2019-326-Minutes for Meeting June 17,2019 Recorded 7/24/2019BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541 ) 388-6570
1:00 PM
Recorded in Deschutes County CJ2019-326
Nancy Blankenship, County Clerk
Commissioners' Journal 07/24/2019 9:01:06 AM
`t*�SCOG II�IIIII�I'III'IIII'II�II'II �II
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2019-326
FOR RECORDING STAMP ONLY
ALLEN CONFERENCE ROOM
Present were Commissioners Patti Adair and Anthony DeBone, Commissioner Henderson was present
via telephone for Item #1. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant.
Several citizens and several identified representatives of the media were in attendance,
CALL TO ORDER: Vice Chair Adair called the meeting to order at 1:00 p.m.
Commissioner Henderson was present via conference phone for Agenda Item #1.
ACTION ITEMS
1. Further Deliberations for the H2D2 Production LLC Marijuana Retail
Application. This portion of the agenda was audio recorded. Commissioner
Henderson explained the items of interest in the Hearing's Officers findings.
Matt Martin, Community Development Department and Adam Smith,
Assistant Legal Counsel presented. Mr. Smith suggested adding clarification
on context relative to delivery service. Discussion held on easement criteria.
The additional revisions will be made and submitted to the Board for
consideration and final action on the Wednesday, dune 19, 2019.
BOCC MEETING JUNE 17, 2019 PAGE 1 OF 6
2. Economic Development Loan Agreement Review
Judith Ure, Management Analyst along with EDCO members Kip Barrett, Bill
Kuhn, and Bruce Barrett presented the repayment agreement for Sudara
Inc. Sudara Inc. entered into an agreement for an economic development
loan in the amount of $34,000 on May 17, 2017. The business was unable to
meet the requirements of the loan program and has agreed to repay the full
amount of the loan with an 8% interest.
DEBONE: Made motion to authorize the County Administrator to execute
a repayment agreement for the balance of principle and interest
on loan awarded to Sudara, Inc. in 2017
ADAIR: Second
VOTE: DEBONE: Yes
ADAIR: Vice Chair votes yes. Motion Carried
HENDERSON: Absent, excused
3. Economic Development Loan Request
SiCamore Semi has requested an economic development loan in the amount
of $44,000, for its local operations. [The purpose of the county program is to
provide funds to businesses that are seeking to create new, family wage jobs
within the community.] SiCamore Semi is a new business start-up that
fabricates silicon carbide products. Mr. Kuhn and Bruce Barrett described
the due diligence review that was undertaken and are fully supportive of the
loan request.
DEBONE: Made motion to authorize the County Administrator to sign the
economic development loan in the amount of $44,000 to
SiCamore Semi
ADAIR: Second
VOTE: DEBONE:
ADAIR:
HENDERSON:
Yes
Vice Chair votes yes.
Absent, excused
Motion Carried
BOCC MEETING JUNE 17, 2019 PAGE 2 OF 6
4. May 2019 Treasurer's Report and Financial Reports
Wayne Lowry, Finance Director presented the financial reports for the
month of May. A copy of the report is attached to the record. There are
currently 52.5 staff vacancies in Deschutes County departments. It was
noted that this was Mr. Lowry's final financial report to the Commissioners.
The Commissioners thanked Mr. Lowry for his work at Deschutes County.
5. Select Eligible Grantee for 2019-21 Community Dispute Resolution
Judith Ure, Management Analyst presented explaining the Oregon Office for
Community Dispute Resolution will enter into a grant agreement and
disburse funds for the purpose of providing mediation services.
DEBONE: Move approval to select Community Solutions as eligible
grantee to receive Oregon Office for Community Dispute
Resolution funds.
ADAIR: Second
VOTE: DEBONE: Yes
ADAIR: Vice Chair votes yes. Motion Carried
HENDERSON: Absent, excused
6. 2019 Spay & Neuter Grant Awards
Judith Ure, Management Analyst presented the applications for the 2019
spay and neuter grant program. A total of $13,000 is available for grant
awards in 2019 and two applications were received in response to the
solicitation notice.
ADAIR: Move approval of a grant award of $4,400 to Furry Friends and
$8,600 to Humane Society of Central Oregon.
DEBONE: Second
BOCC MEETING JUNE 17, 2019 PAGE 3 OF 6
VOTE: ADAIR: Vice Chair votes yes. Motion Carried
DEBONE: Yes
HENDERSON: Absent, excused
For future grant awards the Board supports a matching funds process.
OTHER ITEMS:
• Statewide Transportation Improvement Fund Plan: Judith Ure,
Management Analyst reported during the review of the STIF plan by the
Oregon Department of Transportation, ODOT staff determined that further
clarification of Project 30 (which calls for two deviated routes to be created in
the City of Redmond) was necessary.
DEBONE: Move to affirm the City of Redmond public transit improvement
projects as currently described in Deschutes County's proposed
2019-2023 STIF Plan.
ADAIR: Second
VOTE: DEBONE: Yes
ADAIR: Vice Chair votes yes. Motion Carried
HENDERSON: Absent, excused
7. Consideration of Board Signatures of Resolutions 2019-030 and 2019-
031 for Dissolution of the Sisters Library District and La Pine Library
Districts
Assistant Legal Counsel Christopher Bell presented Resolutions approving
the dissolution of two library districts that were formed in 1994. The
districts never operated and have not levied taxes. Clerk and Assessor staff
support this housekeeping action.
BOCC MEETING JUNE 17, 2019 PAGE 4 OF 6
DEBONE: Move approval of Resolution No. 2019-030 and
Resolution No. 2019-031
ADAIR: Second
VOTE: DEBONE: Yes
ADAIR: Vice Chair votes yes. Motion Carried
HENDERSON: Absent, excused
EXECUTIVE SESSION:
At the time of 2:51 p.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property Negotiations. The Board came out of Executive Session at 3:05
p.m.
Other Item:
• Assistant Legal Counsel Christopher Bell explained there has been a request
from media for explanation/comment regarding the Resolutions dissolving
the two inactive library districts.
• The Sunriver Chamber invited Commissioner Adair to be a member of their
board.
• County Administrator Anderson reported the parking area project at Harper
Bridge should be completed by July 4..
• County Administrator Anderson reported US Forest Service, John Allen's
retirement is scheduled for Saturday, June 22 at the Deschutes County
Fairgrounds.
• County Administrator Anderson presented the draft agenda for the June 20
Black Butte Ranch Annual Meeting.
BOCC MEETING JUNE 17, 2019 PAGE 5 OF 6
COMMISSIONER UPDATES
• Commissioner DeBone reported on events on the weekend in La Pine.
• Commissioner Adair attended the COIC meeting in La Pine last week. On
Friday, she traveled on an evacuation route tour with Emergency Manager
Nathan Garibay and County Forester Ed Keith.
• Commissioner DeBone traveled with Todd Cleveland of Community
Development Department to inspect various septic systems.
• Commissioner Adair reported the Commissioners are signed up with a
parade entry for the Redmond July 4th Parade.
• Commissioner DeBone will attend the 911 User Board meeting tomorrow.
M
Being no further items to come before the Board, the meeting was adjourned at 3:30 p.m.
ATTEST
RECORDING SECRETARY
BOCC MEETING JUNE 17, 2019 PAGE 6 OF 6
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:00 PM, MONDAY, JUNE 17, 2019
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
This meeting is open to the public, and allows the Board to gather information and give direction to staff. Public
comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
ACTION ITEMS
1. 1:00 PM Further Deliberations for the H2D2 Production LLC Marijuana Retail
Applicaion
2. 1:20 PM Economic Development Loan Agreement Review -Judith Ure,
Management Analyst
3. 1:40 PM Economic Development Loan Request -Judith Ure, Management Analyst
4. 2:00 PM May 2019 Treasurers Report and Financial Reports - Wayne Lowry,
Finance Director/Treasurer
5. 2:15 PM Select Eligible Grantee for 2019-21 Community Dispute Resolution
Program -Judith Ure, Management Analyst
6. 2:25 PM 2019 Spay & Neuter Grant Awards -Judith Ure, Management Analyst
Board of Commissioners BOCC Meeting Agenda Monday, June 17, 2019 Page 1 of 2
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7. 2:40 PM Consideration of Board Signatures of Resolutions 2019-030 and 2019-
031 for Dissolution of the Sisters Library District and La Pine Library
Districts - Chris Bell,
COMMISSIONER'S UPDATES
EXECUTIVE SESSION
Executive Session under ORS 192.660 (2) (e) Real Property Negotiations
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetinEcalendar
Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572.
Board of Commissioners BOCC Meeting Agenda Monday, June 17, 2019 Page 2 of 2
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
DECISION OF THE DESCHUTES COUNTY BOARD OF COUNTY COMMISSIONERS
FILE NUMBERS:
247-18-000545-CU/546-SP/811-MA/247-19-000141 -A
APPLICANT/:
H2D2 Properties, LLC
OWNER:
Mike Hayes & William Davis
APPLICANTS
Stephanie Marshall
ATTORNEY:
Clifton' Cannabis Law LLC
APPELLANTS:
Joel & Julia Gisler
J's 4 LLC
APPELLANTS'
Joe Willis
ATTORNEYS:
Schwabe Williamson & Wyatt
Myles Conway
Marten Law
STAFF REVIEWER:
Matthew' Martin, Associate Planner
LOCATION:
The subject property has an assigned address of 19855 8th St,
Bend and is identified on County Assessor Tax Map 16-12-31 D,
as Tax Lot 302.
HEARINGS OFFICER'S
DECISION ISSUED: January 29, 2019
APPEAL FILED: February 7, 2019
HEARING DATE: March 13, 2019
RECORD CLOSED: April 17, 2019
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141 -A Page 1 of 13
1. SUMMARYOF DECISION:
In this decision, the Board of County Commissioners ("Board") considered the Appellants' appeal of
the lanuary 29, 2019, hearings officer's findinLys and decision (file nos. 247-18-000545-CU/54F-
SP/811-MA; "Hearings Officer's Decision"). The Board exercised its discretion to hear the appeal de
novo.
The Board received four memoranda from Matt Martin, Associate Planner. The following lists the
memoranda by date:
• February 8, 2019 Work Session: Staff memo with Record, including notice of appeal,
presented in print form.
• February 25, 2019 Business Meeting (cancelled): Staff memo with notice of appeal.
• March 4, 2019 Work Session: Staff memo (dated March 6, 219)
• March 13, 2019 Wednesday Morning Meeting: Staff memo with record submittals since
submittal of the 2/25/19 meeting materials.
• June 5, 2019 Wednesday Morning Meeting: Summary of the testimony and materials
received prior to the public hearing, materials received prior to the close of the post hearing
open record period, and a decision matrix.
The Board conducted a public hearing on March 13, 2019, and deliberated on June 6, 2019. The
Board voted 2-1 (Henderson and Adair in favor; DeBone opposed) to overturn the Hearings Officer's
Decision approving the land use permit to establish marijuana retail (file no. 247-18-000545-CU/546-
SP/811-MA) on the subject property. The Board found that the Applicant failed to demonstrate the
marijuana retail met the requirements of Deschutes County Code ("DCC") 18.67.040, 18.116.030,
18.124.060, 18.128.015.
II. APPLICABLE STANDARDS AND CRITERIA:
Title 18, Deschutes County Zoning Ordinance
Chapter 18.56. Surface Mining Impact Area
Chapter 18.67. Tumalo`Rural Community Zoning Districts
Chapter 18.116. Supplementary Provisions
Chapter 18.124. Site Plan Review
Chapter 18.128. Conditional Uses
Title 22, Deschutes County Development Procedures Ordinance
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141 -A Page 2 of 13
III. BASIC FINDINGS:
The Board adopts and incorporates by reference the code interpretations, findings of fact, and
conclusions of law set forth in the January 29, 2019, Hearings Officer's Decision in Section I (Basic
Findings), subsections A (Preliminary Findings), B (Location), C (Zoning), D (Lot of Record), E (Site
Description), E (Proposal), G (Surrounding Land Use) H (Public Agency Comments), I (Public
Comments), J (Land Use History), with the following additions and changes:
A. PRELIMINARY FINDINGS: With the exception of sections 3, 4, and 6 below, the Board adopts
the Hearing Officer's preliminary findings.
3. Access (The Easement): A significant and persistent issue concerns a 2002 access
easement granted by the Appellants to the Applicant's predecessor in interest (the
"Easement"). Although the subject property fronts Highway 20, the Applicant
proposes to use this Easement for access from 8th Street to the proposed marijuana
retail dispensary. The parties contested numerous aspects of the Easement both
before the Hearings Officer and again before this Board.
The Board incorporates by reference the Hearings Officer's finding under this section.
The Board concurs, "... that, in general, a hearings officer or other land use decision
maker is not legally authorized to engage in dispute resolution concerning the intent
of the parties to an easement or attempt to interpret the meaning of terms or
conditions contained within an easement." The Board also concurs that,
"...interpretation of the legal meaning of provisions contained in The Easement is a
private civil matter to be resolved by a court of competent jurisdiction." Accordingly,
the Board declines to attempt to resolve the dispute between the parties or interpret
the Easement.
As discussed below, the Board's site plan review pursuant to DCC Chapter 18.124 and
conditional use review pursuant to DCC 18.4-20128.015 invoked broaderge-n-er-a1
concerns about the access issues and the Easement's adequacy. More specifically,
DCC 18.116.030(F)(5) and 18.128.015(A)(2) requires the applicant to demonstrate
"adequacy ,of transportation access to the site". The access driveway does not
presently meet the required improved surface width of 24 feet. The Hearings Officer's
Decision conditioned approval on widening the drive aisle to 24 feet. However, before
this Board, the Appellants noted that they will oppose any attempt to widen the drive
aisle.
Regardless of the type of development proposed, access issues clearly are a condition
precedent to developing the subject property. The Board takes note that this is not
the first instance wherebythe width of the drive aisle has been a problem. The record
shows that the Applicant's predecessor in interest was also required to widen the
drive aisle to 24 feet to support the existing food cart development located on the
subject property. That widening never occurred, likely in part because of objections
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA/ 247-19-000141-A Page 3 of 13
from the Appellants. Those objections are understandable considering that only a
single family residence was located on the subject property at the time the Easement
was granted.
Mindful of this past history and the still -present Easement dispute.. the Board rejects
the Hearings Officer's elective approach to condition approval on widening the drive
aisle to 24 -feet. The Land Use Board of Appeals ("LUBA") in J. Conser and Sons, LLC v.
City of Millersburg, 73 Or LUBA 576 (2016) provides guidance on this issue:
"Since Fasano v. Board of County Commissioners of Washington Co., 264 Or
574, 507 Ptd 23 (1973), applicants in quasi-judicial land use proceedings have
had the burden of demonstrating that a proposal complies with relevant
approval criteria. That burden includes proposing any conditions of approval
that might be necessary to make a proposal comply with those approval
criteria. While it is not unusual for local governments to develop and impose
condiIL
tio s of approval that the local governments believe are necessary to
allow the local governments to approve a_proposal that would otherwise have
to be denied, local governments do not have an obligation to do so, and have
no obligation to adopt findings that explain why they cannot develop such
conditions of approval for an applicant."
Based on the foregoing LUBA decision and the substantial evidence in the record, the
Board finds that the Applicant failed to propose suitable conditions of approval to
ensure that all Easement issues will be resolved or that otherwise ensures the
feasibility of expanding the drive aisle to 24 feet. Although LUBA made clear that the
Board is not obliged to explain its rationale for not undertaking the arduous task of
developing conditions of approval that realistically would ensure that the Applicant
and the Appellants conclusively settle their Easement dispute, the Board nonetheless
cites the following factors as persuasive.
First, the Board notes paragraph 5 of the Easement which specifically calls -out that
"in case of conflict," the Appel lants""right of use shall be dominant." And, the Board
also notes, the seemingly opposing obligations in the Easement's paragraph 6
whereby both the Applicant and the Appellants must "jointly and equally participate
in any costs to install, maintain or repair improvements on the easement parcel," but
"[e]ither party may initiate" said installation. Any condition of approval adopted by
this Board would only apply to the Applicant; the Board's land use authority does not
extend to the Appellants to thereby compel the Appellants to take any action or
otherwise tiCinatC in he resolution ition of the i-7Ceo * cry e /hen 't
. par ! r t - u" 11 — LU,, � nL di�Nutc. �,'�I,c�, it comes to
the Applicant's legal right to widen the drive aisle to 24 feet despite the Appellants'
objections, it appears that the Easement's provision are at best ambiguous, and likely
require either judicial scrutiny or some alternative resolution agreed to by both
parties. Numerous statements in the record from both the Applicant and the
Appellants reinforce this fe-r��assumption that subsequent litigation is likely.
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141-A Page 4 of 13
Second, the Board notes that a conditional approval does not last indefinitely. DCC
22.36.010(B) establishes a two-year deadline to satisfy all conditions and initiate an
otherwise approved use. Although DCC 22.36.010(C) contemplates circumstances
justifying limited extensions, those extensions are not guaranteed nor indefinite.
Considering the likelihood of litigation, these timing concerns make conditional
approval imprudent. Further, any resulting judicial order or settlement decree
concerning the Easement may change the access parameters to the subject property,
thus requiring a discretionary land use action to modify the conditional approval per
DCC 22.36.040.
Third, and arguably most important, if a judicial order or some other settlement
resolves the Easement dispute, DCC 22.28.040(A) allows the Applicant to reapply.
6 Preemption: As understood by the Board the Hearings Utticer aeterminea tnat ine
arguments and documents provided by both the Applicant and Appellant were
inadequate to settle if the federal Controlled Substances Act (CSA) preempts the State
of Oregon and Deschutes County's recreational marijuana land use permitting
program thereby precluding the County from approving the subject land use
application. The Applicant and the Appellant renewed their preemption argument
before this Board and both parties (along with County staff) added documents to the
record that were not otherwise before the Hearings Officer. Those additional
documents demonstrate only that no court has issued a decision directly on point,
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141-A Page 5 of 13
and the aforementioned preemption issue remains unsettled. As such the Board
declines at this time to take a position on the matter.
K. REVIEW PERIOD: The application was submitted on July 5, 2018. Because the application
was missing essential information. staff mailed the Annlirant a letter on AI IgI let 'R ?n1 R
notifying them that their application was incomplete and requested the necessary items.
On August 3, 2018, the Applicant submitted a modification of application. The modification
of application restarted the 30 -day completeness review time period and the 150 -day review
time period. The application was deemed complete on November 3, 2018. Based on this
information, the 150th day upon which the county must issue a final local decision would
have been April 2, 2019. As noted in the Hearings Officers Decision, the Hearings Officer
granted Applicant's request and issued a Hearings Officer Order Extending Written Record.
At the public hearing before the Board, the Applicant agreed to extend the review time
period during the post hearing open written record period. Therefore, the 150th day on
which the County must take final action on this application is June 20, 2019.
L. PROCEDURAL HISTORY: The Hearings Officer's Decision was issued on January 29, 2019. An
appeal was timely filed by the Appellants during the 12 -day appeal period on February 7,
2019. The Board used their discretion to serve as the hearings body for the Appellants'
appeal to be heard de novo pursuant to Board Order 2019-008, dated February 8, 2019.
A public hearing was held on March 13, 2019, The Appellants, Joel & Julia Gisler of J's 4 LLC,
were represented by Joe Willis and Myles; Conway, Attorneys at Law. The Applicant, H2D2
Properties LLC, was represented by Stephanie Marshall, Attorney at Law. The Board heard
testimony and established an open record period that closed on April 17, 2019.
The Board conducted deliberations on June 5, 2019. Via a 2-1 vote, the Board finds the
proposal did not comply with the applicable criteria of DCC 18.67.040, 18.116.030,
18.124.060, 18.128.015, detailed below. For this reason, the Board overturns the Hearings
Officer's Decision approving the application.
IV. FINDINGS:
Title 18 - DESCHUTES COUNTY CODE, COUNTY ZONING
The Board adopts and incorporates by reference the code interpretations, findings of fact, and
conclusions Of la:ti� let forth in the January 29, 2Vi9, Hearings CfffRA-1', DeI.ISI0II III the FIIIdIngS
section, except for the findings relating to the DCC Sections identified below. To the extent there
are conflicts between any of the findings identified above and the findings below, the findings and
conclusions below shall control.
Chapter 18.67. Tumalo Rural Community Zoning Districts
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141-A Page 6 of 13
Section 18.67.040. Commercial (TuQ District.
The Tumalo Commercial District is intended to allow a range of limited commercial and
industrial uses to serve the community and surrounding area.
FINDING: Although the above -quoted preamble statement of DCC 18.67.040 clarifies that the
purpose of the TuC District is to allow commercial and industrial uses that specifically "serve the
community and surrounding area," the modification of application materials submitted by the
Applicant on September 28, 2019, instead indicate "The primary purpose of the site is delivery
service. The site will be used for delivery service to the county." The Applicant's testimony at the
public hearing on March 13, 2019, further stated the purpose of the application is to service
cannabis to "all parts of the [c]ounty" through delivery. As understood by the Board, the Hearings
not previously included in the record before the Hearings Officer instead questions the extent of
those delivery services. Specifically, as presented to this Board, the issue is $f -whether providing
county -wide delivery as the "primarypurpose" of the Applicant's proposal is consistent with the
"surrounding area" limitation imposed by DCC 18.67.040's preamble statement.
The Board is not aware of a "surrounding area" definition codified in the DCC. That Board must
thereby interpret that term. In so doing, the Board notes that Subpart E to DCC 18.67.040, entitled
"Requirements for Large Scale Uses,,"" includes the following definition of the similar term
"surrounding rural area:"
For purposes of DCC 18.67.040, the surrounding rural area is described as the following:
extending north to the Township boundarybetween Townships 15 and 16; extending
west to the boundary of the public lands managed by the U.S. Forest Service in T162 -
R11 E; extending south to the south section lines of T17S-R12E sections 4,5,6, and T17S-
R11 E sections 1,2,3; and extending east to Highway 97.
As understood by the Board, the Applicant argues that the entirety of Subpart E to DCC 18.67.040,
including the aforementioned definition of "surrounding rural area," does not apply to the subject
application because it is not a "Large Scale Use." The Board agrees that the application is not a Large
Scale Use, but nevertheless notes that the definition's initial phrase - "For purposes of DCC
18.67.040" - intentionally references the entirety of the DCC 18.67.040 and not just Subpart E. As
such, the Board finds that the definition of "surrounding rural area" applies to all uses regulated by
DCC 18.67.040 and not just "Large Scale Uses" regulated by Subpart E.
Having clarified that the term "surrounding rural area" applies to the entirety of DCC 18.67.040, the
Board further interprets that term to be synonymous with the term "surrounding area" as used in
1 DCC 18.67.040(E)(1) indicates the "Requirements for Large Scale Uses" apply to all uses listed in DCC 18.67.040(B) that
have a total floor area exceeding 4,000 square feet but not greater than 10,000 square feet.
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141 -A Page 7 of 13
the preamble statement of DCC 18.67.040. As such, the Board finds that DCC 18.67.040 precludes
c-���stal-a-spa business that's primary purpose is to deliver goods and services
outside the geographical area set forth in DCC 18.67.040(E)(3,) from locatinged in the TuC District.
frorn delivering goods- t s i d e t h n- forth -the-4)-GC
1 X67:949
delivery rnkint Aniirio
The Board notes that incidental and occasional deliveries are likely not prohibited by DCC
18.67.040. However, because the Applicant testified that county -wide delivery services are the
"primary purpose" of the subject application this matter does not provide the Board an adequate
record necessary to determine the limits of such "incidental deliveries "
The Board further notes that interpreting DCC 18.67.040 in this manner is consistent with both the
Deschutes County Comprehensive Plan and Oregon' Administrative Rule (OAR) The Tumalo
designation allows a range of limited commercial and industrial uses to serve Tumalo
surrounding area."—Similarly.Cregon Administrative Rule (OAR) 660 -022 -0030(4)(c -)states.'
(4) Countv pians and land use regulations may authorise only the fnllnWina nP%N r -nm
uses in unincorporated communities:
(c) Uses intended to serve the community and surrounding rural area or the travel
needs of people passing through the area
_To the extent theat aforementioned interpretations and findings are deemed implausible, the
Board alternatively finds that the TuC District's "surrounding area" clearly does not extend to the
entirety of Deschutes County. Interpreting the preamble statement of DCC 18.67.040 to allow
deliveries county -wide omits the limitationimposed by the phrase "to serve the community and
surrounding area" and thereby ignores the codified tenant of statutory interpretation that all words
and terms must be given due consideration. See ORS 174.010 ("In the construction of a statute, the
office of the judge is simply to ascertain and declare what is, in terms or in substance, contained
therein, not to insert what has been omitted, or to omit was has been inserted; and where there are
several provisions or particulars such construction is, if possible, to be adopted as will give effect to
all.")
Therefore, under either aforementioned findings and because the Applicant's stated "primary
purpose" is-prepsto deliver goods and services county -wide, the Board further finds that the
Applicant's proposed business is not intended to primarily serve the TuC District "community and
surrounding area" as required by the preamble statement to DCC 18.67.040. As previously noted
(see discussion .n Basic Findings (3)(A) above), the Board has discretion c^ti0iii t adopt conditions �� of
approval to comply with a criterion. Because the subject application must be denied on other
grounds as well, the Board declines to adopt a condition of approval and the application is also
denied on this basis.
Chapter 18.116. Supplementary Provisions
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141-A Page 8 of 13
Section 18.116.030. Off-street Parking and Loading.
F. Development and Maintenance Standards for Off -Street Parking Areas. Every parcel
of land hereafter used as a public or private parking area, including commercial
parking lots, shall be developed as follows:
S. Access aisles shall be of sufficient width for all vehicular turning and
maneuvering.
FINDING: Table 1, Off -Street Parking Lot Design, of this chapter requires a 24 -foot -wide access aisle
for both one-way and two-way traffic when adjacent to 90 -degree parking stalls. The access
driveway from 8th Street is proposed to accommodate two-waytraffic, thereby requiring a drive aisle
that is 24 -feet wide. As shown on the Site Plan, this driveway is undersized, at approximately 20
feet wide.
The Board incorporates by reference the findings made under Basic Findings (3)(A) herein. As
described above, the Board finds that the Applicant failed to propose suitable conditions of approval
to ensure that all Easement issues will be resolved or that `otherwise ensures the feasibility of
expanding the drive aisle to 24 feet. The application is denied on this basis.
6. Service drives to off-street parking areas shall be designed and constructed
to facilitate the flow of traffic, provide maximum safety of traffic access and
egress and maximum safety of pedestrians and vehicular traffic on the site.
The number of service drives shall be limited to the minimum that will
accommodate and serve the traffic anticipated. Service drives shall be
clearly and permanently marked and defined through the use of rails, fences,
walls or other barriers or markers. Service drives to drive in establishments
shall be designed to avoid backing movements or other maneuvering within
a street other than an alley.
FINDING: The Board finds that that an improved 24 -foot -wide service drive is necessary to facilitate
the flow of traffic, provide maximum safety of traffic access and egress and maximum safety of
pedestrians and vehicular traffic on the site. The service drive is not presently improved to this
width and, as discussed above, any such improvement could only occur in the Easement area.
The Board incorporates by reference the findings made under Basic Findings (3)(A) herein. As
described above, the Board finds that the Applicant failed to propose suitable conditions of approval
to ensure that all Easement issues will be resolved or that otherwise ensures the feasibility of
expanding the service drive to 24 feet. The application is denied on this basis.
Chapter 18.124. Site Plan Review
Section 18.124.060. Approval Criteria.
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141 -A Page 9 of 13
Approval of a site plan shall be based on the following criteria:
A. The proposed development shall relate harmoniously to the natural environment
and existing development, minimizing visual impacts and preserving natural
features including views and tonagranhiral fpat,rrp-c-
V- - - --- -'---- --I- -O- --/-----`- J ------ ---
FINDING: The Board has previously interpreted this criterion to require proposed developments to
relate harmoniously to the natural environment and existing development, both on and off-site. In
his decision, the Hearings Officer inappropriately rejected the Board's past interpretation. The
Board thereby cites our past decisions wherein the Board set forth that site plan review requires a
proposed development to relate harmoniously to other on and off-site developments.
In Evolution Concepts [247 -17 -000172 -AD, 247 -17 -000173 -SP, 247 -17 -000180 -AD (247-17-000803-A)],
the Board considered off-site developments and stated the following:
Specifically, the Board finds that the application for the processing facility does not relate
harmoniously to existing development in the area. The record demonstrates that this area
is adjacent to the Urban Reserve Boundary of the City of Redmond. It is an area that one
could reasonably anticipate, in the future, to be included within the urban area as residential
neighborhoods. The properties around this facility are generally small, rural residential
acreages. None of these small ;agricultural operations, nor the existing residential
development to the east of the subject property, has any similar physical characteristics to
the site plan submitted by the applicant for a processing facility. For example, the
surrounding developments do not have significant HVAC systems to the same extent as the
proposed facility, nor do they generate the same significant traffic. The cumulative effect of
this site plan in terms of traffic, access to Highway 126, and the characteristics of the building,
differentiate it from other facilities nearby. Collectively these attributes lead the Board to
find that this processing facility will not relate harmoniously to the existing development in
the area.
In Father's House (247 -18 -000061 -CU, 247 -18 -000062 -SP, 247-18-000624-A, 247-18-000643-A) the
Board further interpreted this criterion as it relates to the similar "compatibility" standard imposed
by the County's conditional use criteria codified at DCC 18.128.015 (discussed below):
The Board agrees that DCC 18.124.060(A) is subjective and, at times, difficult to apply as the
Hearings Officer observed. However, as the Board interprets the provision, DCC
18.124.060(A) does not require a particularly onerous exercise. It requires an applicant to
show that its proposed site plan relates "harmoniously" to the natural environment and
existing development. Unlike the conditional use standards of DCC 18.128.015(B), this
standard does not indicate harmony achieved with "surrounding properties." However, the
Board understands that the standard implies that the proposed development shall relate
harmoniously on and off the subject property and generally speaking, in the vicinity..."
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141 -A Page 10 of 13
The Board notes that other record submittals also cite concerns including the close proximity of
the proposed use to a state scenic bikeway, public lands and trails; traffic impacts on already
dangerous intersection of Highway 20/Cook Avenue; planned improvements to the intersection of
Highway 20/Cook Avenue; concentration of businesses that sell intoxicants in the vicinity; effects on
the livability of community; and that the use is inconsistent with community values. These
numerous objections call into question that the proposed development is compatible with existing
and projected uses on surrounding properties Based on substantial evidence in the record the
Board finds that the Applicant failed to meet his burden of adequately addressing these objections
to thereby demonstrate that the proposal complies with this standard The Board thereby finds
that the proposed use would significantly adversely impact operating characteristics of surrounding
commercial residentiaL and recreational uses and is not compatible with those existing and
Projected uses. The Board denies on this basis.
These considerable objections call into question that the proposed development relates
harmoniously with existing development in the surrounding area. Based on substantial evidence
in the record, the Board finds that the Applicant failed to meet itshs burden of adequately
addressing these objections to thereby demonstrate that the proposal complies with this standard.
The application is denied on this basis.
E. The location and number of points of access to the site, interior circulation patterns,
separations between pedestrians and mooring and parked vehicles, and the
arrangement of parking areas in relation to buildings and structures shall be
harmonious.with proposed and neighboring buildings and structures.
FINDING: The proposed development includes use of an existing single driveway from 8th Street
with one-way drive aisles that loop around the building. The Board finds that the existing,
undersized access drive is not harmonious with proposed and neighboring buildings and structures.
The Board incorporates by reference the findings made under Basic Findings (3)(A) and the findings
relating to the access issues in the, preceding section relevant to DCC 18.124.060(A). As described
above, the Board finds that the Applicant failed to propose suitable conditions of approval to ensure
that all Easement issues will be resolved or that otherwise ensures the feasibility of expanding the
drive aisle to 24 feet. The application is denied on this basis.
Chapter 18.128. Conditional Uses
Section 18.128.015. General Standards Governing Conditional Uses.
A. The site under consideration shall be determined to be suitable for the proposed
use based on the following factors:
1. Site, design and operating characteristics of the use,
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141-A Page 11 of 13
FINDING: The Board incorporates by reference the findings made under Basic Findings (3)(A) and
the above findings relating to the access issues relevant to DCC 18.124.060(A). The Board finds that
due to the aforementioned Easement uncertainty and the inadequately sized access drive, the
suhiect nrnnerty is not A CI Iit;4hlP Inratinn fnr thin nrnnncarl hi icinacc In nAfAil-irnn tho R -A h ,s
found, under DCC 18.67.040, that the subject property is not zoned for the proposed county -wide
delivery service. As such, the site is not suitable given the proposed operating characteristics of the
proposed use. The application is denied under this criterion for these reasons. The Board also notes
the planned improvements to the intersection of Highway 20/Cook Avenue pose an uncertain and
potentially significant impact on the site development and operating characteristics.
-12. Adequacy of transportation access to the site; and
FINDING: The Board incorporates by reference the findings made under Basic Findings (3)(A) and
the above findings relating to the access issues relevant to DCC 18.124.060(A). The Board finds that
due to the aforementioned Easement uncertainty and the inadequately sized access drive, the
subject property does not have adequate transportation access to the site. The Board denies on
this basis.
B. The proposed use shall be compatible with existing and projected uses on
surrounding properties based on the factors listed in DCC 18.128.015(A).
FINDING: The record contains substantial evidence that the proposed use would significantly
adversely impact operating characteristics of surrounding commercial, residential, and recreational
uses and is not compatible with those existing and projected uses. The Appellants, in their
November 29, 2018, written submission and Hearing testimony, asserted that the proposed retail
marijuana dispensary would not be compatible with surrounding uses:
"Negativeimpacts on adjoining properties as a result of marijuana use. Recently I have had
inquiries from prospective tenants who are fleeing from the smells and disruptions of marijuana
businesses have caused them. Compatibility to a community is a function of what types of
businesses the citizens of that community want to see in their community. There are no
ordinances that can address this criteria. The only gauge the hearings officer can use is the
comments from the community itself. In this case opposition is overwhelming and application
should be denied."
The Board notes that other record submittals also cite concerns including the close proximity of the
proposed use to a state scenic bikeway, public lands, and trails; traffic impacts on already dangerous
intersection of Highway 20/Cook Avenue; planned improvements to the intersection of Highway
20/Cook Avenue; concentration of businesses that sell intoxicants in the vicinity; effects on the
livability of community; and that the use is inconsistent with community values. These numerous
objections call into question that the proposed development is compatible with existing and
projected uses on surrounding properties. Based on substantial evidence in the record, the Board
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141-A Page 12 of 13
finds that the Applicant failed to meet its4i_s burden of adequately addressing these objections to
thereby demonstrate that the proposal complies with this standard. The Board thereby finds that
the proposed use would significantly adversely impact operating characteristics of surrounding
commercial, residential, and recreational uses and is not compatible with those existing and
projected uses. The Board denies on this basis.
With regard to adequacy of transportation access to projected uses on surrounding properties, the
Board further finds that, without an adequately sized access drive, the subject property is likely to
cause off-site traffic impacts. This is because as the access drive is of insufficient width to
accommodate two-way vehicle, bicycle, and pedestrian traffic. Congestion of the drive will adversely
impact traffic safety and traffic flow on 8th Street. As such, the Board finds that the proposed use
will not be compatible with existing and projected uses on surrounding properties with regard to
adequacy of transportation access. The application is denied on this basis.
V. DECISION:
Based on the findings of fact and conclusions of law set out above, by a vote of 2-1 the Board hereby
DENIES the Applicant's proposed marijuana retail application and reverses on appeal the January
29, 2019, Hearings Officer's Decision (file no. 247-18-000545-CU/546-SP/811-MA), which approved
the application.
Dated this day of June, 2019.
BOARD OF COUNTY COMMISSIONERS
FOR DESCHUTES COUNTY
Philip G. Henderson, Chair
Patti Adair, Vice Chair
Anthony DeBone, Commissioner
THIS DECISION BECOMES FINAL WHEN MAILED. PARTIES MAY APPEAL THIS DECISION TO THE
LAND USE BOARD OF APPEALS WITHIN 21 DAYS OF THE DATE ON WHICH THIS DECISION IS
FINAL.
Board of County Commissioners Decision, Document No. 2019-481
File Nos. 247-18-000545-CU/546-SP/811-MA / 247-19-000141-A Page 13 of 13
ON E S COG
o c Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of June 17, 2019
DATE: June 12, 2019
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
Economic Development Loan Agreement Review
RECOMMENDATION & ACTION REQUESTED:
Authorize County Administrator to execute a repayment agreement for the balance of
principle and interest on loan awarded to Sudara, Inc. in 2017.
ATTENDANCE: Kip Barrett of EDCO and Judith Ure, Management Analyst.
SUMMARY: The Deschutes County Economic Development Forgivable Loan Program was
initiated to encourage and assist companies seeking to relocate and/or create new jobs within
Deschutes County. To receive a loan, companies must agree to create a specific number of
jobs within a defined period, then maintain that level of employment for an additional set period
of time.
Sudara, Inc. entered into an agreement for an economic development loan in the amount of
$34,000 on May 17, 2017 with terms that included adding seventeen (17) full-time employees
on or before March 31, 2019 and maintaining those positions for an additional 12 -month period
to occur on or before March 31, 2020. Staff has received notice from Economic Development
for Central Oregon (EDCO) that Sudara, Inc. will not meet these targets due to a recent
change in business strategy. As a result, Sudara, Inc. has agreed to repay the full amount of
the loan with interest at the rate of 8% per annum beginning from May 17, 2017, the date the
loan was made. A copy of the original loan agreement and proposed repayment schedule is
attached.
At such time as the Board of Commissioners approves this action, staff will prepare a new
agreement dictating the terms of the repayment which will then be signed by both a company
representative and the County Administrator.
DESCHUTES COUNTY
ECONOMIC DEVELOPMENT LOAN PROGRAM
AGREEMENT WITH C€}MPOS-I-TT--APP CH SUDARA, INC.
This Economic Development Loan Agreement ("Agreement") is entered into:
BETWEEN: Deschutes County (hereinafter referred to as "County')
PO Box 6005
Bend, OR 97708-6005
541-330-4627
AND: Sudara, Inc.
615 SE Glenwood Drive
Building A, Suite 105
Bend, OR 97702
541-647-2459
RECITALS
WHEREAS, County finds that the program set forth in this Agreement will promote state and local
economic activity by creating new jobs and investment; and
WHEREAS, Company wishes to expand its existing equipment and business operations within
Bend, Oregon by increasing employment and investing in equipment and building improvements;
and
WHEREAS, the said expansion in Bend, Oregon will create at least seventeen (17) new full-time,
family wage jobs by March 31, 2019 for total employment by Company of eighteen (18) jobs; and
WHEREAS, once filled, the new full-time jobs will be maintained for an additional consecutive
12 -month period to occur on or before March 31, 2020; and
WHEREAS, County desires to promote the expansion of Company's facility by loaning funds in
the amount of $34,000 for expenses related to job creation and such loan will later be converted to
a grant upon the condition that Company satisfy certain requirements; and
WHEREAS, County has engaged Economic Development for Central Oregon (EDCO) to assist in
administering and implementing the loan;
NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and
for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree to as follows:
AC -2017~288
SECTION 1
DEFINITIONS
Section 1.1 Dollars and $ shall mean lawful money of the United States of America.
Section 1.2 Loan shall mean funds loaned by County to Company as provided under Section 3.
Section 1.3 Project shall mean expansion of Company employment in Deschutes County,
Oregon.
Section 1.4 Full -Time Employ shall mean any employee who has been hired with the
expectation that the job will last for at least one (1) year and who will work at least
forty (40) hours per week or the equivalent of 2,080 hours per year.
SECTION 2
TERM
This Agreement shall be effective as of the date of execution by all patsies and continue until the
loan is paid in full or the loan is converted to a grant as provided in Section 3.3 below.
SECTION 3
LOAN
Section 3.1 Loan
County agrees to loan Company the sum of $34,000 no later than 30 days following delivery of
this signed Agreement to County.
Section 3.2 Loan Purpose and Representations of the Company
The purpose of the loan is to carry out the project, and for no other purposes. Company represents
and warrants that it will diligently pursue and complete the following:
3.2.1 Company will employ at least seventeen (17) additional full time employees by
March 31, 2019 for a total of eighteen (18) full-time employees.
3.2.2 Company will maintain these new positions from the date all are filled for an
additional consecutive 12 -month period to occur on or before March 31, 2020.
3.2.3 Wages for the new positions will average $40,714, excluding commissions, per
annum.
3.2.4 Company will submit quarterly and annual progress reports to EDCO with
documentation for job creation, capital investment relating to new facilities, and
equipment associated with the project.
3.2.5 Company shall comply with all applicable federal, state, regional, and local laws,
regulations, and ordinances.
3.2.6 Company shall timely pay all Deschutes County real and personal property tax when
due and shall satisfy all delinquent property tax accounts in full.
Section 3.3 Loan Repayment or Conversion to Grant
3.3.1 Unless the loan is converted to a grant as provided below, Company agrees to pay
to the order of County the full amount of the loan as well as interest at the rate of
8% per annum beginning from the date County releases funds to Company until the
earlier of (a) the occurrence of an event of default, as defined below, or (b) March
31, 2020.
3.3.2 County agrees to convert the loan to a grant that does not need to be repaid, if and
when County determines in its sole discretion that Company has satisfied all of the
obligations in Section 3.2 and its other obligations under this Agreement. Such
conversion shall only be effective upon written verification by the County
Administrator that the loan has been converted to a grant.
3.3.3 County may, in its sole discretion, convert a portion of the loan to a grant if all of
the obligations under Section 3.2 and this Agreement have been fulfilled to the
reasonable satisfaction of County. In the event of such partial conversion of the
loan, the loan shall continue to be payable on a pro -rated basis in an amount
determined by multiplying $2,000 by the difference between eighteen (18) and the
number of full-time employees employed in Deschutes County by Company as of
March3l, 2019. Interest will accrue on this portion of the loan at a rate of eight
percent (8%) per annum from the time the Company received the loan monies to the
time they are repaid.
SECTION 4
DEFAULT
Section 4.1 Events of Default
The following shall be considered events of default:
4.1.1 Company fails to complete, or County reasonably determines that Company will
not be able to complete, the obligations described in Section 3.2 and its other
obligations under this Agreement; provided, however, that upon such failure or
determination, County shall first provide to Company written notice of such failure
or determination, and Company shall have thirty (30) days to correct the matter. If
the matter has not been corrected by Company within such thirty (30) day period to
the reasonable satisfaction of County, County shall be entitled to declare Company
in default of its obligations under this Agreement and the loan and accrued interest
shall be payable in full.
4.1.2 Company effects a change of ownership or change of control of its business which
results in dissolution or conversion of the original business entity or relocates its
business operations outside of Deschutes County, Oregon on or before the end of
the contract period. Change of ownership and/or change of control of the business
will not be deemed a default if Company notifies County which may then condition
consent on any reasonable term(s) necessary to adequately secure the loan. A
change in majority stock ownership will not constitute a default if all other
provisions in this agreement are met.
4.1.3 The occurrence of any event that has or may reasonably be expected to have a
material adverse effect on Company's financial condition or Company's ability to
make any payment required by this Agreement.
4.1.4 Company fails to pay, becomes insolvent or unable to pay, or admits in writing an
inability to pay Company's debts as they become due, or makes a general
assignment for the benefit of creditors.
4.1.5 A proceeding with respect to Company is commenced under any applicable law for
the benefit of creditors, including, but not limited to, any bankruptcy or insolvency
law, or an order for the appointment of a receiver, liquidator, trustee, custodian, or
other officer having similar powers over Company is entered.
SECTION 5
MISCELLANEOUS
Section 5.1 Right to Inspect
Company agrees that County, their agents, and employees shall be entitled, upon reasonable prior
notice to Company, to access and inspect the property and employment records of Company and
its affiliates in order to insure that Company is complying with the terms of this Agreement and all
applicable federal, state, and local laws and regulations. The right to inspection shall also include
any property or employment records that are in the possession of any affiliate of Company. The
right of inspection shall continue until all of the obligations of Company under this Agreement
have been satisfied.
Section 5.2 Attorney's Fee Provision
In the event suit or action is instituted to enforce any of the terms or conditions of this Agreement,
the unsuccessful party shall pay to the prevailing party, in addition to the costs and disbursements
allowed by statute, such sum as the court may adjudge reasonable as attorney fees in such suit or
action, in both trial court and appellate courts.
Section 5.3 Indemnification
Company shall defend, indemnify and hold harmless County and EDCO, their officers, agents,
employees, and members from all claims, suits, and causes of action, including attorney's fees, of
any nature whatsoever relating to claims by third parties resulting from or arising out this
Agreement or funds provided to Company under this Agreement.
Except as otherwise provided in this Section 5.3, County and EDCO shall defend, indemnify, and
hold harmless Company, their officers, agents, employees, and members from all claims, suits, and
causes of action, including attorney's fees, relating to claims by third parties as to the validity
under public finance law of this Agreement or funds provided to the Company under this
Agreement.
Section 5.4 Entire Agreement
This Agreement constitutes the entire agreement between the parties regarding the matters herein.
Section 5.6 Titles and Subtitles
The titles in this Agreement are for convenience only and in no way define, limit, or describe the
scope or intent of any provision of this Agreement.
Section 5.7 Notice
All notices, requests demands, and other communications to or upon the parties hereto shall be in
writing and shall be deemed to have been duly given or made: Upon actual receipt, if delivered
personally or by fax or an overnight delivery service; and at the end of the third business day after
the date of deposit in the United States mail, postage pre -paid, certified, return receipt requested;
and to the addresses set forth on page I of this Agreement or at such other address of which such
party shall have notified in writing the other parties hereto.
Section 5.8 Time is of the Essence
All parties agree that time is of the essence under this Agreement.
Section 5.9 Applicable Law
This Agreement is made, and shall be construed and interpreted under the laws of the State of
Oregon without regard to the principles of conflicts of law. Venue shall lie in state courts located
in Deschutes County, Oregon, provided, however, if the claim must be brought in a federal forum,
then it shall be brought and conducted solely and exclusively within the United States District
Court for the District of Oregon.
Section 5.10 Disclosure
Under Oregon law, most agreements, promises, and commitments made by a lender after October
3, 1989 concerning loans and other credit extensions which are not for personal, family, or
household purposes or secured solely by borrower's residence must be in writing, express
consideration, and be signed by the lender to be enforceable.
Section 5.11 No Waiver
No failure or delay of County in exercising any right, power or remedy under this Agreement shall
operate as a waiver of such right, power or remedy of County, or of any other right. A waiver of
any provision of this Agreement shall not constitute a waiver of or prejudice County's right
otherwise to demand strict compliance with that provision or any other provision. Any waiver,
permit, consent or approval of any kind or character on the pant of County must be in writing and
shall be effective only to the extent specifically set forth in such writing.
Section 5.12 No Assigmne a b Com panv
No obligation or right under this Agreement may be assigned by the Company without the prior
consent of County, which consent may be withheld, conditioned, or delayed in the sole discretion
of County.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be duly executed as of
the dates set forth below their respective signatures.
Deschutes County
By.
Tom Anderson, County Administrator
Date: 5-' 12- 1 ~7
Sudara, Inc.
y
Shannon Keith, CEO
Date: 6111-:4 17
Deschutes County
Loan Amortizaton Schedule
i3D Manufacturing
Loan Amount - $8,000
Interest Rate - 8% per annum
Beginning
Ending Date
Number of
Payment
Interest
Interest
Interest
Principal
Balance
Date
3/31/2019
Days
$ -
Accrual
Payment
Balance
-
34,000.00
,� 34,000.VV
5/17/2017
3/31/2019
683.00
$ -
$ 5,089.75
$ -
$ 5,089.75
-
34,000.00
3/31/2019
5/31/2019
61.00
-
454.58
-
5,544.33
-
34,000.00
5/31/2019
6/30/2019
30.00
3,440.00
223.56
3,400.00
2,367.89
40.00
33,960.00
6/30/2019
7/31/2019
31.00
3,440.00
230.74
2,598.63
0.00
841.37
33,118.63
7/31/2019
8/30/2019
30.00
3,440.00
217.77
217.77
0.00
3,222.23
29,896.40
8/30/2019
9/30/2019
31.00
3,440.00
203.13
203.13
0.00
3,236.87
26,659.53
9/30/2019
10/31/2019
31.00
3,440.00
181.14
181.14
0.00
3,258.86
23,400.67
10/31/2019
11/30/2019
30.00
3,440.00
153.87
153.87
0.00
3,286.13
20,114.53
11/30/2019
12/31/2019
31.00
3,440.00
136.67
136.67
0.00
3,303.33
16,811.20
12/31/2019
1/31/2020
31.00
3,440.00
114.22
114.22
0.00
3,325.78
13,485.43
1/31/2020
2/29/2020
29.00
3,440.00
85.72
85.72
0.00
3,354.28
10,131.14
2/29/2020
3/31/2020
31.00
3,440.00
68.84
68.84
0.00
3,371.16
6,759.98
3/31/2020
4/30/2020
30.00
3,440.00
44.45
44.45
0.00
3,395.55
3,364.43
4/30/2020
5/31/2020
31.00
3,387.29
22.86
22.86
0.00
3,364.43
(0.00)
�v1 ES CO
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of June 17, 2019
DATE: June 12, 2019
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
Economic Development Loan Request
RECOMMENDATION & ACTION REQUESTED:
Consider request for economic development loan in the amount of $44,000 to SiCamore
Semi.
ATTENDANCE: Kip Barrett of EDCO, members of the Due Diligence Committee, and Judith
U re.
SUMMARY: Deschutes County, in partnership with Economic Development for Central
Oregon (EDCO), operates an Economic Development Loan program for the purpose of
providing funds to businesses that are seeking to create new, family -wage jobs within the
community. Loans are conditioned upon the business creating the new jobs within 24 months,
then maintaining them for a consecutive 12 -month period. If these, and all other terms are met,
the loan may be converted to a grant that does not require repayment. If not, all or a portion of
the funds must be repaid with 8% interest per annum retroactive to the execution date of the
loan agreement. Loans are made from the Economic Development Loan Fund which currently
has an unencumbered cash balance of approximately $205,000.
EDCO is recommending to the Board of Commissioners that a loan be made to SiCamore
Semi, a new business startup that fabricates silicon and silicon carbide products, in the amount
of $44,000 in return for creating 22 new jobs at an average pay of $70,000.
Additional information describing the loan request and the current status of the economic
development loan program is attached.
BRIEFING PAPER
SiCamore Semi
Request for Deschutes County Economic Development Loan Fund
Company Request: $44,000
EDCO Recommendation: $44,000
Application Date: April 17, 2019
Expected Job Creation (Q2 2019 — Q2 2020): 22
Average Pay for New Employees: $70,000
Project Investments: Leasing space - $4mm investment in equipment
Industry: Semi -Conductor Manufacturing
Website:
Company Background
SiCamore Semi is a startup/new business line operating an independent silicon and silicon carbide fab in
the old MicroSemi/Microchip manufacturing facility. The parent company is Silicon Power which is a PA
company that has been in operation for 25 years. MicroSemi/Microchip has planned to eliminate the
manufacturing in Bend for years with a stated end date of June 1St 2019. The effort to recruit someone
to take over operations was a community effort driven by a number of people in town. Over 2+ years
one candidate was identified and they negotiated with MicroSemi to take over the assets and continue
on with the business activity in that location.
While this is a new business it is retaining a number of the previous employees as well as recruiting in
some new with specialized skills. This is a key cornerstone of our high tech manufacturing in Bend and to
lose this facility and have it convert back to a warehouse would have been a significant loss.
Due Diligence
DCEDF Due Diligence Committee (Bruce Barrett, SCORE Central Oregon Chapter & Windermere Central
Oregon Real Estate; Bill Kuhn, First Interstate; Eric Strobel, Barrett Business Services, Inc.; and Amber
Yates, SGA CPA's) and EDCO's Kip Barrett met with SiCamore Semi executives John Doricko and Marc
Papageorge multiple times in Q2 of 2019. The Committee then had a discussion via email leading to a
recommendation to move forward with supporting the loan.
Findings Summary
This situation is unique as it is a specialized facility with no other buyers identified after a 2+ year search,
a start-up/new business line but with a well-established parent who can support the loan, and a defined
business plan that they are already executing on. The due diligence committee was impressed by the
company's business plan, dedication to safety, management engagement, as well as the parent
company's solid financials. There is a lot of community upside from the initial 22 jobs highlighted with
multiple shifts and additional supply chain plays that could lead to significantly more job growth. The
downside is mitigated through a parent guarantee.
Recommendation
EDCO and the Committee recommend an award of $2,000 per job for a total of $44,000 with the
following conditions:
Company relocates/hires 22 full-time employees by July 1st, 2020, for a total employment of 22
or more, and maintains that employment through June 30th, 2021, or four consecutive quarters,
per the standard Deschutes County contract for this fund.
Company provides quarterly employment updates and the ability to inspect complete financial
statements from award date through termination of the yet -to -be executed agreement with
Deschutes County.
The company provides a parent guarantee on a form acceptable to the County from Silicon
Power.
Failure to meet the above provisions would result in partial or full repayment of the loan, with interest.
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o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of June 17, 2019
DATE: June 12, 2019
FROM: Wayne Lowry, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
May 2019 Treasurers Report and Financial Reports
RECOMMENDATION & ACTION REQUESTED:
Discussion of May 2019 Treasurers Report and Financial Reports
BACKGROUND AND POLICY IMPLICATIONS:
Discussion of May 2019 Reports
FISCAL IMPLICATIONS: N/A
ATTENDANCE: Wayne Lowry, Finance Director/Treasurer
���ses co
Countywide Summary
All Departments
Activity thru May of Fiscal Year 2019
91.7%
Year Complete
TOTAL RESOURCES ; 218,444,687 230,734,916 106%; 240,878,442 226,321,774 940/6 ; 245,745,552 102% ;
Fiscal Year 2018
1
Fiscal Year 2019
Fiscal Year 2019
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection
%
001 - General Fund
32,265,615
33,769,079 105°/x;
33,938,668
33,871,131
100%;
34,478,757
102% ;
030 - Community Justice
682,536
837,648 123%;
786,286
644,337
82% ;
814,423
104%:
160/170 -TRT
6,737,000
6,988,489 104%;
7,282,600
7,152,238
98% ;
7,514,550
103%'
220 - Justice Court
531,500
575,882 108%;
552,000
559,522
101%;
610,388
111%:
255 - Sheriff's Office
36,864,968
37,936,659 103%;
39,225,869
39,642,812
101%;
40,116,259
102% ;
274 - Health Services
34,573,521
38,363,991 111%;
35,444,454
30,201,497
85%
37,667,293
106%:
295 -CDD
7,338,533
7,776,653 106%;
8,153,746
7,114,083
87% ; ;
8,246,949
101% ;
325 - Road
19,877,279
20,528,351 103%;
22,876,423
20,399,969
89% ;
23,213,650
101% ;
355 - Adult P&P
5,421,974
6,042,821 111%;
6,360,818
6,392,100
100%;
6,435,718
101%:
465 - Road CIP
125,000
120,460 96% ;
959,104
228,927
24% ;
335,000
35% ;
610 - Solid Waste
10,657,799
11,089,132 104%;
11,868,613
10,342,440
87% ;
11,461,701
97% ;
615 - Fair & Expo
2,097,570
1,748,860 83% ;
1,499,100
1,383,089
92% ;
1,441,750
96% ;
618 - RV Park
407,198
479,897 118%
358,600
405,775
113%;
458,540
128%:
670 - Risk Management
3,371,531
3,701,647 110%;
3,569,944
3,180,686
69% ;
3,660,564
103%:
675 - Health Benefits
21,585,803
22,015,955 102%;
21,411,563
20,604,659
96% ;
22,465,818
105%:
705-911
9,753,844
9,882,966 101%;
10,260,013
10,110,179
99% ;
10,625,332
104%:
999- Other
26,153,016
28,876,425 110%:
36,330,641
34,088,331
94% ;
36,198,859
100% ;
TOTAL RESOURCES ; 218,444,687 230,734,916 106%; 240,878,442 226,321,774 940/6 ; 245,745,552 102% ;
NOTE. Groupings between the Department Summary and their respective reports can differ due; however, ending fund balance
will agree between the reports. 1
Fiscal Year 2018
1
Fiscal Year 2019
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
15,986,747
15,378,686
96% ;
17,410,029
14,929,525
86% ;
16,826,982
97%
030 - Community Justice
6,512,859
6,375,507
98%
7,040,903
6,047,899
86% ;
6,709,602
95% ;
1601170 - TRT
3,315,354
2,915,584
88%
2,335,678
1,951,344
849/6 ;
2,199,705
94%
220 - Justice Court
628,863
600,334
95%
658,081
598,495
91% ; ;
653,821
99% ;
255 - Sheriffs Office
40,755,403
39,361,408
97%
42,853,022
37,197,061
87% ;
41,881,460
98% ;
274 - Health Services
43,292,551
41,383,026
96% ;
44,974,364
36,908,370
82%
43,120,774
96%
295 - CDD
7,032,569
6,252,475
89% ;
7,726,157
6,704,606
87% ;
7,668,083
99% ;
325 - Road
20,105,847
12,990,350
65% ;
14,689,753
9,798,333
67% :
12,982,127
88% ;
355 - Adult P&P
6,299,725
5,807,233
92% ;
6,505,128
5,595,008
86% ;
6,107,422
94% ;
465 - Road CIP
3,395,701
2,933,626
86% ;
8,309,501
4,582,449
55%
7,938,450
96%
NOTE. Groupings between the Department Summary and their respective reports can differ due; however, ending fund balance
will agree between the reports. 1
' Countywide Summary
91.7 /o O
o {
Year Complete
All Departments
Activity thru May of Fiscal Year 2019
610 - Solid Waste
8,123,785
7,807,819 96% ;
8,310,720
6,570,809
79% ;
8,062,938
97% ;
615 - Fair & Expo
2,481,387
2,533,077 102%;
2,688,885
2,529,341
94% ;
2,616,027
97% ;
618 - RV Park
539,644
488,463 91% ;
521,971
465,233
89% ;
521,971
100%:
670 - Risk Management
2,766,326
2,477,933 90% ;
3,858,097
2,382,918
62% ;
3,639,699
94%
675 -Health Benefits
22,398,292
22,323,217 100%:
23,144,255
17,108,456
74% :
21,355,561
92% ;
705-911
12,328,643
11,877,430 96% :
13,379,064
9,675,165
72% ;
; 11,227,865
84% ;
999- Other
45,475,827
37,887,487 83% ;
46,636,762
31,117,042
67% ;
46,191,187
99% ;
TOTAL REQUIREMENTS;
241,439,523
219,393,653 91% ;
251,042,371
194,162,053
77% ;
239,703,674
95% ;
Fiscal Year 2018
Fiscal Year 2019
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
001 - General Fund
(17,331,380)
(17,361,807) 100%,
(18,077,559)
(15,871,927)
88% ;
(18,114,616)
100% ;
030 - Community Justice
5,528,643
5,528,643 100%;
5,744,015
5,279,850
92% ;
5,744,015
100%:
1601170 - TRT
(3,423,509)
(3,423,509) 100%;
(4,649,866)
(4,016,988)
86% ;
(4,649,866)
100%:
220 - Justice Court
70,000
70,000 100%:
30,000
27,500
92% ;
30,000
100%
255 - Sheriffs Office
2,879,521
2,879,521 100%:
2,981,253
2,710,010
91% ;
2,981,253
100%:
274 - Health Services
4,093,873
4,093,873 100%:
6,177,535
5,719,858
93% ;
6,179,235
100%:
295 - CDD
(926,888)
(1,162,241) 125%;
(1,152,624)
(864,379)
75%
(1,259,264)
109% ;
325 - Road
(6,000,000)
(6,000,000) 100%;
(14,464,308)
(11,348,231)
78% ;
; (14,464,308)
100% ;
355 -Adult P&P
407,189
407,189 100%;
165,189
171,423
104%;
165,189
100%:
465 - Road CIP
5,275,400
4,578,054 87% ;
13,811,725
9,348,231
68% ;
13,507,292
98% ;
610 - Solid Waste
(2,580,000)
(2,580,000) 100%:
(4,688,023)
(3,087,522)
66% ;
(4,737,754)
101%
615 - Fair & Expo
580,918
543,196 94% ;
1,220,994
1,015,621
83% ;
1,147,996
94%
618 - RV Park ;
160,000
160,000 100%;
160,000
160,000
100%;
160,000
100%
670 - Risk Management
(1,000)
(1,000) 100°/x;
(3,168)
(2,376)
75% ;
(3,168)
100% ;
705-911
999- Other
11,267,233
12,268,080 109%;
12,744,837
10,758,930
84% ;
13,313,996
104%
TOTAL TRANSFERS
NOTE. Groupings between the Department Summary and their respective reports can differ due; however, ending fund balance
will agree between the reports. 2
wy,F Countywide Summary
91-'%
Year
Complete
All Departments
Activity thru May of Fiscal Year 2019
Fiscal Year 2018
Fiscal Year 2019
ENDING FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection
%
001 - General Fund
8,947,488
11,946,544 134%;
9,341,080
15,016,223
11,483,703
123%
030 - Community Justice
898,320
1,348,881 150%'
689,399
1,225,169
1,197,718
174%:
1601170 - TRT
810,429
1,566,452 193%;
2,261,401
2,750,358
2,231,431
99% ;
220 - Justice Court
57,637
157,990 274%:
67,919
146,517
144,557
213%:
255 -Sheriff's Office
10,102,086
14,873,445 147%;
13,191,907
20,029,206
16,089,498
122%:
274 - Health Services
3,809,316
9,304,552 244%;
3,850,339
8,317,537 :
10,030,306
261%:
295 - CDD
1,019,462
2,529,615 248%;
1,478,676
2,074,713 :
1,849,217
125%:
325 - Road
2,456,021
10,314,842 420%;
2,416,014
9,568,248
6,082,058
252%:
355 - Adult P&P
904,438
2,333,720 258%;
2,220,879
3,302,236
2,827,205
127%:
465 - Road CIP
8,260,123
9,588,827 116%;
14,148,365
14,583,536
15,492,669
110%
610 - Solid Waste
569,886
1,938,991 340%;
600,000
2,623,100 :
600,000
100%
615 - Fair & Expo
422,101
(60,285) -14%:
31,209
(190,915)
(86,566)
-277%:
618 - RV Park
252,554
443,480 176%;
315,629
544,022
540,049
171%
670 - Risk Management
5,501,841
6,582,283 120%;
5,308,679
7,377,676
6,599,980
124%:
675 - Health Benefits
14,187,511
15,075,316 106%:
14,318,894
18,571,519
16,185,573
113% ;
705-911
7,225,201
8,660,615 120%;
5,505,949
9,095,629
8,122,228
148%
999- Other
46,314,853
58,438,531 126%;
59,025,233
72,159,753 ;
61,760,200
105%
TOTAL
111,739,267
155,043,801 139%:
134,771,571
187,194,525
161,149,825
120%:
NOTE. Groupings between the Deportment Summary and their respective reports can differ due; however, ending fund balance
will agree between the reports. 3
General Fund
Schedule of Financial Operating Data
FY 2019
Budget Projected I Variance
Revenues
Year to Date July 1,
FY 2018
2018 through May 31,
2019 (92% of the year)
Property Taxes - Current
$ 26,803,012
% of
Actual
Actual
Budget
FY 2019
Budget Projected I Variance
Revenues
Property Taxes - Current
$ 26,803,012
$ 27,735,430
101%
a)
$ 27,337,385
$ 27,800,000
462,615
Property Taxes - Prior
500,406
385,654
104%
370,000
405,000
35,000
Other General Revenues
3,190,552
2,834,945
106%
b)
2,685,500
2,900,000
214,500
Assessor
847,520
818,929
94%
c)
870,658
870,658
-
County Clerk
1,796,418
1,403,290
79%
h)
1,787,270
1,612,270
(175,000)
BOPTA
12,468
12,119
95%
c)
12,700
12,120
(580)
District Attorney
226,561
333,258
85%
389,782
389,782
-
Tax Office
201,617
201,289
101%
c)
198,950
202,505
3,555
Veterans
162,223
127,883
77%
f)
166,423
166,423
-
Property Management
99,502
18,333
15%
g)
120,000
120,000
-
Total Revenues
33,840,279
33,871,131
100%
33,938,668
34,478,758
540,090
Expenditures
Assessor
4,240,703
4,138,465
86%
d)
4,802,452
4,648,592
153,859
County Clerk
1,529,074
1,496,945
81%
d)
1,854,397
1,773,153
81,245
BOPTA
65,271
63,584
87%
d)
73,125
72,868
257
District Attorney
6,601,913
6,334,082
86%
d)
7,372,932
7,059,149
313,783
Medical Examiner
158,160
134,294
78%
173,129
183,129
(10,000)
Tax Office
791,044
712,849
82%
d)
872,020
845,803
26,217
Veterans
492,616
484,408
85%
d)
572,287
557,567
14,720
Property Management
253,495
255,973
89%
d)
287,858
284,892
2,966
Non -Departmental
1,259,222
1,308,924
93%
1,401,829
1,401,829
-
Total Expenditures
16,391,498
14,929,526
86%
17,410,029
16,826,982
583,046
Transfers In
224,065
69%
e)
326,122
289,065
(37,057)
Transfers Out
17,420,195
16,095,992
87%
18,403,681
18,403,681
-
Total Exp & Transfers
32,811,693
30,801,452
87%
35,487,588
34,941,599
545,989
Change in Fund Balance
1,028,586
3,069,679
(1,548,920)
(462,841)
1,086,079
Beginning Fund Balance
10,917,957
11,946,543
110%
10,890,000
11,946,543
1,056,543
Ending Fund Balance
$ 11,946,543
$ 16,016,222
$ 9,341,080
$ 11,483,703 $
2,142,623
Expenditures Recap by Budget Category
Personnel 10,617,386 10,456,135 86% 12,089,140
Material & Services 4,606,437 4,417,380 84% 5,252,889
Capital Outlay 167,675 56,010 82% 68,000
Total by Category $ 15,391,498 $ 14,929,525 86% $ 17,410,029
Beginning Net Working Capital per FY 2020 Approved Budget $ 11,090,000
a) Current year taxes received primarily in November, February and May. TAV came in 0.3% higher than
budgeted.
b) PILT payment of $500,000 received in July. Includes $296,958 of Marijuana tax.
c) A & T Grant received quarterly. Q1 - July; Q2 - October; Q3 - January; Q4 - April.
d) Savings related to FTE vacancies YTD and forecasted vacancy rates consistent with YTD experience.
e) Repayment to General Fund from Finance for ERP Implementation and Humane Society loan closeout.
f) Oregon Dept of Veteran's Affairs grant reimbursed quarterly.
g) Interfund land -sale management revenue recorded at year-end.
h) Recording fees have been trending at 87% of prior year through May 2019,
El
Revenues
OYA Basic & Diversion
ODE Juvenile Crime Prev
Leases
Inmate/Prisoner Housing
DOC Unif Crime Fee/HB2712
Food Subsidy
Gen Fund -Crime Prevention
Interest on Investments
OJD Court Fac/Sec SB 1065
Contract Payments
Case Supervision Fee
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Community Justice- Juvenile
Schedule of Financial Operating Data
Year to Date July 1,
FY 2018 2018 through May 31,
2019 (92% of the
year)
% of
Actual Actual Budget
417,385
67,130
86,315
133,500
35,220
22,206
20,000
21,264
17,107
8,075
6,087
3,359
837,648
5,149,243
1,226,264
6,375,507
FY 2019
Projected I Variance
$ 305,407
75% a) $
407,113 $
407,113
65,368
72% a)
91,379
91,379
80,108
94% e)
85,000
86,931
65,100
93% b)
70,000
80,000
34,945
100%
35,000
35,000
8,983
48% d)
18,744
11,000
15,000
75% c)
20,000
20,000
28,579
114%
25,000
35,000
24,967
147% b)
17,000
30,000
6,040
75%
8,000
7,000
5,351
76%
7,000
6,000
4,490
219% b)
2,050
5,000
1,931
10,000
(7,744)
10,000
13,000
(1,000)
(1,000)
2,950
82% 786,286 814,423 28,137
4,959,615
87%0
1,080,717
81% g)
7,566
95% h)
6,047,899
86%
5,705,245 5,416,035 289,210
1,327,658 1,286,000 41,658
8,000 7,566 434
7,040,903 6,709,601 331,301
Transfers In -General Fund
5,597,643
5,345,100
92%
5,831,015
5,831,015 -
Transfers Out-Veh Reserve
69,000
65,250
75%
87,000
87,000 -
Total Transfers
5,528,643
1
5,279,850
92%
5,744,015
5,744,015 -
Change in Fund Balance
(9,217)
(123,712)
(510,602)
(151,163) 359,438
Beginning Fund Balance
1,358,098
1,348,881
112%
1,200,000
1,348,881 148,881
Ending Fund Balance
$ 1,348,8811
$ 1,225,169
$ 689,398
$ 1,197,718 $ 508,319
$ 1,090,000
Beginning Net Working Capital per FY 2020 Approved Budget
a) Quarterly payments received after reimbursement requested.
b) Projected upward due to year to date revenue received.
c) Quarterly payments.
d) Projected downward due to year to date revenue received.
e) Leases paid month in advance. Increased projection due to short-term lease ending December 2018
f) Projected downward based on detention and community service vacancies experienced to -date.
g) Projected downward due to lower than budgeted offender services expenditures.
h) One-time expense. Projection updated.
5
Sheriff's Office and LEDs
Schedule of Financial Operating Data
Year to Date July 1,
FY 2018 2018 through May 31, FY 2019
2018 (92°k of the year)
%0
Actual Actual Budget Budget Projected I Variance
Revenues
LED #1 Countywide
Property Taxes
Current Year $
22,428,903
$ 25,106,951
101% a) S
24,792,245
$ 25,161,272 $
369,027
Prior Year
360,299
298,961
100%
300,000
315,000
15,000
Foreclosed Properties
33,979
-
0%
-
-
-
Interest
157,047
265,213
183%
145,000
290,000
145,000
Total LED #1 Countywide
22,980,228
25,671,126
102%
25,237,245
25,766,272
529,027
LED #2 Rural
Property Taxes
Current Year
10,058,115
10,162,944
101%a)
10,043,598
10,187,511
143,913
Prior Year
163,202
134,771
90%
150,000
142,500
(7,500)
Foreclosed Properties
15,221
-
0%
-
-
-
Interest
124,758
177,446
148%
120,000
193,000
73,000
Total LED #2 Rural
10,361,296
10,475,160
102%
10,313,598
10,523,011
209,413
Sheriffs Offlce Revenues
7,746,923
6,480,142
94%b)
6,929,945
7,081,895
151,950
Total Revenues
41,088,446
42,626,428
100%
42,480,788
43,371,178
890,390
Expenditures
Sheriffs Services
2,604,354
2,610,090
87% c)
2,997,984
3,146,054
(148,070)
Civil/Special Units
1,364,969
1,064,040
90%
1,181,695
1,170,821
10,874
Automotive/Communications
2,363,693
2,165,257
82% d)
2,644,786
2,599,125
45,661
Detective
1,886,714
1,846,328
91%
2,033,077
2,056,668
(23,591)
Patrol
9,660,880
9,104,786
91%
10,003,953
9,930,890
73,063
Records
793,478
818,052
93%
881,182
923,455
(42,273)
Adult Jail
16,858,723
15,869,192
85% e)
18,630,764
17,919,462
711,302
Court Security
490,186
482,853
88%
551,494
531,024
20,470
Emergency Services
388,607
303,374
92%
328,581
322,969
5,612
Special Services
1,570,443
1,283,599
84%0
1,520,623
1,431,982
88,641
Training
693,517
796,837
119% g)
667,647
867,277
(199,630)
Other Law Enforcement Services
834,610
960,900
94%
1,017,266
1,065,020
(47,754)
Crisis Stabilization Center
71,424
55,782
10% h)
559,308
82,050
477,258
Non -Departmental
52,077
107,635
99%
108,329
108,329
Total Expenditures
39,633,673
37,470,727
87%
43,126,689
42,155,126
971,663
Change in Fund Balance
1,454,773
5,155,701
(645,901)
1,216,052
1,861,953
Beginning Fund Balance
13,418,672
14,873,445
107%
13,837,807
14,873,445
1,035,638
Ending Fund Balance $
14,873,445 1
$ 20,029,146
$
13,191,906
$ 16,089,497 $
2,897,691
Beginning Net Working Capital per FY
2020 Approved
Budget
$ 14,716,999
a) TAV came in 0.3% higher than budgeted for LED #1 and 0.2% for LED #2.
b) Prisoner Housing (SB 395) projected to exceed budget.
c) Parking lot project required addl work; final phase will be billed in June.
d) New Vehicle build -outs will occur in 04
e) Significant savings from vacant FTE, partially offset by higher overtime costs.
f) Savings from lower OT and extra help.
g) Firearms and Ammunition purchases occur at the beginning of the year, plus high OT from new training.
h) Spending for this project is anticipated to occur in FY20 instead of FY19.
NOTE: Personnel savings are reflected assuming current vacancy rates experienced will be maintained throughout the year.
A
Revenues
State Grants
CCBHC Grants
OHP Capitation
Environmental Health Fees
Federal Grants
Patient Fees (including State)
Local Grants
Title 19
State Miscellaneous
Liquor Revenue
Divorce Filing Fees
Interfund Contract -Gen Fund
Vital Records
Interest on Investments
Other
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Transfers In - General Fund
Transfers In - PH Reserves
Transfers Out
Total Transfers In / Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Health Services - All Divisions
Schedule of Financial Operating Data
$ 12,496,729
$ 11,726,329
88%
$ 13,262,344 $
13,042,996
$ (219,348)
Year to Date July 1, 2018
8,095,540
3,413,986
62% a)
FY 2018
through May 31, 2019
119,637
FY 2019
FY 2020
6,215,483
(92% of the year)
8,652,200
8,006,509
(643,691)
11,569,756
963,885
o a
89% e)
1,169,600
1,045,000
(124,600)
pprove
Actual
Actual
Budget
983,961
Budget
Projected
Variance
Budget
$ 12,496,729
$ 11,726,329
88%
$ 13,262,344 $
13,042,996
$ (219,348)
$ 12,982,070
8,095,540
3,413,986
62% a)
5,509,228
5,628,865
119,637
2,409,991
8,835,600
6,215,483
72% b)
8,652,200
8,006,509
(643,691)
11,569,756
963,885
1,043,780
89% e)
1,169,600
1,045,000
(124,600)
1,058,206
477,203
519,442
53% c)
983,961
1,050,296
66,335
946,625
1,944,011
1,711,849
124% d)
1,383,668
1,822,505
438,837
1,556,650
868,375
1,210,828
100%
1,208,623
1,463,716
275,093
985,900
1,450,730
2,567,680
191% d)
1,345,100
3,286,452
1,941,352
535,400
1,238,534
574,970
79%
724,534
971,880
247,346
1,160,153
604,464
112,444
74%
151,000
151,000
-
150,800
131,745
157,603
100%
157,603
157,603
173,030
127,000
120,002
94%
127,000
127,000
-
127,000
240,496
221,398
104%
212,000
230,000
18,000
220,000
114,846
194,161
144%
135,000
200,000
65,000
171,000
753,233
411,542
97%
422,593
461,471
38,878
353,015
36,362,392
30,201,497
85%
35,444,454
37,667,293
2,222,839
34,399,596
27,549,618
27,241,883
86% f)
31,802,065
29,863,596
1,936,469
32,618,626
13,714,180
9,489,590
74%
12,788,299
13,080,232
(291,933)
13,342,146
117,629
176,897
46% g)
384,000
176,946
207,054
345,000
41,381,427
36,908,370
82%
44,974,364
43,120,774
1,853,590
46,305,772
4,564,193
5,571,704
92%
6,078,223
6,078,223
-
6,295,691
289,659
101% h)
288,000
289,700
1,700
490,320
141,516
75%
188,688
188,688
-
193,326
4,093,873
5,719,858
93%
6,177,536
6,179,235
1,700
6,102,365
1,074,839
(987,015)
(3,352,375)
725,754
4,078,129
(5,803,811)
8,229,713
9,304,552
129% i)
7,202,714
9,304,552
2,101,838
9,881,563
$ 9,304,652
$ 8,317,537
$ 3,850,339 S
10,030,306
$ 6,179,967
$ 4,077,752
Beginning Net Working Capital per FY 2020 Approved Budget $ 9,881,663
a) CCBHC wraparound payments are reimbursed on a quarterly basis. Projection updated to include year 1 CCBHC Expansion.
b) Coordinated Care Organization payment received from Pacific Source. New contract effective 01/01/2019 reflects an increase,
adjusted for withhold and less the fee-for-service component that is not capitation.
c) Federal Grants are reimbursed on a quarterly basis.
d) The 2019 contract with the Coordinated Care Organization is comprised of a fee-for-service component corresponding
to patient visits. Revenue in Patient Fees and Title 19 will be higher than budgeted.
e) The majority of Environmental Health Fees are assessed/collected at the and of calendar year 2018.
f) Savings are anticipated from a slow -down in hiring and future vacancy rates forecasted.
g) $350k was budgeted to be spent to fumish a Crisis Stabilization center facility. Construction of the facility and its furnishings expected
to occur in FY20; expenditures in FYI include permitting and land use costs and four vehicles.
h) Amounts transferred from Public Health Reserves to Public Health Operations per budget deliberations.
i) Both an increase in CCHBC clients served, and an increase to the CCBHC reimbursement rate, during the last few
months of FYI contributed to larger than projected revenues for FYI 8.
V1
Revenues
State Grants
CCBHC Grants
OHP Capitation
Federal Grants
Patient Fees (including State)
Local Grants
Title 19
State Miscellaneous
Liquor Revenue
Divorce Filing Fees
Interfund Contract -Gen Fund
Other
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Transfers In - General Fund
Transfers Out - Dept Admin
Total Transfers In / Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Health Services - Behavioral Health Division
Schedule of Financial Operating Data
FY 2019
Budget Projected T Variance
9,727,563
$ 9,187,346
90%
Year to Date July 1,
FY 2018
2018 through May 31,
7,422,784
2019 (92% of the year)
63% a)
4,522,792
00
Actual
Actual
Budget
FY 2019
Budget Projected T Variance
9,727,563
$ 9,187,346
90%
$ 10,187,361
$ 9,915,816
(271,545)
7,422,784
2,832,568
63% a)
4,522,792
4,476,445
(46,347)
8,835,600
6,215,483
72% b)
8,652,200
8,008,509
(643,691)
172,019
218,320
41% c)
533,057
602,296
69,239
518,984
692,678
188% d)
368,400
797,466
429,066
11,928
185,205
45% e)
412,987
412,987
-
1,450,730
2,567,680
191% d)
1,345,100
3,286,452
1,941,352
731,145
6,435
4% j)
176,000
309,744
133,744
604,464
112,444
74%
151,000
151,000
-
131,745
157,603
100%
157,603
157,603
-
127,000
120,002
94%
127,000
127,000
-
359,761
289,611
87%
334,545
331,168
(3,377)
30,093,723
22,585,374
84%
26,968,045
28,576,486
1,608,441
16,306,247
16,275,520
84%0
19,272,838
17,811,504
1,461,334
6,632,028
3,889,550
62%
6,264,514
6,411,873
(147,359)
32,579
170,846
45% g)
379,000
170,846
208,154
22,970,853
20,335,916
78%
25,916,352
24,394,223
1,522,129
1,734,107
2,092,365
92%
2,282,708
2,282,708
-
5,402,700
5,727,843
92% h)
6,251,440
6,251,440
(3,668,593)
(3,635,478)
92%
(3,968,732)
(3,968,732)
-
3,454,277
(1,386,020)
(2,917,039)
213,531
3,130,570
2,174,468
5,628,745
142% i)
3,976,398
5,628,745
1,652,347
5,628,745
$ 4,242,725
$ 1,059,359
$ 5,842,276 $
4,762,917
Beginning Net Working Capital per FY 2020 Approved Budget $ 5,883,114
a) CCBHC wraparound payments are reimbursed on a quarterly basis. Projection includes revenues from CCBHC Expansion Grant.
b) Coordinated Care Organization payment received from Pacific Source. New contract effective 01/01/2019 reflects an increase,
adjusted for withhold and less the fee-for-service component that is not capitation.
c) Federal Grants are reimbursed on a quarterly basis.
d) The 2019 contract with the Coordinated Care Organization is comprised of a fee-for-service component corresponding to patient visits.
Revenue in Patient Fees and Title 19 will be higher than budgeted.
e) This is a local grant from Pacific Source collected on a quarterly basis, after request is made.
f) Savings anticipated from a slow -down in hiring and future vacancy rate of 6% forecasted.
g) $350k was budgeted to be spent to fumish a Crisis Stabilization center facility. Construction of the facility and its furnishings expected
h) Amount represents the funding transferred from Behavioral Health to Department Admin for support.
i) Both an increase in CCHBC clients served, and an increase to the CCBHC reimbursement rate, during the last few
months of FYI contributed to larger than projected revenues for FYI 8.
j) State matching funds awarded at year-end.
Revenues
State Grants
Environmental Health Fees
Patient Fees (including State)
Federal Grants
Local Grants
State Miscellaneous
Vital Records
Other
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Transfers In - General Fund
Transfers In - PH Reserves
Transfers Out - Dept Admin
Total Transfers In ! Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Health Services - Public Health Division
Schedule of Financial Operating Data
$ 2,769,165
$ 2,538,983
963,885
Year to Date July 1,
FY 2018
2018 through May 31,
305,185
2019 (92% of the year)
876,447
1,025,623
a0
Actual
Actual
Budget
$ 2,769,165
$ 2,538,983
963,885
1,043,780
1,425,027
1,019,171
305,185
235,439
1
876,447
1,025,623
507,389
568,535
240,496
221,398
374,434
109,864
7,462,028
1 6,762,793
FY 2019
Budget Projected I Variance
83% $
3,074,983 $
3,127,180
52,197
89% a)
1,169,600
1,045,000
(124,600)
100% b)
1,015,268
1,025,039
9,771
62% C)
382,000
382,000
-
129% i)
795,636
1,070,729
275,093
104% j)
548,534
662,136
113,602
104%
212,000
230,000
18,000
139% d)
79,048
112,000
32,952
93%
7,277,069
7,654,084
377,015
6,512,999
6,444,845
86% e)
7,462,095
7,094,400
367,695
1,833,637
1,540,035
80%
1,923,694
1,978,980
(55,286)
74,995
6,051
0% k)
-
6,100
(6,100)
8,421,631
7,990,932
85%
9,385,789
9,079,480
306,309
2,850,086
3,479,339
92%
3,795,515
3,795,515
-
-
289,669
101% f)
288,000
289,700
1,700
2,009,844
1,901,295
92% g)
2,074,366
2,046,816
27,550
840,242
1,867,714
93%
2,009,149
2,038,399
29,250
(119,361)
639,575
(99,571)
613,003
712,574
933,059
813,698
139% h)
583,802
813,698
229,896
$ 813,698
$ 1,453,273
$
484,231 $
1,426,701 $
942,471
Beginning Net Working Capital per FY 2020 Approved Budget $ 1,337,617
a) The majority of Environmental Health Fees are assessed/collected at the end of calendar year 2018.
b) Patient fees include fee-for-service payments from the State, Commercial Insurance, and Patients.
c) Received on a quarterly basis, after request is made.
d) An unanticipated donation of $11 k to maternal/child health was received during the year.
e) Savings are anticipated from a slow -down in hiring and future vacancy rate of 4% forecasted.
f) Amounts transferred from Public Health Reserves to Public Health Operations per budget deliberations.
g) Amount represents the funding transferred from Public Health to Department Admin for support.
h) Savings from a hiring slow -down around the previous budget development provided additional savings in FY18, over projected.
i) Local grants are paid out in semi-annual, or annual, amounts toward the beginning of the year.
j) Funding from House Bill 3391 (Family Planning Exp Project) coming in higher than anticipated. Quarterly collections.
k) Purchase of equipment to perform LEEP procedures in the Reproductive Clinic.
tNJ
Revenues
CCBHC Grants
Federal Grants
Interest on Investments
Other
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Transfers In - General Fund
Transfers In - Dept Admin
Transfers Out
Total Transfers In / Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Health Services - Administration Division
Schedule of Financial Operating Data
FY 2019
Budget Projected I Variance
$ 672,756
$ 581,419
59% a) $
Year to Date July 1,
FY 2018
2018 through May 31,
-
2019 (92% of the year)
'al
95% b)
68,904
o
Actual
Actu
Budget
FY 2019
Budget Projected I Variance
$ 672,756
$ 581,419
59% a) $
986,436 $
1,152,420
165,984
-
65,682
95% b)
68,904
66,000
(2,904)
114,846
194,161
144%
135,000
200,000
65,000
19,038
12,067
134% c)
9,000
18,303
9,303
806,640
853,330
71%
1,199,340
1,436,723
237,383
4,730,372
4,521,518
89% d)
5,067,132
4,957,692
109,440
5,248,515
4,060,004
88%
4,600,091
4,689,379
(89,288)
10,056
0%
5,000
-
5,000
9,988,943
8,581,522
89%
9,672,223
9,647,071
25,152
-
0%
-
-
-
7,412,544
7,629,138
92% e)
8,325,806
8,298,256
(27,550)
490,320
141,516
75%
188,688
188,688
-
6,922,224
7,487,622
92%
8,137,118
8,109,568
(27,550)
(2,260,079)
(240,570)
(335,765)
(100,780)
234,985
5,122,187
2,862,108
108%
2,642,514
2,862,108
219,594
$ 2,862,108
$ 2,621,538
$
2,306,749 $
2,761,328 $
454,579
Beginning Net Working Capital per FY 2020 Approved Budget $ 2,660,832
a) CCBHC wraparound payments are reimbursed on a quarterly basis 60 days after quarter end. Budgeted amounts are for
State CCBHC Demonstration Grant as well as the Federal CCBHC Expansion Grant.
b) Includes funding from Crisis Co -responder grant, funds reimbursed quarterly, and actual to date includes partial payment from
Federal CCBHC Expansion Grant, and a portion of Oregon Meaningful Use Program awarded.
c) Payments for leased space from medical professionals. Utilities reimbursements from Mosaic medical.
d) Savings anticipated from a slow -down in hiring and future vacancy rate of 3% forecasted.
e) Amount represents the funding required from Behavioral Health & Public Health for Department Admin.
Note: This Division included 47.6 FTE in the Adopted Budget.
6n
Community Development
Schedule of Financial Operating Data
Revenues
1,058,963
Year to Date July 1,
1,372,679
1,360,871
FY 2018
2018 through May 31,
FY 2019
$ 134,969
$ 139,728
2019 (92% of the year)
114,500 $
159,100 $
44,600
Admin- Code Enforcement
581,209
00
89% b)
Actual
Actual
Budget
Budget Projected I Variance
Revenues
1,058,963
1,029,420 75% e)
1,372,679
1,360,871
11,808
Net Transfers In/ Out
Admin -Operations
$ 134,969
$ 139,728
122%a) $
114,500 $
159,100 $
44,600
Admin- Code Enforcement
581,209
588,028
89% b)
664,291
646,950
(17,341)
Building Safety
3,113,439
2,830,902
85% b)
3,312,714
3,087,568
(225,146)
Electrical
765,399
664,970
83% b)
804,849
727,800
(77,049)
Env Health- On Site Prog
809,187
731,602
93% a)
782,984
841,202
58,218
Planning- Current
1,813,228
1,658,680
85% b), c)
1,945,453
1,869,672
(75,781)
Planning -Long Range
559,223
725,172
87%
828,955
817,870
(11,085)
Total Revenues
7,776,653
7,339,083
87%
8,453,746
8,150,162
(303,584)
Expenditures (by Division)
Admin -Operations
2,105,543
2,181,261
88% d)
2,480,694
2,398,432
82,262
Admin -Code Enforcement
412,921
413,824
89%
466,550
470,614
(4,064)
Building Safety
1,364,198
1,463,409
85% d)
1,717,925
1,613,351
104,574
Electrical
339,953
409,017
90% d)
455,905
450,115
5,790
Env Health -On Site Pgm
471,314
508,969
82% d)
621,107
562,286
58,821
Planning -Current
1,301,029
1,337,021
86% c), d)
1,560,577
1,482,691
77,886
Planning -Long Range
360,795
451,684
90% d)
503,344
492,201
11,143
Total Expenditures
6,355,753
6,765,184
87%
7,806,102
7,469,690
336,412
Net from Operations
1,420,900
573,899
89%
647,644
680,472
32,828
Transfers Out
To CDD Reserve Funds
1,058,963
1,029,420 75% e)
1,372,679
1,360,871
11,808
Net Transfers In/ Out
(1,058,963)
(1,029,420)
(1,372,679)
(1,360,871)
11,808
Change in Fund Balance
361,937
(455,522)
(725,035)
(680,399)
44,636
Beginning Fund Balance
2,167,678
2,529,616 115%
2,203,711
2,529,616
325,905
Ending Fund Balance
$ 2,529,616
J $ 2,074,094
$ 1,478,676 $
1,849,217 $
370,541
Beginning Net Working Capital per FY 2020 Approved Budget
$
1,982,004
a) Projection increased due to higher than expected volume.
b) Projection decreased due to lower than expected volume.
c) Change in accounting procedure for hearings officer deposits (Deposits held as liability instead of passing through budget).
d) Projection decreased due to year to date unfilled positions.
e) Year end projections revised to reflect ORS requirements to account for surplus building safety and electrical revenues separately.
11
Revenues
Motor Vehicle Revenue
Federal - PILT Payment
Other Inter -fund Services
Federal Reimbursements
Cities-Bend/Red/Sis/La Pine
State Miscellaneous
Forest Receipts
Sale of Equip & Material
Mineral Lease Royalties
Assessment Payments (P&I)
Interest on investments
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Transfer In- Solid Waste Payment
Transfers Out
Total Transfers
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Road
Schedule of Financial Operating Data
14,111,188
$ 15,360,191
1,574,248
Year to Date July 1,
FY 2018
2018 through May 31,
509,127
2019 (92% of the year)
537,224
152,745
% of
Actual
Actual
Budget
14,111,188
$ 15,360,191
1,574,248
2,153,308
1,069,766
253,082
509,127
363,910
537,224
152,745
721,797
681,695
1
882,985
801,125
378,623
240,227
59,341
69,422
91,803
16,214
116,447
203,891
73,077
104,159
20,125,626 l 20,399,969
5,852,960 1 5,714,634
6,995,505 4,083,699
141,885 -
12,990,350
9,798,333
402,725
-
6,000,000
11,348,231
1
(5,597,275)
(11,348,231)
1,538,001
(746,595)
8,776,841
10,314,842
$ 10,314,842
1 $ 9,568,247
FY 2019
Budget Projected Variance
95% a) $ 16,234,849 $ 16,791,895 $ 557,046
113% b)
1,900,000
2,153,308
253,308
24% c)
1,044,353
1,119,591
75,238
67% d)
544,000
363,910
(180,090)
24% e)
635,000
406,076
(228,924)
92% 1)
739,811
725,177
(14,634)
83% g)
963,410
801,125
(162,285)
66% h)
365,000
370,646
5,646
40% 1)
175,000
69,423
(105,577)
23%
70,000
70,000
-
127% j)
160,000
220,000
60,000
231% k)
45,000
122,489
77,489
89%
22,876,423
23,213,640
337,217
87%1)
6,595,561
6,254,011
341,550
50% m)
8,094,192
6,728,115
1,366,077
0%
-
-
-
67%
14,689,753
12,982,126
1,707,627
0%
-
-
78%
14,464,308
14,464,308
78%
(14,464,308)
(14,464,308) -
(6,277,638)
(4,232,794) 2,044,844
119%
8,693,653
10,314,842 1,621,189
$ 2,416,015
$ 6,082,048 $ 3,666,033
Beginning Net Working Capital per FY 2020 Approved Budget $ 6,001,989
a) Motor vehicle revenue is higher than anticipated
b) A reduction to timber revenue received in FYI resulted in a positive impact to the FYI PILT amounts received
c) Anticipated increase in transfer from Fund 328 and 329, due to increae in Survey and Comer Preservation work
d) All reimbursable projects have been competed
e) City reimbursements for work performed by the County are received towards the end of the FY, after work is completed
Anticipated receipts from City of Bend and City of Redmond are less than budgeted. They have postponed work until after July 1
f) Actual reimbursable services provided
g) Forest receipts are anticipated to be received from the State in May 2019. No further revenues are anticipated.
h) Updated based on actual receipts to date
i) Updated based on actual receipts to date. No further revenues are anticipated.
j) Updated based on actual receipts to date
k) Anticipated restitution for accident damage to La Pine State Rec Road guardrail
1) Savings from unfilled positions and associated benefits of $366k. Additional expense of $25k anticipated for unplanned retirement
m) $1.2 million reduction in paving materials due to materials purchased at end of FY 18; $160k reduction in Engineering expenses; $46k
increase in fuel reimbursements, $18k reduction in signs; $28k reduction in shop supplies and tools
12
Revenues
State Miscellaneous
Interest on Investments
Total Revenues
Expenditures
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Transfer In
Total Transfers
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Road CIP
Schedule of Financial Operating Data
FY 2019
Budget Projected I Variance
-
0% a)
Year to Date July 1,
FY 2018
2018 through May 31,
120,460
2019 (92% of the year)
216%
106,000
of
Actual
Actual
I Budget
FY 2019
Budget Projected I Variance
Beginning Net Working Capital per FY 2020 Approved Budget $ 15,616,536
a) Majority of reimbursable work will not be completed in FY 19.
b) Work not completed in FY 18, will be completed in FY 19. Part of this work is reimbursable.
c) Revised projection based on anticipated transfer for eligible SDC projects
Capital Outlay Summary - by Project
Burgess Road / Day Road Intersection
Deschutes Market / Dale Road Intersection
Erickson Road Paving
Old Bend Redmond Highway Phase II
3rd Street Drainage Extension
US 20 at Tumalo
Paving Knott Rd
S. Canal / Helmholtz Way
S. Canal - "Six" Corners
six Corners Irrigation
Tumalo Road /Tumalo Place
Quail Road Improvements
La Pine Guardrail Repair
C Avenue: Hwy 97 to 6th St Improvement
Solar Drive Bridge
Old Bend Rdm/Tumalo Rd Inter
Sisemore Bridge
Spring River Bridge Parking Imp
NE 17TH and Negus
Paving Ward Road
Projects not started
Actual
-
0% a)
853,104
120,000
(733,104)
120,460
228,927
216%
106,000
215,000
109,000
120,460
228,927
24%
959,104
335,000
(624,104)
35,701
67,057
92%
73,153
73,153
-
2,897,925
4,515,392
1
55% b)
8,236,348
7,865,297
371,051
2,933,626
4,582,449
55%
8,309,501
7,938,450
371,051
4,578,054
9,348,231
68% c)
13,811,725
13,507,292
(304,433)
4,578,054
9,348,231
68%
13,811,725
13,507,292
(304,433)
1,764,889
4,994,709
40,099
6,461,328
5,903,842
(557,486)
7,823,938
9,588,827
125%
7,687,037
9,588,827
1,901,790
9,588,827
1 $ 14,583,536
115,036
$ 14,148,365
$ 15,492,669 $
1,344,304
Beginning Net Working Capital per FY 2020 Approved Budget $ 15,616,536
a) Majority of reimbursable work will not be completed in FY 19.
b) Work not completed in FY 18, will be completed in FY 19. Part of this work is reimbursable.
c) Revised projection based on anticipated transfer for eligible SDC projects
Capital Outlay Summary - by Project
Burgess Road / Day Road Intersection
Deschutes Market / Dale Road Intersection
Erickson Road Paving
Old Bend Redmond Highway Phase II
3rd Street Drainage Extension
US 20 at Tumalo
Paving Knott Rd
S. Canal / Helmholtz Way
S. Canal - "Six" Corners
six Corners Irrigation
Tumalo Road /Tumalo Place
Quail Road Improvements
La Pine Guardrail Repair
C Avenue: Hwy 97 to 6th St Improvement
Solar Drive Bridge
Old Bend Rdm/Tumalo Rd Inter
Sisemore Bridge
Spring River Bridge Parking Imp
NE 17TH and Negus
Paving Ward Road
Projects not started
Actual
Budget
---------------
Projected
Variance
$ 658,203
$ 900,106
$ 658,203 $
241,903
1,285,822
1,500,000
1,285,822
214,178
468,544
-
468,544
(468,544)
112,655
300,000
112,655
187,345
1,100,000
300,000
1,100,000
(800,000)
2,999
850,286
1,007,238
(156,952)
95,242
714,937
292,830
422,107
328,135
798,699
870,829
(72,130)
159,876
-
159,876
(159,876)
21,627
406,879
137,263
269,616
100,000
100,000
100,000
-
40,099
-
40,099
(40,099)
34,965
180,746
168,241
12,505
70,334
160,000
70,334
89,666
31,206
346,426
115,036
231,390
5,129
220,000
120,000
100,000
473
-
149,868
(149,868)
82
360,000
-
360,000
-
339,810
250,000
89,810
-
758,459
758,459
-
$ 4,515,391
$ 8,236,348
$ 7,865,297 $
371,051
13
Revenues
DOC Grant in Aid SB 1145
CJC Justice Reinvestment
DOC Measure 57
Electronic Monitoring Fee
Probation Superv. Fees
DOC -Family Sentence Alt
Interfund - Sheriff
Gen Fund/Crime Prevention
DOJ/Arrest Grant
Alternate Incarceration
State Subsidy
Interest on Investments
Probation Work Crew Fees
State Miscellaneous
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Transfers
Transfers In -General Fund
Transfer Out -Vehicle Repl/Maint
Total Transfers
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Adult Parole Probation
Schedule of Financial Operating Data
FY 2019
Budget Projected Variance
4,333,329' $ 4,781,604 100% a) $ 4,781,604 $ 4,781,604 $
844,831
844,831
100%
Year to Date July 1,
FY 2018
2018 through May 31,
-
2019 (92% of the year)
233,900
100%
%of
Actual
Actual
Budget
FY 2019
Budget Projected Variance
4,333,329' $ 4,781,604 100% a) $ 4,781,604 $ 4,781,604 $
844,831
844,831
100%
b)
844,831
844,831
-
233,900
233,900
100%
b)
233,900
233,900
-
149,997
66,560
666%
c)
10,000
75,000
65,000
191,722
172,856
82%
e)
210,000
185,000
(25,000)
114,683
114,683
100%
b)
114,683
114,683
-
50,000
45,833
92%
50,000
50,000
-
50,000
37,500
75%
d)
50,000
50,000
-
11,684
-
0%
-
-
-
6,908
-
0%
-
-
-
16,336
16,337
96%
a)
17,000
17,000
-
36,963
71,385
178%
h)
40,000
76,000
36,000
1,966
2,440
61%
e)
4,000
2,700
(1,300)
-
-
0%
e)
4,300
-
(4,300)
503
4,172
834%
h)
500
5,000
4,500
6,042,821
6,392,100
100%
6,360,818
6,435,718
74,900
4,226,603
4,134,913
89%0
4,656,363
4,507,422
148,941
1,548,670
1,460,095
80%
g)
1,828,765
1,600,000
228,765
31,960
-
0%
i)
20,000
-
20,000
5,807,233
5,696,008
86%
6,505,128
6,107,422
397,706
451,189
261,423
92%
285,189
285,189
-
44,000
90,000
75%
120,000
120,000
-
407,189
171,423
104%
165,189
165,189
-
642,777
968,515
20,879
493,485
472,606
1,690,943
2,333,720
106%
2,200,000
2,333,720
133,720
$ 2,333,720
$ 3,302,236
$
2,220,879 $
2,827,205 $
606,326
Beginning Net Working Capital per FY 2020 Approved Budget $ 2,590,000
a) Quarterly payment in advance.
b) One-time/annual payment.
c) Prior electronic monitoring arrangement was budgeted to expire July 1 st, 2018, but activity extended thru August 2018 and
payments have continued in FYI 9. Anticipate this revenue to cease in FY20.
d) Quarterly payments.
e) Projected downward due to a steady decline in fee payments and no longer receiving State Misc. revenue,
f) Savings from unfilled vacancies YTD.
g) Projected downward due to lower than budgeted offender services expenditures.
h) Projected upward due to higher than anticipated interest payments, refunds and FOIA fees.
i) No purchase of auction vehicle from Sheriffs office to occur in FY19
im
Operating Revenues
Franchise Disposal Fees
Private Disposal Fees
Commercial Disp. Fees
Franchise 3% Fees
Yard Debris
Recyclables
Sale of Equip & Material
Special Waste
Interest
Leases
Miscellaneous
Total Operating Revenues
Operating Expenditures
Personnel Services
Materials and Services
Capital Outlay
Debt Service
Total Operating Expenditures
Transfers Out
SW Capital & Equip. Reserve
Total Transfers Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Solid Waste
Schedule of Financial Operating Data
$ 6,091,577
2,502,365
1,905,165
273,532
203,247
15,833
8,952
23,143
8,101
57,217
11,089,132
FY 2019
Budget Projected I Variance
$ 5,759,805
89%
$ 6,497,675
Year to Date July 1,
FY 2018
2018 through May 31,
77%
2019 (92°% of the year)
2,349,000
(360,370)
o
Actual
Actual
Budget
$ 6,091,577
2,502,365
1,905,165
273,532
203,247
15,833
8,952
23,143
8,101
57,217
11,089,132
FY 2019
Budget Projected I Variance
$ 5,759,805
89%
$ 6,497,675
$ 6,250,000 $
(247,675)
2,094,934
77%
2,709,370
2,349,000
(360,370)
1,845,646
90%
2,042,050
2,187,000
144,950
286,750
108°% a)
265,000
287,000
22,000
221,292
102°% b)
216,761
245,000
28,239
9,353
52% c)
18,000
12,000
(6,000)
21,480
143°% d)
15,000
22,000
7,000
52,738
120°%
44,000
55,700
11,700
1
0% e)
10,801
1
(10,800)
50,441
101%0
49,955
54,000
4,045
10,342,440
87%
11,868,612
11,461,701
(406,911)
2,173,108
2,122,123
85°% g)
2,504,623
2,420,000
84,623
4,684,108
3,475,080
73% h)
4,772,158
4,667,000
105,158
89,501
112,669
65% i)
173,000
115,000
58,000
861,102
860,937
100%
860,938
860,938
-
7,807,819
6,670,809
79%
8,310,719
8,062,938
247,781
2,580,000
3,087,522
66% j)
4,688,023
4,737,754
(49,731)
2,580,000
3,087,522
66%
4,688,023
4,737,754
(49,731)
701,313
684,109
(1,130,130)
(1,338,991)
(208,861)
1,237,677
1,938,991
112°%
1,730,130
1,938,991
208,861
1,938,991
$ 2,623,100
$
6001000$
600,000 $
(0)
Beginning Net Working Capital per FY 2020 Approved Budget $ 600,000
NOTE: Revenue projections, as a whole, still reflect management's best estimate of revenues to be collected. Disposal fees,
although greater than prior year, are anticipated to be lower than originally budgeted.
a) Received the annual fees due April 15, 2019. Projecting the remaining Wilderness Garbage monthly installment(s).
b) Revenue is seasonal with higher utilization in the summer months.
c) Pricing is lower than expected in the recycling markets.
d) Revenue source is unpredictable; dependent on special clean-up projects.
e) No longer leasing the Rickard Rd property.
f) Received a CEC LED light incentive and Taylor NW royalty payment during the fiscal year.
g) Savings from unfilled vacancies YTD. Filled an open 1.0 FTE attendant position starting June 1 and expecting continued OT
with summer hours.
h) Anticipating spending less than budgeted in Environmental, Bank Charges, and other Materials & Services costs.
i) Extended the life of an existing vehicle so not purchasing a second pick-up; enlargement of the recycle compost pond moved
to FY 20/21.
j) Anticipating transferring slightly more funds to Solid Waste Capital for Cell 8 construction and other capital projects.
15
Risk Management
Schedule of Financial Operating Data
Revenues
Year to Date July 1, 2018
Inter -fund Charges:
FY 2018
through May 31, 2019
FY 2019
General Liability $
(92% of the year)
$
975,035
92% $
1,063,675 $
1,063,675 $
0
391,542
361,433
92%
Actual
Actual
Budget
Vehicle
Budget
Projected
Variance
Revenues
Inter -fund Charges:
General Liability $
1,051,283
$
975,035
92% $
1,063,675 $
1,063,675 $
Property Damage
391,542
361,433
92%
394,291
394,291
Vehicle
195,065
178,979
92%
195,250
195,500
250
Workers' Compensation
1,242,317
1,165,443
93%
1,247,279
1,265,000
17,721
Unemployment
356,545
285,147
102%
280,921
290,000
9,079
Claims Reimb-Gen Liab/Property
336,022
34,363
13%
269,198
269,198
Process Fee-Events/Parades
1,800
1,485
83%
1,800
1,800
Miscellaneous
1,548
35
7%
530
100
(430)
Skid Car Training
39,382
44,550
139%
32,000
45,000
13,000
Interest on Investments
86,122
134,215
158%
85,000
136,000
51,000
TOTAL REVENUES
3,701,647
3,180,686
89%
3,569,944
3,660,564
90,620
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
69,537
32,288
Defense
78,349
291,546
Professional Service
12,545
5,000
Insurance
212,132
252,259
a)
Repair / Replacement
20,247
11,661
Total General Liability
392,809
592,753
66%
900,000
800,000
100,000
PROPERTY DAMAGE
Property Damage Charges
235
220
Insurance
173,873
146,323
b)
Repair / Replacement
30,900
154,609
Total Property Damage
205,008
301,152
41%
728,398
900,000
(171,602)
VEHICLE
Professional Service
-
676
Insurance
5,101
7,793
Loss Prevention
1,717
14,673
Miscellaneous
188
Repair / Replacement
109,130
63,802
Total Vehicle
115,948
87,311
73%
120,000
130,000
(10,000)
WORKERS' COMPENSATION
Settlement/Benefit
860,322
609,796
Professional Service
40,999
15,220
Insurance
168,956
156,731
Loss Prevention
57,266
62,921
Miscellaneous
51,236
37,187
Total Workers' Compensation
1,178,778
_
881,855
68% c)
1,300,000
1,100,000
200,000
UNEMPLOYMENT - Settlement/Benefits
30,960
32,634
22%
150,000
50,000
100,000
Total Direct Insurance Costs
1,923,503
1,89.5,705
59%
3,198,398
2,980,000
218,398
Insurance Administration:
Personnel Services
360,138
340,441
88%
387,349
387,349
-
Materials & Srvc, Capital Out. & Tranfs.
195,293
149,148
54%
275,518
275,518
Total Insurance Administration
555,431
489,589
74%
662,867
662,867
Total Expenditures
2,478,933
2,385,294
62%
3,861,265
3,642,867
218,398
Change in Fund Balance
1,222,713
795,392
(291,321)
17,697
309,018
Beginning Fund Balance
5,359.570
6,582,283
118%
5,600,000
6,582,283
982,283
Ending Fund Balance $
6,582,283
$
7,377,676
$
5,308,679 $
$
6,599,980 $
6,100,000
1,291,301
Beginning Net Working Capital per FY 2020 Approved Budget
a) Annual insurance premiums are paid at the beginning of the fiscal year.
b) Annual insurance premiums have been paid. Fair/Expo roof replacement costs expected this FY.
c) Current projection of $1.1M is reasonable per discussion with management. Pending claims and outside legal costs factor into this decision.
W
DC 9-1-1 (Funds 705 and 707)
Schedule of Financial Operating Data
Revenues
Year to Date July 1, 2018
PropertyTaxes- Current $
7,950,397
$
FY 2018
through May 31, 2019
8,316,033 $
FY 2019
190,360
Property Taxes - Prior
192% of the year)
103,488
94%
110,000
110,000
-
°o
32,003
32,626
109%
Actual
Actual
I Budget
State Reimbursement
Budget
ProjectedVariance
132,900
Revenues
PropertyTaxes- Current $
7,950,397
$
8,406,393
101%t) $
8,316,033 $
8,506,393 $
190,360
Property Taxes - Prior
126,401
103,488
94%
110,000
110,000
-
Property Taxes - Jefferson County
32,003
32,626
109%
30,000
33,600
3,600
State Reimbursement
162,900
132,900
106% g)
125,000
147,900
22,900
Telephone User Tax
911,753
714,379
80% a)
890,000
890,000
-
Data Network Reimb.
67,875
100,302
201%
50,000
101,013
51,013
User Fee
104,939
99,744
55% b)
180,000
180,000
-
Police RMS User Fees
351,987
312,312
104% b)
300,680
377,980
77,300
Contract Payments
-
175
0% b)
51,300
51,300
-
Miscellaneous
18,647
20,100
287%
7,000
25,000
18,000
Interest
98,838
135,822
98%
138,000
138,000
-
Total Revenues
9,825,738
10,058,242
99%
10,198,013
10,561,186
363,173
Expenditures
Personnel Services
6,766,806
6,153,862
80% e)
7,646,307
6,728,865
917,442
Material and Services
3,301,199
3,090,928
92% c)
3,370,357
3,300,000
70,357
Capital Outlay
1,797,372
430,375
18% d)
2,362,400
1,199,000
1,163,400
Total Expenditures
11,865,377
9,675,165
72%
13,379,064
11,227,866
2,151,199
Transfers
Transfers In
1,300,000
1
0%
-
-
Transfers Out
(493,863)
0%
Total Transfers
806,137
-
0%
-
-
-
Change in Fund Balance
(1,233,502)
383,077
(3,181,051)
(666,678)
2,514,373
Beginning Fund Balance
7,261,002
6,027,500
100%
6,000,000
6,027,500
27,500
Ending Fund 705 & 707 Balance $
6,027,500$
6,410,677
$
2,818,949
5,360,822 $
2,541,873
Ending Bal. DC Reserve (710)
2,633,115
2,685,052
2,687,000
2,761,407
74,407
Total of Funds 706, 707 and 710 S
8,660,615
$
9,095,629
$
5,505,949 $
$
8,122,229 $
7,753,706
2,616,280
Beginning Net Working Capital per FY 2020 Approved Budget
a) The State distributes payments quarterly, after the month ends.
b) Billings sent at the end of March, revenue expected in early May.
c) Annual maintenance agreements paid towards the beginning of the fiscal year.
d) Capital budget available for Technology Improvements expenditures. Reduced due to CAD hold -back & radio progress delays.
e) Savings are anticipated from FTE vacancies YTD and forecasted vacancies. Effective vacancy rate for year is estimated at 11 %.
f) Current year taxes received primarily in November, February and May. TAV came in 0.3% higher than budgeted.
g) Revenues projected to come in higher than budget due to an increase for GIS reimbursement.
17
Health Benefits Fund
Statement of Financial Operating Data
FY 2019
Budget Projection$ Variance
Revenues:
Year to Date July 1, 2018
FY 2018
through May 31, 2019
(92% of the year)
% of
Actual
Actual
Budget
FY 2019
Budget Projection$ Variance
Revenues:
Internal Premium Charges
$ 17,573,923
$
16,521,517
97%
a)
17,052,000
18,023,400
971,400
Part -Time Employee Premium
2,303
1,615
63%
a)
2,563
1,700
(863)
Employee Monthly Co -Pay
960,340
915,273
95%
a)
963,000
998,400
35,400
COIC
1,823,503
1,643,912
90%
8)
1,834,000
1,793,300
(40,700)
Retiree/COBRA Co -Pay
1,255,725
1,055,624
82%
a)
1,280,000
1,151,500
(128,500)
Prescription Rebates
64,110
95,295
159%
60,000
96,000
36,000
Claims Reimbursements & Misc
116,243
40,318
N/A
d)
-
40,318
40,318
Interest
219,809
331,105
151%
a)
220,000
361,200
141,200
Total Revenues
22,015,955
20,604,659
96%
21,411,563
22,465,818
1,054,255
Expenditures:
Materials & Services
Admin & Wellness
Claims Paid -Medical
14,108,678
10,292,121
69%
c)
14,900,000
13,162,900
1,737,100
Claims Paid -Prescription
1,304,662
832,677
61%
c)
1,375,000
1,086,100
288,900
Claims Paid -Dental
1,722,019
1,414,030
87%
c)
1,632,000
1,791,000
(159,000)
Claims Paid -Vision
426,862
282,868
62%
c)
458,000
360,000
98,000
Stop Loss Insurance Premium
440,144
457,129
102%
b)
450,000
460,000
(10,000)
State Assessments
10,585
-
0%
-
Administration Fee (TPA)
681,958
435,084
100%
b)
435,000
438,550
(3,550)
Preferred Provider Fee
80,523
77,977
103%
b)
76,000
80,000
(4,000)
Other - Administration
177,758
199,336
85%
233,777
233,777
Other- Wellness
156,884
146,397
79%
184,870
184,870
-
Admin & Wellness
19,110,074
14,137,618
72%
19,744,647
17,797,197
1,947,450
Deschutes On-site Clinic
Contracted Services
928,621
815,376
84%
e)
975,000
970,500
4,500
Medical Supplies
88,436
55,110
69%
e)
80,000
80,000
-
Other
34,416
30,292
51%
59,864
41,864
18,000
Total DOC
1,051,474
900,776
81%
1,114,864
1,092,364
22,500
Deschutes On-site Pharmacy
Contracted Services
308,693
271,038
81%
e)
336,000
319,000
17,000
Prescriptions
1,750,513
1,706,440
92%
1,850,000
2,050,000
(200,000)
Other
102,463
92,583
94%
98,744
97,000
1,744
Total Pharmacy
2,161669
2,070,060
91%
2,284,744
2,466,000
(181,256)
Total Expenditures
22 323,217
17108,456
74%
23144 255
21,355,561
1,788,694
Change in Fund Balance
(307,262)
3,496,203
(1,732,692)
1,110,257
2,842,949
Beginning Fund Balance
15,382,578
15,075,316
94%
16 ,051,586
15,075,316
(976,270)
Ending Fund Balance
$ 15 075,316
$
18 671,519
S
14,318,894 $
16,186,573
$ 1,866,679
Be innin Net Working Capital per
FY 2020 Proposed Budget
$
16,106,294
a) Year to date annualized
b) Year to date actual plus purchase orders and contracts outstanding. Contract paid 1 month in advance.
c) Current projected amounts in claims paid are compared against a rolling annual total for reasonableness.
Amounts may fluctuate significantly due to unanticipated cost -intensive diagnoses/treatments.
d) Current year FSA forfeiture was $13,840
e) Amounts are paid 1 month in arrears.
Justice Court
Schedule of Financial Operating Data
FY 2019
Variance
Revenues
70,000
Year to Date July 1, 2018
FY2018
through May 31, 2019
Total Transfers
(92% of the year)
Court Fines & Fees
$ 574,364
00
Actual
Actual
Budget
FY 2019
Variance
Revenues
70,000
27,500 92%
30,000
30,000 -
Total Transfers
70,000
Court Fines & Fees
$ 574,364
$
556,867
101% a)
$ 550,000 $
607,491 $
57,491
Interest on Investments
1,518
Beginning Fund Balance
2,655
133%
2,000
2,896
896
Total Revenues
575,882
$
559,522
101%
552,000
610,387
58,387
Expenditures
165,000
Beginning Net Working Capital per FY 2020 Approved Budget
$
Personnel Services
462,655
466,758
92%
508,650
509,145
(495)
Materials and Services
137,679
131,737
88%
149,431
144,676
4,755
Total Expenditures
600,334
598,495
91%
658,081
653,821
4,260
Transfers
Transfers In- General Fund
70,000
27,500 92%
30,000
30,000 -
Total Transfers
70,000
27,500 92%
30,000
30,000 -
Change in Fund Balance
45,548
(11,473)
(76,081)
(13,434) 62,647
Beginning Fund Balance
112,442
157,990 110%
144,000
157,990 13,990
Ending Fund Balance
$ 157,990
$
146,517
$ 67,919 $
144,557 $ 76,638
165,000
Beginning Net Working Capital per FY 2020 Approved Budget
$
a) Year to date annualized for projected amounts.
19
Room Taxes (Funds 160 and 170)
Schedule of Financial Operating Data
July 1, 2018 thru May 31, 2019
20
Fund 160 - 7%
of TRT
Fund 170 -1% of TRT
Combined - 8% TRT
Budget Actual Budget Actual Budget Actual
% of Budget
REVENUES
Room Taxes
$ 6,352,500 $
6,206,632
$ 907,500 $
886,665
$ 7,260,000 $
7,093,296
97.7%
Interest
14,000
52,078
8,600
6,864
22,600
58,942
260.8%
Total Revenues
6,366,500
6,258,710
916,100
893,529
7,282,600
7,152,238
98.2%
EXPENDITURES
Administrative
Auditing Services
10,938
3,063
1,563
438
12,501
3,500
Temporary Help
7,875
1,767
1,125
252
9,000
2,020
Interfund Contract
50,675
46,452
8,446
7,742
59,121
54,194
ISF
38,485
35,278
602
552
39,087
35,830
Public Notices
2,713
1,470
388
210
3,101
1,680
Printing
1,925
275
-
2,200
Office Supplies
875
-
125
-
1,000
-
Postage
2,625
664
375
95
3,000
759
Software
52,500
30,715
7,500
4,388
60,000
35,103
Total Administrative
168,611
119,409
20,399
13,677
189,010
133,085
Current Distributions
Sheriff's Office
3,151,787
2,889,138
-
3,151,787
2,889,138
Sunriver Chamber (1)
Sunriver Chamber (2)
-
Sunriver Service Dist
200,000
-
200,000
COVA (20% of the 6%)
1,062,651
991,621
1,062,651
991,621
COVA (100% of the 1%)
884,017
826,638
884,017
826,638
Grants
Third Party Grants
-
-
-
Inter -fund Transfers
Fair & Expo Center
25,744
23,599
642,252
481,689
667,996
505,288
F&E Reserve Fund
830,083
622,562
830,083
622,562
Total Distributions
5,324,199
4,730,996
1,472,335
1,104,251
6,796,534
5,835,247
Total Expenditures
5,492,810
4,850,404
1,492,734
1,117,928
6,985,544
5,968,332
Change in Balance
873,690
1,408,305
(576,634)
(224,399)
297,056
1,183,906
Beginning Balance
1,387,711
1,204,818
576,634
361,634
1,964,345
1,566,452
Ending Balance
$ 2,261,401 $
2,613,123
$ - $
137,235
$ 2,261,401 $
2,750,358
20
Operating Revenues
Events Revenues
Storage
Camping at F & E
Horse Stall Rental
Food & Beverage Activities, net
Annual County Fair (net)
Interfund Contract
Miscellaneous
Total Operating Revenues
Operating Expenditures, net of TRT:
General F & E Activities
Personnel Services
Materials and Services
Total Operating Exp, net of TRT
Other:
Park Acq/Dev (Fund 130)
Rights & Signage
Interest
Total Other
Transfers In / Out
Transfer In -General Fund
Transfers In - TRT -1%
Transfer In -Room Tax - (Fund 160)
Total Transfers in
Non -Operating Rev & Exp
Debt Service
Total Non -Operating Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Fair Expo Center
Schedule of Financial Operating Data
FY 2019
Budget Projected I Variance
455,732
540,843
Year to Date July 1, 2018
FY 2018
through May 31, 2019 (92%
(36,157)
of the year)
Actual
Actual
I %of Budget
FY 2019
Budget Projected I Variance
455,732
540,843
83%
655,000
$ 618,843 $
(36,157)
81,588
76,735
92%
83,100
76,735
(6,365)
15,325
10,425
57%
18,200
16,625
(1,575)
23,541
51,125
90%
57,000
54,825
(2,175)
67,964
97,947
60% a)'
164,204
112,947
(51,257)
287,452
417,000
88% b)
472,998
417,000
(55,998)
30,000
29,333
98% C)
30,000
32,000
2,000
4,822
6,374
76%
8,400
7,074
(1,326)
966,424
1,229,783
83%
1,488,902
1,336,048
(152,854)
1,028,508
1,155,515
89%
1,293,082
1,252,314
40,768
978,354
805,216
88%
918,871
875,216
43,655
2,006,862
1,960,730
89%
2,211,953
2,127,530
84,423
30,000
22,500
75%
30,000
30,000
-
111,499
98,350
94%
105,000
118,650
13,650
486
312
-13%
2,400
(309)
(2,709)
141,985
120,538
88%
137,400
148,341
10,941
(898,453)
(610,409)
(585,651)
(643,141)
(57,490)
200,000
183,333
92%
200,000
200,000
533,514
369,189
75% d)
492,252
492,252
25,744
23,599
92%
25,744
25,744
759,258
576,121
717,996
717,996
-
101,824
101,136
100%
101,136
101,136
101,824
101,136
100%
101,136
101,136
(241,020)
(135,424)
31,209
(26,2B1)
(57,490)
180,735
60,285
N/A
(60,285)
(60,285)
J60,286)
195 709
e) $
31,209
$ (86,566) $
(117,775►
lBeginning Net Working Capital Ear FY 2020 Pro osed Budget $ 80,000
a) See "Food & Beverage Activities Schedule"
b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available
net income is transferred to the Fair & Expo Center Fund
c) Reimbursement from RV Park for personnel expenditures recorded in F&E
d) FY 2018 includes $100,000 originally planned to be received in FY 2019
e) Amounts will differ slightly from the Summary by Department due to adjustments on inventory.
21
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22
Revenues
RV Park Fees < 31 Days
RV Park Fees > 30 Days
Washer / Dryer
Vending Machines
Room Tax Collection Fee
Good Sam Discounts
Good Sam Membership Fee
Cancellation Fees
Total Revenues
Expenditures
Materials & Services
Total Expenditures
Net from Operations
Other Resources/Expenditures
Interest on Investments
Transfers In - Park Fund (130)
TRT Grant
Debt Service
Net Other
RV Park (Fund 618)
Statement of Financial Operating Data
FY 2019
Budget I Projection $ Variance
$ 409,658
Year to Date July 1,
111% a) $
2018 through May 31,
FY 2018
2019 (92% of the
11,900
year)
232%
5,000
% of
Actual
Actual
Budget
FY 2019
Budget I Projection $ Variance
$ 409,658
$ 377,376
111% a) $
340,200
428,000
87,800
11,900
11,600
232%
5,000
12,000
7,000
4,456
3,725
106%
3,500
4,500
1,000
1,561
1,433
96%
1,500
1,700
200
2,205
1,896
N/A
-
2,100
2,100
(11,925)
N/A
-
(13,500)
(13,500)
-
2,129
N/A
-
2,129
2,129
8,936
8,440
211%
4,000
9,500
5,500
438,716
394,674
111%
354,200
446,429
92,229
266,328
242,132
81%
298,870
298,870
-
266,328
242,132
81%
298,870
298,870
-
172,388
152,542
55,330
147,559
92,229
6,094
11,102
252%
4,400
12,111
7,711
160,000
160,000
100%
160,000
160,000
-
35,088
-
N/A
-
-
-
222,136
223,101
100%
(223,101)
(223,101)
-
20,954
51,999
_
(58,701)
(50,990)
7,711
Change in Fund Balance 151,434 100,543 (3,371) 96,569 99,940
Beginning Fund Balance 292,046 443,480 139% 319,000 443,480 124,480
Ending Fund Balance $ 443 480 $ 544,022 $ 315,629 $ 540,048 $ 224,419
18eginning Net Working Capital per FY 2020 Proposed Budget $ 560,000
a) 11,114 RV spaces, 31 % utilization YTD. Prior year comparable was 10,403 RV spaces, 29% utilization YTD.
23
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Portfolio Msnagsment
Portfolio Details - Investments
May 31, 211l
Purchase
Maturity
Days To
Ratings
Coupon
Pat
Market
Book CAI
Inv p
Inv Type
CUSIP
SecurityBroker
Data
Date
MaturityMoody, S&PIFltch
Rale YTM 365
Value
Volvo
Value Data
10838
FAC
62B89KA03
(National Credit Union Assoc
CASTLE
3/29/2018
6/12/2019
11 ,.Aaa
,AA+
3,000
2.301
1,240,000
1,240,112
1.240.259 - -
10530
MUN
�250351FJ7
Deschutes County Ore SchDist
PJ
8/16/2016
6/15/2019
14Aal
1.360:
1.360
245,000
244,909
245,000 -
10589
MUN
9384291166
Washington County SO Municipal
PJ
5/11/2017
6/15/2019
14,.Aal
AA
1.488
1,488
400,000
399,908
400,000 -
10666
-TRC
912828XV7
U.S. Treasury
PJ
7 112 712 01 8,
6/30/2019
29.Aaa
AAA
1250,.
2.567
3,000,000
2,997,360,
2,996,884, -
10668
MUN
91412GSB2
University of California
CASTLE
11/29/2016
7/1/2019
30.Aa2
,AA
1.7961
2,774
1,500,000
1,499,250
1,498,794
10669
AFD
76116EFUQ
RFSCP STRIP PRIN
CASTLE
11/30/2018
7/1512019_
44
2.655
2.768
3.000.000
2.991,3,'10
2,900,266 -
10525
3137EAB1
Federal Home Loan Mtg Corp
CASTLE
7120/2016
7/19/2019
48AsaAAA
0,675
0.957
1,000,000
998,000
999,892 - -
10665
_FAC
TRC
912828WW6
LLS Treasury
DAV
11/27/2016
7!31!2019
60'Aaa
,AAA;
1,625_
2.610
3,000,000
2,996,040,
2,995,185 • -
10531
FAC
3135GON33
National MtgAssn
.DA
CASTLE
8/18/2016
8/2/2019
62 Asa
AAA
0.875
1.000
1,000,000
99'/,390
999,791, - -
10627
'MCI
891140BJB
,Federal
Toronto Dominion Bank
CASTLE
2/5/2018
811312019'
73 Aal
AA-
1.450_
2.360'.
5,000,000
4,989,250
4,991,112
10644
AFD
�.912833KW9
�U.S.Treasury
CASTLE
5/24/2018
8115/2019
75 Aaa
AAA
0.000;
2494
2,000,000
1,990,280
1,990,086
10837
'TRC
912828LJ7
'US. Treasury
CASTLE
3/2112018
8/1512019
75-Aaa
AAA
3.625
2.250'
2,000,000
2,004,620
2,005,539, -
10645
MUN
798189P88
SAN JOSE EVERGREEN COMM
(PJ
6/5/2018
9/112019
92:Aal
AA*
2.657'
2.659
500,000
499,985
500,000 - -
10544
'MCI
08406HCW7
Bank of Now York Mellon Corp
CASTLE
11/3/2016,
9/11/2019,
102A1
.AA-
2300
1.532
1,675,000
1,673,928
1,677,509- 8/11/2019
10641
AFD
68659E41-14
Tennessee Valley Authority
CASTLE
5/2/2018.
9/1512019
106
2422.
2.555'
1.020,000
1012.931
1,012,725 - -
10596
'MCI
'46125LRG9
JPMorganChase- CorporateN
CASTLE
6/2812017
_
9/23/2019
114 Aa2
AA
'AA
8232019
1650
1.840
1,300,000
1,296406
1,299,428
10566
VR2
48125LRJ3
JPMorganChase- CorporateN
4/10/2017,
9/23/2019
114 Aa2
- 3.192_
2.309
3,000.000
3.004.140
3.002.832 - -
10678
FAC
317705APO
FICO Strip
,CASTLE
CASTLE'.
12120/2018
9/26/2019
117Aaa
8.600
2.709
2,800,000 _
2,,796
854
2,851,718 -
AFD
10485
313586RC5
Federal National Mtq Assn
CASTLE 1
12/4/2015
10/9/2019
130
AAA
1.891
2.031.
1.400,000
1,387,680
1,390.440 - -
10507
'AFD
313586RC5
Federal National Mtg Assn
'CASTLE
3/1712018
10/9/2019
130'.
AAA
1.665
1.774.
600,000
594,720
596,393 -
10529
AFD
313586RC5
Federal National Mfg Assn
CASTLE
8/6/2016
10/9/2019
1301
AAA
1.252
1.318
400,000
395,480
398,191 -
10614
'.AFD
313586RC5
Federal National Mtg Assn
CASTLE
11/22/2017
10/9/2019
130
.AAA
1.928
2.030.
3.600,000
3,568.320
3,574.935 -
10605
:AFD
76116FAA5
RFSCP STRIP PRIN
CASTLE
9/21/2017
10/15/2019
136'.
1.499
1.572
1,000,000
990,940
994.338 - -
10649
76116FAA5
RFSCP STRIP PRIN
CASTLE
7/19/2018
10/15/2019
136'
2.506!
2.636
1,000,000
990,940
990,532 • -
10651
_;AFD
;AFD
76116FAA5
RFSCP STRIP PRIN
CASTLE
9/12/2018.
10/1512019.
136
_
2.5601
2.688,
2,000,000
1,981,880
1,980,659 - -
10547
FAC
3135GOR39
Federal NationalMl9Assn
CASTLE
11/10/2016
10/24/2019
145,Aaa
AAA
'AA-
1.000
1.173
2,000,000
1.989,100
1,998,656
10662
MCI
90331HML4
US Bancorp
CASTLE
11/19/2018,.
10/28/2019
149'.A1
2.125
3.050'
1,600.000
1,597,888,
1,594.081 9/28/2019
TRC
10541
912828F62
U.S. Treasury
CASTLE
10/11/2016,
10/31!2019
152Aaa
AAA
1.500
1.008,,
2,000,000
1,992,820
2,004,026 -
10602
-MCI
961214BKB
Weslpac
.CASTLE
8/30/2017,
11119!2019
171.As3
AA-
4.875
1.826,.
2,000,000
2,021,760
2,027,755 -
10697
'MCI
66765RBF2
NORTHWEST NATURAL
.CASTLE
4/25/2019
12/9/2019,
191..A7
7.630
2.796
2,000,000
2,047,400
2,049,652_ -
10624
'TRC
912828695
'.U.S Treasury
IPJ
1/16/2018,
12/31/2019
213,Aaa
1625
2000,.
2,000,000.
1,991,720
1,995,727 - -
10625
'.MCI
94988J5L7
Wells Fargo Corporate Note
CASTLE
1/23/2018
1/15/2020
228,Aa2
AA-
2.400
2,444
3,000,000,
2,997,120
2,999,207 -
10677
FAC
3t37EAEE5
'FoderalHgmat.oanMtgCorp
CASTLE
1 211 9/2 0 18'
1/17/2020
230,Aaa
AAA
_
1,500'
2.770
1,500,000
1,492,350,
1,488,292 - -
10682
-FAC
3135GW8
Federal National Mig Assn
PJ
12/21/2018,
1121/2020
234;Aaa
AAA
1.625
2685
2,000,000,
1,991,340'
1,988,977 -
10679
'FAC
3130ACRP1
Federal Home Loan Bank
R W B
1221/2018
2/7/2020
251 Aaa
'AA-
1.680
2.682
2,000,000
1,990,880
1,986,585_ <
10528
'MCI
594918AYO
Microsoft Corp
CASTLE
8/8/2016
211212020
256 Asa
AA
1.850'
1.298
1,000,000
996,000
1,003,753 1112.12020
10635
FAC
3133EJOCO
Federal Farm Credit Bank
(CASTLE
3/12/2018.
2/20/2020
264'Aaa
:AAA
,.A+
2.150
2,360
925,000
924,649
925,000
10673
MCI
892367CF0
Toyota Mir • Corp N
'CASTLE
1 211 22 01 8,,
3/12/2020
285'Aa3
2.150
3.301
2,000.000
1.995,760`
1,982,516 - -
10698
FAC
880591 EVO
Tennessee Valley Authority
CASTLE
4/25/2019
3/15/2020
288 Asa
AAA
2 250
2 474
3,000,000
2,997,990
2,994 758
10655
TRC
912828J84
U.S. Treasury
SDA DAV
9128/2010,
3131/2020
304*Aaa
AAA
1,375-.
2,760,
2,000,000,
1,985,000:
1.977.570 - -
10606
13063CSO4
California St
VINISP
9121/2017
4/1/2020
305A93
-.AA-
1.800,
1.800,
780,000,
777,761'
780,000.
10695
.MUN
06051GFN4
BankofAmerica Corp
CASTLE
4/10/2019'
4/21/2020
325'A2
A+
-AAA
2250
2,674
1,500,000
1,496,925'
1,494.459 -
10639
;MCI
'.FAC
•3137EAEM7
'. Federal Home Loan Mtg Corp
'CASTLE
4/19/2018,
4/23/2020
327'Aaa
2,500
2.511-
2,000,000
2,003,300
1,999,604 -
10688
'MCI
0378330E9
'Apple Inc
;CASTLE
1115/2019.
5/6/2020
340.Aa1
AA+
'AA•
2.835;
2.693-
2,000.000'
2,004,800
2,003,279 <
10650
'MCI
961214CP6
Westpac
CASTLE
8121/2018
5/26/2020.
360,Aa3
�' 2,300
3.015
1,000,000
998,020
993,174 -
10597
FAC
3134GBNK4
Federal Homo Loan Mig Corp
CASTLE
7/13/2017
5/292020
383'.Aaa
AAA
1-625
1.671
3,000,000
2,983,650'
3,060,000, -
10664MUN
736688LD2
PorilandCommunilyCollege
PJ
11/27/2018
8/1/2020
366Aal
..
AA+
3.126
3.126.
515,000.
519,197
515,000
10690
-
!MC1
-
-:740189AL9
Precision
CASTLE
_
2/1912019
5/15/2020
380.A2
AA-
2,250
2.800...
1,000,000
998,110
994,414_ 5/152020
10580
ACB
�686053CK3
Oregon School Boards Assoc
:CASTLE
3/15/2017
6/30/2020
395'Aa2
A+
2.063
2,149,
1,000,000',
974,630,
977,679 - -
10599
569203MA7
Salem•KeizerSchool District
CASTLE
726/2017
6130/2D20
395'Aa2
2.107
1,-/78,
2,310,000
2.,305,265
2,317,912 - -
10479
,MUN
MUN
686053DH9
IOregon School Boards Assoc
'DA DAV
1122015W3012020
395Aa2
AA
5.373
2,0501
875,000'
903,954
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o ' Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of June 17, 2019
DATE: June 12, 2019
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
Select Eligible Grantee for 2019-21 Community Dispute Resolution Program
RECOMMENDATION & ACTION REQUESTED:
Select Community Solutions as eligible grantee to receive Oregon Office for Community
Dispute Resolution funds.
BACKGROUND AND POLICY IMPLICATIONS:
Every two years, the University of Oregon School of Law's Oregon Office for Community
Dispute Resolution (OOCDR) makes grants available to eligible applicants for the purpose of
providing mediation services. Grant applications are solicited through a publicly -advertised
process coordinated by OOCDR in partnership with Oregon counties. The Deschutes County
Board of Commissioner adopted a resolution on March 27, 2019 (attached) stating intent to
participate and engage in the selection process.
Following adoption of the resolution, staff advertised the availability of funds and solicited
applications. In response, the County and OOCDR received an application from Community
Solutions, a local mediation, facilitation, and education provider. The OOCDR has determined
that Community Solutions meets the criteria for an eligible grantee to receive funds. Therefore,
upon receipt of notification from Deschutes County, the OOCDR will directly enter into an
agreement with Community Solutions for the 2019-21 biennium.
FISCAL IMPLICATIONS: None. The OOCDR will enter into a grant agreement and disburse
funds directly to the selected grantee.
ATTENDANCE: Judith Ure, Management Analyst, Department of Administrative Services
0 UNIVERSITY OF
� OREGON School of Law
February 1, 2019
Deschutes County Board of Commissioners
1300 NW Wall Street, Suite 200
Bend, OR 97701
Dear Judith Ure,
This is an invitation for your County to participate in the selection process for the 2019-2021 Community
Dispute Resolution Program (CDRP) Grant Funds pursuant to ORS 36.160.
Assuming funding for 2019-2021 is reauthorized by the 2019 Legislature at the same level as the prior
biennium, ,grant funds for Deschutes County will be approximately $40,040.00 for the period July 1, 2019 -
June 30, 2021. The funding for these grants is currently derived from an appropriation from the general fund
for the purpose of providing dispute resolution services in counties and will be allocated per University of
Oregon policy I.03.02.
Enclosed is a review of all of the information necessary to proceed with the Request for Application (RFA)
process.
The first step in the local selection process is the County's adoption of a resolution to participate. ORS
36.160 requires that a County notify the Oregon Office for Community Dispute Resolution (OOCDR) of its
intent to participate in the selection process to award grant funds. A sample county resolution is provided in
the enclosed RFA packet. Upon your County's adoption of the resolution, please send a copy to the OOCDR.
Following is the timeline for the 2019-2021 grant process:
By March 29, 2019 County Commission adopts a resolution of desire to participate in the process.
April 1, 2019
Legal notice published by the County to announce the application process (sample
included). The County and OOCDR make RFA packets available to applicants.
April 30, 2019
Applications must be received by 5:00 p.m. at the County and OOCDR.
May 17, 2019
Additional information requested by Dean due in at the County and OOCDR.
May 31, 2019
OOCDR issues notices of eligibility to applicants and County.
June 5, 2019
Any appeals from applicants determined ineligible by OOCDR must be received by
5:00 pm.
June 14, 2019
County Commission selects grantee(s) and notifies OOCDR of selection.
June 28, 2019
OOCDR enters into Grant Agreement with the grantee(s).
Oregon Office for Community Dispute Resolution
1515 Agate Street, Eugene, OR 97403
1221 University of Oregon, Eugene, OR 97403
541-346-1623 j oocoR.uoregon.edu
An equal -opportunity, affirmative -action institution committed to cultural diversity and compliance with the Americans with Disabilities Art
0 t1NIVEItSITY OF I SCh
1 OREGON OOIOf Law
According to University of Oregon policy, each County Commission needs to designate a County dispute
resolution program coordinator. OOCDR staff provides technical assistance and advice to this County staff
person to make sure the process runs as smoothly as possible. If you have received this letter and are not the
County's dispute resolution program coordinator, please forward these materials to the proper person.
OOCDR encourages collaboration in all phases of the grantee selection process. In some Counties there will
be only one interested and qualified applicant. However, if your County receives applications from more than
one qualified applicant, we encourage you to have conversations with all applicants to determine whether
there are ways for them to work together to best provide dispute resolution services in your County.
You may elect to opt out of the selection process if you desire. In that case, the Dean of the University of
Oregon School of Law will assume the county's role in the process. If this is your choice, please provide
OOCDR with a written notice to opt out by March 29, 2019. A sample Opt Out notification form is available
upon request.
OOCDR will also provide you with electronic versions of the RFA, as well as a sample 2019-2021 Grant
Agreement. Feel free to contact me at 541-346-1623 if you have any questions. Thank you in advance for
your support.
Sincerely,
Patrick Sponsler, Administrator
Oregon Office for Community Dispute Resolution
VonslerCg1 uoreaon.edu
Enclosures
Request for Application (RFA) Packet For 2019-2021 OOCDR Grant Cycle
(includes Sample Resolution, Sample Notice, and Sample 2019-2021 Grant Agreement)
Oregon Office for Community Dispute Resolution
1515 Agate Street, Eugene, OR 97403
1221 University of Oregon, Eugene, OR 97403
541-346.1623 1 oocoR.uoregon.edu
An equal -opportunity, affirmative -action institution committed to cultural diversity and compliance with the Americans with Disabilities Act
REVIEWED
LEGAC COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution in the Matter of Participation in
Funding Activities of the Oregon Office for * RESOLUTION NO. 2019-006
Community Dispute Resolution
WHEREAS, the Deschutes County Board of Commissioners believes that the settlement of disputes by
mediation may lead to more long-lasting and mutually satisfactory agreements; and
WHEREAS, mediation may reduce the need for time-consuming and costly litigation; and
WHEREAS, the Oregon Legislature has charged the State Board of Higher Education on behalf of the
University of Oregon School of Law (Grantor) with the responsibility to foster the development of community
mediation programs by making grant monies available to participating Counties; and
WHEREAS, any county wishing to participate must formally notify Grantor of its intent to participate;
now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, as follows:
Section 1. Deschutes County hereby notifies Grantor of its desire to be a participant in the expenditure
of funds for community dispute resolution programs within Deschutes County and agrees to engage in a selection
process and to select as funding recipients those entities both qualified by the standards and guidelines adopted
by Grantor and capable of and willing to provide community dispute resolution services according to the rules
adopted by Grantor.
Section 2. This resolution shall take effect upon its adoption by Deschutes County.
Dated this of �_, 2019 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
PHILIPG. DERSON, Chair
PATTI ADAIR, Vice Chair
ATTEST -
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 1 OF 1— RESOLUTION NO. 2019-006
0 UNIVERSITY OF I I OUGON
School of Law
February 1, 2019
Deschutes County Board of Commissioners
1300 NW Wall Street, Suite 200
Bend, OR 97701
Dear Judith Ure,
This is an invitation for your County to participate in the selection process for the 2019.2021 Community
Dispute Resolution Program (CDRP) Grant Funds pursuant to ORS 36.160.
Assuming funding for 2019-2021 is reauthorized by the 2019 Legislature at the same level as the prior
biennium, grant funds for Deschutes County will be approximately $40,040.00 for the period July 1, 2019 -
June 30, 2021. The funding for these grants is currently derived from an appropriation from the general fund
for the purpose of providing dispute resolution services in counties and will be allocated per University of
Oregon policy I.03.02.
Enclosed is a review of all of the information necessary to proceed with the Request for Application (RFA)
process.
The first step in the local selection process is the County's adoption of a resolution to participate. ORS
36.160 requires that a County notify the Oregon Office for Community Dispute Resolution (OOCDR) of its
intent to participate in the selection process to award grant funds. A sample county resolution is provided in
the enclosed RFA packet. Upon your County's adoption of the resolution, please send a copy to the OOCDR.
Following is the timeline for the 2019-2021 grant process:
By March 29, 2019 County Commission adopts a resolution of desire to participate in the process.
April 1, 2019
Legal notice published by the County to announce the application process (sample
included). The County and OOCDR make RFA packets available to applicants.
April 30, 2019
Applications must be received by 5:00 p.m. at the County and OOCDR.
May 17, 2019
Additional information requested by Dean due in at the County and OOCDR.
May 31, 2019
OOCDR issues notices of eligibility to applicants and County.
June 5, 2019
Any appeals from applicants determined ineligible by OOCDR must be received by
5:00 pm.
June 14, 2019
County Commission selects grantee(s) and notifies OOCDR of selection.
June 28, 2019
OOCDR enters into Grant Agreement with the grantee(s).
Oregon Office for Community Oispute Resolution
1515 Agate Street, Eugene, OR 97403
1221 University of Oregon, Eugene, OR 97403
541346.1623 1 oocva.uoregon.edu
An equal-oppartunity, aIflmwtivemctlan Imtltutfon committed to cu/tura/diverslry and compliance with the Americans with Disabflitfes Act
OF
0UNIVERSITY
N Ischoolo Law1 OREG
According to University of Oregon policy, each County Commission needs to designate a County dispute
resolution program coordinator. OOCDR staff provides technical assistance and advice to this County staff
person to make sure the process runs as smoothly as possible. If you have received this letter and are not the
County's dispute resolution program coordinator, please forward these materials to the proper person.
OOCDR encourages collaboration in all phases of the grantee selection process. In some Counties there will
be only one interested and qualified applicant. However, if your County receives applications from more than
one qualified applicant, we encourage you to have conversations with all applicants to determine whether
there are ways for them to work together to best provide dispute resolution services in your County.
You may elect to opt out of the selection process if you desire. In that case, the Dean of the University of
Oregon School of Law will assume the county's role in the process. If this is your choice, please provide
OOCDR with a written notice to opt out by March 29, 2019. A sample Opt Out notification form is available
upon request.
OOCDR will also provide you with electronic versions of the RFA, as well as a sample 2019-2021 Grant
Agreement. Feel free to contact me at 541-346-1623 if you have any questions. Thank you in advance for
your support.
Sincerely,
Z� X/�%fla-
Patrick Sponsler, Administrator
Oregon Office for Community Dispute Resolution
=nR_lerguoregon.edu
Enclosures
Request for Application (RFA) Packet For 2019-2021 OOCDR Grant Cycle
(includes Sample Resolution, Sample Notice, and Sample 2019-2021 Grant Agreement)
Oregon Office for Community Dispute Resolution
1515 Agate Street, Eugene, OR 97403
1221 Unlvenity of Oregon, Eugene, OR 97403
541-346.1623 1 oocDR.uoragon.edu
An equn[-0M0rtoalty, aJJtrmath e-actlon Institution committed to cultural dimmity and campllame with the Americans with Okabilltles Act
UNIVERSITY OF
0 � OREGON I
School of Law
May 13, 2019
Deschutes County Board of Commissioners
1300 NW Wall Street, Suite 200
Bend, OR 97701
Attention: Judith Ure
RE: 2019-2021 Community Dispute Resolution Grants
Dear Board of Commissioners:
I am pleased to inform you that the Oregon Office for Community Dispute Resolution (OOCDR) has
completed its review of applications for grant funding under the Oregon Community Dispute
Resolution statute and University of Oregon policy. The eligible program in your County is:
Community Solutions
In determining the entity's eligibility for funding, OOCDR requested a few clarifications from the
applicant. The additional information submitted from the grant applicant is attached to the same
email that transmitted the letter of eligibility. Hard copies will be mailed to you upon request.
At this point we ask that the County Board of Commissioners take action on or before June 14, 2019
to officially select the eligible grantee to receive OOCDR funds and that you notify me once that
action has been taken.
After I receive notice of your selection, I will work directly with the eligible applicant to sign a grant
agreement and award the grant. A copy of the grant agreement will be provided to you. Please note
that the final grant award will be subject to authorization of ongoing funding by the Oregon
Legislative Assembly for the 2019-2021 biennium.
These grants help make it possible to educate the citizens of Oregon about mediation and assist them
in finding effective ways to resolve their disputes peacefully. Thank you for the ways in which you
support these important community engagements.
Sincerely,
atrick ponder, IvIPA
Administrator
"c: Gary Winterstein, Community Solutions
Oregon Office for Community Dispute Resolution
1515 Agate Street, Eugene, OR 97403
1221 University of Oregon, Eugene, OR 97403
541-346-1623 oocdr.uoregon.edu
An equal -opportunity, affirmotive-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act
IES CO
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of June 17, 2019
DATE: June 12, 2019
FROM: Judith Ure, Administrative Services, 541-330-4627
TITLE OF AGENDA ITEM:
2019 Spay & Neuter Grant Awards
RECOMMENDATION & ACTION REQUESTED:
Review applications and award 2019 Spay & Neuter grants.
ATTENDANCE: Judith Ure, Management Analyst
SUMMARY: Deschutes County's Dog License and Pet Identification Application forms provide
an opportunity for residents to make a voluntary donation to support spay and neuter services.
These donations, supplemented by additional funds, are offered to local non-profit
organizations which provide spay and neuter services in Deschutes County for both feral
animals and pets whose owners are unable or unlikely to access or afford the procedure.
Grant funds may also be used for educational or promotional programs focused on
encouraging or expanding spay and neuter procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue Service
as a 501(c)3 tax-emempt organization, located in Deschutes County and able to certify that
grant proceeds will be used to support services benefiting Deschutes County residents.
A total of $13,000 is available for grant awards in 2019 and two applications were submitted in
response to the solicitation notice. The solicitation notice, application form, and applications
received from the Furry Friends Foundation and the Humane Society of Central Oregon are
attached. Staff will provide an assessment of these applications and a recommendation for
grant awards during the work session.
Department of Administrative Services
P. O. Box 6005 ■ Bend, Oregon 97708-6005
1300 NW Wall Street, Suite 206 ■ Bend, Oregon 97701
(541) 388-6565 ■ FAX (541) 385-3202
www.deschutes.ore
MEDIA RELEASE MEDIA CONTACT:
Judith Ure, 541-330-4627
Bend, Oregon May 6, 2019
Deschutes County Spay and Neuter Grant Program
Solicitation for Applications Open
Deschutes County is soliciting applications for grants to local non-profit organizations which
provide and/or promote spay and neuter services. A total of $13,000 is available for multiple
grant awards. Applications must be received in the Deschutes County Department of
Administrative Services no later than 5:00 p.m. on May 27, 2019.
The County's Dog License and Pet ID Applications provide an opportunity for residents to make
a voluntary donation to support spay and neuter services. These donations, which are
periodically supplemented by additional funds authorized by the Board of County
Commissioners, are offered to local non-profit organizations which provide spay and neuter
services in Deschutes County for pets whose owners are unable to access or afford the procedure.
Grant funds may also be used for educational or promotional programs focused on encouraging
or expanding spay and neuter procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue Service as
a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to certify that grant
proceeds will be used in support of Deschutes County residents.
Applications will be evaluated based on several criteria, including organizational stability,
connection to grant funding objectives, and ability to leverage the grant funds to access other
financial support.
Application forms are available to download from the County's website at
https•//www.deschutes.org/bee/page/grant-opportunities or may be requested by sending an
email to judithu(d),,deschutes.org. Applications must be submitted electronically by attaching the
completed application form and attachments to an email addressed to 'ud� ithukdesehutes.org.
Completed applications must be received in the Deschutes County Department of
Administrative Services no later than 5:00 p.m. on May 27, 2019. Late or incomplete
applications will not be considered.
Department of Administrative Services
P. O. Box 6005 ■ Bend, Oregon 97708-6005
1300 NW Wall Street, Suite 206 ■ Bend, Oregon 97701
(541) 388-6565 ■ FAX (541) 385-3202
www.deschutes.org
Deschutes County Spay and Neuter Grant Program
2019
Deschutes County is currently soliciting applications for grants to local non-profit organizations which
promote and/or provide spay and neuter services. A total of $13,000 is available for multiple grant
awards. Applications must be received in the Deschutes County Department of Administrative Services
no later than 5:00 p.m. on May 27, 2019.
In November 2007, Deschutes County Dog License and Pet ID Applications were revised to allow
a voluntary donation to support spay and neuter services. Each year, these donations, periodically
supplemented by additional funds authorized by the Board of County Commissioners, are
offered to non-profit organizations which provide spay and neuter services in Deschutes County
for pets whose owners are unable to access or afford the procedure. Grant funds may also be
used for educational or promotional programs focused on encouraging or expanding spay and
neuter procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue Service as
a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to certify that grant
proceeds will be used in support of Deschutes County residents.
Applications will be evaluated based on several criteria, including organizational stability,
connection to grant funding objectives, and ability to leverage the grant funds to access other
financial support.
The deadline to submit an application is 5:00 p.m. on May 27, 2019 and grants are expected to
be awarded by the end of June. Completed applications must be received in the Deschutes
County Department of Administrative Services by the stated deadline. Late or incomplete
applications will not be considered. Completed applications may be sent electronically to
'ud� ithugdeschutes.org.
Deschutes County Spay and Neuter Grant Application
2019
A complete application will consist of the following:
1. This cover sheet, signed and dated.
2. Narrative responses to the questions which appear at the end of this document submitted on
no more than three separate, single -sided, single-spaced pages.
3. Attachments as follows:
a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the
Internal Revenue Service (IRS).
b. An operating budget specific to the proposed program, project, or activity.
c. A financial statement that shows actual total revenue and expenditures for the most
recently completed 12 -month period.
d. A roster of the organization's current Board of Directors.
Submit the completed application electronically to judithu(a-deschutes.org no later than 5:00 p.m.
on May 27, 2019. Late or incomplete applications will not be considered. Information or
materials submitted instead of or in addition to those specifically requested in this application
form will not be reviewed.
Contact Information
Organization Name
Address
City
Zip Code
Phone Number Alternate Phone Number
Fax Number
Website
E -Mail Address
By signing below, I certify the following:
1. All information provided to Deschutes County in this application is correct.
2. I am authorized by the governing board of the stated organization to submit this grant
application.
3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax-
exempt status.
4. This organization is located in Deschutes County.
5. Any proceeds from a grant award will be used in support of Deschutes County residents.
Print Name
Signature
Title
Date
On a separate sheet(s), please briefly answer the following questions:
1. Describe the history of your organization.
2. State the mission of your organization.
3. Describe the leadership and structure of your organization.
4. Describe the primary activities conducted by your organization.
5. Describe the specific program, project, or activity that a Spay and Neuter grant would
support, if awarded.
6. Describe how this program, project, or activity would positively impact the goal of
promoting or expanding spay and neuter procedures.
7. Explain the anticipated outcomes of this program, project, or activity and describe how
success will be measured.
Attach:
1. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the
Internal Revenue Service (IRS).
2. An operating budget specific to the proposed program, project, or activity.
3. A financial statement that shows actual total revenue and expenditures for the most recently
completed 12 -month period.
4. A roster of the organization's current Board of Directors.
Department of Administrative Services
P. O'Box 6005 - Bend, Oregon 97708-6005
1300 NW Wall Street, Suite 206 - Bend, Oregon 97701
(541) 388-6565 • FAX (541) 385-3202
www. deschutes. org
Deschutes County Spay and Neuter Grant Program
2019
Deschutes County is currently soliciting applications for grants to local non-profit organizations which
promote and/or provide spay and neuter services. A total of $13,000 is available for multiple grant
awards. Applications must be received in the Deschutes County Department of Administrative Services
no later than 5:00 p.m. on May 27, 2019.
In November 2007, Deschutes County Dog License and Pet ID Applications were revised to allow
a voluntary donation to support spay and neuter services. Each year, these donations, periodically
supplemented by additional funds authorized by the Board of County Commissioners, are
offered to non-profit organizations which provide spay and neuter services in Deschutes County
for pets whose owners are unable to access or afford the procedure. Grant funds may also be
used for educational or promotional programs focused on encouraging or expanding spay and
neuter procedures in Deschutes County.
To be eligible for the program, applicants must be designated by the Internal Revenue Service as
a 501(c)(3) tax-exempt organization, located in Deschutes County, and able to certify that grant
proceeds will be used in support of Deschutes County residents.
Applications will be evaluated based on several criteria, including organizational stability,
connection to grant funding objectives, and ability to leverage the grant funds to access other
financial support.
The deadline to submit an application is 5:00 p.m. on May 27, 2019 and grants are expected to
be awarded by the end of June. Completed applications must be received in the Deschutes
County Department of Administrative Services by the stated deadline. Late or incomplete
applications will not be considered. Completed applications may be sent electronically to
judithuAdeschutes.org.
Deschutes County Spay and Neuter Grant Application
2019
A complete application will consist of the following:
1. This cover sheet, signed and dated.
2. Narrative responses to the questions which appear at the end of this document submitted on
no more than three separate, single -sided, single-spaced pages.
3. Attachments as follows:
a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the
Internal Revenue Service (IRS).
b. An operating budget specific to the proposed program, project, or activity.
c. A financial statement that shows actual total revenue and expenditures for the most
recently completed 12 -month period.
d. A roster of the organization's current Board of Directors.
Submit the completed application electronically to judithu@deschutes.org no later than 5:00 p.m.
on May 27, 2019. Late or incomplete applications will not be considered. Information or
materials submitted instead of or in addition to those specifically requested in this application
form will not be reviewed.
Contact Information
Organization Name Furry Friends Foundation, Inc.
Address 204 W. Adams Ave. Ste. 109, PO Box 1175
City Sisters Zip Code 97759
Phone Number 541-797-4023 Alternate Phone Number 541-480-3201 (personal cell)
Fax Number none available E -Mail Address info@furryfriendsfoundation.org
Website www.furryfriendsfoundation.org
By signing below, I certify the following:
1. All information provided to Deschutes County in this application is correct.
2. 1 am authorized by the governing board of the stated organization to submit this grant
application.
3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax-
exempt status.
4. This organization is located in Deschutes County.
5. Any proceeds from a grant award will be used in support of Deschutes County residents.
Print Name Kiki Dolson
Signature
Title President
Date May 14, 2019
On a separate sheet(s), please briefly answer the following questions:
1. Describe the history of your organization.
2. State the mission of your organization.
3. Describe the leadership and structure of your organization.
4. Describe the primary activities conducted by your organization.
5. Describe the specific program, project, or activity that a Spay and Neuter grant would
support, if awarded.
6. Describe how this program, project, or activity would positively impact the goal of
promoting or expanding spay and neuter procedures.
7. Explain the anticipated outcomes of this program, project, or activity and describe how
success will be measured.
Attach:
1. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the
Internal Revenue Service (IRS).
2. An operating budget specific to the proposed program, project, or activity.
3. A financial statement that shows actual total revenue and expenditures for the most recently
completed 12 -month period.
4. A roster of the organization's current Board of Directors.
"Not all pets in need are homeless, some just need a helping paw."
www.furryfriendsfoundation.org email: info@furryfriendsfoundation.org ( EIN: 45-2352228
204 W. Adams, Ste. 109 PO Box 1 175 1 Sisters, OR 97759 1 541-797-4023
May 14, 2019
Deschutes County Board of Commissioners
Deschutes County Spay & Neuter Grant Program
PO Box 6005
Bend, OR 97708-6005
Deschutes County Spay & Neuter Grant Program Application - Answers to requested questions...
1. History of Organization
Furry Friends Foundation first began in 1992 as the Furry Friends Holiday Pet Food Drive partnering with
Sisters Kiwanis Club and Sisters -Camp Sherman RFPD, both located in Sisters, Oregon. Families in need for
the drive apply through the Sisters Kiwanis application process and are identified as low income. The holiday
pet food drive application includes requests for free spay/neuter sponsorships, and is distributed just prior to
Christmas at Sisters Fire Hall. In addition to pet food and supplies the distribution includes Kiwanis Food Share
gift cards and children's toys and gifts collected through the Sisters -Camp Sherman RFPD. The drive continues
today with Furry Friends feeding 446 pets this year and a 10 -year -average of 394 pets per holiday drive.
In March of 2012 Furry Friends Foundation expanded its pet food banks and spay/neuter/wellness sponsorship
services to year-round and became a 501(c)(3) organization known formally as Furry Friends Foundation, Inc.
Our support and funding includes The Roundhouse Foundation, World Vision, City of Sisters grant and the
Deschutes Co. Spay & Neuter Grant Program. We raise other funds year-round primarily through donations,
fundraisers, and our bottle -and -can drive.
2. Mission
It is our mission to help pets remain in their homes through sponsorship of spay/neuter surgeries, by operating
pet supply and pet food banks, and by offering monetary assistance for pet wellness, vaccinations and
emergency veterinary medical needs to families in financial hardship. We are dedicated to improving the
welfare of pets in Sisters, Oregon.
3. Leadership and Structure
The Furry Friends office is open regular hours 2 days a week, daily by appointment with clients able to call
for assistance 7 days a week. Applications for spay and neuter sponsorships, vaccination and other wellness
services, and medical assistance are completed there. The Furry Friend's office maintains a pet food and pet
supply bank. In addition a second pet food bank is supplied by Furry Friends to the Sisters Kiwanis Food
Bank. Our focus is the area encompassing a l 0 -mile radius within the Sisters School District; with an estimated
population of 8,000+. Furry Friends Foundation is the sole nonprofit in Sisters, Oregon aiding pets and their
families. There is a core group of approximately 10 volunteers. No individual is paid a salary for his or her
time by Furry Friends Foundation. There are three board members: Kiki Dolson, Monica Rendon, and Leith
Easterling. (See attached roster.)
4. Primary Activities
a. Spay & Neuter Sponsorships: Both dog and cat. Individuals fill out a simple application form for sponsorship.
We have a partnership with Bend Spay & Neuter Project where the surgeries are actually performed. We
notify Bend Spay & Neuter to add the family to the Furry Friends sponsorship list. The family then makes the
appointment and transports their pet. Vaccinations, worming, chipping, county licensing and nail trims are also
often sponsored at this time. Bend Spay & Neuter then bills Furry Friends for the surgery and services.
b. Vaccinations: We sponsor vaccinations through the Bend Spay & Neuter Saturday Wellness Clinics. Often the
only thing keeping a family from licensing their dog is the rabies vaccine. They are unable to afford a visit to
a veterinary clinic, so this Furry Friends service paves the way for them to license their pet. Furry Friends also
sponsors the county licensing fee for altered pets when requested.
c. Two Pet Food Banks & Pet Supply Banks: We maintain 2 pet food banks, one at the Furry Friends office and
one at the Sisters Kiwanis Food Bank. We distribute approximately 1.5 to 2 tons of pet food monthly through
the pet food banks. The pet food bank at the Furry Friends office also distributes pet supplies including but not
limited to toys, chews, coats, leashes, harnesses, collars, e -collars, dog cookies, nail clippers, bowls, shampoo,
cat litter, beds and kennels. There are kennels to borrow along with a Have -A -Heart trap for feral cats.
d. Financial Medical Assistance: The family fills out an application for medical assistance for their pet. Each
application is evaluated on a case-by-case basis. Based on that evaluation the family is referred most often to
Crooked Tails Veterinary Clinic in Prineville. Crooked Tails is able to offer excellent care at reduced cost. If
the family is unable to transport their pet out of the area, they are referred to one of the three veterinarians in
Sisters. We work with Sisters Veterinary, Broken Top Veterinary and Black Butte Veterinary. We begin with a
$125 cap to cover the exam and any lab or medicine. After the first visit we re-evaluate the level of sponsorship
based on the pet's needs and family's ability to pay.
e. Misc. services - We handle many individual requests for pet coats/booties in the winter to requests year
`round for a leashes or collars, kennels, pet beds, e -collars, prescription or allergy diet pet food, to lost -and -
found pet listings posted on our Facebook page. We work with Three Rivers Humane Society to facilitate
adoption and release of ownership. We offer euthanasia/community burial sponsorships through the local
veterinarians and Central Oregon Humane Society.
5. Grant Program — "The Fix is FREE"
We will continue our successful spay/neuter program though 2019 with the same campaign title of "The Fix
is Free." The campaign will be marketed through free announcements in the local newspaper, limited free
newspaper advertising and some at a reduced rate. It will also be promoted heavily through social media
primarily the Furry Friends Facebook page and other Central Oregon Facebook pet groups. Further promotion
will include flyers attached to the pet food bags distributed at the pet food banks.
6. Program Impact
Continuing this program aids us in reaching every Sisters area resident needing spay and neutering services.
Part of the campaign will be to emphasize that an altered pet is a healthier pet. We have an individual that aids
in trapping feral cats. We occasionally have to turn down sponsorships from families living in the Bend and
Redmond area but who may work in Sisters or have family that live here. With this grant we would be able to
allocate a portion directly to families that fall under that scenario.
7. Outcome:
We are confident we can continue to aid the Sisters community by reducing the feral cat and unwanted pet
population. And with this aid help families keep their pets healthy, in their homes, and out of the crowded
Central Oregon shelters.
We respectively request a $4,000 grant from Deschutes County.
Thank you for your consideration,
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
MAR 2 c' ?0,1?
Date:
FURRY FRIENDS FOUNDATION
INCORPORATED
C/O KATHLEEN DOLSON
PO BOX 698
SISTERS, OR 97759-0698
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
45-2352228
DLN:
17053320354011
Contact Person:
PETER A ORLETT ID# 31436
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
170 (b) (1) (A) (vi)
Form 990 Required:
Yes
Effective Date of Exemption:
May 16, 2011
Contribution Deductibility:
Yes
Addendum Applies:
No
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. we determined that you are
a public charity under the Code section(s) listed in the heading of this
letter.
Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public
Charities, for some helpful information about your responsibilities as an
exempt organization.
Letter 947 (DO/CG)
-2 -
FURRY FRIENDS FOUNDATION
Enclosure: Publication 4221 -PC
Sincerely,
.b :rtarGjF�
Lois G. Lerner
Director, Exempt Organizations
Letter 947 (DO/CG)
"Not all pets in need are homeless, some just need a helping paw."
www.furryfriendsfoundation.org info@furryfriendsfoundation.org EIN:45-2352228
204 W. Adams Ave., Ste. 109 PO Box 1 175 1 Sisters, OR 97759 541-797-4023
"The Fix is Free" Campaign Budget 2019
In 2017 Furry Friends surpassed it's goal by spaying/neutering 71 pets. Numbers were up by
35% the first quarter of 2018 and a goal was set of 96 pets. The actual total was 83 pets, up
17% from 2017. With a slower start the first two months of this year due to snow -related weath-
er, we are estimating a slight increase to 84 pets for 2019.
Spay/Neuters Cost Estimate for 84 pets
(Note: cost per animal increased in 2018, below reflects the new rate.)
Cat Male - $35 + $5 exam fee = $40
Cat Female - $40 + $5 exam fee = $45
Average Cost per Cat = $42.50
Dog Male - $70 + $10 e -collar + $5 exam fee = $85
Dog Female - $80 + $10 e -collar + $5 exam fee = $95
Average Cost per Dog = $90
Projected Cost for 84 pets (42 cats, 42 dogs)
Cats - $1,785
Dogs - $3,780
Total projected Campaign Cost = $5,565
Total Estimated Cost = $5,565
Funding from...
Deschutes Co. Grant award < $4,000 >
Furry Friends Foundation
Contribution < $1,565 >
10911
Average Cost to Deschutes County to spay/neuter 42 dogs/42 cats
(84 pets) _ $47.62) per animal
FurryFriends Foundation Inc.
04 W. Adams Ave. Ste. 10�
PO Box 1175
Sisters, OR 97759
Profit & Loss Statement
January 2018 through December 2018
5/11/19
8:18:40 AM
Income
Donations
$9,989.11
Donation - In Memory
$50.00
Donations Online
$815.00
Donations Events
$73.00
Donations Santa Photos
$976.00
FB Network for Good
$470.00
Quilt Raffle Tickets FR
$1,630.00
Christmas Painted Ornaments FR
$95.00
Ray's Access Reward Card Funds
$1,429.47
Amazon Smile
$174.81
OBRC Bottle/Can Recycle
$7,341.25
Grants other
$1,000.00
Roundhouse Grant
$1,000.00
Deschutes Co. Grant
$3,875.00
City of Sisters Grant
$1,800.00
Total Income
Cost of Sales
Food / Treats / Beds & Toys
Pet Food
$11,725.34
Cat Litter
$503.94
Beds / Toys / Collars / Coats
$1,786.70
Total Food / Treats / Beds & Toys
$14,015.98
Medical
Spay & Neuter
$3,900.00
Vaccinations/wormer
$2,901.00
Dog Licenses / Chips /Nails
$1,405.00
Sisters Vet
$874.28
Black Butte Vet
$290.25
Broken Top Vet
$507.00
Crooked Tails
$1,536.02
Humane Societies
$272.26
Medical Vets misc
$1,099.54
Total Medical
$12,785.35
Fundraisers
Fundraiser Supplies cost
$445.70
Total Fundraisers
$445.70
Online & Fees
Online costs
$157.93
Square Fees
$7.74
Paypal fees
$58.22
Facebook Fees
$4.40
Total Online & Fees
$228.29
Total Cost of Sales
Gross Profit
Expenses
Office Supplies $503.12
Software $124.89
Postage & Shipping $27.99
$30,718.64
$27,475.32
$.i,l'fj. i1
Furry Friends Foundation, Inc.
Profit & Loss Statement
January 2018 through December 2018
5/11/19
8:18:40 AM
Advertising
$5.00
Liability Insurance
$1,647.00
State Corp Fees
$50.00
Pet Food Shipping & Postage
$1,556.83
Bus. License
$10.00
Rent
$1,920.00
Telephone Verizon
$1,047.02
Total Expenses
$6,891.85
Operating Profit -$3,648.53
Other Income
Other Expenses
Net Profit / (Loss) -$3,648.53
Furr Friends Foundation Inc.
04 W. Adams Ave. Ste. M
PO Box 1175
Sisters, OR 97759
5/14/19
12:06:33 PM
Assets
Current Assets
Cash On Hand
Checking Account
Cotrill Loan
Total Cash On Hand
Loan Receivable
Total Current Assets
Property & Equipment
Buildings
Equipment
Total Buildings
Total Property & Equipment
Total Assets
Liabilities
Current Liabilities
Accounts Payable
Oregon Department of Justice
Total Current Liabilities
Total Liabilities
Equity
Retained Earnings
Current Year Earnings
Historical Balancing
Total Equity
Total Liability & Equity
Balance Sheet
As of December 2018
$70,377.06
$458.00
$70,835.06
-$558.00
$70,277.06
$289.98
$289.98
$289.98
$70,567.04
$1,900.96
-$184.00
$1,716.96
$1,716.96
$61,354.49
-$3,648.53
$11,144.12
$68,850.08
$70,567.04
204 W. Adams Ave., Ste. 109
PO Box 1175 1 Sisters, Oregon 97759
EIN: 45-2352228
Furry Friends Foundation Board of Directors:
Kiki Dolson, President
PO Box 1175
Sisters, OR 97759
Monica Rendon, Secretary/Treasurer
67237 Harrington Loop Rd
Bend, OR 97703
Leith Easterling, Director
PO Box 1792
Sisters, OR 97759
Deschutes County Spay and Neuter Grant Application
2019
A complete application will consist of the following:
1. This cover sheet, signed and dated.
2. Narrative responses to the questions which appear at the end of this document submitted on
no more than three separate, single -sided, single-spaced pages.
3. Attachments as follows:
a. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the
Internal Revenue Service (IRS).
b. An operating budget specific to the proposed program, project, or activity.
c. A financial statement that shows actual total revenue and expenditures for the most
recently completed 12 -month period.
d. A roster of the organization's current Board of Directors.
Submit the completed application electronically to 1 t `l£°no later than 5:00 p.m.
on May 27, 2019. Late or incomplete applications will not be considered. Information or
materials submitted instead of or in addition to those specifically requested in this application
form will not be reviewed.
Contact Information
Organization Name _Humane Society of Central Oregon
Address
61170 SE 271i Street
Bend
Phone Number 541-382-3537
Fax Number NA
Website www.hsco.org
Zip Code 97702
Alternate Phone Number
E -Mail Address becky@hsco.org
By signing below, I certify the following:
1. All information provided to Deschutes County in this application is correct.
2. I am authorized by the governing board of the stated organization to submit this grant
application.
3. This organization is in good standing with the IRS and retains its official 501(c)(3) tax-
exempt status.
4. This organization is located in Deschutes County.
5. Any proceeds from a grant award will be used in support of Deschutes County residents.
Print Name
Title ou,,e, '"Z'
Date 5/S.3/ !9
On a separate sheet(s), please briefly answer the following questions:
1. Describe the history of your organization.
2. State the mission of your organization.
3. Describe the leadership and structure of your organization.
4. Describe the primary activities conducted by your organization.
5. Describe the specific program, project, or activity that a Spay and Neuter grant would
support, if awarded.
b. Describe how this program, project, or activity would positively impact the goal of
promoting or expanding spay and neuter procedures.
7. Explain the anticipated outcomes of this program, project, or activity and describe how
success will be measured.
Attach:
1. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the
Internal Revenue Service (IRS).
2. An operating budget specific to the proposed program, project, or activity.
3. A financial statement that shows actual total revenue and expenditures for the most recently
completed 12 -month period.
4. A roster of the organization's current Board of Directors.
Humane Society of Central Oregon ® 2019 Spay and Neuter Grant
Oreanization Histo
The Humane Society of Central Oregon (HSCO) began as the Deschutes County Humane Society in 1961,
as an all -volunteer organization. 2019 marks our 581h year of service to the county.
In 1978, our former shelter was built by volunteers to be a temporary 10 -year facility. The
administration area was added on in 1983 with a bequest. The crematory was a necessary addition in
1994. Our current shelter was built in 2005 and encompasses over 11,750 square feet. The original
shelter was torn down to make room for our play yard.
In 2015, HSCO expanded and enhanced our cattery, creating additional space and more comfort for the
cats and kittens while they wait to find their forever homes. We immediately saw a reduction In the
time cats were at the shelter before being adopted, and an improvement in their rate of adjustment and
sociability.
In 2018 the Humane Society of Central Oregon and Bend Spay+Neuter Project consolidated services to
better serve animals and the people in the region. Bend Spay+Neuter Project (BSNP) is now a program
of HSCO, continuing to provide low-cost spay and neuter and basic wellness services for pets.
Affordable animal care services, including spay and neuter surgeries, vaccines and wellness exams, will
continue at the current Bend Spay+Neuter Project clinic on Wilson Avenue in Bend. HSCO plans to
continue other programs, such as specialty clinics in outlying communities, and is merging the two
organizations' pet food banks.
Today HSCO serves more than 3,000 animals annually. Between the shelter facility, the Thrift Store in
Bend, and BSNP, HSCO has more than 50 employees and generates substantial economic activity in
Deschutes County.
Mission
Strengthening the human -animal bond by advocating and compassionately caring for animals.
Leadership, Structure, and Board
Sabrina Slusser has been the Executive Director of the Humane Society of Central Oregon since March
2011 and has extensive experience in non-profit management. The management team consists of a Vice
President of Operations, a Shelter Operations Manager, an Outreach Manager, a Volunteer Program
Manager, a Development Director, a Thrift Store Manager, a Lead Shelter Veterinarian, and a Foster
Program Manager.
HSCO has a strong and active board, with a good mix of backgrounds and skills. They all have a love for
animals and an interest in furthering the mission and good work of HSCO.
Primary Activities
HSCO serves companion animals and residents of Deschutes County by:
o Providing physical, medical, and behavioral care for thousands of abandoned, neglected and
abused companion animals each year.
o Adopting companion animals into loving responsible homes.
o Providing a lost and found reporting program.
o Serving as a dog licensing and renewal site. County cat ID tags available.
o Offering humane education programs to schools, organizations and at community events.
o Providing a Spay/Neuter Assistance Program, vouchers and feral/community rabbits and cat
surgeries.
o Offering volunteer opportunities for adults, organizations, and community service youth
programs.
o Providing full service private cremation of companion animals.
o Providing a pet food assistance program to pet owners with demonstrated financial need.
o Serving as a community service program for court mandated adult programs.
o Giving shelter tours & presentations to interested individuals and groups.
o Tales for Tails reading program for youth volunteers.
Specific Program or Proiect that Grant will Support
HSCO offers a discount through the Bend Spay and Neuter Program call the Mother and Kittens Special.
With this special a person can bring in their mother cat and all her kittens for spay/neuter services and
we will perform those surgeries for the low price of $80, regardless of litter size. This special ensures
that when those kittens are ultimately rehomed, they are altered and unable to produce unplanned or
unwanted litters themselves. While this program is extremely beneficial to the community, HSCO
subsidizes approximately $200 per special to ensure that we can continue to help these families. With
this grant we are requesting $8,600 to subsidize 43 Mother and Kitten Specials. In 2018 BSNP completed
92 Mother and Kitten Specials.
Positive lmpact on Goal of Promoting or Expanding Spay and Neuter Services
Additional funding would allow HSCO to significantly expand spay and neuter services available in
Deschutes County. An allocation of $8,600 would allow us to help fund 43 additional Mother and Kitten
Specials. The average litter size for a cat can be anywhere from 5-6 kittens meaning this grant could
potentially help us perform 250 additional surgeries on cats and kittens that would otherwise not be
spayed/neutered due to cost. This ultimately will reduce the amount of unwanted cats and kittens in
Deschutes County.
Anticipated Outcomes and Measurement of Success
A total count of surgical procedures will be recorded in our shelter software. Any additional medical
support provided to these animals would be covered by HSCO's grant and fundraising capabilities. This
program is well established in the community and the funding that this grant will provide will support
HSCO in our mission to strengthen the human animal bond by allowing owners to be more responsible
for their animals and ensure them a great start in life.
T�jc Department ��rthe Treasury
S
l..i�. Internal Revenue Service
P.O. Box 2508
In reply refer to: 0248206044
Cincinnati OH 45201
Mar. 31, 2015 LTR 4168C 0
93-0616957 000000 00
00018606
BODC: TE
HUMANE SOCIETY OF CENTRAL
OREGON
SPCA
61170 SE 27TH ST
BENZ) OR 97702
459632
Employer Identification
Numbers
93-0616957
Person to
Contact:
Ms. Smith
Toll Free Telephone
Number:
1-877-829-5500
Dear Taxpayer:
This is in response to your Mar. 20, 2015, request for information
regarding your tax-exempt status.
Our records indicate that you were recognized as exempt under
section 501(c)(3) of the Internal Revenue Code in a determination
letter issued in February 1977.
Our records also indicate that you are not a private foundation within
the meaning of section 509(x) of the Code because you are described in
section(s) 509(a)(1) and 170(b")(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
If they meet the applicable provisions of sections 2055s 2106, and
2522 of the Code.
Please refer to our website www.irs.gov/eo for information regarding
filing requirements. Specifically, section 6033(j) of the Code
provides that failure to file an annual information return for three
consecutive years results in revocation of tax-exempt status as of
the filing due date of the third return for organizations required to
file. We will publish a list of organizations whose tax-exempt
status was revoked under section 6033(.1) of the Code on our website
beginning in early 2011.
Deschutes Co. Spay and Neuter Grant
Mother & Kittens S/N Special
Cost to Neuter Male Kittens $34 each
Cost to Spay Female Kittens $44 each
Scenario A — Neuter 253 male kittens for $8,600
Scenario B — Spay 195 female kittens for $8,600
Scenario C — Spay/Neuter mixture 1/2 male and 1/2 female (220 cats) for $8600
300
250
c
200
Y
0 150
I-
4) 4)
E 100
Z
5o
Mothers & Kittens Spay/Neuter Program
Only Neuters Only Spays Litter Mixture
9:23 AM Humane Society of Central Oregon
08116ma Profit & Lass Budget vs. Actual
Accrual Basis July 2017 through June 2018
Page 1
Jul'17 - Jun 18
Budget
S Over Budget
% of Budget
Ordinary kwome/Expense
Income
4010 • Adoption Fees
128,881.14
100,000.00
28,001.14
126,9%
4012 • Boarding Fees
13,412,00
14,600,00
-1,188,00
91.9%
4013 • Boarding -City
64=.D0
00,000.00
4,200.00
107,0%
4014 - Boarding -County
34,930.00
45,600.00
-10,670.00
76.6%
40 19 • Gm Cad
50.00
4020 • Cash OvedUnder
-50.93
0.00
-59.93
100.0%
4025 • County Land Contract
17,499.3D
17,498,00
3.30
100.0%
4038 • Exam Fee -Clinic Veterinarian
270.00
3,600.00
-3,330.00
7,5%
4037 • Dog Trailing
O.OM
0.00
0,00
0.0%
4060 - Creation Services - Public
16,052.29
26,400,00
-10,347.71
60.8%
4061 • Cremation Services • City
BD8.00
800.00
9.00
101.5%
4062 - Cremation Servkes-County
1187.00
600.00
287.00
147.8%
41166 • Cremation Services- Vets
95,188.20
120,000.00
-24,611.80
79.3%
4068 • License Fees -County
45,190.64
42,860.00
2,340,64
10616%
4070 • Pet SuppliesiAccesseries
13,304.60
7,200.00
6.604.60
191.7%
4073 • HSCO Car Sun Shad@
103.50
4080• SNAP Vouchers Sold
7,118.00
8,880.00
-1,762,00
80.2%
4090 • Grant Income - UnRestrkted
29,058.43
36,500.00
-7,441.57
79.6%
4091 • Gant Income - Rmbicte l
1,271.40
4094- Donations • Direct Mall
154,042.00
148,000.00
6,042.00
104.1%
4096 • Donations - Gwwral
216,803.06
166,500,00
50,363.06
130.2%
4096 • Donations -Stock
0.00
5,000.00
-6,I500,00
0.0%
4100 - Donated Materials
41,879.05
42,960.00
-1,070.85
87.6%
4101 - Donated Auto -Lease Income
3,600.00
3,800.00
0.00
100.0%
4149 • PwrsiU" Books Income
9,600.02
6,960.00
2,730.02
139.30A
4188 • Precious MetaWFine Jewelry
0.00
0,10
0.00
0.0%
4169 • Bari of Donated Items
947,900.71
934,695.00
13,305,71
101,4%
4200 - Special Events Income
26,463.34
23,000.00
3,453.34
115.0%
4202 • Camp Income
5,525.00
13,566.00
-8,041.00
40.7%
4203 • Birlhday Party Rental
100.00
4400 - Concert Events (Rotary)
0100
0100
0.00
0.0%
4400 • Cycling Jersey Income
605.00
0.00
105.00
100,0%
4426 • PupCrawl Event Income
14,161.00
14,000,00
161.00
101.2%
4600.Tuxes & Tags Event Income
237,654.00
178,000.00
59,654.00
133.6%
4710 - Refunds (Shelter ADO Fees)
-70.70
-958.00
887.30
7.4%
4808 • Onboardkxg Fees
0.00
0,00
O.DO
0.0%
4900 • Sustainable Donor Pgm Donations
135,666.00
153,000.00
-17,344.00
88.7%
4999.Other Income 1 Shelter Fees
39,580.16
16,780.00
20,108.16
210.8%
Total Income
2,302,192.11
2,191,3D9.00
110,883.11
105.1%
Gross Profit
2,302,192.11
2,191,308.00
110,663.11
105.1%
Expense
10001 • Ask my Accountant
0,00
6000 • Adoption Expenses
131983.98
17,760.00
-3,766.02
78.6%
61 DO • Advertising Expenses
16,278,00
25,529.00
-9,251.00
63,8%
5121 • Auto Repair & Mimtene nce Exp
1,603.55
1,675.00
-71.45
95.7%
6122 -Auto-Fuel & Mileage Relmdursant
4,331,40
61005.00
-1,673.00
72.1%
6140 • Bad Debt Expense
2,151.00
0.00
2,151.10
100.0%
6145 - Bank FaedCredit Card Chg
32,645,75
21,300.00
11,345,75
153.3%
6147-PayPal Processing Fees
1,499.92
1,250.00
249.92
120.0%
6161 • Computed Consulting Expense
2,110.60
3,620.00
-1,509,40
58.3%
6183 • Consulting & Tax Preparation
40,476.00
41,700.00
-1,226.00
97.1%
6186 • CFO Consulting Expenses
15,600.00
16,60D.00
0.00
100.0%
6186 • Copier Expense
6,526.08
5,172.00
354.08
106.8%
6255 • Crematorium Expanse
15,795.74
16,650.00
-854.26
94.9%
6319 • Depreciation Expense
119,616,00
104,736.00
14,88Q00
114.2%
6321 • Donated Materials Expense
41,879.05
42,950.00
-1,070.95
97.5%
6322 • Donated Auto -Lease Expense
3,600.00
3,600.00
0,00
100.0%
6360 - Does a Subscriptions
8,059.79
7,880.00
379.76
104.9%
6360 • Educational Materials
130.00
1,440.00
-1,310.00
9.036
6305 • EducatioNTrabrkig
5,389.60
7,830.00
-2,240.40
70.6%
6425 • PupCrawl Event Expenses
3,400,75
3,000.00
400.76
113.4%
6450 - End of Life
0.00
750.00
-750.00
0.0%
6470 • Equipment Rental Expense
540,00
540.00
0.60
100,0%
8481 • Ineuance Expanse
36,803.62
40,604,00
-3,800,46
90.6%
55DO • Tuxes & Tabs Event Expenses
58,441.00
53,000.00
5,441.10
110,3%
6520 • Mortgage Interest Expense
15,369.19
13,901.00
1,468.19
110.5%
65O - Uniforms - Employee
5,194,44
5,480,00
-285.56
95.1%
6560 - Licenses & Fees
18,11528
16,940.01)
1,27528
107.6%
6583- Materials for Resale
8,013,92
3,600,00
4,413.92
222.6%
6685 • Materials & Supplies Expense
45,209.57
50,563.00
-5,353,43
89,4%
6580 • Cgnk Vauins Expassss
17,726.56
18,200.00
473A4
97.4%
6591 • Clink - Tosts
14,122,00
8,900.00
5,222110
168.7%
9692 • Clink-Modlcation Expense
9,047.93
11,526.00
-2,477.07
78.5%
6693•Clinic -Surgery Supplies
17,014.82
17,650,00
•635.16
00.49A
8694 • Clink - Suppges
7,177.80
9,260,00
-2,072.10
77.6%
6695 • Miscellaneous Expenses
1,000.56
1,704.00
-597.44
59.1%
8696 • Camp Expenses
1,444.37
2,060.00
-005A3
70.5%
6600.Office Supplies Expenses
4,120.80
3,775.00
345.10
109.2%
88000 • Payroll Expenses
0.00
0.00
0.00
0.0%
9086 • Payroll Wages
1,310,312.86
1,304,308.00
6,004.85
100.6%
6867 • Payroll Taxes
120,233.61
130,441.00
-10,207.39
92.2%
sees • Workbea Comp
10,948.35
11,955.00
-1,006.65
91.6%
8689 - Employee Benefits
97,048.99
93,896.01)
3,15299
10.3.4%
6690 • IRA Match
26,150.34
25210.00
940.34
103.7%
Page 1
913 AM Humane Society of Central Oregon
0111195Ma Profit $ Loss Budget vs. Actual
Accrual Basis July 2017 through June 2018
Jul'17 -Jun 18 Budget $ Over Budget % of Budget
6692 - Employee Bonus
6,320.110
12,050.00
-5,730.00
52.4%
8893 - Payroll Fees
18,163,27
4.800.00
13,363.27
378.4%
6694 • StetrApprecladen Expense
4,711.57
4,290.00
421,57
109.8%
6701 - Postage Expense
20,064.25
19,790.00
27426
101.4%
9702 - Printing Expenses
3,511.12
3,170.00
341.12
110.8%
G?D5 - NSCO Promotional Car Sun Shade
0.00
0.00
0.00
0.0%
6776 • Property Tax
2,630.40
0.00
2,630.40
100.0%
8600 - Repairs & Maintenance
41,211.81
45,269.00
4,067.19
9i4%
U20 - Security Monitoring Expenses
1,692,90
1,696.00
.103.10
93.9%
SM • Storage Units Expense
540.00
935.00
_395.00
57.8%
6828 - SNAP Reimbursement
12,184.50
14,400.DD
.2,215.50
94.6%
9627- SNAP Roirnbursennnt-Restricted
040
0100
0.00
0.0%
am -Sustainable Donor program Exps
1,465.00
1,200.00
286.00
123.8%
6841 -Direct Mailing Expense
42,342.29
38,600.00
3,742.29
109.7%
6842 • Clink Equipmant
6,541]7
2,250.00
4,281.77
290.7%
0843 • Special Events Expense
0.00
OJMI
0.00
0.0%
0844 - Travel l Lodging Expense
9,411.80
11,800.00
-2,388.40
79.8%
6847• Board Related Expenses
1,315.26
1,025.00
290.26
126.3%
864! -1/et Reimbursement
3,568.90
2,100.00
1,468,90
169.9%
6660 • Volunteer Appreciation Expenses
2,29236
2,450.00
-157.64
93.6%
6869 • Telephone & Internet Expenses
8,293.00
9,896.00
-1,403.00
85.6%
6900 • Electricity Expense
35,078.96
35,435.00
-356.05
99.0%
6901 • Garbage Expenses
10,413.94
10,800,00
-386.06
96.4%
6902 - Natural Ciao Expense
33,255.95
39,020.00
-5,764.05
86.2%
6083 - Water 1 Sewer Expenses
11,390.67
11,350.00
40.67
100.4%
6908 • Web Work
2,500.00
2,7DO.00
-200.00
92.6%
6949 - PoweRlve Books Expenses
220.27
250.00
-29.73
88.1%
Total Expense
2,437,158.76
2,426,485.00
10,673.76
100.4%
NetOrdkraryincome
-134,966.65
-235,176.00
100,209.36
57.4%
otherincome/Expense
Other Income
5001 • Call Tower Revenue
55,308.36
51,600.00
3,706.36
107.2%
6005 - Dividends I" Investments
98,262.10
37,200.01)
61,062.10
264.1%
5010 • Interest Income
919.25
640.00
79.25
109A%
8015 - Realized Galn(Loss)
10,512.73
5020 • UnReakzed Gain (Loss)
9,390,06
61 DO • Donation - Estates
43,137.60
60,000.00
-16,862.40
71.9%
Total Other Income
217,530.09
149,640.00
87,890.09
145.4%
Other Expense
5146 • Brokerage I'mm - Investments
20,494.45
19,200.00
1,294.46
106.7%
8150 - Feasibility Contract Fees
31,907.43
Total Other Expense
62,401,88
19,200.00
33,201.88
272.9%
NetOtherineome
165,128.21
130,440.00
34,688.21
126.6%
Net Income
30,161,56
404,736,00
134,897.66
.28.8%
Page 2
Humane Society of Central Oregon
Board of Directors Contact Information
October 2018
OFFICERS BOARD MEMBERS
David White, President Shenny Braemer
Gordon Miilips Danlelle Lordi
OPEN, Vice President All Dietz
Bill Riser Jennifer Welander
Cory Allen, Treasurer Shelly Garroutte
Kayla Rotunno Julie Hotchkiss
Amanda Wheeler, Secretary Marla Hacker
Lois Vallerga
Officers
David White, President EC, FC
Danielle Lordi, EC, FC
Occupation: Business Systems
Occupation: Lawyer
-Home-
1398 NW Newport Avenue
-Business-
Bend, OR 97703
! Peterkin & Associates
DIw72alCwahoo.com
222 NW Irving Ave.
-Business-
Bend, OR 97703
TechSoft3D Software and Development
dlordi@peterkinpc.com
1567 SW Chandler Ave. #100
Bend, OR 97702
Work: 541-389-2572
Cell: 541.610.6311
Cell: 541-556-9346
Office: 458.206.4507
CoryAllen, EC Treasurer, FC
Amanda Wheeler, EC Secretary FC, DD
Occupation: Banking
Occupation: Realtor/Self Employed
-Home-
60343 Hedgewood Ln
-Business-
1133 NW Wall 5t. #102
Bend, OR 97702
Bend, OR 97703
Amandaiowheelerl')email.com
-Business-
Columbia Bank
Premier Property Group
1133 NW Wall St. Suite 102
Bend, OR 97702
Cell: 619.607.1163
callen@columbiabank.com
Home: 541.322.4437
Cell: 541.480.1597
Key
** Preferred email/phone contact
EC Executive Committee
DD Donor Development Committee
FC Finance Committee
Updated —October 2018
Humane Society of Central Oregon
Board of Directors Contact Information
October 2018
Board Members
Shennv Braemer.COM
Occupation: Retired
-Home-
PO Box 3295
Sunriver, OR 97707
Sbrrr meM( m-,-', il,,cncz€n
Home: 541.593.4423
Cell: 541.977.2716
Shelly Garroutte DD
Occupation: Mortgages
-Home-
61435 Elder Ridge St.
Send, OR 97702
-Business-
Academy Mortgage Corporation
shtf_l r gk�er bLo_a L� r� .c:o
Cell: 541.647.8962
Gordon Phillips, FC
Occupation: Lawyer
--Home-
19500 Lone Crow Dr.
Bend, OR 97702
g.thilFiLnbendfM nrly.net
-Business-
Phillips & Moore, LLP
Work: 541-385-0505
Cell- 541-639-2542
Updated —October 2018
All Dietz, DD, COM
Occupation: Business Owner
-Home-
80 NW 17* St.
Bend, OR 97703
-Business-
DogWatch of Central Oregon
Cell: 503.206.9817
Maria Hacker, FC, DD
Occupation: Retired
-Home-
3499 NW Conrad Dr.
Bend, OR 97703
Cell: 541.350.4334
Bill Riser, FC
Occupation: Retired Computer Industry Exec
--Home-
60757 Willow Creek Loop
Bend, OR 97702
Cell: 541-280-1474
Humane Society of Central Oregon
Board of Directors Contact Information
October 2018
Kayla Rotunno, DD
Occupation: Development Director
-Home-
17211 Gadwall Drive
Bend, OR 97707
7�t`e ft9 th 1 (ft2r Ei3cij'san'
-Business-
Mountainstar Relief Nursery
2125 NE Daggett
Bend, OR 97701
Cell: 541.953.7907
Jennifer Welander
Occupation: CFO/CPA
-Home-
314 SE Springer Court
Bend, OR 97702
-Business-
St. Charles Healthcare
j(�LiQj gra qI�LnderP oo cg
Cell: 541.948.6206
Updated —October 2018
Lisa Calvert, FC
Occupation: G5 - Human Resources
-Horne-
Bend, OR 97701
-Business-
G5 Search Marketing
Home:tl
Cell:
Julie Hotchkiss
Occupation: Director of Development
-Home-
2645 NW Rainbow Ridge Dr
Bend, OR 97703
-Business-
OSU-Cascades
1Ua .hqt h¢dsffC r5ufc_r,ts_r rigs ignt car:
Cell: 541.588.0190
ES co
r
To: Deschutes County Board of Commissioners
From: Judith Ure, Management Analyst
Date: June 15, 2019
Subject: Spay & Neuter Grant Application Review
Background
The Deschutes County Dog Licensing Program offers an opportunity for applicants to make
contributions in support of projects designed to reduce the population of feral, unwanted,
abandoned, or surrendered pets. These funds are distributed in the form of grants to local non-
profit organizations that provide spay and neuter services in Deschutes County. In the past six
years, the Board of Commissioners has supplemented the dog license contributions with other
resources to result in the following amounts available for grant awards:
Funding Source
2012-13
2013''-14 2014-15
2015-16
2016-17
2017-18
2018-19
Dog License Program
Contributions
$ 2,490
$ 3,134 $ 3,206
$ 4,600
$ 4,299
$5,273
$4,920
Supplemental Funds
10,510
9,366 9,294
7,900
8,201
7,227
8,080
Total
$13,000
$12,500 $12,500
$12,500
$12,500
$12,500
$13,000
The Deschutes County Spay and Neuter Grant Program was created to apply these funds toward
three primary objectives:
1. Expand spay and neuter services in Deschutes County in an effort to reduce the number of
unwanted dogs and cats.
2. Provide promotion or education associated with spay and neuter services.
3. Conduct outreach and assist those who are unable to access spay and neuter services due to
financial, physical, or geographic barriers.
To be eligible for funds through the Deschutes County Spay and Neuter Grant Program,
organizations must meet the following requirements:
• Be recognized as a 501(c)3 tax-exempt agency.
• Be located in Deschutes County.
• Use grant funds in support of Deschutes County residents.
• Use grant funds for expenses directly associated with spay and neuter services or for spay
and neuter education and promotion projects.
During the history of the Deschutes County Spay and Neuter Grant Program, funds have been
awarded to the following organizations:
Bend Spay and Neuter Project (SNIP)
BrightSide Animal Center/Redmond Humane Society
Cascade Canine Rescue East & West
Cat Rescue, Adoption, and Foster Team (CRAFT)
Central Oregon Cat Alliance (COCA)
Equine Outreach
Furry Friends
Humane Society of Central Oregon (HSCO)
FY 2019 Recommendations
The FY 2019 solicitation for the Deschutes County Spay and Neuter Grant Program closed on
May 27, 2019. Two eligible organizations submitted applications for the $13,000 allocation
approved by the Board of Commissioners. Applications were evaluated by staff, using criteria
related to:
• Organizational stability, capacity, and solvency
• Connection to grant program objectives
• Projected outcomes and measurements
• Ability to leverage grant funds and/or engage in partnerships
If the Board accepts the recommendations, staff will prepare an agreement for each grant
recipient that specifies the requirements of the award and, upon execution of the agreement, will
make payment from FY 2019 budgeted funds in the amounts indicated on the attached chart.
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To: Deschutes County Board of Commissioners
From: Judith Ure, Management Analyst
Date: June 17, 2019
Subject: Affirm Redmond Project in Statewide Transportation Improvement Fund Plan
In reviewing Deschutes County's plan to allocate Statewide Transportation Improvement Funds
(STIF), the Oregon Department of Transportation (ODOT) noted that Project 30, which calls for
two (2) deviated routes to be created in the City of Redmond, is not currently referenced in a
local plan. Rather, the 2013 Regional Transit Master Plan calls for four (4) fixed -routes in the
City of Redmond. These fixed routes are described as Project 38 and Project 41 in the County's
STIF plan and are scheduled to take place in the latter years of the grant cycle.
As a result, ODOT has requested that both the Deschutes County Board of Commissioners and
City of Redmond affirm that the City does indeed wish to build a progression of services,
beginning with the deviated routes as described in Project 30 and ultimately expanding into full
fixed route services as referenced in the 2013 Regional Transit Master Plan and recommended
for future funding as Project 38 and Project 41.
City of Redmond officials have already confirmed that this approach is consistent with their
intent. To ensure that ODOT has sufficient documentation to support it as well, staff is
requesting that the Board vote on a motion as follows:
"Affirm City of Redmond public transit improvement projects as currently described in
Deschutes County's proposed 2019-2023 STIF Plan."