2019) of $120,000 that provides services to Housing Works' housing voucher holders and tenants. For fiscal year 2018119 we have support from both The cities of Redmond ($39,993) and Bend ($17,000), Community Development Block Grant funding to assist with staff salaries. The Cow Creek Umpqua Indian Foundation has awarded Thrive $5,000 to assist with the costs of our first Jesuit Volunteer through Jesuit Volunteers Corporation Northwest. We will be applying for funds through Neighborimpact when their grant cycle opens. The majority of our funding to date is specific to direct staff costs and leaves us with a need for equipment and furnishings to better support the work we do as we bring on two additional staff members. In total this funding would provide: 2 laptops (@ $364.68/each), 2 cell phones (@ $124.991 each), and 2 multi- function printers (@ $129.99/ each), to provide needed equipment to staff in Bend, Redmond and La Pine. This funding would also be used to purchase office furniture (@$500) for our Bend office, for a total of $1,739. This request would fulfill a one-time need for basic equipment and furnishings. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: The Giving Plate, Inc. Project Name: Food Bank Vehicle Upgrade Project Period: October 1 through December 31, 2018 Description: Purchase a cargo van for food pick up and delivery to sustain service to food - insecure families. Amount of Request: $2,000 Previous Grants: None recorded. Approved: Declined: ?J% Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 - 7 1300 NW Wall Street, Suite 200, Bend, OR \\\ a'w Telephone: 541-388-6571 Fax: 541-385-3202 1 Website: www.deschutesmre DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: C S1 _� ( Project Name: Project Beginning Date: Project End Date: Amount Requested: ----]Date Funds Needed: mv�,, Name of Applicant Organiyation City & Zip Code: � -1 Ll Tax ID #: Contact Name(s):�Gv1Cx�,Telephone #: Fax #• Email Address:r�iYlGSiilSt�1h�►�in�tl.�— On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant fiords will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Application Deschutes County DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Since 2010, The Giving Plate (TGP) has committed to a mission of "feeding the hungry today with compassion and hospitality." TGP is intentional in its efforts to remove the clinical stigma commonly associated with food banks and replace it with an environment that is warm, welcoming, and rich with hope. TGP is fortunate to have a passionate board of directors, composed of six qualified members, dedicated to fiduciary and governing responsibilities. The executive team consists of two co - directors and a food service director. The executive team oversees and works alongside the following team members: warehouse assistant, fund developer, grant team, and over 70 volunteers. To maintain consistency and focus, the board, executive team, and grant team meet once a month to discuss progress and strategies for moving forward. For the past eight years, TGP has demonstrated the ability to devise and execute effective food relief programs in the communities we serve. Currently, our boundaries benefit the food -insecure populations of Bend, La Pine, Sisters, Sunriver, and Tumalo. We are open three days a week, including Saturdays to accommodate working parents and school -aged children. Our current food relief programs are as follows: Monthly Food Boxes: TGP guests are welcome to visit once a month to receive a food box containing five to seven days worth of nutritious food per person in each household. In order to receive a food box, guests must provide proof of residence within TGP boundaries and sign an acknowledgment stating they fall within USDA income guidelines. Every box contains fresh produce, protein, grains, dairy, and non-perishable canned and boxed foods averaging 26 pounds of food per person. Grab & Go Pantry: Everyday TGP is open, we have baskets of bread, pastries, and other miscellaneous items available for our guests. There are no requirements for receiving food from the Grab & Go Pantry - no registration or check in needed. Anyone can show up and grab what they need to supplement their monthly food box. Kid's Korner: Oregon's first child -centered food bank where children 18 and under can "shop" for their own healthy snacks. Food -insecure children are allowed to visit up to once per day every day we are open. Each Kid's Korner food tote contains an average of eight pounds of food, which supplements their family's monthly food box. Sunday, July 1, 2018 Discretionary Grant Page 1 of 4 Program Application Deschutes County Backpacks for Bend. Coming Soon! To further our efforts in reducing childhood food insecurity in Deschutes County, TGP is excited to announce that it will be taking over the Backpacks for Bend (B4B) Program starting in the 2018/19 school year. This is a valuable program that provides low income K-12 children with food for the weekend. With 7,000 children qualifying for this program, TGP is proud to add and grow B413 and ensure no child has to face a weekend of hunger. 2. Describe the proposed project or activity. TGP is seeking a $2,000 contribution toward the purchase of a cargo van for food pick up and delivery in order to sustain service to food -insecure families living below the poverty line in Deschutes County. Upon receiving the requested funds from all grant sources, TGP plans to purchase a used 2017 Chevrolet Express 2500 Cargo Van from a local dealership. This would replace the 1996 Chevy Astro Cargo Van currently in use, which has become unreliable and an expensive liability. The 2017 model is better suited for TGP's weekly workload and has the capacity to accommodate recent growth such as expanding the Kid's Korner initiative and adding the B413 program. Larger cargo space that can handle heavier loads is vital to achieving TGP's 2018 objectives and growth initiatives. When comparing specs on the Kelley Blue Book website, it is clear that the 2017 model has a greater capacity for both size and weight of food deliveries. The 2017 model is notably larger and can handle a payload capacity of 3,234 lbs. versus the 1996 model which maxes out at 1,791 lbs. The chart below shows the size and weight comparisons of each model: Vehicle Dimensions Payload Capacity 2017 Chevrolet Express 2500 Cargo Van 224.1"L x 79.2"W x 84.6"H 3,234 lbs. 1996 Chevy Astro Cargo Van 189.8"L x 77.5"W x 75.9"H 1,791 lbs. On average, TGP picks up about 10,000 lbs. of food per week. With the newer model, TGP will acquire more food in fewer trips, saving time that can be reinvested into improving TGP programs. A better equipped van will also help TGP stay ahead of anticipated monthly growth and accommodate for the increasing food -insecure population in Deschutes County. In addition to greater capacity, a newer van means fewer costly repairs and wasted resources, allowing TGP to redirect funding to support food relief efforts rather than keeping transportation in working order. Ongoing maintenance and repairs will be funded from the existing operating budget, 76% of which is supported by individuals, churches, and businesses within the local community. 3. Provide a timeline for completing the proposed project or activity. October 2018 - December 2018 Sunday, July 1, 2018 Discretionary Grant Page 2 of 4 Program Application Deschutes County 4. Explain how the proposed project or activity will positively impact the community. A more spacious, reliable van with better fuel economy to conduct weekly food deliveries will have a measurable impact and broad public benefit. In fact, the cargo van upgrade TGP is proposing will almost double the organization's food acquisition capabilities. Improved equipment will increase productivity, allowing TGP to pick up more food each week, and will ultimately result in a healthier population with reliable access to nutritious food. Over the years, TGP has experienced consistent and steady growth. This pattern of growth has continued to endure today. Since January 2018, TGP began registering an average of 115 new guests each month. A vehicle upgrade grows TGP's capacity to help more people access food and to fill a basic need that will promote a stronger and healthier Deschutes County. TGP aims to accommodate the needs of all current and future guests and to support a community where no individual or child must go hungry or feel the shame associated with food insecurity. 5. Identify the specific communities or groups that will benefit. Since 2010, TGP has provided food relief to individuals, families, and children living at or below the poverty line in the Central Oregon communities of Bend, La Pine, and Sunriver. In 2018, TGP expanded its boundaries to also include the rural communities of Sisters and Tumalo. TGP is committed to serving anyone in need without discrimination. It's a common misconception that food banks primarily serve homeless patrons; however, a majority of the guests served at TGP are families with homes, vehicles, and even jobs, but they still struggle to make ends meet in this brutal economy. TGP operates on a simple mission, "feeding the hungry today with compassion and hospitality." By providing routine access to food and by cultivating an experience that is approachable and positive, TGP is intentional in its efforts to eliminate the shame commonly associated with hunger and accessing food banks. In doing so, TGP envisions a community where individuals, families, and children feel comfortable and confident reaching out for help. TGP offers a "hand up" which is very different than a "hand out". TGP hopes that its unique approach will reach more people - thus reducing food insecurity in the communities we serve. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. The total purchase price of a 2017 Chevrolet Express 2500 Cargo Van is $33,580. TGP has already secured $20,600 collectively from Fred Meyers Community Donations ($10,000), The Rotary Club of Greater Bend ($9,000), and The Newcomers Club of Bend ($1,600). Additionally, TGP is in the process of pursing a grant for $11,000 from the Bend Foundation to make up the remaining balance. Sunday, July 1, 2018 Discretionary Grant Page 3 of 4 Program Application Deschutes County In summary, the current breakdown of funding sources is as follows: - Received: $1,600 from the Newcomers Club of Bend, Inc. - Approved: $9,000 from The Rotary Club of Greater Bend - Approved: $10,000 matching grant from the Fred Meyer Community Donation Fund - Pursuing: $11,000 from the Bend Foundation The financial investment of $2,000 from the Deschutes County Discretionary Fund would constitute 6% of the total funding needed. To commemorate this generosity, we will proudly display the Deschutes County logo on the van, acknowledging the county's crucial role in supporting TGP's mission. In addition, we will also include your logo on our website and celebrate your contribution on our Facebook page. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. For this proposal, TGP is requesting a one-time grant to fill a specific need for reliable and adequate transportation. Funding for ongoing repairs and services for the van will come from the existing operating budget supported largely by individuals, churches, and businesses in the local community. Attach: Proof of the applicant organization's non-profit status. Sunday, July 1, 2018 Discretionary Grant Page 4 of 4 Program Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Habitat for Humanity La Pine-Sunriver Project Name: Critical Home Repairs Project Period: August 1, 2018 through July 31, 2019 Description: Provide critical home repairs on 10-20 homes per year, enabling families to live in a safe environment. Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: ,vww.dcscl utcs.ora DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 1 6/12/18 Project Name: Critical Home Repairs Project Beginning Date: Auggst 1, 2018 1 Project End Date: July 31, 2019 Amount Requested: 1 $2500 Date Funds Needed: I August 1, 2018 Name of Applicant Organization: Habitat for Humanity La Pine Sunriver Address: PO Box 3364 City & Zip Code: Sunriver OR 97709 Tax ID #: 93-11234 Contact Name(s): Dwane Krumme, Exec Dir. Telephone#: 541-593-5005 Fax#: 541-593-501Email Address: dwane@habitat lapinesunriver.or On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Habitat for Humanity La Pine Sunriver Critical Home Repairs Program Overview June, 2018 I. Critical Home Repairs: Sustaining Homeowners Founded in 1993, Habitat for Humanity of La Pine Sunriver (HFHLPS) has built 33 affordable homes for families in Southern Deschutes County to date, serving 47 adults and 65 children, 100% living at or below the poverty level, and made 55 Critical Home Repairs, ensuring that families, seniors, people with disabilities can stay in homes they already own. HFHLPS creates stability and continuity for these homeowners, their families, and the community: 95% of Habitat families in La Pine have retained ownership of their homes, linked to healthy child development, better health and employment outcomes, and upward economic mobility. The Deschutes County Commissioners are a strong supporter to Habitat in La Pine: last June, the Commissioners voted to donate a 1.6 acre parcel of raw land in La Pine for a new build, which will start this fall and ultimately construct 19 townhomes, the first time La Pine has ever zoned for townhomes and a desperately needed source of affordable housing in Southern Deschutes County. Critical Home Repairs already serve 10-15 households each year, and demand continues to explode, with over 25 requests already in 2018. HFHLPS requests a $2,500 matching grant from the Deschutes County Commissioners to expand this critical home repairs program, and to match donations from Cow Creek Umpqua Foundation ($5,000) and Sunriver Women's Club ($2,000). II. Program Overview: Critical Home Repairs Though Habitat for Humanity is most well-known for its homebuilding and homeowner education programs, each year HFHLPS helps between 10-20 families stay in homes they already own by providing critical home repairs. Critical repairs make unsafe, uninhabitable homes livable, and include repairs to plumbing, electric, roof, insulation, access ramps, and heating which help 30-60 family members each year- nearly 5 times the number of individuals housed in new homes. Critical home repairs sustain a crucial part of the population: families and individuals without the ability to pay for needed repairs to remain in homes they already own. Critical home repairs sustain a crucial part of the population during this economic expansion: families and individuals without the ability to increase income or raise funds to remain in homes they already own. In an already -stressed housing market with limited options for lower-income residents, the critical home repairs program maintains an important resource for families or individuals- seniors on a fixed income, people with disabilities, veterans- who might otherwise find it impossible to obtain new housing should they lose their current homes. 1 The need for affordable housing in Southern Deschutes County is acute. Greater La Pine is one of Deschutes County's poorest regions: City of La Pine and US Census economic data report an average (2011-2015) household Area Median Income for La Pine city of $30,842, less than half the median for the county.1'Yet, average monthly rent last year in La Pine was $900, far more than 30% of monthly income for 87% of families seeking rental housing in the region., Income shifts, large home repairs, and rising rents often force families to live in substandard housing or to move frequently. This housing insecurity leads to a myriad of well-documented stresses for children and adults, including poor health and nutrition, lower weight, and developmental risk; and risky health behaviors or poor mental health.' For over a decade, HFHLPS has worked with local families to identify and make critical home repairs, typically relying on word of mouth through neighbors, ReStore and construction staff, community volunteers, and current Habitat homeowners who refer families needing repairs. With 5 repairs/year in 2013-2015, we increased to 20 repairs (2016) and 15 in 2017. We currently receive 15-20 referrals without any formal outreach, prompting Habitat's Executive Director and Board in 2017 to identify Critical Home Repairs as a key community need for program expansion. Phase I of this program will more specifically identify vulnerable population needs through partnerships with key community resources such as Band of Brothers (Veterans), Central Oregon Council on Aging, Central Oregon Disability Support Network, Latino Community Association, and the Central Oregon Health Council Housing Workgroup, on which our ED, Dwane Krumme, serves as an member. In an already -stressed housing market with limited options for lower-income residents, the critical home repairs program maintains an important resource for families or individuals-- seniors on a fixed income, people with disabilities, veterans- who might otherwise find it impossible to obtain new housing should they lose their current homes. Critical Home Repairs repair, replace, or build systems that impact health and safety, for families who could not otherwise afford to accomplish these tasks. Repairs include the repair or replacement of major home systems including roofing, siding, windows, heating and air conditioning, plumbing or electrical systems, or providing accessibility accommodations such as wheelchair ramps. To qualify, families must earn less than 60% of the area median income (or less than 80% of the area median income when a veteran lives in the home). Critical Home Repair applicants are qualified through a comprehensive application process that evaluates their 1 http;//uta_w,l it)+ datacom/city/I, a Pill e_01 -a ona}hit 1, https://www.census.gov/quickfacts/tabIe/PST045215/41017 3 https://edcoinfo.com/wp-content/uploads/2017/01/La-Pine-Sunriver-Profile-2016_FINAL_v2.pdf 3 https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3134514/, 10llLs,:f/wevw.cdc.�ov_iaccijissuc2t)15 tri 0511.101 2 need for the service, their ability to repay a portion of the material costs, and their willingness to partner through volunteer labor (sweat equity). In 2018, the HFHLPS Board launched a Critical Home Repairs Committee, led by board member Gene Bennington, to expand and grow this program to meet its burgeoning need. 111. Detailed Goals: Goal 1: Increase critical home repairs program from 15 to 35 households per year, or 35 to 80 adults, seniors, and children. -From December 1, 2018 through December 30, 2019, provide 35 critical home repairs, serving 70-100 individual seniors, veterans, parent -caregivers, and children. -Assist 35 low-income households (at/below 60-80% AMI) in remaining in homes they own, by repairing, replacing, or installing critical systems for health and safety -Provide needed assistive and access technologies specifically for people with disabilities and seniors to enable them to age in place and retain independence within homes they own. Goal 2: Launch and advertise a formal, well -marketed critical home repairs program known to Southern Deschutes County residents. Add critical home repairs program information to key HFHLPS communications including website, targeted Spanish/English print media (brochures), and presentations for prospective families -By April 2019, add critical home repairs information to HFHLPS website. Use boosted posts and presentations to increase website traffic by June 2019. -By April 2019, create targeted critical home repairs print pieces and include critical home repairs in existing materials. Distribute print materials more widely by June 2019. -By December 2018, make 1-3 presentations to community groups regarding home repairs, using partnerships with key constituencies to access target recipients such as seniors, veterans, and single parent homeowners. By June 2019, make 5-8 presentations to these groups. Goal 3: Add and strengthen partnerships with key community non-profit and government partners, including Central Oregon Council on Aging, VFW/ Band of Brothers La Pine, Latino Community, Central Oregon Health Council, Central Oregon Housing Task Force. -By April 2019, meet with 5 new partners (a 100% increase) to better identify vulnerable population needs for seniors, veterans, and disabled people; to establish referral services and education services, and to identify 10-20 more households in need of critical home repairs. -By April 2019, make 1-3 presentations to community groups regarding home repairs, using partnerships with key constituencies to access target recipients such as seniors, veterans, and single parent homeowners. -By June 2019, make 5-8 presentations to these groups. Goal 4: In conjunction with increased volunteer outreach, training, and coordination services, increase targeted outreach to create a critical home repairs volunteer corps. -By April 2019, make 3-5 presentations, run 3-5 advertisements (radio/print) for volunteer recruitment. -By April 2019, recruit and train 5 new volunteers for a critical home repairs corps. By June 2019, recruit and train up to 15 dedicated critical home repairs corps volunteers. IV. Budget Critical Home Repairs currently has an annual budget between $15,000 and $25,000, depending on available funds and labor costs, for FY18 (Aug 1, 2017 -July 31, 2018). With this proposal and other pending supports, HFHLPS seeks to expand the program to $60,000 in FY19 (Aug 1, 2018 -July 31, 2019) with additional expansion in FY20 to $65,000, as funds permit. Current funders include Cow Creek Umpqua Foundation ($5,000) and Sunriver Women's Club ($2,000), with program support including construction management and volunteer recruitment and management, and in-kind donations of supplies and labor. Pending funding requests include a two-year, $40K/$30K request to Meyer Memorial Trust, and Chambers Foundation for general operating funds which include support for Critical Home Repairs. HFHLPS was recently awarded a two-year, $35,000 grant from Oregon Community Foundation to expand its volunteer recruitment and training in support of critical home repairs and its new La Pine Townhome Build. V. Conclusion Habitat for Humanity La Pine Sunriver expands its outreach each year in response to the overwhelming demand and need for affordable housing in this economically depressed area of Deschutes County. Stable home ownership provides low-income families with long-term residential stability and reliable predictability of the future cost of their housing, both proven to help families improve health, employment, and school outcomes. HFHLPS is a proven investment as a pathway to stable housing. We hope the Deschutes County Commissioners will contribute a $2,500 matching grant to assist low-income homeowners in need across Southern Deschutes County. N Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: August 23, 2018 Organization: Central Oregon Veterans Ranch Project Name: Agritherapy and Trauma Care for Veterans Project Period: August 1 through December 31, 2018 Description: Support veterans programs, including volunteer outreach, on-site supports, and ongoing greenhouse operations. Amount of Request: $2,500 Previous Grants: 9/23/2D15 $ 2,400.00 End of Life Housing Approved: Declined: O Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutcs.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: June29, 2018 Project Name: Agritherapy and Trauma Care foNeter ns Project Beginning Date: August 1, 2018 1 Project End Date: December 31, 2018 Amount Requested: 1 $2500 Date Funds Needed: I August 1, 2018 Name of Applicant Organization: Central Oregon Veterans Ranch Address: 165920 61 st Street J City & Zip Code: Bend, OR 97703 Tax ID #: 37-1755279 Contact Name(s): Alison Perry, Exec Director Telephone #: 541-706-9062—� Fax #: —� Email Address: I alisonp@covranch.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 1 Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Central Oregon Veterans Ranch Program Overview: 2018 Central Oregon Veterans Ranch: Restoring Purpose and Meaning to Veterans Since 2015, Central Oregon Veterans Ranch has served hundreds of veterans from across Central Oregon through therapeutic, agriculture -related and peer support activities: planting, growing, tending crops in our greenhouse and on our beautiful, 19 -acre ranch property, building a social network of peers, accessing community resources, and participating in education programs and small groups. COVR was founded to meet a critical need: to give veterans of all ages a meaningful, peaceful space to connect as comrades, volunteers, and contributors, in a natural, non -institutional environment, with a focus on veterans struggling with Post -Traumatic Stress Disorder (PTSD). For many veterans, VA medical and mental health services address symptoms but cannot facilitate the restoration of peace and well-being. Agritherapy, or working in nature, is proven to make a difference'. As our volunteers and veteran community share in their stories and anecdotes, COVR makes a difference in their lives. The Ranch is "the only place I feel peaceful," shares one veteran of Operation Enduring Freedom. A Vietnam Veteran explains that the ranch is the place he can forget his daily stresses and trauma. Veterans who have experienced war trauma find connections and support with peers without having to "tell their story"; "I can tell what that guy's been through just by looking at him. He's a brother." National suicide research by Dr. Thomas Joiner identifies two primary causes of completed suicides: lack of sense of belonging and feeling like a burden 2. At the Ranch veterans find social support in a welcoming community of peers. Founded by a Veterans Advisory Board led by a former VA trauma therapist, Alison Perry, sister to a three -tour Operation Iraqi Freedom Army helicopter pilot, the Ranch is a thriving center for community and connection. Ranch programs include a weekly veteran volunteer day, drop-in office hours with a County Veterans Services Officer (VSO), and social gatherings with different local veterans' groups, ranging from current vets to WWII, Korea, and Vietnam veterans, Oregon Veterans Motorcycle Association, and vets referred from the local VA and Vet Center. During the growing season, the Ranch welcomes hundreds of veterans to share work and engage in learning opportunities in the greenhouse or outdoor gardens, to sit on the porch for a meal or coffee, or to meet others who share similar experiences as returning servicemen and women. Recently COVR hosted several veterans from the Oregon State Hospital, including a resident, staff, and peer recovery specialist. These veterans are currently in dialogue with OSH supervisory staff about forging an ongoing partnership with COVR, bringing veterans from the State Hospital to COVR once a month for peer interaction and agri- therapy, evidence of this alternative model's appeal to veterans across the state. The Ranch was founded with a vision to restore veterans' sense of peace, purpose, and 1 https://www.psychologytoday.com/us/blog/invisible-wounds/201508/agri-therapy-helps-vets-ptsd 2 http://www.apa.org/science/about/psa/2009/06/sci-brief.aspx Central Oregon Veterans Ranch 1 Overview June, 2018 belonging, critical social supports proven to help rebuild resilience, especially for veterans suffering from combat -related trauma or PTSD. With this overview, we request $2500 to support veterans programs at the Ranch: volunteer outreach, on-site supports, and ongoing greenhouse operations. Need and Community Impact The need and demand for Central Oregon Veterans Ranch is currently several times the program's capacity Central Oregon's three counties plus Warm Springs Reservation are home to nearly 20,000 service veterans of all ages, and representing airmen, soldiers, sailors, Marines, Coast Guard, and National Guard, from conflicts from the last century through today34. An estimated 1 in 7 local households includes a veteran, with family members who may be affected by a loved one's residual experience of combat or service -related trauma. Veterans of combat are 2 to 3x more likely to experience traumatic stress, or PTSD, than the civilian populations, and the region's veterans' services are not sufficient to help these men and women cope with their daily struggles. As research increasingly shows, traditional medical and mental health services often fail to assuage ongoing trauma, and the mosaic of social services, appointments, medications, and short-term therapies can be difficult for veterans and their families to manages. COVR was founded with two goals in mind: to provide a non -stigmatizing, non -institutional, trauma -informed environment with resilience and agri-therapy programs for veterans living in the region, and supportive housing with specialized care for veterans facing the final years of their life. Today, the Ranch boasts an 800 square foot greenhouse and 2500 square feet of converted pasture, growing organic lettuce, tomatoes, basil, carrots, and chard for local markets, and regular volunteer, drop-in, and education programs for the local veterans community. This request directly supports these programs, by recruiting and supporting local veterans to participate in growing, tending, and harvesting lettuce, chard, carrots, basil, and tomatoes on site while also providing informal and formal supports on site. This fall, the Ranch will launch a series of 2-3 educational trauma retreats, originally developed and led at the Veterans Wellness and Healing Center in New Mexico by Board Member and retired USAF Veteran Ron Ford 7, with support from local veterans' organizations and services. The Honor Quarters Ranch home has been fully remodeled to state ADA requirements, and hosts local groups for daytime retreats, as plans continue to staff and open an Adult Foster Home to house and provide specialized care for 4 veterans. Together, these critical programs create a space for meaningful connection and healing where veterans of all ages and eras can 3 https://www.0regonlive,com/politics/index.ssf/2014/11/oregoris_veteran_population_by.htm1 4 http://veteransdata.1nfo/states/2410000/OREGON.pdf 5 https://www.ptsd.va.gov/public/ptsd-overview/basics/how-common-is-ptsd.asp s hap5://www.wired.com/i!ls:gjlts/2gl3/­19/plptform-need -tobridge-gdp=between_transitioni _veterans - services/, https://www.rand.org/bIog/2011/12/bridging-the-gaps-in-treating-veterans-with-post- deployment.html http://veteranswelInessandhealing.org/ Central Oregon Veterans Ranch Overview June, 2018 contribute to a working farm and find camaraderie with others who understand their experiences and traumas. In Central Oregon's burgeoning farm -to -table and locavore scene, the Ranch is a unique farm linking veterans to their community through a shared commitment to good, healthy food (local produce accounts include Locavore, Newport Market, and Little Pizza Paradise). As a leader in trauma and resilience services for veterans and a host for education and training around suicide prevention (QPR) and trauma -informed communication (NVC), COVR is a visible resource and contributor to the regional movement TRACES (Trauma, Resilience, and Adverse Childhood Experiences) to address trauma for all of Central Oregon's citizens. COVR has already made a substantial difference in the lives of the veterans the Ranch serves, including veterans who state that the Ranch "saved their lives". Since opening in 2015, COVR has hosted hundreds of veterans, welcomed hundreds of civilians to regular community programs, participated in the TRACES dialogue, and maintained a healthy, working, 19 -acre farm and ranch property with a fully operational greenhouse and thriving vegetable production. These outputs lead to clear outcomes: veterans who report improved self-worth, increased positive social interactions, increased positive outlook, and improved trauma management; a local community more informed of the ways trauma impacts veterans and their families; and a pathway to a healing prior to the end of life. COVR typically serves only a small percentage of the estimated 20,000 veterans in the region, their families, and the estimated 2,200-3,000 who may struggle with ongoing PTSD as indicated by census numbers and VA research. With this funding, we hope to grow the number of individuals served, to support the launch of the Veterans Wellness and Healing Center Trauma Retreat program, and to continue planning for the Honor Quarters house. Population Served Central Oregon Veterans Ranch is year-round program with farming activities focused during the growing season, from March through October. COVR staff works with partners across Deschutes, Crook, and Jefferson Counties, and Warm Springs Indian Reservation, to connect with veterans groups and invite men and women to the ranch for a visit, a volunteer day, or special program. Ranch programs include the greenhouse and growing operations; trauma - informed supports for on-site visitors; and regular outreach to a variety of leaders both within and outside of veterans groups in the region. Organizational Overview With an active volunteer base, led by a Board of 4 former servicemen and 2 civilians, Central Oregon Veterans Ranch is one of Central Oregon's premier veterans agencies. COVR's Board brings an average of 40 years in professional leadership as an Air Force pilot and logistics director, clinician facilitating retreats with veterans with PTSD, executive in major newspaper corporations, VA therapist and trauma -informed educator, and architect. Current staff include a seasoned farm manager, a part-time executive director with a therapy and trauma background, and a farm sales executive. With an active volunteer board, many COVR programs Central Oregon Veterans Ranch Overview June, 2018 are volunteer -managed and run, keeping overhead costs low and distributing the bulk of funds raised directly to community recipients. With an annual budget of $175,000, COVR is supported by three major revenue sources: foundation funds, individual donations, and growing revenue from crop sales to Newport Market, Locavore, and Little Pizza Paradise. Current operations are supported by Cow Creek Umpqua Foundation ($7,000), Home Depot ($2,000), Depcom Solar ($7,000, pledge), and by substantial individual contributions totaling $2,500-$5,000 per month. We anticipate that the Honor Quarters will partner with USDA and VA agencies for funds to staff and operate the house, and anticipate USDA support for the farm operation, as well. COVR was launched with substantial local support and benefits from a wide-ranging community of veterans and spouses, family members and corporations who recognize the value of this important oasis. We welcome your partnership in this important work. Central Oregon Veterans Ranch 4 Overview June, 2018