2019-301-Resolution No. 2019-033 Recorded 7/12/2019Recorded in Deschutes County CJ2019-301
REVIEWED Nancy Blankenship, County Clerk
MR Commissioners' Journal 07/12/2019 4:29:58 PM
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Creating a change fund for the
gate activity and increasing the change fund * RESOLUTION NO. 2019-033
and the Imprest checking account for the food
& beverage activity and petty cash fund for
the duration of the Annual County Fair
WHEREAS, the Deschutes County Fair & Expo Center needs a change fund in the amount of
$130,000 to facilitate the ticket sales activity during the Annual County Fair; and,
WHEREAS, the Deschutes County Fair & Expo Center needs to increase its Change Fund for
its Food & Beverage activity during the Annual County Fair from $6,000 to $35,000; and,
WHEREAS, the Deschutes County Fair & Expo Center needs to increase its Imprest Checking
Account for its Food & Beverage activity during the Annual County Fair from $10,000 to $50,000;
and,
WHEREAS, the Deschutes County Fair & Expo Center needs to increase its Petty Cash Fund
for its Fair activity during the Annual County Fair from $700 to $1,500; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That checks totaling $199,800 be drawn to create such accounts.
Section 2. That the change funds be deposited to the County's General Deposit bank account
not more than two (2) business days after the conclusion of the Annual County Fair.
Section 3. That an accounting of the disbursements made from the Imprest Checking Account
be prepared and forwarded to the Finance Department not more than two (2) business days after the
conclusion of the Annual County Fair.
PAGE I of 2 — RESOLUTION NO. 2019-033
Section 4. That the reconciled balance in the Imprest Checking Account be reduced to $10,000
by depositing a check into the County's General Deposit bank account not more than two (2) business
days after the conclusion of the Annual County Fair.
Section 5. That the reconciled balance in the Petty Cash Fund be reduced to $700 by
depositing a check into the County's General Deposit bank account not more than two (2) business
days after the conclusion of the Annual County Fair.
DATED this f day o 2019.
BOARD OF JUNTY COMMISSIONERS OF
DESCHUTES COUNTY,
PHILIP G.IHENDERSON, Chair
ATTEST• PATTI ADAIR, Vice -Chair
cording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2019-033
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o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of July 10, 2019
DATE: July 3, 2019
FROM: Greg Munn, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution No. 2019-033, Creating a Change Fund for
the Gate Activity, Increasing the Change Fund, Increasing the Imprest Checking Account
for the Food & Beverage Activity and Increasing the Petty Cash Fund for the Duration of
the Annual County Fair.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2019-033
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2019-033 to establish a change fund in the amount of $130,000
to facilitate ticket sales activity, increase the change fund for the food & beverage activity from
$6,000 to $35,000, increase the imprest checking account for food & beverage activity from
$10,000 to $50,000, and increase the petty cash fund from $700 to $1,500 for the 2019 Annual
County Fair.
FISCAL IMPLICATIONS:
None.
ATTENDANCE:
Greg Munn, Chief Financial Officer