2019-467-Minutes for Meeting October 07,2019 Recorded 11/13/2019BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2019-467
Nancy Blankenship, County Clerk
Commissioners' Journal 11/13/2019 1:55:37 PM
11111111111111111111111111114iu
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
1:00 PM
MONDAY October 7, 2019
ALLEN CONFERENCE ROOM
Present were Commissioners Phil Henderson, Patti Adair and Anthony DeBone. Also present were Tom
Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel;
and Sharon Keith, Board Executive Assistant, Several staff and several identified representatives of the
media were in attendance.
CALL TO ORDER: Chair Henderson called the meeting to order at 1:00 p.m.
ACTION ITEMS
1. ODOT Discussion Items: Terrebonne Update and Other Transportation
System Plan Changes
Road Department Director Chris Doty and Gary Farnsworth and Bob Townsend,
ODOT, presented an update to the Commissioners. The ODOT team prepared a
current INFRA Grant project update for the Board including the US Highway 97
Corridor and the US 20 Corridor as the two priority projects and projects for the
Hunnel Road Extension and Tumalo roundabout. Oregon Transportation
Commission is holding a workshop with the Central Oregon Area Commission
on Transportation on October 17 and 18 for a dialogue regarding transportation
issues in Central Oregon. Mr. Farnsworth commented on funding through
BOCC MEETING
OCTOBER 7, 2019 PAGE 1 OF 8
legislation for projects. The modernization projects are scheduled for the next
ten years with $6.2 million designated for Central Oregon. ODOT requested
$66.7 million funding and $60.4 million was awarded. The US Highway 97
project workshop is scheduled with the City of Bend staff and Deschutes County
staff the second week of November. The US Highway 20 project will include
intersection improvements. Commissioner Henderson asked if there is anything
the Commissioners need to do. Mr. Townsend explained there will be more
input requested of the Commissioners after the meeting with the City and
County in November. Mr. Townsend will report to the Bend MPO for
Commissioner DeBone to report the findings to the Commissioners and could
also come back to a BOCC meeting for an update.
Mr. Townsend reported on the TSP update on the applications being submitted
to the planning department for Old Bend Redmond/US 20 updates and the US
97 updates. With the Tumalo roundabout, Commissioner Adair inquired on a
pedestrian underpass. Mr. Townsend reported the cost would be
approximately $2.5 million. Commissioner Henderson commented he had
suggested a pedestrian underpass for Terrebonne as well. The double -lane
roundabout in Tumalo with have an estimated cost of $10 million.
Mr. Townsend reported on the project extending the 4 -lane section south of
Vandevert on US 97 with an additional wildlife crossing underpass.
Another project planned for is the Redmond Bend Safety Corridor including
deceleration lanes, striping, and concrete barrier between north bound and
south bound traffic.
Mr. Townsend explained the process of including TSP Updates in the County's
Transportation Plan.
Mr. Townsend reported on the Terrebonne Refinement Plan and responses on
the questions from the deliberations of September 18. Mr. Farnsworth
addressed the concerns and the agreement to do a refinement plan. A
commitment was made to have dialogue and suggested a discussion between
Jefferson County and Deschutes County and a community group to work on the
issues and concerns. Mr. Farnsworth spoke on funding for projects and
feasibility of the design plans. His goal is to make sure they are ready for a plan
with the right solution and community support and then seek out funding.
BOCC MEETING
OCTOBER 7, 2019 PAGE 2 OF 8
Mr. Townsend stated a meeting is set for October 22 for a conversation on the
Terrebonne Refinement Plan. ODOT wants a dialogue to address safety
concerns. Mr. Townsend extended an invitation to the Commissioners.
Commissioner DeBone would like to attend that meeting. The Board will send a
representative to the meeting. Commissioner Henderson requested a copy of
the agreement with Jefferson County. Mr. Farnsworth presented a copy of the
agreement regarding the Terrebonne Refinement Plan.
Commissioner DeBone presented bylaws of the Bend Metropolitan Planning
Organization and requests support for adoption/approval. One item to consider
is to designate an alternate.
2. Deschutes National Forest Update
County Forester Ed Keith introduced Holly Jewekes, Deschutes National Forest
Supervisor, District Ranger Kevin Larkin, and Human Resource Specialist Coleen
Kingsbury.
Ms. Jewekes has local history and background of working in Central Oregon with
experience as a fire fighter, deputy ranger and district supervisor. Ms. Jewekes
reported on upcoming projects within the Deschutes National Forest.
Commissioner Henderson inquired on upcoming projects. Mr. Larkin provided
maps showing projects from 2006 and planned through 2025. The efforts are
focused around communities to offer a level of protection and restoration.
Mr. Keith spoke on levels of timber harvest. Ms. Jewekes explained the target is
45 million board feet. Deschutes National Forest has a smaller volume per acre.
Blue Mountain Forest plan could be a model for forest planning for Deschutes
County. The existing forest plan for Deschutes County is from 1990 and was
amended by the Northwest Forest Plan. Mr. Keith mentioned there has been a
request to apply for the collaborative forest landscape with a potential for a five
year extension and would require a letter of support for help fund project areas
for non-commercial work. Ms. Jewekes explained Deschutes National Forest has
opportunity to present this to Washington DC. This is a competitive process and
no guarantee for funding. Commissioner Henderson expressed the support by
the Commissioners to lobby for funding. The collaborative is providing positive
work. Federal funding provides work to increase the health of the forest and
BOCC MEETING
OCTOBER 7, 2019 PAGE 3 OF 8
creates safety and recreation for the residents, and supports the work of the
mills. Ms. jewekes explained the importance of maintaining the investment of
the forest. Mr. Keith commented that Forestry has tools to retain timber
receipts and can choose to write contracts to pay for non-commercial work.
Mr. Larkin expressed gratitude of the productive and professional work with the
Deschutes County staff.
RECESS: At the time of 2:37 p.m. the Board took a recess and the meeting was
reconvened at 2:42 p.m.
3. CLEAR Alliance Discretionary Grant Follow Up
CLEAR Alliance staff Sergeant Kent Vander Kamp and Executive Director Mandi
Puckett gave a presentation on Cannabidiol (CBD). CLEAR (Children Learning
through Education and Research) Alliance is an educational non-profit
organization based in Redmond. CLEAR Alliance requested discretionary grant
funding for a Cannabidiol education program and the Board requested a
presentation on their program. A copy of the presentation is attached to the
record.
The discretionary grant request presented last quarter was in the amount of
$5,000. This request will formally come before the Board.
4. HR Staff Update on 2020 Health Plan Renewal
Human Resources Director Kathleen Hinman and HR Analyst Trygve Bolken
presented the plan change recommendations of the Employee Benefits Advisory
Committee. Open enrollment begins in early November. Recommended
changes include: covering Cologuard as a diagnostic and preventative test as an
alternative to a colonoscopy, adding comprehensive employee assistance
program to the plan, removing the $45.00 maximum benefit allowance for
massage, increasing the alternative care copay, changing the adult vision benefit
per year, changing pediatric vision to mirror the adult coverage, adding
voluntary legal services suite of employee paid benefits, increasing the
BOCC MEETING
OCTOBER 7, 2019 PAGE 4 OF 8
notification period of terminated networks, and increasing the eligibility age for
dependents under guardianship.
Commissioner Henderson asked if the remaining recommendations could be
presented on Wednesday, October 9 in consideration of the remaining agenda
items on today's schedule.
RECESS: At the time of 4:06 p.m. the Board went into recess and the meeting was
reconvened at 4:10 p.m.
EXECUTIVE SESSION:
At the time of 4:11 p.m. the Board went into Executive Session under ORS 192.660
(2) (e) Real Property Negotiations. The Board came out of Executive Session at 4:16
p.m. to proceed as discussed.
At the time of 4:17 p.m. the Board went into Executive Session under ORS 192.660
(2) (h) Litigation. The Board came out of Executive Session at 4:23 p.m. to proceed
as discussed.
OTHER ITEMS:
• Bend Airport Master Plan Update: Community Development Department
staff Nick Lelack and Peter Russell as well as Property Manager James Lewis
and Assistant County Counsel Adam Smith presented corrected information
on Deschutes County's review authority and property owner rights at the
Bend Municipal Airport. Mr. Lelack stated the Board was given a
miscommunication from City of Bend staff and reported Deschutes County
does have review authority for the layout, size, and uses of the airport. Mr.
Russell reported an airport master plan has been in the process. A
consultant has been contracted through the City of Bend's economic
development. Mr. Lewis reported on Deschutes County ownership lands
near the airport. A tour will be arranged as the next step followed by a
meeting with the Board regarding the FAA plan.
BOCC MEETING
OCTOBER 7, 2019 PAGE 5 OF 8
• OLCC Update: Nick Lelack and Adam Smith spoke with OLCC and they
recommend an ordinance to further clarify the intent of the Commissioners.
OLCC recommended revisions and also asked the Department of justice for
input. Mr. Smith presented a draft ordinance for consideration.
Commissioner Adair had wanted to proceed with a memo when they denied
our letter. The Board supported bringing a final document to the Board for
consideration on Wednesday, October 16.
• HVAC Project: Facilities Director Lee Randall and Chief Finance Officer Greg
Munn presented information regarding the HVAC cost estimate for the
Health Services building on Courtney. Mr. Randall provided a breakdown of
the estimate as well as cost estimate received today reducing the price by
$15,000. Options and challenges of modifying the existing system were
reviewed. Commissioner DeBone thanked staff for the detailed summary.
Commissioner Henderson asked if it is still a possibility to reduce the cost
further. Mr. Randall explained ducting outside air had too many challenges
and is not feasible. Commissioner Henderson asked if there are any options
that can be considered. The cost of $948,000 does not include the cost of the
units bring the total cost of the project to $1.3 million. Mr. Randall feels the
hot water boiler system is the best choice. The units have already been
purchased and are in transit. Mr. Randall stated modifying existing systems
are not an option in terms of cost. The $25 per square foot cost is
mechanical and difference in cost would be the need to add to a new duct
work system. The building is insured for $8 million but is valued at $15
million. The estimate from September was from the Sunwest budget which
was a result of moving the piping through the ceiling to the units and keeping
everything on the roof. The roof replacement would be deferred. The cost
of finishes includes acoustical ceiling tiles. The amount of repainting would
decrease because of the decrease of impact. With a CMGC any cost savings
are returned to the County but there is a contingency for unforeseen savings.
Commissioner Henderson was troubled that the Board was not informed
more timely and ould have been informed in the Spring about the cost and
wonders if other options could have been considered and to be told there
are no other options doesn't sit well. Commissioner Henderson doesn't just
blame the Facilities Director but the Assistant Administrator should have
informed the Board. The estimate is a month old before the Board was
informed there was a crisis and his opinion reflects on County management.
Commissioner DeBone stated investing appropriately for County services.
BOCC MEETING
OCTOBER 7, 2019 PAGE 6 OF 8
Commissioner Henderson feels this is the responsibility of administration.
Commissioner Adair agrees the bid was over a month old and would be
furious with the contractor to go four times the cost of the units. She
understands the health concerns of the CO2 in the building and seems like
we have no options. She stressed if there was a problem the Board should
have been told right away and may have been able to find other options
especially since this is a huge increase. She respects the staff that work in
the building and wants them to be safe. Commissioner Adair notes the
building is only 20 years old and inquired on the status of the roof which is
an additional cost.
• Administrative Staff Proposal: County Administrator Anderson presented
budget costs for the proposed positions of changing Whitney Hale's title of
Public Information Officer and adding an Administrative Analyst position.
Management Analyst Judith Ure's vacant position will be absorbed into Ms.
Hale's responsibilities and would be supported by the new position of
Administrative Analyst. Commissioner Henderson expressed concern and
feels the Commissioners need a public affairs person and not a senior
management position that is able to handle the public information piece.
Mr. Anderson stated the duties of the senior management analyst include
public affairs. The senior management analyst position is a pay increase
which would allow for a raise due to the inclusion of supervising the new
proposed Administrative Analyst. Commissioner Henderson feels Ms. Hale's
position should not be titled as a senior management analyst. Mr. Anderson
proposed to start her at step 7 which doesn't allow for more room for
growth. Commissioner Henderson stated she is one of the few people that
work with the Commissioners when interacting with the media. Mr.
Anderson explained Ms. Hale would remain as the public affairs community
relations contact and keep the title. Commissioner Adair would like her to
keep the public affairs responsibility. Commissioner DeBone feels she has
the skills and has more to offer.
Mr. Anderson suggested the title of the Public Information Officer be
changed to Public Affairs/Community Relations Director. Mr. Anderson will
supervise Ms. Hale and Ms. Hale will supervise the administrative analyst.
Commissioner Henderson suggested Mr. Anderson ask for Ms. Hale's input
on the job title. Commissioner DeBone asked about the political advocacy
and having Whitney coordinating the efforts of PAC West.
BOCC MEETING
OCTOBER 7, 2019 PAGE 7OF8
COMMISSIONER UPDATES
• Commissioner DeBone reported a request from Community dispute
resolution letter of support for funding. Deschutes County form submission
can they grow hemp on MUA10 community development department will
respond.
• Commissioner Adair reported COIC missed a critical deadline for the bus
rider system. The Health Council is thinking of hiring more staff and getting a
bigger office.
ADJOURN
Being no further items to come before the Board, the meeting was adjourned at 5:38.p.m.
DATED this
Commissioners.
ATTES
Day of j V 2019 for the Deschutes County Board of
ECORDI G SECRETARY
BOCC MEETING
PHILIP ENDERSON, CHAIR
PATTI ADAIR, VICE CHAIR
ANTHONY DEBONE, COMMISSIONER
OCTOBER 7, 2019 PAGE 8 OF 8
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:00 PM, MONDAY, OCTOBER 7, 2019
Allen Conference Room - Deschutes Services Building, 2ND Floor - 1300 NW Wall Street - Bend
This meeting is open to the public, and allows the Board to gather information and give direction to staff. Public
comment is not normally accepted. Written minutes are taken for the record
Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
ACTION ITEMS
1. 1:00 PM ODOT Discussion Items: Terrebonne Update and Other
Transportation System Plan Changes - Chris Doty, Road Department
Director
2. 2:00 PM Deschutes National Forest Update - HollyJewekes, Supervisor
3. 2:30 PM CLEAR Alliance Discretionary Grant Follow Up - Erik Kropp, Deputy
County Administrator
4. 2:50 PM HR Staff Update on 2020 Health Plan Renewal- HR Director Kathleen
Hinman and HR Analyst Trygve Bolken
COMMISSIONER'S UPDATES
Board of Commissioners BOCC Meeting Agenda
Monday, October 7, 2019 Page 1 of 2
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
Executive Session under ORS 192.660 (2) (e) Real Property Negotiations
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
ADJOURN
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.or•/meetin•calendar
Meeting dates and times are subject to change. If you have questions, please call (541) 388-6572.
Board of Commissioners BOCC Meeting Agenda Monday, October 7, 2019 Page 2 of 2
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of October 7, 2019
DATE: October 1, 2019
FROM: Chris Doty, Road Department, 541-322-7105
TITLE OF AGENDA ITEM:
ODOT Discussion Items: Terrebonne Update and Other Transportation System Plan
Changes
RECOMMENDATION & ACTION REQUESTED:
N/a
BACKGROUND AND POLICY IMPLICATIONS:
ODOT has requested an agenda item to discuss the status of the US 97 Refinement Plan and
other Transportation System Plan changes necessary to move forward on additional ODOT
projects in Deschutes County.
FISCAL IMPLICATIONS: N/a
ATTENDANCE: Bob Townsend and Gary Farnsworth (ODOT)
Oregon
Department
of Transportation
DATE: October 7, 2019
SUBJECT: Deschutes County Work Session — ODOT Update
PARTICIPANTS: Gary Farnsworth, Region 4 Manager
Bob Townsend, Lower John Day and Central Oregon Area Manager
Item 1— Bend North Corridor
• Environmental Impact Statement
• Infrastructure for America Grant Summary
• Timeframes
Item 2 —Deschutes County Transportation System Plan Proposed Updates
• US20
o US20/Tumalo Roundabout
o US20/OId Bend -Redmond Roundabout
• US97
o US97/Vandevert
o US97 Redmond - Bend
Item 3 — Terrebonne
• Deschutes County Commission Deliberation Follow -Up
o Cost Estimates
o US97 Signal
• Next Steps
o Community Meeting (Business/Property Owners)
• Tentative October 22 from 6-8 pm
• Commissioners Invite
o Deschutes County / Jefferson County Coordination
US 97 Corridor
■ Realign US 97 to the east of its existing location and convert
existing US 97 into a business route.
■ Improve and grade separate Cooley Road from US 97 and
BNSF Railway.
US 20 Corridor
■ Construct a roundabout at the intersection of US 20 and
Cooley Road.
County Alternate Route Improvements
■ Extend and improveHunneil Road.
■ Construct two roundabouts on Tumalo Road at Tumalo Place
and Old Bend Redmond Highway.
City Improvements
■ Extend and improve Ern pire Avenue with roundabout
connections at Purcell Blvd. and 27"' Street.
Existing US 97 becomes Business Route
Funding
Allocations
State of Oregon
Deschutes County
City of Bend
Private Funds
Total State,
County, City &
Private
(non -Federal)
INFRA
US97
Corridor
$52,400,000
$ 5,000,000
$ 2,500,000 $2,500,000
$2,700,000
Project Corridors
US20
Corridor
$1,600,000
$59,900,000 $6,800,000
$59,100,000 $7,600,000
County Alternate
Routes
$8,750,000
$8,750,000
Empire Ave
$3,500,000
$57,500,000
$13,750,000
$25,350,000 $30,350,000
$2,700,000
33%
8%
18%
2%
$28,850,000 $104,300,000 61%
$66,700,000 39%
TOTAL Grant Request - $66.7 Million
ACTUAL Award - $60.4 Million
TIMELINES:
INFRA Grant Final Award & Agreement -
R/W Acquisition Begins -
Design & Concept Refinement Begins -
Estimated Construction to Begin -
November 2019
October 2019
October 2019
US20 Corridor Spring 2022
US97 Corridor Fall 2022
US20 Deschutes County Transportation System Plan Proposed Updates
• US20 OB Riley Rd./Cook Ave. Roundabout
• US20 Old Bend -Redmond Roundabout
12.12 R.t3
Proposed Intersection
Improvements
1. Overpass/Interchange -Lower Bridge Way ! t1.9 Highway o;
Overpass - pesos His',w ay 379 / 115 Highway 97
5. Disconnect Road -Nutcra& rLr/ Cline Pali: Highway
d. 5ivsakred-Helar}:olts Way / Oregon Highway 120
5. Rural Roundabout - Canal Blvd / 511' Helmholte Way
Overpass/Interchange- Quarry Rdi r15 Highway 97
7. Overpaso- OB Riley Rd / Cook Ave / L".. Highw ay k0
Overpa.riinterchange -Old Bead -Redmond Hwy / L & Hishway 10
O. Rural - HanehooL Rd / Derchuter placket Fd
19. Dural Roundabout -Butler Markettd/ Powell Butte Hwy
11. Rural Roundabout -Neff Rd / Alfalfa Market Rd / Dowell Butte Hwy
1/. Rural. Roundabout -Powell Butte Hwy / ll& Highway /0
15. Rural Peundabout-Hamby Rd 1Ward d/ U0 Highway 20
13. Rural Roundabout -`-'Pring River Rd/ South Century Lr
15. Disconnect Dd. -Vander&Rd / L-&Highwa
lu. Liocorsuct Pd - Pinecrest in / 115 Highway c
17. Turn Fane Improvements, then Interchange - Or«sn Highway 31 / ti5 Hishw-ay 07
Tumalo Roundabout Design Elements Update
F5.3.F2
June 30, 2011
US97 Deschutes County Transportation System Plan Proposed Updates
• US97/Vandevert Intersection Improvement
• US97 Redmond — Bend Median Barrier
Vandevert Proposed TSP Update
R.11 R12 R.13
•
7 • :1•• •
CitYnf
Redmond
' •
Proposed Intersection
Improvements
L Overpass/Interchange - Lower Bridge Way / LT5 Highway 97
2. Overpass Oregon Hig,hway 370 / 1:5 Highway 97
3. Discormact Road - NutcrackerD / Cline Palls Highway
5ignaliued - Helmholtu Way / Oregon Highway 126
5. Rural Roundabout - Canal Blvd / 511, Helmholtz Way
6. Ovelpass/Interchange - Quury Rd / LT5 Hiesway 97
7. Overpass - OB Riley Rd / Cook Ave / 1:5 Highway 20
S. Overpass/Interchange .Old Bend-Rechnond HW7 / U5 Highway 20
9. Rural Roundabout - Han...hook Rd / Deschutes Market Rd
10. Rural Roundabout .Butler Marlmt Rd / Powell Butte Hwy
11. Rasa/ Roundabout - Neff Rd 1 Alfalfa Market Rd / Powell Butte Hwy
12. Rural Roundabout -Powell Butte Hwy / LT5 Highway 20
13. Rural Roundabout - Hamby Rd / Ward Rd /1.T5 Highway 20
14. Rural Rounclabont-Spmng River Rd / South Century Dr
15 Di:comic-et Rd - voijo'*ot / L'5 Highway 97
16. Diwonnec t Rd Pirmaest to / 9/5 Highway 97
17. Tams Lane Improvements, then Interchange - Oregon Highway 31 / 175 Highway 97
R. 18
8.18
R.19
6.20
F5.3.F2
June 30, 2011
Highway Intersections
Highway
Location
Func. Class.
Project
Est. Cost
Rank
US 20
Cook -OB Riley
Principal Arterial — Ait
— Collector
Overpass with jug
handles
$15,500,000
High
US 97
Lower Bridge
Principal Arterial —
Arterial
Grade separation
$21,000,000
Med.
US 97
VVickiup Ict
Principal Arterial —
Arterial
Grade separation,
phase I
$30,000,000
Med.
U.S 97
O'Neill Hwy-Pe.rshall
Principal Arterial —
Principal Arterial -
Collector
Overpass
$9.500,000
Med.
OR 126
Helmholtz
Principal Arterial —
Collector
Traffic Signal
$1,250,000
City of Redmond
Med_
US 97
Quarry Road
Principal Arterial —
Local
Grade separation
$15,000.000
Low
US 97
Vandevert
Principal Arterial —
Collector
Disconnect
Vandevert from 97
$2,300,000
Low
US 20
Hamby -Ward
Principal Arterial —
Collector
Roundabout
$1,000,000
Low
EXHIBIT C: ORDINANCE 2012-005
Page 159 of 268
Proposed TSP Amendment
Delete all references to disconnection of Vandevert & US97.
US97 Bend — Redmond CURRENT TSP Excerpts
5.4 A non-traversible median on state highways shall be installed by ODOT when operational or
safety issues warrant installation as set forth by Policy 3B: Medians in the Oregon Highway Plan.
Directional breaks in the median may be allowed as needed, provided traffic operations are still
safe.
Oregon Highway Plan Policy 3B: Medians calls for non-traversible medians when daily traffic is expected to
exceed 28,000 vehicles during the 20 -year planning period. US 97 between Bend and Redmond is already
above that threshold for much of its length. The frontage road and interchange system plus improvements
to parallel local roads will lead to a reduction or even elimination of all at -grade accesses to US 97.
Between Bend and Redmond the traffic volumes will exceed the threshold ODOT has set for triggering
a raised median. The County supports a raised median on US 97, provided an adequate system of
frontage road(s) or parallel local alternate routes precede the raised median's installation.
Proposed TSP Amendment
"The County supports a raised median on US97, provided adequate alternative routes are provided
using frontage road(s), parallel local alternate routes, or J -Turns prior to the raised median
installation."
U3 97 Safety Assessment: Mite f+ulrvt 7I4.40-133.39
July 215
1140' acceleration length
300' taper
(HDM Figure 8-11)
Left -turn design for
E; 60 mph (HDM Figure 9-7)
385 -foot deceleration
170 -foot taper
55:1 Taper
J -Turn Concept
Deschutes County, Oregon
Figure
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2018 Traffic Signal Analysis
Current Configuration (Signal @ B Avenue/Smith Rock Way)
Peak Hour Weekday Queues
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of October 7, 2019
DATE: October 7, 2019
FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117
TITLE OF AGENDA ITEM:
Deschutes National Forest Update - Hollyjewekes, Supervisor
ATTENDANCE: County Forester Ed Keith and Deschutes National Forest Supervisor Holly
Jewekes
Detroit
Deschutes National Forest Projects
Idanha
1
Mount Jefferson
Wilderness
Projects - NEPA year signed
2006-2010
2011-2015
2016-2020
2021-2025
Suttle Lake
Recreation
Glaze°Meadow
Terrebonne
radian Ford
Sisters
Sisters Area Redmond
Prinev_iile„
BuII Springs
Tumalo
/Three Sisters
Wilderness
�harieton
Diamond Peak
Wilderness v
Crescent Lake
'Crescent
N(ount Thiel
VNilderness
Diamond Lake
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of October 7, 2019
DATE: October 2, 2019
FROM: Erik Kropp, Administrative Services, 541-388-6584
TITLE OF AGENDA ITEM:
CLEAR Alliance Discretionary Grant Follow Up
RECOMMENDATION & ACTION REQUESTED:
N/A
BACKGROUND AND POLICY IMPLICATIONS:
See attached staff report.
FISCAL IMPLICATIONS: Funds are budgeted in the video lottery fund.
ATTENDANCE: Erik Kropp
Date: October 2, 2019
To: Board of County Commissioners
From: Erik Kropp, Deputy County Administrator '-14--.
Re: CLEAR Alliance Discretionary Grant Application
ERIKKRC
During last quarter's Discretionary Grant application process, CLEAR (Children Learning through
Education and Research) Alliance submitted an application to fund a Cannabidiol (CBD) education
program. Commissioners asked to learn more about the proposed education efforts and the science
behind the education.
At the Board's October 7th meeting, CLEAR Alliance Executive Director Mandi Puckett and Board
Director/Deschutes County Sergeant Kent VenderKamp will attend to discuss the proposal with the
Commissioners.
Attachment: pCLEAR Alliance Discretionary Grant application
CLEAR Alliance Application
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
Organization and Purpose
Children Learning through Education And Research (CLEAR) Alliance is an educational 501(c)(3) non-profit
organization based in Redmond, Oregon. CLEAR Alliance is unique as it is built and operated by public health,
public safety and community leaders.
Mission: CLEAR Alliance's mission is to reduce and prevent youth substance abuse and impaired driving in
Oregon through evidence -based education.
Purpose: The goal of CLEAR Alliance is to reduce the social costs and consequences to public health and safety
caused from youth addiction and impaired driving.
Leadership Structure
CLEAR Alliance has a highly experienced and credentialed board of directors, executive director, educational
coordinator, and growing coalition network of public health and safety officials across Oregon. They connect
monthly in Redmond to learn about youth substance abuse and impaired driving issues, to identify new
challenges the community is up against and to work towards our mission. See below list:
Board of Directors
President: John Trumbo, Umatilla County Oregon Sheriff (Ret.) — Pendleton, OR
Vice -President: Marlys Alger, School Administrator (Ret.) & Counselor Oregon City, OR
Secretary: Belinda Ballah, Certified Prevention Specialist, Hood River County Prevention — Hood River, OR
Board Director: Gary Thompson, Senior Judge, Oregon Circuit Court (Ret.) — Prineville, OR
Board Director: Connie Raemakers, Prevention Specialist, Director Tigard Turns the Tide —Tigard, OR
Board Director: Kent Vander Kamp, Deschutes County Sheriff's Office — Bend, OR
Contracted Staff
Executive Director: Mandi Puckett, Certified Prevention Specialist— Prineville, OR
Impaired Driving Instructor: April Ratliff, Drug Recognition Expert (DRE)
Impaired Driving Instructor: Caleb Ratliff, Drug Recognition Expert (DRE)
Staff
Education Supervisor: Phoebe Secor, B.S. Psychology— Redmond, OR
Administrative Assistant: Crystal Kowing — Redmond, OR
Intern:
Finance Assistant:
Coalitions
CLEAR Alliance Application
McKaylie Capps (graduate of Redmond High School 2019)- Terrebonne, OR
Tanya Hatch- Redmond, OR
()mon Statewide Coalition
The mission of the OSC is to educate youth and adults concerning substance abuse and impaired driving to
increase awareness and to prevent and reduce youth and adult substance abuse and impaired driving
throughout the State of Oregon. More information can be found here: https://clearalliance.org/ioin/
Redmond Oregon Community Coalition (RACC)
The mission of the RACC is the same as the OSC, but with a specific focus on Redmond, OR. The RACC is funded
by the Drug Free Communities grant with over 50 members in Redmond including parents, schoolteachers,
treatment providers, youth and other leaders from community organizations. The coalition meets monthly to
discuss strategies for educating our communities about substance abuse and impaired driving. More
information can be found here: httos:,°` ci „raili�nce car 'ic�lrz
Activities
Our team focuses on producing and promoting evidence -based education, health and safety messaging
campaigns and other educational trainings. We offer resources for youth, parents, schools, driver education
programs, public-service agencies and other community members. All educational materials are referenced
with evidence or science -based research and reviewed by current and retired public health and safety
professionals frequently to ensure up to date information.
Projects include:
• TEEN MARIJUANA & E -CIGARETTES COURSE: The Teen Marijuana and E -Cigarettes Course (TMEC) is
approved for students ages 13+. TMEC was piloted in middle and high schools, driver education
programs and at community presentations in Central Oregon between 2015 — 2017 and was revised in
2019 to address changing demands from our educators in Central Oregon, and to include the most up-
to-date research currently available. The curriculum was changed to include the history of the tobacco
industry, e -cigarettes and vaping, (due to an increasingly obvious correlation between the strategies
used to target youth by both the tobacco industry and the marijuana industry) as well as more visual
aids, enhanced training on refusal skills for youth and incorporated the new data and research that is
now available. Four instructor classes have been held this year with two more scheduled before the
end of the year (June 25th 2019 and October 11th 2019). There are currently 146 individuals trained as
TMEC instructors across 30 of Oregon's counties. We have a focused strategy for acquiring instructors
in the last 6 counties in Oregon, and by the end of June, we hope to have instructors in 32 counties.
• BIENNIAL STATEWIDE DRUG EDUCATION EVENT: CLEAR Alliance has held three successful conferences
thus far and have a fourth planned for October 15t & 2"d of 2020 at Eagle Crest Resort in Redmond, OR.
This event includes a focus on impaired driving, marijuana, poly -drug use, e -cigarettes and CBD.
"DID YOU KNOW?" EDUCATIONAL MEDIA ADS: The "Did you know?" campaign features real Oregon
youth in the ads and focuses on providing facts about marijuana and impaired driving to youth and
CLEAR Alliance Application
parents in Oregon. CLEAR recently completed another photoshoot, also featuring real Oregon youth,
pets and families, in order to expand the campaign to include ads on vaping, polydrug use, tobacco,
methamphetamine and alcohol. CLEAR has partnered with Tigard Turns the Tide coalition and its youth
coalition STUDD as well as Redmond and Ridgeview High Schools students on this campaign. The
existing ads have already been featured on billboards, in theaters in Redmond, Bend, Eugene and
Ontario and are displayed in many schools and other service agencies buildings.
EDUCATIONAL FLYERS: Our team has developed seven free educational flyers with fact -based content,
to increase educational resources available to youth, parents and public service workers throughout
Oregon. These are available in English and Spanish. CLEAR is in the final stages of approving four more
flyers, which will include a vaping flyer and CBD flyer.
2. Describe the proposed project or activity.
Cannabidiol (CBD) Education: As our organization continues to grow and as new challenges come up in
Deschutes County regarding marijuana, we are tasked with expanding our education for our community
members, local business owners, youth and parents alike. Recently, we have been inundated with requests
specifically asking for more educational resources and information regarding CBD products.
On December 20th, 2018, the Food & Drug Administration issued a statement about CBD that specified that
adding CBD to food and drink is illegal'. They also wanted to inform the public that enforcement action will be
taken against businesses that add CBD to consumable products. Despite this, and due to the lack of fact based
education about CBD, in Deschutes County there is an increasing number of local businesses advertising that
they will add CBD to coffee, energy drinks, pizza, protein shakes, salads and more.
Furthermore, many local fitness centers are selling CBD protein shakes and promoting CBD as a product
offering a wide variety of health benefits, a claim which the FDA has also deemed illegal at this time.
Recently, it has been brought to the attention of CLEAR Alliance staff that many local businesses are struggling
to hire and retain employees due to the increased popularity of marijuana in our community. Many business
owners have shared with our staff that they cannot find employees who are able to pass a drug test, and there
are some instances where individuals are failing drug tests despite using CBD only products that claim to be
"THC -free". Simply put, more education is needed, particularly regarding the potential impact that CBD may
have on drug testing and hiring efforts.
Additionally, as recently as April 2019 a study was published in the scientific journal, Molecules, indicating that
CBD may be responsible for liver damage similar to alcohol and other drugs2 serving as a further reminder that
there is a great deal more research that needs to be done before all of the potential effects of CBD are
discovered.
1 U.S. Food and Drug Administration. Statement from FDA Commissioner Scott Gottlieb, M.D., on signing of the
Agriculture Improvement Act and the agency's regulation of products containing cannabis and cannabis -derived
compounds I FDA.(Retrieved from http://wwwfda.gov/news-events/press-announcements/statement-fda-
commissioner-scott-gottlieb-md-sign ing-agriculture-improvement-act-and-agencys)
2 Ewing, L.E.; Skinner, C.M.; Quick, C.M.; Kennon -McGill, S.; McGill, M.R.; Walker. L,A.; ElSohly, M.A.; Gurley,
B.J.; Koturbash, I. Hepatotoxicity of a Cannabidiol -Rich Cannabis Extract in the Mouse Model. Molecules
2019, 24, 1694.
CLEAR Alliance Application
CLEAR Alliance intends to develop educational resources regarding CBD that will be made available for youth,
parents and public service officials alike at no cost. These resources will also be available in Spanish.
Part of our efforts to increase educational resources in Central Oregon includes a recent move to a new and
larger office space in Redmond, OR. This space allowed us the opportunity to create a designated training
room within our office space, so that we can continue to offer educational programs and trainings right here in
Redmond. However, this space does require some equipment, and part of this request for funding includes the
development of this space, which will also be available for use to other non -profits and businesses in the area.
3. Provide a timeline for completing the proposed project or activity.
The proposed timeline for commencement of this project is 07/01/2019 and for completion is 12/01/2019.
4. Explain how the proposed project or activity will positively impact the community.
This project will meet fulfil the requests that CLEAR Alliance is currently inundated with from schools, parents,
public service officials and community members alike. An increase in educational resources on the topic of CBD
allows for a more informed community, and therefore a more engaged community. It is our hope that through
building upon our existing educational resources, we will encounter more opportunities to educate others with
the overarching goal of reducing youth substance abuse as well as youth and adult impaired driving in our
community. Furthermore, we always strive to empower youth to engage in healthy decision making through
the development of critical thinking skills.
In addition, we are in the process of enhancing our Redmond based training room to offer more local training
opportunities, as well as potential for other agencies and nonprofit organizations to utilize the space at a
reduced cost, providing our community with another resource for trainings, events and educational gatherings.
5. Identify the specific communities or groups that will benefit.
This project will support and serve Central Oregon youth, parents, schools, businesses, law enforcement,
medical communities, prevention agencies, treatment agencies, churches and other community organizations.
6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind
contributions, if any. Itemize anticipated expenditures*.
Funding Use: We are asking for $5000 to fund the CBD Community Education Program. Grant funds will be
utilized to research and develop our CBD community education program. Furthermore, funds will allow for the
enhancement of our existing training room, of which costs include equipment needs, signs and educational
media.
Other funding sources:
CLEAR Alliance recently received funding from both the Oregon Community Foundation and the Ford Family
Foundation to assist with the development of educational resources and outreach to rural families within
Deschutes county. CLEAR Alliance also benefits from ongoing financial support from the Oregon Department
of Transportation, the Oregon -Idaho High Intensity Drug Trafficking Area and the Drug Free Communities
Grant Program issued by the White House.
CLEAR Alliance Application
In addition to ongoing federal, state and local funding support that CLEAR Alliance receives, our growing
organization has been able to steadily increase self -generated income to build upon our existing reserves, a
portion of which will also be allocated to this project.
Anticipated Expenditures:
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Once developed and launched, our flyers will be available for all residents of Deschutes County both online
(free download) or as physical copies (at our office and other events). Our "Did you know?" educational ad
campaign is available to purchase online and in the form of physical copies, the profit from which will our
educational efforts to continue.
Once the resources are created, we will review the content regularly throughout the year and update as
needed. Because of the digitally availability, maintenance costs will be significantly reduced.
Upon completion of set up, our Redmond based training room will host a range of educational trainings and
presentations offered by CLEAR Alliance. A registration fee is typically charged for all of our events; however,
scholarships are available to those who need financial assistance. These registration fees also contribute to
CLEARs ongoing financial needs. In addition, the training room wilt be available to a range of other community
organizations for use at an affordable price. By offering a training room for rent, CLEAR Alliance is continuing
to work towards financial sustainability for our organization.
Attach: Proof of the applicant organizations non-profit status. See attachment.
We thank you in advance for consideration of our grant proposal.
Purpose
Funds Needed
Details
Create CBD Educational Resources
$2000 (50% requested from
Deschutes county)
Research, consultation and development
of the community education
Develop and disseminate
Educational Media
$2000 (50% requested from
Deschutes county)
Media for "Did you Know" ad expansion
and educational flyers.
Training Room Equipment and
Supplies
$6000 (50% requested from
Deschutes County)
Media presentation, equipment and
training content.
$10,000
$5000 requested from Deschutes County
Project Total:
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Once developed and launched, our flyers will be available for all residents of Deschutes County both online
(free download) or as physical copies (at our office and other events). Our "Did you know?" educational ad
campaign is available to purchase online and in the form of physical copies, the profit from which will our
educational efforts to continue.
Once the resources are created, we will review the content regularly throughout the year and update as
needed. Because of the digitally availability, maintenance costs will be significantly reduced.
Upon completion of set up, our Redmond based training room will host a range of educational trainings and
presentations offered by CLEAR Alliance. A registration fee is typically charged for all of our events; however,
scholarships are available to those who need financial assistance. These registration fees also contribute to
CLEARs ongoing financial needs. In addition, the training room wilt be available to a range of other community
organizations for use at an affordable price. By offering a training room for rent, CLEAR Alliance is continuing
to work towards financial sustainability for our organization.
Attach: Proof of the applicant organizations non-profit status. See attachment.
We thank you in advance for consideration of our grant proposal.
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HUMAN RESOURCES
Interoffice memorandum
Delivered via BOCC Work Session
Date: 10/7/2019
To: Deschutes County Board of County Commissioners
From: Trygve Bolken, HR Analyst
Re: Deschutes County Employee Health Benefits Plan Review for 2020 Plan Year
Below is a list of considerations discussed with the Employee Benefits Advisory Committee (EBAC) on
Tuesday, September 24, 2019, with additional information presented via email to EBAC on September 30,
2019. Considerations for plan changes came from HR staff review, EBAC, Davidson Benefit Planning
(Davidson), and PacificSource. Plan changes would be scheduled to take effect when the plan renews on
January 1, 2020. I have provided a more detailed explanation below on the considerations.
Plan Changes for Consideration:
1. Cover Cologuard as a diagnostic test as well as a preventative test. The USPSTF (US Preventative
Services Task Force) identifies several different options without preference for colorectal cancer
(CRC) screening, including colonoscopy, CT colonography, FOBT, FIT, and FIT DNA (Cologuard). The
Cologuard test is covered today on the Deschutes plan as a preventive test if billed as preventive. The
County plan covers colonoscopies at 100% regardless of preventive or diagnostic. This change would
mirror the Plan's coverage for colonoscopies.
Average Cost: Cologuard = $586 and Colonoscopy = $3,081
EBAC Vote: 12 Yes, 1 abstain
HR Staff: Recommends approval
2. Add comprehensive Employee Assistance Program (EAP) to the Plan. Mental/behavioral health has
been identified as one area of our highest utilization on the Plan and we have identified this area as a
priority to address. Having a full EAP will provide better access to care for behavioral health than the
current Life Assistance Program (LAP). The current LAP is not meeting the needs of the Plan's
members or the County's needs. We are currently evaluating EAP plans, focusing on plans with a
strong presence in the northwest, easier access to providers, increased visits covered, and stronger
reporting capability.
1300 NW Wall Street, Suite 201 Bend, Oregon 97703
(541) 388-6553 `hr@deschutes.org www.deschutes.org
Estimated Cost to Plan: +$27,000
EBAC Vote: 10 Yes, 2 No, 1 Abstain
HR Staff: Recommends approval.
3. Remove the $45.00 maximum benefit allowance for massage. This would align the massage benefit
with the other alternative care benefits such as chiropractic and acupuncture. This would allow for
standardized alternative care claims processing, making claims processing easier to understand for
members. EBAC discussed increasing the $1,500.00 Alternative Care annual allowance, however this
benefit was benchmarked against other plans and no change is recommended at this time as our limit
is among the top tier.
Estimated cost to Plan: +$27,500
EBAC Vote: 7 Yes, 4 No, 1 Abstain
HR Staff: Recommends approval.
4. Increase the Alternative Care Copay from $15 to $25. During the EBAC meeting, there was discussion
on ways to offset the cost to the plan that occurred from removing the $45 maximum massage
benefit allowance. It was suggested that the Alternative Care copay be increased from $15 to $25.
Additional information VOJ presented to EBAC via email and an electronic. vot C was taken.
Estimated cost to Plan: -$11,000 (net cost to Alternative Care +$16,500)
Additional EBAC Vote via Email: 9 Yes, 6 No, 1 Abstain
HR Staff: Recommends approval.
5. Change the adult vision benefit to a combined hardware allowance of $300.00 per year. Current plan
allowance is $90 for frames and a tiered allowance for lenses or contacts, not both. Creating the
combined allowance would allow for more flexibility in the use of the vision allowance. The copay
would remain $25.00 for eye exam and lens enhancements would still be excluded. Any costs
incurred over $300 would be member responsibility.
Estimated Cost to Plan: +$42,000
EBAC Vote: 11 Yes, 1 No, 1 Abstain
HR Staff: Recommends approval.
6. Change pediatric vision benefit to mirror the adult combined allowance of $300.00 per year_ During
the course of the September EBAC meeting there was significant discussion regarding pediatric vision
benefits. The ACA (Affordable Care Act) does not allow a "cap" on pediatric vision benefits. EBAC
recommended adding an allowance similar to the adult benefit. Costs incurred over the $300 would
apply to the member's deductible and coinsurance. This would comply with the ACA guidelines and
provide the most flexibility for the pediatric vision benefit. Additional information was presented to
EBAC via email and an electronic vote was taken.
Estimated Cost to Plan: +3,800.00
Additional EBAC Vote via Email: 16 Yes, 0 No, 1 Abstain
HR Staff: Recommends approval.
1300 NW Wall Street, Suite 201 Bend, Oregon 97703
(541) 388-6553 Thr@deschutes.org www.deschutes.org
7. Add voluntary Legal Service to the suite of employee paid voluntary benefits. Requested by
employees via EBAC to enhance legal services available to our employees. Employees would pay
premium through a payroll deduction. We are currently reviewing legal service providers. The cost
estimate to employees is $20.00 per month.
Estimated Cost to Plan: $0.00
EBAC Vote: 12 Yes, 0 No, 1 Abstain
HR Staff: Recommends approval.
8. Increase the notification period of terminated network providers from 3 to 6 months. Plan update to
meet State requirement. Members that have seen a terminated provider within the 6 months will be
notified. Currently members are notified if they have seen the provider in the last 3 months.
EBAC Vote: 13 Yes
HR Staff: Recommends approval.
9. Increase eligibility age for dependents under guardianship from age 19 to 26. This will align with
other child dependent coverage under the Plan.
EBAC Vote: 12 Yes, 0 No, 1 Abstain
HR Staff: Recommends approval.
Other considerations discussed by EBAC:
10. Providing paid time off to work out. HR does not recommend proving paid time off to work out.
There is not enough information on ROI to support this request and staff are concerned about the
public appearance of such benefit.
EBAC Vote: 10 Yes, 1 No, 2 Abstain
HR Staff: Recommends not approving this benefit.
11. Increasing the Alternative Care annual allowance. HR benchmarked our $1,500 allowance and
determined that we are currently with top tier for this benefit. Only 2.8% of members reached the
$1500.00 maximum for the 2018 plan year
EBAC Vote: 11 Yes, 1 No, 1 Abstain
HR Staff: Recommends not approving an increase to the alternative care allowance.
12. HR does not recommend implementing additional technology enabled mental health support at this
time. With the recommendation to add a more robust EAP, we are making steps in the right direction
on mental health support. We will continue to evaluate new and emerging services to see if they
would provide benefit in the coming plan years.
EBAC Vote: 12 Yes, 0 No, 1 Abstain
HR Staff: Recommends not implementing additional technology enabled mental health support at
this time.
1300 NW Wall Street, Suite 201 Bend, Oregon 97703
(541) 388-6553 hr@deschutes.org www.deschutes.org
13. HR does not recommend changing the Physical Therapy model from "subject to deductible" to
"copay." Analysis of claims data did not show any definitive improved outcomes based on change to
this benefit. The industry is currently split 50-50 on how physical therapy claims are administered.
We will continue to evaluate the physical therapy benefit to see if there is more data to consider
making a change to the benefit in the future.
Estimated Cost to Plan: +$81,496.80
EBAC Vote: 7 Yes, 4 No, 2 Abstain
HR Staff: Recommends not changing the Physical Therapy benefit model from "subject to deductible"
to "copay."
14. Additional Vote - HR does not recommend changing the Physical Therapy model from "subject to
deductible" to "copay." EBAC ask that HR provide additional information on cost to the plan if the
Physical Therapy copay benefit was increase to offset to rust of the benefit change. The following
information on costs was presented to EBAC via email:
Copay Level
Estimated Cost to Claims
+$81,500
Cost offset by
opay
copay I$25.00
$30.00
+$79,500
2.5%
$40.00
+$76,200
7.0%
$50.00
+$73,800
10.4%
It was determined that increasing the copay to even $50.00 would only save 10.4% on the estimated
cost increase to the plan.
Estimated Cost to Plan: See table above
Additional EBAC Vote via Email: 10 Yes, 6 No, 1 Abstain
HR Staff: Again recommends not changing the Physical Therapy benefit model from "subject to
deductible" to "copay."
1300 NW Wall Street, Suite 201 Bend, Oregon 97703
(541) 388-6553 hr@deschutes.org www.deschutes.org