2019-304-Minutes for Meeting May 30,2019 Recorded 7/12/2019E S COG
BOARD OF
{
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541 ) 388-6570
Recorded in Deschutes County CJ2019-304
Nancy Blankenship, County Clerk
Commissioners' Journal 07/12/2019 4:30:56 PM
e 2019-304iimmmmmmuui
FOR RECORDING STAMP ONLY
i
MI
ALLEN CONFERENCE ROOM
Present were Budget Committee Members Bill Anderson, Mike Maier, and Bruce Barrett.
Commissioners Phil Henderson, Patti Adair, and Anthony DeBone. Also present were Tom Anderson,
County Administrator; Erik Kropp, Deputy County Administrator; and Sharon Keith, Board Executive
Assistant. Several citizens and representatives of the media were in attendance.
This meeting was audio recorded.
CALL TO ORDER: Chair Barrett reconvened the meeting at 9:08 a.m.
,justice Court: Judge Facilely and Court Coordinator Jodi Stacy presented the
proposed budget. Judge Fadely reported on the increased level of tickets from
traffic violations. Discussion held on the levels of caseload at the Justice Court.
Chair Barrett opened the budget meeting for the Deschutes County 9-1-1 Service
District:
Sara Crosswhite, 911 Operations Director and Kim Morse, Administrative
Supervisor presented the proposed budget. A copy of the presentation is attached
for the record. Ms. Crosswhite reported on the highlights of the department
including positive promotions with staff and a new method of promoting jobs with
BOCC MEETING MAY 30, 2019 PAGE 1 OF 6
hiring cards for recruitment. The department has 60 full time employees with 3
dispatcher vacancies.
Discussion held on the level of calls coming in to dispatch. CAD system has an
anticipated completion date of March 2020. The Overturf tower site is anticipated
for completion September 2019. Continue to monitor needs for future radio
enhancements. Mike Maier suggested a press release to announce the positive
outcomes of the radio system.
Mike Maier moved to approve the Deschutes County 9-1-1 Service District operating
budget of $17,963,125 and set tax rate at $.3618 per $1,000 of assessed valuation
and approve Deschutes County 9-1-1 Service District equipment reserve budget of
$3,088,115. Commissioner Adair supported. The motion was approved
unanimously.
Chair Barrett closed this budget meeting.
RECESS: At the time of 10:09 a.m. a recess was taken and reconvened at 10:20 a.m.
PERS Discussion: Mr. Lowry presented the Deschutes County PERS rates from
fiscal year 2017 projected to fiscal year 2024. Discussion held on PERS reserves.
Suggestion to use PERS reserves first that have been built by departments. Mr.
Lowry will draft an analysis for structuring the PERS reserve for the future.
Commissioner Henderson created a handout showing the difference between
private sector and public sector retirement options.
Sheriff's Office: Sheriff Shane Nelson along with department staff presented the
proposed budget. A copy of the presentation is attached to the record. The
proposed budget includes a request for 5 full-time employees: records unit
supervisor, school resource deputy, criminal detective, and two community action
target team patrol deputies. Sheriff Nelson requested the Board continue to
support the marijuana enforcement technician. There were no proposed changes
to the property tax rates for tax districts 1 and 2. Population forecast of Deschutes
BOCC MEETING MAY 30, 2019 PAGE 2 OF 6
County and major accomplishments of the department were reviewed. Challenges
include marijuana enforcement, technology requirements, and staffing. Major
issues for the Sheriff, Corrections, Detective and Patrol divisions were reviewed.
Community justice: Community Justice Director Ken Hales along with department
staff presented the proposed budget along with department highlights for adult
parole & probation and juvenile justice. A copy of the presentation is attached to
the record. Juvenile court room is used two days per week by the department and
is also used by the Forest Service. The forecast for the department includes adult
division space needs, ensuring treatment for crime offenders and corrections
population, creating data systems.
RECESS: At the time of 1:29 p.m. a recess was taken and reconvened at 1:36 p.m.
Community Development Department: Community Development Department
Director Nick Lelack and Management Analyst Sherri Pinner presented the
proposed budget. The department has 55 full time employees. Processed
applications continue to increase. Performance measures are reported to the
Board on a quarterly basis and are posted on the CDD webpage. Proposed fee
increase for public information fee and current planning fee. Staffing requests
include to reclassify assistant planner to associate planner and extra help for code
enforcement division.
Support Services:
• Facilities: Facilities Director Lee Randall reported on department and
budget highlights for the Facilities Department. A project manager has been
added to the department. The custodial staff contract price has increased.
Requests for services have increased with increased facilities square footage.
Mr. Randall reported on the plans for the public safety campus.
BOCC MEETING MAY 30, 2019 PAGE 3 OF 6
Information Technology: Information Technology Director Joe Sadony
reported on the Information Technology Department. The department
includes a technology division and applications division. The internet
connection and phone system will both be upgraded this year. Mr. Sadony
spoke on defending the County system from the threat of Ransomware.
• Administration/BOCC: Deputy County Administrator Erik Kropp reported
on the Administration Services budget. Judith Ure, Management Analyst will
retire the end of June and a recommendation for potential replacement will
be considered. County Administrator Anderson reported an additional
Administrative Support is needed for the Board and a pilot for temporary
assignment will begin soon. A capital outlay item is included for recording
equipment that has reached end of life in the Allen Room, DeArmond Room,
and Barnes Sawyer Rooms. The agenda management program that provides
electronic agenda management as well as video recording of the Board
meetings that will need to be replaced which will also include closed
captioning.
• Finance: Wayne Lowry, Finance Department reported on the Finance
Department. A business license module will be implemented for room tax
collections. Greg Munn has been hired as the new Finance Director with Mr.
Lowry's retirement the end of June. Mr. Lowry will continue helping with the
treasury work and train Mr. Munn for approximately 3 to 6 month. Mr.
Lowry will need to resign the elected county treasurer position. The Board
will need to appoint County Administrator Anderson as the County Treasurer
in the interim.
• Human Resources: Kathleen Hinman, Human Resources Director reported
on the Human Resources Department. Ms. Hinman reviewed the
department's goals for the upcoming year.
Announcement: County Administrator Anderson announced this is Wayne Lowry's
last year with the budget work and thank him for all of the work he has provided
for Deschutes County. Bruce Barrett recalled positive moments in history that Mr.
Lowry has accomplished with Deschutes County budget. Commissioner DeBone
appreciated his calm, cool, and collected responses to every situation.
BOCC MEETING MAY 30, 2019 PAGE 4 OF 6
Elected Officials Compensation Continued Discussion:
Present were Budget Committee Members Bruce Barrett, Bill Anderson, and Mike
Maier, County Administrator Tom Anderson, and Deputy County Administrator Erik
Kropp
Kathleen Hinman, Human Resources Director presented a compensation summary
sheet. Mike Maier would like the positions to be compensated with their level of
responsibilities. Bill Anderson recommends consistency. Bruce Barrett
recommends taking the numbers that Mike Maier presented and work them into
the compensation figures that Ms. Hinman provided.
Discussion held on taking the PERS element out of the motions this year and
communicate that intention to the elected officials. Erik Kropp suggested an email
can be sent to them. The Budget Committee prefers that a face to face meeting is
more appropriate. County Administrator Anderson and Bruce Barrett will meet
with the elected officials. The motions made at yesterday's elected official's
compensation meeting will need to be amended.
VOTE:
• Sheriff: Mike Maier made motion to set the base salary of the Sheriff at
$160,000 effective July 1, 2019. Bill Anderson supported. The motion was
approved unanimously.
• Clerk: Mike Maier made motion to set the base salary of the County Clerk at
$120,000 effective July 1, 2019. Bill Anderson supported. The motion was
approved unanimously.
• Assessor: Mike Maier made motion to set the base salary of the County
Assessor at $136,500 effective July 1, 2019. Bill Anderson supported. The
motion was approved unanimously.
• Justice of the Peace: Mike Maier made motion to set the annual salary of the
Justice of the Peace at $121,000 effective July 1, 2019. Bill Anderson
supported. The motion was approved unanimously.
BOCC MEETING MAY 30, 2019 PAGE 5 OF 6
District Attorney: Bruce Barrett made motion to set the County stipend to
$40,000 and base salary of the District Attorney at $162,000 effectivejuly 1,
2019. Bill Anderson supported. The motion was approved unanimously.
• Treasurer: Mike Maier made motion to fund the Treasurer stipend to be
funded annually at $100. Bill Anderson supported. The motion was
approved unanimously.
• Commissioner. Bruce Barrett made motion to set the base salary of the
County Commissioners at $102,205. Bill Anderson supported. The motion
was approved unanimously.
CES: The meeting was recessed at and will be continued to 8:30 a.m. on Friday, May 31,
2019.
DATED thi 3_ Da of 2019 for the Deschutes County Board of
Day _
Commissioners.
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BOCC MEETING MAY 30, 2019 PAGE 6 OF 6
BUDGET COMMITTEE AGENDA
THURSDAY, MAY 30TH 2019
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• 00am Reconvene the Deschutes Countybudget meeting
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• 00 AM -9:30 AM Public
9:30 AM — 10:30 AM
Justice Court Fund 220 (Program Budget Tab 3/Page 99)
• Introductions
• Budget discussion
• Motions to:
a) Approve Deschutes County 9-1-1 Service District
operating budget of $17,963,125 and set tax rate at
$.3618 per $1,000 of assessed valuation (Funds
705/707)
b) Approve Deschutes County 9-1-1 Service District
Equipment Reserve budget of $3,088,115 (Fund 710)
• Motions to be seconded
• Budget Committee votes
• Close budget meeting
10:30 AM — 10:45 Am I BREAK
BUDGET COMMITTEE AGENDA
TH U RS DAY, MAY 30TH, 2019
10:45 AM- 12:15 PM
Sheriff's Office (Two Districts) (Program Budget Tab 3/Page 102)
1. Sheriff's Office (Funds 240-256)
2. Countywide Law Enforcement District (District 1, Fund 701)
3. Rural Law Enforcement District (District 2, Fund 702)
OPEN Public meeting for Countywide Law Enforcement District
(District 1)
OPEN Public meeting for Rural Law Enforcement District (District 2)
• Introductions
• Budget discussion
• Special Requests (Program Budget Tab 14/ Page 320)
• Capital Requests (Program Budget Tab 8)
• Public comment
Community Justice Fund 030 & 355 (Adult P&P and Juvenile)
12:15 PM -1:15 PM
(Program Budget Tab 3/Page 85) Lunch Discussion
• Introductions
• Budget Discussion
1:15 Pivi — 2:15 Pik
Community Development Funds 295-305 (Program Budget Tab 4/Page
127)
• Introductions
• Budget Discussion
• Special Request (Program Budget Tab 14/ Page 320)
2:15 PM — 2:30 PM
BREAK
2:30 PM - 5:00 PM Support Services (Program Budget Tab 6)
(30 minute increments)
• Facilities (620)
• Information Technology (660/661)
• Administration/BOCC (625 & 628)
• Human Resources (650)
• Finance
• Compensation Discussion
CONTINUE THE DESCHUTES COUNTY BUDGET MEETING TO FRIDAY,
MAY 31, 2019
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Calculating Compounding Interest on Investment Strategies
Comparison of PERS vs. S&P Earnings 2000 - 2029 5/26/2019
$412,979.31 $312,979.31
312.98% $2,507.00 $1,038.00
P.E.R.S.
20
$444,985.21
A
2020
22
Invest at a Fixed
Formula Compound $$$ growth of % growth of
YEAR
YR.
at 7.75%/ year Capital Capital
12/31/1999
$556,669.48
$100,000.00
12/31/2000
1
$107,750.00
2
$116,100.63
2002
3
$125,098.42
27
4
$134,793.55
5
$145,240.05
2005
6
$156,496.16
12/31/2006
7
$168,624.61
30
8
$181,693.01
2008
9
$195,774.22
10
$210,946.73
2010
11
$227,295.10
12
$244,910.47
12/31/2012
13
$263,891.03
2013
14
$284,342.58
15
$306,379.13
2015
16
$330,123.52
17
$355,708.09
18
$383,275.46
S&P
B
Actual $$ growth of %growth of
S & P close Capital Capital
$1,469.00
$896.00
$1,426.00
$866.00
$1,466.00
12/31/2018
19
$412,979.31 $312,979.31
312.98% $2,507.00 $1,038.00
2019
20
$444,985.21
$2,826.00 $1,357.00
2020
22
$479,471.56
23
$516,630.61
24
$556,669.48
25
$599,811.37
26
$646,296.75
2025
27
$696,384.75 $596,384.75
596.38%
28
$750,354.56
29
$808,507.04
2029
30
$871,166.34 $771,166.34
771.17%
N
Actual $$ growth of % growth of
Dow Close Capital Capital
$11,497.00
$8,342.00
$10,718.00
$12,463.00
$8,776.00
$11,578.00
$13,104.00
$16,577.00
70.66% $23,328.00 $11,831.00 102.91%
92.38% $25,586.00 $14,089.00 122.55%
FIXED TO = S & P average
C
IF S & P grew in 2000 to 2029
at 2.9% / yr $$$ growth
$1,469.00
$1,511.60
$1,555.44
$1,600.55
$1,646.96
$1,694.72
$1,743.87
$1,794.44
$1,846.48
$1,900.03
$1,955.13
$2,011.83
$2,070.17
$2,130.21
$2,191.98
$2,255.55
$2,320.96
$2,388.27
$2,457.53
$2528.80 $1,059.80
$2,602.13
$2,677.59
$2,755.24
$2,835.15
$2,917.37
$3,001.97
$3,089.03
$3,178.61
$3,270.79
$3,365.64 $1,896.64
Variable
Formula =
1.029
2.90%
% growth
72.14% ««< Most recent completed year (2018)
««< Actual S&P and DOW numbers thru May 24, 2019
129.11% ««< Projected S & P at 2.9% annual compounded rate
Deschutes County
Community_ Justice Department
FY 2020 Proposed Budget, Allen Room 12:15 pm May 30, 2019
Organization and Mandate
Juvenile Fund 030 $6,818,000
State rA Other County
Adult Fund 355 $6,060,000
State m Other County
Juvenile Financials FY2019-2020
Investment
State Funds
T7%
$ 611,000
County Funds
T2%
$5,961,000
Other Funds
T6%
$ 246,000
All Revenue
T1%
$6,818,000
Personnel
T3%
$5,798,000
M&S
H
$1,329,000
Veh Repair/Rept
H
$ 87,000
All Expense
T1%
$7,908,000
Juvenile Financials FY2019-2020
Return
Referrals H 11300
10 Yr. Recidivism trend 110%
Average risk reduction *--> 32%
Youth complete - • '.
Juvenile Division Highlights
• Structured decision-making
• Objective and consistent criteria
•Assess for crime -related risk and needs
• Start with "least restrictive" principle
•Emphasize long-term behavior change while
protecting public safety
Adult Division Financials FY2019-2020
Investments
State Funds
19%
$5,433,000
County Funds
H
$ 285,000
Other Funds
17%
$ 342,000
All Revenue
19%
$6,060,000
Personnel
T3%
$4,809,000
M&S
13%
$1,765,000
Veh Repair/Repl
148%
$ 48,000
All Expenses
T2%
$8,650,000
Adult Division Financials FY2019-2020
Return
Daily Supervision Population H 11400
Days to assess for crime risks 1 90%
Reduce incarceration 1 26%
Adult Division Highlights
• Evidence based practices push
• 2018 begin department push
• Accomplishments
• Utilization of division dashboards
• To manage officer activities
• To assist goal achievement
• To compile aggregate data
FY 2020 Forecast
• Misdemeanor person crime offenders
• Adult division space needs
• Ensuring effective treatment for corrections
population
• Creating and using data systems to inform decisions
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DESCHUTES COUNTY
Q Recommendations Summary - Compensation Board
FY19 Elected Officials Survey
513012019
County Compensation Board: hhps uwww.a.egoniaws.orainrsi2N 11212
Annual Base
61/ PERS
Contribution
011ier Add Pay
County
Salary
Contribution
Match
(Auto, Longevity, Etc.) ;.
Total Pay
S CountyStipend
Deschutes County Current
$114,060
$7,016
$3,421.80
$2,880
$127,378
$952.74
Compensation Board
$154,542 $157,400
Compensation Board
Assessor:
Reccomended
$136,500
$8,363
$4,095.00
$2,880
$151,838
$162,784 $166,384
$ Difference
$22,440
$1,346
$673
$8,984
$24,460
e/ Difference
% Difference
19.7%
19.2%
19.7%
5.3% 5.7%
19.2%
Annual Base 'Deschutes
Deschutes County
$102,660
$6,332
$3,079.80
$2,880
$114,952
Clerk:
Compensation Board
Reccomended
$120,000
$7,373
$3,600.00
$2,880
$133,853
.Stipend
$ Difference
$17,340
$1,040
$520
$18,901
% Difference
16.9%
16.4%
16.9%
$153.30
16.4%
$145,224 $154,091
Deschutes County
$96,036
$5,762
$2,881.08
$109
$104,679
$ Difference
Compensation Board
$102,205
-$150
-$5,461
-$5,010 -$5,461
$111,403
Commissioner:
Reccomended
-98.0%
$6,132
$3,066.15
PERS: County pays 6% pick-up
$ Difference
$6,169
$370
$185
$6,724
% Difference
6.4%
6.4%
6.4%
Current County'Total Pay': $871,434.63
6.4%
Deschutes County
$147,348
$9,071
$4,420.44
$3,840
$164,680
Compensation Board
% Difference: 12.3%
Sheriff:
Reccomended
$160,000
$9,830
$4,800.00
$3,840
$178,470
$ Difference
$12,652
$759
$380
$13,791
% Difference
8.6%
8.4%
8.6%
8.4%
Deschutes County (Atty)
(reflects FT salary, currently at .6
FTE)
$98,301
$6,071
$2,949.02
$2,880
$110,201
Justice of the Peace:
Compensation Board
Reccomended
$121,000
$7,433
$3,630.00
$2,880
$134,943
$ Difference
$22,699
$1,362
$681
$24,742
% Difference
23.1%
22.4%
23.1%
22.5%
County Compensation Board: hhps uwww.a.egoniaws.orainrsi2N 11212
6% PERS
3% 457. Contribution :
Other Add Pay
Contribution on
Match on County
(Auto, Longevity, Total County
Base Salary (State
County
State Salary County Stipend
S CountyStipend
Stipend
Etc.) Pay
and County) Total Pay
Deschutes County
$122,784 $31,758
$1,905
$952.74
$34,616
$154,542 $157,400
Compensation Board
District Attorney: Reccomended
$122,784 $40,000
$2,400
$1,200.00
$43,600
$162,784 $166,384
$ Difference
$0 $8,242
$495
$247
$8,984
$8,242 $8,984
e/ Difference
0.0% 26.0%
26.0%
26.0%
26.0%
5.3% 5.7%
Annual Base 'Deschutes
6% PERS
3% 457 Contribution
Other Add Pay Total Pay
Base Salary
Department Treasurer
Contribution on
Match on County
(Auto, Longevity, county
(including County '
County
Director Salary Stipend
County Stipend
.Stipend
Etc.) Stipend
Stipend) Total Pay
Deschutes County
(Finance Dir & Treasurer: 10%
$140,114 $5,110
$307
$153.30
$5,570
$145,224 $154,091
Treasurer: Compensation Board
Reccomended
$140,114 $100
$6
$3.00
$109
$140,214 $148,630
$ Difference
$0 45,010
-$301
-$150
-$5,461
-$5,010 -$5,461
% Difference
0.0% -98.0%
-98.0%
-98.0%
-98.0%
-3.4% -3.5%
PERS: County pays 6% pick-up
457 Contribution: County matches 3% deferred compensation contribution
Current County Salary/Stipend: $787,345
Current County'Total Pay': $871,434.63
Proposed County Salary/Stipend: $884,215
Proposed County'Total Pay': $977,023
Totals:
$ Difference: $96,870
$ Difference: $105,588.52
% Difference: 12.3%
% Difference: 12.1%
County Compensation Board: hhps uwww.a.egoniaws.orainrsi2N 11212
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