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2019-83-Minutes for Meeting March 08,2019 Recorded 3/8/2019�v1ES (- C 10 0G o ?� BOARD OF t COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 1:30 PM Recorded in Deschutes County CJ2019-83 Nancy Blankenship, County Clerk Commissioners' Journal 03/08/2019 2:21:43 PM 2019-83 FOR RECORDING STAMP ONLY MONDAY, February 4, 2019 ALLEN CONFERENCE ROOM Present were Commissioners Patti Adair and Anthony DeBone. Commissioner Phil Henderson was absent, excused. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. There were no citizens or representatives of the media in attendance. CALL TO ORDER: Vice Chair Adair called the meeting to order at 1:30 p.m. ACTION ITEMS 1. 2018 - 2019 Quarter 3 Discretionary Grant Review Judith Ure, Management Analyst presented the quarter's discretionary grant applications. Ms. Ure reported she will meet with Commissioner Henderson regarding his allocations for the applications on Friday. o Beulah's Place requested $2,200 for plumbing repairs. Commissioner DeBone supported $800. Commissioner Adair supported $400. o OSU Extension Service requested $1,500 for the Living on a Few Acres Conference. Commissioner DeBone supported $500 but noted this BOCC WORK SESSION FEBRUARY 4, 2019 PAGE 1 OF 3 program may actually fit better in a fundraising partnership instead of discretionary grant. The Board supported the award to be allocated from fundraising activities. o Leadership Bend requested $1,500 for the Leadership Bend Program. Commissioner Adair supported $400 and Commissioner DeBone supported $500. o Dawn's House requested $2,500 for Resident Assistance Program. Commissioner DeBone supported $500 and Commissioner Adair supported $400. o High Desert Shooting Sports Foundation requested $2,500 for ADA access. Commissioner Adair supported $400 and DeBone supported $800. o Agape Families requested $2,500 for Central Oregon Agape Youth Camp. Commissioner DeBone would like to learn more information about this organization and program since the application comes from outside of Deschutes County. Ms. Ure will bring this item back to the Board in the future for re -consideration. o Rimrock Trails Treatment Services requested $2,500 for Deschutes County Outreach. The Board supported $1,500 allocated from fundraising activities. o Education Foundation for Bend La Pine Schools requested $1,000 for Wellness Classroom Grants. Commissioner Adair supported $400 and Commissioner DeBone supported $400. OTHER ITEMS: None reported COMMISSIONER UPDATES • Commissioner DeBone and County Administrator Anderson attended the City Club event on Friday at which Governor Brown presented. • Commissioner DeBone attended the Bend economic development advisory board earlier today. BOCC WORK SESSION FEBRUARY 4, 2019 PAGE 2 OF 3 • The Commissioner will most likely phone-in for the Legislative Conference Call tomorrow morning. • Commissioner Adair has a full schedule in the next two weeks including a tour of the Marion County Stabilization Center on Monday February 11 • The 911 Awards Banquet is scheduled for Friday, February 8 • Zanthel Zika, of Representative Zika's office will tour the building tomorrow with Commissioner DeBone • The Sisters Chamber Awards dinner is Thursday, February 7 • Local Public Safety Coordinating Council is scheduled tomorrow. EXECUTIVE SESSION: None scheduled <Fs y� 7., ,A 3 , °. 4 Being no further items to come before the Board, the meeting was adjourned at 2:10 p.m. DATED this Day of 2019 for the Deschutes Co u y Board of Commissioners. OEM f i (Y? - i♦'. „�Y.� F (` { pal { �S PATTI ADAIR, VICE CHAIR TT T* r ORDING SECRETARY 3 BOCC WORK SESSION FEBRUARY 4, 2019 PAGE 3 OF 3 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 PM, MONDAY, FEBRUARY 4, 2019 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend Work Session, which are open to the public, allow the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. CALL TO ORDER ACTION ITEMS 1. 2018-19 Q3 Discretionary Grant Review -Judith Ure, Management Analyst COMMISSIONER'S UPDATES EXECUTIVE SESSION At any time during the meeting an executive session could be called to address issues relating to ORS 192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public. OTHER ITEMS These can be any items not included on the agenda that the Commissioners with to discuss as part of the meeting pursuant to ORS 192.640. Board of Commissioners Work Session Agenda Monday, February 4, 2019 Page 1 of 2 ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have question, please call (541) 388-6572. Board of Commissioners Work Session Agenda Monday, February 4, 2019 Page 2 of 2 C.�\)I ES o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners Work Session of February 4, 2019 DATE: January 30, 2019 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: 2018-19 Q3 Discretionary Grant Review RECOMMENDATION & ACTION REQUESTED: Review applications and determine awards for discretionary grant applications submitted for the third quarter of 2018-19. ATTENDANCE: Judith Ure, Management Analyst. SUMMARY: Each quarter, the Board of Commissioners reviews applications submitted to the Deschutes County Discretionary Grant Program and makes awards accordingly. On February 4, 2019, the Board will consider requests made for activities to take place beginning on or about the third quarter of 2018-19. Applications and status work sheets are attached for the Board's consideration. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: Beulah's Place Project Name: Safe House Plumbing Project Period: January 20 — February 4, 2019 Description: Repair plumbing leaks causing structural damage to safe house. Amount of Request: $2,200 Previous Grants: 7/6/2016 1 $ 2,600 D0 Shelter Security Wail and Gate Approved: Declined: DU',S(,:Jf UTES C,40UNTA' IHSCREIT)NARY �-RANTPROGRAAI APPLICATION Tcickny,�,, Date, Name: lowmi B"hMog Dme� t i P1.1"Ject F'rld Date: L�__ Oak Funct� Needvd., Ad Cit� & Zip Code: _j F8x A F_ EnmH AdWYK Otl �;vp arw "r-, ""'how S 4 p fease n swc,,,, q 3, P70% ide," 11-A&Z 16- mmakthy J: ppq�wj prow mww\ q. Et Ac propnvd prym; vw m4v Ay o A pndovoo ;nWaa Mo '6" ix USA.K VIA A, source vy'd vironyo of _n.:Im 'N Al SUPPIWI mi CngiNg an 4* UVA&P bay 0 "do he AMW in Ow 5=! Attach; Nowly'An, arYaw, WITTORATo Beulah's pliace �'s a pnofit &�,,cving all of CentrW Cogon shce 2008 uAng ait volu;nteevs ar-4d no P -aid' S-I"WenQoyees Ad! 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(-t A W teens have bicen hoius,�.I) hjs �,,Fjai plun,,bin,, TNsis the t, in, tne b-G`room whofnL, lO live, get � ;tablo- The bathW'.'D sj-',,,11 open and aU over the last year have WWI W, na - faut in that Sam t -Ir , keep it Sm 0-:1k,"n.g the, The e a I i rx, Ffl� e Tionth, and t, !eakng has damzg- r,a- -.-- j ' ", - , - �" C' , Vanity V �' ".A S2 4 o y o! d Add -j, r-" tee n s P n d, d-"' e vvear aid tear have Fnade We baUnwom nonfundionk, & varj'�'�y, in'elp' fi<we a I 1000/o DONATED by Accents --door" Ucensed WAumber Y,'dC-t, thi plurrb'm,'j, A is bang =Aed by ME the ;Aumber reduced '0Y S-1, ;'Ine, oth,�,,'r r, c - n�-��truct,.cw� '� N,i3 Ke",ly- " d Corir, T i mg I'z,.n P T! e-2 Cafnlytec) no Iter than Fetwen, 1, 2019. M vy c,ontractor,s, are 1XI Khed0c at this WW - "'a ng nit I CIJO hi� !, s. By doing t% ve i -;nncics�, Whwwng to as gmvakand developmel-it, Our ',,vlho , great consumers oF gcods due to smady e,-rup rjg , a rc :n i7pw� ts) ard hi<�3',' d 1" _,,,fvn tiony wj clenva Oregon Her k' a �re 'v g A; 1 k i f I 0,,jr, an Of cur teens arc in CS R3 The deC;-ea!�� '-M, needing ,�:Arergeint-N/ S�,,,,tviccs, uppc Le d, Othet, , ,r" d resa,'Urccs ,'ave�5 tt�,e cc I )rmrnurtity nwine:�, as weRL. Specific Com nuni_tY__ elo,ed 'vvhe,�e sific:idr ncteS have Tne specI'lic bcnefit 'is thC hom'"�!ess arfd'�� "P'I'DP"'A-0 ln"'Jfial5t-d Sig,"'Ifficanfly k, Uh"aa 1"akinD teens off the st'rtet-s anrd geLtlr�gt then! tO rent. i- 55 tO e pncelc nv 0 1 v -tg b-Iought, 'bvs.Clk intc, SUCCCS5ftl� jndepenOlent living and allot to tesL:5 you"'n benc!'.-t frr' w,. beif develop t�icii- ,Avott.h and tmf e i,"' I` Use of Grant NPO'�i Vit~` b�d .e usp urnwf p r . _j f �r Pu'lnds in. - kind G I -nab naiF' bejI-.ng,, 'onnt d jcs,r ,:Dd abcv(:,. At to -,,d we_ -nbm the Vaf,upatic)"'n, of the C"'rp_naks. tie"ine" The cof e,,d ,ab grant as de, t- McDermott Plumbing, Inc-, 20960 Westview Or. Send, OR 97702 _tee, pt I u, t T'1HP".1"i "JU-S-1 'HMATE L . .TER Date A To ,2 /00," ,,mb;nqInc 54, 306 7894 (C) -64, 633 701 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: OSU Extension Service Project Name: Living on a Few Acres Conference Project Period: March 9, 2019 Description: One -day educational conference targeting small acreage landowners, ranchers, and farmers. Amount of Request: $1,500 Previous Grants: 12/6/2010 $ . 1,000.00 Living on a Few Acres Conference 12/12/2012 $ 1,500.00 Livin on a Few Acres Conference 1/29/2014 $ 1,500.00 Living on a Few Acres Conference 1/26/2015 $ I,500.00 Living on a Few Acres Conference 1125/2016 $ 11600.00AUviiin Living on a Few Acres Conference 1/30/2017 $ 1,000.00 on a Few Acres Conference 2/21/2018 $ 1,500:00 on a Few Acres Conference Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: wNyw.descliules.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: Iir t) k` Project Name: _ j 1r %'.;"i� P! 1�, f!� , r'1 �lr.' ,rx"_L- Project Beginning Date: j' r ,l,,.,.; ; I Project End Date: } . , , (. a' Amount Requested:��, Gt;) Date Funds Needed: Name of Applicant Organization: '�j�j Address: City & Zip Code: '�1 Tag ID #: f� .1) i �( Contact Name(s): %4` j;.r�,,),1,.,f Telephone #: Fax #: >L// ��1si i "1 P) Email Address: On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program: November 27, 2018 Toni Stephan, OSU Extension/Central Oregon Horticulture/Small Farms Instructor; toni steohanC oregonstate.edu OSU Extension Mission Statement lin collaboration with SmART) Oregon State University Extension Service engages the people of Oregon with research -based information and education that focus on strengthening communities and economies, sustaining natural resources, and promoting healthy families and individuals. In Deschutes County, the OSU Extension Service was established in 1916. A permanent tax base was passed in 1982 to support Deschutes Extension programming which covers the areas of Small Farms, Horticulture, Forestry, 4-H Youth Development and Family and Community Health. Proposed Program Living on a Few Acres (LOAFA) is a one -day conference that targets small acreage landowners, ranchers and farmers but welcomes ail. At LOAFA 2019 we will be adding some great new classes and including demonstrations. For several years we have focused on bringing in younger land owners to the conference and for the past two years we have seen an increase in 18-54 year old participants. One technique we are going to incorporate at LOAFA 2019 is to include demonstrations by 4-H youth and others on how to do chores that the new livestock owner, crop producer or home food preserver may not know how to do or even that it needs to be done. Do you know how to clip chicken wings or check them for mites? Can you trim a goat's hooves or place an ear tag on an animal? Have you ever started your own seeds for your vegetable garden? These are some of the types of demonstrations we will have at LOAFA in 2019. Won't you come join us? We continually look for ways to be innovative with our educational information at LOAFA. At the Living on a Few Acres Conference participants come to learn research -based techniques for land stewardship, efficiencies and sound production. LOAFA may be the biggest annual conference of its type east of the Cascades and it draws people from outside the region which contributes to more dollars coming into Central Oregon. LOAFA has been taking place for over 30 years. We get nearly 200 participants including vendors and speakers at LOAFA each year, To organize the Living on a Few Acres Conference, OSU Extension continues to collaborate with SmART (Small Acreage Resource Team)* partners to plan, coordinate, market and facilitate this conference. We will offer at least 6 concurrent sessions with 4 time slots for a total of over 24 classes. The LOAFA conference will be held on March 09, 2019, at the Deschutes County Fairgrounds. A tradeshow will introduce landowners to local vendors encouraging networking and shopping with our local businesses. Timeline Oct. 16, 2018: Organizational meeting with SmART group, classes and speakers discussed, assignments given, send out "Save the Date" emails to group lists Nov. 14, 2018: Planning progress updated, class progress updated Dec. 13, 2018: Sponsors sent application forms. Continue planning, marketing strategies discussed, update progress, apply for grants Jan. 11, 2019: continue marketing (advertising, posters, press releases), progress meeting End Jan. 2019: Registration opens Feb. 2019: Process registrations, continue marketing, organizational meeting Mar. 08, 2019 Setup Middle and South Sister buildings for conference Mar. 09, 2019: Event: Living on a Few Acres Apr. 2019: Wrap up and review, Thank you letters sent Impact on Community Health Over the years, the Living on a Few Acres Conference has impacted the community through water savings by producers, healthier animals, food production and donations, water quality, cost efficiencies learned, land stewardship and of course better educated and prepared land owners. There is so much to learn about owning land and animals and LOAFA 2019 is the perfect place to do this. The participants who attend LOAFA are exposed to agencies that can help them solve problems, create plans and help them to achieve goals for their property whether that be weed management, livestock production, sales of product or just a beautiful space to live. Specific communities/stoups that will benefit People that live on small acreage in Central Oregon and beyond our region will benefit from this conference. Agencies that support and serve land owners will have an avenue to get information out to the individuals who want to make a difference. Businesses that are supported by lifestyles and products needed by small acreage owners and those with similar goals will benefit from better informed customers. Hotel rooms are reserved for out-of-town speakers, and as the event grows, it will help local businesses as even more people travel here for LOAFA. Anticipated Expenditures LOAFA is totally self-supporting through the small registration fee of $50/person, the vendor booth charge and sponsorships. We are currently seeking sponsorship to cover the expense of our guest lecturers, advertising and class materials. We are requesting $1,500 from the Deschutes County Discretionary Grant Program to help cover these expenses. Bu, dset $ 450.00 Paid advertisements in local media $ 125.00 500 color brochures and flyers @ $0.25 each $ 50.00 200 color posters @ $0.25 each $ 200.00 registration packets/class handouts $ 700.00 facility fee $ 450.00 speaker fees for 3 traveling speakers, lodging and food $ 400.00 fuel for 3 traveling speakers $ 250.00 4H club for set up and tear down of tables and chairs $ 2,400.00 Catering, all day beverages and lunch $ 1,295.00 Website and registration facilitator $ 4,750.00 Conference coordinator $11,070.00 TOTAL We have solicited sponsorship from many businesses to help cover speaker and committee lunches ($20.00Jperson) and some of the organizational costs. Last year we received $2250.00 in sponsorship and $444 In - Kind donations. Committed to date: Sponsor, Midstate Power Products, $500.00, In-kind: SmART team partners (time and materials). *SmART partners include: Todd Peplin (DSWCD), Jenny Hartzell -Hill (COID), Spring Olson (Central Oregon Seed Exchange), Gen Hubert (Deschutes River Conservancy), Jess Weiland (High Desert Food and Farm Alliance), Liz Anderson (Community Volunteer), Mylen Bohle, Scott Duggan, Clare Sullivan, and Toni Stephan (Last four from OSU Extension Service) Thank you for your consideration of our grant request. Toni Stephan 541-548-6088 Extension Service Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: Leadership Bend Project Name: Leadership Bend Program Project Period: September — May, 2019 Description: Leadership Bend Amount of Request: $1,500 Previous Grants: 7/9/2002 $ 6,000.00 ` Leadership Bend 8/16/2005 $ 1,850.00 Leadership Bend 8/8/2006 $! 1,500.00 Leadership Bend 7/30/2007 $ 2,000.00 Leadership Bend 1/5/2009 $; 2,000.00 Leadership Bend 6/21/2010 $' 1,500.00 Leadership Bend 4/13/2016 $ 2,500.00 ' Central Oregon Impact Summit 4/17/2017 $< 1 500.00 Leadership Bend Im act Summit 4/18/2018 $1,000.00 Impact Summit Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 47701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschuteL= DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: L " Z.q Zo Project Name: %.PCU Cl�it's�►1 /n Project Beginning Date: Z Q lI Project End Date: W4,W Amount Requested:_ Q Q —� Date Funds Needed: a* Name of Applicant Organizati Address:[--I-I—) N VJ W tL t t S4 A 2- o c) City & Zip Code: e VL D 3 Tax ID #:I \2 Contact Name(s): �(t �aY�- —� Telephone Fax #: � � _ 3 ��J-- � � 25 Email Address: �- 0. � �w ci © � R-oti C, / ,t mbf r a r On a separate sheet(s), please briefly answer the following questions: I. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 40 Leadership Bend Class of 2019 Leadership Deschutes County Discretionary Grant Program BEND FIND YOUR IMPACT 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Leadership Bend is a community program designed to identify, educate, train and connect willing and committed citizens to leadership roles in our community. Now in its twenty-third year, Leadership Bend is a 501(c) (3) non-profit organization and is fully supported from local community resources. It is operated by one staff and a volunteer board and steering committee. Activities in the monthly full-day sessions (Sept.- May) range from truly getting to know local leaders and officials, to learning the composition, issues and opportunities of our region (i.e., economy, education, resources, government, health care, arts, tourism, community justice, history, non -profits, emerging industries, natural resources, etc.). All year, the class works in tandem on their "class project", the Leadership Bend Impact Summit (LBIS), finalizing its successful completion and outcome just prior to graduation. This class project brings together 10 nonprofit organizations for up to seven workshops designed to help nonprofits learn skills and tools to help them advance their mission. Following those workshops, five nonprofits are selected to participate in "Pitch for a Purpose, with a chance to earn more than $10,000 in unrestricted funds for their cause. The hands-on competition has awarded more than $50,000 in unrestricted funds to winning nonprofits in the past four years — including Healing Reins Therapeutic Riding Center, La Pine Community Kitchen, Healthy Beginnings and The Giving Plate. Leadership Bend also partners with The City Club of Central Oregon luncheon forums to expose our acknowledged and aspiring leaders to a broad cross-section of matters of regional interest and to connect with other civic -minded leaders on a more informal basis. Forum content helps assist class dialogue and increase discovery as to why leadership is needed, especially in our region. Additionally, executive leadership development coaching is a part of the program as are extensive opportunities for hands-on extra credit. EDCO provides the opportunity for Leadership Bend participants to attend the Social Impact portion of the Bend Venture Conference each year. 2. Describe the proposed project or activity. Throughout the year, participants work together with local leaders to expand awareness and understanding of unique issues and challenges facing our community and region. The graduating class project(s) can range from fundraising for chosen non -profits to providing resources of varying forms that would benefit others, whether that be directly for citizens, the economy, or the community as a whole. The program plans to continue the successful Leadership Bend Impact Summit as its class project. 3. Provide a timeline for completing the proposed project or activity. September 2018 through May 2019 with the exception of any additional credits or requirements that would be during alternate days/times throughout the nine months. Graduation ceremonies will be held after the final session is completed, generally the end of May or early June of 2019. The class project will have been completed by graduation. Leadership Bend —A Program of the Bend Chamber Leadership Bend, c/o Bend Chamber 1 777 NW Wall St, Ste 200 1 Bend, Oregon 97701 541.382.3221 (office) 1541.385.9929 (fax) Website: www.bendchamber.a_rg I Email: talena@bendchamber.org Leadership Bend Class of 2019 Leadership Deschutes County Discretionary Grant Program BEND FIND YOUR IMPACT 4. Explain how the proposed project or activity will impact the community's economic health. The program brings together community -minded individuals ready to assume leadership roles and businesses who believe a healthy community comes from an investment in leadership. Participants are identlfled from a broad cross section of the community, drawing from acknowledged and aspiring leaders who represent diversity and share a common commitment to action and a bright future. Leadership Bend alumni include a variety of prominent business owners, CEOs, city managers, superintendents, executive directors, elected officials, industry leaders and professionals. The program is designed to ensure the continuing economic vitality of our community by identifying, educating and inspiring emerging leaders to get involved, pay attention, be informed, make decisions, share information and in general become a part of the fabric of this region so that whatever he or she does, no matter how big or small, it makes a difference. 5. Identify the specific communities or groups that will benefit. Leadership Bend is open to any citizen residing in Deschutes County, including non -Chamber members, and provides broad-based perspectives to familiarize participants with the Central Oregon community as a whole including its needs, opportunities, and resources. Thus, the benefactors are the participants, our regional organizations and governments, each surrounding municipality, and our local leaders, who will appreciate the additionally informed and engaged citizens. 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Funds will help financially assist participants who are in need of scholarship funding. This dollar amount varies from applicant to applicant based on one's own organizational or individual contributions. Should the program be granted funding, Deschutes County and the Deschutes County Discretionary Grant Program will be acknowledged as a "Session Sponsor" with subsequent recognition on the session collaterals. This would be in addition to the required "Acknowledgement of Funding" as outlined in the Funding Guidelines. The matching funds will come through other day -session sponsors and the program will continue to be supported annually through a range of funding varying from key sponsorships, tuition, in-kind contributions and pertinent grants. Thank you for your consideration of this grant application. Leadership Bend —A Program of the Bend Chamber Leadership Bend, c/o Bend Chamber 1 777 NW Wall St, Ste 200 1 Bend, Oregon 97701 541.382.3221 (office) 1541.385.9929 (fax) Website: www.bendchamber.org I Email: talena@bendchamber.org Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: Dawns House Project Name: Resident Assistance Program Project Period: November 1, 2018 —November 1, 2019 Description: Funds to help residents meet basic needs, such as food and health care, while transitioning from in-patient recovery or incarceration to a safe, sober living environment. Amount of Request: $2,500 Previous Grants: 7/27/2016 $ 1,500.00 Client Sup lies 10/23/2017 $ 1,500.00 Emerpency Fund 10/23/2017 $ 1,500.00 Emergency Fund Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.or-o DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date. - Project Name: Project Beginning Date: �- 1—� Project End Date: Amount Requested: 1 `} Date Funds Needed: Name of Applicant Organization: ' wo j J Sl�" Address:) �(O ? / 5 /11 ,lam//L f y L,_ 1,1 /7 t f City &Zip Code: ;17d) Tax ID Contact Name(s): Telephone Fax #: Email Address: On a separate sheet(s), please briefly answer the following questions: I . Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 3 4 DAWNS -- __ lX October 7"', 2018 From: DAWNS House Email: homeofanewdawn@gmaii.com Grant Proposal: Deschutes County Discretionary Grant Program Attn: Judith Ure: County Commissioners 1. Executive Summary Founded in 2014, DAWNS House provides support to displaced/homeless women who are seeking recovery from addiction and alcoholism through structured, guided, sober transitional housing. DAWNS House operates two homes in Bend with a total of 14 beds. It is one of only two public sober living facilities for women in Central Oregon. The mission of DAWNS House is to provide a safe and compassionate living option for newly sober women seeking long-term recovery. DAWNS House helps to break the chain of addiction and alcoholism, promotes personal and community responsibility, and gives women in the program an opportunity to live productive and fulfilling lives. In its three, Dawns House has supported and housed over 160 women without any paid staff support, relying solely upon volunteer and contract labor to run two residential sober houses and offer key programs. With this request, we seek aid from Deschutes County and the Board of Commissioners to assist with support for our Resident Assistance Program which provides basic immediate needs for women entering our home. II. Need & Program DAWNS House residents typically lack the resources to create a safe, sober, structured living environment upon their release from in-patient recovery or incarceration. Because they are formerly homeless, incarcerated or displaced, high poverty, and unemployed women in recovery, DAWNS House residents often arrive without medical insurance and needing medical or dental care; without a driver's license or government ID; without food; and with few or no belongings; and without funds to be self-supporting. The Resident Assistance Program provides sustainable, critical support for Dawns House residents to meet their basic needs, to create and maintain a plan for social, mental, and emotional health support, and to help each resident obtain and sustain education or employment. DAWNS House establishes a strong foundation for major barriers to sobriety such as safe housing and basic medical care. As one of few programs serving women in Central Oregon, DAWNS House addresses a significant community need. In Central Oregon's most recent Homeless Count in January 2015, drug and alcohol use by self or family were among the top five reasons individuals gave for their homelessness' Addiction has clear links to criminal behavior, homelessness, unemployment; and fractures in families and communities as addicts struggle to maintain healthy relationships and commitments'. Sober housing is a proven intervention. DAWNS House is asking for $2,500 from Deschutes County to help support our $40,000 annual Resident Assistance Program. 1 (http://cohomeless.org) 2 E.g. Shoni Davis_ "Chemical dependency in women: A description of its effects and outcome on adequate parenting." 1990. Journal of Substance Abuse Treatment. 7(4), 225-232. III. Impact: Families Reunited, Women Remaining Sober From May 2015 to October, 2018,160 plus women seeking a new life and recovery were admitted to DAWNS House and given safety and shelter. 69 are/were mothers working to reunite with their children. 100% were homeless, unemployed, and /or at or below poverty level when entering the home; 88% acquired employment within 30 days of residing at DAWNS House. 94 successfully transitioned out of the home and remain sober and out of the criminal justice system; 14 are current residents and participating in the program. 28 volunteer and give back to Central Oregon. IV. Program Activities, Outcomes, and Evaluation With support from Deschutes County, Dawns House will be able to continue the Resident Assistance program and will fulfill the following needs. 1. Screen prospective residents as part of an intake process including interviews, drug testing, and coordinated services with shelters, detox centers, hospitals and Parole and Probation providers. 2. Assess each participant's situation and create a strong stabilization recovery plan for each woman. 3. Personally guide, support and encourage participants through mentorship and monthly wellness/goal setting meetings. 4. Enhance education and employment opportunities and help secure job placement. 5. Provide stabilization by focusing on physical, mental and emotional well-being through in house - programs and community resources. 6. Perform a "Needs Based Intake assessment", which covers 12 points of needs from clothing to food and hygiene items. Then Individually fulfill the needs of the residents. (see attachment) V. Staff and Leadership DAWNS House and its programs were founded and shaped by members of the recovery community with demonstrated expertise in helping women in recovery, with an 8 -member board and all - volunteer staff from professionals in mental health, medicine, and law. Program participants and alumnae actively shape the programs which serve them, and intake counseling and ongoing one-on- one client meetings help to identify current areas of greatest need and to shape the focus of future programs. Women are referred to DAWNS House by a broad network of community partners within Central Oregon and across the state, including Best Care, the Bethlehem Inn, Coffee Creek Penitentiary, Deschutes County Parole and Probation, DHS, Phifer, and Serenity Lane, along with local word of mouth. VI. Matching Funds and Sustainability DAWNS House has received matching funds through the Neighbor Impact ESG (Emergency Solution Grant) of $7000 and the COHC. We also have fundraising events, community donors and year-round grant writing to support our $40,000 annual program VII. Itemized Anticipated Expenditures items include, food, shoes, clothing, bus passes, hygiene items, household supplies and phone assistance. Please see the attached profit/loss statement section "Resident Assistance" G Conclusion DAWNS House fights the hard fight against addiction, alcoholism and homelessness in our community, it is an area many nonprofits do not want to attempt. DAWNS House and the courageous women we serve need assistance to continue this uphill battle. DAWNS House is requesting a larger amount this year to accommodate the winter season coming up and the need to provide cold weather gear for our 14 residents. Thank you for your time and consideration. Dawn Holland Founder/Executive Director 20813 Liberty Lane Bend OR 97701 dawnshouse.org 541-410-6065 Lle Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: High Desert Shooting Sports Foundation Project Name: ADA Access Project Period: Spring — Fall 2019 Description: Construct handicap parking/access to the rifle/pistol ranges and trap. Amount of Request: $2500 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ora DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 12/12/2018 Project Name: HDSSF ADA Access Project Beginning Date: Spring 2019 Project End Date: Fall 2019 Amount Requested: $2500 Date Funds Needed: Spring 2019 —� Name of Applicant Organization: High Desert Shooting Sports Foundation Address: PO BX 1864 —771 City & Zip Code:Redmond, Or 97756 Tax ID #: 47-2189864 Contact Name(s): Richard Klyce Telephone #: 1 541420-9030 Fax #• na ^� Email Address: I klycerh(c@gmail.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. High Desert Shooting Sports Foundation Deschutes County Discretionary Grant Program December 2018 Applicant: The High Desert Shooting Sports Foundation is a 501c3 charitable organization which owns property at 9020 Hwy 97, Redmond, Oregon 97756. The purpose of the Foundation is to preserve, promote and protect the shooting sports. To this end the property is leased to The Redmond Rod and Gun Club, a 501c4, which operates various shooting ranges onsite that are open to the public. The Foundation is governed by a Board of Directors including a President, Vice President, Treasurer, Secretary, and Directors. Project: The purpose is to provide handicap parking/access to the Rifle/Pistol ranges and to Trap. Timeline: 2019 Community impact: Currently the Rifle Range is not easily accessible to wheelchairs. Those who are mobility impaired will generally drive to an area on public lands to shoot. There has been a history in Deschutes County of this type of activity creating waste and dangerous conditions for the general public. This project would help mitigate that by paving a parking space and ramping to the Rifle cover and will also provide a parking space at Trap. Users will have a safe and supervised area in which to shoot. See attached drawing. Benefit communities: Those who are mobility impaired. Costs: Preliminary estimates for the project are in the neighborhood of $10,000. The Foundation has already secured $5,000 from the NRA Foundation. Construction will begin once an additional $5,000 has been secured, weather permitting. $ K � I z .... ....... ................. 2 � � z 2 � I Ll R$ �f A \ e ib $ % \ , in — % § ..<».... e .»....... � 3 m� N7 2 ....... ............................. . . ... p § § � � � ■ q ` � 2 2 > k § 2 r A §< f§ 5 | 8m FL - } & K ZIP, %°)?2§§\k \ -xxxxi—H in R � � §�\\\�}\� ;§ � O � � §� Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: Agape Families Project Name: Central Oregon Agape Youth Camp Project Period: June 27 — 30, 2019 Description: Free day camp experience for children who have a parent in prison. Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: w�N.Av.dcschutcs DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 11/8/2018 _� Project Name: Central Oregon Agape Youth Camp Project Beginning Date: June 27, 2019i� Project End Date: I June 30, 2019�� Amount Requested: $2500 Date Funds Needed: 3/1/2019 Name of Applicant Organization: Agape Families Address: 160 E Broadway Avenue Suite A City & Zip Code:Eugene, OR 97401 Tax ID #: 46-2885601 Contact Name(s): Karri Tinnes Telephone #: 541-350-9564�� Fax #: N/p �� Email Address: karri@lanelf.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Agape Families was established in 2012 in response to the estimated 22,000 children impacted by incarceration in the state of Oregon. The mission of Agape Families is to provide hope and stability to families impacted by incarceration. Children who have a parent in prison experience multiple challenges including loss and grief, trauma and diminished income, especially if the incarcerated parent was the primary "bread -winner." These youth also experience lower graduation rates, lower test scores on standardized tests and a decreased ability or likelihood to pursue a college degree. Grim statistics estimate that 70% of youth impacted by incarceration will themselves experience the penal system at some point in their adult lives while also experiencing poverty and diminished physical health. This is why we are here — to increase the likelihood of these youth succeeding! Agape Families is a multifaceted non-profit organization that provides programming for the entire family. Agape Youth Camp is a 4 day trauma -informed summer camp for youth ages 7-17. Our camp is the "flagship" program for our Agape Youth offering wonderful memories while serving as a strategic "on-ramp" to reach our families for additional programs and assistance. Agape Youth Camp occurs in multiple geographic locations with after camp mentoring to connect youth with positive adult role models and other stabilizing community organizations. Agape Families understands the potential benefit of helping youth and families maintain positive relationships with their incarcerated family member (if appropriate) therefore, we also provide assistance to currently incarcerated individuals including programs to stabilize parents as they transition out of prison into housing. While Agape Families is multi -faceted, the program in greatest demand is Agape Youth Camp. Since its inception in 2012, we are continually working to build capacity and reduce the long waiting lists of eager families which unfortunately get turned away when capacity and budgets are exhausted. Since 2012 we have held seven camps in Eugene, three camps in Salem, and are expanding to include a Central Oregon camp June 2019 that will serve 120 youth impacted by incarceration local to Deschutes County and surrounding areas. 2. Describe the proposed project or activity. Agape Families is seeking funding for the Agape Youth Camp in June 2019 that serves youth ages 7-17 in Deschutes County and surrounding Central Oregon areas. Agape Youth Camp provides a four day camp experience, free of charge, for children who have a parent in prison. Our campers are introduced to the healing and hope that can be found through breaking down the walls of stigma, providing daily necessities such as sleeping bags, pillows, hygiene items and clothes, as well as introducing youth to loving, caring adult role models. Throughout the 4 days of Agape Youth Camp, campers experience the camaraderie of knowing they are not alone while meeting other youth experiencing similar circumstances. This provides youth a safe opportunity to talk through the hurt and a renewed sense of hope and possibilities for their life. Agape Youth Camp has four main objectives supporting our mission for youth: • Emotional/Coping: Healthy alternatives to dealing with fear/pain/confusion, greater sense of hope and pathways to thrive post -camp. • Social: Sharing, playing, talking, interacting positively with other youth and adults. • Behavioral: Listening, following directions, dealing with conflict. • Practical: Providing daily -necessity items to improve quality of life year-round. As stated above, camp truly acts as the catalyst for youth to get plugged into our year- round mentorship and follow up programs. Having a long term, positive adult role model to learn from, grow with, confide in and receive consistent support from has a considerable impact on the lives of youth in all of our goal areas. Forty percent of children with an incarcerated mother are in foster care. These adult mentors are a powerful, stabilizing influence to all of our youth and especially, those in foster care. We look forward to expanding our reach to the children of Central Oregon who have an incarcerated parent. Our data indicates there are 450 children with a parent in prison in the greater Bend Area. 3. Provide a timeline for completing the proposed project or activity. Central Oregon Camp Dates: June 27, 2019 - June 30, 2019 4. Explain how the proposed project or activity will positively impact the community. Imagine the experience of a young child growing up with one or both parents absent due to very confusing circumstances. A parent is in prison. How do you talk about incarceration? There is loss. There is stigma. There is shame. There is grief. This is a reality for more than 20,000 young people in Oregon today. Agape Youth Camp is a 4 day experience and a safe place for a child to realize they are not alone. it is an opportunity to reach into the lives of these children and adolescents to offer perspective, friendship and hope. It is an opportunity to speak into the lives of these families and work to break the cycle of generational incarceration. Agape Youth camp creates wonderful camp memories: horseback riding, swimming, s'mores and laughter. This camp also provides an opportunity for youth to talk through their hurt while respecting those who prefer not to talk. Camp programming is intentional and trauma -informed. Many of these children come from very challenging daily environments including foster care, domestic violence and poverty. After camp, Agape families provides an opportunity to stay connected through a growing mentoring program. Statistics indicate that children with an incarcerated parent are six times more likely to be incarcerated at some point in their lives, and that 70 percent of children of prisoners will themselves become involved with the nation's penal system. It is our goal to change that daunting statistic. It is an opportunity to reach into the lives of these children and adolescents to offer perspective, friendship and hope. It is an opportunity to speak into the lives of these families and work to break the cycle of generational incarceration. 5. Identify the specific communities or groups that will benefit. Specific groups or communities that will benefit from this extends beyond Deschutes County and Central Oregon and into Lane County, Benton County, Marion County, Polk County and more. Agape Youth's target population for camps and follow-up programs is the 22,000 youth impacted by incarceration in Oregon. Camp is the gateway to long-term relationships and change in the lives of these youth. We realize that the opportunities provided by Agape Families for youth and families impacted by incarceration stretch much farther than just Lane County — our home -base — but into the urban and rural communities of Oregon. We respond to that need and host camp in a central location that can be accessed by rural communities and youth effected by incarceration as well as suburban communities. United by one commonality; incarceration. b. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Camp is a unique and tailored experience for youth impacted by incarceration and comes without cost to the families of campers who attend. Camp and all other follow-up programs within Agape Families are free of charge for youth which leaves Agape Families with the financial burden. Funds received from the Deschutes County Discretionary Grant Program would help cover the cost for five youth to attend camp. *Please see attached Central Oregon Camp budget for reference of itemized anticipated expenditures & income. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Agape Youth Camp Central Oregon will be an annual event for youth impacted by incarceration. The funding received from the Deschutes County Discretionary Grant would help provide the necessary seed money to launch our first Central Oregon Camp. Whenever we start a new camp in a different area we seek seed money to kick our first camp off until we can begin putting down roots in that community and making a name for ourself. Agape Families is in the process of hiring our Central Oregon Area Coordinator who will lead us in developing and expanding Agape Families connections in the Central Oregon area. Agape has various businesses, individuals, churches, and foundations who will be helping add to the sustainability of Agape Families but our largest contributor will be guaranteed grant funds received through Prison Fellowship. Another funding stream that will add to the sustainability of our on-going activity will be two annual fundraising events that raise support for Agape Youth Camp. •Confirmed '"Pending Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: Rimrock Trails Treatment Services Project Name: Deschutes County Outreach Project Period: Unspecified Description: Program to increase rates of treatment participation among substance abusing or dependent adolescents and their family members. Amount of Request: $2,500 Previous Grants: 10!29/2018 $ 994.00 Bend Outpatient Social Area Approved: Declined: .. C-1 Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: December -3,2018 Project Name: Deschutes County Outreach Project Beginning Date: When fundinp, is available Project End Date: Ongoing Amount Requested: $2500 Date Funds Needed: As soon as possible Name of Applicant Organization: Rimrock Trails Treatment Services Address: 548 SW 13th Street City & Zip Code: Bend, OR 97702 Tax ID #: 93-1019081 Contact Name(s): Jean McPherson Telephone #: 541-4472631 Fax #: 541-447-2616 Email Address: jeannrimt•ocktrails.or On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. I l IVt 1LU L; t� TRAILS Questions Specialized Substance Use and Mental Health Treatment Services for Adolescents and Young Adults Est. 1990 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Rimrock Trails Treatment Services provides comprehensive, evidence -based treatment services to improve the lives of adolescents, young adults and families affected by substance use and mental health problems. To date, our Residential Program has served nearly 3,000 adolescents and families and our Outpatient Program has reached over 10,000 adolescents and families. Treatment services at Rimrock Trails are guided by a trauma- infonned philosophy that embraces the principles of safety, compassion, collaboration, support, and empowerment. Our therapists are mental health clinicians who are dually certified addictions counselors. Treatment of both substance use and co-occurring problems in an integrated program are vital to long -tern success. We blend evidence -based practices from medicine and psychology with historically proven addiction treatment methods. 2. Describe the proposed project or activity. Outreach is a valid strategy for increasing rates of treatment participation among substance abusing or dependent adolescents and their family members. The Rimrock Trails Treatment Services Outreach Program will be provided through middle and high schools, juvenile judicial systems, and community partnerships and events throughout Deschutes County. The program provides a systematic approach to raising awareness and increasing knowledge regarding substance misuse, mental wellness, and related issues. 3. Provide a timeline for completing the proposed project or activity. The funds will be used for development and printing of outreach materials. 4. Explain how the proposed project or activity will positively impact the community. Outreach services will encourage, educate, and engage prospective individuals and increase awareness, as well as develop key partnerships in the community, including local middle and high schools. 5. Identify the specific communities or groups that will benefit. Deschutes County adolescents ages 12-17, specifically our clients (approximately 60 at any given time). 1333 NW 9'h Street, Prineville, OR 97754 www.rimrocktrails.org Toll Free: 888.532.6247 Fax: 541.447.2616 R 1NiICU�,l TRAILS Specialized Substance Use and Mental Health Treatment Services for Adolescents and Young Adults Est. 1990 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. OUTREACH EXPENSES Development and Printing of Collateral (Brochures, etc.) $2,500.00 Event Fees $2,000.00 Development and Implementation of Training Materials for School Staff $12,500.00 SUBTOTAL $17,000.00 7. If the grant will support an ongoing activity, explain how it will be funded in the future. As the outreach collateral (brochures, etc.) are being developed and printed, additional funding will be pursued for the development and implementation of school staff training materials. Staff and administrative costs and event fees will be absorbed by Rimrock Trails Treatment Services. 1333 NW 9'h Street, Prineville, OR 97754 www.rimrocktrails.org Toll Free: 888.532.6247 Fax: 541.447.2616 Specialized Substance Use and Mental Health CIAAO"' Treatment Servicesfor Adolescents and Young Adults 1 \ 1 a� Est. 1990 TRAILS RIMROCK TRAILS TREATMENT SERVICES OUTREACH PROGRAM The mission of Rimrock Trails Treatment Services is to provide comprehensive, evidence -based treatment services to improve the lives of adolescents, young adults, and families affected by substance use and mental health problems. We create a foundation for healing, strengthen family connections, and offer hope for a brighter future. Teens are at a unique stage in life, facing many challenges as they navigate a sea of pressures from peers, coworkers and others, all while looking forward to a life after high school. We want them to face these changes with hope, not trapped in a life of drug abuse or addiction. We want teens to have a future to look forward to, not one diminished in quality by drug abuse and addiction, or one taken from thein too soon. In order to close the gap between levels of need for and utilization of adolescent substance abuse treatment, assertive outreach strategies are needed. Through our outreach and prevention programs for adolescents, we hope to further decrease drug abuse and addiction in teens, and prevent more of our youth from being negatively affected. Outreach is a valid strategy for increasing rates of treatment participation among substance abusing or dependent adolescents and their family members. The Rimrock Trails Treatment Services Outreach Program will be provided through middle and high schools, juvenile judicial systems, and community partnerships and events throughout Deschutes County. The program provides a systematic approach to raising awareness and increasing knowledge regarding substance misuse, mental wellness, and related issues. Outreach services will encourage, educate, and engage prospective individuals and increase awareness, as well as develop key partnerships in the community, including local middle and high schools. Prior to implementation, staff will be trained in cultural competence and a strategic outreach plan will be in place. Staff who are familiar with the local community, who understand the culture of the target population, and who are viewed as trusted sources of information, will implement the Rimrock Trails Outreach Program. The staff serve as role models, educators, and advocates for members of high-risk populations to engage in and receive essential services. This includes prevention and treatment, as well as the point of contact for community partners. Initial outreach activities include: 1333 NW 91' Street, Prineville, OR 97754 www.rimrocktrails.org Toll Free: 888.532.6247 Fax: 541 A47.2616 Specialized Substance Use and Mental Health Treatment Services for Adolescents and Young Adults Est. 1990 TRAILS Internal Activities • Develop strategic communications plans and informational materials, talking points, presentations, and curricula • Gather, interpret, and evaluate data • Draft and submit deliverables (monthly and quarterly reports); track indicators such as participation at activities and events or numbers of partnerships Develop cultural competence through training and collaboration with the Latino Community Association and the Human Dignity Coalition (LGBTQ) Deschutes County Middle and High Schools • Initiate meetings with school principals and superintendents to garner support • Implement school based educational interventions and counseling • Participate in school based events, i.e., back to school nights • Provide substance use case management Offer school staff training seminars Juvenile Judicial Systems • Written communication semi-annually to juvenile justice systems statewide to bring awareness of Rimrock Trails Treatments Services as an effective alternative to incarceration. • Meet with Central Oregon juvenile judicial staff to bring awareness of both Rimrock Trails residential and outpatient services. Cominunity Partnerships and Events • Provide support to coalitions and task forces to build and strengthen a community- based network • Provide health education, resources, liaison with community health providers and counseling on specific health issues • Build collaborative partnerships with existing and new community resources and providers for linkage and support purposes. • Distribute informative materials via direct mail to build community awareness and support. • Attend community health fairs 1333 NW 91' Street, Prineville, OR 97754 wwwArnrocktrails.org Toll Free: 888.532.6247 Fax: 541.447.2616 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: February 4, 2019 Organization: Education Foundation for Bend Iia Pine Schools Project Name: Wellness Classroom Grants Project Period: July 1, 2019 — May 31, 2020 Description: Support for wellness projects in local schools. Amount of Request: $1,000 Previous Grants: 1/21/2004 $ 375.00 S ellin Bee—Challenge - teamsponsorship 11/29/2004 $ 500.00 Spelling bee team 1/3/2006 $ _ '500.00 Trivia Bee 12/4/2006 $ 500.00 Trivia Bee 12/31/2007 $ 550.00`` Trivia Bee 1/21/2009 $ 500.00 Trivia Bee 2/8/2010 $ 500.00 Trivia Bee 1/19/2011 $'` 500.00 Trivia Bee Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.or� DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: Project Name: I tAle,16 E55 iq Project Beginning Date: -ma y 2,0 l `1 Project End Date: I ftx, t 3 (+ -09 0 Amount Requested: % OO 0 Date Funds Needed: I Name of Applicant Organization: tca-.<,C),\ �or ) i .nAnst ScitL]Ss Address: S:;to /Vu-) tia-a City & Zip Code: I &e,� oC( -Z-jQ Tax ID #: q3- t 0 (p L� q Contact Name(s): I M,CV�e k(e��rc Telephone #: Fax #: Email Address: .er)ucck.-��On , �vu t c) --r oUt t LenD , K l Z o c, r On a separate sheet(s), please briefly answer the following questions: G(s I . Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Celebr ti 9 o t dedic t d service Deschutes County Discretionary Grant Program — 2018 Grant Proposal Organization information: Since 1988, the mission of the Education Foundation (EF) is to prepare our students for success and future readiness through exceptional educational and extracurricular activities. The EF strongly believes that a vibrant public -school system is essential to the social and economic well-being of our community and our state. The strategic goals of the Foundation are to (1) broaden and deepen support to public school systems, (2) foster creativity and innovation in the classroom, and (3) engage community members in our schools. Since 1988, the EF has awarded than $1.5 million to support students, teachers and special projects in the Bend -La Pine School District. This past academic year the Foundation awarded • over $89,000 in classroom grant initiatives designed to engage students in their own process of learning in the areas of STEM, art, music & wellness (over $100,000 in requests were received), • subsidized over $40,000 in activity fee scholarships for middle & high school students served under the Free & Reduced Meals program to participate in after-school athletics (impacting over 600 students); and • awarded $40,000 in Latino and Perseverance student scholarships for graduating seniors. The EF is the only non-profit entity that raises money for teacher classroom grants requests and needs -based activity fee scholarships and we receive no federal dollars. It is the goal of the Foundation to distribute funds equitably to positively impact the entire school district, so priority is given to Title 1 schools and those with a high percentage of students served under the Free & Reduced Meals program. Good schools attract families and businesses that create a strong economic and cultural climate. We provide support for educational resources to K-12 educators in the Bend -La Pine School District, to enhance our students educational and extra -curricular experience, as well as engage and better prepare Central Oregon students for the demands of college and today's job market. Geographic Area Served by the EF: The EF serves all students, teachers and administrators in the Bend -La Pine School District, which spans between the cities of La Pine, Sunriver and Bend, OR in Deschutes County. There are currently over 18,500 students in 32 schools and over 2000 teachers and administrators in the district. Over 40% of our student population is served under the Free & Reduced Meals program, and in some schools the rate is over 80%. Brief Description of Programs and Activities: Each year, the EF provides vital support to educators throughout the District for high impact, academically proven, research -based projects with solid implementation and evaluation plans. We provide funding for projects that are not covered by the school budget. Our programs are listed below: The Classroom Grants program helps create equity for all students through access to teacher grants that improve instruction and enhance the classroom experience. The Activity Fee Scholarship program provides need -based scholarships for middle and high school students served under the Free & Reduced Meals program so that these at -risk students may participate in athletics. Since 2015, the Perseverance Awards program provides scholarships to select high school students who have overcome major life obstacles to graduate and have higher education or trade school plans. Since 2018, the Latino Scholarships program, in collaboration with Oregon Community Foundation and the C.O. Latino Community Association, provides scholarships for graduating seniors. This local program is the first in our area to support graduating Latino students from Bend -La Pine Schools. Proiect Name: Wellness programs in Bend -La Pine Schools For 2019, we are requesting $1,000 in Deschutes County discretionary grant funds that will be applied to program and curricula requests centered on wellness projects in our local schools. The EF is continually pursuing ways to support necessary programs in the classroom. In the past two years, the EF has seen an increase in classroom requests from educators for program support in the area of wellness — these programs target emotional growth, executive functioning deficits (such as anxiety, autism, etc.) and general mental health. These requests support educators in providing resources for break rooms, art therapy, resources to promote mental wellness and teaching researched based emotional learning skills, among others. In 2019, the EF provided funding through its Classroom Grants program for an infusion of wellness projects, including art therapy, sensory break rooms and related resources and activities to support positive emotional health activities at several schools in our District including: • in the Bend -La Pine District, providing funding for a Trauma Informed Care summit for educators and staff, with funds to support on-going training at high need District identified schools. • at Bend High, providing funding for a Sensory Break Room (equipment, technology, supplies) for students with Executive Functioning deficits. • at High Desert Middle School, providing funding for a Social Emotional Learning Break Room for students struggling with overwhelming emotions. • at Silver Rail Elementary, La Pine Elementary and La Pine Middle School, providing funding for the Tamarack Art and Wellness Programs which allows a professional artist to work with students and guide the students towards self -healing, emotion regulation and healthy expression through art therapy. Many of the students in this program struggle with challenging behaviors and mental health needs in addition to living under socioeconomic barriers. Teachers will apply for Classroom Grant financial support from the EF in spring of 2019 to implement their wellness related projects in the 2019-2020 academic year. Funds will be prioritized to schools with higher Free & Reduced Meal rates to address inequity between low and high-income demographic schools. Ob ectives The EF receives many admirable project requests that, historically, we have not been able to fund. Our objective is to provide resources and support to our educators so that they can teach our students to be college/career ready in a rapidly changing world and to help close the achievement gap by giving students the tools they need to be critical thinkers and problem solvers. The EF is the only entity that raises money for teacher classroom grants and needs -based activity fee scholarships and we receive no federal dollars. The EF focuses on providing our teachers with the tools they need to engage students in art, music, wellness and STEM (science, technology, engineering and math) subjects and to prepare our students for college and careers, while closing the economic gap that exists in our community as it relates to educational opportunities. Plans for Accomplishing our Obiectives: Teachers and administrators will apply for project and curricula grants for the 2019-20 school year in February 2019. Applicants must provide cost breakdowns and a description of the request, along with those impacted by the program and projected outcomes. By mid-April, the Foundation will have a concrete budget amount to work with and the Allocation Committee will meet to vote based on foundation guidelines, available funding and demonstrated need. A copy of our Classroom Grant program budget is included. Awarded grants will be presented to the schools at year-end assemblies and staff meetings to recognize those applicants. Recipients will also be recognized in a press release. Outcomes: After each grant award program, teachers are required to complete a report measuring outcomes. Quantifiable date such as improvement in test scores or attendance or growth in parent volunteerism may be measured. Additionally, we will seek photos, testimonials and the number of students impacted. Roles and Qualifications The EF for Bend -La Pine Schools recognizes 30 years of service to the K-12 educational community this academic year, and we are keeping the community informed about this milestone event. Our Board of Directors comprises of 19 members (see below), each with unique talents and skill sets. There exists a culture of learning, respect and decision- making is made by consensus. All Board members serve on at least one of the following committees: Allocations, Board Development, Executive, Finance, Public Relations and Resource Development. Each person invests time, talent, and is passionate about our mission. Our close relationship with the Bend -La Pine School District allows for checks and balances in the process. We ensure that projects align with district programs and technology already in place to build on our resources together. Board officers: President: Wendy Graunitz, Manager, OnPoint Community Credit Union Vice President & Board Development Chair: Michele Emery, Co -Owner, Earth20* Treasurer/Finance Chair: Brian Newton, Accountant at Jones & Roth Allocations Chair: Angie Cole, COCC Early Childhood Instructor Public Relations Chair: Dave Beltramini, Shape Integrated Resource Development Chair: Stephanie Erickson, Community Member Board Members Odette Adair, Realtor, Coldwell Banker Morris* Jennilyn Aston, Attorney, Karnopp Peterson James Boss, US Bank* Eric Cornett, Director of Voluntary Benefits, Century Insurance Group Ron Gallinat, School Board member, Central Oregon Employee Benefits Ken Goodin, Stahancyk, Kent & Hook, Attorneys at Law Gretchen Hawkins, VP of Professional Banking, First Interstate Bank* Bob Jones, Retired BLS principal* Rod Ketner, Director of Pharmaceutical Sciences, Lonza* Dr. Jennifer Laughlin, St. Charles HealthCare System Sam McCoy, Owner, Avid Cider Co. Lis Thomas, NAVIS Matt Montgomery, Principal, La Pine High School *has served on the Board for more than 5 years Part-time Staff: Michelle Johnson, Executive Director & Sydney Richards, Program/Office Coordinator Thank you for your consideration of our grant request of $1,000 in Deschutes County Discretionary Funds. Education Foundation for Bend-la Pine Schools Budget Classroom 1,110.00 6025-1 • Dues/Subscription/Training Grants 6032 - Computer/SoftwareNVebsite Design 2,300.00 Activity Fees 9,500.00 6040-1 • Fees & Taxes Perseverance 6042 Board Expense/Facility 750.00 & Latino 200.00 Jul 1,'18—June 30, 19 Scholarships 6045-1 - Insurance 2,600.00 6048-1 - Worker's Compensation Insurance Ordinary IncomelExpense 6050 • Professional Fees 1,600.00 Income 3,000.00 6060 - Perseverance Scholarships 4010 Corporate/Business Donations 6071 - Printing & Reproduction 26,500.00 4035 Individual Donations/Board Giving 1,000.00 26,000.00 4030 - Foundation Grants 6079-2 • Activity Scholarships 100,000.00 4055 Trivia Bee 515.00 44,500.00 4060 - Special Events 6093 - Payroll 43,500.00 4070 - Endowment Income (AFS & WW) 4,000.00 13,500.00 4009 Latino Scholarships Total Expense 10,000.00 4060 • Perseverance Awards $13,755.00 10,000.00 Fred Meyer Rewards/United Way 1,000.00 Total Income $275,000.00 Gross Profit Expense 6005 • Bank charges/credit card fees 1,110.00 6025-1 • Dues/Subscription/Training 1,400.00 6032 - Computer/SoftwareNVebsite Design 2,300.00 6035 - Events Expense 9,500.00 6040-1 • Fees & Taxes 245.00 6042 Board Expense/Facility 750.00 6043-2 - Financial/Legal 200.00 6043-3 - General Supplies 500.00 6045-1 - Insurance 2,600.00 6048-1 - Worker's Compensation Insurance 225.00 6050 • Professional Fees 1,600.00 6055 • Marketing 3,000.00 6060 - Perseverance Scholarships 28,000.00 6071 - Printing & Reproduction 3,000.00 6075. Office supplies 1,000.00 6078-2 • Classroom Grants 100,000.00 6079-2 • Activity Scholarships 40,000.00 6080 - Postage & Box rental 515.00 6087-1 • Bookkeeping 2,100.00 6093 - Payroll 49,200.00 6094 - Payroll Tax Expense 4,000.00 6097 - Latino Scholarships 10,000.00 Total Expense $261,245.00 Net Ordinary Income $13,755.00 i::�z EDUCATION LL-- �eJ FOUNDATION for Beed -6.a Pine Schools Education foundation for Bend -La Pine Schools, FY 2018-2019 (June 1— July 30) Classroom Grants Program (STEM, art, music & wellness) Program Budget 2018-2019 Classroom Grants Program Projected Budget Income: Trivia Night Annual Fundraiser $ 40,000.00 OCF Endowment — Wallace Wilson 2,500.00 (PBMS classroom grants only) Individual Donations W. Keck Foundation Foundation Grants 17,500.00 10,000.00 (restricted music grants at 2 schools only) 30,000.00 Total Budget Income for Classroom Grants $ 100,000.00 Classroom Grants Program Budget Expense: Events & Marketing $ Food & Beverage Supplies Printing & Reproduction Other Classroom Grant Applications 7,000.00 4,000.00 500.00 2,000.00 1,000.00 80,000.00 (all: STEM, art, music & wellness) Total Budget Expense for Classroom Grants $ 94,500.00 Grants Received FY 2018-2019: US Bank (received) Bill Healy Foundation (received) Bonneville Power Administration (received) Reser Family Foundation (received) DA Davidson (received) BE Knudson Foundation (received) MCM Fund (received) Chambers Foundation (pending) 4,000.00 (Arts & wellness grants) 5,000.00 (STEM grants) 2,394.00 (STEM grants) 5,000.00 (STEM grants) 1,000.00 (Art grants) 6,000.00 (Perseverance & Latino Scholarships) 15,000.00 (art & music grants) 12,500.00 (STEM grants) i� m L Mo O L- CL a C i L m c M O 0 L 0 V M N N- ��+ O (A 3 m U 3 (A -W 0) M 3 t V N O C)'OLO O O O O 0 AD V • p ;+ C; m 'O .O 4 m � � n NC�raC7Crt- : 00 0 0 0 0 0 0 0 0 0 0 0 O ozl- unooa; 1.0 M = O O O L u1 i" fn O cf C d � O � p u = N++ pco O Q _ U oo Q C N •� 0 N rl C7 N C7 M C7 c6 ch p Cf I- E d O 0 O 0 O 0 O 0 O 0 O 0 0 O O M 1. u) to O O o6 N N O 0)0Rt lI C � N Dl 4Ln A O CD d D L d o c W ' .y O � •£ u m m V Q p to •_ 00 N m N ct C7 C7 cf E 0 o 000 0 0 "O0 o 0 O 0 dC 0 Md LO LO O 0 1" r4 M N r O tD u) N n Ln 10 . 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