2018-401-Minutes for Meeting August 08,2018 Recorded 9/26/2018���vtES CpGZ
w_ r BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541 ) 3 88-65 70
Recorded in Deschutes County CJ2018-401
Nancy Blankenship, County Clerk
Comrnissioners' Journal 09/2612018 9:39:18 AM
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s , 2018-401
FOR RECORDING STAMP ONLY
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WEDNESDAY, August 8, 2018 ALLEN CONFERENCE ROOM
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media
were in attendance.
CALL TO ORDER: Chair DeBone called the meeting to order at 1:30 p.m.
ACTION ITEMS
1. Consideration for District Attorney's Application for Criminal Justice
Commission Illegal Marijuana Market Enforcement Grant
Representatives from the District Attorney's Office, Stacy Neil and Mary
Anderson and representatives from the Sheriff's Office Captain Derron
McMaster and Nick Parker. Collaborative effort DA contacting community
partners to enforce illegal marijuana activity. Trying to determine the extent
of the issues and establish data on strategies that work best. Ms. Anderson
reviewed the program description. The grant is through the Criminal justice
Commission. Hiring a technical program monitor and evaluator on a contract
basis as well as a full time analyst. This grant would also provide funding for
BOCC WORK SESSION AUGUST 8, 2018 PAGE 1 OF 4
the implementation of a reporting hotline and overtime pay for the two
newly created full-time marijuana enforcement detective positions.
Commissioner Baney commented on the anonymous hotline currently
utilized through Code Enforcement. Commissioner DeBone supported
combining the hotline into one option for the community.
The grant funding target is $200,000 based upon the available amount.
Deschutes County is fifth in the ranking of illegal marijuana activity.
Commissioner Henderson commented on illegal traffic activity through
mailing packages. The District Attorney's Office has prosecuted at least one
case on an illegal marijuana grow operation. They are seeking approval to
submit the grant application by August 18. Both requested positions are
limited duration.
HENDERSON: Move approval of submitting the application
BAN EY: Second
VOTE: HENDERSON: Yes
BAN EY: Yes
DEBONE: Chair votes yes. Motion Carried
OTHER ITEMS:
• Environmental Health staff Eric Mone, John Mason, and Thomas Kuhn and
Community Development Department staff Nick Lelack and Todd Cleveland
presented recent emails and posting on Facebook regarding a swimming
lesson operation in a private pool east of Bend owned by Mary McCool.
Determination was made last fall to put the property on notice that it is not a
licensed operation. The owner requested a variance through the Oregon
Health Authority and was issued a denial. Mr. Mone spoke on the definition
of private pool and of the construction of the pool. The story has appeared
on social media. The pool was inspected and some of the issues were the
depth, size of deck, lack of safety, monitoring of chemicals, no showers, and
electrical code information has not been found. Environmental Health has
been working with Ms. McCool to find solutions. There is a great number of
people expressing support for her to be able to continue her business.
BOCC WORK SESSION AUGUST 8, 2018 PAGE 2 OF 4
There is a concern of regarding public health and safety protection. County
Counsel Doyle stated Deschutes County has a contract with the State that
obligates the County to undertake enforcement as directed by OHA. Doyle
noted that the County is on notice as to the cease and desist order issued by
the State. Commissioner Baney suggested a third party for mediation.
County Administrator Anderson suggested a letter from Deschutes County
that references the letter from the state and outline for her the options she
could consider. Commissioner Baney suggests to include a statement the
County has contacted OHA to seek additional solutions and clarity on your
behalf and open the letter by underscoring her benefit to the community and
address the cease and desist notification received by OHA. Any further
inquiries from the media can be directed to the Oregon Health Authority.
The letter is to be reviewed by County Counsel prior to mailing.
EXECUTIVE SESSION:
At the time of 2:49 p.m., the Board went into Executive Session under ORS 192.660
(2) (e) Real Property Negotiations
OTHER ITEMS:
• Deputy County Administrator Erik Kropp presented a document for
consideration of chair signature, Document No. 2018-593 for Central Oregon
Continuum of Care 2018 Project List.
BAN EY: Move approval
DEBONE: Second
VOTE: BAN EY: Yes
HENDERSON: Absent, excused
DEBONE: Chair votes yes. Motion Carried
BOCC WORK SESSION AUGUST 8, 2018 PAGE 3 OF 4
COMMISSIONER UPDATES: None reported.
Being no further items to come before the Board, the meeting was adjourned at 5:21 p.m.
DATED this _ Day of 2018 for the Deschutes County Board of
Commissioners.
ATTEST:
IIII �II
TAMMY BAN EY, ISSIONER
BOCC WORK SESSION AUGUST 8, 2018 PAGE 4 OF 4
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, AUGUST 8, 2018
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
Work Session, which are open to the public, allow the Board to gather information and give direction to staff.
Public comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 992.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
CALL TO ORDER
ACTION ITEMS
Consideration for District Attorney's Application for Criminal justice Commission
Illegal Marijuana Market Enforcement Grant -John Hummel, County District Attorney
COMMISSIONER'S UPDATES
EXECUTIVE SESSION
Executive Session under ORS 192.660 (2) (e) Real Property Negotiations
Executive Session under ORS 192.660 (2) (h) Litigation
At any time during the meeting an executive session could be called to address issues relating to ORS
192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions
are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public.
Board of Commissioners Work Session Agenda Wednesday, August 8, 2018 Page 1
of 2
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners with to discuss as part of the
meeting pursuant to ORS 192.640.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/m.eetingcalendar
Meeting dates and times are subject to change. If you have question, please call (541) 388-6572.
Board of Commissioners Work Session Agenda Wednesday, August 8, 2018 Page 2
of 2
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of August 8, 2018
DATE: July 13, 2018
FROM: John Hummel, District Attorney's Office, 541-317-3134
TITLE OF AGENDA ITEM:
Consideration for District Attorney's Application for Criminal Justice Commission Illegal
Marijuana Market Enforcement Grant
Program Description: Deschutes County seeks to:
Establish baseline data on investigation tools and strategies used to combat the illegal
marijuana market in Deschutes County.
Identify the best investigation tools and strategies available for illicit marijuana activity,
by analyzing contemporary and historical police reports, other police data and prosecution
outcomes.
Increase the work product of two newly funded full-time detective positions, dedicated to
the investigation of illegal cannabis and marijuana activities, assigned to the Central
Oregon Drug Enforcement team.
Implement and measure the efficacy of centralized reporting hotline for illegal marijuana
activity in Deschutes County.
Create a searchable and dynamic database of individuals and organizations involved in
illicit cannabis and marijuana activity in Deschutes County.
Produce a written assessment of the methodology and analysis of the research effort.
Specific Grant Request:
Contract with an experienced Technical Program Monitor and Evaluator (TPME) on a
contract basis to oversee the identification, collection and analysis of the data and to
oversee the work of the analyst position and the written assessment;
Hire a 1.0 FTE analyst dedicated to the identification, collection, review and analysis of
data at the direction of the TPME;
Funding the implementation of an anonymous reporting hotline for illegal cannabis and
marijuana activity in Deschutes County;
Providing overtime pay for two newly created full-time marijuana enforcement detective
positions assigned to the Central Oregon Drug Enforcement team to leverage and
maximize their work product and follow-up on reports from the hotline;
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of Wednesday, August 8', 2018
DATE: July 13, 2018
FROM: Stacy Neil District Attorney's Office (541)388-6520
TITLE OF AGENDA ITEM:
Board Approval Consideration for District Attorney's Application for Criminal Justice Commission
Illegal Marijuana Market Enforcement Grant
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
In 2018, the Oregon Legislature passed Senate Bill 1544 which created the Illegal Marijuana Market
Enforcement Grant Program to assist local law enforcement agencies in their efforts to address the
illegal marijuana market in Oregon. The Criminal Justice Commission (CJC) is the administering
agency for the grant program. CJC is released a request for grant proposals for law enforcement
agencies around the state to address the growing illegal marijuana market problem.
FISCAL IMPLICATIONS:
In progress. Further budget information is forthcoming.
RECOMMENDATION & ACTION REQUESTED:
Requesting approval from the Board of Community Commissioners for submission of our
application for this grant.
ATTENDANCE:
Steve Gunnels
District Attorney John Hummel and/or Chief Deputies Mary Anderson and
DISTRIBUTION OF DOCUMENTS:
Copies of grant can go to all interested parties.
1/12/16
111i...........
CRIMINAL JUSTICE
•
5 Summer St NE
*NLINE APPLICATION OPENING DA
June 29, 2018
ONLINE APPLICATION DUE l'
August
Contents
1. overview
2. Availability and Duration of Funding
3. Grant Program Goals
4. Eligible Applications
5. Allowable Uses for Award Funds
A. Allowable Uses
B. Prohibited Uses
6. Application Contents
A. Cover Sheet
B. Program Narrative
P/ Og"Um
0
Loco,
C. Proposed Budget Worksheet
7. How to Apply
A. Application Website and Deadline
B. Estimated Award Decision Timeline
8. Application Review and Award Decisions
A. Review Criterion
B. Award Decisions
C. Award Protests
9. Award Conditions
10. Monitoring and Reporting
11. Grant Suspension or Termination
12. Contact Information for Technical Assistance and Questions
Appendix—Application Checklist
Page 2 of 11
Oregon Criminal Justice Commission
The Oregon Criminal Justice Commission (CJC) is tasked with developing and maintaining a state criminal
justice policy and a comprehensive long-range plan for a coordinated state criminal justice system that
encompasses public safety, offender accountability, crime reduction and prevention, and offender
treatment and rehabilitation.'
The Legal vs. Illegal Marijuana Market in Oregon
In 2014, Oregon voters approved Measure 91, a ballot measure that legalized the recreational use of
marijuana under circumstances and in quantities regulated by the Oregon Liquor Control Commission
(OLCC).' Measure 91 permitted legal possession of limited quantities of marijuana for adults 21 and
older in 2015 and allowed retail sales, via OLCC-licensed retailers, in 2016. Medical marijuana usage has
been regulated in Oregon since its legalization in 1998.
Despite legal avenues for purchases and sales of marijuana within Oregon, an illegal marijuana market
continues to cause public safety concerns, including diversion of marijuana to other states, sales of
marijuana to underage buyers, cultivation of marijuana on federal lands, and the enrichment of
organized criminal operations. Illegal market operations are also challenging to address, given the
difficulty in drawing empirical distinctions between legal and illegal cultivation and distribution, the
industry's cash -driven operations, and the added layer that some of the counties most impacted by
illegal marijuana operations have long suffered from starkly under -resourced public safety systems.
Grant Origins
In 2018, the Oregon Legislature passed Senate Bill (SB) 1544, which created the Illegal Marijuana Market
Enforcement Grant Program (grant program) to assist local law enforcement agencies in their efforts to
address the illegal marijuana market in Oregon.3 The CJC is the administering agency for the grant
program discussed herein.
Grant Guiding Principles
The CJC seeks to administer this grant program with the following guiding principles:
(1) Meeting the Legislature's four funding priority elements;
(2) Improving Oregon's understanding of its illegal marijuana market and the ways in which the state
and local law enforcement agencies and prosecutors can best address it;
(3) Encouraging collaboration within and between jurisdictions to address the illegal marijuana market;
and
(4) Tracking, measuring, and evaluating grant -funded program outcomes to improve the program and
aid awardees in achieving program success.
' ORS 137.656(2).
Z Text of Measure 91. http //www oregon gov/olcc/marijuana/Documents/Measure9l.pdf (2014).
3 Oregon Legislature. 79th Assembly, 2018. Senate Committee on Judiciary. SB 1544 §13
https //olis les state or us/liz/2018R1/Downloads/MeasureDocuinent/SB1544/Enrolled (2018).
Page 3 of 11
2. Availability and Duration of Funding
This is a one-time solicitation, offering support for a maximum period of 12 months beginning July 1,
2018 and ending June 30, 2019. Applicants awarded may begin charging expenditures to the grant
award beginning July 1, 2018.
The 2018 Oregon State Legislature allocated $1.5 million to the Illegal Marijuana Market Enforcement
Grant Program for payments to units of local government. All awards are subject to the availability of
appropriated funds and to any modifications or additional requirements that may be imposed by law.
Investigation and Prosecution Priorities
The grant program was established to assist units of local government with the costs incurred by local
law enforcement agencies and district attorneys' offices in addressing unlawful marijuana cultivation or
distribution operations.4 The Legislature mandated that the CJC prioritize four elements when awarding
funding. 5 Those four priority elements are:
(a) Rural areas;
(b) Large-scale operations;
(c) Organized crime; and
(d) Diversion of marijuana outside of Oregon.
Collaboration and Multi -Jurisdictional Impacts
Because the grant program is competitive, applicants are strongly encouraged to collaborate with other
agencies and submit a single application that demonstrates the greatest possible impact on the illegal
marijuana market in light of the criteria described in this solicitation and in OAR 213-080-0050.6 This
goal may be achieved through proposals for multi -jurisdictional teams (such as regional task forces), by
way of combining efforts of multiple law enforcement agencies and/or district attorneys' offices,
provided that one locality serves as the sole applicant for grant administration purposes. Applications
for regional or multi -jurisdictional teams must include written consent to participate from the chief
officer, or equivalent, of each office or agency included.
Measuring Impact
Applicants must track data that demonstrates the impact of the grant funding on their enforcement
operations. Additionally, given the nature of the illegal market, applicants must also describe the level
of enforcement operations that exist at the time of applying for the grant to establish a relative
"enforcement baseline" from which to demonstrate improvement.
4 SB 1544 §13 (1).
s SB 1544 §13 (5)(a -d).
e Or. Admin. R. 213-080-0050 (2018).
Page 4 of 11
. Eligible Applications
Units of Local Government
Eligible applicants include units of local government. Units of local government that have opted out of
recreational marijuana sales are eligible to apply for this grant program.
Allowable Uses
Funds distributed to grant recipients must be spent on costs associated with addressing and prosecuting
unlawful marijuana cultivation or distribution operations. Grant program funding may be used for, but is
not limited to, the following:
■ Hiring law enforcement officers to investigate illegal marijuana market cases;
■ Hiring deputy district attorneys to work on illegal marijuana -specific caseloads;
■ Hiring forensic accountants or other accounting specialists to assist in the investigation and
prosecution of illegal marijuana market assets and finances;
■ Combining grant program funding with other available funding to support greater investment in
grant program goals; and
■ Funding attendance at trainings specifically tailored to the program goals of the grant program
and that will improve the applicant's ability to address the illegal marijuana market, including
reasonable travel costs;
■ Up to 10 percent of grant funding may be used to cover grant program administrative costs.
Prohibited Uses
Funds distributed to grant recipients may not be used for the following:
■ Covering unrelated, existing law enforcement costs;
■ Standard weapons, ammunition, and related equipment normally and routinely provided by the
locality;
■ Standard clothing and uniforms normally and routinely provided by the locality;
■ Standard vehicles normally and routinely provided by the locality to others in the same roles; or
■ Land acquisition;
■ Lobbying or political activities, including political contributions;
■ Salary bonuses;
■ Other unallowable expenses as identified in the CJC's Grant Management Handbook.'
. Application Contents
Applications for this grant program must include the following components:
A. Cover Sheet
Please include the following in your online application:
■ Primary applicant contact information
■ Fiscal contact information
■ Indication of ACH/direct deposit preference
■ Payment remittance address for the program
' CJC Grants Management Handbook, available at https•//www oregon gov/cic/grants/Documents/2018CJCGrantsManagemeritHandbook.pcif
(2018).
Page 5 of 11
B. Program Narrative
Please describe the following in your online application:
Program Description
• Existing Enforcement Baseline — describe the current baseline for illegal marijuana market
enforcement operations, including a general "snapshot" of the illegal market as it is
understood locally, and related enforcement data and metrics, such as number of
investigations and/or interdictions, arrests, seizures of products or assets, prosecuted cases
and case dispositions (such as convictions, dismissals, etc.). The following elements should
be considered:
o Geographic, economic, and/or social conditions that contribute to illegal marijuana
cultivation and distribution operations in your jurisdiction and/or regionally;
o Criminal activity associated with the illegal marijuana market, including but not limited
to violent crime, person and/or property crime, human and/or labor trafficking, and
financial criminal activity, such as money laundering or identity theft, as well as whether
and to what extent illegal marijuana criminal organizations operate, the quantities they
cultivate and/or distribute, approximate monetary value of operations, and distribution
methods, as well as interstate or international ties;
o Barriers to investigation or prosecution of illegal marijuana operations at present; and
o Any relationship between the legal and illegal marijuana market, to the extent known.
Program's Satisfaction of Legislature's Award Priority Elements — describe the program for
which funding is requested, including:
o Program goals and objectives for investigations and prosecutions,
o How the program will meet the four award priority elements of the grant (marijuana
cultivation and distribution operations in rural areas; large-scale operations; organized
crime; and diversion outside of the state)
Data/Metrics Tracking — describe the methods and means for collecting data on grant -
funded operations, including:
o Enforcement data and metrics (such as arrests, asset seizures, or prosecutions) to be
tracked locally and how it will be used to evaluate program progress and/or set
enforcement priorities.
2. Local Grant Administration
■ Local Administrative Operations — describe local management of the grant program,
including:
o The organization charged with oversight of the program's local operations, budgeting,
data tracking and evaluation, and grant reporting to the C1C;
o A proposed timeline covering how the applicant will launch the program locally and how
program success will be evaluated overtime.
o If the application covers more than one jurisdiction, please explain how grant
management will operate collaboratively based on the above criterion. Establishing a
multi -jurisdictional grant management team, with a point -of -contact for each
jurisdiction, is encouraged.
Page 6 of 11
3. Collaborative Efforts
■ Inter- or Multi -Jurisdictional Collaboration — describe how law enforcement, district
attorneys, and/or other entities within the same jurisdiction or across jurisdictions will work
together to implement the program, including:
o How the program will operate between agencies and/or offices, and how those efforts
will be supported by grant funding;
o How law enforcement and district attorneys will prioritize enforcement operations that
meet the Legislature's funding award priority elements and grant goals; and
o How data/metrics will be tracked and shared within and/or between jurisdictions.
C. Proposed Budget Worksheet
Applicants must prepare a budget spanning July 1, 2018 to June 30, 2019. The budget should clearly
show a breakdown of costs in the following categories:
■ Personnel, fringe, contractual/consultant services, supplies, travel/training, equipment,
rent/utilities, evaluation, and administrative.
Administrative costs may include activities such as purchasing, budgeting, payroll, accounting, staff
services, and costs associated with improving data tracking activities. Use only whole numbers when
completing the budget. Decimals will not be accepted by the grant -application software system.
7. How to Apply
A. Application Website and Deadline
Applications must be submitted online through the CJC's grant administration website at:
https://cic-grants.smappiV.io.
4 Applications are due by 5:00 p.m. on August 15, 2018. Late applications will not be accepted.
The CJC Board of Commissioners aims to have award decisions made by mid-September 2018.
Applicants will be notified promptly regarding award decisions. The CJC anticipates that first-quarter
funding will be released in October 2018.
Page 7 of 11
A. Review Criterion
All applications responsive to the guidelines will be provided to an Advisory Review Panel for
evaluation based on the following criteria:
1. Applicant's ability to meet all four of the Legislature's funding award priority elements (rural areas;
large-scale operations; organized crime; and diversion of marijuana outside of the state);
2. Scope or extent of the local illegal marijuana market problem in the applicant's jurisdiction(s);
3. Extent of applicant's commitment to collaborate with other law enforcement agencies and district
attorneys' offices on the investigation and prosecution of illegal marijuana operations that meet
the four priority elements in their jurisdiction or across jurisdictions;
4. Total funding requested compared to the program's capacity, such as the total geographic area
addressed by the program or the number of agencies and/or offices collaborating;
5. Applicant's commitment to tracking and sharing data and metrics on grant -funded program
activities.
B. Award Decisions
The Advisory Review Panel will recommend approved applications to the Criminal Justice Commissioners
for award decisions. The Commissioners may approve an application in -whole or in -part, and the
Commissioners may consider additional factors (such as geographical distribution) in making award
decisions. Once the Commissioners have made funding decisions, the CJC will issue Intent to Award
Notices, Award Letters, and Grant Award Agreements to awardees.
C. Award Protests
If an application is not awarded after efforts to revise the application or for any other reason, the
applicant may protest the decision. The affected applicant shall have seven calendar days from the date
of the intent to award notice to file a written protest. An applicant is considered affected only if the
applicant would be eligible for the award in the event that the protest is successful, and the applicant is
protesting for one or more of the following reasons as specified in ORS 2796.410.
Protests must be delivered to the CJC via email or hard copy; reference the grant solicitation by name;
identify applicant's name and contact information; be signed by an authorized representative(s); specify
the grounds for the protest; and be received within seven calendar days of the intent to award notice.
The CJC will address all timely submitted protests within 30 days and issue a written decision to any
respective applicants. The CJC will not consider protests that do not include the required information.
. Award Conditions
Units of local government receiving awards must agree to the grant award terms and conditions. The
CJC may negotiate the terms of the grant award agreement. In the event that mutually agreeable terms
cannot be reached within a reasonable time, as judged by the CJC, the Commission reserves the right to
cancel the award to the applicant.
Page 8 of 11
Prior to Award Acceptance, inter- or multi -jurisdictional collaborative efforts will be required to submit a
Memorandum of Understanding (MOU). The MOU must identify the fiscal agent, specify the award
distribution to each jurisdiction participating, and the purposes for which the funds will be used.
Following reasonable notice to grantees and attempts to resolve problems informally, the CJC may
suspend funding in whole or in part, terminate funding, or impose another sanction for any of the
following reasons:
■ Failure of the program to comply substantially with the requirements or statutory objectives of
guidelines issued hereunder, or with other provisions of state law;
■ Failure of the program to make satisfactory progress toward the approved goals and objectives;
■ Failure of the program to adhere to the requirements of the grant award and standard or special
conditions;
■ Proposing or implementing substantial changes that result in a program that would not have been
selected if it had been subjected to the original review of applications; and
■ Failure of the program to comply substantially with any other applicable state statute, regulation, or
guideline.
It is the role of the CJC to ensure that the funds, as awarded, comply with the state and local statutes
and rules. The CJC reserves all rights regarding this opportunity, including but without limitation, the
right to:
■ Amend or cancel this opportunity without liability if it is in in the public's interest to do so;
o Reject any and all applications upon finding that it is in the public's interest to do so;
• Waive any minor irregularity, informality, or nonconformance with the provisions or procedures of
this opportunity;
■ Reject any applications that fail to substantially comply with all prescribed solicitation procedures
and requirements;
■ Amend, at the CJC's sole discretion, any agreements that are a result of this opportunity;
■ Engage other grantees or contractors by selection or procurement independent of this opportunity
process and/or any contracts/agreements under it;
■ Accept applications in whole or in part. The CJC is under no obligation to do so, but at its discretion
may request additional information or clarification from applicants for the purposes of assuring a
complete understanding of their applications and supporting an accurate review, evaluation, and
comparison;
■ Require applications to be modified if it is found to be in the public's interest;
■ Extend any agreement resulting from this opportunity without an additional solicitation process;
and
■ Modify the type of agreement vehicle employed, based on what the CJC deems appropriate to the
type of work for which funds may be awarded, if it is in the public's interest to do so.
10. Monitoring and Reporting
The CJC will monitor whether grantees are operating programs as described in their approved
applications, in addition to program performance and progress toward the program performance
objectives. Grantees will be required to submit quarterly reports and complete semi-annual progress
Page 9 of 11
reports, including program expenditures, through the GC's grant administration website at
https://cic-grants.smapply.io.
11. Grant Suspension or Termination
Following reasonable notice to grantees and attempts to resolve problems informally, the CJC may
suspend funding in whole or in part, terminate funding, or impose another sanction for any of the
following reasons:
■ Failure of the program to comply substantially with the requirements or statutory objectives of the
grant program guidelines issued hereunder, or other provisions of state law.
■ Failure of the program to make satisfactory progress toward the approved goals and objectives.
■ Failure of the program to adhere to the requirements of the grant award and standard or special
conditions.
■ Proposing or implementing substantial changes that result in a program that would not have been
selected if it had been subjected to the original review of applications.
■ Failure of the program to comply substantially with any other applicable federal or state statute,
regulation, or guideline.
It is the role for the CJC to ensure that the funds, as awarded, comply with the state and local statutes
and rules. The CJC reserves all rights regarding this grant program, including but without limitation, the
right to:
■ Amend or cancel this grant program without liability if it is in the public's interest to do so;
■ Reject any and all applications upon finding that it is in the public's interest to do so;
■ Waive any minor irregularity, informality, or non-conformance with the provisions or procedures of
this opportunity;
■ Reject any applications that fail to substantially comply with all prescribed solicitation procedures
and requirements;
■ Amend at the CJC's sole discretion, any agreements that are a result of this grant program;
■ Accept applications in whole or in part. The CJC is under no obligation to do so, but at its discretion
may request additional information or clarification from applicants for the purposes of assuring a
complete understanding of the applications and supporting an accurate review, evaluation and
comparison;
■ Require applications be modified if it is found to be in the public's interest;
■ Extend any agreement resulting from this grant program without an additional solicitation process;
■ Modify the type of agreement vehicle employed, based on what the CJC deems appropriate to the
type of work for which funds may be awarded, if it is in the public's interest to do so.
12. Contact Information for Technical Assistance and Questions
For questions concerning the grant program or application, please contact Bridget Budbill, CJC Program
Analyst, at 503-373-7511 or at bridget.budbill@oregon.gov.
Page 10 of 11
�
Annrn�Checklist
''
0 Cover Sheet
o Primary applicant contact information
o Fiscal contact information
o Indication 0fA[H/d|re[t deposit preference
o Payment remittance address for the program
0 Program Narrative
o Existing Enforcement Baseline
o Program's Satisfaction ofLegislature's Priority Elements
o Oa1a/MetricsTr8ck|ng
o Local Administrative Operations
Ve
o Inter -or Multi -Jurisdictional Collaboration
Fl Proposed Budget Worksheet
Breakdown ofcosts |nthese categories:
o Personnel, fringe, contractu8\/conSultantJervices, supplies, travel/training,
equipment, rent/utilities, evaluation, and administrative
4Use only whole numbers when completing the budget. Decimals will not be
accepted bythe grant -application Softvv3resystenn
ADplirnfiO8N/ebsite on,fD£8dlin2
0 Where to Apply: https:Hcic-grants.smapply.io
El Deadline: 5:00 p.m. on August 15, 2018
Page 11of11