2018-461-Minutes for Meeting September 26,2018 Recorded 11/2/2018�rEs c
OG
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541 ) 3 88-65 70
Recorded in Deschutes County CJ2018-461
Nancy Blankenship, County Clerk
Commissioners' Journal 11 /02/2018 9:58:34 AM
t�PR OS (-Q��
2018-461
FOR RECORDING STAMP ONLY
9:00 AM WEDNESDAY, Septem�,',er 26,2018 , BARNES & SAWYER * r
Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; and Sharon Keith, Board Executive Assistant. No identified representatives of the media were
in attendance.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.igm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair DeBone called the meeting to order at 9:05 a.m.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None was offered.
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda. Commissioner Henderson requested to pull Items 1, 2, and 4
for discussion. Commissioner Henderson also requested pulling minutes listed
under Items 15, 16, and 17 for further review.
BOCC BUSINESS MEETING SEPTEMBER 26, 2018 PAGE 1 OF 5
HENDERSON: Move approval.
BAN EY: Second.
VOTE: HENDERSON: Yes.
BAN EY: Yes.
DEBONE: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Document No. 2018-655, Widgi Creek
Lot of Record Decision
2. Consideration of Board Signature of Document No. 2018-660, a Bargain and
Sale Deed for Donation of Property to the City of Bend
3. Consideration of Board Signature of Resolution No. 2018-037, Establishing
Debt Refinancing Authority
4. Consideration of Board Signature of Resolution No. 2018-038, Establishing
Governance Protocol for the Central Oregon Cohesive Strategy Initiative
Steering Committee
5. Consideration of Board Signature of Resolution No. 2018-039, Budget
Adjustment Health Service Department
6. Consideration of Board Signature of Resolution No. 2018-041, Budget
Adjustment Facilities Department
7. Consideration of Board Signature of Letters Appointing Morgan Crowell, Sam
Handelman, and David Roth to the Bicycle and Pedestrian Advisory
Committee
8. Consideration of Board Signature of Letters Reappointing Christopher
Cassard, Rick Root, Mark Smith, and Dave Thomson to the Bicycle and
Pedestrian Advisory Committee
9. Consideration of Board Signature of Letter Thanking Jared Standerwick for
Service on the Investment Advisory Committee
10.Approval of Minutes of the August 15, 2018 Business Meeting
11.Approval of Minutes of the August 20, 2018 Business Meeting
12.Approval of Minutes of the August 20, 2018 Work Session
13.Approval of Minutes of the August 22, 2018 Business Meeting
14.Approval of Minutes of the August 22, 2018 Work Session
15.Approval of Minutes of the August 23, 2018 Special Business Meeting
16.Approval of Minutes of the August 27, 2018 Work Session
17.Approval of Minutes of the August 29, 2018 Business Meeting
18.Approval of Minutes of the September 5, 2018 Business Meeting
BOCC BUSINESS MEETING SEPTEMBER 26, 2018 PAGE 2 OF 5
ACTION ITEMS
Consent Agenda Item 1 as pulled for discussion: Consideration of Board Signature
of Document No. 2018-655, Widgi Creek Lot of Record Decision
Adam Smith, Assistant Legal Counsel presented this item for discussion.
Commissioner Henderson initially requested to have a revision made to the
decision document to note his opposition, but agreed instead to vote NO on the
motion to approve in order to ensure that his underlying opposition was noted.
BAN EY: Move approval
DEBONE: Second
VOTE: BAN EY:
HENDERSON:
DEBONE:
Yes
No
Chair votes yes. Motion Carried
Consent Agenda Item 2 as pulled for discussion: Consideration of Board Signature
of Document No. 2018-660, a Bargain and Sale Deed for Donation of Property
to the City of Bend
James Lewis, Property Manager presented this item for discussion. Commissioner
Henderson expressed his concern on the transaction.
BAN EY: Move approval
DEBONE: Second
VOTE: BAN EY:
HENDERSON:
DEBONE:
Yes
No
Chair votes yes. Motion Carried
BOCC BUSINESS MEETING SEPTEMBER 26, 2018 PAGE 3 OF 5
Consent Agenda Item 4 as pulled for discussion: Consideration of Board Signature
of Resolution No. 2018-038, Establishing Governance Protocol for the Central
Oregon Cohesive Strategy Initiative Steering Committee
Joe Stutler, Senior Advisor presented this item for discussion. Mr. Stutler noted the
other four counties (Crook, Jefferson, Lake, and Klamath) will also consider adopting
a resolution relative to the Central Oregon Cohesive Strategy Initiate Steering
Committee. Commissioner Henderson inquired on the difference between
program director and coordinator. Mr. Stutler noted that was a typographical and
needs correction. Two years ago, a volunteer group was formed to have broad
representation of the five counties and local agencies. Commissioner Henderson
asked for clarification on the membership description. In Deschutes County there
are two private citizens. Commissioner Henderson hopes each partnering county
has representation on the steering committee. Commissioner Baney suggested to
also establish bylaws and create clarification to the intent and description of the
membership. Commissioner Henderson suggested revisions to the Resolution to
provide clarification. County Administrator Anderson inquired on the non-
government employee appointments. Mr. Stutler explained the appointments
would need to be made by each County. Commissioner Baney suggested another
language change regarding the non-government appointments. Mr. Stutler will
revise the resolution as directed.
HENDERSON: Move approval as amended
BAN EY: Second
VOTE: HENDERSON: Yes
BAN EY: Yes
DEBONE: Chair votes yes. Motion Carried
19.FIRSTAND SECOND READING: Ordinance no. 2018-008, Rural
Commercial and Rural Industrial Amendments
Nicole Mardell, Community Development Department presented this item.
Ms. Mardell explained the versions of Exhibit B need to be decided on. The
Board reviewed the versions and directed slight wording changes.
BOCC BUSINESS MEETING SEPTEMBER 26, 2018 PAGE 4 OF 5
BANEY: Move approval of Ordinance No. 2018-008 with amendments and
declaring an emergency
HENDERSON: Second
Commissioner DeBone read the first and second reading of the Ordinance into
the record.
BAN EY: Move adoption as amended and declare an emergency
(effective in 30 days)
HENDERSON: Second
VOTE: BAN EY: Yes
HENDERSON: Yes
DEBONE: Chair votes yes. Motion Carried
OTHER ITEMS: None were offered.
Being no further items to come before the Board, the meeting was adjourned at 9:52 a.m.
DATED this 2'� Day of G/ v� 2018 for the Deschutes County Board of
Commissioners.
ae'
K�G SECRETARY
BOCC BUSINESS MEETING SEPTEMBER 26, 2018 PAGE 5 OF 5
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.orZ
BUSINESS MEETING AGENDA
L1 �iiCl�y 't Lh01 1 VA 16213,61 o e]K4to]MI= •
9:00 AM, WEDNESDAY, SEPTEMBER 26, 2018
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public. To watch it online, visit www.deschutes.org/meetings. Business Meetings are
usually streamed live online and video recorded.
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
Consideration of Board Signature of Document No. 2018-655, Widgi Creek Lot of
Record Decision
Board of Commissioners Business Meeting Agenda Wednesday, September 26, 2018 Page 1
of 3
2. Consideration of Board Signature of Document 2018-660, a Bargain and Sale Deed
for a Donation of Property to the City of Bend
3. Consideration of Board Signature of Resolution No. 2018-037, Establishing Debt
Refinancing Authority
4. Consideration of Board Signature of Resolution No. 2018-038, Establishing
Governance Protocol for the Central Oregon Cohesive Strategy Initiative Steering
Committee
5. Consideration of Board Signature of Resolution No. 2018-039, Budget Adjustment
Health Service Department
6. Consideration of Board Signature of Resolution No. 2018-041, Budget Adjustment
Facilities Department
7. Consideration of Board Signature of Letters Appointing Morgan Crowell, Sam
Handelman, and David Roth to the Bicycle and Pedestrian Advisory Committee
8. Consideration of Board Signature of Letters Reappointing Christopher Cassard, Rick
Root, Mark Smith, and Dave Thomson to the Bicycle and Pedestrian Advisory
Committee
9. Consideration of Board Signature on Letter Thanking Jared Standerwick for Service
on the Investment Advisory Committee
10.Approval of Minutes of the August 15, 2018 Business Meeting
11.Approval of Minutes of the August 20, 2018 Business Meeting
12.Approval of Minutes of the August 20, 2018 Work Session
13.Approval of Minutes of the August 22, 2018 Business Meeting
14.Approval of Minutes of the August 22, 2018 Work Session
15.Approval of Minutes of the August 23, 2018 Special Business Meeting
16.Approval of Minutes of the August 27, 2018 Work Session
17.Approval of Minutes of the August 29, 2018 Business Meeting
Board of Commissioners Business Meeting Agenda Wednesday, September 26, 2618 Page 2
of 3
18.Approval of Minutes of the September 5, 2018 Work Session
ACTION ITEMS
19. FIRST AND SECOND READING: Ordinance No. 2018-008, Rural Commercial and
Rural Industrial Amendments - Nicole Mardell, Associate Planner
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and activities. To
request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS.-
Additional
EETINGS:Additional meeting dates available at www.deschutes.org/meetingcolendar
Meeting dates and times are subject to change. If you have question, please call (541) 388-6572.
Board of Commissioners Business Meeting Agenda Wednesday, September 26, 2018 Page 3
of 3
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Business Meeting of September 26, 2018
DATE: September 12, 2018
FROM: Joe Stutler, Natural Resources - Forestry,
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution No. 2018-038, Establishing Governance
Protocol for the Central Oregon Cohesive Strategy Initiative Steering Committee
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board 1 usinessMeting ofSeptember 24, 2018
DATE: September 11, 2018
FROM: Joe Stutler
TITLE OF AGENDA ITEM: Adoption of a Resolution establishing governance for a Steering
Committee to provide oversight for the Central Oregon Cohesive Initiative and Coordinator.
PUBLIC HEARING ON THIS DATE? None scheduled or necessary.
BACKGROUND AND POLICY IMPLICATIONS: The Central Oregon Cohesive Strategy
Initiative (COCSI) was created by a wide group of stakeholders from five counties in September
2016. An informal Steering Committee was created to provide guidance and program direction for
COCSI and the Program Coordinator. Although the Steering Committee was created with a
voluntary group, now that a full-time coordinator will be hired, a more formal governance structure
is necessary to continue providing program guidance and direction.
Memorandums of Understanding and Participating Intergovernmental Agreements are in place with
adjacent counties and the Federal Agencies to provide stable funding for the Program Coordinator.
The proposed Resolution establishes membership, tenure, responsibilities and leadership structure. If
the Deschutes County Board of County Commissioners adopts the Resolution, the product will be
shared with Crook, Jefferson, Klamath and Lake County Board of Commissioners for consideration
and adoption.
FISCAL IMPLICATIONS: There are no additional requests for financial resources to accomplish
the duties required by the Resolution.
RECOMMENDATION & ACTION REQUESTED: Approval of the Resolution as proposed.
ATTENDANCE: Joe Stutler, Deschutes County Senior Advisor
DISTRIBUTION OF DOCUMENTS: Upon approval, Resolution will be shared with Joe Stutler
for distribution to Crook, Jefferson, Klamath and Lake Counties for consideration and approval.
REVIEWED
2V K —
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing a Governance Protocol
for the Central Oregon Cohesive Strategy * RESOLUTION NO. 2018-038
Initiative (COCSI) Steering Committee
WHEREAS, the Central Oregon Cohesive Strategy Initiative (COCSI) began with multiple stakeholder
support in September 2016; and
WHEREAS, the primary purpose in formation of COCSI is to implement the National Wildland Fire
Cohesive Strategy from an "all hands, all lands approach" with specific focus within the five counties (Crook,
Deschutes, Jefferson, Klamath and Lake) in Central Oregon; and
WHEREAS, an informal Steering Committee was established to provide guidance and direction to the
acting Program Coordinator; and
WHEREAS, the Steering Committee, with broad stakeholder support, decided to create a contractual
position that would serve as the COCSI Program Coordinator; and
WHEREAS, a Memorandum of Understanding with Crook, Deschutes, Jefferson, Klamath and Lake
Counties was approved to provide stable funding for the COCSI Program Coordinator; and
WHEREAS, a Participating Intergovernmental Agreement was signed by the Deschutes National
Forest, Ochoco National Forest with Deschutes County to provide an additional source of funding for the
COCSI Program Coordinator; and
WHEREAS, Deschutes County will provide contractual administration and oversight for the COCSI
Program Coordinator; and
WHEREAS, the COCSI Steering Committee will continue providing program guidance and direction to
the contractual COCSI Program Coordinator; and
WHEREAS, the COCSI Steering Committee will be comprised of representatives from the following
stakeholders in Central Oregon: (1) representative from Crook County government, (1) representative from
Deschutes County government, (1) representative from Jefferson County government, (1) representative from
Klamath County government, (1) representative from Lake County government, (1) representative from the
Deschutes National Forest, (1) representative from the Ochoco National Forest, (1) representative from the
Prineville BLM, (1) representative from the Oregon Department of Forestry, (1) representative from the Natural
Resources Conservation District, (1) member each for a total of five, from each County, non-government
stakeholder representing a diverse stakeholder group with an interest in implementing the National Wildland
Fire Cohesive Strategy, for a total of a 16 -member Steering Committee; and
WHEREAS, the COCSI Steering Committee members will each serve a two-year term, elect a chair,
vice chair, and continue to provide program guidance and direction to the Program Coordinator, with the
Program Coordinator being responsible for scheduling conference calls and meetings as necessary; and
PAGE 1 OF 2 –RESOLUTION NO. 2018-038
WHEREAS, Deschutes County desires to formalize the governance and protocols of the COCSI
Steering Committee; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. Recognize/Establish the COCSI Steering Committee with the stated purpose of
implementing the National Wildland Fire Cohesive Strategy within the five counties in Central Oregon.
Section 2. Task the COCSI Steering Committee to provide program guidance and direction to the
COCSI Program Director.
Section 3. Task the COCSI Program Coordinator to provide semi-annual progress reports to the
respective County Boards of County Commissioners and other significant stakeholders.
BOARD OF COUNTY COMMISSIONERS
Dated this of , 20
ANTHONY DEBONE, CHAIR
PHILIP G. HENDERSON, VICE -CHAIR
TAMMY BANEY, COMMISSIONER
ATTEST:
Recording Secretary
PAGE 2 OF 2 — RESOLUTION NO. 2018-03 8