2019-426-Minutes for Meeting September 23,2019 Recorded 10/7/2019GwTES COG
2� BOARD OF
COMMISSIONERS
1300 NW wall Street, Bend, Oregon
(541 ) 388-6570
11'
Recorded in Deschutes County
Nancy Blankenship, County Clerk CJ2019-426
Commissioners, Journal 10/07/2019 10:21:17 AM
2019-426
FOR RECORDING STAMP ONLY
MONDAY September 23, 2019 ALLEN CONFERENCE ROOM
Present were Commissioners Phil Henderson, Patti Adair and Anthony DeBone. Also present were Erik
Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive
Assistant. Several staff and several identified representatives of the media were in attendance.
CALL TO ORDER: Chair Henderson called the meeting to order at 1:02 p.m.
ACTION ITEMS
1. Monthly Treasury and Finance Report
Greg Munn, Chief Finance Officer presented the treasury, investments, and
finance report for the month of August 2019. Commissioner Henderson
requested a history of funding that Deschutes County has in reserve and capital.
The Investment Advisory Committee meets this Thursday, September 26.
Commissioner DeBone inquired on budget work and the possibility of
expanding the planning horizon for a two year budget cycle. Commissioners
Adair and Henderson like the budget process (annual) as is. Property tax season
is approaching and Mr. Munn noted the property tax bills have been revised to
provide clarity for the tax payer. There are 65 department staff vacancies. Mr.
BOCC MEETING SEPTEMBER 23, 2019 PAGE 1 OF 5
Munn will make revisions to the formatting of the department wide summary
reports to allow additional room for data.
2. Continued: Wildfire Mitigation Advisory Committee Appointments,
Finalize Charter
County Forester Ed Keith and Planning Manager Peter Gutowsky presented the
continued discussion.
The Board reviewed their nominations for applicants representing: fire/first
responders, insurance, home owners associations, builder/construction/real
estate, planning commission, and other.
Commissioner Henderson asked for clarification on the goals of the committee.
Is it simply for Deschutes County to come up with a map to implement if
deciding to opt into the new building codes? Mr. Keith stated the wildfire hazard
mitigation map wouldn't need to be updated if we do not update the building
code relative to R327. The committee's purpose is to make recommendations
based on factors such as land use and zoning and also look at the University of
Oregon study results. Discussion held on the needs for certain expertise on the
committee.
Mr. Keith presented the draft wildfire mitigation advisory committee charter.
The Board expressed support of the charter. The committee appointments (via
letter) will be presented for Board consideration and approval at an upcoming
BOCC meeting.
3. La Pine Special Service District Sewer Loan Revision
Management Analyst Sheri Pinner reported on the general obligation bond with
the La Pine Special Sewer District that was later assumed by the City of La Pine
in 2012. The City of La Pine has requested that the interest rate to be lowered to
match the refinanced bond. The Board expressed support. A document will be
presented for the Board's approval.
BOCC MEETING SEPTEMBER 23, 2019 PAGE 2 OF 5
4. CDD Code Enforcement Staffing Conversion Request
Community Development Department Director Nick Lelack, Management
Analyst Sheri Pinner and Administrative Manager Angela Havniear reported on
the current code enforcement division staffing. The department is requesting to
convert the approved part-time on-call Code Enforcement Specialist position to
a permanent full time position to manage the increased caseload. The Board
expressed support.
DEBONE: Move approval
ADAIR: Second
VOTE: DEBONE:
ADAIR:
HENDERSON:
Yes
Yes
Chair votes yes. Motion Carried
5. 2019 Legislative Session Text Amendments
Nicole Mardell presented the proposed text amendments and explained the
housekeeping items. Ms. Mardell reviewed house bills that Deschutes County is
required to adopt relative to House Bills 2225, 2435, 2844 and 3024. Ms.
Mardell reported on permissive and voluntary amendments that the Board may
choose to adopt. The Board supported text amendments regarding House Bill
2469 and second dwellings on properties in Forest Use Zones similar to the
family farm help dwelling currently allowed in the EFU Zone. Regarding House
Bill 2790 and outdoor mass gatherings, Mr. Lelack will provide additional
information to the Board for review. Two senate bills regarding breweries and
cider businesses were also presented.
BOCC MEETING SEPTEMBER 23, 2019 PAGE 3 OF 5
RECESS: At the time of 3:07 p.m. the Board took a recess and reconvened the
meeting at 3:15 p.m.
COMMISSIONER UPDATES:
• Commissioner Henderson went to Sunriver La Pine Economic Development
meeting on Thursday
• Commissioner Henderson asked for an update from CDD for the affordable
housing options and proposed developments.
• Commissioner Adair met with Chief Justice Walters on Thursday and is
meeting with Representative Helt tomorrow. She is also working on
communications regarding cattle prices. She met with the Sisters Ranger
Station regarding the Community Wildfire Protection Plan.
• Commissioner DeBone reported the La Pine Community Wildfire Protection
Plan process starts soon.
• Commissioner DeBone will meet on October 8 for the Governor's Wildfire
Council and Regional Solution Committee. He also attended the Central
Oregon Recover event in Redmond last week. He is also traveling to Baker
City for the Eastern Oregon Counties Association meeting tomorrow.
EXECUTIVE SESSION:
At the time of 3:38 p.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property. The Board came out of Executive Session at 4:08 p.m.
At the time of 4:08 p.m., the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of Executive Session at 4:26 p.m.
At the time of 4:26 p.m. the Board went into Executive Session under ORS 192.660
(2) (h) Litigation. The Board came out of Executive Session at 4:32 p.m.
BOCC MEETING SEPTEMBER 23, 2019 PAGE 4 OF 5
OTHER ITEMS:
Community Development Department and Legal staff have been working on
a proposed response to OLCC regarding licensing impacts, if any, due to the
recent county marijuana opt out ordinance. OLCC/DOJ staff have requested
some form of clarification from Deschutes County. A draft letter was
presented for review. Mr. Smith suggested three options for the Board to
consider: do nothing, amend the ordinance to provide greater clarity, or send
a letter clearly articulating the Board's intent as to the impact/reach of the
Opt Out. Mr. Smith feels the letter will be sufficient. The Board expressed
support of the letter. Mr. Smith will notify OLCC that a letter will be
forthcoming.
�`` x # e gal val
Being no further items to come before the Board, the meeting was adjourned at 4:54 p.m.
DATED this Day of C/i 2019 for the Deschutes County Board of
Commissioners.
ATTEST: T a
i`}.i.,f �� II■ M1 i.. ��. '."E ...., , i .fir., tom.'
PHILIP ERS , CHAIR
r
PATTI A AI , VICE CHAIR
sp I
dr --,/-
1 t ,, V # . i * 1 DE%ONE,
... . Y E I S S I O kS ' t't.
BOCC MEETING SEPTEMBER 23, 2019 PAGE 5 OF 5
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:00 PM, MONDAY, SEPTEMBER 23, 2019
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
This meeting is open to the public, and allows the Board to gather information and give direction to staff. Public
comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Boards ability to address other topics.
'Meetings are subject to cancellation without notice.
CALL TO ORDER
ACTION ITEMS
1:00 PM
2. 1:20 PM
3. 1:50 PM
4. 2:05 PM
5. 2:20 PM
Item start times are estimated and subject to change without notice.
Monthly Treasury and Finance Report - Greg Munn, Finance Director
Continued: Wildfire Mitigation Advisory Committee Appointments,
Finalize Charter - Nick Lelack, Community Development Director
La Pine Special Service District Sewer Loan Revision - Nick Lelack,
Community Development Director
CDD Code Enforcement Staffing Conversion Request - Nick Lelack,
Community Development Director
2019 Legislative Session Text Amendments - Nicole Mardell, Associate
Planner
COMMISSIONER'S UPDATES
Board of Commissioners BOCC Meeting Agenda Monday, September 23, 2019 Page 1
of 2
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
Executive Session under ORS 192.660 (2) (e) Real Property Negotiations and ORS
192.660 (2) (h) Litigation
SH.T4- i i-4LIF,
l;�
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
ADJOURN
®ru ® Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
011
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572.
Board of Commissioners BOCC Meeting Agenda Monday, September 23, 2019 Page 2
of 2
ES CC1
=4. Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of September 23, 2019
DATE: September 19, 2019
FROM: Greg Munn, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Monthly Treasury and Finance Report
DATE: September 18, 2019
TO: Board of County Commissioners
FROM: Greg Munn, Chief Financial Officer
SUBJECT: Treasury and Finance Report
Following is the monthly finance report as of fiscal year to date August 31, 2019 (unaudited).
Treasury and Investments
• The portfolio balance at the end of August was $181,567,383. This is a decrease of $3M (1.6%) from last month
but an increase of $19.6M (12%) from a year ago.
• Net investment income for the month is $358,368 which is $119,891 greater than August 2018 but $22,218 less
than last month.
• All portfolio category balances are within maximums.
• Average portfolio yield for the month is 2.50% - no change from the prior month.
• The Local Government Investment Pool rate decreased from 2.75% to 2.6% on August 9. The pool balance limit
was increased from $49.5M to $50.4M on August 31.
• The weighted average time to maturity is 0.67 which approximates the level over the last several months.
PortfolioTotal Investment
Aug -18
$ 238,477
$ 475,168
Category Maximums:
Yield Percentages
U.S. Treasuries
100%
1
Current Month
Prior Month
Investment Income
100%
c ®
I
Investments By County Function
Fisoal Year 2018.19
Municipal Debt
$ 14,710,000727.30%
Aug-19 Y -T -D
Corporate Notes
41,165,000
General $ 181,567,383
$ 377,229 $ 777,179
Time Certificates
-
Municipal Debt
U. S. Treasuries
10,000,000
Benchmarks
- -
Federal Agencies
60,509,000
1.50%
Weighted Ave Maturity
LGIP
49,571,638
Total Investments $ 181 567,383
First Interstate Bank
5,611,745
3.08%
Total Investment Income
377,229 777,179
Total Investments
$ 181,667,383
100.00%
Less Fee: 5% of Ingest. Income
18 861 (38,859)
0 to `30 Days
10.00% !
34.41%
Investment Income -Not
$ 368,368 $ _ 738,320
Total Portfolio: By Investment Types
First Interstate
Bank NLnicipal Debt
3.1% 8.1%
LGIP Corporate
27.3% ¢� �Ta`', u 22.7%
y �IZr r.
@,
Tine
Certiricales
0.0%
U. S.
Federal Treasuries
Agencies 5.5%
33.3%
Prior Year Comparison
Aug -18
$ 238,477
$ 475,168
Category Maximums:
Yield Percentages
U.S. Treasuries
100%
1
Current Month
Prior Month
LGIP ($48,333,000)
100%
c ®
I
Federal Agencies
78%
Banker's Acceptances
261/6
Time Certificates
60%
Municipal Debt
261/6
Benchmarks
Corporate Debt
25%1
•
1.50%
Weighted Ave Maturity
36
Max 3.8 Years
Term
Minimum
Actual
0 to `30 Days
10.00% !
34.41%
Under 1 Year
26.00%
72.14%
Under 5 Years
100.00% -
100.00%
Other
PolicyActual
Corp Issuer
5.00% =
2.20%
Callable
25.00%
13.97%
Credit W/A
AA2
AA1
Deschutes County Investments
Portfolio Management
Portfolio Details - Investments
August31,2019
Purchase
Maturity
Days To
Ratings
Coupon
Par
Market
Book Call
Inv# w'
Inv Tyr
CUSIP
r Security
Broker'
Data
Data -I
Matur.. Moor
:'S&PIRI
. Rab - YTM 3 -
Value
Value
Value _ Data
°10645
MUN
798189PB6
SAN JOSE EVERGREEN COMM PJ
6/5/2018
9/1/2019
0 Aal
AA+
2.657
2.659
500,000
500,000
500,000 - -
10544
MCI
06406HCW7
Bank of New York Mellon Corp
CASTLE
11/3/2016
9/11/2019
10 Al
A
2.300
1.532
1,675,000
1,674,983
1,675,000 - -
10641
AFD
88059E4H4
Tennessee Valley Authority
CASTLE
5/212018
9/15/2019
14
2.422
2.555
1,020,000
1,019,225
1,019,039 - -
10596
MCI
48125LRG9
JPMorgan Chase - Corporate N
CASTLE
6/28/2017
9/23/2019
22 Aa2
A+
1.650
1.840
1,300,000
1,299,610
1,300,000 - -
10678
FAC
317705AP6
FICO Stip
CASTLE
12/20/2018
9/26/2019
25 Asa
8.600
2.709
2,800,000
2,812,740
2,811,243 - -
10485
AFD
313586RC5
Federal National Mtg Assn
CASTLE
1214/2015
10/9/2019
38
AA
1.891
2.031
1,400,000
1,397,032
1,397,206 - -
10507
AFD
313586RC5
Federal National Mtg Assn
CASTLE
3/17/2016
10/9/2019
38
AA
1.665
1.774
600,000
598,728
598,946 - -
10529
AFD
313586RC5
Federal National Mtg Assn
CASTLE
8/8/2016
10/9/2019
38
AA
1.252
1.318
400,000
399,152
399,471 - -
10614
AFD
313586RC5
Federal National Mtg Assn
CASTLE
11/22/2017
10/9/2019
38
AA
1.928
2.030
3,600,000
3,592,368
3,592,673 - -
10605
AFD
76116FAA5
RFSCP STRIP PRIN
CASTLE
9/21/2017
10/15/2019
44
1.499
1.572
1,000,000
997,520
998,168 - -
10649
AFD
76116FAAS
RFSCP STRIP PRIN
CASTLE
7/19/2018
10/15/2019
44
2.506
2.636
1,000,000
997,520
996,937 - -
10651
AFD
76116FAAS
RFSCP STRIP PRIN
CASTLE
9/12/2018
10/15/2019
44
2.560
2.688
2,000,000
1,995,040
1,993,743 - -
10547
FAC
3135GOR39
Federal National Mtg Assn
CASTLE
11/10/2016
10/24/2019
53 Aaa
AA+
1.000
1.173
2,000,000
1,997,060
1,999,502 - -
10662
MCI
90331HML4
US Bancorp
CASTLE
11/19/2018
10/28/2019
57 Al
AA-
2.125
3.050
1,600,000
1,599,760
1,597,705 9/28/2019
10541
TRC
912828F62
U.S. Treasury
CASTLE
10/11/2016
10/31/2019
60 Aaa
AA+
1.500
1.008
2,000,000
1,998,100
2,001,589 - -
10602
MCI
961214BK8
Westpac
CASTLE
8/30/2017
11/19/2019
79 Aa3
AA-
4.875
1.826
2,000,000
2,011,560
2,012,886 - -
10697
MCI
66765RBF2
NORTHWEST NATURAL
CASTLE
4/25/2019
12/9/2019
99 Al
AA-
7.630
2.796
2,000,000
2,026,060
2,025,883 - -
10624
TRC
912828G95
U.S. Treasury
PJ
1/16/2018
12/31/2019
121 Aaa
1.625
2.000
2,000,000
1,997,740
1,997,573 - -
10704
AFD
76116EFV7
RFSCP STRIP PRIN
CASTLE
6/27/2019
1/15/2020
136
2.222
2.311
1,225,000
1,215,825
1,214,715 - -
10625
MCI
94988J151-7
Wells Fargo Corporate Note
CASTLE
1/23/2018
1/15/2020
136 Aa2
A+
2.400
2.444
3,000,000
3,002,730
2,999,526 - -
10677
FAC
3137EAEE5
Federal Home Loan Mtg Corp
CASTLE
12/19/2018
1/17/2020
138 Aaa
AA+
1.500
2.770
1,500,000
1,497,510
1,492,955 - -
10682
FAC
3135GOA78
Federal National Mtg Assn
PJ
12/21/2018
1/21/2020
142 Aaa
AA,
1.625
2.665
2,000,000
1,997,540
1,992,073 - -
10707
FAC
3136G1C98
Federal National Mtg Assn
DA DAV
7/19/2019
2/5/2020
157 Aaa
AA+
1.420
2.080
2,000,000
1,995,900
1,994,406 - -
10679
FAC
3130ACRP1
Federal Home Loan Bank
R W B
12/21/2018
2/7/2020
159 Aaa
AA-
1.680
2.682
2,000,000
1,997,360
1,991,493 - -
10528
MCI
594918AYO
Microsoft Corp
CASTLE
8/8/2016
2/12/2020
164 Aaa
AAA
1.850
1.298
1,000,000
999,550
1,002,407 1/12/2020
10635
FAC
3133EJDCO
Federal Farm Credit Bank
CASTLE
3/12/2018
2/20/2020
172 Aaa
AA+
2.150
2.360
925,000
925,009
925,000 - -
10673
MCI
89236TCFO
Toyota Mtr Cred - Corp N
CASTLE
1211212018
3/12/2020
193 Aa3
AA-
2.150
3.301
2,000,000
2,002,220
1,988,116 - -
10698
FAC
880591EVO
Tennessee Valley Authority
CASTLE
4/25/2019
3/15/2020
196 Aaa
2.250
2.474
3,000,000
3,004,650
2,996,419 - -
10655
TRC
912828.184
U.S. Treasury
DA DAV
9/28/2018
3/31/2020
212 Aaa
AA+
1.375
2.760
2,000,000
1,994,060
1,984,358 - -
10606
MUN
13063CSQ4
California St
VINISP
9/21/2017
4/1/2020
213 Aa3
AA-
1.800
1.800
780,000
779,446
780,000 - -
10695
MCI
06051GFN4
Bank of America Corp
CASTLE
4/10/2019
4/21/2020
233 A2
A-
2.250
2.674
1,500,000
1,501,365
1,496,017 - -
10639
FAC
3137EAEM7
Federal Home Loan Mtg Corp
CASTLE
4/19/2018
4/23/2020
235 Aaa
AA+
2.500
2.511
2,000,000
2,007,700
1,999,859 - -
10688
MCI
037833BE9
Apple Inc
CASTLE
1/15/2019
5/6/2020
248 Aal
AA+
2.576
2.546
2,000,000
2,004,280
2,002,392 - -
10650
MCI
961214CP6
Westpac
CASTLE
8/21/2018
5/26/2020
268 Aa3
AA-
2.300
3.015
1,000,000
1,001,800
994,904 - -
10597
FAC
3134GBNK4
Federal Home Loan Mtg Corp
CASTLE
7/13/2017
5/29/2020
271 Aaa
AA+
1.625
1.671
3,000,000
2,995,290
3,000,000 - -
10664
MUN
736688LD2
Portland Community College
PJ
11/27/2018
6/1/2020
274 Aal
AA-
3.126
3.126
515,000
519,692
515,000 - -
10690
MCI
740189AL9
Precision Castparts Corp
CASTLE
2/19/2019
6/15/2020
288 A2
AA-
2.250
2.800
1,000,000
1,000,240
995,758 5/15/2020
10580
ACB
686053CK3
Oregon School Boards Assoc
CASTLE
3/15/2017
6/30/2020
303 Aa2
A+
2.063
2.149
1,000,000
983,510
982,878 - -
10599
MUN
569203MA7
Salem-Keizer School Distict
CASTLE
7/26/2017
6/30/2020
303 Aa2
2.107
1.778
2,310,000
2,313,812
2,316,081 - -
10479
MUN
686053DH9
Oregon School Boards Assoc
DA DAV
11/2/2015
6/30/2020
303 Aa2
AA
5.373
2.050
875,000
900,944
897,915 - -
10523
MUN
686053DH9
Oregon School Boards Assoc
CASTLE
6/24/2016
6/30/2020
303 Aa2
AA
5.373
1.570
500,000
514,825
515,247 - -
10572
MC1
94974BGM6
Wells Fargo Corporate Note
PJ
1/19/2017
7/22/2020
325 A2
A-
2.600
2.350
1,000,000
1,004,830
1,002,127 - -
10691
MCI
94974BGM6
Wells Fargo Corporate Note
CASTLE
2/22/2019
7/22/2020
325 A2
A-
2.600
2.940
1,000,000
1,004,830
997,042 - -
10674
FAC
3136G4PC1
Federal National Mtg Assn
MORETN
12/13/2018
7/24/2020
327 Aaa
AA,
1.750
2.820
1,275,000
1,273,725
1,263,106 10/24/2019
10675
FAC
3136G4NP4
Federal National Mtg Assn
MORETN
12/13/2018
7/24/2020
327 Aaa
AA,
1.800
2.820
1,000,000
999,060
991,105 10/24/2019
10676
MCI
90331HNW9
US Bank - Corp Note
CASTLE
12/18/2018
7/24/2020
327 At
AA-
2.533
2.859
1,500,000
1,502,145
1,498,003 6/24/2020
10680
FAC
313OA5Z77
Federal Home Loan Bank
MORETN
12/21/2018
7/29/2020
332 Aaa
AA,
1.830
2.691
2,000,000
2,001,340
1,984,735 - -
10656
TRC
9128284Y3
U.S. Treasury
MORETN
9/28/2018
8/31/2020
365 Aaa
AA+
2.625
2.818
2,000,000
2,016,020
1,996,268 - -
10633
MCI
053015AD5
AUTOMATIC DATA
CASTLE
2/26/2018
9/15/2020
380 Aa3
AA
2.250
2.570
2,710,000
2,717,778
2,701,320 8/15/2020
10653
TRC
9128281-65
U.S. Treasury
CASTLE
9/17/2018
9/30/2020
395 Aaa
AA+
1.375
2.751
2,000,000
1,991,560
1,971,278 - -
10573
MUN
940093R25
Washington Univ Higher Ed
PJ
1/19/2017
10/1/2020
396 Aa3
A+
5.930
1.970
400,000
416,484
416,467 - -
10629
MC1
45905U7J7
International Bonds for Recons
CASTLE
2/9/2018
10/5/2020
400 Aaa
AAA
2.000
2.471
2,000,000
2,001,740
1,986,482 - -
10659
MCI
459051.17J7
International Bonds for Recons
CASTLE
10/26/2018
10/5/2020
400 Aaa
AAA
2.000
3.072
820,000
820,713
809,993 - -
10703
MCI
459051,17J7
International Bonds for Recons
CASTLE
6/26/2019
10/5/2020
400 Aaa
AAA
2.000
2.000
750,000
750,653
750,000 - -
10657
AFD
76116FAE7
RFSCP STRIP PRIN
CASTLE
10/4/2018
10/15/2020
410
2.764
2.951
2,445,000
2,397,323
2,368,033 - -
10548
MUN
492244DV7
Kenn Community College
CASTLE
11/15/2016
11/1/2020
427
AA-
2.893
1.800
500,000
506,105
506,126 - -
10689
MUN
544587C30
LOS ANGELES MUNI IMP
CASTLE
2/11/2019
11/1/2020
427
AA-
3.146
2.872
2,310,000
2,342,201
2,317,104 - -
10617
FAC
3134GBX56
Federal Home Loan Mtg Corp
CASTLE
12/13/2017
11/24/2020
450 Aaa
AA+
2.250
2.172
3,000,000
3,022,020
3,000,000 - -
10712
FAC
3133EHBC6
Federal Farm Credit Bank
CASTLE
8/28/2019
12/2/2020
458 Aaa
AA-
1.930
1.950
2,725,000
2,724,373
2,724,296 - -
10621
FAC
3134GBJH3
Federal Home Loan Mtg Corp
CASTLE
12/27/2017
2/17/2021
535 Aaa
AA+
2.500
1.915
2,000,000
2,005,500
1,999,339 2/17/2020
10687
VR2
89236TEV3
Toyota Mir Cred - Corp N
CASTLE
1/9/2019
4/13/2021
590 Aa3
AA-
2.5834 2.95087
2,000,000
2,001,280
1,991,185 - -
10702
VR2
06051GFV6
Bank ofAmenca Corp
CASTLE
5/31/2019
4/19/2021
596 Aaa
A-
3.7225 3.47863
1,050,000
1,068,963
1,069,010 - -
10706
MUN
801577NR4
SANTA CLARA CNN CALIF FINC CASTLE
7/2/2019
5/1/2021
608
AA+
2.050
2.263
1,095,000
1,097,245
1,094,701 - -
10700
MCI
06051GEHB
Bank of America Corp
CASTLE
5/9/2019
5/13/2021
620 A2
A-
5.000
2.700
1,560,000
1,634,802
1,618,971 - -
10609
FAC
3136G4NN9
Federal National Mtg Assn
CASTLE
10/18/2017
5/24/2021
631 Aaa
AA-
2.000
2.000
1,080,000
1,080,313
1,080,000 11/24/2019
10667
MCI
695114CMB
Pacific Corp
CASTLE
11/29/2018
6/15/2021
653 Al
A+
3.850
3.350
1,170,000
1,203,099
1,179,937 3/15/2021
10672
MCI
695114CMB
Pacific Corp
CASTLE
12/6/2018
6/15/2021
653 At
A+
3.850
3.351
830,000
853,481
837,045 3/15/2021
10692
MCI
695114CMB
Pacific Corp
CASTLE
2/22/2019
6/15/2021
653 At
A+
3.850
2.850
2,000,000
2,056,580
2,030,770 3/15/2021
10708
FAC
3133EKVC7
Federal Farm Credit Bank
CASTLE
7/29/2019
7/19/2021
687 Aaa
AA+
1.875
1.875
3,000,000
3,016,620
3,000,000 - -
10705
MUN
797398DK7
SAN DIEGO CNTY CALIF PENSIC
CASTLE
7/1/2019
8/15/2021
714 AA2
AAA
5.835
2.000
2,000,000
2,155,280
2,146,071 - -
10711
FAC
3134GT205
Federal Home Loan Mtg Corp
CASTLE
8/16/2019
8/19/2021
718
2.000
2.000
3,000,000
2,997,870
3,000,000 2/19/2020
10696
AFD
88059E4M3
Tennessee Valley Authority
CASTLE
4/18/2019
9/15/2021
745
2.373
2.536
1,020,000
981,158
969,903 - -
10648
MCI
45905UC36
International Bonds for Recons
CASTLE
7/16/2018
9/28/2021
758 Aaa
AAA
2.000
2.967
2,000,000
1,941,400
1,962,002 - -
10701
FAC
3134GTEY5
Federal Home Loan Mtg Corp
CASTLE
5/17/2019
10/8/2021
768 Aaa
AA+
2.600
2.593
1,494,000
1,494,926
1,494,197 10/8/2019
10654
MCI
695114CPI
Pacific Corp
CASTLE
9/25/2018
2/1/2022
884 Al
A+
2.950
3.320
700,000
715,050
694,107 11/1/2021
10652
MUN
686053BQI
Oregon School Boards Assoc
MORETN
9/14/2018
6/30/2022
1033 Aa2
AA
5.480
3.120
925,000
1,017,001
982,810 - -
10710
FAC
3130AGUG8
Federal Home Loan Bank
CASTLE
8/9/2019
8/5/2022
1069 Aaa
AA+
2.250
2.084
3,000,000
3,001,470
3,002,351 2/5/2020
10709
MUN
2927OCNU5
BonneAlle Power Administratio
CASTLE
7/30/2019
7/1/2023
1399 Aal
AA-
5.803
2.125
1,000,000
1,150,400
1,134,577 - -
10078
RRP
SYS10078
Local Goet Investment Pool
7/1/2006
- -
1
2.750
2.750
49,571,638
49,571,638
49,571,638 - -
10084
RR2
SYS10084
First Interstate
7/1/2006
- -
1
2.750
2.750
5,611,745
5,611,745
5,611,745 - -
181,567,383
182,218,176
181,748,924
• Average corporate and 2 treasury rates continue to decline while the county's average return has been stable due
to the LGIP pool rate and yield to maturities on investments owned that were previously purchased during a
higher yield environment.
Historical Investment Rate of Returns
4.50%
4.00
3.50%
3.00
2.50%
2.00
1.50%
1.00% -- — - -- _ _____._.____.._...._..___.__—.----______.---
June Aug OctDec Feb April June Aug Oct Dec Feb April June August
Average County Rate 2 Year Treasury Rate Corporate Bond Rate
Budget to Actuals Report
On the attached pages you will find the Budget to Actuals Report with actual revenue and expense data compared to
budget through August 31, 2019.
Room Tax Update
Transient room tax collections for FY19 increased by $661,039 (9.5%) over FY18. Collections in FY20 through August
are running at 12% more than the same period in FY19. Part of this increase is due to the continued growth in tourism
but we believe that part is due to legislation that changed the way room tax is reported and paid to the county.
Vacation rental platforms such as Airbnb and VRBO. Vacation stay data and room tax payments are collected by these
platforms and submitted to the county whereas previously this was the responsibility of each individual property
owner.
,Budget
Staff is reviewing options to improve departmental collaboration, process efficiency and information transparency for
future budget development cycles.
Property Tax
Tax season is right around the corner. We are in the process of finalizing tax statements which we've made a few
improvements on to improve clarity for the taxpayer and reduce erroneous payments.
Audit
Staff is working diligently to close out the FY19 books in preparation for the auditors who will be on-site beginning the
week of August 23.
Position Control Summary
July -June Percent
Org
July
August
Unfilled
Assessor
Filled
34.26
34.26
Unfilled
1.00
1.00
2.84%
Clerk
Filled
8.48
8.48
Unfilled
-
0.00%
BOPTA
Filled
0.52
0.52
Unfilled
-
-
0.00%
DA
Filled
49.95
49.95
Unfilled
2.00
2.00
3.85%
Tax
Filled
4.50
4.50
Unfilled
-
0.00%
Veterans'
Filled
4.00
4.00
Unfilled
-
0.00%
Property Mngt
Filled
1.80
1.80
Unfilled
-
-
0.00%
Total General Fund
Filled
103.51
103.51
Unfilled
3.00
3.00
2.82%
Justice Court
Filled
4.60
4.60
Unfilled
-
0.00%
Community Justice Filled
46.90
47.20
Unfilled
1.00
0.70
1.77%
Sheriff
Filled
221.75
221.75
Unfilled
18.75
18.75
7.80%
Health Srvcs
Filled
284.55
286.65
Unfilled
20.35
18.25
6.33%
CDD
Filled
53.00
54.00
Unfilled
3.00
2.00
4.46%
Road
Filled
55.00
55.00
Unfilled
1.00
1.00
1.79%
Adult P&P
Filled
37.85
38.55
Unfilled
2.00
1.30
4.14%
Solid Waste
Filled
24.00
24.00
Unfilled
0.50
0.50
2.04%
9-1-1
Filled
55.52
53.53
Unfilled
4.48
6.48
9.13%
Victims Assistance
Filled
7.00
7.00
Unfilled
1.00
1.00
12.50%
GIS Dedicated
Filled
1.30
1.30
Unfilled
1.00
1.00
43.48%
Fair & Expo
Filled
12.00
11.00
Unfilled
-
1.00
4.17%
Natural Resource
Filled
1.00
1.00
Unfilled
-
-
0.00%
ISF - Facilities
Filled
19.00
19.00
Unfilled
6.00
6.00
24.00%
ISF - Admin
Filled
5.75
5.75
Unfilled
1.00
1.00
14.81%
ISF - BOCC
Filled
3.00
3.00
Unfilled
0.00%
ISF - Finance
Filled
10.00
10.00
Unfilled
-
0.00%
ISF - legal
Filled
6.00
6.00
Unfilled
1.00
1.00
14.29%
ISF - HR
Filled
8.00
8.00
Unfilled
-
-
0.00%
ISF - IT
Filled
14.70
14.70
Unfilled
1.00
1.00
6.37%
ISF - Risk
Filled
2.25
2.25
Unfilled
1.00
1.00
30.77%
July -lune Percent
July
August
Unfilled
Total.
Filled
976.68
977.79
Unfilled
66.08
64.98
%Unfilled
6.34%
6.23%
6.28%
0 -!ES C
Countywide Summa
Countywide - �
16-'%
Year Complete
All Departments
Activity thru August of Fiscal Year 2020
610 - Solid Waste
8,310,720
7,643,635
92%
8,384,039
776,554
9%
8,221,874
98% ;
615 - Fair & Expo
2,688,885
2,789,095
104% ;
2,464,787
466,792
19% ;
2,464,787
100%:
618 - RV Park
521,971
499,108
96% ;
540,373
66,655
12% ;
540,373
100% ;
670 - Risk Management
3,858,097
2,862,764
74%
4,132,295
955,207
23% ;
4,382,059
106% ;
675 - Health Benefits ;
23,144,255
21,211,086
92%
22,115,011
1,859,113
8% ;
22,115,011
100%:
705-911
13,379,064
10,570,113
79% ;
12,250,336
2,094,957
17% ;
11,650,303
95% ;
999- Other
46,792,062
35,262,851
75% ;
57,628,740
6,123,711
11% ;
57,628,740
100%:
TOTAL
251,273,671
221,855,956
88%
269,384,377
35,093,841
13% ;
265,048,640
98%
REQUIREMENTS
Fiscal Year 2019
Fiscal Year 2020
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
(18,077,559)
(18,063,039)
100% ;
(19,023,310)
(2,225,556)
12% ;
(19,023,310)
100% ;
030 - Community Justice
5,744,015
5,744,015
100% ;
5,874,465
993,576
17% ;
5,874,465
100% ;
160/170 - TRT
(4,649,866)
(4,449,866)
96% ;
(4,133,128)
(527,441)
13% ;
(4,133,128)
100%:
220 - Justice Court
30,000
30,000
100% ;
-
-
-
255 - Sheriffs Office
2,981,253
2,981,254
100% ;
3,119,936
565,336
18% ;
3,119,936
100% ;
274 - Health Services
6,177,535
6,179,204
100% ;
6,102,365
957,848
16% ;
6,102,365
100% ;
295 - CDD
(1,152,624)
(1,170,172)
102%:
(1,448,081)
-
0% ;
(1,448,081)
100%:
325 - Road
(14,464,308)
(14,464,308)
100%:
(11,910,575)
-
0% ; ;
(11,910,575)
100%:
355 - Adult P&P
165,189
165,189
100%:
223,189
47,530
21% ;
223,189
100%:
465 - Road CIP
13,811,725
13,393,963
97%
12,014,914
-
0%
12,014,914
100%:
610 - Solid Waste
(4,688,023)
(5,000,029)
107% ;
(3,296,192)
-
0% ;
(3,296,192)
100% ;
615 - Fair & Expo
1,220,994
1,164,996
95%
1,022,863
37,622
4% ;
1,022,863
100% ;
618 - RV Park
160,000
160,000
100% ;
(307,000)
-
0%
(307,000)
100% ;
670 - Risk Management
(3,168)
(3,168)
100%:
(6,918)
-
0%
(6,918)
100%:
705-911
-
-
-
-
-
999- Other
12,744,837
13,331,961
105%:
11,767,472
151,085
1% ;
11,767,472
100% ;
TOTALTRANSFERS
-
-
0%;
-
-
0% ;
-
0% ;
vTES C
o�� Countywide Summary
Year
Complete
All Departments
Activity thru August of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
ENDING FUND BALANCE
Budget
Actuals
%
Budget
Actuals %
Projection
%
001 - General Fund
9,265,080
12,388,048
134% ;
9,563,536
8,686,928
11,268,554
118% ;
030 - Community Justice
689,399
1,296,490
188% ;
694,058
1,071,751
1,030,092
148%:
160/170 - TRT
2,261,401
2,565,255
113% ;
3,686,732
4,490,073
4,129,254
112%:
220 - Justice Court
67,919
144,227
212% ;
64,859
125,679
44,086
68% ;
255 - Sheriffs Office ;
13,191,907
16,801,539
127% ;
14,732,933
10,699,955 ;
16,791,286
114% ;
274 - Health Services
3,850,339
11,115,196
289% ;
4,077,752
5,991,841
5,699,282
140% ;
295 - CDD
1,478,676
1,783,536
121% ;
1,151,452
2,115,648
986,180
86% ;
325 - Road
2,416,014
6,702,644
277% ;
2,303,905
8,815,398
4,047,260
176% ;
355 - Adult P&P
2,220,879
2,754,005
124% ;
1,998,976
3,103,030
2,679,500
134%:
465 - Road CIP
14,148,365
17,759,555
126% ;
15,938,430
17,627,987 ;
19,038,583
119% ;
610 - Solid Waste
600,000
799,570
133% ;
644,638
2,313,111
1,101,373
171% ;
615 - Fair $ Expo
31,209
(94,564)
-303%;
199,576
(322,655) ;
25,012
13% ;
618 - RV Park
315,629
592,992
188% ;
150,327
694,572
203,569
135% ;
670 - Risk Management
5,308,679
7,193,407
136% ;
5,455,826
6,897,420
6,299,469
115% ;
675 - Health Benefits
14,318,894
16,563,905
116% ;
16,309,716
18,299,463
16,450,894
101% ;
705-911
5,505,949
8,589,816
156% ;
6,066,720
6,288,186
7,502,862
124%:
999- Other ;
58,869,933
75,133,069
128% ;
55,089,130
72,902,691
54,872,276
100% ;
TOTAL ;
134,540,271
182,088,689
135% ;
138,128,566
169,801,078
152,169,532
110% ;
3
quTES CO
QAC
RESOURCES
Department -wide Summary
001 - General Fund Grouping
Activity thru August of Fiscal Year 2020
Property Taxes - Current
Property Taxes - Prior
Other General Revenues
Assessor
Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
TOTALRESOURCES
REQUIREMENTS
Assessor
Clerk
BOPTA
District Attorney
Medical Examiner
Tax Office
Veterans
Property Management
Non -Departmental
TOTAL REQUIREMENTS
16.7%
Year Complete
Fiscal Year 2019 1
823,127
Fiscal Year 2020
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
27,318,385
27,774,133 102%
29,046,840
- 0%
29,046,840 100% , -1 A
389,000
433,798 112%
391,000
138,778 35%
519,000 133% 128,000! 1
2 685 500
3 272 354 122%
3,020,400
647,992 21%
3,020,400 100% B
870,658
823,127
95%837,283
4,993,290
211,938
25%
1,787,270
1,702,762
95%
1,597,369
371,739
23%
12,700
12,119
95%
12,220
3,300
27%
389,782
386,919
99%
311,215
5,106
2%
198,950
206,292
104%
195,390
51,290
26%
166,423
168,945
102%
166,423
3,000
2%
120,000
120,000
100%
120,000
4,333
4%
33,938,668
34,900,450
103% ;
35,698,140
1,437,477
4% ;
Budget Actuals % Budget Actuals %
4,802,452
4,530,558
94%
4,993,290
773,340
15%
1,854,397
1,598,595
86%
2,031,590
207,238
10%
73,125
69,565
95%
77,950
15,793
20%
7,372,932
6,993,244
95%
7,800,568
1,226,870
16% !
! 173,129
160,296
93%
235,542
14,781
6% !
872,020
779,330
89%
846,307
125,143
15% !
572,287
539,026
94%
580,360
83,517
14% !
287,858
278,966
97%
281,985
48,284
17% !
1,477,829
1,446,326
98%
1,353,702
240,564
18% !
17,4862029
16,395,907
94%
18,201,294
2,735,530
15% ;
837,283 100%!
C
1,622,369 102%,
25,000! H
12,220 100%!
-! C
311,215 100%
278, D
195,390 100%!
C
166,423 100%!
F
120,000 100%,
G
35,851,140 100% ;
153,000;
281,985 100%
$ 8,686,928 91% 7T1 -1,268,554 118% $1,705,018:
Projection %
$ Variance
4,877,077 98%
116,213: D
2,014,094 99%
17,496;'D
77,672 100% :
278, D
7,680,585 98% !
119,983! D
235,542 100%
12,210,538 110% 12,388,048 112% 1,298,048
846,307 100%!
-
580,360 100%
(2,225,556) ! (19,023,310) 0
281,985 100%
$ 8,686,928 91% 7T1 -1,268,554 118% $1,705,018:
1,353,702 100%
17,947,324 99%
253,970;
B PILT payment of $500,000 received in July. Includes $0 of Marijuana tax YTD.
TRANSFERS Budget Actuals % Budget
Actuals % Projection % $ Variance
Transfers In 326,122 289,065 89% 260,000
0% 260,000 100% E
Transfers Out ! (18,403,681) (18,352,104) 100% (19,283,310)
(2,225,556) 12% ! (19,283,310) 100% !
TOTALTRANSFERS ; (18,077,559) (18,063,039) 100% ; (19,023,310)
(2,225,556) 12% (19,023,310) 100% ;
FUND BALANCE Budget Actuals % Budget
Actuals % Projection % $ Variance
Beginning Fund Balance 10,890,000 11,946,544 110% 11,090,000
12,210,538 110% 12,388,048 112% 1,298,048
Resources over Requirements ! 16,452,639 18,504,543 17,496,846
(1,298,053) ! 17,903,816 406,970,
Net Transfers - In (Out) (18,077,559) (18,063,039) (19,023,310)
(2,225,556) ! (19,023,310) 0
TOTAL FUND BALANCE $ 9,265,080 $ 12,388,048 134% $ 9,563,536
$ 8,686,928 91% 7T1 -1,268,554 118% $1,705,018:
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Current year taxes received primarily in November, February and May.
B PILT payment of $500,000 received in July. Includes $0 of Marijuana tax YTD.
C A & T Grant received quarterly. Q1 - July; Q2 - October; Q3 - January; Q4 - April.
D Savings related to FTE vacancies YTD and forecasted vacancy rates consistent with YTD experience.
E Repayment to General Fund from Finance Reserves for ERP Implementation
F Oregon Dept of Veteran's Affairs grant reimbursed quarterly.
6 Interfund land -sale management revenue recorded at year-end.
H Recording fees are up 21% through August 2019 compared to the prior year.
I TDS Baja deferred billing credits per ORS 305.286
0 C S co "I
{ FINANCE
4
FTEs
Department -wide Summary
030 - Community Justice Grouping
Activity thru August of Fiscal Year 2020
16.7%
Year Complete
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Quarterly Reimbursement
B Out of county juvenile detention housing. Fluctuates in accordance with other county policy/usage. Current YTD trend higher than budgeted.
C Budgeted less than FY19 actual due to concerns of state funding source reduction. Quarterly payment yet to be received to confirm.
D FY20 higher than FY19 actual due to anticipated grant revenue from youth substance abuse research study.
E Payments for community service crew projects. Fluctuates depending on community need/request. Current YTD trend lower than budgeted.
F Projected Personnel savings based on FY19 average vacancy rate of 2.1 %
`�Vi ES CpG
FINANCE
5
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
OYA Basic & Diversion
407,113
413,320
102%
442,601
0%
442,601 100%
A
ODE Juvenile Crime Prev
91,379
92,492
101%
91,379
0%
91,379 100%!
A
Leases
I 85,000
87,311
103%
86,400
14,694
17%
86,400 100%
Inmate/Prisoner Housing
70,000
97,200
139%
80,000
19,950
25%
80,000 100%
B
DOC Unif Crime Fee/HB2712
35,000
43,681
125%
35,000
0%
35,000 100%!
C
Interest on Investments
I 25,000
31,318
125%
31,000
5,551
18%
31,000 100%
OJD Court Fac/Sec SB 1065
I 17,000
27,158
160%
26,000
3,703
14%
26,000 100%
Gen Fund -Crime Prevention
20,000
20,000
100%
20,000
.
0%
20,000 100%!
A
Food Subsidy
18,744
12,052
64%
16,000
1,775
11%
16,000 100%
Miscellaneous
! 2,050
4,603
225%
142050
1,592
11%
14,050 100%!
D
Contract Payments
8,000
7,269
91%
8,000
240
3%
8,000 100%!
E
Case Supervision Fee
! 7,000
6,081
87%
6,500
1,200
18%
6,500 100%
TOTALRESOURCES
786,286
842,485
107% ;
856,930
48,705
6%
856,930 100% ;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,705,245
5,412,349
95%
5,797,927
938,331
16%
5,668,383 98%
129,544, F
Materials and Services
1,327,658
1,218,976
92%
1,329,410
181,430
14%
1,329,410 100%
2
Capital Outlay
! 8,000
7,566
95%
-
-
TOTAL REQUIREMENTS
7,040,903
6,638,892
94%
7,127,337
1,119,762
16% ;
6,997,793 98%
129,544;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Funds
5,831,015
5,831,015
100%
5,961,465
993,576
17%
5,961,465 100%
Transfers Out-Veh Reserve
(87,000)
(87,000) 100%
(87,000)
-
0%
(87,000) 100%
TOTALTRANSFERS
5,744,015
5,744,015
100% ;
5,874,465
993,576
17%
5,874,465 100% ;
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
1,200,000
1,348,881
112%
1,090,000
1,149,231
105%
1,296,490 119%
206,490:
Resources over Requirements
(6,254,617)
(5,796,407)
(6,270,407)
(1,071,057)
(6,140,863)
129,544
Net Transfers - In (Out)
5,744,015
!
5,744,015
k
5,874,465
993,576
!
5,874,465
I I
0
I
TOTAL FUND BALANCE
$ 689,399
$ 1,296,490
188%
$ 694,058
$ 1,071,751
154%
$ 1,030,092 148%,
$336,034,
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Quarterly Reimbursement
B Out of county juvenile detention housing. Fluctuates in accordance with other county policy/usage. Current YTD trend higher than budgeted.
C Budgeted less than FY19 actual due to concerns of state funding source reduction. Quarterly payment yet to be received to confirm.
D FY20 higher than FY19 actual due to anticipated grant revenue from youth substance abuse research study.
E Payments for community service crew projects. Fluctuates depending on community need/request. Current YTD trend lower than budgeted.
F Projected Personnel savings based on FY19 average vacancy rate of 2.1 %
`�Vi ES CpG
FINANCE
5
�,�uTES:��G
q 2� Department -wide Summary
16.7%
Year Complete
160/170 - TRT Grouping
Activity thru August of Fiscal Year
2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Room Taxes
7,260,000
7,618,179 105%
7,670,000
2,721,338
35%
7,961,471 104%
291,471: A
Interest I
22,600
64,444 285%
62,000
14,016
23%
34,000 55%
(28,000) B
TOTALRESOURCES
7,282,600
7,682,623 105% ;
7,732,000
2,735,355
35%
7,995,471 103% ;
263,471;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
COVA
1,946,668
2,067,761 106%
2,064,221
268,234
13%
2,150,425 104%
(86,204) C
Interfund Contract I
59,121
59,121 100%
79,160
13,193
17%
79,160 100%
D
Interfund Charges
39,087
39,087 100%
37,309
6,218
17%
37,309 100%
Auditing Services
12,501
10,800 86%
14,500
0%
14,500 100%
Software I
60,000
51,533 86%
10,350
4,200
41%
10,350 100%
Office Supplies
4,000
1,589 40%
I
3,000
84
3%
I
3,000 100%
I
i
i
Printing
2,200
209 9%
2,000
-
0%
2,000 100%I
Public Notices
3,101
1,834 59%
1,600
308
19%
f
1,600 100%
I 1
i
1
Sunriver Service Dist
200,000
I
. 0%
-
-
-
-
I
Temporary Help
9,000
2,020 22%
-
TOTAL REQUIREMENTS
2,335,678
2,233,953 96%
2,212,140
292,238
13% ;
2,298,344 104%;
(86,204);
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfer Out - RV Park
(35,000)
0%
(35,000) 100%
Transfer Out - Annual Fair
(150,000)
(150,000) 100%
(250,000)
-
0%
(250,000) 100%
Transfer Out - F&E Reserve 1
(830,083)
(630,083) 76%
(286,687)
0%
(286,687) 100%
Transfer Out - F&E
(517,996)
(517,996) 100%
(409,654)
(2,145)
1%
(409,654) 100%;
-
Transfer Out - Sheriff I
(3,151,787)
(3,151,787) 100%
(3,151,787)
(525,296)
17%
(3,151,787) 100%
TOTALTRANSFERS
(4,649,866)
(4,449,866) 96%
(4,133,128)
(527,441)
13%
(4,133,128) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
1,964,345
1,566,452 80%
2,300,000
2,574,397
112%
2,565,255 112%
265,255,
Resources over Requirements
4,946,922
5,448,669
5,519,860
2,443,117
5,6979127
177,267.
Net Transfers - In (Out)
t
(4,649,866)
(4,449,866)
I
(4,133,128)
(527,441)
1
(4,133,128)
F I
0
I
TOTAL FUND BALANCE
$ 2,261,401
$ 2,565,255 113%
$ 3,686,732
$ 4,490,073 122%
$ 4,129,254 112%,
$442,522:
Note: Beginning Fund Balance
projection reflects
FY19 Ending Working Capital
A Prior year collections YTD was
33% of budget, compared to current year collections YTD
of 35%.
B Includes interest payments from delinquent tax collections.
C COVA is estimated to receive -27.5% of TRT revenue above budgeted
amounts
D Contracted services with the Finance
Department
for operating TRT program.
a 2a
FINANCE 6
�viES Co
2{ Department -wide Summary
O
16.7/0
Year Complete
220 - Justice Court Grouping
Activity thru August of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
Court Fines & Fees 550,000 605,344 110%
575,000
100,637
18%
575,000 100%
Interest on Investments E 2,000 2,931 147%
3,000
490
16%
3,000 100%
TOTAL RESOURCES 552,000 608,275 110% ;
578,000
101,127
17%
578,000 100% ;
REQUIREMENTS Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services 508,650 508,098 100%
516,868
88,993
17%
516,868 100%
Materials and Services E 149,431 143,941 96%
161,273
30,681
19%
161,273 100%
A
TOTAL REQUIREMENTS 658,081 652,039 99%
678,141
119,674
18%
678,141 100% ;
TRANSFERS Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Fund 30,000 30,000 100%
TOTALTRANSFERS 30,000 30,000 100%
FUND BALANCE Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance 144,000 157,990 110%
165,000
144,227
87%
144,227 87%
(20,773)
Resources over Requirements (106,081) (43,764)
(100,141)
(18,547)
(100,141)
0
Net Transfers - In (Out) 30,000 30,000
-
-
0'
TOTAL FUND BALANCE $ 67,919 $ 144,227 212%
$ 64,859
$ 125,679
194%,
$ 44,086 68%
($20,773):
Note: Beginning Fund Balance projection reflects FYI Ending Working Capital
A Annual software maintenance costs paid upfront in fiscal year.
y`�3iEs COGS
FINANCE
vi ES C
q`� ; Department -wide Summary
255 - Sheriff's Office Grouping
Activity thru August of Fiscal Year 2020
16.7%
Year Complete
REQUIREMENTS
Sheriffs Services
Civil/Special Units
Automotive/Communications
Detective
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Crisis Stabilization Center
Other Law Enforcement
Non - Departmental
TOTAL REQUIREMENTS
Budget Actuals % Budget Actuals %
3,636,550
Fiscal Year 2019 1
100%
3,740,851
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
LED #1 Property Tax Current
24,780,245
25,153,487 102%
26,293,470
-
0%26,293,470
100%
LED #2 Property Tax Current
10,027,098
10,171,051 101%
10,632,014
-
0%
10,632,014 100% -
Sheriffs Office Revenues
3,675,026
4,136,329 113%
3,730,596
595,836
16%
3,730,596 100% -
LED #1 Property Tax Prior
312,000
326,275 105%
312,000
114,567
37%
312,000 100%
LED #2 Property Tax Prior
166,500
157,143 94%
148,000
48,199
33%
148,000 100%
LED #1 Interest k
145,000
288,269 199%
138,000
34,421
25%
138,000 100%
LED #2 Interest k
120,000
193,301 161%
136,000
25,872
19%
136,000 100%
LED #1 Foreclosed Properties
-
53,322
k
-
-
i
i i k
k
LED #2 Foreclosed Properties
-
21,561
-
-
1,070,404
105%
TOTALRESOURCES
39,225,869
40,500,738 103% ;
41,390,080
818,895
2% ;
41,390,080 100% ;
REQUIREMENTS
Sheriffs Services
Civil/Special Units
Automotive/Communications
Detective
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Crisis Stabilization Center
Other Law Enforcement
Non - Departmental
TOTAL REQUIREMENTS
Budget Actuals % Budget Actuals %
3,636,550
3,654,560
100%
3,740,851
571,483
15%
i 543,129
563,801
104%
596,364
108,218
18%
i 2,644,785
2,532,545
96%
2,858,337
302,584
11%
i 2,033,077
2,044,686
101%
2,132,319
351,142
16%
k 10,003,952
10,040,921
100%
10,592,002
2,104,642
20%
k 881,182
892,837
101%
1,004,600
135,143
13%
i 18,357,098
17,364,464
95%
18,359,024
2,856,982
16%
551,494
531,409
96%
556,740
82,204
15%
328,581
341,586
104%
402,734
58,495
15%
1,520,623
1,451,124
95%
1,601,871
288,662
18%
k 667,647
874,923
131%
743,334
146,299
20%
i 559,308
82,308
15%
571,267
14,045
2%
1,017,266
1,070,404
105%
1,330,214
185,966
14%
i 108,329
108,329
100%
4,425
738
17%
42,853,022
41,553,897
97%
44,494,082
7,206,603
16% ;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Transfer In - TRT
3,151,787
3,151,787 100%
3,151,787
525,296
17%
Transfer In - General Fund
103,132
103,132 100%
240,249
40,040
17%
Transfers Out - Debt Service '
(273,666)
(273,666) 100%
(272,100)
-
0%
TOTALTRANSFERS
2,981,253
2,981,254 100% ;
3,119,936
565,336
18% ;
FUND BALANCE Budget Actuals % Budget Actuals %
Beginning Fund Balance
13,837,807
14,873,445 107%
14,716,999
16,522,328 112%,
Resources over Requirements
(3,627,153)
(1,053,160)
(3,104,002)
(6,387,709)
Net Transfers - In (Out)
2,981,253
i
2,981,254 t
k
3,119,936
565,336
4
TOTAL FUND BALANCE
$ 13,191,907
$ 16,801,539 127%
$ 14,732,933
$ 10,699,955 73%
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
Projection %
$ Variance
3,710,395 99%
i �
30,456: A
k
596,364 100%
2,933,232 103%
(74,895);
2,292,066 107%
(159,747);
10,667,101 101%
(75,099);
932,164 93%
�
72,436
k
k
18,041,905 98%
�
317,119!
i
504,993 91%
51,747!k
448,267 111%
(45,533);
1,793,087 112%
(191,216);
870,494 117%
(127,160);
581,067 102%
(9,800);
1,154,708 87%
175,506,
4,425 100%
44,530,268 100% ;
(36,186);
Projection % $ Variance
3,151,787 100%
240,249 100%
(272,100) 100%
3,119,936 100% ;
Projection % $ Variance
16,811,538 114% 2,094,539
(3,140,188) (36,186);
3,119,936 0
$ 16,791,286 114% $2,058,353
A August variances in all Divisions are from projections based on YTD personnel and positions that are unfilled or over -filled
X01 ES C0
FINANCE
8
�v'CES CO
Department -wide Summary
O
16•'%
Year
Complete
274 - Health
Services Grouping
Activity thru August
of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
State Grant
13,262,344
13,215,044 100%
13,061,070
83,901
1%
11,765,698 90%
(1,295,372);
OHP Capitation
8,652,200
8,142,094 94%
11,569,756
1,281,490
11%
7,242,431 63%
(4,327,325);
CCBHC Grant
d 5,406,848
4,884,430 90%
2,330,991
-
0%
2,330,991 100%
Environmental Health Fees
d 1,169,600
1,076,036 92%
1,058,205
49,995
5%
1,113,779 105%,
55,574
State Miscellaneous
d 899,734
1,808,299 201%
1,040,153
110
0%
1,040,153 100%
-
State - OMAP
d 1,147,168
1,108,622 97%
991,900
137,721
14%
991,900 100%
Local Grants
d 1,208,623
1,259,178 104%
985,900
338,432
34%
985,900 100%
-
Federal Grants
d 990,189
1,311,567 132%
946,625
-
0%
946,625 100%
Patient Fees
d 236,500
637,910 270%
564,750
117,953
21%
664,750 118%
100,000!
Title 19
1,345,100
3,069,162 228%
535,400
655,764
122%
4,243,579 793%
3,708,179!
Other
i 343,545
398,786 116%
353,015
74,678
21%
353,015 100%
Vital Records
d 212,000
241,727 114%
220,000
39,438
18%
220,000 100%
Divorce Filing Fees
157,603
157,603 100%
173,030
173,030
100%
173,030 100%
Interest on Investments
d 135,000
218,767 162%
171,000
42,406
25%
171,000 100%
Liquor Revenue
151,000
166,372 110%
150,800
-
0%
150,800 100%
Interfund Contract- Gen Fund
d 127,000
127,000 100%
127,000
0%
127,000 100%
State Shared- Family Planning
168,007
120,000
45,709
38%
120,000 100%
TOTALRESOURCES
35,444,454
37,990,604 107% ;
34,399,595
3,040,626
9% ;
32,640,651 95% (1,758,944);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Administration Allocation
-
-
-
0%
- 0%
-
Personnel Services
31,702,065
29,780,257 94%
32,618,625
5,209,415
16%
31,841,157 98%
777,468!
Materials and Services
d 13,033,299
12,372,877 95%
13,342,146
1,058,277
8%
12,042,146 90%
1,300,000:
Capital Outlay
d 239,000
206,031 86%
345,000
-
0%
345,000 100%
TOTAL REQUIREMENTS
44,974,364
42,359,164 94%
46,305,771
6,267,692
14% ;
44,228,303 96%
2,077,468;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Fund
6,366,223
6,367,892 100%
5,747,090
957,848
17%
5,747,090 100%
Transfers In- OHP Mental Health
548,601
-
0%
548,601 100%
Transfers Out
d (188,688)
(188,688) 100%
(193,326)
-
0%
(193,326) 100%
TOTALTRANSFERS
6,1772535
6,179,204 100% ;
6,102,365
957,848
16%
6,102,365 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
7,202,714
9,304,552 129%,
9,881,563
8,261,059
84%
11,184,569 113%
1,303,006:
Resources over Requirements
(9,529,910)
(4,368,561)
(11,906,176)
(3,227,065)
(11,587,652)
318,524!
Net Transfers - In (Out)
6,177,535
d
6,179,204
d
6,102,365
957,848
F
6,102,365
4 I
0!
I
TOTAL FUND BALANCE
$ 3,850,339
$ 11,115,196 289%
$ 4,077,752
$ 5,991,841
147%
$ 5,699,282 140%
$1,621,530;
ES c,O
&� FINANCE
Zle
N
vtES
Department -wide Summary
274 - Health Services - Admin Grouping
Activity thru August of Fiscal Year 2020
16.7%
Year Complete
REQUIREMENTS
Fiscal Year 2019
1
%
Budget
Fiscal Year 2020
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
CCBHC Grant
946,400
876,190
93%
670,365
I 4,600,091
0%
670,365 100%
Interest on Investments
I 135,000
218,767
162%
171,000
42,406
25%
171,000 100% -
Federal Grants
! 108,940
303,065
278%
56,292
0%
56,292 100% -
Other
9,000
16,192
180%
9,000
3,836
43%
9,000 100% -E
TOTALRESOURCES
1,199,340
1,414,215
118% ;
906,657
46,242
5%
906,657 100% ;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,067,132
4,946,052
98%
5,241,272
848,092
16%
5,225,722 100%
15,550, A
Materials and Services
I 4,600,091
4,671,464
102%
4,952,469
717,498
14%
4,952,469 100%
Capital Outlay
5,000
-
0%
5,000
0%
5,000 100%
Administration Allocation
(8,327,487)
(8,295,196)
100%
(9,289,585)
0%
(9,289,585) 100%
TOTAL REQUIREMENTS
1,344,736
1,322,320
98% ;
909,156
1,565,591
172% ;
893,606 98%
15,550;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Fund
-
40,000
6,667
17%
40,000 100%
Transfers Out
(188,688)
(188,688)
100%
(193,326)
0%
(193,326) 100%
TOTALTRANSFERS
(188,688)
(188,688)
100% ;
(153,326)
6,667
-4%
(153,326) 100% ;
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
2,6425514
2,862,108
108%
23660,832
2,224,475
84%
3,011,696 113%
350,864
Resources over Requirements
(145,396)
91,895
(2,499)
(1,519,349)
13,051
15,550;
Net Transfers - In (Out)
(188,688)
E
(1883688)
!
(153,326)
6,667
a
d
(153,326)
E I
0
I
TOTAL FUND BALANCE
$ 2,308,430
$ 2,765,315 120%
$ 2,505,007
$ 711,793
28%
7-$72-,871,421 115%
$366,413,
Note: Beginning Fund Balance projection reflects FY19 Ending
Working Capital
A Projected Personnel savings based on experienced vacancy rate in FY19
'31Es coG�-,
FINANCE 10
TES CSG 16.7%
2� Department -wide Summary Year Complete
274 - Health Services - Behavioral Health Grouping
Activity thru August of Fiscal Year 2020
Fiscal Year 2019 Fiscal Year 2020
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
OHP Capitation
8,652,200
8,142,094 94%
11,569,756
1,281,490
11%
7,242,431 63% (4,327,325); A
State Grant
k 10,187,361
9,932,546 97%
10,391,838
4,901
0%
9,036,264 87%
(1,355,574) B
CCBHC Grant
k 4,381,400
3,929,191 90%
1,660,626
-
0%
1,660,626 100%
Title 19
k 1,345,100
3,069,162 228%
535,400
655,764
122%
4,243,579 793%
3,708,179, A
Federal Grants
k 499,249
639,680 128%
508,333
-
0%
508,333 100%
Patient Fees
236,500
515,196 218%
443,450
90,572
20%
543,450 123%,
100,000, A
State Miscellaneous
351,200
995,622 283%
437,100
-
0%
437,100 100%
Local Grants
k 412,987
424,012 103%
412,900
5,000
1%
412,900 100%
Other
k 334,545
346,812 104%
342,655
60,412
18%
342,655 100%
Divorce Filing Fees
157,603
157,603 100%
173,030
173,030
100%
173,030 100%
Liquor Revenue
151,000
166,372 110%
150,800
-
0%
150,800 100%
State - OMAP
i 131,900
270,591 205%
131,900
45,310
34%
131,900 100%
Interfund Contract- Gen Fund
127,000
127,000 100% r
127,000
-
0%
127,000 100%!
-
TOTALRESOURCES
26,968,045
28,715,882 106% ;
26,884,788
2,316,479
9% ;
25,010,068 93% (1,874,720),
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Administration Allocation
6,253,121
6,248,556 100%
6,978,412
-
0%
6,978,412 100%,
-
Personnel Services
k 19,172,838
17,819,840 93%
19,790,950
3,196,896
16%
19,044,581 96%
746,369 C
Materials and Services
k 6,509,514
5,534,476 85%
6,599,618
192,714
3%
5,299,618 80%
1,300,000! D
Capital Outlay
234,000
199,979 85%
340,000
0%
340,000 100%,
TOTAL REQUIREMENTS
32,169,473
29,802,851 93%
33,708,980
3,389,609
10%
31,662,611 94% ;
2,046,369;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Fund
2,282,708
2,282,580 100%
1,734,107
289,018
17%
1,734,107 100%
Transfers In- OHP Mental Health
r
548,601
-
0%
548,601 100%
TOTALTRANSFERS
2,282,708
2,282,580 100% ;
2,282,708
289,018
13%
2,282,708 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
3,976,398
5,628,746 142%
5,883,114
4,918,326
84%
6,658,875 113%
775,761
Resources over Requirements
! (5,201,428)
(1,086,969)
(6,824,192)
(1,073,131)
(6,652,543)
171,649,
Net Transfers - In (Out)
2,282,708
E
2,282,580
k
2,282,708
289,018
i
2,282,708
1 I
0!
i
TOTAL FUND BALANCE
$ 1,057,678
$ 6,824,357 645%
$ 1,341,630
$ 4,134,213 308%
7 $ 2,289,040 171%
$947,410:
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A The 2019 contract with the Coordinated Care Organization is comprised of a fee-for-service component corresponding to patient visits. Revenue in
Patient Fees and Title 19 will be higher than budgeted, and capitation will be lower than budgeted.
B Budgeted funds was a pass-through from the Behavioral Health State IGA for residential treatment provides, which will be paid directly during an 18
-month contract.
C Projected Personnel savings based on experienced vacancy rate in FY19
D Reduction in Contracted Services related to footnote A
} CS ('0G
FINANCE 11
Vi ES C
Department -wide Summary
274 - Health Services - Public Health Grouping
Activity thru August of Fiscal Year 2020
RESOURCES
State Grant
Environmental Health Fees
State - OMAP
State Miscellaneous
Local Grants
Federal Grants
Vital Records
Patient Fees
State Shared- Family Planning
Other
CCBHC Grant
TOTALRESOURCES
REQUIREMENTS
Administration Allocation
Personnel Services
Materials and Services
Capital Outlay
TOTAL REQUIREMENTS
TRANSFERS
Transfers In- General Fund
TOTALTRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
16.7%O
Year Complete
Fiscal Year 2019 1
Actuals %
Budget
Fiscal Year 2020
%
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
3,074,983
3,282,497 107%
2,669,232
79,000
3%
2,729,434 102%
60,202: A
1,169,600
1,076,036 92%
1,058,205
49,995
5%
1,113,779 105%
55,574! B
1,015,268
838,031 83%
860,000
92,411
11%
860,000 100%
Budget
548,534
812,677 148%
603,053
110
0%
603,053 100%
17%
795,636
835,167 105%
573,000
333,432
58% _
573,000 100%
Actuals %
382,000
368,821 97%
382,000
-
0%
382,000 100%
1,118,258
212,000
241,727 114%
220,000
39,438
18%
220,000 100%
4,083,515
�
4,085,312
�
122,714
121,300
27,381
23%
121,300 100%
$ 231,115
$ 1,145,835 496%
168,007
120,000
45,709
38%
120,000 100%
-
35,782 f
1,360
10,430
767%
11,000 100%!
9,640
79,048
79,048 100%
7,277,069
7,860,507 108% ;
6,608,150
677,906
10%
6,733,566 102% ;
125,416;
Budget
Actuals %
Budget
Actuals
%
2,074,366
2,046,640 99%
2,311,173
-
0%
7,462,095
7,014,365 94%
7,586,403
1,164,427
15%
1,923,694
2,166,937 113%
1,790,059
148,065
8%
-
6,051 999%
11,460,155
11,233,994 98%
11,687,635
1,312,491
11% ;
Budget
Actuals %
Budget
Actuals
%
4,083,515
4,085,312 100%
3,972,983
662,163
17%
4,083,515
4,085,312 100% ;
3,972,983
662,163
17% ;
Budget
Actuals %
Budget
Actuals
%
583,802
813,698 139% =
1,337,617
1,118,258
84%
(4,183,086)
(3,373,487) k
(5,079,485)
(634,586)
4,083,515
�
4,085,312
�
3,972,983
662,163
t
$ 484,231
$ 1,525,524 315%
$ 231,115
$ 1,145,835 496%
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Includes funding from extension of Garrett Lee Smith grant, and a reduction from Ryan White.
B Fees were budgeted at an increase of 3%, but were adopted at an 8.5% rate increase
C Projected Personnel savings based on experienced vacancy rate in FY19
ES C-0
o" FINANCE
12
Projection % $ Variance
2,311,173 100%
7,570,854 100% 15,550 C
1,790,059 100%
11,672,086 100% ; 15,550;
Projection % $ Variance
3,972,983 100%
3,972,983 100% ;
Projection % $ Variance
1,513,998 113% 176,382;
(4,938,520) 140,966
3,972,983 0!
$ 548,461 237% $317,348:
Department-wide Summary
16.7%
16•'%
Year
Complete
295 - CDD Grouping
Activity thru August
of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Admin - Operations
114,500
152,827 133%
162,000
25,207
16%
162,000 100%
Code Enforcement
664,291
635,453 96%
693,960
128,258
18%
685,915 99%
(8,045), A
Building Safety
3,312,714
3,075,409 93%
3,433,780
636,932
19%
3,435,450 100%
1,670!
Electrical
804,849
738,580 92%
809,500
131,181
16%
809,500 100%
Environmental On -Site
782,984
819,608 105%
877,400
208,362
24%
877,400 100%
Current Planning
1,795,453
1,701,840 95%
1,807,176
319,825
18%
1,778,525 98%
(28,651) A
Long Range Planning
678,955
632,170 93%
685,004
133,952
20%
680,171 99%
(4,833) A
TOTAL RESOURCES
8,153,746
7,755,886 95%
8,468,820
1,583,717
19%
8,428,961 100% ;
(39,859);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Admin - Operations
2,477,738
2,386,276 96%
2,575,316
433,183
17%
2,578,083 100% ;
(2,767) B
Code Enforcement
! 456,162
445,254 98%
481,242
75,281
16%
490,449 102%
(9,207) B
Building Safety
1,676,037
1,565,140 93%
12665,199
257,901
15%
1,647,490 99%
17,709, C
Electrical
445,433
439,104 99%
457,282
73,954
16%
458,985 100%
(1,703)!
Environmental On -Site
! 612,596
547,203 89%
616,279
85,814
14%
602,342 98%
13,937 C
Current Planning
1,554,847
1,456,128 94%
1,501,588
240,992
16%
1,446,501 96%
55,087- C
Long Range Planning
503,344
492,687 98%
554,385
84,479
15%
554,385 100%!
t
TOTAL REQUIREMENTS
7,726,157
7,331,793 95% ;
7,851,291
1,251,604
16%
7,778,236 99%
73,055;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In - General Fund
300,000
289,193 96%
100,000
0%
100,000 100%
Transfers Out
(79,945)
(79,945) 100%
(85,695)
0%
(85,695) 100%
Transfers Out - CDD Reserve
! (1,372,679)
(1,379,420) 100%
(1,462,386)
0%
(1,462,386) 100%
TOTALTRANSFERS
(1,152,624)
(1,170,172) 102% ;
(1,448,081)
0% ;
(1,448,081) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
2,203,711
2,529,615 115%,
1,982,004
1,783,536
90%
1,783,536 90%
(198,468):
Resources over Requirements
427,589
424,093
617,529
332,113
650,725
33,196!
Net Transfers - In (Out)
(1,152,624)
(1,170,172)
(1,448,081)
-
(1,448,081)
0�
TOTAL FUND BALANCE
$ 1,478,676
$ 1,783,536 121%
$ 1,151,452
$ 2,115,648
184%
$ 986,180 86%
($165,272)
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Revenue adjustment related to a decrease in the manufactured home valuation factor
B Projection increased to include unbudgeted health benefits trust
c Overall, projection decreased due to year to date unfilled positions
�` ,31 E S cC,G
FINANCE
t< 13
VIES C-
°6_, Department -wide Summary
16•'%
o�`��
Year
Complete
325 - Road Grouping
Activity thru August of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Motor Vehicle Revenue
16,234,849
16,726,428 103%
17,609,539
2,638,777
15%
17,609,539 100%,
-
Federal - PILT Payment
1,900,000
2,153,308 113%
1,510,450
2,271,781
150%
2,271,782 150%,
761,332, A
Other Inter -fund Services
! 1,044,353
1,096,023 105%
1,156,581
904
0%
1,156,581 100%
Forest Receipts
963,410
801,125 83%
915,000
-
0%
915,000 100%
Cities-Bend/Red/Sis/La Pine
635,000
400,849 63%
660,000
2,997
0%
660,000 100%
Sale of Equip & Material
365,000
327,920 90%
358,000
2,096
1%
358,000 100%
Interest on Investments
! 150,000
220,062 147%
246,000
37,320
15%
246,000 100%
-
Federal Reimbursements
! 544,000
363,910 67%
181,757
-
0%
181,757 100%!
-
Mineral Lease Royalties
175,000
69,422 40%
60,000
-
0%
60,000 100%,
-
Miscellaneous
! 45,000
118,699 264%
57,500
5,772
10%
57,500 100%
State Miscellaneous
! 739,811
710,633 96%
20,000
-
0%
20,000 100%
Assessment Payments (P&I)
80,000
22,350 28%
11,000
2,640
24%
11,000 100%
TOTALRESOURCES
22,876,423
23,010,728 101% ;
22,785,827
4,962,288
22%
23,547,159 103% ;
761,332;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
6,595,561
6,246,351 95%
6,447,671
1,052,217
16%
6,166,303 96%
281,368, B
Materials and Services
! 8,094,192
5,912,268 73%
8,094,165
1,506,847
19%
8,094,165 100%
Capital Outlay
! -
-
31,500
-
0%
31,500 100%
TOTAL REQUIREMENTS
14,689,753
12,158,619 83%
14,573,336
2,559,064
18%
14,291,968 98%
2819368;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers Out
(14,464,308)
(14,464,308) 100%
(11,910,575)
-
0%
(11,910,575) 100%
TOTALTRANSFERS
; (14,464,308)
(14,464,308) 100% ;
(11,910,575)
0% ;
; (11,910,575) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
8,693,653
10,314,842 119%,
6,001,989
6,412,174
107%
6,702,644 112%
700,655;
Resources over Requirements
8,186,670
10,852,110
8,212,491
2,403,224
9,255,191
1,042,700
Net Transfers - In (Out)
(14,464,308)
(14,464,308)
(11,910,575)
-
(11,910,575)
0;
TOTAL FUND BALANCE
$ 2,416,014
$ 6,702,644 277%,
$ 2,303,905
$ 8,815,398 383%
7 $ 4,047,260 176%,
$1,743,355:
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A PILT payment received in July. Exceeded amounts as budgeted.
8 Projected Personnel savings based on FYI average vacancy rate of 4.8%
`�pY ES CpG
FINANCE 14
v'CES C
Department -wide Summary 16.7%
Year Complete
355 - Adult P&P Grouping
Activity thru August of Fiscal Year 2020
Fiscal Year 2019 Fiscal Year 2020
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
DOC Grant in Aid SB 1145
4,781,604
4,781,604 100%
4,353,626
1,195,401
27%
4,621,752 10b/o
M5,196; A
CJC Justice Reinvestment
844,831
853,831 101%
712,530
-
0%
774,281 109%
61,751, B
DOC Measure 57
233,900
233,900 100%
236,142
-
0%
239,005 101%
2,863! C
Probation Supervision Fees
210,000
191,536 91%
160,000
33,774
21%
160,000 100%
DOC -Family Sentence Alt
114,683
114,683 100%!
114,682
-
0%
111,873 98%
(2,809) D
Interest on Investments
40,000
77,778 194%
77,500
12,928
17%
77,500 100%
Interfund- Sheriff
50,000
51,034 102%
50,000
9,167
18%
50,000 100%
Gen Fund/Crime Prevention
50,000
50,000 100%
50,000
-
0%
50,000 100%
State Subsidy
17,000
16,337 96%
16,298
4,084
25%
16,703 102%
405, E
Probation Work Crew Fees
4,000
2,800 70%
2,000
440
22% 4
2,000 100%
Electronic Monitoring Fee
10,000
84,165 842%
2,000
9,566
478%
15,000 750%
13,000, F
Miscellaneous
500
6,102 999%
500
242
48%
500 100%
G
State Miscellaneous
4,300
- 0%
-
TOTALRESOURCES
6,360,818
6,463,769 102% ;
5,775,278
1,265,602
22%
6,118,644 106% ;
343,366;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
4,656,363
4,522,266 97%
4,809,644
775,292
16%
4,636,491 96%
173,153: H
Materials and Services
1,828,765
1,686,408 92%
1,764,847
193,883
11%
1,764,847 100%
Capital Outlay
20,000
- 0%
15,000
-
0%
15,000 100%
TOTAL REQUIREMENTS
6,505,128
6,208,673 95%
6,589,491
969,174
15% ;
6,416,338 97%
173,153;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Funds
285,189
285,189 100%
285,189
47,530
17%
285,189 100%
Transfer to Vehicle Maint
(120,000)
(120,000) 100%
(62,000)
-
0%
(62,000) 100%
TOTALTRANSFERS
165,189
165,189 100% ;
223,189
47,530
21%
223,189 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
2,200,000
2,333,720 106%
2,590,000
2,759,072
107%
2,754,005 106%
164,005:
Resources over Requirements
(144,310)
255,096
(814,213)
296,428
(297,694)
516,519,
Net Transfers - In (Out)
165,189
165,189
223,189
47,530
223,189
0!
TOTAL FUND BALANCE
$ 2,220,879
$ 2,754,005 124% :
$ 1,998,976
$ 3,103,030 155%
$ 2,679,500 134%
$680,524:
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A State Criminal Justice Commission received more funding for dispersal
than anticipated at time of budgeting
B State Criminal Justice Commission received more funding for dispersal
than anticipated at time of budgeting
C State Dept of Corrections received more funding for dispersal than anticipated at time of budgeting
D State Dept of Corrections allocated less than anticipated at time of budgeting
E State Dept of Corrections received more funding for dispersal than anticipated at time of budgeting
F Revenue from prior pretrial EM clients more than anticipated at time of budgeting due to account close-out offer made to clients in June -Aug 2019
G Revenue includes miscellaneous refunds or staff uniform overage fees. YTD trend is higher than anticipated.
H Projected Personnel savings based on FY19 average vacancy rate of 3.6%
UT E5 c
FINANCE 15
�01ES CO
00, Department -wide Summary
O
16•'x°
Year Complete
465 - Road CIP Grouping
Activity thru August of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES Budget Actuals %
Budget
Actuals
%
Projection %
$ variance
State Miscellaneous 853,104 - 0%
1,944,893
-
0%
1,944,893 100%
Interest on Investments 106,000 261,131 246%
198,000
68,884
35%
198,000 100%
-
TOTALRESOURCES 959,104 261,131 27%
2,142,893
68,884
3%
2,142,893 100%;
REQUIREMENTS Budget Actuals %
Budget
Actuals
%
Projection %
$ variance
Materials and Services 73,153 73,153 100%
71,748
11,958
17%
71,748 100%
Capital Outlay { 8,236,348 5,411,213 66%
13,764,165
217,553
2%
12,807,031 93%
957,134 A
TOTAL REQUIREMENTS 85309,501 5,484,366 66%
13,835,913
229,511
2%
12,878,779 93% ;
957,134;
TRANSFERS Budget Actuals %
Budget
Actuals
%
Projection %
$ variance
Transfers In 13,811,725 13,393,963 97%
12,014,914
-
0%
12,014,914 100%
-
TOTALTRANSFERS 13,811,725 13,393,963 97%
12,014,914
0% ;
12,014,914 100% ;
FUND BALANCE Budget Actuals %
Budget
Actuals
%
Projection %
$ variance
Beginning Fund Balance 7,687,037 9,588,827 125%
15,616,536
17,788,615
114%,
17,759,555 114%
2,143,019
Resources over Requirements (7,350,397) (5,223,236)
(11,693,020)
(160,627)
(10,735,886)
957,134
Net Transfers - In (Out) 13,811,725 13,393,963
12,014,914
12,014,914
0
TOTAL FUND BALANCE $ 14,148,365 $ 17,759,555 126% :
$ 15,938,430
$ 17,627,987
111%
7$ 19,038,583 119%,
$3,100,153,
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Construction delays on the NE 17th SUNegus project will push some expenses to FY 21
FINANCE
16
Department -wide Summary
465 - Road CIP - Capital Outlay Summary by Project
Activity thru August of Fiscal Year 2020
16.7%
Year Complete
Fiscal Year 2019 1 Fiscal Year 2020
Budget Actuals % Budget Actuals % Projection $ Variance
Burgess Road / Day Road Intersection
900,106
658,203
73%
Deschutes Market/ Dale Road Intersection
1,500,000
1,285,822
86%
Erickson Road Paving
468,544
Old Bend Redmond Highway Phase II
3rd Street Drainage Extension
300,000
112,655
38%
US 20 at Tumalo
300,000
1,100,000
367%
300,000
0% E
€ 300,000 100%
Paving Knott Rd
850,286
495,978
58%
S. Canal / Helmholtz Way
714,937
141,751
20%
800,000
13,800
2% €
665,726 83% €
(134,274);
S. Canal - "SIX" Corners
798,699
537,724
67% I
900,000
-
0%
965,562 107% I
65,5621:
Six Corners Irrigation
Tumalo Road / Tumalo Place
406,879
49,123
12% 1
769,521
0% €
740,579 96% E
(28,942)
Quail Road Improvements
100,000
100,000
100%
i
La Pine Guardrail Repair
-
40,099
C Avenue: Hwy 97 to 6th St Improvement
180,746
35,351
20% 1
300,000
173,526
58% 1
369,378 123% 1
69,378:
Solar Drive Bridge
160,000
70,334
44%
Old Bend Rdm/Tumalo Rd Inter
346,426
50,355
15%
625,642
0% €
570,150 91% 1
(55,492);
Sisemore Bridge
220,000
100,596
46% €
632,174
5,571
1% ;
636,992 101 % i
4,818:
Spring River Bridge Parking Imp
163,776
12,122
12,009
12,009:
NE 17TH and Negus
360,000
221
0% €
1,025,472
0% E
180,000 18% i
(845,472);
Paving Ward Road
339,810
681
0% @
139,810
678
0% €
696,692 498%
556,882:
TSAP
180,746
0% a
180,746 100%
Runnel Rd: Loco Rd to Tumalo Rd
275,000
0%
= 120,000 44%
(155,000);
Cascade Lakes Hwy Bike Facilities MP
11,856
11,856
11,856;
Fyrear Rd US 20 to Stevens
300,000
0% E
300,000 100
Alfalfa Mkt Rd: Powell Butte Hwy to MP 4
300,000
0%
300,000 100%
Bend District Local Roads
558,459
0%
458,459
0% E
0% i
(458,459):
City of LaPine Local Roads
500,000
0%
= 500,000 100%
US 97 Bend North Corridor
5,000,000
o% E
5,000,000 100
Tumalo Res Rd: OB Riley to Bailey Rd
247,342
0%
247,342 100%
US 20 Ward Rd to Hamby
500,000
0% `•
500,000 100%
Transportation System Plan Update
250,000
0% ':
250,000 100%
Gribbling Rd Bridge
60,000
0%
60,000 100%
Signage Improvements
100,000
0%
100,000
0%
100,000 100%
Guardrail Improvements
100,000
0%
100,000
0%
100,000 100%
TOTAL CAPITAL OUTLAY $ 8,236,346 $ 5,411,213 66% $ 13,764,165 $ 217,553 2% $ 12,807,031 93%i ($ 957,
FINANCE
17
ES °�� Department -wide Summary
16.7%
Year Complete
610 - Solid Waste Grouping
Activity thru August of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
Franchise Disposal Fees 6,497,676 6,356,636 98%
6,437,500
1,149,944
18%
6,437,500 100%,
Private Disposal Fees 2,709,370 2,379,061 88%
2,419,046
470,706
19%
2,419,046 100%
Commercial Disp. Fee 2,042,050 2,060,523 101%
2,252,225
468,558
21%
2,252,225 100%
Franchise 3% Fees I 265,000 291,340 110%
265,000
9,585
4%
265,000 100%
Yard Debris 216,761 268,830 124%
216,761
68,251
31%
216,761 100%!
A
Interest 44,000 58,235 132%
59,000
6,499
11%
59,000 100%
Miscellaneous 49,955 57,067 114%
48,336
110,744
229%
143,336 297%
95,000! B
Special Waste 15,000 21,487 143%
15,000
3,521
23%
15,000 100%
Recyclables 18,000 11,063 61%
12,000
2,104
18%
12,000 100%
Leases I 10,801 1 0%
1
-
0%
1 100%
TOTALRESOURCES 11,868,613 11,504,244 97%
11,724,869
2,289,913
20%
11,819,869 101% ;
95,000;
REQUIREMENTS Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services 2,504,623 2,331,135 93%
2,538,776
400,177
16%
2,376,611 94%
162,165: C
Materials and Services k 4,772,159 4,341,881 91%
4,927,163
364,653
7%
4,927,163 100%
Capital Outlay 173,000 109,681 63%
56,000
11,724
21%
56,000 100%!
D
Debt Service 860,938 860,937 100%
862,100
-
0%
862,100 100%!
TOTAL REQUIREMENTS 8,310,720 7,643,635 92%
8,384,039
776,554
9%
8,221,874 98%
162,165;
TRANSFERS Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
SW Capital & Equipment Reserve (4,688,023) (55000,029) 107%
(3,296,192)
0%
(3,296,192) 100%
TOTALTRANSFERS (4,688,023) (5,000,029) 107% ;
(3,296,192)
0% ;
(3,296,192) 100% ;
FUND BALANCE Budget Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance 1,730,130 1,938,991 112%
600,000
799,753
133%
799,570 133%:
199,570:
Resources over Requirements 3,557,893 3,860,608
3,340,830
1,513,359
3,597,995
257,165!
Net Transfers - In (Out) (4,688,023) (5,000,029)
I k
(3,296,192)
C
(3,296,192)
I I
0�
i
TOTAL FUND BALANCE $ 600,000 $ 799,570 133% :
$ 644,638
$ 2,313,111 359%,
$ 1,101,373 171%
$456,735,
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Revenue is seasonal with higher utilization in the summer months
B Includes an unbudgeted sale of loader 7-279 for $95K
C Projected Personnel savings based on FY19 average vacancy rate of 6.5%
D FY19 extended the life of an existing vehicle and did not purchase a second pick-up; FY20
purchased the budgeted gas monitoring equipment
FINANCE 18
�uIES C-
Department -wide Summary
16.7%
16•'
Year Complete
615 - Fair & Expo Grouping
Activity thru August
of Fiscal Year 2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Events Revenue
655,000
615,300 94%
687,000
110,015
16%
687,000 100%,
-
Food & Beverage
540,000
629,875 117%
568,000
69,084
12%
568,000 100%!
-
Rights & Signage
105,000
115,650 110%
120,000
14,300
12%
120,000 100%
Storage
83,100
76,735 92%
71,000
-
0%
71,000 100%
Horse Stall Rental
57,000
71,855 126%
62,000
-
0%
62,000 100%
Interfund Payment
30,000
54,573 182%
30,000
5,000
17%
30,000 100%,
A
Camping Fee
18,200
19,975 110%
18,000
250
1%
18,000 100%
Miscellaneous
8,400
6,374 76%
3,500
734
21%
3,500 100%!
-
Interest
2,400
(518) -22%
2,000
(774)
-39%
2,000 100%
TOTAL RESOURCES
1,499,100
1,589,820 106% ;
1,561,500
198,609
13%
1,561,500 100% ;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
1,248,512
1,259,337 101%
1,000,199
210,861
21%
1,000,199 100%
Personnel Services - F&B
149,296
149,947 100%
157,430
24,396
15%
157,430 100%
Materials and Services967,441
912,724 94%
795,788
187,995
24%
795,788 100%
Materials and Services - F&B
222,500
365,951 164%
410,570
43,540
11%
410,570 100%
Debt Service
101,136
101,136 100%
100,800
0%
100,800 100%
TOTAL REQUIREMENTS
2,688,885
2,789,095 104% ;
2,464,787
466,792
19% ;
2,464,787 100% ;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In - Room Tax
517,996
517,996 100%
409,654
4,290
1%
409,654 100%,
Transfers In - County Fair
472,998
417,000 88%
395,000
-
0%
395,000 100%
B
Transfers In - General Fund
200,000
200,000 100%
200,000
33,332
17%
200,000 100%
-
Transfers In - Park Fund
30,000
30,000 100%
30,000
-
0%
30,000 100%
-
Transfers Out
-
-
(11,791)
-
0%
(11,791) 100%
TOTALTRANSFERS
1,220,994
1,164,996 95%
1,022,863
37,622
4%
1,022,863 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
-
(60,285) 999%
80,000
(92,094)
-115%,
(94,564) -118%;
(174,564);
Resources over Requirements
(1,189,785)
(1,199,275)
(903,287)
(268,183)
(903,287)
0�
Net Transfers - In (Out)
t 1,220,994
1,164,996
1,022,863
37,622
1,022,863
0
TOTAL FUND BALANCE
$ 31,209
($94,564) -303%;
$ 199,576
($322,655) -162%
7 $ 25,012 13%
($174,564):
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Reimbursement from RV Park
for personnel expenditures recorded in F&E.
8 Net proceeds from the County
Fair are recorded in a separate fund and
transferred in at year-end.
Oy 2{
FINANCE 19
V1 ES C-
o`��` °�� Department -wide Summary
16•'°
Year Complete
618 - RV Park Grouping
Activity thru August
of Fiscal Year
2020
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
RV Park Fees < 31 Days
340,200
458,331 135%
405,200
165,269
41%
435,400 107%
30,200, A
Interest on Investments
4,400
12,255 279%
12,000
2,658
22%
15,950 133%
3,950!
Cancellation Fees
4,000
12,497 312%
5,000
3,226
65%
10,000 200%
5,000!
RV Park Fees > 30 Days
5,000
11,600 232%
5,000
-
0%
5,000 100%
-
Washer/Dryer
3,500
4,650 133%
4,000
2,007
50%
2,900 73%
(1,100)
Vending Machines
1,500
1,716 114%
3,000
1,427
48%
2,200 73%
(800);
Miscellaneous
-
2,231
2,000
689
34%
2,000 100%
Good Sam Membership Fee
-
2,561
1,500
351
23%
1,500 100%!
-
Good Sam Discounts
-
(17,220) 999%
-
(7,057) 999%
(17,000) 999% 1
(17,000)
TOTALRESOURCES
358,600
488,620 136% ;
437,700
168,570
39%
457,950 105% ;
20,250;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Materials and Services
298,870
276,007 92%
318,273
66,655
21%
318,273 100%
B
Debt Service
223,101
223,101 100%
222,100
-
0%
222,100 100%
t
TOTAL REQUIREMENTS
521,971
499,108 96%
540,373
66,655
12%
540,373 100% ;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In - Park Fund
160,000
160,000 100%
160,000
0%
160,000 100%
Transfers In - TRT Fund
-
-
35,000
0%
35,000 100%
Transfer Out - RV Reserve
-
-
(502,000)
0%
(502,000) 100%
TOTALTRANSFERS
160,000
160,000 100% ;
(307,000)
0%
(307,000) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
319,000
443,480 139%
560,000
592,657
106%
592,992 106%
32,992;
Resources over Requirements
(163,371)
(10,488)
(102,673)
101,915
(82,423)
20,250,
Net Transfers - In (Out)
160,000
160,000
(307,000)
-
(307,000)
0!
TOTAL FUND BALANCE
$ 315,629
$ 592,992 188%
$ 150,327
$ 694,572 462%
7 $ 203,569 135%
$53,242;
Note: Beginning Fund Balance projection reflects FY19 Ending Working
Capital
A 4,722 RV spaces, 72% utilization
YTD. Prior year
comparable was 4,732 RV spaces, 72% utilization
YTD.
B Advertising in Good Sam paid
early in the fiscal year.
QyL G�
FINANCE 20
01ES C
°��A Department -wide Summary
670 - Risk Management Grouping
Activity thru August of Fiscal Year 2020
16.7%
Year Complete
REQUIREMENTS
Fiscal Year 2019
Actuals
%
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Workers' Compensation
1,247,279
1,273,816 102%
1,255,108
218,254
17%
1,255,108 100% -
General Liability
1,063,675
1,063,675 100%
1,072,326
175,914
16%
1,072,326 100% !
Property Damage
394,291
394,291 100%
392,923
65,987
17%
392,923 100%
Unemployment
280,921
297,540 106%
323,572
144,617
45%
323,572 100%
Vehicle
195,250
195,250 100%
195,580
33,834
17%
195,580 100%! -
Interest on Investments
85,000
148,890 175%
137,000
27,860
20%
137,000 100%
Claims Reimbursement
269,198
57,073 21%
82,000
11,670
14%
82,000 100% -
Skid Car Training
32,000
44,910 140%
34,000
1,260
4%
34,000 100%
Process Fee- Events/ Parades
1,800
1,575 88%
2,000
315
16%
2,000 100% -
Miscellaneous
500
5 1%
500
Projection %
0%
500 100%
Loss Prevention
30
30 100%
30
0%
30 100%
TOTALRESOURCES
3,569,944
3,477,056 97%
3,495,039
679,711
19%
3,495,039 100% ;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Workers' Compensation
1,360,000
1,013,256
75%
1,460,000
196,012
13%
1,460,000 100%
General Liability
900,000
633,248
70%
1,400,000
150,094
11%
1,400,000 100%
Insurance Administration
599,459
529,833
88%
592,059
80,198
14%
592,059 100%
Property Damage
728,638
548,796
75%
400,236
493,354
123%
650,000 162% !
(249,764) A
Vehicle
120,000
100,150
83%
150,000
35,550
24%
150,000 100%
Unemployment
150,000
37,481
25%
130,000
-
0%
130,000 100%
TOTAL REQUIREMENTS
3,858,097
2,862,764
74%
4,132,295
955,207
23%
4,382,059 106%;
(249,764);
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers Out - Vehicle Replace
(3,168)
(3,168)
100%
(6,918)
0%
(6,918) 100%
-
TOTALTRANSFERS
(3,168)
(3,168)
100% ;
(6,918)
0%
(6,918) 100% ;
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
5,600,000
6,582,283
118%
6,100,000
7,172,915
118%
7,193,407 118%
1,093,407;
Resources over Requirements
(288,153)
614,292
(637,256)
(275,496)
(887,020)
(249,764);
Net Transfers - In (Out)
(3,168)
(3,168)
(6,918)
t
(6,918)
0;
TOTAL FUND BALANCE
$ 5,308,679
$ 7,193,407
136%
$ 5,455,826
$ 6,897,420
126%
$ 6,299,469 115%
$843,643:
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Majority of Fair/Expo roof replacement costs were expected in
FY19, but are being incurred in FY20.
FINANCE 21
VIES CO
Department -wide Summary
675 - Health Benefits Grouping
Activity thru August of Fiscal Year 2020
16.7%
Year Complete
REQUIREMENTS
Fiscal Year 2019
Actuals
%
Fiscal Year 2020
Actuals
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Internal Premium Charges
17,054,563
18,051,440 106%
17,411,292
2,910,950
17%
17,466,000 100%
54,708:
COIC Premiums
1,834,000
1,794,789 98%
1,967,021
272,876
14%
1,800,000 92%
(167,021);
Retiree / COBRA Premiums
1,280,000
1,144,088 89%
1,433,000
162,197
11%
1,200,000 84%
(233,000);
Employee Co -Pay
963,000
1,016,748 106%
1,041,120
178,377
17%
1,070,000 103%
28,880
Interest
220,000
366,207 166%
346,000
69,450
20%
346,000 100%
Prescription Rebates
60,000
148,847 248%
75,000
-
0%
75,000 100%
Claims Reimbursement & Other
-
177,557
45,000
750
2%
45,000 100%
%
TOTALRESOURCES21,411,563
$ Variance
22,699,675 106% ;
22,318,433
3,594,600
16%
22,002,000 99%
(316,433);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Health Benefits
19,559,777
17,493,075
89%
18,550,836
1,814,744
10%
18,550,836 100%
A
Deschutes On -Site Pharmacy
2,284,744
2,514,038
110%
2,242,104
5,782
0%
2,242,104 100%
A
Deschutes On -Site Clinic
1,114,864
1,045,588
94%
1,141,691
26,823
2%
1,141,691 100%
A
Wellness
184,870
158,384
86%
180,380
11,764
7%
180,380 100%
A
TOTAL REQUIREMENTS
23,144,255
21,211,086
92%
22,115,011
1,859,113
8% ;
22,115,011 100% ;
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
16,051,586
15,075,316
94%
16,106,294
16,563,976
103%
16,5639905 103%
457,611
Resources over Requirements
(1,732,692)
1,488,590
203,422
1,735,487
(113,011)
(316,433);
Net Transfers - In (Out)
-
F
-
l
-
-
E
-
k I
0'
TOTAL FUND BALANCE
$ 14,318,894
$ 16,563,905
116%
$ 16,309,716
$ 18,299,463
112%,
$ 16,450,894 101%
$141,178;
Note: Beginning Fund Balance projection reflects FY19 Ending Working
Capital
A Amounts are paid 1 month in arrears; projection compared to historical
costs for reasonableness
,)I ES CQG
off- 2�
FINANCE 22
RESOURCES
Department -wide Summary
705 - 911 Grouping
Activity thru August of Fiscal Year 2020
Property Taxes - Current Yr
Telephone User Tax
Police RMS User Fees
Interest
State Reimbursement
Property Taxes - Prior Yr
User Fee
Data Network Reimbursement
Contract Payments
Property Taxes - Jefferson Co.
Miscellaneous
TOTALRESOURCES
REQUIREMENTS
Personnel Services
Materials and Services
Capital Outlay
TOTAL REQUIREMENTS
Transfers In
Transfers Out
TOTALTRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
16.7%
Year Complete
Fiscal Year 2019 1
Actuals
%
Fiscal Year 2020
Budget
Actuals %
Budget
Actuals
%
Projection % $ variance
8,311,833
8,426,089 101%
8,809,419
10,570,113
0%
8,809,419 100%
890,000
955,187 107%
900,000
Actuals
0%
900,000 100%! -
k 300,680
335,192 111%
250,000
11,591
5%
250,000 100%, -
t 200,000
205,570 103%
157,000
30,167
19%
157,000 100%! -
125,000
147,900 118%
125,000
-
0%
125,000 100% -
110,000
108,419 99%
100,000
38,155
38%
100,000 100% -
180,000
141,980 79%
73,680
-
0%
73,680 100%
50,000
106,592 213%
55,000
-
0%
55,000 100%
i 51,300
175 0% !
51,300
-
0%
51,300 100%
30,000
33,453 112%
30,000
272
1%
30,000 100%
i 11,200
38,757 346%
11,951
1,638
14%
11,951 100%
10,260,013
10,499,313 102% ;
10,563,350
81,823
1%
10,563,350 100% ;
Budget
Actuals
%
Budget
Actuals
%
7,646,307
3,370,357
2,362,400
6,743,116
3,297,619
529,377
88%
98%
22%
7,462,575
3,387,761
1,400,000
1,206,166
877,209
11,582
16%
26%
I
1%
13,379,064
10,570,113
79% ;
12,250,336
2,094,957
17% ;
Budget
Actuals
%
Budget
Actuals
-
-
-
�
2,734,185
(2,734,185)
-
0% I
0%
Budget
Actuals
%
Budget
Actuals
%
8,625,000
(3,119,051)
8,660,615 100%
(70,800)
7,753,706
(1,686,986)
8,301,320
(2,013,134)
107%
$ 5,505,949
$ 8,589,816 156%;
$ 6,066,720
$ 6,288,186
104%
Note: Beginning Fund Balance projection reflects FY19 Ending Working Capital
A Projected Personnel savings based on FY19 average vacancy rate of 9.0%
,31 ES C'0G
FINANCE
23
Projection % $ Variance
6,862,542 92% � 600,033; A i I
�
3,387,761 100% I I
1,400,000 100%
11,650,303 95% 600,033;
Projection % $ Variance
�
2,734,185 100% I F
(2,734,185) 100%
Projection % $ Variance
8,589,815 111% 836,109,
(1,086,953) 600,033!
_ 0
t t I
$ 7,502,862 124% $1,436,142
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of September 23, 2019
DATE: September 18, 2019
FROM: Nick Lelack, Community Development, 541-385-1708
TITLE OF AGENDA ITEM:
Continued: Wildfire Mitigation Advisory Committee Appointments, Finalize Charter
BACKGROUND AND POLICY IMPLICATIONS:
On September 18, the Board conceptually approved the Draft Wildfire Mitigation Advisory
Committee (WMAC) Charter and directed staff to schedule Monday, Sept. 23 to appoint
Committee members.
FISCAL IMPLICATIONS: None.
ATTENDANCE: Nick Lelack, CDD Director; Ed Keith, County Forester.
MEMORANDUM
DATE: September 18, 2019
TO: Board of County Commissioners
FROM: Nick Lelack, CDD Director
Ed Keith, County Forester
Zechariah Heck, Associate Planner
RE: Continued: Wildfire Mitigation Advisory Committee Appointments, Finalize Charter
On September 18, the Board conceptually approved the Draft Wildfire Mitigation Advisory Committee
(WMAC) Charter and directed staff to schedule Monday, Sept. 23 to appoint Committee members.
The purpose of this meeting is to appoint members to the WMAC and approve the Charter as proposed
or modified. The column on the right is to provide workspace for Commissioners to select their
preferred candidates.
I. Applicants
Fire/First Responder Representative(s) - Two (2) to four (4) positions
Name
Agency
Board Selections
Brett Huet'
Consultant
Glenn Voelz2
Search and Rescue Volunteer
Ken Kehmna
Redmond Fire & Rescue
Roger Johnson
Sisters -Camp Sherman Fire
Matt C rus3
Cloverdale Fire
Greg Davis
State Fire Marshal
Gary Marshall
Deschutes County Rural Fire #2
Doug Green
Bend Fire / Sisters -Camp Sherman Fire
Craig Letz4
Consultant
Joe Forans
BLM (Retired)
Brett Huet also applied as an arborist in the "Other" category.
2 Glenn Voelz also applied as a member of the Summit West HOA.
3 Matt Cyrus also applied as a developer, and HOA board member.
4 Craig Letz also applied as a member of the Architectural Review Committee for several HOAs.
5 doe Foran also applied as a Wildland Fuels expert in the "Other" Category.
117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005
tom"' (541) 388-6575 @ cdd@deschutes.org @ www.deschutes.org/cd
Insurance Representative - One (1) position
Name Agency
Board Selections
Gary Githens Brown & Brown NW Insurance
Central Oregon Association of Realtors
Farmers Insurance (Former
U -Unincorporated
Brian Braddock Representative)
Board
HOA Board Member/ Home Owner Representative(s) - One (1) position
Builder/Construction/Real Estate Representative(s) - Two (2) to four (4) positions
Name
Address Provided
Tyler Neese
Central Oregon Association of Realtors
U -Unincorporated
Zoning of
Board
Name
I-
Address Provided
Selections
Rick Hayes
Incorporated(City)
Address Provided
Rory Isbell 6
1(Bend)
Residential Multi -Family
Susan Altman?
U (Bend)
Exclusive Farm Use
Stephen Gardner
I (Bend)
Residential Multi -Family
Geoffrey Reynolds
U (DRW)
Rural Residential
Residential Standard
Glen Ardt
I (Bend)
Density
Residential StandardDensity
Keith Winsor
I (Bend)
Martha Meeker
U (Sisters)
Exclusive Farm Use
Jim Powell
U (Bend)
Rural Residential
Raymond Miao
U (Bend)
Rural Residential
Catherine Smith$
U (Bend)
Multiple Use Agricultural
Builder/Construction/Real Estate Representative(s) - Two (2) to four (4) positions
Name
Agency/Occupation Board Selections
Tyler Neese
Central Oregon Association of Realtors
Salvador Law, LLC
—AnthonySalvador
Brent Landels
Realtor
Karna Gustafson
Central Oregon Builders Association
Matt Van Coutren
Hayden Homes
Rick Hayes
Brooks Resources
Planninz Commission Representative(s) - Two (2) positions
6 Rory Isbell also applied as a Land Use Professional in the "Other" category.
Susan Altman also applied as the Director of the Soil & Water Conservation District in the "Other" category.
8 Catherine Smith also applied as an owner of a business that manages HOAs in the "Other" category.
Page 2 of 3
Address Provided
Zoning of
Name
U -Unincorporated
Board Selections
Address Provided
1 -incorporate (Cit )
Jim Seeger
U (Bend)
Exclusive Farm Use
Steve Swisher
U (Sisters)
Rural Residential
6 Rory Isbell also applied as a Land Use Professional in the "Other" category.
Susan Altman also applied as the Director of the Soil & Water Conservation District in the "Other" category.
8 Catherine Smith also applied as an owner of a business that manages HOAs in the "Other" category.
Page 2 of 3
Other
Attachments:
1) DRAFT -- WMAC Charter
Page 3 of 3
Address Provided
Zoning of
Board
Name
Background
U -Unincorporated
Address
Selections
1-1 ncorporated(City)
Provided
Jim
Landscape
I(Bend)
Low-density
Figurski
Architect
Residential
Residential
joetteFormer
BLM/USFS
l(Bend)
Standard
Storm
Storm
employee
Density
Attachments:
1) DRAFT -- WMAC Charter
Page 3 of 3
Al 11 �kl VYA VON
IN "111111115111- , R
September 2019
Background
The Deschutes County Board of Commissioners (Board) 2019-20 Goals and Objectives includes a Safe
Communities Goal to "Protect the community through planning, preparedness and delivery of
coordinated services." One objective to achieve this goal is to "Collaborate with partners to prepare for
and respond to emergencies and disasters."
The Community Development Department's (CDD) 2019-20 Work Plan includes an action item to
implement this goal and objective: "Consider implementing wildfire mitigation recommendations from
the University of Oregon's Community Service Center (CSC) code audit, coordinate with the County
Forester, and consider adopting a new Wildfire Hazard Zone."
In addition, in January 2019, the Oregon Building Codes Division (BCD) adopted R327.4 Wilfire Hazard
Mitigation amendments to the Oregon Residential Specialty Code. R327.4 is optional for local
governments to choose to implement for fire hardening structures in areas mapped as wildfire hazard
zones in compliance with the Oregon Department of Forestry's standards.
The Board has discussed and considered approaches to updating the wildfire hazard zone / map and
adopting building and land use mitigation standards over nearly the past year. In summer 2019, the
Board decided to establish a Wildfire Mitigation Advisory Committee (WMAC) to provide
recommendations on updating the County's Wildfire Hazard Zone / Map and whether the County should
implement new building code standards and land use regulations to mitigate wildfire hazards and
improve wildfire safety.
Mission and Purpose
The Board appointed the WMAC in September 2019 to review and provide recommendations on a
Deschutes County Wildfire Hazard Zone / Map, Oregon Revised Specialty Code (ORSC) R327.4 Wildfire
Hazard Mitigation, and land use regulations over approximately four (4) months and bimonthly
meetings.
The purposes of the WMAC include the following objectives:
1. Recommend an updated Deschutes County Wildfire Hazard Zone/ Map based on the Oregon
Department of Forestry's (ODF) criteria in Oregon Administrative Rules (OAR) 629-044-0200
(weather, slope, fuel hazard, fuel distribution);
2. Review and recommend whether and how to apply R327.4 construction standards in areas
under Deschutes County's building jurisdiction, which include the unincorporated County, and in
the cities of Sisters and La Pine; and
3. Review and recommend whether and where to propose new land use regulations based on the
University of Oregon's Community Service Center audit of Deschutes County Code, and other
sources agreed to by the committee and project management team.
Structure and Membership
The WMAC consists of X (TBD) voting members appointed by the Board. A project management team
consisting of county and city staff will support the WMAC in the following areas:
• Meeting facilitation and communications
• Website updates and maintenance
• Provide an overview of public meeting laws and ethics, education (i.e., applicable laws and
rules), technical information and memorandums, and options for decision making
• Meeting minutes
Record Keeping and Transparency
As an official public body, meeting minutes will taken and posted on a designated websites for this
project. Meeting minutes will be shared via email with all members prior to the meeting for review, and
will be approved as drafted or modified by the committee at the subsequent meeting. This Charter will
be posted to the project website and remain a publically available document for as long as the project
exists.
Membership
The WMAC is comprised of members listed in the table below. Membership is at the will of the Board.
The committee may or may not be comprised of equal representation from different perspectives,
affiliations, etc. A lack of equal representation does not diminish the integrity of the process as all
opinions, perspectives, and views will be captured in meeting minutes and project management teams
reports to the Board.
Name
Recommendations
The project management team and facilitator will make every effort to facilitate a process to develop
and approve recommendations by consensus. When necessary, recommendations will be made by
majority vote. Members not present at the time of a vote will not participate in the vote. The project
management team will summarize committee recommendation votes to the Board in addition to
meeting minutes to articulate the various opinions on issues. The goal will be to achieve consensus or
clearly explain areas where disagreements exist and the reasons for different opinions.
Ground Rules and Expectations
1. Attendance. The WMAC strives for full attendance at every meeting. Members must be able to
attend at least 70% of the scheduled meetings based on the tentative schedule.
2. Work and progress. WMAC members should expect to complete work between meetings.
Members will make every effort to prepare for meetings, ask the project management team for
assistance as needed between meetings. Members will notify the PMT if unable to attend a
meeting.
3. Think collaboratively. The WMAC will attempt to find common ground in developing
recommendations.
4. Inclusivity and Civility. WMAC members are expected to create space for diverse or
contradictory opinions, and support collaboration in all meetings.
IV. Meeting Times, Quorum, Participation, Tentative Schedule
WMAC meetings are tentatively scheduled for every other Monday from 4:00-6:30 p.m. at the
Deschutes Services Building, 1300 NW Wall Street, Bend, OR. Meetings that conflict with a holiday may
be rescheduled to a prior or subsequent Monday at the same time and location. Approximately 10
meetings are anticipated. Meeting agendas will be posted on the project website and provided to
WMAC members via email approximately one (1) week prior to each meeting.
Regular check -ins with the Board may occur monthly or more frequently if necessary.
A quorum (majority) of the members shall be required to make recommendations.
TENTATIVE SCHEDULE
Date
Topics of Discussion
Orientation, Introductions, Purpose/Charter, Ground Rules, Overview of Draft
October 14
Wildfire Hazard Maps/Zones, R327, Land Use Standards, Major Decision
Points.
3
Wildfire Hazard Maps/Zones: Review and discuss concepts; develop additional
October 21
concepts?
Review and discuss draft Wildfire Hazard Map/Zone Concepts; Identify and
November 4
discuss: R327 Decision Points, Questions, and Informational Needs to make
recommendations.
Discuss and potentially recommend Wildfire Hazard Maps/Zones; Discuss
November 18
R327 Decision Pts.
Finalize Wildfire Hazard Map/Zone; Discuss and potentially recommend R327
December 2
Decision Pts.
Finalize R327 recommendations; Identify and discuss Land Use Standards
December 16
Decision Points, Information Needs.
January 6
Review and discuss Land Use Standards.
January 13
Finalize Land Use Standards recommendations.
January 27
If necessary, finalize any outstanding recommendations.
ES CSG
ci Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of September 23, 2019
DATE: September 12, 2019
FROM: Nick Lelack, Community Development, 541-385-1708
TITLE OF AGENDA ITEM:
La Pine Special Service District Sewer Loan Revision
RECOMMENDATION & ACTION REQUESTED:
CDD recommends amending the interest rate on the La Pine Special Service District loan
to match our Full Faith and Credit Obligation Series 2012 Refunding 2003 interest rate of
2.86%.
BACKGROUND AND POLICY IMPLICATIONS:
The original Full Faith and Credit Obligation Series 2003 had an interest rate of 4.49% which
resulted in the sewer loan having an interest rate of 4.5%. The Full Faith and Credit Obligation
Series 2012 Refunding 2003 decreased the interest rate to 2.86% in 2012, while the sewer loan
interest rate remained at 4.5%
FISCAL IMPLICATIONS: Reduces accrued interest by an estimated $105,000.
ATTENDANCE: Nick Lelack and Sherri Pinner
MEMORANDUM
TO: Deschutes County Board of Commissioners
FROM: Nick Lelack, AICP, Director
Sherri Pinner, Sr. Management Analyst
DATE: September 23, 2019
SUBJECT: City of La Pine Sewer Loan Amendment
I. SUMMARY
The Board of County Commissioners (Board) entered into IGA #2004-092 with La Pine Special Sewer
District (District), later assumed by City of La Pine through annexation in 2012, to accommodate the
extension of sewer services to the entire Newberry Neighborhood. The County aided the District in
constructing the increased sewer capacity through the transfer of Federal Grant funds and a County
loan in the amount of $1,130,350. Further, in 2003 the Board approved the annexation of the
Newberry Neighborhood to the District conditioned upon the signing of this IGA.
La Pine Special Sewer District Loan (Assumed by City of La Pine in 2012)
Original Amount: $1,109,801 @ 4.5%
Obligation to Repay: Loan payments are from system development charges (SDC's) generated from
development within the New Neighborhood.
Termination: Obligation to pay the loan terminates in 50 years. (Contract executed March 2004)
Balance @ 6/30/2019 = $769,494
County Bond Details:
Full Faith and Credit Obligation - Series 2003 - $1,022,783 - 4.49%
Full Faith and Credit Obligation - Series 2012 Refunding 2003 - $840,321 - 2.86%
Callable December 1, 2022 (Principle Balance = $521,558)
Final bond payment due December 1, 2032
Balance @ 6/30/2019 = $634,778
Proposal/Recommendation
The agreement for the County to retain SDC's as payment against the loan went well while
development occurred between 2004 and 2010. During the recession between 2010 and 2016, very
little development occurred resulting in interest accruals with no SDC's collected and retained as loan
payments.
The original Full Faith and Credit Obligation had an interest rate of 4.49% which resulted in the sewer
loan having an interest rate of 4.5%. The Series 2012 Refunding Obligation decreased the bond interest
rate to 2.86% in 2012, while the sewer loan interest rate remained at 4.5%.
Staff recommends amending the sewer loan interest rate to 2.86%, effective 7/1/2012, reducing the
balance by an estimated $105,000 for an estimated revised 6/30/2019 balance of $664,000.
RECAP:
Principal
Capitalized Interest (through June 30, 2019)
Repayments
Balance attune 30, 2019
La Pine Special Sewer District Loan
Balance as of 6/30/2019
4.59{ Interest 1 12.86% Interest * variance
$ 1,109,801
$ 1,109,801
599,172
493,991
(939,479)
(939,479)
$ 769,494
$ 664,313
105,181
$ 105,181
* Estimated interest rate change 7/1/2012
Separately, County CDD and City staff share the goal to repay the loan and bond as soon as possible
following the 2022 bond repayment requirements. Upon paying off this debt, the City will collect and
retain SDC's in the New Neighborhood to provide resources to serve future growth and development.
Board Direction
Staff seeks Board direction to schedule this loan amendment for Board approval as proposed or
modified.
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of September 23, 2019
DATE: September 13, 2019
FROM: Nick Lelack, Community Development, 541-385-1708
TITLE OF AGENDA ITEM:
CDD Code Enforcement Staffing Conversion Request
RECOMMENDATION & ACTION REQUESTED:
Convert CDD's approved part-time, on-call Code Enforcement Specialist position to a
permanent, full-time position to manage an increasing caseload and improve services.
BACKGROUND AND POLICY IMPLICATIONS:
The Board of County Commissioners (Board) approved the Community Development
Department's (CDD) request to hire an on-call code enforcement specialist in the FY 2019-20
budget to manage increasing complaints and caseload. Since spring, the number of complaints
and cases have further increased; the City of Sisters has requested County CDD consider providing
solid waste code enforcement on a fee for service basis; and CDD attempted to hire on-call staff.
The purpose of this request is to convert the approved on-call staff to one (1) full time code
enforcement specialist position to manage the increasing volume of complaints and cases (up 44%
from 2018, which was a record-setting year), including providing services to the City of Sisters.
FISCAL IMPLICATIONS: The cost increase from the part-time, on-call position ($33,000) to a
permanent, full-time position ($90,500) is $57,000, which will be covered by CDD's fees. CDD
has a work station, computer, equipment, and a shared vehicle for this position.
ATTENDANCE: Angela Havniear, Coordinated Services Division Manager, Sherri Pinner, Sr.
Management Analyst, Nick Lelack, CDD Director.
Ll
I LTA 14 kTA IQ 'j-11 011 pill IT,
TO: Deschutes County Board of Commissioners
FROM: Nick Lelack, AICP, Director
Angela Havniear, Coordinated Services Manager
Sherri Pinner, Sr. Management Analyst
DATE: September 23, 2019
SUBJECT: Community Development - Code Enforcement Staffing Request
I. SUMMARY
The Board of County Commissioners (Board) approved the Community Development Department's
(CDD) request to hire an on-call code enforcement specialist in the FY 2019-20 budget to manage
increasing complaints and caseload. The approved budget allocated $33,000 for the on-call staff. Since
spring, the number of complaints and cases have further increased; the City of Sisters has requested
County CDD consider providing solid waste code enforcement on a fee for service basis; and CDD
attempted to hire on-call staff.
The purpose of this memorandum is to request to convert the approved on-call staff to one (1)
full time code enforcement specialist position to manage the increasing volume of complaints and
cases, including providing services to the City of Sisters.' In addition, CDD was not successful in hiring
an on-call staff for several reasons.
CDD currently employs three (3) code enforcement specialists responsible for investigating complaints
and resolving code violations for land use, onsite wastewater disposal, building, and solid waste codes
(by contract with the Solid Waste Department). In addition, the department has one part-time
volunteer who reviews Temporary Use Permits for compliance with conditional use decisions, including
medical hardships, removal of manufactured homes for storage permits, and living in RVs.
CDD also provides solid waste code enforcement services to the City of La Pine through an
Intergovernmental Agreement (IGA), and is in discussions with Sisters to provide similar services.
11. PERMIT VOLUMES & PROJECTIONS
This section summarizes historical and current permit volumes.
1 Providing solid waste and nuisance code enforcement services to the City of Sisters on a fee-for-service basis is on the Joint
Board -Sisters City Council meeting agenda for Sept. 25.
Graph 1 highlights code enforcement cases over a nine (9) year period. For the period fan - Aug 2018,
CDD received 531 code enforcement complaints. For the same period in 2019, the department has
received 760 code enforcement complaints, a 44% increase.
CodeEnforcementCases
f ei
903
900 760
800
700 605 ;'` Jan - Aug 2019
600 494
500 422
400 348
300 , 224 186 277 255
200
100
0
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 ,�
Graph 2 identifies current code enforcement active cases by type of violation.
250
Current Active Cases = 566
W•
150 142
100
100
50
0
200
121
3
Building Code Environrnental Marijuana Solid Waste Zoning
Violations Soils o
Key Staffing Issues:
• Code enforcement complaints continue to increase annually.
• While voluntary compliance is the primary objective, an ever-growing number of cases require
further code enforcement action due to lagging correction or non-compliance.
• CDD currently has an estimated 170 complaints that are unassigned due to caseload volume.
The program is currently operating in triage mode, meaning that the number of cases far
exceeds staff capacity and staff is primarily only able to prioritize public health, life and safety
issues first. Unfortunately, it is often several weeks before staff have the capacity to review a
new complaint.
• On average, CDD closes between 84% - 88% of cases within one year and the department has
approximately 119 cases that are older than one year at this time.
• Increase in complaints received from Sheriffs Office. An est. 33% (250 complaints) in 2019,
which achieves multiple objectives, including preserving the high quality of life across the
County.
• City of La Pine anticipates an expansion of enforcement of their code violations to include
procedures for administrative civil penalty citations pending City Council approval.
• City of Sisters is interested in contracted limited code enforcement services for solid waste.
• Processing complex and controversial code enforcement cases often take longer to resolve.
• The current volunteer will "retire" soon.
• On average, each code enforcement specialist can effectively manage about 80 cases at one
time (and about 150 cases annually). Currently, each code enforcement specialist is managing on
average over 125 cases at one time.
Cost/Financial Impact
The total cost of the new position would be an estimated $90,500. CDD has a work station, computer,
equipment and a shared vehicle for this position.
Adding this FTE and eliminating the use of on-call staff will increase expenditures in our code
enforcement division by an estimated $57,000. CDD's current budgeted revenues are anticipated to
cover the cost of this position. Additionally, if City of Sisters contracts for limited code enforcement
services, revenues received would offset the cost of staffing.
Proposal/Recommendation & Board Direction
CDD recommends:
Convert the on-call Code Enforcement position to a full-time, permanent position to:
• Reduce staff caseload to a manageable level.
• Allow for timely review of each new code enforcement complaint.
• Manage the increased complaints received from the Sheriff's Office.
• Manage increase in contracted services.
Staff seeks Board direction:
1. Schedule this item for Board approval at a future meeting; or
2. Continue this item to a subsequent meeting for further discussion; or
3. Do not proceed with this change at this time.
L�\)I E S COG
Z
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of September 23, 2019
DATE: September 16, 2019
FROM: Nicole Mardell, Community Development,
TITLE OF AGENDA ITEM:
2019 Legislative Session Text Amendments
BACKGROUND AND POLICY IMPLICATIONS:
Discussion to (1) receive information regarding relevant land use bills resulting from the 2019
legislative session and, (2) provide direction to staff on a number of permissive code text
amendments.
FISCAL IMPLICATIONS: None.
ATTENDANCE: Nicole Mardell, Associate Planner, Peter Gutowsky, Planning Manager
MEMORANDUM
TO: Deschutes County Board of County Commissioners ('Board")
FROM: Nicole Mardell, Associate Planner
DATE: September 17, 2019
SUBJECT: 2019 Legislative Session Text Amendments - Work Session
The Board will conduct a work session on September 23, 2019 to (1) receive information regarding
relevant land use bills resulting from the 2019 legislative session and, (2) provide direction to staff on
a number of permissive code text amendments.
I. BACKGROUND
In June 2019, the Oregon Legislature passed a variety of bills that impact Deschutes County. Of these,
four are mandatory forjurisdictions to adopt and three are permissive, meaning the jurisdiction could
choose whether or not to adopt. Two bills, HB 2106 relating to resource dwelling extensions and HB
3384 relating to nonconforming schools in the Exclusive Farm Use Zone, were adopted by emergency
on duly 1, 2019. Due to the need for timely code amendments for these items, Izze Liu, Associate
Planner is undertaking the adoption process of these bills separately.
II. MANDATORY AMENDMENTS
The following bills are mandatory, meaning Deschutes County is required to adopt the updated
requirements for consistency between local and state requirements. Staff is informing the Board of
these changes to the Deschutes County Code (DCC) that will be forthcoming through a text
amendment process.
• House Bill 2225
Defines center of a tract and provides clarity on impact of lot lines adjustments for template
dwellings in Forest Use Zones.
• House Bill 2435
Eliminates previous sunset date of April 15, 2020 for approval of guest ranches.
• House Bill 2844
Exempts farm processing facilities in the Exclusive Farm Use (EFU) zone and under 2,500
square feet in size from siting standards.
• House Bill 3024
Prohibits County from considering property tax classification of dwellings that were previously
removed, destroyed, demolished or converted to nonresidential uses when reviewing an
application for replacement dwelling on EFU properties
III. PERM ISSIVENOLUWARY AMENDMENTS
The following bills are permissive, meaning the Board has the authority to decide whether or not to
adopt the proposed text. Staff looks for direction from the Board on moving forward with text
amendments relating to the following three bills, with an additional related bill from 2017.
• House Bill 2469
Allows establishment of a second dwelling on property in Forest Use Zones to allow relatives
to assist in on-site forestry practices. Dwellings must be within 200 feet of the existing dwelling,
must be on forestlands within rural fire protection district, and cannot be partitioned. This
language is similar to a "relative farm help dwelling' currently allowed in the EFU Zone'.
• House Bill 2790
Allows jurisdictions to review an Outdoor Mass Gathering (OMG)2 through a land use
application process. Currently, Deschutes County issues a single use permit following the
criteria in DCC 8.16, Events, Parades, Funeral Processions and Outdoor Mass Gatherings
relating to public health and safety, and a public hearing before the Board. Reviewing OMGs
through a land use process could allow for a property to hold events of the same size and
scale annually. A potential impact to event organizers however, could be the potential of
lengthy appeals.
• Senate Bill 287
Allows establishment of farm breweries on EFU, or mixed Farm and Forest Use properties that
are in use as, or immediately adjacent to, a hop farm of at least 15 acres in size. A brewery
would be required to produce less than 150,000 barrels annually through any entity owned or
affiliated with the brewery, and less than 15,000 barrels produced on site. This text is similar
to a winery, currently allowed in the EFU Zone'.
• Senate Bill 677 (from 2017 session)
Allows establishment of cider business on EFU, or mixed Farm and Forest Use properties that
are in use as, or immediately adjacent to, an orchard of at least 15 acres in size. Cider business
would be required to produce less than 100,000 gallons of cider annually. As orchards are not
very common in Deschutes County, this item was not reviewed in 2017. As the Board is
reviewing a similar bill (Senate Bill 287), staff offers this bill for additional consideration.
1 DCC 18.16.025(B)
2 Outdoor Mass Gathering is defined as a gathering of more than 3,000 person which typically continues for more than 120
hours within any three-month period. The law added a section that allows review of events exceeding this time limitation and
with no minimum persons in attendance.
3 DCC 18.16.025(F)
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IV. NEXT STEPS / BOARD DIRECTION
Staff seeks Board direction to initiate all, or any of, the permissive amendments presented in Section
III above. The first evidentiary hearing with the Planning Commission is tentatively scheduled for
November 14, 2019 to accommodate a 35 -day notice to the Department of Land Conservation and
Development.
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