2019-163-Minutes for Meeting April 10,2019 Recorded 5/23/2019-t E
c
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2019-163
Nancy Blankenship, County Clerk
Commissioners' Journal 05/23/2019 4:46:12 PM
11112i,16111mnumommium
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
10:00 AM
WEDNESDAY, April 10, 2019 BARNES & SAWYER ROOMS
Present were Commissioners Phil Henderson and Patti Adair. Commissioner Anthony DeBone was
present at 10:55 a.m. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant,
Several citizens and identified representatives of the media were in attendance.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.iqm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair Henderson called the meeting to order at 10:05 am
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda. Commissioner Henderson acknowledged he had not reviewed
Items 5 and 6 and requests further review.
ADAIR: Move approval of Consent Agenda Items 1 - 4
HENDERSON: Second
BOCC MEETING
APRIL 10, 2019 PAGE 1 OF 7
VOTE: ADAIR: Yes
DEBONE: Absent, excused
HENDERSON: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Purchase Agreement, Document No.
2019-205, and Acceptance of Dedication Deed, Document No. 2019-206 from
Susan F. Aylor for Right of Way for the Six Corners Intersection Improvement
Project
2. Consideration of Board Signature of Purchase Agreement, Document No.,
2019-209, and Acceptance of Temporary Construction Easement, Document
No. 2019-210 from David and Karen Millard Revocable Trust for Right of Way
for the Six Corners Intersection Improvement Project
3. Consideration of Board Signature of Purchase Agreement, Document No.
2019-211, and Acceptance of Dedication Deed, Document No. 2019-212 from
Pleasant Ridge Community Hall Association for Right of Way for the Six
Corners Intersection Improvement Project
4. Consideration of Board Signature of Purchase Agreement, Document No.
2019-215, and Acceptance of Dedication Deed, Document No. 2019-216 from
Randolph H. Ruffin, Jr. and Edmund A. Ruffin for Right of Way for the Six
Corners Intersection Improvement Project
5. Approval of Minutes of the March 13, 2019 Business Meeting
6. Approval of Minutes of the March 18, 2019 Monday Meeting
ACTION ITEMS:
7. PRESENTATION: Habitat Conservation Plan - Central Oregon Irrigation
District
Presentation was given by Mike Britton, Manager at North Unit Irrigation
District and President of Deschutes Basin Board of Control and Craig Horrell,
District Manager for Central Oregon Irrigation District and Vice Chair of
Deschutes Basin Board of Control. A copy of the presentation is attached to
BOCC MEETING
APRIL 10, 2019 PAGE 2 OF 7
the record. The irrigation districts and their partners have committed during
the past decade to developing a multi -species Deschutes Basin Habitat
Conservation Plan which represents a proactive and collaborative approach
to balance fish and wildlife conservation with water use in the Deschutes
Basin.
8. Memoranda of Understanding
Janice Garceau of Health Services presented the item for consideration as a
continuation of discussion from the Tuesday, April 9th Board Meeting.
Document No. 2019-198 is a Memorandum of Understanding between
PacificSource Community Solutions and Deschutes County as the Local
Mental Health Authority. Document No. 2019-199 is a Memorandum of
Understanding between PacificSource Community Solutions and Deschutes
County as the Local Public Health Authority. Both MOUs are required by
PacificSource as part of the process to submit an application to the Oregon
Health Authority to be awarded the contract to continue operating as the
Coordinated Care Organization (CCO) for Deschutes, Crook, and Jefferson
Counties.
The Board offered direction for a minor amendment; Ms. Garceau will work
with County Counsel Dave Doyle.
ADAIR: Approve County Administrator Signature of Document No.
2019-198 and Document No. 2019-199 as amended
DEBONE: Second
VOTE: ADAIR: Yes
DEBONE: Yes
HENDERSON: Chair votes yes. Motion Carried
BOCC MEETING
APRIL 10, 2019 PAGE 3 OF 7
9. 9-1-1 User Board
911 Interim Director Sara Crosswhite and Deputy Director Will Mullins were
present via conference call and Project Manager Rick Allen was present in
person for the discussion. A copy of a handout titled "Deschutes County 9-1-
1 Service District User Board Agreement Recommendations" was reviewed
for potential improvements.
The meeting structure and authority of the User Board was discussed. The
Board will review the current User Agreement and the discussion will
continue at the BOCC Meeting on Monday, April 15th
RECESS: At the time of 12:08 p.m. a recess was taken and the meeting was
reconvened at 2:03 p.m. in the Allen Conference Room.
OTHER ITEMS:
1. Committee Appointments:
• Audit Committee Interviews were conducted last week by Commissioner
Adair, Internal Auditor David Givans, and Audit Committee Chair Daryl
Parrish. The Board supported appointing Stan Turel and Scott Reich. Mr.
Givans will submit letters for the Board to consider.
• Investment Advisory Committee interviews were conducted last week by
Commissioner DeBone and Finance Director Wayne Lowry.
Commissioner DeBone recommends appointing both candidates. The
Board supported appointment of Craig Renkert.
• Central Oregon Cohesive Strategies: Commissioner Henderson has not
made all contacts that he intended.
BOCC MEETING
APRIL 10, 2019 PAGE 4 OF 7
• Local Public Safety Coordinating Council: Commissioner Henderson asks
what type of membership we are trying to fill. Nine applications were
received for two vacancies for citizen members. The Board requested
letters of interest from the candidates.
2. Crisis Stabilization Center Follow-up:
County Administrator Anderson asked for direction on a follow-up discussion
for Health Services regarding Crisis Stabilization Center facility tours.
Commissioner Adair has met with Chief Porter regarding a partnership
(financial contribution) with the City of Bend Police Department.
Commissioner Henderson wants something in writing from Health Services
that show specifics of the concerns of the Health Department, that further
delay will result in lost grant funding. County Administrator Anderson
reported Health Services is creating a revised memo to the Board explaining
the scope and at risk status of the grants involved. Commissioner DeBone
pointed out that the jurisdiction of Deschutes County includes those residing
within Bend and that the BOCC serves as the public health and mental health
authority in support of all of the citizens. Commissioner Henderson
recommends a meeting to discuss the design concept.
COMMISSIONER UPDATES
• Commissioner DeBone commented on a procedural concern where
meeting minutes were revised by Commissioner Henderson at 9:00 a.m.
on Wednesday morning that were on the agenda at 10:00 a.m. for
consideration of approval and acknowledged he did not see the revisions
until after the meeting.
• Commissioner DeBone attended the Terrebonne water meeting from last
night. Peter Gutowsky, Planning Manager reported on the community
drain field in Terrebonne.
BOCC MEETING
APRIL 10, 2019 PAGE 5 OF 7
• Commissioner DeBone noted the Central Oregon Health Council meeting
is scheduled for Thursday April 11.
• Commissioner DeBone reported the La Pine Band of Brothers has asked
for a commitment for funding for the traveling veterans wall. The Board
supported bringing this item back for consideration of discretionary grant
funding.
• Commissioner DeBone reported on his trip to Salem and his conversation
with the Farm Bureau and their suggestion to rezone lands that do not
actually qualify as EFU.
• Commissioner Adair reported on the status of the many gun bills at the
Legislature. The Board is supportive of submitting a letter in support of
basic Second Amendment rights.
• Commissioner Adair is tracking the veteran's bill and the vaccination bill.
• Commissioner Adair attended the COIC meeting and the COACT meeting
last week.
• Commissioner Henderson met with ODOT and City of Bend on the INFRA
Grant. Congressman Walden is in town next week and will be involved in
the discussions as well.
EXECUTIVE SESSION
At the time of 3:15 p.m. the Board under ORS 192.660 (2) (e) Real Property
Negotiations. The Board came out of Executive Session at 3:43 p.m.
At the time of 3:49 p.m., the Board met under ORS 192.660 (2) (d) Labor
Negotiations. The Board came out of Executive Session at 5:44 p.m.
BOCC MEETING
APRIL 10, 2019 PAGE 6 OF 7
ADJOURN:
Being no further business brought before the Board, the meeting was adjourned at 5:44
p.m.
DATED this LDay of
_
Commissioners.
BOCC MEETING
2019 for the Deschutes County Board of
PHILIP G. HEIDERSON, CHAIR
PATTI ADAIR® VICE CHAIR
apo
ANTHONY DEBONE, COMMISSIONER
APRIL 10, 2019 PAGE 7 OF 7
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, APRIL 10, 2019
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www.deschutes.org/meetings. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are
anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
CONSENT AGENDA
1. Consideration of Board Signature of Purchase Agreement, Document No. 2019-205,
and Acceptance of Dedication Deed, Document No. 2019-206 from Susan F. Aylor
for Right of Way for the Six Corners Intersection Improvement Project
2. Consideration of Board Signature of Purchase Agreement, Document No. 2019-209,
and Acceptance of Temporary Construction Easement, Document No. 2019-210
from David and Karen Millard Revocable Trust for Right of Way for the Six Corners
Intersection Improvement Project
Board of Commissioners BOCC Meeting Agenda
of 3
Wednesday, April 10, 2019 Page 1
3. Consideration of Board Signature of Purchase Agreement, Document No. 2019-211,
and Acceptance of Dedication Deed, Document No. 2019-212 from Pleasant Ridge
Community Hall Association for Right of Way for the Six Corners Intersection
Improvement Project
4. Consideration of Board Signature of Purchase Agreement, Document No. 2019-215,
and Acceptance of Dedication Deed, Document No. 2019-216 from Randolph H.
Ruffin, Jr. and Edmund A. Ruffin for Right of Way for the Six Corners Intersection
Improvement Project
5. Approval of the Minutes of the March 13, 2019 Business Meeting
6. Approval of the Minutes of the March 18, 2019 Monday Meeting
ACTION ITEMS
7. 10:05 AM PRESENTATION: Habitat Conservation Plan - Central Oregon Irrigation
District
8. 10:50 AM 9-1-1 User Board
BREAK: A Recess may be taken from approximately 12:00 PM to 12:30 PM
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and activities. To
request this information in an alternate format please call (541) 617-4747.
Board of Commissioners BOCC Meeting Agenda
of 3
Wednesday, April 10, 2019 Page 2
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572.
Board of Commissioners BOCC Meeting Agenda
of 3
Wednesday, April 10, 2019 Page 3
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DESCHUTES BASIN HABITAT CONSERVATION PLAN UPDATE
April 2019
OVERVIEW
The City of Prineville and the Deschutes Basin Board of Control (DBBC), made up of eight irrigation districts
in Central Oregon, are working with local, state, and federal agencies to improve fish and wildlife habitat in the
Deschutes River and its tributaries by reducing their potential impacts to species protected by the Endangered
Species Act (ESA).
The irrigation districts and their partners have committed the past decade to developing a multi -species
Deschutes Basin Habitat Conservation Plan (DBHCP), which represents a proactive, collaborative approach to
balance fish and wildlife conservation with water use in the Deschutes Basin through innovative, science -based
solutions.
National Marine Fisheries Service (NMFS) and the U. S. Fish and Wildlife Service (USFWS) evaluate the
potential impacts of permit issuance on the human environment. For large and complex actions like the
DBHCP, the National Environmental Policy Act (NEPA) requires the completion of an Environmental Impact
Statement (EIS). The DBHCP EIS is being prepared by an independent third -party consultant under the
direction of USFWS, concurrent with completion of the DBHCP.
The DBHCP, once approved, will result in long-term benefits to Deschutes River -dependent species, the
region's water resources, and the social and economic health of communities. The DBHCP will also provide
ESA -related liability protection to the districts. The irrigation districts recognize that the DBHCP does not
permanently resolve potential concerns related to the reservoirs' impacts on the Oregon spotted frog or provide
long-term liability protection to the districts.
SCHEDULE
Initiate NEPA
process
July 2017
conservation
measures
Dec 2018
Publish draft HCP
and Draft EIS in
Federal Register
April/May 2019
Publish final HCP
and Final EIS in
Federal Register
October 2019
Issue incidental
take permits
December 2019
Deschutes County 9-1-1 Service District
User Board Agreement
Recommendations
1. BOCC Involvement in 9-1-1 User Board meetings
la. Commissioner Liaison
The currently written agreement calls for this under section 2.f
1b. Status Quo without appointing a liaison (Would require amendment to current
agreement) Current agreement under 2.f states the governing body SHALL appoint a
liaison to the User Board.
2. User Board Meeting Structure (Chairmanship)
2a.` County Administrator or designee
The currently written agreement calls for this under section 3.b
2b. Sheriff, Police Chief or Fire Chief (Agency Head)
-Yearly Rotation, voted on by User Board
2c. Commissioner
2d. 9-1-1 Director (currently in place)
3. Authority
Existing Agreement 2015 —Section 3.c
3a. Section 3.c identifies authority being granted to the User Board by a quorum, but does
not define that authority.
Further define decisions that impact operations of the user agencies and their
operations so that these decisions can be voted on by the User Board.
Previous Agreement 2013
3b. Executive Board of the User Board. Consisted of five permanent members the Sheriff,
Bend Police Chief, Redmond Police Chief, Bend Fire Chief, Redmond Fire Chief and two
additional Executive Board members from the smaller Districts that will alternate membership
on the Executive Board. Voting was done by a quorum of the Executive Board.
Previous Agreement 2010
3c. The Executive Board shall review all proposed operational rules, policies and procedures
of the District. (Changed 2013 to "provide input")
3d. The Executive Board shall review and approve the annual proposed budget for the
District prior to the submission of the budget to the District budget committee. (Changed in
2013 to "provide advisory input")
4. Suggested Modification on current language
Current Agreement Section 9.a calls for individual agency responsibility for subscriber purchase,
management, and maintenance.
Recommend amending language to allow agencies to utilize the technical capabilities of
DC911 radio staff to provide a maintenance program
5. Addition to Section 3 User Board
-Add Alfalfa Fire District
Each section above captures areas that may want to be reviewed for modification. The recommended
path is identified as the first bullet under each section and requires minimal modification to the
agreement that is currently in place. By adding more operational structure to the meetings and
understanding of expectations and roles, the efficiency of the User Board can be increased.