2019-87-Minutes for Meeting January 16,2019 Recorded 3/8/2019UT E S C0
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2019-$7
Nancy Blankenship, County Clerk
Commissioners' Journal 03/08/2019 2:52:09 PM
co
2019-87
FOR RECORDING STAMP ONLY
1:30 PM WEDNESDAY, January 16, 2019 ALLEN CONFERENCE ROOM
Present were Commissioners Phil Henderson, Patti Adair, and Anthony DeBone. Also present were Tom
Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel;
and Sharon Keith, Board Executive Assistant. Several citizens and representatives of the media were in
attendance.
CALL TO ORDER: Chair Henderson called the meeting to order at 1:33 p.m.
ACTION ITEMS
1. COVA Presentation
Julia Theisen, Chief Executive Officer of Central Oregon Visitors Association
presented this item. Ms. Theisen moved to Central Oregon in August for this
position with COVA. Historical data of transient room tax collection and
lodging occupancy rates were reviewed. Seasonal campaigns will promote
activities in Central Oregon. A copy of the presentation is attached to the
record.
BOCC WORK SESSION JANUARY 16, 2019 PAGE 1 OF 8
2. Sisters County Horizons Vision Update
Community Development Department Assistant Planner Nicole Mardell and
Director Nick Lelack, Sisters City Manager Cory Misely, Planning
Commissioner Steve Swisher, Steven Ames and Ruth Williams of NXT
Consulting presented this item in preparation of the Februaryjoint meeting
with the City of Sisters. The history of the Sisters County Horizon Visioning
Project was reviewed and is included in the draft Vision Action Plan (attached
to the record). The final plan will be presented during the City of Sisters and
Deschutes Countyjoint meeting of February 13, 2019. Commissioner
DeBone suggested the Sisters Rodeo group should also be engaged for
input. County Administrator Anderson suggested a discussion with County
staff to compare the Vision Plan with the CDD Annual Work Plan.
Commissioner Henderson suggested the item be included for discussion on
a Work Session in the next few weeks.
3. Certification of Title 111 2018 Expenditures
County Forester Ed Keith presented this item and gave an overview of Title III
funds. Counties are required to certify expenses of Title III funds by calendar
year by the amount of funds expended by the three categories allowed by
the Secure Rule Schools Act before February 1 each year. The categories of
allowed expenses are Firewise Communities, Search and Rescue Operations
on Forest Service Lands, and Community Wildfire Protection Plans.
Expenditures need to be certified each year by February 1 for the previous
calendar year or the funds may be required to be returned to the Forest
Service.
Commissioner DeBone commented on the discussions at the Association of
Oregon Counties regarding the future of these funds and the importance of
providing support of educating our community on the risk of wildfire.
DEBONE: Move chair signature of Document #2019-063, Certification of
2018 Title III Expenditures
ADAI R: Second
BOCC WORK SESSION JANUARY 16, 2019 PAGE 2 OF 8
VOTE:
DEBONE:
ADAI R:
HENDERSON:
Yes
Yes
Chair votes yes. Motion Carried
4. Historic ADU Amendments HB 3012
Community Development Department Tanya Saltzman and Nick Lelack
presented this item. Ms. Saltzman explained House Bili 3012 (2017) which
allows counties to opt in and allow a historic home located in a rural
residential exception area to be converted to an accessory dwelling unit (and
a new single family dwelling constructed on the same lot or parcel). A
historic home is defined as a building constructed between 1850 -1945.
Staff ask for Board direction on the proposed text amendments.
Commissioner DeBone is supportive of including the amendments in
Deschutes County Code. Commissioner Adair is also supportive and
requests a listing of the addresses of the subject properties that will be
affected. Commissioner DeBone requests that the Planning Commission
also review water usage on the properties. County Administrator Anderson
suggested letters sent to property owners. The Board supported as a next
step review of the text amendments by the Planning Commission.
EXECUTIVE SESSION:
At the time of 3:16 p.m., the Board went into Executive Session under ORS 192.660
(2) (e) Real Property Negotiations. The Board came out of Executive Session at 3:34
p.m.
At the time of 3:35 p.m., the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 4:54 p.m.
BOCC WORK SESSION JANUARY 16, 2019 PAGE 3 OF 8
COMMISSIONER UPDATES
• Commissioner Henderson commented on the Terrebonne Refinement Plan
and of the testimony heard at this morning's business meeting.
Commissioner Henderson has attended the community meetings and
explained the couplet and 5 -lane designs presented. Commissioner Adair
and Commissioner DeBone have also attended several of the meetings.
County Administrator Anderson reported ODOT staff will present an update
to the Board at the January 28 Work Session.
• Commissioner Henderson mentioned discussions at the recent AOC meeting
regarding the Deschutes Forest Collaborative Project and Central Oregon is
one area where the DFCP has some value. Commissioner Henderson
expressed concern on an editorial on the KEW project published in
December by a DCFP member that is a member of Oregon Wild. The
editorial could have a negative impact on this project even though the DCFP
as a whole is supportive of this project. Commissioner Henderson is
considering a follow up to the editorial.
• Commissioner Henderson commented on the 911 User Board Meeting and
of the input of the police and fire. Commissioner Henderson recommended
meetings here at Board work session with 911 staff (in addition to the
scheduled User Board meetings).
• Commissioner DeBone again reported that the Forest View Special Road
District (current two board members) has recommended appointment of
Rebecca Yaeger as the third board member.
DEBONE: Move approval of appointment
ADAIR: Second
VOTE: DEBONE: Yes
ADAIR: Yes
HENDERSON:
Chair votes yes. Motion Carried
BOCC WORK SESSION JANUARY 16, 2019 PAGE 4 OF 8
• Commissioner DeBone attended the Cascades East Transit meeting last night
in La Pine for the kick off meeting for COIC-staff level community outreach
for the Statewide Transportation Improvement Fund Advisory Committee.
• Commissioners Henderson and Adair are interested in attending the ODOT
meeting in Tumalo tonight.
• Commissioner Henderson noted that both he and Commissioner Adair are
interested in traveling to established Stabilization Centers. Commissioner
Henderson would like a meeting with Dr. George Conway. Commissioner
Adair feels the hospital should also be involved and Dr. Conway was going to
report back on that meeting. Commissioner DeBone offered to contact the
hospital for research and their input. Commissioner Henderson explained
the recent memo from Dr. Conway only speaks of services provided for
individuals with mental health issues and not directly of services for
intoxicated individuals. Commissioner Adair requested a representative
from the Health department accompany them on their site visits.
Commissioner DeBone may be interested in attending as well.
OTHER ITEMS:
Committee Appointments and Affiliations:
• Fair Board Commissioner Adair has met with the remaining two candidates
in consideration for the final open position. Commissioner Adair
commented on the need for a traffic plan for leaving the fairgrounds after
large events. Commissioner Henderson would be willing to meet with the
two candidates. Commissioner DeBone sat on the interview panel in
December and explained the policy responsibilities of the Fair Board.
Commissioner Henderson inquired if the interviews incorporated capital
improvement visions. Commissioner DeBone recommended Commissioner
Henderson contact the Fair Board Chair David Bishop regarding the
recommendations coming out of the interview process. Commissioner
Henderson will call Mr. Bishop. This item will be brought back to a future
Work Session.
BOCC WORK SESSION JANUARY 16, 2019 PAGE 5 OF 8
• MPO Commissioner DeBone explained the group process and the value in
his continued participation through the project work for at least six more
months. Commissioner Henderson is interested in participation on MPO as
well since he lives in Bend and is not confident that Commissioner DeBone is
effectively presenting the County's concerns about bike/ped centric policies.
The MPO greater area plan is a five year plan that is currently being worked
on. The MPO Board includes the County, the State, and the City of Bend.
Commissioner Henderson wants to be on the steering committee with the
city. Commissioner DeBone pressed for a decision on this MPO
appointment. Commissioner Henderson suggested that he attend a meeting
or two with Commissioner DeBone and then the Board can reassess the
permanent appointment.
• COACT is a regional subgroup of the Oregon Transportation Commissioner
that provides feedback on projects within the tri -county region and meets
quarterly. COACT and COIC meetings and membership work together.
Commissioner DeBone advocates for membership. Commissioner
Henderson advocates for Commissioner Adair to be appointed on both COIC
and COACT. Commissioner Adair concurs.
• COHC Commissioner Henderson suggested that both he and Commissioner
DeBone attend a meeting and then have the Board further discuss this
appointment.
• KIDS Center and Healthy Beginnings are not a required membership for a
Commissioner. Commissioner Henderson is interested in attending a
Healthy Beginnings meeting. Commissioner Adair is interested in attending a
KIDS Center meeting. Commissioner DeBone pointed out the involvement of
the County designating lottery funds. Commissioner Henderson requested
the meeting schedule for these two committees.
The Upper Deschutes Watershed Council - no decision made
BOCC WORK SESSION JANUARY 16, 2019 PAGE 6 OF 8
• Commissioner Henderson offered his seat on Project Wildfire to
Commissioner DeBone. Commissioner Adair requested membership on this
committee for 2020.
• COVA: Commissioner Adair requested this appointment. Commissioner
DeBone will remain on the COVA Board but will no longer remain on EDCO.
REDI: Commissioner Henderson requested to remain on REDI.
• EDCO: Commissioner DeBone explained the responsibilities of this group
and Commissioner Adair is interested in this appointment. Commissioner
Adair will be on this committee in place of Commissioner DeBone.
Commissioner Henderson suggested contacting EDCO to see which open
positions need Commissioner appointment.
• COIC Board appointments by the County. Commissioner DeBone brought
this back for consideration. Commissioner Henderson would like to hear
from Katie Brooks. The seats expired the end of 2018. Commissioner
Henderson suggested they provide a report to the Board.
2019 BOCC APPOINTMENTS:
ADAIR: Move to Approve the 2019 BOCC Appointments as Discussed
DEBONE: Second
VOTE: ADAIR: Yes
DEBONE: Yes
HENDERSON: Chair votes yes. Motion Carried
• County Administrator Anderson reported he will attend the OSU Cascades
meeting tonight and will report back to the Board.
BOCC WORK SESSION JANUARY 16, 2019 PAGE 7 OF 8
Being no further items to come before the Board, the meeting was adjourned at 5:59 p.m.
DATED this Day of U—&.. 1r, 2019 for the Deschutes County Board of
Commissioners.
AnQ IVPHILIP a*NDERSON,CI
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ANTHONY DE. GtrCOMMISSIONER
BOCC WORK SESSION JANUARY 16, 2019 PAGE 8 OF 8
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o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 PM, WEDNESDAY, JANUARY 16, 2019
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
Work Session, which are open to the public, allow the Board to gather information and give direction to staff.
Public comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
CALL TO ORDER
ACTION ITEMS
1. COVA Presentation -Julia Theisen, CEO
2. Sisters Country Horizons Vision Update - Nicole Mardell, Associate Planner
3. Certification of Title 111 2018 Expenditures -Ed Keith, Forester
4. Historic ADU Amendments - HB 3012 -Tanya Saltzman, Associate Planner
COMMISSIONER'S UPDATES
EXECUTIVE SESSION
Executive Sessions under ORS 192.660 (2) (e) Real Property Negotiations and ORS
192.660 (2) (d) Labor Negotiations
Board of Commissioners Work Session Agenda Wednesday, January 16, 2019 Page 1
of 2
At any time during the meeting an executive session could be called to address issues relating to ORS
192.5660(2)(e); real property negotiations; ORS 192.660(2)(h) litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b); personnel issues; or other executive session categories. Executive sessions
are closed to the public; however ,with few exceptions and under specific guidelines, are open to the public.
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners with to discuss as part of the
meeting pursuant to ORS 192.640.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
Meeting dates and times are subject to change. If you have question, please call (541) 388-6572.
Board of Commissioners Work Session Agenda Wednesday, January 16, 2019 Page 2
of 2
1/18/2019
1/18/2019
Deschutes County Transient Room Tax (TRT) is collected from overnight
accommodations outside of the incorporated cities of Bend, Redmond, Sisters
and La Pine.
1975. First 5% TRT enacted by voters. 80% dedicated to Deschutes County
General Fund (public safety funding of the Sheriff's Department) and 20%i
dedicated to Tourism Promotion (Visit central Oregon).
- j
1980. TRT rate increased to 6% (no change in distribution).
1987. TRT rate increased to 7% (approved by voters) implemented to pay for
debt service on new welcome center with balance dedicated to tourism
promotion.
2013. TRT increased to 8% with 70% dedicated to the Fair & Expo Center fori
marketing and 30% to the Deschutes County General Fund.
N
1/18/2019
BEND LODGING OCCUPANCY RATES
JULY 2014 - October 2018
2014/15
86.5%
87.1%
72.9%
63.7%
46.6%
50.8%
48.9%
56.9%
64.2%
67.5%
71.5%
82.0%
66.5%
2015/16
90.4%
84.8%
80.3%
65.7%
51.2%
52.1%
53.6%
59.6%
66.6%
75.3%
73.3%
85.2%
69.3%
2016/17
88.8%
86.2%
84.6%
74.1%
58.4%
56.3%
52.3%
57.1%
66.8%
66.3%
72.6%
82.2%
70.9%
2017/18
88.2%
85.3%
78.2%
69.3%
49.9%
52.9%
49.0%
55.1%
69.7%
71.4%
73.2%
83.9%
69.5%
2018/19
83.4%
83.8%
80.0%
69.8%
52.3%
73.8%
BEND ACTUAL ROOM NIGHTS SOLD
gg
al
El
-it 001
111441, Elllmll,�lmulll'l
2014/15 75,730
76,265
64,264
58,068
41,111
46,325
44,573
46,824
58,501
59,547
65,131
72,291
2015/16 82,355
77,279
70,828
59,877
45,168
48,463
49,912
50,134
62,022
67,841
68,237
70,142
2016/17 74,885
74,004
70,342
63,999
48,700
48,624
46,378
44,596
57,732
57,526
65,107
71,357
2017/18 79,141
76,525
67,883
62,152
43,319
47,489
47,489
44,681
62,489
62,026
65,631
75,838
2018/19 77,899
78,264
72,314
65,151
48,918
2014/15: 708,630
2015/16: 752,258
2016/17: 723,250
2017/18: 739,904
3
1/18/2019
r�
Deschutes County TRT (Projected)
1$1.947M
Membership Dues
$115K
Marketing Co-op Investments
i
$135K
RCTP (Travel Oregon)
$733K
Total Budget
g
1$2.9M
1
Vi sitCe ntra I Oregon. com
Website inspires potential visitors to book a vacation in Central Oregon and drives revenue to
lodges, activities, restaurants and other businesses
Overall Website page views have increased 95.9% YOY FY18-19
DESCHUTES COUNTY LODGING REVENUE FROM VISITCENTRALOREGON.COM
RESORT PARTNERS 2018
RESORT PARTNERS
2017
ALL LODGING 2018
ALL LODGING 2017
$27,501 INCREASE
1/18/2019
$66,003 INCREASE
5
1/18/2019
MARKETING ACTIVATIONS
3 -year partnership with the WM Phoenix Open,
(January 29 -February 4) PHOENIXOPEN
wie Seattle Wine and Food Experience (February 21-24)
root>
5 -year partnership with the SF Giants Partnership
(April 28-29)
iw Chicago - identifying an in -market opportunity to
generate interest and awareness in the new direct
0� daily flight to RDM
PUBLIC RELATIONS
Engaging with key journalists to leverage stories of Central
Oregon in top tier publications.
Domestic and International.
' GtT�WAYbFOR BOOK'LOVERS
�t FAL
,L
Domestic Earned Media Results 2018
Total Story Placements: 1,422
Total Domestic Reach: 3.3 Billion
Earned Media Value: $29.8 Million
Ex
SOCIAL MEDIA
Create and share engaging content on Central Oregon
Total Facebook Fans: 55 K
Average Reach Per Facebook Post: 14.6K
Total Facebook Impressions: 3m +
Instagram Followers: 11 K
Twitter Followers: 6 K
(Social Media Data based on July 1, 2018 — December 31, 2018)
1/18/2019
II
PRINT COLLATERAL
Visitors Guide: 115,000
SALES
Represent Central Oregon at industry trade
shows and cooperative opportunities with
Travel Oregon to leverage reach and budget.
1/18/2019
Trailhead: 100,257
VISITOR CENTER
Operating the Regional Visitor Information
Center in Sunriver since 2014.
2018 Walk-in Visitors = 18K
� VISIT CENTRAL OREGON
' o IiEY INITIATIVES
COAST
• New daily non-stop flight RDM to LAX
started April 9th on United Air Lines
• A third flight from RDM to DEN, and an
additional flight on Saturdays from RDM to
SFO were added in June
• Projections for 2018 are at 572,604
available seats, a 19% increase from the
previous year, (Source — Mead & Hunt
consultants)
• Just announced -New daily non-stop flight
RDM to ORD starting June 6, 2019
1/18/2019
4
ES CO
o v Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of January 16, 2019
DATE: January 8, 2019
FROM: Nicole Mardell, Community Development,
TITLE OF AGENDA ITEM:
Sisters Country Horizons Vision Update
ATTENDANCE: Nicole Mardell, Associate Planner, Nick Lelack, CDD Director, Steven Ames
and Ruth Williamson, NXT Consulting
SUMMARY: Staff and consultants will provide an update to the Board on the Final Draft
Vision Action Plan in advance of the tentative joint Board and Sisters City Council meeting on
February 13, 2019.
IES0
MEMORANDUM
COMMUNITY DEVELOPMENT—§
TO: Deschutes County Board of County Commissioners (Board)
FROM: Nicole Mardell, Associate Planner
Nick Lelack, AICP, Community Development Director
DATE: January 9, 2018
SUBJECT: Sisters Country Horizons - Vision Project Update
I. INTRODUCTION
Sisters Country Horizons is a collaborative effort among the City of Sisters, Deschutes County, Central
Oregon Intergovernmental Council, and Oregon Kitchen Table under the leadership of a consultant
to develop a Vision Action Plan for the City of Sisters and surrounding "Sisters Country" rural area.
This plan outlines the community's priorities and goals for the next ten years. A team of resident
leaders and stakeholders called the Vision Action Team (VAT) has finalized the plan with suggested
actions and partners to carry the efforts forward.
Staff presented the Initial Draft Action Plan' to the Board on December 12, 2018. Following that
meeting, online public comments were gathered through the Sisters Country Horizons website, and
the plan was subsequently edited. The consultant team, Steven Ames and Ruth Williamson of NXT
Consulting Group, will provide an update to the Board on the vision process and potential future
county involvement in implementation.
II. NEXT STEPS
The Board and the Sisters City Council are tentatively scheduled to conduct a joint meeting on
February 13, 2019. At that time, the Board and Sisters City Council may choose to adopt the Vision
Action Plan by resolution or at subsequent separate Board and Council meetings.
ATTACHMENTS:
1, Draft Vision Action Plan
1 http //deschutescountyor igm2 com/Citizens/Fileopen aspx?Tvpe=1&ID=1985&Inline=True
VISION ACTION PLAN
Final Draft
Sisters Country Horizons Visioning Project
City of Sisters, Oregon
January 9, 2018
Prepared by
Steven Ames & Ruth Williamson
NXT Consulting Group a Bend I Portland, Oregon
NXT
Group
SISTERS COUNTRY HORIZONS CONTRIBUTORS
PROJECT SPONSOR — City of Sisters, Oregon
Chuck Ryan, Mayor
Cory Misely, City Manager
Kerry Prosser, City Recorder
Patrick Davenport, Community Development Director
Carol Jenkins, Planning Technician
Julie Pieper, Finance Administrative Assistant
PROJECT PARTNERS
Deschutes County Community Development Department
Central Oregon Intergovernmental Council (COIC) Community & Economic Development Department
Oregon's Kitchen Table initiative, Portland State University
Citizens4Community
PROJECT MANAGEMENT TEAM (PMT)
Patrick Davenport, Director, Sisters Community Dev.
Nick Lelack, Director, Deschutes Community Dev.
Nicole Mardell, Associate Planner, Deschutes County
VISION ACTION TEAM (VAT)
Chuck Ryan, City of Sisters; VAT Chair
Nick Beasley, Cascade Street Distillery
Julie Benson, Sisters Eagle Airport
Paul Bertagna, City of Sisters, Public Works
Art Blumenkron, Sisters Planning Commission
Bob Burgess, Sisters Arts Association
Amy Burgstahler, Sisters Country Horizons PMT
Marie Clasen, Habitat for Humanity
Nancy Connolly, Sisters City Council President
Patrick Davenport, Sisters Community Development
Dixie Eckford, City Parks Advisory Board
Caprielle Foote -Lewis, EDCO Sisters
Bill Hall, Community Activist
Robyn Holdman, Citizens4Community
Karen Hulbert -Hickman, Sisters Rural Area Rep
Roger Johnson, Sisters -CS Fire District, Fire Chief
Scott Aycock, Mgr., Community & Economic Dev., COIC
Janel Ruehl, Program Coordinator, COIC
Amy Burgstahler, Citizens4Community
Ann Marland, Sisters Trail Alliance
Jack McGowan, Sisters -CS Fire District Board
Nicole Mardell, Deschutes Country; Horizons PMT
Suzanne Pepin, Sisters Rural Area Representative
Ian Reid, U.S. Forest Service, Sisters District Ranger
Emily Rickards, The Open Door Restaurant
Jane) Ruehl, COIC; Horizons PMT
Craig Rullman, Running Iron
Dennis Schmidling, Sisters Art Association
Curtiss Scholl, Sisters School District Superintendent
Mandee Seeley, Houseless Persons Advocate
Pete Shepherd, Citizen Activist
Steve Swisher, Deschutes Planning Commission
John Tehan, Sisters Country Property Owner
Fran Willis, Oregon Community Foundation (ret.)
CONSULTANT & AFFILIATES, PROFESSIONAL SUPPORT
NXT Consulting Group LLC, Bend I Portland, Oregon
Steven Ames, Principal
Donald Rushmer, Managing Principal
Ruth Williamson, NXT Consulting Affiliate. Principal, Ruth Williamson Consulting, Bend, Oregon
Steve Maher, NXT Consulting Affiliate. Principal, Steve Maher New Media, Wenatchee, Washington
Michele Neary, NXT Consulting Affiliate. Principal, Mad Bird Design, Portland, Oregon
Sarah Giles, Wendy Willis, Oregon's Kitchen Table Initiative, Portland State University
Kyle Collins, Peter Gutowsky, Zechariah Heck, Izze Liu, Matt Martin, Nate Miller, Tarik Rawlings, Jacob Ripper,
Tanya Saltzman, Hether Ward, Deschutes County Community Planning Department
SISTERS COUNTRY HORIZONS 4 FINAL DRAFT VISION ACTION PLAN
CONTENTS
INTRODUCTION & OVERVIEW
4
SISTERS COUNTRY — PROFILE OF A CHANGING COMMUNITIY 6
SISTERS COUNTRY HORIZONS — A COMPREHENSIVE COMMUNITY CONVERSATION 12
OUR VISION FOR SISTERS COUNTRY — A LEGACY FOR GENERATIONS TO COME 17
SISTERS COUNTRY HORIZONS STRATEGIES & ACTIONS 1s
• Prosperous Sisters
19
• Livable Sisters
20
• Resilient Sisters
21
• Connected Sisters
22
IMPLEMENTING THE VISION ACTION PLAN 24
APPENDIX — Sisters Country Horizons Vision Action Plan Implementation Guide 27
• Introduction & Overview 28
SISTERS COUNTRY HORIZONS 3 FINAL DRAFT VISION ACTION PLAN
INTRODUCTION & OVERVIEW
The Vision Action Plan presented in this report is the final outcome of the Sisters Country
Horizons community visioning project of the City of Sisters, Oregon conducted in 2018.
The City sponsored this effort to engage the community in a comprehensive conversation about
the future of Sisters Country, to renew and update the community's existing vision for the future,
and to develop a community-based action plan to engage the City and its key partners in
achieving that vision over time, focusing on the next five years.
Deschutes County and Central Oregon Intergovernmental Council, along with PSU's Oregon's
Kitchen Table project and Citizens4Community, partnered with the City in this effort.
As its name implies, the Horizons project focused on the Sisters Country area of Deschutes
County — loosely defined as the Sisters School District 006 and Camp Sherman, including the city
of Sisters proper, along with outlying residential developments and unincorporated areas,
ranches and farms. The project actively reached out to residents throughout Sisters Country to
engage them in the conversation.
To accomplish this goal, the project incorporated an exhaustive outreach and engagement effort.
Key activities included: stakeholder interviews with 81 community leaders; 13 local community
meetings conducted across the area; additional "kitchen table" meetings run by residents
themselves; two major online surveys along with additional web -based options for public
comment; four community forums focused on the vision's four respective focus areas; and a
culminating Vision Summit.
Special outreach was also conducted for local service clubs, senior citizens, high school students,
veterans, the Latino community, Millennials, and others.
All of these activities were promoted by a project website and social media, along with press
releases for local and regional media. As a result, a number of articles were published by The
Nugget, Bend Bulletin and Bend Magazine. The project also developed a bespoke brand identity,
logo and tagline, designed to be useful beyond the visioning process itself.
By the end of the process, nearly 2,000 participants had been engaged in the conversation,
accounting for tens of thousands of individual comments and suggestions. This input eventually
culminated in an overarching long-range vision statement presented at the Summit in September
and 20 top priority Strategies recommended by the public for implementation over time.
Following these activities, a 31 -member Vision Action Team (VAT) was formed and charged with
reviewing and refining the strategies, and developing a vision action plan to promote their
implementation.
The VAT met six times in the fall of 2018 to develop this plan, totaling nearly 500 hours of citizen
time. Five strategies were fully developed for each of four focus areas: Prosperous Sisters,
Livable Sisters, Resilient Sisters and Connected Sisters, along with detailed action steps,
SISTERS COUNTRY HORIZONS 4 FINAL DRAFT VISION ACTION PLAN
suggested lead partners for their implementation, timelines and milestones. The City of Sisters,
the major plan partner, commenced an effort to secure the commitments of other partners.
The final Vision Action Plan is intended to be a "living plan" and a guide to future action by the
Lead Partners who sign on to help implement it. At the same time, it is not a legally binding
document, but rather a catalogue of ideas and possibilities with the ambition of making it
happen to the best of the City and its partners' abilities. Sisters City Council, as well as the
boards of other Lead Partner organizations, is anticipated to adopt the plan.
Some actions in the plan may take up to five years (or beyond) to fully implement, and not every
action called out in the plan may be achieved. It is also expected that the final list of Lead
Partners may change or evolve over time, as may the actions themselves that they commit to
undertake.
That said, based on the thousands of comments received from residents across Sisters Country, it
is clearly the community's expressed desire that most of what is called out in the Vision Action
Plan will, in fact, be achieved. And the results will mean a more prosperous, livable, resilient and
connected Sisters County better prepared for whatever the future may bring.
NXT Consulting Group, consultant to the Sisters Country Horizons project, would like to thank
the many elected officials, citizens, community members and volunteers who helped make this
visioning process an exceptional community effort.
This long list includes: the Mayor of Sisters, President of Sisters City Council, and Sisters City
Councilors; City of Sisters City Manager, City staff and the Community Development Department;
Project Partners Deschutes County, Central Oregon Intergovernmental Council, Oregon's Kitchen
Table and Citizens4Community; the Horizons Project Management Team; the Horizons Vision
Action Team (VAT); numerous planners at Deschutes County who assisted with community
meetings and VAT planning sessions; community leaders who volunteered to be interviewed by
the Horizons project; volunteers who were trained and helped facilitate community meetings
and/or kitchen table sessions; volunteers who assisted with special outreach to youth, seniors,
veterans and the Latino community; and the many contributors who created the Sisters Horizons
Community Quilt, itself a catalogue of ideas and possibilities.
During the course of this project, it has been said many times that if there is one person smarter
than any of us, it's all of us. The residents of Sisters Country have demonstrated many times
over that they possess the intelligence, vision and courage to ensure a bright future for their
community and all its residents — and a legacy for generations to come.
SISTERS COUNTRY HORIZONS 5 FINAL DRAFT VISION ACTION PLAN
SISTERS COUNTRY — PROFILE OF A CHANGING COMMUNITY
Situated at the eastern base of Cascade Range, "Sisters Country" is the widely used name for a much
loved, stunningly beautiful part of Deschutes County, Oregon. The majestic Three Sisters peaks —
just miles from the city of Sisters and visible from almost every part of the region — lend the region
its name and help define its lifestyles, identity and brand.
As the heart of Sisters Country, the city of Sisters lies where the Santiam and McKenzie highways
converge at the west end of town to form Cascade Avenue and separate again on their way to Bend
and Redmond to the east. Most Sisters Country residents frequent the city as part of their daily
lives, for school and work, business and shopping, and government, professional and medical
services — traveling to Bend or Redmond for those needs that cannot be met locally.
Population Growth and Change
During the latter half of the 20th century, the city of Sisters' population grew (and declined) in direct
relation to its economic fortunes. In 1950 the population was 723 and 50 years later in the year
2000 it was still only 959. However, with the 21st century came a sustained period of growth as
more people discovered Sisters. Despite the disruption of the Great Recession in 2008-09, the city's
population in 2016 was estimated to be 2,537 — and growing.
The population of the city of Sisters is largely white (estimated at 94% in 2016), although there is a
small but growing Latino population. The population is slightly older and more affluent than the
state as a whole, while the median value of the city's housing is higher than that of the state.
Demographic information for the larger Sisters Country area is not easy to quantify, as most
available data is not collected or aggregated by its informal boundaries. The best approximation can
be found in examining combined data for Black Butte and Sisters school districts (which includes the
city of Sisters). In 2016, the combined Census -estimated population of this area was 7,796, or a little
more than three times that of the city of Sisters proper. This would indicate that two-thirds of the
Sisters Country population lives outside the city — or roughly twice as many people as live within it.
The statistical differences with the rest of the state appear to be more pronounced for the part of
Sisters Country that lies outside the city. Anecdotally, this area is considered older and more
affluent. Population in the wider region has also grown during the last two decades.
History and a Changing Economy
Sisters Country has a rich and colorful history, shaped by its geographic location and spectacular
geology, pre -history, early pioneers and settlers, development of the town of Sisters (first
incorporated in 1946), and the area's legacy economy, including logging, lumber and wood products,
ranching and farming.
In latter decades of the 20th century, the economic profile of the area began to shift significantly,
with the decline of logging and closure of the town's sawmills — and rise destination resorts, of
tourism, arts and cultural amenities, and outdoor recreation. Catalyzed by the development of Black
Butte Ranch resort, the downtown Sisters' 1880's building facades and Western -themed visitor
SISTERS COUNTRY HORIZONS b FINAL DRAFT VISION ACTION PLAN
attractions grew from the 1970s onward, launching a new chapter in the community's economic
development.
Today, the "Sisters County" brand is promoted by the Sisters Area Chamber of Commerce and
bolstered by iconic Western events, including the Sisters Rodeo, Sisters Outdoor Quilt Show and
Sisters Folk Festival. These, in turn, have fostered the spin-off of newer arts and craft, performance
and visitor -related events and attractions.
While government (including the U.S. Forest Service), administration, education, accommodations
and food, and professional/technical services are relatively large sectors of the Sisters compared to
the state as a whole, the number of innovative new companies, telecommuting workers (i.e., "Ione
eagles"), and independent entrepreneurs has begun to grow, drawn by its location, amenities, and
quality of life. An influx of retirees also has also brought a steady stream of former professionals,
not to mention retirement incomes and accumulated wealth.
Middle and lower income families in Sisters Country have not faired so well in Sisters Country of late,
as living wage jobs are not easy to find and rising housing costs have made it more difficult for
Millennials, young families and minority residents to sink roots. There is also a small but significant
population of homeless families living in the area, some of whom have encamped in nearby forests.
The lack of affordable housing and family wage jobs has also challenged local schools, which have
faced declining enrollments in recent years. Sisters' schools are considered the heart of the
community by many, with a history of strong financial support, community-based initiatives, and
academic excellence. The School District offers innovative programming reflecting the area's
evolving economy, including the Americana, arts and luthier programs, and the Interdisciplinary
Environmental Expedition.
As to its future economy, Sisters Country recognizes that tourism and the arts and recreational
economies will continue to be a major source of its future prosperity. Rural Sisters Country, which
continues to support ranching and agricultural operations, also hosts other visitor amenities and
attractions.
At the same time, clean, light industry and smaller specialty companies compatible with the local
culture are seen as critical to a more sustainable and equitable economy that can support working
families. Currently, existing and potential relocating traded -sector employers (i.e., companies that
produce goods and services sold outside the region) estimate 450 new year-round non -seasonal
jobs, which will significantly impact the local and regional economy. Not only would this represent a
significant number of new jobs, but also a shift in the economic base toward greater diversification.
Economic Development for Central Oregon's (EDCO) Sisters staff is working with the City, other
government agencies, Sisters Area Chamber of Commerce, local businesses, investors and developers,
and the community -at -large to strategically assist in diversifying the future economy of Sisters.
Planning for Future Growth and Development
The City of Sisters, Deschutes County and Central Oregon Intergovernmental Council (COIC) are
actively involved in planning for the future growth and development of Sisters and Sisters Country.
The City of Sisters has purview over plans, policies and ordinances affecting the city proper, while
SISTERS COUNTRY HORIZONS 7 FINAL DRAFT VISION ACTION PLAN
Deschutes County provides traditional county services for the entire area, administers building codes
for the City of Sisters, and oversees planning and policy for all unincorporated areas outside the City.
COIC offers a range of regional planning and governmental services that includes Sisters Country,
focusing on community economic development, education and training, transportation and more.
The City of Sisters has active public works, planning and community development departments, and
a full slate of plans and policies guiding the town's growth and development. These include the
Sisters Comprehensive Plan (last updated in 2014), Transportation System Plan Refinement (June
2018), Natural Hazards Mitigation Plan (prepared in collaboration with Deschutes County) (2015),
Greater Sisters Country Community Wildfire Protection Plan (2014), Sisters Housing Plan (2010), and
Downtown Urban Renewal Plan (2003).
Among the City's active planning projects in 2018 were the Community Planning Assistance for
Wildfire project (CPAW), Whychus Creek Riparian Restoration and Fish Passage Project, and the
Sisters Country Horizons visioning project. A completed update of the City's Comprehensive Plan is
expected to be undertaken in the next couple years.
Sisters Country Horizons Visioning Project
The Sisters Country Horizons project is intended to provide a larger context for more detailed plans
and initiatives of the City, County and COIC, and to do so in a way that engages the diverse
perspectives and input of the wider public across the region.
The Sisters City Council has expressed a desire for the project to develop a better understanding and
what local residents, both inside and outside city limits, aspire to for the future of their community —
and what types of projects they are willing to support. The visioning project also has been seen by
some as part of a response to a recent difficult period in community relations — and the expressed
desire for more inclusive, civil conversations about the area's future.
Not surprisingly, the Horizons project is not the first time Sisters Country has set its sights on the
future. The most recent vision plan for Sisters Country was undertaken more than a decade ago.
Sponsored by the Community Action Team of Sisters, COIC and Rural Development Initiatives, Inc.,
this effort resulted in the Community Vision and Strategic Plan (2007). The plan included seven focus
areas, a long list of action projects, and identified project "champions." Many of the recommended
projects were achieved over time, although the Great Recession put a damper on local initiatives and
the plan was never formally updated.
The Horizons project is built in part on the foundation of the 2007 plan. At the same time, it has
involved local governments as project sponsors, reframed the vision's focus areas into a shorter list,
and addressed a number of trends that have accelerated since 2007 (see below). It has also been
designed to encourage ongoing involvement of the City of Sisters, its partner agencies and the wider
community to help ensure the implementation of its vision action plan over time. (See
"Implementing the Vision Action Plan," page 24.)
Emerging State and Local Trends & Strategic Issues
While the Sisters Country Horizons project was launched during a relatively stable and prosperous
time in the state and local economies, the future could be seen as more challenging. Below are
SISTERS COUNTRY HORIZONS 8 FINAL DRAFT VISION ACTION PLAN
some of the trends projected to have major impacts Oregon's local communities going forward,
including observations on how they may affect Deschutes County and Sisters Country. This
information was gathered from a variety of government, educational and independent research
organizations, and online data sources.
Oregon's population is growing. Oregon's statewide population is forecast to increase by
nearly a million people, from 3.97 million in 2014 to 4.8 million in 2030, with most
population growth occurring in urban centers. This is due in part to increased levels of in -
migration from others states; over the last decade, Oregon has had one of the highest levels
of in -migration from other states in the entire nation. Deschutes County is one of the fastest
growing counties in Oregon; current forecasts show County population increasing from
nearing 188,000 in 2018 to 244,000 in 2040. Similarly, the City of Sisters population is
forecast to nearly double from 2,691 in 2018 to 5,169 in 2043. Forecasts for future growth in
rural parts of Deschutes County while significant are somewhat lower than its urbanized
areas.
Oregon's population is aging. Oregon's percentage of citizens over 65 is growing faster than
the nation as a whole (an 18% increase from 2010 to 2014 compared to 14% for the nation
as a whole). This increase is happening across the state and in every county, and is due to
the aging Baby Boomers as well as an influx of retirees from other places. Sisters Country
has become a significant destination for more affluent retirees.
Oregon's population continues to diversify. Oregon will continue to become more racially
and culturally diverse, especially with a burgeoning Hispanic population dominating younger
cohorts. Oregon's Hispanic population grew five times faster than the rest of the population
between 2000 and 2014, increasing by 65%. Sisters Country has attracted a small but
growing number of Latinos; Hispanics accounted for an estimated 4% of the area's
population in 2016.
Oregon's economy is restructuring and diversifying. Oregon's economy has largely recovered
from the Great Recession, and continues its long-term trend away from resource-based and
extractive industries to a more diversified economy. Rural areas of Oregon continue to lag
behind its larger cities economically, but the State of Oregon is working to link natural
resources with innovation to create new jobs in rural areas. With its quality of life, natural
amenities and arts and tourism industries, the city of Sisters could be considered a prime
example of the economic potential of Oregon's smaller communities.
Oregonians continue to earn less than the nation with a few exceptions. In 2014 median
household income in Oregon was slightly above $51,000, or more than $2,500 less than the
nation as a whole. At the same time, Oregon currently has one of the higher minimum
wages in the nation. Oregon's highest household incomes are in the Portland metro area
and Deschutes County, and yet there are significant numbers of households in the county
that struggle with the area's high living costs, especially housing. This problem is very
evident in Sisters Country and a focus of local government and community-based
organizations.
SISTERS COUNTRY HORIZONS y FINAL DRAFT VISION ACTION PLAN
• Oregon's cities have relatively stronger controls over new development. As Oregon grows,
the State's comprehensive land -use planning system will provide Oregon cities a relatively
greater degree of control over new development than other states — and potentially higher
levels of community livability. The city of Sisters continues to grow, but faces long-term
constraints on land for both housing and industrial development due to adjacent public lands
and exclusive farm use lands. Vacant and buildable land within City limits is highly
constrained. The City projects a need for 922 new housing units by 2038 — but not enough
land to accommodate 20 years of residential growth. The largest and most significant parcel
of potentially developable land in the city is the 81 -acre Forest Service property.
• Homelessness is becoming a bigger issue in Oregon. For the foreseeable future the number
of people affected by homelessness in Oregon is projected to grow, placing increased
stresses on schools and local social services, housing, drug treatment and mental health
providers, and the criminal justice system. With known encampments in its vast expanse of
adjacent public lands, the homeless situation in Sisters Country is not as visible as other
Deschutes County communities, but significant nonetheless.
• Oregonians are stepping up preparations for climate change and natural disasters. Oregon
faces the threats of climate change in the form of increasing average temperatures, ongoing
serious droughts, and the threat of large-scale wildfires, as well as the predicted Cascadia
Subduction Zone earthquake. At the same time, "climate refugees" are also expected to
increase in their numbers in Oregon, including migrants from more severely climate -
impacted areas of California, the Southwest and beyond.
Sisters Country faces the possibility of larger, catastrophic wildfires and affiliated impacts in
the future. Research shows that the largest fires in Deschutes Country over the last century
have occurred since the year 2000, and that most of them have occurred in the vicinity of
Sisters Country. The Milli Fire of 2017 burned 24,000 acres in the Deschutes National Forest
and Three Sisters Wilderness, came within several miles of the City of Sisters, and caused the
cancellation of key summer activities and the Sisters Folk Festival. In 2018, the City of Sisters
was a participant in the Community Planning Assistance for Wildfire project.
There is a predicted 37% chance of a Cascadia earthquake occurring between now and 2065.
Impacts will be severe on the Oregon coast and serious in the western valleys, while more
moderate in Central Oregon. However, after the quake Central Oregon will become the
center for Federal emergency response (FEMA), possibly the temporary seat of state
government, and the state's transportation and distribution hub for two years or more.
Large population migrations to Central Oregon from Western valleys in the short term are
anticipated with major impacts on housing, traffic, cost of living and day-to-day life.
State and local governments are increasingly focused on building greater resiliency in local
communities in Oregon. The State of Oregon has a State Resiliency Plan and localities are
working to increase public awareness and readiness. In addition to wildfires and
earthquakes, Central Oregon and Sisters Country face a number of other potential natural
hazards. Deschutes County and the City of Sisters are working aggressively to anticipate and
prepare for a range of potential natural disasters, including fire and volcanic events.
SISTERS COUNTRY HORIZONS 10 FINAL DRAFT VISION ACTION PLAN
• Use of public lands, parks and recreational amenities continues to increase in Oregon. With
its exceptional natural attractions and large amount of public lands, Oregon will continue to
focus on both economic utilization and public enjoyment of its natural amenities. More and
more people will be using national, state, regional and local parks and recreational facilities,
bringing more potential visitors, tourists and new residents to Sisters Country. While
offering potential large economic benefits to the region, these activities may have associated
impacts such as traffic congestion, demand for vacation rentals, and potential overuse of
local parks and other recreational facilities.
Community Perceptions on Change
Beyond the data and forecasts, local community residents often have very accurate insights into
the impact of change on their communities, informed by their daily experiences and personal
observations. Such insights were on full display during the Horizons visioning process. (See
"Sisters Country Horizons — A Comprehensive Community Conversation," page 12.) In the first of
two online community surveys, hundreds of respondents voiced their opinions on the biggest
challenges facing the future of the region.
Among the top challenges cited by respondents:
• Planning for and managing future growth
• Meeting the need for more affordable housing
• Ensuring sufficient living wage jobs
• Addressing traffic congestion
• Undertaking key transportation improvements
Also mentioned were a number of distinctly more social challenges, including:
• Maintaining the small-town character of Sisters Country
• Building greater community trust
• Meeting the needs of the region's young adults and families
Finally, respondents cited adapting and responding to change itself as among the greatest of
challenges facing the future of Sisters Country. These challenges directly informed the Sisters
Country Horizons visioning process and its resulting Vision and Action Plan. (See Strategies &
Actions for Sisters Country," page 00.)
SISTERS COUNTRY HORIZONS 11 FINAL DRAFT VISION ACTION PLAN
SISTERS COUNTRY HORIZONS - A COMPREHENSIVE COMMUNITY CONVERSATION
From the beginning, the Sisters Country Horizons visioning project was intended to be a
conversation as broad and comprehensive as the landscape of the Central Oregon Cascades.
The project's overarching goal was a 'whole of community' vision, reflecting the breadth, depth
and diversity of the Sisters Country region. For this reason, the visioning process was inclusive of
many voices as possible — rural and urban, young and old, newcomers and old-timers — reflecting
their shared values, perceived challenges, and aspirations for the future of the area.
For the better part of a year, community leader interviews, on-line surveys, meetings and forums
offered multiple opportunities for citizens of all backgrounds and perspectives to contribute their
ideas and feedback. Toward the end of the process, guided by a task force of 31 community
leaders, the focus shifted to developing a concrete plan of action to achieve the vision.
As a result, the resulting vision and plan feel both 'right -sized' yet full of the possibility and
promise of the wider Sisters Country community. Here's how we got there...
Project Organization & Structure
Sponsored by the City of Sisters, the Sisters Country Horizons visioning process was undertaken
in partnership with Deschutes County and the Central Oregon Intergovernmental Council
(COIC). Oregon's Kitchen Table, a program of Portland State University affiliated with COIC and
Citizens4 Community also partnered with the project. These groups formed a Project
Management Team that met 20 times over the course of the project. NXT Consulting Group of
Bend and Portland led the planning process.
The area of study for the project — Sisters Country — was defined as the part of Deschutes County
served by the Sisters School District 006, including the city of Sisters itself, surrounding
unincorporated communities and residential areas, local ranches and farms, as well as a small
area outside the District. Even though it lies within Jefferson County, Camp Sherman is typically
considered part of Sisters Country and was a part of this assessment.
As a comprehensive community visioning process, the Horizons project was based on a planning
approach known as the Oregon Model. This approach, employed by scores of communities
across the state, is driven by a series of questions, tapping into the inherent wisdom of the
community about its future. The process was delivered over the span of 2018, with framing of
the process in the late winter, setting the context in the early spring, conducting visioning
activities late spring through early fall, and developing the plan in the fall and early winter.
The content of all Horizons project conversations was organized around four focus areas
providing the structure of the vision and action plan — Prosperous Sisters, Livable Sisters,
Resilient Sisters, and Connected Sisters. These themes became the "mantra" of project
organizers, facilitators and participants alike — organizing and adding specificity to the higher-
level discussions.
Stakeholder Interviews (February -April 2018)
As the first step of engagement for its visioning process, Sisters Country Horizons conducted a
series of stakeholder interviews between February and April 2018.
Interviewees were identified as community leaders and opinion shapers for the Sisters Country
community. Building on an initial list recommended by the City, the number of interviews grew
significantly. Additional referrals were added to reflect the broader diversity of the community,
with attention paid to emerging business and cultural leaders, Millennials, and representatives of
underserved or under -represented residents, including rural areas. Fully 81 individuals
participated in the interviews — an exceptional number for a community of this size.
Conducted by Ruth Williamson of NXT Consulting Group, most interviews lasted over an hour
and were organized by five major questions:
• Values: What do you most value about living in Sisters Country?
• Challenges: What is the biggest challenge facing the future of Sisters Country?
• Vision: What is your vision for the future of Sisters Country?
• Action: What actions would help achieve your vision?
• Results: How would you know your vision has been achieved?
Capturing major themes that surfaced during these conversations, a 76 -page interview report was
produced, concealing the identity of individual interviewees. The full report, along with a shorter
executive summary, was released in May 2018 and can be found at the project website:
www.sistershorizons. com/learn-more/
General Community Input (March -May 2018)
The project applied these same themes to the general public through two major on-line
community surveys and printed questionnaires, a series of small town -hall style community
meetings facilitated by Oregon's Kitchen Table, Deschutes County planners and community
volunteers, and DIY `Kitchen Table' conversations hosted by community members themselves.
These activities were supplemented by presentations to various local groups, including C4C's
Age -Friendly Community Event, Sisters High School Leadership class, local service clubs, and
others, using the print or online survey to gather additional input.
On -Line Community Survey I. Findings from the first online community survey, in particular,
served as the foundational research in developing a long-range vision and action plan for Sisters
Country and its residents. The total number of online and print survey respondents —
SISTERS COUNTRY HORIZONS 13 FINAL DRAFT VISION ACTION PLAN
approaching 500 people in a community with a population of some 8,000 residents — added
validity to these findings.
Four core questions were worded exactly the same in both the on-line and print versions of the
survey, and corresponded to the same questions asked during the community leader interviews.
With the on-line survey, several more questions were added to mine community perceptions on
the future more deeply, get a better sense of who was taking the survey, and to test differences
in attitudes between difference communities within Sisters Country, such urban and rural
residents. While a few differences were discovered, there was a great deal of alignment.
By far, the on-line survey proved to be the most effective method in reaching community
members. The short print survey featured key questions used in the online version and provided
a more traditional form of input for individuals not inclined to go online.
Community Meetings. A series of 13 community meetings were held at various locations in
Sisters Country, both inside the city and in several rural locations. During these group
discussions, meeting facilitators, drawn from the community -at -large and the Deschutes County
Community Development Department, took notes of what residents said, including what they
value most about the community, what they see as its biggest challenges, and finally what vision
ideas they have for the future of the community. Again, these topics closely mirrored three of
the main questions asked in Online Community Survey I.
These notes were added to the online database and separated from the survey results. From
there, the project utilized qualitative data analysis (QDA) software to analyze the community
meeting results.
C4C's Values and Visioning Quilt. Adding an artistic (and highly local) touch to the visioning
process, the Citizens4Community organization collected ideas of residents and visitors about
what they value about Sisters Country and their aspirations for its future. These aspirations were
literally quilted into an "interactive piece of community art" known as the Sisters Horizons
Community Quilt. These short but inspiring sentiments were added to the Sisters Country
Horizons online database and separated from the results of the two surveys and from the results
of the community meetings.
Factoring in the stakeholder interviews, presentations to Citizens4Community's (C4C) Age -
Friendly Community event, and Sisters High School's Leadership Class, and creative forms of
input including C4C's Values and Visioning Quilt, the total number of data points from all sources
climbed to nearly 1000 submissions by the end of May.
Working with all of these sources, the Sisters Country Horizons project utilized "qualitative data
analysis" (QDA) software to analyze all compiled community input enabling the use of "word
clouds" to capture the conversations high-level aspirations.
All of these methods of community input reflected Sisters Country Horizons' strong commitment
to engaging as many people as possible in order to firmly and clearly articulate their aspirations
for the future of Sisters Country. Based upon this input, the Community Input Report was
released in report was released in June 2018 and can be found at the project website:
www.sistershorizons. com/learn-more/
SISTERS COUNTRY HORIZONS 14 FINAL DRAFT VISION ACTION PLAN
Community Forums (June 2018)
With clear themes emerging from the Stakeholder Interviews and Community Input Report, the
project began to drill down from high-level aspirations to more specific strategies for the future of
Sisters Country. Four community forums were staged, each forum dedicated to one of the four
Horizons focus areas: Prosperous Sisters, Livable Sisters, Resilient Sisters, and Connected Sisters.
At each forum, local and regional experts presented base line data and trends for that focus area.
Forum participants, working with ideas gleaned from the general public, developed a draft list of
strategies. Slide presentations for each of the four forums can be found at the project website:
www.sistershorizons. com/learn-more/
Online Community Survey II (July -August 2018)
Working with the results of the four community forums, a second online community survey
tested 54 potential strategies with the general public between late July and late August.
Between 13 and 14 strategies were presented for each focus area, and respondents were asked
to select their top five ideas for each area. Based on total numbers of votes, a short list of the
top five strategies for each area was determined.
A total of 565 participants took the second survey. Their top overall strategies were: Oregon's
Artisanal Capital (Prosperous Sisters), Walkable Downtown (Livable Sisters), Urgent Care
Facility (Resilient Sisters), and Small Town Atmosphere (Connected Sisters).
These top scoring strategies were presented at the Vision Summit in September, and handed over to
the project's Vision Action Team for further refinement. The Community Survey Report II was released
in September and can be found at the project website: www.sistershorizons.com/learn-more/
Vision Summit (October 2018)
After a late summer hiatus, the Sisters Country Horizons visioning process was reintroduced to
the community in early October with a Vision Summit hosted at Five Pines Lodge Conference
Center.
Close to 100 citizens gathered for an initial reading of the draft Sisters Country Horizons Vision
Statement, shaped from the data collected through the aforementioned engagements earlier in
the vision process, and the revealing of the top -scoring vision strategies. Both the vision and
strategies were simultaneously posted to the Horizons website for general public comment.
The Summit also set the stage for the final phase of the project — planning the actions that would
help make the vision for Sisters Country a reality. The newly formed Vision Action Team was
introduced to the community at this time.
Finally, the Summit was highlighted with storytelling from community leaders from across Sisters
Country, describing their diverse experiences of the 'Sisters Way,' a cultural standard often
referred to in interviews and community meetings during the project.
SISTERS COUNTRY HORIZONS 1s FINAL DRAFT VISION ACTION PLAN
Vision Action Team (September -November 2018)
The Sisters Country Horizons Vision Action Team — or "VAT" — was appointed and oriented in
early September and went to work immediately following the Vision Summit. The VAT was
comprised of 31 community members representing leaders from across Sisters Country. Their
mission was to develop a Vision Action Plan to guide achievement of the Sisters Country
Horizons vision with implementable action steps over the next 3-5 years.
During the months of October and November the Vision Action Team met four times to
• finalize top priority strategies;
• brainstorm actions for each strategy;
• finalize actions and identify Lead Partner contacts; and
• affirm suggested Lead Partners and finalize the draft Vision Action Plan.
The VAT worked in small teams organized by the four vision focus areas and guided by Team
Leaders from the City of Sisters, Deschutes Country, COIC and EDCO. The open-ended dialogue
in small group format coalesced the VAT membership and created a collective sense of
ownership of the community vision, establishing a robust foundation for implementation of the
adopted strategies and actions pending approval by the Sisters City Council.
Early in the week of Thanksgiving, the VAT elected to meet one more time to review and finalize
the draft action plan, preparing it for posting to the Horizons website for public comment and
presentation to Sisters City Council. The draft plan was previewed with Sisters City Council on
November 28. A final draft was planned for Council consideration on January 9, 2019 with
formal adoption of the plan scheduled for February 13, 2019.
A summary version of the plan is presented in this report (See Strategies & Actions for Sisters
Country," page 18) and the Vision Action Plan Implementation Guide presented in the Appendix.
SISTERS COUNTRY HORIZONS 16 FINAL DRAFT VISION ACTION PLAN
OUR VISION FOR SISTERS COUNTRY — A LEGACY FOR GENERATIONS TO COME
Our Vision for Sisters Country — first revealed at the Vision Summit in October 2018 — is the
overarching vision statement developed by the Sisters Country Horizons visioning process.
The result of input from participants across Sisters Country, including community interviews,
meetings, online surveys and forums, it reflects the ideas and words of Sisters Country
residents themselves — and their aspirations for a more prosperous, livable, resilient and
connected community.
SISTERS COUNTRY proudly stands at a pivotal moment in its history — with a past we choose to
honor, a present we seek to improve, and a future we aspire to create that is uniquely and
positively our own.
WE HONOR AND STRIVE TO MAINTAIN our spectacular natural environment, our small town feel,
the experience of caring and belonging, our outstanding schools, and our Western identity.
WE ACTIVELY SEEK TO IMPROVE our community's quality of life, economic opportunity and
affordability for all residents, and the facilities, programs and services that enrich and sustain our
lives.
WE ASPIRE TO CREATE a prosperous economy rooted in arts and craft, recreation,
entrepreneurship and innovation, a livable city and region that remain welcoming even as they
grow, resilient people better prepared for a challenging world, and a connected community that
works together for the common good.
OUR VISION is to seize this moment, choose our preferred future, and create an enduring legacy
for generations to come.
F
SISTERS COUNTRY HORIZONS 17 FINAL DRAFT VISION ACTION PLAN
SISTERS COUNTRY HORIZONS STRATEGIES & ACTIONS
The following Strategies and Actions — summarized here from the Sisters Country Horizons
Vision Action Plan — are intended to help achieve the community's vision over time. (A complete
version of the Vision Action Plan Implementation Guide can be found in the Appendix of this
document.)
The Strategies are the result of an extensive community conversation, including stakeholder
interviews, community meetings, community forums, and two online community surveys.
Through this process hundreds of potential ideas were whittled down to a list of 54 draft
strategies, tested again with the public, and then reduced to a list of 20 top priority strategies.
From there, the project's 31 -member Vision Action Team further refined the list and developed
a series of recommended actions to implement each strategy over the next five years.
The resulting strategies and actions are organized into four "focus areas," each area representing
a key aspect of the future of Sisters Country: Prosperous Sisters, Livable Sisters, Resilient
Sisters, and Connected Sisters.
Each action includes one or more Suggested Lead Partners, who are being asked to lead its
implementation. The plan also identifies Potential Supporting Partners, Milestones, and
Timelines for each action.
As a community-based initiative, the actions in the Vision Action Plan will involve multiple
partners from the public, private and nonprofit sectors in its implementation. While a good deal
of the actions will be led by the City of Sisters, other Lead Partners are anticipated to include
Deschutes County, Central Oregon Intergovernmental Council (COIC), Sisters Ranger
District/U.S. Forest Service, Sisters -Camp Sherman Fire District, Sisters School District, Sisters
Park & Recreation District, Economic Development for Central Oregon (EDCO), Sisters Chamber
of Commerce, Sisters Arts Association, Sisters Trail Alliance, Citizens4Community, and others.
SISTERS COUNTRY HORIZONS 18 FINAL DRAFT VISION ACTION PLAN
PROSPEROUS SISTERS
Our Vision: a prosperous economy rooted in arts and craft, recreation, entrepreneurship and
innovation.
This focus area is about creating a Sisters Country that is prosperous for all its residents. It covers
such topics as jobs, small business, economic development, and entrepreneurial activities that
generate income for Sisters: tourism, arts and craft, recreation, and more. More detailed
information can be found in the Vision Action Plan Implementation Guide in the Appendix.
Strategy 1: Four -Season Tourist & Visitor Destination. Strategically develop Sisters Country's
tourism and destination economy, increasing the number of shoulder season and winter events
and attractions, such as performances, festivals, retreats, educational speaker series, trainings,
and outdoors sports tournaments.
Actions:
1.1 Sisters Event Committee & Coordinator
1.2 Permanent Multi -Use Events Center
1.3 Four -Season Competitive Tournaments
1.4 Sisters Country Winter Festival
1.5 Regional Events Partnerships
1.6 Ice Rink & Fly -Fishing Pond
Strategy 2: Oregon's Artisanal Capital. Develop and promote Sisters Country as the "Artisanal
Capital of Oregon," building on its strategic location and spectacular environment, expanding the
artisanal economy including visual artists, trades and crafts people, musicians, performance
artists, writers, brewers, distillers, and farm -to -table chefs.
Actions:
2.1 Public Art Installations
2.2 Artisanal Capital Marketing Plan & Programming
2.3 'Made in Sisters' Annual Festival
Strategy 3: Sisters Makers District. Develop and promote a Sisters Makers District, where
wood, metal, and glass crafts, woven crafts, pottery, and arts studios mix with local food and
craft beverages, creating a pedestrian friendly zone that compliments, diversifies, and expands
the local economy and supports entrepreneurialism and innovation.
Actions:
3.1 Sisters Makers District Designation
3.2 Makers District Marketing Plan
3.3 Sisters Makers Event
3.4 Makers District Pedestrian Zone
Strategy 4: Vibrant & Diverse Local Economy. Facilitate local entrepreneurial infrastructure and
the development of Sisters -compatible light Industrial land and building inventory, as well as
Support Vocational Education & Workforce Development.
Actions:
4.1 Local Entrepreneur & Start -Up Infrastructure
4.2 Light Industrial Space & Lands
SISTERS COUNTRY HORIZONS 19 FINAL DRAFT VISION ACTION PLAN
4.3 Emerging Workforce Development
4.4 Baseline Economic Data
Strategy 5: Forest Service Property Development. Facilitate the development of a masterplan
on the U.S. Forest Service property that is compatible with the community's character and
identity, combining mixed -used commercial, residential and recreational facilities that anchor
and define the community, create new jobs, and provide housing options.
Actions:
5.1 Interested Parties Meeting
5.2 USFS Property City Advisory Committee
5.3 Data Collection & Feasibility Analysis
5.4 Design Competition & Symposium
LIVABLE SISTERS
Our Vision: a livable city and region that remain welcoming even as they grow.
This focus area is about creating a Sisters Country that is livable for all its residents. It covers
such topics growth and planning, housing, transportation, parks and recreation, environmental
quality, biking and walking, and other factors that combine to make Sisters Country such a great
place to live. More detailed information can be found in the Vision Action Plan Implementation
Guide in the Appendix.
Strategy 1: Walkable Downtown. Expand pedestrian -friendly amenities in Downtown Sisters,
encouraging residents and visitors to get out of their cars and walk, including during the evening
hours.
Actions:
1.1 Pedestrian Flag Program
1.2 'Hey, Let's Walk There!' Initiative
1.3 Improved Downtown Lighting
Strategy 2: Affordable Housing. Increase the availability of affordable housing in Sisters
Country, including a comprehensive review of the 2010 Sisters Housing Plan, promotion of a
diverse mix of housing types, and support for private and volunteer programs that address the
issue of housing affordability.
Actions:
2.1 Sisters Housing Plan Update
2.2 Workforce Housing
2.3 Long -Term Rental Housing
Strategy 3: Integrated Transportation System. Implement the updated Sisters Transportation
System Plan that addresses changes in local and regional growth and new state transportation
policies. Determine a preferred alternative to address congestion on Highway 20 in Downtown
Sisters, exploring alternate routes and roadway designs, traffic management
strategies, bicycle and pedestrian options, signage, and centralized public parking.
SISTERS COUNTRY HORIZONS 20 FINAL DRAFT VISION ACTION PLAN
Actions:
3.1 Intra -Sisters Country Transit
3.2 Activity Bus Route
3.3 Grant Funding for Transportation
3.4 Washington Avenue Bike Boulevard
3.5 Alternative Regional Transportation Options
Strategy 4: Expanded Trail System. Support Sisters Trails Alliance and the U.S. Forest Service in
expanding and integrating equestrian, bicycle and hiking trails throughout Sisters Country and
beyond, connecting unincorporated rural communities with Downtown, linking Sisters to
Redmond and Bend, and facilitating appropriate access to recreational areas.
Actions:
4.1 Trail Expansion Outreach
4.2 Trail Expansion Funding
4.3 Regional Trails System
4.4 Separated Bike and Equestrian Trails on Sisters Tie Trail
Strategy 5: Parks, Recreation & Greenspace. Identify potential new parks, greenspaces and
recreation sites and facilities in Sisters Country to meet the needs of a growing resident
population and create new public amenities and visitor attractions. Recognize and honor the City
of Sisters' status as a Tree City, and develop Dark Skies program.
Actions:
5.1 Greenspace and View Corridor Assets Inventory
5.2 Greenspace and View Corridor Standards
5.3 New City Park on East Portal Property
5.4 Tree-Planting/Replanting
5.5 New Community Recreational Facilities
RESILIENT SISTERS
Our Vision: resilient people better prepared for a challenging world.
This focus area is about creating a Sisters Country that is resilient for all its residents. It covers
such topics as public safety, health and wellness, social services, fire safety and disaster
preparedness, and other initiatives that will help our community to be prepared for unanticipated
events or a less certain future. More detailed information can be found in the Vision Action Plan
Implementation Guide in the Appendix.
Strategy 1: Urgent Care Facility. Pursue establishment of a comprehensive urgent care facility
in Sisters, providing walk-in and related ambulatory care and medical services for a rapidly
growing population and increasing numbers of tourists.
Actions:
1.1 Needs Analysis
1.2 Gaps/Barriers Analysis
1.3 Close Gaps and Eliminate Barriers
SISTERS COUNTRY HORIZONS 21 FINAL DRAFT VISION ACTION PLAN
Strategy 2: Communications Connectivity. Improve communications connectivity and
infrastructure (telecommunications, broadband, mobile and Internet services) in Sisters Country
with special attention paid to underserved areas.
Actions:
2.1 FirstNet Communications Tower
2.2 Underserved Areas
2.3 Remediation in Underserved Areas
Strategy 3: Age -Friendly Community. Support an 'age -friendly' community in Sisters Country,
encouraging key organizations to share resources and to advocate for issues relevant to all ages
and abilities.
Actions:
3.1 Inventory of Age Specific Facilities and Programs
3.2 Community Calendar
3.3 Access to Healthy Outdoor Activities — On Unincorporated Lands
3.4 Access to Healthy Outdoor Activities — Within City Limits
Strategy 4: Fire/Drought Resistant Building & Development Codes. Review and update City of
Sisters and Deschutes County building and development codes to improve and enhance the
fire and drought resistance of homes, communities and landscapes in Sisters Country.
Actions:
4.1 State Regulatory Framework
4.2 Sisters -Specific Regulatory Framework
4.3 Retrofits to Critical Infrastructure, Other Structures and Landscaping
Strategy 5: Disaster Preparedness & Response. Promote enhanced coordination of disaster
preparedness and response efforts in Sisters Country within the statewide network. Improve and
enhance natural disaster preparedness and socioeconomic resilience training and education
programs.
Actions:
5.1 Active Forest Management
5.2 Models for Active Forest Management
5.3 Economic Uses of Forest Management By -Products
5.4 Community Outreach Activities
5.5 Comprehensive Natural Hazards Planning and Preparation
CONNECTED SISTERS
Our Vision: a connected community working together for the common good.
This focus area is about creating a Sisters Country that is more connected, making all its residents
feel welcome and involved. It covers such topics as governance and leadership, education and
learning, civic engagement and dialogue, volunteerism, and other things that bind us together as
a community. More detailed information can be found in the Vision Action Plan Implementation
Guide in the Appendix.
SISTERS COUNTRY HORIZONS 22 FINAL DRAFT VISION ACTION PLAN
Strategy 1: Small Town Atmosphere. Promote the small-town atmosphere and friendly vibe of
Sisters Country as the city and region grow, increasing outreach and opportunities for face-to-face
contacts, neighbor -to -neighbor cooperation, and visitors -to -locals connections and commerce.
Actions:
1.1 Values -Based Marketing Campaign
1.2 Strengthened Business Community Connections
1.3 New Celebrations
1.4 Community Hub Activities
Strategy 2: Innovation & Distinctive Programming in Schools. Support the innovative
curriculum, distinctive programming, community-based initiatives, and year-round use of
existing Sisters School District facilities, bolstering the district as the "hub of the community"
and connecting its students to the community and beyond.
Actions:
2.1 Schools Marketing Campaign
2.2 New Schools Partners and Leaders
2.3 Community HR Database
2.4 Annual School Pitch Event
2.5 Crowdfunding for New Programs
Strategy 3: Multi -Purpose Community Center. Plan, finance and develop a multi-purpose
community center in Sisters, featuring year-round programming and opportunities for
community members of all ages and abilities to gather and connect, take part in healthy
recreation and exercise, and participate in classes, arts, lectures, and community events.
Actions:
3.1 Existing Elementary School Conversion
3.2 Community Center Task Force
3.3 New Funding for Sisters Park & Recreation District
Strategy 4: Diversity & Inclusion. Bring Sisters Country's less frequently heard voices into a
more diverse, welcoming and inclusive community conversation, fostering greater tolerance in
the community helping newcomers as well as long-time residents to feel valued and supported.
Actions:
4.1 Community Demographics Assessment
4.2 Barriers to Diversity
4.3 Mental Health Support Systems
Strategy 5: Leadership Training & Development Emphasizing Youth. Develop a deeper pool of leadership
through mentorship, education and training, opportunities for civic participation, and community
involvement across the generational spectrum with a particular emphasis on youth and young adults.
Actions:
5.1 Community -wide Leadership Training Model
5.2 Existing Leadership Barriers
5.3 Mentorship Program
5.4 Key Community Leadership Partners
5.5 Sisters Foundation
SISTERS COUNTRY HORIZONS 23 FINAL DRAFT VISION ACTION PLAN
IMPLEMENTING THE VISION ACTION PLAN
The Sisters Country Horizons Vision Action Plan has been designed and developed to help
Sisters Country achieve its vision for the future. Each of its 20 strategies includes a number of
action steps intended to be implemented over the next five years, suggested "Lead Partner"
organizations who are being asked to take on those activities, and timelines and milestones for
their achievement. (A complete version of the Vision Action Plan Implementation Guide with
supporting information can be found in the Appendix of this document.)
For many communities that have developed vision action plans, seeing their plans through to
completion can be more daunting than creating them in the first place. It involves commitment,
resolve and persistence. However, those communities that have succeeded in implementing
their plans have achieved significant, even impressive results.
The City of Sisters has been called upon to implement a number of the actions in the Vision
Action Plan, but as primary sponsor and "owner" of the visioning process also identified to lead
another important charge: to ensure that the overall plan is effectively implemented overtime,
as well as renewed and updated at an appropriate point in the future.
As Sisters Country looks forward to achieving its plan for the future, NXT Consulting Group,
consultant to the Sisters Country Horizons visioning process, offers the follow implementation
recommendations to the help the City and its partners achieve the most successful outcomes:
Formal Commitment. Signal the City's formal commitment to implementation through plan
adoption. Support Deschutes Country and other government agencies and organizations in
signaling their commitment to the plan as well. Use the action plan to guide annual Council
goal setting sessions and link the plan to the City's own internal strategic planning efforts.
Refer back to the public input compiled through the visioning process interviews, meetings,
surveys and forums to help inform new City plans and policies on a continuing basis.
• Dedicated Staff Time. Dedicate a portion of City staff time to promote implementation of
City -led actions and track overall plan implementation. For a variety of reasons, it makes
good sense to lead such activities from the City Manager's desk.
• Vision Implementation Team (VIT). Form a City advisory team to monitor, track and support
plan implementation. A Vision Implementation Team (VIT) reflecting key Lead Partners in
the plan should meet periodically to support plan partners in implementing the plan and to
monitor and report on implementation progress back to the City and community.
• Easy Wins and Game Changers. Immediately implement some plan actions in order to get
"easy wins" on the board and communicate the success of these achievements to the public.
These small successes will help demonstrate the power of the plan to affect change and build
motivation and resolve to take on the bigger, bolder actions — such as developing a
masterplan for development of the USFS property or a multi-purpose community center.
• Horizons Brand. Use the brand, logo, website that have been developed for the visioning
process to sell the vision and plan to the community and beyond. Publish a polished,
graphical version of the vision statement and strategies, that can be used by the City,
SISTERS COUNTRY HORIZONS 24 FINAL DRAFT VISION ACTION PLAN
Chamber, Schools and other organizations to develop support for their own activities,
promote the community, and attract grants and other investments in the community.
Ongoing Engagement. Continue to engage the wider community in the achievement of the
Vision Action Plan over time. Along with the VIT, an annual Vision Town Hall meeting is a
good way to keep people engaged, report on progress and accomplishments, honor citizens
and organizations who have done the most to promote the vision, and generate new ideas
that keep the plan alive.
Measuring Progress. Develop a set of community "indicators" and corresponding metrics to
measure the community's general progress in the direction of its vision over time. Having
measurable indicators of the plan's general effectiveness is a critical part of ensuring the
long-term success and relevance of a community's vision. The Sisters Vision Action Plan has
been designed and structured to promote this additional activity.
Next Steps for Plan Implementation
The process to successfully implement each of Vision Acton Plan strategies going forward will
entail highly coordinated and committed efforts among several organizations and committees.
Given the above recommendations, below is a suggested path forward for the City and its
partners.
Lead Partner Engagement. First and foremost, the City must engage the suggested Lead Partner
for each strategy, respecting the fact that each partner must confirm their readiness and
capacity to implement specific actions. These leads are critical to the success of the plan and
have been chosen based on their expertise in that particular strategy. Fortunately, most of the
major partners were involved with the Vision Action Team and have had a hand in developing
specific strategies and actions.
The effort to engage Lead Partners is already underway and being led by the City Manager with
assistance as needed from the Mayor. Once all Lead Partners have been engaged, it will be their
responsibility to begin the process of implementing identified actions necessary for successful
strategy implementation. In some cases partners may suggest refinements to specific actions or
timelines to better fit their ability to implement them.
For some actions, this also means engaging several supporting partners and/or possibly forming
separate committees to supplement the lead partner's activities. It will be necessary for the
Lead Partner to work with their key players to communicate and coordinate progress; update
milestones and responsible parties; and monitor remaining action item plans.
Vision Implementation Team (VIT) Formation. Another key step in plan implementation will
forming the Vision Implementation Team (VIT). This team should be established over the next
few months and will serve as an overall advisory board to the City (Staff and Council) and to the
general public. Ideally, the VIT will include members of the Vision Action Team (VAT), a number
of whom have already indicated their interest in continuing with the process.
The VIT role will be to monitor and track accomplishment progress across all strategies, using
tools such as key performance indicators (KPI's). This team will also need to meet regularly to
SISTERS COUNTRY HORIZONS 25 FINAL DRAFT VISION ACTION PLAN
keep an active pulse on progress and to identify "gaps" where we may need to increase focus
and attention. Selected City Staff should be active members of the VIT and regular reporting
including the KPI's will be necessary.
Council & Board Engagement. Another key step will be to engage Sisters City Council and the
Deschutes County Board of Commissioners in this process on an ongoing basis. The Council and
Board can help by potentially identifying liaison members to some of the key lead partner
organizations and/or the VIT. This will be particularly valuable when an action may potentially
need some type of future decision by the Council or the Board (e.g.: funding mechanisms; policy
resolutions; etc.).
It will be necessary to have regular workshop agenda items on the Council calendar focused on
updates to the Visioning process including reviewing VIT KPI's, etc. Finally, the Council and Board
will make the Visioning project part of their annual goal setting sessions so there is greater
coordination and momentum between the two areas.
Another potential is to engage the various existing City and County Committees (e.g.: planning;
parks; HPAB; etc.) in the process by potentially identifying member(s) to serve on either lead
partner committees or the VIT.
It goes without saying that adequate resources, overall engagement and commitment, and
communication will be critical for overall success of the Horizons Vision Action Plan. That said,
potential selected consulting support and/or incremental staff assistance may be necessary for
successful implementation. These decisions will be led by the City Manager and will be part of
the upcoming annual budgeting process.
Finally, ongoing engagement of the entire community will be necessary to keep communication
lines open on progress and feedback including an annual Vision town meeting. At the end of the
day, the community's continued engagement will ensure the success of this plan for the future of
Sisters Country.
SISTERS COUNTRY HORIZONS 26 FINAL DRAFT VISION ACTION PLAN
APPENDIX
VISION ACTION PLAN
Implementation Guide
Sisters Country Horizons Visioning Project
City of Sisters, Oregon
January 9, 2018
Prepared by
Sisters Country Horizons Vision Action Team
Focus Area Team Leaders:
Caprielle Foote -Lewis, EDCO — Prosperous Sisters
Nicole Mardell, Deschutes County — Livable Sisters
Patrick Davenport, City of Sisters — Resilient Sisters
Janel Ruehl, COIC — Connected Sisters
SISTERS COUNTRY HORIZONS 27 FINAL DRAFT VISION ACTION PLAN
INTRODUCTION & OVERVIEW
The Vision Action Plan presented in this document is the final outcome of the Sisters Country
Horizons community visioning project of the City of Sisters, Oregon conducted in 2018.
The preceding report contains a summary version of the plan including focus area visions,
strategies and corresponding actions. The following version of the plan ("Implementation
Guide") is the full version, containing all supplementary information developed by the Sisters
County Horizons Vision Action Team, 31 appointed community and agency leaders who
articulated the actions recommended herein.
In addition to Strategies and corresponding Actions, for each action this version of the plan
includes the following information:
• Suggested Lead Partners, the government agencies or nonprofit organizations who have
been recommended for implementing respective actions;
• Potential Supporting Partners, other government agencies or nonprofit organizations that
may be able to assist in or support the implementation of those actions;
• Suggested Milestones for measuring progress in implementation of actions;
• Suggested Timeline for action implementation.
Items in red reflect subsequent changes and additions that have been made to the plan since it
was first presented in draft form to Sisters City Council on November 28, 2018.
It should be noted that Lead Partners have not been confirmed as of publication of this Final
Draft Plan. The City of Sisters is presently working on those confirmations with the respective
agencies or organizations.
Finally, this plan represents a well-informed road map forward. It is not intended, however, to
be a prescriptive document. Adoption assumes further development and refinement of the
plan's recommended actions by their respective Suggested Lead Partners.
SISTERS COUNTRY HORIZONS 28 FINAL DRAFT VISION ACTION PLAN
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ES
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://wwvv.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of January 16, 2019
DATE: January 10, 2019
FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117
TITLE OF AGENDA ITEM:
Certification of Title 111 2018 Expenditures
RECOMMENDATION & ACTION REQUESTED:
Consideration of Chair Signature of Document #2019-063, Certification of 2018 Title III
expenditures
CONTRACTOR: USDA Forest Service
AGREEMENT TIMEFRAME: Calendar year 2018
INSURANCE:
Insurance Certificate Required: No
Insurance Review Required by Risk Management: No
BACKGROUND AND POLICY IMPLICATIONS:
Counties are required to certify expenses of Title III funds by calendar year and by the amount
of funds expended by the three categories allowed by the Secure Rule Schools Act before
February 1 of each year. The categories of allowed expenses are 1) Firewise Communities 2)
Search and Rescue Operations on Forest Service Lands and 3) Community Wildfire Protection
Plans. Fund 327 has been established to collect and expend these funds consistent with the
Act.
FISCAL IMPLICATIONS: Expenditures need to be certified by February 1 of each year for the
previous calendar year or funds may be required to be returned to the Forest Service.
ATTENDANCE: Ed Keith, County Forester
OMB No. 0596-0220 3.a
Expires 06/30/2016
Secure Rural Schools and Community Self -Determination Act of 2000
Certification of Title III expenditures by participating county
The Secure Rural Schools and Community Self -Determination Act of 2000 (the Act), reauthorized in
Public Law 110-343 and Public Law 112-141, requires the appropriate official of a county that receives
funds under title III of the Act to submit to the Secretary concerned (the Secretary of Agriculture, or the
Secretary of the Interior, as appropriate) an annual certification that the funds expended have been used
for the uses authorized under section 302(a) of the Act. The Secretary concerned also is requiring the
appropriate official to certify the amount of title III funds received since October 2008 that have not been
obligated as of September 30 of the previous year.
The appropriate official of each participating county may use this form (see page 2) to report information
to meet the requirements of the Act. Certification must be made by February 1 following each year title
III funds are expended. Certain counties in Oregon receive title III payments initiated by both the
Department of Agriculture and the Department of the Interior. If the county received Secure Rural
Schools Act title III payments from more than one agency, the county must certify separately to each
Secretary regarding the separate payment initiated by that agency. Submit the certification to the
appropriate address below for the respective agency.
All counties expending title III funds received from Forest Service payments are to submit the annual
certification by one of the following methods:
Mail: I e-mail: I FAX:
Secretary of Agriculture
c/o U.S. Forest Service
Payments to States Coordinator
Albuquerque Service Center, B&F
SWAM/IAS/ASR
101 B Sun Avenue NE
Albuquerque, NM 87109
asc_asr@fs.fed.us
877-684-1422
Certain counties in western Oregon expending title III funds received from payments from the
Department of Interior for lands administered by the Bureau of Land Management are to submit a
separate annual certification about the separate title III funds by one of the following methods:
Mail:
Secretary of the Interior
c/o BLM Oregon State Office
State Director Office (OR931)
Attn: Secure Rural Schools Coordinator
P.O. Box 2965
Portland, OR 97208
e-mail:
(none available)
FAX:
503 808-6021
Secure Rural Schools Act
Certification of Title III expenditures by participating county
Pl-- 1 �f I
Packet Pg. 79
OMB No. 0596-0220 3.a
Expires 06/30/2016
Secure Rural Schools and Community Self -Determination Act of 2000
County's Certification of Title III Expenditures and Unobligated Funds.
Name of participating county and state:
Deschutes County
Calendar year for which this report is
submitted:
2018
EXPENDITURES
Amount of title III funds expended this year to carry out
$34,397.51
authorized activities under the Firewise Communities program:
Amount of title III funds expended this year to reimburse the
$60,000
participating county for emergency services performed on Federal
land, as defined in the Act, and paid for by the participating
county:
Amount of title III funds expended this year to develop
$14,274.96
community wildfire protection plans in coordination with the
appropriate Secretary:
Total amount of title III funds expended this year for authorized
$108,672.47
uses:
FUNDS NOT OBLIGATED
Amount of title III funds received since October 2008 not
$0
obligated by September 30 of the year for which this report is
submitted.
CERTIFICATION
The expenditures reported above were for the uses authorized under section 302(a) of the Act. The
proposed uses had a publication and comment period and were submitted to the appropriate Secure
Rural Schools Act resource advisory committee(s) as required in Section 302(b) of the Act.
The amounts reported as unobligated on September 30 are accurate and consistent with the county's
accounting practices.
Signature of certifying official:
Print or type name and title of certifying official: I Date of certification:
Philip G. Henderson
Secure Rural Schools Act
Certification of Title III expenditures by participating county
pr-') Packet Pg. 80
OMB No. 0596-0220 3.a
Expires 06/30/2016
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not
required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB
control number for this information collection is 0596-0220. The time required to complete this information collection
is estimated to average 24 hours annually per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of
race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status,
religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income
is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who
require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact
USDA's TARGET Center at 202-720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW,
Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay
or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider
and employer.
Secure Rural Schools Act
Certification of Title III expenditures by participating county
P Packet Pg. 81
E S
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners Work Session of January 16, 2019
DATE: January 9, 2019
FROM: Tanya Saltzman, Community Development,
TITLE OF AGENDA ITEM:
Historic ADU Amendments - HB 3012
Discussion of potential approaches to HB 3012, which permits counties to allow a historic home
located in a rural residential exception area to be converted to an accessory dwelling unit and a
new single family dwelling to be constructed on the same lot or parcel.
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Tanya Saltzman, Associate Planner
DATE: January 16, 2019
SUBJECT: Historic ADU Amendments - HB 3012
1. OVERVIEW
House Bill 3012 passed in 2017, authorizing—but not requiring—counties to allow a historic home
located in a rural residential exception area to be converted to an accessory dwelling unit and a
new single family dwelling to be constructed on the same lot or parcel.
As described in the bill, the definition of "historic" means simply that the home was constructed in
1945 or before—not that the property is a designated Goal 5 resource. In addition, the language in
the bill is permissive (i.e. "A county may allow construction of a new single-family dwelling...");
therefore, the Board may choose to adopt text amendments to the Deschutes County Code that
reflect this bill, or it can choose not to adopt amendments that pertain to this bill.
HB 3012 was first discussed during the proceedings for housekeeping amendments during the
summer of 2018. At the time, the Board requested additional information regarding amendments
written in response to HB 3012. After discussion at the Board meeting on August 8, 2018, the Board
chose not to adopt amendments that pertain to this bill and determined that the discussion
concerning accessory dwelling units is more substantial than the scope of housekeeping
amendments. The subject of HB 3012 was briefly addressed at a Board work session on November
5, 2018, at which time it was decided to revisit the topic in 2019.
Staff offers this overview of HB 3012 for the Board's January 16 work session to determine next
steps, if any.
1 I. HB 3012 (2017)
The enrolled HB 3012 text is as follows; it is also incorporated as ORS 215.501, Accessory dwelling
units in rural residential zones. HB 3012 is included in its original form as Attachment A.
SECTION 1. Section 2 of this 2017 Act is added to and made a part of ORS chapter 215.
SECTION 2. (1) As used in this section:
(a) 'Accessory dwelling unit" means a residential structure that is used in connection with or that is
auxiliary to a single-family dwelling.
(b) 'Area zoned for rural residential use" means land that is not located inside an urban growth
boundary as defined in ORS 195.060 and that is subject to an acknowledged exception to a
statewide land use planninggoal relating to farmland or forestland and planned and zoned by
the county to allow residential use as a primary use.
(c) "Historic home" means a single-family dwelling constructed between 1850 and 1945.
(d) "New" means that the dwelling being constructed did not previously exist in residential or
nonresidential form. "New" does not include the acquisition, alteration, renovation or remodeling
of an existing structure.
(e) "Single-family dwelling" means a residential structure designed as a residence for one family and
sharing no common wall with another residence of any type.
(2) Notwithstanding any local zoning or local regulation or ordinance pertaining to the siting of accessory
dwelling units in areas zoned for rural residential use, a county may allow an owner of a lot or parcel
within an area zoned for rural residential use to construct a new single-family dwelling on the lot or
parcel, provided:
(a) The lot or parcel is not located in an area designated as an urban reserve as defined in ORS
195.137,
(b) The lot or parcel is at least two acres in size,
(c) A historic home is sited on the lot or parcel,
(d) The owner converts the historic home to an accessory dwelling unit upon completion of the new
single-family dwelling, and
(e) The accessory dwelling unit complies with all applicable laws and regulations relating to sanitation
and wastewater disposal and treatment.
(3) An owner that constructs a new single-family dwelling under subsection (2) of this section may not:
(a) Subdivide, partition or otherwise divide the lot or parcel so that the new single-family dwelling is
situated on a different lot or parcel from the accessory dwelling unit.
(b) Alter, renovate or remodel the accessory dwelling unit so that the square footage of the accessory
dwelling unit is more than 120 percent of the historic home's square footage at the time
construction of the new single-family dwelling commenced.
(c) Rebuild the accessory dwelling unit if the structure is lost to fire.
(d) Construct an additional accessory dwelling unit on the same lot or parcel.
Page 2 of 6
(4) A county may require that a new single-family dwelling constructed under this section be served by the
same water supply source as the accessory dwelling unit.
(5) A county may impose additional conditions of approval for construction of a new single-family
dwelling or conversion of a historic home to an accessory dwelling unit under this section.
III. DESCHUTES COUNTY ANALYSIS
As noted during the Housekeeping Amendments process, staff prepared an analysis of the number
of lots that could potentially utilize this law as written. It was determined that approximately 113
parcels in Deschutes County fall under the criteria of 1) being located in the MUA or RR -10 zoning
districts; 2) property is two acres or more; and 3) property is built before 1946. A map illustrating
the approximate locations of these parcels appears as Attachment B.
IV. ACTIONS TAKEN IN OTHER COUNTIES
Staff research has indicated that several counties have adopted amendments pertaining to HB
3012. Some have adopted the amendments as is, and others have added additional conditions of
approval, as illustrated in the examples below. Several counties have not adopted amendments
pertaining to this bill, including Clatsop, Morrow, and Gilliam.
Clackamas County
Clackamas County added the option of placing a manufactured home on the property to
become the primary dwelling. In addition, it requires owner occupancy of either the primary or
accessory dwelling (noted in italics).
843 ACCESSORY HISTORIC DWELLINGS
843.01 PROCEDURE
An accessory historic dwelling requires review as a Type I application pursuant to Section 1307,
Procedures.
843.02 MINIMUM LOT SIZE
An accessory historic dwelling may only be permitted on a lot of record at least two acres in size.
843.03 CONVERSION IN CONJUNCTION WITH NEW DWELLING
A. A detached single-family dwelling legally built between 1850 and 1945 may be converted
from a primary dwelling to an accessory dwelling upon completion of a new detached
single-family dwelling, or the placement of a manufactured dwelling, on the same lot of
record.
B. As used in Subsections 843.03(A) and 843.04(A):
1. "New" means that the single-family dwelling being constructed did not previously
exist in residential or nonresidential form; "new" does not include the acquisition,
alteration, renovation, or remodeling of an existing structure;
Page 3 of 6
2. "Placement of a manufactured dwelling" means the placement of a manufactured dwelling
that did not previously exist on the subject lot of record, it may include the placement of a
manufactured dwelling that was previously used as a dwelling on another lot and moved
to the subject lot of record.
843.04 ALTERATION AND REPLACEMENT
A. An accessory historic dwelling may not be altered, renovated, or remodeled so that its
square footage is more than 120 percent of its square footage at the time construction of
the new detached single-family dwelling, or placement of a manufactured dwelling,
commenced.
B. An accessory historic dwelling may not be replaced if it is lost to fire, destroyed, or
removed for any reason.
843.05 OWNER OCCUPANCY
Owner occupancy of either the accessory historic dwelling or the primary dwelling shall be required. A
deed restriction requiring owner -occupancy of one of the dwelling units shall be recorded prior to
issuance of a building or placement permit for the new primary dwelling.
Coos County (proposed draft text)
• Coos County slightly refines the description of zones in which the provisions of the bill are
permitted (noted in italics).
Accessory Dwelling units may be allowed on properties with historical dwellings in all non -resource
zones that allow for single family dwellings. A historical dwelling maybe permitted as the accessory
dwelling unit and a new primary single family dwelling shall be permitted. Accessory dwelling unit
sizes and standards shall apply. If the new primary dwelling is proposed it shall be at least 25
percent larger than the historical dwelling to allow the historical dwelling to be considered
accessory.
Douglas County
• Douglas County added the use to Rural Residential zones as a use with standards, and refers to
ORS 215 for standards.
SECTION 3.8.075 Uses Permitted With Standards
In the 5R Zone, the following uses and activities are permitted subject to specified standards and
the general provisions and exceptions set forth by this Ordinance.
One new single-family dwelling (SFD) on a lot or parcel at least two acres in size located outside of
an urban growth boundary and containing a historic home (constructed between 1850 and 1945),
Page 4 of 6
which is to be converted to an "accessory dwelling unit" (ADU) upon completion of the new SFD,
subject to the standards, limitations and restrictions of ORS 215 for the provision.
Marion County (proposed draft text)
Marion County utilizes the text of HB 3012 nearly verbatim, with minor clarifying changes to the
language.
A dwelling constructed between 1850 and 1945 on a parcel at least two acres in size outside of any
area designated as an urban reserve may remain on the parcel as an accessory dwelling unit if
replaced by a new single-family dwelling on the parcel subject to the following conditions:
a. The property owner shall obtain all required permits from Marion County Building
Inspection to convert the existing residence to an accessory dwelling unit upon completion
of the new single-family dwelling, including permits for sanitation and wastewater disposal
and treatment.
b. The land containing the accessory dwelling cannot be divided from the land containing the
new single-family dwelling.
c. The accessory dwelling unit cannot be renovated or remodeled so that the square footage
of the accessory dwelling unit is more than 120 percent of the historic home's square
footage at the time construction of the new single-family dwelling commenced.
d. The accessory dwelling cannot be rebuilt if the structure is lost to fire.
e. The property owner shall record a declaratory statement acknowledging compliance with
the conditions in (b), (c) and (d) above.
OPTIONAL: The new single-family dwelling shall be served by the same water supply source
as the accessory dwelling unit.
V. NEXT STEPS
Staff seeks Board direction and offers the following suggested approach for next steps:
Bring proposed amendments to Planning Commission for work session and public
hearing. Proposed amendments may:
A. Reproduce HB 3012 in its entirety with no changes
B. Modify language to address items such as:
i. Definition of "historic" - should this be linked to documented historic
resources?
ii. Manufactured homes
iii. Zones permitted - rural residential
iv. Water supply requirements
Page 5 of 6
v. Owner occupancy requirements
vi. Other
2. Do not pursue text amendments pertaining to HB 3012 in any variation.
3. Other action as determined by the Board.
Attachments
A: House Bill 3012 (2017)
B: Map indicating potential properties affected by HB 3012
Page 6 of 6
79th OREGON LEGISLATIVE ASSEMBLY --2017 Regular Session
Enrolled
House Bill 3012
Sponsored by Representatives LININGER, MEEK, SMITH DB; Representatives NEARMAN, STARK
CHAPTER .................................................
AN ACT
Relating to siting of residential structures on land zoned for certain uses.
Be It Enacted by the People of the State of Oregon:
SECTION 1. Section 2 of this 2017 Act is added to and made a part of ORS chapter 215.
SECTION 2. (1) As used in this section:
(a) "Accessory dwelling unit" means a residential structure that is used in connection
with or that is auxiliary to a single-family dwelling.
(b) "Area zoned for rural residential use" means land that is not located inside an urban
growth boundary as defined in ORS 195.060 and that is subject to an acknowledged exception
to a statewide land use planning goal relating to farmland or forestland and planned and
zoned by the county to allow residential use as a primary use.
(c) "Historic home" means a single-family dwelling constructed between 1850 and 1945.
(d) "New" means that the dwelling being constructed did not previously exist in residen-
tial or nonresidential form. "New" does not include the acquisition, alteration, renovation
or remodeling of an existing structure.
(e) "Single-family dwelling" means a residential structure designed as a residence for one
family and sharing no common wall with another residence of any type.
(2) Notwithstanding any local zoning or local regulation or ordinance pertaining to the
siting of accessory dwelling units in areas zoned for rural residential use, a county may allow
an owner of a lot or parcel within an area zoned for rural residential use to construct a new
single-family dwelling on the lot or parcel, provided:
(a) The lot or parcel is not located in an area designated as an urban reserve as defined
in ORS 195.137;
(b) The lot or parcel is at least two acres in size;
(c) A historic home is sited on the lot or parcel;
(d) The owner converts the historic home to an accessory dwelling unit upon completion
of the new single-family dwelling; and
(e) The accessory dwelling unit complies with all applicable laws and regulations relating
to sanitation and wastewater disposal and treatment.
(3) An owner that constructs a new single-family dwelling under subsection (2) of this
section may not:
(a) Subdivide, partition or otherwise divide the lot or parcel so that the new single-family
dwelling is situated on a different lot or parcel from the accessory dwelling unit.
Enrolled House Bill 3012 (HB 3012-A) Page 1
(b) Alter, renovate or remodel the accessory dwelling unit so that the square footage of
the accessory dwelling unit is more than 120 percent of the historic home's square footage
at the time construction of the new single-family dwelling commenced.
(c) Rebuild the accessory dwelling unit if the structure is lost to fire.
(d) Construct an additional accessory dwelling unit on the same lot or parcel.
(4) A county may require that a new single-family dwelling constructed under this sec-
tion be served by the same water supply source as the accessory dwelling unit.
(5) A county may impose additional conditions of approval for construction of a new
single-family dwelling or conversion of a historic home to an accessory dwelling unit under
this section.
Passed by House April 27, 2017
..................................................................................
Timothy G. Sekerak, Chief Clerk of House
..................................................................................
Tina Kotek, Speaker of House
Passed by Senate June 6, 2017
Peter Courtney, President of Senate
Received by Governor:
........................ M.................
Approved:
........................ M.........
............................. 2017
.......1 2017
..................................................................................
Kate Brown, Governor
Filed in Office of Secretary of State:
....... ................. M ....................................... ..................... 2017
..................................................................................
Dennis Richardson, Secretary of State
Enrolled House Bill 3012 (HB 3012-A) Page 2
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