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2019-14-Minutes for Meeting November 28,2018 Recorded 1/10/2019
G�vTCS COG BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 3 88-65 70 Recorded in Deschutes County CJ2019-14 Nancy Blankenship, County Clerk Commissioners' Journal 01 /10/2019 11:56:34 AM co 20I9-14 IIIIIIIIIIIIIIIIIIIIIIIII FOR RECORDING STAMP ONLY 1:30 PM WEDNESDAY, November 28, 2018 ALLEN CONFERENCE ROOM Present were Commissioners Tammy Baney and Anthony DeBone. Commissioner Phil Henderson was absent, excused. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media were in attendance. CALL TO ORDER: Chair DeBone called the meeting to order at 1:30 p.m. ACTION ITEMS Item brought from Business Meeting: Document No. 2018-687, Decision on the Open Space Area of the Eagle Air Estates Subdivision. Peter Russell, Senior Transportation Planner brought the item to the Board for consideration based on discussion held at this morning's Business Meeting. Commissioner DeBone supports the hearings officer decision. Commissioner Baney does not support the hearings officer decision and does not feel that any further changes to the draft decision are required. Discussion held on enhanced recreational activity. This item will come back to the Board on the December 5, 2018 Business Meeting agenda. BOCC WORK SESSION NOVEMBER 28, 2018 PAGE 1 OF 4 1. Treasurer's Report and Financial Report Wayne Lowry, Financial Director presented the October reports. Mr. Lowry reviewed investment maturities and the pool rate. Commissioner DeBone requested data on facilities obligations. Mr. Lowry noted the departments reported approximately 58 current staff vacancies. The financial operating data reports were reviewed for each department. 2. Review of Potential Appeal of Marijuana Production Approval and Consideration of Order No. 2018-075 Matt Martin, Community Development Department presented the item for discussion and consideration of Order to hear an appeal. Mr. Martin expects an appeal. The Board expressed support of hearing the appeal. BAN EY: Move approval DEBONE: Second VOTE: BAN EY: Yes HENDERSON: Absent, excused DEBONE: Chair votes yes. Motion Carried OTHER ITEMS: • Commissioner Baney reported on a letter received by a La Pine business asking for land from the Forest Service. County Administrator Anderson noted Chris Doty, Road Department Director was reviewing the information and will bring it to the Board. • County Administrator Anderson reported on a letter submitted by Senior AdvisorJoe Stutter requesting a letter of support be sent to Congressman Walden's office regarding support of the Secure Rural Schools program. Commissioner Baney inquired if a letter could also be sent to Wyden's office. BOCC WORK SESSION NOVEMBER 28, 2018 PAGE 2 OF 4 Commissioner DeBone expressed a feeling of being neutral on this matter. After discussion, the Board will not send this letter at this time. • Regarding Harper Bridge, Commissioner DeBone seeks resolution of the outstanding safety issues by year end and supports directing the Road Department to implement the parking improvements previously recommended by Road. • Commissioner DeBone noted an inquiry received from a resident on the status of the overpass in La Pine. Commissioner Baney suggested the item be discussed at a COACT meeting and she will bring to the OTC level. • County Administrator Anderson noted the annual breakfast meeting with Sunriver Service District is scheduled for December 11. The Board reviewed the draft agenda. Commissioner DeBone commented on fuels reduction issues and requested an update from County Forester Ed Keith. A report on the 9-1-1 Radio system status is requested from Sunriver. • County Administrator Anderson reported there is an Affordable Housing meeting in Redmond that is also scheduled for December 11 and wondered on attendance of the Board and the Board would like to reschedule the Sunriver Service District breakfast at this time. • County Administrator Anderson noted the Work Session on December 5 will include the update on the Public Safety Campus Master Plan. Commissioner DeBone would rather see the Crisis Stabilization Center located near St. Charles verses the public safety campus. Commissioner Baney noted the importance of considering WEBCO funding that has been pre -authorized for this project. Commissioner DeBone would like to see a report on scenarios of individuals being transported to the facility. The Board is concerned with individuals coming and going from the facility and the location should be considered for the best location to provide safety. • County Administrator Anderson mentioned the staffing needs at the District Attorney's office. District Attorney John Hummel has requested to hire the intern that has been working in their office as a regular status, limited duration (until 6/30/19) Deputy District Attorney Commissioner DeBone requested Mr. Hummel contact him to review the position. BOCC WORK SESSION NOVEMBER 28, 2018 PAGE 3 OF 4 • County Administrator Anderson reported that there are nine applicants for the Fair Board vacancies. Mr. Anderson inquired if all nine should go through the interview process. The Board supported interviews of all of the applicants. COMMISSIONER UPDATES: None reported EXECUTIVE SESSION: At the time of 3:09 p.m., the Board went into Executive Session under ORS 192.660 (2) (h) Litigation. The Board came out of Executive Session at 4:50 p.m. W31110M M Being no further items to come before the Board, the meeting was adjourned at 4:50 p.m. DATED this /7 Day of Commissioners. 2018 for the Deschutes County Board of BOCC WORK SESSION NOVEMBER 28, 2018 PAGE 4 OF 4 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, WEDNESDAY, NOVEMBER 28, 2018 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend Work Session, which are open to the public, allow the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. CALL TO ORDER ACTION ITEMS 1. October 2018 Treasurers Report and Financial Reports - Wayne Lowry, Finance Director/Treasurer 2. Review of Potential Appeal of Marijuana Production Approval and Consideration Of Order 2018-075 - Matthew Martin, Associate Planner COMMISSIONER'S UPDATES EXECUTIVE SESSION Executive Session under ORS 192.660 (2) (h) Litigation At any time during the meeting an executive session could be called to address issues relating to ORS 192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public. Board of Commissioners Work Session Agenda Wednesday, November 28, 2018 Page 1 of 2 OTHER ITEMS These can be any items not included on the agenda that the Commissioners with to discuss as part of the meeting pursuant to ORS 192.640. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have question, please call (541) 388-6572. Board of Commissioners Work Session Agenda Wednesday, November 28, 2018 Page 2 of 2 Q7 ca ra 2 --I qj CL Qj tx ca UA Oz � CL co Q7 ES COG Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of November 28 2018 DATE: November 16, 2018 FROM: Wayne Lowry, Finance, 541-388-6559 TITLE OF AGENDA ITEM: October 2018 Treasurers Report and Financial Reports RECOMMENDATION & ACTION REQUESTED: Discussion of October 2018 Treasurers Report and Financial Reports ATTENDANCE: Wayne Lowry, Finance Director/Treasurer SUMMARY: Monthly Report � _L;a 00 00r- E\'\\/k ¢m 8§Q§ _o a _ �q . � � � k m K @/W �E 3�$�k )m m=© 00 22 q ' q * §ƒ�§§52� Ez. © C4 2 F- § §$oƒ 00 7�$ ° ■ 0 0cm 3)Q $ f a. r M ® ® ® 5§Co A I)( § kW ±< § �k/ \ , ink k $ ■ 2 % m f £ k CO N k _ V- 7 %._ f 0 _ _ _ JJ t k k 66 7 = 6 & % \ / e faa k k k LL �a §2 U- ® §§f Z 0 K K K 0 K K § /& ) �%S 0. $$ §§I E a®..� U »@°E k 8 00§ E ®i E k c 2 CIIQ §k okk\ c E§ k �®aE)CD»° EL § v%-jƒ�/kms � _L;a 00 00r- E\'\\/k ¢m 8§Q§ _o a _ �q . � � � k m �0 �E 3�$�k )m m=© 00 22 2 La.$C §ƒ�§§52� kOR IM �� loto 2 -gid c:.N f.$ . � « � ■ §��k &�� 12 o= D |d u J 0 a g � O@ @ E2R2 22 § k � k . © C4 F- � � ■ §��k &�� 12 o= D |d u J 0 a g � !)$ F- U) ; k La @# ° � 3)Q _ ®�( e G 5§Co A I)( § ±< �k/ 2 f £ m t IL 66 7 = 6 & � faa LL �a §2 Deschutes County investments Portfolio Management Portfolio Details - Investments October 31, 2018 CUSIP Security Broker Purchase Date - Maturity Date Days To Ratings Maturity Moodys SB:PIFitch - Coupon Rate YTM 365 Par Value - Market Value Gook Call Value Date 31771KAJ6 FICO Strip CASTLE 9/2812017 11/2/2018 1 1.460 1.520• 5,000,000 4,999,250 4,999,797 - - 427542KX2 Hermiston OR DA DAV 9f2112016' 1211121)18` 30 AA- 3.000 1.001 605.000 605,496 605.995 - - 06050TME9 Bank ofAmerica- Corporate CASTLE 5116/2017 121018 7/23,181.092, 38Aa3 AA• 2.050 1.700 3,180.000 3,178,537 3,181,092 - - 3134A4ZZ0 Federal Home Loan Mtg Corp CASTLE '_ 3/19/2018/20 12/14/2018 43 Aa2 AA- 5.000 2.267 1,000,000 1,003,290' 1,063,190,1 - - 31771EAN1 FICO Strip CASTLE 11/316 12/27/2018 56 0.984 1,025 1,000,000 996,036 998,469. - - OQB8 BA75 U.S. Treasury CASTLE 6/8/2015 12/3112018' 60 Aaa AAA 1.600 1,324' 1,000,000 998,800 1,000.281 - - 3132XONJ6 Federal Agriculture Mig Corp CASTLE 5/112017 1123/2019_ 83 1.270 1.400 3,000,000 2,993,130 2.999,122 - 912833KU3 U.S. Treasury CASTLE 1/29/2018 2/15/2019 106 1.913. 1.997 2,000,000 1,986,780 1,988,734 - - 912828SH4 U.S. Treasury CASTLE 212212018' 2/2812019 119 Aaa AAA 1.375 2.060 3,000,000 2,989,920 2,993,399 - - 20271RAF7 Commonwealth SK Austr NY CASTLE 911812017 3/13/2019 132 Aa3 AA- 2.250 1.720 2,600,000 2,595,736 2,604.965 - - 88059E4G6 Tennessee Valley Authority CASTLE 2/7/2018 3/1512019 134 2.002 2.090 1,020,000 1,008,505 1,012,399 - 912834003 U,S. Treasury CASTLE 5/1812018 3115/2019 134 Aaa AAA 0.000 2.538, 77,ODO 76,344 76,303 - - 68607VS71 Oregon State Lottery CASTLE 4/5/2017 41112019 151 Aa2 AA 1602 1,581 1,000,000 995,740 1,000,088 - - 317705AM3 FICO Strip CASTLE 5/1/2018 4/5/2019 155 Aaa 9.700 2 344 2,050,000 2,111,357 2,113,414 - 459058FC2 International Bonds for Recons CASTLE 12/15/2016 4126/2019 176'Aaa AAA 1.250 1 500' 2,000 0901-- 1,986,780 2.000,000 - - 90331HMY6 US Bancorp CASTLE 12122/2017 4126/2019 176 Al AA- 1,400 2.000 1,000,000 992,700 997,133 3/26/2019 90520EAF8 MUFG Union Bank CASTLE 12/612017 5/6/2019 186 A2 A 2250 2.185 1,352,000 1,347,430 1,352,393 4/6/2019 90520EAF8 MUFG Union Bank CASTLE 6/612018 516/2019 186 A2 A 2.250 2.650 1,648,000 1,642,430 1,644,665 4/6f2019 06406HBMO Bank of Now York Mellon Corp CASTLE 11/1512017 5115/2019 195 At AA- 5.450 1,950 1,000,000 1,013,590 1,018,498 - - 3133EGAV7 Federal Farm Credit Bank CASTLE 311/2018 5117/2.019 197 Aaa AAA 1.170 2.210 ' 2,000,000 1,685,700' 1,988,878 - - 62889KAD3 National Credit Union Assoc CASTLE 3129/2018 6/12/2019 223 Aaa AA+ 3.000 2.301 1,240,000 1.242.232 1,245,209 - - 250351FJ7 Deschutes County Ore Sch Dist PJ 8/16/2016 6/15/2019 226 Aal 1.360 1.360 245,000 242,886 245,000 - - 938429R66 Washington County SD Municipal PJ 5/11/2017 6115/2019 226 Aa1 AA+ 1.488 1.488 400,000 396,736 400,000 - 3137EAB1 Federal Home Loan Mtg Corp CASTLE 7120/2016 7/19/2019 260 Aaa AAA 0.875 0.957 1,000,000 987,620 999,421 13034PZ02 CALIFORNIA ST HOUSING FINAN(CASTLE 11/2/2017 8/1/2019 273'Al AA- 1,952 1.850 1,070,000 1,060,509 1,070.795 - 3135GON33 Federal National Mtg Assn CASTLE 8/18/2016 81272019 274 Aaa AAA 0 875 1.000 1,000,000 986,700' 999,073 - - 891140BJ6 Toronto Dominion Bank CASTLE 215/2018 8/1312019 285 Aa1 AA- 1.450 2.360 5,000,000 4,943,550 4,965,187 - - 912833KW9 U.S. Treasury CASTLE 512412018 8/15/2019 287 Aaa AAA 0.000 2.494 2.000,0001,960,180 1,962,062. - 912828LJ7 U.S. Treasury CASTLE 3/2112018 8/15/2019 287 Aaa AAA 3.625 2.250 2,000,000 2,014,540 2,021,196' - - 798189PS6 SAN JOSE EVERGREEN COMM C PJ 6/512018 9/1/2019 304 Aal AA+ 2-657 2 659 500,000 498,790 500,000 - 06406HCW7 Bank of Now York Mellon Corp CASTLE 11/3/2016 9/11/2019 314 Al AA- 2.300 1.532 1,675,000 1,665,168 1,685,038 611112019 88059E4H4 Tennessee Valley Authority CASTLE 5/2/2018 9/15/2019 318 2.422 2.555 1.020,000 993,531 998,175 - 48125LRG9 JPMergan Chase- Corporate N CASTLE 6/2812017 9123!2019 326 Ao2 AA 1.650 1,840 1,300,000 1,283,529 1,297,962 8123120.19 48125LRJ3 JPMorgan Chase - Corporate N CASTLE 4/1012017 9/23/2019 326 Aa2 AA 2.956 2224 3,000,000 3,009,960 3,008,099 - 313586RC5 Federal National Mtg Assn CASTLE 12/4/2015 10/9/2019 342 AAA 1.891 2,031 1.400,000 1,363,628 1,374,850 - - 313586RC5 Federal National Mtg Assn CASTLE 3/17/2016 101912019 342 AAA 1.665 1 774 600,000 584,412 590,510 - - 313586RC5 Federal National Mig Assn CASTLE 8/8/2016 10/9/2019 342 AAA 1.252 1.318 400,000 389,608 395,242 - - 313586RC5 Federal National Mtg Assn CASTLE 11/2212017 10/9/2019342 AAA 1-928 2.030 3,600,000 3,508,472 3,534,061 - - 76116FAA5 RFSCP STRIP PRIN _CASTLE 9/21/2017 10115/2019 348 1.499 1.572 1,000,000 973,710 985,512 - - 76116FAA5 RFSCP STRIP PRIN CASTLE 7/1912018 10/15/2019 348 2.506 2.636 1,000.000 973,710 975,772 - - 76116FAA5 RFSCP STRIP PRIN CASTLE 9/12J2018 10/1512019 348 2.560 2.686_ 2,000,000 1,947,420 1,950,511 - - 3135GOR39 Federal National Mlg Assn CASTLE 11/10/2016 10/24/2019 357 Aaa AAA 1.000 1.173 2,000,000 1,966,140 1,996,682 - - 912828F62 U.S Treasury CASTLE 10/11/2016 10/31/2019 364 Aaa AAA 1.500 1.008 2,000,000 1,975,860 2,009,641 - - 961214SK8 Wesipac CASTLE 8/30/2017 11/1912019 383 Aa3 AA- 4.875 1.826 2,000,000 2,035,720 2,062,448 912828695 U.S. Treasury PJ 1/16/2018 12/31/2019 425.Aaa 1.625 2.000 2,000,ODO 1.973,900 1,991,475 - - 94988J51-7 Wells Fargo Corporate Note CASTLE 1/23/2018 1/15/2020 440 Aa2 AA- 2.400 2.444 3,000,000 2,974,590 2,998,464 - - 694918AYO Microsoft Corp CASTLE 8/8/2016 2/12/2020 468'Aaa AA 1.850 1.298' 1,000,000 987,050 1,006,893 1/12/2020 3133EJDCO Federal Farm Credit Bank CASTLE 3/121'2018 2/20/2020 476'Aaa AAA 2..150 2.360 925,000 915,103 923,816 2/2012019 912828,184 'U.S, Treasury DA DAV 9/28/2018 3/31/2020' 516'Aaa AAA 1.375 2.760 2,000,000 1,960,080 1,961,929 13063CSQ4 California St VINISP ' 9/21/20174/1/2020 517 Aa3 AA. 1.800 1.800 780,000 767,902 780,000 - - 3137EAEM7 Federal Home Loan Mtg Carp CASTLE 4/1912018 4/23!2020 539 Aaa AAA 2,500 2.511 2.000,000 1,989,180 1,999,677 - - 961214CP6 Westpac CASTLE 8/21/2018 5/26/2020 572'A93 AA- 2.300 3.015 1,000,000 984,150 989,136 - 3134GBNK4 Federal Home Loan Mtg Corp CASTLE 7/13/2017 5/29/2020 575 Aaa AAA 1,625 1.671 3,000,000 2,944.380 2,998,800 5/29/2019 685053CK3 Oregon School Boards Assoc CASTLE 3/1512017 r 6130/2020 607 Aa2 'AA 2.063 2 149 1,000,000 945,200965,699_ - - 569203MA7 Salam-Keiser School District CASTLE 7126/2017 6130/2620 607 Aa2 2 107 1.778 2,310,000 2,275,604. 2,322,183 - - 686653DH9 Oregon School Boards Assoc DA DAV 11/2/2015 6/3012020 607 Aa2 AA 5373, 2,050 875,000 908,478 920,906 - 686053DH9 Oregon School Boards Assoc CASTLE 6/24/2016 6/30/2020 607 Aa2 AA 5 373 1.570 500,000 519,130 530,544 - - 94974BGM6 Wells Fargo Corporate Note PJ 1/19/2017 7122/2020 629'A2 A+ 2.600 2 350 1,000,000 986,500 1,004,115 - - 9128284Y3 U.S. Treasury MORETN; 9/28/2018 8/31/2020 669 Aaa AAA 2.625 2,818 2,060,600 1,991,400 1,993,160 - 053015AD5 AUTOMATIC DATA CASTLE 2/26/2018 9/15/2020 684,Aa3 AA 2 250 2.570 2,710,000 2,672,277: 2,694.358 8/15/2020 9128281_65 U.S. Treasury CASTLE 9/17/2018 9/30/2020 699 Aaa AAA 1,375 27511 2,000,000 1,944,820 1,949,172 - - 940093R25 Washington Univ Higher Ed PJ 1/19/2017 10/1/2020 700 Aaa A+ 5.930 1.970 400.00Q 420,044 429,133 - - 45905U7J7 International Bands for Recons CASTLE 21912018 10/5/2020 704 Aaa 1.625 2.474: 2,000,000 1.954,000 1,976,189 4/512019 45905=7 International Bonds for Recons CASTLE 10/26/2018 10/5/2020 704 Aaa AAA 1.625 3 065 820,000 801,140 802,374 4/512019 76116FAE7 RFSCP STRIP PRIN CASTLE 10/4/2018 10/15/2020 714 2.764 2.951 2,445,000 2,309,620 2,310,965 - - 3130AF5G8 Federal Home Loan Bank CASTLE 10/22/2018 10/22/2020 721 Aaa AAA 3.000 3.000 2,000,000 1,998,560 2,000,000 4/2212019 492244DV7 Kern Community College CASTLE 1111512016 1111/2020 731 AA- 2.893 1.800 500,000 497,750 510,502 - - 3134GBX56 Federal Home Loan Mig Corp CASTLE 12/1312017 11/24/2020 754 Aaa AAA 2.250 2.172 3,000,000 2,957,520 3,000,000 - - 3134GSJH3 Federal Home Loan Mtg Corp CASTLE 12127/2017 2/17/2021 839 Aaa AAA 2.000 1 715 2,000,000: 1,987,420 1,998,962 2/17/2019 3136G4NN9 Federal National Mtg Assn CASTLE : 10118/2017 5/24/2021 935,Aaa AAA 2.000' 2.000 1,080,0001 1,049.792 1,080,0001 11/2412018 45905UC36 International Bonds for Recons CASTLE 7/1612018 9/28/2021 1062Aaa 'AAA 2.000 2,967 2,000,000 1,941,400 1,946.741 12/2812018 895114CP1 Pacific Corp CASTLE 9/25/2018 2/1/2022 1188 Al A+ 2,950 3.320 700,000 690.452 692,075 1111/2021 686053BQ1 Oregon School Boards Assoc MORETN 9/14/2018 613012022 1337 Aa2 AA 5.480 3.120 925,000; 996,715 999,830 - - Local Govt Investment Pool 2.500 2.500 65,742,087; 65.742,087 65,742,087 - - Bank of the Cascades 2 500 2.500 11,067,866 11,067.866 11,067,866 195.761,953 194,664,065 195,438, 314 a) Current year taxes received primarily in November, February and May. TAV came in 0.3% higher than budgeted. b) PILT payment of $500,000 received in July. Includes $91,104 of Marijuana tax. c) A & T Grant received quarterly. Q1 - July; Q2 - October; Q3 - January; Q4 - April. d) Savings related to FTE vacancies YTD and forecasted vacancy rates consistent with YTD experience. e) Repayment to General Fund from Finance for ERP Implementation and Humane Society loan closeout. f) Criminal Justice grant of $152k awarded in October, yet to be drawn upon. g) Oregon Dept of Veteran's Affairs grant reimbursed quarterly. h) Interfund land -sale management revenue recorded at year-end. 1 General Fund Schedule of Financial Operating Data Year to Date July 1, FY 2018 2018 through October FY 2019 31, 2018 (33% of the year) % of Actual Actual Budget Budget Projected Variance Revenues Property Taxes - Current $ 26,803,012 $ 3,726,854 14% a) $ 27,337,385 $ 27,530,754 193,369 Property Taxes - Prior 500,406 200,124 54% 370,000 370,000 Other General Revenues 3,190,552 1,619,792 60% b) 2,685,500 2,755,500 70,000 Assessor 847,520 442,700 51% c) 870,658 870,658 - County Clerk 1,796,418 561,848 31% 1,787,270 1,787,270 - BOPTA 12,468 6,903 54% c) 12,700 12,700 - District Attorney 226,561 21,065 5% f) 389,782 389,782 - Tax Office 201,617 119,280 60% c) 198,950 198,950 - Veterans 162,223 45,761 27% g) 166,423 166,423 - Property Management 99,502 6,667 6% h) 120,000 120,000 - Total Revenues 33,840,279 6,750,994 20% 33,938,668 34,202,037 263,369 Expenditures Assessor 4,240,703 1,473,267 31% d) 4,802,452 4,736,185 66,267 County Clerk 1,529,074 462,352 25% d) 1,845,477 1,800,989 44,488 BOPTA 65,271 25,106 34% d) 73,125 72,876 249 District Attorney 6,601,913 2,162,614 29% d) 7,372,932 7,138,024 234,907 Medical Examiner 158,160 50,310 29% 173,129 165,129 8,000 Tax Office 791,044 277,192 32% d) 872,020 864,133 7,887 Veterans 492,616 184,518 32% d) 572,287 572,189 98 Property Management 253,495 89,233 31% d) 287,858 285,558 2,299 Non -Departmental 1,259,222 422,429 30% 1,401,829 1,401,829 - Total Expenditures 15,391,498 5,147,222 30% 17,401,109 17,036,912 364,196 Transfers In 94,065 29% e) 326,122 289,065 (37,057) Transfers Out 17,420,195 5,557,321 30% 18,403,681 18,403,681 - Total Exp & Transfers 32,811,693 10,610,479 30% 35,478,668 35,151,529 327,139 Change in Fund Balance 1,028,586 1 (3,859,485) (1,540,000) (949,492) 590,508 Beginning Fund Balance 10,917,957 11,946,543 110% 10,890,000 11,946,543 1,056,543 Ending Fund Balance $ 11,946,643$ 8,087,059 $ 9,350,000 5 10,997,052 $ 1,647,052 Expenditures Recap by Budget Category Personnel 10,617,385 3,707,726 31% 12,080,220 Material & Services 4,606,437 1,439,496 27% 5,252,889 Capital Outlay 167,675 - 0% 68,000 Total by Category $ 15,391,497 1 $ 5,147,222 30% $ 17,401,109 a) Current year taxes received primarily in November, February and May. TAV came in 0.3% higher than budgeted. b) PILT payment of $500,000 received in July. Includes $91,104 of Marijuana tax. c) A & T Grant received quarterly. Q1 - July; Q2 - October; Q3 - January; Q4 - April. d) Savings related to FTE vacancies YTD and forecasted vacancy rates consistent with YTD experience. e) Repayment to General Fund from Finance for ERP Implementation and Humane Society loan closeout. f) Criminal Justice grant of $152k awarded in October, yet to be drawn upon. g) Oregon Dept of Veteran's Affairs grant reimbursed quarterly. h) Interfund land -sale management revenue recorded at year-end. 1 Revenues OYA Basic & Diversion ODE Juvenile Crime Prev Leases Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 Food Subsidy Gen Fund -Crime Prevention Interest on Investments OJD Court Fac/Sec SB 1065 Contract Payments Case Supervision Fee Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Transfers Transfers In -General Fund Transfers Out-Veh Reserve Community Justice- Juvenile Schedule of Financial Operating Data Year to Date July 1, FY 2018 2018 through October 31, 2018 (33% of the year) % of Actual Actual Budget FY 2019 Budget I ProjectedVariance $ 417,385$ - 0% a) $ 407,113 $ 407,113 $ - 67,130 - 0% a) 91,379 91,379 - 86,315 36,729 43% e) 85,000 85,000 - 133,500 27,150 39% c) 70,000 75,000 5,000 35,220 17,472 50% 35,000 35,000 - 22,206 3,365 18% d) 18,744 18,744 - 20,000 5,000 25% 20,000 20,000 - 21,264 8,985 36% 25,000 25,000 - 17,107 8,388 49% b) 17,000 17,000 - 8,075 3,837 48% 8,000 8,000 - 6,087 2,134 30% 7,000 7,000 - 3,359 655 32% 2,050 2,050 - 837,648 113,715 14% 786,286 791,286 5,000 5,149,243 1,769,969 31%0 5,705,245 5,607,317 97,928 1,226,264 389,391 29% 1,327,658 1,327,658 - 7,566 95% 8,000 8,000 - 6,375,507 2,166,927 31% 7,040,903 6,942,975 97,928 5,597,643 1,943,673 33% 69,000 21,750 25% 5,831,015 5,831,015 - 87,000 87,000 - Total Transfers 5,528,643 1,921,923 33% 5,744,015 5,744,015 - Change in Fund Balance (9,217) (131,289) (510,602) (407,674) 102,928 Beginning Fund Balance 1,358,098 1,348,881 112% 1,200,000 1,348,881 148,881 Ending Fund Balance $ 1,348,881 $ 1,217,592 $ 689,398 $ 941,207 $ 251,809 a) First quarter reimbursement requested. Quarterly payments received after reimbursement requested. b) State payments monthly in advance. c) Projected upward due to year to date revenue received. d) Payments received after monthly reimbursement requested. e) Leases paid month in advance. Projection currently accurate. f) Projected downward based on detention and community service vacancies 2+ months. 2 Revenues LED #1 Countywide Property Taxes Current Year Prior Year Foreclosed Properties Interest Total LED #1 Countywide LED #2 Rural Property Taxes Current Year Prior Year Foreclosed Properties Interest Total LED #2 Rural Sheriff's Office Revenues Total Revenues Expenditures Sheriffs Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Other Law Enforcement Services Crisis Stabilization Center Non -Departmental Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance Sheriff's Office and LEDs Schedule of Financial Operating Data $ 22,428,903 Year to Date July 1, FY 2018 2018 through October 33,979 31, 2018 133% of the 157,047 year) 22,980,228 3,506,895 ao Actual Actual Budget $ 22,428,903 $ 3,322,958 360,299 154,537 33,979 - 157,047 29,400 22,980,228 3,506,895 10,347,740 34,142 10,058,115 1,343,670 163,202 70,023 15,221 169,418 124,758 35,601 10,361,296 1,449,295 7,746,923 2,462,586 41,088.446 7.418.775 2,604,354 1,364,969 2,363,693 1,886,714 9,660,880 793,478 16,858,723 490,186 388,607 1,570,443 693,517 834,610 71,424 52,077 867,020 386,922 719,686 686,500 3,216,315 276,527 5,634,272 175,274 97,301 475,613 277,171 342,104 3,103 102,776 1,454,773 (5,841,809) 13,418.672 0 14, 873,445 13% a) 52% b) 0% 20% 14% 13% a) 47% b) 0% 30% 14% 36% 17% 29% c) 33% 27% d) 34% 32% 31% 30°% e) 32% 30%0 31% 42% g) 34% 1% h) 95% i) 31% 107% FY 2019 Budget Projected I Variance $ 24,792,245 $ 24,922,722 $ 130,477 300,000 300,000 145,000 145,000 - 25,237,245 25,367,722 130,477 10,043,598 10,077,740 34,142 150,000 150,000 - 120,000 120,000 - 10,313,598 10,347,740 34,142 6,929,945 6,934,745 4,800 42,480,788 42,660,206 169,418 2,997,984 2,989,184 8,800 1,181,695 1,187,295 (5,600) 2,644,786 2,662,336 (17,550) 2,033,077 2,149,283 (116,206) 10,003,953 9,957,028 46,925 881,182 930,642 (49,460) 18,630,764 17,674,504 956,260 551,494 540,152 11,342 328,581 318,936 9,645 1,520,623 1,588,770 (68,147) 667,647 795,167 (127,520) 1,017,266 1,051,916 (34,650) 559,308 559,308 108,329 108,329 - 43,126,689 42,612,860 613,839 (645,901) 137,356 783,257 13,837,807 14,873,445 1,035,638 $ 13,191,906 $ 15,010,801 $ 1,818,896 a) TAV came in 0.3% higher than budgeted for LED #1 and 0.2% for LED #2. b) It is estimated that 67°% of prior -year property taxes will be collected by January 2019. c) Parking Lot project phase 2 has not been completed (i.e., we have not yet been billed) d) New & Current Automotive supplies will catch up in Q2 and Q3. e) Significant savings from vacant FTE, partially offset by higher overtime costs. f) Overtime savings experienced YTD. g) Firearms and Ammunition purchases occur at the beginning of the year. h) Money for this project has not been spent yet. i) Includes annual transfers from Fund 7011702 to Fund 256 for Equipment Reserve. NOTE: Personnel savings are reflected assuming current vacancy rates experienced will be maintained throughout the year. M Health Services - All Divisions Schedule of Financial Operating Data Year to Date July 1, FY 2018 2018 through October FY 2019 31, 2018 (33% of the ear 00 Actual Actual Budget Budget Projected Variance Revenues State Grants $ 12,496,729 $ 4,164,425 31% $ 13,243,852 $ 13,243,852 CCBHC Grants 8,095,540 48,163 1% a) 5,327,800 6,274,200 946,400 OHP Capitation 8,835,600 2,825,000 33% b) 8,652,200 8,652,200 - Environmental Health Fees 963,885 93,735 8% e) 1,169,600 1,027,488 (142,112) Federal Grants 477,203 15,058 2% c) 729,000 878,000 149,000 Patient Fees (including State) 1,944,011 599,025 43% d) 1,383,668 1,504,152 120,484 Local Grants 888,375 493,068 41% 1,208,623 1,208,623 - Title 19 1,450,730 471,088 35% d) 1,345,100 1,699,368 354,268 State Miscellaneous 1,238,534 132,910 15% 899,734 899,734 - Liquor Revenue 604,464 - 0% 151,000 151,000 Divorce Filing Fees 131,745 157,603 100% 157,603 157,603 - Interfund Contract -Gen Fund 127,000 - 0% 127,000 127,000 - Vital Records 240,496 72,884 34% 212,000 231,900 19,900 Interest on Investments 114,846 48,505 36% 135,000 145,500 10,500 Other 753,233 186,726 44% 422,593 435,545 12,952 Total Revenues 38,362,392 9,308,188 26% 35,164,773 36,636,165 1,471,392 Expenditures Personnel Services 27,549,618 9,731,259 31% 1) 31,775,838 29,978,078 1,797,761 Materials and Services 13,714,180 3,250,738 26% g) 12,534,845 12,683,845 (149,000) Capital Outlay 117,629 24,780 6% h) 384,000 384,000 Total Expenditures 41,381,427 13,006,778 29% 44,694,683 43,045,923 1,648,761 Transfers Transfers In - General Fund 4,584,193 2,026,074 33% 6,078,223 6,078,223 - Transfers In - PH Reserves 289,669 101% i) 288,000 289,700 1,700 Transfers Out 490,320 47,172 25% 188,688 188,688 - Total Transfers In / Out 4,093,873 2,268,572 37% 6,177,535 6,179,235 1,700 Change in Fund Balance 1,074,839 (1,430,018) (3,352,375) (230,523) 3,121,853 Beginning Fund Balance 8,229,713 1 9,304,552 129% j) 7,202,714 9,304,552 2,101,838 Ending Fund Balance $ 9,304,552 $ 7,874,534 $ 3,850,339 $ 9,074,029 $ 5,223,690 a) CCBHC wraparound payments are reimbursed on a quarterly basis. Projection updated based on performance. b) Coordinated Care Organization payment received from Pacific Source. c) SAMSHA Crisis Co -responder grant; quarterly reimbursements begin in January 2019. Notice of Award received for crisis grant, of which $149,000 will be received and expended this fiscal year. d) There is an uptick in patient visits, and resulting revenue, relative to budgeted expectations. e) The majority of Environmental Health Fees are assessed/collected at the end of calendar year 2018. f) Savings are anticipated from a slow -down in hiring and future vacancy rates forecasted. g) Notice of Award received for additional crisis grant, of which $149,000 will be received and expended this fiscal year. h) $350k is budgeted to be spent to furnish a Crisis Stabilization center facility. i) Amounts transferred from Public Health Reserves to Public Health Operations per budget deliberations. j) Both an increase in CCHBC clients served, and an increase to the CCBHC reimbursement rate, during the last few months of FYI contributed to larger than projected revenues for FYI 8. 0 Health Services - Behavioral Health Division Schedule of Financial Operating Data Year to Date July 1,78 a) CCBHC wraparound payments are reimbursed on a quarterly basis. Projection updated based on performance. b) Coordinated Care Organization payment received from Pacific Source. c) SAMSHA Crisis Co -responder grant; quarterly reimbursements begin in January 2019. Notice of Award received for an additional crisis grant, of which $149,000 will be received and expended this fiscal year. d) There is an uptick in patient visits, and resulting revenue, relative to budgeted expectations. e) This is a local grant from Pacific Source collected on a quarterly basis, after request is made. f) Savings are anticipated from a slow -down in hiring and future vacancy rate of 8% forecasted. g) Notice of Award received for additional crisis grant, of which $149,000 will be received and expended this fiscal year. h) $350k is budgeted to be spent to furnish a Crisis Stabilization center facility. i) Amount represents the funding transferred from Behavioral Health to Department Admin for support. j) Both an increase in CCHBC clients served, and an increase to the CCBHC reimbursement rate, during the last few months of FY18 contributed to larger than projected revenues for FY18. FY 2018 2018 through October FY 2019 31, 2018 (33% of the ear) 00 Actual Actual Budget Budget Projected Variance Revenues State Grants $ 9,727,563 $ 3,247,284 32% $ 10,168,869 $ 10,168,869 - CCBHC Grants 7,422,784 48,163 1°Y° a) 4,381,400 5,327,800 946,400 OHP Capitation 8,835,600 2,825,000 33% b) 8,652,200 8,652,200 - Federal Grants 172,019 - 0% c) 278,096 427,096 149,000 Patient Fees (including State) 518,984 224,840 61% d) 368,400 488,884 120,484 Local Grants 11,928 - 0%e) 412,987 412,987 - Title 19 1,450,730 471,088 35% d) 1,345,100 1,699,368 354,268 State Miscellaneous 731,145 2,635 1% 351,200 351,200 - Liquor Revenue 604,464 - 0%151,000 151,000 - Divorce Filing Fees 131,745 157,603 100% 157,603 157,603 - Intertund Contract -Gen Fund 127,000 - 0% 127,000 127,000 - Other 359,761 90,346 27% 334,545 334,545 - Total Revenues 30,093,723 7,068,981 26% 26,728,400 28,298,552 1,570,152 Expenditures Personnel Services 16,306,247 5,806,001 30% f} 19,246,611 17,899,348 1,347,263 Materials and Services 6,632,028 1,431,167 24% g) 6,055,277 6,204,277 (149,000) Capital Outlay 32,579 24,780 7% h) 379,000 379,000 - Total Expenditures 22,970,853 7,261,948 28% 25,680,888 24,482,625 1,198,263 Transfers Transfersln- General Fund 1,734,107 780,860 33% 2,282,708 2,282,708 - Transfers Out - Dept Admin 5,402,700 2,082,852 33% i) 6,248,940 6,248,940 - Total Transfers In /Out {3,668,593) (1,321,992) 33% (3,966,232) (3,966,232) - Change in Fund Balance 3,454,277 (1,516,979) 5 (2,918,720) (150,305) 2,768,415 Beginning Fund Balance 2,174,468 5,628,745 142% j} 3,976,398 5,628,745 1,652,347 Ending Fund Balance $ 5,628,745 $ 4,111,766 $ 1,057,678 $ 5,478,440 $ 4,420,762 5 Health Services - Public Health Division Schedule of Financial Operating Data Year to Date July 1, b) Patient fees include fee-for-service payments from the State, Commercial Insurance, and Patients. c) Received on a quarterly basis, after request is made. d) An unanticipated donation of $11 k to maternal/child health was received during the year. e) Savings are anticipated from a slow -down in hiring and future vacancy rate of 4% forecasted. f) Amounts transferred from Public Health Reserves to Public Health Operations per budget deliberations. g) Amount represents the funding transferred from Public Health to Department Admin for support. h) Savings from a hiring slow -down around the previous budget development provided additional savings in FY18, over projected. i) Local grants are paid out in semi-annual, or annual, amounts toward the beginning of the year. FY 2018 2018 through October FY 2019 31, 2018 (33% of the ear) °o Actual Actual Budget Budget Projected Variance Revenues State Grants $ 2,769,165 $ 917,140 30% $ 3,074,983 $ 3,074,983 - Environmental Health Fees 963,885 93,735 8% a) 1,169,600 1,027,488 (142,112) Patient Fees (including State) 1,425,027 374,184 37% b) 1,015,268 1,015,268 - Federal Grants 305,185 15,058 4% c) 382,000 362,000 - Local Grants 876,447 493,068 62% i) 795,636 795,636 - State Miscellaneous 507,389 130,275 24% 548,534 548,534 - Vital Records 240,496 72,884 34°k 212,000 231,900 19,900 Other 374,434 91,861 116% d} 79,048 92,000 12,952 Total Revenues 7,462,028 2,188,205 30% 7,277,069 7,167,809 (109,260) Expenditures Personnel Services 6,512,999 2,319,874 31%e) 7,462,095 7,163,611 298,484 Materials and Services 1,833,637 416,546 22% 1,923,694 1,923,694 - Capital Outlay 74,995 - 0% - - - Total Expenditures 8,421,631 2,736,420 29% 9,385,789 9,087,305 298,484 Transfers Transfers In -General Fund 2,850,086 1,265,214 33% 3,795,515 3,795,515 - Transfers In - PH Reserves 289,669 101% f) 288,000 289,700 1,700 Transfers Out -Dept Admin 2,009,844 691,380 33% g) 2,074,366 2,074,366 - Total Transfers In /Out 840,242 863,504 43% 2,009,149 2,010,849 1,700 Change in Fund Balance (119,361) 315,289 (99,571) 91,352 190,924 Beginning Fund Balance 933,059 813,688 139% h) 583,802 813,698 229,896 Ending Fund Balance $ 813,898 $ 1,128,987 $ 484,231 $ 905,051 $ 420,820 a) The majority of Environmental Health Fees are assessed/collected at the end of calendar year 2018. LI Health Services - Administration Division Schedule of Financial Operating Data Year to Date July 1, FY 2018 2 078 through October FY 2019 31, 2018 (33% of the ear 00 Actual Actual Budget Budget Projected Variance Revenues CCBHC Grants $ 672,756 $ - 0% a} $ 946,400 $ 946,400 - Federal Grants - - 0% b) fi8,904 68,904 - Interest on Investments 114,846 48,505 36% 135,000 145,500 10,500 Other 19,038 4,518 50% C) 9,000 9,000 - Total Revenues 806,640 53,023 5% 1,159,304 1,169,804 10,5D0 Expenditures Personnel Services 4,730,372 1,605,384 32% d) 5,067,132 4,915,11$ 152,014 Materials and Services 5,248,515 1,403,026 31% 4,555,874 4,555,874 - Capital Outlay 10,056 - Q% 5,000 5,000 - Total Expenditures 9,988,943 3,008,410 31% 9,628,008 9,475,992 752,014 Transfers Transfers In - General Fund Transfers In - Dept Admin 7,412,544 2,774,232 33% e) 8,323,306 8,323,306 - Transfers Out 490,320 47,172 25% 188,688 188,688 - Total Transfers In f Out 6,922,224 2,727,060 34% 8,734,618 8,134,618 - Change in Fund Balance (2,260,079) (228,327} (334,084) {171,570) 162,514 Beginning Fund Balance 5,122,187 2,862,108 108% 2,642,514 2,862,108 219,594 Ending Fund Balance $ 2,862,108 $ 2,633,781 $ 2,308,430 $ 2,690,538 $ 382,108 a) CCBHC wraparound payments are reimbursed on a quarte rly basis. Amounts received here are for CCBHC-related staff. b) Includes funding from Crisis Co -responder grant and Oregon Meaningful Use Program. c) Payments for leased space from medical professionals. Utilities reimbursements from Mosaic medical. d) Savings are anticipated from a slow -down in hiring and future vacancy rate of 3% forecasted. e) Amount represents the funding required from Behavioral Health &Public Health for Depart ment Admin. 7 Revenues Admin- Operations Admin- Code Enforcement Building Safety Electrical Env Health- On Site Prog Planning- Current Planning- Long Range Total Revenues Expenditures (by Division) Admin -Operations Admin -GIS Admin -Code Enforcement Building Safety Electrical Env Health -On Site Pgm Planning -Current Planning -Long Range Total Expenditures Net from Operations Transfers Out To CDD Reserve Funds Net Transfers In/ Out Change in Fund Balance Beginning Fund Balance Ending Fund Balance Community Development Schedule of Financial Operating Data $ 134,969 581,209 3,113,439 765,399 809,187 1,813,228 7,776,653 1,905,335 200,208 412,921 1,364,198 339,953 471,314 1,301,029 360,795 6,355,753 1,058,963 FY 2019 Budget Projected I Variance $ 56,749 Year to Date July 1, FY 2018 2018 through October 152,400 $ 31, 2018 (33% of the 236,455 year) a) 664,291 % Actual Actual Budget $ 134,969 581,209 3,113,439 765,399 809,187 1,813,228 7,776,653 1,905,335 200,208 412,921 1,364,198 339,953 471,314 1,301,029 360,795 6,355,753 1,058,963 FY 2019 Budget Projected I Variance $ 56,749 50% a) $ 114,500 $ 152,400 $ 37,900 236,455 36% a) 664,291 691,950 27,659 1,135,970 34% a) 3,312,714 3,382,001 69,287 272,043 34% 236,272 804,849 809,092 4,243 285,851 37% a) 782,984 876,988 94,004 639,068 33% 1,945,453 1,895,628 (49,825) 275,806 33% a) 828,955 847,092 18,137 2,901,941 34% 8,453,746 8,655,151 201,405 779,392 31% b) - 0% 143,267 31% b) 508,773 30% b) 142,185 31% b) 192,843 31% b) 495,482 32% b) 163,403 32% b) 425,345 31% 476,595 74% 343,080 25% c) 361,937 1 133,515 167,678 2,529,615 115% 529.6150 S 2.663.130 2,480,694 2,435,349 45,345 466,550 450,536 16,014 1,717,925 1,658,475 59,450 455,905 446,304 9,601 621,107 590,785 30,322 1,560,577 1,504,408 56,169 503,344 483,973 19,371 7,806,102 7,569,830 236,272 647,644 1,085,321 437,677 1,372,679 1,673,528 (300,849) (1,372,679) (1,673,528) (300,849) (725,035) (588,207) 136,828 2,203,711 2,529,615 325,904 $ 1,478,676 $ 1,941,408 $ 462,732 a) Projection increased due to higher than expected volume b) Projection decreased due to year to date unfilled positions. c) Year end projections increased to reflect ORS requirements to account for surplus building safety and electrical revenues separately. Road Schedule of Financial Operating Data Year to Date July 1, FY 2018 2 018 through October FY 2019 31, 2018 (133% Of the year) Of Actual Actual Budget Budget Projected Variance Revenues Motor Vehicle Revenue $ 14,111,188 $ 5,567,928 34% $ 16,234,849 $ 16,234,849 $ - Federal - PILT Payment 1,574,248 2,153,308 113% a) 1,900,000 2,153,308 253,308 Other Inter -fund Services 1,069,766 82,239 8% 1,044,353 1,044,353 - Federal Reimbursements 509,127 - 0% 544,000 544,000 - Cities-Bend/Red/Sis/La Pine 537,224 127,582 20% b} 635,000 635,000 - State Miscellaneous 721,797 - 0% 739,811 739,811 - Forest Receipts 882,985 - 0% c} 963,410 963,410 - Sale of Equip & Material 378,623 48,484 13% 365,000 365,000 - Mineral Lease Royalties 59,341 1,992 1% d) 175,000 175,000 - Assessment Payments (P&I) 91,803 3,291 5% 70,000 70,000 - Interest on Investments 116,447 74,472 47% 160,000 175,000 15,000 Miscellaneous 73,077 22,167 49°!0 45,000 45,000 - Total Revenues 20,125,626 8,081,463 35% 22,876,423 23,144,731 268,308 Expenditures Personnel Services 5,852,960 2,035,733 31% e) 6,595,561 6,493,325 102,236 Materials and Services 6,995,505 1,802,214 22% 8,094,192 8,094,192 - Capital Outlay 141,885 Total Expenditures 12,990,350 3,837,947 26% 14,689,753 14,5879517 102,236 Transfers Transfer In- Solid Waste Payment 402,725 Transfers Out 6,000,000 5,116,077 35% 14,464,308 14,464,308 » Total Transfers (5,597,275) (5,116,077) 35% (14,464,308) (14,464,308) - Change in Fund Balance 1,538,001 (872,5fi1) (6,277,638) (5,907,094) 370,544 Beginning Fund Balance 8,776,841 10,314,842 119% 8,693,653 10,314,842 1,621,189 Ending Fund Balance $ 10,314,842 $ 9,442,281 $ 2,416,015 $ 4,407,748 $ 1,991,733 a) A reduction to timber revenue received in FY18 resulted in a positive impact to the FY19 PILT amounts received. b) City reimbursements for work performed by the County are received towards the end of the FY, after work is completed c) Forest receipts are anticipated to be received from the d) Mineral Lease Royalties are primarily received in the la e) Savings from unfilled positions and associated benefits State in May 2019. st few months of the Fiscal Year. of $127k. Additional expense of $25k anticipated for unplanned retirement. 9 Revenues State Miscellaneous Interest on Investments Total Revenues Expenditures Materials and Services Capital Outlay Total Expenditures Transfers Transfer In Total Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance Road CIP Schedule of Financial Operating Data FY 2019 Budget Projected I Variance Year to Date July 1, FY 2018 2018 through October 1,065,923 31, 2018 (33% of the 120,460 year) 54% 106,000 of Actual Actual I Budget FY 2019 Budget Projected I Variance a) Increased projection for reimbursable work that was not completed in FY 18, will be completed in FY 19. b) Work not completed in FY 18, will be completed in FY 19. Part of this work is reimbursable. 10 - 0% a) 853,104 1,065,923 212,819 120,460 56,732 54% 106,000 140,000 34,000 120,460 56,732 6% 959,104 1,205,923 246,819 35,701 24,384 33% 73,153 73,153 - 2,897,925 1,892,430 23% b) 8,236,348 8,613,439 (377,091) 2,933,626 1,916,814 23% 8,309,501 8,686,592 (377,091) 4,578,054 3,116,077 23% 13,811,725 13,811,725 - 4,578,054 3,116,077 23% 13,811,725 13,811,725 - 1,764,889 1,255,995 6,461,328 6,331,056 (130,272) 7,823,938 9,588,827 125% 7,687,037 9,588,827 1,901,790 9,588,827 $ 10,844,822 $ 14,148,365 $ 15,919,883 $ 1,771,518 a) Increased projection for reimbursable work that was not completed in FY 18, will be completed in FY 19. b) Work not completed in FY 18, will be completed in FY 19. Part of this work is reimbursable. 10 Adult Parole Probation Schedule of Financial Operating Data a) Quarterly payment in advance. b) One-time/annual payment. c) Prior electronic monitoring arrangement was budgeted to expire July 1st, 2018, but activity extended thru August 2018. d) Quarterly payments. e) Projected downward due to less than anticipated revenue. f) Savings from 3 months of vacant officer position. 11 Year to Date July 1, FY 2018 2018 through October FY 2019 31, 2018 (33% of the year) 00 Actual Actual Budget Budget Projected T Variance Revenues DOC Grant in Aid SB 1145 $ 4,333,329 $ 2,390,802 50% a) $ 4,781,604 $ 4,781,604 $ - CJC Justice Reinvestment 844,831 844,831 100% b) 844,831 844,831 - DOC Measure 57 233,900 233,900 100% b) 233,900 233,900 - Electronic Monitoring Fee 149,997 37,086 371% c) 10,000 40,000 30,000 Probation Superv. Fees 191,722 57,647 27% e) 210,000 195,000 (15,000) DOC -Family Sentence Alt 114,683 114,683 100% b) 114,683 114,683 - Interfund - Sheriff 50,000 16,667 33% 50,000 50,000 - Gen FundlCrime Prevention 50,000 12,500 25% d) 50,000 50,000 - DOJ/Arrest Grant 11,684 - 0% - - - Alternate Incarceration 6,908 - 0% - - - State Subsidy 16,336 8,168 48% a) 17,000 17,000 Interest on Investments 36,963 21,919 55% 40,000 65,000 25,000 Probation Work Crew Fees 1,966 680 17% e) 4,000 3,500 (500) State Miscellaneous - 0% 4,300 4,300 - Miscellaneous 503 1,160 232% 500 1,500 1,000 Total Revenues 6,042,821 3,740,043 59% 6,360,818 6,401,318 40,500 Expenditures Personnel Services 4,226,603 1,489,340 32% f) 4,656,363 4,621,363 35,000 Materials and Services 1,548,670 536,223 29% 1,828,765 1,828,765 - Capital Outlay 31,960 - 0% 20,000 20,000 - Total Expenditures 5,807,233 2,025,564 31% 6,505,128 6,470,128 35,000 Transfers Transfers In -General Fund 451,189 95,063 33% 285,189 285,189 - Transfer Out -Vehicle Repl/Maint 44,000 30,000 25% 120,000 120,000 - Total Transfers 407,189 65,063 39% 165,189 165,189 - Change in Fund Balance 642,777 1,779,542 20,879 96,379 75,500 Beginning Fund Balance 1,690,943 2,333,720 106% 2,200,000 2,333,720 133,720 Ending Fund Balance $ 2,333,720 $ 4,113,263 $ 2,220,879 $ 2,430,099 $ 209,220 a) Quarterly payment in advance. b) One-time/annual payment. c) Prior electronic monitoring arrangement was budgeted to expire July 1st, 2018, but activity extended thru August 2018. d) Quarterly payments. e) Projected downward due to less than anticipated revenue. f) Savings from 3 months of vacant officer position. 11 Operating Revenues Franchise Disposal Fees Private Disposal Fees Commercial Disp. Fees Franchise 3% Fees Yard Debris Recyclables Sale of Equip & Material Special Waste Interest Leases Miscellaneous Total Operating Revenues Operating Expenditures Personnel Services Materials and Services Capital Outlay Debt Service Total Operating Expenditures Transfers Out SW Capital & Equip. Reserve Total Transfers Out Change in Fund Balance Beginning Fund Balance Ending Fund Balance Solid Waste Schedule of Financial Operating Data $ 6,091,577 Year to Date July 1, 34% FY 2018 2018 through October 31, 2018 (33% of the FY 2019 2,502,365 year) 34% 2,709,370 2,709,370 %of Actual Actual Budget 1 Budget Projected I Variance $ 6,091,577 $ 2,228,390 34% $ 6,497,675 $ 6,497,675 $ - 2,502,365 928,728 34% 2,709,370 2,709,370 - 1,905,165 837,497 41% 2,042,050 2,042,050 - 273,532 22,655 9% a) 265,000 265,000 - 203,247 95,796 44% 216,761 216,761 - 15,833 4,168 23% 18,000 18,000 - 8,952 8,359 56% b) 15,000 15,000 - 23,143 16,644 38% 44,000 49,900 5,900 8,101 - 0% 10,801 10,801 - 57,217 18,232 36% 49,955 49,955 - 11,089,132 4,160,469 35% 11,868,612 11,874,512 5,900 2,173,108 757,497 30% e) 2,504,623 2,442,106 62,517 4,684,108 1,277,753 27% 4,772,158 4,772,158 - 89,501 24,000 14% c) 173,000 173,000 861,102 - 0% d) 860,938 860,938 - 7,807,819 2,059,250 25% 8,310,719 8,248,202 62,517 2,580,000 1,062,507 23% 4,688,023 4,688,023 2,580,000 1,062,507 23% 4,688,023 4,688,023 - 701,313 1,038,712 (1,130,130) (1,061,713) 68,417 1,237,677 1,938,991 112% 1,730,130 1,938,991 208,861 $ 1,938,991 $ 2,977,702 $ 600,000 $ 877,278 $ 277,278 a) Due April 15, 2019. b) Revenue source is unpredictable; dependent on special clean-up projects. c) Vehicle purchases are in process. d) Principal and interest payments due in Nov and May. e) Savings from unfilled vacancies YTD. Positions are being filled at a rate lower than budgeted. NOTE: Revenue projections, as a whole, still reflect management's best estimate of revenues to be collected. 12 Risk Management Schedule of Financial Operating Data Revenues Year to Date July 1, FY 2018 2018 through October 31, 2018 (33% of the FY 2019 year) 0 $ 1,051,283 $ 354,558 33% $ Actual Actual Budget Budget I Projected I Variance Revenues Inter -fund Charges: General Liability $ 1,051,283 $ 354,558 33% $ 1,063,675 $ 1,063,675 $ Property Damage 391,542 131,430 33% 394,291 394,291 Vehicle 195,085 65,083 33% 195,250 195,250 Workers' Compensation 1,242,317 415,760 33% 1,247,279 1,247,279 Unemployment 356,545 98,515 35% 280,921 280,921 Claims Reimb-Gen Liab/Property 336,022 25,066 9% 269,198 269,198 Process Fee-Events/Parades 1,800 405 23% 1,800 1,800 Miscellaneous 1,548 - 0% 530 530 Skid Car Training 39,382 9,090 28% 32,000 32,000 Interest on Investments 86,122 39,584 47% 85,000 118,000 33,000 TOTAL REVENUES 3,701,647 1,139,491 32% 3,569,944 3,602,944 33,000 Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit 69,537 27,100 Defense 78,349 88,212 Professional Service 12,545 Insurance 212,132 243,670 a) Repair / Replacement 20,247 1,630 Total General Liability 392,809 360,612 40% 900,000 900,000 PROPERTY DAMAGE Property Damage Charges 235 80 Insurance 173,873 144,572 b) Repair / Replacement 30,900 23,550 Total Property Damage 205,008 166,202 23% 728,398 728,398 - VEHICLE Insurance 5,101 5,834 Loss Prevention 1,717 492 Repair/ Replacement 109,130 30.069 Total Vehicle 115,948 37,270 31% 120,000 120,000 WORKERS' COMPENSATION Settlement / Benefit 860,322 144,199 Professional Service 40,999 4,380 Insurance 168,955 122,129 Loss Prevention 57,266 26,133 Miscellaneous 51,236 12,643 Total Workers' Compensation 1,178,778 309,484 24% c) 1,300,000 11500,000 (200,000) UNEMPLOYMENT - Settlement/Benefits 30,960 - 0% d) 150,000 150,000 Total Direct Insurance Costs 1,923,603 876,668 27% 3,198,398 3,398,398 (200,000) Insurance Administration: Personnel Services 360,138 122,187 32% 387,349 387,349 Materials & Srvc, Capital Out. & Trants. 195,293 56,939 21% 275,518 275,518 Total Insurance Administration 555,431 179,126 27% 662,867 662,867 Total Expenditures 2,478,933 1,054,694 27% 3,861,265 4,061,266 (200,000) Change in Fund Balance 1,222,713 84,798 (291,321) (458,321) (167,000) Beginning Fund Balance 5,359,570 6,582,283 118% 5,600,000 6,582,283 982,263 Ending Fund Balance $ 6,682,283 1 $ 6,667,081 $ 5,308,679 $ 6,123,962 $ 815,283 a) Annual insurance premiums are paid at the beginning of the fiscal year. b) Annual insurance premiums are paid later in the fiscal year. c) Current projection of $1.5M is reasonable per discussion with management. Pending claims factor into this decision d) Projected amounts will be updated after the 1 st invoice is received for the year. 13 DC 9-1-1 (Funds 705 and 707) Schedule of Financial Operating Data a) The State distributes payments quarterly, after the month ends. First payment is anticipated October/November. b) This is for billing to user agencies, billed out January 1st. c) Reimbursements from other agencies, billed out January 1 st. d) Annual maintenance agreements paid towards the beginning of the fiscal year. e) Capital budget available for Technology Improvements expenditures. f) Savings are anticipated from FTE vacancies YTD. g) Current year taxes received primarily in November, February and May. TAV came in 0.3% higher than budgeted. W." Year to Date July 1, �� ....-. FY 2018 2018 through October FY 2019 31, 2018 (33% of the year) 0o Actual Actual Budget Budget Projected Variance Revenues Property Taxes - Current $ 7,950,397 $ 1,113,327 13% g) $ 8,316,033 $ 8,350,160 $ 34,127 Property Taxes - Prior 126,401 53,945 49% 110,000 110,000 - Property Taxes - Jefferson County 32,003 422 1% 30,000 30,000 - State Reimbursement 162,900 - 0% 125,000 125,000 - Telephone User Tax 911,753 248,030 28% a) 890,000 890,000 - Data Network Reimb. 67,875 - 0% b) 50,000 50,000 - User Fee 104,939 17,993 10% c) 180,000 180,000 - Police RMS User Fees 351,987 27,549 9% c) 300,680 300,680 - Contract Payments - 0% c) 51,300 51,300 - Miscellaneous 18,647 4,182 60% 7,000 7,000 - Interest 98,838 26,331 19% 138,000 100,000 (38,000) Total Revenues 9,825,738 1,491,780 15% 10,198,013 10,194,140 (3,873) Expenditures Personnel Services 6,766,806 2,167,037 28%0 7,646,307 7,309,943 336,364 Material and Services 3,301,199 1,326,468 39% d) 3,390,757 3,390,757 - Capital Outlay 1,797,372 147,171 6% e) 2,342,000 2,342,000 Total Expenditures 11,865,377 3,640,676 27% 13,379,064 13,042,700 336,364 Transfers Transfers In 1,300,000 - 0% - - - Transfers Out (493,863) - 0% - - - Total Transfers 806,137 0% - - - Change in Fund Balance (1,233,502) (2,148,897) (3,181,051) (2,848,560) 332,491 Beginning Fund Balance 7,261,002 6,027,500 100% 6,000,000 6,027,500 27,500 Ending Fund 705 & 707 Balance $ 6,027,500 $ 3,878,603 $ 2,818,949 3,178,940 $ 359,991 Ending Bal. DC Reserve (710) 2,633,115 2,649,152 2,687,000 2,697,261 10,261 Total of Funds 705,707 and 710 $ 8,660,fi15 $ 6,527,755 $ 5,505,949 $ 5,876,201 $ 370,252 a) The State distributes payments quarterly, after the month ends. First payment is anticipated October/November. b) This is for billing to user agencies, billed out January 1st. c) Reimbursements from other agencies, billed out January 1 st. d) Annual maintenance agreements paid towards the beginning of the fiscal year. e) Capital budget available for Technology Improvements expenditures. f) Savings are anticipated from FTE vacancies YTD. g) Current year taxes received primarily in November, February and May. TAV came in 0.3% higher than budgeted. W." Health Benefits Fund Statement of Financial Operating Data Year to Date July 1, 2018 1 r 15 FY 2018 through October 31, 2018 FY 2019 (33% of the year) Actual Actual % of Budget Budget Projection $ Variance Revenues: Internal Premium Charges $ 17,573,923 $ 5,864,934 34.4% a) 17,052,000 17,594,802 542,802 Part -Time Employee Premium 2,303 485 18.9% a) 2,563 1,454 (1,109) Employee Monthly Co -Pay 960,340 335,852 34.9% a) 963,000 1,007,555 44,555 COIC 1,823,503 598,006 32.6% a) 1,834,000 1,794,019 (39,981) Retiree / COBRA Co -Pay 1,255,725 401,041 31.3% a) 1,280,000 1,203,124 (76,876) Prescription Rebates 64,110 18,802 31.3% 60,000 60,000 - Claims Reimbursements & Misc 116,243 721 N/A - 721 721 Interest 219,809 99,853 45.4% a) 220,000 299,000 79,000 Total Revenues 22,015,955 7,319,694 34.2% 21,411,563 21,960,675 549,112 Expenditures: Materials & Services Admin & Wellness Claims Paid -Medical 14,108,678 2,744,452 18.4% c) 14,900,000 14,900,000 - Claims Paid -Prescription 1,304,662 284,290 20.7% c) 1,375,000 1,375,000 - Claims Paid -Dental 1,722,019 419,620 25.7% c) 1,632,000 1,632,000 - Claims Paid -Vision 426,862 78,437 17.1% c) 458,000 458,000 - Stop Loss Insurance Premium 440,144 186,922 41.5% b) 450,000 460,000 (10,000) State Assessments 10,585 - 0.0% - Administration Fee (TPA) 681,958 180,994 41.6% b) 435,000 435,000 - Preferred Provider Fee 80,523 31,749 41.a% b) 76,000 80,000 (4,000) Other - Administration 177,758 68,773 29.4% 233,777 233,777 - Other- Wellness 156,884 51,367 27.8% 184,870 184,870 - Admin & Wellness 19,110,074 4,046,603 20.5% 19,744,647 19,758,647 (14,000) Deschutes On-site Clinic Contracted Services 928,621 257,754 26.4% 975,000 975,000 - Medical Supplies 88,436 23,320 29.2% 80,000 80,000 Other 34,416 11,533 19.3% 59,864 59,864 - Total DOC 1,051,474 292,607 26.2% 1,114,864 1,114,864 - Deschutes On-site Pharmacy Contracted Services 308,693 76,401 22.7% 336,000 336,000 - Prescriptions 1,750,513 436,256 23.6% 1,850,000 1,850,000 - Other 102,463 26,781 27.1% 98,744 98,744 - Total Pharmacy 2,161,669 539,438 23.6% 2,284,744 2,284,744 - Total Expenditures 22,323,217 4,878,648 21.1% 23,144,255 23,158,255 (14,000) Change in Fund Balance (307,262) 2,441,047 (1,732,692) (1,197,580) 535,112 Beginning Fund Balance 15,382,578 15,075,316 93.9% 16,051,586 15,075,316 (976,270) Ending Fund Balance $ 15 075,316 1 $ 17,51 362 $ 14,318,894 $ 13,877,736 $ (441,158) a) Year to date annualized b) Year to date actual plus purchase orders and contracts outstanding. c) Projected amount implies a 4.5% total combined increase in costs from usage and rates (over prior year). Current projected amounts in claims paid are compared against a rolling annual total for reasonableness. 15 Revenues Court Fines & Fees Interest on Investments Total Revenues Expenditures Personnel Services Materials and Services Total Expenditures Net from Operations Transfers Transfers In- General Fund Total Transfers Change in Fund Balance Beginning Fund Balance Ending Fund Balance Justice Court Schedule of Financial Operating Data FY 2019 Budget JProjected I Variance $ 574,364 $ 200,189 Year to Date July 1, 2018 FY2018 through October 31, 50,568 2018 (33% of the year) 876 ao Actual Actual Budget FY 2019 Budget JProjected I Variance $ 574,364 $ 200,189 36% a) $ 550,000 $ 600,568 $ 50,568 1,518 876 44% 2,000 2,627 627 575,882 201,065 36% 552,000 603,195 51,195 462,655 167,109 33% 508,650 509,227 (577) 137,679 52,097 35% b) 149,431 151,717 (2,286) 600,334 219,205 33% 658,081 660,944 (2,863) (24,452) (18,140) (106,081) (57,749) 48,332 70,000 10,000 33% 30,000 30,000 - 70,000 10,000 33% 30,000 30,000 - 45,548 (8,140) (76,081) (27,749) 48,332 112,442 157,990 110% 144,000 157,990 13,990 $ 157,990 $ 149,850 $ 67,919 $ 130,242 $ 62,323 a) Year to date annualized for projected amounts. b) One-time software maintenance fee of $8,680 paid in July for entire year. 16 Room Taxes (Funds 160 and 170) Schedule of Financial Operating Data July 1, 2018 thru October 31, 2018 its Fund 160 - 7% of TRT Fund 170 - 10%, of TRT Combined - 8% TRT Budget Actual Budget Actual Budget Actual % of Budget REVENUES Room Taxes $ 6,352,500 $ 3,897,560 $ 907,500 $ 556,796 $ 7,260,000 $ 4,454,356 61.4% Interest 14,000 14,313 8,600 3,146 22,600 17,459 77.3% 6,366,500 3,911,873 916,100 559,942 Total Revenues 7,282,600 4,471,816 61.4% EXPENDITURES Administrative Auditing Services 10,938 1,563 12,501 - Temporary Help 7,875 861 1,125 123 9,000 984 Interfund Contract 50,675 16,892 8,446 2,815 59,121 19,707 ISF 38,485 12,828 602 201 39,087 13,029 Public Notices 2,713 527 388 75 3,101 602 Printing 1,925 - 275 - 2,200 - Office Supplies 875 125 - 1,000 - Postage 2,625 514 375 73 3,000 587 Software 52,500 23,171 7,500 3,310 _ 20,399 6,598 Total Administrative 168,611 54,792 129,010 34,909 Current Distributions Sheriff's Office 3,151,787 1,050,596 - 3,151,787 1,050,596 Sunriver Service Dist 200,000 - 200,000 COVA (20% of the 6%) 1,063,256 571,713 1,063,256 571,713 COVA (100% of the 1%) 884,017 478,478 884,017 478,478 Grants Third Party Grants Inter -fund Transfers Fair & Expo Center 25,744 8,581 642,252 160,563 667,996 169,144 F&E Reserve Fund - 830,083 207,521 830,083 207,521 1,472,335 368,084 Total Distributions 5,324,804 2,109,368 6,797,139 2,477,451 1,492,734 374,681 Total Expenditures 5,493,415 2,164,160 6,926,149 2,512,360 Change in Balance 873,085 1,747,713 (576,634) 185,261 356,451 1,959,455 Beginning Balance 1,387,711 1,204,818 576,634 361,634 1,964,345 1,566,452 Ending Balance $ 2,260,796 $ 2,952,531 $ - $ 546,895 $ 2,320,796 $ 3,525,907 its Operating Revenues Events Revenues Storage Camping at F & E Horse Stall Rental Food & Beverage Activities, net Annual County Fair (net) Interfund Contract Miscellaneous Total Operating Revenues Operating Expenditures, net of TRT: General F & E Activities Personnel Services Materials and Services Total Operating Exp, net of TRT Other: Park AcglDev (Fund 130) Rights & Signage Interest Total Other Transfers In I Out Transfer In -General Fund Transfers In - TRT -1 % Transfer In -Room Tax - (Fund 160) Total Transfers In Non -Operating Rev & Exp Debt Service Total Non -Operating Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance Fair Expo Center Schedule of Financial Operating Data FY 2019 Bud et I Projected I Variance $ 455,732 $ 159,147 Year to Date July 1, 2018 FY 2018 through October 31, 2018 76,095 (33% of the year) Actual Actual I %of Budget FY 2019 Bud et I Projected I Variance $ 455,732 $ 159,147 26% 602,000 $ 678,095 $ 76,095 81,588 34% 0 33% 24,551 36% 68,000 102,551 34,551 15,325 25% 225 1% 18,200 18,425 225 23,541 1 38,243 101% 38,000 57,643 19,643 67,964 (341) 146,244 (483,658) (11,797) -7% a) 164,204 194,203 29,999 287,452 33% 300,000 63% b) 472,998 384,000 (88,998) 30,000 492,252 10,667 36% c) 30,000 32,000 2,000 4,822 1 2,407 523,442 29% 37% 8,400 1,401,802 8,007 1,474,924 (393) 73,122 966,424 1,028,508 381,101 33% e) 1,161,582 1,232,241 (70,659) 978,354 281,997 663,098 34% 0 33% 833,771 1,995,353 872,585 2,104,826 (38,814) (109,473) 2,006,862 30,000 7,500 25% 30,000 30,000 - 111,499 16,485 16% 105,000 116,585 11,585 486 341 23,644 116,012) �.._ -14% 17% 2,400 137,400 (456,151) (341) 146,244 (483,658) (2,741) 8,844 (27,507) 141,985 898,453 200,000 66,667 33% 200,000 200,000 533,514 123,063 25% d) 492,252 492,252 25,744 8,581 198,311 33% 25,744 717,996 25,744 717,996 - 759,258 101,824 0% 0% 101,136 101,136 101,136 101,136 - 101,824 (241,020) 82,299 160,709 133,202 (27,507) 180,735 60,285 $ 22 015 NIA $ 160,709 $ (60,285) 72,917 $ (60,285) (87,792) 60 285 a) See "Food & Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair & Expo Center Fund c) Reimbursement from RV Park for personnel expenditures recorded in F&E d) FY 2018 includes $100,000 originally planned to be received in FY 2019 e) Retirement payout of vacation for director (900 hours - $77k; includes benefits) f) Additional costs in association with higher events revenue. W 19 Z o O o 0 0 0 0 0 1.9 0 0 O (D o (o It 0) O O O N O O O O m O O O O O 0) O -0 O ' O ' O CD O O O O CA O O O N (O ti N 0 N 00 06 0) CA C'� 6 N in N CD 00 rn CD (A rt CD O 0) r N Ih 0 CD r r N rt (t7 to O r N N r r r LLL d! !H N CD 00 Cfl r N o c) -'t CD O o M r M r 0 r (. N M N N O LO '(t O rt In 00 Cl) M O Cl) r O r Cfl Q r O( O L OR r n `; (Cl N M (D CD (D CIO I' h O N r (1) N M N W. N V LO CO O It M r r N CO d• 4r (L) r LU (A 619. co o rt rt 0) O) o M M) 00 O CD w r ` cn W O O OD w tn O M N) CD Cn 1` N In O Ln M .fl 1% m 1* O (O 00 47 M to, N ui N C"� r O) O (A O CD I• N� Cl) N w N N 1` V r r N N W) M U N M r M r N r c") N 0 V1. M to CDO e r I- OO CA o (D t0 N N r M N• N W CA w O r C" M CO N N Cf) (i) tri CT r CIO O CA O O r-: IX) rt tp M ' Cf) N N l) Cl)C M N r C) r r N N (T C }M r v LL (R H'! C d a M Mr- to r a C` (O (D w o O O 1n (D r Cn (� d7 M Lt) LO O Cl) Ort .-- r O co w CC) w N 1` O (D h ao (n m i` 00 r 0) ' CO Cn N f- 0 as O M (t) O ti M r rt M N M r M r N M r r r Wy Q 'a m C (O C N co (D v O O N O o (A f, Nm n N r -e O n O M N w N Om �, r O r rt M r 1l- M r ' ' • O M a LL O e0 Im r `-"" C!) O N M N (p O CtV LL �O Of M w tp r e d• CD N 00 a N N LO d' w V' O M O N w M CD It (O ((f M r co (O ti r O I.[) q) (n r O f� N 00 ci N O N r CA r O) Q It CC) r- - r w rt 0) (D N d' (b O Cb co Cn 00 ti wN N M N N M N 00 N N M r to i LL CR V► � � N > m 0 � a o 06 IL a s m O N C o 00 m Qtj y U1 ` a y W °� N ca LL C > LL O 0! O d M> (A d (� C IL C U 7 0 u1 � C w Qf y 0 O d 4= 3►= y M O a. d O 0•_m c� H K w m rnN c� J U c` :a O O G d OC 0) o x U V 0 CU c 0 0) W d y y 0 E > L.maw w'_tO o 0 o rUU o xa0 o B F- O a O F- w F- c _ 19 RV Park (Fund 618) Statement of Financial Operating Data Revenues RV Park Fees < 31 Days $ 409,658 Year to Date July 1, 75% a) $ 340,200 FY 2018 2018 through October 31, 2018 FY 2019 11,900 (33% of the year) 5,000 5,000 - Washer/Dryer Of 2,712 77% Actual Actual I Budget Budget Pro'ection $ Variance Revenues RV Park Fees < 31 Days $ 409,658 $ 256,239 75% a) $ 340,200 462,000 121,800 RV Park Fees > 30 Days 11,900 0% 5,000 5,000 - Washer/Dryer 4,456 2,712 77% 3,500 4,800 1,300 Vending Machines 1,561 1,244 83% 1,500 2,200 700 Room Tax Collection Fee 2,205 1,227 N/A - 2,200 2,200 Good Sam Discounts (5,233) N/A - (9,400) (9,400) Good Sam Membership Fee 1,125 N/A - 1,125 1,125 Cancellation Fees 8,936 5,337 133% 4,000 9,600 5,600 Total Revenues 438,716 262,651 74% 354,200 477,525 123,325 Expenditures Materials & Services 266,328 111,992 37% 298,870 298,870 - Total Expenditures 266,328 111,992 37% 298,870 298,870 - Net from Operations 172,388 150,658 55,330 178,655 123,325 Other Resources/Expenditures Interest on Investments 6,094 3,343 76% 4,400 10,030 5,630 Transfers In - Park Fund (130) 160,000 - 0% 160,000 160,000 - TRT Grant 35,088 - N/A - - Debt Service 222,136 - 0% (223,101) (223,101) Net Other 20,964 3,343 (68,701) (63,071) 6,630 Change in Fund Balance 151,434 154,002 (3,371) 125,584 128,955 Beginning Fund Balance 292,046 443,480 139% 319,000 443,480 124,480 Ending Fund Balance $ 443 480 $ 597,481 $ 315,629 $ 569,063 $ 253,434 a) 7,321 RV spaces, 56% utilization YTD. v ES BOG Deschutes County Board of Commissioners fi 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of November 28 2018 DATE: November 20, 2018 FROM: Matthew Martin, Community Development, 541-330-4620 TITLE OF AGENDA ITEM: Review of Potential Appeal of Marijuana Production Approval and Consideration Of Order 2018-075 Attendance: Matthew Martin, Associate Planner Summary: On November 16, 2018, planning staff issued an approval to allow Waveseer of Oregon, LLC to establish marijuana production at 24350 Dodds Road and 24360 Dodds Road, Bend. The 12 -day appeal period ends on November 28, 2018. Attached is Order 2018-075 that would allow the Board to review any timely filed appeal of file nos. 247 -18 -000128 -AD / 477 -LR / 877 -LL. F ' STAFF MEMORANDUM Date: November 28, 2018 To: Board of County Commissioners From: Matthew Martin, AICP, Associate Planner Re: Consideration of Order No. 2018-075 to Hear Potential Appeal of Administrative Decision on File Nos. 247-18-000128-AD/447-LR/877-LL The Board of County Commissioners (Board) will conduct a work session on November 28, 2018 at 1:30 PM and will consider hearing a potential appeal of an administrative decision (File Nos. 247-18- 000128-AD/447-LR/877-LL) approving a marijuana production application. The approval also includes a legal lot of record verification and lot consolidation. I. Application On February 7, 2018, an application was filed for an Administrative Determination (AD) to establish marijuana production at 24350/24360 Dodds Road, Bend (tax lots 18-13-12 100/18-14-07 500) in the Exclusive Farm Use (EFU) zone. During the application completeness review the planning division found the legal lot of record status of tax lot 500 had not been verified. On June 11, 2018, an application was filed for a Lot of Record Verification (LR) application for tax lot 500. Tax lots 100 and 500 were verified to each be an individual legal lot of record. Based on the verified lot locations and the location of the proposed marijuana production on the subject property, the proposed development would not meet property line setback requirements. In lieu of denial, the applicant proposed to consolidate the lots. On November 13, 2018, an application was filed for a Lot Consolidation (LL) to combine tax lots 100 and 500 into one legal lot of record. The marijuana production approval is conditioned on consolidation of tax lots 500 and 100 by deed, prior to marijuana production. II. Decision On August 17, 2018, the administrative determination application was deemed complete. The Planning Division issued an administrative decision without a public hearing on November 16, 2018, determining the applicant met the applicable criteria (Attachment 2). Notice of the decision was sent to neighboring property owners within 750 feet and parties that provided comments. The decision becomes final if not appealed by 5:00 PM on November 28, 2018. III. Appeal Although no appeal has been filed yet, staff considers an appeal is probable based on public comments. IV. 150 -day Issuance of a Final Local Decision The 150 -day period for issuance of a final local decision is currently January 28, 2018. V. Board Options Section 22.28.050 of the Deschutes County Code authorizes the Board of County Commissioners to initiate review of any administrative action or a Hearings Body's decision within 12 days of the date of mailing of the final written decision of the Planning Director or lower Hearings Body. The 12`" day following the mailing date of this decision is November 28, 2018. Attachment 1 is a Board Order to initiate a de novo review of this file, should a timely appeal be filed. Attachments: 1. Board Order to Initiate Review 2. 2018-11-16 Administrative Decision 3. 2018-11-16 Notice of Decision 4. 247 -18 -000877 -LL Application Materials 5. 2018-11-05 Celko E-mail 150 -day Extension 6. 2018-10-22 Celko E-mail Response to Public Comments 7. 2018-08-17 Berger E-mail Stamped Odor Noise Report 8. 2018-08-01 Supplemental Application Materials 9. 247 -18 -000477 -LR Application Materials 10.2018-03-01 Incomplete Letter 11. Public Comments 12. Agency Comments 13. Notice of Application 14.2018-02-16 Land Use Sign Affidavit 15.2018-02-12 Prior Notice email 16.247 -18 -000128 -AD Application Materials 17. Area Map 247 -18 -000379 -AD Page 2 of 2 File Nos. 247-18-000128-AD/447-LR/877-LL 24350/24360 Dodds Road, Bend