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2018-454-Minutes for Meeting August 27,2018 Recorded 11/1/2018BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County Nancy Blankenship, County Clerk Commissioners' Journal CJ2018-454 11/01/2018 3:11:41 PM I 111111 Hill 111 111 11 111 11111 WORK SESSION MINUTES 3:00 PM MONDAY, August 27, 2018 ALLEN CONFERENCE ROOM Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media were in attendance. CALL TO ORDER: Chair DeBone called the meeting to order at 3:10 p.m. ACTION ITEMS 1. 911 Check -In Rick Allen, Project Manager presented an update on the work he has done with interviews of all of the 911 user board and public safety agencies. The majority of the response was that the radios are working great. Mr. Allen explained the history leading up to the move to the new radio system. Commissioner Baney explained there was a perception the User Board was not aware of the decisions that were being made about the radio system. A document from Harris Corporation refers back to the build of the 3.0 system. Commissioner Baney's understanding was that a 3.4 system as originally presented would have fit the area of Bend better. More towers would have been necessary due to the terrain. Commissioner DeBone commented on the radio transmit would BOCC WORK SESSION AUGUST 27, 2018 PAGE 1 OF 3 provide a certain audio quality at certain levels for portable radios. The assumption was the state system was going to work at the level necessary for public safety. Mr. Allen stated the difference of 3.0 and 3.4 is just adding towers. Commissioner Baney inquired on the testing done. Mr. Allen reported on the past schedule of meetings of the. User Board. Mr. Allen spoke on the lack of training for the users on the equipment. Mr. Allen spoke to ADCOMM, Harris, and 911 suggesting a model to show where a design of a 3.4 portable radio would show on a technical scale for public safety. Then design a 3.4 and what would that cost? The Board could then make an informed decision. Mr. Allen noted the Fire Departments should not go live until this is solved. Mr. Allen spoke on the CAD system upgrades and has concerns with the radio issues and expressed to wait for an upgrade until the radio issues are solved and the positions are filled at 911. County Administrator Anderson reported the Work Session on Wednesday will include an update from ADCOMM. The User Board meeting is scheduled for tomorrow. Commissioner Baney asked what we should expect for a successful radio system and wonders how many trouble tickets are acceptable. Might there have been many more such trouble tickets if they had been utilized and tracked with the old analog system? Trouble tickets are being addressed. 2. Public Safety Campus Master Pian Update Facilities Director Lee Randall, Community Justice Director Ken Hales, and Sheriff Shane Nelson presented the Public Safety Campus Master Plan that incorporates the adult parole and probation, work center, and stabilization center. Presentation is attached to the record. Needs identified were reviewed for the Adult Parole and Probation Department, Sheriff's Office, and Health Services. A four step design process was presented. Commissioner Baney suggested a pay-down/fiscal agreement with the counties that are committing funds for the stabilization center. Legal Counsel noted that 80% of the seed funding from the Health Council (and WEBCO) is allocated directly to Deschutes County. BOCC WORK SESSION AUGUST 27, 2018 PAGE 2 OF 3 OTHER ITEMS: • Staff Hire Request: County Administrator presented positions at the Health Services department that they are requesting as a critical need. Commissioner Baney noted if it would be filling positions that are currently held and providing service. Commissioner Henderson suggested waiting on this topic. COMMISSIONER UPDATES: None were reported. EXECUTIVE SESSION: At the time of 4:41 p.m., the Board went into Executive Session under ORS 192.660 (2) (a) Employment. The Board came out of Executive Session at 5:05 p.m. A t 5:07 p.m. the Board went into Executive Session under ORS 192.660 (2) (h) Litigation. The Board came out of Executive Session at 5:46 p.m. ADJOURN Being no further items to come before the Board, the meeting was adjourned at 5:47 p.m. DATED this Commissioners. ATTEST° Day Or: of k 2018 for the Deschutes CountyBoard of RE c4144 =1N SECRETA = Y BOCC WORK SESSION ANTHONY DEBONE, C PHILIP G. NDERS9N, VICE CHAIR iy ) TAMMY BAN EY, C AUGUST 27, 2018 MISSIONER PAGE 3 OF 3 2 o ; -< Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, AUGUST 27, 2018 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend Work Session, which are open to the public, allow the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. CALL TO ORDER ACTION ITEMS 1. 911 Check -In - Rick Allen, Project Manager 2. Public Safety Campus Master Plan Update - Lee Randall, Facilities Director COMMISSIONER'S UPDATES EXECUTIVE SESSION Executive Session under ORS 192.660 (2) (h) Litigation At any time during the meeting an executive session could be called to address issues relating to ORS 192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public. OTHER ITEMS Board of Commissioners Work Session Agenda Monday, August 27, 2018 Page 1 of 2 These can be any items not included on the agenda that the Commissioners with to discuss as part of the meeting pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have question, please call (541) 388-6572. Board of Commissioners Work Session Agenda Monday, August 27, 2018 Page 2 of 2 DATE: Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of August 27, 2018 FROM: Lee Randall, Facilities, 541-617-4711 TITLE OF AGENDA ITEM: Public Safety Campus Master Plan Update ATTENDANCE: Facilities Manager Lee Randall, Community Justice Director Ken Hales, and Captain Mike Shults Date: August 22, 2018 To: Board of County Commissioners From: Lee Randall, Facilities Director Re: Public Safety Campus Master Plan --Update In November of 2017 a project team was assembled to create a master plan for the public safety campus which serves 9-1-1, Community Justice, Sheriff's Office, Health Services, and Oregon State Police. The central aims of the project are to create a long term plan that would utilize the remaining acreage in an efficient manner, and to address near-term space and operational needs. Through the winter and spring of 2018, the team met with stakeholders to identify shared needs, prepared near, mid, and long-term options, and created draft site plans. On May 21, we presented an update to the Board on the progress made to that point in time. Since that meeting, the team has further reviewed current space utilization and developed concepts to consolidate Adult P & P operations while providing for current and near-term Work Center operational requirements. Taken together, this would allow the Stabilization Center (Crisis and Sobering) to utilize an existing building near the Jail. Our goal is to confirm the Board's direction to further develop the current working concept, identify areas of concern, and to understand what concepts need further investigation. The team's intention is to return to the Board in September to seek approval of a clearly identified near-term scope of work which could include the following: • Consolidation of Adult P & P operations • Revisions to the Work Center that meet current and near-term operational needs • Remodel of an existing building for use as a Stabilization Center (Crisis and Sobering) Near Term The purpose of today's bri 1 11 tIlf4rfte IJJ F71 27.9 Acres 0 (CCC.c (c1Cc. BEND, OREGON SITE VICINITY MAP 0 0 -two sv2 m 0 u uCL) odor ro® w� o u 0 , aster Plan Utilization tate Police Fu nteractions u (-0 Dedicated book and sis and Sobering) near the Jail zation Center (C rt3 -).1 'Lfl CO 4J LLJ -) 0 O Near-Term U 2 ca.„ & tso 0 4 0 J ,, Zc' L E u t0� moo® 0 o�e� 0 �� BRITTA STREET g•f.gs Pra 0•B J Ih *2 gg 5 3 1 11 E4Z 0 CI z W 0 W J EXISTING UTILITY TO REMAIN w w u 0 0 a y FLOOR AREA EXTENSION Near Term 0 w 0 inoorto D. 0 LI ma W r0 C ra L. 0 48. 17) ra ra 0 0 ra ro o ro