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2018-464-Minutes for Meeting September 26,2018 Recorded 11/2/2018v� ES C BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County CJ2018-464 Nancy Blankenship, County Clerk Commissioners' Journal 11 /02/2018 9:58:54 AM 2018-464 FOR RECORDING STAMP ONLY 1:30 PM WEDNESDAY, September 26, 2018 ALLEN CONFERENCE ROOM Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media were in attendance. CALL TO ORDER: Chair DeBone called the meeting to order at 1:32 p.m. ACTION ITEMS 1. 2019 Legislative Session Preview Judith Ure and Paul Phillips President and Co -Owner of PAC West Communications. Ms. Ure presented the AOC legislative priorities list. Mr. Phillips presented Oregon's policy debate for local government (presentation attached to the record). Mr. Phillips recommends a timely and comprehensive lobbying effort to package the request for an additional circuit court judge. Commissioner DeBone inquired on carbon pricing and if the reason behind the issue is environmental or corporate. Discussion held on carbon emissions. Commissioner Henderson noted he doesn't want to support that issue. Mr. Phillips explained it could affect revenue streams and BOCC WORK SESSION SEPTEMBER 26, 2018 PAGE 1 OF 6 should be included in legislative discussions. Mr. Phillips commented on funding for health programs and feels counties should be more engaged in the Coordinated Care Organization process. Mr. Phillips suggests starting legislative discussions in November or early December and focus on the budget because that is where the debate will be. Commissioner Baney also sees the importance of advance notice on issues and having PAC West partnering with AOC in order to better communicate and prepare the Board and staff. Mr. Phillips noted the benefit of the testimony of department heads. Commissioner Baney inquired who the point person is for the judicial request and court facility needs. Mr. Phillips will be the point person for Ways and Means. Ms. Ure asked for consideration on the meeting format for the next legislative session. Commissioner DeBone suggested one more meeting with PAC West prior to the legislative session. Commissioner Henderson doesn't feel there is much value with the current process for legislative calls and would like to restructure the calls. Commissioner Henderson also suggested only three issues to be listed as priorities from each department. 2. August 2018 Treasurer's Report and Financial Reports Wayne Lowry, Finance Director presented the August statements for the investment portfolio of August 31, 2018. One security was purchased during August for a corporate bond. There were 74 FTE vacancies the end of August. Tax Bills are required to be out in the mail by October 25. Commissioner Baney suggested using the mailings in the future for other important information for the public. Mr. Lowry reviewed the schedules of financial operating data. The Board suggested having the Health Services department information captured in a different format. Mr. Lowry suggested a format listing project codes. Commissioner DeBone suggested a review at a Work Session with the health department leadership as well. Mr. Lowry reported the room tax revenue is 10% ahead of last year at this time. Commissioner Henderson inquired on the Fair. The fair was the second most attended fair and had higher revenues than last year. BOCC WORK SESSION SEPTEMBER 26, 2018 PAGE 2 OF 6 3. Grant Request for La Pine Basin joint Chiefs Project Ed Keith, County Forester presented. Mr. Keith stated that a letter was sent to Washington DC regarding the joint chief project for the last year of the current funding. With the landscape area, not all of the work was able to be completed. The La Pine Basin point Chiefs partners have come together and would like to put together a new project to fund an additional three years in south Deschutes County and northern Klamath County (map attached to the record). Some of the projects identified are projects ready to be implemented. Revenues from timber being harvested can be used to do some of the work for prescribed fire and fuels reduction. A proposal will be presented by the Forest Service and Natural Resource Conservation Service. General support through a letter for the agencies proposal for the project and permission for Deschutes County application for a grant request from the Forest Service for fuel reduction and noxious weed eradication funding on private lands in the project area. There is a match through private property owner participation. Commissioner Henderson wonders why the target is in this area. Most of the vegetation management project is driven by the risk posed to the community wildfire protection plan and is a higher priority based on wildfire risk. The Board expressed support of the letter. Forest Service and NRCS will forward the proposal to Washington DC. Commissioner Henderson offered to work with Mr. Keith on public presentations. Mr. Keith reported on community engagement and middle school field tours and displays. VOTE: BAN EY: Move approval of letter of support and grant submittal. Second HENDERSON: DEBONE: Yes Yes Chair votes yes. Motion Carried BOCC WORK SESSION SEPTEMBER 26, 2018 PAGE 3 OF 6 4. Potential Appeal of Marijuana Production Appeal at 62266 Byram Road - High Desert Nectar LLC and Consideration of Board Order No. 2018-065 Jacob Ripper, Community Development Department presented this item. Mr. Ripper explained the application had just recently been completed and based on response to neighbor concerns the canopy size has been reduced. The Board expressed support to hearing the appeal should one be submitted. BAN EY: Move approval of Order No. 2018-065 HENDERSON: Second VOTE: BANEY: Yes HENDERSON: Yes DEBONE: Chair votes yes. Motion Carried RECESS: At the time of 3:25 p.m. the Board took a short recess and reconvened at 3:29 p.m. 5. Central Oregon Canal Nomination Zechariah Heck, Community Development Department presented this item and asked if the Board wants to provide additional comments or schedule a public hearing. A revised nomination has been submitted to the Oregon State Historic Preservation Office. The Historic Landmarks Commission will consider providing comments on this nomination at their Monday meeting. The state advisory committee meets October 17. The Board would like to receive recommendation from the Historic Landmarks Commission. Commissioner Henderson also suggested asking Central Oregon Irrigation District also give their input. Commissioner Baney invited the applicants to provide additional input if desired. Mr. Heck will report back to the Board. BOCC WORK SESSION SEPTEMBER 26, 2018 PAGE 4 OF 6 COMMISSIONER UPDATES • Commissioner Baney gave an update on transportation at an Oregon Transportation Commission meeting yesterday. • Commissioner DeBone noted for the AOC District 2 meeting and explained information approximately $43,000 may be the Deschutes County share for financial appropriations. Commissioner Baney spoke on the challenges with AOC leadership and would hope strict financial policies would be put in place to provide fiscal/budget oversight. Commissioner DeBone attended the La Pine City Work Session meeting yesterday and expects discussions on industrial lands at the October 9 joint meeting. Discussion held regarding the incorporation of the City of La Pine. County Administrator Anderson spoke on the draft agenda for the joint Meeting on October 9. Mr. Anderson will contact the City Manager regarding the agenda. EXECUTIVE SESSION: At the time of 4:19 p.m., the Board went into Executive Session under ORS 192.660 (2) (e) Real Property Negotiations. The Board came out of Executive Session at 4:45 p.m. OTHER ITEMS: Marijuana Text Amendments: Tanya Saltzman and Nick Lelack, Community Development Department presented the item for continued preparations for upcoming deliberations on Monday, October 1 at the Business Meeting. Ms. Saltzman reported the BOCC WORK SESSION SEPTEMBER 26, 2018 PAGE 5 OF 6 matrix has been submitted to the agenda packet. Commissioner Baney would like to start with the medical regulations. Commissioner Henderson prefers to finish the recreational regulations on Monday. Commissioner DeBone would support completing the recreational regulations and then announce to the public that the Board will start discussions on the medical regulations. Commissioner Baney suggested drafting a medical marijuana regulations matrix. Mr. Lelack inquired on the number of plants that could be regulated for medical and demonstrate legal establishments to place the operation in our tracking system. Commissioner Baney supports including that and creating a registry. Commissioner Henderson inquired on the marijuana enforcement officer and of the reporting structure. Those discussions were based on the agreement and oversight through the CODE Team through the City of Bend. Both county code enforcement and personnel from CODE will be invited to give an update to the Board. Being no further items to come before the Board, the meeting was adjourned at 5:09 p.m. DATED this Commissioners. HE Day of 42018 for the Deschutes County Board of ANTHONY N P E B k� � r CHAIR TAMMY BANEY, CCN� BOCC WORK SESSION SEPTEMBER 26, 2018 PAGE 6 OF 6 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, WEDNESDAY, SEPTEMBER 26, 2018 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend Work Session, which are open to the public, allow the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. CALL TO ORDER ACTION ITEMS 1. 2019 Legislative Session Preview -Judith Ure, Management Analyst 2. August 2018 Treasurer's Report and Financial Reports - Wayne Lowry, Finance Director/Treasurer 3. Grant Request for La Pine Basin joint Chiefs Project - Ed Keith, Forester 4. Potential Appeal of Marijuana Production Approval at 62266 Byram Road - High Desert Nectar LLC. and Consideration of Board Order No. 2018-065. -Jacob Ripper, Senior Planner 5. Central Oregon Canal Nomination - Zechariah Heck, Associate Planner COMMISSIONER'S UPDATES EXECUTIVE SESSION Board of Commissioners Work Session Agenda Wednesday, September 26, 2018 Page 1 of 2 At any time during the meeting an executive session could be called to address issues relating to ORS 192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public. OTHER ITEMS These can be any items not included on the agenda that the Commissioners with to discuss as part of the meeting pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have question, please call (541) 388-6572. Board of Commissioners Work Session Agenda Wednesday, September 26, 2018 Page 2 of 2 i W Q � CJ ,r Z O W N FQ- K u W N u °m o z D O 3 F LU a w a J ct 1- Z W N � LL Q a W Q Z 2R a Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of September 26, 2018 DATE: September 19, 2018 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: 2019 Legislative Session Preview RECOMMENDATION & ACTION REQUESTED: For discussion only. ATTENDANCE: Paul Phillips, President and Co -Owner, and Courtney Johnston, Lobbyist, of Pac/West Communications and Judith Ure, Management Analyst, Administrative Services. SUMMARY: Representatives from the County's contract lobbyist, PacWest Communications, will preview potential issues for the upcoming 2019 legislative session and seek Commissioner input on topics which may be of concern to the County. Lists of preliminary issues identified by County departments and by the Association of Oregon Counties (AOC) are attached. Date: September 19, 2018 To: Board of Commissioners From: Judith Ure, Management Analyst Subject: Preliminary Departmental Legislative Issue List In early September, departments were asked to identify issues that may be raised during the upcoming 2019 legislative session. While not all departments were prepared to respond at this time, the following list represents those issues that are currently being monitored in preparation for the session. These issues are intended to serve as a basis for initial discussions regarding the upcoming session and have not been adopted by the Board of Commissioners as part of a specific legislative agenda to date. Community Development Department: 1. Rural Accessory Dwelling Units. 2. Cannabis / Marijuana. 3. Eastern Oregon Land Use. 4. Appeal Fee Caps. County Cleric's Office: 1. Changes being drafted by the State Elections Division to the method Oregon uses for an election audit. Outside groups have expressed an interest in what is referred to as "FLA" or Risk Limited Audits. 2. Requirements for write-in candidates to submit a declaration of intent no later than 8:00 p.m. on election day and for the changes start date for precinct committee persons (PCP) filing back to the 250"' day prior to the primary election from February 1 (synchronizes PCPs with other candidate filing deadlines under ORS 249.037). District Attorney's Office: 1. Approval for a new Circuit Court Judge for Deschutes County. Health Services: Funding for public health modernization, emphasis on communicable diseases and health equities. 2. Funding for public health prevention focused on tobacco, marijuana, e -cigarettes, obesity, and alcohol, with emphasis on prevention efforts for kids. 3. Coordinated Care Organization (CCO) 2.0 with emphasis on coordination and shared metrics, including incentive pool metrics, between the region's CCO and Public Health as well as the CCO and Behavioral Health. 4. Strong legislative solutions for the opioid epidemic. 5. An effective statewide tobacco retail licensing law. 6. Youth prevention and cessation promotion for cigarettes, inhalant delivery systems, and other tobacco products. 7. A comprehensive smoke and vape-free workplace law. 8. Equal access to low- or no -cost vaccines including strong vaccination programs that protect vulnerable populations and their families. 9. A strong system of prevention, detection, and access to treatment of Sexually Transmitted Infections (STIs). 10. A robust Public Health Lab as a vital component of the Oregon public health system. 11. Comprehensive access to reproductive health care. 12. Sustaining and building the capability and capacity of every local health department in Oregon to be able to carry out the work of ensuring their communities are prepared for, protected from, and resilient in the face of all health threats and hazards. MEMO DATE: August 7, 2018 Association Oregon Counties x r`„ r TO: COUNTY COMMISSIONERS, JUDGES, AND AFFILIATE MEMBERS FROM: MIKE ELIASON, LEGISLATIVE DIRECTOR SUBJECT: 2019 LEGISLATIVE PRIORITIES SURVEY REQUESTED ACTION: AOC is seeking member feedback regarding your top four 2019 legislative priorities by August 31, 2018. BACKGROUND: AOC's six steering committees met in April, May and June to identify a proactive 2019 legislative agenda for the association. Each steering committee was tasked with providing up to six issues for consideration by the full membership. AOC members - including commissioners, judges and affiliates - will vote in August on their preference for the top four legislative priorities. AOC will release results and next steps regarding survey results on September 10 during AOC Day in Salem. INSTRUCTIONS: 1. Read the list of priorities and the accompanying descriptions (below). 2. Select the top four issues that you would like to see AOC focus on during the 2019 Legislative Session. 3. Submit your selections using the 2019 Le illative Priorities Member Surve . NOTE: It is important to note that this list represents somewhat of a snapshot in time. There will be many other issues that AOC staff will engage in, as well as emerging issues that may become new priorities. Your selection does not mean that AOC will not work on other issues during the 2019 session. The issues included reflect an attempt to create an initial agenda that focuses staff resources in the areas you have identified as important. Counties are NOT required to respond with one survey. Each commissioner/judge from their respective county and affiliate member representative on the AOC Legislative Committee may respond to the survey. 1201 Court Street NE I Ste 300 1 Salem, OR 97301 1 503 585 8351 I www.aregoncounties.org United Counties. United Oregon. AOC LEGISLATIVE COMMITTEE APPROVED PRIORITIES (listed in alphabetical order by title) Adoption of CCO 2.0 contracts that increase the connection to counties, with an emphasis on behavioral and public health funding and metrics AOC should advocate against a watering down of the original vision of Oregon's CCO's as community based, locally governed entities with the ability to continue to innovate and achieve the triple aim. AOC should urge the state to increase specific mechanisms in CCO contracts addressing behavioral health parity, including parity in the behavioral health workforce. CCO 2.0 contracts should emphasize and expand the roles of behavioral health and public health as cornerstones of future CCO success. Areas of opportunity include more inclusive governance, alignment of planning and system coordination efforts with Local Mental Health and Local Public Health Authorities, and incentive pool metrics. At least one specific behavioral health and one specific public health metric should be added to the incentive pool. 2. Advocate for benefits to counties from carbon policy legislation AOC is currently discussing County principles for key elements of a 2019 Cap & Trade Proposal. These principles are not meant to offer support or opposition for a Cap & Trade bill, rather to inform Legislators and decision makers about policy priorities for Oregon's counties. The Joint Interim Committee on Carbon Reduction, chaired by Senate President Peter Courtney and Speaker Tina Kotek, has been charged with crafting a Cap & Trade bill for consideration before the 2019 Session. Previous versions of this concept have proposed a cap on emissions that would apply to certain "regulated entities," specifically those with carbon emissions over 25,000 metric tons annually. These entities include large manufacturing, landfills, natural gas, electric utilities and import fuel facilities. Regulated entities could receive allowances, or purchase offset credits, to emit carbon. The revenue from the purchase of allowances could then be invested in programs aimed at furthering carbon reductions and mitigating program impacts (leakage/job loss). 3. AOC -LOC -OHCS housing partnership to provide technical assistance AOC should support the League of Oregon Cities -AOC -Oregon Housing Community Services (OHCS) partnership to accomplish two main goals: (1) Provide key city and county partners with locally tailored technical assistance related to housing; (2) Support local joint city -county collaborative problem solving approaches related to housing. Cities and counties across Oregon face serious challenges related to housing, whether it be homelessness, lack of affordable housing for low-income residents, housing for seniors, veterans housing or workforce housing. Communities that want to make progress on housing issues can benefit from technical assistance in a variety of areas including land use, financing, tax credits, special needs housing and multi -partner collaboration efforts. City officials and county commissioners can play a unique role in convening the key local government, state government, federal government, private sector and nonprofit partners that are often needed to move the needle on housing challenges. 4. Behavioral health, to include mental health justice reinvestment, post treatment recovery support; adoption of CCO behavioral health metrics; and reduction of wait times for treatment AOC should urge the state to promote a social determinants of health approach, additional supported housing, and expanding the peer workforce. It will also be important to strengthen memorandums of understanding between CCO's and Local Mental Health Authorities. 5. Continue helping veterans access benefits earned by supporting the role of CVSO's In the 2016 fiscal year, Oregon was the beneficiary of $2.7 billion of federal Veterans Affairs payments to, or on behalf of veterans, including $1.4 billion for disability compensation and low income pension payments that were distributed in the form of direct cash payments to veterans on a monthly basis. This effort is especially important for the many Vietnam Era veterans who have come home from war but never accessed the benefits they have earned. 6. Clarify solar siting laws and advocate for more county siting authority Address two major renewable energy siting issues, (1) a growing concern about siting of smaller solar facilities on "high-value farm land," beyond current statute and land use rules; and (2), allowing counties to permit for siting more renewable energy projects, beyond the current statutory thresholds, except under certain circumstances. The first issue is important to resolve because developers are seeking more locations for solar facilities as a result of recent legislative changes that require Oregon's largest electric companies to obtain 50 percent of their energy from renewable sources by 2050. The second issue is important because some Oregon counties have considerable experience and success with siting renewable energy facilities and there is interest from both counties and developers in jointly developing legislation allowing for more public input on decisions at the local level. 7. Ensure counties receive their full dedicated video lottery proceeds Under ORS 461.547, counties are supposed to receive 2.5 percent of net video lottery proceeds. Recent practice, however, has seen the statute suspended and replaced with a fixed appropriation. There has not been a "true up" or "true down" mechanism in place and thus over the past several biennia, counties have lost millions in vital funding for economic development related programs. AOC will introduce legislation that allows the legislature to provide counties a fixed amount at the time the biennial budget is adopted but then also adjust the amount up (or down) to fulfill the state's obligation of providing 2.5 percent of actual video lottery proceeds. 8. Funding for public health modernization funding, emphasis on communicable diseases and health equities AOC would like the State of Oregon to require that CCOs develop, financially invest in, and implement shared Community Health Assessments (CHA) and Community Health Improvement Plans (CHIP) with Local Public Health Authorities and local hospitals. CHAs and CHIPs not only save money, but ensure a system wide, collective impact approach for community health improvements. A population based health equity model can help us meet the needs of all communities in Oregon. We also strongly believe that a social determinants of health, multi -sector approach is a huge opportunity for CCOs. Our Local Public Health Administrators can help provide CCOs with critical skills and knowledge in the arenas of health equity, partnership development, policy creation and epidemiology. 9. Funding for public health prevention focused on tobacco, marijuana, e -cigarettes, obesity, alcohol, with emphasis on prevention efforts for kids One percent of the CCO global budget should be invested in the Local Public Health Authority (LPHA) for community-based prevention and evidenced based strategies that target: reducing rising obesity rates; reducing adult tobacco use and preventing youth from getting addicted; reducing the number of low -birth weight babies and supporting infants and children; for growth and development; and reducing opioid and other substance abuse misuse disorders. Annual Oregon Medicaid expenditures in tobacco and obesity related illnesses are almost $700 million annually. Reducing obesity rates and improving physical activity and nutrition can reduce health care costs through fewer doctor's office visits, fewer prescriptions, lower emergency room costs and reduced admissions to the hospital. 10. Help veterans access quality health care and mental health and addiction services Veterans and their families should have access to all of their healthcare needs, including mental health services, addiction services and dental care. Our community has veterans who are aging, as well as younger veterans from Iraq and Afghanistan who commonly return with orthopedic neck, back and knee injuries. Traumatic Brain Injury is considered a signature injury of our most recent wars. In particular, AOC will work to expand resources to help decrease the high incidence of suicide among our veterans. 11. Help veterans and their families access housing, education and employment We are committed to helping veterans as well as their families get access to the earned benefits they deserve in the arenas of housing, education and employment. AOC should continue to advocate for increased federal funding of HUD-VASH housing vouchers as well as Supportive Services for Veteran Families (SSVF) funds that serve homeless veterans. AOC should support specific efforts to raise utilization rates for both the traditional GI Bill and the Post -9/11 GI Bill as well specific efforts to help veterans access trades training programs administered by BOLI that can be paid for with federal funds. There should not be an "unemployment gap" for veterans in Oregon. 12. Helping veterans who are involved/at-risk of being involved in the criminal justice system AOC should pursue coordinated and collaborative approaches within local criminal justice systems for identifying military veterans, recognizing and assessing their unique needs, and systematically referring them to other services in the community. Specific opportunities include: (a) Better identifying veterans in the justice system by using technology and improved information sharing among partners; (b) connecting veterans in the criminal justice system with critical services, including mental health, addictions and housing; and (c) Help collaborate with CJC's Justice Reinvestment Initiative to better serve veterans. 13. Increasing county land use options and authority Counties work extremely hard to implement the state land use system; however, there exists the need for counties to have additional authority to make the system work better locally. AOC will work to increase the authority for Eastern Oregon counties with diminishing populations to plan for additional development that may be best suited outside the Urban Growth Boundary. In addition, AOC will participate in developing legislation to allow counties to permit Accessory Dwelling Unit's ("ADU's") in rural residential zones. 14. Increase ODF wildfire fighting capacity AOC will be watching the Oregon Department of Forestry (ODF) budget as they seek a sizable increase in positions related to fire fighting and internal operations. The 2017 firefighting season was notable for the duration, number and size of wildfires. The department had problems fielding staff and sustaining management and support functions in the field, and continues to have problems processing invoices, etc. related to the 2017 season. How large the staff increase should be, and how it should be paid for is important to rural counties. 15. Increase mitigation services for threatened and endangered species Managing the interaction between threatened and endangered (T&E) species and rural farmers, ranchers, and recreationists is important to sustaining the economies and social fabric of rural counties. AOC will follow legislation in this area, and support budget requests in Forestry and Fish & Wildlife to increase services that mitigate the impacts of T&E species. 16. Initiative charter amendments review for compliance with separate vote requirement AOC supports legislation that would accelerate when proposed initiative charter amendments are reviewed for compliance with the separate vote requirement, thus avoiding the potential rejection of a proposed initiative charter amendment after it has already been circulated. 17. More funding for cannabis enforcement, merger of regulatory programs, and further technical fixes AOC supports further marijuana enforcement legislation, especially in light of the recently released United States Attorne 's Mari'uana Enforcement Priorities, such as the Southern Or) egon Marijuana initiativeS( OM!), which would allow designated economically distressed counties to ask for voter approval to tax cannabis production to support local government services, including marijuana enforcement, expanding the Illegal Mariivana Market Enforcement Grant Pro ram created by 2018 SB 1544 by providing more funding and expanding the program to cover code enforcement, and increasing the local option marijuana sales tax from 3 percent to 8 percent, with 2 percent of the revenues collected within a city allocated to the county in which the city is located (similar to the AOC/LOC promoted 2017 HB 2204 Dash -2). AOC also supports a rewrite of Oregon's medical marijuana laws to, among other things, move medical businesses from the Oregon Health Authority (OHA) to the Oregon Liquor Control Commission (OLCC). In addition, AOC supports further fixes to the industrial hemp laws, including requiring shipping manifests, making ORS Chapter 215 inapplicable to local Time, Place, and Manner (TPM) ordinances (to resolve the Josephine County federal litigation), the regulation of cannabis seeds, enhanced training for inspectors of extractor systems, and a moratorium or cap on the number of licenses. 18. Municipal bankruptcy authorization AOC supports legislation to authorize Oregon municipalities to file for bankruptcy under certain circumstances, after a fiscal emergency has been declared and other steps have been taken to remedy the emergency without success (similar to ADC's 2017„HB 2.086). 19. Preserving ability to use third -party contractors in local building code programs AOC supports legislation that ensures, to the maximum extent allowed by the Oregon Constitution, that parts of local building code programs can be delegated to third -party contractors. Oregon's economy depends on the efficient and timely issuance of permits in both the commercial and housing sectors. For over forty years, private building inspection service providers have supported cities and counties but a recent opinion from the Oregon Department of Justice has raised questions over that model. AOC will work with other stakeholders to ensure that support continues. 20. Property taxation: Fixing the gigabit property tax exemption AOC supports legislation to fix the ongoing gigabit exemption. Although the primary litigation was recently settled with Comcast, the underlying legal issue remains. 2018 HB 4021 faltered in the closing days of the 2018 short session. Legislative leadership has stated that dealing with the perpetual nature of the property tax exemption granted in the 2015 session will be an issue in 2019. 21. Public Employee Retirement System (PERS) reforms AOC supports legislation to further address the Public Employee Retirement System (PERS) and its Unfunded Actuarial Liability (UAL), including, but not limited to, prospective employee cost sharing, benefit equalization between Tier One, Tier Two and Oregon Public Service Retirement Plan (OPSRP), more local options, and a new Tier Four defined contribution plan. 22. Speed up groundwater studies, regionalization of water policy and place based planning Current use, and planning for the future use and storage of water is a high priority item for all Oregon counties. AOC will advocate in support of general fund increases in Oregon Department of Water Resources and Oregon Department of Agriculture budgets that will speed up groundwater studies, finish up place based planning pilot projects, and forward the regionalization of water policy. 23. Strong legislative solutions for the ongoing and growing opioid epidemic AOC will continue to work with the Governor's O ioid e idemic Task Force, or separately if necessary, on legislation that mandates decreased prescribing under certain circumstances, changes the perverse incentives inside the healthcare system that are driving overprescribing, findings that treat addiction as a chronic relapsing disease, building treatment infrastructure inside medical clinics, enforcing parity, enhancing support for opioid agonist treatment, mandatory query of the Prescription Drug Monitoring Program (PDMP) under certain circumstances, better training of doctors in medical school, a pharmaceutical tax to support a statewide drug takeback program, limiting inappropriate influence of special interests in the healthcare system, and three further enhancements to the availability of naloxone: require pharmacies to display information; require co -prescriptions under certain circumstances; and require emergency departments to prescribe naloxone to those who are treated for opioid overdose. 24. Support additional rural infrastructure and broadband funding Access to broadband services remains a priority for counties across Oregon. AOC should support legislative efforts to bring fiber to all of Oregon, particularly efforts by Oregon's Chief Information Officer to implement HB 4023 from the 2018 legislative session. HB 4023 is intended to provide a path to connect unserved and underserved schools, libraries, local governments, and tribes by utilizing new and existing network infrastructure to better leverage the state's purchasing power through the negotiation of new fiber assets and a jointly -managed network solution. Also, AOC will support efforts to utilize the Universal Service Fund (USF) for rural broadband in the 2019 session. This will be accomplished by including, for the first time, wireless service providers in the USF. Finally, AOC will team with League of Oregon Cities to seek funding to develop a Rural Service Center that will provide assistance to the smallest cities and counties in Oregon. 25. Support creation of a clean jobs and business investment fund While Oregon's vision for a prosperous economy anticipates a dramatic growth in the green sector economy, the state no longer offers incentives to businesses to grow that sector — especially small businesses. The Clean Jobs and Business Investment Fund is designed to fill that niche and provide businesses across the state with access to flexible and affordable capital to drive business development, job creation, reductions in greenhouse gas emissions. Specifically, the fund is designed to achieve a number of important objectives: (1) provide small businesses across the state with access to investment capital to grow business activity and job creation in the clean economy sector; (2) provide Oregon based businesses a way to create and grow their businesses consistent with the state's greenhouse gas emissions goals; (3) insulate the state from financial risks associated with making investment decisions by partnering with organizations capable of absorbing the financial losses that come with any high risk investment portfolio, and; (4) keep program administration costs to a minimum by seeking third parties to administer the loan program. 26. Support funding for courthouse replacement/improvement projects and courthouse security AOC has worked in a strategic partnership with the Oregon Judicial Department to prioritize courthouse improvement and replacement projects for funding by the Legislature. New courthouses for Multnomah and Jefferson counties were successfully funded under these bond funds authorized by the Legislature. Lane and Clackamas have received planning funds. The AOC Court Facilities Task Force has prioritized Lane, Clackamas, Benton, and Linn Counties for $137 million in replacement funds. The task force also prioritized approximately $3.5 million in funding for improvement projects in Benton, Grant, Coos, Polk, 7 Tillamook, Umatilla, Lake, and Morrow Counties. Stable and adequate funding for court security in courthouses is also a priority. 27. Support measures to promote hiring of qualified law enforcement officers An influx of retirements among Oregon's public safety personnel is creating a shortage in the workforce in corrections, parole & probation, and patrol officers. Possible solutions include modifying PERS rules for part-time employment and allowing former/reserve public safety employees ability to transition back to full-time positions more effectively. AOC will support efforts to increase the pool of qualified officers. 28. Support Oregon State Police's agency bill to increase troopers In 1980, the Oregon State Police (OSP) Patrol Division had approximately 600 Troopers patrolling Oregon's highways and responding to calls for service. Today, that number is 337. Over this same time period, Oregon's population and licensed drivers have increased by over 50 percent. In a 2016 department conducted survey, Oregon ranks 48 out of 49 state police/highway patrol agencies in troopers per 100,000 citizens, at 8.2. OSP is proposing a 10 -year plan to increase the trooper ratio to 15 per 100,000 citizens. This ratio will elevate, by the year 2030, OSP to the fifty percentile nationally of patrol troopers per citizen ratio. OSP continues to be a strong law enforcement partner to sheriff's offices across the state. 29. Support policy option packages by the Office of Emergency Management to hire staff and support county programs Oregon's Office of Emergency Management is an important partner to counties in their efforts to provide emergency preparedness, response, and recovery. When compared to other states, Oregon's OEM is understaffed and underfunded. AOC supports the funding of positions to allow OEM to be more effective in its mission, which includes helping Oregon counties and other communities during disasters and emergency situations. 30. Support renewal and current service level funding for Justice Reinvestment Initiative In 2013, the Legislature passed Neuse Bill 3194 — the Justice Reinvestment Act — with support from AOC and various affiliate/associate groups (sheriffs, district attorneys, and community corrections directors). The bill reduced some sentences for property and drug crimes while investing funding in local county programs for recidivism reduction and reentry programs with the goal of avoiding the construction of a new prison. Since 2013, approximately $100 million in funding has been provided to counties. AOC has led a strategy workgroup to help pass the Justice Reinvestment Initiative in the 2015 and 2017 sessions. 31. Support stable and adequate funding for community corrections The Oregon Department of Corrections (DOC) funds community corrections programs in 34 counties at approximately $280 million per biennium. This "baseline funding" allows counties to supervise offenders, provide treatment and recovery programs, and fund other recidivism reduction/reentry programs. A time study is currently being conducted by DOC. AOC will continue to advocate for stable and adequate funding of county community corrections departments and work with the department and other stakeholders to ensure that current funding models and formulas are effective. 32. Waiving senior deferral interest charges to counties AOC supports legislation that would waive interest charges for counties that accrue while the lengthy foreclosure process is completed. Currently, counties pay interest on deferred property taxes while waiting for the property to be foreclosed and auctioned, and the exemption amount can be repaid to Department of Revenue. 4� 0� V � A Date: September 26, 2018 To: Board of Commissioners From: Judith Ure, Management Analyst Subject: Association of Oregon Counties Survey Status In August 2018, The Association of Oregon Counties requested feedback regarding individual county commissioner's top four 2019 legislative priorities. The survey is still open and collecting responses; however, at this time, the leading topics are as follows: • Increasing county land use options and authority. • Ensuring counties receive their full video lottery revenue. • Behavioral health system improvements. • Coordinated Care Organization (CCO) 2.0 reforms. • Ensuring counties have the ability to use 3rd party contractors for building inspections. • Courthouse improvement funding. • Maintaining Justice Reinvestment Initiative funding. • Improving ODF wildfire fighting capacity. C < Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of September 26, 2018 DATE: September 19, 2018 FROM: Wayne Lowry, Finance, 541-388-6559 TITLE OF AGENDA ITEM: August 2018 Treasurer's Report and Financial Reports RECOMMENDATION & ACTION REQUESTED: Discussion of August 2018 Treasurer's Report and Financial Reports ATTENDANCE: Wayne Lowry, Finance Director, James Wood, Accounting Manager SUMMARY: Monthly Report $@@@@@@ /kt-gSmq 4i m / (n / k § ® D CO ( § / + 0) / j } \ / k 4) a) � E M '00 w E 5 Q5=.Wco: :� a@@aa@aa } \0k § :o , 0 \� / ( �2\ CL � to Q. 00 00 1- d\ oo,00a�% 3 as 66«#I - £ % m _ _ { \ & E m e _ $ k \ CO ƒ � E ±Jams f� . \ 0 y< - :Ld co G/m 2 kcm 0 &CN NCIJ cm 2 / m _ _ o \ \ \:»7 a \.\« ..�� m . .. k � �a § . : = 77 \ _k k k § °�2 2 3000 0 a t ®®©�� §%f � k v §0u k E § a § ° 2 m E /- E e » �m\/ 0 § 0 $@@@@@@ /kt-gSmq 4i m / (n / k § ® D CO ( § / + 0) / j } \ / k 4) a) � E M '00 w E 5 Q5=.Wco: :� a@@aa@aa .R :o |)£ 0 If C, a l 0000�«to CL � to Q. 00 00 1- d\ oo,00a�% 3 as 66«#I - =o oo==N �* oc3=f { \ & � f/\ e _ k� 0 �cn(nJ j� 7 E ±Jams f� Az 0 y< aa{2f t■ :Ld s 12 L) vi kcm 0 / Io@5=uze $@@@@@@ /kt-gSmq 4i m / (n / k § ® D CO ( § / + 0) / j } \ / k 4) a) � E M '00 w E 5 Q5=.Wco: :� , . @, .R :o |)£ 0 If C, a l CL � to Q. 2- \ d\ � 3 ¥5§ 5$a { \ & � f/\ k� 0 7 E 0 : 00 o 0 y< :Ld vi kcm 0 - cm / o y .. IL_ \:»7 a \.\« ..�� m . .. - 0 � �a . : E2\�a 77 �,�� 0�2 °�2 2 3000 0 a t |)£ If C, CL 2- \ 2 � 3 ¥5§ 5$a { \ & � f/\ k� £ - / (D IL_ - 0 - LL �a 77 Deschutes County Investments Portfolio Management Portfolio Details - Investments August 31, 2018 CUSIP Security Broker Purchase Date Maturity Date Days To Maturity S&P Ratings Moody's Coupon Rate YTM 365 Par Value Market Value Book Cali Value Date 544351KMO Los Angeles Calif Go Rat Bds PJ 12/2112016 9/1/2018 0 AA2 1.210 1.209 1,000,000 11000,000 1,000,000 3134GAKFO Mtg Home Loan Corp CASTLE 10/1812016 9/12/2018 11 AA+ Asa 1.110 1.110, 3,000,000 2,999,310 3,000,000 - - 912834PP7 ,Federal ,Fed U.S.Treasury CASTLE 5/18/2018 9/15/2018 14. _Aaa 2475 2.496, 77,000_ 76,957, 76,365 - 3134G8UN7 Federal Home Loan Mlg Corp CASTLE 3/3 012 0 1 6. 9128/2018 27 AA+ Asa 1.200 1.200 2,000,000 1,998,920 2,000,000 - 3134G9YA9 Federal Home Loan Mtg Corp CASTLE 6/28/2016 9/2812018 27 AA+ Asa 1.010 1,000, 2,520,000 2,518.362 2,520,000, - - 3134GAND3 Federal Home Loan Mtg Corp CASTLE 9128/2016, 9128/2018 27 AA+ Asa 1,050 1,050, 4,400,000 3,997,440 4,000,000 - - 3133EFJP3 Federal Farm Credit Bank CASTLE 11/4/2016 10/1512018 44 AA4 Asa 1.100 1.100 5,000,000 4,993,900 5,000,000 - - 3136G2PZ4 Federal National Mig Assn CASTLE 5/22/2017 10/2912018 58 AA+ Asa 1.190 1.340 5,000,000 4,992,600 5,000,000 - - 912828WD8 U,S.Treasury CASTLE 12(1/2015 10131/2018 60 AAA Asa 1,250 1.223 1,000,000 998,770 1,000,044 - - 912828T83 U.S. Treasury CASTLE 12/14/2016 10131/2018 60 AAA Aaa 0.750 1.155 3,000,000 2,994,000 2,998,032 - - 31771KAJ6 FICO Strip CASTLE 9/28/2017, 11/212018 62 1.460, 1,520 5,000,000 4,981,600 4,987,427 - - 427542KX2 Hermiston OR DA DAV 9/2112016 121112018 91 AA- 3 000 1,001 605,000 606,839 607,984 - - 0605OTME9 Bank of America - Corporate CASTLE 5/1612017 12/7120183 97 A+ Al 2050 1 700 3,180,000 3,177,615 3,182,911 - - 3134A4ZZO Federal Home Loan Mtg Corp CASTLE 311912018 12/1412018 104 AA- Aa2 5.000 2.287 1,000,000 1,007,790 1,007,641 - 31771EAN1 FICO Strip CASTLE 11/3/2016 12/27/2018 117 0.984 1025 1,000,000 992,290 996,802 - - 912828A75 U S. Treasury CASTLE 6/8/2015 12/31/2018 121 AAA Asa 1.500 1.324 1,000,000 997,820 1,000,566 - - 3132XONJ6 Federal Agriculture Mig Carp CASTLE 5/1/2017 1/23/2019 144 1.270 1.400 3,000,000 2,987,700 2,998,480 912833KU3 U.S. Treasury CASTLE 1/29/2018 211512019 167 'Asa 1.913 1997 2,000,000 1,979,860, 1,982.,251 - - 912828SH4 U.S, Treasury CASTLE 2122/2018 2/28/2019 180 Asa 1.375 2060 3,000,000 2,986,890 2,990,015 - - 20271RAF7 Commonwealth BK Austr NY CASTLE 9118/2017 3/13/2019 193 AA- Aa3 2,250 1 720 2,600,000 2,596,412 2,607,222 - - 88059E4G6 Tennessee Valley Authority CASTLE 2/7/2018 3/15/2019 195 2.002 2090. 1,020,000 1,005,455 1,008,939 912834OD3 U.S. Treasury CASTLE 5/18/2018 3/1512019 195 2.430 2 509 77,000 76,078 75,435 - 68607VS71 Oregon State Lottery CASTLE 415/2017 411!2019 212 Aa2 1,602 1.581 1,000,000 994,860 1,000,123 - - 317705AM3 FICO Strip CASTLE 5/1/2018 41512019 216 Asa 9.700 2.344 2,050,000 2,135,383 2,136,121 - - 459058FC2 Bonds for Recons CASTLE 12/15/2016 412612.019 237 AAA Asa 1.250 1.500 2,000,000 1,984,220 2,000,000 - - 90331HMY6 _International US Bancorp CASTLE 12/2212017 4/26/2019 237 AA- Al 1,400 2.000 1,000,000 993,000 996,150 312.6/2019 90520EAF8 MUFG Union Bank CASTLE 12/6/2017 5/6/2019 247 A A2 2.250 2.185 1,352,000 1,348,863 1,352,545 416/2019 90520EAF8 MUFG Union Bank CASTLE 6/6/2018 5/6/2019 247 A A2 2,250 2 650 1,648.000 1,644,177 1,643.583 41612019 06406HBMO Bank of New York Mellon Corp CASTLE 11/15/2017 5/15/2019 256 A Al 5.450 1.950 1,000,000 1,019,590 1,024,219 - - 3133EGAV7 Federal Farm Credit Bank CASTLE 3/112018 5/17/2019 258 AA+ Asa 1.170 2 210 2,000,000 1,982,780 1,985,474 - - 62889KAD3 National Credit Union Assoc CASTLE 312912018 6/12/2019 284 AA+ Asa 3,000 2 301 1,240,000 1,244,042 1,246,623 - - 250351FJ7 Deschutes County Ore Sch Dist PJ 8/16/2016 6/15/2019 287 AA1 1.360 1.360 245,000 242,646 245,000 - - 938429R66 Washington County SD MunicipalPJ 5/1112017 6/15/2019 287 AA+ Aal 1.488 1,488_ 400,000 396,940 400,000 - 3137EAB1 Federal Home Loan Mtg Corp CASTLE 7/20/2016 7/19/2019 321 AA+ Asa 0.875 0.957 1,000.000 986,670 999,287 - 13034PZD2 CALIFORNIA ST HOUSING FINAN CASTLE 11/212017 8/1/2019 334 AA- Al 1.952 1,850 1,070,000 1,060,327 1,070,971 3135GON33 Federal National Mfg Assn CASTLE 8/18/2016 8/212019 335 AA+ Asa 0.875 1.000 1,000,000 985,630 998,868 - - 891140BJ6 Toronto Dominion Bank CASTLE 2/5/2018 8/13/2019 346 AA- Aa2 1.450 2.360 5,000,000 4,941,950 4,957,780 - 912833KW9 U.S. Treasury CASTLE 5/24/2018 8/15/2019 348 Asa 2 379 2 4683 2,000,000 1,953,600 1,940,780 - - 912828LJ7 U.S Treasury CASTLE 3/21/2018 811512019 348 3,625 2.250 2,000,000 2,021,180 2,025,701 - 798189PB6 SAN JOSE EVERGREEN COMM CPJ 6/512018 9/1/2019 365 AA+ 2.657 2.659 500,000 500,090 500,000 - 06406HCW7 Bank of New York Mellon Corp CASTLE 11/3/2016 9/11/2019 375 A Al 2.300 1.532 1,675,000 1,668,752 1,687,189_ 8/11/2019 88059E4H4 Tennessee Valley Authority CASTLE 5/212018 9/15/2019' 379 2.422 2 555 1,020,000 990,328 993,989 - 48125LRG9 JPMorgan Chase - Corporate N CASTLE 6/28!2017 9/2312019 367'A+ Aa3 1.650 1.840 1,300,000 1,285.700 1,297,544 8/23/2019 48125LRJ3 JPMorgan Chase - Corporate N CASTLE 4/10/2017 9/23/2019 387 Aa3 2.925 2213 3,000,000 3,014,610 3,009,615 - - 313586RC5 Federal National MIg Assn CASTLE 12/4/2015 10/9/2019 403 AA- 1.891 2031 1,400,000 1,360,352 1,370.364 - - 313586RC5 Federal National M19 Assn CASTLE 3/17/2016 10/9/2019 403 AA- 1 665 1 774 600,000 583,008 588,817 - - 313586RC5 Federal National Mtg Assn CASTLE 8/812016 10/9/2019 403 AA- 1.252 1.318 400,000 388,672 394,394 313586RC5 Federal National MtgAssn CASTLE 11/2212017 10/9/2019 403 AA- 1.926 2030 3,600,000 3,498,048 3,522.300 - 76116FAA5 RFSCP STRIP PRIN CASTLE 9/21/2017 10115/2019 409 1.499 1,572 1,000,000 971,270 9$2,973 - 76116FAA5 RFSCP STRIP PRIN CASTLE 7/19/2018 1011512019 409 2.506 2.636 1.000,000_ 971,270 971,525 - - 3135GOR39 Federal National Mtg Assn CASTLE 11/10/2016 10124/2019 418 AAr Aan 1.000 1.173 2,000,000 1,966.000 1,996,118 - - 912828F62 U.S. Treasury CASTLE 10/11/2016 10/3112019 425 AAA Asa 1.500 1.008 2,000,000 1,976,480 2,011,256 - - 961214BKB Westpac CASTLE 8130/2017 11/19/2019 444 AA- Aa3 4.875 1,826 2,000,000 2,047,120 2,072,360 - 91282BG95 U.S. Treasury PJ 1/16/2018 12/31/2019 486 Asa 1.625 2000 2,000,000 1,975,700 1,990,251 - - 94988J5L7 Wells Fargo Corporate Note CASTLE 1/23/2018 1/1512020 501 Aa2 2.400 2.444 3,000,000 2,982,570 2,998,252 - 594918AYO Microsoft Corp CASTLE 802016 2/12/2020 529 AAA Asa 1.850 1 298 1,000,000 989,110 1,007,790 1/12/2020 3133EJDCO Federal Farm Credit Bank CASTLE 3112/2018 2120/2.020 537 AA+ Asa 2.150 2.360 925,000 916,740 923,164 2/2012019 13063CSO4 Caiifomla St VINISP 912112017' 4/112020 578 AA- Aa3 1,800 1.800 780,000 768,417 780,000 - - 3137EAEM7 Federal Home Loan Mtg Corp CASTLE 4119/2018 4/23/2020 600 Asa 2 500 2 511 2,000,000, 1,995,640 1,999,640 961214CP6 Westpac CASTLE 8/21/2018 5/26/2020 633 AA- Aa3 2.300 3.015 1,000,000 986,420 987,982 - - 3134GBNK4 Federal Home Loan Mlg Corp CASTLE 7/13/2017 5/2912020; 6361 Asa 1.625 1.671 3,000,000 2,950,860 2,998,454 5/29/2019 686053CK3 Oregon School Boards Assoc CASTLE 311.5/2017 6/3012020 668 AA- Aa2 2.063 2.149 1,000,000 943,420 962,252 - - 569203MA7 Salem-Kei7er School District CASTLE 7/2612017 613012020 668 Aa2 2.107 1.778 2,310,000 2,280,247 2,323,403 - 686053DH9 Oregon School Boards Assoc DA DAV 11/212015 6/30/2020 668 AA Aa2 5.373 2050. 875,000 912,774 925,505 - - 686053DH9 Oregon School Boards Assoc CASTLE 6/2412016 6/30/2020 66B AA Aa2 5.373 1,5701 500,000 521,585 533,604 - 94974BGM6 Wells Fargo Corporate Note PJ 1/19/2017 7/2212020 690.A A2 2 600 2.350 1,000,000 990,890 1,004,513 - 053015AD5 (AUTOMATIC DATA CASTLE 2/26/2018 9115/2020 745 AA Aa3 2250 2,570 2,710,000 2,681,681 2,692.966 8/1512.020 940093825 Washington Univ Higher Ed PJ 1119/2017 10/1/2020 761 Aa2 5 930 1,970 400,000 423,412 431,667 - - 459051,17J7 International Bonds for Recons CASTLE 2/912018 10/5/2020 765 AAA Asa 1.625 2.474 2,OD0,000 1,958,020 1,974,131 4/5/2019 492244DV7 Kem Community College CASTLE 11/15/2016 11/1/2020 792 AA- 2 893' 1.800 500.000 498,760 511,377 - - 3134GBX56 Horne Federal Hoe Loan Mlg Corp CASTLE 12/13/2017 11124/2020 815 AA+ Asa 2.250 2.172 3,000,000 2,972,430 3,000,000 - 3134G8JH3 Federal Home Loan Mtg Corp CASTLE 12127/2017 2/17/2021 900 Asa 2000 1.715 4000,000 1,991,180 1,998,887 2/17/2019 3136G4NN9 Federal National Mtg Assn CASTLE 10/1812017 5124/2021 996 AA+ Asa 2.000 2,000 1.080,000 1.055,884 1,080,000 11124/2018 45905UC36 International Bonds for Recons CASTLE 7116/2018 9/28/2021 1123 AAA Asa 2.000 2,967 2,000,000, 1,_941,400 1,943,689 12128/2018 Local Govt Investment Pool 2.250 2.250 27,284,262 27,284,262 27,284,262 - - First Interstate Bank 2.250, 2.250. 3,984,474• 3,984,474 3,984,474 - - 161,927,735 161.130,039 161,800 044 General Fund Schedule of Financial Operating Data FY 2019 Budget Projected Variance Revenues Year to Date July 1, 2018 FY 2018 through August 31, 2018 (16% of the ear) Property Taxes - Current $ 26,803,012 of Actual Actual Budget FY 2019 Budget Projected Variance Revenues Property Taxes - Current $ 26,803,012 $ - 0% a) $ 27,337,385 $ 27,337,385 $ Property Taxes - Prior 500,406 140,400 38% 370,000 370,000 Other General Revenues 3,163,786 643,094 21% b) 3,011,622 3,011,622 Assessor 847,520 211,640 24% c) 870,656 870,658 County Clerk 1,796,418 292,491 16% 1,787,270 1,787,270 BOPTA 12,468 3,327 26% c) 12,700 12,700 District Attorney 226,561 3,976 3% 150,400 150,400 Tax Office 201,617 61,228 31% c) 198,950 198,950 Veterans 162,223 4,700 3% 166,423 166,423 Property Management 99,502 3,333 3% 120,000 120,000 Total Revenues 33,813,513 1,364,188 4% 34,025,408 34,025,408 Expenditures Assessor 4,240,703 731,229 15% 4,830,744 4,830,744 County Clerk 1,529,074 207,798 11% 1,845,478 1,845,478 - BOPTA 65,271 14,779 20% 73,125 73,125 District Attorney 6,601,913 1,049,404 15% 7,145,762 7,145,762 Medical Examiner 158,160 11,522 7% 173,129 173,129 Tax Office 791,044 124,049 14% 872,020 872,020 - Veterans 492,616 83,371 15% 572,287 572,287 Property Management 253,495 44,346 15% 291,458 291,458 Non -Departmental 1,259,222 191,532 14% 1,401,829 1,401,829 Total Expenditures 15,391,498 2,458,030 14% 17,205,832 17,205,832 Transfers Out 17,420,195 2,193,684 12% 18,359,576 18,359,576 Total Exp & Transfers 32,811,693 4,651,714 13% 35,565,408 35,565,408 - Change in Fund Balance 1,001,820 (3,287,526) (1,540,000) (1,540,000) Beginning Fund Balance 10,917,957 11,919,777 109% 10,890,000 11,919,777 1,029,777 Ending Fund Balance $ 11,919,777 $ 8,632,252 $ 9,350,000 $ 10,379,777 $ 1,029,777 Expenditures Recap by Budget Category Personnel 10,617,385 1,858,595 16% 11,884,822 Material & Services 4,606,437 599,435 11% 5,253,010 Capital Outlay 167,675 0% 68,000 Total by Category S 15,391,497 j $ 2,458,030 14% $ 17,205,832 a) Current year taxes received primarily in November, February and May b) PILT payment of $500,000 received in July. c) A & T Grant received quarterly. Q1 - July; Q2 - October; Q3 - January; Q4 - April. Page 1 Revenues OYA Basic & Diversion ODE Juvenile Crime Prev Leases Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 Food Subsidy Gen Fund -Crime Prevention Interest on Investments OJD Court Fac/Sec SB 1065 Contract Payments Case Supervision Fee Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Total Expenditures Transfers Transfers In -General Fund Transfers Out-Veh Reserve Total Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance Community Justice- Juvenile Schedule of Financial Operating Data Year to Date July 1, FY 2018 2018 through August 31, 2018 (16% of the year) % Of Actual Actual I Budget FY 2019 Projected I Variance $ 417,385 $ - 0% a) $ 407,113 $ 407,113 $ - 67,130 - 0% a) 91,379 91,379 86,315 22,002 26% b) 85,000 85,000 - 133,500 16,200 23% 70,000 70,000 - 35,220 8,736 25% c) 35,000 35,000 - 22,206 - 0% 18,744 18,744 - 20,000 - 0% 3) 20,000 20,000 - 21,264 4,270 17% 25,000 25,000 - 17,107 6,261 37% c) 17,000 17,000 - 8,075 1,063 13% 8,000 8,000 - 6,087 1,287 18% 7,000 7,000 - 3,359 334 60,154 887,444 16% 8% 16% 2,050 786,286 5,705,245 2,050 - 786,286 - 5,705,245 - 837,648 5,149,243 1,226,264 181,083 1,068,527 14% 15% 1,335,658 7,040,903 1,335,658 - 7,040,903 - 6,375,507 5,597,643 69,000 (9,217) 1,358,098 $ 1,348,881 a) Quarterly payments b) Lessee payments monthly in advance c) State payments monthly in advance 971,836 17% 5,831,015 5,831,015 - 0% 87,000 87,000 - 971,836 17% 5,744,015 5,744,015 - (36,536) (510,602) (510,602) - 1,348,881 112% 1,200,000 1,348,881 148,881 1,312,345 $ 689,398 $ 838,279 $ 148,881 Page 2 Sheriff's Office and LEDs Schedule of Financial Operating Data a) Current year property taxes will be received beginning October 2018 b) New & Current Automotive supplies will catch up in Q2 and 03 c) Firearms and Ammunition purchases occur at the beginning of the year Page 3 Year to Date July 1, 2018 FY 2018 through August 31, 2018 FY 2019 (16% of the year) % o Actual Actual Budget Budget I Projected Variance Revenues LED #1 Countywide Property Taxes Current Year $ 22,428,903 $ 0% a) $ 24,792,245 $ 24,792,245 $ - Prior Year 360,299 105,670 35% 300,000 300,000 Foreclosed Properties 33,979 - 0% - - Interest 157,047 19,253 13% 145,000 145,000 Total LED #1 Countywide 22,980,228 124,924 0% 25,237,245 25,237,245 - LED #2 Rural Property Taxes Current Year 10,058,115 - 0% a) 10,043,598 10,043,598 Prior Year 163,202 47,966 32% 150,000 150,000 Foreclosed Properties 15,221 - 0% - - - Interest 124,758 19,050 16% 120,000 120,000 Total LED#2 Rural 10,361,296 67,017 1%a 10,313,598 10,313,598 Sheriff's Office Revenues 7,746,923 1,031,566 15% 6,872,245 6,872,245 Total Revenues 41,088,446 1,223,506 3% 42,423,088 42,423,088 Expenditures Sheriffs Services 2,604,354 437,521 15% 2,997,984 2,997,984 Civil/Special Units 1,364,969 206,057 17% 1,181,695 1,181,695 Automotive/Communications 2,363,693 301,666 11% b) 2,644,786 2,644,786 Detective 1,886,714 356,875 18% 1,975,377 1,975,377 Patrol 9,660,880 1,587,866 16% 10,003,953 10,003,953 Records 793,478 139,557 16% 881,182 881,182 - Adult Jail 16,858,723 2,840,693 15% 18,630,764 18,630,764 Court Security 490,186 84,463 15% 551,494 551,494 Emergency Services 388,607 50,494 15% 328,581 328,581 Special Services 1,570,443 245,735 16% 1,520,623 1,520,623 Training 693,517 150,720 23% c) 667,647 667,647 Other Law Enforcement Services 834,610 178,063 18% 1,017,266 1,017,266 Crisis Stabilization Center 71,424 1,551 0% 559,308 559,308 Non -Departmental 2,077 1,388 17% 8,329 8,329 Total Expenditures 39,583,673 6,582,649 15% 42,968,989 42,968,989 - Change in Fund Balance 1,504,773 (5,359,143) (545,901) (545,901) - Beginning Fund Balance 13,368,672 14,873,445 107% 13,837,807, 14,873,445 1,035,638 Ending Fund Balance $_ 14,873,445 $ 9,514,302 $13,291,906 $ 14,327,544 $ 1,035,638 a) Current year property taxes will be received beginning October 2018 b) New & Current Automotive supplies will catch up in Q2 and 03 c) Firearms and Ammunition purchases occur at the beginning of the year Page 3 Health Services Schedule of Financial Operating Data Revenues Year to Date July 1, FY 2018 2018 through August 31, 2018 (16% of the FY 2019 $ 12,548,883 $ 1,608,316 year $ 13,243,852 $ 13,243,852 - o 8,095,540 48,163 1% b) Actual Actual Budget Budget I Projected I Variance Revenues State Grants $ 12,548,883 $ 1,608,316 12% $ 13,243,852 $ 13,243,852 - CCBHC Grants 8,095,540 48,163 1% b) 5,327,800 5,327,800 - OHP Capitation 8,835,600 856,200 10% c) 8,652,200 8,652,200 - Administrative Fee - - 0% - - - Environmental Health Fees 963,885 60,467 5% d) 1,169,600 1,169,600 - State -OMAP 1,164,328 171,094 15% 1,147,168 1,147,168 - Federal Grants 477,203 - 0% a) e) 574,200 904,200 330,000 Patient Fees 591,114 103,204 44% 236,500 236,500 - Local Grants 1,129,787 - 0% e) 1,208,623 1,208,623 - Title 19 1,450,730 236,154 18% 1,345,100 1,345,100 - State Shared -Family Planning 188,570 77 0% 1,000 1,000 State Miscellaneous 1,238,534 4,425 1% e) 724,534 724,534 - Liquor Revenue 604,464 - 0% e) 151,000 151,000 - Divorce Filing Fees 131,745 157,603 100% 157,603 157,603 - Interfund Contract -Gen Fund 127,000 0% e) 127,000 127,000 - Vital Records 240,496 22,154 10% 212,000 212,000 - Interest on Investments 114,846 18,818 14% 135,000 135,000 - Other 501,334 151,639 36% 422,593 422,593 - Total Revenues 38,404,069 3,438,314 10% 34,834,773 35,165,773 331,000 Expenditures Personnel Services 27,547,272 4,848,644 15% a) 31,520,614 31,770,614 (250,000) Materials and Services 13,596,125 955,690 8% a) 12,460,069 12,540,069 (80,000) Capital Outlay 117,629 - 0% 384,000 384,000 - Total Expenditures 41,261,026 5,804,336 13% 44,364,683 44,694,683 (330,000) Transfers Transfers In -General Fund 4,584,193 1,013,037 17% 6,078,223 6,078,223 - Transfers In- PH Reserves - - 0% 288,000 288,000 - Transfers Out 490,320 - 0% 188,688 188,688 - Total Transfers In / Out 4,093,873 1,013,037 16% 6,177,636 6,177,636 - Change in Fund Balance 1,236,906 (1,352,983) (3,352,375) (3,351,375) 1,000 Beginning Fund Balance 8,229,714 9,466,620 131% f) g) 7,202,714 9,466,620 2,263,906 Ending Fund Balance $ 9,466,620 $ 8,113,637 h) $ 3,850,339 $ 6,115,245 $ 2,264,906 NOTE: Year-end projections for Health Service Programs are updated monthly. Projection amounts will fluctuate from month to month. a) SAMSHA Crisis Co -responder grant awarded after budget adopted: $330,000 increase to Federal revenue and program costs. b) CCBHC wraparound payments are reimbursed on a quarterly basis. c) OHP Capitation payment for August 2018 will be recorded in the September 2018 schedule. d) The majority of Environmental Health Fees are assessed/collected at the end of calendar year 2018. e) Received on a quarterly basis. 0 Both an increase in CCHBC clients served, and an increase to the CCBHC reimbursement rate, during the last few months of FY18 contributed to larger than projected revenues for FY18. The CCBHC program is set to end on 03/31/2019. g) Savings from a hiring "slow -down" around the budget development provided additional savings in FY18, over projected. h) Current projected ending working capital reflects the savings from FY18. Projected ending working capital is now $6.1M. Page 4 Community Development Schedule of Financial Operating Data Revenues Year to Date July 1, 2018 FY 2018 through August 31, 2018 (16% Admin- Operations FY 2019 $ 30,556 of the year) 114,500 $ 114,500 $ Actual Actual % of Budget Revised Budget Projected Variance 664,291 664,291 Revenues Admin- Operations $ 134,969 $ 30,556 27% $ 114,500 $ 114,500 $ Admin- Code Enforcement 581,209 124,164 19% a) 664,291 664,291 Building Safety 3,113,439 582,153 18% a) 3,312,714 3,312,714 Electrical 765,399 137,804 17% 804,849 804,849 Env Health- On Site Prog 809,187 164,083 21% a) 782,984 782,984 Planning -Current 1,813,228 305,795 16%b) 1,945,453 1,945,453 Planning- Long Range 559,223 119,912 14% 828,955 828,955 Total Revenues 7,776,653 1,464,467 17% 8,453,746 8,453,746 - Expenditures (by division) Admin -Operations 1,905,335 401,827 16% c) 2,480,694 2,480,694 Admin -GIS 200,208 734 0% - 1,000 (1,000) Admin -Code Enforcement 412,921 66,934 14% c) 466,550 466,550 Building Safety 1,364,198 242,827 14% c) 1,717,925 1,717,925 Electrical 339,953 67,088 15% c) 455,905 455,905 Env Health -On Site Pgm 471,314 82,378 13% c) 621,107 621,107 Planning -Current 1,301,029 239,077 15% c) 1,560,577 1,560,577 Planning -Long Range 360,795 76,498 15% c) 503,344 503,344 Total Expenditures 6,365,753 1,177,362 15% 7,806,102 7,807,102 (1,000) Net from Operations 1,420,900 287,104 44% 647,644 646,644 (1,000) Transfers Out To CDD Reserve Funds 1,058,963 - 0% 1,372,679 1,372,679 Net Transfers In/ Out (1,068,963) - (1,372,679) (1,372,679) Change in Fund Balance 361,937 287,104 (725,035) (726,035) Beginning Fund Balance 2,167,678 2,529,615 115% 2,203,711 2,529,615 325,904 Ending Fund Balance $ 2,529,616 1 $ 2,816,720 $ 1,478,676 $ 1,803,580 $ 325,904 a) Projection increased due to higher than expected volume b) Change in accounting procedure for hearings officer deposits. c) Projection decreased due to year to date unfilled positions. Page 5 Road Schedule of Financial Operating Data Revenues Year to Date July 1, FY 2018 2018 through August 31, 2018 (16% of the FY 2019 14,111,188 $ 2,482,658 ear) $16,234,849 $16,234,849 $ - of 1,574,248 I 113% a) Actual Actual I Budget Budget I Projected Variance Revenues Motor Vehicle Revenue $ 14,111,188 $ 2,482,658 15% $16,234,849 $16,234,849 $ - Federal - PILT Payment 1,574,248 2,153,308 113% a) 1,900,000 2,153,308 253,308 Other Inter -fund Services 1,170,447 17,852 2% 1,044,353 1,044,353 - Federal Reimbursements 509,127 - 0% b) 544,000 544,000 - Cities-Bend/Red/Sis/La Pine 537,224 - 0% c) 635,000 635,000 - State Miscellaneous 721,797 - 0% 739,811 739,811 - Forest Receipts 882,985 - 0% d) 963,410 963,410 - Sale of Equip & Material 378,623 (0) 0% 365,000 365,000 - Mineral Lease Royalties 59,341 - 0% e) 175,000 175,000 - Assessment Payments (P&I) 91,803 1,165 2% 70,000 70,000 - Interest on Investments 116,447 37,478 23% 160,000 160,000 - Miscellaneous 73,077 7,855 17% 45,000 45,000 - Total Revenues 20,226,307 4,700,315 21% 22,876,423 23,129,731 253,308 Expenditures Personnel Services 5,852,960 1,026,439 16% 6,595,561 6,595,561 - Materials and Services 6,995,505 1,185,786 15% 8,094,192 8,094,192 Capital Outlay 141,885 - 0% - - - Total Expenditures 12,990,350 2,212,225 15% 14,689,753 14,689,753 - Transfers Transfer In- Solid Waste Payment 302,044 - 0% - - - Transfers Out 6,000,000 - 0% 14,464,308 14,464,308 - Total Transfers (5,697,956) - 0% (14,464,308) (14,464,308) - Change in Fund Balance 1,538,001 2,488,089 (6,277,638) (6,024,330) 253,308 Beginning Fund Balance 8,776,841 10,314,842 119% 8,693,653 10,314,842 1,621,189 Ending Fund Balance $ 10,314,842 $12,802,932 $ 2,416,015 $ 4,290,512 $1,874,497 a) A reduction to timber revenue received in FY18 resulted in a positive impact to the FY19 PILT amounts received. b) Federal reimbursements are drawn upon on a quarterly basis. c) City reimbursements for work performed by the City are received towards the end of the FY, after work is completed d) Forest receipts are anticipated to be received from the State in May 2019. e) Mineral Lease Royalties are primarily received in the last few months of the Fiscal Year. Page 6 Revenues DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Electronic Monitoring Fee Probation Superv. Fees DOC -Family Sentence Alt Interfund - Sheriff Gen Fund/Crime Prevention DOJ/Arrest Grant Alternate Incarceration State Subsidy Interest on Investments Probation Work Crew Fees State Miscellaneous Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Transfers Transfers In -General Fund Transfer to Vehicle Repl/Maint Total Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance Adult Parole Probation Schedule of Financial Operating Data Year to Date July 1, FY 2018 2018 through August 31, 2018 (16% of the year) % of Actual Actual Budget FY 2019 Variance $ 4,333,329 $1,429,301 30% a) $4,781,604 $4,781,604 $ - 844,831 0% 844,831 844,831 - 233,900 - 0% b) 233,900 233,900 - 149,997 25,337 253% c) 10,000 30,000 20,000 191,722 27,673 13% 210,000 210,000 - 114,683 114,683 - b) 114,683 114,683 - 50,000 8,333 17% 50,000 50,000 - 50,000 - 0% d) 50,000 50,000 - 11,684 - 0% - - - 6,908 - 0% - - - 16,336 4,084 24% a) 17,000 17,000 - 36,963 9,410 24% c) 40,000 45,000 5,000 1,966 320 8% 4,000 4,000 - - - 0% 4,300 4,300 - 503 - 0% 500 500 - 6,042,821 1,619,141 25% 6,360,818 6,385,818 25,000 4,226,603 748,588 16% 4,656,363 4,656,363 - 1,548,670 192,444 11% 1,828,765 1,828,765 - 31,960 - 0% 20,000 20,000 - 5,807,233 941,032 14% 6,505,128 6,505,128 - 451,189 47,532 17% 285,189 285,189 - 44,000 - 0% 120,000 120,000 - 407,189 47,532 29% 165,189 165,189 - 642,777 725,640 20,879 45,879 25,000 1,690,943 2,333,720 106% 2,200,000 2,333,720 133,720 $ 2,333,720 $ 3,059,360 $ 2,220,879 $ 2,379,599 $ 158,720 a) Quarterly payment in advance b) One-time/annual payment c) Projected upward due to unanticipated July/August fee revenue d) Quarterly payment Page 7 Solid Waste Schedule of Financial Operating Data Operating Revenues Year to Date July 1, 2016 FY 2018 through August 31, 2018 FY 2019 6,091,577 $ 116% of the year) 18% $ 6,497,675 $ 6,497,675 $ Private Disposal Fees 2,502,365 ap 491,925 Actual Actual Budget Budget Projected Variance Operating Revenues Franchise Disposal Fees $ 6,091,577 $ 1,154,910 18% $ 6,497,675 $ 6,497,675 $ Private Disposal Fees 2,502,365 491,925 18% 2,709,370 2,709,370 Commercial Disp. Fees 1,905,165 369,808 18% 2,042,050 2,042,050 Franchise 3% Fees 273,532 13,240 5% a) 265,000 265,000 Yard Debris 203,247 47,836 22% 216,761 216,761 Recyclables 15,833 2,425 13% 18,000 18,000 Sale of Equip & Material - - - - - Special Waste 8,952 8,119 54% b) 15,000 15,000 Interest 23,143 7,895 18% 44,000 44,000 Leases 8,101 0% 10,801 10,801 Miscellaneous 57,217 9,238 18% 49,955 49,955 Total Operating Revenues 11,089,132 2,105,396 18% 11,868,612 11,868,612 - Operating Expenditures Personnel Services 2,173,108 368,480 15% 2,504,623 2,504,623 - Materials and Services 4,684,108 485,216 10% 4,822,188 4,822,188 Capital Outlay 89,501 - 0% c) 173,000 173,000 Debt Service 861,102 - 0% d) 860,938 860,938 Total Operating Expenditures 7,807,819 863,696 10% 8,360,749 8,360,749 - Transfers Out SW Capital & Equipment Reserve 2,580,000 0% 4,637,994 4,637,994 Total Transfers Out 2,580,000 - 0% 4,637,994 4,637,994 - Change in Fund Balance 701,313 1,251,700 (1,130,131) (1,130,131) - Beginning Fund Balance 1,237,677 1,938,991 112% 1,730,130 1,938,991 208,861 Ending Fund Balance $ 1,938,991 $ 3,190,690 $ 599,999 $ 808,860 $ 208,861 a) Due April 15, 2019 b) Revenue source is unpredictable; dependent on special clean-up projects. c) Vehicle purchases are in process. d) Principal and interest payments due in Nov and May. Page 8 Risk Management Schedule of Financial Operating Data Revenues Inter -fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments TOTAL REVENUES Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Repair / Replacement Total General Liability PROPERTY DAMAGE Property Damage Charges Insurance Repair / Replacement Total Property Damage VEHICLE Insurance Loss Prevention Repair / Replacement Total Vehicle WORKERS' COMPENSATION Settlement / Benefit Professional Service Insurance Loss Prevention Miscellaneous Total Workers' Compensation UNEMPLOYMENT - Settlement/Benefits Total Direct Insurance Costs Insurance Administration: Personnel Services Materials & Srvc, Capital Out. & Tranfs. Total Insurance Administration Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance FY 2019 Budget I Projected I Variance $1,051,283 Year to Date July 1, 17% 2018 through FY 2018 August 31, 2018 65,715 (16% of the year) 394,291 394,291 o Actual Actual Budget FY 2019 Budget I Projected I Variance $1,051,283 $ 177,279 17% $1,063,675 $1,063,675 $ 391,542 65,715 17% 394,291 394,291 195,085 32,542 17% 195,250 195,250 1,242,317 207,880 17% 1,247,279 1,247,279 356,545 49,257 18% 280,921 280,921 336,022 2,063 1% 269,198 269,198 - 1,800 135 8% 1,600 1,800 1,548 - 0% 530 530 39.382 5,220 16% 32,000 32,000 86,122 18,553 658,646 27,000 22% 16% 85,000 3,669,944 85,000 3,669,944 3,701,647 69,537 78,349 16,525 12,545 212,132 373,085 a) 20,247 1,107 417,718 40 46% 900,000 900,000 392,809 235 173,873 - 30,900 14,220 14,260 5,206 2% 728,398 728,398 206,008 5,101 1,717 153 109,130 18,734 24,969 21% 120,000 120,000 115,948 860,322 81,847 40,999 - 168,955 111,378 57,266 13,949 51,236 207,174 16% § - 0% 0 664,121 21% 1,178,778 30,960 1.923.603 360,138 62,200 16% 195,293 23,404 8% 565,431 85,604 13% 2,478,933 749,725 19% 1,222,713 (191,081) 5,359,570 1 6,582,283 118% 6.682,283 0 $ 6,391,203 a) Insurance premiums are paid at the beginning of the fiscal year. Page 9 1,300,000 1,300,000 - 150,000 150,000 3,198,398 3,198,398 - 387,349 387,349 275,518 275,518 662,667 662,867 - 3,861,266 3,861,265 - (291,321) (291,321) - 5,600,000 6,582,263 982,283 $ 5,308,679 $ 6,290,962 $ 982,283 Revenues Properly Taxes - Current Property Taxes - Prior Property Taxes - Jefferson County State Reimbursement Telephone User Tax Data Network Reimb. User Fee Police RMS User Fees Contract Payments Miscellaneous Interest Total Revenues Expenditures Personnel Services Material and Services Capital Outlay Total Expenditures Transfers Transfers In Transfers Out Total Transfers Change in Fund Balance Beginning Fund Balance Ending Fund 705 & 707 Balance DC 9-1-1 (Funds 705 and 707) Schedule of Financial Operating Data $ 7,950,397 Year to Date July 1, FY 201 B 2018 through August 32,003 31, 2018 (16% of the 162,900 ear 676,232 - 00 Actual Actual I Budget $ 7,950,397 $ - 126,401 37,017 32,003 253 162,900 - 676,232 - 67,875 - 104,939 15,836 351,987 8,239 18,647 1,936 98,838 14,927 9,590,2170 78,209 FY 2019 Budget Projected Variance 0% $ 8,316,033 $ 8,316,033 $ 34% 110,000 110,000 - 1% 30,000 30,000 - 0% 125,000 125,000 - 0% a) 890,000 890,000 - 0% b) 50,000 50,000 - 9% 180,000 180,000 - 3% c) 300,680 300,680 - 0% 51,300 51,300 - 28% 7,000 7,000 - 11% 138,000 138,000 - 10,198, 013 10,198,013 6,766,806 1,123,299 15% 7,646,307 7,645,307 - 3,301,199 881,693 26% 3,390,757 3,390,757 - 1,797,372 82,100 2,087,091 4% 16% 2,342,000 13,379,064 2,342,000 - 13,379,064 - 11,865,377 1,300,000 - 0% - - - (493,863) - - (2,008,882) 0% 0% - - (3,181,051) - - - - (3,181,051) - 806,137 (1,469,023) 7,261,002 5,791,979 $ 3,783,097 97% 6,000,000 $ 2,818,949 5,791,979 (208,021) 2,610,928 $ (208,021) $ 5,791,979 Ending Bal. DC Reserve (710) 2,633,115 2,640,684 2,687,000 2,640,684 (46,316) Total of Funds 705, 707 and 710 $ 8,425,094 $ 6,423,781 $ 5,505,949 $ 5,251,612 $ (254,337) a) The State distributes payments quarterly, after the month ends. First payment is anticipated October/November. b) This is for billing to user agencies, billed out January 1 st. c) Reimbursements from user agencies, billed out January 1st. Page 10 Health Benefits Fund Statement of Financial Operating Data Year to Date July 1, 201 FY 2018 through August 31, 201FY 2019 (16% of the year) Actual Actual % of Budget Projection $Variance Budge] Revenues: Internal Premium Charges $ 17,573,923 $ 2,923,376 17.1% a) 17,052,000 17,540,259 488,259 Part -Time Employee Premium 2,303 323 N/A a) 2,563 1,938 (625) Employee Monthly Co -Pay 960,340 167,940 17.4% a) 963,000 1,007,640 44,640 COIC 1,823,503 300,353 16.4% a) 1,834,000 1,802,121 (31,879) Retiree/COBRA Co -Pay 1,255,725 197,877 15.5% a) 1,280,000 1,187,264 (92,736) Prescription Rebates 64,110 18,802 N/A 60,000 60,000 - Claims Reimbursements 8 Misc 116,243 - N/A - - - Interest 219,809 46,375 21.1% a) 220,000 278,250 58,250 Total Revenues 22,015,955 3,655,048 17.1% 21,411,563 21,877,472 465,909 Expenditures: Materials & Services Admin & Wellness Claims Paid -Medical 14,108,678 870,287 5.8% 14,900,000 14,900,000 Claims Paid -Prescription 1,304,662 86,852 6.3% 1,375,000 1,375,000 - Claims Paid -Dental 1,722,019 133,683 8.2% 1,632,000 1,632,000 - Claims Paid -Vision 426,862 25,272 5.5% 458,000 458,000 - Stop Loss Insurance Premium 440,144 74,533 16,6% b) 450,000 460,000 (10,000) State Assessments 10,585 - 0,0% - - - Administration Fee (TPA) 681,958 70,289 16.2% b) 435,000 433,000 2,000 Preferred Provider Fee 80,523 12,657 16.7% b) 76,000 80,000 (4,000) Other -Administration 177,758 34,473 14.7% 233,777 233,777 Other - Wellness 156,884 23,351 12.6% 184,870 184,870 - Admin & Wellness 19,110,074 1,331,396 6.7% 19,744,647 19,756,647 (12,000) Deschutes On-site Clinic Contracted Services 928,621 96,278 9.9% 975,000 975,000 - Medical Supplies 88,436 - 0.0% 80,000 80,000 - Other 34,416 5,081 8.5% 59,864 59,864 - Total DOC 1,051,474 101,359 9.1% 1,114,864 1,114,864 - Deschutes On-site Pharmacy Contracted Services 308,693 24,129 7.2% 336,000 336,000 - Prescriptions 1,750,513 135,778 7.3% 1,850,000 1,850,000 - Other 102,463 9,727 9.9% 98,744 98,744 - Total Pharmacy 2,161,669 169,635 7.4% 2,284,744 2,284,744 - Total Expenditures 22,323,217 1 602,391 6.9% 23,144,255 23,156,255 (12,000) Change in Fund Balance (307,262) 2,052,657 (1,732,692) (1,278,783) 453,909 Beginning Fund Balance 15 382,578 15,075,316 93.9% 16 051,586 15,075,316 (976,270) Ending Fund Balance $__15,075,316 $ 17,127 973 $ 14,318,894 $ 13,796,533 $ (522,361) a) Year to date annualized b) Year to date actual plus encumbrances Page 11 Fair Expo Center Schedule of Financial Operating Data Operating Revenues Year to Date July 1, 2018 FY 2018 through August 31, 2018 Events Revenues $ FY 2019 $ 62.596 (16% of the year) 602,000 $ 619,091 Actual Actual % of Budget - Budget I Projected Variance Operating Revenues Events Revenues $ 455,732 $ 62.596 10% 602,000 $ 619,091 $ 17,091 Storage 81,588 - 0% 68,000 68,000 - Camping at F & E 15,325 125 1% 18,200 18,325 125 Horse Stall Rental 23,541 37,040 97% 38,000 56,440 18,440 Food & Beverage Activities, net 67,964 (14,324) -9% a) 164,204 149,880 (14,324) Annual County Fair (net) 287,452 - 0% b) 472,998 408,000 (64,998) Interfund Contract 30,000 5,333 18% c) 30,000 32,000 2,000 Miscellaneous 4,822 490 6% 8,400 7,490 (910) Total Operating Revenues 966,424 91,261 7% 1,401,802 1,359,226 (42,576) Operating Expenditures, net of TRT: General F & E Activities Personnel Services 1,028,508 194,220 17% 1,161,582 1,162,205 (623) Materials and Services 978,354 172,397 21% 833,771 901,947 (68,176) Total Operating Exp, net of TRT 2,006,862 366,617 18% 1,995,353 2,064,152 (68,799) Other: Park Acq/Dev (Fund 130) 30,000 - 0% 30,000 30,000 - Rights & Signage 111,499 12,485 12% 105,000 114,885 9,885 Interest 486 240 -10% 2,400 1,760 (640) Total Other 141,985 12,245 9% 137,400 146,645 9,245 Results of Operations (898,453) (263,112) (456,151) (558,281) (102,130) Transfers In / Out Transfer In -General Fund 200,000 33,333 17% 200,000 200,000 Transfers In -TRT-1% 533,514 - 0% 492,252 492,252 Transfer In -Room Tax - (Fund 160) 25,744 4,291 17% 25,744 25,744 Total Transfers In 759,258 37,624 717,996 717,996 - Non -Operating Rev & Exp Debt Service 101,824 0% 101,136 101,136 Total Non -Operating Expenditures 101,824 - 0% 101,136 101,136 Change in Fund Balance (241,020) (225,488) 160,709 58,579 (102,130) Beginning Fund Balance 180,735 60,285 N/A (60,285) (60,285) Ending Fund Balance (60,285) $ (286,773L $ 160,709 $ (1,706) $ (162,415) a) See "Food & Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair & Expo Center Fund c) Reimbursement from RV Park for personnel expenditures recorded in F&E Page 12 M O O O a 0 0 0 0 o O Co O (0 0 (C O O O O O O O O Lr) O O O 0 0 C) O -d O ' d ' O ;• 0 C 0 0 r O d 0 N Cn h. N O N 00 OD C" f d ('7 O N Ln O� e!' CA Lo qr r co r O O N N I- C) N It Lf) 00 6) et N N r L.L tlt O C) d Lo Ln N o O OD Lo d' o O O O 00 co eP C'7 N M V r r- 0 C) 'C r- 00 ' 00 M le N 0 00 (A t0 d (0 O ";I C0 d r C' M N N M M N Ln 00 w (0 f-- N T N M N V) O to i N t0 61. vt 2 r• M o C-- CEJ (-- C) o O O Cf) co r 00 (p tC) O O r O N M N m co 00 N7 (0 N OD O r dcn N O (C t0 M 00 N N r r f- co M t- M m r T in ' (0 to r N M ti N :3T M M N r C Q 01 N 00 M O o MO O CO LO N ti N () � f` N tt C0 -ec CO fes- C0 00 C9 Cn � N T >1 r c CO C) r-� C) ti r ' ' O CD M r O CO a 3 M N N (f) 0) M (O N (L'l GI M r LU > (q Eft � m G ° G to C) M C0 O o 't C0 N 00 o N N (C] 0p 10 j O M O N r 00 M O w LA M r W w er tC IC -d V r (7 Lc O Cn_ r Cn fes. N 00 O N d N O r C) U. d (n r; (o v of m N 00 0 0o w rn 06 r` p co N N M N N M T N N N M d w LL `00 r T Yr (D c 07 `'C Ol d 0tS d Q 4) m o C °0 c cC d CU N y m H U. o U.N in M d p� Cn O O a w O w (` .O N N (0 O) O J y O L c u W u j ami O rn w= rn c a Uc2-ao ° � a a �'�v0wo w d `co LL J o 0 O CUU C XaO G' D F C7 a 0 I- W O I- C M Justice Court Schedule of Financial Operating Data Revenues FY 2019 Variance Court Fines & Fees $ 574,364 $ Year to Date July 1, 2018 FY2018 through August 31, 2018 632,825 $ (16% of the year) Interest on Investments 1,518 00 Actual Actual Budget Revenues FY 2019 Variance Court Fines & Fees $ 574,364 $ 105,471 19% a) $ 550,000 $ 632,825 $ 82,825 Interest on Investments 1,518 414 21% 2,000 2,000 - Total Revenues 575,882 105,885 19% 552,000 634,825 82,825 Expenditures Personnel Services 462,655 83,589 16% 508,650 508,650 - Materials and Services 137,679 31,427 21% 149,431 149,431 - Total Expenditures 600,334 115,016 17% 658,081 658,081 - Net from Operations (24,452) (9,131) (106,081) (23,256) 82,825 Transfers Transfers In- General Fund 70,000 5,000 17% 30,000 30,000 - Total Transfers 70,000 5,000 17% 30,000 30,000 - Change in Fund Balance 45,548 (4,131) (76,081) 6,744 82,825 Beginning Fund Balance 112,442 157,990 110% 144,000 157,990 13,990 Ending Fund Balance $ 157,990 $ 153,859 $ 67,919 $ 164,734 $ 96,815 a) Year to date annualized, b) One-time software maintenance fee of $8,680 paid in July for entire Page 14 REVENUES Room Taxes Interest Total Revenues EXPENDITURES Administrative Auditing Services Temporary Help Interfund Contract ISF Public Notices Printing Office Supplies Postage Software Total Administrative Current Distributions Sheriff's Office Sunriver Service Dist COVA (20% of the 6%) COVA (100% of the 1%) Grants Third Party Grants Inter -fund Transfers Fair & Expo Center ME Reserve Fund Total Distributions Total Expenditures Change in Balance Beginning Balance Ending Balance Room Taxes (Funds 160 and 170) Schedule of Financial Operating Data August 2018 Fund 160 - 7% of TRT Fund 170 - 1% of TRT Combined - 8% TRT 4,291 Budget Actual Budget I Actual Budget I Actual %of Budget $ 6,352,500 $ 2,126,133 $ 907,500 $ 303,734 1 $ 7,260,000 $ 2,429,867 33.5% 14,000 5,312 8,600 1,419 22,600 6,732 29.8% 6,366,500 2,131,445 916,100 305,154 7,282,600 2,436,599 33.5% 10,938 4,291 1,563 12,501 4,291 7,875 - 1,125 9,000 50,675 8,446 8,446 1,408 59,121 9,854 38,485 6,414 602 100 39,087 6,515 2,713 257 388 37 3,101 294 1,925 - 275 - 2,200 - 875 2,584,112 125 665,179 1,000 - 2,625 452 375 65 3,000 516 52,500 - 7,500 168,611 15,569 .20, 3 99 1,609 129,010 17,178 3,151,787 525,298 - 3,151,787 525,298 200,000 - 200,000 - 1,063,256 112,521 1,063,256 112,521 884,017 94,473 884,017 94,473 25,744 4,291 642,252 667,996 4,291 _ 830,083 830,083 5,324,804 736,583 1,472,335 6,797,139 _736,583 5,493,415 752,151 1,492,734 1,609 6,926,149 753,761 873,085 1,379,294 (576,634) 303,545 356,451 1,682,838 _ 1,387,711 1,204,818 576,634 361,634 1,964,345 1,566,452 $ 2,260,796 $ 2,584,112 $ - $ 665,179 $ 2,320,796 $ 3,249,290 Page 15 DATE: Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of September 26, 2018 FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117 TITLE OF AGENDA ITEM: Grant Request for La Pine Basin joint Chiefs Project ATTENDANCE: Ed Keith, County Forester SUMMARY: The US Forest Service and Natural Resource Conservation Service are preparing to request a second round of funding for forest restoration including tree thinning and fuel reduction work within the La Pine Basin Joint Chiefs landscape located in southern Deschutes and northern Klamath Counties. The first request was originally funded in 2016 for the maximum project life of three years for approximately $6 million. While much work has been accomplished with the project that is expiring this year there is still a large amount of work remaining. The purpose of the work session is to 1) request a letter of support for the project from the Board and 2) seek permission for Deschutes County to participate in the project by requesting grant funding from the Forest Service for fuel reduction and noxious weed eradication funding on private lands in the project area. �s �' u h � §.� F k ;:. s. a w� 3 u" i„P .. �.,, �.- �E �� '•a . September 26, 2018 Clint Cross, USDA Forest Service Martin Lowenfish, USDA Natural Resources Conservation Service Mr. Cross and Mr. Lowenfish, The Deschutes County Board of Commissioners would like to express our support for the Greater La Pine Basin joint Chiefs Project on the Deschutes National Forest and adjacent private lands. We believe that projects such as this one that are designed to be implemented across jurisdictional and property boundaries will serve to make our communities safer, maintain forest health and improve the economy through the active management of our natural resources. This project expands upon ongoing local collaborative efforts such as the Deschutes Collaborative Forest Project, Project Wildfire, and the Central Oregon Fire Chiefs Association. These existing organizations and efforts addressing the three components of the Cohesive Strategy, restoring and maintaining resilient landscapes, creating fire -adapted communities, and efficient and effective response to wildfires prove we have what it takes locally to serve as a national example of how to bring diverse interests to the table and produce positive results. This project also complements our existing local on the ground efforts in the La Pine Basin through the previous joint Chiefs project and will build on the established momentum of that project. While that project accomplished positive work over the past three years which we greatly appreciate, we find that there is much more work to do. We are happy to see this project responds to the needs of the local Community Wildfire Protection Plans in order to improve the safety of residents and reduce the risk of fires in high risk communities across Deschutes and Klamath County. We share interests with the Deschutes National Forest and Natural Resources Conservation Service in protecting communities and firefighters, and will look forward to working cooperatively with all involved interests to insure this project is accomplished in the most effective and efficient way possible. Deschutes County supports and encourages the funding of the Greater La Pine Cohesive Strategy Project with joint Chiefs' Landscape Restoration funds. Deschutes County Board of Commissioners, Anthony DeBone, Chair Philip G. Henderson, Vice -Chair Tammy Baney, Commissioner `r=} ;.>i• _i ,/f) E::i ci(c:i,.afi T'.-.C,I Joint Chiefs' Proposal - Greater La Pine Basin 2.0 < Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of September 26, 2018 DATE: September 18, 2018 FROM: Jacob Ripper, Community Development, 541-385-1759 TITLE OF AGENDA ITEM: Potential Appeal of Marijuana Production Approval at 62266 Byram Road - High Desert Nectar LLC. and Consideration of Board Order No. 2018-065, ATTENDANCE: Jacob Ripper, Senior Planner SUMMARY: The Planning Division issued an administrative decision for marijuana production on July 16, 2018. The decision becomes final if not appealed by 5:00 PM on September 26, 0218. The 150 -day period for issuance of a final local decision is December 13, 2018. A Board Order (2018-065) to initiate review is included in the agenda packet, along with the entire record as of September 17, 2018. STAFF MEMO Date: September 18, 2018 To: Board of County Commissioners From: Jacob Ripper, Senior Planner Re: Administrative Decision (File No. 247 -18 -000051 -AD) to Hear Potential Appeal The Board of County Commissioners (Board) will conduct a work session on September 26 at 1:30 PM and will consider hearing a potential appeal of an administrative decision (File No. 247 -18- 000051 -AD) approving a marijuana production application. Application On January 17, 2018, an application was filed for an Administrative Determination (AD) to establish a marijuana production facility at 62266 Byram Road, Bend. The applicant requested approval to establish a marijuana production facility in the Exclusive Farm Use (EFU) zone. The proposal consists of a maximum mature plant canopy size of 702 square feet within one enclosed building. II. Decision The Planning Division issued an administrative decision for marijuana production on September 16, 2018, determining the applicant met the applicable criteria. Notice of the decision was sent to neighboring property owners and those that submitted comments and provided a mailing address. The decision becomes final if not appealed by 5:00 PM on September 26, 0218. III. Appeal Although no appeal has been filed yet, staff considers an appeal is likely based on public comments and comments from a neighbor's attorney. IV. 150 -day Issuance of a Final Local Decision The 150 -day period for issuance of a final local decision is December 13, 2018. 1 ` 7 N',.''J L . f etre, ;even: ie , Bend, Ore on 97/03 P.O.Box 60015, , Bend, OR <s / 84,005 N (_`: r3F_. , .; i7.1:; i:di; clF:,;a n:es .or} r, v.-n,.:;e .:cares > .y :d V. Board Options Section 22.28.050 of the Deschutes County Code authorizes the Board of County Commissioners to initiate review of any administrative action or a Hearings Body's decision within 12 days of the date of mailing of the final written decision of the Planning Director or lower Hearings Body. The 12th day following the mailing date of this decision is Wednesday, September 26, 2018. A Board Order (2018- 065) to initiate review is attached to this memo. The Board may set reasonable time limits on oral testimony at public hearings, pursuant to DCC 22.24.070. If the Board hears a potential appeal and sets time limits for testimony, staff will include those time limits in the notice of public hearing. The entire record as of September 17, 2018 is attached to this memo and is as follows: Table of Contents: 1. 2018-09-18 Board Order 2018-065 2. 2018-09-14 Administrative Decision (Findings & Decision) 247 -18 -000051 -AD 3. 2018-09-14 Notice of Decision 247 -18 -000051 -AD 4. 2018-09-10 Guide to Recreational Marijuana in Exclusive Farm Use Zones - 2015 5. 2018-09-04 Revised Site Plan, Floor Plan, etc. 6. 2018-09-04 Revised Building Plans 7. 2018-08-29 Revised Odor & Noise Report (3rd Rev) 8. 2018-08-28 Email from D. Caruso re Staff Questions 9. 2018-08-15 Agency Comment - Sr. Trans. Planner (Revised) 10.2018-08-01 Public Comment - K. McCormack 11.2018-08-01 Public Comment - C. Brown 12.2018-08-01 Public Comment - A. McCormack 13.2018-07-31 Public Comment - K. Brown 14.2018-07-27 Public Comment - T. Burnside 15.2018-07-27 Public Comment - S. & M. Newman 16.2018-07-27 Public Comment - S. & L. Bell 17.2018-07-16 Revised Odor & Noise Report (2nd Rev) 18.2018-07-12 D. Caruso email re Fencing & Screening 19.2018-06-06 D. Caruso email re Bend Water Hauling Will -Serve Letter 20. 2018-02-21 Public Comment - D. Kingen 21.2018-02-14 Agency Comment - Oregon State Fire Marshall 22.2018-02-12 Agency Comment - CEC 23.2018-02-09 Agency Comment - DSL Wetland Land Use Notification Response 24.2018-02-08 Public Comment - D. & R. York 25.2018-02-08 Incomplete Letter 26.2018-02-07 Public Comment - T. & R. Burnside 27.2018-02-06 Public Comment - L. Dickson 28.2018-02-06 Public Comment - K. McCormack 29.2018-02-06 Public Comment - K. Brown 247 -18 -000051 -AD Page 2 of 3 30.2018-02-06 Public Comment - C. Brown 31.2018-02-06 Agency Comment - Bend Fire 32.2018-02-05 Public Comment - S. Hannas 33.2018-02-03 Public Comment - S. McAdams 34.2018-02-03 Public Comment - K. Torkelson 35.2018-02-01 Public Comment - T. & K. Nagelhout 36.2018-01-31 Public Comment - LG & S. McAdams 37.2018-01-30 Public Comment - L. Confer 38.2018-01-30 Public Comment - K. Christoffersen 39.2018-01-30 Public Comment - J. Johnston 40. 2018-01-30 Agency Comment - Sr. Trans. Planner 41.2018-01-29 Public Comment - M. &J. Lunny 42.2018-01-29 Public Comment - K. Hannas 43.2018-01-27 Public Comment - D. Franklin 44.2018-01-26 Agency Comment - COID 45.2018-01-25 Agency Comment - Building Division 46. 2018-01-23 Notice of Application 47.2018-01-23 DSL Wetland Land Use Notification 48.2018-01-19 Land Use Action Sign Affidavit 49. 2018-01-17 Application Materials - Burden of Proof 50.2018-01-17 Application Materials - Exhibit A 51.2018-01-17 Application Materials - Exhibit B 52. 2018-01-17 Application Materials - Exhibit C 53.2018-01-17 Application Materials - Exhibit D 54.2018-01-17 Application Materials - Exhibit E 55.2018-01-17 Application Materials - Exhibit F 56.2018-01-17 Application Materials - Exhibit G 57.2018-01-17 Application Materials - Exhibit H 58.2018-01-17 Application Materials - Exhibit 1 59. 2018-01-17 Application Materials - Exhibit] 60.2018-01-17 Application Materials - Exhibit K 61.2018-01-17 Application Materials - Exhibit L 247 -18 -000051 -AD Page 3 of 3 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of September 26, 2018 DATE: September 18, 2018 FROM: Zechariah Heck, Community Development, 541-385-1704 TITLE OF AGENDA ITEM: Central Oregon Canal Nomination ATTENDANCE: Zechariah Heck, Associate Planner - CDD SUMMARY: The State Historic Preservation Office has requested comments on a revised nomination of the Central Oregon Canal nomination (Ward Road to Gosney Road). At this meeting, staff will seek the Board's direction on how to proceed. MEMORANDUM DATE: September 18, 2018 TO: Board of County Commissioners FROM: Zechariah Heck, Associate Planner COMMUNITY DEVELOPKIf'EN'T RE: Nomination of the Central Oregon Canal to the National Register of Historic Places I. OVERVIEW A revised nomination to list a segment of the Central Oregon Canal as a historic district on the National Register of Historic Places has been submitted to the Oregon State Historic Preservation Office (SHPO). As shown on the attached vicinity map (Attachment 1), the proposed district is located southeast of the City of Bend and generally bound by Ward Road to the west and Gosney Road to the east. The revised nomination marks the third time the Board and the Historic Landmarks Commission (HLC) have been asked to review and provide comments on the nomination. The first review occurred in October 2017. Most recently, in May of this year the HLC held several public meetings to review the nomination and receive public comments. The HLC submitted their comments to the state on May 30, 2018. The Board submitted a letter to the state on June 13, 2018. On June 22, 2018, the State Advisory Committee on Historic Preservation (SACHP) reviewed the nomination. At that time, the SACHP voted to table the nomination pending revisions. As stated earlier, the nomination has been revised and is scheduled for review at the SACHP's next meeting, to be held in Portland on October 17, 2018. Jason Allen, Historic Preservation Specialist with SHPO, provides the following statement regarding the revised nomination. "The most notable change from the last draft is that the nomination is now being made through the cover document Carey and Reclamation Acts Irrigation Projects in Oregon, 1901-1978 Multiple Property Document (MPD). This document provides extensive contextual information relevant to the history of irrigation in Oregon, descriptions of the types and functions of irrigation -related resources, and registration requirements providing how to determine eligibility. The bulk of the changes to the nomination therefore reflect the application of this document, with several key passages in the nomination pertaining to, and directly referencing that document and its requirements." Attachment 2 provides a summary of the revised nomination according to Mr. Allen. Staff has also provided the Board with the full revised nomination for consideration (Attachment 3). II. NEXT STEPS To be considered by the SACHP, the National Register Nomination Evaluation Sheet (Attachment 4) and any additional comments must be submitted in advance of the SACHP meeting on October 17, 2018. The HLC is scheduled to hold a public meeting on October 1 to determine if a review of the revised nomination is necessary. The Board has discretion on whether to comment on the nomination or not. If the Board decides to comment, there is latitude on how to comment. For example, the Board may hold a public meeting to receive further comments, or simply write a letter to the SACHP regarding to nomination. The SACHP will make a recommendation to the State Historic Preservation Officer to approve or deny the document, or choose to table the issue for a future meeting, after their meeting on October 17. If recommended for approval or denial, the document will be held by SHPO for a 90 -day comment period. The State Historic Preservation Officer will then make a recommendation to the National Park Service (NPS), the federal agency responsible for the administration of the National Register of Historic Places. The NPS will review the document for 45 calendar days. Attachments: 1. Vicinity Map 2. SHPO Summary of Revised Nomination 3. Central Oregon Canal Nomination (Revised —August 2018) 4. National Register Nomination Evaluation Sheet Attachment 1 Proposed Central Oregon Canal Historic District Vicinity Map E ws,rs � c ,3 � �'.• r F a ✓fin �' � �F kA � Y ii Y d ?`'•Y vx S !�` } 4�-:9 f'� i? Ff �'.6 a �1"e? _ %+ �J.-Y �•rv' E y � k \.� � eY `�'i`.K 1��"S ��,�"1�.4`KF C. ,? ;�✓'s �. Y" �' kC fi.y� � �, �• �,� fir, ,k ' - 3 ��,'� *-" �` „ � � ti�>�� L .� �, � �. 4 9G r8�, �� . ,�f "4• �F � 2�,f ,�} "}#�) �'+`% y `.✓{ ��V�€�"( ! .�L'� <�\h�4 �, 1j i F. '.l r �`��'� 1'. =e 4�SF. ^i' - *S` � (S;: �,�FSC`S.,c. �4�"2 aR C� Z��,& �. ��` 5 � ,tet a•' fr�\�°V 4v �Q�'U'p 4Z\. h'i, �',�� "``�X' �� ' � � Fx V3..y� ti.}�,�,y✓�.z,..�+�.� "'n+.�� t ,i '4 �vd°' y`�'fi4 t . 1 �- !h\ l -s r ti r� V�4-