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2019-465-Minutes for Meeting October 23,2019 Recorded 11/13/2019
0-‘• ES c Recorded in Deschutes County BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Nancy Blankenship, County Clerk Commissioners' Journal CJ2019-465 11/13/2019 1:55:15 PM IIIIIIIIIJIIIIIIIIIIIIIIIIuiu FOR RECORDING STAMP ONLY BOCC MEETING MINUTES 10:00 AM WEDNESDAY, October 23, 2019 BARNES & SAWYER ROOMS Present were Commissioners Phil Henderson and Patti Adair. Commissioner DeBone was present at 10:04 a.m. Commissioner Henderson excused himself at 10:40 a.m. for scheduled appointment. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; and Sharon Keith, Board Executive Assistant. Several citizens and identified representatives of the media were in attendance. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website http://deschutescountyor.igm2.com/Citizens/Default.aspx CALL TO ORDER: Chair Henderson called the meeting to order at 10:00 am PLEDGE OF ALLEGIANCE: CITIZEN INPUT: None offered. CONSENT AGENDA: Before the Board was Consideration of Approval of the Consent Agenda. ADAIR: Move approval of Consent Agenda HENDERSON: Second BOCC MEETING OCTOBER 23, 2019 PAGE 1 OF 7 VOTE: ADAIR: Yes DEBONE: Absent, excused HENDERSON: Chair votes yes. Motion Carried Consent Agenda Items: 1. Consideration of Board Signature of Order No. 2019-045, Authorizing Advance of Taxes, Assessments, and Charges to Small Tax Districts 2. Consideration of Board Signature of Resolution No. 2019-049, Scrivener's Error Correction on Resolution No. 2019-042 3. Board Consideration of Letter Supporting Restoration of Community Dispute Resolution Funding 4. Approval of Minutes of the October 2, 2019 BOCC Meeting 5. Approval of Minutes of the October 9, 2019 BOCC Meeting ACTION ITEMS: 6. Deschutes Basin Habitat Consideration Plan Briefing Peter Gutowsky, Planning Manager provided a summary on the basis for initiating a Habitat Conservation Plan in consideration of threatened or endangered species. In August 2019, the City of Prineville and eight irrigation district members of the Deschutes Basin Board of Control submitted a formal Habitat Conservation Plan to the US Fish and Wildlife. The 45 -day public comment period ends November 18. Mr. Gutowsky asked the Board if they wanted to proceed with comment from Deschutes County or if requesting a debriefing from the US Fish and Wildlife Service. Commissioner DeBone suggested showing support for agriculture. Commissioner Henderson requested a copy of the plan to review with staff. The Board expressed support of a letter of general support. Mr. Gutowsky will prepare a draft letter. BOCC MEETING OCTOBER 23, 2019 PAGE 2 OF 7 7. Hepatitis A Outbreak Prevention Project Proposal Hillary Saraceno and Heather Kaisner, Health Services Department presented the proposal and requested permission to accept funding from the Center of Disease Control (via OHA) to provide services for Hepatitis A prevention. DEBONE: Move approval to receive additional Program Element 43 Funding from OHA Immunization Program ADAIR: Second VOTE: DEBONE Yes ADAIR: Vice chair votes yes. Motion Carried HENDERSON: Absent, excused 8. Public Health Triennial Review Results Health Services staff George Conway and Hillary Saraceno and Danna Drum, Strategic Partnerships Lead with Public Health Division of Oregon Health Authority presented the triennial review results. 9. Consideration of Board Signature of Document No. 2019-459, Telecare Mental Health Services of Oregon Molly Wells Darling, Health Services presented the document for consideration. DEBONE: Move approval of Document No. 2019-459 ADAIR: Second VOTE: DEBONE Yes ADAIR: Vice chair votes yes. Motion Carried HENDERSON: Absent, excused BOCC MEETING OCTOBER 23, 2019 PAGE 3 OF 7 10.Consideration of Board Signature of Document No. 2019-724, Saving Grace Imagine Life Without Violence Services Sara Peterson, Health Services Department presented the document for consideration. DEBONE: Move approval of Document No. 2019-724 ADAIR: Second VOTE: DEBONE Yes ADAIR: Vice chair votes yes. Motion Carried HENDERSON: Absent, excused RECESS: At the time of 11:41 a.m., the Board went into recess and reconvened the meeting at 1:39 p.m. in the Allen Conference Room. Commissioner DeBone was present at 1:49 p.m. 11.Treasury and Finance Update Greg Munn Chief Financial Officer presented the treasury and finance update as of September 30, 2019. Commissioner Henderson requested a portfolio chart showing 10 years. This year's property tax statements have been mailed out to residents. The external auditors are currently reviewing the draft Comprehensive Annual Financial Report. In reviewing of the departmental balances, Commissioner Henderson requested updates on program funding for Health Services. Commissioner Adair recommended a financial history on the CCBHC funding. BOCC MEETING OCTOBER 23, 2019 PAGE 4 OF 7 12.Adult Parole and Probation Remodel Plans, Bids, and Schedule Facilities Director Lee Randall, Project Manager Dan Hopper, Lieutenant Michael Gill, Captain Michael Shults, Community Justice Director Ken Hales and representatives from BLRB Architecture presented a conceptual remodel update of the design options for the parole and probation and Sheriff's Office work center. A copy of the presentation is attached for the record. Interviews have been conducted with two interested CMGC firms. Two design options were reviewed for the project and cost reductions have been found with the design option B. Commissioner Henderson inquired when the design option B was considered as today's presentation has hand drawn designs. Mr. Randall responded that the design concept has been in process for approximately 6 weeks. With the building expansions there may be need for additional staffing because of the growth. Program planning is already complete for the design option B. A detailed cost analysis was presented showing the work center as well as parole and probation. Commissioner Adair suggested a site tour of the building to show the planned updates and would have appreciated it had the information presented to them during their Annual jail Inspection earlier this week. Commissioner Henderson expressed his dissatisfaction that the Commissioners weren't told sooner of the additional plan option and wouldn't have been informed of it at this time if he hadn't asked for an update at today's meeting. County Administrator Anderson explained the costs have not been refined for the design option B. Community justice Department Director Hales explained the current work space for the Community Justice Department is substandard. The new plan for Adult Parole and Probation includes an additional 1500 square feet for the department than was presented in the original plan. OTHER ITEMS: • County Forester Ed Keith and Todd Peplin of the Deschutes Soil and Water Conservation District presented a letter of request from the Soil and Water Conservation District. Mr. Keith reported the La Pine Basin Joint Chiefs Project has come to an end and the Soil and Water District is interested in BOCC MEETING OCTOBER 23, 2019 PAGE 5 OF 7 continuing work with land owners on fuels reduction efforts regarding natural resources conservation service projects. Mr. Peplin explained the grant would be approximately $117,000 that would provide several workshops for residents and would be communicated through mass mailings. The grant is being applied for through Oregon Watershed Enhancement Board and covers two and a half year. Mr. Keith explained the soil and water conservation district provides technical services through natural resource conservation. Commissioner Henderson suggested revisions to the letter. The target land owners would be all private lands over an acre in south County. The educational opportunity would be available to all land owners. The grant deadline is October 28 and the award is announced five months from now. ADAIR: Move approval of signature DEBONE: Second VOTE: ADAIR: Yes DEBONE: Yes HENDERSON: Chair votes yes. Motion Carried EXECUTIVE SESSION: At the time of 3:33 p.m. the Board went into Executive Session under ORS 192.660 (2) (h) Litigation. The Board came out of Executive Session at 4:07 p.m. to direct staff to proceed as discussed. At the time of 4:07 p.m., the Board went into Executive Session under ORS 192.660 (2) (h) Litigation. The Board came out of Executive Session at 4:11 p.m. BOCC MEETING OCTOBER 23, 2019 PAGE 6 OF 7 OTHER ITEMS: • County Administrator Anderson reported Representative jack Zika and Mayor George Endicott have requested individual meetings with the Commissioners regarding the Redmond Affordable Housing Projects. ADJOURN Being no further items to come before the Board, the meeting was adjourned at 4:13 p.m. DATED this Day of Commissioners. BOCC MEETING 2019 for the Deschutes County Board of r PHILIP Gm H NDERSON, CHAIR PATTI ADAIR, VICE CHAIR ANTHONY DEBONE, COMMISSIONER OCTOBER 23, 2019 PAGE 7 OF 7 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschutes.org BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 AM, WEDNESDAY, OCTOBER 23, 2019 Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit www.deschutes.or•/meetin •s. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Meetings are subject to cancellation without notice. Item start times are estimated and subject to change without notice. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not being conducted as a part of this meeting will NOT be included in the official record of that hearing. If you offer or display to the Board any written documents, photographs or other printed matter as part of your testimony during a public hearing, please be advised that staff is required to retain those documents as part of the permanent record of that hearing. CONSENT AGENDA 1. Consideration of Board Signature of Order No. 2019-045, Authorizing Advance of Taxes, Assessments, and Charges to Small Tax Districts Board of Commissioners BOCC Meeting Agenda of 3 Wednesday, October 23, 2019 Page 1 2. Consideration of Board Signature of Resolution No. 2019-049, Scrivener's Error Correction on Resolution 2019-042 3. Board Consideration of Letter Supporting Restoration of Community Dispute Resolution Funding 4. Approval of Minutes of the October 2 2019 BOCC Meeting 5. Approval of Minutes of the October 9 2019 BOCC Meeting ACTION ITEMS 6. 10:15 AM Deschutes Basin Habitat Conservation Plan Briefing - Peter Gutowsky, Planning Manager 7. 11:00 AM Hepatitis A Outbreak Prevention Project Proposal - Hillary Saraceno, Health Services Deputy Director 8. 11:20 AM Public Health Triennial Review Results - Hillary Saraceno, Health Services Deputy Director 9. 11:40 PM Consideration of Board Signature of Document No. 2019-459, Telecare Mental Health Services of Oregon - Molly Darling, 10. 11:55 AM Consideration of Board Signature of Document No. 2019-724, Saving Grace, Imagine Life Without Violence Services - Sarah Peterson, Systems Development Specialist LUNCH RECESS 11. 1:00 PM Treasury and Finance Update - Greg Munn, Finance Director 12. 1:30 PM Adult Parole and Probation Remodel Plans, Bids, and Schedule OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. ADJOURN Board of Commissioners BOCC Meeting Agenda of 3 Wednesday, October 23, 2019 Page 2 To watch this meeting on line, go to: www.deschutes.org/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. II IQ Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need ri accommodations to make participation possible, please call (541) 617-4747. FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/meetingcalendar (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners BOCC Meeting Agenda of 3 Wednesday, October 23, 2019 Page 3 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 23, 2019 DATE: October 17, 2019 FROM: Erik Kropp, Administrative Services, 541-388-6584 TITLE OF AGENDA ITEM: Board Consideration of Letter Supporting Restoration of Community Dispute Resolution Funding RECOMMENDATION & ACTION REQUESTED: Staff recommends Board signature on the letter supporting the restoration of community dispute resolution funding. BACKGROUND AND POLICY IMPLICATIONS: At the end of the 2019 Legislative session, community dispute resolution grant funding was reduced 20% through HB 5050. The Oregon Office for Community Dispute Resolution and Community Solutions of Central Oregon have requested a letter of support to restore these funds. Attached is a draft letter for Board consideration. FISCAL IMPLICATIONS: None. ATTENDANCE: Erik Kropp, Deputy County Administrator **DRAFT** October 23, 2019 BOARD OF COUNTY COMMISSONERS Senator Betsy Johnson, Senator Elizabeth Steiner Hayward, and Representative Dan Rayfield Oregon State Legislature Joint Committee on Ways and Means 900 Court Street NE Salem, OR 97301 Dear Co-chairs Johnson, Steiner Hayward and Rayfield: We are writing to support restoring the $349,000 in community dispute resolution funding that was lost at the end of the 2019 legislative session. The impact of this reduction on dispute resolution services in Deschutes County and throughout Central Oregon are measurable. Our regional Community Dispute Resolution Center — Community Solutions of Central Oregon (Community Solutions) — will experience a proportionate 20% loss of vital state funding in biennial grant -form as administered by the Oregon Office for Community Dispute Resolution (OOCDR) at the University of Oregon School of Law. Such loss will slow Community Solutions' development of an agricultural mediation program benefiting farmers, ranchers, and communities in Deschutes County. Family mediation services may also be negatively impacted as state funding allows Community Solutions to reduce, and in some cases waive fees for elders, parents and teens in need of these services. This proportionate reduction of $10,400 per biennium will also affect Community Solutions ability to increase a part-time employee to full-time status. These are a few of the unintended consequences for Deschutes County alone, and we are certain this loss in funding will have an equal impact on communities in neighboring Crook and Jefferson Counties. We advocate for restoring community dispute resolution funding to previous levels so that dispute resolution programs and services are sustained in Deschutes County and throughout the state. Thank you for your service in the legislature and the difficult choices required as budget Co-chairs. Sincerely, Philip G. Henderson Chair Patti Adair Vice Chair Anthony DeBone Commissioner c: Senators Cliff Bentz, Tim Knopp, and Dennis Linthicum Representatives Jack Zika, Cheri Helt, Daniel Bonham, and Vikki Breese -Iverson Hans Bernard, Assistant Vice President for State Affairs, University of Oregon (UO) Patrick Sponsler, Administrator Oregon Office for Community Dispute Resolution, UO School of Law Gary Winterstein, Executive Director, Community Solutions of Central Oregon 1300 NW Wall Street. Bend, Oregon 97703 "0541) 388-6511 @Doard@desrhutes.org iwov.deschutes.org Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 23, 2019 DATE: October 18, 2019 FROM: Peter Gutowsky, Community Development, 541-385-1709 TITLE OF AGENDA ITEM: Deschutes Basin Habitat Conservation Plan Briefing 'CES MEMORANDUM COM MUiN FDEVELOP TO: Deschutes County Board of Commissioners FROM: Peter Gutowsky, AICP, Planning Manager DATE: October 17, 2019 SUBJECT: Draft Deschutes Basin Habitat Conservation Plan and Draft Environmental Impact Statement / Update I. COOPERATING AGENCY On January 9, 2019, the Deschutes County Board of Commissioners respectfully requested Cooperating Agency status with the U.S. Fish and Wildlife Service (FWS) for the purpose of cooperating with them as they conduct an environmental analysis and prepare a draft and final programmatic Environmental Impact Statement (EIS) for a Deschutes Basin Habitat Conservation Plan (HCP) pursuant to the National Environmental Policy Act (NEPA). The FWS on February 8, 2019 invited Deschutes County cooperation based on its jurisdiction by law and special expertise with respect to environmental issues to be addressed in the EIS. A Memorandum of Agreement between the FWS and Deschutes County was signed on March 7, 2019. I1. DRAFT HABITAT CONSERVATION PLAN The draft HCP and application for Incidental Take Permits (ITP) were submitted to the FWS on August 30, 2019 by the City of Prineville and eight irrigation district members of the Deschutes Basin Board of Control (Applicants) to address the impacts of their water management activities on threatened and endangered species in the Deschutes Basin.' The draft HCP and associated EIS are now available for public comment for 45 -days, which ends on November 18.2 If approved, the Applicants will obtain an Incidental Take Permit (ITP), which provides Endangered Species Act (ESA) regulatory assurances for thirty -years. The covered species include the Oregon spotted frog, bull trout, steelhead trout (listed as threatened under the ESA), and sockeye salmon and Chinook salmon (not currently listed under the ESA). 1 The eight irrigation districts are Arnold, Central Oregon, Lone Pine, North Unit, Ochoco, Swalley, Three Sisters, and Tumalo. 2 Section 10 of the ESA has provisions for allowing "incidental take" of listed species for otherwise lawful activities like irrigation, subject to certain provisions. An applicant for an Incidental Take Permit must prepare a HCP that describes: 1) impacts likely to result from the taking of the species; 2) measures the applicants will take to minimize and mitigate impacts; 3) adequate funding to implement those measures; 4) alternative actions that would not result in take, and reasons those alternatives are not being used; and 5) additional measures as required by FWS and the National Marine Fisheries Service. The draft HCP specifies the impacts that will likely result from the taking of covered species and describes the steps the Applicants will take to minimize and mitigate such impacts.3 The HCP also discusses alternative actions to the taking that were considered by the Applicants and the reasons why such alternatives are not being utilized. The HCP also describes the covered species' life history and ecology, as well as biological goals and objectives of the HCP, adaptive management, monitoring, and funding assurances. The proposed conservation measures in the draft HCP are mainly focused on meeting specific flows by specific timelines in key reaches of the Deschutes Basin (including the Upper Deschutes, Little Deschutes, Whychus Creek and the lower Crooked River). Table 1 summarizes the HCP alternatives which are all based on maintaining certain flows in the Upper Deschutes River. Table 1— Upper Deschutes Winter Flows (cfs) for the Oregon Spotted Frog Years No Action Alternative Draft HCP Alternative 3 Alternative 4 0-5 100 100 200 300 6-10 100 200 300 400 11-15 100 300 400 500 16-20 100 300 400-500 400-600 21-30 100 400 400-500 III. DRAFT ENVIRONMENTAL IMPACT STATEMENT The draft EIS in response to the ITP applications was prepared by an independent third -party consultant (ICF) under the direction of FWS in accordance with the requirements of NEPA. The ITPs, if issued, would authorize take of the covered species that may occur incidental to the storage, release, diversion, and return of irrigation water by the DBBC member districts, and groundwater withdrawals, effluent discharges, and surface water diversions by the City of Prineville. The EIS analysis focuses on resources that would be affected by these activities and changes to these activities. They include: • Surface water • Recreation • Groundwater • Aesthetics • Water storage • Cultural resources • Water quality • Tribal resources • Biological resources • Socioeconomics and environmental justice • Land use and agricultural resources Based on the draft EIS, the proposed conservation measures for the Oregon spotted frog would: • Stabilize water levels in Crane Prairie Reservoir • Increase winter flows/decrease summer flows in the Deschutes River between Wickiup Reservoir and Bend • Increase water flows in Crescent Creek and Little Deschutes River Likewise, the proposed conservation measures for fisheries would: 'Activities that harm or otherwise "take" protected (listed) species are prohibited under Section 9 of the ESA. Take restrictions of ESA section 9 are enforced by the National Marine Fisheries Service (NMFS) — for anadromous fish and mammals; and the FWS — for other fish and wildlife. -2- • Increase winter flows in the Deschutes River between Wickiup Reservoir and Bend • Augment winter flows in the Crooked River during dry years • Increase summer flows in Whychus Creek • Fund aquatic habitat restoration and enhancement in the Crooked River and Whychus Creek IV. KEY TAKEAWAYS The key takeaways of the draft EIS are: • Reduced water supply during dry years for North Unit Irrigation District and other districts • Increased agricultural land fallowing and economic effects in Jefferson County • Water quality effects in Wickiup Reservoir and the Crooked River • Riparian and streamside vegetation benefits • Potential benefits for Oregon Spotted Frog habitat • Variable effects on fish species • Increased archaeological resource effects in Wickiup Reservoir The final EIS/HCP will be published in the Federal Register in April 2020. A record decision and permit decision are expected in May 2020. -3- Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 23, 2019 DATE: September 18, 2019 FROM: Hillary Saraceno, Health Services, 541-317-3178 TITLE OF AGENDA ITEM: Hepatitis A Outbreak Prevention Project Proposal RECOMMENDATION & ACTION REQUESTED: Staff are requesting approval from the Commissioners to receive additional Program Element 43 funding from Oregon Health Authority's Immunization Program. The funds are to be used to conduct outreach efforts and Hepatitis A vaccinations for vulnerable individuals with the goal of preventing Hepatitis A outbreaks in Central Oregon. BACKGROUND AND POLICY IMPLICATIONS: Through special funding from the Centers for Disease Control and Prevention, the Oregon Immunization Program is making funds available to local public health authorities to conduct targeted outreach efforts and to provide Hepatitis A vaccinations to high-risk individuals, including unstably housed and homeless populations. The purpose of the funding is to prevent Hepatitis A outbreaks such as those recently seen across the United States among at -risk individuals. The funding to be received is one-time funding in the amount of $40,000 to be allocated and spent November 1, 2019 to June 30, 2020. These funds will be used for the purchase of immunization supplies and to obtain the services of a part-time, temporary Outreach Coordinator November 1, 2019 - June 30, 2020 to perform the following: ➢ Conduct outreach, education, and coordination of vaccine administration (Hep A, flu, and Tdap) for at -risk and vulnerable individuals in Central Oregon. ➢ Develop partnerships with agencies who serve at -risk and vulnerable individuals to increase coordination and capacity for vaccine preventive services. ➢ Coordinate outreach vaccination clinics using local public health nursing staff. ➢ Work with local emergency departments to encourage Hep A vaccinations for at -risk individuals. FISCAL IMPLICATIONS: Program Element 43 is to be increased $40,000, of which $36,000 will be used for a contracted, part-time outreach coordinator and $4,000 will be used to purchase immunization supplies. ATTENDANCE: Hillary Saraceno, Health Services Deputy Director Public Health PUBLIC HEALTH DIVISION Immunization Program Kate Brown, Governor October 14, 2019 Hillary Saraceno Deschutes County Health Services Public Health Division 2577 NE Courtney Drive Bend, OR 97701 \i thor.ity 800 NE Oregon St. Suite 370 Portland, OR 97232 Voice: 971-673-0300 FAX:971-673-0278 www.healthorgeon.org/IMM Dear Heather, This letter is to confirm your additional award amount under Program Element 43: Public Health Immunization: Hepatitis A Outbreak Prevention Project. Deschutes County will receive awards under two Program Element subsections: • Subsection 1: HOPP Program; and • Subsection 2: HOPP Incentives. For the period of October 1, 2019 through June 30, 2020, Deschutes County will be awarded the following amounts: • Subsection 1: $40,000 • Subsection 2: $0 Payments will be paid monthly once the signed agreement is in place. All fund distributions will be subject to the terms and conditions in the grant agreement. We look forward to continuing to work with you. aron Dunn, MPH, OPMA Immunizations Program Manager OREGON HEALTH AUTHORITY Public Health Division Immunization Program aaron.dunnstate.or.us 971-673-0318 http://www.oregon.gov/OHA Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 23, 2019 DATE: October 17, 2019 FROM: Hillary Saraceno, Health Services, 541-317-3178 TITLE OF AGENDA ITEM: Public Health Triennial Review Results Every three years the Oregon Health Authority Public Health Division reviews county public health programs for compliance with state and federal public health laws and compliance with the Intergovernmental Agreement for the Financing of Public Health Services and the Intergovernmental Agreement for Environmental Health Services. The Public Health Division conducted their triennial onsite agency review of Deschutes County Health Services April 29 through May 17, 2019. The review included the appraisal of items in sixteen Public Health program areas. The results of this review were excellent, and there were no compliance findings. A copy of the cover letter to the Deschutes County Board of Commissioners and the Deschutes County Health Services Triennial Review Report are attached. Danna Drum, Strategic Partnerships Lead, Public Health Division, will attend the Board of Commissioners meeting to discuss the triennial review results. PUBLIC HEALTH DIVISION Office of the State Public Health Director Kate Brown, Governor October 02, 2019 The Honorable Phil Henderson, Chair Deschutes County Board of Commissioners 1300 NW Wall Street Bend, OR 97703 Dear Chair Henderson: Oregon ea At t hor y 800 NE Oregon Street, Suite 930 Portland, OR 97232 Voice: 971-673-1222 FAX: 971-673-1299 TTY: 711 The triennial onsite agency review of Deschutes County Health Services, which was conducted April 29 through May 17, 2019. The Oregon Health Authority Public Health Division reviewed county public health programs for compliance with state and federal public health laws and compliance with the Intergovernmental Agreement for the Financing of Public Health Services and the Intergovernmental Agreement for Environmental Health Services. The review included the appraisal of items in the 16 program areas listed below with no compliance findings. Administration HIV Care and Treatment Civil Rights Immunizations Communicable Disease Public Health Emergency Preparedness Reproductive Health Drinking Water Services Fiscal Sexually Transmitted Diseases Tobacco Prevention and Education Food, Pool and Lodging Health & Safety Health Officer Tuberculosis HIV Prevention Vital Records An overview report is enclosed, which includes descriptions of programs and areas of strength identified throughout the review. We urge you to review the report as it contains important information about your public health programs and their requirements. Please note that the results of this triennial review are excellent. We have shared the results of the review with Hillary Saraceno, Public Health Deputy Director and Dr. George Conway, Local Public Health Administrator. A full report with all documentation from the review will be sent to your local public health leadership and is intended to be of assistance to staff in their continuing efforts to provide quality public health services to your community. Danns Drum is scheduled to meet with the Board of Commissioners on October 23rd, 2019 to discuss the triennial review results and answer any questions you may have. Overall, agency reviewers find the Deschutes County Health Services to be composed of a committed team of professionals who deliver quality public health services to your community. The people of Deschutes County are very fortunate to have this agency providing comprehensive public health services. We thank you for your support for the strong public health work that Deschutes County Health Services is providing. Sincerely, 14LULtd\iiv---- Danna Drum Strategic Partnerships Lead Enclosure Kari Christensen Public Health Systems Consultant cc: Patti Adair, Commissioner, Deschutes County Anthony DeBone, Commissioner, Deschutes County Dr. George Conway, Local Public Health Administrator Hillary Saracen, Public Health Deputy Director PUBLIC HEALTH DIVISION it is -• t 0 Office of the State Public Health Director Kate Brown, Governor October 02, 2019 Deschutes County Health Services Triennial Review Report 800 NE Oregon Street, Suite 930 Portland, OR 97232 Voice: 971-673-1222 FAX: 971-673-1299 TTY: 711 This is an overview report of the May 2019 triennial review of Deschutes County Health Services (DCHS). This report is a summary of individual reports from participating programs put together by the Oregon Health Authority (OHA) Office of the State Public Health Director. Detailed individual reports will be sent to Dr. George Conway, Local Public Health Administrator and Hilary Saraceno, Deputy Director of Public Health. We urge you to review this document as it contains important information about your public health programs and their requirements. This triennial review period includes no compliance findings. Deschutes County Health Services (DCHS) received from OHA Public Health $1,635,440 Federal Fund for the fiscal year 2018. Deschutes County also received $346,905 from State General Funds and $863,150 in Other Funds for the same period. Report Prepared by: Kari Christensen, Public Health Systems Consultant, Office of the State Public Health Director COMPLIANCE FINDINGS SUMMARY Administration The Local Public Health Authority (LPHA) is in compliance with all program requirements. Babies First! & Perinatal The LPHA is in compliance with all program requirements. Civil Rights The LPHA is in compliance with all program requirements. Communicable Disease The LPHA is in compliance with all program requirements. Drinking Water Services The LPHA is in compliance with all program requirements. Fiscal The LPHA is in compliance with all program Food, Pool and Lodging Health & Safety The LPHA is in compliance with all program Health Officer The LPHA is in compliance with all program HIV Prevention The LPHA is in compliance with all program HIV Care and Treatment The LPHA is in compliance with all program Immunizations The LPHA is in compliance with all program Nurse Family Partnership The LPHA is in compliance with all program Public Health Emergency Preparedness The LPHA is in compliance with all program Reproductive Health The LPHA is in compliance with all program Sexually Transmitted Diseases The LPHA is in compliance with all program requirements. requirements. requirements. requirements. requirements. requirements. requirements. Tobacco Prevention and Education Progra The LPHA is in compliance with all program Tuberculosis The LPHA is in compliance with all program Vital Records The LPHA is in compliance with all program requirements. requirements. requirements. m (TPEP) requirements. requirements. requirements. Page 2 Deschutes County Triennial Review Report October 02, 2019 Page 3 Deschutes County Triennial Review Report October 02, 2019 PROGRAM OVERVIEW AND STRENGTHS Administration, Civil Rights and Health Officer Deschutes County Health Services (DCHS) provides an array of public health services within the foundational program areas of communicable disease control, environmental public health, prevention of injury and disease and health promotion, and access to clinical preventive services. Deschutes County leadership includes Dr. George Conway, the Local Public Health Administrator; Hillary Saraceno is the Public Health Deputy Director; and Dr. Richard Fawcett is the Health Officer. Program strengths: • Leadership demonstrate commitment to internal workforce development through convening employee workgroups, providing best practice trainings and conducting assessments intended to achieve equitable health outcomes in Deschutes County. • Deschutes County engages in exemplary cross jurisdictional sharing of resources and staff between Deschutes, Crook and Jefferson counties. Public health leadership states that the regional response to the measles outbreak was due to the cross jurisdictional sharing. DCHS involvement in cross jurisdictional sharing of resources and staff contributed to capacity building in cultural responsiveness, improved relationships and identification of health needs (specifically audiology care) with the Confederated Tribes of Warm Springs. • DCHS improved access to services by collaborating with the Deschutes County Facilities Department to design accessible and inclusive spaces within the buildings where health services are provided. Changes such as updates to art, photos, signage in English/Spanish, and braille, create more welcoming, accessible and culturally inclusive environments • Deschutes County has translations available for its website in many languages. The County pursues quality assurance and improvement efforts to ensure access to public health programs and services for all community members. • The Deschutes County Public Health Officer provides medical consultation for communicable disease public health programs to fulfill statutory obligations. The Public Health Deputy Director works with county commissioners to make the case for more sustainable local funding investment for the Health Officer position. Babies First! & Perinatal The DCHS Maternal and Child Health (MCH) services include Babies First!, CaCoon and Nurse -Family Partnership (NFP) public health nurse home visiting programs; Oregon Mothers Care (OMC); and MCH Title V Block Grant activities. Targeted Case Management (TCM) services are provided through the home visiting programs, and TCM Page 4 Deschutes County Triennial Review Report October 02, 2019 Medicaid billing helps to support those programs. MCH Title V Block Grant activities are focused on toxic stress and well women care. Early Hearing Detection and Intervention (EHDI) referrals are received by a home visiting nurse. Program strengths: The MCH Staff and Nursing Supervisor are experienced public health professionals. The Family Support Services Nurse Supervisor is leading an initiative to train all public health staff in the Sanctuary Model. The Sanctuary Model represents a theory -based, trauma -informed, evidence -supported, whole culture approach that has a clear and structured methodology for creating or changing an organizational culture. The Nursing Supervisor is incorporating evidence -based reflective supervision practices into the Babies First! and CaCoon programs. The Perinatal Care Continuum program is an exceptional example of care coordination for the perinatal population. In 2017, 62% of all women with live births in Deschutes County received OMC services, and almost 100% of pregnant women on OHP received MCH services. Communicable Disease The DCHS Communicable Disease (CD) program promptly identifies, investigates, prevents, and controls communicable diseases and outbreaks that pose a threat to the health of the public. The CD team receives reports and works with providers to ensure proper follow-up and contact investigation necessary to prevent additional illnesses. They also often provide statistics and other disease information to health care providers, hospitals, first responders, schools, the public and news media. From January 2016 through December 2018, Deschutes County had 344 CD cases reported, representing 5% of the total state volume. CD staff investigated 37 outbreaks during this period, 4% of the statewide total. Program strengths: The CD staff are quickly available to respond to communicable disease needs of the county. They are partnership oriented in their work and respond quickly when necessary. Drinking Water Services The DCHS Drinking Water program provides technical services and support to public water systems. These services include responding to water quality alerts, requests from water system operators, drinking water contamination events, responding to spills, emergencies, and the inspection of water system facilities. The services provided to water systems result in reduced health risk and increased compliance with drinking water standards. The drinking water program reports data to Oregon Health Authority, Drinking Water Services (DWS) as necessary for program management and to meet federal Page 5 Deschutes County Triennial Review Report October 02, 2019 Environmental Protection Agency (EPA) Safe Drinking Water Act program requirements. Program strengths: The DCHS Drinking Water Program is in the hands of a competent, professional, and hardworking registered environmental health specialist, Jeff Freund. The program is well organized and operated and works cooperatively with state DWS staff to help assure safe drinking water for the 169 water systems it supervises. Jeff Freund has a strong dedication to assist water suppliers in providing safe drinking water, and diligently works to support water systems with understanding and submitting documentation for project plan review and approval. He quickly responds to water quality issues, boil water advisories and customer concerns. Jeff Freund also identifies new or existing water systems that need to become regulated. His professionalism to keep DWS informed about water system compliance issues is appreciated and he frequently provides progress updates in contact reports, and through email or verbal communication. Jeff Freund has a very good working knowledge of the drinking water rules. Fiscal Program strengths: Deschutes County Health Services has sufficient internal controls to adequately safeguard assets, and to detect and prevent errors in a timely manner. The review indicated a well- run fiscal operation with satisfactory accounting controls, which is compliant with federal rules on payroll, purchasing/procurement procedures, billing, cash/banking, costs analysis as well as accounting system and financial reporting requirements. The operation is organized and effective with a commitment to quality, fairness and accuracy. Food, Pool and Lodging Health and Safety Deschutes County Environmental Health works in partnership with OHA and the regulated industry to protect public health by licensing, inspecting and enforcing health and safety regulations in food, pool and lodging facilities. These include restaurants, mobile food units, temporary food booths at events, public pools and spas, hotels and motels, bed and breakfasts and organizational camps. Program strengths: Deschutes County staff are doing an excellent job of providing environmental health services to the community. The inspection rates for licensed facilities are in compliance for all program areas. There were no compliance findings in the implementation of Division 12 Rules, OAR 333-012. Page 6 Deschutes County Triennial Review Report October 02, 2019 Field staff demonstrate effective communication skills and rapport with operators and employees of the food service facilities during the standardization process and field review. Staff is focusing on critical risk factors that are most associated with foodborne illness HIV Prevention The DCHS HIV Prevention Program provides comprehensive HIV prevention services at their DCHS clinic sites which include STI/HIV screening services to Oregon's priority populations, including men who have sex with men, persons who present with STIs, partners of persons living with HIV/AIDS and people with a lived experience of substance use. Comprehensive harm reduction services, including HIV/STI/HCV screenings, wound care, syringe exchange and risk reduction information is provided throughout Deschutes County's urban and rural settings at various treatment centers, syringe exchange sites or by way of DCHS's mobile van unit. Program strengths: Innovative approaches for implementing HIV prevention strategies include utilizing staff in the following programs: Sexually Transmitted Infections (STI), Disease Intervention Specialist (DIS) and Early Intervention Services & Outreach (EISO) to identify community trends, resources and key screening opportunities for primary HIV prevention efforts. DCHS staff continue to identify key stakeholders in the Latinix community as a result of newly formed relationships with Latino Community Association (LCA) members who serve on DCHS's HIV Advisory Board. With LCA's support, DCHS staff are creating spaces for community members to voice their concerns, identify barriers and suggest modifications in DCHS's HIV service delivery systems. These new relationships are helping to build alliances and garner support within Latinx communities as HIV prevention strategies for Latinx persons -at -risk for HIV are developed. HIV Care and Treatment The DCHS provides HIV case management services to the tri -county areas of Deschutes, Crook and Jefferson. Transition of HIV Case Management services from Crook and Jefferson County Health Departments to Deschutes County Health Services occurred on July 1, 2017. The nurse medical case manager and psychosocial case manager served 75 clients during the chart review period (4/1/18 — 3/31/19). Currently, 59 clients are actively enrolled, 85% of which are not currently experiencing significant or debilitating symptoms, in part due to the advocacy, referral and direct services the case managers provide to keep these clients healthy, stably housed, insured, and linked to and Page 7 Deschutes County Triennial Review Report October 02, 2019 maintained in medical care in order to reach the ultimate goal of obtaining viral suppression. Program strengths: The case managers are doing an excellent job engaging clients, as well as evaluating, identifying and addressing client needs, thorough care planning and appropriate service delivery. They are doing an exceptional job at documenting thorough client care plans that are indicative of the client's needs, issues and barriers, and often update the care plans above the minimum HIV Case Management standards of services requirements. The case managers provide expedient services to new HIV -diagnosed clients and new clients that move into the area, providing multiple referrals to help these clients get established quickly with services to address their needs and linkage to care. In addition, all client charts reviewed either had current labs (within the last 12 months), indicating clients are connected to a medical provider, or these clients were on the medical case manager's caseload to ensure monitoring and check-in at least monthly. The case managers actively work with clients to improve their health outcomes and obtain medical visits, labs, and access to HIV medications in order to obtain and maintain HIV viral suppression. Services are delivered in accordance with key principles of chronic disease management, client self-management and trauma -informed care practices. Both case managers are knowledgeable about community resources and are providing appropriate, necessary, and timely client referral and advocacy services. The case record shows their collaborate efforts in working with a client and indicates frequent case conferencing between HIV case managers, the client, and other providers. They obtained 98% compliance on the chart review and 100% compliance of policies and protocols listed on the triennial review tool. Immunizations The DCHS Immunization Program is coordinated by Jill Johnson, with Suzie Pryor overseeing the clinic portion of the program and Kathy Christensen overseeing the whole Communicable Disease program. All three staff attended this review. The clinic has minimal patient visits and works with their delegate clinics to provide immunization services for the community. The DCHS Immunization Program is committed to improving immunization rates and increasing access to immunizations in the tri -county area. Jill Johnson works with Mosaic Medical and La Pine Community Health Center to ensure that immunizations are available for all members of the community, and offers support to private health care clinics such as St. Charles Family Care. DCHS also collaborates with Crook and Jefferson counties on a CCO-funded project to improve immunization rates through the Assessment, Feedback, Incentives, and eXchange (AFIX) program. This project provides Page 8 Deschutes County Triennial Review Report October 02, 2019 an opportunity for clinic staff to see their clinic immunization rates, learn methods of improving rates at the clinic level, and meet with other clinic staff regularly at best practice meetings. DCHS staff present regular trainings in the community and flu clinics are offered at off-site clinics to increase access for vulnerable populations. Nurse Family Partnership DCHS implements the Nurse -Family Partnership ® (NFP), an evidence -based community health program that serves low-income women pregnant with their first child. Each vulnerable new mom is partnered with a registered nurse early in her pregnancy and receives ongoing nurse home visits. It is a life -transforming partnership, for the mom and her child. Nurse -Family Partnership helps families —and the communities they live in — become stronger while saving money for state, local and federal governments. The DCHS NFP program goals are to: 1. Improve pregnancy outcomes by helping women engage in preventive health practices, including thorough prenatal care from their healthcare providers, dietary improvements, and reduction in the se of cigarettes, alcohol and illegal substances; 2. Improve child health and development by helping parents provide responsible and competent care; and 3. Improve the economic self-sufficiency of the family by helping parents develop a vision for their own future, plan future pregnancies, continue their education and find work. Since beginning the NFP program in September 2011, the Deschutes County NFP program, along with past partners in Crook and Jefferson Counties have served 400 clients. Program strengths: • DCHS is committed to the Sanctuary Model. The NFP supervisor, Sarah Holloway is co-chair of the initiative playing a key leadership role in bringing this best practice to the community. • DCHS has strong leadership on statewide committees and groups such as the Conference of Local Health Officials (CLHO) and NFP Supervisor Community of Practice. • DCHS is committed to providing services in Spanish as demonstrated by recent recruitment of bi-lingual nurse home visitor. Public Health Emergency Preparedness DCHS has a Public Health Emergency Preparedness (PHEP) program that funded a designated PREP coordinator at 0.8 to 1.0 FTE for this review period. Other staff that Page 9 Deschutes County Triennial Review Report October 02, 2019 support the PHEP program were funded up to .10 FTE during this period. Positions funded by this grant have job descriptions that adequately support the work they do within this program element and staff are adequately trained to perform their roles. Program strengths: Through staffing and management changes during the course of this review period, the PHEP program consistently exceeded the minimum requirements of its contract. One of the program's significant strengths is in its community and regional partnerships. An example of expanded community partnership is their work with the Deschutes Smoke and Public Health Collaborative, which includes local, state, and federal partners such as health agencies, public safety, and land managers. Additional successful partnerships include engagement in regional preparedness workgroups including the Tri -County Access and Functional Needs Emergency Preparedness Workgroup, the Disaster Medical Care Coalition, and the Regional Healthcare Preparedness Coalition. Reproductive Health Deschutes County Health Services (DCHS) is currently providing Reproductive Health (RH) clinical services within their community. They have also begun to identify additional clinical partners who might be interested in joining a collaborative that would create a shared vision for Reproductive Health (RH) Program clinical providers in the community. Examples of current clinical partners include: Planned Parenthood - Bend, St Charles Center for Women's Health — Redmond, and Mosaic Medical — Bend and Redmond locations. Through development of strategic partnerships with community partners DCHS identified a need and community interest in forming a Reproductive Health (RH) Coalition. The goal of the RH Coalition of Deschutes County will be to ensure access to and utilization of reproductive health care for all people in Deschutes County by coordinating activities, resources, and services. DCHS will work together with partners to develop and finalize a 2019/2020 work plan for the RH Coalition of Deschutes County. The work group will meet quarterly and actively address access to reproductive health services within Deschutes County. DCHS will work toward this goal by: (1) Normalizing reproductive health care by incorporating it into primary care and other health care services; (2) Collaborating with diverse community partners to reach youth and other vulnerable populations through coordinated and innovative outreach strategies; and (3) Ensuring the development and distribution of culturally appropriate and equitable marketing materials. Page 10 Deschutes County Triennial Review Report October 02, 2019 DCHS, along with other members of the RH Coalition of Deschutes County, will collaboratively develop a community evaluation to understand the community's needs and access to RH services. DCHS has demonstrated that they highly value the feedback and needs of community partners. Program strengths: The DCHS developed partnerships with clinical providers, schools, and community- based organizations (such as Latino Community Association) to improve access to RH services and information. Sexually Transmitted Diseases (STD) Deschutes County was the fourth fastest-growing metropolitan area in the U.S. between July 2016 and July 2017 and the third fast-growing area the year prior, according to the Census Bureau. Bend, the county seat, is central Oregon's largest city. While the county STD rates were lower than the state rates in 2017 (most recent rates available), the number of syphilis cases has been steadily climbing. Syphilis cases totaled 7 in 2016, 11 in 2017, and 14 in 2018. Of note, there was one congenital syphilis case in 2018, reflecting the growing impact of the current STD epidemic. Chlamydia cases totaled 538 in 2016, 673 in 2017, and 590 in 2018. Gonorrhea cases totaled 65 in 2016 and 2017 and 54 in 2018. Program strengths: DCHS has skilled STD staff conducting prompt and efficient case investigation. Staff areup to the challenge of managing the growing number of syphilis cases. The well - organized case investigation structure assigns health educators to follow up on high- priority chlamydia cases (including pregnant individuals and people with repeat infections) and communicable disease investigators to focus on gonorrhea and syphilis cases. Review of cases in the state communicable disease database indicates that there is documentation of appropriate treatment as well as provision of an interview and partner services in a clear majority of gonorrhea and syphilis cases. The LPHA utilizes social media, including the DCHS Facebook page, to promote STD prevention services and resources. Additionally, staff conduct community outreach in various settings (including schools, drug treatment centers, and other facilities) to reach adolescents and at -risk populations. Through the tri -county communicable disease modernization partnership, DCHS has strengthened relationships with community providers and other stakeholders by keeping them apprised of STD trends and news through quarterly reports and HAN alerts. Page 12 Deschutes County Triennial Review Report October 02, 2019 Warm Springs, to provide youth advocacy training in support of policy advocacy. In 2019, youth participated in Legislative Days in Salem to advocate for smoke- free and tobacco -free environments and speak with legislators about the epidemic of e -cigarette use among young people. The DCHS TPEP Coordinator also provided testimony regarding threats to the ICAA posed by proposed legislation to expand marijuana laws. A TPEP-funded staff person is a representative on the Regional Health Improvement Plan committee and the program works with the Central Oregon Health Council to advocate for tobacco prevention policy, systems and environmental change. Tuberculosis (TB) Deschutes County typically has a medium incidence of TB compared to many counties in Oregon. Although staff are somewhat new to TB work, Deschutes County is quickly gaining a high level of proficiency in many aspects of TB management including the care of complex TB cases with comorbidities and patients who are nonadherent to the treatment plan. The program is professional and organized, yet flexible enough to accommodate differing patient needs and find creative solutions to problems. Program strengths: The TB program is well organized, and staff have a good understanding of TB. Everyone on the TB team at DCHS puts in an incredible amount of effort to make sure patients are well cared for. DCHS staff are also diligent about locating and evaluating TB contacts. That same diligence applies to B waiver immigrant follow-up and evaluation. DCHS continues to develop strong relationships with community clinics and hospitals; they communicate well with providers and give providers the support needed to care for the patient. DCHS staff is highly communicative with the OHA-TB staff and stays in touch regularly when there is a new TB case. Vital Records In 2018, Deschutes County was the county of birth for 2,236 infants and recorded 1,738 deaths throughout the county. The county vital records office serves their community by offering a local office where certified copies of birth and death records are available to order by authorized individuals. The county is limited to providing this service for the first six months after the event, whether birth or death. Program strengths: Deschutes County Office of Vital Records provides services with efficiency and with excellent customer service. Staff are attentive to their customers' needs and actively seek ways to improve their service. They collaborate to ensure all areas of the vital records Page 11 Deschutes County Triennial Review Report October 02, 2019 Tobacco Prevention and Education Program (TPEP) The Deschutes County Tobacco Prevention Education Program (TPEP) addresses tobacco prevention with a strong emphasis on collaboration with health systems on cessation referral systems and working through coalitions within the county. "They are a part of the Central Oregon Regional Health Improvement Plan committee and work with other local TPEP programs in the central region to protect the Indoor Clean Air Act (ICAA) and expand secondhand smoke protections." Work during the first part of the biennium was focused on resolution of local ICAA complaints and collaboration with health systems partners and OHA to create and implement closed-loop electronic health record referral systems within health care settings to promote smoking cessation. During this time, limited progress was made on tobacco retail licensure (TRL) goals, although activities were underway during this time to assess community readiness. Activities to advance TRL have since accelerated. Deschutes County fulfilled all responsibilities related to local support for enforcement of the Oregon ICAA, including responding to complaints of violations in Deschutes County communities and conducting annual inspections of certified smoke shops in the county. Program strengths: • DCHS provided a model for other LPHAs in convening health systems partners to advance cessation referral systems within clinical workflows to increase physician support for referrals to the Oregon Quitline. • Deschutes County continued to expand protections against second-hand smoke in public buildings, parks, and education settings by adding vaping and inhalant delivery systems to existing policies. They also extended tobacco -free policies to include using smokeless tobacco products in county vehicles. These policies enhance the value of their work in the community by showing that the county is implementing the kind of tobacco and smoke-free policies that all workplaces should provide to protect the health of both employees and clients. • In the early part of the triennial period, substantial progress was made toward advancing TRL. All but one of the cities in Deschutes County provided letters of support for tobacco retail licensing. This work has picked up again at the end of this period and looks promising based on indications that there is still support from most cities in Deschutes County for TRL. • The program's strong partnership with the Shared Futures Coalition is a key strength of the program, providing a community voice to match and support the county's expertise and evidence -based approach to tobacco control and prevention. • Deschutes TPEP also provided support to youth coalition building funded by other grants and joined with other LPHAs in the region, and the Confederated Tribes of Page 13 Deschutes County Triennial Review Report October 02, 2019 office operate as smoothly as possible. The Office of Vital Records provides a positive linkage between the community and the State Vital Records Office. Records and reports are handled with careful attention to maintaining security and confidentiality. QUALITY ASSURANCE RECOMMENDATIONS Administration, Civil RiEhts and Health Officer 1. Continue collaborative efforts on contractual requirements pertaining to financial reports within the public health system. Assure financial reports are submitted as required on time. Utilize OHA Public Health Systems Consultant for assistance and support. 2. Continue to improve upon accessibility of web content and materials. 3. Continue to explore ways of building capacity or leveraging and advancing findings from the health equity and community partnership needs assessment. 4. Continue implementing four -factor analysis to policies and procedures in order to promote collection and reporting of racial and ethnic participation data. Babies First! & Perinatal 1. Recommend ensuring the EHDI program has the correct email address to send referrals and that the outcome of the referral is communicated back to the EHDI program for all cases referred. 2. Recommend more consistently including the referral source and reason for referral for clients in charts. 3. Recommend a more systematic way to follow up on outcomes from previous interventions and documenting when a problem was resolved, if applicable. 4. Recommend ensuring that nursing plans are client -centered and client specific (e.g., not the same plan every visit or the same general plan for all clients). Nurse Family Partnership 1. It is recommended that the agency re -commit to utilizing the NFP Home Visit Form. The NFP Home Visit Form includes feedback about previous activities and information on the plan for the next visit with "nurse agrees, and client agrees" content. In addition, this tool assures communication of client affirmations. This form is an essential required component of NFP practice. It is a tool that assures that all the underlying theories of the model are integrated into practice. The reviewer recommends that the team receive technical assistance from their state nurse consultant (SNC) to assure understanding of the purpose of the form and explore ways to integrate the functions of the tool into their practice and record keeping. 2. Explore ways to decrease the percent of missing race and ethnicity data. Page 14 Deschutes County Triennial Review Report October 02, 2019 3. Add the practice of Employee Self -Assessments to inform continuing education plans, An NFP self-assessment template is available. 4. Participate in technical assistance from SNC on application of ETO data for NFP specific CQI using the Collaborative Support Plan. 5. Recommend clearer linkages between nursing assessment and interventions, and a more systematic way to follow up on outcomes from previous interventions. This could include concise tracking of intervention and goal attainment through the evaluation of client response to individual interventions such as NFP Facilitators and Partners in Parent Education interventions. Sexually Transmitted Diseases (STD), 1. Recommend program take steps to improve collection of three priority fields— gender of sex partners, HIV status/date of most recent test, and pregnancy status of female reproductive -age cases. Given the county's STD morbidity, the completion rates of these priority fields can fluctuate with even minor changes in annual case counts and small improvements will positively impact these rates. Deschutes County Public Health Triennial Review Review Results Meeting October 23, 2019 (in �;on ea /3utliority PUBLIC HEALTH DIVISION Office of the State Public Health Director Overview • Roles and Responsibilities of the Local Public Health Authority and its Governing Body • OHA's Agreements with Deschutes County ▪ Triennial Review • Deschutes County Public Health's Role in Modernizing Oregon's Public Health System OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division z can 10/15/2019 1 LPHA Governing Body Responsibilities • Collaborate with the LPH administrator to develop public health policies and goals for the LPHA • Adopt and enforce ordinances/rules to administer public health functions, including adopting any penalties or fees • Review and make recommendations on the local public health modernization plan • Monitor the progress of LPHA in meeting statewide and local public health goals, including public health modernization OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division ealth Local Public Health Authority Responsibilities • Administer and enforce public health laws, including but not limited to: — Issuing isolation and quarantine orders — Receiving reports of and investigating reportable communicable diseases and outbreaks — Review of immunization records and issuing exclusion orders — Licensure of tourist accommodations, camps, pools, spas, restaurants, etc. — Regulation of public water systems OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division a ealth 10/15/2019 2 Local Public Health Authority Responsibilities • Adopt and update public health modernization assessment • Adopt and implement public health modernization plan (2023) • Any other public health programs LPHA considers necessary to protect public health and safety • Coordinate with Coordinated Care Organizations and Early Learning Hubs OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division OHA Agreements with Deschutes County • These agreements are part of the Triennial Review: — Intergovernmental Agreement for Public Health Services • Most funding from OHA for public health services — Environmental Health Intergovernmental Agreement • Food, pool, lodging licensure, inspections and enforcement OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division s 1-tealth 10/15/2019 3 Triennial Review • Based on Public Health Intergovernmental Agreement and Environmental Intergovernmental Agreement between county and state. • Ensure compliance with state and federal regulations and requirements related to public health funding • 18 different areas reviewed • April — May 2019 (On-site portion) • Opportunity to identify areas for improvement and areas of strength OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 7 Health Programs Reviewed • Administration • Babies First! & Perinatal • Civil Rights • Communicable Disease • Drinking Water Services • Fiscal • Food, Pool, Lodging Health & Safety • Health Officer • HIV Prevention • HIV Care & Treatment • Immunizations OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division • Nurse Family Partnership • Public Health Emergency Preparedness • Access to Reproductive Health Services o Sexually Transmitted Diseases o Tobacco Prevention & Education o Tuberculosis • Vital Records e alt 10/15/2019 4 Areas of Strength ® Administration — Leadership commitment to workforce development — employee workgroups, best practices trainings, assessments with focus on equitable health outcomes — Significant meaningful cross -jurisdictional sharing with Jefferson and Crook counties — has resulted in coordinated response to measles outbreak, increased capacity for cultural responsiveness has led to improved relationships with the Confederated Tribes of Warm Springs — Improved accessibility and more welcoming and inclusive spaces where services are provided OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division s ealth Areas of Strength • Babies First! and Perinatal — Experienced maternal and child health staff and leadership. — Training all public health staff in the Sanctuary Model which is a specific trauma -informed approach for changing organizational culture. — Perinatal Care Continuum provides care coordination for pregnant women and their families. — Generally, maternal and child health programs have significant reach in the county OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 10 ealth 10/15/2019 5 Areas of Strength ® Communicable Disease — Prompt response to communicable disease reports and outbreaks, including work with medical providers to ensure proper follow-up — January 2016 -December 2018 — 344 CD cases, %% of state total and 37 outbreaks, 4% of state total ▪ Drinking Water Services — Supervise 169 water systems. — Quick response by Jeff Freund, RENS, to water quality issues, advisories and customer concerns — Knowledgeable staff that works closely with OHA as needed OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division ea th Areas of Strength o Food, Pool, Lodging Health & Safety — All inspection rates in compliance ® HIV Prevention — Innovative approaches support HIV prevention strategies by identifying community trends, resources and screening opportunities — New relationship with Latino Community Association which allows for community concerns to be voiced, barriers and solutions to be identified. OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 12 ealth 10/15/2019 6 Areas of Strength • HIV Care and Treatment — Tri -county collaboration as of July 1, 2017 — From April 2018 through March 2019, served 75 clients. — Currently 59 actively enrolled clients, 85% are not currently experiencing significant or debilitating systems in part due to these case management services — 98% compliance on chart review — 100% compliance on policies and protocols reviewed OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 13 elth Areas of Strength • Immunizations — Work closely with other private and public providers to provide immunization services in community — Committed to increasing immunization access in the tri -county area through 000 -funded project with Jefferson and Crook counties • Nurse Family Partnership — Since September 2011, program and its Jefferson and Crook partners have served 400 families — Commitment to Sanctuary Model — Commitment to providing services in Spanish OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 14 ealth 10/15/2019 7 Areas of Strength • Public Health Emergency Preparedness — Program consistently exceeds minimum program requirements — Community and regional partnerships are a significant strength — examples included: Deschutes Smoke and PH Collaborative, Tri -County Access and Functional Needs Emergency Preparedness Workgroup, Disaster Medical Care Coalition and Regional Healthcare Preparedness Coalition OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 15 146-alth Areas of Strength • Assuring Access to Reproductive Health Services — DCHS currently provides reproductive health services within community — Identified other clinical and community partners to strengthen services in community — ensuring access to and utilization of services • Sexually Transmitted Diseases — Skilled staff conduct prompt and efficient case investigation — Able and willing to respond to growing number of syphilis cases, including one congenital syphilis case in 2018 — Use of social media and community outreach promotes STD prevention services and resources OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 16 elth 10/15/2019 8 Areas of Strength • Tobacco Prevention & Education Program — Increased physician referrals to Oregon Tobacco Quitline — Expanding protections against secondhand smoke by adding vaping and inhalant delivery systems to existing policies — Expanding county vehicle tobacco free policy to include smokeless tobacco — Continue to move Tobacco Retail Licensing work forward OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 17 C u'�o. t �alt Areas of Strength • Tuberculosis — Medium incidence of TB compared to other counties — New staff are quickly gaining high proficiency in TB management, including complex clients — Committed, diligent team that works well with providers • Vital Records — County of birth for 2,236 infants and recorded 1,738 deaths in 2018. — Efficient, responsive customer service OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 18 ealth 10/15/2019 9 Deschutes County and PH Modernization • Collaboration with Crook and Jefferson counties — Strengthened relationships with community providers and other partners by keeping them apprised of STD trends and news through quarterly reports and other electronic alerts — Conduct after -action reports with staff and institutions affected by an outbreak to evaluate response efforts and recommend practice changes/improvements — Training to childcare and Head Start facilities to improve immunization rates and infection prevention OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 19 th Discussion OFFICE OF THE STATE PUBLIC HEALTH DIRECTOR Public Health Division 20 ealth 10/15/2019 10 21 For more information Danna Drum 503-957-8869 danna.k.drum@state.or.us www.healthoregon.org/modernization www.healthoregon.org/lhd ealth 10/15/2019 11 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/ AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of October 23, 2019 DATE: FROM: Greg Munn, Finance, 541-388-6559 TITLE OF AGENDA ITEM: Treasury and Finance Update DATE: TO: FROM: SUBJECT: October 16, 2019 Board of County Commissioners Greg Munn, Chief Financial Officer Treasury and Finance Report MEMORANDUM Following is the monthly finance report as of fiscal year to date September 30, 2019 (unaudited). Treasury and Investments • The portfolio balance at the end of September was $179.6M, a decrease of $2M (1.1%) from last month but an increase of $19.5M (12%) from a year ago. • Net investment income for the month is $346,747 which is $11,621 less than last month but 5102,438 greater than September 2018. • All portfolio category balances are within maximums with the exception of the LGIP pool which slightly exceeded the $50.4M limit due to interest posting on the last day of the month. • Average portfolio yield for the month is 2.5% - no change from the prior month. • The Local Government Investment Pool rate decreased from 2.6% to 2.45% on September 24. • The weighted average time to maturity is 0.65 years which approximates the level over the last several months. 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 Portfolio Balance .y� til 1`D s,° 555 tit 1a tsa �2� 3 SyC Portfolio Breakdown: Par Value by Investment Type Municipal Debt Corporate Notes Time Certificates U. S. Treasuries Federal Agencies LG IP First Interstate Bank Total Investments $ 14,210,000 40,090,000 10, 000, 000 56, 689, 000 50, 479, 713 8,178, 306 $ 179,647,018 7.9% 22.3% 0.0% 5.6% 31.6% 28.1 % 4.6% 100.0% Total Portfolio: By Investment Types First Interstate Bank 4.6% Municipal Debt 7.9% 28.1% Federal Agencies 31.6% Corporate Notes 22.3% Time Certificates 0.0% U. S. Treasuries 5.6% Investment Income Total Investment Income Less Fee: 5% of Invest. Income Investment Income - Net Prior Year Comparison Sep -18 Sep -19 Y -T -D 364,997 1,142,176 (18,250) (57,109) 346,747 1,085,067 244,309 727,881 Category Maximums U.S. Treasuries LGIP Federal Agencies Banker's Acceptances Time Certificates Municipal Debt Corporate Debt 100% $50.4M 75% 25% 50% 25% 25% Weighted Ave Maturity Max 3.8 Years 0.65 Yield Percentages FIB/ LGIP Investments Average Current Month 2.45% 2.41% 2.50% - Prior Month 2.60% 2.42% 2.50% Benchmarks 24 Month Treasury LGIP Rate 36 Month Treasury 1.63% 2.45% 1.56% Term Minimum Actual 0 to 30 Days Under 1 Year Under 5 Years 10% 25% 100% 40.4% 72.5% 100.0% Other Policy Actual Corp Issuer Callable Credit W/A 5% 25% AA2 2.2% 13.2% AA1 Deschutes County Investments Portfolio Management Portfolio Details - Investments September 30, 2019 Purchases made September 201 Purchases made September 20198 Purchase Maturity Days To Ratings Coupon Par Market Inv #� Inv TyrCUSIP _'_ Security w _' Broke , Date Date "' .I MatudMoot:, S&P/FII, Rat " YTM3'� Value I Value '1 0614 AFD 313586RC5 Federal National Mtg Assn CASTLE 11/22/2017 10/9/2019 8 AA 1.928 2.030 3,600,000 3,598,128 10529 AFD 313586RC5 Federal National Mtg Assn CASTLE 8/8/2016 10/9/2019 8 AA 1.252 1.318 400,000 399,792 10507 AFD 313586RC5 Federal National Mtg Assn CASTLE 3/17/2016 10/9/2019 8 AA 1.665 1.774 600,000 599,688 10485 AFD 313586RC5 Federal National Mtg Assn CASTLE 12/4/2015 10/9/2019 8 AA 1.891 2.031 1,400,000 1,399,272 10651 AFD 76116FAA5 RFSCP STRIP PRIN CASTLE 9/12/2018 10/15/2019 14 2.560 2.688 2,000,000 1,998,500 10649 AFD 76116FAA5 RFSCP STRIP PRIN CASTLE 7/19/2018 10/15/2019 14 2.506 2.636 1,000,000 999,250 10605 AFD 76116FAA5 RFSCP STRIP PRIN CASTLE 9/21/2017 10/15/2019 14 1.499 1.572 1,000,000 999,250 10547 FAC 3135G0R39 Federal National Mtg Assn CASTLE 11/10/2016 10/24/2019 23 Aaa AA+ 1.000 1.173 2,000,000 1,998,800 10541 TRC 912828F62 U.S. Treasury CASTLE 10/11/2016 10/31/2019 30 Aaa AA+ 1.500 1.008 2,000,000 199,020 10602 MCI 9612148K8 Westpac CASTLE 8/30/2017 11/19/2019 49 Aa3 AA- 4.875 1.826 2,000,000 2,006,960 10697 MCI 66765RBF2 NORTHWEST NATURAL CASTLE 4/25/2019 12/9/2019 69 Al AA- 7.630 2.796 2,000,000 2,018,560 10624 TRC 912828095 U.S. Treasury PJ 1/16/2018 12/31/2019 91 Aaa 1.625 2.000 2,000,000 1,998,280 10704 AFD 76116EFV7 RFSCP STRIP PRIN CASTLE 6/27/2019 1/15/2020 106 2.222 2.311 1,225,000 1,217,699 10625 MCI 94988J5L7 Wells Fargo Corporate Note CASTLE 1/23/2018 1/15/2020 106 Aa2 A+ 2.400 2.444 3,000,000 3,002,640 10677 FAC 3137EAEE5 Federal Home Loan Mtg Corp CASTLE 12/19/2018 1/17/2020 108 Aaa AA+ 1.500 2.770 1,500,000 1,498,170 10682 FAC 3135G0A78 Federal National Mtg Assn PJ 12/21/2018 1/21/2020 112 Aaa AA+ 1.625 2.665 2,000,000 1,998,260 10707 FAC 3136G1C98 Federal National Mtg Assn DA DAV 7/19/2019 2/5/2020 127 Aaa AA+ 1.420 2.080 2,000,000 1,996,520 10679 FAC 3130ACRP1 Federal Home Loan Bank R W B 12/21/2018 2/7/2020 129 Aaa AA+ 1.680 2.682 2,000,000 1,998,720 10528 MC1 594918AY0 Microsoft Corp CASTLE 8/8/2016 2/12/2020 134 Aaa AAA 1.850 1.298 1,000,000 999,160 10635 FAC 3133EJDC0 Federal Farm Credit Bank CASTLE 3/12/2018 2/20/2020 142 Aaa AA+ 2.150 2.360 925,000 925,028 10673 MC1 89236TCF0 Toyota Mtr Cred - Corp N CASTLE 12/12/2018 3/12/2020 163 Aa3 AA- 2.150 3.301 2,000,000 2,002,100 10698 FAC 880591EV0 Tennessee Valley Authority CASTLE 4/25/2019 3/15/2020 166 Aaa 2.250 2.474 3,000,000 3,004,860 10655 TRC 912828J84 U.S. Treasury DA DAV 9/28/2018 3/31/2020 182 Aaa AA+ 1.375 2.760 2,000,000 1,995,080 10606 MUN 13063CSQ4 California St VINISP 9/21/2017 4/1/2020 183 Aa3 AA- 1.8 1.800 780,000 779,945 10695 MCI 06051GFN4 Bank of America Corp CASTLE 4/10/2019 4/21/2020 203 A2 A- 2.250 2.674 1,500,000 1,501,605 10639 FAC 3137EAEM7 Federal Home Loan Mtg Corp CASTLE 4/19/2018 4/23/2020 205 Aaa AA+ 2.500 2.511 2,000,000 2,006,820 10688 MC1 0378338E9 Apple Inc CASTLE 1/15/2019 5/6/2020 218 Aa1 AA+ 2.576 2.546 2,000,000 2,001,940 10650 MC1 961214CP6 Westpac CASTLE 8/21/2018 5/26/2020 238 Aa3 AA- 2.300 3.015 1,000,000 1,001,830 10597 FAC 3134GBNK4 Federal Home Loan Mtg Corp CASTLE 7/13/2017 5/29/2020 241 Aaa AA+ 1.625 1.671 3,000,000 2,994,990 10664 MUN 736688LD2 Portland Community College PJ 11/27/2018 6/1/2020 244 Aa1 AA+ 3.126 3.126 515,000 519,244 10690 MC1 740189AL9 Precision Castparts Corp CASTLE 2/19/2019 6/15/2020 258 A2 AA- 2.250 2.800 1,000,000 1,001,610 10599 MUN 569203MA7 Salem-Keizer School District CASTLE 7/26/2017 6/30/2020 273 Aa2 2.107 1.778 2,310,000 2,313,534 10580 ACB 686053CK3 Oregon School Boards Assoc CASTLE 3/15/2017 6/30/2020 273 Aa2 A+ 2.063 2.149 1,000,000 985,100 10523 MUN 686053DH9 Oregon School Boards Assoc CASTLE 6/24/2016 6/30/2020 273 Aa2 AA 5.373 1.570 500,000 512,770 10479 MUN 686053DH9 Oregon School Boards Assoc DA DAV 11/2/2015 6/30/2020 273 Aa2 AA 5.373 2.050 875,000 897,348 10691 MC1 949748GM6 Wells Fargo Corporate Note CASTLE 2/22/2019 7/22/2020 295 A2 A- 2.600 2.940 1,000,000 1,004,720 10572 MC1 949748GM6 Wells Fargo Corporate Note PJ 1/19/2017 7/22/2020 295 A2 A- 2.600 2.350 1,000,000 1,004,720 10676 MC1 90331HNW9 U S Bank - Corp Note CASTLE 12/18/2018 7/24/2020 297 Al AA- 2.533 2.859 1,500,000 1,502,010 10675 FAC 3136G4NP4 Federal National Mta Assn MORETN 12/13/2018 7/24/2020 297 Aaa AA+ 1.800 2.820 1,000,000 999,110 10674 FAC 3136G4PC1 Federal National Mtg Assn MORETN 12/13/2018 7/24/2020 297 Aaa AA+ 1.750 2.820 1,275,000 1,273,802 10680 FAC 3130A5Z77 Federal Home Loan Bank MORETN 12/21/2018 7/29/2020 302 Aaa AA+ 1.830 2.691 2,000,000 1,999,620 10656 TRC 9128284Y3 U.S. Treasury MORETN 9/28/2018 8/31/2020 335 Aaa AA+ 2.625 2.818 2,000,000 2,013,980 10633 MC1 053015AD5 AUTOMATIC DATA CASTLE 2/26/2018 9/15/2020 350 Aa3 AA 2.250 2.570 2,710,000 2,717,480 10653 TRC 912828L65 U.S. Treasury CASTLE 9/17/2018 9/30/2020 365 Aaa AA+ 1.375 2.751 2,000,000 1,991,260 10573 MUN 940093825 Washington Univ Higher Ed PJ 1/19/2017 10/1/2020 366 Aa3 A+ 5.930 1.970 400,000 415,244 10703 MC1 45905U7J7 International Bonds for Recons CASTLE 6/26/2019 10/5/2020 370 Aaa AAA 2.000 2.000 750,000 749,768 10659 MCI 45905U7J7 International Bonds for Recons CASTLE 10/26/2018 10/5/2020 370 Aaa AAA 2.000 3.072 820,000 819,746 10629 MCI 45905U7J7 International Bonds for Recons CASTLE 2/9/2018 10/5/2020 370 Aaa AAA 2.000 2.471 2,000,000 1,999,380 10714 MC1 46625HHU7 JPMorgan Chase - Corporate N CASTLE 9/20/2019 10/15/2020 380 A2 A- 4.250 2.059 3,000,000 3,069,720 10657 AFD 76116FAE7 RFSCP STRIP PRIN CASTLE 10/4/2018 10/15/2020 380 2.764 2.951 2,445,000 2,398,374 10689 MUN 544587C30 LOS ANGELES MUNI IMP CASTLE 2/11/2019 11/1/2020 397 AA- 3.146 2.872 2,310,000 2,339,453 10548 MUN 492244DV7 Kern Community College CASTLE 11/15/2016 11/1/2020 397 AA- 2.893 1.800 500,000 505,355 10617 FAC 3134GBX56 Federal Home Loan Mtg Corp CASTLE 12/13/2017 11/24/2020 420 Aaa AA+ 2.250 2.172 3,000,000 3,014,880 10712 FAC 3133EHBC6 Federal Farm Credit Bank CASTLE 8/28/2019 12/2/2020 428 Aaa AA+ 1.930 1.950 2,725,000 2,722,030 10621 FAC 3134G8JH3 Federal Home Loan Mtg Corp CASTLE 12/27/2017 2/17/2021 505 Aaa AA+ 2.500 1.915 2,000,000 2,003,320 10687 VR2 89236TEV3 Toyota Mtr Cred - Corp N CASTLE 1/9/2019 4/13/2021 560 Aa3 AA- 2.583 2.951 2,000,000 2,002,480 10702 VR2 06051GFV6 Bank of America Corp CASTLE 5/31/2019 4/19/2021 566 Aaa A- 3.723 3.479 1,050,000 1,068,207 10706 MUN 801577NR4 SANTA CLARA CNTY CALIF FING CASTLE 7/2/2019 5/1/2021 578 AA+ 2.050 2.263 1,095,000 1,095,668 10700 MC1 06051GEH8 Bank of America Corp CASTLE 5/9/2019 5/13/2021 590 A2 A- 5.000 2.700 1,560,000 1,628,422 10609 FAC 3136G4NN9 Federal National Mtg Assn CASTLE 10/18/2017 5/24/2021 601 Aaa AA+ 2.000 2.000 1,080,000 1,079,600 10692 MC1 695114CM8 Pacific Corp CASTLE 2/22/2019 6/15/2021 623 Al A+ 3.850 2.850 2,000,000 2,053,320 10672 MC1 695114CM8 Pacific Corp CASTLE 12/6/2018 6/15/2021 623 Al A+ 3.850 3.351 830,000 852,128 10667 MCI 695114CM8 Pacific Corp CASTLE 11/29/2018 6/15/2021 623 Al A+ 3.850 3.350 1,170,000 1,201,192 10708 FAC 3133EKVC7 Federal Fane Credit Bank CASTLE 7/29/2019 7/19/2021 657 Aaa AA+ 1.875 1.875 3,000,000 3,005,280 10705 MUN 797398DK7 SAN DIEGO CNN CALIF PENSIC CASTLE 7/1/2019 8/15/2021 684 AA2 AAA 5.835 2.000 2,000,000 2,142,760 10711 FAC 3134GT2Q5 Federal Home Loan Mtg Corp CASTLE 8/16/2019 8/19/2021 688 2.000 2.000 3,000,000 2,988,990 10696 AFD 88059E4M3 Tennessee Valley Authority CASTLE 4/18/2019 9/15/2021 715 2.373 2.536 1,020,000 982,515 10648 MC1 45905UC36 International Bonds for Recons CASTLE 7/16/2018 9/28/2021 728 Aaa AAA 2.000 2.967 2,000,000 1,941,400 10701 FAC 3134GTEY5 Federal Home Loan Mtg Corp CASTLE 5/17/2019 10/8/2021 738 Aaa AA+ 2.600 2.593 1,494,000 1,494,134 10654 MC1 695114CP1 Pacific Corp CASTLE 9/25/2018 2/1/2022 854 Al A+ 2.950 3.320 700,000 714,357 10652 MUN 686053801 Oregon School Boards Assoc MORETN 9/14/2018 6/30/2022 1003 Aa2 AA 5.480 3.120 925,000 1,013,550 10710 FAC 3130AGUG8 Federal Home Loan Bank CASTLE 8/9/2019 8/5/2022 1039 Aaa AA+ 2.250 2.084 3,000,000 2,997,300 10709 MUN 29270CNU5 Bonneville Power Administratio CASTLE 7/30/2019 7/1/2023 1369 Aa1 AA- 5.803 2.125 10713 MCI 361582AD1 Berkshire Hathaway Inc CASTLE 9/9/2019 7/15/2023 1383 Aa3 AA 7.350 2.031 10078 RRP SYS10078 Local Govt Investment Pool 7/1/2006 - 1 2.750 2.750 10084 RR2 SYS10084 First Interstate 7/1/2006 - 1 2.750 2.750 1,000,000 1,141,970 500,000 594,040 50,479,713 50,479,713 8,178,306 8,178,306 8,178,306 179,647,018 178,569,774 179,998,563 Book Value 3,598,458 399,889 599,778 1,399,412 1,998,009 999,025 999,417 1,999,784 2,000,795 2,007,930 2,017,959 1,998,175 1,216,984 2,999,632 1,494,509 1,993,772 1,995,496 1,993,129 1,001,959 925,000 1,989,982 2,996,973 1,986,572 780,000 1,496,537 1,999,877 2,002,102 995,481 3,000,000 515,000 996,206 2,315,471 984,573 513,717 895,616 997,318 1,001,928 1,498,186 991,931 1,264,211 1,986,131 1,996,575 2,702,017 1,973,459 415,200 750,000 810,755 1,987,511 3,067,145 2,373,665 2,316,597 505,689 3,000,000 2,724,343 1,999,377 1,991,633 1,068,053 1,094,716 1,616,080 1,080,000 2,029,336 836,716 1,179,474 3,000,000 2,139,846 3,000,000 971,920 1,963,528 1,494,189 694,310 981,108 3,002,284 1,131,651 596,444 50,479,713 Call Date 1/12/2020 5/15/2020 6/24/2020 10/24/2019 10/24/2019 8/15/2020 2/17/2020 11/24/2019 3/15/2021 3/15/2021 3/15/2021 2/19/2020 10/8/2019 11/1/2021 2/5/2020 4.50"% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 24 Month Historical Investment Returns Oct Dec Feb April June Aug Oct Dec Feb Apr4 lune Aug - County Rate —2 Year Treasury Rate -----Corporate Bond Rate Budget to Actuals Report On the attached pages you will find the Budget to Actuals Report with actual revenue and expense data compared to budget through September 30, 2019. Property Tax Update The tax roll was certified on October 11. Tax statements were available on DIAL on Saturday the 12' and bills are being sent in the mail this week. Payments are accepted on line and through our office now. November 15th is the due date for at least the first third of taxes owed. Taxpayers may receive a 3% discount if taxes are paid in full by this date. The total levy for the year is $398.4M, an increase of 5.36% from last year's levy. This is slightly below the budgeted increase of 5.5% and will result in an estimated decrease in collection compared to budget of $34,000. Expected that this will be offset by an increase in prior year collections due to a recent settlement in a multi-year tax dispute. Audit The County's draft Comprehensive Annual Financial Report (CAFR) is under review by our auditors and is expected to be issued by the end of the month and reviewed by the Audit Committee in early December. Position Control Summary Org July August September July - June Percent Unfilled Assessor Filled 34.26 34.26 34.26 Unfilled 1.00 1.00 1.00 2.84% Clerk Filled 8.48 8.48 8.48 Unfilled - - - 0.00% BOPTA Filled 0.52 0.52 0.52 Unfilled - - - 0.00% DA Filled 49.95 49.95 49.95 Unfilled 2.00 2.00 2.00 3.85% Tax Filled 4.50 4.50 4.50 Unfilled - -- 0.00% Veterans' Filled 4.00 4.00 4.00 Unfilled - -- 0.00% Property Mngt Filled 1.80 1.80 1.80 Unfilled - - - 0.00% Total General Fund Filled 103.51 103.51 103.51 Unfilled 3.00 3.00 3.00 2.82% Justice Court Filled 4.60 4.60 4.60 Unfilled - - - 0.00% Community Justice Filled 46.90 47.20 47.20 Unfilled 1.00 0.70 0.70 1.67% Sheriff Filled 221.75 221.75 224.75 Unfilled 18.75 18.75 15.75 7.38% Health Srvcs Filled 284.55 286.65 291.20 Unfilled 20.35 18.25 18.70 6.23% CDD Filled 53.00 54.00 54.00 Unfilled 3.00 2.00 2.00 4.17% Road Filled 55.00 55.00 56.00 Unfilled 1.00 1.00 - 1.19% Adult P&P Filled 37.85 38.55 39.55 Unfilled 2.00 1.30 0.30 3.01% Solid Waste Filled 24.00 24.00 24.00 Unfilled 0.50 0.50 0.50 2.04% 9-1-1 Filled 55.52 53.53 56.53 Unfilled 4.48 6.48 3.48 8.02% Victims Assistance Filled 7.00 7.00 7.00 Unfilled 1.00 1.00 1.00 12.50% GIS Dedicated Filled 1.30 1.30 1.30 Unfilled 1.00 1.00 1.00 43.48% Fair & Expo Filled 12.00 11.00 11.00 Unfilled - 1.00 1.00 5.56% Natural Resource Filled 1.00 1.00 1.00 Unfilled - - - 0.00% ISF - Facilities Filled 19.00 19.00 19.00 Unfilled 6.00 6.00 6.00 24.00% ISF - Admin Filled 5.75 5.75 5.75 Unfilled 1.00 1.00 2.00 18.82% ISF - BOCC Filled 3.00 3.00 3.00 Unfilled - - - 0.00% ISF - Finance Filled 10.00 10.00 10.00 Unfilled - - - 0.00% ISF - Legal Filled 6.00 6.00 7.00 Unfilled 1.00 1.00 - 9.52% ISF - HR Filled 8.00 8.00 8.00 Unfilled - - - 0.00% ISF - IT Filled 14.70 14.70 14.70 Unfilled 1.00 1.00 1.00 6.37% ISF - Risk Filled 2.25 2.25 2.25 Unfilled 1.00 1.00 - 22.86% July - June Percent July August September Unfilled Total: Filled 976.68 977.79 991.34 Unfilled 66.08 64.98 56.43 % Unfilled 6.34% 6.23% 5.39% 5.98% JES c, Budget to Acutals - Countywide Summary All Departments FY20 YTD September 30, 2019 (unaudited) 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 RESOURCES Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 618 -RV Park 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other Actuals 0/0 Budget Actuals 33,938,668 34,900,450 103% 786,286 842,485 107% 7,282,600 7,682,623 105% 552,000 608,275 110% 39,225,869 40,517,859 103% 35,444,454 37,595,739 106% 8,153,746 7,755,886 95% 22,876,423 23,035,209 101% 6,360,818 6,463,769 102% 959,104 261,131 27% 11,868,613 11,504,244 97% 1,499,100 1,589,820 106% 358,600 488,620 136% 3,569,944 3,477,056 97% 21,411,563 22,699,675 106% 10,260,013 10,514,313 102% 36, 330, 641 38, 687, 048 106% 35,707,331 2,504,221 7% 856,930 72,340 8% 7,732,000 4,300,659 56% 578,000 150,943 26% 41,390,080 1,150,494 3% 35,281,873 5,769,897 16% 8,468,820 2,273,291 27% 22,785,827 6,653,264 29% 5,775,278 1,291,748 22% 2,142,893 213,470 10% 11,724,869 3,208,784 27% 1,561,500 295,696 19% 437,700 241,521 55% 3,495,039 1,059,215 30% 22,318,433 5,250,681 24% 10,563,350 158,286 1% 28,099,148 7,668,510 27% Projection 0/0 36,299,886 102% 865,530 101% 8,141,000 105% 578,000 100% 41,810,026 101% 33,845,148 96% 8,430,961 100% 23, 516,159 103% 6,135,539 106% 2,204,893 103% 11,827,961 101% 1,561,500 100% 500,005 114% 3,521,039 101% 22,070,711 99% 10,719,741 101% 28,099,148 100% TOTAL RESOURCES 240,878,442 248,624,202 103% ; 238,919,071 42,263,221 18% ; ; 240,127,246 101% Fiscal Year 2019 Fiscal Year 2020 REQUIREMENTS Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP Actuals Budget Actuals 0/0 17,486,029 16,406,076 94% 7,040,903 6,638,892 94% 2,335,678 2,233,953 96% 658,081 652,039 99% 42,853,022 41,553,897 97% 44,974,364 42,441,390 94% 7,726,157 7,331,793 95% 14,689,753 12,158,904 83% 6,505,128 6,208,673 95% 8,309,501 5,484,366 66% 1 18,210,485 4,126,951 23% 7,127,337 1,685,687 24% 2,212,140 781,153 35% 678,141 176,755 26% 44,494,082 10,950,373 25% 47,207,309 9,547,835 20% 7,851,291 1,864,297 24% 14,573,336 3,532,549 24% 6,589,491 1,486,023 23% 13,835,913 601,934 4% Projection 0/0 17,962,296 99% 7,025,418 99% 2,307,640 104% 678,141 100% 44,334,396 100% 45,004,786 95% 7,763,710 99% 14,379,963 99% 6,500,871 99% 13,132,613 95% Budget to Acutals - Countywide Summary All Departments FY20 YTD September 30, 2019 (unaudited) 610 - Solid Waste 615 - Fair & Expo 618 - RV Park 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL REQUIREMENTS TRANSFERS 001 - General Fund 030 - Juvenile 160/170 - TRT 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 618 - RV Park 670 - Risk Management 705 - 911 999 - Other TOTAL TRANSFERS 8,310,720 2,688,885 521,971 3,858,097 23,144,255 13,379,064 46,792,062 7,643,635 2,789,095 499,108 2,862,764 21,211,086 10,570,113 35,262,851 92% 104% 96% 74% 92% 79% 75% 8,384,039 2,464,787 540,373 4,132,295 22,115,011 12,250,336 57,628,740 1,276,984 636,857 89,169 1,061,559 4,079,727 2,862,500 8,356,367 15% 26% 17% 26% 18% 23% 15% 251,273,671 221,948,635 88% 270,295,106 53,116,719 20% 25.0% Year Complete 8,269,903 2,464,787 540,373 4,397,355 22,465,011 11,650,851 57,628,740 99% 100% 100% 106% 102% 95% 100% 266,506,854 99% Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals (18,077,559) (18,091,539) 100% ; (19,023,310) 5,744,015 5,744,015 100% ; 5,874,465 (4,649,866) (4,449,866) 96% (4,133,128) 30,000 30,000 100% 2,981,253 2,981,254 100% ; 3,119,936 6,177,535 6,179,204 100% ; 6,102,365 (1,152,624) (1,170,172) 102% ; (1,448,081) (14,464,308) (14,464,308) 100% ; (11,910,575) 165,189 165,189 100% ; 223,189 13,811,725 13,393,963 97% 12,014,914 (4,688,023) (5,000,029) 107% ; (3,296,192) 1,220,994 1,164,996 95% ; 1,022,863 160,000 160,000 100% ; (307,000) (3,168) (3,168) 100% ; (6,918) 999% 12,744,837 13,360,461 105% ; 11,767,472 (4,383,001) 23% 1,468,614 25% (1,031,132) 25% 848,004 1,388,439 (362,016) (1,313,601) 55,795 (783,091) 156,963 (242,250) (1,729) 27% 23% 25% 11% 25% 0% 24% 15% 79% 25% 4,199,005 36% - 0% 2 Projection 0/0 (19,023,310) 100% 5,874,465 100% (4,133,128) 100% 3,119,936 100% 6,102,365 100% (1,448,081) 100% (11,910,575) 100% 223,189 100% 12,014,914 100% (3,296,192) 100% 927,863 91% (307,000) 100% (6,918) 100% 11,862,472 101% - 0% Budget �� to Acutals Countywide Summary - All Departments FY2OYTD September 3O.2O10(unaudded) 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 ENDING FUND BALANCE Budget Actuals % Budget Actuals 001 - General Fund 030 - Juvenile 160/170 - TRT 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 618 - RV Park 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other Y6 Projection 8.265080 12,349,379 133% 689.399 1.298/00 188% 3.281'401 2,565,255 113% 07.919 144.227 212% 13.191.907 16.818.860 127% 3,850.339 10.688.105 276% 1.478'678 1'783.536 121% 2.416.014 6'726.840 278% 2.230.879 2'754.005 124% 14`148.865 17.759.555 126Y6 000.000 789.570 133% 31.209 (94,564) -303Y6 315.629 592,992 188Y6 5,308.079 7,193,407 136% 14k318.09* 10.e83.805 116Y6 5,505.949 8.604.016 156% 58.069.833 75,223,189 128% 9,563,536 6,343,648 694058 1.151.757 3.686.732 5'053.029 64,859 118.415 14`732.933 7.866'744 4`297.732 8,248,606 1,151,452 1.831.073 2.303.805 8.533.855 1.998.876 2.615.525 15,938.430 17.371.080 844.038 1'948.279 189.576 (278.782) 150.327 503'094 5.455.836 7.108'335 10'309.716 17.735.059 6'068.720 5.900.602 55.089'130 78'734.388 Olo 11.803,659 122% 1'011.067 146% 4`265,487 116% 44,086 68Y6 17.407.104 118Y6 5.580.832 130Y6 1'002.708 87Y6 3'952.461 172% 2,611,862 131% 18.846.748 118% 1.061.430 165Y6 (69.888) '35Y6 245,624 163% 6.310'173 116% 10.169.505 89Y6 7,673,706 126% 54.967.276 100% TOTAL 134,540,271 181,719,367 135% ; 138,348,546 170,866,388 ; 152,743,844 110% � = v)1ES ` Budget to Actuals Report General Fund - Fund 001 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year2019 Fiscal Year2020 Budget Actuals Budget Actuals Property Taxes - Current 27,318,385 27,774,133 102% Property Taxes - Prior 389,000 433,798 112% Other General Revenues 2,685,500 3,272,354 122% Assessor 870,658 823,127 95% Clerk 1,787,270 1,702,762 95% BOPTA 12,700 12,119 95% District Attorney 389,782 386,919 99% Tax Office 198,950 206,292 104% Veterans 166,423 168,945 102% Property Management 120,000 120,000 100% TOTAL RESOURCES 33,938,668 34,900,450 103% REQUIREMENTS 29,046,840 391,000 3,020,400 837,283 1,597,369 12,220 311,215 195,390 175,614 120,000 35,707,331 0% 324,642 83% 1,359,163 45% 219,380 26% 513,453 32% 3,300 27% 18,311 6% 56,973 29% 3,000 2% 6,000 5% 2,504,221 7% Budget Actuals % Budget Actuals Projection % $ Variance 29,012,542 100% : (34,298): A 826,853 211% 435,853, B 3,161,400 105% 141,000 C 837,283 100% - D 1,647,369 103% 50,000 E 12,220 100% D 311,215 100% 195,390 100% . D 175,614 100% ; H 120,000 100% -, I 36,299,886 102% 592,555; Projection % $ Variance Assessor 4,802,452 4,530,558 94% : 4,993,290 1,159,356 23% 4,890,028 98% : 103,262 F Clerk 1,854,397 1,598,764 86% 2,031,590 322,321 16% 2,005,063 99% 26,527 F BOPTA 73,125 69,565 95% 77,950 21,040 27% 77,484 99% 466; District Attorney 7,372,932 6,993,244 95% 7,800,568 1,859,331 24% 7,682,592 98% 117,976 F Medical Examiner 173,129 160,296 93% 235,542 15,187 6% 235,542 100% Tax Office 872,020 779,330 89% 846,307 231,199 27% 848,249 100% (1,942); Veterans 572,287 539,026 94% 589,551 123,200 21% 587,311 100% 2,240 Property Management 287,858 278,966 97% 281,985 71,578 25% 282,325 100% (340); Non -Departmental 1,477,829 1,456,326 99% 1,353,702 323,739 24% 1,353,702 100% t r ; , TOTAL REQUIREMENTS 17,486,029 16,406,076 94% ; 18,210,485 4,126,951 23% ; 17,962,296 99% ; 248,189; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 326,122 289,065 89% , 260,000 65,000 25% : 260,000 100% Transfers Out (18,403,681) (18,380,604) 100% . (19,283,310) (4,448,001) 23% . (19,283,310) 100% r I k I I TOTAL TRANSFERS ; (18,077,559) (18,091,539) 100% ; (19,023,310) (4,383,001) 23% ; (19,023,310) 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance10,890,000 11,946,544 110% 11,090,000 12,349,379 111% 12,349,379 111% 1,259,379, Resources over Requirements ; 16,452,639 18,494,374 17,496,846 (1,622,730) 18,337,590 840,744; Net Transfers - In (Out) (18,077,559) (18,091,539) (19,023,310) (4,383,001) ` (19,023,310) 0; A B c D E F 6 H TOTAL FUND BALANCE $ 9,265,080 $ 12,349,379 133% ; $ 9,563,536 $ 6,343,648 66% ; $ 11,663,659 122% : $2,100,123; Current year taxes received primarily in November, February and May; actual 19-20 TAV is a 5.36% increase compared to FY 18-19 vs. 5.5% budgeted TDS Baja deferred billing credits per ORS 305.286 in addition to settlement payment expected in October 2019 PILT payment of $500,000 received in July. Includes $0 of Marijuana tax YTD; interest projection based on current investment rate and anticipated cash balances A & T Grant received quarterly. Q1 - July; Q2 - October; Q3 - January; Q4 - April. Recording fees are up 28% through September 2019 compared to the prior year. Savings related to FTE vacancies YTD and forecasted vacancy rates consistent with YTD experience. Repayment to General Fund from Finance Reserves for ERP Implementation Oregon Dept of Veteran's Affairs grant reimbursed quarterly. Interfund land -sale management revenue recorded at year-end. 4 G ••\TESc Budget to Actuals Report Juvenile - Fund 030 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals Projection % $ Variance OYA Basic & Diversion 407,113 413,320 102% 442,601 0% 442,601 100% : A ODE Juvenile Crime Prev 91,379 92,492 101% 91,379 - 0% 91,379 100% , 2 A Leases 85,000 87,311 103% 86,400 22,041 26% 87,500 101% ; 1,100; B Inmate/Prisoner Housing 70,000 97,200 139% 80,000 28,950 36% 90,000 113% ; 10,000; C DOC Unif Crime Fee/HB2712 35,000 43,681 125% 35,000 - 0% 35,000 100% D Interest on Investments 25,000 31,318 125% 31,000 8,160 26% 29,500 95% E � (1,500); E OJD Court Fac/Sec SB 1065 17,000 27,158 160% 26,000 5,685 22% 26,000 100% ; Gen Fund -Crime Prevention 20,000 20,000 100% 20,000 - 0% 20,000 100% A Food Subsidy 18,744 12,052 64% 16,000 3,116 19% 16,000 100% , Miscellaneous 2,050 4,603 225% 14,050 2,114 15% 14,050 100% , -t F Contract Payments 8,000 7,269 91% 8,000 975 12% 8,000 100% ! G Case Supervision Fee 7,000 6,081 87% 6,500 1,300 20% 5,500 85% (1,000); 8 i t TOTAL RESOURCES 786,286 842,485 107% ; 856,930 72,340 8% ; ; 865,530 101% ; 8,600; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,705,245 5,412,349 95% 5,797,927 1,404,869 24% : 5,663,256 98% , 134,671: H Materials and Services 1,327,658 1,218,976 92% 1,329,410 280,818 21% 1,362,162 102% ! (32,752) I Capital Outlay 8,000 7,566 95% , - - TOTAL REQUIREMENTS 7,040,903 6,638,892 94% : 7,127,337 1,685,687 24% : 7,025,418 99% : 101,919; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 5,831,015 5,831,015 100% , 5,961,465 1,490,364 25% : 5,961,465 100% Transfers Out-Veh Reserve (87,000) (87,000) 100% ; (87,000) (21,750) 25% (87,000) 100% TOTAL TRANSFERS 5,744,015 5,744,015 100% ; 5,874,465 1,468,614 25% ; 5,874,465 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,200,000 1,348,881 112% ; 1,090,000 1,296,490 119% 1,296,490 119% ; 206,490: Resources over Requirements ; (6,254,617) (5,796,407) (6,270,407) (1,613,347) (6,159,888) 110,519; Net Transfers - In (Out) , 5,744,015 5,744,015 5,874,465 1,468,614 5,874,465 0; TOTAL FUND BALANCE $ 689,399 $ 1,296,490 188%; $ 694,058 $ 1,151,757 166% : , $ 1,011,067 146% ; $317,009; A Quarterly Reimbursement g Projection based on Q1 actuals c Out of county juvenile detention housing. Fluctuates in accordance with other county policy/usage. Current YTD trend higher than budgeted. D Budgeted less than FY19 actual due to concerns of state funding source reduction. Quarterly payment yet to be received to confirm. E Interest projection based on current investment rate and anticipated cash balances F FY20 higher than FY19 actual due to anticipated grant revenue from youth substance abuse research study. G Payments for community service crew projects. Fluctuates depending on community need/request. Current YTD trend lower than budgeted; however, it is anticipated this revenue will be close to budget. H Projected Personnel savings based on FY19 average vacancy rate of 2.1%; average YTD rate consistent with FY19 Overall increase to M&S primarily driven by higher electricity costs, Windows 7 replacement and new furniture that was not anticipated when the budget was developed. 5 \3"V ES Budget to Actuals Report TRT - Fund 160/170 FY20 YTD September 30, 2019 (unaudited) RESOURCES Room Taxes Interest TOTAL RESOURCES 7,282,600 7,682,623 105% ; 7,732,000 4,300,659 56% ; 8,141,000 105% ; 409,000; 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals % Projection Variance 7,260,000 7,618,179 105% : 7,670,000 4,277,157 56% : 8,066,000 105% : 396,000: A 22,600 64,444 285% 62,000 23,503 38% 75,000 121% 13,000! B REQUIREMENTS Budget Actuals % Budget Actuals OA Projection % $ Variance COVA 1,946,668 2,067,761 106% 2,064,221 747,290 36% 2,159,721 105% : (95,500) C Interfund Contract 59,121 59,121 100% 79,160 19,790 25% 79,160 100% ; D Interfund Charges 39,087 39,087 100% 37,309 9,327 25% 37,309 100% Auditing Services 12,501 10,800 86% 14,500 - 0% 14,500 100% Software 60,000 51,533 86% 10,350 4,200 41% 10,350 100% - Office Supplies 4,000 1,589 40% 3,000 83 3% 3,000 100% Printing 2,200 209 9% 2,000 - 0% 2,000 100% ; i Public Notices 3,101 1,834 59% 1,600 462 29% 1,600 100% ; Sunriver Service Dist 200,000 - 0% Temporary Help 9,000 2,020 22% TOTAL REQUIREMENTS 2,335,678 2,233,953 96% : 2,212,140 781,153 35% : 2,307,640 104% : (95,500); TRANSFERS Transfer Out - RV Park Transfer Out - Annual Fair Transfer Out - F&E Reserve Transfer Out - F&E Transfer Out - Sheriff TOTAL TRANSFERS Budget Actuals % Budget Actuals (35,000) (8,750) 25% (150,000) (150,000) 100% (250,000) (62,500) 25% (830,083) (630,083) 76% ; (286,687) (71,671) 25% (517,996) (517,996) 100% _ (409,654) (100,267) 24% (3,151,787) (3,151,787) 100% ` (3,151,787) (787,944) 25% (4,649,866) (4,449,866) 96% ; (4,133,128) (1,031,132) 25% FUND BALANCE Budget Beginning Fund Balance 1,964,345 Resources over Requirements 4,946,922 Net Transfers - In (Out) E (4,649,866) Actuals Budget Actuals 1,566,452 80% : 2,300,000 5,448,669 ; 5,519,860 (4,449,866) (4,133,128) 2,565,255 112% 3,519,506 (1,031,132) Projection % $ Variance (35,000) 100% (250,000) 100% i (286,687) 100% (409,654) 100% i (3,151,787) 100% (4,133,128) 100% Projection % $ Variance 2,565,255 112% : 265,255: 5,833,360 313,500; (4,133,128) 0 TOTAL FUND BALANCE : $ 2,261,401 $ 2,565,255 113% $ 3,686,732 $ 5,053,629 137% $ 4,265,487 116% $578,755: A Prior year collections YTD was 53% of budget, compared to current year collections YTD of 56%. g Includes interest payments from delinquent tax collections. c COVA is estimated to receive --27.5% of TRT revenue above budgeted amounts D Contracted services with the Finance Department for operating TRT program. 6 \yiES c Budge to A Report 0. Justice Court - Fund 220 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals Projection % $ Variance Court Fines & Fees 550,000 605,344 110% ! 575,000 150,230 26% 575,000 100% Interest on Investments 2,000 2,931 147% ! 3,000 714 24% ; ; 3,000 100% TOTAL RESOURCES 552,000 608,275 110% 578,000 150,943 26% 578,000 100% REQUIREMENTS Personnel Services Materials and Services TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund TOTAL TRANSFERS FUND BALANCE Budget Actuals Budget Actuals Projection % $ Variance 508,650 508,098 100% !I 516,868 135,561 26% 516,868 100% 149,431 143,941 96% 161,273 41,194 26% 161,273 100% - A 658,081 652,039 99% 678,141 176,755 26% 678,141 100% Budget Actuals Budget Actuals Projection % $ Variance 30,000 30,000 100% 30,000 30,000 100% Budget Actuals Budget Actuals Projection % $ Variance Beginning Fund Balance 144,000 157,990 110% ! 165,000 144,227 87% 144,227 87% ! (20,773) Resources over Requirements (106,081) (43,764) (100,141) (25,811) , (100,141) 0! Net Transfers - In (Out) 30,000 30,000 , , , 0 1 1 i 1 1 1 1 1 i TOTAL FUND BALANCE $ 67,919 $ 144,227 212% : $ 64,859 $ 118,415 183% ; : $ 44,086 68% : ($20,773): A Annunl software maintenance costs paid upfront in fiscal year. 7 �\31Es Budget to Actuals Report Sheriffs Office - Fund 255 FY20 YTD September 30, 2019 (unaudited) RESOURCES LED #1 Property Tax Current LED #2 Property Tax Current Sheriff's Office Revenues LED #1 Property Tax Prior LED #2 Property Tax Prior LED #1 Interest LED #2 Interest LED #1 Foreclosed Properties LED #2 Foreclosed Properties TOTAL RESOURCES REQUIREMENTS 25.0% Year Complete Fiscal Year2019 Fiscal Year 2020 Budget Actuals Budget Actuals • Projection 24,780,245 25,153,487 102% 10,027,098 10,171,051 101% 3,675,026 4,153,450 113% 312,000 326,275 105% 166,500 157,143 94% 145,000 288,269 199% 120,000 193,301 161% 53,322 21,561 26,293,470 10,632,014 3,730,596 312,000 148,000 138,000 136,000 689,501 266,940 113,036 45,580 35,437 0% 0% 18% 86% 76% 33% 26% 39,225,869 40,517,859 103% ; 41,390,080 1,150,494 3% Budget Actuals Budget Actuals % $ Variance 26,211,939 10,581,701 3,730,596 683,701 306,089 154,000 142,000 100% 100% 100% 219% 207% 112% 104% (81,531)i A (50,313)i B 371,701 C 158,089! C 16,000' D 6,000;r D 41,810,026 101% ; 419,946; • Projection % $ Variance Sheriffs Services 2,997,984 3,068,683 102% Civil/Special Units 1,181,695 1,149,677 97% Automotive/Communications 2,644,785 2,532,545 96% Detective 2,033,077 2,044,686 101% Patrol 10,003,952 10,040,921 100% Records 881,182 892,837 101% Adult Jail 18,357,098 17,364,464 95% Court Security 551,494 531,409 96% Emergency Services 328,581 341,586 104% Special Services 1,520,623 1,451,124 95% Training 667,647 674,923 131% Crisis Stabilization Center 559,308 82,308 15% Other Law Enforcement 1,017,266 1,070,404 105% Non - Departmental 108,329 108,329 100% TOTAL REQUIREMENTS 42,853,022 41,553,897 97% TRANSFERS Transfer In - TRT Transfer In - General Fund Transfers Out - Debt Service TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 3,105,057 1,232,158 2,858,337 2,132,319 10,592,002 1,004,600 18,359,024 556,740 402,734 1,601,871 743,334 571,267 1,330,214 4,425 740,473 291,144 559,919 534,913 3,060,240 196,134 4,298,340 117,605 88,239 449,711 216,444 21,067 275,037 101,106 44,494,082 10,950,373 24% 24% 20% 25% 29% 20% 23% 21% 22% 28% 29% 4% 21% 999% 25% Budget Actuals % Budget Actuals 3,151,787 103,132 (273,666) 3,151,787 100% 103,132 100% (273,666) 100% i 3,151,787 240,249 (272,100) 787,944 60,060 2,981,253 2,981,254 100% ; 3,119,936 848,004 25% 25% E 0% 27% Budget Actuals % Budget Actuals 13,837,807 14,873,445 107% : 14,716,999 16,818,660 114% (3,627,153) (1,036,039) (3,104,002) (9,799,879) 2,981,253 2,981,254 3,119,936 848,004 3,079,723 99% 1,237,168 100% 2,939,203 103% 2,289,757 107% 10,782,879 102% 890,125 89% 17,779,714 97% 483,000 87% 444,260 110% 1,824,302 114% 893,770 120° 449,873 79% 1,136,197 85% 104,425 999% 25,334' E (5,010); (80,866); (157,438); (190,877) 114,475 579,310! 73,740; (41,526); (222,431); (150,436)' 121,394 194,017; (100,000): 44,334,396 100% 159,686; Projection % $ Variance 3,151,787 100% 240,249 100% (272,100) 100% e 3,119,936 100% Projection % $ Variance 16,811,538 114% : 2,094,539: (2,524,370) ! 579,632: 3,119,936 0! $ 13,191,907 $ 16,818,660 127% $ 14,732,933 $ 7,866,785 53% : $ 17,407,104 118% : $2,674,171: A Actual 19-20 TAV is a 5.36% increase compared to FY 18-19 vs. 5.5% budgeted g Actual 19-20 TAV is a 5.16% increase compared to FY 18-19 vs. 5.5% budgeted c TDS Baja deferred billing credits per ORS 305.286 in addition to settlement payment expected in October 2019 D Interest projection based on current investment rate and anticipated cash balances E Variances in all Divisions are from projections based on YTD personnel and positions that are unfilled or over -filled 8 \jTEsc Budget to Actuals Report Health Services - Fund 274 FY20 YTD September 30, 2019 (unaudited) RESOURCES State Grant OHP Capitation Title 19 Federal Grants Environmental Health Fees State Miscellaneous State - OMAP Local Grants Patient Fees Other Vital Records Divorce Filing Fees Interest on Investments Liquor Revenue Interfund Contract- Gen Fund State Shared- Family Planning CCBHC Grant TOTAL RESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund Transfers In- OHP Mental Health Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) 25.0% Year Complete Fiscal Year 2019 Fiscal Year2020 Budget Actuals Budget Actuals % 13,262,344 13,053,849 8,652,200 8,142,094 1,345,100 3,069,162 990,189 1,311,567 1,169,600 1,076,036 899,734 1,808,299 1,147,168 1,108,622 1,208,623 1,025,508 236,500 637,910 343,545 398,786 212,000 241,727 157,603 157,603 135,000 218,767 151,000 166,372 127,000 127,000 168,007 5,406,848 4,884,430 98% 94% 228% 132% 92% 201% 97% 85% 270% 116% 114% 100% 162% 110% 100% 90% 13,943,348 7,242,430 4,862,726 3,277,616 1,058,205 1,040,153 991,900 985,900 564,750 353,015 220,000 173,030 171,000 150,800 127,000 120,000 1,460,790 1,921,937 880,091 69,042 340 214,588 575,278 167,945 120,672 58,361 173,030 66,862 15,252 45,709 10% 27% 18% 0% 7% 0% 22% 58% 30% 34% 27% 100% 39% 10% 0% 38% 35,444,454 37,595,739 106% 35,281,873 5,769,897 16% Budget Actuals Budget Actuals 31,702,065 13,033,299 239,000 29,780,257 94% ; 32,942,463 12,455,102 96% 13,604,313 206,031 86% ; 660,533 - 0% 7,847,045 24% 1,700,790 13% ' 0% Projection $ Variance 12,379,118 7,242,431 4,115,713 3,277,616 1,113,779 1,520,966 1,084,510 985,900 713,990 353,015 233,444 173,030 191,000 150,800 127,000 182,836 89% 100% 85% 100% 105% 146% 109% 100% 126% 100% 106% 100% 112% 100% 100% 152% (1,564,230)i 1; (747,013); i 55,574 480,813; r 92,610, 149,240! 13,444; 20,000; _i 62,836; 33,845,148 96% ; (1,436,725); Projection % $ Variance - 0% 32,052,566 97% 12,257,220 90% ' 695,000 105% 889,897; 1,347,093; (34,467): 44,974,364 42,441,390 94% ; 47,207,309 9,547,835 20% ; 45,004,786 95% ; 2,202,523; Budget Actuals Budget Actuals 6,366,223 (188,688) 6,177,535 6,367,892 100% (188,688) 100% 6,179,204 100% 5,747,090 548,601 (193,326) 6,102,365 1,436,770 25% - 0% (48,331) 25% s 1,388,439 23% Budget Actuals 0/0 Budget Actuals 7,202,714 (9,529,910) 6,177,535 9,304,552 129% : 10,120,803 10,638,105 105% (4,845,651) ; (11,925,436) (3,777,938) 6,179,204 6,102,365 1,388,439 Projection % $ Variance 5,747,090 100% 548,601 100% (193,326) 100% t 6,102,365 100% Projection % $ Variance i 10,638,105 105% (11,159,638) 6,102,365 517,302: 765,798! 0 TOTAL FUND BALANCE $ 3,850,339 $ 10,638,105 276% ; $ 4,297,732 $ 8,248,606 192% ; ; $ 5,580,832 130% $1,283,100: FINANCE 9 \)1ES c Budget to Actuals Report Health Services - Admin - Fund 274 FY20 YTD September 30, 2019 (unaudited) RESOURCES Federal Grants Interest on Investments Other CCBHC Grant TOTAL RESOURCES 25.0% Year Complete 1 Fiscal Year 2019 1 Fiscal Year2020 Budget Actuals Budget Actuals 108,940 135,000 9,000 946,400 303,065 278% f 218,767 162% , 16,192 180% 876,190 93% 726,657 171,000 9,000 - 0% , 66,862 39% 5,336 59% I 1,199,340 1,414,215 118% ; 906,657 72,198 8% REQUIREMENTS Budget Personnel Services Materials and Services Capital Outlay Administration Allocation TOTAL REQUIREMENTS Actuals Budget Actuals 5,067,132 4,600,091 5,000 (8,327,487) 1,344,736 4,946,052 98% 4,688,516 102% 0% r (8,295,196) 100% i 1,339,372 100% 5,241,272 4,952,469 5,000 (9,289,585) 909,156 1,261,855 24% 1,146,763 23% 0% i - 0% 2,408,618 265% TRANSFERS Budget Transfers In- General Fund Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) Actuals Budget Actuals (188,688) (188,688) (188,688) 100% (188,688) 100% 40,000 (193,326) (153,326) 10,000 25% (48,331) 25% (38,331) 25% Budget Actuals OA Budget Actuals 2,642,514 2,862,108 108% ; 2,660,832 2,748,263 103% (145,396) 74,843 (2,499) (2,336,420) (188,688) (188,688) (153,326) (38,331) TOTAL FUND BALANCE $ 2,308,430 $ 2,748,263 119% : $ 2,505,007 Projection $ Variance 726,657 100% 191,000 112% 9,000 100% A 20,000! B 926,657 102% ; 20,000; Projection % $ Variance 5,223,474 100% 4,952,469 100% 5,000 100% , (9,289,585) 100% s 17,798: C 891,358 98% ; 17,798; Projection % $ Variance 40,000 100% (193,326) 100% (153,326) 100% Projection % $ Variance 2,748,264 103% 35,299 (153,326) 87,432: 37,798; 0 $ 373,513 15% : : $ 2,630,237 105% : $125,230: A CCBHC Expansion was originally budgeted in the "CCBHC" funding line; however, the grant through the US Department of Health and Human Services is a traditional grant and more appropriately placed in the "Federal Grants" line. A revised budget corrects this amount. Any continuation of CCBHC through the state will come through as a "CCBHC Grant" line item g Interest projection based on current investment rate and anticipated cash balances c Projected Personnel savings based on experienced vacancy rate in FY19 10 1 Budget to Actuals Report Health Services - Behavioral Health - Fund 274 FY20 YTD September 30, 2019 (unaudited) RESOURCES State Grant OHP Capitation Title 19 Federal Grants Patient Fees State Miscellaneous Local Grants Other Divorce Filing Fees Liquor Revenue State - OMAP lnterfund Contract- Gen Fund CCBHC Grant TOTAL RESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund Transfers In- OHP Mental Health TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) 25.0% Year Complete Fiscal Year2019 Fiscal Year2020 Budget Actuals Budget Actuals 0/0 10,187,361 8,652,200 1,345,100 499,249 236,500 351,200 412,987 334,545 157,603 151,000 131,900 127,000 4,381,400 9,796,391 96% 8,142,094 94% 3,069,162 228% 639,680 128% 515,196 218% 995,622 283% 424,012 103% 346,812 104% 157,603 100% 166,372 110% 270,591 205% 127,000 100% 3,929,191 90% 11,203,914 7,242,430 4,862,726 2,168,959 443,450 437,100 412,900 342,655 173,030 150,800 131,900 127,000 655,303 6% 1,921,937 27% 880,091 18% 0% 125,310 28% 0% 8,176 2% 101,381 30% 173,030 100% 15,252 10% 60,254 46% - 0% 26,968,045 28,579,727 106% ; 27,696,864 3,940,735 14% Budget Actuals Budget Actuals % 6,253,121 19,172,838 6,509,514 234,000 6,248,556 100% 17,819,840 93% 5,549,421 85% i 199,979 85% 6,978,412 20,056,467 6,849,904 655,533 4,813,396 366,177 0% 24% 5% i 0% 32,169,473 29,817,796 93% ; 34,540,316 5,179,573 15% Budget Actuals % Budget Actuals 2,282,708 2,282,580 100% 1,734,107 433,526 25% 548,601 - 0% 2,282,708 2,282,580 100% ; 2,282,708 433,526 19% Budget Actuals Budget Actuals 3,976,398 (5,201,428) 2,282,708 5,628,746 142% (1,238,069) 2,282,580 6,122,354 (6,843,452) 2,282,708 6,673,256 109% (1,238,839) 433,526 TOTAL FUND BALANCE ; $ 1,057,678 $ 6,673,256 631% $ 1,561,610 $ 5,867,944 376% Projection % $ Variance 9,403,136 84% ; (1,800,778); A 7,242,431 100% i 4,115,713 85% 2,168,959 100% 543,450 123% 0 917,913 210% 412,900 100% i 342,655 100% i 173,030 100% 150,800 100% 224,510 170% 127,000 100% 1; (747,013) B - C 100,000 D 480,813 E 92,610; 25,822,497 93% ; (1,874,367); Projection % $ Variance 6,978,412 100% i 19,202,166 96% 5,514,692 81% 690,000 105% 854,301; F 1,335,212 G (34,467); 32,385,270 94% 2,155,046; Projection % $ Variance 1,734,107 100% 548,601 100% 2,282,708 100% Projection % $ Variance 6,673,256 109% (6,562,773) 2,282,708 550,902; 280,679; 0; i $ 2,393,191 153% ; $831,581; A Budgeted funds was a pass-through from the Behavioral Health State IGA for residential treatment provides, which will be paid directly during an 18 -month contract. g There is less in Title 19 fees collected relative to budgeted expectations. c CCBHC Expansion was originally budgeted in the "CCBHC" funding line; however, the grant through the US Department of Health and Human Services is a traditional grant and more appropriately placed in the "Federal Grants" line. A revised budget corrects this amount. Any continuation of CCBHC through the state will come through as a "CCBHC Grant" line item. D There is an uptick in patient insurance fees collected relative to budgeted expectations. E Increased to be reflective of awarded Intellectual and Developmental Disabilities state base rate and FY19 state match amounts. F Projected Personnel savings based on experienced vacancy rate in FY19 6 Reduction in Contracted Services related to footnote A 11 Budget to Actuals Report Health Services - Public Health - Fund 274 FY20 YTD September 30, 2019 (unaudited) RESOURCES State Grant Environmental Health Fees State - OMAP State Miscellaneous Local Grants Federal Grants Vital Records Patient Fees State Shared- Family Planning Other CCBHC Grant TOTAL RESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In- General Fund TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 25.0% Year Complete Fiscal Year 2019 Fiscal Year2020 Budget Actuals Budget Actuals 3,074,983 1,169,600 1,015,268 548,534 795,636 382,000 212,000 79,048 3,257,457 106% 1,076,036 92% 838,031 83% 812,677 148% 601,497 76% 368,821 97% 241,727 114% 122,714 168,007 35,782 79,048 100% 2,739,434 1,058,205 860,000 603,053 573,000 382,000 220,000 121,300 120,000 1,360 Projection $ Variance 805,487 29% : 2,975,982 r � 69,042 7% 1,113,779 r i 154,334 18% 860,000 340 0% 603,053 567,102 99% 573,000 - 0% 382,000 58,361 27% 233,444 42,635 35% 170,540 c i 45,709 38% 182,836 13,955 999% 1,360 7,277,069 7,601,797 104% ; 6,678,352 1,756,964 26% Budget Actuals Budget Actuals 2,074,366 7,462,095 1,923,694 2,046,640 99% 7,014,365 94% 2,217,165 115% 6,051 999% 2,311,173 7,644,724 1,801,940 - 0% 1,771,794 23% 187,849 10% 109% 105% i 100% 100% 100% 100% i 106% 141% 152% 100% i 236,548; A 55,574; B 13,444 49,240E 62,836; r 7,095,994 106% ; 417,642; Projection % $ Variance 2,311,173 100% 7,626,926 100% 1,790,059 99% 17,798! C 11,881; r 11,460,155 11,284,222 98% ; 11,757,837 1,959,643 17% ; 11,728,158 100% ; 29,679; Budget Actuals Budget Actuals 4,083,515 4,085,312 100% 3,972,983 993,244 25% 4,083,515 4,085,312 100% ; 3,972,983 993,244 25% ; Budget Actuals Budget Actuals 583,802 813,698 139% : 1,337,617 (4,183,086) (3,682,425) (5,079,485) 4,083,515 4,085,312 3,972,983 1,216,586 91% (202,680) 993,244 $ 484,231 $ 1,216,586 251% ; $ 231,115 $ 2,007,150 868% A Public Health State IGA increased funds for Regional and Local Public Health Modernization g Fees were budgeted at an increase of 3%, but were adopted at an 8.5% rate increase c Projected Personnel savings based on experienced vacancy rate in FY19 FINANCE 12 Projection $ Variance 3,972,983 100% 3,972,983 100% ; Projection % $ Variance 1,216,585 91% : (121,032): (4,632,164) 447,321, 3,972,983 0 $ 557,404 241% $326,289: 1 Fiscal Year2020 IES c Budget to Actuals Report Community Development - Fund 295 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year 2019 Budget Actuals Budget Actuals % Projection % $ Variance Admin - Operations 114,500 152,827 133% : 162,000 36,392 22% ' 162,000 100% Code Enforcement 664,291 635,453 96% i 693,960 188,977 27% 685,915 99% Building Safety 3,312,714 3,075,409 93% 3,433,780 913,222 27% 3,435,450 100% Electrical 804,849 738,580 92% 809,500 193,968 24% 809,500 100% Environmental On -Site 782,984 819,608 105% 877,400 276,124 31% 877,400 100% Current Planning 1,795,453 1,701,840 95% 1,807,176 464,067 26% 1,780,525 99% Long Range Planning 678,955 632,170 93% 685,004 200,540 29% 680,171 99% (8,045); A 1,670; (26,651)i A (4,833)= A TOTAL RESOURCES 8,153,746 7,755,886 95% 8,468,820 2,273,291 27% ; ; 8,430,961 100% ; (37,859); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Admin - Operations 2,477,738 2,386,276 96% Code Enforcement 456,162 445,254 98% Building Safety 1,676,037 1,565,140 93% Electrical 445,433 439,104 99% Environmental On -Site 612,596 547,203 89% Current Planning 1,554,847 1,456,128 94% Long Range Planning 503,344 492,687 98% TOTAL REQUIREMENTS 7,726,157 7,331,793 95% TRANSFERS Transfers In - General Fund Transfers Out Transfers Out - CDD Reserve TOTAL TRANSFERS FUND BALANCE 2,492,316 627,678 25% 2,495,083 100% ' (2,767)' B 481,242 110,707 23% 490,449 102% (9,207) C 1,743,298 392,301 23% 1,730,464 99% 12,834 D 462,183 112,268 24% 458,985 99% 3,198; 616,279 136,081 22% 587,842 95% 28,437 D 1,501,588 359,678 24% 1,446,501 96% 55,087 D 554,385 125,584 23% 554,385 100% ' 7,851,291 1,864,297 24% ; 7,763,710 99% ; 87,581; Budget Actuals % Budget Actuals % Projection % $ Variance 300,000 289,193 96% ; 100,000 25,000 25% ;i 100,000 100% ' (79,945) (79,945) 100% ' (85,695) (21,422) 25 �8J,69J� 100% ' (1,372,679) (1,379,420) 100% (1,462,386) (365,594) 25% (1,462,386) 100% (1,152,624) (1,170,172) 102% ; (1,448,081) (362,016) 25% ; ; (1,448,081) 100% Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,203,711 2,529,615 115% : 1,982,004 1,783,536 90% : 1,783,536 90% : (198,468); Resources over Requirements 427,589 424,093 617,529 408,994 667,251 49,722; ; Net Transfers - In (Out) ! (1,152,624) (1,170,172) (1,448,081) (362,016) (1,448,081) 0 TOTAL FUND BALANCE : $ 1,478,676 $ 1,783,536 121% ; $ 1,151,452 $ 1,830,514 159% ; $ 1,002,706 87% : ($148,746): A Revenue adjustment related to a decrease in the manufactured home valuation factor g Overall, projection decreased due to year to date unfilled positions and increased to include unbudgeted health benefits trust c Projection increased to include unbudgeted health benefits trust D Overall, projection decreased due to year to date unfilled positions 13 Fiscal Year2020 0 0 -Es` Budget to Actuals Report Road - Fund 325 FY20 YTD September 30, 2019 (unaudited) RESOURCES Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Forest Receipts Cities-Bend/Red/Sis/La Pine Sale of Equip & Material Interest on Investments Federal Reimbursements Mineral Lease Royalties Miscellaneous State Miscellaneous Assessment Payments (P&I) TOTAL RESOURCES REQUIREMENTS 25.0% Year Complete Fiscal Year 2019 Budget Actuals Budget Actuals Projection $ Variance 16,234,849 16,726,428 103% : 17,609,539 4,241,817 24% ; 17,609,539 100% ; 1,900,000 2,153,308 113% , 1,510,450 2,271,781 150% , 2,271,782 150% 761,332 A 1,044,353 1,096,023 105% 1,156,581 36,767 3% 1,156,581 100% 963,410 801,125 83% 915,000 - 0% 915,000 100% ' 635,000 400,849 63% 660,000 2,997 0% = 660,000 100% ' 365,000 327,920 90% 358,000 2,096 1% _ 358,000 100% 150,000 220,062 147% 246,000 54,326 22% 215,000 87% (31,000) B 544,000 363,910 67% 181,757 0% 181,757 100% ' , 175,000 69,422 40% 60,000 704 1% 60,000 100%' -_ 45,000 118,699 264% 57,500 14,926 26% 57,500 100% -; 739,811 735,114 99% 20,000 24,481 122% ' 20,000 100% ' 80,000 22,350 28% 11,000 3,370 31% ; 11,000 100% , -' 22,876,423 23,035,209 101% ; 22,785,827 6,653,264 29% 23,516,159 103% ; 730,332; Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 6,595,561 6,246,351 95% : 6,447,671 1,575,430 24% ; 6,254,298 97% : 193,373: C Materials and Services 8,094,192 5,912,553 73% 8,094,165 1,957,119 24% 8,094,165 100% ' Capital Outlay - - 31,500 - 0% ! 31,500 100% + - TOTAL REQUIREMENTS ; 14,689,753 12,158,904 83% ; 14,573,336 3,532,549 24% : 14,379,963 99% : 193,373; TRANSFERS Budget Actuals % Budget Actuals Projection % $ Variance Transfers Out, / f (14,464,308) (14,464,308) 100%' (11,910,575) (1,313,601) 11% ' (11,910,575) 100%' i I TOTAL TRANSFERS ; (14,464,308) (14,464,308) 100% ; (11,910,575) (1,313,601) 11% ; ; (11,910,575) 100% FUND BALANCE Budget Actuals Budget Actuals % Projection % $ Variance Beginning Fund Balance 8,693,653 10,314,842 119% : 6,001,989 6,726,840 112% : 6,726,840 112% : 724,851: Resources over Requirements 8,186,670 10,876,306 8,212,491 3,120,7169,136,196 923,705 Net Transfers - In (Out) (14,464,308) (14,464,308) (11,910,575) (1,313,601) ! (11,910,575) 0; TOTAL FUND BALANCE $ 2,416,014 $ 6,726,840 278% $ 2,303,905 $ 8,533,955 370% : $ 3,952,461 172% : $1,648,556: A PILT payment received in July. Exceeded amounts as budgeted due to a decrease in Timber revenue. g Interest projection based on current investment rate and anticipated cash balances c Projected Personnel savings based on FY19 and YTD average vacancy rate of 3.0% 14 ETES, n_ Budget to Actuals Report Adult P&P - Fund 355 FY20 YTD September 30, 2019 (unaudited) RESOURCES DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Probation Supervision Fees DOC -Family Sentence Alt Interest on Investments Interfund- Sheriff Gen Fund/Crime Prevention State Subsidy Probation Work Crew Fees Electronic Monitoring Fee Miscellaneous State Miscellaneous TOTAL RESOURCES REQUIREMENTS 25.0% Year Complete Fiscal Year 2019 Fiscal Year2020 Budget Actuals Budget Actuals 010 4,781,604 4,781,604 100% : 4,353,626 1,195,401 27% 844,831 853,831 101% t 712,530 - 0% 233,900 233,900 100% r ; 236,142 - 0% 210,000 191,536 91% ; 160,000 48,921 31% 114,683 114,683 100% ; 114,682 0% 40,000 77,778 194% ; 77,500 18,682 24% 50,000 51,034 102% , 50,000 13,750 27% 50,000 50,000 100% : 50,000 0% 17,000 16,337 96% 16,298 4,084 25% 4,000 2,800 70% 2,000 680 34% 10,000 84,165 842% 2,000 9,974 499% 500 6,102 999% , 500 257 51% 4,300 - 0% : - 6,360,818 6,463,769 102% ; 5,775,278 1,291,748 22% Projection $ Variance 4,621,782 106% 774,281 109% 239,005 101% f 180,000 113% s 111,873 98% 78,800 102% i 50,000 100% 50,000 100% i 16,298 100% f 2,000 100% f 11,000 550% 500 100% 268,156; A 61,751e A 2,863;s B 20,000; C (2,809) D 1,300; E 9,000, F G 6,135,539 106% ; 360,261; Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 4,656,363 4,522,266 97% : 4,809,644 1,167,963 24% : 4,670,813 97% : 138,831: H Materials and Services 1,828,765 1,686,408 92% : 1,764,847 318,060 18% : 1,815,058 103% (50,211) I f i � f Capital Outlay 20,000 - 0% , 15,000 - 0% , 15,000 100% , TOTAL REQUIREMENTS 6,505,128 6,208,673 95% : 6,589,491 1,486,023 23% : 6,500,871 99% : 88,620; TRANSFERS Budget Actuals % Budget Actuals Projection % $ Variance Transfers In- General Funds 285,189 285,189 100% : 285,189 71,295 25% : 285,189 100% r Transfer to Vehicle Maint (120,000) (120,000) 100% ; (62,000) (15,500) 25% , (62,000) 100% TOTAL TRANSFERS 165,189 165,189 100% ; 223,189 55,795 25% ; 223,189 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,200,000 2,333,720 106% : 2,590,000 2,754,005 106% : 2,754,005 106% ; 164,005: Resources over Requirements (144,310) 255,096 (814,213) (194,275) (365,332) 448,881; Net Transfers - In (Out) 165,189 165,189 223,189 55,795 223,189 0 A B c D E F G H TOTAL FUND BALANCE $ 2,220,879 $ 2,754,005 124% : $ 1,998,976 $ 2,615,525 131% : $ 2,611,862 131% : $612,886: State Criminal Justice Commission received more funding for dispersal than anticipated at time of budgeting State Dept of Corrections received more funding for dispersal than anticipated at time of budgeting Projection based on Q1 actuals State Dept of Corrections allocated less than anticipated at time of budgeting Interest projection based on current investment rate and anticipated cash balances Revenue from prior pretrial EM clients more than anticipated at time of budgeting due to account close-out offer made to clients in June -Aug 2019 Revenue includes miscellaneous refunds or staff uniform overage fees. YTD trend is higher than anticipated. Projected Personnel savings based on FY19 average vacancy rate of 3.6% less anticipated retirement vacation payouts Higher than anticipated M&S primarily driven by Electronic Monitoring based on Q1 actuals 15 Fiscal Year 2020 CES Budget to Actuals Report Road CIP - Fund 465 FY20 YTD September 30, 2019 (unaudited) RESOURCES State Miscellaneous Interest on Investments Interfund Payment TOTAL RESOURCES REQUIREMENTS 25.0% Year Complete Fiscal Year 2019 Budget Actuals Budget Actuals Projection % $ Variance 853,104 - 0% ; 1,944,893 - 0% ; 1,944,893 100% ; 106,000 261,131 246% 198,000 101,910 51% 260,000 131% 62,000 A 111,560 - 959,104 261,131 27% 2,142,893 213,470 10% ; 2,204,893 103% ; 62,000; Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 73,153 73,153 100% : 71,748 17,937 25% ; 71,748 100% Capital Outlay 8,236,348 5,411,213 66% 13,764,165 583,997 4% 13,060,865 95% 703,300! B TOTAL REQUIREMENTS 8,309,501 5,484,366 66% ; 13,835,913 601,934 4% , 13,132,613 95% ; 703,300; TRANSFERS Budget Actuals % Budget Actuals % Transfers In 13,811,725 13,393,963 97% ; 12,014,914 TOTAL TRANSFERS ; 13,811,725 13,393,963 97% ; 12,014,914 - 0% 12,014,914 100% Projection % $ Variance - 0% : 12,014,914 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 7,687,037 9,588,827 125% ; 15,616,536 17,759,555 114% : 17,759,555 114% : 2,143,019: Resources over Requirements (7,350,397) (5,223,236) k (11,693,020) (388,464) : (10,927,720) ` 765,300: Net Transfers - In (Out) 13,811,725 13,393,963 12,014,914 12,014,914 0; k t k i t TOTAL FUND BALANCE ; $ 14,148,365 $ 17,759,555 126% ; $ 15,938,430 $ 17,371,090 109% ; ; $ 18,846,749 118% ; $2,908,319: A Interest projection based on current investment rate and anticipated cash balances g Construction delays on the NE 17th SUNegus project will push some expenses to FY 21 16 Budget to Actuals. Report Road CIP (Fund 465) - Capital Outlay Summary by Project `"*✓` FY20 YTD September 30, 2019 (unaudited) Burgess Road / Day Road Intersection Deschutes Market / Dale Road Intersection Erickson Road Paving Old Bend Redmond Highway Phase II 3rd Street Drainage Extension US 20 at Tumalo Paving Knott Rd S. Canal / Helmholtz Way S. Canal - "Six" Corners Six Corners Irrigation Tumalo Road / Tumalo Place Quail Road Improvements La Pine Guardrail Repair C Avenue: Hwy 97 to 6th St Improvement Solar Drive Bridge Old Bend RdmlTumalo Rd Inter Sisemore Bridge Spring River Bridge Parking Imp NE Negus and 17TH Paving Ward Road Hunnel Rd: Loco Rd to Tumalo Rd Cascade Lakes Hwy Bike Facilities MP Fyrear Rd US 20 to Stevens Alfalfa Mkt Rd: Powell Butte Hwy to MP 4 Bend District Local Roads City of LaPine Local Roads US 97 Bend North Corridor Tumalo Res Rd: OB Riley to Bailey Rd US 20 Ward Rd to Hamby Transportation System Plan Update Gribbling Rd Bridge Slurry Seal 2020 Paving of S. Century Dr Sisemore Rd Canal Piping Signage Improvements Guardrail Improvements Unidentified Improvements TOTAL CAPITAL OUTLAY FINANCE 25% Year Complete Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals 900,106 658,203 73% 1,500,000 1,285,822 86% 468,544 300,000 112,655 38% 300,000 1,100,000 367% 850,286 495,978 58% 714,937 141,751 20% 798,699 537,724 67% 406,879 49,123 12% 100,000 100,000 100% 40,099 180,746 35,351 20% 160,000 70,334 44% 346,426 50,355 15% 220,000 100,596 46% 163,776 360,000 221 0% 339,810 681 0% 558,459 - 0% 100,000 - 0% 100,000 - 0% Projection $ Variance 300,000 - 0% 300,000 100% 800,000 18,021 2% 685,726 86% 900,000 156,629 17% 972,904 108% 769,521 10,791 1% 740,579 96% 300,000 351,237 117% 369,705 123% 625,642 10,562 2% 570,150 91% 632,174 11,865 2% 619,206 98% 12,009 12,122 101% 12,009 100% 1,025,472 0% 180,000 18% 139,810 678 0% 703,244 503% 275,000 236 0% 100,000 36% 39,856 11,856 30% 39,856 100% 300,000 - 0% 300,000 100% 300,000 - 0% 300,000 100% 500,000 0% 500,000 100% 5,000,000 0% 5,000,000 100% 247,342 - 0% 247,342 100% 500,000 - 0% 500,000 100% 250,000 - 0% 250,000 100% 60,000 - 0% 60,000 100% 150,000 150,000 100% 250,000 250,000 46,450 50,000 60,144 - 0% 60,144 100% 100,000 - 0% 100,000 100% 180,746 0% 0% (114,274) 72,904 (28,942) 69,705 (55,492) (12,968) (0) (845,472) 563,434 (175,000) 3,550 (180,746) $ 8,236,348 $ 5,411,213 66% $ 13,764,165 $ 583,997 4% $ 13,060,865 95% ($ 703,301) 17 Fiscal Year 2020 { Solid Waste - Fund 610 FY20 YTD September 30, 2019 (unaudited) Budget to Actuals Report RESOURCES 25.0% Year Complete Fiscal Year 2019 Budget Actuals Budget Actuals Projection Variance Franchise Disposal Fees 6,497,676 6,356,636 98% ; 6,437,500 1,546,006 24% 6,437,500 100% Private Disposal Fees 2,709,370 2,379,061 88% 2,419,046 720,548 30% 2,419,046 100% Commercial Disp. Fee 2,042,050 2,060,523 101% 2,252,225 693,863 31% 2,252,225 100% Franchise 3% Fees 265,000 291,340 110% 265,000 14,238 5% 265,000 100% Yard Debris 216,761 268,830 124% 216,761 91,241 42% 216,761 100% Interest 44,000 58,235 132% ; 59,000 10,467 18% 54,000 92% Miscellaneous , 49,955 57,067 114% ; 48,336 123,609 256% 156,428 324% Special Waste 15,000 21,487 143% : 15,000 4,496 30% 15,000 100% Recyclables 18,000 11,063 61% : 12,000 4,318 36% 12,000 100% Leases 10,801 1 0% : 1 - 0% 1 100% TOTAL RESOURCES 11,868,613 11,504,244 97% ; 11,724,869 3,208,784 27% ; 11,827,961 101%; 103,092; -: A -;B i C (5,000);t D 108,092 E REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 2,504,623 2,331,135 93% : 2,538,776 603,446 24% : 2,424,640 96% : 114,136: F Materials and Services 4,772,159 4,341,881 91% 4,927,163 661,814 13% : 4,927,163 100% Capital Outlay 173,000 109,681 63% 56,000 11,724 21% : 56,000 100% G Debt Service 860,938 860,937 100% ; 862,100 - 0% : 862,100 100% : -: H TOTAL REQUIREMENTS ; 8,310,720 7,643,635 92% ; 8,384,039 1,276,984 15% ; 8,269,903 99% ; 114,136; TRANSFERS SW Capital & Equipment Reserve TOTAL TRANSFERS FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance (4,688,023) (5,000,029) 107% ; (3,296,192) (783,091) 24% : (3,296,192) 100% (4,688,023) (5,000,029) 107% ; (3,296,192) (783,091) 24% ; ; (3,296,192) 100% Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,730,130 1,938,991 112% : 600,000 799,570 133% : 799,570 133% : 199,570: Resources over Requirements 3,557,893 3,860,608 3,340,830 1,931,800 3,558,058 217,228: Net Transfers - In (Out) (4,688,023) (5,000,029) (3,296,192) (783,091) , (3,296,192) 0; TOTAL FUND BALANCE $ 600,000 $ 799,570 133% ; $ 644,638 $ 1,948,279 302% $ 1,061,436 165% ; $416,798: A Payment of •-$189K from High Country Disposal for the month of September was not received by closing g Fees due April 15, 2020 c Revenue is seasonal with higher utilization in the summer months D Interest projection based on current investment rate and anticipated cash balances E Includes an unbudgeted sale of loader 7-279 for $95K, CEC LED light incentive and Taylor NW royalty payments F Projected Personnel savings based on FY19 and YTD average vacancy rate of 4.3% G FY19 extended the life of an existing vehicle and did not purchase a second pick-up; FY20 purchased the budgeted gas monitoring equipment H Principal and interest payments due in Nov and May 18 1 c Budget to Actuals Report Fair & Expo - Fund 615 FY20 YTD September 30, 2019 (unaudited) RESOURCES Events Revenue Food & Beverage Rights & Signage Storage Horse Stall Rental Interfund Payment Camping Fee Miscellaneous Interest TOTAL RESOURCES REQUIREMENTS Personnel Services Personnel Services - F&B Materials and Services Materials and Services - F&B Debt Service TOTAL REQUIREMENTS 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals % Projection 655,000 540,000 105,000 83,100 57,000 30,000 18,200 8,400 2,400 615,300 629,875 115,650 76,735 71,855 54,573 19,975 6,374 (518) 92% 126% 182% 110% 4 76% -22% s 687,000 568,000 120,000 71,000 62,000 30,000 18,000 3,500 2,000 % $ Variance 143,315 21% 687,000 85,279 15% 568,000 14,300 12% 120,000 4,829 7% 71,000 36,296 59% 62,000 7,500 25% 30,000 3,350 19% 18,000 2,082 59% 3,500 (1,255) -63% 2,000 1,499,100 1,589,820 106% ; 1,561,500 295,696 19% ; 1,561,500 Budget Actuals % Budget Actuals 1,248,512 149,296 967,441 222,500 101,136 2,688,885 1,259,337 101% 149,947 100% i 912,724 94% 365,951 164% 101,136 100% E 2,789,095 104% 1,000,199 157,430 795,788 410,570 100,800 2,464,787 299,925 37,386 24% 237,879 30% 61,668 15% i 0% 636,857 26% 30% TRANSFERS Budget Transfers In - Room Tax Transfers in - County Fair Transfers In - General Fund Transfers In - Park Fund Transfers Out TOTAL TRANSFERS FUND BALANCE Actuals % Budget Actuals 517,996 472,998 200,000 30,000 517,996 100% 417,000 88% 200,000 100% 30,000 100% 409,654 395,000 200,000 30,000 (11,791) 102,412 25% 0% 49,998 25% 7,500 25% (2,947) 25% 1,220,994 1,164,996 95% 1,022,863 100% 100% 100% 100% 100% 100% i 100% 100% i 100% 100% A B -, C Projection $ Variance 1,000,199 100% i 157,430 100% 795,788 100% 410,570 100% 100,800 100% 2,464,787 100% Projection % $ Variance 409,654 100% 300,000 7,5 0 ' 200,000 100% 30,000 100% (11,791) 100% (95,000); D 156,963 15% ; 927,863 91% ; (95,000); Budget Actuals Budget Actuals % Projection % $ Variance Beginning Fund Balance - (60,285) 999% _ Resources over Requirements (1,189,785) (1,199,275) Net Transfers - In (Out) 1,220,994 1,164,996 TOTAL FUND BALANCE 80,000 (903,287) 1,022,863 (94,564) -118% (341,161) 156,963 (94,564) -118% (903,287) 927,863 (174,564) E 0 (95,000) $ 31,209 ($ 94,564) -303% $ 199,576 ' ($ 278,762) -140%; ($ 69,988) -35% ; ($269,564): A Current year receipts are 21% of budget YTD; prior year receipts were 17% of budget at this point last year. g Net earnings from F&B activities YTD are $(13,775). Monthly fixed costs have a greater impact on earnings during off-season months. c Reimbursement from RV Park for personnel expenditures recorded in F&E. D Net proceeds from the County Fair are recorded in a separate fund and transferred in at year-end (Current estimate of $300k). E Prior year losses, relative to budget, are compounded into the beginning working capital to start the fiscal year. 19 Fiscal Year 2020 uTES Budget to Actuals Report RVPark - Fund 618 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year 2019 Budget Actuals % Budget Actuals RV Park Fees < 31 Days 340,200 458,331 135% 1 405,200 234,922 58% Interest on Investments 4,400 12,255 279% , 12,000 3,834 32% Cancellation Fees 4,000 12,497 312% 5,000 3,966 79% RV Park Fees > 30 Days 5,000 11,600 232% ! 5,000 - 0% Washer / Dryer 3,500 4,650 133% ; 4,000 3,010 75% Vending Machines 1,500 1,716 114% ;i 3,000 1,544 51% Miscellaneous - 2,231 2,000 1,004 50% Good Sam Membership Fee 2,561 1,500 351 23% Good Sam Discounts - (17,220) 999% ! (7,109) 999% TOTAL RESOURCES 358,600 488,620 136% ; 437,700 241,521 55% REQUIREMENTS Projection % $ Variance 465,200 115% 60,000; A 23,005 192% 11,005 8,800 176% 3,800; 5,000 100% 6,600 165% 2,600; 3,400 113% ; 400; 2,200 110% ; 200; 800 53% ; (700); (15,000) 999% ; (15,000): 500,005 114% ; 62,305; Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 298,870 276,007 92% 318,273 89,169 28% : 318,273 100% Debt Service 223,101 223,101 100% 222,100 - 0% 222,100 100% -; B TOTAL REQUIREMENTS 521,971 499,108 96% ; 540,373 89,169 17% 540,373 100% TRANSFERS Transfers In - Park Fund Transfers In - TRT Fund Transfer Out - RV Reserve TOTAL TRANSFERS FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance 160,000 160,000 100% 1 160,000 - 0% : 160,000 100% - 35,000 8,750 25% : 35,000 100% - 1 (502,000) (251,000) 50% : (502,000) 100% r 160,000 160,000 100% ; (307,000) (242,250) 79% (307,000) 100% Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 319,000 443,480 139% 1 560,000 592,992 106% 1 592,992 106% ; 32,992; Resources over Requirements (163,371) (10,488) (102,673) 152,352 (40,368) 62,305; Net Transfers - In (Out) 160,000 160,000 (307,000) (242,250) (307,000) 0 k i ! i TOTAL FUND BALANCE $ 315,629 $ 592,992 188% ; $ 150,327 $ 503,094 335% ; $ 245,624 163% ; $95,297: A 6,712 RV spaces, 68.83% utilization YTD. Prior year comparable was 6,491 RV spaces, 66.70% utilization YTD. B Advertising in Good Sam paid early in the fiscal year. 20 0 -,Es Budget to Actuals Report Risk Management - Fund 670 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals Projection % $ Variance Workers' Compensation 1,247,279 1,273,816 102% : 1,255,108 327,472 26% 1,255,108 100% General Liability 1,063,675 1,063,675 100% 1,072,326 263,872 25% 1,072,326 100% Property Damage 394,291 394,291 100% ; 392,923 98,980 25% 392,923 100% Unemployment 280,921 297,540 106% 323,572 208,022 64% 323,572 100% s i Vehicle 195,250 195,250 100% ; 195,580 50,751 26% 195,580 100% ; Interest on Investments 85,000 148,890 175% 137,000 41,194 30% 163,000 119% 26,000 A Claims Reimbursement 269,198 57,073 21% ; 82,000 66,264 81% 82,000 100% , -, Skid Car Training 32,000 44,910 140% ! 34,000 2,250 7% 34,000 100% Process Fee- Events/ Parades 1,800 1,575 88% 2,000 405 20% 2,000 100% Miscellaneous 500 5 1% 500 5 1% 500 100% Loss Prevention 30 30 100% ; 30 - 0% 30 100% TOTAL RESOURCES 3,569,944 3,477,056 97% : 3,495,039 1,059,215 30% ; 3,521,039 101% ; 26,000; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Workers' Compensation 1,360,000 1,013,256 75% ; 1,460,000 240,212 16% ; 1,460,000 100% General Liability 900,000 633,248 70% 1,400,000 154,794 11% ! 1,400,000 100% ; Insurance Administration 599,459 529,833 88% 592,059 117,412 20% ; 577,355 98% 14,704 B Property Damage 728,638 548,796 75% 400,236 508,957 127% r 700,000 175% (299,764) C Vehicle 120,000 100,150 83% 150,000 40,183 27% ; 150,000 100% Unemployment 150,000 37,481 25% 130,000 - 0% ! 110,000 85% : 20,000! D TOTAL REQUIREMENTS 3,858,097 2,862,764 74% : 4,132,295 1,061,559 26% : 4,397,355 106%; (265,060); TRANSFERS Transfers Out - Vehicle Replace TOTAL TRANSFERS FUND BALANCE Budget Actuals % Budget Actuals Projection % $ Variance (3,168) (3,168) 100% ; (6,918) (1,729) 25% ; (6,918) 100% (3,168) (3,168) 100% ; (6,918) (1,729) 25% ; (6,918) 100% Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 5,600,000 6,582,283 118% : 6,100,000 7,193,407 118% ; 7,193,407 118% : 1,093,407: Resources over Requirements (288,153) 614,292 (637,256) (2,343) (876,316) (239,060); Net Transfers - In (Out) (3,168) (3,168) (6,918) (1,729) (6,918) 0; f E I I TOTAL FUND BALANCE $ 5,308,679 $ 7,193,407 136% : $ 5,455,826 $ 7,189,335 132% ; ; $ 6,310,173 116% ; $854,347: A Interest projection based on current investment rate and anticipated cash balances g Projected Personnel savings based on 1.00 vacant FTE in July and August, which has been transferred to Administrative Services c Majority of Fair/Expo roof replacement costs were expected in FY19, but are being incurred in FY20. D Fewer unemployment claims than anticipated. 21 IES C 0 Budget to Actuals Report Health Benefits - Fund 675 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year 2019 Fiscal Year2020 1 Budget Actuals Budget Actuals Projection % $ Variance Internal Premium Charges 17,054,563 18,051,440 106% : 17,411,292 4,365,802 25% ' 17,463,208 100% ; 51,916: COIC Premiums 1,834,000 1,794,789 98% 1,967,021 272,876 14% 1,800,000 92% (167,021); Retiree / COBRA Premiums 1,280,000 1,144,088 89% 1,433,000 239,575 17% 1,200,000 84% (233,000); Employee Co -Pay 963,000 1,016,748 106% 1,041,120 268,751 26% 1,075,003 103% 33,883 Interest 220,000 366,207 166% ; 346,000 103,127 30% 412,500 119% 66,500; Prescription Rebates 60,000 148,847 248% ; 75,000 - 0% 75,000 100% Claims Reimbursement & Other 177,557 45,000 750 2% f 45,000 100% - TOTAL RESOURCES 21,411,563 22,699,675 106% ; 22,318,433 5,250,881 24% ; 22,070,711 99% ; (247,722): REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Health Benefits 19,559,777 17,493,075 89% : 18,550,836 3,650,094 20% : 18,900,836 102% : (350,000): A Deschutes On -Site Pharmacy 2,284,744 2,514,038 110% ; 2,242,104 281,508 13% 2,242,104 100% A Deschutes On -Site Clinic 1,114,864 1,045,588 94% ! 1,141,691 117,543 10% 1,141,691 100% A Wellness 184,870 158,384 86% ; 180,380 30,582 17% 180,380 100% -! A TOTAL REQUIREMENTS 23,144,255 21,211,086 92% : 22,115,011 4,079,727 18% : 22,465,011 102% : (350,000); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 16,051,586 15,075,316 94% ; 16,106,294 16,563,905 103% : 16,563,905 103% ;: 457,611: Resources over Requirements (1,732,692) 1,488,590 203,422 1,171,154 (394,300) (597,722): , Net Transfers - In (Out) - 0' 1 TOTAL FUND BALANCE : $ 14,318,894 $ 16,563,905 116% ; $ 16,309,716 $ 17,735,059 109% ; $ 16,169,605 99% : ($140,111) A Amounts are paid 1 month in arrears; projection compared to historical costs for reasonableness 22 sol ES c Budget to Actuals Report 911 - Fund 705 FY20 YTD September 30, 2019 (unaudited) RESOURCES 25.0% Year Complete Fiscal Year 2019 Fiscal Year 2020 Budget Actuals Budget Actuals Property Taxes - Current Yr 8,311,833 8,426,089 101% Telephone User Tax 890,000 955,187 107% Police RMS User Fees 300,680 335,192 111% Interest 200,000 205,570 103% State Reimbursement 125,000 162,900 130% Property Taxes - Prior Yr 110,000 108,419 99% User Fee 180,000 141,980 79% Data Network Reimbursement 50,000 106,592 213% Contract Payments 51,300 175 0% Property Taxes - Jefferson Co. 30,000 33,453 112% Miscellaneous 11,200 38,757 346% 8,809,419 900,000 250,000 157,000 125,000 100,000 73,680 55,000 51,300 30,000 11,951 - 0% - 0% 22,715 9% 42,519 27% 0% 90,106 90% - 0% - 0% - 0% 388 1% 2,558 21% TOTAL RESOURCES 10,260,013 10,514,313 102% 10,563,350 Projection % $ Variance 8,782,719 100% 900,000 100% 250,000 100% 212,000 135% 125,000 100% 228,091 228% 73,680 100% 55,000 100% 51,300 100% 30,000 100% 11,951 100% (26,700): A B 55,000 C D 128,091: E 158,286 1% 10,719,741 101% 156,391; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 7,646,307 6,743,116 88% : 7,462,575 1,775,181 24% : 6,863,090 92% : 599,485: F Materials and Services 3,370,357 3,297,619 98% 3,387,761 1,046,865 31% 3,387,761 100% Capital Outlay 2,362,400 529,377 22% : 1,400,000 40,454 3% , 1,400,000 100% TOTAL REQUIREMENTS 13,379,064 10,570,113 79% : 12,250,336 2,862,500 23% : 11,650,851 95% : 599,485; FUND BALANCE Budget Actuals Budget Actuals % Projection % $ Variance Begir•--:--g Fund Balance 8,625,000 Resources over Requirements (3,119,051) Net Transfers - In (Out) u 660 615 100% : 7,753,706 8,604,816 111% 8,660,615 (55,800) (1,686,986) (2,704,214) 8,604,816 111% : 851,110: (931,110) 755,876; 0; TOTAL FUND BALANCE ; $ 5,505,949 $ 8,604,816 156% $ 6,066,720 $ 5,900,602 97% : $ 7,673,706 126% : $1,606,986: A Actual 19-20 TAV is a 5.36% increase compared to FY 18-19 vs. 5.5% budgeted g Telephone maintenance reimbursements are received in a lump sum by early spring c Interest projection based on current investment rate and anticipated cash balances D State GIS reimbursements are received quarterly E TDS Baja deferred billing credits per ORS 305.286 in addition to settlement payment expected in October 2019 F Projected Personnel savings based on FY19 average vacancy rate of 9.0%; average YTD rate consistent with FY19 23 N 3 0 0 saleai ps3 15o3 0 CD -h .� m. m z 0 U011eq0Jd 0 V! 0 0 zi 1 XI' 1-------- ‘, 0 uopeqwd 2 alwed v 331140 SiiiPatiS 6:4rn w (1) > QJ Ej S2-0. 0 5 -at! 00 Lflc (il 2 0 0 IPL.moo 3 0-13 c.) n © v) • c 7E1 3 rD 773 m �OJ 0 0 6 CD X- uoisuedxa is 000`9 rmaa OQ 0 m 3 0 m 0 3 CD a n tft 0 n 0 ml(44 0. 0 O o ID fl 74. vi 0 0 g g aC czi OQ sauauaa nnbe i le.inpnals 3S OOS`L 10 Iapowaa Jofen n CJ o M east n rt uofeie3s3 lso) OZOZ n 3 0 e CD 0.3 0 OQ (OZOZ) u os !Jed u ) lsop rD 0 VI 0 October 23, 2019 Dear Oregon Watershed Enhancement Board Review Team, The Deschutes Board of County Commissioners are writing to express support for the Deschutes Soil and Water Conservation District grant application titled "Upper Deschutes Forest Health Investment Project". This proposal represents many local, state, and federal partner's efforts to improve our forest health and watershed values in south Deschutes and northern Klamath Counties, particularly on private land. The likelihood of a high intensity fire that would negatively impact the community, forests, wildlife, and water necessitates this project. There is an urgent need to work cooperatively with private landowners to address forest health issues such as wildfire risk and related tree thinning to improve insect and disease resistance, reduction of noxious weeds, and improvement wildlife habitat and water quality. This project will provide a process to educate landowners and demonstrate techniques which will lead to implementation of projects and enhancement of our forest, water, and wildlife resources. Please consider funding this project so this work can proceed as quickly as possible. Sincerely, DESCHUTES COUNTY BOARD OF COMMISSIONERS f p G enderson, Chair Patti Adair, Vice -Chair Anthony DeBone, Commissioner 1300 NW Wall Street Bene, Oregon 97703 (54 i) 388-6572 board@deschutes.org @www.deschutes.org