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2019-164-Minutes for Meeting April 01,2019 Recorded 5/23/2019BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County CJ2019-164 Nancy Blankenship, County Clerk Commissioners' Journal 05/23/2019 4:47:05 PM I FOR RECORDING STAMP ONLY BOCC MONDAY MEETING MINUTES 1:00 PM MONDAY, April 1, 2019 ALLEN CONFERENCE ROOM Present were Commissioners Phil Henderson, Patti Adair, and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several staff and representatives of the media were in attendance. CALL TO ORDER: Chair Henderson called the meeting to order at 1:03 p.m. ACTION ITEMS 1. Consideration of Board Signature of Resolution No. 2019-007, Transferring Appropriations and Increasing FTE in Relation to the County Clerk / Election Program County Clerk Nancy Blankenship presented the department's need for an increase in FTE due to the increased volume and revenues for passports. In the last five years they have seen a 167% increase for issuing passports. The request is to increase the part time position to a full time position that would also assist with archiving duties. DEBONE: Move Board Signature of Resolution No. 2019-007 ADAIR: Second BOCC MEETING APRIL 1, 2019 PAGE 1 OF 5 VOTE: DEBONE: Yes ADAIR: Yes HENDERSON: Chair votes yes. Motion Carried 2. Solid Waste Polling Options Public Information Officer Whitney Hale and Solid Waste Director Timm Schimke presented an update on options for the solid waste polling. Based on a 6 question survey through the polling service Triton, the company offers an automated robo-call which would cost approximately $1,800 and a live person survey which would cost approximately $7,000. The goal for responses is 500 contacts. Commissioner DeBone feels a live person could present education and the reason behind the survey. Commissioner Henderson also would like to gather comments from the public. An open public meeting will be scheduled for information gathering. A press release wwill be sent once the survey options have been decided. Commissioner DeBone feels a telephone survey is not the best option as people are hesitant to answer the phone. Mr. Schimke reported on working with the franchises to include the possibility of an insert with billing statements. Commissioner DeBone feels education component is more valuable than the survey. Commissioner Henderson feels this is a public policy decision and would like to know if there is public support. Commissioner Henderson feels there should also have a question on recycling. Commissioner Adair expressed the benefit of public comment and suggested using local media, the County Fair booth or even the Central Oregon Builders Association home show event to reach out to the public. Commissioner Adair would be happy to offer her time at the events to ask for input. Commissioner DeBone acknowledged recommendations will be submitted from the Solid Waste Advisory Committee. Commissioner Adair expressed the importance of personal responsibility with the decision. Commissioner DeBone explained the public education piece needs to be a priority. Mr. Schimke recommended the firm develop the questions for the survey. BOCC MEETING APRIL 1, 2019 PAGE 2 OF 5 COMMISSIONER UPDATES • Commissioner Adair is working on HB Bill 2203 relative to justice court for veterans. Commissioner Adair has also been reviewing the draft for the Central Cascades Wilderness Strategies. County Administrator Anderson recommended inviting the Forest Service for a conversation. Commissioner Adair reported on an executive order of President Trump relative to forest management. • Commissioner DeBone stated April 1115 the next Central Oregon Health Council meeting. The COHC is still looking for Deschutes County Commissioner appointment. Also on that same day the CTE meeting is in La Pine • Commissioner Henderson may have Grand Jury duty for the month of April. • Commissioner DeBone asked for consideration for a building project in La Pine as a partnership with the City. County Administrator Anderson reported a joint meeting with the City of La Pine on April 24. • Commissioner DeBone will meet with District Attorney John Hummel tomorrow after the legislative conference call. • Commissioner Henderson commented on the marijuana text amendments. • Commissioner Adair had a conversation with a member of the City of Bend Downtown Businesses and asked if they could use our parking lot and have a shuttle service to downtown Bend. County Administrator Anderson explained we do have public parking and doesn't see a reason against it but recommends an agreement with the City in terms of liability and clean-up. • The Board inquired on a joint meeting with the City of Bend and County Administrator Anderson will contact the City Manager. BOCC MEETING APRIL 1, 2019 PAGE 3 OF 5 OTHER ITEMS: • County Administrator Anderson received the invoice for Eastern Oregon Counties Association annual membership dues. Commissioner DeBone would support a continued membership. Commissioner Henderson would like to receive a summary on the Blue Mountain Forest plan. Commissioner Adair also supports continued membership. EXECUTIVE SESSION: At the time of 2:30 p.m., the Board went into Executive Session under ORS 192.660 (2) (d) Labor Negotiations. The Board came out of Executive Session at 3:35 p.m. At the time of 3:35 p.m., the Board went into Executive Session under ORS 192.660 (2) (i) employee evaluation. The Board came out of Executive Session at 3:45 p.m. OTHER ITEMS: • County Administrator Anderson toured the District Attorney's building with the budget committee members to look at space for staff. Commissioner DeBone recommended utilizing the top floor for additional space instead of the current use for storage. • Commissioner Henderson commented on the joint meeting with the Planning Commission and is supportive of forming a committee to work on housing issues. Commissioner Henderson is willing to represent the Board. County Administrator Anderson will invite Community Development Department staff to next week's meeting for a debrief on outcomes of the joint meeting with the Planning Commission. • Commissioner Henderson commented on the refinement plan for Terrebonne. There is a large group that are against the couplet and would prefer a bigger entrance at Lower Bridge. Commissioner Henderson BOCC MEETING APRIL1,2019 PAGE4OF5 commented on the push for Round -abouts for Tumalo and wondered if we should invite ODOT to present an update. • Commissioner DeBone met with Health Services staff last week with a peer support staff and with the mobile crisis team. • Commissioner DeBone will attend the Governor Solution Meeting on Monday instead of traveling to AOC on Monday. Commissioner Adair will travel to AOC on Monday. • Commissioner DeBone reported on an invitation by the Cyber Security Council. • Commissioner Adair reported on the Terrebonne sewer project proposals in 1982 and 1999. ADJOURN Being no further items to come b -fore the Board, the meeting was adjourned at 4:30 p.m. DATED this / Day of Commissioners. ATTO RECORPfING SECR RY BOCC MEETING 2019 for the Deschutes County Board of PHILIP G. H DERSONB CHAIR PATTI ADAIR, MICE CHAIR ANTHONY DEBONE, COMMISSIONER APRIL 1,2019 PAGE 50F5 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:00 PM, MONDAY, APRIL 1, 2019 Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend This meeting is open to the public, and allows the Board to gather information and give direction to staff. Public comment is not normally accepted. Written minutes are taken for the record Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. Item start times are estimated and subject to change without notice. CALL TO ORDER ACTION ITEMS 1. 1:00 PM Consideration of Board Signature of Resolution No. 2019-007, Transferring Appropriations and Increasing FTE in Relation to the County Clerk / Election Program - Wayne Lowry, Finance Director/Treasurer 2. 1:15 PM Solid Waste Polling Options - Whitney Hale, Public Information Officer COMMISSIONER'S UPDATES EXECUTIVE SESSION OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. Board of Commissioners BOCC Meeting Agenda Monday, April 1, 2019 Page 1 of 2 At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572. Board of Commissioners BOCC Meeting Agenda Monday, April 1, 2019 Page 2 of 2 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Monday Meeting of April 1, 2019 DATE: March 22, 2019 FROM: Whitney Hale, Administrative Services, 541-330-4640 TITLE OF AGENDA ITEM: Solid Waste Polling Options ATTENDANCE: Timm Schimke, Director of Solid Waste; Whitney Hale, Public Information Officer SUMMARY: At the Board's request, staff has gathered additional information on polling options for the potential Solid Waste survey.