2018-454-Minutes for Meeting August 27,2018 Recorded 11/1/2018BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County
Nancy Blankenship, County Clerk
Commissioners' Journal
CJ2018-454
11/01/2018 3:11:41 PM
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WORK SESSION MINUTES
3:00 PM
MONDAY, August 27, 2018 ALLEN CONFERENCE ROOM
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media
were in attendance.
CALL TO ORDER: Chair DeBone called the meeting to order at 3:10 p.m.
ACTION ITEMS
1. 911 Check -In
Rick Allen, Project Manager presented an update on the work he has done with
interviews of all of the 911 user board and public safety agencies. The majority
of the response was that the radios are working great. Mr. Allen explained the
history leading up to the move to the new radio system. Commissioner Baney
explained there was a perception the User Board was not aware of the decisions
that were being made about the radio system. A document from Harris
Corporation refers back to the build of the 3.0 system. Commissioner Baney's
understanding was that a 3.4 system as originally presented would have fit the
area of Bend better. More towers would have been necessary due to the
terrain. Commissioner DeBone commented on the radio transmit would
BOCC WORK SESSION
AUGUST 27, 2018 PAGE 1 OF 3
provide a certain audio quality at certain levels for portable radios. The
assumption was the state system was going to work at the level necessary for
public safety. Mr. Allen stated the difference of 3.0 and 3.4 is just adding towers.
Commissioner Baney inquired on the testing done. Mr. Allen reported on the
past schedule of meetings of the. User Board. Mr. Allen spoke on the lack of
training for the users on the equipment. Mr. Allen spoke to ADCOMM, Harris,
and 911 suggesting a model to show where a design of a 3.4 portable radio
would show on a technical scale for public safety. Then design a 3.4 and what
would that cost? The Board could then make an informed decision. Mr. Allen
noted the Fire Departments should not go live until this is solved. Mr. Allen
spoke on the CAD system upgrades and has concerns with the radio issues and
expressed to wait for an upgrade until the radio issues are solved and the
positions are filled at 911.
County Administrator Anderson reported the Work Session on Wednesday will
include an update from ADCOMM. The User Board meeting is scheduled for
tomorrow. Commissioner Baney asked what we should expect for a successful
radio system and wonders how many trouble tickets are acceptable. Might there
have been many more such trouble tickets if they had been utilized and tracked
with the old analog system? Trouble tickets are being addressed.
2. Public Safety Campus Master Pian Update
Facilities Director Lee Randall, Community Justice Director Ken Hales, and Sheriff
Shane Nelson presented the Public Safety Campus Master Plan that
incorporates the adult parole and probation, work center, and stabilization
center. Presentation is attached to the record. Needs identified were reviewed
for the Adult Parole and Probation Department, Sheriff's Office, and Health
Services. A four step design process was presented. Commissioner Baney
suggested a pay-down/fiscal agreement with the counties that are committing
funds for the stabilization center. Legal Counsel noted that 80% of the seed
funding from the Health Council (and WEBCO) is allocated directly to Deschutes
County.
BOCC WORK SESSION
AUGUST 27, 2018 PAGE 2 OF 3
OTHER ITEMS:
• Staff Hire Request: County Administrator presented positions at the Health
Services department that they are requesting as a critical need.
Commissioner Baney noted if it would be filling positions that are currently
held and providing service. Commissioner Henderson suggested waiting on
this topic.
COMMISSIONER UPDATES: None were reported.
EXECUTIVE SESSION:
At the time of 4:41 p.m., the Board went into Executive Session under ORS 192.660
(2) (a) Employment. The Board came out of Executive Session at 5:05 p.m. A
t 5:07 p.m. the Board went into Executive Session under ORS 192.660 (2) (h)
Litigation. The Board came out of Executive Session at 5:46 p.m.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 5:47 p.m.
DATED this
Commissioners.
ATTEST°
Day Or: of k 2018 for the Deschutes CountyBoard of
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BOCC WORK SESSION
ANTHONY DEBONE, C
PHILIP G.
NDERS9N, VICE CHAIR
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TAMMY BAN EY, C
AUGUST 27, 2018
MISSIONER
PAGE 3 OF 3
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o ; -< Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, MONDAY, AUGUST 27, 2018
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
Work Session, which are open to the public, allow the Board to gather information and give direction to staff.
Public comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
CALL TO ORDER
ACTION ITEMS
1. 911 Check -In - Rick Allen, Project Manager
2. Public Safety Campus Master Plan Update - Lee Randall, Facilities Director
COMMISSIONER'S UPDATES
EXECUTIVE SESSION
Executive Session under ORS 192.660 (2) (h) Litigation
At any time during the meeting an executive session could be called to address issues relating to ORS
192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions
are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public.
OTHER ITEMS
Board of Commissioners Work Session Agenda
Monday, August 27, 2018 Page 1 of 2
These can be any items not included on the agenda that the Commissioners with to discuss as part of the
meeting pursuant to ORS 192.640.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
Meeting dates and times are subject to change. If you have question, please call (541) 388-6572.
Board of Commissioners Work Session Agenda Monday, August 27, 2018 Page 2 of 2
DATE:
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of August 27, 2018
FROM: Lee Randall, Facilities, 541-617-4711
TITLE OF AGENDA ITEM:
Public Safety Campus Master Plan Update
ATTENDANCE: Facilities Manager Lee Randall, Community Justice Director Ken Hales, and
Captain Mike Shults
Date: August 22, 2018
To: Board of County Commissioners
From: Lee Randall, Facilities Director
Re: Public Safety Campus Master Plan --Update
In November of 2017 a project team was assembled to create a master plan for the public
safety campus which serves 9-1-1, Community Justice, Sheriff's Office, Health Services, and
Oregon State Police. The central aims of the project are to create a long term plan that would
utilize the remaining acreage in an efficient manner, and to address near-term space and
operational needs.
Through the winter and spring of 2018, the team met with stakeholders to identify shared
needs, prepared near, mid, and long-term options, and created draft site plans. On May 21, we
presented an update to the Board on the progress made to that point in time.
Since that meeting, the team has further reviewed current space utilization and developed
concepts to consolidate Adult P & P operations while providing for current and near-term Work
Center operational requirements. Taken together, this would allow the Stabilization Center
(Crisis and Sobering) to utilize an existing building near the Jail.
Our goal is to confirm the Board's direction to further develop the current working concept,
identify areas of concern, and to understand what concepts need further investigation. The
team's intention is to return to the Board in September to seek approval of a clearly identified
near-term scope of work which could include the following:
• Consolidation of Adult P & P operations
• Revisions to the Work Center that meet current and near-term operational needs
• Remodel of an existing building for use as a Stabilization Center (Crisis and Sobering)
Near Term
The purpose of today's bri
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