2019-340-Minutes for Meeting July 15,2019 Recorded 7/31/2019SES
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County
Nancy Blankenship, County Clerk CJ2019-340
Commissioners' ,journal 07/31/2019 8:40:38 AM
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
1:00 PM
MONDAY July 15, 2019
ALLEN CONFERENCE ROOM
Present were Commissioners Phil Henderson, Patti Adair and Anthony DeBone. Also present were Tom
Anderson, County Administrator; Erik Kropp, Deputy County Administrator (present at 1:12 p.m.); David
Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and several
identified representatives of the media were in attendance.
CALL TO ORDER: Chair Henderson called the meeting to order at 1:00 p.m.
ACTION ITEMS
1. Discussion of Results of the Disposal Options Survey
Director of Solid Waste Timm Schimke presented the disposal option survey
completed through an interview phone polling of the county with 83 landline
surveys and 422 cell phone surveys. The survey was done by Triton Polling
and Research. A copy of the survey is attached for the record. 93% of those
polled feel a new landfill should be built in Deschutes County. There are a
number of criteria that need to be researched to find a new site for the
landfill. An advisory committee will be needed for the landfill siting.
Members of the Solid Waste Advisory Board will present the solid waste
BOCC MEETING
JULY 15, 2019 PAGE 1 OF 5
management plan to the Board. A board order will be considered to adopt
the plan. The plan will be reviewed at a future Monday BOCC Meeting.
2. FY 2019-20 Q1 Discretionary Grant Review
Deputy County Administrator Erik Kropp presented the applications for the
1St quarter. Commissioner Adair explained she had a balance of $1,700 that
was not carried over.
• Band of Brothers requested $3,000 for the project Bring in the Wall
that Heals to La Pine. The Board supported $3,000.
• Children Learning through Education and Research Alliance requested
$5,000 for the project CBD Community Education. Commissioner
Adair supported $1,000. The Board requested a presentation.
• Council on Aging of Central Oregon requested $2,000 for to purchase a
Washer and Dryer. This request will be discussed with them on a
future agenda.
• Friends of the Children Central Oregon requested $1,700 for the
Friends of the Children Summer Activities. The Board supported
$1,700.
• Healing Reins Therapeutic Riding Center requested $2,000 for
Diamonds and Dust event. The Board supported $2,000.
• Mountain Star Family Relief Nursery requested $1,500 for the Birdies 4
Babies event. The Board supported $1,500.
• Neighbor Impact requested $2,500 for their 2019 annual report. The
Board supported $1,500.
• The Pet Evacuation Team requested $2,500 to $5,000 for a P.E.T.
Pickup. The Board supported $2,750.
• Society of St. Vincent de Paul Redmond requested $2,000 to $5,769.80
for parking lot striping. The Board supported $2,750.
• Warfighter Outfitters requested $3,379.99 for an autopilot system for
1 jet boat. The Board supported $3,000.
• Women's Civic Improvement League, dba KPOV requested $2,000 for a
new broadcast computer for full power community radio in Deschutes
County. The Board supported $1,250.
BOCC MEETING
JULY 15,2019 PAGE 2OF5
COMMISSIONER UPDATES
• The Bend Chamber State of the County Address was July 9.
• Commissioner DeBone attended a weekly code enforcement meeting.
• Commissioners DeBone and Adair attended the Made In Bend Tour.
• Commissioner DeBone attended the Central Oregon Regional Solutions
Committee meeting.
• Commissioner Henderson attended the board meeting of the La Pine Rural
Fire District. They are needing funding for ambulance transfers to St.
Charles and also expressed concerns about the increasing number of
life/safety calls related to Deschutes River users and rescues.
• The joint BOCC and Planning Commission meeting was held on July 11.
• The Board shared conversations on the Terrebonne Sewer project and
discussions with the Community Development Department staff.
• Commissioner Adair met with Circle of Friends and noted they are in the
process of buying a ranch.
• Commissioner Adair met with residents off Fryear that only use their well for
inside their homes and they are measuring the water usage and have noted
a water level decrease on their personal well reading.
• Cnmmissioner Adair reported on problem parcels owned by Deschutes
County in south county.
EXECUTIVE SESSION:
At the time of 2:35 p.m., the Board met under ORS 192.660 (2) (e) Real Property
Negotiations. The Board came out of Executive Session at 2:51 p.m. and directed
staff to proceed as discussed.
OTHER ITEMS:
• Property Manager James Lewis gave an update to the letter received by the
La Pine Rural Fire District. There are 25 County owned properties listed in
the letter. A conditional use permit would be required for fire fuel thinning
which requires a fee. The Board suggested Mr. Lewis contact the fire chief.
BOCC MEETING
JULY 15, 2019 PAGE 3 OF 5
EXECUTIVE SESSION:
At the time of 3:02 p.m., the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 3:56 p.m.
OTHER ITEMS:
• Community Development Department staff Nick Lelack, Peter Gutowsky, and
Tanya Saltzman presented an update on non -resource prime lands.
EXECUTIVE SESSION:
At the time of 4:20 p.m., the Board went into Executive Session under ORS 192.660
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OTHER ITEMS:
• Project Wildfire Director contract status. Commissioner DeBone
recommended a discussion on the next steps with the contract. The
discussion was raised at the Budget Hearing in May regarding the status of
the contract and whether this should continue to be held by an independent
contractor or as an employee that has experience in the field. Project
Wildfire was formed by County Code and we have had this program for some
time and the question is should we always just allow a contractor hold this
position. Commissioner DeBone stated if it is a county employee it may be
viewed different by the community. The Board feels a conversation should
be had with the County Forester. Commissioner Henderson commented on
discussions with the fire district regarding parcels needing fuels reduction.
The question is are we doing enough in Deschutes County and how can we
BOCC MEETING
JULY 15,2019 PAGE4OF5
support all neighborhoods? Deschutes County needs to create an effort and
direction for fire risk.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 4:37 p.m.
DATED this Day of
Commissioners.
ATTEST®
CORDING SECRETARY
BOCC MEETING
019 for the Deschutes County Board of
PHILIP G. ENDERSON, CHAIR
PATTI ADAIR, VICE CHAIR
ANTHONY DEBONE, COMMISSIONER
JULY 15, 2019 PAGE5OF5
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:00 PM, MONDAY, JULY 15, 2019
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
This meeting is open to the public, and allows the Board to gather information and give direction to staff. Public
comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
ACTION ITEMS
1. 1:00 PM Discussion of Results of the Disposal Options Survey - Timm Schimke,
Director of Solid Waste
2. 1:40 PM FY 2019-20 Q1 Discretionary Grant Review - Erik Kropp, Deputy County
Administrator
COMMISSIONER'S UPDATES
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
Board of Commissioners BOCC Meeting Agenda
Monday, July 15, 2019 Page 1 of 2
Executive Sessions under ORS 192.660 (2) (e) Real Property Negotiations and ORS
192.660 (2) (d) Labor Negotiations
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
ri
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.or:/meetincalendar
Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572.
Board of Commissioners BOCC Meeting Agenda Monday, July 15, 2019 Page 2 of 2
Please return to BOCC Secretary.
Agency
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of July 15, 2019
DATE: July 10, 2019
FROM: Timm Schimke, Solid Waste, 541-317-3177
TITLE OF AGENDA ITEM:
Discussion of Results of the Disposal Options Survey
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board move forward with adoption of the Solid Waste
Management Plan.
BACKGROUND AND POLICY IMPLICATIONS:
The Department of Solid Waste has developed a Solid Waste Management Plan to prepare for
the closure of Knott Landfill. The Plan addresses all aspects of the solid waste system,
however,
the
decision
1_.... to 1... Knott Landfill
L:II 1 driver
... .. of the
1.�... The hthe decision on how replace LandliU is the primary driver U Ie plan. I he
plan provides analysis of various disposal options and indicates that two primary choices are
available to the County. 1. Contract for transport and disposal at an existing landfill near the
Columbia River, or 2. Site and construct a new landfill in Deschutes County. Analysis favors
siting a new landfill, and informal surveys show that most respondants agree. The Board
expressed interest in a statistically valid survey to better judge the preference of the citizens
and the Department engaged Triton Polling and Research to conduct the survey which is
attached for your review.
FISCAL IMPLICATIONS: The Plan identifies over $25 million in capital needs in the system
over the next ten years.
ATTENDANCE: Timm Schimke
TRI
G r 0-7L
Top Line Results
Survey of Registered Voters Deschutes County, Oregon
Dates Conducted: 6/24/2019 through 7/3/2019
Survey Type: Live Interview Telephone
N = 505N
Margin of Error at 95% Confidence Level: +/- 4.3%
Weighting: Age & Gender
Q0. Are you speaking on a landline or cellphone?
Count Percent Cumulative Percent
Landline 83 16.5
Cellphone 422 83.5
Total 505 100.0
16.5
100.0
We would like to start by providing you some background information on the Knott Landfill, the only landfill
in Deschutes County.
Currently, the Knott Landfill is estimated to reach its capacity in ten years. One of the biggest questions
facing County officials is what will happen once the landfill is full.
A committee of local residents and stakeholders have been studying a variety of disposal options, but two
main choices have emerged:
The first option is to build a new landfill in Deschutes County. The second option is to transport our trash
out -of -county to a large landfill near the Columbia River Gorge.
In terms of costs, currently, Deschutes County spends about $35 per ton of trash to maintain garbage at the
Knott Landfill.
If we build a new landfill, costs are estimated to increase to $42 per ton. If we transport trash out of county,
costs are estimated to increase to $47 - $62 per ton. These are estimated rates which can be difficult to
forecast because of unpredictable factors like fuel prices, taxes and other fees
01. How important is the financial impact of this decision to you? Is it...?
Count Percent Cumulative Percent
The most important factor 89 17.6 17.6 total % important 69.2
One of many important factors 260 51.6 69.2 total % not important 14.1
Neutral 79 15.7 84.9
Not an important factor 30 6.0 90.9
The least important factor 41 8.2 99.1
Not Sure / Don't Know 5 .9 100.0
Total 505 100.0
Triton Polling Research, Inc.
www.TritonPolling.com
Survey of Registered Voters Deschutes County, Oregon - 505N - MoE: +/- 4.3% Page 1 of 6
A landfill impacts the area where it is located and requires mitigation of impacts such as emissions, litter and
odor. If we build a new landfill, these impacts will remain in Deschutes County. If we transport trash out of
county, impacts from our trash will affect other jurisdictions.
Q2. Please indicate to what extent you agree with the following statement: Trash that is generated here
should stay here. Do you...?
Count Percent Cumulative Percent
Strongly Agree 233 46.2 46.2 total % agree
Agree 193 38.2 84.5 total % disagree
Neutral 67 13.2 97.7
Disagree 9 1.8 99.5
Strongly Disagree 3 .5 100.0
Total 505 100.0
Truck transportation has been identified as a significant source of carbon emissions. If we transport trash out
of county, there will be more emissions because of the miles trash will travel to be disposed of. If we
transport trash out of the county, we estimate over 2 million miles will be traveled each year. If we assume
a new landfill will be sited 30 miles from Bend, we estimate about 350,000 miles will be traveled each year.
Q3. Please indicate how important the transportation impacts of this decision are to you, Is it...?
Count Percent Cumulative Percent
The most important factor 94 18.6 18.6
One of many important factors 297 58.7 77.4
Neutral 55 10.9 88.3
Not an important factor 27 5.3 93.6
TheThe (east 1..........+ ..a factor 30 C 9 99 5
least in iNvi rani factor w �.� ��.�
Not Sure / Don't Know 2 .5 100.0
Total 505 100.0
If we build a new landfill, jobs and revenue from trash disposal stay here. If we transport trash out of
county, revenue and jobs are created in other places.
Q4. Please indicate how important the economic impacts of this decision are to you. Is it...?
Count Percent Cumulative Percent
84.5
2.3
total % important 77.4
total % not important 11.2
The most important factor 146 28.8 28.8 total % important 82.3
One of many important factors 270 53.4 82.3 total % not important 6.7
Neutral 55 11.0 93.3
Not an important factor 17 3.4 96.7
The least important factor 17 3.3 100.0
Total 505 100.0
Triton Polling Research, Inc.
www.TritonPolling.com
Survey of Registered Voters Deschutes County, Oregon - 505N - MoE: +/- 4.3% Page 2 of 6
If we build a new landfill, 400-500 acres of land will need to be developed. This development could displace
other uses and may impact neighboring parcels of land even in remote areas of the County. If we transport
trash out of county, there won't be an impact to local land within the county.
Q5. Please indicate to what extent you agree with the following statement: I would be comfortable
displacing other uses so that a landfill could be built locally. Do vou...?
Count Percent Cumulative Percent
Strongly Agree 172 34.1 34.1 total % agree
Agree 217 43.0 77.1 total % disagree
Neutral 74 14.6 91.7
Disagree 29 5.8 97.5
Strongly Disagree 8 1.6 99.1
Not Sure / Don't Know 4 .9 100.0
Total 505 100.0
Please rank the following impacts from most important to least important based on your values on a 1 to 10
scale, where 1 is least important and 10 is most important:
Q6A. Impacts on my monthly trash bill / disposal rates
Count Percent Cumulative Percent
77.1
7.4
1 -Least important 51 10.0 10.0 total % ranked 1-5 50.8
2 18 3.6 13.7 total % ranked 6-10 49.1
3 37 7.4 21.0
4 23 4.6 25.7
5 127 25.1 50.8
6 42 8.3 59.1
7 55 10.9 70.0
8 52 10.3 80.3
9 21 4.2 84.5
10 -Most important 78 15.4 99.9
Not Sure / Don't Know 1 .1 100.0
Total 505 100.0
Q6B. Environmental impacts
Count Percent Cumulative Percent
1 -Least important 18 3.5 3.5 total % ranked 1-5 23.1
2 8 1.6 5.2 total % ranked 6-10 75.4
3 14 2.8 8.0
4 9 1.9 9.9
5 67 13.2 23.1
6 24 4.8 27.9
7 44 8.8 36.7
8 100 19.8 56.5
9 55 11.0 67.4
10 -Most important 157 31.1 98.5
Not Sure / Don't Know 7 1.5 100.0
Total 505 100.0
Triton Polling Research, Inc.
www.TritonPolling.com
Survey of Registered Voters Deschutes County, Oregon - 505N - MoE: +/- 4.3% Page 3 of 6
Q6C. Impacts to local jobs and the economy
Count Percent Cumulative Percent
1 -Least important 9 1.8 1.8 total % ranked 1-5 19.1
2 6 1.2 3.0 total % ranked 6-10 80.3
3 8 1.5 4.5
4 17 3.3 7.9
5 57 11.3 19.1
6 29 5.8 24.9
7 66 13.1 38.0
8 107 21.3 59.3
9 61 12.2 71.4
10 -Most important 141 28.0 99.4
Not Sure / Don't Know 3 .6 100.0
Total 505 100.0
Q6D. Impacts to land and local development
Count Percent Cumulative Percent
1 -Least important 13 2.5 2.5 total % ranked 1-5 40.4
2 14 2.7 5.2 total % ranked 6-10 58.6
3 25 5.0 10.3
4 31 6.2 16.5
5 121 24.0 40.4
6 39 7.8 48.3
7 84 16.7 64.9
8 84 16.5 81.5
9 25 5.0 86.5
10 -Most important 63 12.5 99.1
Not Sure / Don't Know 5 .9 100.0
Total 505 100.0
Q7. Overall, which option would you support? Building a new landfill in Deschutes County OR transporting
our trash out -of -county?
Count Percent Cumulative Percent
Building a new landfill in Deschutes County 469 93.0 93.0
Transporting our trash out -of -county 15 2.9 95.9
Not Sure / Don't Know 21 4.1 100.0
Total 505 100.0
Triton Polling Research, Inc.
www.TritonPolling.com
Survey of Registered Voters Deschutes County, Oregon - 505N - MoE: +/- 4.3% Page 4 of 6
Lastly, we have a few questions about you that are needed for statistical purposes. Your responses will
remain anonymous and strictly confidential. Q8. Are you....?
Count Percent Cumulative Percent
A residential customer 390 77.3 77.3
A business customer 2 .4 77.7
Both a residential and business customer 80 15.9 93.6
A self -hauler 24 4.7 98.3
I never use a recycling or transfer station or 8 1.7 100.0
the landfill
Total 505 100.0
Q9. What is your age?
Count Percent Cumulative Percent
18-34 102 20.2 20.2
35-44 95 18.8 39.0
45-54 85 16.9 55.9
55-64 90 17.8 73.7
65-74 87 17.2 90.9
75-84 41 8.1 98.9
85+ 5 1.1 100.0
Total 505 100.0
Q10. What is your gender?
Count Percent Cumulative Percent
Female 249 49.4
Male 255 50.6
Total 505 100.0
49.4
100.0
011. What is the highest level of education you have completed?
Count Percent Cumulative Percent
Bachelors Degree 192 38.0 38.0
Some College 166 32.8 70.8
Post Graduate 70 13.8 84.7
High School Graduate 71 14.0 98.7
Some High School 1 .2 98.9
Prefer not to answer 5 1.1 100.0
Total 505 100.0
Triton Polling Research, Inc.
www.TritonPolling.com
Survey of Registered Voters Deschutes County, Oregon - 505N - MoE: +1- 4.3% Page 5 of 6
012. What is your approximate annual household income?
Count Percent Cumulative Percent
Less than $30,000 45 8.9 8.9
$30,000 to $39,999 31 6.1 14.9
$40,000 to $49,999 32 6.3 21.2
$50,000 to $59,999 40 7.9 29.1
$60,000 to $69,999 34 6.7 35.8
$70,000 to $79,999 35 7.0 42.8
More than $80,000 228 45.2 88.0
Prefer not to answer 61 12.0 100.0
Total 505 100.0
Municipality
Count Percent Cumulative Percent
Bend 260 51.5 51.5
La Pine 2 .5 51.9
Redmond 72 14.3 66.3
Sisters 5 1.0 67.3
Unincorporated 165 32.7 100.0
Total 505 100.0
City - Mailing Address
Count Percent Cumulative Percent
Bend 362 71.7 71.7
La Pine 26 5.2 76.9
Redmond 94 18.6 95.5
Sisters 12 2.3 97.8
Sunriver 2 .4 98.2
Terrebonne 9 1.8 100.0
Total 505 100.0
State House District
Count Percent Cumulative Percent
53 207 40.9 40.9
54 217 43.0 84.0
55 38 7.5 91.5
59 43 8.5 100.0
Total 505 100.0
State Senate District
Count Percent Cumulative Percent
27 424 84.0 84.0
28 38 7.5 91.5
30 43 8.5 100.0
Total 505 100.0
Triton Polling Research, Inc.
www.TritonPolling.com
Survey of Registered Voters Deschutes County, Oregon - 505N - MoE: +/- 4.3% Page 6 of 6
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of July 15, 2019
DATE: July 10, 2019
FROM: Erik Kropp, Administrative Services, 541-388-6584
TITLE OF AGENDA ITEM:
FY 2019-20 Q1 Discretionary Grant Review
RECOMMENDATION & ACTION REQUESTED:
Review applications and determine awards for discretionary grant applications submitted
for the 1st Quarter of FY 2019-20.
BACKGROUND AND POLICY IMPLICATIONS:
Each quarter, the Board of Commissioners reviews applications submitted to the Deschutes
County Discretionary Grant Program and makes awards accordingly. On July 15, 2019, the
Board will consider requests made for activities to take place beginning on or about the first
quarter of FY 2019-20. Attached are the eleven applications that were submitted.
FISCAL IMPLICATIONS:
Funding for the Discretionary Grant Program comes from Video Lottery Funds (Fund 165) and
was approved in the FY 2019-20 Budget.
ATTENDANCE: Erik Kropp, Deputy County Administrator
Commissioner Henderson
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Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Project Beginning Date:
Amount Requested:
Project Name:
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Name of Applicant Organization:
Address:
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Date Funds Needed:
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City & Zip Code:
Contact Name(s):
Fax #:
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Tax ID #:
Telephone #:
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Email Address: 1 -the ho ii» a /'JS(2) yahoo , �G
On a separate sheet(s), please briefly answer the following questions:
1.
2.
3.
4.
5.
6.
7.
Describe the applicant organization, including its purpose, leadership structure, and
activities.
Describe the proposed project or activity.
Provide a timeline for completing the proposed project or activity.
Explain how the proposed project or activity will positively impact the community.
Identify the specific communities or groups that will benefit.
Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Band of Brothers, La Pine Chapter
Michele Hoffinan, Secretary
P.O. Box 1218
La Pine OR 97739
June 26th, 2019
Judith Ure
Deschutes Caounty Department of Admin Svcs
P.O. Box 6005
Bend OR 97708-6005
Judith@deschutes.org
Ma'am,
On May 27th, 2019, the La Pine Chapter of the Band of Brothers has submitted our
application to Vietnam Veterans Memorial Fund to bring The Wall That Heals to
La Pine in 2020. We have received confirmation of our application. VVMF will
announce the sites they have chosen in November, 2019. Last year they were
announced on Veterans Day. If we are accepted, we will be informed as to which
of the dates we submitted that have been accepted.
The Wall That Heals is a 375' scaled replica of The Wall in Washington DC. It
comes complete with an educational curriculum, on site training for volunteers,
supervised set up and tear down, promotion of the event on their website, and two
on site staff members. The Wall That Heals comes into a town on Tuesday, set up
is Wednesday morning. The Wall That Heals will be open to the public 24 hours a
day from Wednesday afternoon thru Sunday Morning. The Wall that Heals will be
manned 24 hours per day by volunteers from our community.
To date, our project has received pledges from the City of La Pine for $3,000, La
Pine Chamber of Commerce for $4,000, Crescent Community Club for $400, La
Pine Community Health Center for $500, La Pine VFW for $500, La Pine VVA for
$500, Les Schwab for $3,000, along with many other pledges for money and
services. We have also been pledged the use of two sites (The Rodeo Grounds,
and Frontier Days site) at no charge. Once we are awarded the honor of hosting
The Wall That Heals, we will need to collect on the pledges within 30 days. The
fee VVMF charges for bringing The Wall That Heals is $10,000. We have set a
goal to raise $20,000 to cover all costs incurred for this once in a lifetime project.
Expected expenditures will be in advertising and promotion, t -shirts or caps for all
volunteers, water and coffee for volunteers, portable toilets, and pumping, trash
service, and grading of site if needed.
According to The Vietnam Memorial Fund, The Wall That Heals averages 10,000
visitors per site. This will bring in people from all over Oregon and the
surrounding states. This is an amazing educational program for one and all. One
of the programs that is included is called "Home Town Heroes". This video
program highlights locals on The Wall That Heals. It will include not only those
from Deschutes County, but also from the surrounding counties.
The La Pine Chapter of the Band of Brothers is a group of nearly 400 Veterans.
Our project has the support of the Band of Brothers, La Pine Chapter, The La Pine
VFW, The La Pine Vietnam Veterans of America and the American Legion. The
community support for this project has been overwhelming.
We look forward to hearing from you soon.
Sincerely
-7)dU
Michele Hoffman
Secretary, Band of Brothers, La Pine Chapter
Co -Chair of the Committee to Bring The Wall That Heals to La Pine in 2020
*Oregon Band of Brothers
-Veterans helping Veterans -
Our mission:
To provide veterans and current members of the military with
the opportunity to share friendship, camaraderie, and assistance.
0 Check / 0 Cash
No goods or services rendered
® Non Cash
Donation
Date
Donor's Name
Organization/Business
Mailing Address
Non Cash Donation Donation Description:
(Value to be assigned by donor)
Chapter: LaPine Tax ID# 46-3245424
Thank you for your generous donation!
The Oregon Band of Brothers is a 501 c3 non profit organization.
Tax ID# is 45-4019043
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
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Project Beginning Date:
Amount Requested:
Project Name:
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On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
ttcsewch
CLEAR Alliance Application
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
Organization and Purpose
Children Learning through Education And Research (CLEAR) Alliance is an educational 501(c)(3) non-profit
organization based in Redmond, Oregon. CLEAR Alliance is unique as it is built and operated by public health,
public safety and community leaders.
Mission: CLEAR Alliance's mission is to reduce and prevent youth substance abuse and impaired driving in
Oregon through evidence -based education.
Purpose: The goal of CLEAR Alliance is to reduce the social costs and consequences to public health and safety
caused from youth addiction and impaired driving.
Leadership Structure
CLEAR Alliance has a highly experienced and credentialed board of directors, executive director, educational
coordinator, and growing coalition network of public health and safety officials across Oregon. They connect
monthly in Redmond to learn about youth substance abuse and impaired driving issues, to identify new
challenges the community is up against and to work towards our mission. See below list:
Board of Directors
Umatilla C-. Oregon Sheriff (Ret.) — Pendleton, OR
President: john IrUmbO,UtTlaillldl.vUiit'y�i�c�.�—���
Vice -President: Marlys Alger, School Administrator (Ret.) & Counselor—Oregon City, OR
Secretary: Belinda Ballah, Certified Prevention Specialist, Hood River County Prevention — Hood River, OR
Board Director: Gary Thompson, Senior Judge, Oregon Circuit Court (Ret.) — Prineville, OR
Board Director: Connie Raemakers, Prevention Specialist, Director Tigard Turns the Tide — Tigard, OR
Board Director: Kent Vander Kamp, Deschutes County Sheriff's Office — Bend, OR
Contracted Staff
Executive Director: Mandi Puckett, Certified Prevention Specialist — Prineville, OR
Impaired Driving Instructor: April Ratliff, Drug Recognition Expert (DRE)
Impaired Driving Instructor: Caleb Ratliff, Drug Recognition Expert (DRE)
Staff
Education Supervisor: Phoebe Secor, B.S. Psychology — Redmond, OR
Administrative Assistant: Crystal Kowing — Redmond, OR
Intern:
Finance Assistant:
Coalitions
CLEAR Alliance Application
McKaylie Capps (graduate of Redmond High School 2019)- Terrebonne, OR
Tanya Hatch- Redmond, OR
Oregon Statewide Coalition
The mission of the OSC is to educate youth and adults concerning substance abuse and impaired driving to
increase awareness and to prevent and reduce youth and adult substance abuse and impaired driving
throughout the State of Oregon. More information can be found here: https://clearalliance.org/join/
Redmond Oregon Community Coalition (RACC)
The mission of the RACC is the same as the OSC, but with a specific focus on Redmond, OR. The RACC is funded
by the Drug Free Communities grant with over 50 members in Redmond including parents, schoolteachers,
treatment providers, youth and other leaders from community organizations. The coalition meets monthly to
discuss strategies for educating our communities about substance abuse and impaired driving. More
information can be found here: https://c earailiance.or /join/
Activities
Our team focuses on producing and promoting evidence -based education, health and safety messaging
campaigns and other educational trainings. We offer resources for youth, parents, schools, driver education
programs, public-service agencies and other community members. All educational materials are referenced
with evidence or science -based research and reviewed by current and retired public health and safety
professionals frequently to ens ire Hp to date information.
Projects include:
• TEEN MARIJUANA & E -CIGARETTES COURSE: The Teen Marijuana and E -Cigarettes Course (TMEC) is
approved for students ages 13+. TMEC was piloted in middle and high schools, driver education
programs and at community presentations in Central Oregon between 2015 — 2017 and was revised in
2019 to address changing demands from our educators in Central Oregon, and to include the most up-
to-date research currently available. The curriculum was changed to include the history of the tobacco
industry, e -cigarettes and vaping, (due to an increasingly obvious correlation between the strategies
used to target youth by both the tobacco industry and the marijuana industry) as well as more visual
aids, enhanced training on refusal skills for youth and incorporated the new data and research that is
now available. Four instructor classes have been held this year with two more scheduled before the
end of the year (June 25th 2019 and October 11th 2019). There are currently 146 individuals trained as
TMEC instructors across 30 of Oregon's counties. We have a focused strategy for acquiring instructors
in the last 6 counties in Oregon, and by the end of June, we hope to have instructors in 32 counties.
• BIENNIAL STATEWIDE DRUG EDUCATION EVENT: CLEAR Alliance has held three successful conferences
thus far and have a fourth planned for October 1St & 2nd of 2020 at Eagle Crest Resort in Redmond, OR.
This event includes a focus on impaired driving, marijuana, poly -drug use, e -cigarettes and CBD.
• "DID YOU KNOW?" EDUCATIONAL MEDIA ADS: The "Did you know?" campaign features real Oregon
youth in the ads and focuses on providing facts about marijuana and impaired driving to youth and
CLEAR Alliance Application
parents in Oregon. CLEAR recently completed another photoshoot, also featuring real Oregon youth,
pets and families, in order to expand the campaign to include ads on vaping, polydrug use, tobacco,
methamphetamine and alcohol. CLEAR has partnered with Tigard Turns the Tide coalition and its youth
coalition STUDD as well as Redmond and Ridgeview High Schools students on this campaign. The
existing ads have already been featured on billboards, in theaters in Redmond, Bend, Eugene and
Ontario and are displayed in many schools and other service agencies buildings.
• EDUCATIONAL FLYERS: Our team has developed seven free educational flyers with fact -based content,
to increase educational resources available to youth, parents and public service workers throughout
Oregon. These are available in English and Spanish. CLEAR is in the final stages of approving four more
flyers, which will include a vaping flyer and CBD flyer.
2. Describe the proposed project or activity.
Cannabidiol (CBD) Education: As our organization continues to grow and as new challenges come up in
Deschutes County regarding marijuana, we are tasked with expanding our education for our community
members, local business owners, youth and parents alike. Recently, we have been inundated with requests
specifically asking for more educational resources and information regarding CBD products.
On December 20th, 2018, the Food & Drug Administration issued a statement about CBD that specified that
adding CBD to food and drink is illegal'. They also wanted to inform the public that enforcement action will be
taken against businesses that add CBD to consumable products. Despite this, and due to the lack of fact based
education about CBD, in Deschutes County there is an increasing number of local businesses advertising that
they will add CRn to coffee, energy drinks, pizza, protein shakes, salads and more.
Furthermore, many local fitness centers are selling CBD protein shakes and promoting CBD as a product
offering a wide variety of health benefits, a claim which the FDA has also deemed illegal at this time.
Recently, it has been brought to the attention of CLEAR Alliance staff that many local businesses are struggling
to hire and retain employees due to the increased popularity of marijuana in our community. Many business
owners have shared with our staff that they cannot find employees who are able to pass a drug test, and there
are some instances where individuals are failing drug tests despite using CBD only products that claim to be
"THC -free". Simply put, more education is needed, particularly regarding the potential impact that CBD may
have on drug testing and hiring efforts.
Additionally, as recently as April 2019 a study was published in the scientific journal, Molecules, indicating that
CBD may be responsible for liver damage similar to alcohol and other drugs2 serving as a further reminder that
there is a great deal more research that needs to be done before all of the potential effects of CBD are
discovered.
'U.S. Food and Drug Administration. Statement from FDA Commissioner Scott Gottlieb, M.D., on signing of the
Agriculture Improvement Act and the agency's regulation of products containing cannabis and cannabis -derived
compounds 1 FDA.(Retrieved from http://www.fda.gov/news-events/press-announcements/statement-fda-
commissioner-scoff-gottlieb-md-signing-agriculture-improvement-act and-agencys)
'Ewing, L.E.; Skinner, C.M.; Quick, C.M.; Kennon -McGill, S.; McGill, M.R.; Walker, L.A.; ElSohly, M.A.; Gurley,
B.J.; Koturbash, I. Hepatotoxicity of a Cannabidiol -Rich Cannabis Extract in the Mouse Model. Molecules
2019, 24, 1694,
CLEAR Alliance Application
CLEAR Alliance intends to develop educational resources regarding CBD that will be made available for youth,
parents and public service officials alike at no cost. These resources will also be available in Spanish.
Part of our efforts to increase educational resources in Central Oregon includes a recent move to a new and
larger office space in Redmond, OR. This space allowed us the opportunity to create a designated training
room within our office space, so that we can continue to offer educational programs and trainings right here in
Redmond. However, this space does require some equipment, and part of this request for funding includes the
development of this space, which will also be available for use to other non -profits and businesses in the area.
3. Provide a timeline for completing the proposed project or activity.
The proposed timeline for commencement of this project is 07/01/2019 and for completion is 12/01/2019.
4. Explain how the proposed project or activity will positively impact the community.
This project will meet fulfil the requests that CLEAR Alliance is currently inundated with from schools, parents,
public service officials and community members alike. An increase in educational resources on the topic of CBD
allows for a more informed community, and therefore a more engaged community. It is our hope that through
building upon our existing educational resources, we will encounter more opportunities to educate others with
• the overarching goal of reducing youth substance abuse as well as youth and adult impaired driving in our
community. Furthermore, we always strive to empower youth to engage in healthy decision making through
the development of critical thinking skills.
In addition, we are in the process of enhancing our Redmond based training room to offer more local training
opportunities, as well as potential for other agencies and nonprofit organizations to utilize the space at a
reduced providing community with another resource for trainings, events and educational gatherings.
cost, i�ur5. Identify the specific communities or groups that will benefit.
This project will support and serve Central Oregon youth, parents, schools, businesses, law enforcement,
medical communities, prevention agencies, treatment agencies, churches and other community organizations.
6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind
contributions, if any. Itemize anticipated expenditures*.
Funding Use: We are asking for $5000 to fund the CBD Community Education Program. Grant funds will be
utilized to research and develop our CBD community education program. Furthermore, funds will allow for the
enhancement of our existing training room, of which costs include equipment needs, signs and educational
media.
Other funding sources:
CLEAR Alliance recently received funding from both the Oregon Community Foundation and the Ford Family
Foundation to assist with the development of educational resources and outreach to rural families within
Deschutes county. CLEAR Alliance also benefits from ongoing financial support from the Oregon Department
of Transportation, the Oregon -Idaho High Intensity Drug Trafficking Area and the Drug Free Communities
Grant Program issued by the White House.
CLEAR Alliance Application
In addition to ongoing federal, state and local funding support that CLEAR Alliance receives, our growing
organization has been able to steadily increase self -generated income to build upon our existing reserves, a
portion of which will also be allocated to this project.
Anticipated Expenditures:
Purpose
Funds Needed
Details
Create CBD Educational Resources
$2000 (50% requested from
Deschutes county)
Research, consultation and development
of the community education
Develop and disseminate
Educational Media
$2000 (50% requested from
Deschutes county)
Media for "Did you Know" ad expansion
and educational flyers.
Training Room Equipment and
Supplies
$6000 (50% requested from
Deschutes County)
Media presentation, equipment and
training content.
Project Total:
$10,000
$5000 requested from Deschutes County
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Once developed and launched, our flyers will be available for all residents of Deschutes County both online
(free download) or as physical copies (at our office and other events). Our "Did you know?" educational ad
campaign is available to purchase online and in the form of physical copies, the profit from which will our
educational efforts to continue.
Once the resources are created, we will review the content regularly throughout the year and update as
needed. Because of the digitally availability, maintenance costs will be significantly reduced.
Upon completion of set up, our Redmond based training room will host a range of educational trainings and
presentations offered by CLEAR Alliance. A registration fee is typically charged for all of our events; however,
scholarships are available to those who need financial assistance. These registration fees also contribute to
CLEARs ongoing financial needs. In addition, the training room will be available to a range of other community
organizations for use at an affordable price. By offering a training room for rent, CLEAR Alliance is continuing
to work towards financial sustainability for our organization.
Attach: Proof of the applicant organizations non-profit status. See attachment.
We thank you in advance for consideration of our grant proposal.
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
Date: FEB 2 3 2015
CHILDREN LEARNING THROUGH EDUCATION
RESEARCH ALLIANCE -CLEAR ALLIANCE
PO BOX 1991
REDMOND, OR 97756-0000
DEPARTMENT OF THE TREASURY
Employer Identification Number:
47-2877104
DLN:
26053448004245
Contact Person:
CUSTOMER SERVICE
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
June 30
Public Charity Status:
509(a)(2)
Form 990/990-EZ/990-N Required:
Yes
Effective Date of Exemption:
January 27, 2015
Contribution Deductibility:
Yes
Addendum Applies:
No
ID# 31954
Dear Applicant:
We're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct
they make to you under IRC Section 170. You're also qualified to
contributions •.•4 receive tax deductible bequests, devises, transfers or gifts under Section
2055, 2106, or 2522. This letter could help resolve questions on your exempt
status. Please keep it for your records.
Organizations exempt under IRC Section 501(C)(3) are further classified as
either public charities or private foundations. We determined you're a public
charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form
990/990-EZ/990-N, our records show you're required to file an annual
information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990-N,
the e -Postcard). If you don't file a required return or notice for three
consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs.gov/charities. Enter "4221 -PC" in the search bar
to view Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Letter 5436
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
June 29, 2019
Project Beginning Date:
Amount Requested:
Project Name:
July 2019
$2,000
Name of Applicant Organization:
Address:
Washer and Dryer
Project End Date:
Date Funds Needed:
August 2019
August 2019
Council on Aging of Central Oregon
373 NE Greenwood Ave
City & Zip Code:
Contact Name(s):
Bend 97703
Denise LaBuda
Fax #: I (541) 647-2689
IEmail Address:
Tax ID #:
Telephone #:
93-0661229
(541) 678 5483
dlabuda@councilonaging.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget,
n
COUNCIL ON AGING 373 NE Greenwood Avenue
Bend OR 97701
June 28, 2019
Judith Ure
Deschutes County Department of Administrative Services
P.O. Box 6005
Bend, OR 97708-6005
T: (541) 678 5483
F: (541) 647 2689
Dear Judith,
Thank you for this opportunity to apply for a Board of County Commissioner discretionary grant. As
per the enclosed application packet, the Council on Aging of Central Oregon respectfully requests up
to $2,000 in funding for the purchase of a commercial washer and dryer to support our operations in
serving congregate meals at our site in Bend.
Participation in the congregate meals program enhances the daily nutrient intake, nutritional status,
social interactions and functionality of older adults. Improvements in these key factors for good health
and quality of life generates the necessary environment for older adults to age successfully. In
addition, many of our congregate participants take either a full meal or a snack home from the
congregate site, which further increases their overall daily nutrient intake.
Thank you, also, to the County Commissioners for your past support of the Council on Aging's
programs and services. Together, we are helping to prevent hunger, improve health, and promote
well-being among Deschutes County's most vulnerable older adults.
Sincerely,
Aewtse La gu.oia
Denise LaBuda
Director, Planning and Product Development
n
'CIL. O N AGING
373 NE Greenwood Avenue T: (541) 678 5483
Bend OR 97701 F: (541) 647 2689
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
a. The Council on Aging of Central Oregon seeks to prevent hunger, improve health, and promote
well-being, security, and independence among Central Oregon's most vulnerable older adults
and their family members. Incorporated as a non-profit in 1975, we are a designated Area
Agency on Aging for Central Oregon under the Older Americans Act. We advocate for, empower
and guide older adults to live with independence and well-being in age -friendly communities.
b. We educate, assess needs, provide direct assistance and serve as a portal to care for older
adults making it possible for them to "age in place" in their homes and communities. Our
services include Meals on Wheels, Caregiver Support, Financial and Legal Assistance, Housing
Options, In -Home Health and Activities of Daily Living Support, Medical/Dental/Vision/Hearing
Assistance, Medicare Counseling (SHIBA), and provide Transportation subsidies.
c. Our Executive Director, with direction from our Board of Directors and Advisory Council, leads
the organization of 24 employees and 400+ volunteers in implementing activities, and in
realizing goals and objectives, as articulated in our strategic plan.
2. Describe the proposed project or activity.
a. The Council on Aging respectfully requests up to $2,000 to help support the purchase of a
commercial washer and dryer so we can repurpose funds we are using to pay for a commercial
launder to clean our linens to other programs serving older adults in Bend.
b. We currently send our linens to a commercial laundry service. The expense to launder our
linens runs $100/month. Our annual expenditure today is about $1,200. That $1,200, for
example, could be repurposed to reduce the wait list for Meals on Wheels clients in Deschutes
County and feed 15 additional older adults Meals on Wheels meals, 5 days a week, for one
month.
3. Provide a timeline for completing the proposed project or activity.
a. Research commercial washers and dryers options
b. Select best product option for our space
c. Purchase washer and dryer
d. Take delivery of washer and dryer
e. Install washer and dryer
July 2019
July 2019
Aug 2019
Aug 2019
Aug 2019
4. Explain how the proposed project or activity will positively impact the community.
a. Our congregate meals this fiscal year (July 1, 2018 —June 30, 2019) have fed 300 older adults in
Bend, and we average 40-50 diners per meal.
b. In the past 12 months, our volunteers served over 1,500 meals to older adults and their
caregivers in Bend at our congregate meal site.
c. We couldn't do our work without the more than 1,000 hours of volunteer support contributed
by these amazing men and women during our last fiscal year supporting our congregate meal
Page 1
n
COUNCIL ON AGING 373 NE Greenwood Avenue T: (541) 678 5483
Bend OR 97701 F: (541) 647 2689
program. These hours are worth $10,750 in Oregon wages based on the current minimum wage
level of $10.75/hour.
5. Identify the specific communities or groups that will benefit.
a. Central Oregon groups:
i. Older adults who share meals via congregate dining offered in Bend
ii. Unpaid Family Caregivers of our older adult clients who dine at our congregate site
iii. Our volunteer cooks and meal servers
iv. The general public, as our meals are available to anyone. If they are under 60 years of
age, we charge $4 for a healthy meal. Currently 10% of our congregate diners are under
60.
6. Describe how grant funds will be used and include the source and amounts of matching funds or in-
kind contributions, if any. Itemize anticipated expenditures.
a. We plan to commit $1,220 from our operating budget for these items with your support.
b. Budget items include:
Budget
i. Commercial Washer $1,400
ii. Commercial Dryer $1,200
iii. Installation contractor $ 500
iv. Hoses/connectors $ 120
Total $3,220
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
a. This is not an ongoing request
Page 2
r Department
of the Treasury
Internal Revenue Service
iRs Tax Exempt and Government Entities
COUNCIL ON AGING OF CENTRAL OREGON
373 NE GREENWOOD AVE
BEND, OR 97701
Date:
June 28, 2018
Person to contact:
Name: Ms. Wiles
ID number: 1000196728
Employer ID number:
93-0661229
Form 990 required:
Yes
Dear Sir or Madam:
We're responding to your request dated 05/14/2018, about your tax-exempt status.
We issued you a determination letter in February 1979, recognizing you as tax-exempt under internal
(IRC) Section 501(c)( 3 ).
We also show you're not a private foundation as defined under IRC Section 509(a) because you're
described in WC Sections 509(a)(1) and 170(b)(1)(A)(vi)
Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified
to receive tax-deductible bequests, legacies, devises, transfers. or gifts under IRC Sections 2055. 2106.
and 2522.
In the heading, we indicated whether you must file an annual information return. If you're
required to file a return, you must file one of the following by the 15th day of the 5thmonth after
the end of your annual accounting period.
• Form 990, Return of Organization Exempt From Income Tax
• Form 990 -EZ, Short Form Return of Organization Exempt From Income Tax
• Form 990-N, Electronic Notice (e -Postcard) for Tax -Exempt Organizations Not Required to
File Form 990 or Form 990EZ
• Form 990 -PF, Return of Private Foundation or Section 4947(a)(1) Trust Treated as Private
Foundation
According to IRC Section 6033(j), if you don't file a required annual information return or notice
for 3 consecutive years, well revoke your tax-exempt status on the due date of the 3rd required
return or notice.
You can get IRS forms or publications you need from our website at www,irs.gov/forms-pubs or
by calling 800 -TAX -FORM (800-829-3676).
If you have questions, call 877-829-5500 between 8 a.m. and 5 p.m., local time, Monday through
Letter 4168 (2-2018)
Catalog Number 666660
Friday (Alaska and Hawaii follow Pacific time).
Thank you for your cooperation.
Sincerely,
yz:4j 44 € a- - ‘ItzWr,
Stephen A. Martin
Director, Exempt Organizations
Rulings and Agreements
Letter 4168 (2-2018)
Catalog Number 66666G
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: wki.dcschutcs.ort
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
5/1/19
Project Beginning Date:
*Amount Requested
6/1/19
Project Name:
Friends of the Children Summer Activities
Project End Date:
$1700
Name of Applicant Organization:
Address:
8/31/19
Date Needed:
6/1/19
Friends of the Children Central OR
PO BOX 6028
City & Zip Code:
Contact Name(s):
Bend, 97708
Penny Pritchard
Fax #:INA
Tax ID#:
Telephone #:
82-1749087
(541) 668-6836
F,mail Address: I pprita:uaru`wa acuuxcnu aian cgvu.u.
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
Friends of the Children Central Oregon is an evidence -based mentoring program that connects our
community's most vulnerable children with paid, professional mentors, called Friends. A series of
Friends stay with children from kindergarten through high school graduation to provide the
consistent, caring support. Friends help children develop the relationships, goals and skills necessary
to break the cycles of poverty, abuse, and violence to become contributing members of our society
and their community.
Friends of the Children Central Oregon provides five paid, professional mentors called "Friends" to
build 1:1 relationship with 40 youth who are born into poverty living. Each youth in the program is
identified through a six-week selection process in the Bend -La Pine and Redmond School Districts
starting in Kindergarten. After parents/caregivers consent to enrolling their children in the program,
each Friend is assigned eight children. The Friend spends 3-4 hours a week at school and in the
community with each child.
Each Friend provides developmentally appropriate experiential teaching and modeling positive
behaviors, directly coaching children on social—emotional skill development areas of self-
determination, perseverance, growth mindset, belonging, hope, finding your spark, positive
relationship -building, self-management, and problem -solving.
2. Describe the proposed project or activity.
Friends' interactions with each child are flexible and informal, but never random. Every school
m visit, "hang out" session at the Clubhouse is designed to
meeting, tutoring session, museu,., and _-_
help youth grow their nine "Core Assets." The "Core Asset" initiative is a youth development
strategy providing structure and targeting development in the following areas: growth mindset,
positive relationship building, finding your spark, problem solving, self-determination, self-
management, perseverance/grit, hope, and belonging. "Road Maps" specifically assist Friends in
tracking their children's progress throughout the year in five areas; social and emotional learning,
improved health, making positive choices, school success, and plans and skills for the future.
Over the course of the Summer, 5 Friends will engage 40 youth in weekly outings, 12-16 hours a
month, to explore all that Central Oregon has to offer with a focus on outdoor education and
healthy eating. Children will be exposed to endless activities such as biking the Deschutes River Trail,
testing out their indoor climbing skills (thanks to the Bend Rock Gym) outdoors at Smith Rock State
Park, learn how snow from our big beautiful volcanic mountains flow into the Cascade Lakes
through a fun day at Elk Lake, learn to name the surrounding mountains through an interpretive talk
with US Forest Service at Mt. Bachelor, practice using perseverance and grit, a core asset, to
complete the Green Lakes Trail, check out locally grown fruit and produce at the Bend Farmers
Market, just to name a few.
3. Provide a timeline for completing the proposed project or activity.
June 1st -August 31St, 2019
4. Explain how the proposed project or activity will positively impact the community.
Friends of the Children's model has a tremendous economic impact on our community. An ROI study
from Harvard found for every $1 invested in Friends of the Children, the community benefits more
than $7 in saved social costs. Helping one child saves the community $900,000.
5. Identify the specific communities or groups that will benefit.
Friends of the Children Central Oregon intentionally selects youth who have experienced significant
adversity. Ninety Six percent of Friends of the Children youth have experienced <4 Adverse
Childhood Experiences (ACEs) in their lifetime, and more than half have experienced <8 ACEs.
Friends staff work closely with child welfare to select children in foster care as well as schools that
qualify for 100% Free and Reduced Lunch Program such as Bear Creek and Ensworth Elementary.
Research has shown that children who have experienced significant adversity and don't have the
buffer of a caring adult often suffer the most from toxic stress. Children who have experienced
multiple ACEs (adverse childhood experiences such as physical/sexual/verbal abuse,
emotional/physical neglect, a family member who has depression or a mental illness, a family
member with an addiction, witnessing a family member being abused or losing a parents to
separation, divorce or another reason) over long periods of time are often at a much higher risk for
toxic stress, which leads to Tong -term mental, emotional, social and physical health problems,
including depression, substance abuse and obesity. According to the Center for Youth Wellness:
• Exposure to ACEs can change children's hormonal systems, immune systems and even their
DNA. This can cause behavioral problems, learning difficulties and physical health issues.
• The more ACEs a child is exposed to, the higher the risk of developing chronic umes ea.
Friends of the Children's innovative, evidence -based model is an early intervention to counteracting
the effects of childhood trauma and helping children find resilience. Our unique model opens
pathways to healing and empowers our youth with the skills needed to overcome adversity and
thrive.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures*.
At an average cost of $4,000 per month, $1700 from Deschutes County's Discretionary Grant
Program would be applied to covering the cost of introducing 40 youth who have experienced high
levels of trauma to weekly outdoor education and healthy eating activities during July and August.
Funds would be used to cover a portion of staff time, transportation to and from activities, and
materials to participate in outings (i.e. protective clothing, shoes, sunglasses, sunblock, passes,
permits, equipment rentals, etc.).
The total cost of summer activities is $12,000 which the remaining $10,300 will be covered by funds
from the Juan Young Trust, Cow Creek Umpqua Indian Foundation, and individual donors.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
NA
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
DEPARTMENT OF THE TREASURY
� � � ��17 Employer Identification Number:
Date: 82-1749087
DLN:
17053207321027
FRIENDS OF THE CHILDREN -CENTRAL Contact Person:
OREGON CHRIS BROWN ID# 31503
C/O KIM HATFIELD Contact Telephone Number:
20230 BRONZE ST (877) 829-5500
BEND, OR 97703
Accounting Period Ending:
August 31
Public Charity Status:
170 (b) (1) (A) (vi)
Form 990/990-EZ/990-N Required:
Yes
Effective Date of Exemption:
June 13, 2017
Contribution Deductibility:
Yes
Addendum Applies:
No
Dear Applicant:
We're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct
under IRC ee.,r;.,,, lin vnii+re qualified
contributions they make to you __ � -�- also qualified
to receive tax deductible bequests, devises, transfers or gifts under
Section 2055, 2106, or 2522. This letter could help resolve questions on your
exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501(c)(3) are further classified as
either public charities or private foundations. We determined you're a public
charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form
990/990-EZ/990-N, our records show you're required to file an annual
information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990-N,
the e -Postcard). If you don't file a required return or notice for three
consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs.gov/charities. Enter "4221 -PC" in the search bar
to view Publication 4221 -PC, Compliance Guide for 501(c) (3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Letter 947
-2 -
FRIENDS OF THE CHILDREN -CENTRAL
We sent a copy of this letter to your representative as indicated in your
power of attorney.
Sincerely,
Director, Exempt Organizations,.
Rulings and Agreements
Letter 947
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Ceki Sfn,f) ew{�fi
Project Name:
June 26, 2019
Project Beginning Date:
Amount Requested:
September 14, 2019
$2,000
Name of Applicant Organization:
Address:
Diamonds & Dust
Project End Date:
Date Funds Needed:
September 14, 2019
August 31, 2019
Healing Reins Therapeutic Riding Center
PO Box 5593
City & Zip Code:
Contact Name(s):
Bend, OR 97708
Laurie Hoyle, Development Director
Fax #:I 541-382-2781
Tax ID #:
Telephone #:
93-1279550
541-382-9410 x310
Email Address: I laurieh@healingreins.org
"to heal with horses"
A non profit organizntion
501c3 11931279.550
,Executive Director
Dita Keith
Program Director
Polly Cohen
Development Director
Laurie Hoyle
Board of Directors
Barbara Newman, MD
President
Marc Redman
Vice President
Morgan Coats
Secretary
l leather McMeekin
Treasurer
Ben Becker
Dawn Cofer
Graham Dent
Lee Handley
Christin Hunter
P.O. Box 5593
Bend, OR 97708
Phone 541-382-9410
www.healing eins.org
Community Partner
/61
PATH
INTERNATIONAL
June 26, 2019
Erik Kropp, Deputy County Administrator
Deschutes County Administrative Services
1300 NW Wall Street, Suite 200
Bend, OR 97703
Dear Erik,
Thank you for the opportunity to seek support from the Deschutes County Commissioners
for our upcoming Diamonds & Dust fundraiser. We respectfully request up to $2,000,
which would help to maximize our net proceeds (target = $200,000 net).
Diamonds & Dust is a significant source of revenue for us. Funds raised help us to:
✓ Fill our scholarship pool—we provide more than $51,000 annually in scholarships
✓ Fund and expand our programs
✓ Maintain and improve our facilities
✓ Provide the highest quality of care for our 20 therapy horses
✓ Build our organizational capacity to keep pace with increasing community need
throughout Central Oregon
At its heart, Healing Reins Therapeutic Riding Center heals with horses. Our evidence -
based, nationally accredited, equine -assisted programs provide hope and healing to
countless children, teens, adults, and whole families who are challenged by special needs.
These include children who struggle against neuromuscular disease to master basic
functions such as sitting upright, walking, or developing those few words that give them a
voice in the world. They are teens whose family histories and early hardships have put
them at high risk for substance dependency and abuse. They are adults who need
assistance in managing age-related declines, or who must rebuild their lives after suffering
stroke. And they are veterans who long to be made whole in body, mind and spirit.
We so deeply appreciate the Board of County Commissioners' continued support in
helping us to change lives through the power of the horse. We hope we might partner
with them to celebrate our biggest and best Diamonds & Dust yet, in celebration of our 20
years of service In Central Oregon.
Sincerely,
Laurie Hoyle
Development Director
laurieh@healingreins.org, 541-382-9410
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
Healing Reins "heals with horses," each year helping hundreds of Central Oregon children,
youth and adults to improve health, build resilience, and thrive. Offering evidence -based, nationally
accredited, equine -assisted programs and services, Healing Reins reaches deep into Central Oregon's
highest need communities to help individuals manage disabilities, address social, emotional, mental
health, and behavioral challenges, and recover from trauma.
Healing Reins:
• Serves up to 160 individuals a week
• Assist 400 clients (unduplicated) a year
• Delivers more than 6,000 service hours a year
• Engages 75+ volunteers a year who work directly with clients and horses
Staff includes the Executive Director, Program Director, Program Manager, Development
Director, Volunteer Coordinator, and 4 full-time and 2 part-time instructors. Located onsite are two
mental health therapists who provide Equine -Facilitated Psychotherapy. Also located on site is
Treehouse Therapies, which partners with Healing Reins to provide pediatric physical, occupational,
and speech and language therapy that incorporates equine -movement as a treatment tool. The
Executive Director reports to an 10 -member Board of Directors. Barbara Newman, MD, is board
president. Healing Reins operates on a 20 -acre farm in southeast Bend that is home to a herd of 19
specially trained horses.
2. Describe the proposed project or activity.
Healing Reins seeks up to $2,000 in support of its annual, signature fundraiser, Diamonds &
Dust. Approximately two-thirds of Healing Reins' revenue comes from grants, gifts and fundraising;
one-third comes from modest fees for service and contracted services. Half of all Healing Reins
clients are low-income and burdened with extraordinary medical and mental health bills. Many
families are single parent homes, or homes where only parent can work as the other parent is engaged
full-time in caretaking for the child with special needs. Our independent adult clients also often are
very low-income, as they are employed in low-wage jobs. Healing Reins provides more than $51,000
annually in scholarships so that our most high -need and vulnerable children and families can access
and benefit from our services.
Fundraising is crucial to Healing Reins' ability to operate, to keep services accessible and
affordable to all, and to improve health throughout the region.
3. Provide a timeline for completing the proposed project or activity.
In progress Secure Diamonds & Dust event sponsorships at the $1,500, $3,000, $5,000
and $7,500 level; more than $56,000 in sponsorships secured as of 6/26/2019
In -progress Procure items for silent and live auctions, confirm MC and Auctioneer
July — August Sell tickets and tables for up to 400 seats
July — August Run radio and television spots for Diamonds & Dust
September 1-13 Confirm catering and live music, organize silent and live auctions,
prepare barn for event
September 14 Host Diamonds & Dust for 400 guests
4. Explain how the proposed project or activity will positively impact the community.
Diamonds & Dust is an extremely well-received event that the community looks forward to
annually. With generous community support, exceptional commitment to the cause among volunteers,
and a staff with years of experience in delivering a high-quality event, Diamonds & Dust last year
netted $200,000 for Healing Reins. Funds raised at Diamonds & Dust are crucial to expanding our
services to keep pace with increasing community need, to providing scholarships, to ensuring the
health of our horse herd, and to maintaining and improving our facilities.
Healing Reins positively impacts the community by:
• Helping children and families to better manage special needs
• Providing pediatric physical, occupational and speech and language therapies for up to 50
families a year, approximately half of which are on OHP/Medicaid eligible
• Assisting more than 100 teens from residential treatment programs in recovering from abuse and
addiction
• Offering adjunct and alternative mental health therapies for those who do not — or simply cannot
—respond to traditional talk therapies. Recent research indicates that equine therapy is especially
effective with military veterans in recovery from PTSD, TBI and MST (military sexual trauma).
• Delivering in total more than 6,000 service hours to 400 children, youth and adults each year
• Engaging 75+ community volunteers each year
• Being Oregon's only accredited Therapeutic Riding Center east of the Cascades
5. Identify the specific communities or groups that will benefit.
Specific communities served by Healing Reins include:
• Children and adults with physical, cognitive and development disabilities, including:
> Autism Spectrum Disorder
• Genetic Disorders
• Developmental Delays
• Cerebral Palsy
➢ Down Syndrome
> Multiple Sclerosis
• ADD & ADHD
Behavioral Challenges
• Anxiety and Depression
• Addiction
• Stroke
• Post Traumatic Stress Disorder (PTSD)
➢ Traumatic Brain Injury (TBI)
• Amputation
• Teens and young adults recovering from addiction. Healing Reins partners with Rimrock Trails
Adolescent Treatment Center, New Leaf Academy, and Cascade Crest Transitions to provide
Taking the Reins, an equine -assisted learning program. The program provides an 8 -session
"episode of care" that is integrated into each teen's treatment program.
• Individuals addressing mental health challenges, including referrals from Deschutes County
Mental Health and Behavioral Health.
• Healing Reins also receives referrals from KIDS Center, CASA, Alyce Hatch Center, New
Visions Wilderness, Northwest Youth Discovery, and St. Charles Outpatient Rehabilitation.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
A $2,000 discretionary grant in support of Diamonds & Dust 2019 would be applied to event
expenses in order to maximize the event's net proceeds.
Expenses:
Catering 13,505
Rentals — tables, chairs, glasswear, linens 5,650
Graphic design, printing and postage 4,325
Auction/Auctioneer/Auction Software 8,085
Auction Items Reserves 3,000
Music/DJ 775
Restrooms Donated
Audio Visual/Equipment Rentals 8,743
Event Management In-house
Special Appeal Video/NW Collective 10,185
Decor 2,025
Permits 135
Misc 350
Total Expenses 56,778
Revenues:
Sponsorships 60,000
($56,000 received to date)
Table and ticket sales 20,000
Raffle 7,000
Silent and Live Auction 90,000
Paddle Raise 80,000
Total Revenues 257,000
Net Proceeds to Healing Reins 200,222
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Diamonds & Dust is not an ongoing activity, but rather an annual event. Thank you for your
consideration!
Attach:
Proof of the applicant organization's non-profit status.
INTERNA? REVENUE =vim
P. O. BOX 2508
CINCINNATI, OH 45201
Date:
jug 2171115
HEALING REINS THERAPEUTIC RIDING
CENTER INC
PO BOX 5593
BEND, OR 97708-0000
DEPARTMENT OF THE TREASURY
Employer Identification Number:
93-1279550
DLN:
17053092748025
Contact Person:
JOSEPH 8 ESTES
Contact Telep anther:
(877) 829-5500
Public Charity tatus:
509(a)(2)
ID* 31121
Dear Applicant:
Our letter dated APRIL 2000, stated you would be exempt from Federal
income tax under section 501(C)(3) Of the Internal Revenue Code, and you would
be treated as a public charity, ratter than as a private foiwdation, during
au advance ruling period.
Based on the information you submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not wader consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
t Statue for Your Organisation, provides detailed
Publication 557, Tex- t organisation.
information about your rights 2and heepe �libiil�ie numberan a forms,
YOu nay request a ' by 1
(800) 829-3676. information is oleo available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organisations, please call our
toll-free number shown in the heading between 8:30 a.m. - 5:30 p.m.-Baetern
time.
Please keep this letter in your permanent records.
Sincerely yours,
4,02S1 064.1111!"."%°.°
Lois . Learner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/Ca)
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
dun1re1/4islY 2 Cvev1-4
Project Name:
June 28, 2019
Project Beginning Date:
Amount Requested:
August 18, 2019
$1,500
Name of Applicant Organization:
Address:
Birdies 4 Babies
Project End Date:
Date Funds Needed:
August 18, 2019
August, 18, 2019
MountainStar Family Relief Nursery
2125 NE Daggett Ln
City & Zip Code:
Contact Name(s):
Fax #:
Bend, OR 97701
Kayla Rotunno
Tax ID #: L 42-1560891
Telephone #:
541-322-6820
Email Address: I KaylaR@mtstar.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
MountainStar's Request to
Deschutes County's
Discretionary Grant Program
1. Describe the applicant organization, including its purpose, leadership structure,
and activities.
MountainStar Family Relief Nursery was formed in 2001 in response to the community
need for comprehensive services for distressed families with very young children. Our
mission is to prevent child abuse and neglect through community support and
therapeutic services that help vulnerable children and families succeed. We are the only
program in Deschutes, Jefferson, and Crook Counties providing therapeutic classrooms,
parenting education services, and family support targeted at protecting babies and
toddlers who are at significant risk for abuse and neglect. Our Relief Nursery services
include the Therapeutic Early Childhood Program (TECP) with three age specific
Therapeutic Classrooms and the Safety Net Program, which provides crisis intervention
and ongoing services to high risk families who are not enrolled in the TECP. To further
meet the needs of client families in crisis, over the years we have added regular child
assessments, home visitations, transportation services, emergency food boxes, services
for limited English-speaking families, and a variety of mental health services. Since our
inception, we have increased the number of children served annually from 34 in the first
year (2001), to over 450 children and their families.
MountainStar has consistently sought to maximize our impact on child safety and parent
success through close partnership with Deschutes County, social service agencies, and
other organizations. MountainStar has an experienced, professional, and dedicated staff
of 32; an active, committed 10 member Rnard of Directors; and 140 volunteers.
MountainStar staff participate in coordinating groups such as Partnership for Young
Children, Central Oregon Parenting Education Cooperative, Oregon Association of
Relief Nurseries, and the Child care and Education workgroup of the Early Learning
Division. MountainStar consistently performs at the highest quality standard and was
awarded Organization of the Year by the Bend Chamber of Commerce in 2016 and in
2006. In 2014, we achieved a 5 -star rating from Oregon's new Quality Rating and
Improvement System (QRIS). MountainStar is one of only 36 programs in Oregon
accredited by the National Association for the Education of Young Children (NAEYC).
We have held this accreditation for the past six years.
Our research -informed programs focus on children at the highest -risk for abuse who are
between the ages of birth and five. Close to half of Oregon's child abuse victim's fall into
this age group. The infants and toddlers we serve live in households with an average of
13 risk factors, including substance abuse, mental health issues, or a history of family
violence. 100% of our client families live in poverty. It is these children, and their
families, who are at the center of our efforts.
2. Describe the proposed project or activity.
"Birdies 4 Babies" is an annual golf tournament, silent and live auction, and dinner held
at Broken Top Club on August 18, 2019. Proceeds support MountainStar's child abuse
and neglect prevention programs that help strengthen families living in crisis. This
important event brings together 260+ individuals and businesses in our community and
generates approximately 30% of our annual fundraising goal. In 2016, we raised an
1
incredible $160,000, in 2017 we raised over $278,000, and in 2018 we raised $280,000.
We hope to continue this trend of success with help from the community and the Board
of County Commissioners
3. Provide a timeline for completing the proposed project or activity.
Birdies 4 Babies is planned for August 18, 2019. We are currently collecting auction
donations, acquiring sponsors, and planning the logistics of the event. The major
planning for the event will be complete around July 31, 2019. The final weeks are
dedicated to event day coordination.
4. Explain how the proposed project or activity will positively impact the community.
The Birdies 4 Babies event is our largest and most important fundraiser of the year,
accounting for around 30% of our total fundraising budget for the entire year. Through
this event, we hope to gain monetary donors (the evening of the event and beyond) as
well as sustained advocates and supporters.
MountainStar's top funding need is unrestricted operating income for our Therapeutic
Early Childhood Program (TECP), which is our most intensive and effective child abuse
prevention program. We have centers offering this program in Bend, Madras, Prineville,
and in the near future, Redmond. Each year we must raise hundreds of thousands of
dollars to operate this program, which offers every child/family involved over 300 hours
of contact each year. Furthermore, we offer families support by providing basic needs,
mental health services, home visits, and parent coaching.
The more we raise at Birdies 4 Babies, the more resources we can dedicate to children
and families who are living in crisis in our community. By offering more opportunies for
TECP, mental health services, parent coaching, home visits, and basic supplies we can
positivity impact our community, specifically those that need it most.
5. Identify the specific communities or groups that wilt benefit.
MountainStar serves children from birth to five years of age who are experiencing toxic
stress. The families we serve have an average of 14 risk factors for child abuse including
homelessness, poverty, domestic violence, mental illness, drug/alcohol dependence,
and more. Our primary mission is to intervene on behalf of at -risk kids living in the
highest tier of need in each community we serve.
6. Describe how grant funds will be used and include the source and amounts of
matching funds or in-kind contributions, if any. Itemize anticipated expenditures.
Grant funds will be used to support event costs, along with business sponsorships and
individual contributions. Currently we have secured our Title Sponsor, Pahlisch Homes
($15,000), Beverage Cart Sponsor G5 ($2,000), and others. We anticipate the following
event costs:
2
Venue — Broken Top Club $5,300
Beverages $3,500
Vendor Rentals $4,700
Auctioneer $2,500
Food $15,000
Event Materials $1,500
Credit Card Fees $6,500
Printing - Abracadabra $1,000
Other $8,300
TOTAL EXPENSES
548,300
7. If the grant will support an ongoing activity, explain how it will be funded in the
future.
MountainStar is managed sustainably and our presence is stable at centers in Bend,
Madras, and Prineville. We receive funding for our Relief Nursery programs (Therapeutic
Early Childhood Program and Safety Net Program) through government grants (about
40%), as well as individuals, businesses, and foundations in the community (about
60%).
With regard to Birdies 4 Babies, we will continue to seek out business, individual,
foundation, and government sponsors to underwrite event costs. As we grow and
expand, it is our intention to fund and host Birdies 4 Babies annually and continue to
expand out reach. With community involvement and support, this event will continue to
succeed and strengthen families throughout Central Oregon.
3
01.1766
IRSDepartment of the Treasury
�17 internal Revenue Service
P.O. Box 2508
Cincinnati OH 45201
MOUNTAINSTAR FAMILY RELIEF NURSERY
2125 NE DAGGETT LN
BEND OR 97701-6560
In reply refer to: 0248364801
Apr. 16, 2009 LTR 4168C E0
42-1560891 000000 00 000
00013472
BODC: TE
Employer Identification Number: 42-1560891
Person to Contact: Ms. Manuel
Toll Free Telephone Number: 1-877-829-5500
Dear Taxpayer:
This is in response to your request of Apr. 07, 2009, regarding your
tax-exempt status.
Our records indicate that a determination letter was issued in
February 2003, that recognized you as exempt from Federal income tax,
and discloses that you are currently exempt under section 501(c)(3)
of the Internal Revenue Code.
Our records also indicate you are not a private foundation within the
meaning of section 509(a) of the Code because you are described in
section(s) 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
If you have any questions, please call us at the telephone number
shown in the heading of this letter.
Sincerely yours,
`t Atit-`AC $dam
Michele M. Sullivan, Oper. Mgr.
Accounts Management Operations I
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ora
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
June 20, 2019
Project Beginning Date:
Amount Requested:
Project Name:
August 15, 2019
$2,500
Name of Applicant Organization:
Address:
NeighborImpact 2019 Annual Report
Project End Date:
Date Funds Needed:
November 6, 2019
October 20,2019
NeighborImpact
2303 SW First Street
City & Zip Code:
Contact Name(s):
Redmond
Suzette Chapman
Fax #: I (541) 548-6013
Tax ID #:
Telephone #:
93-0884929
(541) 323-6501
1
Email Address: I suzettec@neighborimpact.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Neighborlmpact's Deschutes County Commissioners Discretionary Grant Request
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
Founded in 1985, Neighborlmpact represents and serves economically disadvantaged residents of
Deschutes, Crook, and Jefferson counties and the Confederated Tribes of Warm Springs. Our mission is
"Supporting People, Strengthening Communities." Neighborlmpact is the region's leading provider of
housing and homeless services, emergency food programs, energy assistance, childcare provider
resources, early childhood education services and self-help programs for the working poor. Through the
efforts of 192 staff in 24 Central Oregon locations, Neighborlmpact provided a diverse range of services
to nearly 50,000 households last year.
Neighborlmpact's leadership structure consists of a Board of Directors who represent all three counties
as well as multiple sectors of the community: government, education, business and human services. In
accordance with State mandates for a Community Action Agency, the 15 -member board is composed of
elected officials (e.g., County Commissioners; City Council members; tribal leaders); low-income
residents; and representatives of entities such as school districts and businesses. One-third of our board
members represent economically -disadvantaged populations. The board defines our mission, vision and
goals to reflect community needs. At monthly meetings, the Directors exercise fiscal oversight: they
monitor budget and committee reports, review ledgers and develop and approve operating policies. The
Board hires and oversees Neighborlmpact's Executive Director, who directs day-to-day operations and
management.
Persons in need may access assistance through any or all of the following Neighborlmpact programs:
�_ Bank • Bank is the regional affiliate of the Oregon Food Bank. Our Food Bank collects and distributes
over three million pounds of food to 56 local agencies in Crook, Deschutes, and Jefferson counties and in
the Confederated Tribes of Warm Springs. Every month, emergency food sites to which we provide food
deliver non-perishable food as well as fresh produce, dairy, meat, and bread to over 26,000 food -
insecure individuals throughout our region.
• Energy Assistance helps qualified households by paying a portion of their heating costs. Services
include utility shut-off prevention and payment assistance with heating sources (electricity, natural gas,
oil, propane, wood, pellets) along with referrals to other assistance resources in the community (e.g.,
churches). Energy Education classes provide clients with strategies to control energy expenses in their
homes and to promote health and safety relating to energy usage.
• Housing Stabilization assists families and unaccompanied adults who are homeless or who face
immediate housing crises. Housing Stabilization provides rental subsidies and deposits along with
concurrent supportive services. Neighborlmpact's family shelter, Nancy's House, provides short-term
shelter and case management services for up to five homeless families with children at any given time.
• Weatherization program provides construction services to add insulation and repair heating systems
for income -qualified clients. As a result, homes retain heat, and heating bills decrease.
• Head Start and Early Head Start strengthen families and closes the achievement gap for up to 500
most vulnerable and at -risk pre-school age children, annually. These programs integrate high-quality
early education with other critical services such as health services (medical visits; hearing, vision and
dental checks); meals and nutrition; and family advocacy.
• HomeSource offers a range of programs and services to help persons manage, grow and protect their
assets. HomeSource's financial education workshops cover money management, budgeting, saving,
investing, financial institutions, taxes and insurance, and understanding and improving credit.
Homebuyer education workshops explain the home buying process in detail. Residents may obtain
individual coaching for foreclosure prevention, reverse mortgages, budgets, credit, and the IDA matched
savings program. Participants may use the IDA matched savings program to purchase or rehabilitate a
home, start or expand a business, pursue higher education, or purchase a vehicle.
• Child Care Resources offers training, technical assistance and business support to child care providers
in Central Oregon. Child Care Resources not only supports childcare providers and pre-school educators
through the Quality Rating and Improvement System but also builds the infrastructure of childcare in
Central Oregon.
• Lending program offers a variety of loan products at reasonable interest rates. Based on income
guidelines, the program makes loans for home preservation, down -payment assistance, micro -
enterprise, and clean water.
2. Describe the proposed project or activity.
Neighborlmpact requests $2,500 toward design, printing and mailing costs for our 2019 Annual Report.
Expenses for this annual mailing will total $6,000.
The Annual Report arrives in donors' mailboxes in early November, before the holidays. The final
publication of the calendar year, our Annual Report summarizes information about Neighborlmpact. It
serves three purposes. First, it follows and complements three previous quarterly newsletters that report
on the organization at different points during the year: new projects and partnerships, program and
agency outcomes, and personal accounts from clients who, with Neighborlmpact's help, moved toward
prosperity. Second, it recognizes the individuals, corporations and foundations whose support makes
Neighborlmpact a successful, viable and lasting resource in Central Oregon. Third, the Annual Report
generates some revenue. The printer inserts either a thank you letter to the year's donors or an appeal
letter to lapsed donors. We also include a remittance envelope in the mailing, a subtle reminder to donors
to make their end -of -year tax-deductible donations.
Recently, Development sent a series of surveys to our donors. One question solicited their preferred
method of and desired frequency for receiving information about Neighborlmpact. Sixty-one percent of
respondents chose the quarterly newsletters. This feedback confirms the importance of the fourth
quarter Annual Report for informing and retaining donors.
3. Provide a timeline for completing the proposed project or activity.
The project will follow this timeline:
August
Obtain articles, photos and charts from Neighborlmpact program directors
4. Explain how the proposed project or activity will positively impact the community.
The Annual Report accomplishes two direct goals. First, it provides exposure: it spreads news about
Neighborlmpact, our purpose and our work. Donors need to know about the varied services we provide
to low- and moderate -income households. For the most part, people think of Neighborlmpact as a
source for food or energy assistance. The Annual Report increases awareness of our non -emergency
efforts that help Central Oregonians leave or avoid poverty. Readers can share this information with
others, including persons in need; this is particularly true of faith -based institutions that refer
congregants to Neighborlmpact.
Second, the Annual Report serves as an update for donors who follow our progress. These individuals
learn the ways that Neighborlmpact used their gifts and the benefits that resulted from their support.
The Annual Report also helps us achieve indirect goals. It inspires unrestricted donations — dollars
designated to no specific program. We funnel those donations to our Development department, which
we task with raising money for un -funded or underfunded program expenses. The majority of individual
donors contribute unrestricted funds — dollars we can allocate toward the greatest need. These flexible
funds are the basis of support for our Development department; for costs that federal, state and local
grants will not fund; and for programs' match of public grants. To keep these critical, private
contributions flowing, we must give donors the information they want in the method they prefer. Thus,
the Annual Report - designed, printed and mailed.
We see a second indirect impact: donor retention. The Annual Report documents our effectiveness,
building confidence and trust in the organization. When donors see that we dedicate their contributions
to causes that matter to them — and that their gifts yield unparalleled outcomes — they are more likely to
continue their support. The Annual Report helps forge and sustain relationships with persons who direct
dollars to services that are critical in Central Oregon. Our communities rely on such loyal support.
• Hire and consult with designer regarding layout
• Solicit bids from printing companies that also handle mass mailings
• Hire printer
September
• Write client stories
• Request statistics and facts from program directors
• Finalize donor list, logos, and fundraising graphics
• Write thank you and appeal letters
• Collect data and graphics from Fiscal department
• Obtain cover letter from Executive Director
• Send edited articles to Executive Director for approval
• Send files to designer
October
• Receive files from designer; send to Executive Director for review
• Send remittance envelopes, final thank you letters and appeal letters to printer
• Send complete mailing list to printer
• Obtain approval of final proof from Executive Director
• Send final draft to printer
November 6
• Printer assembles and mails Annual Reports
4. Explain how the proposed project or activity will positively impact the community.
The Annual Report accomplishes two direct goals. First, it provides exposure: it spreads news about
Neighborlmpact, our purpose and our work. Donors need to know about the varied services we provide
to low- and moderate -income households. For the most part, people think of Neighborlmpact as a
source for food or energy assistance. The Annual Report increases awareness of our non -emergency
efforts that help Central Oregonians leave or avoid poverty. Readers can share this information with
others, including persons in need; this is particularly true of faith -based institutions that refer
congregants to Neighborlmpact.
Second, the Annual Report serves as an update for donors who follow our progress. These individuals
learn the ways that Neighborlmpact used their gifts and the benefits that resulted from their support.
The Annual Report also helps us achieve indirect goals. It inspires unrestricted donations — dollars
designated to no specific program. We funnel those donations to our Development department, which
we task with raising money for un -funded or underfunded program expenses. The majority of individual
donors contribute unrestricted funds — dollars we can allocate toward the greatest need. These flexible
funds are the basis of support for our Development department; for costs that federal, state and local
grants will not fund; and for programs' match of public grants. To keep these critical, private
contributions flowing, we must give donors the information they want in the method they prefer. Thus,
the Annual Report - designed, printed and mailed.
We see a second indirect impact: donor retention. The Annual Report documents our effectiveness,
building confidence and trust in the organization. When donors see that we dedicate their contributions
to causes that matter to them — and that their gifts yield unparalleled outcomes — they are more likely to
continue their support. The Annual Report helps forge and sustain relationships with persons who direct
dollars to services that are critical in Central Oregon. Our communities rely on such loyal support.
5. Identify the specific communities or groups that will benefit.
The mailing will benefit Central Oregonians living in or struggling to avoid poverty. Donations that the
mailing generates flow to our Development department, leveraging additional dollars obtained through
private grants, fundraisers and appeals. Neighborlmpact's clients and community partners reap the
results. For example, our Food Bank uses flexible funding to cover food recovery and delivery costs, such
as food truck driver's wages, fuel, repairs and maintenance. We warehouse over three million pounds of
food during the year, providing it to 56 emergency food sites and over 26,000 residents. Our Housing
Stabilization program applies flexible funding toward tenants' past -due rent or utility bills, keeping them
housed in place. To house persons experiencing homelessness, Housing Stabilization uses funds for
additional deposits that landlords require to assist that population. This program benefits over 1,200
persons and pays over $1.2 million in rental subsidies a year. For Head Start children, donations buy
books; federal and state programs consider books an ineligible expense. Child Care Resources pays for
trainings, such as CPR classes, that the State requires of childcare providers to maintain their
certification. Child Care Resources served over 4,000 individuals last year. HomeSource uses funding to
prevent poverty and build prosperity, offering financial education, matched savings, asset building and
home buying services to nearly 2,000 persons a year. As an agency, Neighborlmpact served 48,865
households in 2018. Each of them benefitted from private individuals or representatives of corporations
or foundations who learned something about the agency that promoted a gift. The Annual Report serves
as a vehicle for delivering that information. As a result, thousands of people benefit.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures*.
Neighborlmpact will apply a $2,500 grant toward costs for designing, printing and mailing our 2019
Annual Report. Our Development department will cover the remaining balance, using unrestricted
dollars from private individuals that we raise through fundraising events and other direct mail appeals.
Based on actual costs for our 2018 Annual Report, we estimate this year's project budget as follows:
Project Activities
Deschutes County Commissioners
Funds Requested
Development
Department Matching
Funds
Project
Total
Design
$500
$1,000
$1,500
Printing, assembly
and mailing
$2,000
$2,500
$4,500
Total
$2,500
$3,500
$6,000
This is our first request to Deschutes County Commissioners for fundraising. Should Deschutes County
Commissioners favor this application, Neighborlmpact will be the direct recipient and sole beneficiary of
the grant. In the past, Neighborlmpact has received grants to support our Housing Stabilization program.
More recently, as the fiscal agent for the Homeless Leadership Coalition (HLC), Central Oregon's
Continuum of Care, we have requested and received grants on behalf of HLC for their Point -in -Time
homeless count and survey. We will note that Neighborlmpact has not been and will not be the
beneficiary of HLC grants.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Producing and mailing our Annual Report is an ongoing activity. While a Deschutes County grant will
help cover costs for this year's publication, we plan to fund future Annual Reports using income
generated by Neighborlmpact's Development department. Development raises revenue constantly—the
department exists for that purpose —through direct mail, fundraising events, drives and requests to
individual donors. In prior years, those measures have sufficed. Now, considering the potential impact
of changes in federal income tax laws on charitable funding, Development has ramped up other
fundraising strategies, some involving technology and social media, to cover expenses such as printing.
We expect that these efforts will yield sufficient revenue for future Annual Reports.
Internal Revenue Service
P.O. Box 2508
Cincinnati, OH 45201
Date: OCT 312006
NEIGHBORJMPACT
2303 SW 1ST ST
REDMOND, OR 97756
ruv C 2006
Department of the Treasury
Person to Contact:
Roger Meyer
ID# 31-07707
Toll Free Telephone Number:
877-829-5500
Employer Identification Number:
93-0884929
Dear Sir or Madam:
This is in response to the amendment to your organization's Articles of Incorporation filed with the state on
August 31, 2006. We have updated our records to reflect the name change as indicated above.
Our records indicate that a determination letter was issued in February 1986 that recognized you as exempt
from Federal income tax. Our records further indicate that you are currently exempt under section 501(c)(3) of
the Internal Revenue Code.
Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code
because you are described in section 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises,
transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the
applicable provisions of sections 2055, 2106, and 2522 of the Code.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
Si cerely,
u4�
CindVestcott
Manager, Exempt Organizations
Determinations
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Lp' 21. UV
Project Beginning Date:
Amount Requested:
Project Name:
Name of Applicant Organization:
Address:
'Pe .ViC-LLy
Project End Date:
Date Funds Needed:
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City & Zip Code:
Contact Name(s):
Fax #:
Re6tAinot-Nd,
.dam ie. i:rxn3Ki
r;51-1I-56A1-'Ll12
Tax ID #:
Telephone #:
54 -11 -to l d-(n(o2
1 Email Address: (l ' - ?('k't,,vox..IA.co icv teLi n . CLOYv\
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Pet Evacuation Team
501 (c3) #30-0556800
PO Box 922
Redmond, OR 97756
541-610-6628
info@' petevacuationteam.com
www.petevacuationteam.com
Deschutes County
Discretionary Grant Program Application
PO Box 6005
Bend, OR 97701-6005
130 NW Wall Street, Ste. 200
541-388-6571
June 21, 2019
Dear Sir/Madam,
The Pet Evacuation Team works under the direction of the Red Cross, Police and Fire Department, emergency
services. We are recognized as a respected animal rescue group, in rescuing Targe and small animals. Helping
in Deschutes and adjoining Counties in need.
We have over 100 volunteers with resource P.E.T. members. P.E.T. Members have trainings before the new
volunteers can go out. They need to understand the system and members that are trained, do go for
refreshers. We also go to additional training whether it be at COCC, or some special rescue organization
putting some training on here locally and we sometimes do travel out of area if there is something we can
learn from. Our Supervisor, Jamie Kanski assisted after Hurricane Katrina. We provide community assistance in
individual cases.
We are a donation base Non -Profit 501 (c3) Animal Rescue Organization. Established in 2001.
This Discretionary Grant Program will help us with the purchase of a vehicle to pull our big P.E.T. trailer that
has our equipment, which is taken with us to set up our base for fire rescues, and rescues in general. The
pickup that was used was an older vehicle and has had to be retired due to safety issues. We are in search of a
good Diesel 3/4 -1 Ton pickup that will pull the trailer. So, we are asking for $2500-$5000 or more if allotted
to find a safe pulling vehicle. This will help the community when we need to go and rescue as well, not just
fires. If there is a big rescue, like the horse rescue in Terrebonne a few years back, we need to set up our
trailer. This vehicle will be stationed in Redmond with the larger trailer.
I am enclosing a brochure of our P.E.T. (Pet Evacuation Team) information.
Please consider this application,
Thank you,
Kerri Emert,
La Pine Co -Coordinator, 541-420-3416
Jamie Kanski,
Regional Coordinator & Founder, 541-610-6628
INTERNAL REVENUE., SERVICE
P. 0. BOX 2508
CINCINNATI, ON 45201
Date: fm2rzva
PET EVACUATION TEAM
PO SOX 922
REDMOND, OR 97756
DEPARTMENT OF THE TREASURY
Employer. Identification Number:
30-0556800
DLN:
600131024
Contact Person:
ERIC KAYE
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
170 (b) ( 1) (A) (vi )
Form 990 Required:
Yes
Effective Date of Exemption:
March 17, 2009
Contribution Deductibility:
Yes
Addendum Applies:
No
ID # 31612
Dear Applicant:
We are pleased to inform you that upon review of your application for tax
e>,:empt status we have determined that you are exempt from Federai income tax
under section 50.1 (c) (3) of the Infernal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, LraliSfers or gifts under section 2055, 2106
or 2522 of the Code. 13e0035e this letter could help resOlve any questions
regarding your exempt status, you should keep it sm your permanent records.
exempt under section 50].(c) (3) of the Code are further elas‹,ified as
either public charities or private foundations. Xe determined that you are a
public: charity under.. the code section (s) listed in the heaciang of this
letter.
sete enclosed Publication 4221 -Pc, Compliance Guide for 531(c) (3) Public
ChaYi. L les, for some helpful information about your responsibties as an
exempt organization,
Today's Date:
Deschutes County Board ol'Commissioners
Po Box 6005, i3eud, OR. 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388..6571 Fax: 511-385_3202
Website: ~tr}tiy.cicsehlites,org
DESCHIU'I ES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Project Beginning Date:
Amount Requested: ;l )
Name of Applicant Organizatio
Project Name:
1'aA1_
Address:
Project End Date:
`1
Date Funds Needed:1:3 U,I12pa1. z„.(..)1
City & Zap Code: I
Contact Narnets):
ITax ID#:
Fax # �I
; ,
js'..,nma l Address:
Telephone #:
t... Y l '1 /"t' t ,� 9 t 1� (i'3
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities,
2. Describe the proposed project or activity.
3 Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will, positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant'funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7, If the grant will support an ongoing activity, explain how it will be funded in the future..
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
The Society of St. Vincent de Paul Redmond Conference is a non-profit organization serving local
community members in need of fond, rental and utility assistance, and other necessities. Our purpose is
to serve the poor and provide others with the opportunity to serve. We are led by our dedicated Board
of Directors, keeping our focus clear and initiating action plans to best serve our community. These
plans and day-to-day operations are put into action with the leadership of our Social Service Director,
Food Bank Manager, and Thrift Store Manager,
One of the ways St. Vincent de Paul serves those in need is through monetary assistance. Payment goes
directly to landlords and utility companies to keep our clients housed with running water, a way to cook
meals, and a way to stay warm in the long cold months. Every person that has received assistance has
had an individual interview. We speak with everyone we can on a one-on-one basis to hear their story
and help them with everything we are able. Speaking with the neighbors we serve allows us to identify
the greatest needs and advocate.
Another very important program we operate is our food bank. Clients can come in to create a
personalized grocery list. Their food box is then prepared with (providing it's on their grocery list) fresh
fruits and vegetables, meat, milk, butter, canned food, bread, and desserts. The food box is then loaded
into their vehicle (if they have one) by one of our loyal volunteers,
Our voucher room is popular with our clients. During our client's one-on-one interview, they can request
a voucher if they are in need of clothing or household items. They can go into the voucher room and
shop in our organized clothing area and select household items from can openers to furniture. All of the
items that are available are clean, quality items that are sellable, but are overstock from the thrift store.
St. Vincent de Paul's thrift store is the largest fundraising activity for the organization, as it provides the
funding for overhead costs and most of the funding for social services. Wonderful community members
donate their good, yet unwanted, items such as, clothing, books, kitchen gadgets, shoes, and furniture.
These items are processed and put on our sales floor for discounted prices. The thrift store staff and
volunteers pride on providing a clean and well organized store where the sales benefit the community.
2. Describe the proposed project or activity.
St. Vincent de Paul would like to re-stripe and seal the parking lot at its social service and thrift store
building. The current parking lot stripes are fading and need to be re-painted. Clearly marked parking
spaces are beneficial to maximize parking in our limited space and safely direct traffic. In addition to re-
striping, we would like to seal coat the parking lot. There are multiple benefits with seal coating. The
main reason to seal coat is to prevent maintenance that will incur higher costs, like repaving. It prevents
small asphalt cracks from becoming large ones by reducing the amount of water and UV rays from
entering the surface and breaking down the asphalt. It will leave the parking lot looking brand new and
inviting for our valued clients and customers.
3. Provide a timeline for completing the proposed project or activity.
St. Vincent de Paul will schedule a contactor to start and complete the parking lot striping and sealing
this summer on one or two Sundays when social services and store is closed.
4. Explain how the proposed project or activity will positively impact the community.
As St. Vincent de Paul obtains more customers in the thrift store and more clients come in for help, the
need to accommodate everyone increases. The parking lot is the first way we are able to accommodate
our customers and clients. Having clearly marked parking spaces ensures that we can fit as many
vehicles as possible in our very limited space. The more customers that come in to shop leads to more
funding that is provided to our clients, If we let our very rapidly fading parking lot stripes disappear, our
ability to fund aur social services will soon follow this disappearing act.
5. Identify the specific communities or groups that will benefit.
St. Vincent de Paul serves the needs of local community members in poverty and the homeless. Last
fiscal year, October 2017 -September 2018, we served 2,854 homeless people in our area. We served a
total of 16,592 individual community members. There were 10,907 adults and 5,135 children that made
up 5,135 households. The amount of those that need assistance increases every year. Last year we
obtained 630 new clients. We were able to provide $138,404 in rent, utilities, and other monetary
assistance to our neighbors in need. They also received 248,880 meals and a $202,981 value of clothing
and household goods.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures*.
If St. Vincent de Paul receives this generous grant funding for the partial or full amount of the project,
the funds will be used to directly pay the contractor that improves the parking area. The total cost of the
project is $5,769.82. Please see the attached proposal from Tri County Paving for itemized expenditures.
St. Vincent de Paul's thrift store supports operating costs and provides most of the support to our social
service efforts. This means that any addition support St. Vincent de Paul receives, allows more funding
to be provided to our social services. For example, if we don't need to use revenue to pay $2,000 of our
and sealing, $� 000 will for needy community members rent, utilities,
parking lot striping that ,,�,.,.,., go to pay needy
and other necessities.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
St, Vincent de Paul has been grateful enough to receive a grant for parking lot striping from Deschutes
County in the past. At that time, our parking lot did not have any stripes, so customers and clients would
park with extra space between vehicles (naturally wanting more of a buffer around their vehicle). There
also wasn't the full length of two rows of parking like there is now. The parking lot striping has been
invaluable to our operation. Like the last grant request, this is for a one-time property improvement and
with the addition of parking lot sealing, will prolong future maintenance,
TRI COUNTY PAVING
PROPOSAL cit CONTRACT
• • '
CC.8.;•;. 189644
PROJECT NAME:
SITE ADDRESS
Parking Lot 7019
DATE:
-47,0/2019
0.5.1 SW .Vttrerart; \ Vat,' Redmond
mar 4,::,.. 2.,::: Atitnte
1;420Z:r11:f'r VOMMINE ._:mrmszlsttn
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CONTACT:
Ant-11111.1'4.3Si
PHONE;
OFFICE:
FAX:
E-N4AII.,:
WES SITE:
.,,,,,AM
Jill:, Ailkiiit.
OWNER/CONTRACT] OR:
CONTACT:
MAII INC ADDRESS:
IITONE #:
Ii -MAIL:
Al T li-MAIL OR FAX:
St Vincent De Paul
PL no,: 1621 Rrilmontl, Oh 07750
Don
541-009 i1019
:341 226,5000
341047 6515
50786,1003
J0 i',.17.•.q3Di :7' ,
22rit•t:iitpotiit 0G14ttlitt,_ _____
.1,.1D13 *
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INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
Date 'JUL 1 8 2007
SOCIETY.OF BT VINCENT DEPAUL
REDMOND CONFERENCE
PO BOX 414
REDMOND, OR 97756
DEPARTMENT OF THE TREASURY
Employer Iden ification Number:
20-5756204
DLN:
17053155059017
Contact Person:.
'JOHN a KOESTER ID# 31364
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
September 30
Public Charity Status:
170(b)(1)(A)(vi)
Form 990.Required:
Yea
Effective Date of Exemption:
November 2, 2006
Contribution Deductibility:
Yes
Advance Ruling Ending Date:
September 30, 2011
Dear Applicant:
We are pleasedt� inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c) (3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are aloo qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. During your advance ruling
period, you will be treated as a public charity. Your advance ruling period
begins with the effective date of your exemption and ends with advance ruling
ending date shown in the heading of the letter.
Shortly before the end of your advance ruling period, we will send you Form
8734, Support Schedule for Advance Ruling Period. You will have 90 days after
the end of your advance ruling period to return'the completed form.. we will
then notify you, in writing, about your public charity status.
Please seeienclosed Information for Exempt Organizations Under Section
501(c)(3) for some helpful information about your reaponsibilities,as an exempt
organizatiln.
If you distribute funds to other organizations, your records must show whether
they are exempt under section 501(C) (3) In cases where the recipient
organization is not exempt under section 501(c)(3),you must have evidence the
funds will be used for section 501(c)(3) purposes.
Letter 1045 (DO/CO)
-2 -
SOCIETY OF ST VIItCNT DEPAUL
If you distribute funds to individuals, you should keep case histories showing
the recipient's name and address; the purpose of the award; the manner of
selection;and the relationship of the recipient to any of your officers,
directors, trustees, members, or major contributors.
Sincerely,
Robert Choi
Director, Exempt OrgafliZatiQfl3
Rulings and Agreements
Enclosures: information for Organizations Exempt Under Section 501(c) (3)
Statute EXtension
Letter 1045 (DO/CG)
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
June 27, 2019
Project Beginning Date:
Amount Requested:
Project Name:
August 1, 2019
$3,379.99
Name of Applicant Organization:
Address:
Autopilot System for 1 jet boat
Project End Date:
Date Funds Needed:
August 1, 2019
August 1, 2019
Warfighter Outfitters
160 Oak Street
City & Zip Code:
Contact Name(s):
Fax #:
Sisters, Oregon 97759
Brett Miller (541 904 5165)
Tax ID #:
Telephone #:
47-1896901
L. Olsen (360 362 3430)
Email Address: 1 bmiller@warfighteroutfitters.org/lorraineolsen@ms
On a separate sheet(s), please briefly answer the following questions:
Warfighter Outfitters June 27, 2019
Deschutes County Discretionary Grant Program Narrative
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
Organization Description: Warfighter Outfitters, based in Sisters, Oregon, is a Veteran -based non-profit
guide and outfitter that provides free -of -charge hunting, fishing and engagement trips exclusively for
Veterans to some of the most outstanding hunting, camping and fishing locations in Oregon. The
Veterans Administration has made suicide prevention its Number 1 Priority, and so have we. With
roughly 22 Veterans committing suicide each day, we've designed our trips to target specific interests and
provide services to do our part in changing that. Our mission is to get Veterans helping Veterans on the
water and beyond, by providing outdoor opportunities for Veterans to meet, spend time together outdoors,
share experiences, and find the camaraderie that may be missing in civilian life. Our free -of -charge trips
facilitate crucial interactions and provide an open dialog for Veterans on a fun and safe engagement trip
to better support their reintegration into a civilian society.
We've successfully raised funds to acquire over $400,000 in equipment including three jet boats, two drift
boats, seven vehicles including two 6 -Door trucks, a special mobility van and three new action track
chairs for Veterans with mobility challenges. With our current equipment assets, we have been focused
on funding support donations specifically for equipment updating/maintenance, and general trip expenses
to further enhance these crucial trips for Veterans.
We're growing! Recently Warfighter Outfitters has teamed up with Frontlines to Tightlines, Team
Overland and Veteran Outdoor Adventures to increase our capabilities and operate year-round. Coming
together as one non-profit has allowed us to better utilize our donations by combining insurance policies,
reducing overhead and administrative costs and creating a wider donor base. Our newly combined Board
of Directors offers an experienced and professional level of outdoor guidance to better plan each year's
excursions and truly focus adventures that bring peer to peer Veterans together creating connections and
providing a sense of belonging, reasons for living and a sense of purpose in life.
Warfighter Outfitters holds a strong presence in our communities, regions, and at Yellowstone Park each
summer. Local businesses have routinely supported our organization and we help our communities
wherever we are needed whether cutting firewood, helping stranded boats over the river or stuck rigs in
the mud and snow. We proudly participate in local community events such as fish conservation projects
and local rodeo parages. If any Veteran needs help, we are there to listen and offer our resources and
assistance.
Organization History. Warfighter Outfitter founder and president Brett Miller recognized from his own
experience recovering from injuries sustained in the Iraq War that disabled Veterans whose lives have
forever changed because of war injuries can feel isolated and suffer from a lack of motivation and
purpose. The meaningful connections and camaraderie Veterans came to count on in the military may no
longer be present in civilian life, and their disabling injuries and new health situations bring new
challenges to manage. Brett developed the vision of helping other Veterans during his 3 -year inpatient
treatment in the Veterans hospital, and as his recovery continued back home in Sisters he saw a need for a
"one of a kind" unique service that focused on the specific recovery of wounded Veterans. With his
compassion for others teamed with being an avid outdoorsman, he followed his heart. Out of his own
pocket, Brett offered guided fishing and hunting trips to disabled Veterans. Observing the powerful
healing these trips afforded other Veterans, in 2014 he formed Warfighter Outfitters as a non-profit
organization to expand the fishing and hunting trips and service project (engagement) opportunities.
These simple excursions and adventures are the key to supporting Veterans with disabilities in many
ways, providing a close network of fellowship for Veterans who meet during the trips and have become a
form of counseling on its own. Just traveling to Sisters and being with other Veterans, feeling safe to talk
about their experiences in their post -combat reintegration process to civilian life, finding their "new
normal" as they adjust to their disabilities and finding that they are not alone in their thoughts and feelings
are the real benefits experienced by our new fishing and hunting partners. One Veteran described our elk
camps as "our therapy" and another wrote that Warfighter Outfitters is an "amazing organization that
connects and heals Veterans one adventure at a time."
Leadership structure. The exemplary leadership of Warfighter Outfitters is evidenced by the hard work
and dedication of Brett Miller, previously mentioned as the organization founder and President. Brett,
and the Board of Directors who are also disabled Veterans, along with our new Board members from
Frontlines to Tightlines, Team Overland and Veteran Outdoor Adventures, apply their passion to help
others in their careful planning and preparation of each trip, the strategic marketing and outreach,
fundraising, and their amazing dedication to finding disabled Veterans who need the most help, wherever
they are.
Warfighter Outfitters is a frontrunner in the effort to support Veterans and has been recognized for its
extraordinary leadership. In June 2017 Brett received the prestigious national George C. Lang Award for
Courage, and Sisters Country Chamber of Commerce presented Warfighter Outfitters with the 2013
Pioneering Spirit Award. In December 2017 Warfighter Outfitters was honored with the 2017 Sisters
Country Non-Profit of the Year Award.
To support our mission and purpose, the organization is fiscally accountable and practices sound
accounting procedures and strives to be the most transparent non-profit out there. We have become even
more efficient in our expansion, as we now can share costs and efficiencies in providing more
opportunities for Veterans. Every donor dollar, resource, gift and grant goes to making sure our trips are
high quality, safe, educational, fun and beneficial. As a 501(C)3 non-profit organization, Warfighter
Outfitters is supported by an outside accounting firm and posts all fmancial records, tax reports, profit and
loss statements, balance sheets and their CT-12 for Oregon Charities report on their website to make it
easy for the community to access information.
Activities. Our primary activities are fishing, hunting, engagement service trips and outreach.
Fishing. The fishing trips offer everything from exciting fast paced jet boat excursions up the rivers for
steelhead or sturgeon, to calm lake trips for Kokanee, to drift boat floats through wild and scenic rivers
for fish on the fly rod. Our ocean fishing excursions include halibut, bottom fish and tuna. We recently
incorporated the use of solar/lunar time windows for better fishing, and with the 32' jet boat that is
covered and heated, we fish rain or shine.
Hunting and camping. The hunting trips are top tier and most coveted of our events, featuring fully
guided and supported big game, bird, varmint and predator seasonal hunts. Over the last several years of
guiding disabled Veterans, we have found the right recipe of equipment, ground and time of year to get
tags filled with a fun and enjoyable experience out in our wild and scenic mountains and rivers. Using our
ATV's, modified trucks, jet boats and our jeep with tracks we can get Veterans up close and realize their
dream hunt. We recently received a donation of three action track chairs to assist Veterans with limited
mobility and increase access to our trips.
Engagement. These service project trips engage Veterans in platoon-size elements while they "give
back" on their working vacations in our national parks where help is most needed. For the last several
years, we have taken teams of Veterans to Yellowstone National Park to work on corrals, metal fences,
bison holding areas and bison feeling stations, working alongside Park staff. We just returned from our
2019 Yellowstone trip taking 12 Veterans to help work on the Snake River District bison corrals near the
south entrance to the park.
Outreach and follow up. Finding disabled Veterans who need us the most is our on-going promise and
we have expanded with email, Instagram, Facebook, Twitter, YouTube and Linkedin. We go the extra
mile to find Veterans and welcome each wherever they are in their own path of healing. We take the time
to get to know each Veteran individually, and keep contact after they go home.
2. Describe the proposed project or activity.
Warfighter Outfitters is requesting $3,379.99 from Deschutes County for the purchase of an autopilot
system for our additional Motion Marine 22' jet boat for sturgeon fishing acquired in our expansion with
Warfighter Outfitters and Frontlines to Tightlines.
Dave Oathes, who spent 8 years in the Army and is our newest Board Member, operates these excursions
and is an expert sturgeon fisherman. All our fishing trips are multi -dimensional requiring the fishing
guide/boat pilot to multi -task and focus on many things at the same time which includes orienting first-
time fishing experiences for many. While setting up fishing rods, baiting hooks, untangling lines, tying
knots, fighting fish and keeping everyone safe, the fishing guide is piloting the boat on a fast-moving
river while also listening and participating in conversations, creating camaraderie and building a sense of
safety and belonging among the Veterans on his boat. Sturgeon fishing adds an additional dimension as it
is very energetic and requires even more of Dave's attention as they can be elusive and if you are not
constantly vigilant you can miss the bite. These big fish are wary and easily spooked, and any movement
in the boat needs to be kept to a minimum. And then after the bite, there's the long back and forth fight
that requires Dave's focused attention to help the inexperienced Veterans.
The auto pilot system will make the sturgeon fishing trip experience more efficient for Dave as the fishing
guide/boat pilot, safer for the Veteran participation and leaves more time to foster the conversations and
openness that often happens on the water with a boat full of Veterans. With the hand-held wireless
control panel, the auto pilot systems will free Dave's time to focus more on the individual fishing
experience of each Veteran, give the time and energy when a sturgeon is on the line, improve fuel
efficiencies and promote those conversations and connections Veterans are making with each other.
3. Provide a timeline for completing the proposed project or activity.
Our request is for $3,379.99 for the one-time purchase of the autopilot system for the Motion Marine 22'
jet boat. Depending on the disbursement timeline of Deschutes County grant process, we will purchase
the autopilot system when we receive the funding.
4. Explain how the proposed project or activity will positively impact the community.
There are several positive impacts to the community. As previously described, the autopilot systems will
provide a significant improvement to the fishing experience of each Veteran, minimize the number of
volunteer staff needed on our trips, and free up Dave's time to enrich interactions with Veterans.
The Veterans on our fishing and other trips contribute to the local tourism economy. Since 2014, in
addition to those we serve from within our county, we have brought in over 4,300 Veterans from outside
of Deschutes County and 280 Veterans from outside the USA. They are flying or driving here, renting
cars, purchasing gas, staying in our hotels and lodges, shopping and eating in restaurants.
There are 14,000 Veterans in Deschutes County, and the community further benefits from our enthusiastic
approach to helping disabled Veterans. We are an integral part of the system of services to disabled
Veterans, and our fishing trips provide additional opportunities and resources in this community.
5. Identify the specific communities or groups that will benefit.
With the new autopilot system, the fishing experience of Veterans on our trips will be more efficient and
greatly enriched now and for years to come, and our participants will be safer. For example, while
coaching a Veteran new to fishing, Dave briefly turned the boat controls over to another Veteran who
accidentally drove the boat over the fishing line which then added hours of untangling the line from the
motor. With the wireless handheld controls of the autopilot system, Dave will be free to give one-on-one
attention to each Veteran, have more time for coaching Veterans new to fishing, and be more aware of
conversations to be a part of the sharing and emotional support that can come up at unexpected times out
on the water.
Veterans often miss the close military relationships and camaraderie when they transition to civilian life,
and in an all -Veteran boat you can have the honest, open conversations you typically cannot have off the
boat. Our outdoor adventures help Veterans who feel isolated get off the couch, set aside the bottle and
be outdoors and share, sometimes for the first time, their feelings and experiences of civilian life and
feeling like they don't fit in. They often disclose frustrations with challenges associated with service -
related physical and mental health disabilities, desire to be a part of something and fmd purpose, or just
wanting someone to listen who has similar experiences.
6. Describe how grant funds will be used and include the source and amounts of matching funds
or in-kind contributions, if any. Itemize anticipated expenditures*.
The requested $3,379.99 will purchase an autopilot system for the Motion Marine 22' jet boat.
In addition to our equipment inventory mentioned in the first section of this application, generous grants
and donations along with our partnerships with other organizations provide funding to pay for other
aspects of the fishing trips such as fuel, lunches, and costs of boat, motor, trailer and truck to haul the
Veterans and transport the boat.
Attach:
Proof of the applicant organization's non-profit status.
Please see our Charitable Organizations In Oregon document attached.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Search Oregon Charities
Charitable Organizations Registered in
Oregon
The information in this database relates to charities registered with the
Department. Please note that religious and mutual benefit corporations
are not required to register and may not be listed here.
Warfighter Outfitters, Inc.
Mailing Address:
160 South Oak Street
Sisters, OR 97759
Status: I RegJatered (Charitable organizations that solicit or otherwise do business in Oregon are required to register)
Registration: #47889
Federal Tax Status: 501(c)(3)
Federal EIN: 47-1896901
Category: 907 - Veterans activities
Phone: 904.738.3678
Purpose: A non profit guide and outfitter for wounded/disabled rated combat veterans with the philosophy of veterans
helping veterans through fishing and hunting.
-mail: warfighteroutfitte Ogmaii.com
Website: facebook.com/warfighteroutfitters
Today's Date:
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: W w desehutes.org
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
June 28, 2019
Project Beginning Date:
Amount Requested:
Project Name:
September 1, 2019
$2,000
Name of Applicant Organization:
Address:
New Broadcast Computer for Full Power
Community Radio in Deschutes County
Project End Date:
Date Funds Needed:
December 31, 2019
September 30, 2019
Women's Civic Improvement League, dba KPOV
501 NW Bond St.
City & Zip Code: I Bend, OR 97703
Contact Name(s):
Fax #:
1
I Tax ID #: ( 20-0733873
Jill Mahler
Email Address:
Telephone #:
541-322-0863
jill@kpov.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching funds or in-
kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
1
Narrative Questions
1. DESCRIBE THE APPLICANT ORGANIZATION, INCLUDING ITS PURPOSE,
LEADERSHIP STRUCTURE, AND ACTIVITIES.
Purpose & Activities
Mission statement: KPOV is radio by the people and for the people of Central Oregon. KPOV
strengthens community, arts, culture, and democracy through independent, non-commercial
radio.
Purpose: KPOV was created by Deschutes County residents who saw a need for a nonprofit,
community-based addition to the local radio and media mix. Since going on the air in 2005, KPOV
has engaged our community in producing high quality local programming specifically for Central
Oregonians. KPOV remains the only full power, nonprofit radio station broadcasting from
Deschutes County and serving much of Central Oregon.
KPOV's programming focuses on issues important to a strong, healthy community, including
economic and environmental sustainability, civic affairs, human rights, arts and culture, and
health and well-being. 65 local volunteer program hosts produce over 50 music and talk shows
brr,a,iract live from our Rend Studio_ KPOV's local line-up includes shows such as our daily local
affairs show, "The Point," local and national interviews on "Open Air," and our local teen -created
show, "Youth Radio Hour."
Local Affairs Programming: KPOV's 10 local affairs shows feature thoughtful dialogue and analysis
on local issues from a wide range of people who live here and know Deschutes County the best.
We offer a platform for nonprofits to educate, connect with, and engage the community. KPOV
also interviews local performing and visual artists, writers, musicians, and others.
In a new series called "Historic Moments in Deschutes County," we feature interviews three
times a month with people who founded Bend and Deschutes County. The interviews were
conducted in 1953 by Kessler Cannon of KBND. Deschutes Historical Museum had them digitized
and archived at Deschutes County Library. KPOV airs the interviews with Kelly Cannon -Miller,
Director of the Deschutes Historical Museum, to share fascinating history and context.
Much of our local affairs coverage is delivered on The Point, KPOV's locally produced daily public
affairs show. The Point's 10 hosts and countless contributors offer a wide range of useful and
interesting content. We also offer syndicated programs that look at today's issues from unique
perspectives, and a block of Spanish language programming on Monday mornings.
2
KPOV also broadcasts from civic events around town, such as The City Club of Central Oregon's
monthly forums. Each election cycle, KPOV offers in-depth coverage of local races and ballot
measures, including candidate interviews and League of Women Voters forums.
Music: KPOV offers a wide diversity of musical genres on more than 35 locally produced shows
broadcast live from our studio, including classical, jazz, blues, Americana, world, country, rock,
and much more. KPOV is also the only station in Central Oregon to broadcast live local music
both in the studio on weekly show "Center Stage" and from local music festivals.
Engaging the Community in Programming: KPOV is the only local media outlet that empowers
Deschutes County residents to become volunteer radio program hosts. In conjunction with
COCC, KPOV offers two DJ classes each year for adults and teens, training about 40 community
members to bring fresh ideas and a diversity of voices and perspectives on the air.
Youth programs: Five annual youth camps teach 10-14 year-olds media skills, team building, and
project development as they create a one-hour show that is played on KPOV. KPOV's Youth Radio
Hour gives older teens an opportunity to express their creativity and further develop their skills
by producing their own radio show. Local KPOV show Storyland often features local children
reading their own stories.
_. .• funding
rw___1___i__i+_..._a.. and .r6.... in'1A91 VRA\/....... runs Podcast Network: Thanks to the funding of Deschutes County others 2017, KPO now runs
a podcast network to store our interviews of local people talking about local issues. These
interviews contain a wealth of community information and can now be accessed conveniently by
all. Interview subjects, including local nonprofits, can also link to their podcast interviews or
download them for their own use.
Leadership Structure
KPOV is governed by a Board of Directors and advised by a Community Advisory Board, both
from a cross-section of the community. One full-time and two part-time staff support and
organize programming, operations, administration, communications, and fundraising.
KPOV is a 24-hour volunteer effort. All the local voices on KPOV's airwaves are volunteers from
the community. As a listener -supported, volunteer -powered station, KPOV engages more than
100 volunteers who donate more than 20,000 hours annually to everything from technology to
office work to programming. KPOV's primary funding comes from listeners, with other funds
coming from business underwriting, grants, and special events.
3
2. DESCRIBE PROJECT
In the 21st Century, radio broadcasting is centered around computers. With so much music and
virtually all recorded voice audio in digital form, a reliable broadcast computer is critical to the
ability of any station to broadcast. It is as important as a transmitter and antenna.
The vast majority of KPOV's content is contained in digital electronic recordings and broadcast
through our broadcast computer. Our DJs now play almost all music from mp3s. All of our
recorded interviews, recorded shows (both local and syndicated), underwriting announcements,
and other station PSA's and announcements are in digital form.
Since 2007, KPOV has used a broadcast program called Megaseg that we have found to be
reliable and easy to use for our volunteer DJs, who possess varying levels of technical expertise.
Megaseg can only be run on Apple computers.
KPOV purchased an Apple Mac -Mini as our broadcast computer in 2013. It has served us well. For
about a year, though, we have been experiencing issues with the computer's speed and ability to
handle certain tasks.
As computer programs and files become larger and more complex, computers need more
memory to run and process them. The memory in our current broadcast computer is no longer
sufficient to run more advanced programs and larger files reliably and memory upgrades are not
available for it.
This causes the computer to stall during certain operations, creating interruptions in our
programming. They are typically short, but distracting and irritating for our listeners. They are
also gradually becoming longer and we are concerned they will turn into computer crashes.
The broadcast computer must also be rebooted frequently to avoid problems with its connection
to the station's Windows-based computer network.
The computer's operating system is also older and becoming outdated. Some programs
important to our operations are beginning to require newer versions of the Apple operating
system. Those new operating systems push or exceed the limits of our computer's memory.
To extend the computer's life, we have been updating, manipulating, and adjusting it to address
these problems for about a year. However, those fixes are becoming less and less effective as the
computer ages and becomes more outdated over time.
4
Installation of a new Apple broadcast computer is the only solid, long-term solution for these
existing and potential problems with KPOV's ability to broadcast consistently. The new broadcast
computer will ensure KPOV can to continue to serve Deschutes County reliably with our unique
brand of community radio for several years.
3. TIMELINE
Fall 2019. The steps are fairly simple.
1) Purchase computer and related equipment — see below and attached budget for
equipment needed.
2) Use IT person volunteering services to install computer and integrate it into our office
computer network. Integrating our Apple broadcast computer with our Windows-based
network presents unusual challenges, requiring additional expertise and time.
4. EXPLAIN HOW THE PROPOSED PROJECT OR ACTIVITY WILL POSITIVELY IMPACT
THE COMMUNITY
The new computer will improve and shore up KPOV's ability to continue providing its unique and
high-quality service to the community for many years to come.
KPOV is an important part of our local media and culture. No other Deschutes County broadcast
media outlet comes close to offering the depth and range of locally sourced information, culture,
arts, and local music that KPOV brings our community every day.
As noted in answer to question one, KPOV regularly brings our community civic, arts, and cultural
information through on -air, in-depth interviews of local writers, artists, musicians, non -profits,
business owners, elected officials, and active community members. Local musicians talk about
and play their music live every week on Center Stage and KPOV broadcasts live from, and records
performances in, local music festivals.
Over the last year, we brought over 70 local non -profits on the air to talk about their upcoming
activities and events and to educate our community. KPOV also conducts interviews with for-
profit businesses doing good work in the community. KPOV provides a forum for local performing
arts organizations including the Sisters Folk Festival, Central Oregon Symphony, Opera Bend, CTC,
Second Street Theater, BEAT, the Tower, Cascade School of Music, the Central Oregon
Songwriters Association, and others to bring in participants from their organizations for
interviews and performances.
5
Last summer and fall, KPOV conducted in-depth live interviews of 23 local candidates for office
and broadcast live from League of Women Voters of Deschutes County candidate and ballot
measure forums. All of these interviews and forums were posted on KPOV's website for
convenient reference.
5. IDENTIFY THE SPECIFIC COMMUNITIES OR GROUPS THAT WILL BENEFIT
Because KPOV is broadcast media, all of Deschutes County will benefit from KPOV's new
broadcast computer. The more reliable KPOV's broadcasting can be, the more people will be able
to take advantage of all KPOV has to offer on a consistent, long term basis.
In the age of Internet, cable, satellite radio, and streaming entertainment, it is easy to forget that
many lower income people cannot afford these paid sources of news, information, and
entertainment. As a broadcast media outlet, KPOV will always remain free for all to use. On KPOV
lower income residents of the county can find free access to: local information from local people;
election coverage; nonprofits providing services in the area; local music, arts, culture,
entertainment, and events; and a wide variety of music across many different genres.
Youth who participate in KPOV's Youth Radio Camps benefit from a one -of -a -kind introduction to
the internal workings of media and how to create and produce media content. They also build
other skills, such as project creation and teamwork. The teens who host our Youth Radio Hour
not only learn to produce a radio show; they also gain hrnarily applicable experience in
developing projects that require great attention to detail with hard deadlines.
KPOV's work also benefits the nonprofits, artists, authors, theater people, local musicians,
candidates, and local businesses KPOV brings on the air to connect with the community about
their work and upcoming events.
6. DESCRIBE HOW GRANT FUNDS WILL BE USED AND INCLUDE THE SOURCE AND
AMOUNTS OF MATCHING FUNDS OR IN-KIND CONTRIBUTIONS, IF ANY. ITEMIZE
ANTICIPATED EXPENDITURES.
The project budget includes:
1) A new Apple iMac computer for broadcast -- 52,500
2) Extended Apple Care warranty -- $170
3) 2, 4 terabyte external hard drives for back-up and additional storage -- $300
4) USB Audio Interface with sound board --150
5) Miscellaneous USB cables -- $100
6) Megaseg broadcast program update -- $140
6
7) Services to install and set up the computer and integrate it into the station's Windows
based network (to be donated) -- $762
8) Staff time to research and purchase equipment, schedule and direct volunteers, and
generally oversee project and confirm satisfactory completion and function -- $200
Matching funds:
1) In-kind donation of technical services, $762
2) Dedicated proceeds from KPOV October fundraiser, $500
3) Anticipated grant from the City of Bend, $2,000
See attached budget.
7. IF THE GRANT WILL SUPPORT AN ONGOING ACTIVITY, EXPLAIN HOW IT WILL
BE FUNDED IN THE FUTURE.
This project will be completed once the computer is purchased and installed.
7
KPOV - Deschutes County Discretionary Grant Project Budget 2019
Budget for: Deschutes County Grant 2019
Submitted by Women's Civic Improvement League (dba KPOV)
Date: 06/30/2019
INCOME
Request
Received
Total
L
Grants
'Deschutes County Discretionary Grant
(City of Bend Grant
$2,000
$2,000
Dedicated Proceeds from KPOV Fundraiser
$500
In-kind donations of Services
$762
Total Income
$5,262
$0
$0
EXPENSES
In-kind
Cash
Total
1
Personnel *See calculation details below
1
Staff time
$200
$200
4
Volunteer time
$762
$762
Personnel Sub -total
$762
$200
$962
I
Non -personnel
27" iMac w/Retina 5K display, 37 GHz Intel Core i5
processor, 16GB memory, 2TB storage, mouse, keyboard
$2,500
$2,500
2 - 4TB External hard drive ($150 each)
$300
$300
PreSonus AudioBox iTwo USB Audio Interface
$i 50
$150
MegaSeg software update
$140
$140
3irear Apple Care extended warranty
IMisc USB -C cables
$170
$100
$170
$100
Non -personnel Sub -total
$0
$3,360
$3,360
Total Expenses
$762
$3,560
$4,322
Calculations
1
Staff time, calculated at $20/hr x 10 = $200
Includes: researching and purchasing equipment, scheduling
and directing
I_
volunteers
3
Volunteer time calculated at $25.40/hr x 30 = $762 (
Includes: configuration, installation and troubleshooting of new equipment
INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: NOV 01 2004
WOMEN'S CIVIC IMPROVEMENT LEAGUE
D/B/A BEND COMMUNITY RADIO
C/0 DARCY MCNAMARA
16 NW KANSAS
BEND, OR 97701
DEPARTMENT OF THE TREASURY
Employer Identification Number:
20-0733873
DLN:
17053125027044
Contact Person:
SIRIJUN MAYI
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
170(b) (1) (A) (vi)
Form 990 Required:
Yes
Effective Date of Exemption:
February 12, 2003
Contribution Deductibility:
Yes
ID# 31449
Dear Applicant:
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c) (3) of the Code are further classified
as either public charities or private foundations. We determined that you are
a public charity under the Code section(s) listed in the heading of this
letter.
Please see enclosed Information for Exempt Organizations Under Section
501(e)(3) for some helpful information about your responsibilities as an exempt
organization.
Enclosures:
Sincerely,
szlead
Lois G. Ilbrner
Director, Exempt Organizations
Rulings and Agreements
Information for Organizations Exempt Under Section 501(c)(3)
Letter 947 (DO/CG)