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2018-475-Minutes for Meeting October 29,2018 Recorded 11/8/2018
BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County CJ2018-475 Nancy Blankenship, County Clerk Commissioners' Journal 11/08/2018 1:59:43 PM 121111,111111111111111111111111 FOR RECORDING STAMP ONLY WORK SESSION MINUTES 1:30 PM MONDAY, October 29, 2018 ALLEN CONFERENCE ROOM Present were Commissioners Tammy Baney, Phil Henderson and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media were in attendance. CALL TO ORDER: Chair DeBone called the meeting to order at 1:34 p.m. ACTION ITEMS 1. Consideration to reopen the record for marijuana production appeal. This item has been added to the agenda due to recent information received from an applicant. Matt Martin, Community Development Department presented information regarding the applicant's conditional agreement to toll the clock. Discussion held noting that the agreement is not adequate. Staff will make further contact and invite a more appropriate written request. Commissioner Baney noted now the applicant has officially confirmed his request to toll but questions the "protest" language. Commissioner Henderson feels the applicant isn't necessarily agreeing and is not in favor of tolling based on the BOCC WORK SESSION OCTOBER 29, 2018 PAGE 1 OF 5 request as written. Commissioner Henderson questioned whether a response to Mr. Anderson should occur as he has made statements that are incorrect. Discussion held on Deschutes County Code and definition of tolling of the clock. The Board asked staff to work with Legal Counsel to respond with a letter to the applicant. 1. 2018-2019 Quarter 2 Discretionary Grant Review Judith Ure, Management Analyst presented this item. There have been 13 requests received for this quarter. Four fundraising applications requests were received. The Hospice of Redmond has requested $2,500 for the 2018 Festival of Trees. The Board expressed support. Healthy Beginnings requested $1,200 for the Breakfast of Champions Fundraising Event. The Board expressed support. The Boys and Girls Clubs of Bend requested $1,500 for the Flannel and Frost Fundraiser. The Board expressed support. The Family Access Network requested $2,500 for the Annual Luncheon. The Board expressed support. For Discretionary Grants, the following applications were received. Leadership Redmond/Redmond Chamber of Commerce requested $1,200 for the Leadership Redmond Day Sponsor/Scholarship. The Board expressed support. Deschutes County Historical Society requested $1,500 for the Deschutes Historical Museum Heritage Fair. The Board expressed support of $1,000. Stroke Awareness Oregon requested $1,750 for the Stroke Resource Directory. Discussion held whether the request is appropriate for the BOCC WORK SESSION OCTOBER 29, 2018 PAGE 2 OF 5 discretionary grant program. Commissioner Baney suggested they contact the Central Oregon Health Council. Commissioner Baney supported $1,000 individually. Lights Out Bend/East Cascades Audobon Society requested $1,546 for the Measurement of Skyglow. Discussion held whether the request is appropriate for the discretionary grant program. At this time, the Board did not support the funding. Children Learning through Education and Research (CLEAR) requested $2,000 for Pre -Teen and Adult Marijuana Education Course. Discussion held on connecting them with the Health Services Department. Commissioner Henderson supported $1,000 individually. Commissioner Baney requested communications are with Health Services and then brought back to the Board regarding education awareness outreach. Redmond Council for Senior Citizens/Redmond Senior Center requested $2,000 for Senior Center Lunch Program. The Board supported $500 each. Assistance League of Bend requested $2,500 for Operation School Bell. The Board expressed support. Rimrock Trails Treatment Services requested $994 for Bend Outpatient Social Area. The Board expressed support. Central Oregon Veterans Outreach requested an undetermined amount for the 2018 Veterans Day Parade of Bend. The Board expressed support of $1,500. COMMISSIONER UPDATES: • Commissioner Henderson reported the interviews for the audit services for the 9-1-1 after action review were held last week. • Commissioner Baney attended the TRACES meeting regarding child awareness and Homeless Leadership Coalition regarding homelessness. BOCC WORK SESSION OCTOBER 29, 2018 PAGE 3 OF 5 OTHER ITEMS: • County Administrator Anderson reported the annual breakfast meeting with Sunriver Service District has been scheduled for December. • Public Information Officer Whitney Hale reported County College graduation evening is next Tuesday. EXECUTIVE SESSION: At the time of 2:59 p.m., the Board went into Executive Session under ORS 192.660 (2) (h) Litigation. The Board came out of Executive Session at 4:17 p.m. OTHER ITEMS: • Deputy County Administrator Erik Kropp presented a letter to BrightSide Animal Shelter for their consideration in response to their request for a grant of $225,000. The Board suggested a revision. BANEY: Move approval as amended HENDERSON: Second VOTE: BAN EY: Yes HENDERSON: Yes DEBONE: Chair votes yes. Motion Carried BOCC WORK SESSION OCTOBER 29, 2018 PAGE 4 OF 5 ADJOURN Being no further items to come before the Board, the meeting was adjourned at 4:23 p.m. DATED this 7 Commissioners. ATTEST Day of ALJMAL 2018 for the Deschutes County Board of RECORDING SECRETARY BOCC WORK SESSION ANTHONY DEBONE, CHAIR PHILIP G. H f DERSON, VICE CHAIR TAMMY BANEY, NIISSIONER OCTOBER 29, 2018 PAGE 5 OF 5 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, OCTOBER 29, 2018 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend Work Session, which are open to the public, allow the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. CALL TO ORDER ACTION ITEMS 1. 2018-19 Q2 Discretionary Grant Review -Judith Ure, Management Analyst COMMISSIONER'S UPDATES EXECUTIVE SESSION Executive Session under ORS 192.660 (2) (h) Litigation At any time during the meeting an executive session could be called to address issues relating to ORS 192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public. OTHER ITEMS Board of Commissioners Work Session Agenda of 2 Monday, October 29, 2018 Page 1 These can be any items not included on the agenda that the Commissioners with to discuss as part of the meeting pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have question, please call (541) 388-6572. Board of Commissioners Work Session Agenda of 2 Monday, October 29, 2018 Page 2 DATE: Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of October 29, 2018 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: 2018-19 Q2 Discretionary Grant Review RECOMMENDATION & ACTION REQUESTED: Review applications and determine awards for discretionary grant applications submitted for the second quarter of 2018-19. ATTENDANCE: Judith Ure, Management Analyst. SUMMARY: Each quarter, the Board of Commissioners reviews applications submitted to the DeschutesCoi inty Discretionary Grant Program and makes awards accordingly, On October 29, 2018, the Board will consider requests made for activities to take place beginning on or about the second quarter of 2018-19. Applications are attached for the Board's consideration. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: October 29, 2018 Organization: Hospice of Redmond Project Name: 2018 Festival of Trees Project Period: December 1, 2018 Description: Major annual fundraising event to support services for clients that are not covered by Medicare or private insurance. Amount of Request: $2,500 Previous Grants: 8/22/2012 $' 2,000.00 2012 Festival of Trees 10/2/2013 $ 3,000.00 2013 Festival of Trees 10/6/2014 $ 2,500.00 2014 Festival of Trees 10/7/2015 $ 2,500.00 2015 Festival of Trees 10/24/2016 $ 2;500.00 2016 Festival of Trees 10/23/2017 $ 2,500.00 2017 Festival of Trees Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 47701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION August 1, 2018 Project Beginning Date: Amount Requested: Project Name: December 1, 2018 $2500.00 Name of Applicant Organization: Festival of Trees Project End Date: Date Funds Needed: December 1, 2018 November 1, 2018 Hospice of Redmond Address:L 732 SW 23rd Street City & Zip Code: Contact Name(s): Fax 4: Redmond, OR 97758 Jane McGuire / Andrea Springer (541) 504-1507 Email Address: Tax ID #: Telephone #: 93-0808743 (541) 548-7483 jane@hospiceofredmond.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity, 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant hinds will be used and include the source and amounts of snatching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 2018 Deschutes County Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Hospice of Redmond provides quality end -of -life care for Central Oregon residents with terminal illnesses. Hospice of Redmond is an independent, Medicare -certified, non-profit organization, established in 1981. We have been providing services to residents throughout Deschutes, Jefferson and Crook counties through direct end -of -life care and services as well as bereavement counseling to patients' families and the community at Targe. We often work with very low- to moderate -income individuals and families, many of whom live in isolated rural areas of Central Oregon. Our team at Hospice of Redmond impacts the lives of terminally ill patients by assisting the patient and their families with their own unique physical, emotional and spiritual needs. Hospice doctors, registered nurses, social workers, hospice aides, spiritual and bereavement counselors, and trained volunteers provide services aimed at allowing the patient to remain in their homes and as active and in control of their lives as possible. Hospice of Redmond is a 501(c)3 organization that is comprised of a six -member volunteer Board of Directors, an executive director and 19 full -and part-time employees. Over the years, Hospice has enjoyed strong community support. During 2014-15, approximately 200 volunteers contributed as much as 7,000 hours to Hospice programs and events. Hospice of Redmond is funded through Medicare, private insurance, and donations; however, our services are provided at no charge regardless of a patient's ability to pay, Hospice of Redmond also provides several programs and services such as Transitions services for adults with life -limiting illnesses, bereavement counseling, community healthcare -related education, volunteer programs and training, caregiver support, and Camp Sunrise (a grief camp for children ages 7-14) that require other funding sources such as our signature fundraising event, the annual Festival of Trees. 2. Describe the proposed project or activity. The Festival of Trees is Hospice of Redmond's major annual fundraiser. Celebrating our 35th anniversary this year. The Festival's proceeds are used to support Hospice programs that are not supported by Medicare or private insurance. The fundraising portion of the event brings together community members who donate time and funds to decorate beautiful Christmas trees which are, in turn, auctioned to attendee bidders. A variety of other activities generally take place including raffles and a silent auction. The day time activities are family-oriented and free to the public. Our day time activities including visits with Santa, refreshments, viewing the trees, and live entertainment by local choirs, dancers and musicians, this is intended to share the joy of the holiday season with our friends and neighbors in Central Oregon communities, this does not generally bring in funding. Annually, approximately 2,500 people from all over Central Oregon, along with their guests from around Oregon, attend the Festival of Trees to chick off the holiday season. This year's Festival, scheduled for December 1, 2018 at the Deschutes County Fairgrounds & Expo Center. 3. Provide a timeline for completing the proposed project or activity. The planning and preparation for the Festival of Trees is a yearlong project over the course of the year. The bulk of the event preparation takes place from approximately September through the Festival which is held the first Saturday in December. The event is concluded on Sunday with the delivery of the purchased trees. 4. Explain how the proposed project or activity will positively impact the community. The Festival of Trees is a significant economic undertaking each year. Many local businesses are involved through the purchase of services such as printing, advertising, trees and their decorations, sound and lighting services, auctioneering, facilities rental, and catering. The Festival proceeds, in turn, support programs and services aimed at addressing the physical, spiritual andsocial needs of people with terminal and life -limiting illnesses in our communities. These services are offered through contracts with local providers and are offered at no cost to the patient and their family. 5. Identify the specific communities or groups that will benefit. Hospice of Redmond serves all of Central Oregon Including the residents of Bend, Redmond, Sisters, Powell Butte, Prineville, Crooked River Ranch, Terrebonne and Madras. Specific groups that benefit are: • Families of deceased community members who participate in our bereavement programs including Camp Sunrise, an annual grief camp for children ages 7-14 offered at no charge, • Individuals and families who do not have insurance or the ability to pay for end -of -life care services, including our veteran services. • Grief counseling and support for children in the community such as our Grief In Schools offered upon request by school counselors. • Community members with life -limiting illnesses who are not yet ready for hospice care but who benefit from our Transitions program services as well as the volunteer program that supports those services. 6. Describe how grant funds will be used. Grant funds requested will be used to help offset the cost of the Deschutes County Fairgrounds & Expo Center rental and beverage services. Additional matching funds have been secured from event sponsorships to date as follows. Also supporting this event are up to 30 teams of tree decorators whose donated trees and gifts last year, averaged $3,570.00 a tree. As our event continues to grow, selling more tickets for the Gala than ever, our costs increase. The following estimated budget Is based on last year's actual expenses and current estimates. stival of Trees Expense Budget ---- , 2018 Budget Proposed Fairground rental 3,000.00 Food incl. Gratuity 15,500.00 Beverages/Bar incl. Gratuity 2,500.00 Advertising 5,000.00 Printing (incl. signs, prog, invite, etc.) 2,500.00 Mailing & Postage 400.00 Sound & Lighting 6,800.00 Auctioneer - Stokes Auction Group 3,000.00 SA Gift Person 500.00 Hospitality Table/Food 500.00 Pins/Heads or Tails Bracelets 0.00 Heads or Tails Prizes -ornaments 450.00 Golf Carts 400.00 Truck Rental/Storage Trailer Rental 200.00 Visa Machines -Fees Merchant fee 3,500.00 Music/Entertainment 300.00 Tree Wrap (in misc. $135.00) 125.00 Miscellaneous 1,850.00 Linens 600.00 Bistro Tables (12) 200.00 Kids' Corner 150.00 People's Choice Trophy 75.00 New ideas Wine Glass/Small trees 1,150.00 Room Decorations 100.00 Prepaid contracts 1,850.00 Wine Tree -Head table extra special events 1,000.00 Payroll 10,000.00 Miscellaneous/Overtime 1,350.00 Total Expenses 63,000.00 7. Supporting an on-going activity As we have for the past 35 years, we anticipate funding future Festival of Trees through generous community participate, corporate sponsorships and grants. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: October 29, 2018 Organization: Healthy Beginnings Project Name: Breakfast of Champions Fundraising Event Project Period: October 2, 2018 Description: Annual awards ceremony honoring community members nominated by fellow citizens for the Champion for Children Award. Amount of Request: $1,200 Previous Grants: 6/2/2008 $ 1,750.00 Expanded Services - Health Access 9/21/2009 $ 1,750.00 Expanded Services - Health Access 8/2/2010 $ 800.O0 Expanded Services - Health ncccoa 7/25/2011 $ 1,500.00 Child Screenings 12/12/2012 $ 1,500.00 Improved Access / Early Intervention Approved: Declined: Deschutes County Board of Conunissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.dcschutcs,oru DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: Sc(5' ". 'ee) 1,(7113 Project Beginning Date: Amount Requested: Project Name: DGS' 2 'l2i 1 2C2v Name of Applicant Organization: Address: Fir«'. i / FLwtav Project End Date: Date Funds Needed: t -t= -e e- -1 + k. - i v, es:), ..S 0-2-61 P W 114 St. StIf , j Q 2 -- City & Zip Code: Contact Name(s): Fax #: (17"7 0 3 l5ri‘(ciic.f-ILA c.EiivIvi , 33C7 Email Address: Tax ID #: Telephone #: C 31z3Li 7o 5L{1.Lps_3327 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant, organization, including its purpose, leadership structure, and activities, 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant fimds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program Application Healthy Beginnings 1. Description of Healthy Beginnings (purpose, leadership structure and activities) The goal of Healthy Beginnings is to ensure that every child in Central Oregon under the age of 6 arrives to kindergarten ready to learn. Healthy Beginnings accomplishes this through free comprehensive health and behavioral screenings and parent connection, education, and referral. Healthy Beginnings has been successfully providing screenings in Central Oregon since 1994. The program has screened over 10,000 children identifying over 7,500 potential concerns. The program currently offers 18 community screenings per year. The service is completely unique to Central Oregon and is not found in any other area of the State of Oregon. Healthy Beginnings has a staff of four full-time staff members and is governed by a ten -member volunteer board of directors. 2. Description of activity The Healthy Beginnings "Breakfast of Champions" is an annual awards ceremony honoring community members nominated by fellow citizens for the Champion for Children Award (Youth and Adult categories). Nominees represent a wide variety of accomplished individuals who have demonstrated a commitment to positively impacting the lives of children. There are a total of 13 Central Oregon community members who will be celebrated at this year's event; 8 adults and 5 youth nominations were submitted by members of the public. This year is the inaugural year for the Youth Champion for Children Award, specifically honoring young people up to the age of 17 for their efforts on behalf of other youth. The event this year will also feature a unique "Lifetime Champion for Children Award" to be presented to Holly Remer, who retired as Executive Director last year after 16 years at the helm of the organization. The Breakfast of Champions will be attended by 330 community members including elected officials, government representatives and leadership from community businesses and nonprofits, along with supportive citizens and family members. The event is family -friendly. 3. Timeline of activity The event takes place on Tuesday, Oct. 2, 2018 from 7:30-8:30 a.m. at the Riverhouse Convention Center. 4. Explanation of how the activity positively impacts our community The annual Champions for Children event positively impacts the community by providing an opportunity for recognition of our community members who are committed to making a difference in the lives of children. The event brings attention to the needs of our youngest and most vulnerable citizens, and highlights individuals who are making a difference on their behalf. The Breakfast of Champions event also serves as a fundraiser for Healthy Beginnings, allowing us to further our mission: Healthy Beginnings ensures that children enter kindergarten ready to succeed by providing health and developmental screenings and referrals for health, education, and behavior services. 5. Specific communities or groups that benefit The Breakfast of Champions benefits the entire community by offering the opportunity to publicly recognize fellow citizens making a difference for children. Funds raised through this event support the implementation of Healthy Beginnings programs, which directly benefit children and their parents, ultimately impacting our entire community. 6. Description of how grant funds will be used; Sources and amounts of additional funds; Itemized of anticipated expenditures Grant funds will be used to assist in offsetting event costs related to securing the event venue (The Riverhouse Convention Center) and breakfast service. Our contract with the Riverhouse estimates total event venue costs at $5,000. 7. This grant will not support an ongoing activity. Attached: proof of Healthy Beginnings non-profit status Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: October 29, 2018 Organization: Boys & Girls Clubs of Bend Project Name: Flannel & Frost Fundraiser Project Period: 4/1/18 — 11/30/18 Description: Inaugural funraising event with live and silent auction, food, drinks and a winter celebration. Amount of Request: $1,500 Previous Grants: 10/13/2003 $ 3,250.00 After-school activities for youth 6/3/2004 $ 3,900.00 Club activities 10/7/2015 $ 1,5000.00 CMI War Rally and Auction 10/24/2016 $ 1,500.00 Civil War Rally and Auction 10/23/2017 $ 1,500.00 Civil War Rally and Auction Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200. Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 1 1 5 1 1 5 1 Project Name: Fi4nr►cl 4 Frost ndir4 iScr Project Beginning Date: ] y 1 1 1 le' 1 Project End Date: ( 11 30' I t Amount Requested: 1 a 1, 5vO. °° 1 Date Funds Needed:1 ,I 1) I / 1 ii7 Name of Applicant Organization:i__., I Uj 5 t Address: Curls Clubs 04' fathoi Soo NW Wall st City & Zip Code: 13 61161 q?i-a3 ,TaxJD#:f g3.112 .53(v ContactName(s):1 Ah'1ai da Blow Telephone #: (641) (old.2'1; X_11 Fax #: [ ( 514 1) (oil'. ZVQ)Q , Email Address: A e) OW a bt3Gbe-h4 0'6 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity, 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may be contacted during the review process and asked to provide a complete tine item budget GREAT FUTURES START HERE. BUSS & GIRLS CLUBS OF DF.NO Deschutes County Discretionary Grant Program Application Boys & Girls Club of Bend's mission is to inspire and enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. We provide a safe and positive, away -from -school, environment for the youth of our community to learn, grow and thrive. We also assure working families that their children will be professionally cared for while parents and guardians are on the job and not at home. The Clubs offer daily enriching programs focused on academic success, healthy lifestyles, and positive character building. The Clubs have a 9 member, full-time Leadership Team, and 18 community members on their Board of Directors. 2. The proposed activity is our inaugural "Flannel & Frost Fundraiser" event to be held at the Boys & Girls Clubs of Bend's Downtown Club location on November 30, 2018. This will be a fun -filled evening of live and silent auction items, food, drinks and a celebration of all things winter! The Club gym will be transformed into a winter wonderland where we will celebrate the season and support the amazing youth that count on Boys & Girls Clubs each day. We will have childcare available onsite for children over the age of five during the event. Kids will be treated to hot cocoa, cookie decorating, arts & crafts, a holiday movie, and morel 3. As described above, the event will be held on Thursday, November 30`h, 2018. Sponsors, live and silent auction items are currently being procured. 4. Boys & Girls Clubs of Bend provides families with quality, affordable youth development programs after school, on non -school days, and 10 weeks during the summer so they can go to work confident their kids are in a safe positive and caring environment. The event will be the annual flagship fundraising event for the Boys & Girls Clubs of Bend. While the Boys & Girls Club has a number of fundraising and revenue-producing mechanisms, this will be our only event that is solely aimed at generating funds to assure our financial sustainability. 5. Boys & Girls Clubs of Bend serves the community of Bend. With two Club locations in Downtown & East Bend, we serve over 1,200 young people ages 5-18 each year. 6. If awarded this grant, funds will be used to cover a portion of event expenses. Anticipated expenditures include food and beverage costs, marketing and fundraising, decor, an auctioneer, and equipment rentals. Through various community partnerships, Boys & Girls Clubs of Bend will seek discounted prices on the majority of these expenses. Since the event will take place at our Club site, there will be no added facility costs. 7. The Flannel & Frost Fundraiser will continue to be Boys & Girls Clubs df Bend's annual signature event. This event will continue to raise critical funds for the Club through ticket sales, sponsorships, special appeal, and auction item bids. Deschutes County Board of County Commissioners Discretionary Grant Program Fundraising Board Meeting Date: October 29, 2018 Organization: Family Access Network Project Name: Annual Luncheon Project Period: 4/12/2019 Description: Thirteenth annual luncheon fundraiser for essential advocate services to help approximately 1,100 disadvantaged children for a full school year. Amount of Request: $2,500 Previous Grants: 9/26/2002 $ 1,500.00 Fundraising event 1/24/2007 $ 2,000.00 Breakfast Fundraiser 2/11/2008 $ 3,000.00 7/7/2008 $ 1,375.00 Golf Tournament Fundraiser 2/2/2009 $ 3,000.00 Luncheon Fundraiser 2/8/2010 $ 1,500.00 Luncheon Fundraiser 12/6/2010 $ 1,575.00 Luncheon Fundraiser 10/12/2011 $ 2,500.00 ' Luncheon Fundraiser 12/12/2012 $ 1,500.00 Luncheon for Children Fundraiser 1/29/2014 $ 2,500.00 Luncheon for Children Fundraiser 10/6/2014 $ 2,500.00 Luncheon for Children Fundraiser 10/7/2015 $ 2,500.00 Luncheon for Children 10/24/2016 $ 2,500.00 Luncheon for Children 10/23/2017 $` `2,500.00 Luncheon for Chilren Approved: Declined: Today's Date: Fundraiser Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.om DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 8/28/2018 Project Beginning Date: Amount Requested: Project Name: 4/12/2019 $2,500 Name of Applicant Organization: Address: Family Access Network (FAN) Annual Luncheon Project End Date: Date Funds Needed: 4/12/2019 January 1, 2019 Family Access Network Foundation 2125 NE Daggett Lane City & Zip Code: Contact Name(s): Fax #: (541) 693-5651 Bend, 97701 Kelsey Claspell Tax ID#: Telephone #: 20-3534560 (541) 693-5675 Email Address: I fan@hdesd.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7, If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Family Access Network DISCRETIONARY GRANT PROGRAM APPLICATION Submitted August 28, 2018 1. Describe the applicant organization, including its purpose, leadership structure, and activities. FAN's mission is to offer assistance, possibility, and hope to Central Oregon families in need by connecting them with crucial resources that will help children flourish in school and in life. Established in 1993, FAN is the only social service organization in Central Oregon that houses advocates directly within the public schools. FAN currently employs 25 advocates in 52 public schools, covering all of Deschutes and Crook Counties. With the help of FAN's 100+ community partners, FAN advocates work to efficiently connect disadvantaged children and family members to vital resources such as food, clothing, healthcare, housing, and much more. By giving our region's most vulnerable children access to these crucial services, FAN provides children with the tools they need to build a successful future. The High Desert Education Service District (HDESD) manages the FAN program, with a director and one support staff position working closely with FAN advocates. The FAN Foundation, the 501(c)3 nonprofit arm of FAN, was established in 2005 to ensure the fiscal sustainability of the FAN program. The FAN Foundation employs 2 staff members tasked with fundraising, marketing, securing competitive grants, and event planning. FAN has served over 140,000 individuals since its inception, and improved the lives of over 9,000 people in Central Oregon during the 2017/18 school year. 2. Describe the proposed project or activity. The FAN Foundation is conducting its thirteenth annual FAN Luncheon Fundraiser in Bend on April 12, 2019. hosted 250 guests and raised over $t 10,000 for FAN advocate services in At the 2018 luncheon, FAN �wxe�+ over g......... - - - Central Oregon, which provided essential FAN advocate services for 1,100 disadvantaged children for an entire school year. The annual luncheon in Bend is one of FAN's biggest fundraising events each year, where members of the community come together to learn about and support FAN's life -changing work in Central Oregon. Sponsorship funds provided through the Deschutes County Discretionary Grant Program will be used for direct support along with other local sponsors and event contributors. 3. Provide a timeline for completing the proposed project or activity. FAN 2019 Annual Bend Luncheon Fundraiser Timeline August 2018 Begin recruitment of community sponsors - in process September 2018 Develop written materials for event November 2018 Confirm location and date for FAN luncheon fundraiser January 2019 Recruit table captains for individual attendees February 2019 Finalize speakers, including FAN advocate, youth and family March 2019 Complete guest list March 2019 Finalize community sponsorships April 2019 Conduct Bend Luncheon End of April Report back to sponsors 4. Explain how the proposed project or activity will impact the community. FAN works with Deschutes and Crook County families who are low-income, living in poverty, or experiencing homelessness. Often times, the families we serve are the working poor, who have a job but are still struggling financially. Nearly 50% of families served only needed help once from FAN during the 2017/18 school year, with nearly 80% of families seeking assistance three or fewer times to get back on their feet because of a job change, domestic violence, a medical issue, or another life occurrence. With assistance, these families are able to continue supporting themselves and avoid the long-term cycle of poverty. Central Oregon has been experiencing a lack of affordable housing during the last several years. FAN advocates connect children and families to safe, stable housing resources frequently. During the 2017/18 school year, FAN linked 1,729 people to shelter or housing. Many families who are now facing rising rent costs and shrinking housing availability are families who have never needed social services before. A sudden medical crisis, unexpected layoff, or rent hike is enough to send working parents into a crisis. This is where FAN comes in. FAN advocates work tirelessly with parents and community partner agencies to keep families in their homes, which will allow their children to focus on attending and staying in school instead of worrying about where they'll sleep on any given night. This could look like patching together a month's rent, from multiple community partners, for a family while a parent is waiting for their first paycheck at a new job. It has also looked like moving a trailer from an off -the -grid spot to somewhere with electric and water hookups, weatherizing the trailer, and setting the family up with firewood for the winter. Another creative solution FAN has used has been to connect two families that have housing vouchers so that they can combine and maximize the vouchers in a healthy and safe roommate situation. Through support of the Bend FAN Luncheon Fundraiser, the Discretionary Grant Program will assist in building upon the current successes of our FAN advocates. By helping families move to the next level, out of poverty and into a self-supporting family situation, our work impacts the economic health of our community. The FAN Foundation is dedicated to pursuing sustainable funding for this very important piece of our social service network. Through FAN, we are able to help break the cycle of poverty, assist families in improving their living situation, and ensure children are healthy and in school. 5. Identify the specific communities or groups that will benefit. During the 2017/18 school year, FAN improved the lives of 9,006 children and family members. FAN linked: • 5,375 children and parents to clothing • 3,011 children to school supplies • 3,239 people to food • 2,107 individuals to heating assistance • 1,971 people to health services/health insurance • 1,729 people to shelter or housing • 843 children to positive youth development • 210 people to jobs Children who are living in poverty, belong to a minority, or live in rural areas do not receive the same opportunities as their peers. As highlighted in the book, Our Kids: The American Dream in Crisis, author Robert Putnam found that disparities are widening not shrinking. FAN serves a disproportionate number of minority children and family members; over twenty-six percent of those served identify as Hispanic/Latino when the regional population is eight percent, (United States Census Bureau, 2015 estimates). Additionally, many of the rural communities that FAN serves have higher percentages of children in poverty than that of the urban settings served through FAN. The numbers of minority and rural children and families FAN serves reinforces Putnam's research of the disparities of certain populations. FAN seeks to be a soft landing for these children and their families, because everyone deserves a network to fall back on when facing hard times. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in- kind contributions, if any. Itemize anticipated expenditures*. Grant funds will be used as a community sponsorship of the Bend FAN Luncheon Fundraiser. The goal is to raise over $100,000 in corporate/community sponsorship and individual donations at our 2019 event. Sponsorships will be used to leverage and challenge individual contributors to attain the goal of 1,000 children served through the event. Listed below are the event expenses, pending and committed sponsorship contributions and the funding goal. Project Expenses Lunch costs for 250 guests (Discounted) $1,536 Cookie cost $150 Audio/Visual Services (Discounted) $300 Incredible Events Table $350 Rentals Gift cards for 2 speakers Miscellaneous expenses 5100 $50 Total $2,486 Below is a partial list of previous sponsors from whom we intend to request sponsorships again this year. 'b ' f 2019 Bend Luncheon ..orporate ..vn«1 UtUonS Or Hoodoo 10,000 Committed (Title Sponsor) Bi -Mart 500 Pending Dr. Stephen and Rose Archer 500 Pending Les Schwab 2,500 Pending Northwest Health Foundation 2,500 Pending St. Charles Health System 2,500 Pending Summit Rank 500 Pending BNI 500 Pending Total: 19,500 Other past luncheon sponsors, many of whom we expect to support our 2019 Bend Annual Luncheon: Bigfoot Beverages, Consumer Cellular, Fincham Financial, InFocus Eye Care, Miller Lumber, BendBroadband, First Interstate Bank, Pahlisch Homes FAN Fundraiser Goal: $100,000 7. If the grant will support an ongoing activity, explain how it will be funded in the future. The FAN annual luncheon fundraiser in Bend is our largest fundraising event of the year, and is a part of a successful fundraising plan that the FAN Foundation board and staff have created. In addition to the annual fundraising luncheon in Bend, FAN also hosts an annual luncheon fundraiser in Redmond, along with an annual giving letter campaign and other smaller events/private dinners throughout the year. This grant and events are one component of the larger sustainability plan developed for the Family Access Network.. There is no obligation to support an ongoing activity through the proposal. Local sponsorship will be secured on a year by year basis. Attached: proof of non-profit status Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Leadership Redmond / Redmond Chamber of Commerce Project Name: Leadership Redmond Day Sponsor/Scholarship Project Period: 9/20/2018 — 5/16/2019 Description: $600 Day Sponsor and $600 Scholarship Sponsorship for the 2019 Leadership Redmond program. Amount of Request: $1,200 Previous Grants: 8/22/2012 $ 600.00 Annual Event 1/22/2013 $ 600.00 Leadership Redmond Class of 2013-14 9/3/2014 $ 1,200.00 Leadership Redmond Class of 2014-15 10/7/2015 $ 1,200.00 Leadership Redmond Class of 2015-16 10/24/2016 $ 1-200.00-- Leadership Redmond Class of 2016-17 10/23/2017 $ 600.00 Leadership Redmond Class of 2017-18 Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 08-02-2018 Project Beginning Date: Amount Requested: Project Name: 9-20-2017 $1,200 Name of Applicant Organization: Address: Leadership Redmond Day Sponsor/Scholarship Project End Date: Date Funds Needed: 5-16-2019 5-16-2019 Leadership Redmond / Redmond Chamber of Commerce 446 SW 7th Street City & Zip Code: Contact Name(s): Redmond, OR 97756 Eric Sande Fax #P, cal_023-6442 Tax ID #: Telephone #: 20-3111760 541-923-5191 1 Email Address: 1 eric@visitredmondoregon.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. 1. Describe the applicant organization, including its purpose, leadership structure, and activities Leadership Redmond is an educational organization designed to educate, enhance, develop and train leaders to participate in key decision-making positions within our community. These leadership opportunities include volunteerism, membership on community boards or government commissions and committees, and even elected positions within city, county or state government. The organization is a partnership from the Redmond Executive Association (REA) and the Redmond Chamber of Commerce & CVB. The Leadership Redmond Board is made up of 9 members, 3 appointed from the Redmond Executive Association, 3 from the Redmond Chamber of Commerce & CVB, and 3 of the Class Presidents from the last 3 classes. 2. Describe the proposed project or activities We are looking for support of the program in the terms of a $600 Day Sponsor and a $600 Scholarship Sponsorship. 3. Provide a timeline for completing the proposed project or activity The Leadership Redmond program runs from September 20, 2018 to May 16, 2019 and is held on the third Thursday of each month (9 classes). The Day sponsorship will be used to sponsor the "Government & Legislative Day" on March 21, 2019. The scholarship will help assist participants who would not otherwise be able to attend the program. Tuition for the program is $600, and we do ask everyone to contribute at some level. 4. Explain how the proposed project or activity will positively impact the community. The program is now in its 15'1' year and has graduated approximately 20 participants each year. The success has been outstanding with many of the program graduates immediately getting involved in the community, including 4 or Redmond's current City Councilors being Leadership graduates, as well as other alumni serving on the Planning Commission, Parks Committee, Historical Landmarks Committee and many others. 5. Identify the specific communities or groups that will benefit. The Leadership Redmond program has been a "win" for the entire community. The City, countless organizations, service clubs, and other have all benefited from the active participants who are eager to be involved and to serve their community. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Leadership Redmond Class of 2018-2019 Deschutes County Day Sponsorship and Scholarships Day Sponsor "Government & Legislative Day" March 21, 2019 $ 600 Scholarship 600 $1,200 Based on 20 participants Day Sponsors $600 x 8 Tentative: REA, SunWest Builders, CEC, Alliance Professional Umpqua Bank, St. Charles, Advantage Dental, Pacific Power $ 4,800 Class tuition $600 x 18 $10,800 Scholarships $600 x 2 $ 1,200 $16,800 7. If the grant will support an ongoing activity, explain how it will be funded in the future. With the Day Sponsorship being used to cover the topic of County Government, it is a perfect way for the County to share the issues facing the county. Funding from the County each year truly makes the County a partner in this program. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Deschutes County Historical Society Project Name: Deschutes Historical Museum Heritage Fair Project Period: 11/8/2018 —11/10/2018 Description: Event to be held in partnership with the Bend Genealogy Society featuring two days of free access to the museum and participation in mini genealogy workshops for county residents. Amount of Request: $1,500 Previous Grants: 5/25/2001 $ 500.00 10/29/2001 $ `- 300.00 In rememberance of Barry Slaughter 8/16/2005 $ 10,000.00 Third Floor Restoration 7/6/2006 $ 10,000.00_ 2 -Year Stability Campaign 4/25/2007 $ 5,061.00 Dark Room 7/25/2007 $ 10,000.00 4/2/2008 $ 200.00 Des Chutes Historical Museum - Evening of Nostalgia 6/2/2008 $ 2,614.95 Computer Network Upgrades Approved: Declined: '10 Dett,tcb.u.te-s emttrtiy. itlixtrd Crizziwtiortztat PrlOct::v5,005., Beatet, ',;',F17411,-60023 r:300M.V. utet; Bev:LOA l'etttphotta: t511-6f-ri &v.: Al.,M5-3202. ss DESCIRITES COUNTY /UV GRANT PROGRAM AK/AC.4110N - --„- ,.„ ,„,„ . , - • . t rintiv: IP.tt upitratir; AmettO, Ova -v. haielly litlitiVief the folitGichtg emeertkIn= rrescrilbe applait orvnizatim, including i purposo, lae&nhip stahatuie, and activities. 'L Describe the propowl prgiect q-ir activity, 3: Provide Tv. timeline, for muiptedng tfals!.; pad projt or activity, 4, Fhiplcin hovv fl c proposalroject oallivity Win phsitivey impapt: the, cortimunity; 5, Ithmtify t1 spccific COATItnarlitie$ Or group ftlet. will Ixt,megt. De.scrilx1 how punt thuds will bo um! mci itizhierkiths tnttinrittintSntg fonds or in-Ifind ocartribtiticm, if wry. Jrianticipated mpanditurce„. R:' -the grant cupport an. angoing activity, explain 1.ihaw wilt. b,a Pmdcti th,c future. PrOOf Ott' 111-9 WiPl.:?„05tit 0,4371iZaiOni 1)0fit. qtat,M, ,4,1•:,,orfolint Atly thre,ifig t't0; FrIVNW ;510 )11.0V?df3 .rtat bi.ydfot Deschute$ County Discretionary Grant Application September 2018 .rant Narrative 1. Describe the applicant organization, including its purpose, Leadership structure, and activities. DCHS was incorporated as a 501(c)(3) in 1975 and operates the Deschutes Historical Museum located in Reid School, leased from Deschutes County. Built In 1914 and listed on the National Register of Historic Places, Reid School was the first permanent school building in Bend and has been in continuous use since Its construction. Through a long-term lease with Deschutes County for the purposes of operating a museum, DCHS opened the Deschutes Historical Museum to the community on July 4, 1980. DCHS is open year-round Tuesday through Saturday, 10-4:30, The DCHS mission is to preserve, promote and celebrate our Iota( history, and to develop a vibrant museum and community center dedicated to education, research, and appreciation for our unique history. We achieve our vision through: actively collecting and preserving artifact and archival materials relating to the history of Deschutes County; providing access to history through a variety of events, programs, and exhibits; providing public access to historical information available through DCHS collections; and actively supporting new historical research. DCHS is governed by a 19 member Board of Directors, including an ex -officio position for a current county commissioner as per our by-laws. The Museum is managed by five part-time staff positions: a director, museum manager, membership officer, collections registrar, and a Saturday docent. A dedicated corps of volunteers Is involved in the Museum's daily activities, Kelly Cannon -Miller, Executive Director, serves as project director, Ms. Cannon -Miller brings nearly 20 years experience in museums and as an adjunct professor for University of Oregon In museum studies. Her extended project management experience includes multiple short -terra traveling exhibits ranging in cost from $1,500 to $100,000, including Winter Comes and Finding Fremont. 2, Describe the proposed project or activity. For over 35 years, DCHS' major fall fundraiser, the Annual Chili Feed, featured an annual Holiday Bazaar. As time has passed and the nature of volunteerism has changed, as well as a dramatic increase in the number and range of Holiday Bazaars around the county, DCHS must reformat the event to better fit our community and its needs. To that end, DCHS Is transitioning from the Annual Chili Feed and Holiday Bazaar to the Annual Chili Feed and Heritage Fair. The Heritage Fair, offered in partnership with the Bend Genealogy Society, provides two days of free access to the museum and participation in mini genealogy workshops designed to connect county residents to genealogy resources and to kick start their own research. Offered for the first time in 2017, the workshops attracted approximately 100 new individuals to the museum specifically to discover genealogy resources availabie. The event introduced residents to not only the historical society, but our partners at the genealogy society and public library as well. Funds are requested through the Deschutes County Discretionary Grant Program to support a second year of the Heritage Fair. DCHS respectfully requests $1,500.00 to cover speaker stipends and travel, and marketing dollars to promote the event to the county at large. 3. Provide a timeline for completing the proposed project or activity. The Annual Chili Feed and Heritage Fair takes place November 9-10, 2018. During the month of October, DCHS staff will coordinate speakers on the following topics: family scrapbook care and supplies; personal archiving; public library available databases; DNA test results and what they mean; how to research land grants; and doing oral history Interviews. Marketing will be scheduled during the last week of October and first weeks of November leading up to the event. Marketing dollars will be spent on advertisements with KTVZ and KOHD/Zolo Media. Both organizations match non-profit spending dollars 1 to 1 to maximize the impact of aur dollars. 4. Explain how the proposed project or activity will positively Impact the community. The popularity of genealogy is at an all-time high in the United States. Genealogy can be a daunting process to begin, with an overwhelming number of internet sites available and online companies wanting to charge exorbitant annual fees. Many residents do not realize how many resources are available for free through their local historical society, genealogy society, and public library. Dur goal is to shine a light on these free resources, help explain away some of the jargon surrounding genealogy research, and provide basic starter instruction so that all residents feel empowered to begin their genealogical quests. In addition, tips and advice on how to care for family heritage scrapbooks and heirlooms helps maintain our community's heritage, with a focus on low-cost methods to achieve preservation. 5. identify the specific communitles or groups that will benefit. Ali residents of Deschutes County, across all demographics, are invited to learn more about genealogy and the historical society during the Heritage Fair, DCHS especially hopes to attract those individuals living on fixed Incomes who feel that genealogy is out of their reach because they can't afford to spend hundreds of dollars a year for online memberships. Because the event is attached to the Annual Chili Feed, it is also a chance for residents, especially newcomers, to meet and mingle with long-time residents and experience a true 'community' luncheon. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Expenses: Speaker Stipends and Travel $600.00 Television Advertising $700.00 Posters and Printed Material $200.00 Total: $1500.00 DCHS Staff Time (Match) $500.00 7. If the grant will support an ongoing activity, explain how It will be funded in the future. DCHS hopes to compile data from a second year of Heritage Fair that will provide a solid track record for seeking local business sponsorships for future years of the Heritage Fair. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Stroke Awarness Oregon Project Name: The Stroke Resource Directory Project Period: 1/1/2019 — 5/1/2019 Description: Conduct a survey of existing resources for stroke survivors and family members and create online and print directories of resources available in Deschutes County. Amount of Request: $1,750 Previous Grants: None recorded. Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-657I Fax: 541-385-3202 Website: Wil. w_der:alltr+,.+n,t DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION -DC7-Jb Project Beginning Date: Amount Requested: Project Name: Jwrv3oj� 1,7$0 Name of Applicant Organization: Address: Th t r S4 o}1,. Project End Date: Date Funds Needed: 14 - j / 0 O 11 I-0 10P 65:1;- City ,5 - City & Zip Code: Contact Name(s): S 7"7o Z_ Fax #:[vyI •3 29'V-% Email Address: Tax ID #: ' -441e1 6.57S- Telephone 57S Telephone #: I5WJ z2 -3-S011 ):3 L/Z fa\A- z, la, (1.. Y t't1 � .t� tic �' n , 6 ro\ On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status, * Applicant may be contacted during the review process and asked to provide a complete line item budget. SAO STROKE AWARENESS OREGON Let , alk about Stroke September 26, 2018 APPLICANT ORGANIZATION Ina split second, stroke (a brain attack) changes lives and families, Stroke Awareness Oregon (SAO), created by physicians, stroke survivors and community members, exists to raise awareness about stroke, to support survivor recovery and their families and to work toward stroke prevention. Currently, SAO is the only nonprofit in Central Oregon dedicated solely to this serious medical condition. Stroke is the number one cause of disability in the world and takes a tremendous toll on medical resources and human potential. The good news, however, is that new medical technologies are being developed to treat stroke, to aid in recovery and to help prevent stroke. Our purpose is to increase community awareness about stroke, to increase response time to obtain stroke victims medical treatment, to assist stroke survivors and their caregivers in obtaining appropriate and relevant services and to partner with local resources in stroke prevention. L:. system, stroke survivors and SAO is led by a Board of Directors with rCpiCselltaUdcS from the medical families and the general community. Each Board member is dedicated to themissionand goals described above. We operate using a committee structure and each Board member is actively involved . Volunteers are the foundation of accomplishing our work as well- as part-time, dedicated staff. Additionally, we have a Community Advisory Panel designed to help us better understand the community we serve and to assist in getting the message deeper into the community. A list of both our Board and Panel is attached. Operating on a small budget, SAO uses a committee structure, volunteers and a part-time staff to accomplish the following successes for 2018: • A cadre of working volunteers (20) • A working Board, infrastructure and strategic planning • Three key committees; Stroke Recovery, Stroke Awareness and Fundraising • Website, brand and marketing strategies • A volunteer led Stroke Support Group (20-25 members) • A needs survey of the Stroke Support Group for next steps • Partnership with St. Charles • F.A.S.T. Public Awareness Campaign November 5 -9th, 2018** • Four public information sessions about stroke with more planned for late Fall • Establishment of goals for committees including a Stroke Recovery Directory • A speakers bureau and slide show for presentations • Networking with County Hispanic population 1 Our volunteers, staff and Board are working (through the Recovery Committee) to conduct a survey of medical providers asking what needs are in the community for survivors and their families and what services are needed and currently unavailable. PROPOSED PROJECT This project, The Stroke Recovery Directory_, fulfills a major objective for Stroke Awareness Oregon and fills a large gap in Deschutes County stroke recovery. One in six people will have a stroke in their lifetime and this includes teens and infants. Stroke changes lives! Post -stroke living involves making many changes in the physical, social and emotional aspects of a stroke survivor's and family's life. Currently, stroke survivors leave the hospital or in-house rehab and are typically told nothing except to see their primary care physician or neurologist. There is no comprehensive guide, protocol or list of services they might need or can access. Yet, these same survivors and their families have no idea what to do to adjust to their new reality and ultimately thrive. What therapies are available and needed, where to find adaptive devices, and who to talk to about issues of daily living are common questions. Our volunteer Recovery Committee is working on a needs assessment of the medical and rehab community as well as survivors and their families. Funding of this project allows SAO to conduct a survey of existing resources, create a much needed directory for online use as well as a print directory for distribution in Deschutes County. The directory will be available in English as well as Spanish and the Latino Community Association has agreed to help with stroke awareness and getting the directory to their constituents. Distribution of The Stroke Recovery Directory, of course, is paramount to project success. Our dedicated volunteers and staff are preparing a distribution list and a plan for who will make sure the directory gets into the right hands. The County distribution design includes: General Practitioners Neurologists Pediatricians Physiatrists Geriatricians Physical Therapy practices Deschutes County Public Health Deschutes County Behavioral Health Speech and Swallowing pathologists Occupational Therapists Dieticians Senior Care Centers Bend, Redmond, Sisters and LaPine St. Charles inpatient and outpatient Stroke Support Group Central Oregon Advanced Practice Providers School District Special Education Departments Hispanic Coalition of Sisters High Desert ESD Abilitree St Charles Bend and Redmond Senior Centers in Bend, Redmond, Sisters and LaPine 2 Latino Community Association Home Health businesses Hospices in Bend, Redmond and Lapine SAO has a relationship with several organizations that offer volunteers to help with distributing the directory and we anticipate 15 other volunteers to be a part of the distribution campaign in April, 2019. The Redmond High School Future Business Leaders has asked to be a part of our work also. Our Board of Directors and SAO volunteers and staff will be part of distribution. The directory will be downloaded to the SAO website as well. The Stroke Recovery Directory will serve two purposes: a) to provide an important help resource for stroke survivors and their caregivers and b) to examine existing services and create a map of gaps for the community to address. PROJECT TIMELINE Work on The Stroke Recovery Directory will be conducted by paid staff in conjunction with volunteers and the Recovery Committee which already has several other projects on its objective list. The timeline for this project is: • January -February, 2019 - survey existing resources and services for stroke survivors/families • March, 2019 - compilation of resource and service information into printable form • April, 2019 - print and distribute hard copies • April, 2019 - online copy added to SAO website GROUPS TO BENEFIT Obviously, the primary focus of this project is for stroke survivors and their families, of which there are many in Deschutes County. It is common for people coming out of a stroke to feel anxious, angry, withdrawn, depressed, unmotivated and isolated. The same is true for caregivers who face the daily grind of 24/7 care for their disabled loved one. One caregiver, crying on the phone, stated 1 don't know if I can face another day". Being a caregiver is the most difficult job anyone never applied for. A stroke causes shifts in family relationships, finances, and family dynamics. Post stroke care and recovery is about finding independence and quality of life within a new reality. Survivors and their caregivers are required to learn new skills, remodel homes to accommodate the survivor, and adapt to a changed social status. As one stroke survivors stated "gradually our friends just stopped inviting us out or coming around because they didn't know what to do with me." The Stroke Recovery Directory will connect survivors and caregivers to support groups, medical treatment and rehabilitation, and social activities. For example the local Parkinson's Group has a weekly dance and is welcoming to stroke survivors attending....but no one knows about it. At the end of September, 2018, the Senior Center is holding a wellness fair to include stroke and heart health assessments....but only a few are aware of the event. Deschutes County medical and recovery providers are qualified and compassionate about caring for stroke survivors but stroke 3 families may not know who they are, what they do or how their services will help. The Stroke Recovery Directory aims to solve that gap. The Stroke Recovery Directory will be a tool for providers too by giving them referral options and recommendations for their patients. Another outcome of developing The Stroke Recovery Directory benefits the broader community by identifying service gaps. Once it is clear what gaps exists, the community can come together to create a correction plan which will likely highlight business opportunities for therapists, rehabilitation specialists and counselors. The gap -analysis will alert medical companies and providers to ways they can improve their stroke care businesses. Stroke Awareness Oregon through its strategic plan sees an opportunity to create a community dialogue about stroke. BENEFIT TO THE COUNTY One in six people will have a stroke in their lifetime and this includes infants, toddlers, teens and young adults. Stroke is not only a geriatric disease. Pediatric stroke is one of the leading causes of death in children and can happen just before, during and after birth. It can happen to toddlers and teens. Results from infant strokes can be cerebral palsy, seizures, mood swings, and learning issues. Youth and young adult strokes account for 10% of instances and is rising. In young adults, stroke has a disproportionately large economic impact by leaving victims disabled in their most productive years. No one is immune! The Stroke Recovery Directory is being designed to aid stroke survivors and their families in achieving the most independence possible. Many can return to productive employment, pre -stroke activities, and quality of life in their new reality. SAO sees The Stroke Recovery Directory process combined with the other work of the Recovery Committee, as an opportunity to bring to light where the county excels and where there are gaps in stroke recovery efforts. As part of the strategic plan for Stroke Awareness Oregon, our goal is to then bring together partners, providers and leaders to further develop resources and a stroke recovery system. Currently, services exist for stroke survivors and their caregivers but these are not in an organized format for decision making and, there is no system for discussion of next steps. St. Charles is doing a good job with their stroke programs but they cannot meet everyone's needs. General Practitioners have tremendous patient loads and limited time for specialty cases. Physiatrists have large patient Toads and demands on their time. The process of finding relevant resources and recognizing lack of resources 'jump starts' the community discussion about the needs of stroke patients and their families. If we examine stroke survivors 'by the numbers' it is safe to assume there are several thousand in Deschutes County. With 9 new people moving to Bend each day, we known there is an increased number of stroke survivors among those people. Our volunteers number several stroke survivors who moved to Bend specifically for the larger medical facilities and care. Assuming 1 in 6 experience a stroke, we estimate at least 100 new stroke patients among the newcomers in addition to the nearly 350 annually presenting at the hospital for stroke. We must remember that stroke is not an "elder" issue. Stroke attacks infants, children, teens, and ALL adults. As Deschutes County grows, so do the needs of those with disability. 4 USE OF FUNDS Stroke Awareness Oregon is asking the Deschutes County Board of Commissioners for $1,750 to support The Stroke Resource Director. The majority ($1,250) will be dedicated to 50 hours of staff time to support the volunteers conducting resource surveys and ultimately, compiling the resource information into an easy to read and usable directory. The rest ($500) contribute to printing the directory. The Recovery Committee estimates 100 hours of staff and volunteer time required to be ready to print since no other complete and stroke specific directory exists. A printing resource has already been located and will offer a discounted printing rate. Distribution will be handled by volunteers and staff. See attached budget. ON-GOING DIRECTORY The Stroke Awareness Oregon Board and the Recovery Committee anticipate continued additions, modifications and adjustments to the directory after the first year of use especially as new stroke resources are developed. Future funding will include donations from medical providers, Board fundraising for the project, survivor and caregiver donations and the sale of ads for future directories. The Board is confident that after the first directory is published, with the help of Deschutes County Board of Commissioners, the community will insist on more. Since The Stroke Recovery Directory is one of SAO's key goals, the Board is dedicated to its continuation. Stroke is an emergency that changes lives, futures and quality of life for many. With the help of the Deschutes County Board of County Commissioners, we can make a difference to these hundreds of stroke survivors and their families. **F.A.S.T. is an acronym to help friends and family members identify someone exhibiting symptoms of a stroke and obtaining rapid medical assistance. One of the keys to dealing with stroke and diminishing the long-term effects is medical treatment as soon as possible. SAO's goal is to make F.A.S. T. as common a household word as 9-1-1 or CPR. F.A.S.T. (a nationally recognized campaign) stands for Face (dropping) Arm (weakness) Speech (slurred or garbled) T (time to call 9-1-1). A local business woman who had a massive stroke 4 years ago while out of the country was unable to attain medical help for 7 hours after her initial stroke symptoms. She has lost the use of her left side and states "every morning when I get dressed (with the help of caregivers) I think of how different my life would be if / could have received medical intervention sooner" 5 0 k W urce data, prepare directory, obtain printing, create distribution list $25 x 50 hours Collate and gather Survey community for resources, gather data, 50 hours $1,250 Volunteers 500 copies x $1.50 Q. $500 Deschutes County $250 donated .c a E c 0 c0 c 0 c_ 500 copies distri $500 Distribution $100 Website TOTAL PROJECT COST E U Q ca $1,250 BOCC SAO volunteers and staff 0 c a Printing arranged for SAO Directory Distribution Directory added to website 0 S 8 S S o EFT 09 69 4/9 69 $1,750 BOCC 0 0 0 ffl STROKE AWARENESS OREGON Let's 'talk About Stroke Board of Directors Roster September 18, 2018 Dr. Steven Goins, Chair Dr. Dennis Schaberg, Vice Chair Lawnae Hunter, Treasurer Marc Beebe, Attorney at Law Mary Bums, MS, CCC -SLP Katie Tank, ESQ. Attorney at Law Executive Director Carol Stiles Stroke Awareness Oregon 695 Sw Mill View Way, Bend OR 97702 541 323-5641 Ex 347 STROKE AWARENESS OREGON September, 2018 Community Advisory Panel Members Dr. Travel Abele, CORA Debbie Agnew, Owner, Red Bee Press Dr. Mark Belza Dr. Knute Buehler Connie Druliner, Express Employment Professionals Dr. Ben English Dr. Dan Hagg Greg Kast, Touchmark Dita Keith, Ex. Director, Healing Reins Brad Porterfield, Ex. Director, Latino Community Association Dr. Ray Tien Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Lights Out Bend / East Cascades Audubon Society Project Name: Measurement of Skyglow Project Period: 10/8/2018 - Ongoing Description: Quantitatively measure, interpret, create maps, and share skyglow measurements in Central Oregon to better understand and communicate current level of light pollution. Amount of Request: $1,546 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: Gwww.deschutes.t,ra DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: I Sept 18, 2018 I Project Name: Project Beginning Date: Amount Requested: Oct 8, 2018 $1546. Name of Applicant Organization: Address: Measurement of Skyglow Project End Date: Date Funds Needed: Ongoing ASAP Lights Out Bend / East Cascades Audubon Society 1182 NW Redfield Circle City & Zip Code: Contact Name(s): (Bend, Oregon 97703 Dr. Bill Kowalik Fax #:1 Tax ID#: Telephone #: 123-7287219 562-458-2608 1 Email Address: I wsk412@sbcglobal.net On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may be contacted during the review process and asked to provide a complete line item budget. Measurement of Skyglow Deschutes County Discretionary Grant Program Application Submitted by Lights Out Bend/East Cascades Audubon Society September 18, 2018 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Lights Out Bend is a project of the not-for-profit East Cascades Audubon Society (ECAS). Lights Out Bend advocates for better, safer lighting. We educate for improved lighting in order to safeguard human health, improve community safety, preserve wildlife, allowing people to see the beauty of the night sky. Lights Out Bend volunteers work under the leadership structure of ECAS. The "ECAS Articles" attachment documents the not-for-profit status of ECAS. Lights Out Bend can be found under "Projects" on the ECAS web site (https://www.ecaudubon.orq/) Lights Out Bend began in 2014 initially to increase awareness of bird - window collisions that result in millions of bird fatalities annually in the U.S. Early in 2018, we expanded our vision to include the goal for the City of Bend to become a Dark Sky Community (DSC) as designated by the International Dark-Sky Association (IDA; darkskv.orq). We have expanded our volunteer base during this same time and now have 7 volunteers actively engaged in various pursuits related to Tight pollution control and mitigation. The IDA is recognized in the Deschutes County Outdoor Lighting Ordinance and the City of Bend Outdoor Lighting Ordinance. The "IDSC- Guidelines" attachment explains the IDA Guidelines for Dark Sky Communities. Our focus on light pollution addresses the following: Glare - the unshielded light emitted from a source with no barriers, causing eye pupillary constriction and discomfort and possibly temporary loss of visual acuity. Light trespass — unwanted light shining onto one's property or into one's home from nearby or adjacent properties. Skyglow - light in the sky as it escapes toward space, from unshielded fixtures which reduces the ability to see the stars to varying degrees. Light pollution can be mitigated by exterior fixtures that are fully shielded with a hood and in which the bulb is not visible or protruding; essentially hiding the bulb. This solution is currently addressed in the City of Bend and Deschutes County ordinances. However, non-shielded fixtures do exist, "grandfathered" in prior to February 2004 for the City of Bend and August 31, 2000 for Deschutes County. Cases of more recent non-compliance also exist, perhaps from lack of awareness, and also due to the local complaint-driven civic government. Additional contributing factors to light pollution, such as lumens per acre, controlled by ordinances in other regions, are options available to the City of Bend (please see the IDA Guidelines at darksky.org). Lights Out Bend is a project managed by volunteers and supported by the ECAS Board of Directors (BOD). Lights Out Bend founding member, Ms. Mary Ann Kruse, manages our website, email, social media and is the primary contact with the ECAS BOD for budgetary and project efficacy purposes. Through her efforts, Lights Out Bend has established partnerships with nine local businesses who have agreed to manage their exterior lighting in a bird-friendly, dark sky conscious manner (https://www.lightsoutbend.com/partners). Other Lights Out Bend volunteers are described below, as evidence of our capacity to successfully conduct the proposed activities. Ms. Robin Werdal, a retired R.N, has presented the Dark Sky Community concept to the Bend City Council and authored an article published in the Awbrey Butte Neighborhood Association (ABNA) webpage. She also is responsible for designing and printing the Lights Out Bend brochure and rack card. More recently, she provided the City Council with a digital slideshow review of light pollution and control, in advance of the Council making decisions about new street lighting in September 2018. Ms. Korina Riggin has re -designed our website, created a digital slideshow delivered for the public at the Deschutes Public Library in May 2018 and the Awbrey Butte Neighborhood Association in June 2018, the latter attended by approximately 200 people. Ms. Riggin has also reached out to all of the City of Bend Neighborhood Associations with light pollution control information. Dr. Bill Kowalik, Ph.D., a retired Earth Scientist, is developing a database of light pollution in Central Oregon by accessing publicly available nighttime satellite image data. Dr. Kowalik is helping to establish a baseline for light pollution in Central Oregon through these measurements. He has also developed the experimental design for the proposed project. Ms. Cathie Flanigan, M.B.A. is improving our communications and outreach capacity with local businesses, large corporate retailers and real estate professionals. She is also exploring opportunities to introduce dark sky curricula into primary, secondary, and higher education locally. Mr. David Craven, Board member of the Awbrey Butte Neighborhood Association, invited and facilitated Lights Out Bend's presentation to their community assembly. Mr. Craven provides ongoing advice and editing. Dr. Mary J. Donohue, Ph.D., is an active research scientist and university faculty member with extensive program and project management experience. Dr. Donohue will support grant writing, data collection and analysis, and other professional activities. She lives in Deschutes County in the Tumalo area. Mr. Grant Tandy is serving as the full-time manager at Hopservatory, a not-for-profit association at Worthy Brewing. He is a Solar System Ambassador Volunteer with NASA's Jet Propulsion Laboratory. Mr. Tandy is facilitating opportunities for Lights Out Bend personnel to engage and educate the public about light pollution as they experience the telescope at Worthy Hopservatory. Last month, Lights Out Bend was represented by our volunteers at the "Stars Over Newberry" a charity and fundraising event to benefit "Discover Your Forest." Our volunteers are highly engaged and our activities have evolved as we seek out new opportunities to mitigate light pollution in the Central Oregon. 2. Describe the proposed project or activity. The proposed project will create digital maps that show the intensity of light pollution, known as skyglow, at night in Central Oregon. The focus will be on the cities of Bend and Redmond and surrounding Deschutes County. Skyglow is from artificial light including parking lots, streetlights, businesses and residential neighborhoods. Figure 1 qualitatively shows the skyglow over this area, as viewed from Pine Mountain from a recent photographic image taken on July 13, 2018. Figure 1. Light pollution, or skyglow, over Central Oregon, showing individual skyglow domes over the cities of Bend, Redmond, and Prineville on July 13, 2018. View is to the northwest from Pine Mountain Observatory. The project's primary aim is to quantitatively measure, interpret, and share skyglow measurements in Central Oregon to better understand our current level of light pollution. The data will help to inform future action toward healthier and safer communities with Tess light pollution. A future goal is to achieve recognition as a Dark Sky Community by the International Dark -Sky Association (IDA). Dark Sky Community designation is associated with a culturally higher quality of life, a desirable place to live and visit, with associated economic, health and societal benefits. Forward-looking communities worldwide are working to achieve the IDA Dark Sky Community recognition. Attaining the Dark Sky Community designation requires a community to quantitatively measure current baseline levels of skyglow, and periodically measure changes in skyglow over time— " A sky brightness measurement program must be maintained either by the Community or by another public or private organization (university, research center, IDA chapter, astronomy club, etc.) to follow the evolution of light pollution in the Dark Skies Community." -- IDA 3. Provide a timeline for completing the proposed project or activity Pending the requested funding, skyglow measurements are expected to be completed as early as December 2018. Data collection requires moonless nights without cloud cover and will be scheduled opportunistically as a result. The first potential data collection periods are the moonless nights of October 8, November 7, and December 6, 2018. Data collected on one or more of these dates will be used to develop the baseline map. Equipment purchased for this project will also be used to acquire serial data to develop a time series of skyglow maps, approximately four times per year, to satisfy the IDA requirement of maintaining a quantitative measurement program. 4. Explain how the proposed project or activity will positively impact the community. A) Energy savings, money savings and improved safety will benefit Central Oregon. This work will quantitatively measure the amount of light pollution present in Central Oregon. The data will help to explain the need for lighting ordinance enforcement, which will eventually yield notable savings in cost of electricity. Less glare will help to create safer streets for motorists, pedestrians and bicyclists, despite increases in the population of Central Oregon over time. B) Recognition as a Global Leader — This project is pushing beyond the minimum requirements for the IDA Dark Sky Community designation. Our Central Oregon sky luminosity measurements will help to educate, facilitate and set standards for the detailed mapping of light pollution for other groups who are working globally to reduce artificial light pollution. This work will bring global recognition to Deschutes County, the City of Bend and Central Oregon in our efforts to identify and ultimately reduce light pollution. 5. Identify the specific communities or groups that will benefit. A) Governing Bodies -- Deschutes County Board of Commissioners, City Councils of Bend, Redmond and Sisters — our results will provide quantitative input to decisionmakers regarding the detailed levels of light pollution in Central Oregon to facilitate informed decisions and enforcement of lighting ordinances B) Residents of Central Oregon — City and rural residents will benefit from reduced light pollution, energy savings combined with improved motorist, pedestrian and wildlife safety. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures* The proposed project will measure sky brightness in an innovative, rigorous fashion — A) Using mobile Tight meters pointed skyward and mounted on cars with global positioning systems (GPS) with an upward looking camera, in addition to B) Light meters at several fixed (static) geographic locations. The light meters requested herein are required to achieve geographic coverage of Bend and Redmond and surrounding areas during mobile data collection campaigns of several hours on moonless and cloud -free nights. The multiple systems allow for measurements to be completed at the same time in multiple locations in the study area, increasing robustness of data comparisons across the county. The static meter will track skyglow changes over time from one position to allow correction of the mobile data for variation of skyglow over time. Table 1 provides a project budget including requested equipment and supplies. The requested funding will also be matched by a private purchase amounting to approximately $800. of one additional mobile skyglow system and one static system. Volunteers will use personal vehicles to drive designated routes during measurement and will also employ personal laptops to acquire the digital skyglow data. Mobile Skyglow Measurement Item Item Cost Number needed Sum SQM-LU meter from Unihedron $199 3 $597 Globalsat BU -353 S4 GPS $26 3 $78 Camera $120 3 $360 Three USB cables $0 9 $0 Bracket to hold the SQM-LU meter and camera $20 3 $60 Latest version of UDM software on the laptop $0 3 $0 Total Mobile = $1,095 Static Skyglow Measurement SQM-LU-DL meter from Unihedron $290 1 $290 Globalsat BU -353 S4 GPS $26 1 $26 Tripod to hold the meter steady and vertical $0 0 $0 Adapter kit to attach the SQM to the tripod $15 1 $15 Camera $120 1 $120 Total Static = $451 Grand Total = $1,546 Table 1. List of equipment and supplies requested and associated costs. Each mobile and static skyglow measurement system employs a Unihedron light meter, a GPS and camera. Volunteers are providing in-kind support via driving personal cars, access and use of their laptop computers and tripods required for data collection, management and analyses. The Unihedron light meters and associated equipment requested are widely used world-wide foi these measurements, albeit typically in a static, not mobile campaign. An IDA expert on these measurements, in Mosier, OR, has recently demonstrated the utility of measuring skyglow in a mobile fashion using these methods and is consulting gratis on this project to ensure its success. The Unihedron company which manufactures the light meters is also supportive and is implementing camera handling into their proprietary software at our request. As such, the proposed work represents innovative and a state -of -the -science applications for the benefit of Deschutes County citizens. Data collection and analyses and products produced, such as the skyglow maps, will meet the highest scientific standards, be research -grade, and publishable online as well as in refereed scholarly journals. The proposed work will serve to position Deschutes County and Central Oregon on the global forefront of dark sky activities and have the potential to result in legacy impacts that will benefit residents and visitors for decades to come. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. This grant money coupled with the private purchase will support ongoing measurement of skyglow in Central Oregon without additional funding. Volunteers will provide time and effort to acquire and analyze the data in an ongoing project. Attach a) Proof of applicant organization's non-profit status b) IDA Guidelines for Dark Sky Communities Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Children Learning through Education and Research (CLEAR) Project Name: Pre -Teen & Adult Marijuana Education Course Project Period: 9/30/2018 — 9/29/2019 Description: Develop two additional educationl offerings, including Pre -Teen Marijuana Education Course and Adult Marijuana Education Course. Amount of Request: $2,000 Previous Grants: 1/11/2017 $ 2,250.00 Train -the -Trainer Seminar Approved: Declined: Today's Date: Project Beginning Date: Amount Requested. Name of Applicant Organization. Address: City & Zip Code: Contact Name(s): Fax #: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388- 6571 Fax: 541-385-3202 Website: www.deschutes.og DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 9/17/18 Project Name: 09/30/2018 $2,000 Pre -Teen & Adult Marijuana Education Course Project End Date: Date Funds Needed: 09/29/2019 01/01/2019 Children Learning through Education and Research (CLEAR PO Box 1991 / 1655 SW Highland Avenue Suite 5 Redmond Phoebe Secor, Outreach Director 541-508-3062 Email Address: Tax ID#: Telephone #: 47-2877104 541-508-3062 phoebe@clearalliance.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Organization and Purpose CLEAR Alliance (short for "Children Learning through Education And Research") is an educational 501(c)(3) non-profit organization based in Redmond, Oregon. CLEAR Alliance is unique as it is built and operated by public health, public safety and community leaders. Mission: CLEAR Alliance's mission is to reduce and prevent youth substance abuse and impaired driving in Oregon through evidence -based education. Purpose: The goal of CLEAR Alliance is to reduce the social costs and consequences to public health and safety caused from youth addiction and impaired driving. Leadership Structure CLEAR Alliance has a highly experienced and credentialed board of directors, executive director, educational coordinator, and a growing coalition network of public health and safety officials across Oregon who connect every month in Redmond to learn about youth substance abuse and impaired driving issues, and to work on our mission. See below list: Board of Directors President: John Trumbo, Umatilla County Oregon Sheriff (Ret.)—Pendleton, OR Vice -President: Marlys Alger, School Administrator & Counselor (Ret.)- Oregon City, OR Secretary: Belinda Ballad, Certified Prevention Specialist, Hood River County Prevention- Hood River, OR Gary Thompson, Senior Judge, Oregon Circuit Court (Ret.)—Prineville, OR Connie Ramaekers, Prevention Specialist, Director Tigard Turns the Tide Tigard, OR Lt. Michael lwai, Drug Recognition Expert, Oregon State Police—Salem, OR Kent Vander Kamp, Deschutes County Sheriff's Office- Bend, OR Contracted Staff Executive Director: Mandi Puckett, Certified Prevention Specialist— Prineville, OR Education Director: Marie Watkins, Certified Prevention Specialist — Bend, OR Outreach Director: Phoebe Secor, B.S Psychology — Redmond, OR Coalitions Oregon Coalition With over 800 members statewide, more information can be found here: https://www.clearalliance.org/loin/ Redmond Area Community Coalition Funded by the Drug Free Communities grant with over 50 members in the Redmond area, more information can be found here: https://www,clearalliance.orr/join/ Activities Our team specifically focuses on promoting and providing evidence -based education, health -and -safety messaging campaigns and other educational training's and resources for youth, parents, schools, driver education programs, as well as to the public-service agencies and groups that serve these populations. All educational materials are referenced with evidence or science -based research and edited and approved by current and retired public health and safety professionals. Activities & Projects include: •TEEN MARIJUANA EDUCATION COURSE: The Teen Marijuana Education Course (TMEC) is approved for students ages 13+. TMEC was piloted in middle and high schools, driver education programs and community presentations, in Central Oregon between 2015-2017. The curriculum was packaged for sale and in August 2017 a statewide TMEC instructor training was held. In 2018, four TMEC instructor training's were held. We currently have 121 individuals trained as TMEC instructors across 30 of Oregon's counties. •ANNUAL STATEWIDE DRUG EDUCATION EVENT: CLEAR Alliance has held three successful annual conferences thus far, with the most recent event held on June 27th- June 29th 2018 at the Riverhouse in Bend, OR. •"DID YOU KNOW?" EDUCATIONAL MEDIA ADS: The "Did you know?" campaign, which features real Oregon youth in the ads, is focused on providing facts about marijuana and impaired driving to youth and parents in Oregon. CLEAR Alliance is working with Tigard Turns the Tide coalition and its youth coalition STUDD, Redmond and Ridgeview High School students on this campaign. The ads have been featured on billboards and in theaters in Redmond, Bend, Eugene and Ontario. •EDUCATIONAL FLYERS: CLEAR has developed seven free educational flyers referenced in evidence and research to increase educational resources to youth, parents and public service workers throughout Oregon. These are available in English and Spanish. 2. Describe the proposed project or activity. As our organization continues to grow exponentially, we are currently faced with the challenge of developing two additional courses, which are highly requested among those who have attended our TMEC. This includes: •A new Pre -Teen Marijuana education course (PRE-TMEC): to be approved for elementary pupils, allowing us to address this topic with younger children at a more age appropriate level. •A new Adult Marijuana Education Course (AMEC): a one-hour presentation aimed specifically at parents, adults and public service professionals. Any contributions will be used to develop these two additional courses and continue to spread our message to communities throughout Oregon. Since our mission is to reduce youth substance abuse and youth and adult impaired driving through fact -based education, CLEAR Alliance's goal is to raise awareness and increase the level of evidence and science -based education available to Oregon youth and families, and the public service workers who serve them. 3. Provide a timeline for completing the proposed project or activity. The proposed timeline for commencement of this project is 9/30/18 and for completion is 9/29/2019. 4. Explain how the proposed project or activity will positively impact the community. This project will meet the significant demand of constituents, such as school health teachers, principals, school resource officers, drug recognition experts, emergency room physicians and nurses, law enforcement, juvenile departments, child welfare, churches and civic groups, who have been calling for age appropriate PRE-TMEC and AMEC curriculums. CLEAR Alliance has been inundated with requests for a marijuana education curriculum for elementary to early middle school students as well as parents and public service professionals, particularly in schools, juvenile agencies and churches. Development of this project will benefit all the Oregon constituents listed above, as well as those who are exposed to or respond to our educational media campaigns. 5. Identify the specific communities or groups that will benefit. Pre -Teen Marijuana Education Course (PRE-TMEC) serves Oregon youth below the age of 13, and Adult Marijuana Education Course (AMEC) serves Oregon parents, Oregon schools, Law Enforcement, Medical Communities, Prevention Agencies, Treatment Agencies, Churches and other Community Organizations. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Funding use: Grant funds will be used to research, develop and pilot a curriculum with existing TMEC instructors statewide to meet the significant demand of constituents referenced above. Other funding sources: CLEAR Alliance has also applied for funding from the following sources: PGE: $10,000 Juan Young Trust $5000 CLEAR Alliance also recently received $125,000 a year for five years from the Drug Free Communities grant program, some of which may be used for local piloting of these two new curriculums in the Redmond, OR area. In addition to ongoing federal, state and local funding support that CLEAR Alliance receives, our growing organization has also been able to steadily increase self -generated income to build upon our existing reserves, a portion of which will also be allocated to this project. Anticipated expenditures: Please see the attached budget for the development of PRE-TMEC and AMEC. PRE-TMEC and AMEC Budget: $35,000 Purpose Funds Needed Details Create PRE-TMEC presentation $15,000 Research, consultation and development of new presentation to include age appropriate resources and content, new handouts, surveys, project work for elementary age children. Create AMEC presentation $5,000 Research, consultation and development of new abbreviated presentation, handouts, surveys, adult, parent and staff specific resources, project work. Statewide travel and PRE- TMEC/AMEC training coordination $10,000 Travel, Presentations to schools and organizations across the state of Oregon, educate new trainers, update existing trainers on PRE-TMEC & AMEC presentations. Supplies & materials $5000 Toner/ink, paper, instructor packets, training materials, postage, other office supplies 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Once developed and launched, both the PRE-TMEC and the AMEC presentations will be available for purchase and may also be accessed through scholarship funds offered by our current grants. We also plan to develop an online portal of education modules to reach rural and other outlying or undeserved areas and populations in Oregon. The income from these purchases will allow for ongoing development of PRE-TMEC and AMEC. Attach: Proof of the applicant organization's non-profit status. See attachment. Budget for new PRE-TMEC and AMEC presentations This budget is being created to support the development of our three hour Teen Marijuana Education Course (TMEC) course into two additional courses; (1)'an age appropriate three hour Pre -Teen Marijuana Education Course (PRE-TMEC) and (2) an abbreviated one hour long Adult Marijuana Education Course (AMEC). Purpose Funds Needed Details Create PRE-TMEC presentation $10,000 Research and development of new presentation to include age appropriate resources and content, new handouts, surveys, project work. Create AMEC presentation $10,000 Research and development of new abbreviated presentation, handouts, surveys, adult specific resources, project work. Statewide travel and PRE- TMEC/AMEC training coordination $10,000 Travel, Presentations to schools and organizations across the state of Oregon, educate new trainers, update existing trainers on PRE-TMEC & AMEC presentations, PRE-TMEC & AMEC instructor kit flash drives. Supplies $5000 Toner/ink, paper, instructor packets, training materials, postage, other office supplies. Total project budget: $35,000 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Redmond Council for Senior Citizens / Redmond Senior Center Project Name: Senior Center Lunch Program Project Period: 1/1/2019 - Ongoing Description: Support senior meal program. Amount of Request: $2,000 Previous Grants: 11/27/2001 Approved: Declined: $ 2,000.00 Not recorded. Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.or; DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION August 1, 2018 Project Beginning Date: Amount Requested: Project Name: January 1, 2019 $2000.00 Name of Applicant Organization: Address: Senior Center Lunch Program Project End Date: Date Funds Needed: N/A January 1, 2019 Redmond Council For Senior Citizens (Redmond Senior Center) 325 NW Dogwood Ave. City & Zip Code: Contact Name(s): Redmond, OR 97756 Suzanne Michaels Fax #: 1541-548-0466 t IEmail Address: Tax ID#: Telephone #: 93-0726803 541-977-5838 redmondseniorcenter©gmail. com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. The Redmond Senior Center has been providing programs and services for senior citizens beginning in 1979. We are a locally funded organization, open 5 days per week, Monday -Friday. The Center offers older adults low/no cost healthy meals, social and physical activities, and a variety of other resources designed to help seniors navigate their way through an ever-changing world. For the last 39 years, it has served as the central community meeting space in Redmond for thousands of senior citizens The Center sustains itself through membership dues, donations, fundraising, room rentals, Meals on Wheels, the lunch program, as well as direct and indirect public support. It relies heavily on volunteers to ensure the needs of the community are met on a continuing and consistent basis. Ted Viramonte is the Executive Director, a position recently created to implement the Boards plan to streamline policies, procedures, programs and services. Ted is the former long-time Development Director at Best Care Services. This part-time position is funded through a private donation. There are four part-time paid staff members; the Volunteer Coordinator, Kitchen Manager, and two Kitchen Assistants. The second Kitchen Assistant was just hired on August 1, 2018 due to the increase in the number of individuals we serve. There are no full time staff members. The Board of Directors consists of 7 Directors, elected for 3 year terms and who meet monthly. They actively participate in many of the day-to-day operations of the Center as well as public awareness and fundraising efforts.. Redmond's senior population (65 and older) is estimated to be approximately 3,900. Of that number, 22% live on less than $20,000 a year. As noted in a front page article in the Bulletin the week of July 29, 2018, Central Oregon's senior population is growing at twice the national average and we are feeling that increase at the Center. With rising housing, utility, and food costs, many of these older individuals are finding it increasingly more difficult to make ends meet and are utilizing our services and resources. In the last quarter of 2018 (April -June), the Redmond Senior Center served 7,929 meals. By far our greatest expenditures are food related, almost 60% of our yearly budget. We are asking for $2,000 to defray the cost of preparing and serving these meals. There is a thirty one cent gap between the reimbursement funding for those meals and what it actually costs to produce each meal. With the increasing numbers of the people utilizing the meal service, the projected cuts in reimbursement funding, and the rising cost of product, it's increasingly more difficult to provide this service. Our current strategy to sustain this program is to ramp up our community outreach efforts as they relate to sponsorships, focusing on business leaders and the general public. Room rentals have been another source of income which we are actively promoting throughout the community. There is a renewed emphasis on submitting grant proposals to various foundations and this fall a "First 100" fundraising campaign will kick off with the goal of raising $25,000 by the end of the first quarter of 2019. We have attached a calendar of activities and the lunch menu for the month of July giving you an idea of just how important the Redmond Senior Center is to this community. Thank you for considering our application. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Assistance League of Bend Project Name: Operation School Bell Project Period: 9/1/2018 — 5/31/2019 Description: Purchase clothing for children living in poverty to prepare them for school. Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 8-20-18 Project Beginning Date: Amount Requested: Project Name: September 1, 2018 $2500 Alec -E k. Name of Applicant Organization: Address: City & Zip Code: Contact Name(s): Fax #: b Operation School Bell Project End Date: Date Funds Needed: May 31, 2019 October 30, 2018 Assistance League of Bend PO Box 115 Bend, OR 97709 Joan Craig, Grants Chair Tax ID #: Telephone #: 94-3138500 541-389-2075 Email Address: Ijoanc@bendcable.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Assistance League of Bend Operation School Bell Proposal for Deschutes County Commissioners August, 2018 Assistance League of Bend: Clothing Low -Income Children in Deschutes County Since 1991 The all -volunteer Assistance League of Bend improves the physical and emotional health and well- being of over 6000 of Deschutes County's poorest children and adults by providing clothing, hygiene items, and other supports. Programs include clothing for low-income children, hygiene supplies for senior Medicaid residents, hats for cancer patients, cooking/nutrition classes for elementary students, and a Christmas brunch/Santa visit for foster kids and families. As the flagship program of Assistance League since 1991, Operation School Bell (OSB) provides 1600-2000 low-income students in grades K-12 across Deschutes County with new wardrobes of school clothing. Participating children and families are identified by Family Access Network (FAN) counselors, based on family income/free and reduced lunch. OSB funds ensure that high -poverty students can attend school with the basic clothing needs met, which leads to better academic outcomes and long-term stability and success for these students and for their families and caregivers. Operation School Bell pairs low-income children with funds to purchase new school clothing at the start of the school year during a supervised shopping event. The average cost per child is $87: most children purchase underwear, socks, shoes, jeans, shirts, and winter coats. Every dollar donated to OSB goes directly to children in need. We request $2,500 from the Deschutes County Commissioners Discretionary Fund to match funds already raised and to purchase clothing for 29 children. Need and Community Impact The need and demand for Operation School Bell is currently several times the program's capacity. Despite rapid growth in population and industry, Deschutes County's economic expansion is not serving all residents equally. US Census economic data report that the average household income for LaPine was just over $25,000 in 2013, less than half the median household income for Deschutes County; median income in Redmond was $37,000, and nearly 35% of Bend residents live on $29,900 or less(http://www.census.govJquickfacts /table/PST045215/4161200). Housing prices continue to rise, creating an affordable housing crisis across Deschutes County, a factor pushing many low- income households to relocate frequently as rents rise or housing becomes unavailable. Bend- LaPine and Redmond schools report nearly 11,000 children whose families whose families qualify for free and reduced lunch, with seven schools reporting 100% who qualify. (https://www.ode.state.or.LiVsfdaireportsfr0061Select2.asp). Children from poor households often lack the resources to purchase basic necessities which make it possible for them to attend school and (earn successfully. High -poverty students often lack enough socks or underwear, and they may have ill-fitting or threadbare clothing. Research indicates that students may skip school or disengage without clean or mended clothes, or if clothing impacts other basic needs (staying warm, shoes that fit), not to mention lower self-esteem and related impacts on their schoolwork, resilience, attendance, and confidence, all critical to academic success Assistance League of Bend 1 Operation School Bell Overview August, 2018 (http://sanfrancisco.cbslocal.com/ 2016/08/11/in-school-laundry-giving-students-clean-clothes-academic-success/; https://www.ncbi.nim.nih.gov/pmc/ articles/PMC3523355/, accessed Jan 18, 2018). Operation School Bell gives children living in poverty the clothing which they need to be prepared for school: to have enough of the essentials to get through a week, to have clean, well -fitting clothing, and to feel good about their appearance. These small supports make a huge difference. Kids with new and clean clothes attend school more regularly; focus on school learning with clothing that fits and feels comfortable; and use home time for school work and preparation, instead of washing or repairing their outfits. OSB's supervised shopping process gives poor children and their families the respect and independence to shop for themselves, while also freeing household funds for other necessities, such as nutritious food, health care, or utilities. OSB typically serves only a small percentage of the 11,000 children in need as indicated by household income statistics and free and reduced lunch qualifications in the region. With this funding, we hope to sustain or grow the number of children served. Population Served Operation School Bell is a school -year program: program activities began on June 1, 2018, and Assistance League staff will work from June to September with partners in Sisters, Redmond and Bend-LaPine Schools to identify students who qualify for free clothing on the basis of family income, free and reduced lunch, and additional risk factors such as homelessness, housing insecurity, or foster living. Children are paired with volunteers to purchase clothing during one of multiple shopping events in September and October, 2018, and again in February, 2019 if there are sufficient funds to serve a second set of students. The program concludes on May 31, 2019, when we begin planning for the 2019-2020 school year. Fundraising and disbursement for the program follow this calendar, as well. Volunteers and Organizational Overview With an active volunteer base of 140 members from diverse professional backgrounds, led by a board of 14, Assistance League of Bend is one of Deschutes County's premier anti -poverty agencies. ALB's volunteer leadership operate with the stability and continuity of a paid staff: the working board of 14 leaders bring an average of 12 years each in Assistance League leadership roles, and the average member has volunteered for over 7 years. This level of experience far surpasses many comparable paid employees in similar non-profit organizations. All programs are volunteer - managed and run, keeping overhead costs low and distributing the bulk of funds raised directly to community recipients. Assistance League of Bend is supported by three major revenue sources: foundation funds, individual donations, and events. Typically, we raise one-third of our annual revenue from government and foundation grants, over half from fundraising events, and the remainder from individual gifts, including membership contributions. With a well -staffed and experienced Resource Development Committee and professional fundraising and grant writing support, the ALB is well- positioned to maintain consistent revenue from year to year. Assistance League of Bend 2 Operation School Bell Overview August, 2018 yk / assistance league Bend SERVING DESCHUTES COUNTY Operation School Bell 2018 - 2019* *Draft Budget:Bold = received, Italicized = pending Grants ($1,000 and up) Autzen Foundation $2,500 Bank of the Cascades/First Interstate $2,500 BNSF Railway Foundation $2,500 Robert Brady Foundation $3,500 Brooks Resources $2,500 Cow Creek Umpqua Fdn $5,500 Deschutes County Discretionary $1,500 Deschutes/United Way Emergency Funds $6,595 Exxon Mobil $1,500 On Point Ctty Credit Union $1,000 RBC Foundation $3,000 Les Schwab Foundation $7,500 MaybeIle Clark Macdonald Match $30,000 Sunriver Women's Club $3,500 Templeton Foundation $6,000 WalMart Redmond Store Grant $2,500 Washington Federal Foundation $1,000 Wells Fargo Bank $2,000 Program Expenses 2017-2018 ELEMENTARY WALMART BUDGET BEND LA PINE REDMOND GRAND TOTAL No. of Kids Total Cost No. of Kids Total Cost No. of Kids Total Cost Girls: T -Shirt, Jeans, Underwear, Coat, Sweatshirt, Sweatpants, Socks, Hat, Gloves, Shoes $ 88,000.00 $ 40,850.00 $ 40,470.00 TOTAL $ 80.00 I 350 $ 28,000.00 1 701 $ 5,600.00 1 130 $ 10,400.00 Boys T -Shirt, Jeans, Boxers Coat, Sweatshirt, Sweatpants, Socks, Hat, Gloves, Shoes TOTAL $ 80.00 350 $ 28,000.00 70 $ 5,600.00 130 $ 10,400.00 ELEMENTARY TOTAL 700 $ 56,000.00 140 $ 11,200.00 260 $ 20,800.00 MIDDLE SCHOOL Girls Boys 150 150 35 35 30 30 TOTAL $95.00 300 $ 28,500.00 70 $ 6,650.00 60 $ 5,700.00 HIGH SCHOOL Girls Boys 148 148 35 35 30 30 TOTAL $ 95.00 296 $ 28,120.00 70 $ 6,650.00 60 $ 5,700.00 GRAND TOTALS* 1296 $ 112,620.00 280 $ 24,500.00 380 $ 32,200.00 $ 169,320.00 Program Revenues 2018-2019 Fundraising Events $ 75,000.00 Individual Contributions $ 20,000.00 Foundation Grants $ 80,000.00 TOTAL $ 175,000.00 *Does not include $5,000 for 57 students in Sisters. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Rimrock Trails Treatment Services Project Name: Bend Outpatient Social Area Project Period: Upon funding availability - Ongoing Description: Create a safe, accessible, sober, and supervised area for adolescent patients to enjoy outside and group activities. Amount of Request: $994 Previous Grants: None recorded. Approved: Declined: -1" ES Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: September 17, 2018 Project Name: Bend Outpatient Social Area Project Beginning Date: When funding is available Project End Date: Ongoing Amount Requested: $994 Date Funds Needed: As soon as possible Name of Applicant Organization: Rimrock Trails Treatment Services Address: 548 SW 13th Street City & Zip Code: Bend, OR 97702 Contact Name(s): Jean McPherson Tax ID #: 93-1019081 Telephone #: 541-447-2631 Fax #: 541-447-2616 Email Address: jean(d rimrocktrails.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. ISI N_ RO C ; K •TI2A1 LS TREATMENT SERVICES 1 Describe the applicant organization, including its purpose, leadership structure, and activities. Rimrock Trails Treatment Services provides comprehensive, evidence -based treatment services to improve the lives of adolescents, young adults and families affected by substance use and mental health problems. To date, our Residential Program has served nearly 3,000 adolescents and families and our Outpatient Program has reached over 10,000 adolescents and families. Treatment services at Rimrock Trails are guided by a trauma -informed philosophy that embraces the principles of safety, compassion, collaboration, support, and empowerment. Our therapists are mental health clinicians who are dually certified addictions counselors. Treatment of both substance use and co-occurring problems in an integrated program are vital to long-term success. We blend evidence -based practices from medicine and psychology with historically proven addiction treatment methods. 2. Describe the proposed project or activity. We have two outpatient offices in Deschutes County — one in Bend and one in Redmond. The outpatient office in Bend is the largest and most heavily used with a much larger staff. Besides the necessary treatment, the Rimrock Trails staff in Bend has a goal of provide a safe, accessible, sober, and supervised area for adolescents to congregate and socialize. The goals include outside activities, such as a free- standing basketball hoop and an enclosed area with picnic tables for both eating outdoors and for group therapy sessions. For the inside area the goal is to create a game room with carefully selected video and board games and art room. 3. Provide a timeline for completing the proposed project or activity. The project will be completed immediately upon receipts of the funds, except the picnic area which will be delayed until summer (see attached budget). 4. Explain how the proposed project or activity will positively impact the community. The youth involved will a safe, sober, accessible, and supervised area in which to congregate and socialize, which will keep them of the streets and away from peers who may negatively influence them. S. Identify the specific communities or groups that will benefit. Deschutes County adolescents ages 12-17, specifically our clients (approximately 60 at any given time). 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. To date we have acquired art supplies and a free-standing basketball hoop. The outside enclosed picnic area will be delayed until next sutnmer. However, we are in search of funding for basketballs and the items for the game room. A detailed budget is attached. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Once items are purchased any expense would be minimal. Bend Outpaitent Office Social Areas Budget Total Projects Expenses Free-standing basketball hoop $ 420 Acquired Three basketballs $ 45 Three picnic tables $ 447 Summer project Barbeque grill $ 200 Summer project Playground ground cover $ 160 Summer project Fencing $ 593 Summer project Big screen TV $ 500 X -Box console and controller $ 250 Two extra controllers $ 94 Three gaming chairs $ 105 Art supplies $ 500 Acquired Total $ 3,314 Current Project(s) Expenses Three basketballs Big screen TV X -Box console and controller Two extra controllers Three gaming chairs Total $ 45 $ 500 $ 250 $ 94 $ 105 $ 994 Income Deschutes County grant (this grant) $ 994 Pending Molesworth Family $ 420 Various donors $ 500 Grantors - TBD $1,400 For summer projects Total $ 3,314 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: October 29, 2018 Organization: Central Oregon Veterans Outreach Project Name: 2018 Veterans Day Parade of Bend Project Period: November 11, 2018 Description: Support the annual Veterans Day Parade of Bend which serves over 10,000 spectators, 2,400 entrants, and 100 volunteers. Amount of Request: TBD Previous Grants: 7/9/2014 970.00 Making Our Services Count Software Program Approved: Declined: COVO CentralOregonVeteransOutreach RESPECT • SUPPORT • ADVOCACY VETERANS DAY WA*R*A*D*E Be a Sponsor! 2018 Bend Veterans Day Parade Central Oregon Veterans Outreach invites you to become a Sponsor of our annual Veterans Day Parade to honor veterans and military personnel of the Armed Forces of the United States of America and to celebrate our national holiday — Veterans Day on November 11, 2018. The Veterans Day Parade of Bend is touted as the largest parade in the State of Oregon, with over 10,000+ spectators, 2,400+ Parade entrants and over 100+ volunteers. The primary source of funding for the Veterans Day Parade is from donations from businesses and organizations in our community. The funds you provide will be used to support our annual COVO event — Veterans Day Parade to honor those who serve and to promote COVO's mission to provide services to help veterans, families and anyone in need. Your sponsorship will help ensure the success of our Veterans Day Parade this year. We welcome the opportunity to highlight your business; and your community mindedness through the 2018 Veterans Day Parade partnership with COVO. THANK YOU FOR YOUR SUPPORT! Platinum Sponsor $3,500 Gold Sponsor $ 2,500 Silver Sponsor $ 1,500 Bronze Sponsor $ 800 Media Outlets Covering Parade Broadcast COTV Bend Radio Group/The Bulletin Horizon Broadcasting /KTVZ Combined Communications Marketing Promoting Parade Zolomedia Radio Print Website Calendar of Events Social Media Business: Date JW Terry, Executive Director - Kathy Skidmore, Executive Officer Central Oregon Veterans Outreach 61510 S Hwy 97 Ste. 100, Bend, OR 97702 Kathy.skidmore@covo-us.org / 541.383.2793 a3uele8 Suiuieuaab uoge0o11y 61-810Z iR 00 W O O 2.61 Q1 O O in Cr)(11 IA O O O 0 O W O OO O O 0 0 0 0 0 O 3 3 CA. (D co 0, (D co AAAID NJ 1-1 A 3 v 0J• cn 5(1 Dm , co 0, 0! (D uollepolIV 8T-LTOZ 00 O w O O 01 sup rn W O 0 iJr � N l0 O 0 0 0 w 0 O O O O 0 0 0 0 0 auogaa .iauoissuwwoD ((D 22.• . w 3 03 0az. (D co 0O r3y W 0) 03 n n (D uoReDolIV 8T-LTOZ l0 w 01 O O O O O Ul O 01 O 0 0 0 0 O O O O O 00 O 0 0 uosiapuaH iauoiss!witio3 O O 0 O O i/). N 0 O 0 O 0 0 0 O' O O O 0` 0!' 0 0 0 0 0 FY 2018-19 Discretionary Grant Applications - Updated 10/24/2018 Organization Funded Qtr Reviewed Req Baney DeBone Henderson Fundraising Total Description The Wellness Ranch - Fundraising Y 1 7/23/2018 $1,500.00 $0.00 $0.00 $0.00 $750.00 $750.00 Fundraising Activities MountainStar Family Relief Nursery Y 1 7/23/2018 $2,500.00 $0.00 $0.00 $0.00 $1,500.00 $1,500.00 Birdies 4 Babies Fundraising Event Healing Reins Y 1 7/23/2018 $2,000.00 $0.00 $0.00 $0.00 $1,500.00 $1,500.00 Diamonds & Dust Fundraising Event Neighborlmpact Y 1 7/23/2018 $2,500.00 $800.00 $1,000.00 $700.00 $0.00 $2,500.00 Homeless Point-inTime Count & Survey Equine Outreach, Inc. Y 1 7/23/2018 $2,000.00 $333.00 $333.00 $334.00 $0.00 $1,000.00 Horse Rescue & Sanctuary Conference Sisters Folk Festival, Inc. ` Y 1 7/23/2018 $3,000.00 $1,000.00 $1,000,00 $1,000.00 $0.00 $3,000.00 Summer Concert Series Network of Volunteer Administrators Y 1 8/15/2018 $1,500.00 $400.00 $400.00 $400.00 $0.00 $1,200.00 Volunteer Management Training Central Oregon Environmental Center N 1 7/23/2018 $1,875.00 $0.00 $0.00 $0.00 ' $0.00 $0.00 LED Installation Program The Wellness Ranch -Integrative Program Y 1 7/23/2018 $3,000.00 $1,000.00 $500.00 $600.00 $0.00 $2,100.00 Integrative Programs Deschutes Soil & Water Conservation District* Y 1 8/15/2018 $2,500.00 $0.00 $0.00 $0.00 : $0.00 $2,500.00 Weed Projects 2018-19 Women's Civic Improvement League / KPOV Y 1 7/23/2018 $2,000.00 $500.00 $500.00 $400.00 $0.00 $1,400.00 New Transmitter Thrive Central Oregon Y 1 7/23/2018 $1,740.00 $580.00 $580.00 $580.00 $0.00 $1,740.00 Office Expansion The Giving Plate Y 1 7/23/2018 $2,000.00 $500.00 $500.00 $500.00 $0.00 $1,500.00 Food Bank Vehicle Upgrade Habitat for Humanity: La Pine - Sunriver Y 1 7/23/2018 $2,500.00 $750.00 $750.00 $750.00 ` $0.00 $2,250.00 Critical Home Repairs Central Oregon Veterans Ranch Y 1 7/23/2018 $2,500.00 $800.00 $800.00 $800.00 $0.00 $2,400.00 Agritherapy & Trauma Care La Pine Community Kitchen Y 1 8/15/2018 $1,600.00 $0.00 $600.00 $1,000.00 $0.00 $1,600.00 Produce Department Support REACH Redmond Y 1 8/15/2018 $5,000.00 $0.00 $0.00 $0.00 $2,500.00 $2,500.00 Social Enterprise Business Opportunity Q1 Total $31,615.00 $6,663.00 $6,963.00 $7,064.00 $6,250.00 $29,440.00 Hospice of Redmond 2 10/29/2018 $2,500.00 2018 Festival of Trees Fundraiser Healthy Beginnings 2 10/29/2018 $1,200.00 Breakfast of Champions Fundraiser Boys & Girls Clubs of Bend 2 10/29/2018 $1,500.00 Flannel & Frost Fundraiser Family Access Network Foundation 2 10/29/2018 $2,500.00 Annual Fundraising Luncheon Rimrock Trails Treatment Services 2 10/29/2018 $994.00 Bend Outpatient Social Area Assistance League of Bend 2 10/29/2018 $2,500.00 Operation School Bell Leadership Redmond 2 10/29/2018 $1,200.00 Leadership Redmond Sponsor/Scholarship Deschutes County Historical Society 2 10/29/2018 $1,500.00 Deschutes Historical Museum Heritage Fair Stroke Awareness Oregon 2 10/29/2018 $1,750.00 The Stroke Resource Directory Lights Out Bend/East Cascades Audubon Society 2 10/29/2018 $1,546.00 Measurement of Skyglow Children Learning through Education & Research 2 10/29/2018 $2,000.00 Pre -Teen & Adult Marijuana Education Course Redmond Council for Senior Citizens 2 10/29/2018 $2,000.00 Senior Center Lunch Program Central Oregon Veterans Outreach 2 10/29/2018 TBD Veterans Day Parade of Bend Q2 Total $21,190.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Committed Year to Date $6,663.00. $6,963.00 $7,064.00 $6,250.00 $29,440.00 Balance Remaining $8,337.00 $8,037.00 $7,936.00 $13,750.00 $50,560.00 "To be paid from special projects allocation, not discretionary grant funds and to be considered for Service Partner program in 2020. **DRAFT** BrightSide Animal Center Board of Directors P.O. Box 1404 Redmond OR 97756 Dear BrightSide Board of Directors: Congratulations on repaying the loan from Deschutes County and for the successful partnership with COCC for the Veterinary Technician Program. These are both positive steps forward for your organization. We've received and considered your letter requesting a grant from Deschutes County for $225,000. Although the projects outlined in the letter sound like important capital improvements, we are declining the request. Deschutes County does not have a grant program for the large amount outlined in your proposal and we do not support using the County's General Fund (property tax revenue) for such purposes. Deschutes County does offer a Discretionary Grant program and we encourage you to apply. Grant awards are typically made in amounts of $1,000 to $2,000. Attached is more information about this program and the application form. We recognize the important services BrightSide Animal Center provides for the community. We wish you continued success and would be pleased to provide a letter of support for any future grant applications directed to animal -welfare or other private foundations. Deschutes County Board of Commissioners Anthony DeBone, Chair Philip G. Henderson, Vice -Chair Tammy Baney, Commissioner 1300 NWwa1street d .,1 6{} .o!` .� L1rLrl C.. -.>,.( t.0.>... vg