2019-341-Minutes for Meeting July 10,2019 Recorded 7/31/2019\-c Es c
BOARD OF
"14'44.6.400.1 COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County
CJ2019-341
Nancy Blankenship, County Clerk
Commissioners' Journal 07/31/2019 8:42:28 AM
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9-341
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
10:00 AM
WEDNESDAY, July 10, 2019 BARNES & SAWYER ROOMS
Present were Commissioners Phil Henderson, Patti Adair, and Anthony DeBone. Also present were Erik
Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive
Assistant. Several citizens and identified representatives of the media were in attendance.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyorjqm2.com/Citizens/Defaultaspx
CALL TO ORDER: Chair Henderson called the meeting to order at 10:00 am
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT: None were presented.
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
DEBONE: Move approval of the Consent Agenda
ADAIR: Second
BOCC MEETING
JULY 10, 2019 PAGE 1 OF 7
Discussion: Commissioner Henderson commented on Consent Agenda Item 4 and
James Lewis Property Manager explained the intention of the conveyance to
release the reversionary interest and support the affordable housing development.
VOTE: DEBONE: Yes
ADAIR: Yes
HENDERSON: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Resolution No. 2019-033, Creating a
Change Fund for the Gate Activity, Increasing the Change Fund, Increasing
the Imprest Checking Account for the Food & Beverage Activity and
Increasing the Petty Cash Fund for the Duration of the Annual County Fair
2. Consideration of Board Signature of Resolution No. 2019-036, a Resolution to
Aquire Right of Way for Construction of Road Improvements on SW Canal
Blvd and SW Hemholtz Way
3. Consideration of Board Signature of Resolution No. 2019-037, Setting a
Public Hearing Date for the Proposed Jurisdictional Surrender of Old Main Ct
to the City of La Pine, Oregon
4. Consideration of Chair Signature of Document No. 2019-559, a Quitclaim
Deed from Deschutes County to City of Bend
5. Consideration of Board Signature of Letter Thanking Laurie Lindsey for
Service on the Deschutes County Behavioral Health Advisory Board
6. Consideration of Board Signature of Letters Thanking Fred Turner and
Marilyn Turner for Service on the Ponderosa Pines Special Road District
7. Consideration of Board Signature of Letters Appointing Dale Grinols and
Debra Grinols to the Ponderosa Pines Special Road District
BOCC MEETING
JULY 10, 2019 PAGE 2 OF 7
ACTION ITEMS:
8. Consideration of Board Signature of Document No. 2019-439, Oregon
Health Authority Agreement
Health Department staff explained the fiscal impacts associated with the
OHA funding contract.
DEBONE: Move approval of Document No. 2019-439
ADAIR: Second
VOTE: DEBONE: Yes
ADAIR: Yes
HENDERSON: Chair votes yes. Motion Carried
9. Consideration of Board Signature of Document No. 2019-487 IGA with
Oregon Health Authority
Health Department staff explained the fiscal impacts associated with the
OHA funding contract.
ADAIR: Move approval of Document No. 2019-487
DEBONE: Second
VOTE: ADAIR: Yes
DEBONE: Yes
HENDERSON: Chair votes yes. Motion Carried
10.Consideration of Board Signature of Document No. 2019-491, IGA with
Oregon Health Authority
Health Department staff explained the fiscal impacts associated with the
OHA funding contract.
BOCC MEETING
JULY 10, 2019 PAGE 3 OF 7
DEBONE: Move approval of Document No. 2019-491
ADAIR: Second
VOTE: DEBONE: Yes
ADAIR: Yes
HENDERSON: Chair votes yes. Motion Carried
11.Consideration of Chair Signature of Document No. 2019-574, Notice of
Intent to Award Letter to SunWest Builders for HVAC Replacement at
the Health Services - Courtney Facility
Facilities Director Lee Randall presented and explained the upcoming project
for the HVAC system replacement at Courtney. Randall detailed the
procurement process that was utilized and future actions associated
therewith.
ADAIR: Move approval of Document No. 2019-574
DEBONE: Second
VOTE: ADAIR: Yes
DEBONE: Yes
HENDERSON: Chair votes yes. Motion Carried
12.Consideration of Chair Signature of Document No. 2019-557,
Amendment for Oregon Department of Education Juvenile Crime
Prevention Services
Deevy Holcomb, Community Justice Manager, presented the document for
consideration. This agreement will provide funding for the juvenile crime
prevention program.
DEBONE: Move approval of Document No. 2019-557
ADAIR: Second
BOCC MEETING
JULY 10, 2019 PAGE 4 OF 7
VOTE: DEBONE: Yes
ADAIR: Yes
HENDERSON: Chair votes yes. Motion Carried
RECESS: At the time of 11:18 a.m. the Board took a recess and reconvened the
meeting in the Allen Conference Room at 1:34 p.m.
OTHER ITEMS:
• Update on Meeting on Homeless Camps: Commissioner Adair attended
the recent meeting to discuss unauthorized camps on public lands at the
Oregon Military Department Training Center in Redmond. Community
Development Department Director Nick Lelack, Property Manager James
Lewis, and DCSO Captain Deron McMaster also attended and took part in the
review of the meeting. Discussion held on the difference between camping
and homeless occupation of claimed residency. Drug addiction and
possession of drugs can be a problem with a portion of the homeless
population. Discussion held on the best method to track the numbers of
homeless. Certainly some portion of the homeless population have chosen
to be homeless. The possibility of creating a committee to find options for
homeless populations that are seeking stable housing. A follow-up BOCC
meeting will be scheduled to invite members of the Homeless Coalition and
Health Services staff.
• Update on OLCC Listening Session regarding marijuana regulations: The
Commissioners attended a session hosted by the OLCC on Tuesday, July 9 at
the Riverhouse in Bend. Community Development Department staff Nick
Lelack and Tanya Saltzman, and County Counsel Dave Doyle also attended
and participated in the review of the meeting. OLCC had requested a list of
the applications Deschutes County currently has in Que.
BOCC MEETING
JULY 10,2019 PAGE5OF7
EXECUTIVE SESSION:
At the time of 2:49 p.m., the Board went into Executive Session under ORS 192.660
(2) (h) Litigation. The Board came out of Executive Session at 3:21 p.m.
COMMISSIONERS UPDATES:
• Commissioner Henderson attended the Deschutes Collaborative Forest
Project. There seem to be so many different groups working on details
about fire and forest and how do we participate as a group more effectively.
Should all of the groups work together or individually?
• Commissioner Henderson announced a new director was hired for Sunriver
La Pine Economic Development.
• Commissioner Henderson will meet at La Pine Rural Fire District tomorrow
regarding the Deschutes County properties that need fuels reduction.
• Commissioner Henderson recommends the Board make a formal response
to the questions posed at the Upper Deschutes River Coalition meeting in
June.
• Commissioners DeBone and Adair will attend the Made in Bend Tour
tomorrow.
• Commissioner DeBone was interviewed by KTVZ for tobacco retail licensing
program and the Board was unaware of the Health Services presenting to
the local cities. This was presented to the Board two years ago so now the
Health department is presenting to the cities. Oregon Health Authority
released a press release on the negative impacts of smoking for our minors.
• Commissioners DeBone and Adair will attend the Pacific Power tour next
week.
• Commissioner DeBone will attend the Stepping Up Summit in Sunriver.
• The AOC Board Retreat is scheduled for August 11 and Commissioner
DeBone will attend.
BOCC MEETING
JULY 10, 2019 PAGE 6 OF'7
• The State of the County Address was held last evening with the Bend
Chamber of Commerce.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 3:49 p.m.
DATED this
Commissioners.
Day off-- 2019 for the Deschutes County Board of
RECORDING SECRETARY
BOCC MEETING
PHILIP G.
NDERSON, CHAIR
PATTI ADAIR, VICE CHAIR
ANTHONY DEBONE, COMMISSIONER
JULY 10, 2019 PAGE 7 OF 7
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, JULY 10, 2019
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www.deschutes.org/meetings. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are
anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
CONSENT AGENDA
1. Consideration of Board Signature of Resolution No. 2019-033, Creating a Change
Fund for the Gate Activity, Increasing the Change Fund, Increasing the Imprest
Checking Account for the Food & Beverage Activity and Increasing the Petty Cash
Fund for the Duration of the Annual County Fair.
2. Consideration of Board Signature of Resolution No. 2019-036, a Resolution to
Acquire Right of Way for Construction of Road Improvements on SW Canal Blvd and
SW Helmholtz Way
3. Consideration of Board Signature of Resolution No. 2019-037, Setting a Public
Hearing Date for the Proposed Jurisdictional Surrender of Old Main Ct to the City of
La Pine, Oregon
Board of Commissioners BOCC Meeting Agenda
Wednesday, July 10, 2019 Page 1 of 3
4. Consideration of Chair Signature of Document No. 2019-559, a Quitclaim Deed
from Deschutes County to City of Bend
5. Consideration of Board Signature of Letter Thanking Laurie Lindsey for Service on
the Deschutes County Behavioral Health Advisory Board
6. Consideration of Board Signature of Letters Thanking Fred Turner and Mayilyn
Turner for Service on the Ponderosa Pines Special Road District
7. Consideration of Board Signature of Letters Appointing Dale Grinols and Debra
Grinols to the Ponderosa Pines Special Road District
ACTION ITEMS
8. 10:10 AM Consideration of Board Signature of Document No. 2019-439, Oregon
Health Authority Agreement -Janice Garceau, BH Deputy Director
9. 10:20 AM Consideration of Board Signature of Document No. 2019-487, IGA with
Oregon Health Authority - Hillary Saraceno, Health Services Deputy
Director
10. 10:30 AM Consideration of Board Signature of Document No. 2019-491, IGA with
Oregon Health Authority - Cheryl Smallman,
11. 10:40 AM Consideration of Chair Signature of Document No. 2019-574, Notice of
Intent to Award Letter to SunWest Builders for HVAC Replacement at
the Health Services --Courtney Facility - Lee Randall, Facilities Director
12. 10:55 AM Consideration of Board Signature of Document No. 2019-557,
Amendment for Oregon Dept of Education Juvenile Crime Prevention
Services - Deevy Holcomb, Senior Administrative Manager
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
Board of Commissioners BOCC Meeting Agenda Wednesday, July 10, 2019 Page 2 of 3
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
Executive Session under ORS 192.660 (2) (h) Litigation
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs and
activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.or/meetin•calendar
Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572.
Board of Commissioners BOCC Meeting Agenda Wednesday, July 10, 2019 Page 3 of 3