Loading...
2019-393-Resolution No. 2019-039 Recorded 9/18/2019Recorded in Deschutes County CJ2019-393 Nancy Blankenship, County Clerk Comm! ssioners' Journal 09/18/2019 9:01:05 AM REVIEWED II' (I II II (t'I If I II I II I (I II I I �II LEGAL COUNSEL 2019-393 For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Appropriating New Grant Funds And Increasing FTE Within the 2019-2020 * RESOLUTION NO. 2019-039 Deschutes County Budget WHEREAS, Deschutes County's Health Services Fund has requested an additional 0.75 FTE (limited -duration) Community Health Specialist 1, and related appropriation for the remainder of the 2019-2020 budget; and WHEREAS, Deschutes County Classification of Positions Policy (HR -1) requires that the creation/increase of a Department's FTE outside of the adopted budget must be approved by the Board of Commissioners; and WHEREAS, ORS 294.471(c) allows the appropriation and expenditure of new grant funds that have been made available and could not reasonably be foreseen when preparing the original budget; now, therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following grant be budgeted within the 2019-2020 County Budget: Revenue Health Services Fund State Grant $ 70,202 TOTAL REVENUE: Section 2. That the following appropriation be made within the 2019-2020 County Budget: Appropriation Health Services Fund Program Budget $ 70,202 TOTAL APPROPRIATION PAGE I OF 2 -RESOLUTION NO. 2019-039 Section 2. That the Chief Financial Officer make the appropriate entries in the Deschutes County Financial System to show the above appropriations. Section 3. That the Human Resources Director make the appropriate entries in the Deschutes County FTE Authorized Positions Roster to show the above FTE changes. DATED this day of , 2019. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY ON PHILIP G. H DERSON, Chair F AA 'i _ .o,�, ATTEST: P TTI ADAIR, Vice -Chair ord n Secretary ANTHONY DEBONE, Commissioner PAGE 2 OF 2 -RESOLUTION NO. 2019-039 u tIAL N N O O N N ' O O n n u v} v} A^ I i I v)- v} V/ - O O O O v a aLi v 0 C ~ L 4. cu Ln bD -i6 7m - a.+ G O O L. H H � aJ W 4� I— O u 4- 00 N' O ap O M -O �p C +�+ H (A U C3C � C O_ N •= t N "O = o N O •_ aJ E a C O v o 4-1 } Li- LL Ov Ln O N 3C6Co 0 � a � O` U O a) dCD N C U- L (c6 L > C > O w O C (U of m L y U O '' n U y C L L C h0 O O +L 2 L � O. aJ 0 U CC N a) 7 Ln L {n aJ A 0 y O � A to C +, CO M (p 9.0 a) w if� L Z O F - Q N 7 N s a v O 3a, C fL6 (LO 'I OD vii v ai m v � J j..i 4-+ y QE L C C7 O. a) N I— � N O` N: LL M (14 N,' LL v} v} v} v} v). v} vi - ,N LL` v)- v} 41'j- v} v? -1t (' CD Il V' LW 000` Ct I- O O O 00 O tD l0 O O Lt M N n O -4 M a q lD O O M N 1� N 0 N' LL. ' � v} v} v} v} v} +n• v} tjo 4-> ns 0 @ Na i C CO = 'n u 0 0C � E tw Q% L � C o O O 0 F' ++ N � O v (6 � O I- N N O O N N ' O O n n u v} v} A^ I i I v)- v} V/ - O O O O v a aLi v 0 C ~ L 4. cu Ln bD -i6 7m - a.+ G O O L. H H � aJ W 4� I— O u 4- 00 N' O ap O M -O �p C +�+ H (A U C3C � C O_ N •= t N "O = o N O •_ aJ E a C O v o 4-1 } Li- LL Ov Ln O N 3C6Co 0 � a � O` U O a) dCD N C U- L (c6 L > C > O w O C (U of m L y U O '' n U y C L L C h0 O O +L 2 L � O. aJ 0 U CC N a) 7 Ln L {n aJ A 0 y O � A to C +, CO M (p 9.0 a) w if� L Z O F - Q N 7 N s a v O 3a, C fL6 (LO 'I OD vii v ai m v � J j..i 4-+ y QE L C C7 O. a) N I— � LU I z LU w O L-. N L O .3M_ (D N L a O U 7 C_ O` O L U � O r y CD '� O U > C, U � _w N (6 O) N C = C C C o m � rn � U _w m o J '- r- 0 O N 7 f6 CD N a E w o w o O LL N c LO .Z C; n � � c c `� 6`n) O j U_ E Z O) N N u! V) C w O O <6 � in N a W c LL m 00 3xo C O O 0 3 > .L CO) y 6) N = CL 3 0 0 rn c m W N F- O c N ,O 0 O O > O. N C . 7 O o "0 r - O U w O N O N O L C E O O) � T � 0 C Q O O. O N a O >. (n f6 � c f0 M 01 6) N U .L N o L N U@ 0 O CL ca C a� a 0) (D m� N E O _ N (6 N u) E w :Ei U) 6) 6) U O O)(0 (O C O N N V M m N M 0) O LO O LO O O O O N 00 N O r` r` r` M � N Ln O M N mM 0) O M r M (O a a) An 6) (O d) N MN_ 0) O O O O N N V O N n It t` O) ti M O) U) r` (OO N LO O O 00 M O N naSmc) r ri (6 C v M t• o F_ a C O C N cn O E U m m � E m Oc Q. fE o '@ v O C _ O) O CLN a E " n 2 Uw y W w 5 3 = Z — a) 0 —Da c E c rn U)O aa m Q C m = N E E Ft m a E Wc i) 0) E @ E m w m U) ¢ E J ,� 0) c N� m m uJ� 4) c> ig2di:lU E` U a O N U U c 67 O u D) C f6 U O ` U C c C c c c c c cC c c N 0c a S 0 ti` 0 0 E2 0 E2 0 T 0 `U N m U p a) N N N 0) 0) 16 *6 co 16 > 10 a a a IL (L 0 U N H r r O O N 00 r pOOOOOOM N Cl) LO (O O f` 00 M V O tO _O 0 N C) N C) N C) N 0 N 0 LO 0 LO 0 Cl) 0 O 0 O) It �t V V V d' V It V IT m MMM Ln Ln u2 M LO M LO M LO M LO LO LO M LO M LO M LO O Cl) v M v M v Cl) It M It Cl) It M v M v Cl) a m v Cl) v r� r- rn r� r- ti N N N N N N N N N N N N 70 S F- F- F- F- F- F- F- F- F- F- F- U z z z z z z z z z z z W w W W W W W W W W W U > > > > > > > > > > > O W W w w W W W W w W W w m w m w (L E a of m w m x a x a BE m E a it m a (n u) u) u) u)V)_ V) TO _ _ _ _ _ _ _ _ _ �, comco co co L co 0 mM 0 mM 0 mC) 0 M 0 mM 0 co 0 m M O m M O co O co O Z U CD (D 0 C7 0 CD U cD cD c9 CO M M CO M M CO CO M M M _ _ _ _ _ _ J F- F- F- F- FL F F- F- F- F- F - z z z z z z z z z z z WWWWWWWLU w W W > > > > > > > > > > > w w WWWWOf � w x an. I'llu'l aa a a a a________ I E a�L I O L-. N L O .3M_ (D N L a O U 7 C_ O` O L U � O r y CD '� O U > C, U � _w N (6 O) N C = C C C o m � rn � U _w m o J '- r- 0 O N 7 f6 CD N a E w o w o O LL N c LO .Z C; n � � c c `� 6`n) O j U_ E Z O) N N u! V) C w O O <6 � in N a W c LL m 00 3xo C O O 0 3 > .L CO) y 6) N = CL 3 0 0 rn c m W N F- O c N ,O 0 O O > O. N C . 7 O o "0 r - O U w O N O N O L C E O O) � T � 0 C Q O O. O N a O >. (n f6 � c f0 M 01 6) N U .L N o L N U@ 0 O CL ca C a� a 0) (D m� N E O _ N (6 N u) E w :Ei U) 6) 6) U Notice of Award GLS State/Tribal Youth Suicide Prevention Issue Date: 06/28/2019 Department of Health and Human Services Substance Abuse and Mental Health Services Administration Center for Mental Health Services Grant Number: 1 H79SM082094-01 FAIN: H79SM082094 Program Director: Meghan Crane Project Title: Oregon GLS Youth Suicide Intervention and Prevention Initiative Organization Name: PUBLIC HEALTH SERVICES Business Official: Ms. Karen Slothower Business Official e-mail address: karen.m.slothower@state.or.us Budget Period: 06/30/2019 — 06/29/2020 Project Period: 06/30/2019 — 06/29/2024 Dear Grantee: The Substance Abuse and Mental Health Services Administration hereby awards a grant in the amount of $736,000 (see "Award Calculation" in Section I and "Terms and Conditions" in Section 111) to PUBLIC HEALTH SERVICES in support of the above referenced project. This award is pursuant to the authority of Section 520E (290bb-36) of the PHS Act, as amended and is subject to the requirements of this statute and regulation and of other referenced, incorporated or attached terms and conditions. A arA 4hn nH=k0ite t nn nwu rc%picin$ iay (�lrk nn "vang" then GAMHSA Grants Management), which provides information relating to the Division of Payment Management System, HHS Division of Cost Allocation and Postaward Administration Requirements. Please use your grant number for reference. Acceptance of this award including the "Terms and Conditions" is acknowledged by the grantee when funds are drawn down or otherwise obtained from the grant payment system. If you have any questions about this award, please contact your Grants Management Specialist and your Government Project Officer listed in your terms and conditions. Sincerely yours, Eileen Bermudez Grants Management Officer Division of Grants Management See additional information below Page -1 SECTION 1— AWARD DATA — 1 H79SM082094-01 Award Calculation (U.S. Dollars) Personnel(non-research) $11,527 Fringe Benefits $6,190 Travel $7,227 Supplies $72 Contractual $598,570 Other $4,668 Direct Cost $628,254 Indirect Cost $107,746 Approved Budget $736,000 Federal Share $736,000 Cumulative Prior Awards for this Budget Period $0 AMOUNT OF THIS ACTION (FEDERAL SHARE) $736,000 SUMMARY TOTALS FOR ALL YEARS YR AMOUNT 1 $736,000 2 $736,000 3 $736,000 4 $736,000 5 $736,000 *Recommended future year total cost support, subject to the availability of funds and satisfactory --rens of the project Fiscal Information: CFDA Number: EIN: Document Number: Fiscal Year: IC CAN SM C96J223 93.243 1936001752A1 19SM82094A 2019 SM Administrative Data: PCC: GLS -ST 19 / OC: 4145 Amount $736,000 SECTION 11— PAYMENT/HOTLINE INFORMATION —1 H79SM082094-01 Payments under this award will be made available through the HHS Payment Management System (PMS). PMS is a centralized grants payment and cash management system, operated by the HHS Program Support Center (PSC), Division of Payment Management (DPM). Inquiries regarding payment should be directed to: The Division of Payment Management System, PO Box 6021, Rockville, MD 20852, Help Desk Support—Telephone Number: 1-877-614-5533. The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud, waste, or abuse under grants and cooperative agreements. The telephone number is: 1 - Page -2 800 -HHS -TIPS (1-800-447-8477). The mailing address is: Office of Inspector General, Department of Health and Human Services, Attn: HOTLINE, 330 Independence Ave., SW, Washington, DC 20201. SECTION III — TERMS AND CONDITIONS —1 H79SM082094-01 This award is based on the application submitted to, and as approved by, SAMHSA on the above -title project and is subject to the terms and conditions incorporated either directly or by reference in the following: a. The grant program legislation and program regulation cited in this Notice of Award. b. The restrictions on the expenditure of federal funds in appropriations acts to the extent those restrictions are pertinent to the award. c. 45 CFR Part 75 as applicable. d. The HHS Grants Policy Statement. e. This award notice, INCLUDING THE TERMS AND CONDITIONS CITED BELOW. Treatment of Program Income: Additional Costs In accordance with the regulatory requirements provided at 45 CFR 75.113 and Appendix XII to 45 CFR Part 75, recipients that have currently active Federal grants, cooperative agreements, and procurement contracts with cumulative total value greater than $10,000,000 must report and maintain information in the System for Award Management (SAM) about civil, criminal, and administrative proceedings in connection with the award or performance of a Federal award that reached final disposition within the most recent five-year period. The recipient must also make semiannual disclosures regarding such proceedings. Proceedings information will be made publicly available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)). Full reporting requirements and procedures are found in Appendix XII to 45 CFR Part 75. SECTION IV — SM Special Terms and Conditions — 1 H79SM082094-01 REMARKS New Award 1. This Notice of Award (NoA) is issued to inform your organization that the application submitted through the Funding Opportunity Announcement (FOA) No. SM -19-006 has been selected for funding. 1a) This award reflects approval of the budget submitted March 14, 2019 as part of the application by your organization. 2. Recipients are expected to plan their work to ensure that funds are expended within the 12 -month budget period reflected on this Notice of Award. If activities proposed in the Page -3 approved budget cannot be completed within the current budget period, SAMHSA cannot guarantee the approval of any request for carryover of remaining unobligated funding. 3. All responses to award terms and conditions and prior approval requests must be submitted as .pdf documents in the "View Terms Tracking Details" page in eRA Commons. For more information on how to upload a document in response to a tracked term, please reference under heading 'A Additional Materials – grantee" in the User Guide located at: hftps://era.nih.gov/files/TCM–User–Guide–Grantee.pdf 4. Register Program Director/Project Director (PD) in eRA Commons: If you have not already done so, you must register the PD listed on the HHS Checklist in eRA Commons to assign a Commons ID. Once the PD has received their Commons ID, please send this information to your Grants Management Specialist. You can find additional information about the eRA Commons registration process at https://era.nih.gov/reg__,accounts/register–commons.cfm. 5. Key Staff Key staff is listed below: Megan Crane, Project Director @ 100% level of effort Any changes to key staff—including level of effort involving separation from the project for more than three months or a 25 percent reduction in time dedicated to the project—requires prior approval and must be submitted as a post -award amendment in eRA Commons. For additional information on how to submit a post -award amendment, please visit the SAMHSA website: https://www.samhsa.gov/grants/grants-management/post-award-changes. Any technical questions regarding the submission process should be directed to the eRA Service Desk: http://grants.nih.gov/support/. SPECIAL TERMS Disparity Impact Statement (DIS) By August 30, 2019, submit via eRA Commons. The DIS should be consistent with information in your application regarding access, *service use and outcomes for the program and include three components as described below. Questions about the DIS should be directed to your GPO. Examples of DIS can be found on the SAMHSA website at: https://www.samhsa.gov/grants/grants-management/disparity-impact- Page-4 statement *Service use is inclusive of treatment services, prevention services as well as outreach, engagement, training, and/or technical assistance activities. The disparity impact statement consists of three components: 1. Proposed number of individuals to be served and/or reached by subpopulations in the grant implementation area should be provided in a table that covers the entire grant period. The disparate population(s) should be identified in a narrative that includes a description of the population and rationale for how the determination was made. 2. A quality improvement plan for how you will use your program (GPRA) data on access, use and outcomes to monitor and manage program outcomes by race, ethnicity and LGBT status, when possible. The quality improvement plan should include strategies for how processes and/or programmatic adjustments will support efforts to reduce disparities for the identified sub - populations. 3. The quality improvement plan should include methods for the development and implementation of policies and procedures to ensure adherence to the Enhanced Culturally and Linguistically Appropriate Services (CLAS) Standards and the provision of effective care and services that are responsive to: a. Diverse cultural health beliefs and practices; b. Preferred languages; and c. Health literacy and other communication needs of all sub -populations within the proposed geographic region. All responses to award terms and conditions must be submitted as .pdf documents in the "View Terms Tracking Details" page in eRA Commons. For more information on how to upload a document in response to a tracked term, please reference under heading 'A Additional Materials — grantee" in the User Guide located at: https://era.nih.gov/files/TCM—User—Guide—Grantee.pdf SPARS All recipients are required to collect and report certain data so that SAMHSA can meet its obligations under the Government Performance and Results Act (GPRA) Modernization Act of 2010. These data are gathered and reported quarterly using SAMHSA's Performance and Accountability Reporting System (SPARS). GLS State/Tribal Youth Suicide Prevention recipients will be expected to: (1) Complete SPARS Annual Goals and Budget training no later than September 30, 2019; (2) Enter Annual Goals and Budget information and data into SPARS no later than October 30, 2019; and (3) Enter GPRA performance measures data into SPARS no later than January 30, 2020. Data to be entered shall be for the 1st quarter (October - December 2019). Page -5 Information on SPARS training and data reporting will be provided upon award by the designated Government Project Officer. SPARS can be accessed at https://spars.samhsa.gov/. STANDARD TERMS AND CONDITIONS Standard Terms for Awards Your organization must comply with the Standard Terms and Conditions for the Fiscal Year in which your grant was awarded. The Fiscal Year for your award is identified on Page 2 of your Notice of Award. SAMHSA's Terms and Conditions Webpage is located at: https//www samhsa gov/grants/grants-management/notice-award-noa/standard-terms- conditions. Compliance with Award Terms and Conditions FAILURE TO COMPLY WITH THE ABOVE STATED TERMS AND CONDITIONS MAY RESULT IN ACTIONS IN ACCORDANCE WITH 45 CFR 75.3 71, REMEDIES FOR NON- COMPLIANCE AND 45 CFR 75.372 TERMINATION. THIS MAY INCLUDE WITHHOLDING PAYMENT, DISALLOWANCE OF COSTS, SUSPENSION AND DEBARMENT, TERMINATION OF THIS AWARD, OR DENIAL OF FUTURE FUNDING. All previous terms and conditions remain in effect until specifically approved and removed by the C_rnntc MannnPment Officer, Annual Programmatic Progress Report By September 30, 2020, submit via eRA Commons. The Programmatic Report is required on an annual basis and must be submitted as a .pdf to the View Terms Tracking Details page in the eRA Commons System no later than 90 days after the end of each 12 -month incremental period. The Annual Programmatic Report must, at a minimum, include the following information: o Data and progress for performance measures as reflected in your application regarding goals and evaluation activities. o A summary of key program accomplishments to -date. o Description of the changes, if any, that were made to the project that differ from the application for this incremental period. o Description of any difficulties and/or problems encountered in achieving planned goals and objectives including barriers to accomplishing program objectives, and actions to overcome barriers or difficulties. Note: Recipients must also comply with the GPRA requirements that include the collection and periodic reporting of performance data as specified in the FOA or by the Grant Program Official (GPO). This information is needed in order to comply with PL 102-62, which requires that Page -6 Substance Abuse and Mental Health Services Administration (SAMHSA) report evaluation data to ensure the effectiveness and efficiency of its programs. The response to this term must be submitted as .pdf documents in the View Terms Tracking Details page in eRA Commons. Please contact your Government Program Official (GPO) for program specific submission information. For more information on how to upload a document in response to a tracked term, please reference under heading 4 Additional Materials grantee in the User Guide located at: hftps://era.nih.gov/files/TCM—User—Guide—Grantee.pdf Additional information on reporting requirements is available at https://www.samhsa.gov/grants/grants-management/reporting-requirements. Annual Federal Financial Report (SF -425) By September 30, 2020, submit via eRA Commons. The Federal Financial Report (FFR) (SF425) is required on an annual basis and should reflect only cumulative actual Federal funds authorized and disbursed, any non -Federal matching funds (if identified in the Funding Opportunity Announcement (FOA)), unliquidated obligations incurred, the unobligated balance of the Federal funds for the award, as well as program income generated during the timeframe covered by the report. Additional guidance to complete the FFR can be found at https//www.samhsa.gov/grants/grants-management/reporting- requirements. FFR reporting must be entered directly into the eRA Commons system. Instructions on how to submit a Federal Financial Report (FFR) via the eRA Commons is available at https//www samhsa gov/sites/default/files/samhsa-grantee-submit-ffr-10-22-17.pptx. Staff Contacts: Jennifer Cappella, Program Official Phone: (240) 276-1857 Email: Jennifer.Cappella@samhsa.hhs.gov Fax: (240) 276-1820 Heather Cooper, Grants Specialist Phone: 240-276-1612 Email: Heather.Cooper@samhsa.hhs.gov Page -7 X01 E S C� o Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meetina of September 11, 2019 DATE: September 3, 2019 FROM: Greg Munn, Finance, 541-388-6559 TITLE OF AGENDA ITEM: Consideration of Board Signature of Resolution No. 2019-039, Appropriating New Grant Funds and Increasing FTE in the Health Services Fund RECOMMENDATION & ACTION REQUESTED: Staff recommends approval of Resolution 2019-039 appropriating new grant funds and increasing FTE in the Health Services Fund by 0.75 limited duration FTE. BACKGROUND AND POLICY IMPLICATIONS: In July 2019, the Public Health Division was notified of a 9 -month extension to its Garrett Lee Smith funding source, effective 10/1%19 through, 6/30/20. The purpose of the grant is to support youth suicide prevention activities. To perform this work, the division is requesting 0.75 FTE limited -duration Community Health Specialist 1 to coincide with the grant's funding period. FISCAL IMPLICATIONS: This budget adjustment authorizes an increase of $70,202 in appropriation for Fiscal Year 2020. The amount requested is fully funded by the State award during Fiscal Year 2020. Future funding, as made available by the State, is anticipated and will be awarded on a competitive basis. The associated increase in FTE is requested for a time period not to extend later than Fiscal Year 2020, as any such extension would be an unfunded obligation to future budgetary years. ATTENDANCE: Cheryl Smallman, Health Services Business Manager