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2019-320-Minutes for Meeting June 12,2019 Recorded 7/23/2019BOARD OF o �< COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 385-6570 �[Ii[171iG111/1 Recorded in Deschutes County CJ2019-320 Nancy Blankenship, County Clerk Commissioners' .journal 07/23/2019 8:22:37 AM 2019-320 WEDNESDAY, June 12, 2019 BARNES & SAWYER ROOMS Present were Commissioners Phil Henderson, Patti Adair, and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and identified representatives of the media were in attendance. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website http://deschutescountyor.igm2.com/Citizens/Default.aspx CALL TO ORDER: Chair Henderson called the meeting to order at 10:00 am PLEDGE OF ALLEGIANCE: CITIZEN INPUT: None presented CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Henderson asks to pull Consent Agenda Items 2, 4, 5, and 6 for discussion and has revisions for Items 9 and 10. BOCC MEETING JUNE 12, 2019 PAGE 1 OF 9 ADAIR: Move approval minus Items 2, 4, 5, 6, 9, and 10 DEBONE: Second VOTE: ADAI R: Yes DEBONE: Yes HENDERSON: Consent Agenda Items: 1. Consideration of Board Signature of Order No. 2019-022, Spring River Road and S Century Drive Parking Prohibitions 2. Consideration of Signature of Board Order No. 2019-024, Appointing Tom Anderson as Deschutes County Treasurer 3. Consideration of Authorizing the Deschutes County Sheriff's Office to Submit an Emergency Management Performance Grant Application 4. Consideration of County Administrator's Signature for an Economic Development Loan Conversion 5. Consideration of Board Signature of Document No. 2019-311, Pacific Source Amendment 14 6. Consideration of Board Signature of Document No. 2019-322, PacificSource Amendment 1 7. Consideration of Board Signature of Document No. 2019-328, Bigstock 2019 Outdoor Mass Gathering Permit at 18930 Couch Market Road, Bend 8. Approval of Minutes of the May 6, 2019 BOCC Meeting 9. Approval of Minutes of the May 8, 2019 BOCC Meeting 10.Approval of Minutes of the May 14, 2019 Legislative Update 11.Approval of Minutes of the May 15, 2019 BOCC Meeting 12.Approval of Minutes of the May 28, 2019 Legislative Update ACTION ITEMS: ConsentAgenda Item 2 as pulled for discussion: Consideration of Signature of Board Order No. 2019-024, Appointing Tom Anderson as Deschutes County Treasurer County Administrator Anderson explained the necessity for a temporary Treasurer BOCC MEETING JUNE 12, 2019 PAGE 2 OF 9 appointment due to the upcoming retirement of Wayne Lowry on June 30, 2019. As in the past, staff recommends that Tom Anderson be appointed. Commissioner Henderson expressed concern with this process. DEBONE: Move approval ADAIR: Second VOTE: DEBONE: Yes ADAIR: Yes HENDERSON: Chair votes no. Motion Carried Consent Agenda Item 4 as pulled for discussion: Consideration of County Administrator's Signature for an Economic Development Loan Conversion Management Analyst Judith Ure along with Laird Superfoods representatives approached the Board with a request for a loan conversion. DEBONE: Move approval ADAIR: Second VOTE: DEBONE: Yes ADAIR: Yes HENDERSON: Chair votes yes. Motion Carried Consent Agenda Item 5 as pulled for discussion: Consideration of Board Signature of Document No. 2019-311, PacificSource Amendment 14 Consent Agenda Item 6 as pulled for discussion: Consideration of Board Signature of Document No. 2019-322, PacificSource Amendment 1 Janice Garceau, Health Services presented the items for consideration. ADAIR: Move approval of Document No. 2019-311 & Document No. 2019-322 BOCC MEETING JUNE 12, 2019 PAGE 3 OF 9 DEBONE: Second VOTE: ADAI R: DEBONE: HENDERSON: Yes Yes Chair moves yes. Motion Carried 13. PRESENTATION: Noxious Weed Stewardship Award Recognition County Forester Ed Keith and Noxious Weed Advisory Board Chair Spring Olson presented awards to members of the community. Bend FC Timbers soccer club have participated in the Let's Pull Together event. Frank Huebsch has assisted in the detection and control of Orange Hawkweed. 14. Consideration of Chair Signature of Document No. 2019-480, Notice of Intent to Award Letter to Ascent Architecture and Interiors, PC for Design Services for the Adult Parole & Probation / Work Center Expansion and Remodel Lee Randall, Facilities Director and Ken Hales Community Justice Department Director presented the item for consideration. DEBONE: Move approval ADAI R: Second VOTE: DEBONE: ADAI R: HENDERSON: Yes Yes Chair votes yes. Motion Carried 15.FY 2020 Video Lottery Fund Allocations Continued Judith Ure, Management Analyst presented the continued discussion. Decision made on the allocation for service partner Central.Oregon Council BOCC MEETING JUNE 12, 2019 PAGE 4 OF 9 on Aging. Discussion held on the request of additional funds from the Sunriver Chamber of Commerce. 16.Wildfire Hazard Zone Discussion Community Development Department Director Nick Lelack and County Forester Ed Keith presented the wildfire hazard zoning map. A copy of the presentation is attached to the record. This item will be scheduled for continued discussions. 17. PUBLIC HEARING: FY 2020 Deschutes County Fee Schedule and Consideration of Resolution No. 2019-025 Commissioner Henderson opened the public hearing. Christina Partain, Finance Department provided the staff report. No public testimony was offered. Commissioner Henderson closed the public hearing. DEBONE: Move approval ADAIR: Second VOTE: DEBONE: ADAIR: HENDERSON: Yes Yes Chair votes yes. Motion Carried CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 18. PUBLIC HEARING: FY 2020 Black Butte Ranch County Service District Fee Schedule and Consideration of Resolution No. 2019-026 BOCC MEETING JUNE 12, 2019 PAGE 5 OF 9 Commissioner Henderson opened the public hearing. Christina Partain, Finance Department provided the staff report. No public testimony was offered. Commissioner Henderson closed the public hearing. ADAIR: Move approval DEBONE: Second VOTE: ADAIR: DEBONE: HENDERSON: Yes Yes Chair votes yes. Motion Carried CONVENE AS THE GOVERNING BODY OF THE DESCHUTES COUNTY 9-1-1 COUNTY SERVICE DISTRICT 19.PUBLIC HEARING: FY 2020 Deschutes County 9-1-1 County Service District Fee Schedule and Consideration of Resolution No. 2019-027 Commissioner Henderson opened the public hearing. Christina Partain, Finance Department provided the staff report. No public testimony was offered. Commissioner Henderson closed the public hearing. DEBONE: Move approval ADAIR: Second VOTE: DEBONE: ADAI R: HENDERSON: Yes Yes Chair votes yes. Motion Carried CONVENE AS THE GOVERNING BODY OF THE EXTENSION 4H COUNTY SERVICE DISTRICT 20.PUBLIC HEARING: -FY 2020 Extension 4H County Service District Fee BOCC MEETING JUNE 12, 2019 PAGE 6 OF 9 Schedule and Consideration of Resolution No. 2019-028 Commissioner Henderson opened the public hearing. Christina Partain, Finance Department provided the staff report. No public testimony was offered. Commissioner Henderson closed the public hearing. ADAIR: Move approval DEBONE: Second VOTE: ADAIR: DEBONE: HENDERSON: Added to the Agenda: Yes Yes Chair votes yes. Motion Carried CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 21.PUBLIC HEARING: FY 2020 Sunriver Service District Fee Schedule and Consideration of Resolution No. 2019-029 Commissioner Henderson opened the public hearing. Christina Partain, Finance Department provided the staff report. No public testimony was offered. Commissioner Henderson closed the public hearing. DEBONE: Move approval ADAIR: Second VOTE: DEBONE: Yes ADAI R: Yes HENDERSON: Chair votes yes. Motion Carried RECESS: At the time of 12:21 p.m., the Board took a recess and the meeting was reconvened at 1:16 p.m. BOCC MEETING JUNE 12, 2019 PAGE 7 OF 9 RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY 22.PUBLIC HEARING: CDD 2018 Annual Report and Draft Fiscal Year 2019-20 Work Plan Nick Lelack, Community Development Department Director presented the staff report. Commissioner Henderson opened the public hearing. Lindsey Pate, presented testimony. Mike Hayes, presented testimony. Hearing no further testimony, Commissioner Henderson closed the public hearing. The record will be open until 5:00 p.m. on Thursday, June 13 and the hearing will reconvene at 9:00 a.m., on June 14, 2019. OTHER ITEMS: • Commissioner Adair participated in the Pole Creek Fire Tour yesterday with the US Forest Service. The fire was in September 2012. • Discussion was held on the Terrebonne Sewer issue. RECESS: The meeting was recessed at 2:31 p.m. and reconvened at 3:45 p.m. in the Allen Conference Room. BOCC MEETING JUNE 12, 2019 PAGE 8 OF 9 EXECUTIVE SESSION: At the time of 3:45 p.m., the Board went into Executive Session under ORS 192.660 (2) (i) Employee Evaluation. The Board came out of Executive Session at 4:10 p.m. At the time of 4:20 p.m., the Board went into Executive Session under ORS 192.660 (2) (d) Labor Negotiations. The Board came out of Executive Session at 5:29 p.m. ADJOURN: There being no further business before the Board, the meeting was adjourned at 5:29 p.m. I ' s Vd ANTHONY DEBONE, COMMISSIONER BOCC MEETING JUNE 12, 2019 PAGE 9 OF 9 ES COG ly Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 AM, WEDNESDAY, JUNE 12, 2019 Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit www.deschutes.org/meetins. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. Item start times are estimated and subject to change without notice. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT CONSENT AGENDA 1. Consideration of Board Signature of Order No. 2019-022, Spring River Road and S Century Drive Parking Prohibitions 2. Consideration of Signature of Board Order No. 2019-024, Appointing Tom Anderson as Deschutes County Treasurer 3. Consideration of Authorizing the Deschutes County Sheriff's Office to Submit an Emergency Management Performance Grant Application 4. Consideration of County Administrator's Signature for an Economic Development Loan Conversion Board of Commissioners BOCC Meeting Agenda Wednesday, June 12, 2019 Page 1 of 4 5. Consideration of Board Signature of Document No. 2019-311, PacificSource Amendment 14 6. Consideration of Board Signature of Document No. 2019-322, PacificSource Amendment #1 7. Consideration of Board Signature of Document No. 2019-328, Bigstock 2019 Outdoor Mass Gathering Permit at 18930 Couch Market Road, Bend 8. Approval of Minutes of the May 6, 2019 BOCC Meeting 9. Approval of Minutes of the May 8, 2019 BOCC Meeting 10.Approval of Minutes of the May 14, 2019 Legislative Update 11.Approval of Minutes of the May 15, 2019 BOCC Meeting 12.Approval of Minutes of the May 28, 2019 Legislative Update ACTION ITEMS 13. PRESENTATION: Noxious Weed Stewardship Award Recognition - Ed Keith, Forester 14. Consideration of Chair Signature of Document No. 2019-480 Notice of Intent to Award Letter to Ascent Architecture and Interiors, P.C., for Design Services for the Adult Parole & Probation/Work Center Expansion and Remodel - Lee Randall, Facilities Director 15. FY 2019 Video Lottery Fund Allocations Continued -Judith Ure, Management Analyst The Notice for the Public Hearings was published for 10:00 a.m. 16. PUBLIC HEARING: FY 2020 Deschutes County Fee Schedule and Consideration of Resolution No. 2019-025 - Christina Partain, Accounting Technician Board of Commissioners BOCC Meeting Agenda Wednesday, June 12, 2019 Page 2 of 4 CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 17. PUBLIC HEARING: FY 2020 Black Butte Ranch County Service District Fee Schedule and Consideration of Resolution No. 2019-026 - Christina Partain, Accounting Technician CONVENE AS THE GOVERNING BODY OF THE 911 SERVICE DISTRICT 18. PUBLIC HEARING: FY 2020 Deschutes County 9-1-1 County Service District Fee Schedule and Consideration of Resolution No. 2019-027 - Christina Partain, Accounting Technician CONVENE AS THE GOVERNING BODY OF THE EXTENSION 4H COUNTY SERVICE DISTRICT 19. PUBLIC HEARING: FY 2020 Extension 4H County Service District Fee Schedule and Consideration of Resolution No. 2019-028 - Christina Partain, Accounting Technician RECONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY 20. Wildfire Hazard Zone Discussion - Zechariah Heck, Associate Planner 21. PUBLIC HEARING: CDD 2018 Annual Report & Draft Fiscal Year 2019-20 Work Plan - Nick Lelack, Community Development Director LUNCH RECESS (time to be determined) OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. Board of Commissioners BOCC Meeting Agenda Wednesday, June 12, 2019 Page 3 of 4 EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572. Board of Commissioners BOCC Meeting Agenda Wednesday, June 12, 2019 Page 4 of 4 E S s C� 4,�j >a2 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202- https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of June 12, 2019 DATE: dune 6, 2019 FROM: Nathan Garibay, Sheriff's Office, TITLE OF AGENDA ITEM: Consideration of Authorizing the Deschutes County Sheriff's Office to Submit an Emergency Management Performance Grant Application To: Deschutes County Board of Commissioners From: Sgt. Nathan Garibay Date: June 11, 2019 Subject: Emergency Management Performance Gra Commissioner/County Administrator Approval: Date: 6 3 f 91 The Deschutes County Sheriff's Office is requesting the Board of Commissioners' approval to submit a grant application on behalf of the County. A summary of the grant opportunity follows. Background and Policy Implications The Sheriff's Office will utilize Emergency Management Performance Grant (EMPG) to fund the county's emergency management program. The Deschutes County Sheriff's Office will be allocated funds pursuant to a successful grant application to the Oregon Military Department, Office of Emergency Management. Deschutes County has not received final allocations, but has developed a budget based on expected allocations. The funds will be used to pay up to half of the program. The rest of the program (no less than 50%) will come from Sheriff's Office funds and other local, state and federal funds. The Deschutes County Sheriff's Office Emergency Services Manager is delegated day-to-day operations of the Deschutes County Emergency Management Program and is responsible for all planning, coordination and oversight for the Emergency Services functions. These functions are mandated by Oregon Revised Statute and Deschutes County Code. An Emergency Services Coordinator assists in the implementation of the program, primarily assisting in planning and public education. Emergency management includes preparedness, mitigation, response and recovery. The Emergency Services Manager addresses five specific areas: Emergency Operations, Exercises, Plans, Training and Public Education. Some of the activities required of the Emergency Services Manager include either creating or updating the county -wide Emergency Operations Plan (EOP), the Threats and Hazards Identification and Risk Assessment, and a Natural Hazard Mitigation Plan. Additionally, the Emergency Services Manager must participate in certain training requirements, such as participating in an annual EMPG workshop and in a state level multi-year training and exercise plan workshop. Fiscal Implications Funding Agency: Federal Emergency Management Agency (FEMA) through the Oregon Office of Emergency Management (OEM). Due Date: Application: June 17, 2019 Amount: Approximately $110,000 Matching Funds: No less than the grant award. Duration: July 1, 2019 through June 30, 2020 Background: If the County is awarded the funds, OEM will issue a formal grant document which will be presented to the Board/County Administrator for signature. Recommendation and Action Required Approval, with suggested motion: "I move to authorize the Deschutes County Sheriff's Office to submit an Emergency Management Performance Grant application to support Deschutes County's comprehensive emergency management program." Please contact Sgt. Garibay at 541-617-3303 if you have questions concerning this request. MEMORANDUM TO: Board of County Commissioners FROM: Matthew Martin, Associate Planner DATE: June 12, 2019 RE: Permit Approval - Outdoor Mass Gathering (File No. 247-19-000285-OMG) On June 12, 2019, the Deschutes Board of County Commissioners ('Board") will consider approval of an outdoor mass gathering permit for Bigstock 2019 proposed by Bigstock LLC. SUMMARY The applicant, Bigstock LLC, is proposing to hold the Bigstock 2019 festival at 18930 Couch Market Road, Bend, on August 11, 2019. The festival is a fundraising event for Oregon Adaptive Sports that includes music, fundraising activities (e.g. silent auction and raffle), food and drink, and parking for an estimated 800-1,000 people. The Board held a public hearing on June 5, 2019, to receive testimony on the proposal. The only testimony provided was from the applicant. During testimony, the applicant submitted revised site plans for the event (Attachment 1). At the conclusion of testimony the Board closed the public hearing and record. The Board and County Legal Counsel requested opportunity to review the permit prior to approval. The draft outdoor mass gathering permit, Document No. 2019-328, is attached for consideration (Attachment 2). Attachments 1. 2019-06-05 Applicant Submittal - Revised Site Plan 2. Document No. 2019-328 IE 11 np"ooo 3 0 0 o 0 o I o C'J 0 Qj Uu)onm dIA 't- go, 00 r - .LM m 10 E u 7'7 HE, I W to --::=--' _” a, co I =1(EX) C= 1 E1 r 1) EN C(--=-- cc ax r l = 1 r t_ 1 :- U t� �� 1 � t,-1 2 1 C N-, t„1 4:=1 CK2 C C1 c KJ _1 t.^ Y (--- EX) C-- 1 X2 _ --::=--' _” a, co \)I ES CO o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of June 12, 2019 DATE: June 5, 2019 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: Consideration of County Administrator's Signature for an Economic Development Loan Conversion RECOMMENDATION & ACTION REQUESTED: Staff recommends that the Board of Commissioners authorize the County Administrator to convert a $50,000 economic development loan made to Laird Superfood to a grant. CONTRACTOR: Laird Superfood AGREEMENT TIMEFRAME: Starting Date: April 11, 2018 Ending Date: December 31, 2020 INSURANCE: Insurance Certificate Required: N/A Insurance Review Required by Risk Management: N/A BACKGROUND AND POLICY IMPLICATIONS: the Deschutes County Economic Development Loan Program was initiated to encourage and assist companies seeking to relocate to and/or create new jobs within Deschutes County. To receive a loan, companies must agree to create a specific number of jobs within a defined period, then maintain this level of employment for an additional set period of time. On April 11, 2018, Laird Superfood entered into an agreement with the County for a loan in the amount of $50,000 with terms that included hiring twenty-five (25) new full-time employees in Deschutes County on or before December 31, 2019 and maintaining these positions for a twelve-month period beyond the date all new positions were filled or by December 31, 2020, whichever date occurred first. As certified by Economic Development for Central Oregon (EDCO), Laird Superfood has met these terms and, in accordance with the agreement, is eligible to have the loan converted to a grant. FISCAL IMPLICATIONS: None. ATTENDANCE: Judith Ure, Deschutes County Management Analyst; Caprielle Foote -Lewis, EDCO Sisters Managing Director, and representative(s) of Laird Superfood. LEGAL COl1N$L DESCHUTES COUNTY ECONOMIC DEVELOPMENT LOAN PROGRAM AGREEMENT WITH LAIRD SUPERFOOD This Economic Development Loan Agreement ("Agreement") is entered into: BETWEEN: Deschutes County (hereinafter referred to as "County') PO Box 6005 Bend, OR 97708-6005 541-330-4627 AND: Laird Superfood (hereinafter referred to as "Company') PO Box 2270 Sisters, OR 97759 888-670-6796 RECITALS WHEREAS, County finds that the program set forth in this Agreement will promote state and local economic activity by creating new jobs and investment; and WHEREAS, Company wishes to expand its existing equipment and business operations within Sisters, Oregon by increasing employment and investing in equipment and building improvements; and WHEREAS, the said expansion in Sisters, Oregon will create at least twenty-five (25) new full- time, family wage jobs by December 31, 2019 for total employment by Company of twenty-nine (29) jobs; and WHEREAS, once filled, the new full-time jobs will be maintained for an additional consecutive 12 -month period to occur on or before December 31, 2020; and WHEREAS, County desires to promote the expansion of Company's facility by loaning funds in the amount of $50,000 for expenses related to job creation and such loan will later be converted to a grant upon the condition that Company satisfy certain requirements; and WHEREAS, County has engaged Economic Development for Central Oregon (EDCO) to assist in administering and implementing the loan; NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration., the receipt and sufficiency of which is hereby acknowledged, the parties agree to as follows: SECTION 1 DEFINITIONS Section 1.1 Dollars and $ shall mean lawful money of the United States of America. Section 1.2 Loan shall mean funds loaned by County to Company as provided under Section 3. Section 1.3 Project shall mean expansion of Company employment in Deschutes County, Oregon. Section 1.4 Full -Time Employee shall mean any employee who has been hired with the expectation that the job will last for at least one (1) year and who will work at least forty (40) hours per week or the equivalent of 2,080 hours per year. SECTION 2 TERM This Agreement shall be effective as of the date of execution by all parties and continue until the loan is paid in full or the loan is converted to a grant as provided in Section 3.3 below. SECTION 3 LOAN Section 3.1 Loan County agrees loan Company the sum of $50,000 no later than 30 days following delivery of this signed Agreement to County. Section 3.2 Loan Puroose and Representations of the Compal The purpose of the loan is to carry out the project, and for no other purposes. Company represents and warrants that it will diligently pursue and complete the following: 3.2.1 Company will employ at least twenty-five (25) additional full time employees by December 31, 2019 for a total of twenty-nine (29) full-time employees. 3.2.2 Company will maintain these new positions from the date all are filled for an additional consecutive 12 -month period to occur on or before December 31, 2020. 3.2.3 Wages for the new positions will average $47,960, excluding commissions, per annum. 3.2.4 Company will submit quarterly and annual progress reports to LDCO with documentation for job creation, capital investment relating to new facilities, and equipment associated with the project. 3.2.5 Company shall comply with all applicable federal, state, regional, and local laws, regulations, and ordinances. 3.2.6 Company shall timely pay all Deschutes County real and personal property tax when due and shall satisfy all delinquent property tax accounts in full. Section 3.3 Loan Repayment or Conversion to Grant 3.3.1 Unless the loan is converted to a grant as provided below, Company agrees to pay to the order of County the full amount of the loan as well as interest at the rate of 8% per annum beginning from the date County releases funds to Company until the earlier of: (a) the occurrence of an event of default, as defined below, or (b) December 31, 2020. 3.3.2 County agrees to convert the loan to a grant that does not need to be repaid, if and when County determines in its sole discretion that Company has satisfied all of the obligations in Section 3.2 and its other obligations under this Agreement. Such conversion shall only be effective upon written verification by the County Administrator that the loan has been converted to a grant. 3.3.3 County may, in its sole discretion, convert a portion of the loan to a grant if all of the obligations under Section 3.2 and this Agreement have been fulfilled to the reasonable satisfaction of County. In the event of such partial conversion of the loan, the loan shall continue to be payable on a pro -rated basis in an amount determined by multiplying $2,000 by the difference between twenty-five (25) and the number of full-time employees employed in Deschutes County by Company as of December 31, 2019. Interest will accrue on this portion of the loan at a rate of eight percent (8%) per annum from the time the Company received the loan monies to the time they are repaid. SECTION 4 DEFAULT Section 4.1 Events of Default The following shall be considered events of default: 4.1.1 Company fails to complete, or County reasonably determines that Company will not be able to complete, the obligations described in Section 3.2 and its other obligations under this Agreement; provided, however, that upon such failure or determination, County shall first provide to Company written notice of such failure or determination, and Company shall have thirty (30) days to correct the matter. If the matter has not been corrected by Company within such thirty (30) day period to the reasonable satisfaction of County, County shall be entitled to declare Company in default of its obligations under this Agreement and the loan and accrued interest shall be payable in full. 4.1.2 Company effects a change of ownership or change of control of its business which results in dissolution or conversion of the original business entity or relocates its business operations outside of Deschutes County, Oregon on or before the end of the contract period. Change of ownership and/or change of control of the business will not be deemed a default if Company notifies County which may then condition consent on any reasonable term(s) necessary to adequately secure the loan. A change in majority stock ownership will not constitute a default if all other provisions in this agreement are met. 4.1.3 The occurrence of any event that has or may reasonably be expected to have a material adverse effect on Company's financial condition or Company's ability to make any payment required by this Agreement. 4.1.4 Company fails to pay, becomes insolvent or unable to pay, or admits in writing an inability to pay Company's debts as they become due, or makes a general assignment for the benefit of creditors. 4.1.5 A proceeding with respect to Company is commenced under any applicable law for the benefit of creditors, including, but not limited to, any bankruptcy or insolvency law, or an order for the appointment of a receiver, liquidator, trustee, custodian, or other officer having similar powers over Company is entered. SECTION 5 MISCELLANEOUS Section 5.1 Right to Inspect Company agrees that County, their agents, and employees shall be entitled, upon reasonable prior notice to Company, to access and inspect the property and employment records of Company and its affiliates in order to insure that Company is complying with the terms of this Agreement and all applicable federal, state, and local laws and regulations. The right to inspection shall also include any property or employment records that are in the possession of any affiliate of Company. The right of inspection shall continue until all of the obligations of Company under this Agreement have been satisfied. Section 5.2 Attorney's Fee Provision In the event suit or action is instituted to enforce any of the terms or conditions of this Agreement, the unsuccessful party shall pay to the prevailing party, in addition to the costs and disbursements allowed by statute, such sum as the court may adjudge reasonable as attorney fees in such suit or action, in both trial court and appellate courts. Section 5.3 Indemnification Company shall defend, indemnify and hold harmless County and EDCO, their officers, agents, employees, and members fiom all claims, suits, and causes of action, including attorney's fees, of any nature whatsoever relating to claims by third parties resulting from or arising out this Agreement or funds provided to Company under this Agreement. Except as otherwise provided in this Section 5.3, County and EDCO shall defend, indemnify, and hold harmless Company, their officers, agents, employees, and members from all claims, suits, and causes of action, including attorney's fees, relating to claims by third parties as to the validity under public finance law of this Agreement or funds provided to the Company under this Agreement. Section 5.4 Entire Ap_reement This Agreement constitutes the entire agreement between the parties regarding the matters herein. Section 5.6 Titles and Subtitles The titles in this Agreement are for convenience only and in no way define, limit, or describe the scope or intent of any provision of this Agreement. Section 5.7 Notice All notices, requests demands, and other communications to or upon the parties hereto shall be in writing and shall be deemed to have been duly given or made: Upon actual receipt, if delivered personally or by fax or an overnight delivery service; and at the end of the third business day after the date of deposit in the United States mail, postage pre -paid, certified, return receipt requested; and to the addresses set forth on page 1 of this Agreement or at such other address of which such party shall have notified in writing the other parties hereto. Section 5.8 Time is of the Essence All parties agree that time is of the essence under this Agreement. Section 5.9 Applicable. Law This Agreement is made, and shall be construed and interpreted under the laws of the State of Oregon without regard to the principles of conflicts of law. Venue shall lie in state courts located in Deschutes County, Oregon, provided, however, if the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. Section 5.10 Disclosure Under Oregon law, most agreements, promises, and commitments made by a lender after October 3, 1989 concerning loans and other credit extensions which are not for personal, family, or household purposes or secured solely by borrower's residence must be in writing, express consideration, and be signed by the lender to be enforceable. Section 5.11 No Waiver No failure or delay of County in exercising any right, power or remedy under this Agreement shall operate as a waiver of such right, power or remedy of County, or of any other right. A waiver of any provision of this Agreement shall not constitute a waiver of or prejudice County's right otherwise to demand strict compliance with that provision or any other provision. Any waiver, permit, consent or approval of any bind or character on the part of County must be in writing and shall be effective only to the extent specifically set forth in such writing. Section 5.12 No Assignment by Company No obligation or right under this Agreement may be assigned by the Company without the prior consent of County, which consent may be withheld, conditioned, or delayed in the sole discretion of County. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be duly executed as of the dates set forth below their respective signatures. Deschutes County By: Tom Anderson, County Administrator Date: 3—(5 "1S Laird Superfood Paul odge, Owner/Founder Date: DESCHUTES COUNTY Economic Development Forgivable Loan Program Loan Recipient: Laird Superfood PO Box 2270 Sisters, OR 97759 Agreement No.: DC -2018-158 Date of Agreement: April 11, 2018 On behalf of Economic Development for Central Oregon, I hereby certify that Laird Superfood has met all conditions of the Deschutes County Economic Development Forgivable Loan Program as specified in Agreement DC -2018-158 (attached). I fialber attest that a representative of Economic Development for Central Oregon has reviewed employment and payroll records fiirnished by Laird Superfood and that such records confirm that the company: a) Created within and/or relocated to Deschutes County at least 25 new full-time, family wage positions by or before December 31, 2019, and b) Maintained these new positions in Deschutes County for a 12 -month period beyond the creation/relocation date and by or before December 31, 2020. I therefore request that the Deschutes County Board of Commissioners authorize that the business development loan made to Laird Superfood be converted to a grant in accordance with the terns of the attached agreement. Economic Development for Central Oregon l Title: C' 6 -=U1 Date: � _ /_ / I Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of June 12, 2019 DATE: May 31, 2019 FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117 TITLE OF AGENDA ITEM: Noxious Weed Stewardship Award Recognition RECOMMENDATION & ACTION REQUESTED: Present the recognition plaques to recipients identified by the Noxious Weed Advisory Board BACKGROUND AND POLICY IMPLICATIONS: Each year the Noxious Weed Advisory Board selects individuals or organizations that have made a significant contribution to the control of noxious weeds in Deschutes County and presents them with a Stewardship Award. This year the recipients are the Bend FC Timbers who have contributed their efforts to many past Let's Pull Together weed pull events, and Frank Huebsch who has assisted in the detection and control of Orange Hawkweed in the River Rim Community and contributed significant time to the control of knapweed in and around that neighborhood. FISCAL IMPLICATIONS: None ATTENDANCE: Ed Keith, Noxious Weed Board Members and awardees. AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Tuesday Meeting of ; 2019 J DATE: June 5, 2019 FROM: Judith Ure, Administrative Services, 541-330-4627 TITLE OF AGENDA ITEM: FY 2019 Video Lottery Fund Allocations Continued RECOMMENDATION & ACTION REQUESTED: Finalize expenditure plan for Video Lottery Fund (165) in fiscal year 2020. ATTENDANCE: Judith Ure, Management Analyst SUMMARY: Each year, the Board of Commissioners reviews anticipated revenue from the County's portion of video lottery proceeds for the upcoming fiscal year and develops an expenditure plan that has historically included funding for economic development activities, various projects, support for other organizations, and Board grant programs. On May 15, the Board tentatively approved the FY 2020 plan with the exception of determining a Service Partner allocation for the Central Oregon Council on Aging. Additional information concerning that request is attached for further discussion. Judith Ure To: Tom Anderson; Erik Kropp (Erik.Kropp@deschutes.org) Cc: Sharon Keith Subject: Video Lottery Fund Allocations Attachments: VLF 2020 Allocations Worksheet with COCOA at $50,000.xlsx; VLF 2020 All Worksheet with COCOA TBD.xlsx; VLF 2020 COCOA Description.pdf Bcc: Board of Commissioners Attached are two versions of the work sheet showing allocations in the Video Lottery Fund as recently discussed by the Board. The first includes the $50,000 for the Central Oregon Council on Aging (COCOA) Service Partner as previously reviewed by the Board of Commissioners. The second includes $0 for COCOA as a placeholder until the Board makes a decision as to the final amount. I've also attached the back-up documentation that further describes COCOA's request. The outstanding issue for discussion regarding COCOA is that the $50,000 that the Board allocated in 2019 included both $30,000 for direct services/operations and $20,000 as a one-time award to support the purchase of equipment to ready the kitchen/dining room of the Bend Community Center for use as a meal site. COCOA's request for 2020 is for $75,000 and includes $50,000 for direct services/operations (a $20,000 increase due to higher client demand) and $25,000 as a one-time award to purchase additional equipment required for the Bend Community Center and to complete a renovation of the site which is currently underway. I have time scheduled with the Board on the June 11 agenda to finalize the decision regarding COCOA. However, I understand that the Board may also wish to discuss a request from the Sunriver Area Chamber of Commerce, either today under "other items" and time permitting, or at the June 11 meeting. At John Holland's request to Commissioner DeBone, I sent a copy of the work sheet tentatively approved by the Board on May 15 (which includes the $50,000 allocation for COCOA) earlier today. Please let me know if you have any questions or need additional information. Judith Ur e I Management Analyst Deschutes County Administrative Services 1300 NW Wall St. Suite 200 1 Bend, Oregon 97703 PO Box 600S I Bend, Oregon 97708-6005 Tel: (541) 330-4627 1 Fax: (541) 385-3202 - f v Enhancing t17e lives of citizens by delivering quality services in a cost-effective rnanner. THIS ELECTRONIC TRANSMISSION IS CONFIDENTIAL. IN PARTICULAR, IT MAY BE PROTECTED BY THE ATTORNEY-CLIENT PRIVILEGE, THE WORK PRODUCT PRIVILEGE, AND OTHER PRIVILEGES AND CONFIDENTIALITY PROVISIONS PROVIDED BY LAW, THE INFORMATION IS INTENDED ONLY FOR USE OF THE INDIVIDUAL OR ENTITY NAMED, IF YOU ARE NOT THE INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT THE SENDER HAS NOT WAIVED ANY PRIVILEGE AND THAT YOU MAY NOT READ, DISCLOSE, COPY DISTRIBUTE, USE OR TAKE ACTION BASED UPON THIS TRANSMISSION OR ANY ACCOMPANYING DOCUMENTS. IF YOU HAVE RECEIVED THIS TRANSMISSION IN ERROR, PLEASE IMMEDIATELY NOTIFY THIS OFFICE AND DELETE THE E-MAIL. _ Deschutes County �� P+ t„� �j�� j � {� � � S/ i P tAi � t� � % � � � � i� 7 � FY 2019 Video Lottery Fuad Allocations $847 78 �E t 1 Ks [ht �.� -,,,,••,.•.,.,�(� PROGRAM Projected Amount Asailablet -� FY 2019 FX 2024 BALANCE NOTES CATEGORY i _ REMAINING 'nnin I 205,000 90,57$ 9D 578 Revised from 598,800 based on 2019 actual racipts. ------------- 1& Net Working Capital �- 0 0 90,378: ___._ - General Fund Transfer -� 7GQ400 750,000 840,578 Revised from S7G0,OOt- basad on 2019 actual receipts. - ;State Video Lonely Rcvenuc-_,. -; -4,200 7,000 847,578 !Interest Revenue _ { 969,200 847,578 847,57$.__ TOTAL RESOURCES �� p 0 $47 578 Pctsomtcl expenses not citargcd to Vidco- Lout: Fund.. RE UIREMENTS Administration- Personnel �_ 14 001 -15,996 831,582 BOCC, Administration, Finance Ftna0WHR M _. Il nternal Services lA 001 15,996 831,582 Sub -Total - .____ 699 7,082 824,Sp0 Optional m allow for unix ted revenue variations. -p- ._ p --_ _ - . w. U,Mcsignatcd �naeF.gtated -88,699 -7,081 824,500 - Sub -Total Reg�onul Capacity / Opcmdnnnt Support 125,000 128,000 696,500 Reguesun SI28 000, incrcace of 5000___... __ __. Economic Development ��DCO -Local t-a�acity� Bend _ -10,000 -10,000 686,500 No increase mtjuesicd. _ 651,500 Rrpucsiing 535,000, increase of 510,000 Local CaCapacity La Pine, ILocai Capacity:, Redmond _-- _ 25,000 -10,_000 -35,000 15,000 636,300 No incroace requasted. _ Requesting $35,000, increase of 510,000. Match to be (Local Capacity: Sisters 25,000 -35,000 601,500 �niidatcdbeforepayment__ __ 30,000 -25,000 intotiat rtqucstcd. __ 576 500 No increare uestcd. Additionalnna se ---_- - �enture Catalyst Arofimm-.._.�,.- 0 .576,500 a -- Business Loan Fund Recapitalization (Fund JOS) 0 100,000 0 576,500 - -"-"" Sub -Total __ _ i 325.000 -248,000 576,500 - Od,cr Economic Sunriver Chamber of Conunerce Cenlrala Oregon lnterpovetny elrc- Council _ ? 34,500 0 --34,500 -35,000 0 541,500 - 541,500, qucsting 820 000 + S10,000 contingent on mulch. -_ _Dcvcioument - -35,000 54I,SDO- Sub -Total _ `., - { tShop-with a Cop Pro , _ _ -2,500 _3,000 -2,500 ..538,500.__. $36,000 First year of biennial commitment. Additional information Project Support �- -. ,*Public Transit: Rural Services 1Ans & Culture r� Time I 1 � 30,00020,000 ( -50,000 -60,000 516,000 -� 456.000. Afforcieble Housing & 1Vildfrt fmec�s� - ------------------s--'-"-�""`"" To B a Dctermincd Otic ro eels_ 3 -� (- 85,500 500 -85,500 456,000 - Sub -Total - Central Oregon Council on Aging (COCOA) -50,000 -50,000 406,000 Requesting $75,000, increase of $257000. 388,4W;�uestin8,S20,000, Ltcreasc of 52,000. Sarviec Partners - MountainStar Family Reficf Nursery_^ _ /Cascade Youth and Family $Cit ices C JS _004 1S,Oflti -18,000 -15,000 373,000 No increase ucsted. - - ` -AL-Bar-I . Center _,[_ ? 3, -0,000 369 000 Requesting 5,000. increase - ( Senior ,_ _, _, _ Redmonddmond -30,000 339 000 No increase 'ntcjL_ _. Latino Community Association - 20,040 -20,000 319,000 No-ncrrasc re 287,000 Requesting 835 000 rncrcasc of 55_000 - - - BeOtlei,ern inn _ _ 30,000 -32.Q00 - - -- -' i- Family Access Network •15,000 15,000 272,000 No increase re uesq ted" --� A- - -- --15,000 Saving Grace / Marv's Place -17,000 255,000 Rcyucsting $20 0D0, iWreose of S5 000 _- e - Centra] -- -- _ ..._ .._.._.. Oregon Veterans' Outreach (COVO)___,.,-_ l �20 reg Court A rated Special Advoea)es (GABA) r30,000 ; 20 00tl00tl -20,000 -30,000 -20,000 ! 235,000 No increase 205 000 ?do increase n quested i "" 185,000 No mcreaseyAucsted Heal[ Begimm�gs __ .. __..____. _e_ 10.000 -10,004 175,000 No ,r CrCasc requested ___--.--.--.•-.•- Central Oregon 2-1.1 - ,_---.20,(-00 �er Deschutes Watershed Council _ !...... .-- ( 20,000 155,000 No,percnseceyuestcd. ,Other 0. 0 296,000 0 0 -301,000 155,000 155.000W _ 155,000 _ . _ Sub -Total �� 1- .----- Discmtio� Grants _., _--GD 0D(J 20,000 -20-PLO -60,000 -15,000 95,000 ---------�--- 801000_ _ - Discretionazv Grant Pro --i-�.._ __ Fundrnistn Grants �_ - 0 80.000 _ - D o 80,000 Ober. 0 060 8-`_ 75,000 80,000 --- Sub -Total t -- �Emcrgc Food,.Clotltit and SOrltcr , ------- ,----- -80,000 80.000 40,000 0 ----�•---------�---"'-"""""-""'"-' 0 -•80,000 Community Grant_Prot;rem Sub-Totai __. - - 1 -969,200 -847,57$ -847.578_----- -- -- TOTAL REQUIREMENTS i 0 0 � 0 OVER/SHORT -"� i� Desebute8 Cann --- J q �� j�^� Ci -FY 2019 Video L.oncrS• Fund Allocations f- P Pro ected Amount Avallable: 8849 57$ For ReViLW --.- -- CATEGORY PROGRAM FY 2019 FY 2020 BALANCE NOTES REMAINING -..- RESOURCES - � ;Be innin Net Workin Ca ital 1 205,000 - 90,578 90,578 Revised from $98,800 based on 2019 actual t ccipts• General Fund Transfer-� 0 760.000 0 750,000 90,578 840,578 Revised from 5760,000 based on 2019 actual racipu�_ - -- State Video Lottery_ Revenue 4,20p 7,000 841,576 interest Revenue __. 69200 9,,, 847578 847,'578 TOTAL RESOURCES _ REQUIREMENTS � iPersonrrel 0 0 847 578 Petsottnd ex Sn es nut aha to Vidaa Loticry Fund. Administration _,- ( -1 1 -15,996 831,582 AOC C Administration, Fitt -, Fimnce/1iR Project. lntemai Services 14,001 15,996 Sub-Tot. �---- -- - � j 88,699 _7,0$2 824,500 to allow for ttnex�ected revenue variations. Undesignated �Undesi led ,._. . "--__ "".. �" __� � 881699 -7,082 vptianal 529,500 ------- Sub-Total�(� -_ ._.............- _ - iEDCO Regional Capectty / Operational_S ort i • 125,000 -128,000 696,500 Requesting $128,OOO, increase of S3 000 Economic Development Capacity: Bend ( 10,0(10 10,000 686,500 No increase requested. _-_ }i_ncal (rtr Le Pate Local Csaac ___ s 25,000 -35,000 651,500R ucsti 835OOD incrcoseofS10,000. �-�- ----• --- -- -- -- ILocalC acity. Redmond _... 10000 __. w - 1 000. 15,000 636,500 No increase rcquasled. Requesting $35,000, increase of 510,000, Match to be (Local Capacity: Sisters -25,000 -35,000 .601,500 validated beforUatnZ int `r enure Catalyst P, rogtanti 30,ODU 25,000 876,800 No incrcast requited. Additiatnl information rcquestc_ 0 0 576,500 .... Hess Loan Fund RecH italizanon (F 0 576,500 -- - -- 325,000 -248,000 576,500 Total L - Other Economic Developmen I Sunnver Chamber of Commerce � 34 500 U 35,000 541,500 R ucslm 520,000 + 810,000 aanungent on match. G ICemral Ore on Interleave-anal Council _ �k -34,500 35,OOD 541,500 Sub-Total Proiect SupportL� 1S}!�P -with-a-Co Pro„grata �_ 3,000 2,500 -3,000 2,500 538,500 - 536,000 First year of biennial commitment. Additional information IPubhcTransit: Rural Services rcaucsled. - !Arts & Culture ---30 -ToBeDetermined One-Time Projects_ 0 •50,000 -20,000 60,000 516,000 _ F 1Vildfirc Impacts _ _ _ 456,000 Affordable Housing* - -- -,- Other. 0 0 45b,000 .. -85,500 -85" 456,000 Sub-Total =__'MountainStarnCo Council Central Oregon Council on Aging (COCOA) on ging ( 50,000 0 456,000 Requesting $75,000, increase of $25,000. Approval TBD. Serviac Parmers � � -- 18090 -18,000 438,000-Requesti S20,D00 irtareascofS2,00Q. -� I-Bar-J /Cascade Youth and Famil Services Center __ _15,000 f -3,000 -15,000 •4,000 423,000 No increase rcauestcd4_ _ _ 419,000 R�ucstinj 5,000_ increase of Redmond Senior (KIDS Center .__,� _- _ 30 000 -.-.-..-----`-.--.__d.- -30,000 389,000 No tnarcasa ragucstcd. _ -� tiru Communi Association .20,000 20,000 369,000 No triemase mguesled. _ _._. _. Bethlehem Inn� 30.000 -32,000 337,000 �urstirig 835 000 tncrcasc of 55.000. ----- J Family Access Network15000 - - - --,15,000 15,000 -17,000 322,000 Na increase requested _ - 305,000 R ucsth 520,000, increase of 55,000. -`- _ -" Saving Grace /Mary's Place ICentral Opon Veterans' Outreach (GOND) _ _ 0-000 m Special Advocates (CASA) 000 -20,000 30,000 --- - 285,000 No increase requested. 255,,000 No inareasc-..rrqurslcd. _ jCo" UCtAppemted IHeslth Begmnin_gs _ 2.1.1 �?0 - 20,000 10,Q00 20,000 -10,000 235000 No incrcusa rcqucsicd. 225.000 iso i»areasc raquested ____ _ - w-- Ccntm} Oregon _ _ ._ ,Deschutes Watershed Council L_,_,-,,, ZO,000 20,+)00 305 000 No increase requested. -- Other; 0 0 205.000 - _._ Other p 0 205,000 - - _' -- ""' -296,000 -151,000 205,000 Discretionary Grant Program �� (Discretionary Giants 1 £,0.000 -20,OOD -60,000 15,000 145,000 330.000 Fundraising Grants__. 00 130,000 0tlier� _ 0 - 730,000,_ -- v --90,000 -75,000 Sub-Total Com� mun> ,tv Grant Program - -- Emergency 1'�Clathing and Shelter - _r, 80.000 i -80,000 80,OOD -801000 50 000 ______ 50,000 Sub-Total TOTAL REQUIREMENTS - __ _�_; 969,20D. -797,578 -797 575 wTES CO L -' COUNCIL ON AGING OF CENTRAL OREGON a � Volunteer Coordination of Meals on Wheels & Congregate Dining 2018-19 Award $30,000 direct service (5% of project funding) $20,000*add'I support (61% of equipment purchase) Amount Requested 2019-20 $75,000 ($50,000 direct service/$25,000 kitchen equip) "The Service Partner Grant is critical to preventing hunger, improving health and reducing isolation among high risk older adults in Deschutes County." Susan Rotello, Executive Director Community Need We request an increase in the Service Partner Grant to help us meet the growing need for senior nutrition programs—Meals on Wheels and Congregate Dining—in Deschutes County. • For MoW, which serves mobility -challenged older adults, we currently serve 529 people per month; this represents an increase of 91 people (up 17%) over last year's 438 clients served. Additional demand is forecasted at 128 new MoW clients through June 2019. • In Redmond, an 11 -person MoW waitlist has been in place for more than 18 months. • The County's older adult aged 60+ segment continues to grow; the Population Research Center at PSU certifies that from 2010 to 2017 this segment increased by 26%, from 36,596 to 46,272 people. Oregon's Department of Health and Human Services 2014 forecast shows this segment will grow beyond 100,000 60+ adults in the County by 2040. • According to JAMA, older adults are living longer (up from 76.3 years in 2010 to 79.5 years in 2016); however, their unhealthy life expectancy is also increasing (from 10.3 years up to 11.1 years). We anticipate this phenomenon will further strain budgets. (Currently we have one MoW client who has been receiving meals for almost 20 years.) • in May, we begin managing MoW operations and Thursday congregate lunch during the Bend Senior Center renovation. Congregate demand forecasts show an uptick from 1643 diners last year to 2465 this year. Our pre -renovated facility requires more equipment to ensure a smooth service. We also request an additional $25,000 to cover the remaining balance of the kitchen equipment for upgrade to the Bend Community Center kitchen. impact of Current Investment Provide .5 FTE (of 2 FTE) to support nutrition programs. Serve over 2,033 unique clients. • Volunteers provide 10,000 hours to serve /or deliver a minimum of 78,000 meals • Support 61% of kitchen equipment purchase/repair and maintenance Comments Overall government funding remains flat; foundation/donor funding has also stayed flat or decreased as funding strategies have changed and need by other worthy organizations has increased. Healthy People: Support and advance the health and safety of Deschutes County's residents AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of June 12, 2019 DATE: June 5, 2019 FROM: Zechariah Heck, Community Development, 541-385-1704 TITLE OF AGENDA ITEM: Wildfire Hazard Zone Discussion BACKGROUND AND POLICY IMPLICATIONS: Staff will present and discuss Wildfire Hazard Zone data and potential maps with the Board on June 11. Staff is not seeking direction from the Board at this meeting. Rather, the intent is to present the information for discussion purposes, and invite feedback, questions, requests for additional information, etc. Staff will meet with the Board again on June 17 to discuss next steps. ATTENDANCE: Nick Lelack, Ed Keith, Randy Scheid, Zechariah Heck. DATE: June 11, 2019 TO: Board of County Commissioners ("Board") FROM: Nick Lelack, CDD Director Ed Keith, County Forester Randy Scheid, Building Official Zechariah Heck, Associate Planner RE: Consideration of New Wildfire Mitigation Standards Staff will present and discuss Wildfire Hazard Zone data and potential maps with the Board on June 11. Staff is not seeking direction from the Board at this meeting. Rather, the intent is to present the information for discussion purposes, and invite feedback, questions, requests for additional information, etc. Staff will meet with the Board again on June 17 to discuss next steps. BACKGROUND Staff engaged the Board in October 2018 to discuss the Oregon Residential Specialty Code (ORSC) Draft R- 327 and a FY 2018-2019 Planning Division Work Plan project to consider implementing wildfire mitigation standards. The Board directed staff to track R-327 and revisit options in 2019. The State Building Codes Division (BCD) approved R-327 in January, which permitted jurisdictions the flexibility to require the regulations or not. The Board also directed staff in February to explore what R-327 might look like for the County. Staff proceeded with obtaining data to create maps of the County based on R-327 criteria. On Wednesday, May 29, County Forester Ed Keith and CDD staff conducted a stakeholders meeting of regional fire officials, City of Bend Building and Deputy Building Officials, COBA, COAR, and two Planning Commissioners to present and invite feedback on preliminary wildfire hazard zone maps. Eighteen stakeholders attended out of 30 invited. Per OAR 629-044-0200, counties must apply the Oregon Department of Forestry scoring criteria (weather, slope, fuel hazard, and fuel distribution) to an "appropriate geographic areas" map. OAR 629-044-0220 states: "It is not the intent that Wildfire Hazard Zones be determined on a tax lot or ownership basis, but rather a landscape approach be used." County staff's first approach to apply the scoring criteria on a landscape approach was to utilize Deschutes County's Community Wildfire Protection Plan -sub zone boundaries. The stakeholder group generally discussed the data and draft map, the right scale to identify the zones, how best to score areas (raw numbers or rounding), and whether the geographic areas should be different (larger, smaller, different boundaries, etc.). The group engaged in a robust 117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005 � (541) 388-6575 @ cdd@deschutes.org 0 www.deschutes.org/cd discussion of the maps, the potential applicability of Oregon Residential Specialty Code R-327 and land use standards, and more. The maps presented and discussed with the group are attached (Attachment 1). Stakeholders expressed interest in creating more landscape scale maps, such as: (1) A 1-2 mile radius around each city, resort, major cluster development, and unincorporated community; the city, resort, etc. could be included or excluded from the wildfire hazard calculations. (2) Identify known and anticipated larger subdivisions and developments in the County where R-327 and/or land use standards would likely have the greatest impact in mitigating wildfire hazards, and apply the scoring to these areas. (3) Identification of wildfire hazard level in fire districts. Furthermore, both COBA and fire officials suggested creating a more formal work group comprised of diverse stakeholders, and/or a study group of fire officials, to inform this process. Attachments 1. Deschutes County Wildfire Hazard Zone Maps -DRAFT 2. BCD Notice of Permanent Rule - R327 Wildfire Hazard Mitigation Page 2 of 2 P¢�g� gEip�g yE ..a3 d�y�tlti fqyF r ga � z P¢�g� gEip�g yE ..a3 d�y�tlti fqyF v f • 4 t D s,✓ c r `t �.�.`� �,! 9u try ;, �'� � z°;��✓��2�,� Sas � +� � ��,".,�� ^��n 3 4 �" �'.:�'`e< 'a`�' �� SRI .XM �� ? � "l ssF � ✓.i j Y fry .4 �` �a`TS�'S T "z� �; 5�;� }Y2�'a£ �n^�p� SZ rtti 3 S 3 f S t � f �'3 %➢'�'"� ? �� } ©3J I � ��a5 � �`l�F�£r"�4 a .� � � � Y"r "� < D.^ J ."�v-y� ,��` Z'�� '� �Y.3� �",m t✓'�r�` �"�.`a �f � � ?'24"a4. /� l ut'V `c T"""i6s. � S l� � '�'i t P. Better Buildings for Oregon ATTACHMENT 2 Notice of Permanent Rule January 24, 2019 Oregon Residential Specialty Code: R327.4 Wildfire Hazard Mitigation Purpose of the rule: This rule amends the Oregon Residential Specialty Code (ORSC) to include increased construction standards for wildfire hazard mitigation that can be adopted by a local jurisdiction. The applicability of the increased construction standards will be determined by the local jurisdiction in accordance with the standards in the code and identified by the local adopting ordinance. Citation: Amend: OAR 918-480-0010. This rule becomes effective January 24, 2019. History: In 2016 the Residential and Manufactured Structures Board (RMSB) appointed a committee to review the 2015 International Residential Code, public code change proposals, and existing Oregon specific amendments that would become the 2017 ORSC. Appendix W — Wildfire Hazard Mitigation was one of many public proposals reviewed by the committee and forwarded to the RMSB for consideration. In May of 2017 the RMSB reviewed the committee's recommendations, including Appendix W — Wildfire Hazard Mitigation and recommended that Building Codes Division move the 2017 ORSC to rulemaking. During the division's review of the RMSB's recommendations three specific areas of concern were identified regarding Appendix W and the division returned Appendix W to the RMSB for further review. On October 1, 2017, the 2017 ORSC became effective without Appendix W. On May 29, 2018, the division received a request from the City of Ashland Fire and Rescue to have Appendix W reconsidered by the RMSB. On July 11, 2018, the RMSB reviewed and recommended that the division proceed to rulemaking. The division engaged stakeholders from the fire service, local government, and homebuilders to develop code standards with consistent and predictable application. Effect: These rules amend the ORSC to include increased construction standards for wildfire hazard mitigation that can be adopted by a local jurisdiction. These standards are intended to provide increased fire ignition protection of homes from flying embers and debris caused by wildfires. Contact: If you have questions or need further information, contact Tony Rocco, Structural Program Chief, at 503.373.7529, or Anthony.J.Rocco 1)oregon.gov. Building Codes Division ♦ Department of Consumer and Business Services ♦ State of Oregonr 1535 Edgewater St. NW, Salem, OR 97304 ♦ P.O. Box 14470, Salem, OR 97309-0404 503-378-4133 ♦ Fax: 503-378-2322 ♦ oregon.gov/bcd ATTACHMENT 2 918-480-0010 Amendments to the Oregon Residential Specialty Code (1) The Oregon Residential Specialty Code is amended pursuant to OAR chapter 918, division 8. Amendments adopted during the code -cycle for inclusion into the Oregon Residential Specialty Code are placed in this rule, showing the section reference and a descriptive caption. (2) Effective January 24, 2019, the Oregon Residential Specialty Code Section R327 is amended for additional wildfire hazard mitigation provisions that are available for local adoption. [Publications: Publications referenced are available for review at the division. See division website for information on where to purchase publications.] Stat. Auth.: ORS 455.020, 455.110, 455.610 Stats. Implemented: ORS 455.610 Hist.: BCA 18-1993, f. 8-24-93, cert. cf. 8-29-93; BCA 28-1993, f. 10-22-93, cert. ef. 1-1-94; BCA 29-1993, f. 11-24-93, cert. ef. 12-1-93; BCD 6- 1995, f. 3-31-95, cert. ef. 4-1-95; BCD 3-1996, f. 2-2-96, cert. cf. 4-1-96; BCD 22-1996(Temp), f 10-1-96, cert. ef. 10-4-96; BCD 5-1997, f. 3-21- 97, cert. cf. 4-1-97; Administrative Reformatting 1-19-98; BCD 3-1998, f 1-29-98, cert. cf. 4-1-98; BCD 19-1998, f. 9-30-98, cert, ef. 10-1-98; BCD 3-2000, f. 1-14-00 cert. ef. 4-1-00; BCD 19- 2000(Temp), f.& cert. ef. 8-15-00 thru 2-10-01; BCD 32-2000, f. 12-27-00, cert. ef. 1-1-01; BCD 3-2001, f. 2-9-01, cert. ef. 3-1-01; BCD 2-2002, f. 3-5-02, cert. ef. 4-1-02; BCD 22-2002(Temp), f. 9-13-02 cert. ef. 10-1-02 thru 3-29-03; BCD 30- 2002, f. 12-6-02, cert. ef. 1-1-03; BCD 1- 2003(Temp), f. & cert. ef. 1-10-03 thru 3-31-03; BCD 33-2002, f. 12-20-02 cert. ef. 4-1-03; BCD 15-2004, f. 9-10-04, cert. ef. 10-1-04; BCD 5- 2005, f. & cert. ef. 3-28-05; BCD 9-2006, f. 6-30- 06, cert. cf. 7-1-06; BCD 1-2007, f. 2-15-07, cert. ef. 4-1-07; BCD 5-2008, f. 2-22-08, cert. cf. 4-1- 08; BCD 13-2008(Temp), f. & cert. cf. 7-3-08 thru 12-30-08; BCD 21-2008, f. 9-30-08, cert. cf. 10-1-08; BCD 24-2008(Temp), f. & cert. ef. 10- 6-08 thru 4-1-09; BCD 1-2009, f. 1-30-09, cert. ef. 2-1-09; BCD 8-2009, f. 9-30-09, cert. ef. 10- 1-09; BCD 5-2010, f. 5-14-10, cert. cf. 7-1-10; BCD 19-2010, f 12-30-10, cert. ef. 1-1-11; BCD 1-2011, f. & cert. cf. 2-15-11; BCD 11- 2011(Temp), f & cert. e£. 4-15-11 thru 9-30-11; BCD 13-2011, f. 5-13-11, cert. cf. 7-1-11; BCD 9-2014, f. 9-25-14, cert. ef. 10-1-14; BCD 3- 2015, f. 3-24-15, cert. ef. 4-1-15; BCD 2-2016, f. 1-28-16, cert. cf. 2-1-16; BCD 11-2017, f. 9-14- 17, cert. ef. 10-1-17; BCD 16-2017(Temp), f. 12- 21-17, cert. ef. 1-1-18 thru 6-29-18; BCD 13- 2018(Temp), f 6-22-18, cert. ef. 6-30-18 thru 12- 26-18; BCD 1-2019, f. & cert. cf. 1-24-19 ATTACHMENT 2 2017 Oregon Residential Specialty Code Amendments Text denotation: Underline denotes new text, S#ikedweegh denotes deleted text. SECTION R327 WILDFIRE HAZARD MITIGATION R327.1 Purpose. The purpose of this section is to provide minimum standards for dwellings and their accessory structures located in or adjacent to vegetated areas subject to wildfires, to reduce or eliminate hazards presented by such fires. R327.2 Scope. The provisions of this section shall apply to all dwellings required to be protected against wildfire by a jurisdiction which has adopted wildfire zoning regulations. The additional provisions of Section R327.4 shall apply when a local municipality has adopted a local ordinance specifically recognizing Section R327.4 and consistent with Sections R327.4 through R327.4.8. 8327.3 Determination. " "gym peFieds-eaeh-yeas Wildfire hazard zones shall be determined using criteria established by the Oregon Department of Forestry. R327.3.1 Wildfire hazard zone requirements. Dwellings and their accessory structures shall be protected against wildfire by the following requirement in addition to other requirements of this code. The provisions of Section R327.4 asplyonly to qualifying lots identified in Section R327.4.1. Exception: Nonhabitable detached accessory structures, with an area of not greater than 400 square feet, located at least 50 feet from all other structures on the lot. R327.3.1.1 Roofing. Roofing shall be asphalt shingles in accordance with Section R905.2, slate shingles in accordance with Section R905.6, metal roofing in accordance with Section R905.4, tile, clay or concrete shingles in accordance with Section R905.3 and other approved roofing which is deemed to be equivalent to a minimum Class C rated roof covering. Untreated wood shingle and shake roofs are not permitted when the construction site is in a wildfire hazard zone as determined by Section R327.3. R327.3.1.2 Reroofing or repair of roofing of existing buildings. When 50 percent or more of the roof covering of any building is repaired or replaced within one year, the roof covering shall be made to comply with this section and attic ventilation shall be made to comply with this code. Ventilation openings shall be protected with corrosion - resistant wire mesh, not greater than 1/2 -inch (12.7 mm) or less than I/s-inch (3.2 mm) in any dimension. R327.4 Scope of additional wildfire hazard mitigation requirements. The provisions of Section R327.4 shall apply to new dwellings and their accevsory structures located in a wildfire hazard zone on a qualifying lot of record created on or after the effective date in the local adopting ordinance. 8327.4.1 Qualifying lots of record. Qualifying lots of record shall meet all the following: I . Be located in a wildfire hazard zone as identified by the local muni Win, using criteria established by the Oregon Department of Forestry. The local municipality is not required to include all areas identified by the Ore_ ,on Department of Forestry as wildfire hazard zones. The zone shall be detailed in the local adopting ordinance. 2. The local municipality shall determine in the adopting ordinance whether qualifying lots of record shall consist of individual lots or whether qualifying lots must be part of a development that contains a minimum number of lots. 3. The local »amici to tlity shall make a determination that the lot of record is either located within the identified wildfire hazard zone as determined by the hiriseliction or that it is located outside of the wildfire hazard zone as determined by the jurisdiction. Notification shall be provided in conjunction with the land use approval under ORS 197.522. 4. Application: 4.1 Lots created prior to the effective date of the local ordinance, that would otherwise qualify under the local adopting ordinance. are exempt from the requirements of the ordinance for a period of three years from the creation date of the land use approval under ORS 197.522. 4.2 For a lot created after the effective date of the local ordinance that receives notification under this section, the determination in the notification shall be valid for three years from the date of the land use approval under ORS 197.522. At the expiration of the three years. a lot of record shall be re- evaluated under the current version of the adopting ordinance prior to the issuance of building,2ermit. Infill exception: Dwellings or accessory struciures constructed on a lot in a subdivision, do not need to comply with Section 8327.4 when at least 50 percent of the lots in the subdivision have existing dwellings that were not constructed in accordance with Section R327.4. Nothing in the code or adopting ordinance prevents a local intinicimh y from waivingthe requirements of Section R327.4 for any lot. property or dwelling. or the remodel, replacement or reconstruction of a dwelling within the luri.sdictiou. ATTACHMENT 2 The local nuoricipaNty must include aprocess for resolving disputes related to the applicability of the local ordinance and this section. 8327.4.2 Definitions. The following_ words and terms shall, for purposes of Section 8327.4 have the meanings shown herein Refer to Chapter 2 for general definitions. Heavy Timber. For the use in this section. heavy timber shall be sawn lumber or clue laminated wood with the smallest minimum nominal dimension of 4 inches (102 mm). Heavy timber walls or floors shall be sawn or glue -laminated Planks splined tongue- and -grove, or set close together and well s ip ked. Ignition -Resistant Material. A type of building material that resists ignition or sustained flaming combustion sufficiently so as to reduce losses from wildland-urban interface conflagrations under worst-case weather and fuel conditions with wildfire exp -e of burning embers and small flames. Such materials include aniproduct designed for exterior exposure that, when tested in accordance with ASTM E84 or UL 723 for surface burning characteristics of building materials extended to a 30 -minute duration. exhibits a flame suead index of not more than 25shows no evidence of significant progressive combustion and whose flame front does not progress more than 10%2 feet (3.2 m) beyond the centerline of the burner at any, tins during the test. Noncombustible Material. Any material that in the form in which it is used and under the conditions anticipated, will not igLiite burn support combustion or release flammable vapors when sub a ted to fire or heat in accordance with ASTM El 36. Wildfire. Any uncontrolled fire spreading through vegetative fuels that threatens to destroy life, property. or resources. Wildfire Exposure. One or a combination of circumstances exposing a structure to ignition including radiant heat, convective heat direct flame contact and burning embers being proiected by a vegetation fire to a structure and its immediate environment. R327.4.3 Roofing, Roofing shall be asphalt shingles in accordance with Section R905.2, slate shingles in accordance with Section R905.6 metal roofing in accordance with Section R905.4, the clay or concrete shingles in accordance with Section R905.3 or other approved roofing which is deemed to be equivalent to a minimum Class B rated roof assembly. Wood shingle and shake roofs are not permitted in a wildfire hazard zone. Where the roof profile allows a space between the roof covering and roof decking, the spaces shall be constructed to prevent the intrusion of flames and embers. be fireblocked with approved materials or have one laver of minimum 72 pound (32.4 kg) mineral -surfaced nonperforated cap sheet complying with ASTM D3909 installed over the combustible decking. Where valley flashing is installed, the flashing shall be not less than 0.0 1 9 -inch (0.48 mm) No. 26 mage galvanized sheet corrosion -resistant metal installed over not less than one laver of minimum 72 pound (32.4 kg) mineral surfaced non- perforated can sheet complying with ASTM D3909 at least 36 - inch -wide (914 mm) running the full length of the valley. R327.4.3.1 Gutters. When required roof gutters shall be constructed of noncombustible materials and be provided with a means to prevent accumulation of leaves and debris in the gutter. R327.4.4 Ventilation. Where provided, the minimum net area of ventilation openings for enclosed attics enclosed soffit spaces enclosed rafter spaces and underfloor spaces shall be in accordance with Sections R806 and R408. All ventilation openings shall be covered with noncombustible corrosion -resistant metal wire mesh vents designed to resist the intrusion of burning embers and flame, or other approved materials or devices. Ventilation mesh and screening shall be a minimum of --/ib_ inch (1.6mm) and a maximum of 1/$ -inch (3.2mm) in any dimension. R327.4.4.1 Eaves soffits and cornices. Ventilation openings shall not be installed on the underside of eaves. soffits, or cornices. Exceptions• 1. The building offtdal may approve special eave, soffit. or cornice vents that are manufactured to resist the intrusion of flame and burning embers. 2. Ventilation openings complying with the requirements of Section 8327.4.4 may be installed on the underside of eaves. soffits. or cornices where the onening_is located 12 feet or greater above grade or the surface below. 1327.4.5 Exterior walls. The exterior wall covering or wall assembly shall comps with one of the following requirements: 1. Noncombustible material. 2. lgnitionaesistant material. 3. Heavv timber assembly. 4. Log wall construction assembly, 5. Wall assemblies that havc been tested in accordance with the test procedures for a 10- minute direct flame contact exposure test set forth in ASTM E2707. complying with the conditions of acceptance listed in Section R327.4.5.2. Exception: Any of the following_ shall be deemed to meet the assembly performance criteria and intent of this section: 1. One laver of =15 -inch Type X exterior gypsum sheathing applied behind the exterior wall coveritr_g or cladding on the exterior side of the framing. 2. The exterior portion of a 1 -hour fire resistive exterior rvn/t assembly designed for exterior fire exposure including assemblies using exterior gypsum panel and sheathing products listed in the Gypsu n Association Fire Resistance Design Manual. R327.4.5.1 Extent of exterior wall covering. Exterior wall covet les shall extend from the top of the foundation to the ATTACHMENT 2 roof, and terminate at 2 inch (50.5 mm) nominal solid wood 2. Ignition -resistant material. blocking between rafters at all roof overhanes. or in the case 3. One layer of 1/8 -inch Type X exterior gypsum of enclosed eaves or soffits shall terminate at the underside sheathing applied behind the exterior covering on the_ of the enclosure. underside of the ceiling. 8327.4.5.2 Conditions of acceptance. ASTM E2707 tests shall be conducted in triplicate and the conditions of acceptance below shall be met. If any one of the three replicates does not meet the conditions of acceptance. three additional tests shall be conducted. All additional tests shall meet the conditions of acceptance. 1. Absence of flame penetration through the wail assembly at any time during the test. 2 Absence of evidence of glowing combustion on the interior surface of the assembly at the end of the 70 minute test. 8327.4.6 Overhanging proiections. All exterior 1)roiections (exterior balconies carports decks patio covers porch ceilings unenclosed roofs and floors, overhanging buildings and similar architectural appendages and projections) shall be protected as sLcified in this section. R327.4.6.1 Enclosed roof eaves soffits and cornices. The exposed underside of rafter or truss eaves and enclosed soffits, where any portion of the framing is less than 12 feet above gatcle or similar surface below, shall be protected by one of the following: 1. Noncombustible material. 2. Ignition -resistant material. 3. One jayer of -'/8-inch Type X exterior gypsum sheathing_ applied behind an exterior covering on the underside of the rafter tails truss tails or soffit. 4. The exterior portion of a I -hour fire resistive exterior wall assembly applied to the underside of the rafter tails or soffit including assemblies using exterior gypsum panel and sheathing products listed in the Gypsum Association Fire Resistance Design Manual. 5. Soffit assemblies with an underside surface that meets the performance criteria in Section R327.4.6.5 when tested in accordance ASTM E2957. Exceptions: The following materials do not require protection required by this section: 1. Eaves and soffits where all portions of the framing members are 12 feet or greater abovegrade. and 2 - inch norninal eave fireblocking is provided between roof framing members from the wall ton Mate to the underside of the roof sheathing. 2. Gable end overhangs and roof assembly proiections beyond an exterior wal/ other than at the lower end of the rafter tails. 3. Fascia and other architectural trim boards. R327.4.6.2 Exterior patio and porch ceilings. The exposed underside of exterior patio and porch ceilings greater than 200 square feet in area and less than 12 feet above grade shall be protected by one of the following: 1. Nonconrbnt.rtible maters/. 4. The exterior nortion of a ]-hour fire resistive exterior wall assembly applied to the underside of the ceiling assembly including assemblies using exterior gypsum panel and sheathing products listed in the Gvosum Association Fire Resistance Design Manual. 5. Porch ceiling assemblies with a horizontal underside that meet the performance criteria in Section 8327.4.6.5 when tested in accordance with the test procedures set forth in ASTM E2957. Exception: Architectural trim boards. 8327.4.6.3 Floor proiections. The exposed underside of cantilevered floor proiections less than 12 feet above grade or the surface below shall be protected by one of the following: 1. Noncombustible material. 2. lenition-resistant material. 3. One layer of 1 -inch Type X exterior gypsum sheathing applied behind an exterior covering on the underside of the floor projection. 4. The exterior portion of a I -hour fire resistive exterior wall assembly applied to the underside of the floor proiection, including assemblies using exterior gypsum panel and sheathing products listed in the Gypsum Association Fire Resistance Design Manual. 5. An assembly that meets the performance criteria in Section R327.4.6.5 when tested in accordance with ASTM E2957. Exception: Architectural trim boards. R327.4.6.4 Underfloor protection. The underfloor_area of elevated structures shall be enclosed to grade in accordance with the requirements of Section R327.4, or the underside of the exposed underfloor shall be orotected by one _of -the following: 1. Noncombustible material. 2. Ignition -resistant material. 3. One laver of 48 -inch Type X exterior gypsum sheathing applied behind an exterior covering on the underside of the floor assembly. 4. The exterior portion of a 1 -hour fire resistive exterior wal/ assembly applied to the underside of the floor, including assemblies using exterior gypsum panel and sheathingmoducts listed in the Gvpsum Association Fire Resistance Design Manual. 5. An assembly that meets the performance criteria in Section R327.4.6.5 when tested in accordance with ASTM E2957. Exception: Heavv timber structural columns and beams do not rcouire protection. ATTACHMENT 2 R327.4.6.5 Conditions of acceptance. ASTM E2957 tests shall be conducted in triplicate, and the conditions of acceptance below shall be met. If any one of the three replicates does not meet the conditions of acceptance, three additional tests shall be conducted. All additional tests shall meet the following conditions of acceptance: 1 Absence of flame penetration of the eaves or horizontal proiection assembly at any time during the test. 2. Absence of structural failure of the eaves or horizontal projection subassembly at any during the test. 3 Absence of sustained combustion of any kind at the conclusion of the 40 minute test. 8327.4.7 Walkint: surfaces. Deck, porch and balcony walking surfaces located reaer than 30 inches and less than 12 feet above made or the surface below shall be constructed with one of the materials listed below. Exception: Walking surfaces of decks, porches and balconies not greater than 200 square feet in area, where the surface is constructed of nominal 2 -inch lumber. 1 Materials that comply with the performance requirements of Section R327.4.7.1 when tested in accordance with both ASTM E2632 and ASTM E2726. 2 Ignition re.riemnt materials that comply with the performance requirements of Section 8327.4.2 when tested in accordance with ASTM E84 or UL 723. 3. Exterior fire retardant treated wood. 4. Noncombustible material. 5 Any material drat complies with the _performance requirements of Section R327.4.7.2 where tested in accordance with ASTM E2632 where the exterior wal( covering of the structure is noncombustible or ierrition- resistant material. 6 Any material that complies with the performance requirements of ASTM E2632. where the exterior wall covering of the structure is noncombustible or ienilion- resistant material. Exception: ]Clot/ covering material may be of any material that otherwise complies with this chapter when the decking Surface material complies with the performance requirements ASTM E84 with a Class B flame spread rating.. 8327.4.7.1 Requirements for 8327.4.7, item 1. The material shall be tested in accordance with ASTM E2632 and ASTM E2726 and shall comply with the conditions of acceptance below. The material shall also comply with the performance requirements of Section R327.4.2 for ignition resistant material when tested in accordance with ASTM E84 or UL 723. R327.4.7.1.1 Conditions of acceptance. ASTM E2632 tests shall be conducted in triplicate and the conditions of acceptance below shall be met. If any one of the three replicates does not meet the conditions of acceptance, three additional tests shall be conducted. All additional tests Shall meet the following conditions of acceptance: 1. Peak heat release rate of less than or equal to 25 kW/ft' (269 kW/m-) 2. Absence of sustained flaming orlob wing combustion of any kind at the conclusion of the 40 - minute observation period. 3 Absence of failing articles that are still burning when reaehiny the burner or floor. 8327.4.7.1.2 Conditions of acceptance. ASTM E2762 tests Shall be conducted in triplicate and the conditions of acceptance below shall be met. If any one of the three replicates does not meet the conditions of acceptance. three additional tests shall be conducted. All of the additional tests shall meet the following_ conditions of acceptance: 1. Absence of sustained flaming orlg owing combustion of any kind at the conclusion of the -40 - minute observation period. 2. Absence of falling particles that are still bunting when reaching the burner or floor. 8327.4.7.2 Requirements for R327.4.7, item 6. The material shall be tested in accordance with ASTM E2632 and shall comply with the following_ condition of acceptance. 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O) - C : C CL a' o' LO O tv f0 N LO Ul M 7 7 O O 7 :3 EL a': o' o O 0'0 0 0' a 'o 00000' O Ln v O O!O O0'. �:N LLO LLO LL 04O O N V @ d N a) CU -0 C QI 'D a) U LL V :, O CL 2' U) N '.. - E E :. O V a) W y's U) LL LU c 0 C a o E d T d. 00 :(O CL 0 M cc to N C' CO ',A 3,� U)' U C U p 0 O O E E A rn C o a) •- n. U) a) ! a) S o y 0) c c' c a) c a y a • m m y £ . d Mn m'in $ v' c o.' Co OIC x a� t , C LL:w . i.LL U) I— Z i � � N M d• U) O O M M M M Cl) M Cl) 2 U) U) U):(/) U) U), U) W W U)- U) (f) U) U) (n ES C0GZ o� Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of June 12, 2019 DATE: June 5, 2019 FROM: Nick Lelack, Community Development, 541-385-1708 TITLE OF AGENDA ITEM: PUBLIC HEARING: CDD 2018 Annual Report & Draft Fiscal Year 2019-20 Work Plan RECOMMENDATION & ACTION REQUESTED: 1. Close the hearing and adopt the Work Plan as proposed or as modified by the Board at this meeting. 2. Continue the public hearing or keep the written record open for 1 -week, until June 19. Then, based on consideration of public comments, approve the Work Plan as proposed or as modified by the Board on June 19 or 26. The BOCC will be conducting a public hearing on Wednesday, June 12, 2019 on the draft Work Plan for FY 2019-20. Each spring, CDD prepares an annual report describing accomplishments from the prior calendar year and proposed work plan for the next fiscal year. The work plan describes the most important objectives and proposed projects in each CDD division based on: 1. Board annual goals and policies; 2. Carry-over projects from current or prior years; 3. Public comments; 4. Changes in state law; and 5. Grants/funding sources. It also serves as the context within which new projects that arise during the course of the year are prioritized and undertaken. CDD division managers will briefly highlight 2018 accomplishments and 2019-20 work plan projects at this work session. FISCAL IMPLICATIONS: None. If projects or services in the adopted Work Plan create fiscal implications, staff will seek BOCC approval separately prior to initiating such services or projects. ATTENDANCE: CDD Director Nick Lelack and Management Team MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Nick Lelack, AICP, Director DATE: June 12, 2019 SUBJECTS: Community Development Department (CDD) Work Plan for Fiscal Year (FY) 2019-20 I. SUMMARY / OVERVIEW The Board of County Commissioners (Board) is conducting a public hearing on the draft CDD 2018 Annual Report and Work Plan for FY 2019-20. (Attachment 1). Staff will briefly highlight both documents. Each spring, CDD prepares an Annual Report describing accomplishments from the prior calendar year and proposed Work Plan for the next fiscal year. The Work Plan describes the most important objectives and projects in each CDD Division based on: 1. Board annual goals and policies; 2. Carry-over projects from current or prior years; 3. Public comments; 4. Changes in state law; and 5. Grants/funding sources. The Work Plan serves as the context within which new projects that arise during the course of the year are prioritized and undertaken. The plan outlines CDD's anticipated projects and goals for FY 2019-20, including the following highlights: • Maintaining fast turnaround times for processing permit applications • Participating in processes to update the County's Transportation System Plan (TSP) and regional transportation plans including in Tumalo and Terrebonne • Initiating a Master Electrical Permit Program for commercial and industrial construction • Considering amendments to Deschutes County Code to address wildfire hazard mitigation, signage, marijuana uses, floodplains, religious uses, childcare facilities, outcomes from the 2019 Legislative Session, and more • Implementingthe County/s Comprehensive Plan to ensure agricultural lands are correctly designated • Coordinating with the cities of Bend and Redmond to expand urban growth boundaries to provide new affordable neighborhoods, and supporting other affordable housing initiatives • Continue coordinating with the City of Bend to update the Bend Airport Master Plan and applicable zones • Continue coordinating with the City of Bend and the Oregon Department of Environmental Quality (DEQ) on the southeast sewer interceptor and transition from septic to sewer systems • Coordinating with all four cities on growth management and transportation plans • Updating the Code Enforcement Policy and Procedures Manual • Developing a departmental permitting response plan in the event of a major disaster The Annual Report and Work Plan format and content improves slightly each year. Two notable changes this year include: 1. The Annual Report and Work Plan are separated into two documents. The reason is to simplify both documents —summarize all accomplishments in one report and to establish the Work Plan as a stand- alone document that can be readily referenced when making decisions about projects to initiate when capacity becomes available. 2. The Annual Report includes performance measure results from the calendar year to inform the Board, appointed bodies and public, and significantly more photographs, charts and graphs to improve the user-friendliness of the document. 11. PLANNING COMMISSION REVIEW, OPEN HOUSES & RECOMMENDATION The Planning Commission conducted three open houses in La Pine, Bend and Sisters last month to invite public comments on the draft Planning Division Work Plan. Most residents participating in the open houses responded to the proposed Non -Prime Resource (NPR) Lands project. The most common comment on both the NPR and work plan proposals requested County financial and other assistance in maintaining rural roads, particularly those in road districts. In addition to the open houses, the Central Oregon Association of Realtors (COAR) submitted a letter to the Board supporting several projects and services in the draft Work Plan (Attachment 2). The City of Redmond submitted an email to staff requesting County participation in its Comprehensive Plan update and coordination with the implementation of the affordable housing pilot project. On May 9, the Planning Commission unanimously recommended approval of the Work Plan as proposed with a notation to correct a couple of typos. One of the key discussion points was the carrying over of several existing projects to the new fiscal year, such as the floodplain and marijuana text amendments, NPR Lands project, Sisters Country Horizons Vision Plan implementation, and ongoing discussions over whether to adopt wildfire hazard mitigation land use and/or building standards. The Commission asked when new projects may be initiated. Staff replied that initiating new projects would depend on the timing of completing the carry over projects (listed above), the Board's decision on whether to initiate land use and/or building wildfire hazard mitigation standards, and the outcome of the Legislative Session pertaining to rural accessory dwelling units and other Board priorities. The Commission expressed particular interest in the County initiating the TSP update given current and projected population growth trends. Staff also stated that the City of Bend may accelerate its Bend Airport Federal Aviation Administration (FAA) Master Plan Update and associated amendments to the County's Comprehensive Plan and Development Code. -2- III. HISTORIC LANDMARKS COMMISSION REVIEW & RECOMMENDATION The Historic Landmarks Commission (HLC) conducts a work session on the proposed Planning Division work plan each year. On April 1, the HLC recommended approval of the proposed 2019-20 Work Plan. The historic preservation element of the work plan is generally captured in the Certified Local Government (CLG) grant projects. IV. BOARD DECISION 1. Close the hearing and adopt the Work Plan as proposed or as modified by the Board at this meeting. 2. Continue the public hearing or keep the written record open for 1 -week, until June 19. Then, based on consideration of public comments, approve the Work Plan as proposed or as modified by the Board on June 19 or 26. Attachments: 1. 2018 Annual Report and draft FY 2019-20 Work Plan 2. Central Oregon Association of Realtors Letter -3- Introduction 4 Overview 5 Performance e©®orm nce 2 e »v1«e d 6 Divisions& Services Appeals ppe>s * Public >xl,©:w a ®< g w 5 7 Coordination<Collaboration 5 Community Involvement d �+ 2 The Annual Report highlights the department's 2018 accomplishments and is developed to: • Report on the department's achievements and performance. • Implement the Board of County Commissioners (BOCC) goals and objectives. Implement the Deschutes County Customer Service "Every Time" Standards. Effectively and efficiently manage organizational assets, capabilities, and finances. • Fulfill the department's regulatory compliance requirements. • Enhance the County as a safe, sustainable, and highly desirable place to live, work, learn, recreate, visit, and more. • Address changes in state law. The BOCC adopts the Annual Report after considering public, stakeholder and partner organization input, and Planning Commission and Historic Landmarks Commission recommendations. M The Community Development Department (CDD) consists of Administrative d five divisions provide coordinated planning and development services. The divisions include the following: ADMINISTRATIVE SE VICES Provides oversight for all departmental operations and facilities, human resources, budget, customer service, technology and performance measures. Systems Analyst staff are responsible ES for the integration of technology across all CDD divisions and coordinates with the cities as well as providing direct service441 C7 to the public via application training and support, web -based mapping, reporting services and data distribution. jAA j COORDINATED SERVIC S DIVISION Provides coordination of permitting and "front line" direct services to customers at the main office in Bend and at the Sisters and La Pine City Halls. Regulates on-site wastewater treatment systems (septic) and monitors environmental factors for public health and resource protection. BUILDING F TY DIVISION Provides construction plan reviews, consultation and inspections to assure compliance with federal and state building codes in the rural County and cities of Sisters and La Pine. CODE ENFORCEMENT DIVISION Code enforcement is responsible for investigating code violation complaints to ensure compliance with each of the codes and statutes administered by CDD, and provides direct service on contract to the City of La Pine for solid waste violations. 5 The Community Development Department's 2018-19 goals are reflected in the performance measures below. These performance measures strategically and comprehensively align CDD's operations with the Board of County Commissioners'(BOCC) 2018-19 Goals and Objectives and the County's Customer Service "Every Time" Standards. The performance measures address service delivery expectations from the perspective of CDD's customers; ensures the department fulfills its regulatory compliance requirements; effectively manages the organization's assets, capacities, and finances; and preserves and enhances the County as a safe, sustainable, and desirable place to live, visit, work, learn and recreate. CDD performance measures implement the BOCC's FY 2018-19 goals and objectives. Each performance measure references the applicable BOCC goal and objective. For example, the CDD performance measure to "achieve 85% voluntary compliance in Code Enforcement cases" implements the BOCC's Safe Communities Objective 1 to provide safe and secure communities through coordinated public safety and services, and includes the reference "SC -1." 0 UAI 101W, ® Complete single family dwelling permit process from Application Acceptance to Ready -to -Issue in 30 days. (SID -1) ® Complete commercial structural permit process from Application Acceptance to Ready -to - Issue in 35 days. (SID -1) ® Achieve a customer feedback rating of 2.7 (out of 3.0) or better. (SID -2) ® Complete structural permit Ready -to -Issue turnaround time of 4 days. (SID -1) Achieve 85% voluntary compliance in Code Enforcement cases. (SC -1) Resolve 75% of Code Enforcement cases within 12 months. (SC -1) Complete Code Enforcement Procedures Manual amendments. (SC -1) ® Achieve an average of 6-10 stops at different construction job sites per day for each Building Inspector. Each stop may consist of multiple inspections. (SID -1) ® Achieve an average turnaround time on building plan reviews of 8-10 days. (SID -1) Issue new onsite septic system permits within 15 days of receiving a complete application. (SID -1) Achieve compliance with the ATT Operation and Maintenance (0 & M) reporting requirements of 95%. (HP -3) Issue all administrative (staff) decisions for land use actions requiring prior notice within 45 days of determination of complete application. (SID -1) Issue all administrative (staff) decisions for land use actions that do not require prior notice within 21 days of determination of complete application. (SID -1) Coordinate with cities regarding growth management. (EV -1, EV -2, EV -3, EV -4, HP -1) Coordinate with the City of Bend to implement the Bend Airport Master Plan. (EV -2, EV -4) Coordinate with the City of Redmond to entitle a large lot industrial site. (EV -4) Re-evaluate agricultural land designations. (EV -2, SD -3) Complete Sisters Country Vision Plan in coordination with the City of Sisters and Central Oregon Intergovernmental Council. (EV -2) VA 0 -ES 6 Code Enforcement � OIAVT TarOet Upper cat 4e soxe Residential Building Inspections - Number of Stops Per Day S / Day 81 Day 10 r Day Rate Achieving Voluntary Compliance 75% 85% 100% 85.7% Resolving Cases within 12 Months 75% 85°% 100°% 85.7% Building Division LoA*r Limit Target Dir Limit Avg. stops. Per nay Sowe Residential Building Inspections - Number of Stops Per Day S / Day 81 Day 10 r Day 9.18 Building Division Lower Lower Target Upper Lmit Plan Rewkms Petr Day S=e Residential Pian Review - Average Number of Plan Reviews Per Examiner Per Day 2 t Day 8 / Day 41 Day 2.5 Environmental Soils Division L°'A'K iTarget Limit Upper Lurk nays To Issue Pemift S=e New System Permit Process Control -Turn Around Time in Days 5 Days 10 Days 15 Days 12.5 F-01 ES Coordinated Services Lamer Limit Target Upper Limit %Appt'dFor At Permit Counter Score Percentage of Permits Applied For At The Permit Counter 60% 40% 20% 70,1% I Building Division Lamer Limit Target Upper Limit `"Applied For Oifte gyre Percentage of Permits Applied For Electronically 20% 40% 60% 29.9?6 I Building Division LCYAW txmvt Target Lxm�che� ed Score Percentage of Building Division inspections Scheduled Electronically 5D% 65% 80% 63.7% I Environmental Soils Division Li Lzmit mat Target Upper Limit J App Onrine For 6a a S=e Percentage of Environmental Soils Division Permits Applied For Electronically 15% 35% 50% 8.5% I Environmentat Soils Division Lamer LimitLimit Target upper % 'ca Etectronira§ty stere Percentage of Environmental Soils Division Inspections Scheduled Electronically 35°l° 50% 65°,° 54,96 E Meeting Target ES L� j Within Range 40 Not Meeting Target Planning Division LGIAW Limit Target Upper Limit Numt*` of Days To Process snore Days To Process Administrative Determination Applications Without Prior Notice Days To Process Administrative Determination Applications With Prior Notice 14 Days 30 Days 21 Days 45 Days 35 Days 60 Days 30,5 68.8 ( ; Building Division Lacer Limit Target Upper Limit Number of Days To Prooess Soore Residential Plan Review Turnaround Time - Number of Days 2 Days 5 Days 8 Days 27.68 Building Division LaaSr Limit Target Upper Limit % Com;Aeted Cr Time S=e Inspection Request Completed By Inspector On Day Requested By Customer 90% 95% 100% 99.0% Environmental Soils Division Lras*r Limit Target Upper Limit % Com ted On Time Score Pre -Cover Inspection Request Completed By Inspector On Day Requesters By Customer 90% 95% 100% 97.4% 10 r...................... ill im The Administrative Services Division provides oversight for all departmental operations and. facilities, human resources, budgets, customer services, technology and performance measures. Administrative Services consists of the Community Development Director, Senior Management Analyst, two Systems Analysts, and one Administrative Assistant. 13 14 15 16 The Coordinated Services Division provides services to customers at the main office in Bend, as well as in the La Pine and Sisters City Halls. Staff work to ensure minimal wait times, provide accurate information to the public and ensure the efficient operation of the front counter and coordination among all divisions. Staff also perform basic building plan reviews. The Division consists of an Administrative Manager, eight Permit Technicians and an Administrative Support Technician. 17 ir. 19 20 The Code Enforcement Division is responsible for investigating code violation complaints associated with land use, onsite wastewater disposal, building, and solid waste codes (by contract with the Solid Waste Department). The program's overriding goal is to achieve voluntary compliance. If necessary, citations are issued for prosecution in Circuit Court or before a Code Enforcement Hearings Officer. The Code Enforcement program consists of three Code Enforcement Specialists and one volunteer. The program is managed by the Coordinated Services Administrative Manager and is supported by a law enforcement technician from the Sheriffs Department and operating divisions. The program continues to adapt to the County's challenges of growth and diversification, incorporating new measures to ensure timely code compliance and the legalization of marijuana. While voluntary compliance is the primary objective, an ever-growing number of cases require further code enforcement action because of lagging correction or non-compliance. Through the continuing development and refinement of Procedures for Administrative Civil Penalty, Code Enforcement is obtaining expedited compliance from citations rather than court adjudication resulting in greater cost recovery. A disconcerting trend is the necessity for County abatement in some cases. In abatement, the County affects the cure of violations with prioritization on cost recovery. Abatement action is reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code Enforcement is closely coordinating with other County departments in the development and enactment of abatement plans. 41 1000 900 800 700 600 500 400 300 200 100 22 2012 2013 2014 2015 2016 2017 2018 Dense Sparse 23 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 100/ 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 24 2012 2013 2014 2015 2016 2017 2018 2012 2013 2014 2015 2016 2017 2018 �A Voluntary Warning L Citation C Injunction 30 Days 60 Days 180 Days M 1 Year 25 26 27 w The Building Safety Division administers and implements the state -mandated building codes through a process of education and a clear and consistent application of the specialty codes. The Division provides these services throughout the rural county, in the Cities of La Pine and Sisters, and various services to Lake, Jefferson, Klamath and Crook counties, the Cities of Bend and Redmond, and the State of Oregon Building Codes Division on an as -needed basis. The Division consists of the Building Safety Director, Assistant Building Safety Official, three Commercial - Residential Plan Reviewers and eleven Building Safety Inspectors. Wo 1,800 1,600 1,400 1,200 1,000 800 600 400 200 30 2012 2013 2014 2015 2016 2017 2018 r , l Ewe ' e 200 100 U 2012 2013 2014 2015 2016 2017 2018 Legend Dense Sparse Ick M 33 34 The Environmental Soils Division provides site evaluations, design review, permitting, inspection, education and coordination with the Oregon Department of Environmental Quality (DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an Operations and Maintenance tracking system, provides the public with information on wastewater treatment systems and regulations, and investigates sewage hazards. Staff are also engaged in the proactive pursuit of protecting the groundwater in Deschutes County. The division consists of one Environmental Health Supervisor, one Environmental Health Specialist II, two Environmental Health Specialist I Trainees, one On-call Inspector and one Permit Technician. 35 300 250 -OR 150 100 c 0 36 2012 2013 2014 2015 2016 2017 2018 Legend Dense Sparse 1,800 1,600 1,400 1,200 1,000 800 600 400 200 0 2012 2013 2014 2015 2016 2017 2018 Legend ` Dense Sparse 37 w WE M The Planning Division consists of two operational areas: Current Planning and Long Range Planning. The Division consists of 16 employees: a Community Development/Planning Director, one Planning Manager, three Senior Planners, one Senior Transportation Planner, six Associate Planners, four Assistant Planners, and one Administrative Assistant. R Responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with Hearings Officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for building permit applications and septic permits; coordinating with Code Enforcement to respond to complaints and monitor conditions of approval for land use permits; performing road naming duties and assisting with addressing; providing assistance at the public information counter, over the telephone and via email; and addressing in the rural County and City of Redmond, under contract. Responsible for planning for the future of Deschutes County, including developing and implementing land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on various planning projects taking place in the region, including population forecasts with Portland State University and cities. Staff also monitors and participates in annual legislative sessions, and serves on numerous local, regional and statewide committees primarily focusing on transportation, natural resources, growth management and economic development. 42 MM04 Provides comments and expertise on land use applications, calculates System Development Charges (SDC's) as part of land use application review process or upon request; provides comments to the County's Risk Management Department regarding traffic issues for permitted events; participates in the annual County Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAC); participates in Oregon Department of Transportation (ODOT) funded refinement planning; coordinates road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans; and serves on several local and regional transportation committees, most notably BPAC, the Bend Metropolitan Planning Organization Technical Advisory Committee, and Central Oregon Area Commission on Transportation Technical Advisory Committee (TAC). V111 Responsible for providing comments and expertise on land use applications, code enforcement, and general property inquiries that require development, fill, or removal in mapped floodplain and wetland areas. Staff maintains certification as an Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager to provide customers with up-to-date and accurate information regarding FEMA regulations, surveying requirements, and construction requirements. Coordination is frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon Department of State Lands, Oregon Department of Fish and Wildlife, and the US Forest Service. IN 1000 900 800 700 600 500 400 300 200 100 2012 2013 2014 2015 2016 2017 2018 Legend ,, , ° Dense Sparse w 47 I; we 50 .y. . «wy.: .. .. � k ay » k TOTI��o 54 HIRM ,Ml 1111111 lillilligpilli ljjl�!111111111111 I I I �! I I I I I' I I I. 0303= � 55 Bicycle and Pedestrian Advisory Committee BPAC met ten times, commenting on regional Transportation System Plan updates, Oregon State Park master plans, and Oregon Department of Transportation projects. Participated in Terrebonne Refinement Plan TAC; Parkway Refinement Plan TAC, Wickiup Junction Refinement Plan (with City of La Pine) MHI�Mll Participating with Transportation System Plan (TSP) Update; Bend MPO Regional Transportation Plan (RTP) Update. Discussed with City staff the West Side Transect, a cluster development concept for lands located west of Bend adjoining the Urban Growth Boundary (UGB). The Board approved the Transect in January 2019. a Reviewed land use applications for effects on county road system. Participated in Wickiup Junction Refinement Plan (review Review Request for Proposals), work to begin in 2019). 56 Coordinated with the City of Sisters, Oregon Department of Aviation, Sisters Airport and Eagle Air Estates regarding the taxiway and the process related to a State "recognized" airport. Coordinated with the City of Sisters, consultants, and community members in the development of the Sisters Country Vision Plan. Coordinated with the City of Sisters regarding updates to their TSP. ® Coordinated with the City of Redmond regarding a site owned by the Oregon Department of State Lands (DSL) adjoining its UGB as a plausible location for a regional large -lot industrial campus. DSL initiated a City/County UGB plan amendment in September. • Coordinated with the City of Redmond, Property and Facilities and DSL regarding a site owned by DSL adjoining its UGB as a plausible location Fairground expansion and Oregon Military Department training site. DSL initiated a City/County UGB plan amendment in September. ® Coordinated with the City of Redmond regarding updates to their TSP. ® Coordinated with the City of Redmond and Property and Facilities on an application adjusting the Redmond UGB. An application is expected in 2019. 57 ��M Statewide Planning Goal 1, Citizen Involvement, requires cities and counties to create a citizen involvement program that provides opportunities for community participation in land use planning processes and decisions. Land use legislation, policies and implementation measures made by Oregonians over 40 years ago helped shape Oregon's urban and rural environments. Likewise, choices made today will ultimately shape these areas in the future. Successful land use planning occurs through an open and public process that provides room for information gathering, analysis and vigorous debate. Deschutes County's Community Involvement program is defined in Section 1.2 of the Comprehensive Plan. This chapter identifies the County Planning Commission as the committee for citizen involvement. It also contains the County's Community Involvement goal and corresponding five policies that comply with Goal 1. This report briefly discusses the noteworthy community involvement actions undertaken by the Planning Division in 2018. The report is intended to provide county residents and stakeholders with a tool to assess its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse communities remain actively involved in land use planning discussions. W-01 Meetings that informed the content of the report included: • BOCC panel discussions (noticed public meetings) • Staff focus groups • Stakeholder interviews • Public comments, written and online survey • Marijuana operations annual reporting The Historic Landmarks Commission convened 9 times in 2018 to consider: • Alterations to Historic Structures (Sottong House) • Central Oregon Canal Nomination to the National Register of Historic Places • Certified Local Government Grant • Cline Falls Power Plant Kiosk • Historic Preservation Month • Heritage Barn Workshop with Restore Oregon • Paulina Lake Cabins Restoration • Planning Division Draft FY 2018-2019 Annual Work Plan • Sisters Country Historic Resources Inventory • Vandevert Cabin 59 The Planning Commission convened 15 times in 2018 to consider: • Code Enforcement and Land Use • Destination Resort Overnight Lodging Unit Tracking • Flood Plain Amendments • Housekeeping Amendments • Marijuana Amendments • Non -Resource Lands Draft Scope of Work • Planning Division Draft FY 2018-2019 Annual Work Plan • Rural Commercial and Rural Industrial Designation Text Amendments • Subdivision Access Text Amendments • Water Resource Panels (Hydrology of Upper Deschutes Basin, Environmental Impacts, Agricultural Water Consumption and Efficiency and Projections and Planning) • Wildfire Mitigation Standards ME 61 »>v<:<iw L1...>« { /} / \\}< § 41 : 61 m vi rl W UN M km Mission Statement The Community Development Department facilitates orderly growth and development in the Deschutes County community through coordinated programs of Land Use Planning, Environmental Soils, Building Safety, Code Enforcement, education and service to the public. The FY 2019-20 Work Plan highlights the department's goals and objectives and is developed to: • Implement the Board of County Commissioners' (BOCC) goals and objectives. • Implement the Deschutes County Customer Service "Every Time" Standards. • Effectively and efficiently manage organizational assets, capabilities, and finances. • Fulfill the department's regulatory compliance requirements. • Enhance the County as a safe, sustainable, and highly desirable place to live, work, learn, recreate, visit, and more. • Address changes in state law. Summaries of CDD's performance measures are provided in each division's section. The BOCC adopts the Work Plan after considering public, stakeholder and partner organization input, and Planning Commission and Historic Landmarks Commission recommendations. The Work Plan often includes more projects than there are resources available. CDD coordinates with the BOCC throughout the year to prioritize and initiate projects. Projects not initiated are often carried over to future years. 3 Board of County Commissioners Philip G. Henderson, Chair Patti Adair, Vice Chair Tony DeBone County Administration Tom Anderson, County Administrator Erik Kropp, Deputy County Administrator Planning Commission Dale Crawford - At Large (Chair) Maggie Kirby - Bend Area (Vice Chair) Jim Beeger - Bend Area Les Hudson - At Large Jessica Kieras - Redmond Area Hugh Palcic - South County Steve Swisher - Sisters Area Historic Landmarks Commission Chris Horting-jones, Chair- Unincorporated Sharon Leighty, Vice Chair - Unincorporated Kelly Madden - Ex -Officio Bill Olsen - Pioneer Association Dennis Schmidling, Secretary - City of Sisters Rachel Stemach - Unincorporated Hearings Officers Liz Fancher Gregory J. Frank Stephanie Hicks Dan Olsen Will Van Vactor Bicycle and Pedestrian Advisory Committee Dave Thomson - Chair Christopher Cassard - Vice Chair Morgan Crowell Katie Hammer Sam Handelman Wendy Holzman Katrina Langenderf Ann Marland Rick Root David Roth Mark Smith 117 NW Lafayette Avenue Bend, OR On, Tues, Thurs, Fri, A - : :A - East ac .: t Avenue Sisters, OR Tuesday, i OA -.0 La Pine, OR Thursday, A OO A M 4.1'P V 5 The Community Development Department (CDD) consists of Administrative Services and five divisions which provide coordinated planning and developmen',o E S 0 W&a, ADMINISTRATIVE SERVICES Provides oversight for all departmental operations and facilities, human resources, budget, customer service, technology and performance measures. Systems Analyst staff are responsible for the integration of technology across all CDD divisions and coordinates with the cities as well as providing direct service to the public via application training and support, web -based mapping, reporting services and data distribution. A COORDINATED SERVICES DIVISION Provides coordination of permitting and "front line" direct services to customers at the main office in Bend and at the La Pine and Sisters City Halls. Regulates on-site wastewater treatment systems (septic) and monitors environmental factors for public health and resource protection. BUILDING SAFETY DIVISION Provides construction plan reviews, consultation and inspections to assure compliance with federal and state building codes in the rural County and cities of La Pine and Sisters. CODE ENFORCEMENT DIVISION Code enforcement is responsible for investigating code violation complaints to ensure compliance with each of the codes and statutes administered by CDD, and provides direct service on contract to the City of La Pine for solid waste violations. 1.1 36 1 45 1 52 1 55 1 55 7 Key CDD fiscal issues and operational challenges in FY 2019-20 are summarized below, as well as emerging departmental and community issues. � M., ;� Managing population growth and demographic changes. Addressing a growing need for affordable housing. Preserving and protecting natural resources, water quality and quantity. Improving transportation systems. Anticipating new economic and agricultural opportunities. Maintaining and enhancing a high quality of life. Reducing natural hazard risks and preparing for disaster resilience. Planning for healthy and safe communities. Regional planning, coordination, and partnerships. Expanding recreational opportunities. Facilitating access to health care and higher education. 1-i 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 432,930 385,803 Deschutes 1116,277 1157,905 13.1% 1188,980 12.3% 1301,999 1432,930 County Bend 52,163 77,010 4.0% 89,505 1.9% 162,336 255,291 Redmond 15,524 26,508 5.5% 29,190 1.2% 51,617 82,575 Sisters 961 2,038 7.8% 2,725 3.7% 5,169 8,431 La Pine 899 1,653 16.3% 11,840 11.3% 13,954 15,894 Unincorporated 45,280 150,524 11.0% 165,720 13.3% 179,236 180,739 01 Promote policies and actions that sustain and stimulate economic vitality. 1. Support affordable housing options through availability of lands and appropriate regulation. 2. Administer land use programs that promote livability, and sustainability. 3. Maintain a safe, efficient and sustainable transportation system. 4. Partner with organizations and manage County assets to attract business development, tourism, and recreation. Provide solution -oriented service that is cost effective and efficient. 1. Ensure quality service delivery through the use of innovative technology and systems. 2. Support and promote Deschutes County Customer Service "Every Time" Standards. 3. Promote community participation and engagement with County government. 4. Preserve and enhance capital assets and strengthen fiscal security. 5. Provide collaborative internal support for County operations. 10 Enhance and protect the health and well being of communities and their residents. 1. Support and advance the health and safety of Deschutes County's residents. 2. Promote well-being through behavioral health and community support programs. 3. Help to sustain natural resources in balance with other community needs. Protect the community through planning, preparedness and delivery of coordinated services. 1. Provide safe and secure communities through coordinated public safety services. 2. Reduce crime and recidivism through prevention, intervention, supervision and enforcement. 3. Collaborate with partners to prepare for and respond to emergencies and disasters. 11 The Community Development Department's FY 2019-20 goals are reflected in the performance measures below. These performance measures strategically and comprehensively align CDD's operations with the Board of County Commissioners'(BOCC) FY 2019-20 Goals and Objectives and the County's Customer Service "Every Time" Standards. The performance measures address service delivery expectations from the perspective of CDD's customers; ensures the department fulfills its regulatory compliance requirements; effectively manages the organization's assets, capacities, and finances; and preserves and enhances the County as a safe, sustainable, and desirable place to live, visit, work, learn and recreate. Each CDD performance measure implements the BOCC's FY 2019-20 goals and objectives. For example, the CDD performance measure to "achieve 85% voluntary compliance in Code Enforcement cases" implements the BOCC's Safe Communities Objective 1 to provide safe and secure communities through coordinated public safety and services coordinated public safety and services and will include the reference "SC -1". Specific performance measures for each individual division within CDD are listed in the following sections. The following performance measures are related to all Community Development Department Divisions: HPA The Administrative Services Division provides oversight for all departmental operations and facilities, human resources, budgets, customer services, technology and performance measures. Administrative Services consists of the Community Development Director, Senior Management Analyst, two Systems Analysts, and one Administrative Assistant. Complete CDD lobby security camera installation to improve safety and customer service. 0 Implement CDD Information Technology strategic plal - Update CDD website, including division and project webpages. Expand CDD's new weekly andmonthly reporting, including a new web -based Monthly Summary Report to communicate departmenl news, development statistics and performance measure results. Develop statistical and performance related dashboards for a web - based display of key performance indicators of the department. Implement a new customer queue management software for tracking CDD customer wait times, purpose of visit and performance metrics. IN Explore expanding the Planning Division's webpage to provide more information about land use public hearings and opportunities for the public to submit comments on pending applications. Develop a response plan to accommodate a major disaster and facilitate recovery. Construct an application to display alert messages received when online permits have been submitted, payments have been applied or documents have been uploaded to online permits. Initiate a Master Electrical Permit Program for commercial and industrial construction. This program will promote electrical safety and implement a more efficient procedure for handling repair, alteration or replacement of existing electrical products in qualified facilities. [Ed The Coordinated Services Division provides services to customers at the main office in Bend, as well as in the La Pine and Sisters City Halls, Staff work to ensure minimal wait times, provide accurate information to the public and ensure the efficient operation of the front counter and coordination among all divisions. Staff also perform basic building plan reviews. The Division consists of an Administrative Manager, eight Permit Technicians and an Administrative Support Technician. Continue to coordinate and conduct public outreach and education on Accela and related elements to increase customer use of ePermitting and encourage online submittal of applications for participating jurisdictions. Continue to monitor customer and permit volumes in the City of La Pine and City of Sisters to ensure resources are allocated to those locations ensuring customers are served in a timely and efficient manner. Increase customer and public education on Accela and online permit applications in coordination with System Analyst staff to achieve performance measures. ® Continue to explore options to improve etticiencies tor permit application submittals. ® Work with the City of La Pine Community Development Director to improve efficiencies for reviewing building permit applications, issuance of complex permits, and issuance of Certificates of Occupancy for properties located within the city limits. Continue to cross train permit technicians to perform simple plar reviews and participate in statewide Permit Technician training programs and Central Oregon Planners Network Training. Utilize the Alert Report App in order to increase efficiency in processing online submittals. Implement the Master Electrical Permit Program and provide education to electrical professionals regarding the updated process. Continue to work with the City of Sisters to improve efficiencies i review of permit applications and issuance of those permits. i Serve on statewide and regional ePermitting committees, participate in the national Accela conference, and pursue other opportunes to ensure Accela meets Deschutes County's needs. 16 FOINOT-INIM The Code Enforcement Division is responsible for investigating code violation complaints associated with land use, onsite wastewater disposal, building, and solid waste codes (by contract with the Solid Waste Department). The program's overriding goal is to achieve voluntary compliance. If necessary, citations are issued for prosecution in Circuit Court or before a Code Enforcement Hearings Officer. The Code Enforcement program consists of three Code Enforcement Specialists and one volunteer. The program is managed by the Coordinated Services Administrative Manager and is supported by a law enforcement technician from the Sheriffs Department and operating divisions. The program continues to adapt to the County's challenges of growth and diversification, incorporating new measures to ensure timely code compliance and the legalization of marijuana. While voluntary compliance is the primary objective, an ever-growing number of cases require further code enforcement action because of lagging correction or non-compliance. Through the continuing development and refinement of Procedures for Administrative Civil Penalty, Code Enforcement is obtaining expedited compliance from citations rather than court adjudication resulting in greater cost recovery. A disconcerting trend is the necessity for County abatement in some cases. In abatement, the County affects the cure of violations with prioritization on cost recovery. Abatement action is reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code Enforcement is closely coordinating with other County departments in the development and enactment of abatement plans. • Administer the Volunteer Program, focusing on reviewing temporary land use approvals for medical hardships, which require the submittal of annual reports, and similar cases. ® In cooperation with the Building Safety Division, participate in the development of a text amendment on the County Outdoor Lighting Ordinance. The amendment will update tables to include compact florescent lighting and LED options. 17 Consider proactive review and enforcement of non-compliance with land use decision's conditions of approval. Create a tracking system for code enforcement cases submitted and processed as part of the land use application process. Submit report to the BOCC in early 2019. Continue proactive efforts to investigate illegal second dwellings, review temporary use permits, and follow up on replacement dwellings. Continue to establish relationships with homeowners' associations or other interested groups, including offering to speak at meetings to share information and enforcement operating procedures. Survey other jurisdictions and incorporate innovative enforcement practices where appropriate. This effort includes direct involveme with the Oregon Code Enforcement Association (OCEA) conference participation and networking. Continue to utilize the inmate work crews to resolve solid waste cases where the property owner is unable to comply with County Code due to medical issues. W-11 Continue to coordinate with the Sheriffs Office, District Attorney, Legal Counsel, and Planning staff to track, process, and resolve marijuana complaints in a timely fashion and revisit the approach t 0 marijuana code violations with the BOCC. I Update the Code Enforcement Policy and Procedure Manual and County Code, if applicable, to implement: - BOCC direction on the approach to marijuana code enforcement and associated procedures to process violations. - Land Use procedures code amendments. - Other housekeeping amendments to reflect business practices. 19 The Building Safety Division administers and implements the state -mandated building codes through a process of education and a clear and consistent application of the specialty codes. The Division provides these services throughout the rural county, in the Cities of La Pine and Sisters, and various services to Lake, Jefferson, Klamath and Crook counties, the Cities of Bend and Redmond, and the State of Oregon Building Codes Division on an as -needed basis. The Division consists of the Building Safety Director, Assistant Building Safety Official, three Commercial - Residential Plan Reviewers and eleven Building Safety Inspectors. ® (Manage staffing resources to meet increased business demands, particularly in plan review. Continuesuccessionplanning, and technology investments to maintain and improve efficiencies. Coordinate with State and County staff to promote and educate customers on how to apply for permits and inspections online. Participate in public, community, and customer -specific education and outreach efforts. Continue to serve in regional and statewide leadership positions to support Deschutes County and Central Oregon interests. NEI 21 The Environmental Soils Division provides site evaluations, design review, permitting, inspection, education and coordination with the Oregon Department of Environmental Quality (DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an Operations and Maintenance tracking system, provides the public with information on wastewater treatment systems and regulations, and investigates sewage hazards. Staff are also engaged in the proactive pursuit of protecting the groundwater in Deschutes County. The division consists of one Environmental Health Supervisor, one Environmental Health Specialist 11, two Environmental Health Specialist I Trainees, one On-call Inspector and one Permit Technician. Increase electronic permit submittal and inspection scheduling through outreach and education of customers, particularly licensed professionals. Continue working with the DEQ on permitting protective onsite wastewater systems in South Deschutes County. Re -visit current policies with DEQ staff including a hydrologist, and determine best protective policies moving forward. Participate as a member of the Technical Review Committee for the DEQ onsite wastewater treatment system program and provide advice on rulemaking proposals, particularly advanced treatment systems that will have impacts to environmentally sensitive areas of Deschutes County. Continue coordination with the City of Bend and DEQ regarding the southeast sewer interceptor and sewer expansion, and the impact o homeowners with onsite wastewater systems. I PIP) Partpate in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory Committee. Prioritize addressing sewage health hazards and protecting publi Wealth and the environment. Increase staff involvement in a broader variety of Environmental Health related conferences, seminars and workshops to provide new learning opportunities and encourage professional development and new connections beyond the onsite program. Participate with DEQ in the pursuit of groundwater protection solutions and possible implementation of the Southern Desch utes/N orthern Klamath Groundwater Protection Steerinjp Committee recommendations. Provide financial assistance opportunities to South Deschutes County property owners who clo not qualify for conventional loans to upgrade onsite systems to nitrogen reducing pollution reduction systems (Nitrogen Reducing System Rebates and the •• i•' Non -conforming Loan partnership). - Develop and publish a quarterly newsletter for Installers. a Participate in the City of Bend Storm Water Public Advisory Group. LONGTERM PROJECT: - Update the DEQ contract for the Onsite Wastewater Treatmenl. System Program to be more consistent with current rules and requirements (the current contract dates from 1981). PAI 24 The Planning Division consists of two operational areas: Current Planning and Long Range Planning. The Division consists of a Community Development/Planning Director, one Planning Manager, three Senior Planners, one Senior Transportation Planner, six Associate Planners, four Assistant Planners, and one Administrative Assistant. 25 26 LEGISLATIVE TEXT AMENDMENTS: - Amend county code to allow churches consistent with the federal Religious Land Use and Institutionalized Persons Act (RLUIPA) and sign code laws. - Amend county code to allow day care, nurseries, and childcare facilities from a conditional use permit to a use permitted outright (subject to site plan review). - Amend nonfarm dwelling code to be consistent with state law. - Amend the minor variance 10% lot area rule for farm and forest zoned properties. - Amend county code to define when replatting is required. TRANSPORTATION: - Continue to coordinate with the City of Bend to amend the County's Comprehensive Plan and Development Code to allow new airport - related businesses at the Bend Airport through a streamlined permitting process. - Initiate County Transportation System Plan (TSP) update in coordination with County Road Dept. if funded by the Oregon Dept. of Transportation. - Serve on the US 97 Parkway facilities management plan technical advisory committee. - Participate in the County Road Dept.'s Transportation Safety Action Plan (TSAP) process. - Initiate amendment to DCC 17.16.105 and related code sections regarding access requirements to rural subdivisions. - Serve on Wickiup junction Refinement Plan, Terrebonne Refinement Plan, US 20/Cook-OB Riley Tumalo, and Redmond technical advisory committees. 27 NONPRIME RESOURCE LANDS: Complete comprehensive plan amendments to establish eligibility criteria for designating Exclusive Farm Use or Forest Use zoned properties to Nonprime Resource (NPR) Lands defined in OAR 660-004-0005(3) as "Non Resource Lands Criteria also identify opportunities to re-clesignate six specific areas committed to residential uses that were platted or conveyed prior to State enabling planning legislation taking effect in Deschutes County. Upon adoption of the NPR Lands policies, Deschutes County will ate legislative amendments for two zones: a NPR -1 0 zone that applies solely to the a committed to residential uses, and a NPR -20 zone for all other eligible lands subject to a quasi-judicial application. COMMUNITY & AREA PLANS: Participate in the implementation of Sisters Country Horizons Plan and Redmond Comprehensive Plan Update. Engage Tumalo, Terrebonne, and Newberry Country residents to determine if community plans, goals, and policies meet the current and future needs of the area, and determine community interest and readiness for a community plan update. Only one or two such planning efforts may be initiated each fiscal year. GROWTH MANAGEMENT COORDINATION: Coordinate with cities, County departments, state agencies, federal agencies and organizations to develop and implement growth management plans, joint management agreements, natural hazard mitigation planning, and cooperative agreements. NE -0 AFFORDABLE HOUSING: Process City of Bend and City of Redmond UGB amendments to implement Affordable Housing Pilot Project(s) and amend comprehensive plan. Participate in state legislative committee(s), and consider implementation if rural ADUs are allowed. OUTDOOR MASS GATHERING PERMIT AMENDMENTS: Consider amending Deschutes County Code 8.16 pertaining to Outdoor Mass Gatherings in coordination with County Legal Counsel if resources are available. HISTORIC PRESERVATION—CERTIFIED LOCAL GOVERNMENT (CLG) GRANT: Administer FY 2019-20 CLG Grant, including coordinating with the Historic Landmarks Commission and City of Sisters on prioritized items noted in the grant. PLANNING COMMISSION & HISTORIC LANDMARKS COMMISSIOR POLICY & PROCEDURES MANUALS: Develop policy and procedures manuals for the Planning Commission and Historic Landmarks Commission with sub -committees of each body. The purpose of the manual is to provide a helpful reference guide pertaining to each commission's unique purpose, authorities, roles, decision making processes, applicable laws/regulations and documents, public meeting requirements, etc. ri I'mm, M= MY 051,"ni 1"I'To" 1i F W ONGOING ANNUAL PROJECTS: - Conduct joint meeting / tour(s) with BOCC and Planning Commission. - Complete housekeeping and legislative text amendments to ensure County Code complies with state law. Consider implementing legislative amendments stemming from laws enacted by the 2019/20 Oregon Legislative Session. - Population Forecast: Coordinate with the County Assessor and Administration Office to complete the Portland State University, Population Research Center, annual Housing Unit and Population Questionnaire. TRACKING SYSTEMS: DEVELOP, MAINTAIN, AND IMPROVE TRACKING SYSTEMS FOR: - Comprehensive Plan and Community/Area Plan implementation activities, updates, necessary revisions, and potential areas for new plans. - Destination Resort overnight lodging units. - Limited Use Permits: Agri -tourism and other commercial events and activities. - Marijuana Annual Reports. - Non-farm dwellings. - Medical Hardships. - Conditions of Approval, as necessary. 30 31 32 SES 33 C e ra r a 1111 0 re, g e nJCk0AR Ass€„»� ikation of MAIMS' YOUR VOICE 3N REAL ESiA7E April 29, 2019 Deschutes County Board of Commissioners 1300 NW Wall Street Bend, OR 97703 Re: CDD Work Plan for Fiscal Year (FY) 2019-20 Dear Chair and Commissioners, Central Oregon /association of RFAtIY 1.6` & iOultiple Listing Set vice of Ceimal Orr, on 2112 NF 4`' Street, Bend OR 97701 III one: 54:1.3S2.6027 Fax: 541.38 OJ_0 Finail: into(q)coa Lcom On behalf of the Central Oregon Association of REALTORS® (COAR) — representing nearly 1,800 real estate professionals in Deschutes County — thank you for the opportunity to comment on the Community Development Department (CDD) Work Plan for Fiscal Year (FY) 2019-20. We are writing to express support for the following projects and objectives for FY 2019-20: • [Environmental Soils] Continue coordination with the City of Bend and DEQ regarding the southeast sewer interceptor and sewer expansion, and the impact on homeowners with onsite wastewater systems - The state's "300 -foot rule" has the potential to burden homeowners with significant conversion costs. The City of Bend's Citywide Septic -to - Sewer Conversion Program has provided needed flexibility and options to affected homeowners, while remaining compliant with DE(Xs rules. We support the County's ongoing efforts to work with the City of Bend around fair solutions that minimize the impact on homeowners. • [Planning] Nonprime Resource Lands: Complete comprehensive plan amendments to establish eligibility criteria for designating Exclusive Farm Use or Forest Use zoned properties to Nonprime Resource (NPR) Lands defined in OAR 660-004-0005(3) as "Non - Resource Lands..." - In an environment in which demand is outstripping supply and significant housing needs exist, it is prudent to re-evaluate agricultural and forest lands that are not viable for their designated purpose to determine if they represent opportunities for other uses. We support the County's proposal to re -designate six specific areas committed to residential uses that were platted or conveyed prior to State enabling planning legislation taking effect in Deschutes County. • [Planning] Process City of Bend and City of Redmond UGB amendments related to implementation of Affordable Housing Pilot Project(s) and amend our comprehensive plan. Participate in state legislative committee(s). Consider implementation in FY 2019- 20 if rural ADUs are allowed - COAR is an advocate for sound policies and incentives to Central Oregon Association of RCALTORS' 1 2112 NE 41h Street Bend OR, 97701 1 Phone: S41.382.6027 3 t r a la 0 e on Ica48 Association of REALTOWS'," YOUR VOICE IN REAL ESTATE: Central Oregon Association ni REAL 1011S' Mu!tiE f' (_istiru Service of Cenh ,31 Oregon 271) N1 ZV` Street, Bend OR 97701 Phone: 541 ,8).60?7 1 ax. 541.353..),020 Email: info@Dwar.com improve the availability of affordable housing in Central Oregon. As such, we supported HB 2336 and look forward to the housing opportunities it will create in Redmond. We also support SB 88, and commend the County and its staff for leading in both the development of rural ADU policy and advocating for its passage in the legislature. If enacted, SB 88 will offer another housing option in the rural county — contributing to supply and providing a legal pathway for ADUs outside city limits. • [Planning] Coordinating with the cities of Bend and Redmond to expand urban growth boundaries to provide new affordable neighborhoods - We fully support this work plan item. We also encourage the County in its role as a partner to support and encourage Bend to expeditiously establish an urban area reserve. • Maintaining fast turnaround times for processing permit applications. Thank you for your service to Deschutes County, as well as your consideration of the local real estate community's input. Should you have any questions, please feel free to contact us at 541-382-6027 or info@coar.com. Sincerely, Anthony Levison 2019 President Central Oregon Association of REALTORS® & MLS of Central Oregon J� Jason Boone Chair, Government Affairs Committee Central Oregon Association of REALTORS® & MLS of Central Oregon cc: Nick Lelack, Director, Deschutes County Community Development Central Oregon Association of REALTORS` 1 2112 NE 411 Street Bend OR, 97701 1 Phone: 541.3 32.6027 77 WWI, Ln IV cr WWI, �l y m s3 o V v LA E 76 ca uJ Cu r (3) M 0 0 o� CA a) Ln 0 0 ULA � Q)W Ln E 0 - ®LA u CL 0 '� u I 44— C C m fT (� 0 0 o N 0 K-- 0 N 1 I _0 g 5A G z ZZs z ®i cc 0 rya 0u V) C: 0 C: N Ln U ff till Ul 4-J " Erb Ill a) E u " 5 S.- 4=-J u 4,1 E 0 Ln 0 V) will 0 Ln 0 0 I 0 MI 'R _0 L - G z ZZs z ®i cc 0 0u V) C: 0 C: N Ln U ro E IE I Ul 4-J 4--J Erb a) E u " 5 S.- 4=-J u u m E 0 MI 'R _0 L - cc 0 0u V) C: 0 C: N Ln U ro E Ul 4-J 4--J a) E u " 5 S.- 4=-J u u m E 0 Ln 0 V) C: 0 Ln 0 0 a) a) 0 w 0, 04-- :) lw Z Luff _0 Z _0 0 U)0 Ul) ) m 0 Ln (1) 0 = :3 V) D 0 o > 0 06 un x 0 E ® E a ) 76 0 m 4-J -0-0 E u — E G) 7FD (1) BE .E Ln _0 44-- ® +-j u E V) cLinj f– 4-j m c w u _0 iTj eE o 1-0 < Ln 'u 4-0 .§ 0 V) ® C: M - [- F-- 4 E =1 u 4- Pfd 0 W ro (D -4-1 Ln rom E ® 4-j 0 0 X U a- a) Z Ln Lij O.X 0 CL 0 ca low 0 E 4-J 0 CL m CL 0 ca CL r4 4a 0 .4.j 4a 4a MEN= tA 0 r 0 Ln Lij L 0 w r' CASCADE CANNABIS ASSOCIATION June, 12, 2019 Page 1/2 Dear Chair Henderson, Commissioner DeBone, Commissioner Adair, Please consider the following comments on the current regulations and the original proposed amendments to the Deschutes County Code you are considering for adoption again which would further restrict production and processing of cannabis in the County. As we understand it, the Board intends to reconsider the cannabis text amendments that were adopted (and appealed and subsequently withdrawn) last fall in a public hearing on July 3. We urge you to carefully consider all comments before deciding to enact an ordinance that will increase the costs for the cannabis industry and potentially cause the very outcome that the Commissioners wish to prevent — proliferation of the black market. Many members of the public have presented evidence that there is no demonstrated need for more restrictive regulations of this agricultural use. The cannabis regulations adopted by the County in 2016, set forth in the supplementary provisions of the zoning code, have not been established as "too lax," and have not resulted in actionable proceedings by the County against any of the existing cannabis grow or retail establishments in over two years the laws have been on the books. The Commissioners answer to all voters in the County — not just those persons that are opposed to cannabis in principal. We ask that you consider not only the voices of the opponents, but the vast evidence in the record before you that demonstrates responsible operation of cannabis farms and facilities, and that recognizes the substantial tax revenues the industry brings into the County. Recreational cannabis was overwhelmingly approved by the voters of the State of Oregon. The new laws considered for adoption by the County would undermine the will of the people, expressed at the ballot box. More importantly, the new laws contain an implicit prejudice against cannabis producers and retailers, casting them in an unfavorable light that is neither supportable nor constitutional. Two aspects of the original proposed new regulations are of particular concern. First, the proposal to remove cannabis production from Right to Farm protections is simply not supported by any findings. The Commissioners have not heard any evidence to justify treating one type of farmer differently than another, simply by the type of crop they decide to grow on a property that has been designated for agricultural use. This type of discriminatory regulation is prohibited by the equal protection clause of the constitution, and should not survive a challenge on such basis. The fact that some people are concerned about the `odor" of cannabis plants does not pass constitutional muster, considering that most, if not all, farming operations result in odor emissions. It is for this very reason that the County has decided where to zone lands as exclusive farm use, and to require any new development near or adjacent to farms to acknowledge and waive the right to complain about agricultural operations occurring on properly zoned lands. CASCADE CANNABIS ASSOCIATION 1734 SW Chandler Dr #1, Bend, OR, 97702 hello@cascade-cannabis.org • www.cascade-cannabis.or CASCADE CANNABIS ASSOCIATION June, 12, 2019 Page 2/2 Second, and perhaps of greater concern, is the proposal to subject cannabis producers and processors to random inspections. This turns the notion of "innocent until proven guilty" on its head. The County is in effect presuming that these landowners will violate the law, based only on the type of crop they are growing and processing. The County's code enforcement division does not have authority to investigate potential code violations absent a report from a citizen. Even then, the code enforcement officers must have probable cause to begin investigatory proceedings; a notice of violation is not issued unless and until the officer finds evidence that would support a potential finding of code violation. Cannabis producers and processors would not enjoy the same rights that others in the County enjoy if the new laws are adopted by you. Fourth Amendment privacy rights come into play here, as well as a violation of equal protection rights by the County's potential decision to treat one class of farmers differently than all others. The presumption that these citizens are any less interested in owning and operating their property in a legal manner again is not supported by any findings. The proposed changes to setbacks, the setback exception and MUA zones also have concerning aspects. Further limitations on compatible properties decrease opportunities for local farmers to create niche and value-added farm products; the Deschutes County Comprehensive Plan specifically calls for Deschutes County to preserve farmland and protect both current and future agricultural opportunities. We urge that you make a considered, and not a reactionary decision based on the facts before you. Fear, misunderstanding and unwarranted presumptions do not make for good law. The County has two years of evidence of quiet and deliberate compliance with the cannabis regulations that have been in place. Please reject the invitation to single out cannabis business owners and treat them in a different and unwarranted way than other farmers and business owners. Thank you for your consideration of these comments. Please do not hesitate to contact us with any questions. Sincerely, the Cascade Cannabis Association Board Gary Bracelin, Judy Campbell, Danielle Carusoe, Taylor Dumond, Ellen Parkin and Lindsey Pate i4� 6.12.19 Lindsey Pate, CCA President CASCADE CANNABIS ASSOCIATION 1734 SW Chandler Dr #1, Bend, OR, 97702 hello@cascade-cannabis.org • www.cascade-cannabis.oro