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2019-303-Minutes for Meeting May 29, 2019 Recorded 7/12/2019E S COG BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County CJ2019-303 Nancy Blankenship, County Clerk 07/12/2019 4:30:44 PM Commissioners' Journal " 2019-303 FOR RECORDING STAMP ONLY r 9:00 AM WEDNESDAY, May 29, 2019 ALLEN CONFERENCE ROOM Present were Budget Committee Members Bill Anderson, Mike Maier, and Bruce Barrett. Commissioners Phil Henderson, Patti Adair, and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and Sharon Keith, Board Executive Assistant. Several citizens and identified representatives of the media were in attendance. This meeting was audio recorded. CALL TO ORDER: Chair Barrett reconvened the meeting at 9:02 a.m. Natural Resources: County Forester Ed Keith presented the proposed budget for Natural Resources Protection which is mostly funded through grant receipts. Discussion held on grant funding and work through the department. Senior Advisor Joe Stutler is listed in the 326 budget line item as extra help. Mike Maier suggested that the budget's FTE reflect the position so the wages and personnel services reflect accurately. Mr. Stutler has been temporary help since his retirement in the middle of 2012 and is paid a set amount each year. General fund money comes into this fund to pay for Mr. Stutter's wages through payroll. Commissioner Adair inquired on the Noxious Weed Program portion of Mr. Keith's job. In 2013, the responsibilities of noxious weed public outreach and education BOCC MEETING MAY 29, 2019 PAGE 1 OF 8 was transferred to the Forester position and the roadside vegetation management duties were kept in the Road Department. Project Wildfire was started in 2004 and the Project Wildfire Director is an independent contractor through Deschutes County and is paid out of the 327 fund. Commissioner Henderson inquired if the Project Wildfire director has always been an independent contractor and wondered if it has ever been considered as a permanent County employee position. Mr. Keith explained this contract has been covered by funds that are unpredictable and are declining. The hours of the contractor vary month to month. Commissioner Henderson noted the role of the County in fire. protection is growing and the recent contractor hired has no experience or education in wildfire and if the County would hire someone they may have a background that would benefit fire prevention. The County needs to grow and respond with the risk of fire to our community. Mike Maier feels that Project Wildfire committee should also weigh in. Commissioner Adair inquired if the County has ever stepped up and helped with the department funding instead of the department only being served by grants. Commissioner Henderson could see general funds covering expenses for a fire prevention position. The Budget Committee and Board supports a change in the Project Wildfire position to expand the county's role. Bruce Barrett agrees there is a role for the County to play and suggests a planning strategy for the position with the Forester and possibly the Sheriff. Discussion held on the risk of fire to our community. Mr. Keith reported there will be a presentation to the Board by departments showing their priorities for resources for fire prevention that have been identified as an outcome of the learning lab regarding the Paradise fire event that was held in April. Commissioner DeBone also commented on the importance of biomass and the need to advocate for a biomass plan. The Board recommended a conversation on fire prevention priorities to be considered on an agenda early in June. The Cohesive Strategy Coordinator is listed in the budget in a trust fund with payments from several sources coming in from various counties as well as the Forest Service. RECESS: At the time of 9:42 a.m., a recess was taken and the meeting was reconvened at 9:46 a.m. BOCC MEETING MAY 29, 2019 PAGE 2 OF 8 Fair and Expo Center: Dan Despotopulos, Fair and Expo Director along with Fair Board Members presented the proposed budget. Mr. Despotopulos reported on the RV park budget. There are plans of expanding the conference centers. This year's County fair marks the 100th anniversary. There are 12 full time employees. Mike Maier inquired on the efforts are being done to alleviate the traffic issue of the fair. Mr. Despotopulos explained the routes available but noted an additional route would be needed to the south. Commissioner Adair suggested an incentive to provide to people to ride the bus verses driving. Mr. Despotopulos would look at a parking consultant again. Commissioner DeBone recommended hiring skilled traffic controllers and possibly a public announcement effort. Bruce Barrett inquired on the budget contingency line. The feasibility study draft will be received next week and then presented to the Fair Board on dune 13. Mr. Despotopulos recommends a joint meeting with the Fair Board and the BOCC. Commissioner DeBone praised Mr. Despotopulos for the wonderful work done with the Fair and Expo Center. Mike Maier explained he hired Dan and recalled the history of his service to the County. RECESS: At the time of 10:22 a.m., a recess was taken and the meeting was reconvened at 10:31 a.m. Risk Management: Deputy County Administrator Erik Kropp reported on the Risk Management department and explained the charges for each department for the various programs based on risk and general liability. The Board inquired if the insurance policy coverage level is high enough. The Budget Committee members support staff decision on the coverage level. The department is staffed with 3.25 FTE. Mike Maier would suggest in the future to review the general liability coverage level. BOCC MEETING MAY 29, 2019 PAGE 3 OF 8 Solid Waste: Solid Waste Director Timm Schimke and Management Analyst Sue Monette presented the proposed budget. A copy of the presentation is attached to the record. Mr. Schimke reviewed the revenue and expenditure forecast. Mr. Schimke reported on the plan options for maintaining a positive capital fund. Mike Maier commented the department is a great operation but inquired if a contract for collection for the entire operation has ever been considered. Mr. Schimke explained all aspects that have been considered with the Solid Waste Advisory Committee (SWAC). Mr. Anderson suggested investigating other counties that have contracted out to assess their experience. The SWAC committee will present a recommendation to the Board regarding the future of Knott Landfill and Commissioner Henderson inquired if the full Budget Committee would like to be present for the presentation. Bruce Barrett would like to see a matrix on priorities. Mike Maier supported Mr. Anderson's recommendation for research. Mr. Schimke reported on forecasted questions regarding the Negus Operations, Compost Facility Upgrade, and C&D Waste Processing. Discussion held on potential bond needs for the future. Bill Anderson spoke on interest rates. Bruce Barrett recommends the discussion is also included during the tax rate discussion. RECESS: At the time of 11:46 a.m. the meeting was recessed and was reconvened at 11:56 a.m. At the time of 11:56 a.m. the Elected Officials Compensation Committee was called to order with Budget Committee Members Bruce Barrett, Bill Anderson, Mike Maier, Tom Anderson, Erik Kropp, Kathleen Hinman, and Teri Lorenz. Elected Officials Compensation Committee: Human Resources Director Kathleen Hinman and HR Analyst Teri Lorenz presented. An elected officials survey was presented that includes the elected positions of Assessor, Clerk, Commissioner, District Attorney, Sheriff, Justice of the Peace, and Treasurer. Salary data was collected from the counties of Clackamas, Deschutes, Jackson, Lane, and Marion. Mike Maier commented on the last few years of the salary survey have caused confusion in comparisons and drafted comparisons to other departments within the County and pointed out a few unfair wage levels based on complexity of positions. Mr. Maier recommends instituting an employee contribution to PERS. BOCC MEETING MAY 29, 2019 PAGE 4 OF 8 Bruce Barrett suggested to use Mr. Maier's strategy but tie it into the calculations for next year. Bill Anderson suggested he doesn't support the 75% percentile this year. Vote in consideration of the elected official's compensation: Sheriff: Mike Maier moved approval for the position of Sheriff set at 5% above the top step of the Community justice Director and that the Sheriff pay 1/3 of the 6% of the salary to PERS. Bill Anderson supported. Vote was unanimous. • County Clerk: Mike Maier moved approval for the position of County Clerk set at average plus 10% above the average manager position pay and 1/3 of the 6% of the salary to PERS. Bill Anderson supported. Vote was unanimous. In order to gather further information to provide a comparison to Mr. Maier's data, this portion of the meeting will go into recess and reconvene at 5:00 p.m. RECESS: At the time of 12:42 p.m., the meeting was recessed and was reconvened at 12:47 p.m. Chair Barrett opened the budget meeting of the Deschutes County Extension and 4H Service District: County Extension members were present to review the proposed budget. Discussion held on the status of the construction project. Mike Maier moved to approve the Deschutes County Extension & 4H Service District operating budget of $748,556 and set tax rate at $.0224 per $1,000 of assessed valuation and to approve the Deschutes County Extension & 4H Service District Reserve budget of $1,546,411. Commissioner Adair supported. The motion was approved unanimously. Chair Barrett closed this budget meeting. BOCC MEETING MAY 29, 2019 PAGE 5 OF 8 Chair Barrett opened the budget meeting of the Sunriver Service District: Sunriver Service District members were present to review the proposed budget. The building that houses the fire department has issues. The rent to SROA is $6,800 per month for both facilities for police and fire. Commissioner Henderson moved to approve the Sunriver Service District operating budget of $10,375,852 and set tax rate at $3.3100 per $1,000 of assessed valuation and to approve the Sunriver Service District Reserve budget of $1,065,814. Commissioner Adair supported. The motion was approved unanimously. Chair Barrett closed this budget meeting. Chair Barrett opened the budget meeting of the Black Butte Ranch Service District: Black Butte Ranch Service District members were present to review the proposed budget. This year's budget proposes an addition of an officer position due to a vacancy. Chief Denney Kelley commented on a consideration of changing the size of the service district but no support from their board was received. Commissioner DeBone inquired if the BBR Police Department would transport individuals to the proposed crisis stabilization center. Chief Kelley anticipates it will be utilized by their agency. Discussion held on law enforcement call activity. Commissioner Henderson moved to approve the Black Butte Ranch Service District operating budget of $2,275,334 and set tax rate at $1.0499 per $1,000 of assessed valuation and to approve set local option operating tax rate at $.5500 per $1,000 of assessed valuation. Commissioner Adair supported. The motion was approved unanimously. Chair Barrett closed this budget meeting. BOCC MEETING MAY 29, 2019 PAGE 6 OF 8 Road Department: Road Department Director Chris Doty and County Engineer Cody Smith presented to proposed budget for the Road Funds and Capital Improvement Program Projects. A copy of the presentation is attached to the record. The department has 56 full time employees. The proposed budget does not include any requests for additional positions. Mr. Doty explained the equipment and building improvement and maintenance highlights. Mr. Doty and Mr. Smith reviewed the Road Department's performance measures. Mr. Smith reviewed the selection process for the Capital Improvement Program projects. Capital Improvement Program: Facilities Director Lee Randall continued the discussions on the capital maintenance projects. The common project has been roofing project replacements. Mr. Randall reviewed the list of projects for the upcoming year. County Administrator Anderson also commented on the Negus Operations and Court House Expansion. District Attorney's Office: District Attorney John Hummel and department staff presented the proposed budget. Mr. Hummel explained the department has seen an increase in cases. Mr. Hummel reported the turnover in the department is high with 42% of the attorneys resigning last year and commented on the impacts of understaffing. Mr. Hummel reported the staff request for the department to provide service includes 4.0 FTE Deputy District Attorney, 3.0 trial assistant, 1.0 paralegal, 1.0 office manager, 1.0 victim advocate, 1.0 victim advocate tech, and .35 management analyst increase and a reclassification of an administrative support technician. Mike Maier asked Mr. Hummel to prioritize the positions and Mr. Hummel explained they are all necessary to provide services. Mr. Hummel also requested an increase in on-call pay increase for the department attorneys. Commissioner Henderson commented on the need for the department to communicate with the Board about staffing needs. Mike Maier compiled statistics regarding the general fund spending per capita compared to other Oregon counties. Mr. Maier reiterated the need for a prioritization of the staff requests in order to consider the funding. Commissioner DeBone commented on work space availability for the requested staff. Mr. Hummel explained there is an estimate for a built out for those work spaces. Discussion held on staff resignations due to the amount of work load. Mike Maier suggested asking for assistance from the BOCC MEETING MAY 29, 2019 PAGE 7 OF 8 Attorney General's Office. Bruce Barrett recalled the transition from the previous District Attorney to Mr. Hummel and the result of the work provided in the budget requests and the shortages in the department since that time. Mr. Maier again requested a staffing prioritization in order to make the best budget decision. Medical Examiner: The Medical Examiner staff Dr. VanAmburg and Nancy Davis presented the proposed budget and budget requests. Staffing is covered by contract labor. Due to population growth, there is an increase in the case load. Dr. VanAmburg presented the concept of a tri -county medical examiner service agreement. County Administrator Anderson has also had conversations with Crook and Jefferson Counties relative to this possibility. County Administrator Anderson presented medical examiner office comparison data for various counties in Oregon. CES: The meeting was recessed at 5:34 p.m. and will be continued to 9:00 a.m. on Thursday, May 29, 2019. ATTEST— /✓ 't- r� ~ P TTI ADAIR, VICE CHAIR / ANTHONY DEBONE, COMMISSIONER BOCC MEETING MAY 29, 2019 PAGE 8 OF 8 BUDGET COMMITTEE AGENDA Wednesday, MAY 29TH, 2019 9:00 am ; • Reconvene the Deschutes County budget meeting 9:00 AM - 9:30 AM I Natural Resources Funds 326/327 (Program Budget Tab 4/Page 150) Page 2 Introductions • Budget Discussion 9:30 AM - 10:00 AM Fair and Expo Center Funds 615-619 (Program Budget Tab 4/Page 135) • Introductions • Budget Discussion 10:00 AM -10:15 AM BREAK 10:15 AM -10:45 AM Risk Management Fund 670 (Program Budget Tab 6/Page 177) • Introductions • Budget Discussion s 10:45 AM -11:45 AM Solid Waste Funds 610-614 (Program Budget Tab 4/Page 154) • Introductions • Budget Discussion • Capital Requests (Program Budget Tab 8) 11:45 AM -12:30 PM Elected Officials Compensation Committee (Lunch Discussion) Deschutes County Extension and 4-H Service District Funds 720/721 12:30 PM — 12:45 PM (Program Budget Tab 7/Page 217) (Budget Committee -Commissioners, Judy Hackett, Gayle Hoagland, Nicole Strong, Cana (tai -in, Candi Blothum) • Open public meeting and introductions • Budget discussion • Public Comment • Motions to: a) Approve Deschutes County Extension & 4-H Service District operating budget of $748,556 and set tax rate at $.0224 per $1,000 of assessed valuation (Fund 720) b) Approve Deschutes County Extension & 4-H Service District Reserve budget of $1,546,411 (Fund 721) • Motions to be seconded • Budget Committee votes • Close Budget Meeting Page 2 12:45 PM — 1:00 PM 1:00 PM —1:15 PM BUDGET COMMITTEE AGENDA Wednesday, MAY 29T", 2019 Sunriver Service District (Budget Coimnriittec; Commissioners, Mike Cocke (Board Treasurer), Betty Butler, & Bill Philbrook) • Open public meeting and introductions • Budget discussions • Public comment • Motions to: a) Approve Sunriver Service District operating budget of $10,375,852 and set tax rate at $3.3100 per $1,000 of assessed valuation b) Approve Sunriver Service District Reserve budget of $1,065,814 • Motions to be seconded • Budget Committee votes • Close budget meeting Black Butte Ranch Service District (Budget Committee Corn missioners, Rick Fiartnack, Rosemary Gorton & Flora. Ellison) • Open public meeting and introductions • Budget discussion • Public comment • Motions to: a) Approve Black Butte Ranch Service District operating budget of $2,275,334 and set tax rate at $1.0499 per $1,000 of assessed valuation b) Set local option operating tax rate at $.5500 per $1,000 of assessed valuation. • Motions to be seconded • Budget Committee votes • Close Budget Meeting Page 3 1:15 PM — 2:15 PM 2:15 PM — 3:15 PM 3:15 PM — 3:30 PM 3:30 PM — 4:30 PM 4:30 PM- 5:00 PM BUDGET COMMITTEE AGENDA Wednesday, MAY 29TH, 2019 Road Department Funds 325, 328-340, 465, 680 (Program Budget Tab4/Page 141 • Introductions • Budget Discussion • Capital Requests (Program Budget Tab 8) Capital Improvement Program (Program Budget Tab 8/Page 224) • Introductions • Budget Discussions BREAK District Attorney's Office Funds 001-11, 212 (Program Budget Tab 3/Page 91) • Introductions • Budget Discussion • Special Requests (Program Budget Tab 14/Page 320) Medical Examiner Fund 001-12 (Program Budget Tab 3/Page 91) • Introductions • Budget Discussion • Special Requests (Program Budget Tab 14/Page 91 CONTINUE THE DESCHUTES COUNTY BUDGET MEETING TO THURSDAY, MAY 30 AT 9:00 AM Page 4 0 N) d� O r N N V cC � � r c a� � v a� s N C b0 � � � G1 A 2 'a QQ �) m M - no Nr OWN om Fiscal Year 2020 E S CO ............... 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E j N o m m O I I n N �rz mP D; N N W N n m� ry N z rn o m min n ry .- E m 144 e U v v O 3 w ,°'n mvuc Z�cu'�a1p 2 LLc'0^2m N W C c > a E v w 5 w E a v a E� m N N N N N N N M M [NSI DESCHUTES COUNTY Summary FY19 Elected Officials Survey 5/29/2019 This survey includes the following elected positions: Assessor Clerk Commissioner District Attorney Sheriff Justice of the Peace Treasurer Salary data was collected from the following Oregon Counties: Clackamas Deschutes Jackson Lane Marion County Compensation Board Population 416,075 191,996 219,564 379,611 346,868 31,320 Voted to Remove June, 2017 www.census.gov https://www.oregonlaws.org/ors/204.112 DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY COLA SUMMARY MAY 29, 2019 Director Pay Grades Elected Official COLA Summary Nogg-eiected positions Grade Min Mid Max Director, Facilities N425 $ 106,638.22 $ 123,447.25 $ 142,905.70 7/1/2014 7/1/2015 7/1/2016 7/1/2017 7/1/2018 7/1/2019 Elected Officials COLA COLA COLA COLA COLA COLA Assessor 4.0% 1.5% 2.0% 6.0% 3.0% TBD Clerk 4.0% 6.0% 3.0% 2.5% 2.1% TBD Commissioners 3.0% 3.0% 5%* 5.0% 3.0% TBD DA 3.0% 1.0% 1.5% 2.5% 7.0% TBD Sheriff 3.0% 0.0% 1.5% 2.5% 2.1% TBD Justice of Peace 3.0% 0.0% 0.0% 2.5% 2.1% TBD Treasurer (Stipend) 0.0% 0.0% 1.5% 2.5% Adj. to $5112/yr TBD Director Pay Grades Reflects 1. o COLA for FY20 7 Steps, 5% spread between steps Nogg-eiected positions Grade Min Mid Max Director, Facilities N425 $ 106,638.22 $ 123,447.25 $ 142,905.70 7/1/2014 7/112015 7/1/2016 7/1/2017 7/1/2018 7/1/2019 Bargaining Unit COLA COLA COLA COLA COLA COLA IUOE, FOPPO 1.6% 1.5% 1.5% 2.5% 2.1% 1.6% 911, DCSEA, DCDAA, AFSCME 1.6% 1.5% 1.5% 2.5% 2.1% 1.6% NON -REP 1.6% 2.0% 2.0% 2.5% 2.1% 1.6% Director Pay Grades Reflects 1. o COLA for FY20 7 Steps, 5% spread between steps Job Description Grade Min Mid Max Director, Facilities N425 $ 106,638.22 $ 123,447.25 $ 142,905.70 50.461 58.415 67.6227 N426 $ 111,970.24 $ 129,619.72 $ 150,050.91 Director, 911 52.9841 61.3358 71.0038 Director, Fair & Expo Director, Finance/Treasurer Director, Human Resources Director, Info Technology Director, Solid Waste N427 $ 117,568.74 $ 136,100.52 $ 157,553.48 Director, Community Development 55.6333 64.4025 74.554 Director, Community Justice Director, Health Services Director, Public Works Clackamas Lane DESCHUTES COUNTY FY20 ELECTED OFFICIALS SALARY LA Y SURVEY Annual Compensation Comp District Attorney Just7edi arY ceEFinanrceectorl State &County Sheriff (annuarentlyrer Assessor Clerk Commissioner C Portion) COUNTY Base SalaryTotal Pay 2aTotaTotal Pay Base Salary Total Pay Base Salary Total Pay Base Salary Total Pay Base Salary Total Pay Base 1S 284 $ Total Pa 9 $ 116,112 $ 130,359 113,950 $ 100,944 $ 113,330 $ 176,340 $ 182,911 $ 173,520 $ 129'598 $ 184,6807 $ 189 758 1 $ $ 99,549 $ 105,522$ 102,898 $ 104,499 $ 115,857 $ 151,093 $ 152,792$ 122 030 $ 176,528 $ 95,214 $ 102,831 $ 120,744 $ 127,989 $ 118,337 $ 134,867$ 131,266 $ 86,146 $ 98,247 $ 168,414 $ 172,588 $ 148,115,307109 704 $ 124,514$ 111,166 97,764.00 $ 110,962 $ 157,512 $ 162,200 $ $14 $ 154091 1$ 14,060 1$ 27,3781� $ 96,036T1 1-1�--'54 -- m 1 Q 122 $ 1577 $ g4 3g3 $ 103,917 $ 112,540 $ 93,181 - ° FF°i 11 Notes: Total Pay includes any Add Pays, such as Auto Allowance. but does not include standard cell phone, etc 457 Contribution for Elected Officials is a "match" - maximum 3% Longevity pay is included in Total Pay summary for DC officials, County Commissioners do not receive Longevity Pay. Comparators do not pay longevity pay to any of their elected officials. DA: Base and total salaries include State of Oregon monthly salary of 510,232 for all comparators Lane County Commissioners were offered, but elected not to receive a deferred comp matching Peer Comparators: For non -elected officials; where applicable, annual salary represents top of pay range -10% 433,//--- PERS 162,963 $ -5% 174,359 $ -� % I Deferred Comp Yes - 6% 6.27% Yes - 6% 0.00% Yes - 6% 2.00% Yes - 6% 7.50% Yes - 6% 3.00% DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY MAY 2019 Assessor The Deschutes County Assessor is responsible for identifying all taxable properties within the County and assigning values and property taxes to those properties. The County Assessor also prepares the County's annual assessment roll. County Annual Salary PERS Contribution 401(K)/457 Contribution Other Add Pay (Auto, Longevity, Etc.) Total Pay Clackamas (Assessment & Tax) Jackson (elected) Lane (Assessment & Taxation) Marion (elected, Assessment & Tax) $116,112 $99,549 $118,337 $109,704 6.0% 6.0% 6.0% 6.0% 6.3% 0.0% 2.0% 7.5% $6,540 $130,359 $105,522 $134,867 $124,514 Deschutes County $114,060 6.00% 3.00°10 $2,880 127 378 Average (excludes DC): $ 110,926 $ 123,816 % DC Compared: 3% 3% Average +5% (excludes DC): $ 116,472 $ 130,006 % DC Compared: -2% -2% 50th Percentile (excludes DC): $ 112,908 $ 127,436 % DC Compared: 1% 0% 75th Percentile (excludes DC): $ 117,781 $ 133,740 DC Compared: -3% -5% (Deputy Director, Step 4 on 7/1/2019: I $117,566 6%1 $ 2,970.001 12� 7,769) Deputy Director Pav Grade, N424:17 steps, 5% spread: $98,519 - $133,957 Notes: 308.005 "Assessor" as defined, includes Deputy Assessor. [Amended by 1979 c.689 §25; 1981 c.804 §28; 1995 c.79 §123] Lane receives a car allowance of $545/mo (6,540 per year) Lane County is Home Rule DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY MAY 2019 Clerk The County Clerk is chief election official, official keeper of all public records, processing all real property transactions, plats, Commissioners' Journal documents and Board of Property Tax Appeal petitions, and also issues marriage and antique dealers licenses and accepts passport applications. County Annual Salary PERS Contribution 401(K)/457 Contribution Other Add Pay (Auto, Longevity, Etc.) Total Pay Clackamas Jackson Lane (non -elected) Marion $101,496 $97,074 $115,003 $97,944 6.00% 6.00% 6.00% 6.00% 6.3% 0.0% 2.0% 7.5% $6,540 $113,950 $102,898 $131,266 $111,166 Deschutes County 11&660 6.00%1 3.00%1 $2,880 111A,952 Average (excludes DC): $ 102,879 $ 114,820 % DC Compared: 0% 0% Average +5% (excludes DC): $ 108,023 $ 120,561 % DC Compared: -5% -5% 50th Percentile (excludes DC): $ 99,720 $ 112,558 % DC Compared: 3% 2% 75th Percentile (excludes DC): $ 111,626 $ 126,937 DC Compared: -8% -9% Notes: 2nd in Cmnd: Supervisor $64,418 - $86,341 Lane receives a car allowance of $545/mo (6,540 per year) - included as Other Add Pay DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY MAY 2019 Commissioner The Board of County Commissioners is comprised of three elected officials who serve four-year terms. The Board is elected at large, serves as the public's elected advocate, and is the policy making body of Deschutes County government. The Board's duties include executive, judicial (quasi-judicial), and legislative authority over policy matters of countywide concern. County Annual Salary PERS Contribution 401(K)/457 Contribution Other Add Pay (Auto, Longevity, Etc.) Total Pay Clackamas Jackson Lane Marion $100,944 $104,499 $86,146 $97,764 6.00% 6.00% 6.00% 6.00% 6.3% 0.0% 0.0% 7.5% $4,800 $6,540 $113,330 $115,857 $98,247 $110,962 Deschutes County $96,036 6.00%1, 3.0%1 1124.,,679 Average (excludes DC): $ 97,338 $ 109,599 % DC Compared: -1% -4% Average +5% (excludes DC): $ 102,205 $ 115,079 % DC Compared: -6% -9% 50th Percentile (excludes DC): $ 99,354 $ 112,146 % DC Compared: -3% -7% 75th Percentile (excludes DC): $ 103,610 $ 115,225 % DC Compared: -7% -9% Notes: *Longevity Pay eliminated for Commissioners and added to base pay in FY17 Jackson receives a car allowance of $4,800 per year Lane receives a car allowance of 6,540 per year Lane offered 2% deferred comp contribution, however they have all declined DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY MAY 2019 District Attorney The District Attorney's Office represents the State of Oregon in all criminal cases filed in Deschutes County, advocating for victim's rights and enforcing the laws of the State of Oregon. County State Salary County Stipend PERS Contribution 401(K)/457 Contribution Other Add Pay (Auto, Longevity, Etc.) Total County Pay Base Salary (State and County) Total Pay Clackamas Jackson Lane Marion $122,784 $122;784 $122,784 $122,784 $53,556 $28;309 $45,630 $34,728 6.00% 6.00% 6.00% 6.00% 6.27% 0.00% 2.00% 7.50% $6,540 $60,127 $30,008 $49,803.60 $39,416 $176,340 $151,093 $168,414 $157,512 $182,911 $152,792 $172,588 $162,200 Deschutes County $ 122,784.00 $31,758 6.00% 3.00% $34,6161 $154,542 $157,400 Average (excludes DC): $ 122,784 $ 40,556 $ 44,839 $ 163,340 $ 167,623 % DC Compared: 0% -22% -23% -5% -6% Average +5% (excludes DC): $ 128,923 $ 42,584 $ 47,081 $ 171,507 $ 176,004 % DC Compared: -5% -25% -26% -10% -11% 50th Percentile (excludes DC): $ 122,784 $ 40,179 $ 44,610 $ 162,963 $ 167,394 % DC Compared: 0% -21% -22% -5% -6% 75th Percentile (excludes DC): $ 122,784 $ 51,575 $ 57,546 $ 174,359 $ 180,330 % DC Compared: 0% -38% -40% -11% -13% Notes: Longevity Has not yet earned Chief Deputy DA pay range: $99,958 - $133,444, both at Step 7 Lane receives a car allowance of $545/mo (6,540 per year) - included as Other Add Pay DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY MAY 2019 Sheriff The Deschutes County Sheriff's Office is a full service organization providing patrol, criminal investigations, corrections, civil and search and rescue. Special operations include a Marine Patrol, K-9 units, and Forest Patrol. County Clackamas Jackson Lane Marion Deschutes County Average (excludes DC): Annual Salary $173,520 $122,262 $148,030 $156,276 147 348; $ 150,022 % DC Compared: -2% 0.00% $129,598 Average +5% (excludes DC): $ 157,523 % DC Compared: -60/.- 6%50th 7.50% $177,373 50thPercentile (excludes DC): $ 152,153 % DC Compared: -3% 75th Percentile (excludes DC): $ 169,209 DC Compared: -13% PERS 401(K)/457 (Auto Contribution Contribution Longevity, Etc') Total Pay 6.00% 6.27% $194,811 6.00% 0.00% $129,598 6.00% 2.00% $15,421.80 $176,528 6.00% 7.50% $177,373 1 -3% 1 $ 178,056 1 $ 176,951 $ 190,451 -11+70 Notes: Sheriff's salary shall be fixed in an amount which is not less than that for any member of the Sheriff's staff Undersheriff (not assigned) PayFlang17777:7e: $107,931 - $144,650 Captain (all 3) Base $ 1U2;9115.48 $ 3 960 00 $ 146 865.48 MIN MID MAX 911 Director $ 111,970.24 $ 129,619.72 $ 150,050.91 CJS Director $ 117,568.74 $ 136,100.52 $ 157,553.48 Lane County - receives a car allowance of $545/mo (6,540 per year) and an additional 6% Advanced DPSST certification pay - - included as Other Add Pay DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY MAY 2019 Justice of the Peace Justice Court is a state court administered by the County, under the direction of an elected Justice of the Peace.Justice Court handles traffic and ordinance violations, small claims and certain civil matters. Average (excludes DC): 1 $ 94,383 % DC Compared: 4% atner AMFF $ 99,102 % DC Compared: -1% (Auto, 50th Percentile (excludes DC): Annual PERS 401(K)/457 Longevity, County Salary Contribution Contribution Etc.) Clackamas (Atty) $100,980 6.00% 6.27% Jackson Lane (reflects FT salary, $84,677 6.00% 0.00% currently at. 5 FTE) $95,214 6.00% 2.00% Marion $96,660 6.00% 7.50% Average (excludes DC): 1 $ 94,383 % DC Compared: 4% Average +5% (excludes DC): $ 99,102 % DC Compared: -1% 50th Percentile (excludes DC): $ 95,937 % DC Compared: 2% 75th Percentile (excludes DC): $ 99,900 DC Compared: -2% Total Pay $113,370 $89,758 $102,831 $109,7091 $ 103,917 6% 109,1131 $ 106,270 4% 112,4551 Notes: JOP to be an attorney: GSC, Clackamas, and Marion 30% of time spent on small claims, 50% on traffic trials and arraignments, 20% of time on admin and mise. Jackson County justice doesn't do small claims, all in curcuit court DESCHUTES COUNTY ELECTED OFFICIALS SALARY SURVEY MAY 2019 Treasurer/Finance Director The Finance Department is responsible for collection of property taxes, accounting services, treasury management and financial advice tc County Commissioners County Annual Salary Deschutes Treasurer Stipend Annual Salary (including DC Stipend) DG Stipend 1.OFTE Equivalent PERS Contribution 401(K)1457 Contribution Clackamas (elected FT Treasurer) Jackson (non -elected Finance Dir/Treasurer) Lane (non -elected, Fin. Dir) iviarnon (eiecteo - rinance Director/Treasurer) $115,284 $0 $120,744 $101,592 $115,284 $0 $120,744 $101,592 6.00% 6.00% 6.00% 6.00%1 6.270, 0.000, 7.509 Deschutes County Finance lair & Treasurer 10% $140,114 $5,110 $145.224 $61,320 6.00% 3.0.09 Average (excludes DC): $ 84,405 $ 84,405 -27% % DC Compared: 72% Average +5% (excludes DC): $ 88,625 % DC Compared: 64% 50th Percentile (excludes DC): $ 108,438 % DC Compared: 34% 75th Percentile (excludes DC): $ 119,379 DC Compared: 22% Notes: DC Finance Director estimates about 10% of time spent on treasury issues including investing, managing cash flow, and the tar, collection DC 457 match is on Treasurer stipend only DC Finance Director receives any COLA approved for staff on Director compensation only. Grade 1 1 1 2 1 3 1 4 5 N426 1 $ 52.984 1 $ 55.633 $ 58.415 1 $ 61.336 $ 64.40 Monthly 172.671 $ 9,148.765 1 $ 9,606.202 $ 10,086.518 1$ 10,590.853 $ 11,120.38( Annual 2072 $ 109,783.055 1 $ 115,272.198 $ 121,035.880 1 $ 127,087.778 $ 133,441.98( Current Stipend Monthly $425.83 Annual $5,109.96 e-- DIX. 3 4 L' ----- -- ------- -------- --------------- ---d�cc5��77X ...... .... 71, 7 ----- --- -- 615-61-5 - ----------- . ...... 251, FF............... --------- - -- --------- Ap l�L yIV 1,114/ ,4 L_ __. {c�111�1- 4 1 j� g m _ _ .... _ .......,�{y� / APP tom, s®gyp �/f i ! ! ii -71-07 1-6 0 Ile. 7/. 6) ?i 1 4 6•' v 7,7 fir, p �"� CPA-c- (�7UV-i-A-1)(t-7) fL �f geng i ill /� ��� 72 I 6e X,!�)116Z- Zo -,�k -1--- ---------- - -- ----------- -------- -- 3 N State Highway Fund (Local Government Share) Co -� unties Cities a 0_ FUNDING FOR STATE HIGHWAYS Now does the legislation direct ODOT to spend its share of funding? ODOT will recti- about half of the money for roads and bridges. The majority of the funding coming to COOT goes to fiat bridges and roads, mak. them safer, and make them resilient to a major eaazlhpNake. Tltis money will be allocatedto projects by the 0hgon Transportation Commissioninthejt',ycillry L,nsr)Orta!�t}n_.5,+r"a"'nt Prt2grrhm The chart shows 0001', funding after taking money Off the top for Safe Po.tec to Snhooi {$10 milli.. per year rising t. $15 mill,. in 20231 and the I-5 ROW Quarter project ($30 million per year taken off the top Starting vt 2022). ,.It hnllOCAT10N 010001 HIGHWAY I... UNMP11B iml) SF $22.8M I a ,,,A � t �, se : . Revenues Expenditures FM M W, MW fo-I WN PROGRAM PROJECT SDC% PY2020 FY 2021 %2022 W2023 FY 2024 PROJECT TOTALS TRANSPORTATION 5CANAL BLVD/HELMHOLTI WAY INTERSECTION IMPROVEMENT 18% $ 80,00.6 S $ $ 5 60U.000 SCANAL BLVD/61ST ST/QUARRY RD INTERSECTION IMPROVEMENT 18% $ 900,000.00 5 $ $ $ 90DOOD6 OLD BEND REDMON D HWY/TUMALO RD INTERSECTION IMPROVEMENT 100% $ 625,641m.S 1,80,00.6 2,425,611)0 TUMALO RO/TUMALO PL INTERSECTION IMPROVEMENT OR $ 769,520.60 $ 1,900,000.00 $ $ $ 2,669,52060 C AVENUE: HM 97 TO 6TH ST I MPROVEMENT 036 $ 30Dp00.00 $ $ $ $ 300.000.00 NEITTHSTANDNENEGUS WAYIMPROVEMENT 18%S 1,025,472.00 $ 1,315,000.00 $ $ $ 2,3401)200 USW: COOK AVE/O.B. RILEY RD TUMALO) 2.T% $ 30,00.E $ 6,400.000.00 $ - S $ 6,711000000 US97: BEND NORTH CORRIDOR 096 S 5,000,000.00 5 - $ $ $ 5,000,00000 TUMALO RESERVOIR RD: O.B. RILEY RD TO BAILEY RD 18% S 247,34200 $ 336,)10.00 $ $ $ 584.05200 RUNNEL ROAD: LOCO RD TO RODGERSRD 10096 $ ]5,000.00 5 225,000.00 $ 500,000.00 $ $ $ 800.00000 HUNN EI ROAD: RODGERS RD TO TUMALO RD ]8% 5 200,000.00 5 5000000 5 60,00.OR $ 1,80DORDW $ - $ 2,650,00000 0520: WARD RD/HAMBY RD2.]96 $ SE,RE.6 5 $ $ $ S 500,00000 RICRARD RD: GROFF RD TO U520 U. $ 5 150,000.00 $ 550,000.00 $ 1,200,000.00 $ $ 1,900,00000 TERREBONNE REFI NEMENT PIAN/PROJECT 036 5 - $ 5,000.00000 $ $ $ $ 5,000,00000 DESCHUTES MARKET RD/RAMEHOOK RD ROUNDABOUT TOUR $ - 5 300.000.00 $ BSS,000.0 $ 1,500000.00 $ $ 2,)8$,0000 BUCKHORN RD: LOWER BRIDGE WAY TO HM 126 18% $ $ $ 400,60.6 $ 1,650,000.00 $ 4,300.000.00 $ 6,35000D00 POWELL BUTTE HWY/BUTTER MARKET ROUNDABOUT 10096 $ S $ 2000011.00 $ 732,000.00 $ 1,300,00.00 5 2,232,00000 BAKER RU/CINDER BORE AO ROUNDABOUT 100% $ $ - $ - $ 20.0000 $ 800.00.0 $ 1'00000'0 NW LOWER BRIDGE WAY: 43RD STTO HOLMES RD 18% S $ S - 5 5 20.000 $ 20.000'0 TRANSPORTATION SYSTEM PIAN TSP)UPDATE 036 5 25000.0 $ - S - 5 - $ $ 250,000 PAVEMENT WARD RD: US 20 TO STEVENS RD OK $ 139,810.0 5 - 5 - 5 5 $ 139,8100 FRYREAR RD: US MTO OR 126 036 5 30,00.0 5 )01,181.0 $ - 5 - $ $ 1,01,1810 ALFALFA MKT RD: POWELL BUTTE HWY TO MP 4 0% $ 35 000.0 )13,280.64 $ 5 - 5 5 1,013,29064 POWELL BUTTE HV✓Y: COUNTY UNE TO MCGRATH RD 0% 5 - 5 )5),640.0 $ 1,0000.0 $ $ $ 1,257,600 YEOMAN RD: OLD DESCHUTESRD TOOESCHUTESMKTRO 036 $ 5 $ 124039.0 $ $ $ 114.4390 DESCHUTES MKT RD: HAMEHOOK RD TO YEOMAN RD 0% $ $ S 236,825.0 $ $ $ 236,8250 ALFALFA MKT RD: MP 4 TO DODDS RD 0% $ - 5 S 224,642.0 $ 1,000,000.00 $ $ 1,224,6420 BUTLER MKT RD: HA MBY RO TO HAMEHOOK RD NWHEIMHOLTZWAY:WANTLER AVETONW WAWUTAVE 096 $ 016 $ $ S $ $ $ $ 135,00.0S 235,00.0 $ $ $ 135,000 235.000 THREE CREEKS RD: SISTERS CITY WITS TO FS BOUNDARY 036 S - $ - $ - $ 280.00'0 $ - $ 2811,00E SCENMRYDR:A$BOTTROTOSPRINGRIVERRD O% 5 S $ $ 10.00'00 $ 10'00'00 $ 2000]/.00 ARTERIAUCOLLECTOR ROADS FYLD24 016 $ $ - $ - S $ 4,000,00.0 $ 4.000,00E BEND DISTRICT LOCAL ROADS W6 $ 458059.05 - $ - 5 500.000.005 $ 9580590 IA PINE DISTRICT LOCAL ROADS 036 $ 5 - $ - $ - $ 500,000.0 $ 50'006 CITY OF IA PINE LOCAL ROADS 0% $ 500000 $ - $ 5 5 $0'00'0 $ 1'000'000'0 REDMOND DISTRICT LOCAL ROADS 0% $ $ 500,00.0 $ - $ 5 5 50,00E SISTERS DISTRICT LOCAL ROADS O% $ $$ 50.00.00 5 $ $ SE,006 nAFFICSAFETY ALL ROADS TRANSPORTATION SAFETY (ARTS) IMPROVEMENTS 0% $ 10,)46.0 $ m $ 1 $ S S 180)466 SIGNAGE IMPROVEMENTS 094 $ 10,06.0 5 5D,EO.E $ 5D,OU00 $ 5000.0 $ 50,00.0 $ 36,006 GUARDRAILIMPROVEMFNTS 0% $ 1006.6 S 1',00.6 $ 10,000.0 $ 10,00.E $ 16,06.6 $ 56,066 SIDEWALK RAMP IMPROVEMENTS 0% $ S 350,00.E $ $ $ $ 150,06E 87210E SISEMORE BRIDGEII702 REHAMUTATION ODOTWP/SFLP 1896 $ 632,1]4.0 5 683,10.0 $ $ $ $ 1131$,2)90 GRIBBUNG PD BRIDGE II]C30REPIACEMENT(ODOT LBP/SRP) 18% 5 000.E S 19206.6 5 400,000.0 S $ $ SMITH ROCK WAYBRIDGE 115452REPIACEMENT 0% $ $ 85,00.0 $ 30,00.0 $ 40,000.E $ $ 652,0000 785,00000 SPRING FIVER 'HARPER) BRIDGE 117!923 REHABILITATION UK $ - S - $ 5),00.00 $ 2120E.E $ - $ 269,00E WILCO%AVE BRIDGE 121)103 R'PIAC-ENT 1896 $ - 5 S $ 0.00.0 $ 150.000,E $ 20'000 WILCO%AVE BRIDGE 121710 REPLACEMENT 0% $ 50,00.E $ 350.00,E $ 20.000 010 DESCHUTES RD BRIDGE 13294 REPLACEMENT 0% $ - $ - $ $ $ 50.006 S 50,000E FY 2020 — 2029 (10—YEAR) CIP FY 2020 — 2029 (10—YEAR) CIP r�I.N �o f mul Scope ■ Update County TSP through horizon year 2040 ■ Account for projects identified in current TSP that have been completed ■ Identify new priority projects based on current information ■ Incorporate various recent local transportation a v planning efforts, Including Terrebonne Refinement Plan n US 20 at Tumalo m Bend TSP ® Wickiup Junction Refinement Plan ® Transportation Safety Action Plan v m Cascade Lakes Hwy Bike/Ped Plan Cost ■ FY 2020 - $ 250,000 ■ Total - $ 250,000 Status : ■ Issue RFP for consultant services in Fall 2019. QUESTIONS? UPDATED: 05/29/2019 DESCHUTES COUNTY ROAD DEPARTMENT S -YEAR CAPITAL IMPROVEMENT PLAN cv -)rrnn - cv 7n24 FY 2020 rr au --- 13,764,165.30 $ 21,408,916.64 $ 6,227,906.00 $ 10,194,000.00 $ 12,240,000.00 $ 63,834,987.94 FY TOTAL CIP PROJECT COST $ 17,476,710.00 $ 3,235,000.00 $ 7,082,000.00 $ 6,640,000.00 $ 45,426,686.30 FY TOTAL -TRANSPORTATION SYSTEM $ 10,992,976.30 $ 2,250,000.00 $ 5,100,000.00 $ 13,806,276.64 FY TOTAL -PAVEMENT PRESERVATION $ 1,698,269.00 $ 2,672,101.64 $ 2,085,906.00 $ 150,000.00 $ 150,000.00 $ 1,130,746.00 380,746.00 $ 300,000.00 $ 150,000.00 $ FY TOTAL -TRAFFIC SAFETY $ 960,105.00 $ 757,000.00 $ 712,000.00 $ 350,000.00 $ 3,471,279.00 FY TOTAL- BRIDGE CONSTRUCTION $ 692,174A0 $ f'18i 095'i $ 3JHYIYOON39f[ONOd JOS [el'09Z'i S tE'CBt'Oii'I $ iF31x '[8['08i'I 5 SE-[8i'069't $ lf'LB['OO['L 5 1 3sN3dT39[f ONN JOs if'CBZ'96s'i $ Lf'[BZ'95s'L 5 [f'[Bi'9L6'I $ if'fBi'9Gtl[ $ 3-tl3H10/1S3n1 S 00000'Op 'omm 5 00000'W 5 5 OD'OOOb6 $ tlHJ>Os Iro'000'000'O 5 (aooao'000'LI $ lao'000'a6o'il 5 Im: �'f�el S Im'�;�'[I 5 lao'OOO"Oro'tl $ loo'Ooo'oo6'tl 5 loo'roo'oos'[I 5 IwOOO'ow'tl 5 (65'6f6'lt6'1 3>Nvitle rv19389FF arvnf >as 00.000•pp S 00'OW'06 5 m'ow. 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Revenue comes from an approximately 3 -cent portion of the County's property tax levy and occasional General Fund contributions. General Capital Reserve (Fund 060) — This fund is used to accumulate County resources for capital investments related to Board of County Commissioner goals and objectives. Most resources are provided by the General Fund in those years when the General Fund's revenues exceed the General Fund's expenditures (one-time resources). Such accumulation of resources could be used to fully or partially fund future projects according to BOCC priorities. 1300 NW Wall Street Bend, Oregon 97703 (541) 388 6584 @ erik.kroppoc ceschutes .org @ www.descl utes.org FY 2020 General County Projects - Fund 070 Purpose of the fund: To provide resources for higher -cost facilities maintenance items and for improving and remodeling County buildings. Revenue comes from an approximately 3 -cent portion of the County's property tax levy and occasional General Fund contributions. As Phase I, BLRB Architects completed a long-term building maintenance needs assessment for the following buildings (enclosed): 1. Adult P&P 2. Annex (DCDC: Deschutes County Downtown Clinic) - Health Services 3. Community Development 4. Courthouse (Gray) 5. Courthouse (Red) 6. Deschutes Services Building 7. Health Services 8. Historical Museum 9. Juvenile 10. Mike Maier Services Building 11. Warehouse - Facilities/IT Phase II of the assessments includes the following facilities: 1. Antler Building - Redmond, Health Services 2. Becky Johnson Center (Redmond) 3. Breitenbush House - Health Service 4. OSP/9-1-1 5. OSU/Extension 4-H 6. Programs Building - Adult P&P 7. Recovery Center 8. Road Department 9. South County Services Building 10. Solid Waste - Administrative Building 11. Unger Building - Community Justice 12. Wall Street Services Building - Health Services, DOC, DOC Pharmacy Note: the Phase II list above includes some facilities that are funded by a department fund (such as the Sheriff's Office, Solid Waste, etc.) instead of Fund 070. FY 2020 Fund 070 General County Projects Capital Maintenance and Remodels Roof Replacements Health & Human Services $ 75,000.00 Gray Courthouse $ 150,000.00 Red Courthouse $ - Warehouse $ 75,000.00 HVAC Remodel Subtotal $ 425,000.00 Control upgrades $ 50,000.00 Road air handler $ - Health & Human Services HVAC replacement $ 550,000.00 Mike Maier Services Building duct work $ - Mike Maier Services Building roof top units $ - Misc. $ 10,000.00 Various Buildings Access control $ 50,000.00 ADA improvements $ 30,000.00 Building envelope maintenance (caulking, gutters, heat tape) $ 82,500.00 Elevator upgrades $ 20,000.00 Energy Trust of Oregon/Strategic Energy Management projects $ 30,000.00 Fire alarm/fire sprinkler major maintenance $ 18,500.00 Flooring $ 80,000.00 Minor remodels $ 20,000.00 Safety improvements $ 125,000.00 Seismic upgrades $ 20,000.00 Sidewalk maintenance/replacement $ 33,000.00 UIC Improvements Sediment traps, oil/water separators, drill hole decommissioning $ 50,000.00 Capital Maintenance Subtotal $ 1,394,000.00 Remodels Legal $ 75,000.00 Courtroom Remodel and ADA Compliance $ 250,000.00 Public Safety Masterplan $ 25,000.00 Warehouse $ 75,000.00 Remodel Subtotal $ 425,000.00 Fund 070 Total $ 1,819,000.00 M Address: 63360 NW Britta Street Building 2 Bend, Oregon 97703 Area: 8,511 SF Acres: na Building(s): Original Building - 1997 11 1 Parking Areas: • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • Est. Cost = $4,500 • Priority level = year 2018 Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Interior: First Floor: • General wall repair & touch up paint is needed throughout. • Est. cost = $ 26,100 • Priority level = next two years Second Floor: • Room 204 water stained ceiling tiles need replacing - verify water leaks are inactive. • Hallway adjacent to Room 214 water stained ceiling tiles need replacing - verify water leaks are inactive. • Hallway adjacent to Room 230 water stained ceiling tiles need replacing - verify water leaks are inactive. • Est. cost = $ 26,100 • Priority level = next two years Exterior: North Facade: • Entire length of stucco wall shows pinholes, deteriorated areas and cracking - repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. Inventory of Facilities —Adults i Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Adult P&P (continued • Est. cost= 20,300 • Priority level = next two years South Fagade: • Entire length of stucco wall shows pinholes, deteriorated areas and cracking - repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. • Est. cost= 20,300 • Priority level = next two years East Fagade: • Entire length of stucco wall shows pinholes, deteriorated areas and cracking - repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. • Est. cost= 20,300 • Priority level = next two years West Facade: • Entire length of stucco wall shows pinholes, deteriorated areas and cracking - repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. • Est. cost= 20,300 • Priority level = next two years. STRUCTURAL SYSTEMS ASSESSMENT: • Strongly recommended that a Structural Engineer review all elements of the structural system for repair, maintenance and remediation as required. ROOF: Type Area Condition Single -ply 8,675sf Fair Metal 200sf Fair HVAC: Type 14 RTU (1997) Priority Level next two years next two years Estimated cost � $5,000 Life Cycle Estimated Replacement Cost 1-5 years (near end of projected life cycle) $ 95,000 Inventory of Facilities —Adult P&P __ _ Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Adult P&P (continued) FACILITY SUMMARY The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. Inventory of Facilities --,adult P&ice Annex (DCDC) Address: 1 128 NW Harriman Street Bend, Oregon 97703 Area: 11,244 SF Acres: na Building(s): Original Building - 1964 IMPROVEMENTS • 2014, 2002, 1991 Parking Areas: • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • Concrete approach to main entry door at Room 101 is cracked and deteriorated - repair deteriorated concrete approach. • Est. Cost = 7,000 • Priority level = next two years Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES INTERIOR: First Floor: • Room 101 Damaged ceiling tiles need to be replaced. • Restroom 102 No ADA grab bars installed. • Restroom 103 No ADA grab bars installed. • Hallway adjacent to Restrooms 102 & 103 - There is only one drinking fountain. One standard height and one ADA height fountain are required. • Room 106 carpet stain is evident- replace carpet as required. • Room 112 water stained ceiling the needs replacing - verify water leak is inactive. • Room 139 finish at the skylights needs repairing/repainting. • Hallway 142 exit door needs threshold strip installed. • Hallway 142 drinking fountains - verify required ADA width. • Room 143 water stained ceiling file needs replacing - verify water leak is inactive. • Room 144 wall finish is damaged below ceiling at exterior wall - repair repaint wall as required. • Room 145 water stained ceiling the needs replacing - verify water leak is inactive. Inventory of Facilities —Annex (DCDC) ; 1 Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Annex (DCDC) (continued) • Room 147 water stained ceiling file needs replacing - verify water leak is inactive. • Room 150 Restroom stall not ADA compliant. • Room 151 Restroom stall not ADA compliant. • Exit door at Hallway 155 and Hallway adjacent to Restroom 148 not ADA compliant. • General wall repair & touch up paint is needed throughout. • Est. cost = 70,500 • Priority level = next two years. EXTERIOR: Building: • Wood and stucco at wall surface at both sides of entry door to Room 101 is deteriorated - repair deteriorated wall surfaces. • West fagade stucco wall finishes around windows is cracked and deteriorated - recommend sealing of cracked stucco surfaces. • South Fagade wall finishes are damaged at lower edge from water splashing at roof drain scuppers. • East facade - entry door adjacent to Room 132 is not to ADA dimension requirements - recommend replacement of exterior entry and landing to ADA code requirements. • East fapade window head at Room 133 needs sealant replacement. • Northeast corner wood siding is damaged at bottom edges - replace wood siding at deteriorated areas. • North fapade concrete window sill is deteriorated and damaged - repair damaged concrete areas. • North fapade cmu block finish has deteriorated in areas - reapply finish at affected areas. • North fagade metal exterior roof fascia is crumpled and damaged - replace exterior fascia. • North fapade Room 157 - repaint wood panel above window. • All exterior concrete window sills need to be re -painted. • Est. cost = 11,000 • Priority Level = next two years 2 i Inventory of Facilities -- Annex (DCDC, Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Annex (DCDC) (continued) STRUCTURAL SYSTEMS ASSESSMENT • Yes/No (19XX). (Engineer Firm) has/has not reviewed these files. ROOF: Type Area Condition Priority Level Estimated cost Single -ply 1 1,530sf Fair/Poor next two years $138,360 HVAC: Type Life Cycle Estimated Replacement Cost 9 RTU (8) 15-20 years; (1) end of life cycle $ 6,500 FACILITY SUMMARY The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. Inventory of Facilities —,Annex (DCDC. Community Development Address: 117 NW Lafayette Street Bend, Oregon 97703 Area: 14,645 SF Acres: na Building(s): Original Building - 1997 MITTOTHITAMP • none Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Parking Areas: • Asphalt cracks need resealing. • Concrete curb areas show deteriorated condition - repair these areas to a restored condition. • Concrete ADA ramp at main entry shows signs of deterioration - repair to a restored & correct ADA slope (1 :12) condition. • Parking & ADA striping needs to be reapplied. • ADA railing at main entry is bent and needs to be repaired or replaced to a vertical orientation. • Est. cost = $6,000 • Priority level = now INTERIOR: First Floor: • Room 101 shows base peeling away from the wall at each side of the entry door - reattach base. • Room 133 wall finish at top of entry into Room 125 is damaged - repair and repaint wall as required. • Room 130 water stained ceiling tiles need replacing - verify water leak is inactive. • Base near NE exterior door is peeling away from the wall. • General wall repair & touch up paint is needed throughout. • Est. cost = 44,687.50 • Priority level = next two years Inventory of Facilities Community Development Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES CommunityFDevelopmentontinue�„r ,_ Second Floor: • Room 201 b shows a crack in gyp board in NE corner - repair and repaint wall finish. • Room 216 water stained ceiling the needs replacing - verify water leak is inactive. • Room 217 water stained ceiling tiles need replacing - verify water leak is inactive. • Drinking fountains adjacent to rooms 206 & 207 are not ADA compliant due to width requirements for ANSI Al 17.1 Code. • Est. cost = 44,687.50 • Priority level = next two years Exterior: • ADA ramp landing concrete surface near main entry is pitted and degraded - resurface landing concrete surface to a smooth condition. • 2nd Floor South entry light fixture at West side of the entry door has a broken face - replace the light fixture face. • Metal railing features show general signs of weathering and rust - resurface/repaint metal railing features. • Landscape sprinkler shows signs of hitting wall adjacent to 2nd Floor South entry door - realign sprinkler, seal cmu. • Est. cost = 16,000 • Priority level = next two years STRUCTURAL SYSTEms ASSESSMENT • Strongly recommend that a Structural Engineer review all elements of the structural system for repair, maintenance & remediation as required. ROOF: HVAC: 2 Type Area Condition Priority Level Estimated cost Single -ply 8,700sf Fair/Poor next two years $104,400 Type Life Cycle Estimated Replacement Cost 8 RTU (1997) 1-5 years $ 52,500 InventorCommunity (Development y of Facilities _. Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Community Development tinued� r yr FACILITY SUMMARY Overview The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. Inventory of Facilities —Community Development Courthouse (Gray) Address: 1 164 NW Bond Street Bend, Oregon 97703 Area: 22,375 SF Acres: no Building(s): Original Building - 1940 IMPROVEMENTS • 2016, 2004, 1997 Parking Areas: Area = 18,750sf • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES • ADA parking symbols need to be reapplied at correct height in ADA spaces. • Priority level = ADA restriping Now, seal asphalt & restripe during the next two years. • Estimated fee = $5,000 Interior: Floor 1 • Main Stairway requires update to Deschutes County stair flooring standard. • Main Stairway grab bars need top & bottom extensions each side of stairs per ANSI ICC Al 17.1 Code (similar at each level of building) • Room 101 c water stained ceiling tile needs replacing - verify water leak is inactive. • Room 104 exterior door does not have the required clear floor area at the top of the interior stairs leading up to the door. • Room 108 door leading to room 102 does not have the required clear floor area at the top of the stairs leading up to the door. • Restrooms 121 & 122 are not ADA -compliant. Install vertical grab bar adjacent to toilet. • Room 117 missing ceiling file in corner needs replacing. • General wall repair & touch up paint is needed throughout. • Damaged & stained ceiling tiles need replacing throughout. • Estimated fee = $47,500 • Priority level = next two years Interior: Floor 2 • Main Stairway flooring needs general polishing and touch up throughout. COUrthouse (Gra Inventory of Facilities - Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Courthouse (Gray) (continued) • South Stairway handrails do not extend past bottom and top tread nosings as required by code. • Room 204b 2 broken ceiling tiles need replacement. • Room 205 Access door surface and frame (both sides) to ceiling stairs needs touch up paint. • Rooms 205 & 212 carpet is a bit worn at areas of travel. There is one spot of carpet toward the SW of Room 212 that is damaged/ripped. • Room 212 water stained ceiling file needs replacing - verify water leak is inactive. • Room 212 missing portion of ceiling the adjacent to column near center of room. • General wall repair & touch up paint is needed throughout. • Damaged & stained ceiling tiles need replacing throughout. • Estimated fee = $47,500 • Priority level = next two years Interior. Floor 3 • Stairway 310c shows evidence of water intrusion at exterior wall adjacent to windows • Stairway 310c window gasket strip needs replacement at operable window. • Room 311 window gasket needs replacing. • Room 304 water stained ceiling tile needs replacing - verify water leak is inactive. • Restrooms 324 & 325 are not ADA -compliant. Install vertical grab bar adjacent to toilet in ADA stall. • Main Stair water stained ceiling tile needs replacing -verify water leak is inactive. • General wall repair & touch up paint is needed throughout. • Damaged & stained ceiling tiles need replacing throughout. • Estimated fee = $61,500 • Priority level = next two years Exterior: East Fagade: • Joint at Brick masonry between (Red Courthouse) and stucco (Grey Courthouse) needs re - caulking top to bottom. • Brick masonry grout damage at bridge between two courthouse buildings. • Stucco at joint between 1 story portion of building and three story portion of building needs re -caulking (South side). • Stucco adjacent to South connection between one story stucco building and three story courthouse shows evidence of water intrusion at surface cracks. Recommend repair of this and similar stucco cracked areas. • Masonry window ledge at grade level needs repair of all vertical sill mortar joints. • Stucco adjacent to concrete sidewalks needs repair and touch up adjacent to East entrance. Inventory of Facilities -- Courthouse (Gray) Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Courthouse (Grp) continured M • East downspout allows water to spill onto the sidewalk and enter the adjacent foundation. • West Fagade: • Stucco at the 3rd floor level adjacent to the downspout at the NW corner needs to be repaired. • All metal downspouts show rust and need to be replaced rather than repainted. • South Facade: • Grout and caulking at the curved roof & stucco wall connection of the building connector to the Gray courthouse needs to be replaced due to evidence of weather damage throughout. • Estimated fee = $20,000 • Priority level = next two years. North Fagade: • Joint at Brick masonry between (Red Courthouse) and stucco (Grey Courthouse) needs re - caulking top to bottom. • Brick masonry grout damage at bridge between two courthouse buildings. • Stucco at joint between 1 story portion of building and three story portion of building needs re -caulking (South side). • Stucco adjacent to South connection between one story stucco building and three story courthouse shows evidence of water intrusion at surface cracks. Recommend repair of this and similar stucco cracked areas. • Masonry window ledge at grade level needs repair of all vertical sill mortar joints. • Stucco adjacent to concrete sidewalks needs repair and touch up adjacent to East entrance. • East downspout allows water to spill onto the sidewalk and enter the adjacent foundation. • West Facade: • Stucco at the 3rd floor level adjacent to the downspout at the NW corner needs to be repaired. • All metal downspouts show rust and need to be replaced rather than repainted. • South Facade: • Grout and caulking at the curved roof & stucco wall connection of the building connector to the Gray courthouse needs to be replaced due to evidence of weather damage throughout. • Estimated fee = $20,000 • Priority level = next two years. West Fagade: • Joint at Brick masonry between (Red Courthouse) and stucco (Grey Courthouse) needs re - caulking top to bottom. • Brick masonry grout damage at bridge between two courthouse buildings. • Stucco at joint between 1 story portion of building and three story portion of building needs re -caulking (South side). Inventory of F=acilities —Courthouse (Gray) i 3 Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Courthouse Gray continued • Stucco adjacent to South connection between one story stucco building and three story courthouse shows evidence of water intrusion at surface cracks. Recommend repair of this and similar stucco cracked areas. • Masonry window ledge at grade level needs repair of all vertical sill mortar joints. • Stucco adjacent to concrete sidewalks needs repair and touch up adjacent to East entrance. • East downspout allows water to spill onto the sidewalk and enter the adjacent foundation. • West Fapade: • Stucco at the 3rd floor level adjacent to the downspout at the NW corner needs to be repaired. • All metal downspouts show rust and need to be replaced rather than repainted. • South Facade: • Grout and caulking at the curved roof & stucco wall connection of the building connector to the Gray courthouse needs to be replaced due to evidence of weather damage throughout. • Estimated fee = $25,000 • Priority level = next two years STRUCTURAL SYSTEMS ASSESSMENT: Roof ROOF: Type Area Condition Priority Level Estimated cost Single ply 7,566 Good Reroof all roofs 2018-2019 $90,792 HVAC: Type Life Cycle Estimated Replacement Cost 2 Air Handlers (2006) 10-15 years 2 Split Units (2006) 10-15 years 1 RTU (2006) 10-15 years 32 VAV boxes (2006) 10-15 years FACILITY SUMMARY Overview The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. inventory of Facilities -- Courthouse (Gra Courthouse (Main, Red) Address: 1 100 NW Bond Street Bend, Oregon 97703 Area: 46,300 SF Acres: 1.3 Building(s): Original Building - 1977 IMPROVEMENTS • 2012, 2005 ff P Parking Areas: Area = 5,000sf • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • ADA parking symbols need to be reapplied in ADA spaces. • Priority level = ADA restriping Now, seal asphalt & restripe during the next two years. • Estimated cost = $3,000 Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Interior: Basement. • Harriman Street exit door to be replaced due to periodic difficult operation. • Resilient base at SW stairwell has shrunk leaving gaps due to ends have become unattached from wall. Est. Cost $250. Priority level = next two years. • Restroom 019 is not ADA -compliant. Est. cost = $2,000. Priority level + Now. • General touch up paint & wall repair needed throughout all floors. • Est. cost = $2,000. • Priority level = next two years. Interior: Main Floor. Main Lobby: • Cracked bricks at the South wall need replaced mortar. • Replace the water stained ceiling the adjacent to the round brick stair enclosure - verify the water leak is inactive. • The window gaskets at the south glazing require replacing at several windows. • General wall repair & touch up paint is needed throughout. • Estimated cost = $10,000 • Priority level = Now Inventory of F=acilities _. Courthouse (Main, Red) Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Courthouse Main,Red continued) ryw Office Areas: • Unisex Restroom 135 is not ADA -compliant. Adjacent Restroom 135 is ADA compliant • Restroom 114 is not ADA -compliant. Adjacent Restroom 115 is ADA compliant. • Restroom in Room 142 is not ADA -compliant. Room is not wide enough to install sink outside of water closet's clear floor area. • Room 141 window sill requires patching/resealing. • Room 140 stained/broken ceiling tiles need replacing. • Room 138 stained/broken ceiling tiles need replacing. • Room 125 Sally Port hallway needs broken ceiling tiles replaced. • Room 124 water stained ceiling file needs replacing - verify water leak is inactive. • Stairway 129 requires update to Deschutes County stair flooring standard. • Stairway 123 requires update to Deschutes County stair flooring standard. • General wall repair & touch up paint is needed throughout. • Hallway outside Room 118: Only a single drinking fountain. Code requires one ADA height and one standard -height drinking fountain. • Estimated cost = $45,000. • Priority level = Two Years. Courtroom F: • General wall repair & touch up paint is needed throughout. • Wood base & wainscot touch up required. • ADA access to witness & jury areas required. • Estimated cost = $75,000. • Priority level = Two Years. Interior: Second Floor. Courtrooms A, B, D, • General wall repair & touch up paint is needed throughout. • Wood base & wainscot touch up required. • Visible evidence of roof support glulam beam end cracks and mid -beam checks. • Access to judge's bench not ADA compliant. • Access to witness stand not ADA compliant. • Access to jury stands not ADA compliant. • Estimated cost = $500,000. • Priority level = Next 12 months. Legal Grounds coffee shop Room 248: • Back Prep room stained and broken ceiling tiles need replacing. • General wall repair & touch up paint is needed throughout, including rooms 249, 250 & 251. • Estimated cost = $3,500. Inventory of Facilities — Courthouse (Main Fled) Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Courthouse (Main Red) (continued) • Priority level = Next two years. Jury Room 258: • General wall repair & touch up paint is needed throughout. • Water stained ceiling tile needs replacing -verify water leak is inactive. • Estimated cost = $5,500. • Priority level = Next two years. Office Areas: • Restrooms 211 & 212 are not ADA -compliant. Install vertical grab bar adjacent to toilet. • Restrooms 206 & 209 are not ADA -compliant. Each room has two water closets, and there is no room for ADA stall. Two treads leading to sky bridge to adjacent building need update to Deschutes County stair flooring standard. • Estimated cost = $8,500. • Priority level = Next two years. Exterior: North Facade: • Brick veneer grout damage at top of column at NW corner. • Metal gutter needs to be replaced at the North building entry to the secure East parking lot. • Corner of brick surround to ground level metal grating needs mortar replaced and bricks repositioned. • Estimated cost = $25,000. • Priority level = Next 12 months. West Facade: • Water staining at weep holes needs to be cleaned from brick veneer. • Estimated cost= $10,000. • Priority level = Next 12 months. South Facade: • Crack in brick veneer where SE screen wall connects to main body of building. • Crack in brick veneer above 2nd floor line outside of Courtroom B. • Re -mortar vertical masonry grout cracks in upper fagade outside Courtroom B. • Visible evidence of water damage at underside of 2nd floor soffit. • Re -mortar vertical masonry cracks at connection of lower brick fagade and upper brick fagade. • Review of emergency generator is required due to evidence of fuel staining at building side of external fuel tank. • Estimated cost = $35,000. Inventory of Facilities —Courthouse (iVlain, Red J 3 Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Courthouse (MainRed(continured) ryy xv • Priority level = Next 12 months. East Facade: • Grout in the SE screen wall (curved portion) is worn away. • Crack in brick veneer at inside corner South of Courtroom A. • White residue at brick veneer weep holes adjacent to room 248. • Estimated cost = $10,000. • Priority level = Next 12 months. Roof: Type Area Condition Priority Level Notation Est. Cost Single ply 21,529 Fair Reroof all roofs 2018-2019 $258,360 HVAC: Type Life Cycle Estimated Replacement Cost 14 RTU (1997) 1-5 years (near end of projected life cycle) $ 95,000 Structural Systems - Recommendations: • Structural glulam beams at Courtrooms A, B, C requires Structural assessment due to visible cracking at the ends and visible mid -beam checks. Strongly encourage immediate Structural Engineer review and remediation. • Strongly recommend placing the Courtroom skylights upon a roof mounted curb to elevate them further above the roof to minimize the risk of water intrusion in high snow load conditions. Currently the skylights are at a minimum distance above the roof surface. • Masonry joints separated at North stair tower, and associated brick wall, near top of parapet. Replacing of masonry mortaring is required. Structural Engineer review is STRONGLY encouraged to ascertain extent of potential structural issues/concerns at this continuous wall location. Other Structural Deficiencies: • Some cracking of the exterior brick fagades are noted, particularly on the South and East facades - see Exterior notes above. FACILITY SUMMARY The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted - IN PARTICULAR the Structural deficiencies noted above should be addressed IMMEDIATELY. Inventory of Facilities Courthouse (Main, Red Deschutes Services Building Address: 1300 NW Wall Street Bend, Oregon 97703 Area: 86,830 SF Acres: Na Building(s): Original Building - 2004 I u •I�fii.P u� • none Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Parking Areas: • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • Crosswalk paint striping at the north end of the far West parking area needs to be re- painted. • Concrete curbs adjacent to the Trash Enclosures at the East parking lot show damage from snowplow activities. Repair damaged areas. • Concrete curbs at parking island adjacent to the east fagade of the building show damage from snowplow activities. Repair damaged areas. • Est. cost = 15,000 • Priority level = next two years INTERIOR: First Floor: • Main stair not to DC standard finish/surface treads & nosings. • Room 146 Water stained ceiling the needs replacing - verify water leak is inactive. • General wall repair & touch up paint is needed throughout. • Worn carpet file at specific areas needs replacement. • Lobby vestibule at Northwest corner of the building needs to have ceiling finish material installed. • General wall repair & touch up paint is needed throughout. • Est. cost = 28,500 • Priority level = next two years Inventory ol: Facilities — Deschutes Services 3uiidir7g Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Deschutes Services Building (continued) Second Floor: • Room 204 Water stained ceiling file needs replacing - verify water leak is inactive. • Room 233 Water stained ceiling file needs replacing - verify water leak is inactive. • Room 238 Water stained ceiling the needs replacing - verify water leak is inactive. • Room 248 Water stained ceiling tile needs replacing - verify water leak is inactive. • Room 253 Water stained ceiling tile needs replacing - verify water leak is inactive. • North stair has carpet & is not to DC stair tread & nosing finish standard. • South stair has is not to DC stair tread & nosing finish standard. • Roof deck at break room 275 needs roof drain to be reviewed for blocked drain due to evidence of water damage on the inside parapet wall surface at assumed drain locations. • Roof deck at break room 275 needs touch up paint at interior parapet wall surfaces. • General wall repair & touch up paint is needed throughout. • Est. cost = 28,500 • Priority level = next two years EXTERIOR: Building: • Solar shades at West & East facades need paint touch up at areas of peeling. • Soffits at East side need paint touch up at areas of peeling. • Metal siding outside room 102 has a large gouge in the exterior face. • Exterior stucco surfaces show evidence of cracking and potential water intrusion at discolored areas. • Exterior stucco surfaces at foundation level at grade and sidewalks needs repair & repaint at discolored areas. • Est. cost = 507,000 • Priority level = next two years. STRUCTURAL SYSTEMS ASSESSMENT STRUCTURAL SYSTEMS ASSESSMENT. • Strongly recommended that a Structural Engineer review all elements of the structural system for repair, maintenance and remediation as required. 2 inventory of Facilities __ Deschutes Services Buildi ROOF: Type Single -ply Metal HVAC: Type 2 Intellipacs (2004) 1 RTU (2004) 64 VAV boxes (2004) (5) split units (2004) FACILITY SUMMARY: Area Condition 8,675 Fair 37,000 Fair Life Cycle 10-15 years 10-15 years 10-15 years 10-15 years Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Deschutes Services Building (continued) „y Priority Level Estimated cost next two years $181,200 next two years $74,000 Estimated Replacement Cost Overview The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. ` Inventory of Facilities —Deschutes Services Build' 3 Health & Human Services Address: 2577 NE Courtney Bend, Oregon 97701 Area: 38,000 SF Acres: na Building(s): Original Building - 1999 none Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Parking Areas: • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • Est. cost = 12,500 • Priority Level = next year Interior: • First Floor: • Men's Rest Room 102 has corner base file missing, replace tile. • Stairway in Entry 101 requires update to Deschutes County stair flooring standard. The flooring is relatively new, but lacks the required contrasting tread nosing color. • Restrooms 113, 119, 127 & 154 are not ADA -compliant. The sinks are within the required clear floor area of the water closet. • Hallway door between rooms 134 and 135 does not have the required 18" clearance between the latch side of door and adjacent wall. • Restrooms 141 & 142 wood bench in shower room is 30" deep. It is must be between 20" and 24" deep. • Room 115, neither door has the required clear floor area inside the room. They need tc have 18" clear between the adjacent wall and latch side of door. • Room 123 needs worn carpet to be replaced. • Room 136 has missing ceiling file and water stained ceiling tile needs replacing - verify water leak is inactive. • Room 137 shows evidence of ceiling leaks - verify leak is inactive. Repair wall surface & touch up paint location. Inventory of Facilities - Health & Human Services Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Health & Human Services (continued) • Room 144a has 2 missing ceiling tiles - replace tiles. Adjacent ceiling tiles have water leak marks. • Room 144 needs worn carpet to be replaced. • Room 156 water stained ceiling the needs replacing - verify water leak is inactive. • Room 158 water stained ceiling tile needs replacing - verify water leak is inactive. • Room 163 water stained ceiling file needs replacing - verify water leak is inactive. • Room 167 has 2 missing ceiling tiles - replace tiles. • Rooms 149, 157, 167 & 170, entry doors do not have the required 18" clearance between the latch side of door and adjacent wall. • General wall repair & touch up paint is needed throughout. • Est. cost = 128,750 • Priority Level = next two years Second Floor: • Rooms 203, 204, 205, 206, 207, 212, 225, 226, 227, 228, 229, 233, 265, 281 b, 282, 283b and 286 show cracks above the window heads - repair gyp board and paint finish. • Room 233 has a crack above the window and a water stained ceiling file needs replacing - verify water leak is inactive. • Room 234 water stained ceiling the needs replacing - verify water leak is inactive. • Room 258c wall surface is damaged - repair and repaint the wall surface. • Room 259 water stained ceiling file needs replacing - verify water leak is inactive. • Room 259 wall surface is damaged adjacent to the recycling cart area - repair and repaint the wall surface. • Hallway between Room 250 & Room 259 water stained ceiling file needs replacing - verify water leak is inactive. • Restrooms 252 & 253 are not ADA compliant. The sinks are within the water closets clear floor area. • Room 260 base missing on South wall. • Room 264 water stained ceiling the needs replacing - verify water leak is inactive. • Room 270 water stained ceiling file needs replacing - verify water leak is inactive. • Room 274 door is not ADA compliant. It needs to have 18" clear between the adjacent wall and latch side of door. • Restrooms 276 & 278 are not ADA compliant. The sinks are within the water closets clear floor area. • Room 281 has a crack at the top right of the window - repair gyp board and repaint the wall surface. • Room 283b has a crack at the top right of the window - repair gyp board and repaint the wall surface. • Room 283 has a crack at the top left of the window - repair gyp board and repaint the wall surface. • General wall repair & touch up paint is needed throughout. Inventory Facilities - Health & Human Services __ Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Health & Human Services (continued) • Est. cost = 128,750 • Priority Level = next two years Exterior: • Building: • Downspout at SE corner pulling away from 2nd floor attachment - reattach the downspout bracket. • Drainage at East facade shows evidence of water intrusion adjacent to the bicycle parking area - provide for correct water drainage away from the building. • Concrete sidewalk cracking noted along the east sidewalk below roof drain - repair cracked concrete. • Soffit paint is peeling at soffit area along East fagade about 30 feet north of South corner. • Provide for positive water drainage away from the building at the North fagade alcove. • The window of Room 210 has a strange film on the exterior lower portion that makes the window look dirty from the inside. The material is very tough to scrape off. • Est. cost = 42,000 • Priority Level = next two years STRUCTURAL SYSTEMS ASSESSMENT: Strongly recommended that a Structural Engineer review all elements of the structural system for repair, maintenance and remediation as required. ROOF: Type Area Condition Priority Level Estimated cost Single -ply 24,850sf Good/Fair next two years $298,200 HVAC: Type Life Cycle Estimated Replacement Cost 2 RTU (2012) 15 years 22 RTU (1999) 1-5 years $110,000 to $130,000 FACILITY SUMMARY: Overview The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. Inventory of Facilities —Health & Human Services 3 Historical Museum Address: 129 NW Idaho Avenue Bend, Oregon 97703 Area: 13,320 SF Acres: na Building(s): Original Building - 1914 • none Parking Areas: Area = 15,000sf • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • East side concrete ADA ramp does to appear to meet required 1:12 slope per ANSI Al 17.1 Code. • ADA parking symbols need to be reapplied at correct height at ADA spaces. • Estimated fee = $7,500 • Priority level = ADA restriping now, seal asphalt & restripe during the next two years. Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Interior: First Floor: • Reseal wood door & side lite panels at adjacent interior walls at both sides from top to bottom - typical at both North and South entry doors. • South entry door shows evidence of wood expansion allowing wood members to separate - caulk/seal exposed wood joints. • Add door sweeps to both North & South entry doors for weather tightness - typical. • Stair railings do not meet required extensions for Code at upper & lower at both sides. • General wall repair & touch up paint is needed throughout. • Estimated fee = $27,375 • Priority level = next two years Second Floor: • Room 202 extensive moisture damage to plaster finish at NE corner, floor to ceiling. • Room 205 wall finish damage above door into room 206. • Room 207 has signs of water damage above each of the three window heads. Inventory of Facilities — Historical Museum ! i Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Historical Museum (continued) oa • Room 207 has water stained ceiling tile that needs replacing at SW corner of room and along East wall - verify water leak is inactive. • Room 209 has signs of water damage above the South window head. • Stair railings do not meet required extensions for Code at upper & lower at both sides. • Room 201 wood flooring creaks when walked on, but appears to be historic. • General wall repair & touch up paint is needed throughout. • Estimated fee = $27,375 • Priority level = next two years Third Floor: • Hallway 301 shows water damage at the top of the wall adjacent to the stair- repair the wall surface and paint finish. • Room 302 shows water damage at the top of the West wall - repair the wall surface and paint finish. • Room 305 ceiling shows area of peeling paint and ceiling damage - verify water leaks are inactive. • Room 306 wall surface at North wall shows discoloration above window - repaint wall area as required. • Restroom 307 is not ADA compliant. There is no vertical grab bar adjacent to water closet and the sink encroaches into clear floor area of the water closet. • Room 308 shows three areas of ceiling damage or discoloration - verify water leaks are inactive and repair/repaint ceiling surface areas. • Stair railings do not meet required extensions for Code at upper level both sides. • General wall repair & touch up paint is needed throughout. • Estimated fee = $45,250 • Priority level = next two years Exterior: Building: • There is evidence of Water intrusion into the exterior masonry at both sides of the North entry doorway stone arch - note the masonry efflorescence at the sidewalk level. Recommend inspection of the 2nd level masonry roof element above the entry door. • Exterior grade foundation vents show deteriorated rigid insulation - replace rigid insulation with new as required. • Window frames on the South side show evidence of loss of caulking between the wood frame and the rough widow opening masonry - reapply caulking/sealant. Recommend applying sealant/caulking around all wood window frames at the rough opening stone masonry to remediate air intrusion into the building interior. • Third Floor wood window glazing at the exterior fire escape is loose and needs resealing within its frame to prevent air intrusion into the building. • Railings at the South side metal fire escape and associated stairs do not meet 42" high Code requirement for guardrails. 21 Inventory of Facilities -- Historical Museum Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Historical Museum (continued) • A hole above the North entry door at the 2nd floor level metal siding below the 2nd level windows requires repairing and sealing. • Estimated fee = $35,000 • Priority level = next two years STRUCTURAL SYSTEMS ASSESSMENT: • Strongly recommended that a Structural Engineer review all elements of the structural system for repair, maintenance and remediation as required. ROOF: Type Single -ply HVAC: Type 5 RTU (2000?) FACILITY SUMMARY: Area Condition Priority Level Estimated cost 8,675 Fair next two years $48,000 Life Cycle Estimated Replacement Cost 1-5 years $25,000 to $30,000 Overview • The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. • This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. Inventory of Facilities --Historical Museum I 3 ____ _ Juvenile Address: 63360 NW Brifta Street Building 1 Bend, Oregon 97703 Area: 38,512 SF Acres: na Building(s): Original Building - 1997 Parking Areas: • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • Est. cost = 4,500 • Priority level = next two years Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Interior: First Floor: • Entry Lobby 100 - install weather strip at main entry doors to reduce air intrusion into the building lobby area. • Room 103 water stained ceiling file needs replacing - verify water leak is inactive. • Courtroom 104 - wood panel touch up repair and general wall finish touch up is required throughout. • Room 105 water stained ceiling tiles need replacing - verify water leaks are inactive. • Ceiling adjacent to Room 109 has water stained ceiling- verify water leak is inactive and replace ceiling tile. • Main Hallway to holding areas: o general touch up paint is required throughout o Control joint cracks are apparent throughout - repair, reseal and repaint control joints. • Holding areas: o Ceiling tiles show staining and/or damage -replace damaged ceiling tiles. • General wall repair & touch up paint is needed throughout. • Est. Cost = 80,600 • Priority level = next two years Inventory of Facilities -- Juvenile Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Juvenile (continued) Second Floor: • Entry Lobby 100 - upper windows show evidence of water intrusion at the sill areas - reseal all window sills and adjacent window areas and repair/repaint all affected wall surfaces. • Room 213 water stained ceiling tiles need replacing - verify water leaks are inactive. • Hallway adjacent to Room 245 water stained ceiling the needs replacing - verify water leak is inactive. • Room 231 water stained ceiling the needs replacing - verify water leak is inactive. • General wall repair & touch up paint is needed throughout. • Est. Cost = 80,600 • Priority level = next two years Building: North Fagade: • Exhaust & Intake vents adjacent to Room 132 need cleaning. • Entire length of stucco wall shows pinholes, deteriorated areas and cracking -repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Fascia at North entry Roof shows water staining at vertical surfaces - clean stained areas. • North entry roof attachment to 2nd level wall shows deteriorated stucco surfaces. Recommend repairing metal flashings and stucco wall areas to prevent water intrusion into adjacent walls at both sides of entry roof. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. • Est. cost = 56,125 • Priority level = next year South Facade: • Entire length of stucco wall shows pinholes, deteriorated areas and cracking - repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. • Est. cost = 56,125 • Priority level = next year East Fagade: • Entire length of stucco wall shows pinholes, deteriorated areas and cracking -repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. • Est. cost = 56,125 • Priority level = next year 2 _. Inventory 91 Facilities __ Juvenrie Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Juvenile (continued) West Fagade: • Entire length of stucco wall shows pinholes, deteriorated areas and cracking - repair and refinish all deteriorated stucco areas to match existing wall surfaces. • Repair and replace existing caulking/sealant between adjacent wall surfaces at interior corners. • Est. cost = $56,125 • Priority level = next year Structural Drawings - Recommendations • Strongly encourage a Structural Engineer to review of all parts of the Structural system for assessment and remediation, as required. Roof HVAC Type Area Age Condition Rating Priority Level Notation Est. cost EPDM 34,20012yrs Good/Fair 6 Type Life Cycle 24 RTU (1997) 1-5 years 1 Air Compressor New 2 Boilers (domestic HW) 1-5 years 1 Generator (1997) 15-25 years FACILITY SUMMARY Overview: next five years $410,400 Estimated Replacement Cost $140,000 to $150,000 $40,000 to $50,000 The facilities appear to be adequate for their intended use, although a comprehensive use assessment is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. Irwent W of i^acilities_-Juvenila I 1 ,3 Mike Maier Service Building Address: 1 130 NW Harriman Street Bend, Oregon 97703 Area: 14,400 SF Acres: na Building(s): Original Building - 1987 2008®2017 IMPROVEMENTS 2005 (daycare) Parking Areas: Asphalt cracks need resealing. Parking & ADA striping needs to be reapplied. Metal railing section at the Northwest corner of the South parking lot is loose and needs immediate repair to restore to a firm, stable and vertical position. Metal playground bottom fencing trim at the North East corner is loose and needs to be repaired. Est. cost = 2,500 Priority level = next two years Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES INTERIOR: First Floor: • Main stair railings do not have the required extensions at top and bottom each side. • Lobby 101 flooring and stair treads and nosings need to be reconditioned. • Restroom 116 door trim bent - replace/repair bent door frame trim. • Restroom 117 door trim missing (located in storage room) - replace door frame trim. • Room 119 water stained ceiling file needs replacing -verify water leak is inactive. • Room 120 water stained ceiling the needs replacing - verify water leak is inactive. • Room 121 ceiling file damaged - replace damaged tile. • Room 121 bottom of door is damaged - repair damaged door. • Hallway adjacent to Room 123 shows damage to wall surface - repair and repaint wall. • Room 125 shows a carpet stain - replace the stained carpet. Inventory of Facilities -- Mike Maier Services Building Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Mike Maier Services Building (continued) • Room 125 water stained ceiling file needs replacing - verify water leak is inactive. • Room 132 water stained ceiling file needs replacing - verify water leak is inactive. • General wall repair & touch up paint is needed throughout. • Est. Cost =$45,750 • Priority level = next two years • Second Floor: • Main stair railings do not have required extensions at both sides. • West stair railing does not have required extensions at both sides. • Room 200 flooring is worn - recommend reconditioning or replacing of worn flooring. • Room 200 needs caulking/sealing of flooring adjacent to the entry door. • Room 204 water stained ceiling tile needs replacing - verify water leak is inactive. • Room 206 water stained ceiling the needs replacing - verify water leak is inactive. • Room 206 replace mismatched ceiling tiles • Room 207 water stained ceiling the needs replacing - verify water leak is inactive. • Room 216 water stained ceiling tile needs replacing - verify water leak is inactive. • Room 228 water stained ceiling the needs replacing - verify water leak is inactive. • Hallway adjacent to Room 217 needs surface paint. • General wall repair & touch up paint is needed throughout. • West Exterior Door is not ADA compliant. No room for clear floor space on interior. Exterior meter encroaches on the clear floor area. • Est. Cost = $45,750 • Priority level = next two years 2 Inventory of Facilities — Mike Maier Services Build Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Mike Maier Services Building (continued)a w EXTERIOR: Building: • Discolored metal finish at East facade needs to be replaced or repainted to match existing metal paneling. • Base closure strip (about 3'-0 length) on North fence around children's play area has become unattached. • Est. cost = $11.000 • Priority level = next two years STRUCTURAL SYSTEMS ASSESSMENT: Strongly recommended that a Structural Engineer review all elements of the structural system for repair, maintenance and remediation as required. ROOF: HVAC: FACILITY SUMMARY: Overview Type Area Condition Single -ply 8,675 Fair Type Life Cycle 12 TU (1987) 1-5 years Priority Level Estimated cost next two years $104,100 Estimated Replacement Cost $50,000-$60,000 The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. Inventory of Facilities -- Mike Maier Services Building 3 __. Warehouse — Facilities / IT Address: 14 NW Kearney Street Bend, Oregon 97703 Area: 29,088 SF Acres: na Building(s): Original Building - 2004 • None. Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Parking Areas: • Asphalt cracks need resealing. • Parking & ADA striping needs to be reapplied. • Est. cost = $3,000 • Priority level = next two years 10 11111411093 � First Floor: • Warehouse Room 101 cracks at construction joints are visible along the South and East sides allowing air intrusion into the interior spaces - reseal the construction joints where required. • Warehouse Room 101 cracks through cmu units are visible along the South wall allowing air intrusion into the interior spaces - reseal the cmu units where required. • Recommend attaching Z -channels with gyp board to the interior cmu wall surfaces to reduce air intrusion. Seal the interior surface of the gyp board. • Room 107 carpet seam is worn & torn - replace the carpet complete. • Room 114 West wall - damage to the foot of the gyp board wall finish between the storage racks is visible - patch and repaint gyp board wall area as required. • Room 118 shows water damage at the widow jamb - repair and repaint gyp board. Verify water leak is inactive. • Room 122 shows water damage at the widow jamb - repair and repaint gyp board. Verify water leak is inactive. • Room 124 shows carpet wear throughout - replace worn carpet. • Room 130 Water stained ceiling the adjacent to room door needs replacing - verify water leak is inactive. Inventory of Facilities _ Warehouse — Facilities /!! Deschutes County 2017 Facility Master Plan INVENTORY OF FACILITIES Warehouse Facilities / IT (continued) • General wall repair & touch up paint is needed throughout. • Est. cost = $175,000 • Priority level = next two years EXTERIOR: • Concrete cap at trash enclosure is missing - reinstall missing concrete cap to match exiting cap and reattach loose cap units. • Windows at South fagade require reapplication of bottom sill gasket material to close gaps in bottom window corners. • East fagade - almost all vertical CMU control joints along room 105 are cracked along the entire length. • Est. cost = $51,500 • Priority level = next two years STRUCTURAL SYSTEMS ASSESSMENT: • Strongly recommended that a Structural Engineer review all elements of the structural system for assessment and remediation as required. ROOF: Type Single -ply Metal Area Condition 23,530 Fair 200 Fair HVAC SYSTEMS ASSESSMENT: TYPE 9 RTU (2004) 2 20t Split Units (2004) 1 generator FACILITY SUMMARY Overview LIFE CYCLE 5-10 years 15-20 years 20-25 years Priority Level next two years next two years Estimated cost E.:� $5,000 ESTIMATED REPLACEMENT COST $45-000 to $50,000 The facilities appear to be adequate for their intended use, although a comprehensive use analysis is beyond the scope of this report. This report strongly encourages that all deficiencies identified above be placed into a maintenance schedule for complete addressing per the time frames noted. 2 Inventory of Facilities — Warehouse — Facilities / IT FY 2020 General Capital Reserve - Fund 060 Purpose of the fund: This fund is used to accumulate County resources for capital investments related to Board of County Commissioner goals and objectives. Most resources would be provided by the General Fund in those years when the General Fund's revenues exceed the General Fund's expenditures (one-time resources). Such accumulation of resources could be used to fully or partially fund future projects according to BOCC priorities. Resources FY 2018 Actual FY 2019 Budget FY 2020 Proposed BN W C 7,288,728 10,550,607 10,533,391 Interest 125,216 200,000 200,000 Interfund Transfers 3,136,663 2,1 16,908 2,1 16,908 Total 10,550,607 12,867,515 12,850,299 List of Potential/Identified Projects - these projects have not yet received final approval Fund 060 Potential Projects Estimate for Budgeting Purposes Adult P&P/Work Center Remodel Expansion TBD Courthouse Expansion $19,000,000 Relocation of AJ Tucker Building $400,000 Courtroom remodels 4 $1,000,000 Underground Injection Control (UIC) $2,100,000 Deschutes Services Building Parking Lot $1,500,000 Deschutes Services Building Parking Garage TBD North County Campus $6,000,000 Future Jail Expansion TBD Total $30,000,000 Note: the budget estimates above are very preliminary project estimated costs and based on May 2017 construction costs. Project costs will be refined once a project is approved. Also, project costs will need to be adjusted based on construction cost inflation. Courthouse Expansion Address: 1 100 NW Bond Street Bend, Oregon 97703 Area: 38,000 SF Building(s): Original Building - 1977 PROJECT DESCRIPTION Deschutes County Fund 060 - Potential Future Capital Projects GENERAL CAPITAL RESERVE - FUND 060 In 2014, Deschutes County completed the initial programming phase to determine the types of space and square footage that would be required to meet the needs of the Circuit Court through 2035. The programming resulted in a proposed expansion of approximately 38,000 square feet: a main floor of 9,000 square feet, two upper floors of 10,000 square feet, and a basement of 9,000 square feet. The expansion plan includes two complete courtroom sets, one for the proposed additional judge and one to replace an existing undersized, inadequate courtroom, space for two additional courtroom sets, secure parking in the basement, and space for court programs and staff. The Courthouse Expansion would require the use of the property adjacent to the existing courthouse. The property is zoned PF, Public Facilities, and the proposed use would be an outright permitted use. No land use other than a standard site plan would be required. Preliminary space needs assessment has been completed. Complete design and construction documents, permitting, and award of a construction contract would be required prior to proceeding with construction. The preconstruction process would take approximately twelve to eighteen months to complete. The project may require the disassembly, relocation and re- construction of the AJ Tucker Building (aka: Stone Building), which is on the local historical register. PROJECT TIMING HB 2065 includes new judge positions, including a judge position for the Eleventh Judicial District, Deschutes County. If HB 2065 is approved, the election of the judges would be in 2018 and the successful candidates assuming the duties of the new office would occur in January 2019. If HB 2065 passes and the bill includes adding a judge position for the Deschutes County Circuit Court, Deschutes County should immediately begin design and construction of the Courthouse addition. Deschutes County Potential Capital Projects GENERAL CAPITAL RESERVE — FUND 060 POSSIBLE FUNDING SOURCES Fund 060, contribution from the State of Oregon, Transient Room Tax (TRT), voter approved tax levy for General Obligation Bonds (GO Bonds), Full Faith and Credit Bonds, County General Fund, County land sale proceeds, contribution from partner agencies. Jefferson County's Courthouse cost $14.1 million for a 30,800 square foot building - $458/square foot. The Courthouse was constructed in 2015. Estimated Square Footage 38,000 Estimated cost per square foot Estimated Cost $480-$520 $18 - $20 million ;51 R Deschutes County Fund 060 - Potential Future Capital Projects GENERAL CAPITAL RESERVE - FUND 060 Relocation of the AJ Tucker Building Address: 202 Greenwood Avenue Area: 2.3 acres Building (s): AJ Tucker Building (aka: The Stone Building) The AJ Tucker Building, 202 Greenwood Avenue, is a one-story structure originally constructed in 1919. The building is listed on the local City of Bend Historic Building registry. It is a wood frame and lava rock structure that was renovated in the mid-1990s. The site acreage is approximately 2.3 acres. The Courthouse Expansion project would use the site currently occupied by the AJ Tucker Building. One potential relocation site is the Deschutes Historical Museum and Society. If moved to the Historical Museum, the project would need to include an additional $50,000 for sewer expansion for the Tucker Building. PROJECT TIMING Prior to the construction of the Courthouse Expansion. POSSIBLE FUNDING SOURCES Fund 060, historical preservation grant funds, County General Fund, County land sale proceeds. PROJECT BUDGET ESTIMATE $300,000 - $450,000 Deschutes County Potential Capital Projects GENERAL CAPITAL RESERVE — FUND 060 Deschutes Circuit Courtroom Remodels Address: 1 100 NW Bond Street Building(s): Red Courthouse The main Courthouse (red building) was built in 1977 and included five courtrooms. In 2004, two additional courtrooms were added. In 2013, Deschutes County remodeled one of the original courtrooms (Courtroom E). The other four original courtrooms (Courtroom A, B, C, and D) also need remodeling. The purpose of the remodel is to bring the courtroom up to ADA compliance (for example, access to judge's bench, access to witness stand, access to jury stands), address seismic and structural issues (although there is not an immediate danger), update audio visual equipment, re -carpet, reconfigure the courtroom, and update finishes. PROJECT TIMING To minimize operational impact on the Circuit Court, the Court is requesting refurbishing one court per fiscal year, starting with FY 2020-2021. POSSIBLE FUNDING SOURCES Fund 060, County Transient Room Tax (TRT), County General Fund. PROJECT BUDGET ESTIMATE Estimated cost per courtroom $250,000 Number of courtrooms C! Estimated Cost $1,000,000 Deschutes County Fund 060 - Potential Future Capital Projects GENERAL CAPITAL RESERVE - FUND 060 ADDITIONAL IMAGES Deschutes County Potential Capital Projects GENERAL CAPITAL RESERVE - FUND 060 Underground Injection Controls (UIC) Address: various locations The State of Oregon DEQ regulates UICs (Underground Injection Control) under the federal Safe Drinking Water Act in order to protect existing groundwater quality. A UIC is any system, structure, or activity that is created with the intent to manage surface water runoff (from rain or snow) directly into the subsurface. More commonly referred to as dry wells, drill holes, and injection wells, DEQ requires that all UICs be inventoried, registered, and permitted. Deschutes County owns and operates 84 UICs that infiltrate storm water from building roofs, parking lots, and roads that are owned by the County (summarized in the table below). Facility Address No. of UICs Warehouse and IT Facility 14 NW Kearney Avenue, Bend, OR 3 Deschutes County Courthouse 1 100 NW Bond Street, Bend, OR 3 Mike Maier Services 1 128 NW Harriman Street, Bend, OR 7 Deschutes Services 1300 NW Wall Street, Bend, OR 12 Historical Society 129 NW Idaho Avenue, Bend, OR 2 Health Services 2577 NE Courtney Drive, Bend, OR 3 Public Safety Complex 63333 Highway 20 West, Bend, OR 29 Rights -of -Way Terrebonne and La Pine, OR 21 Deschutes County Fairgrounds 3800 SW Airport Way, Redmond, OR 3 Becky Johnson Center 412 SW 8'" Street, Redmond, OR 1 10 Deschutes County Fund 060 - Potential Future Capital Projects GENERAL CAPITAL RESERVE - FUND 060 The Facilities Department is working with a consultant to develop a maintenance schedule for UICs as well as a 10 -year improvement plan for UIC upgrades required by the permit. PROJECT Tim ING Over the next 10 years. Fund 060, County General Fund, County land sale proceeds, funds from the department owning the UIC. PROJECT BUDGET ESTIMATE Early estimate for UIC upgrades from consultant: $2.1 million (over 10 years) Deschutes County Potential Capital Projects GENERAL CAPITAL RESERVE — FUND 060 Future Jail Expansion The FY 2016-17 Budget Committee discussed the concept of saving funds for a future jail expansion. PROJECT Tim ING 10 - 20 years Fund 060, Sheriff's Office funds, County Transient Room Tax (TRT), voter approved levy for General Obligation Bonds (GO Bonds), Full Faith and Credit Bonds, County General Fund, County land sale proceeds. PROJECT BUDGET ESTIMATE .M Deschutes County Potential Capital Projects GENERAL CAPITAL RESERVE — FUND 060 Deschutes Services Building Parking Needs Address: 1300 NW Wall Street, Bend Building(s): Deschutes Services Building PROJECT DESCRIPTION In 2016, the Deschutes County Law Library was closed and the County began contracting with the Deschutes Public Library to provide law library services. In 2016, the former Law Library and other portions of the Wall Street Services Building were remodeled to accommodate Health Services Department programs. While it operated in the building, the Law Library generated very little demand for parking. The Library had one staff who worked 20 hours per week and a low volume of customers. The Health Services Department programs that moved to the building include the Intellectual and Developmental Disabilities (IDD), Intensive Youth Services, and the Downtown Health Clinic. The Health Department now has over 50 staff assigned to the building and the associated programs have dramatically increased the number of visitors to the building. In addition, other departments have added staff to the downtown campus. As a result, parking at the Deschutes Services Building campus is often full and additional parking is required. To move forward, a consultant would be hired (estimated cost of $20,000) to conduct a site survey, develop a conceptual plan for excavation, complete a parking lot conceptual drawing, and provide excavation and construction cost estimates. Phase I of the project could be the excavation and construction of a parking lot and Phase II could be the construction of a parking garage. PROJECT TIMING :E Deschutes County Fund 060 - Potential Future Capital Projects GENERAL CAPITAL RESERVE - FUND 060 Fund 060, Transient Room Tax (TRT), voter approved levy for General Obligation Bonds (GO Bonds), Full Faith and Credit Bonds, County General Fund, County land sale proceeds. PROJECT BUDGET ESTIMATE $1 million - $2 million for site work and parking lot TBD - parking garage Deschutes County Potential Capital Projects GENERAL CAPITAL RESERVE — FUND 060 In 2011 Deschutes County purchased The Design Center in Redmond for $1.4 million. The 38,771 square foot building was purchased with the goal of creating a North County hub to house several County departments as well as State of Oregon offices. The following County departments planned on moving into the Design Center: Community Justice, Health Services, CDD, Veterans' Service, and Justice Court. For a variety of reasons, the County did not move forward with turning the Design Center into the North County Services Building and the property was sold for $1.7 million in 2015. Since the sale of the property, CDD, Veterans' Service, and Justice Court moved into Redmond City Hall; the Unger Building was remodeled for Community Justice; and the Health Services Department moved into the Antler Building. If the County decided to resurrect the concept of a North County Services Building, staff would have to reevaluate which departments would be included in the facility and explore the option to include non -County partners. PROJECT TIMING M Deschutes County Fund 060 - Potential Future Capital Projects GENERAL CAPITAL RESERVE — FUND 060 POSSIBLE FUNDING SOURCES Fund 060, Transient Room Tax (TRT), voter approved tax levy for General Obligation Bonds (GO Bonds), Full Faith and Credit Bonds, County General Fund, County land sale proceeds. Estimated Square Footage Estimated cost per square foot Estimated Cost 30,000 $200 $6,000,000 District A FY 2019-20 Budget "Community 'Snlafety and- J-u',stice"' MORE CASE 000 more cases in 2018 .L/than 2017 350 cases not assigned for review because of volume STAFFING HAS NOT KEPT UP WITH CASES • Average caseload per DDA in Oregon is 357 (not including Jackson which is an outlier - 386 with Jackson) • Deschutes DDA case load is 414 Projected to soon be 456 • If our request is app 'TES 0 MORALE IS LOW/ TURNOVER HIGH • 42 percent of our attorneys resigned last year County average annual turnover is 10 UNDERSTAFFING HAS CONSEQUENCES • Victims of crime don't receive restitution • Victims of crime are not notified of important court hearings • Attorneys are underprepared for trial resulting in guilty people being acquitted • Cases take too long to resolve r. • MORE COPS ON THE STREET • Numerous additional officers on streets in last two years On average, each new officer refers 57 cases per year. MUNICIPAL COURTS Counties that have muni courts that prosecute crimes: Benton Clackamas _ Clatsop� Columbia Coos Douglas Jackson _ Lane Linn Marion Polk �J Tillamook Umatilla Washington Yan hill ■' 6 ■' FTE Staff Request • 4.0 FTE- Deputy District • 1.0 FTE- Victim Advocate (but grant Attorney funded. Originally requested two FTE) 3.0 FTE- Trial Assistant • 1.0 FTE- Victim Advocate Tech • 1.0 FTE- Paralegal • Administrative Support Re -class 1.0 FTE- Office Manager Additional Requests • Attorney On -Call Pay Increase: Request for our on-call attorneys to be paid same' rate as on-call staff in other departments. $73,000 • Investigation Fund increase for Phlebotomist: Required to perform blood draws of suspected impaired drivers. St. Charles Hospital no longer reliable means to obtain this evidence. $15,000 _T • DA is 100% General Fund DA is 100% General Fund NUis4d Apro L 2019 R! 05 33PM : Updated APfd " 2019 al 09 02P%5 Deschutes County will add staff as passport applications soar ":J JULIA SHUMWAY DA is 100% General Fund • Government pays more for criminal defense in Deschutes County than our budget request • $10,976,808 paid annually to public defenders (only handle 85% of cases) • Our ask is for $9,675,469 to handle 100% of cases WISE INVESTMENT • Last jail expansion cost $11 million • Current capacity 340 • Annual average jail population projected to reach capacity in 2024 • But last month there were days with over 320 inmates • Properly staffed, DA's office can reduce jail use l 1 WE'VE BEEN PLUGGING • Before DA took office, tour of 9 Offices (Klamath, Crook, Jefferson, Clackamas, Marion, Clatsop, Multnomah, Yamhill, Lake) • DA attends National District Attorney's Association Executive Management course • DA participates in Institute for Innovation in Prosecution meetings WE'VE BEEN PLUGGING • Consulted with a process mapping professional to streamline our systems • Expanded our Early Disposition Program • Developed and implemented Goldilocks WE'VE BEEN PLUGGING • Added volunteer program to Victims Assistance Program, with limited success • Went from numerous lawsuits costing taxpayers millions of dollars to zero cost to taxpayers in last five years �` a ADMINISTRATIVE FTE REQUESTS Trial Assistant II - 2.0 FTE • Would result in a one to one deputy district attorney to trial assistant ratio. This maximizes efficiently (there are currently 4 TAs with 2 or more attorneys assigned) • Create manageable caseloads and an equal distribution of work for trial assistants. • Carry a caseload of over 100 cases. • These positions are necessary support staff. There is no capacity for additional attorney support with the current number of trial assistants and workload. Trial Assistant I - 1.0 FTE • Share the job duties of the front desk reception. This would allow for adequate coverage, lower burnout rates, and additional open hours for better customer service. • Alleviate some of the workload of the trial assistants by processing judgments. • Scan all incoming documents into appropriate cases immediately upon receipt. This would significantly reduce the lag time of document processing and support the office plan to move to paperless. • Process public records requests to eliminate the need for a temporary employee who is only here one day per week, allowing for quicker responses. • Processing expungements. The TA who currently completes this task could take on another attorney or complete paralegal oriented tasks. • Process subpoena returns. The TAs currently over see this process. The reorganization would ensure quicker updating of service and free up the time of the TAs for additional paralegal tasks. • Continue to manage all the day-to-day tasks of the receptionist. Reclassified Support Staff — Administrative Support Jechnician to Trial Assistant I - 1.0 FTE • Share the job duties of the front desk reception. This would allow for adequate coverage, lower burnout rates, and additional open hours for better customer service. • Alleviate some of the workload of the trial assistants by processing judgments. • Scan all incoming documents into appropriate cases immediately upon receipt. This would significantly reduce the lag time of document processing and support the office plan to move to paperless. • Process public records requests to eliminate the need for a temporary employee who is only here one day per week, allowing for quicker responses. • Processing expungements. The TA who currently completes this task could take on another attorney or complete paralegal oriented tasks. • Process subpoena returns. The TAs currently over see this process. The reorganization would ensure quicker updating of service and free up the time of the TAs for additional paralegal tasks. • Continue to manage all the day-to-day tasks of the receptionist. Program/Office Manager —1.0 FTE • The addition of this position would better align our office with the supervisor to employee ratio suggested by the county in the study that was completed this winter. • Oversee the day-to-day operations and alleviate some of the pressure on the current managers who are overloaded with administrative tasks and unable to provide appropriate support and supervision to their teams. • Tasks this position could take on: NovaTime/Timesheet approval for all employees; office supply orders; work orders; MUNIS approval; office location changes/structure and space; paperless project; calendar assignments; supervisor for support staff, discovery billing; archiving project; staff list/contact list; recruitment; car maintenance; CJIS/LEDS compliance; manage office grants; new employee contact. Paralegal —1.0 FTE • Would provide research and motion/memorandum drafting assistance to all deputy district attorneys. • Creates and maintains a database of uncommon motions and responses. • Stays abreast of weekly new case law. Keep DDAs and motions up to date. • Assigned to DDA in trial for the week to be available for quick memorandums or issues that arise that need case law, evidence, or statutory research. • Draft jury instructions, updates per court instructions, and make copies for parties. • Provides assistant to TAs in drafting daily motions when needed. • Responsible for drafting year end reports. • This position's functionality would be higher than trial assistants. The position would be expected to do more research and writing work, rather than clerical work required of the trial assistants. VICTIMS ASSIS'T'ANCE PROGRAM TWO ADDITIONAL FTEs Victim Advocate • An additional Victim Advocate is needed to provide direct victim services to victims of crime. This Victim Advocate would carry a caseload of person crime cases including adult assault, harassment and some domestic violence. • The Victim Advocate will provide statutorily mandated services to all of the victims on that caseload. * Caseload of the current victim advocates far exceed 100 cases each, which doesn't take into account additional tasks required of each advocate to cover the unassigned caseload and shared tasks. • This position will reduce the unmanageable caseload of the existing advocates. • The Victim Advocate will work directly with the Trial Assistants and Attorneys assigned to those cases to ensure required work is completed prior to court dates. • This position is fully funded by non-competitive grant funds through the Victims of Crime Act funding. Deschutes County is only required to provide 25% match which will be accomplished through volunteer hours. 7ustomer Service Clerk (Restitution Clerk/ VAP Support Staff) • The addition of a Restitution Clerk/ VAP support staff would free up the existing Victim Advocates to complete work needing to be done by advocates. • Customer Service Clerk would answer the Victims Assistance Hotline from 8-5 each day. They would answer questions or route calls according to the needs of the victim on the phone. • Customer Service Clerk would assist any person who walks in to the District Attorney's office asking to meet with an advocate. This would include coordinating all the paperwork (receipts, certificates and attendance) for the Victim Impact Panel. • Customer Service Clerk would complete all follow up calls to victims for restitution figures and victim rights paperwork. • Customer Service Clerk would also process all VAP mail, which includes building the victim rights packets and processing rights received from victims. • Customer Service Clerk would complete case conclusion letters for all cases which is a required activity to maintain grant funding. DESCHUTES COUNTY .TAIL CAPACITY ANALYSIS The Deschutes County Jail contains 362 beds.' However, this number does not represent the number of inmates that may be safely be lodged. Specifically, there are several distinct dormitories within the jail where an inmate may be lodged, and any one inmate may not be safely lodged in all of these dormitories (e.g., male general population, female general population, suicide watch, etc.). Due to these necessary safety restrictions, Deschutes County Jail's current capacity is more accurately estimated at 340 inmates. In the past, upon reaching capacity, Deschutes County implemented two alternatives: (1) renting beds from Jefferson County Jail and (2) "matrixing" (a.k.a. early release). Before the Deschutes County Jail's 2014 expansion (which added 144 beds and cost the county $11 million), the county had reached capacity and was renting 20 beds monthly from Jefferson County Jail, costing more than $20,000 a month. Notably, studies indicated the Deschutes County Jail would actually need an additional 400 beds at a cost of $44 million.2 However, Deschutes County voters rejected the proposal and only 144 beds were added. The second alternative, matrixing, sets forth certain criteria to help determine who is eligible to be released early to make room for other inmates. The last time Deschutes County Jail resorted to matrixing was in 2007, preferring to rent beds over sanctioning early releases. Deschutes County Jail officials say renting beds remains the preferred course of action when capacity is met. Based off of daily inmate population following the 2014 expansion, the rate of growth is estimated at 4 percent per year. Based on this rate of growth, the jail will reach capacity (340 inmates) in 2024. But this masks the fact we are extremely close to reaching our capacity on any given day. In 2018, although the average inmate population was 269, the jail lodged up to 298 inmates on some days. And last month alone (April 2019), the jail lodged inmates in the 320s, alarmingly close to the 340 limit. ' Lieutenant Michael Gill, with the Deschutes County Sheriff s Office, provided all of the information within Sections I.A-D unless otherwise noted. 2 https•//www bendsource coin/bend/backing-out-on-juvenile-justice/Content?oid=2207202 DISTRICT ATTORNEY - Comparative information Cases per DDA Mscusssmn Clackamas 404,961 * v Lane County 370,600 * (DA report) 228 315 Jefferson 23,190 11111JUJIffiallM 290 DA Off-icc provides child support services `gourde: D 3/14./100 S�-afl ing Analysis r7 o Clackamas 404,961 0 Marion 339,200 0 Marion 339,200 0 C Jackson 216,900 Q 0 Deschutes 182,930 Deschutes 182,930 Douglas 109,405 °J Klarnath 67,916 v Clatsop 38,632 * (DA report) 228 315 Jefferson 23,190 11111JUJIffiallM 290 DA Off-icc provides child support services `gourde: D 3/14./100 S�-afl ing Analysis r7 o u Clatsop 38,632 Jefferson 23,190 DDA per capita (100k) t9 °�Pt���c�kv'• 'ab ��i`��'ss S9 d7� yF° 9c ss ,7?it • 396 414 462 590 Clackamas 404,961 Lane County 370,600 Q) E Marion 339,200 0 C Jackson 216,900 O Deschutes 182,930 Linn 125,047 Douglas 109,405 g Yamhill105,722 v Benton 90,951 o Klamath 67,916 u Clatsop 38,632 Jefferson 23,190 DDA per capita (100k) t9 °�Pt���c�kv'• 'ab ��i`��'ss S9 d7� yF° 9c ss ,7?it • 396 414 462 590 9 12 �A Office provides child support services SOUI"C iJ%�, vfC.l1 h Staffing i`iil2iVs(s e{�C'. t plus c>dni'L!O' ci !r1�-0cl eed Io l` l0kiver 4 counties. 1 17 Dated 5-24-2019 10 10 9 9 12 �A Office provides child support services SOUI"C iJ%�, vfC.l1 h Staffing i`iil2iVs(s e{�C'. t plus c>dni'L!O' ci !r1�-0cl eed Io l` l0kiver 4 counties. 1 17 Dated 5-24-2019 Clackamas 404,961 Lane County 370,600 Marion 339,200 Jackson 216,900 Deschutes 182,930 Linn 125,047 Douglas 109,405 Yamhill 105,722 Benton 90,951 Klamath 67,916 Clatsop 38,632 Jefferson 23,190 Arrest activity per capita (100k) 6,743 Source. Oregon State Police Uniform crime reports 333388 116 3,346 Q3 2018 Annualized IM 201 7 Dated 5-24-2019 2018 State Court Felony and Misdeamnor trials (bench and jury) per capita 000k) Clackamas 404,961 Lane County 370,600 NO Marion 339,200 Jackson 216,900 M0121111100M 32 Deschutes 182,930 Linn 125,047 Douglas 109,405 Yarnhill 105,722 Benton 90,951 Klamath 67,916 Clatsop 38,632 Jefferson 23,190 PI. a 2018 State court Felony and Misdemeanor trials (bench and jury) per DDA Clackamas 404,961 z_��` _ _ ., 8.6 Lane County 370,600 3.6 Marion 339,200 ���s, , ���fi� �� .� _.,_ _ _ 8.8 , _.sem ��� ..__ %z�� .�.�n..; max' 4.1 0 Jackson 216,900 _� �4���_ ����,��� ;���, ° Deschutes 182,930 2.3 Linn 125,047 6.5 Douglas 109,405 _ 7.4 15 Ln Yamhill 105,722 Benton 90,951 _ 3.0 I < °Klamath 67,916 2.1 U Clatsop 38,632,MOM 5.0 t, Jefferson 23,190 _ 5.3 F�.r:,�,r,v._C`.,,,E�i Source: Jr C -Z G? o'l"C I"icl COu' i Sto't: acs P y count)/ 2? 1018 Dated 5-24-2019 68 74 80 26 25 78 a 2018 State court Felony and Misdemeanor trials (bench and jury) per DDA Clackamas 404,961 z_��` _ _ ., 8.6 Lane County 370,600 3.6 Marion 339,200 ���s, , ���fi� �� .� _.,_ _ _ 8.8 , _.sem ��� ..__ %z�� .�.�n..; max' 4.1 0 Jackson 216,900 _� �4���_ ����,��� ;���, ° Deschutes 182,930 2.3 Linn 125,047 6.5 Douglas 109,405 _ 7.4 15 Ln Yamhill 105,722 Benton 90,951 _ 3.0 I < °Klamath 67,916 2.1 U Clatsop 38,632,MOM 5.0 t, Jefferson 23,190 _ 5.3 F�.r:,�,r,v._C`.,,,E�i Source: Jr C -Z G? o'l"C I"icl COu' i Sto't: acs P y count)/ 2? 1018 Dated 5-24-2019 t .4 Recklessly Endangering �- Another Person 4% (2%) Reckless Driving t 402' (3 0,,,) = Theft In the Third Degree Theft in the _ ��,.' 39r) egiec _Criminal Trespass in the 2.. .. Harm assent P - 3%(4%) Second Degree Unlawful Possession -' CriminalMischiefinthe_iAnimalNeglectin 30/%(2%) of Heroin Second Degree the Second Degree 2%(296) 2%(2o/a) 3%(<2cfl < 240 47gi: 2018 Composition of Criminal charges - Other selected counteis Unlawful Possession of Methamphetamine 7% Assault in the Fourth Degree jo") _.Harassment 40ic. Cr'in-iinaI DrivingVJhile Suspended or Revoked 3% fi Theft inthe Second Degree 3% Reckless Driving 346 ME _. Theft it the Third Degree 3% t Theft in the First Degree 30" Recklessly Endangering 4 Unlawful Another Person Pu�ussion of 2010 Menacing. Heroin 2% Identity Theft 2% 2% '`_.Criminal .. Criminal Trespassinthe Mischiefin the Second Degree Second Degree 2% 2% Source: 2018 Oregon eCourt criminal cases Dated 5-24-2019 O E V) E -0 0 CU LL Ln Q) cn E S. - u co CD N (000,00 [x) Pl!dPD jad VC)C] CD 00 � was= � SPWP�DPID L U01-wL/\1 CD CD (D (D CD CD CD CD CD CD CD U-) CD Ln CD Ln CD Ln CD Ln Ln M 0-) C"i N — — j,gd S,)SL'D LjjUWPj>j dosjPID uosj)Jp( m E LA m U E I - u D 4- Lf 0 u 0 ao0 00 C) u 0 L/) Dated 5-24-2019 • Uos>l:)L'f ti S@jllqDSD(] Ln SCIC, 110(] NINO 0 u E 0 by I J! Ll LLI P), 0 u Q) L/) uoau,)3 CD CD (D (D CD CD CD CD CD CD CD U-) CD Ln CD Ln CD Ln CD Ln Ln M 0-) C"i N — — j,gd S,)SL'D LjjUWPj>j dosjPID uosj)Jp( m E LA m U E I - u D 4- Lf 0 u 0 ao0 00 C) u 0 L/) Dated 5-24-2019 i 0 V O N O N C31 O N 76 s c I 0 E N a� O E is O N ^ O • oz f6 �-• � N v cr O I O Q N Ln N O. 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D O 4J D4T N © QJ M w n N 01 D N D 0 • 9 • • 0 0 0 0 0 0 0 Job Description Deschutes County Medical Examiner SUMMARY: The Medical Examiner is an Oregon Licenses physician appointed by the State of Oregon to investigate and sign death certificates for all accidental or suspicious deaths as well as all natural death of individuals not currently under the care of a physician in accordance with ORS 146. NATURE AND SCOPE: This is a contractual position. The Medical Examiner is expected to provide specialized knowledge and skill to the investigation and completion of death certificates in compliance with Oregon State Vital Records guidelines. DISTINGUISING CHARACTERISTICS: This position requires knowledge of clinical protocols and Oregon Medicolegal Death Investigation protocols. The position requires a high level of critical thinking and problem solving skills with the ability to identify and use resources for additional information needs. The Medical Examiner must select and appoint a staff of Deputy Medical Examiners and foster excellence in team dynamics and collaboration. The Medical Examiner must be proficient with the use of computer technology and software that facilitates communication and reporting. ESSENTIAL FUNCTIONS: Investigation of unplanned deaths and completion of State Medical Examination Report (SMER) for Oregon State Vital Records department in conjunction with the completion of the Death Certificate to be used by Funeral Home personnel and next of kin of the deceased. Provide direction to the Medical Death Investigator staff members. Provide education to members of the medical community, law enforcement and funeral home personnel. Develop contractual oversight of the Funeral Home/removal personnel and rotation schedule that is fair and equitable and in the best interest of the citizens of Deschutes County. QUALIFICATIONS AND REQUIREMENTS: Active Oregon Licensed physician Successful completion of the Oregon Certified Medicolegal Death Investigator Training Program Appointment by the State Medical Examiner Working Conditions include an office setting as well as field work to complete investigations The Medical Examiner must be available for consultation as agreed upon with the Deputy Medical Examiners, Deschutes County District Attorney and Law Enforcement personnel. Job Description Deschutes County Medical Examiner Office Manger Reimbursement $2500.00 monthly/$30,000 annually SUMMARY: .75 FTE (1560 hours annually) Not a Deschutes County Employee Provides professional and technical assistance to the Medical Examiner and Deputy Medical Examiners in addition to Funeral Nome personnel in the completion of death investigations in accordance with ORS 146. NATURE AND SCOPE: This is a professional position independently performing research which impacts the efficiency of operations for the Medical Examiner. The Manager is expected to independently accomplish job duties ranging from administrative and technical work to completion of budget preparation, administrative analysis, payroll, purchasing, contracts and statistical analysis to the Deschutes County Medical Examiner and District Attorney. This position is also responsible for the development of contractual agreements with funeral home/body removal personnel. Work relationships extend beyond the local Medical Examiner, to State Medical Examiner, health care facilities, law enforcement agencies, funeral homes and families of the deceased. Work is performed in an office setting. DISTINGUISHING CHARACTERISTICS: • Interpretation and Administration of policy • Bachelors Degree with 5-8 years office management experience • Budget, organizational management, performance management and internal flow knowledge and skills • Excellent communication skills ESSENTIAL FUNCTIONS: • Provides a full scope of advanced professional, technical and clerical support to the Medical Examiner and Deputy Medical Examiner staff with considerable dealings with outside customers both individuals and groups • Prepares departmental budget and supplemental budget documents • Maintains records for statistical analysis. • Tracks and Monitors required documentation for completion of death certificates • Completes payroll and human resources functions QUALIFICATIONS: In depth knowledge of office administration and systems, accounting practices, budgeting and reporting. Considerable knowledge of English grammar, composition, business and/or legal formats filing and record keeping. Procedural knowledge of the department is required. Bachelors Degree or higher education with office management, business practices and financial management. Position requires minimum of 5-8 years of progressive responsibilities and experience. Ability to plan and carry out administrative and technical projects and work assignments. Ability to research from various sources to compile reports, contracts and policies Job Description Deschutes County Medical Death Investigator On Call Position $50.00 - $100.00 per day stipend Mileage reimbursement SUMMARY: The Medical Examiner is responsible for death investigations within Deschutes County. Medical Death Investigators are expected to facilitate the work of the Medical Examiner in the application of specialized investigation skills. Each investigator will frequently perform work in conjunction with law enforcement and healthcare facility personnel. Investigators work independently under the general direction of the Deschutes County Medical Examiner. NATURE AND SCOPE: The Medical Death Investigators will be contractual employees of the Deschutes County Medical Examiner. On -Call coverage is required 24 hours per day each day of the year. The Deschutes County Medical Examiner will hire sufficient personnel to cover this need. DISTINGUISHING CHARACTERISTICS: This position requires knowledge of clinical protocols and Oregon Medicolegal Death Investigation protocols. The position requires a high level of critical thinking skills and the ability to identify and use resources for additional information needs. The Medical Death Investigators must be proficient with the use of computer technology and software that facilitates communication and reporting. ESSENTIAL FUNCTIONS: • Investigation of unplanned death and completion of State Medical Examination Report (SMER) for Oregon State Vital Records department. Completion of Notice of Death documentation for administrative tracking. • On scene and funeral home head to toe body examination and fluid collection • Obtain deceased medical records to research for contributing cause of death. • Work closely with law enforcement funeral home personnel both on scene and after body removal. QUALIFICATIONS: • Active Oregon licensed Registered Nurse • Successful completion of the Certified Medicolegal Death Investigator Training Program • Appointment by Deschutes County Medical Examiner, District Attorney and State Medical Examiner • Working conditions include an office setting as well as field work to complete investigations • Must have a valid Oregon driver's license. PROPOSAL FOR DESCHUTES COUNTY MEDICAL EXAMINER 2019 w 2020 FISCAL YEAR Deschutes County has shown significant growth in the past few years and with it, increased burden on all departments. The Medical Examiner's office is not exempt from these growing pains. We continue to adapt to the needs of the County and maintain an efficient office and excellent staff of Medical Death Investigators. There are currently 7 on-call Death Investigators that along with me cover Deschutes County 365 days of the year. ORS 146.075 states that the County shall pay the expenses of the Medical Examiner office. As the Medical Examiner, I have covered the majority of the expenses to provide services to our County. By line item: • 430310 — Medical Examiner Stipend - $5000/month currently - increase to $6000/month due to increased caseload and time necessary to complete research and reporting • 430312 — Medical Examiner Administration - $1000/month currently — increase to $2500/month to reimburse Office Manager. Responsibilities include: staff management, budgeting, contract negotiations with Funeral Directors, liaison with law enforcement, primary care physicians, hospital and hospice personnel and family of the deceased. Office Manager has increased expectations due to County Growth and research programs on causes of death requested by County, State and other local entities. • 430336 — Medical Death Investigator Stipend - $50/day increase to $75/day. Increase request due to expectations and growth of County. The quality of our MDIs is exceptional and we hope to retain the staff we currently have. Due to the nature of the job, retention is tough because each of these individuals has a full time job and family. We are fortunate that they give the Medical Examiner's office a huge portion of their free time. • 450040 — Education/Training - No change from previous budget request • 450830 — Travel Airfare — Increase of $500 to be moved from 450870 mileage • 450830 — Travel — Accommodations - Increase of $500 to be moved from 450870 • 450870 — Travel for Investigations -- Reduced to $2000.00 and move the extra to 450830 to accommodate training travel to Las Vegas in July each year. Oregon State Medical Examiner no longer provides training so we need to send staff to Las Vegas Medical Death Investigation training. • 460140 — Office/Medical Supplies — $1500/month currently — No change requested from previous budget. This line item covers rent, utilities, office, medical and safety supplies. Prior to 2014, the Medical Examiner's office performance was substandard. We have worked hard in the past five years to raise the level of efficiency and commitment to Deschutes County. We are actively working with Crook and Jefferson Counties to form a District Medical Examiner's office that will be large enough to receive some State funding. In the meantime, we request the additional funding support to maintain the level of service this County has had for the past 5 years. Sincerely, Jana M VanAmburg, MD April 2019 Deschutes County Board and Commissioners: Deschutes County has shown significant growth in the past few years and with it, increased burden on all departments. The Medical Examiner is not exempt from these growing pains. We continue to adapt to the needs of the County and maintain an efficient office and excellent staff of Medical Death Investigators. There are currently 7 on-call Death Investigators that along with me cover Deschutes County 365 days of the year. The first quarter of 2019 has produced 94 Medical Examiner cases. ORS 146.075 states that the County shall pay the expenses of this office. As the Medical Examiner, I have covered the majority of the expenses to provide services to our County. My annual stipend for 430312 is $1000.00 which is to cover office space, administrative duties and supplies. A fair cast breakdown per month is as follows: Rent - $1100.00 Utilities - $95.00 Office Supplies - $100.00 Medical Supplies - $50.00 Safety Supplies - $250.00 — annual My annual stipend for 430310 is used in part to pay a small stipend to our Office Manager, as well as cover the balance of what the stipend for 43012 does not cover. The 2019 — 2020 budget request increases, are reasonable based on growth and expense to maintain the level of service the County has enjoyed. Prior to 2014, the Medical Examiner's office performance was haphazard. The staff that we have would love to be able to perform the functions of this office full time, but without funding, that is not possible. We are actively working with Crook and Jefferson Counties to form a District Medical Examiner's office that will be large enough to receive some State funding. In the meantime, we request additional support to maintain the level of service this County has had for the past 5 years. Sincerely, Jana M VanAmburg, MD Douglas 111,735 SO • Chief Medicolegal Death SO If he needs to cover shifts, he scenes. Investigator makes $72 per day plus $30 per 5 Office Assistant 72% is General • 1 On Call Physician (District Fund. Remainder Linn 125,575 DA $658 ME) of budget is support. Estimate • 8 On Call Medicolegal Death funded through they will actually use Investigators (Primarily RNs)* local LE half. contribution. • 1 Medical Examiner (ME) • Office Manager Deschutes 186,875 DA 0 7 On Call Death Investigators General Fund Proposed (RNs) to 247 • 2 SO employees work as Death Jackson 219,200 SO Investigators SO Manager. Proposed to • Compile and present to Dr. move to $30,000 Olson for signature $821 • 1 Chief Investigator (does not Yes need to be an MD). (SO sworn • 2 Full Time Medical Death Dr. Olson (State Employee) Marion 344,035 DA 263 Investigators DA their normal hourly 6 Part Time Medical Death wage Investigators who rotate and Medical Death cover available shifts • .5 Office Specialist. • 1 Medical Examiner, ME $51,876 - $75,792 Lane 375,120 DA • 1 Lead Legal Death General Fund $434,947 336 376 Investigator Office Assistant: 0 2 Legal Death Investigators No $53,943 - $68,764 $184,305 157 169 $1,090 $72 daily stipend plus $30 per hour 42,972 - $63,169 $31,182. when responding to If he needs to cover shifts, he scenes. makes $72 per day plus $30 per No hour while responding to $29,780 for office $150,727 233 229 $658 scenes. support. Estimate they will actually use half. Daily Stipend: $50. $173,129 Proposed to move to $655 $60,000 $75. Proposed No to 247 264 Proposed to move to $72,000 $12,000 for Office increase Manager. 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