2020-38-Minutes for Meeting December 23,2019 Recorded 2/3/2020BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
10:00 AM
Recorded in Deschutes County CJ2020-38
Nancy Blankenship, County Clerk
Commissioners' Journal 02/03/2020 8:24:54 AM
`�,�'tESCdG II'II�II'I"I�'ll'�III I II �II
2020-38
FOR RECORDING STAMP ONLY
O DAY, December 23, 2019 BARNES & SAWYER ROOMS
Present vvere Commissioners Patti Adair, Phil Henderson, and Anthony DeBone. Also present were Torn
Anderson, County Administrator; David Doyle, County Counsel; and Laura Skundrick, Board Staff.
Several citizens and identified representatives of the media were in attendance.
This meeting was audio and video recorded and Can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.iqm2.com/Citizens/DefaulLaspx
CALL TO ORDER: Chair Henderson called the meeting to order at 10:00 am
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT: None offered
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
ADAIR: Move approval of Consent Agenda
DEBONE: Second
VOTE: ADAI R:
DEBONE:
HENDERSON:
BOCC MEETING
Yes
Yes
Chair votes yes. Motion Carried
DECEMBER 23, 2019
PAGE 1 OF 9
Consent Agendo Items:
1. Consideration of Board Signature of Letters Reappointing Anna Mae Rhoads,
Peter Cecil, and Mike Kutansky to the River Bend Special Road District
ACTION ITEMS:
2. Consideration of Recommendation to the Oregon Geographic Names
Board of the Naming of Prowell Springs
County Administrator Tom Anderson explained that he and Chair Henderson
received a request for Board support to name the springs above Tumalo
Falls, which is the City of Bend water supply source. He added that the
Oregon Geographic Names Board will meet next summer, and have asked
for County input. Mr. Anderson introduced City of Bend staff, who are
attending in order to explain the request to name the springs after Roger
Prowell.
City of Rend staff Patrick Griffith,;. Wendv Eddie and Spencer Cashwell
introduced themselves, noting they had submitted this application for
naming the springs. Mr. Griffiths provided background on the springs, and
explained Mr. Prowell was a Water Quality Supervisor who made it his life's
mission with City of Bend to protect the drinking water source for the city. He
has helped to protect public health and worked on issues around water and
water rights, and provided tours to this spot, the unnamed source springs,
every year. This was brought to City Council in 2013 and is here today hoping
for support. Mr. Griffiths offered Commissioners a tour of the springs in the
fall.
Chair Henderson stated he hopes that Mr. Prowell's story will be written and
preserved so that people can read it. He inquired how long Mr. Prowell
worked in Bend, and Mr. Griffiths replied 24 years with the City, then he
continued somewhere else, still committed to water supply. Commissioner
Adair inquired where the other 50% of water is sourced from, and Mr.
Griffiths explained the rest of it comes from a regional groundwater aquafer.
Mr. Griffiths added that this supply is award winning for best tasting water
supply. Commissioner DeBone asked what the process is to support this, and
BOCC MEETING DECEMBER 23, 2019 PAGE 2 OF 9
Mr. Anderson replied it is not formal, it would likely be a response from the
Chair, probably a minutes motion for the Board supporting the naming.
DEBONE: Moved approval of the recommendation to name Prowell
Springs.
ADAI R: Second
VOTE: DEBONE: Yes
ADAI R: Yes
HENDERSON: Chair votes yes. Motion Carried
3. Consideration of Chair Signature of Document No. 2019-853, Notice of
Intent to Award Letter for Adult Parole & Probation Work Center
Remodel and Expansion
Lee Randall, Facilities Director, summarized the process of the publicly
advertised RFP, for which two proposals were submitted. For consideration
today is a Notice of Intent to award to Skanska. Chair Henderson asked if this
initial nhaca rnntrart i-, awarr-IPrI tn Skanska. will Skanska then be assured a
contract to complete the work for the remainder of the project. Mr. Randall
noted that future contract terms - should the Board elect to proceed, will be
negotiated at that time. Counsel Doyle clarified that the future work would
be reflected in additional contracts which will require Board approval. Chair
Henderson stated his concern spending $5 million-$6 million on 10,000
square feet. Commissioner Adair agreed she would like the costs to be down
and understands that contractors can find ways to reduce it. Mr. Randall
replied if the Board supports bringing Skanska on board at this point, it
would allow them to provide input on these discussions. Chair Henderson
stated he has not seen the need for the remodel so he is looking forward to
seeing more in January.
ADAI R: Moved signature of Document No. 2019-853
DEBONE: Second
VOTE: ADAI R: Yes
DEBONE: Yes
HENDERSON: Chair votes yes. Motion Carried
BOCC MEETING DECEMBER 23, 2019 PAGE 3 OF 9
4. Treasurer and Finance Report
Greg Munn, Chief Financial Officer, provided a summary of the finance report
and highlighted items of note. Commissioner DeBone stated this report has a
lot of good information and he would advocate for any citizen to go through
it if they have interest.
5. Consideration of Approval to Create a Side Account with the Oregon
Public Employee's Retirement Fund
Mr. Munn provided summary of the staff report. Chair Henderson stated
projections over next 17 years show PERS obligations at over $40 million per
year, a large increase from the current $20 million. Accepting the funds
would be accepting 1 % of that $40 million, and other counties, even larger
rni intinc rliri lacc than that chair HPnr prcnn afiripri nPtr'hl ltPi Cminty snent
l.V 1,.111.1 <.J IA IIA Iw..JJ ... .u.. . .w..• �.,M.. ..... .... ... ... .... ... ... �.��. ����._.___ ___.._J _I_____
many years saving up the reserve fund and would like to keep some of that,
so probably would not want to go much beyond the $12M. Commissioner
DeBone states he leans into this for a benefit of the public retirement
Oregon fund, for the benefit of the state as whole. Deschutes County is in a
great spot financially which took many years of work and many good choices
historically. Commissioner Adair questioned whether putting the County's
money into a state fund and out of the County's control is good for
Deschutes County citizens. She stated she was thinking around $15M. Chair
Henderson stated all three Commissioners sound supportive of contributing
some amount. Commissioner DeBone suggested leaving $2M in the reserve
fund and contributing $13M. Commissioners agree, with specifics regarding
the transfer of funds to be determined at a later date. Mr. Anderson
confirmed with the Board to remove $13.3M out of the PERS reserve
knowing that during the budget process, more funds can be added back in if
desired. Chair Henderson inquired whether that decision would have to wait
until the budget process and Mr. Anderson replied no, it can be done
anytime.
BOCC MEETING DECEMI3ER 23, 2019 PAGE 4 OF 9
ADAIR: Moved approval of the PERS side account of $13 million for 25%
match.
DEBONE: Second
VOTE: ADAI R: Yes
DEBONE: Yes
HENDERSON: Chair votes yes. Motion Carried
6. 2020 BOCC Planning Session
Whitney Hale, Communications Director, explained the Board annual
planning session is scheduled for the end of January. Ms. Hale is requesting
preference for location of the meeting and additional items for the agenda.
She added that traditionally the Board has used a portion of this day to set
performance measures that correlate to the county goals, and have
departments propose projects they may face or want to tackle.
Commissioner Adair stated the conference room at 9-1-1 would be a great
lnrntinn rhair HPnriarcnn ciiaaPttPri rii-;riit-.ing ranital nrniPrts and
philosophy around them because the Board is looking at some larger
projects. Commissioner DeBone echoed that suggestion. Mr. Anderson
added the January 6th Board meeting will include a draft report outlining
possible capital projects that may come in front of the Board in the next year,
as well as possible funding sources. Chair Henderson stated he likes the
planning session agenda that has been set out, and Commissioners Adair
and DeBone agree.
7. PacificSource Community Solutions - DCHS 2020 Contract Update
Janice Garceau, Behavioral Health Deputy Director, stated Health Services is
currently in negotiations for the OHP contract with PacificSource, and are
hoping to wrap up negotiations quickly in order to possibly have a January
start date. Counsel Doyle stated that Legal has been involved with the
negotiations and that the bargaining this year has been more complex since
BOCC MEETING DECEMBER 23, 2019 PAGE 5 OF 9
all of the provider/partners are at the table. Ms. Garceau added this is
because the CCO 2.0 OHA contract requires PacificSource to have a global
budget, currently including three partners. Chair Henderson inquired about
the topics being negotiated and Ms. Garceau explained currently it is the
share of risk, withholdings, and potential to share surplus.
OTHER ITEMS:
• Ms. Hale provided a summary of a previous discussion to fill vacancies on the
Statewide Transportation Investment Fund (STIF) Advisory Committee, as
well as recommendations regarding members and term lengths. The
members should be in place at the January STIF meeting, so if the Board
agrees, appointment letters can be drafted for the January Board meeting.
The Board agreed in support.
• Ms. Hale continued that STIF projects were ranked and prioritized
throughout a process with COIL that meet eligibility requirements of the
program. The contract, effective as of July outlines how the County will pass -
through dollars, and it will be ready for Board review likely at the January 7th
moo+irR r-nmrniccinn Pr rlARnnP rnnfirm Prl CTIF ha-, nnly haPn nlannina un
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until this point, and now there will be movement on the projects.
• Mr. Anderson explained next August is the 100th anniversary of women's
right to vote, and Nancy Blankenship is planning some ceremonies to mark
the anniversary. Additionally, February is the 100th anniversary of League of
Women Voters, so they have requested a Proclamation to celebrate the
league. The Commissioners agreed to acknowledge support,; Mr. Anderson
confirmed he will share a draft of the requested Proclamation with the
Commissioners.
• Mr. Anderson noted he has been working with Black Butte Ranch after they
had inquired about joining the County self -insured health plan for a portion
of their population, including command staff and office staff. Mr. Anderson
stated the specific amounts would need to be determined if the Board
wanted to move forward. Black Butte Ranch is one of the two service districts
governed by Deschutes County. Commissioners had no objections to
continuing that conversation, and Commissioner DeBone suggested
discussing what the controls are for adding to the plan.
BOCC MEETING DECEMBER 23, 2019 PAGE 6 OF 9
8. Terrebonne Refinement Plan Follow-up
Chair Henderson provided some background and stated he believes the
issue now is about the Transportation System Plan. He added that he would
like it to state the Board is open to either option of the couplet or 5-lanes
when that time comes, and is not against expansion but wants a solution
that works well.
Peter Russell, Senior Transportation Planner, provided a handout with ODOT
language. He explained the Road Department will provide an RFP for the TSP
with the assistance of planning and that will go through public process. Chris
Doty, Road Department Director explained the RFP document has been
drafted and will likely be issued in January.
Counsel Doyle stated the matter at hand today is consideration of a possible
letter of support/direction to ODOT. Chair Henderson replied that he is not
convinced on what is wanted as a solution. Commissioner Adair stated she
likes the draft letter as it is written. Mr. Anderson suggested perhaps to
include a sentence summarizing the Board's discussion that the Board of
Commissioners is open to all future options. Chair Henderson agreed that
ODOT and various departments should be open to those discussions, and
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proposed specific language regarding the southbound off -ramp and
discussions to include all options including the couplet, five -lanes, and a
bypass, in good faith in attempt to reach a consensus.
Commissioner Adair inquired about the interchange on southbound 97, and
Mr. Doty replied there is property there that would need to be acquired
which is not necessarily a challenge but is an added cost.
ADAIR: Moved approval of the letter with revisions as discussed
DEBONE: Second
VOTE: ADAI R: Yes
DEBONE: Yes
HENDERSON: Chair votes yes. Motion Carried
Chair Henderson asked if there is anything else from the Grillo letter, and
Commissioner Adair replied she believes signage would automatically follow
on both sides of 97, and stressed that it is critical to have that signage. Chair
BOCC MEETING DECEMBER 23, 2019 PAGE 7 OF 9
Henderson suggested a Terrebonne Citizens Advisory Committee and
Commissioner DeBone inquired about the logistics, stating he does not
support asking ODOT to establish that committee. Commissioner Adair
stated there were 14 stakeholders listed on ODOT's original analysis, and
Commissioner DeBone replied he would think citizens would want to form
that committee on their own. Chair Henderson suggested stating the Board
supports local citizens doing so at the end of the last paragraph.
HENDERSON: Moved to amend Commissioner Adair's previous motion,
to include the last sentence regarding an advisory
committee
ADAIR: Second
VOTE: ADAI R: Yes
DEBONE: No
HENDERSON: Chair votes yes. Motion Carried
Counsel Doyle stated he will complete the letter as discussed, and inquired
about reflecting the 2-1 vote. The Board agrees to have the letter reflect the
2-1 vote.
COMMISSIONERS UPDATES
Chair Henderson stated he went to the Airport Commission meeting and that
Redmond Airport almost hit one million passengers. They are looking at
various types of expansion.
Commissioner Adair noted it was good to hear positive feedback during the
Sunriver Service District meeting about Harper Bridge. Chair Henderson
stated he is interested in hearing more about a fire evacuation drill,
especially given that many tourists do not know the area.
Commissioner Adair confirmed all Eastern Oregon County Association
meetings will now be in La Grande.
BOCC MEETING DECEMBER 23, 2019 PAGE 8 OF 9
Being no further items to come before the Board, the meeting was adjourned at 1:00p.m.
DATED this Day of _ 20 for the Deschutes County Board of
Commissioners.
PATTI ADAIR, CHAIR
ANTHONY E, VICE CHAIR
TTESTa
�kh� PILIJG. ENDERS® e COMMISSIONER
SECRETARY
BOCC MEETING DECEMBER 2.3, 2019 PAGE 9 OF 9
v1 E S C
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, MONDAY, DECEMBER 23, 2019
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www.deschutes.org/meetipgs. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are
anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
CONSENT AGENDA
Consideration of Board Signature of Letters Reappointing Anna Mae Rhoads, Peter
Cecil, and Mike Kutansky to the River Bend Special Road District
ACTION ITEMS
2. 10:05 AM Consideration of Recommendation to the Oregon Geographic Names
Board of the Naming of Prowell Springs - Tom Anderson, County
Administrator
Board of Commissioners BOCC Meeting Agenda Monday, December 23, 2019 Page 1
of 3
3. 10:25 AM Consideration of Chair Signature of Document No. 2019-853, Notice of
Intent to Award Letter for Adult Parole & Probation Work Center
Remodel and Expansion - Lee Randall, Facilities Director
4. 10:45 AM Treasurer and Finance Report -Greg Munn, Chief Financial Officer
5. 11:00 AM Consideration of Approval to Create a Side Account with the Oregon
Public Employee's Retirement Fund - Greg Munn, Chief Financial Officer
6. 11:30 AM 2020 BOCC Planning Session -Whitney Hale, Communications Director
7. 11:45 AM PacificSource Community Solutions - DCHS 2020 Contract Update -
,Janice Garceau, BH Deputy Director
8. 12:00 PM Terrebonne Refinement Plan Followup
COMMISSIONER'S UPDATES
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Board of Commissioners BOCC Meeting Agenda Monday, December 23, 2019 Page 2
of 3
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St, Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Monday, December 23, 2019 Page 3
of 3
vTESr��G
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o c Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of December 23, 2019
DATE: December 18, 2019
FROM: Greg Munn, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Treasurer and Finance Report
�-o
Sk �.A�
MEMORANDUM
DATE: December 18, 2019
TO: Board of County Commissioners
FROM: Greg Munn, Chief Financial Officer
SUBJECT: Treasury and Finance Report
Following is the monthly finance report as of fiscal year to date November 30, 2019 (unaudited).
Treasury and Investments
• The portfolio balance at the end of November was $241M, an increase of $15M (7%) from last month and an
increase of $18M (8%) from a year ago.
• Net investment income for the month is $431,306 which is $104,477 more than last month and $27,384 greater
than November 2018.
• All portfolio category balances are within maximums except the LGIP which is over the pool limit due to the influx
of property tax receipts in November. State rules allow flexibility to the pool limit during tax season as long as
there is good faith effort to bring it into compliance.
• Average portfolio yield for the month is 2.48% - down slightly from last month's 2.51% and reflecting lower return
opportunities in the securities market and reduction in the LGIP rate.
• The Local al Government investment Pool rat,- decreased from � 45 to 7 25 on NnvPinri 1 S
The wCai �uvcr nnicn� nrvcouncn� Pool .oac �a.....a-u,,...., ...,... �.�........, �.�..,.................,... _...
• The weighted average time to maturity is 0.62 years which is a slight decline from last month (0.63) and represents
a shortening investment horizon and flat to inverted yield curve.
Portfolio Breakdown: Par value by Investment Type
Municipal Debt
$ 15,510,000
6.4%
Corporate Notes
46,090,000
19.1%
Time Certificates
-
0.0%
U. S. Treasuries
13,000,000
5.4%
Federal Agencies
72,465,000
30.1%
LGIP
87,509,505
36.31%
First Interstate Bank
6,292,704
2.6o
Total Investments
$ 240,867,210
100.0%
Investment Income
Nov-19 Y-T-D
Total Investment Income 454,007 1,943,371
Less Fee: 5% of mest. Income (22,700) 97,169
Investment Income - Net 431,306 1,846 202
Prior Year Comparison Nov-18 403,922 1,405,437
Category Maximums:
Yield Percentages
Total Portfolio: By Investment Types
U.S. Treasuries 100%
Current Month
Prior Month
First Interstate
LGIP ($50,400,000) 100%
FIB/ LGIP
2.25%
2.45%
Bank
�_
Federal Agencies 75%
Investments
2.32%
2.35%
2.6%
NUnicipal Debt
6.a%
Banker's Acceptance 25%
Average
2.48%
2.51%
Corporate
Time Certificates 50%
Notes
Municipal Debt 25%
Benchmarks
LGIP
19.1 %
Corporate Debt 25%
24 Month Treas.
1.60%
36.3 %
LGIP Rate
2.25%
Wei hted Ave Maturit
36 Month Treasury
1.61%
Time
Max 3.62 Years 0.62
Certificates
Term
Minimum
Actual
0.0%
0 to 30 Days
10%
40.6%
Under 1 Year
25%
72.5%
—U-S-7
Under 5 Years
100%
100.0%
r- ireasunes
Other Policy Actual
M
Corp Issuer 5% 3.4°/
Callable 25%, 12.9%
Credit W/A AA2 AA1
4.50%
4.00%
3.50%
3.00%
2.50%
2.00%
1.50%
300,000,000
250,000,000
200,000,000
150,000,000
100,000,000
50,000,000
24 Month Historic Investment Returns
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
County Rate 2 Year Treasury Rate Corporate Bond Rate
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Deschutes County Investments " i Purchases made in November 2018
Portfolio Management Purchases made in November2018
Portfolio Details -Investments
November 30, 2019
Purchase
Maturity
Ratings
Coupon
Par
Market
Book Call
Inv#
' Inv Tyf'' InvTyp
-- CUSIP Security
Broke ^'
Date
Date •I Mood" S&P/Fq Rat " YTM 3_7 .
Value
Value
Value o f CaIIDab "'
10697
MCI
Corp
66765RBF2 NORTHWEST NATURAL
CASTLE
4/25/2019
12/9/2019 Al
AA-
7.630
2.796
2,000,000
2,001,740
2,002,113 - -
10624
TRC
Trees
912828G95 U.S. Treasury
Pi
1/16/2018
12/31/2019 Aaa
1.625
2.000
2,000,000
1,999,800
1,999,398 - -
10625
MCI
Corp
94988J51-7 Wells Fargo Corporate Note
CASTLE
1/23/2018
1/15/2020 Aa2
A+
2.400
2.444
3,000,000
3,002,040
2,999,844 - -
10704
AFD
Agency
76116EFV7 RFSCP STRIP PRIN
CASTLE
6/27/2019
1/15/2020
2.222
2.311
1,225,000
1,222.403
1,221,597 - -
10677
FAG
Agency
3137EAEE5 Federal Home Loan Mtg Corp
CASTLE
12/19/2018
1/17/2020 Aaa
AA+
1.500
2.770
1,500,000
1,499,700
1,497,617 - -
10682
FAC
Agency
3135GOA78 Federal National Mtg Assn
Pi
12/21/2018
1/21/2020 Aaa
AA+
1.625
2.665
2,000,000
1,999,980
1,997,169 - -
10707
FAG
Agency
3136G1C98 Federal National Mtg Assn
DA DAV
7/19/2019
2/5/2020 Aaa
AA+
1.420
2.080
2,000,000
1,999,180
1,997,675 - -
10679
FAC
Agency
3130ACRP1 Federal Home Loan Bank
R W B
12/21/2018
2/7/2020 Aaa
AA+
1.680
2.682
2,000,000
1,999,620
1,996,401 - -
10528
MCI
Corp
594918AY0 Microsoft Corp
CASTLE
8/8/2016
2/12/2020 Aaa
AAA
1,850
1298
1,000,000
1,000,000
1,001,062 1/12/2020
10673
MCI
Corp
89236TCFO Toyota Mtr Cred - Corp N
CASTLE
12/12/2018
3/12/2020 Aa3
AA-
2.150
3.301
2,000,000
2,001,460
1,993,716 - -
10698
FAC
Agency
880591 EVO Tennessee Valley Authority
CASTLE
4/25/2019
3/16/2020 Aaa
2.250
2.474
3,000,000
3,004,890
2,998,080 - -
10729
'FAC
Agency
880591EVO Tennessee Valley Authority
CASTLE
11/29/2019
3/15/2020 Aaa
2 250
1.660
5,000,000
5,008,150
5,008,977 - -
10655
TRC
Trees
91282BJ84 U.S. Treasury
DA DAV
9/28/2018
3/31/2020 Aaa
AA-
1.375
2.760
2,000,000
1,997,960
1,991,072 - -
10606
MUN
Muni
13063CSQ4 Califemia St
VINISP
9/21/2017
4/1/2020 Aa3
AA-
1,800
1.800
780,000
780,172
780,000 - -
10695
MCI
Corp
06051 GFN4 Bank of America Corp
CASTLE
4/10/2019
4/21/2020 A2
A-
2.250
2,674
1,500,000
1,501,800
1,497,576 - -
10639
FAC
Agency
3137EAEM7 Federal Home Loan Mtg Corp
CASTLE
4/19/2018
4/23/2020 Aaa
AA+
2,500
2.511
2,000,000
2,007,300
1,999,914 - -
10688
MCI
Corp
037833BE9 Apple Inc
CASTLE
1/15/2019
5/6/2020 Aal
AA-
2.205
2,408
2,000,000
2,002,400
2.001,514 - -
10597
FAC
Agency
3134GBNK4 Federal Home Loan Mtg Corp,
CASTLE
7/13/2017
5/29/2020 Aaa
AA+
1.625
1.671
3,000,000
3,000,810
3 000 000
90564
` 'tytUN : - Muf11
736$,88LD2 #Ia tl Coii munity Collage
PJ .: ' _;
19t27/2018 6%1l2020 Aa1.
;' AA+
,;. `3 I26
-, 3:1^26 ¢15;'A00 .
. 518337, :515 000
10690
MCI
Corp
,P,o
740189AL9 Precision Castparts Corp
CASTLE
2/19/2019
6/15/2020 A2
AA-
2.250
2.800
1,000,000
1,001,730
997,102 5/15/2020
10479
MUN
Muni
686053DH9 Oregon School Boards Assoc
DA DAV
11/2/2015
6/30/2020 Aa2
AA
5.373
2.050
875,000
893,174
891,017 - -
10523
MUN
Muni
686053DH9 Oregon School Boards Assoc
CASTLE
6/24/2016
6/30/2020 Aa2
AA
5.373
1,570
500,000
510,385
510,657 - -
10580
ACB
Corp
686053CK3 Oregon School Boards Assoc
CASTLE
3/15/2017
6/30/2020 Aa2
A+
2.063
2,149
1,000,000
989,440
988,020 - -
10599
MUN
Muni
569203MA7 Salem-Keizer School District
CASTLE
7/26/2017
6/30/2020 Aa2
2.107
1.778
2,310,000
2,315,013
2,314,251 - -
10715
AFD
Agency
76116FAD9 RFSCP STRIP PRIN
MORETN
10/3/2019
7/15/2020
1.801
1.853
3,000,000
2,967,240
2,957,075 - -
10572
MCI
Corp
94974BGM6 Wells Fargo Corporate Note
Pi
1/19/2017
7/22/2020 A2
A-
2.600
2.350
1,000,000
1,004,100
1,001,531 - -
10691
MCI
Corp
94974BGM6 Wells Fargo Corporate Note
CASTLE
2/22/2019
7/22/2020 A2
A-
2,600
2.940
1,000,000
1,004,100
997,871 - -
10674
FAC
Agency
3136G4PC1 Federal National Mtg Assn
MORETN
12/13/2018
7/24/2020 Aaa
AA+
1.750
2,820
1,275,000
1,275,128
1,266,420 1/24/2020
10675
FAC
Agency
3136G4NP4 Federal National Mtg Assn
MORETN
12/13/2018
7/24/2020 Aaa
AA+
1.800
2,820
1,000,000
1,000,060
993,583 1/24/2020
10676
MCI
Corp
90331 HNW9 U S Bank - Corp Note
CASTLE
12/18/2018
7/24/2020 Al
AA-
2.186
2,694
1,500,000
1,501,665
1,498,559 6/24/2020
10680
FAC
Agency
313OA5Z77 Federal Home Loan Bank
MORETN
12/21/2018
7/29/2020 Aaa
AA+
1.830
2.691
2,000,000
2,002,180
1,988,924 - -
10717
AFD
Agency
912803AU7 U.S. Treasury
CASTLE
10/18/2019
8/15/2020
1.638
1.684
4,000,000
3.952,640
3,945,040 - -
10656
TRC
Trees
9128284Y3 U.S. Treasury
MORETN
9/28/2018
8/31/2020 Aaa
AA+
2.625
2.818
2,000,000
2,014,060
1,997,199 - -
10633
MCI
Corp
053015AD5 AUTOMATIC DATA
CASTLE
2/26/2018
9/15/2020 Aa3
AA
2.250
2.570
2,710,000
2,717,778
2,703,409 8/15/2020
10653
TRC
Treas
91282BL65 U.S. Treasury
CASTLE
9/17/2018
9/30/2020 Aaa
AA+
1.375
2,751
2,000,000
1,995,080
1,977,895 - -
10573
MUN
Muni
940093R25 Washington Univ Higher Ed
Pi
1/19/2017
44105 Aa3
A+
5.93
1.97016
400,000
412,860
412,667 - -
10629
MCI
Corp
459051.17J7 International Bonds for Recons
CASTLE
2/9/2018
10/5/2020 Aaa
AAA
2.000
2.471
2,000,000
2,002,140
1,9B9,570 - -
10659
MCI
Corp
459051.17J7 International Bonds for Recons
CASTLE
10/26/2018
10/5/2020 Aaa
AAA
2.000
3.072
820,000
820,877
812,279 - -
10703
101C1
Corp
45905U7J7 International Bonds lu Recons
CASTLE
61261201
/0/572020 Ass
AAA
2.01010
2.01010
7550.00.0.
75 0, 8 0 3
750000
10657
AFD
Agency
76116FAE7 RFSCP STRIP PRIN
CASTLE
10/4/2018
10/15/2020
2.764
2.951
2,445,000
2,407,323
2,385,116 - -
10714
MCI
Corp
46625HHU7 JPMorgan Chase - Corporate N
CASTLE
9/20/2019
10/15/2020 A2
A-
4.250
2.059
3,000.000
3,058.980
3,056,373 - -
10548
MUN
Muni
492244DV7 Kem Community College
CASTLE
11/15/2016
11/1/2020
AA-
2.893
1.800
500,000
504,845
504,813 - -
10689
MUN
Muni
544587C30 LOS ANGELES MUNI IMP
CASTLE
2/11/2019
11/1/2020
AA-
3.146
2.872
2,310,000
2,337,859
2,315,582 - -
10617
FAC
Agency
3134GBX56 Federal Home Loan Mtg Corp
CASTLE
12/13/2017
11/24/2020 Aaa
AA+
2.250
2.172
3,000,000
3,017,580
3,000,000 - -
10719
MCI
Corp
06051GEE5 Bank of America Corp
CASTLE
10/22/2019
1/5/2021
5875
1.883
2,000,000
2,083,840
2,085,934 - -
10725
°MUN
Muni
73209MAC1 POMONA CALIF REDEV AGY
PJ
11/22/2019
2/1/2021
A+
;3,406
1.800
1,300,000
1,321,437
1,323,965 - -
'110722
:FAC
Agency
880591EL2 Tennessee Valley Authority
CASTLE
11/5/2019
2/15/2021
3875
1650
2,000,000
2,050,560
2,052,835 -
10621
FAC
Agency
3134G8JH3 Federal Home Loan Mtg Corp
CASTLE
12/27/2017
2/17/2021 Aaa
AA+
2.500
1.915
2,000,000
2,001,800
1,999,452 2/17/2020
10687
VR2
Corp
89236TEV3 Toyota Mtr Cred -CorpN
CASTLE
1/9/2019
4/13/2021 Aa3
AA-
2.2809
2.78363
2,000,000
2004440
1992544.64 - -
10702
VR2
Corp
06051GFV6 Bank of America Corp
CASTLE
5/31/2019
4/19/2021 Aaa
A-
3.3859
3.37246
1,050,000
1,067,367
1,066.108 - -
10706
MUN
Muni
801577NR4 SANTA CLARA CNTY CALIF FIND
CASTLE
7/2/2019
5/1/2021
AA+
2.050
2.263
1,095,000
1,096.664
1,094,746 - -
10700
MCI
Corp
06051GEH8 Bank of America Corp
CASTLE
5/9/2019
5/13/2021 A2
A-
5000
2.700
1,560,000
1,625,629
1,610,299 - -
10728
MCI
Corp
46625HRT9 JPMorgan Chase Corporate N
CASTLE
11/29/2019
6/7/2021 A2
A
2 4
1.92038
3,000,000
3,016,800
3,020 266 5/7/2021
"10667.::.tv1C1
'.'Co/p .`695'I'l4Ct+18;PaelfipGorp°. '.
"C;ASTiE-'11129/2018
'6/15I2029A1,"�A+
�:'3$50 ,3;350,
1,970;000
1;'1991631,1;1785Q8'3/151202�
10672
MCI
Corp
695114CM8 Pacific Corp
CASTLE
12/6/2018
6/15/2021 Al
A+
3.850
3.351
830,000
850,949
836,060 3/15/2021
10692
MCI
Corp
695114CM8 Pacific Corp
CASTLE
2/22/2019
6/15/2021 Al
A+
3.850
2.850
2,000,000
2,050,480
2,026,470 3/15/2021
10708
FAC
Agency
3133EKVC7 Federal Farm Credit Bank
CASTLE
7/29/2019
7/19/2021 Aaa
AA+
1.875
1.875
3,000,000
3,010,530
3,000,000 - -
10721
TRC
Trees
9128287F1 U.S. Treasury
CASTLE
10/31/2019
7/31/2021
1.750
1.631
5,000,000
5,006,650
5,009,664 - -
10705
MUN
Muni
797398DK7 SAN DIEGO CNN CALIF PENSIC
CASTLE
7/1/2019
44423 AA2
AAA
5.835
2.000
2,000,000
2,133,160
2,127,397 - -
10711
FAC
Agency
3134GT2Q5 Federal Home Loan Mtg Corp
CASTLE
8/16/2019
8/19/2021
2.000
2.000
3,000,000
3,001,290
3,000,000 2/19/2020
10696
AFD
Agency
88059E4M3 Tennessee Valley Authority
CASTLE
4/18/2019
9/15/2021
2.373
2.536
1,020,000
985,218
976,022 - -
10648
MCI
Corp
45905UG36 International Bonds for Recons
CASTLE
7/16/2018
9/28/2021 Aaa
AAA
2.000
2.967
2,000,000
1,941,400
1,966.580 - -
10716
FAC
Agency
3134GUGV6 Federal Home Loan Mtg Corp
CASTLE
10/15/2019
10/15/2021
2.000
2.000
3,000,000
2,996,280
3,000,000 1/15/2020
10724
'.<FAC
Agency
3130AHJYO Federal Home Loan Bank
CASTLE
11/8/2019
11/19/2021
' 1.625
1:711
3,000,000
2,998,140
2,995,031 - -'
10654
MCI
Corp
695114CP1 Pacific Corp
CASTLE
9/25/2018
2/1/2022 Al
A+
2.950
3.320
700,000
713,580
694,717 11/1/2021
10726
:FAC
Agency
3133EKCYO Federal Farm Credit Bank
CASTLE
11/21/2019
3/14/2022 Aaa
'.AA+
1 950
1,849
5,000,000
5,010,200
5.010,209 - -
10730
'FAC
Agency
3133EKCYO Federal Farm Credit Bank
CASTLE
11/29/2019
3/14/2022 Aaa
AA+
',1.950
1.838
5,000,000
5,010,200
5,012,470 - -
'110720
MCI
Corp
90520EAH4 MUFG Union Bank
CASTLE
10/25/2019
4/1/2022 Aaa
A
3,150
2,038
2,000,000
2,050,280
2,050,381 - -
10652
MUN
Muni
686053801 Oregon School Boards Assoc
MORETN
9/14/2018
6/30/2022 Aa2
AA
5,480
3.120
925,000
1,007,140
977,704 - -
10710
FAC
Agency
3130AGUG8 Federal Home Loan Bank
CASTLE
8/9/2019
8/5/2022 Aaa
AA+
2.250
2.084
3,000,000
3.002,370
3.002,150 2/5/2020
10718
FAC
Agency
3134GUJN1 Federal Home Loan Mtg Corp
CASTLE
10/21/2019
10/17/2022 Aaa
2,100
2,096
4,000,000
4,002,160
4,000,385 1/17/2020
10727
MCI
Corp
06051GEU9 Bank of America Corp
CASTLE
11/26/2019
-1/11/2023
"3.300
2,120
2,000,000
2,068,320
2,070,642 - -''.
10709
MUN
Muni
29270CNU5 Bonneville Power Administratio
CASTLE
7/30/2019
7/1/2023 Aal
AA-
5,803
2,125
1,000,000
1,130,490
1,125,800 - -
10713
MCI
Corp
361582AD1 Berkshire Hathaway Inc
CASTLE
9/9/2019
7/15/2023 Aa3
AA
7.350
2.031
500,000
587,905
592,202 - -
10078
RRP
Pool
SYS10078 Local Govt Investment Pool
7/1/2006 -
-
2.750
2.750
87,509,505s
87,509,505
87,509,505 - -
10084
RR2
FIB
SYS10084 First Interstate
7/1/2006 -
-
2.750
2.750
6,292,704
6,292,704
6,292,704 - -
240,867,210 241,831,800 241,454,468
Budget to Actuals Report
On the attached pages you will find the Budget to Actuals Report with actual revenue and expense data compared to
budget through November 30, 2019.
To complement the monthly detailed budget to actuals report, Finance staff has been working on a summary level
dashboard that will be accessible County -wide with a few clicks of the mouse for each fund in the County. Below is a
draft of the General Fund summary.
Fund
Select AN
(Blank)
001 -Genei at Fund
0 t 0- A V mt-Cierk..
NO - Code Abate•_.
030 - Comm unity ...
040 - C—I iechn-
050 - Economic D...
000 - Genera! Co"
070 Ge,i& a' t_ ou _.
090 - Praject D"...
1P0 - Law Lih'ary
PO - Park: Acgw,,i..,
132 - Park Deelo...
GL Period
0
$9.6M
413%
my Wide Financial Dashboard 001 - General Fund Year Complete
Budget to Actuals
Beginning Working Capital
M rnthly Expendfhnes
37%
f %of budget last year
MON:hIy kevenues . w .. , .ea%
% of budget last year
i
$12.3 M
PY20 Projected Ending Working Capita! Approved I I E
i
107.31
t!
r r'1 stoM -I b'ACANr
b12M
.,. C=GA OF CU
9i '
Position Control Summary
July - June Percent
Org
July
August
September
October
November
Unfilled
Assessor
Filled
34.26
34.26
34.26
34.26
34.26
Unfilled
1.00
1.00
1.00
1.00
1.00
2.84%
Clerk
Filled
8.48
8.48
8.48
8.48
8.48
Unfilled
-
-
-
-
0.00%
BOPTA
Filled
0.52
0.52
0.52
0.52
0.52
Unfilled
-
-
-
-
-
0.00%
DA
Filled
49.95
49.95
49.95
51.95
50.95
Unfilled
2.00
2.00
2.00
-
1.00
2.69%
Tax
Filled
4.50
4.50
4.50
4.50
4.50
Unfilled
-
-
-
0.00%
Veterans'
filled
4.00
4.00
4.00
4.00
4.00
Unfilled
-
-
-
-
0.00%
Property Mngt
Filled
1.80
1.80
1.80
1.80
1.80
Unfilled
-
-
-
0.00%
Total General Fund
Filled
103.51
103.51
103.51
10S.S1
104.51
Unfilled
3.00
3.00
3.00
1.00
2.00
2.25%
Justice Court
Filled
4.60
4.60
4.60
4.60
3.60
Unfilled
-
-
-
-
1.00
4.35%
Community Justice
Filled
46.90
47.20
47.20
47.90
47.90
Unfilled
1.00
0.70
0.70
-
1.00%
Sheriff
Filled
221.75
221.75
224.75
220.75
223.75
Unfilled
18.75
18.75
15.75
19.75
16.75
7.46%
Health Srvcs
Filled
284.55
286.65
291.20
293.95
291.95
Unfilled
20.35
18.25
18.70
16.95
18.75
6.03%
CDD
Filled
53.00
54.00
54.00
56.00
55.00
Unfilled
3.00
2.00
2.00
2.00
3.00
4.23%
Road
Filled
55.00
55.00
56.00
55.00
54.00
Unfilled
1.00
1.00
-
1.00
2.00
1.79%
Adult P&P
Filled
37.85
38.55
39.55
38.85
38.85
Unfilled
2.00
1.30
0.30
1.00
1.00
2.81%
Solid Waste
Filled
24.00
24.00
24.00
23.00
23.00
Unfilled
0.50
0.50
0.50
1.50
1.50
3.67%
9-1-1
Filled
55.52
53.53
56.53
56.53
56.53
Unfilled
4.48
6.48
3.48
3.48
3.48
7.13%
Victims Assistance
Filled
7.00
7.00
7.00
8.00
8.00
Unfilled
1.00
1.00
1.00
-
-
7.50%
GIS Dedicated
Filled
1.30
1.30
1.30
2.30
2.30
Unfilled
1.00
1.00
1.00
-
-
26.09%
Fair & Expo
Filled
12.00
11.00
11.00
11.00
11.00
Unfilled
-
1.00
1.00
1.00
1.00
6.67%
Natural Resource
Filled
1.00
1.00
1.00
1.00
1.00
Unfilled
-
-
1.00
1.00
28.57%
ISF - Facilities
Filled
19.00
19.00
19.00
19.00
19.00
Unfilled
6.00
6.00
6.00
6.00
6.00
24.00%
ISF -Admin
Filled
5.75
5.75
5.75
6.75
6.75
Unfilled
1.00
1.00
2.00
1.00
1.00
16.33%
ISF - BOCC
Filled
3.00
3.00
3.00
3.00
3.00
Unfilled
-
-
-
-
-
0.00%
ISF - Finance
Filled
10.00
10.00
10.00
10.00
10.00
Unfilled
-
-
-
-
-
0.00%
ISF - Legal
Filled
6.00
6.00
7.00
7.00
7.00
Unfilled
1.00
1.00
-
-
-
5.71%
ISF - HR
Filled
8.00
8.00
8.00
8.00
8.00
Unfilled
-
-
-
-
-
0.00%
ISF - IT
Filled
14.70
14.70
14.70
14.70
15.70
Unfilled
1.00
1.00
1.00
1.00
5.10%
ISF - Risk
Filled
2.25
2.25
2.25
2.25
2.25
Unfilled
1.00
1.00
-
-
-
25.09%
July - June Percent
July
August
September
October
November
Unfilled
Total.,
Filled
976.68
977.79
991.34
995.09
993.09
Unfilled
66.08
64.98
56.43
56.68
58.48
%Unfilled
6.34%
6.23%
5.39%
5.39%
5.56%
5.78%
S
oyF COG Budget to Actuals - Countywide Summary
?<
All Departments 41 7%
FY20 YTD November 30, 2019 (unaudited)
Year Complete
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
33,938,668
34,900,450
103% ;
35,707,331
30,916,379
87%
36,399,886
102% ;
030 - Juvenile
786,286
842,485
107% ;
856,930
237,359
28% ;
870,480
102% ;
1601170 - TRT
7,282,600
7,682,623
105% ;
7,732,000
5,464,757
71%
8,320,000
108% ;
220 - Justice Court
552,000
608,275
110% ;
578,000
245,984
43% ;
603,000
104% ;
255 - Sheriff's Office
39,225,869
40,517,859
103% ;
41,390,080
36,813,402
89% ;
41,882,615
101% ;
274 - Health Services
35,444,454
37,595,739
106% ;
35,498,170
12,797,776
36%
33,500,456
94% ;
295 - CDD
8,153,746
7,755,886
95% ;
8,468,820
3,436,361
41%
8,440,290
100% ;
325 - Road
22,876,423
23,035,209
101% ;
22,785,827
9,7323626
43%
23,792,049
104% ;
355 - Adult P&P
6,360,818
6,463,769
102% ;
5,775,278
2,959,203
51%
6,313,300
109% ;
465 - Road CIP
959,104
261,131
27% ;
2,142,893
590,640
28% ;
2,316,453
108% ;
610 - Solid Waste
11,868,613
11,504,244
97% ;
11,724,869
5,205,603
44%
11,823,961
101% ;
615 - Fair & Expo
1,499,100
1,589,820
106% ;
1,561,500
454,243
29% ;
1,483,000
95% ;
618 - RV Park
358,600
488,620
136% ;
437,700
287,537
66% ;
498,682
114% ;
670 - Risk Management
3,569,944
39477,056
97% ;
3,495,039
1,950,236
56% ;
3,819,039
109% ;
675 - Health Benefits
21,411,563
22,699,675
106% ;
22,318,433
8,998,398
40% ;
21,896,837
98% ;
705 - 911
; 10,260,013
10,514,313
102% `,
10,563,350
8,759,308
83% ;
10,712,703
101% ;
999 - Other
36,330,641
38,687,048
106% ;
28,099,148
16,240,720
58% ; ;
28,098,948
100% ;
TOTAL RESOURCES
240,878,442
248,624,202
103% ;
239,135,368
145,090,534
61% ; ;
240,771,698
101% ;
Fiscal Year 2019
Fiscal Year 2020
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
17,486,029
16,406,076
94% ;
18,210,485
7,086,169
39%
18,021,493
99% ;
030 - Juvenile
7,040,903
6,638,892
94% ;
7,127,337
2,853,984
40%
7,031,898
99% ;
160/170 - TRT
2,335,678
2,233,953
96%
2,212,140
1,446,171
65% ;
2,350,919
106% ;
220 - Justice Court
658,081
652,039
99%
678,141
303,608
45%
685,927
101% ;
255 - Sheriffs Office
42,853,022
41,553,897
97% ;
44,494,082
18,424,828
41%
44,984,129
101% ;
274 - Health Services
44,974,364
42,441,390
94%
47,434,471
16,123,158
34%
44,887,851
95% ;
295 - CDD
7,726,157
7,331,793
95% ;
7,905,639
3,123,994
40% ;
7,633,395
97% ;
325 - Road
14,689,753
12,158,904
83% ;
14,573,336
5,267,150
36% ;
14,399,929
99% ;
355 - Adult P&P
6,505,128
6,208,673
95%
6,589,491
2,558,740
39%
6,428,712
98% ;
465 - Road CIP
8,309,501
5,484,366
66%
13,835,913
1,867,553
13% ;
13,566,359
98% ;
Budget to
Actuals
- Countywide
Summary
All Departments
41.7%
FY20 YTD November 30, 2019 (unaudited)
Year Complete
610 - Solid Waste
8,310,720
7,643,635
92%
8,384,039
2,604,340
31%
8,244,044
98% ;
615 - Fair & Expo
2,688,885
2,789,095
104% ;
2,464,787
993,970
40%
2,525,800
102% ;
618 - RV Park
521,971
499,108
96%
540,373
127,022
24%
501,391
93% ;
670 - Risk Management
3,858,097
2,862,764
74% ;
4,132,295
1,459,652
35%
3,993,446
97% ;
675 - Health Benefits
23,144,255
21,211,086
92% ;
22,115,011
7,749,099
35%
22,465,011
102% ;
705 - 911
13,379,064
10,570,113
79% ;
12,250,336
4,623,478
38%
11,745,538
96% ;
999 - Other
46,792,062
35,262,851
75% ;
57,684,740
14,475,267
25% ;
57,628,740
100% ;
TOTAL REQUIREMENTS
; 251,273,671
221,948,635
88%
270,632,616
91,088,184
34%
267,094,582
99% ;
Fiscal Year 2019
Fiscal Year 2020
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
(18,077,559)
(18,091,539)
100% ;
(19,023,310)
(7,342,919)
39% ;
(19,023,310)
100% ;
030 - Juvenile
5,744,015
5,744,015
100% ;
5,874,465
2,462,190
42%
5,874,465
100% ;
1601170 - TRT
(4,649,866)
(4,449,866)
96%
(4,133,128)
(1,562,863)
38% ;
(4,133,128)
100% ;
220 - Justice Court
30,000
30,000
100%
255 - Sheriffs Office
2,981,253
2,981,254
100% ;
3,119,936
1,339,107
43%
3,119,936
100% ;
274 - Health Services
6,177,535
6,179,204
100% ;
6,102,365
2,346,283
38% ;
6,102,365
100% ;
.,..� ..,,,
/, 4C9 COA1
i� ��n ����
en�ai
<� AAR nm
vArq nian
2aoi l
(1,448,0811
inno/
325 - Road
(14,464,308)
(14,464,308)
100% ;
(11,910,575)
(1,313,601)
11%
(11,910,575)
100% ;
355 - Adult P&P
165,189
165,189
100% ;
223,189
103,325
46% ;
223,189
100% ;
465 - Road CIP
13,811,725
13,393,963
97%
12,014,914
-
0%
12,014,914
100% ;
610 - Solid Waste
(4,688,023)
(5,000,029)
107% ;
(3,296,192)
(783,091)
24% ; ;
(3,296,192)
100% ;
615 - Fair & Expo
1,220,994
1,164,996
95%
1,022,863
496,730
49%
852,863
83% ;
618 - RV Park
160,000
160,000
100% ;
(307,000)
(82,250)
27% ; ;
(307,000)
100%:
670 - Risk Management
(3,168)
(3,168)
100% ;
(6,918)
(1,729)
25%
(6,918)
100%:
705-911
-
-
999 - Other
12,744,837
13,360,461
105% ;
11,767,472
4,700,834
40% ;
11,937,472
101% ;
TOTALTRANSFERS
vlEES C
�> Budget to Actuals - Countywide Summary
All Departments
41.7%
FY20 YTD November
30, 2019 (unaudited)
Year Complete
Fiscal Year 2019
Fiscal Year 2020
ENDING FUND BALANCE
Budget
Actuals
%
Budget
Actuals %
Projection
%
001 - General Fund
9,265,080
12,349,379
133% ;
9,563,536
28,836,671
11,704,462
122% ;
030 - Juvenile
689,399
1,296,490
188% ;
694,058
1,142,054
1,009,537
145% ;
160/170 - TRT
2,261,401
2,565,255
113% ;
3,686,732
5,020,978
4,401,208
119% ;
220 - Justice Court
67,919
144,227
212% ;
64,859
86,603
61,300
95% ;
255 - Sheriffs Office
13,191,907
16,818,660
127% ;
14,732,933
36,546,341
16,837,082
114% ;
274 - Health Services
3,850,339
10,638,105
276% ;
4,286,867
9,659,007
5,353,075
125% ;
295 - CDD
1,478,676
1,783,536
121% ;
1,097,104
1,733,887
1,142,350
104% ;
325 - Road
2,416,014
6,726,840
278% ;
2,303,905
9,878,715
4,208,385
183% ;
355 - Adult P&P
2,220,879
2,754,005
124% ;
1,998,976
3,257,793
2,861,782
143% ;
465 - Road CIP
14,148,365
17,759,555
126% ;
15,938,430
16,482,642
18,524,563
116% ;
610 - Solid Waste
600,000
799,570
133% ;
644,638
2,617,742
1,083,295
168% ;
615 - Fair & Expo
31,209
(94,564)
-303%;
199,576
(137,561)
(284,501)
-143%;
618 - RV Park
315,629
592,992
188% ;
150,327
671,257
283,283
188% ;
670 - Risk Management
5,308,679
7,193,407
136% ;
5,455,826
7,682,262
7,012,082
129% ;
675 - Health Benefits
14,318,894
16,563,905
116% ;
16,309,716
17,813,205
15,995,731
98% ;
705 - 911
c,cne,ne
o any,oeV
q�ai
RR,77v
12,740,646
7 571°980
125%
-- --
999 - Other
; 58,869,933
75,223,189
128% ;
55,033,130
81,689,476 ;
57,630,868
105% ;
TOTAL FUND BALANCE
; 134,540,271
181,719,367
135% ;
138,227,333
235,721,717
155,396,481
112% ;
U�ES` 0
Budget to Actuals Report
L�
General Fund - Fund 001
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019 1
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Property Taxes - Current
27,318,385
27,774,133 102%
29,046,840
26,867,058
92%
29,012,542 100%
(34,298); A
Property Taxes - Prior
389,000
433,798 112%
391,000
757,804
194%
826,853 211%
435,853, B
Other General Revenues
2,685,500
3,272,354 122%
3,020,400
1,751,139
58%
3,161,400 105%
141,000! C
Assessor
870,658
823,127 95%
837,283
463,240
55%
837,283 100%,
D
Clerk
1,787,270
1,702,762 95%
1,597,369
858,861
54%
1,747,369 109%
150,000, E
BOPTA
12,700
12,119 95%
12,220
7,129
58%
12,220 100%!
D
District Attorney
389,782
386,919 99%
311,215
44,365
14%
311,215 100%
Tax Office
198,950
206,292 104% ,
195,390
110,990
57%
195,390 100%
D
Veterans
166,423
168,945 102% ,
175,614
46,154
26%
175,614 100%
F
Property Management
120,000
120,000 100%
120,000
9,638
8%
120,000 100%
G
TOTAL RESOURCES
33,938,668
34,900,450 103% ;
35,707,331
30,916,379
87% ;
36,399,886 102% ;
692,555:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Assessor
4,802,452
4,530,558
94%
4,993,290
1,951,830
39%
4,887,375 98%
105,915, H
Clerk
1,854,397
1,598,764
86%
2,031,590
599,218
29%
1,989,544 98%
42,046 H
BOPTA
73,125
69,565
95%
77,950
31,945
41%
77,465 99%
485!
District Attorney
7,372,932
6,993,244
95%
7,800,568
3,153,796
40%
7,753,383 99%
47,185, H
Medical Examiner
173,129
160,296
93%
235,542
68,198
29%
235,542 100%
Tax Office
872,020
779,330
89% E
846,307
366,186
43% f
850,906 101%
(4,599)t
Veterans
572,287
539,026
94%
589,551
216,378
37%
591,109 100%
(1,558)
Property Management
287,858
278,966
97%
281,985
121,733
43%
282,467 100%
(482)
Non -Departmental
1,477,829
1,456,326
99% t
1,353,702
576,885
43%
1,353,702 100% E
TOTAL REQUIREMEN T S
17,486,029
16,406,U76
94%u ;
185,210,485
7,U86,169
39% ;
18,U21,493 99% ;
988,992;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
Transfers In
326,122
289,065
89%
260,000
65,000
25%
260,000 100% I
Transfers Out
(18,403,681)
(18,380,604)
100%
(19,283,310)
(7,407,919)
38%
(19,283,310) 100% 2
TOTALTRANSFERS
; (18,077,559)
(18,091,539)
100% ;
(19,023,310)
(7,342,919)
39%
(19,023,310) 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % projection % $ Variance
Beginning Fund Balance
10,890,000
11,946,544 110%
11,090,000
12,349,379 111% ,
12,349,379 111%
1,259,379-
Resources over Requirements
16,452,639
18,494,374
17,496,846
23,830,211
18,378,393
881,547!
Net Transfers - In (Out)
(18,077,559)
(18,091,539)
(19,023,310)
(7,342,919)
(19,023,310)
0
TOTAL FUND BALANCE
$ 9,265,080
$ 12,349,379 133%
$ 9,563,536
$ 28,836,671 302%
$ 11,704,462 122% ,
$2,140,926,
A Current year taxes received primarily in November, February and May; actual 19-20 TAV is a 5.36% increase compared to FY 18-19 vs. 5.5%
budgeted. Actuals to date relatively low because of small district buy-out.
B TDS Baja deferred billing credits per ORS 305.286 in addition to settlement payment
C PILT payment of $500,000 received in July. Includes $112,566 of Marijuana tax YTD; interest projection based on current investment rate and
anticipated cash balances
D A & T Grant received quarterly. Q1 - July; Q2 - October; Q3 - January; Q4 - April.
E Recording fees are up 34% YTD 2019 compared to the prior year.
F Oregon Dept of Veteran's Affairs grant reimbursed quarterly.
G Interfund land -sale management revenue recorded at year-end.
H Savings related to FTE vacancies YTD and forecasted vacancy rates consistent with YTD experience.
I Repayment to General Fund from Finance Reserves for ERP Implementation
�I ES` Budget to Actuals Report
I Q-11.4 -
Juvenile - Fund 030
FY20 YTD November 30, 2019 (unaudited)
RESOURCES
OYA Basic & Diversion
ODE Juvenile Crime Prev
Leases
Inmate/Prisoner Housing
DOC Unif Crime Fee/HB2712
Interest on Investments
OJD Court Fac/Sec SB 1065
Gen Fund -Crime Prevention
Food Subsidy
Miscellaneous
Contract Payments
Case Supervision Fee
TOTALRESOURCES
41.7%
Year Complete
Fiscal Year 2019
Fiscal Year 2020
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
407,113
413,320
102%
442,601
87,359
20%
442,601 100%
A
r 91,379
92,492
101%
91,379
21,545
24%
91,379 100%,
A
r 85,000
87,311
103%
86,400
37,045
43%
90,000 104% ,
3,60& B
r 70,000
97,200
139%
80,000
50,550
63%
100,000 125%
20,000! C
r 35,000
43,681
125%
35,000
0%
r i
35,000 100%
D
r 25,000
31,318
° r
125/0
31,000
12,999
42/0
31,000 100%
i 17,000
27,158
160%
26,000
9,632
37%
26,000 100%
r 209000
20,000
100%
20,000
5,000
25%
20,000 100% '
' A
18,744
12,052
64%
16,000
5,516
34%
11,000 69%
(5,000), E
r 2,050
i
4,603
225%
14,050
2,182
16%
10,000 71%
(4,050)t F
8,000
i
7,269
91%
8,000
3,315
41%
r
8,000 100%
G
7,000
6,081
87%
6,500
2,216
34% �
5,500 85%
(1,000)� H
786,286
842,485
107% ;
856,930
237,359
28% ;
870,480 102% ;
13,550:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,705,245
5,412,349
95%
5,797,927
2,342,244
40%
5,669,736 98%
128,191:1
Materials and Services
1,327,658
1,218,976
92%
1,329,410
511,741
38%
I 1
1,362,162 102%
I
(32,752)1 J
f
Capital Outlay
r
8,000
7,566
95%
r
-
-
TOTAL REQUIREMENTS
7,040,903
6,638,892
94%
7,127,337
2,853,984
40% ;
7,031,898 99%
95,439:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
Transfers In- General Funds
5,831,015
5,831,015
100%
5,961,465
2,483,940
42%
5,961,465 100%
Transfers Out-Veh Reserve
(87,000)
(87,000)
100%
(87,000)
(21,750)
25%
(87,000) 100%
TOTALTRANSFERS
5,744,015
5,744,015
100% ;
5,874,465
2,462,190
42% ;
5,874,465 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 1,200,000 1,348,881 112% 1,090,000 1,296,490 119% 1,296,490 119% 206,490:
Resources over Requirements (6,254,617) (5,796,407) (6,270,407) (2,616,626) (6,161,418) 108,989!
Net Transfers - In (Out) 5,744,015 5,744,015 5,874,465 2,462,190 5,874,465 01
r r rr r r
TOTAL FUND BALANCE $ 689,399 $ 1,296,490 188% $ 694,058 $ 1,142,054 165% $ 1,009,537 145% ' $315,479,
A Quarterly Reimbursement. Q1 for OYA Basic and ODE Juvenile Crime Prev received.
B Projection based on YTD actuals. Leased a second office to J Bar J Youth Service.
C Out of county juvenile detention housing. Fluctuates in accordance with other county policy/usage. Current YTD trend higher than budgeted.
D Budgeted less than FY19 actual due to concerns of state funding source reduction. Annual payment pending from State Dept. of Corrections
E Projection based on YTD actuals. Less than anticipated qualifying juvenile detention meals.
F Anticipated grant revenue from youth substance abuse research study lower than budgeted due to project start-up delays.
G Payments for community service crew projects. Fluctuates depending on community need/request. Current YTD trend lower than budgeted;
however, it is anticipated this revenue will be close to budget.
H Projection based on YTD actuals
I Projected Personnel savings based on FYI and YTD average vacancy rate of 1.5%
j Overall increase to M&S primarily driven by higher electricity costs.
UI ES`
C� 0
w' 2a
Budget to Actuals Report
o °<
TRT - Fund 160/170
41.7%
FY20 YTD November 30, 2019 (unaudited)
Year Complete
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget Actuals %
Budget
Actuals %
Projection % $ Variance
Room Taxes
7,260,000 7,618,179 105%
7,670,000
5,424,438 71%
8,245,000 107% 575,000, A
Interest
22,600 64,444 285%
62,000
40,319 65%
75,000 121% 13,000! B
TOTALRESOURCES
7,282,600 7,682,623 105% ;
7,732,000
5,464,757 71% ;
8,320,000 108% ; 588,000:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
COVA
1,946,668
2,067,761
106%
2,064,221
1,386,749
67%
2,203,000 107%
(138,779); C
Interfund Contract
59,121
59,121
100%
79,160
32,983
42%
79,160 100%
D
Interfund Charges
39,087
39,087
100%
37,309
15,545
42%
37,309 100%
Auditing Services
12,501
10,800
86%
14,500
4,200
29%
14,500 100%
Software
60,000
51,533
86%
10,350
5,600
54%
10,350 100%
Office Supplies
4,000
1,589
40%
3,000
324
11%
3,000 100%
Printing
2,200
209
9%
2,000
-
0%
2,000 100%
Public Notices
3,101
1,834
59%
1,600
770
48%
1,600 100%
Sunriver Service Dist
200,000
-
0%
Temporary Help
9,000
2,020
22%
TOTAL REQUIREMENTS
2,335,678
2,233,953
96% ;
2,212,140
1,446,171
65%
2,350,919 106%;
(138,779);
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfer Out - RV Park
(35,000)
(8,750)
25%
(35,000)
100%
Transfer Out - Annual Fair
(150,000)
(150,000)
100%
(250,000)
(62,500)
25% !
(250,000)
100%
Transfer Out - F&E Reserve
(830,083)
(630,083)
76%
(286,687)
(71,671)
25%
(286,687)
100%
Transfer Out - F&E
(517,9996)
(5W n c\
�� ,�9.,/
4AM/ f
/Ann QCA\
�-,654)
/4na "yno\
\ ��, ��/
2Y0�
/A AO RGA1
(409,654)
1n0o�
Transfer Out - Sheriff
(3,151,787)
(3,151,787)
100%
(3,151,787)
(1,313,240)
42%
(3,151,787)
100%
TOTALTRANSFERS
(4,649,866)
(4,449,866)
96% ;
(4,133,128)
(1,562,863)
38% ;
(4,133,128)
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
1,964,345
1,566,452 80%
2,300,000
2,565,255 112%
2,565,255 112%
265,255;
Resources over Requirements
4,946,922
5,448,669
5,519,860
4,018,586
5,969,081
449,221
Net Transfers - In (Out)
(4,649,866)
(4,449,866)
(4,133,128)
(1,562,863)
(4,133,128)
01
TOTAL FUND BALANCE
$ 2,261,401
$ 2,565,255 113%
$ 3,686,732
$ 5,020,978 136%
$ 4,401,208 119%
$714,476,
A Prior year collections YTD was 66.7% of budget, compared to current year collections YTD of 71 %
g Includes interest payments from delinquent tax collections.
C COVA is estimated to receive -27.5% of TRT revenue above budgeted amounts
D Contracted services with the Finance Department for operating TRT program.
<� o
` G r Budget to Actuals Report
Justice Court - Fund 220
41.7%
FY20 YTD November 30, 2019 (unaudited)
Year Complete
Fiscal Year 2019
Fiscal Year 2020
RESOURCES Budget Actuals %
Budget
Actuals %
Projection % $ variance
Court Fines & Fees 550,000 605,344 110%
575,000
244,933 43%
600,000 104% 25,000;
Interest on Investments 2,000 2,931 147%
3,000
1,051 35%
3,000 100%
TOTAL RESOURCES 552,000 608,275 110% ;
578,000
245,984 43%
603,000 104% ; 25,000,
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ variance
Personnel Services
508,650
508,098 100%
516,868
238,439
46%
524,654 102%
(7,786): A
i
Materials and Services
149,431
143,941 96%
I
161,273
65,170
40%
E
161,273 100%
B
TOTAL REQUIREMENTS ;
658,081
652,039 99%
678,141
303,608
45% ;
685,927 101%;
(7,786);
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ variance
Transfers In- General Fund 30,000 30,000 100%
I � ,
TOTALTRANSFERS 30,000 30,000 100%
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection
% $ variance
Beginning Fund Balance
144,000
157,990 110%
165,000
144,227 87%
144,227
87% (20,773):
Resources over Requirements
(106,081)
(43,764)
(100,141)
(57,624) k
(82,927)
17,214,
Net Transfers - In (Out)
1
30,000
30,000
0'
TOTAL FUND BALANCE
$ 67,919
$ 144,227 212%
$ 64,859
$ 86,603 134%
$ 61,300
95% ($3,559),,
A Projected Personnel overage
attributed to payout for LCIIIIIIItltEd employee. rVJltivli currently
vacant.
B Annual software maintenance costs paid upfront in fiscal year.
TES` 2{ Budget to Actuals Report
C� ,o
Sheriffs Office - Fund 255
FY20 YTD November 30, 2019 (unaudited)
RESOURCES
LED #1 Property Tax Current
LED #2 Property Tax Current
Sheriffs Office Revenues
LED #1 Property Tax Prior
LED #2 Property Tax Prior
LED #1 Interest
LED #2 Interest
LED #1 Foreclosed Properties
LED #2 Foreclosed Properties
TOTALRESOURCES
REQUIREMENTS
Sheriffs Services
Civil/Special Units
Automotive/Communications
Detective
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Crisis Stabilization Center
Other Law Enforcement
Non - Departmental
TOTAL REQUIREMENTS
41.7%
Year Complete
Fiscal Year 2019
1
Fiscal Year 2020
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
24,780,245
25,153,487
102%
26,293,470
24,318,062
92%
26,211,939
100%
(81,531); A
i 10,027,098
10,171,051
101%
10,632,014
9,817,147
92%
10,581,701
100%
(50,313), B
3,675,026
4,153,450
113%
3,730,596
1,696,039
45%
3,803,185
102%,
72,589, C
1 312,000
326,275
105%
312,000
583,961
187%
683,701
219%
371,701! D
166,500
157,143
94%
148,000
255,075
172%
306,089
207%
158,089! D
f 145,000
288,269
199%
138,000
84,111
61%
154,000
112%
16,000! E
1 120,000
193,301
161%
E
136,000
59,007
43%
f t
142,000
104%
I
6,000! E
i
1
-
53,322
(
E I
I
I
1
21,561
1
39,225,869
40,517,859
103% ;
41,390,080
36,813,402
89% ;
41,882,615
101% ;
492,535;
Budget Actuals % Budget Actuals %
2,997,984
3,068,683
102%
3,105,057
1,220,045
39% '
1 1,181,695
1,149,677
97%
1,232,158
474,474
39%
1 2,644,785
2,532,545
96%
2,858,337
1,079,375
38%
i 2,033,077
2,044,686
101%
2,132,319
951,154
45%
1 10,003,952
10,040,921
100%
10,592,002
4,920,626
46%
1 881,182
892,837
101%
1,004,600
324,727
32%
1 18,357,098
17,364,464
95%
18,359,024
7,378,895
40%
i 551,494
531,409
96%
556,740
192,299
35%
1 328,581
341,586
104%
402,734
147,588
37%
1,520,623
i
1,451,124
95%
I
1,601,871
716,806
45%
I
667,647
814,9230
1311%
743,334
398,399
5A01
559,308
82,308
15%
571,267
35,111
6%
1,017,266
1,070,404
105%
1,330,214
483,484
36%
108,329
108,329
100%
4,425
101,844
999%
42,853,022
41,553,897
97% ;
44,494,082
18,424,828
41% ;
Projection % $ Variance
3,074,135
i
99% '
30,922; F
1,222,495
1
99%
9,661
2,922,483
102%
(64,146)
2,299,841
108%
(167,522)
11,098,706
105%
(506,704); G
896,354
�
89%
108,24&
I
18,175,068
�
1
99%
f
183,956!
470,957
85%
85,783!I
443,863
110%
(41,129)
1,759,905
�
110% i
(158,034);
I
i 917,056
f
123%
(173,722)i
388,642
i
68%
182,625!
1,210,199
1
91%
120,015!I
104,425 999%
(100,000)!
44,984,129
101% ;
(490,047);
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfer In - TRT
3,151,787
3,151,787 100%
3,151,787
1,313,240
42%
3,151,787 100%
Transfer In - General Fund
1 103,132
103,132 100% t
240,249
100,100
42%
240,249 100%
Transfers Out - Debt Service
1 (273,666)
(273,666) 100%
(272,100)
(74,233)
27%
(272,100) 100%
TOTALTRANSFERS
2,981,253
2,981,254 100% ;
3,119,936
1,339,107
43%
3,119,936 100% ;
FUND BALANCE
Budget
Actuals
% Budget
Actuals
% Projection %
$ variance
Beginning Fund Balance
13,837,807
14,873,445
107% 14,716,999
16,818,660
114% 16,818,660 114%
2,101,661�
Resources over Requirements
(3,627,153)
(1,036,039)
(3,104,002)
18,388,574
(3,101,514)
2,488!
Net Transfers - In (Out)
2,981,253
E
2,981,254
3,119,936
!
1,339,107
3,119,936
E k t
0
!
TOTAL FUND BALANCE
$ 13,191,907
$ 16,818,660
127% : $ 14,732,933
$ 36,546,341
248% $ 16,837,082 114% ;
$2,104,149:
A Actual 19-20 TAV is a 5.36% increase compared to FY 18-19 vs. 5.5% budgeted
B Actual 19-20 TAV is a 5.16% increase compared to FY 18-19 vs. 5.5% budgeted
C Projected to exceed budget due to additional SB 395 Prisoner Housing funds in Adult Jail
D TDS Baja deferred billing credits per ORS 305.286 in addition to settlement payment
E Interest projection based on current investment rate and anticipated cash balances
F Variances in most Divisions are from projections based on YTD personnel and positions that are unfilled or over -filled
G Variance due to over hiring for open and soon -to -be open positions; up to 18-months of lead time is necessary for background and training. Though
temporary, the forecast assumes the trend continues for the remainder of the year.
Budget to Actuals Report
�C•� OG
Health Services - Fund 274
FY20 YTD November 30, 2019 (unaudited)
RESOURCES
State Grant
OHP Capitation
Title 19
Federal Grants
Environmental Health Fees
State Miscellaneous
State - OMAP
Local Grants
Patient Fees
Other
Vital Records
Divorce Filing Fees
Interest on Investments
Liquor Revenue
Interfund Contract- Gen Fund
State Shared- Family Planning
CCBHC Grant
TOTALRESOURCES
41.7%
Year Complete
Fiscal Year 2019
1
Fiscal Year 2020
Budget
Actuals
%
Budget
Actuals
%
Projection
% $
variance
13,262,344
13,053,849
98%
14,080,644
5,333,983
38%
12,601,702
89% (1,478,942);
8,652,200
8,142,094
94% �
7,242,430
3,213,102
44% � �
7,350,178
101% �
107,748,
1,345,100
3,069,162
228%
4,862,726
1,506,660
31%
3,615,985
74% (1,246,741);
990,189
1,311,567
132%
3,277,616
564,425
17%
3,310,324
101%
32,708-
1,169,600
1,076,036
92%
1,058,206
165,789
16%
1,171,000
111%
112,794,
899,734
1,808,299
201%
1,040,153
1,936
0%
1,313,960
126%
273,807!
1,147,168
1,108,622
97%
991,900
326,423
33%
845,973
85%
(145,927);
1,208,623
i
1,025,508
85%
985,900
576,278
58%
989,177
100%
3,277
236,500
637,910
270%
564,750
279,523
49%
673,152
119% ,
108,402,
422,593
477,834
113% t
432,015
260,033
60%
494,046
114%
62,031
212,000
241,727
114%
220,000
102,185
46%
240,830
109%
20,830,
157,603
157,603
100%
173,030
173,030
100%
173,030
100%
135,000
218,767
162% i
171,000
109,938
64%
247,019
144%
76,019!
151,000
166,372
110%
150,800
44,827
30%
150,800
100%
127,000
127,000
100%
127,000
57,860
46%
127,000
100%
168,007
120,000
81,783
68%
196,280
164%
76,280
5,327,800
4,805,382
90%
E
35,444,454
37,595,739
106% ;
35,498,170
12,797,776
36% ;
33,500,456
94% (1,997,714);
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ variance
Administration Allocation
-
-
` '
Personnel Services
31,702,065
29,780,257
94%
33,071,492
13,177,126 40% S
32,267,497 98% 803,995!
Materials and Services
13,033,299
12,455,102
96%
13,667,979
2,946,032 22%
11,925,354 87% 1,742,625,
Capital Outlay
239,000
206,031
86%
695,000
- 0%
695,000 100%
i
TOTAL REQUIREMENTS ;
44,974,364
42,441,390
94%
47,434,471
16,123,158 34% ;
44,887,851 95% 2,546,620:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ variance
Transfers In- General Fund
6,366,223
6,367,892 100%
5,747,090
2,394,614
42% _
5,747,090 100%
Transfers In- OHP Mental Health
548,601
-
0%
548,601 100%
Transfers Out
(188,688)
(188,688) 100%
(193,326)
(48,331)
25%
(193,326) 100%
TOTALTRANSFERS
6,177,535
6,179,204 100% ;
6,102,365
2,346,283
38%
6,102,365 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ variance
Beginning Fund Balance
7,202,714
9,304,552 129%
10,120,803
10,638,105
105%
10,638,105 105%
517,30Z
Resources over Requirements
(9,529,910)
(4,845,651)
(11,936,301)
(3,325,381)
(11,387,395)
548,906!
Net Transfers - in (Out)
6,177,535
6,179,204
6,102,365
2,346,283
6,102,365
0�
TOTAL FUND BALANCE
$ 3,850,339
$ 10,638,105 276%
$ 4,286,867
$ 9,659,007 225%
$ 5,353,075 125%
$1,066,208,
wh ��Es ` Budget to Actuals Report
`.� oG�
Health Services - Admin - Fund 274
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019 1
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ variance
Federal Grants
108,940
303,065 278%
726,655
202,057
28%
726,657 100%
2 A
Interest on Investments
135,000
218,767 162%
171,000
109,938
64%
247,019 144%
76,019, B
Other
1 9,000
i
16,192 180%
1
9,000
6,705
75%
li
14,558 162%
1
5,558
1
CCBHC Grant
946,400
876,190 93%
TOTAL RESOURCES
1,199,340
1,414,215 118% ;
906,655
318,701
35% ;
988,234 109% ;
81,579;
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ variance
Personnel Services
5,067,132
4,946,052 98%
5,241,265
2,073,291 40%
5,092,213
97%
149,052, C
Materials and Services
4,600,091
4,688,516 102% :
4,971,179
1,945,157 39%
4,670,603
94% ,
300,57&
Capital Outlay
5,000
0%
5,000
0%
5,000
100%
Administration Allocation
(8,327,487)
(8,295,196) 100%!
(9,308,295)
0%
(9,289,585)
100%
(18,710)
TOTAL REQUIREMENTS ;
1,344,736
1,339,372 100% ;
909,149
4,018,448 442% ;
478,231
53%
430,918,
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ variance
Transfers In- General Fund
40,000
16,666
42%
40,000 100%
Transfers Out €
(188,688)
(188,688) 100%
(193,326)
(48,331)
25%
(193,326) 100%
TOTALTRANSFERS
(188,688)
(188,688) 100% ;
(153,326)
(31,665)
21%
(153,326) 100% ;
FUND BALANCE
Budget.
Actuals %
Budget
Actuals
%
Projection %
$ variance
Beginning Fund Balance
2,642,514
2,862,108 108%
2,660,832
2,748,263
103%
tl
2,748,264 103%
i
87,432:
i
1
Resources over Requirements
(145,396)
1
74,843
(2,494)
(3,699,747)
510,003
512,4W
Net Transfers - In (Out)
€
(188,688)
(188,688)
1
(153,326)
(31,665)
F 6
(153,326)
1
01
1
TOTAL FUND BALANCE
$ 2,308,430
$ 2,748,263 119%
$ 2,505,012
($ 983,149) -39%
$ 3,104,941 124% ,
$599,929,
A CCBHC Expansion was originally budgeted in the "CCBHC" funding line; however, the grant through the US Department of Health and Human
Services is a traditional grant and more appropriately placed in the "Federal Grants" line. A revised budget corrects this amount. Any continuation of
CCBHC through the state will come through as a "CCBHC Grant' line item
8 Interest projection based on current investment rate and anticipated cash balances
C Projected Personnel savings based on YTD Personnel expenditures
py`�uTES co Budget to Actuals Report
Health Services - Behavioral Health - Fund 274
FY20 YTD November 30, 2019 (unaudited)
RESOURCES
State Grant
OHP Capitation
Title 19
Federal Grants
Patient Fees
State Miscellaneous
Local Grants
Other
Divorce Filing Fees
Liquor Revenue
State - OMAP
Interfund Contract- Gen Fund
CCBHC Grant
TOTALRESOURCES
41.7%
Year Complete
Fiscal Year 2019
1
Fiscal Year 2020
Budget
Actuals
%
Budget
Actuals
%
Projection
% $ Variance
10,187,361
9,796,391
96%
11,203,914
4,175,920
37%
9,327,095
83% (1,876,819): A
8,652,200
8,142,094
94%
7,242,430
3,213,102
44%
7,350,178
101%107,74&
i
1,345,100
3,069,162
228% '
4,862,726
1,506,660
31%
3,615,985
74% (1,246,741)! B
499,249
639,680
128%
2,168,961
358,736
17%
2,168,959
100%! (2)' C
i
236,500
i
515,196
218%
443,450
216,596
49%
522,054
118% 78,604, D
351,200
i
995,622
283%
437,100
171
0%
708,712
162% ' 271,612! E
�
412,987
424,012
103% '
412,900
8,176
2%
412,900
100%!
334,545
346,812
104%
342,655
157,041
46% '
383,201
112% ' 40,546;
157,603
157,603
100% '
173,030
173,030
100%
173,030
100%
151,000
166,372
110%
150,800
44,827
30%
150,800
100%
131,900
270,591
205% '
131,900
88,780
67%
236,139
179% ' 104,239�
127,000
127,000
100%
127,000
57,860
46% t
127,000
100%
4,381,400
3,929,191
90% '
-
-
----------------
26,968,045
28,579,727
106% ;
27,696,866
10,000,900
36% ;
25,176,053
91% (2,520,813);
REQUIREMENTS Budget Actuals % Budget Actuals %
Administration Allocation
i
6,253,121
6,248,556 100%
6,978,412
0% '
Personnel Services
19,172,838
17,819,840 93%
20,059,465
8,091,213
40%
Materials and Services
6,509,514
5,549,421 85%
6,849,904
643,626
9%
Capital Outlay
234,000
199,979 85%
690,000
-
0% '
TOTAL REQUIREMENTS
32,169,473
29,817,796 93% ;
34,577,781
8,734,838
25% ;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Transfers In- General Fund
�
2,282,708
2,282,580 100%
1,734,107
722,542
42%
f
Transfers In- OHP Mental Health
-
�
-
548,601
.
0%
TOTALTRANSFERS 2,282,708 2,282,580 100% ; 2,282,708 722,542 32%
Projection % $ Variance
6,978,412 100% '
19,387,955 97% 671,510� F
5,514,692 81% 1,335,212! G
690,000 100% '
s
32,571,059 94% 2,006,722:
Projection % $ Variance
1,734,107 100%
548,601 100%
2,282,708 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
3,976,398
5,628,746 142%
6,122,347
6,673,256 109% ' '
6,673,256 109%
550,909,
Resources over Requirements
(5,201,428)
(1,238,069)
(6,880,915)
1,266,062
(7,395,006)
(514,091);
Net Transfers - In (Out)
2,282,708
2,282,580
2,282,708
722,542
2,282,708
01
TOTAL FUND BALANCE
$ 1,057,678
$ 6,673,256 631%
$ 1,524,140
$ 8,661,860 568%
$ 1,560,958 102% :
$36,818'.
A Budgeted funds was a pass -through from the Behavioral Health State IGA for residential treatment provides, which will be paid directly during an 18
-month contract.
B There is less in Title 19 fees collected relative to budgeted expectations.
C CCBHC Expansion was originally budgeted in the "CCBHC" funding line; however, the grant through the US Department of Health and Human
Services is a traditional grant and more appropriately placed in the "Federal Grants" line. A revised budget corrects this amount. Any continuation of
CCBHC through the state will come through as a "CCBHC Grant" line item.
D There is an uptick in patient insurance fees collected relative to budgeted expectations.
E Increased to be reflective of awarded Intellectual and Developmental Disabilities state base rate and FY20 estimate of state match amounts
F Projected Personnel savings based on YTD Personnel expenditures
G Reduction in Contracted Services related to footnote A
rEs coG�< Budget to Actuals Report
2A, I ��-w Health Services - Public Health - Fund 274
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
State Grant
3,074,983
3,257,457 106%
2,876,730
1,158,062
40%
3,274,607 114%
397,877; A
Environmental Health Fees
1,169,600
1,076,036 92%
1,058,206
165,789
16%
1,171,000 111%
112,794 B
State - OMAP
1,015,268
838,031 83%
860,000
237,643
28%
609,834 71%
(250,166)1
State Miscellaneous
548,534
812,677 148%
603,053
1,765
0%
605,248 100%
2,195;
Local Grants
795,636
601,497 76%
573,000
568,102
99%
576,277 101%
3,277
Federal Grants
382,000
368,821 97%
382,000
3,631
1%
414,708 109%
32,708!
Vital Records
212,000
241,727 114%
220,000
102,185
46%
240,830 109%
20,830,
Patient Fees
-
122,714
121,300
62,927
52%
151,098 125%
29,798
State Shared- Family Planning
168,007
120,000
81,783
68%
196,280 164%
76,280�
Other
79,048
114,830 145%
80,360
96,287 120%
96,287 120%
15,927!
TOTAL RESOURCES
7,277,069
7,601,797 104% ;
6,894,649
2,478,175
36%
7,336,169 106% ;
441,520:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Administration Allocation
2,074,366
2,046,640
99%
2,329,883
0%
2,311,173
99%
18,710;
Personnel Services
7,462,095
7,014,365
94%
7,770,762
3,012,622
39%
7,787,329
100%
(16,567); C
Materials and Services
1,923,694
2,217,165
115%
1,846,896
357,250
19%
1,740,059
94%
106,837
Capital Outlay
-
6,051
999%
TOTAL REQUIREMENTS ;
11,460,155
11,284,222
98% ;
11,947,541
3,369,871
28%
11,838,561
99%
108,980:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers In- General Fund
4,083,515
4,085,312 100%
3,972,983
1,655,406
42%
3,972,983 100%
TOTALTRANSFERS
4,083,515
4,085,312
100% ;
3,972,983
1,655,406
42%
3,972,983
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection
% $ Variance
Beginning Fund Balance
583,802
813,698 139%
1,337,624
1,216,586 91%
1,216,585
91% (121,039);
Resources over Requirements
(4,183,086)
(3,682,425)
(5,052,892)
(891,696)
(4,502,392)
550,500
Net Transfers - In (Out)
4,083,515
4,085,312
3,972,983
1,655,406
3,972,983
0!
TOTAL FUND BALANCE
$ 484,231
$ 1,216,586 251%
$ 257,715
$ 1,980,295 768%
$ 687,176
267% $429,461;
A Public Health State IGA increased funds for Regional and Local Public Health Modernization
B Fees were budgeted at an increase of 3%, but were adopted at an 8.5% rate increase
C Projected Personnel savings based on YTD Personnel expenditures
\31ES C-
,A r °G� Budget to Actuals Report
community Development - Fund 295
FY20 YTD November 30, 2019 (unaudited)
RESOURCES
Admin - Operations
Code Enforcement
Building Safety
Electrical
Environmental On -Site
Current Planning
Long Range Planning
TOTALRESOURCES
REQUIREMENTS
Admin - Operations
Code Enforcement
Building Safety
Electrical
Environmental On -Site
Current Planning
Long Range Planning
TOTAL REQUIREMENTS
TRANSFERS
Transfers in - General Fund
Transfers Out
Transfers Out - CDD Reserve
TOTALTRANSFERS
41.7%
Year Complete
Fiscal Year 2019
Fiscal Year 2020
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
114,500
152,827
133%
162,000
56,885
35%
r
148,000 91%
(14,000)',A
664,291
635,453
96%
693,960
292,098
42% �
693,960 100%
3,312,714
3,075,409
93%
3,433,780
1,381,161
40%
3,436,450 100%!
2,67.1
r 804,849
738,580
92%
809,500
329,721
41%
r
809,500 100%
i
782,984
819,608
105% '
877,400
383,522
44% �
877,400 100%,
�
1,795,453
1,701,840
95%
1,807,176
700,050
39%
1,789,976 99% i
(17,200)! B
r
678,955
632,170
93%
685,004
292,924
43%
685,004 100%
8,153,746
7,755,886
95%
8,468,820
3,436,361
41% ;
8,440,290 100% ;
(285530);
Budget Actuals % Budget Actuals %
2,477,738
i
2,386,276
96%
r
2,492,316
1,039,820
42% f
456,162
445,254
98%
535,590
185,146
35%
1,676,037
1,565,140
93% '
1,743,298
663,472
38%
445,433
439,104
99%
462,183
188,291
41% '
r 612,596
i
547,203
89%
616,279
230,358
37%
1,554,847
�
1,456,128
94%
1,501,588
603,978
40% i
503,344
492,687
r
98%
554,385
212,929
38% ;
7,726,157
7,331,793
95% ;
7,905,639
3,123,994
40% ;
Projection % $ Variance
2,466,583
99%
25,733; C
488,351
91%
47,239; C
1,635,432
94% '
107,867, D
r
448,185
97%
13,998! D
580,872
94%
35,407! D
1,469,588
98%
32,000'
544,385
98%
10,000!
7,633,395
97% ;
272,244:
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
300,000
289,193
96%
100,000
25,000
25%
r
100,000 100%
r
(79,945)
�
(79,945)
100% '
(85,695)
(21,422)
25% �
it
(85,695) 100%
`
(1,372,679)
(1,379,420)
r
100% '
(1,462,386)
(365,594)
25% '
(1,462,386) 100% -
(1,152,624)
(1,170,172)
102% ;
(1,448,081)
(362,016)
25%
(1,448,081) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
2,203,711
2,529,615 115%
1,982,004
1,783,536 90%
1,783,536 90%
(198,468):
Resources over Requirements
427,589
424,093 !
563,181
312,367
806,895
243,714!
Net Transfers - In (Out)
(1,152,624)
(1,170,172)
(1,448,081)
(362,016) s
(1,448,081) i
0€
TOTAL FUND BALANCE
$ 1,478,676
$ 1,783,536 121%
$ 1,097,104
$ 1,733,887 158% :
$ 1,142,350 104% '
$45,246:
Note: Requirements projection decreased across divisions to reflect credits from the PERS Reserve Fund
A Interest projection based on current investment rate and anticipated cash balances
B Change in accounting procedure for hearings officer deposits, which are held as a liability instead of recognized as revenue
C Overall, projection decreased due to year to date unfilled positions and increased to include unbudgeted health benefits trust
D Overall, projection decreased due to year to date unfilled positions
J�ES`. Budget to Actuals Report
2
Road - Fund 325
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019 1
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Motor Vehicle Revenue
16,234,849
16,726,428 103% :
17,609,539
7,195,988
41%
17,609,539 100%
Federal - PILT Payment
1,900,000
!
2,153,308 113%
1,510,450
2,310,002
153%
2,310,002 153%
799,552 A
Other Inter -fund Services
1,044,353
1,096,023 105%
1,156,581
52,521
5%
1,156,581 100%
Forest Receipts
963,410
801,125 83%
915,000
-
0%
915,000 100%
Cities-Bend/Red/Sis/La Pine
! 635,000
400,849 63%
660,000
2,997
0%
704,553 107%
44,553
Sale of Equip & Material
365,000
327,920 90%
358,000
36,011
10%
358,035 100%
35!
Interest on Investments
150,000
220,062 147%
246,000
84,990
35%
207,000 84%
(39,000); B
Federal Reimbursements
544,000
363,910 67%
181,757
-
0%
363,514 200%
181,757� C
Mineral Lease Royalties
175,000
69,422 40%
60,000
1,674
3%
60,000 100%
Miscellaneous
I 45,000
118,699 264%
57,500
19,491
34%
62,500 109% ,
5,000
State Miscellaneous
I 739,811
735,114 99% i
20,000
24,481
122%
34,325 172% !
14,325 D
Assessment Payments (P&I)
I 80,000
22,350 28%
11,000
4,470
41%
11,000 100%
TOTALRESOURCES
22,8763423
23,035,209 101% ;
22,785,827
9,732,626
43% ;
23,792,049 104% ;
1,006,222;
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services 6,595,561
6,246,351 95%
6,447,671
2,636,533
41%
6,274,264 97% 173,407, E
Materials and Services I 8,094,192
5,912,553 73%
8,094,165
2,623,617
32%
8,094,165 100%
Capital Outlay -
-
31,500
7,000
22%
31,500 100%
TOTAL REQUIREMENTS 14,689,753
12,158,904 83%
14,573,336
5,267,150
36%
14,399,929 99% 173,407:
TRANSFERS
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Transfers Out ut
14A ACA SAC%
/4A ACA IAOX 4flfl0/
/44 a4n C7G\
4
m 44 c:n4\ 440/
(11,910,575)100% 4
-,
TOTALTRANSFERS
(14,464,308)
(14,464,308) 100% ;
(11,910,575)
(1,313,601) 11% ;
(11,910,575) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
8,693,653
10,314,842 119%
6,001,989
6,726,840 112%
6,726,840 112% ,
724,851,
Resources over Requirements
8,186,670
10,876,306
8,212,491
4,465,476
9,392,120
1,179,629
Net Transfers - In (Out)
(14,464,308)
!
(14,464,308)
I
(11,910,575)
(1,313,601)
E 4
(11,910,575)
!
01
1
TOTAL FUND BALANCE
$ 2,416,014
$ 6,726,840 278%
$ 2,303,905
$ 9,878,715 429%
$ 4,208,385 183% :
$1,904,480:
A PILT payment received in July. Exceeded amounts as budgeted due to a decrease in Timber revenue.
B Interest projection based on current investment rate and anticipated cash balances
C A two-year federal project was completed in one year, so full amount of reimbursement was requested in year one.
D Updated to reflect actual receipts
E Projected Personnel savings based on FY19 and YTD average vacancy rate of 3.3%
qy` 0T 'CoG2-n
FINANCE
o{\)ZEsC,_2< Budget to Actuals Report
<� 0
Adult P&P - Fund 355
FY20 YTD November 30, 2019 (unaudited)
RESOURCES
DOC Grant in Aid SB 1145
CJC Justice Reinvestment
DOC Measure 57
Probation Supervision Fees
DOC-Family Sentence Alt
Interest on Investments
Interfund- Sheriff
Gen Fund/Crime Prevention
State Subsidy
Probation Work Crew Fees
Electronic Monitoring Fee
Miscellaneous
Oregon BOPPPS
State Miscellaneous
TOTALRESOURCES
REQUIREMENTS
41.7%
Year Complete
Fiscal Year 2019
1
Fiscal Year 2020
Budget
Actuals
%
Budget
Actuals
%
Projection
% $
Variance
4,781,604
4,781,604
100%
4,353,626
2,310,891
53%
4,621,782
106%
268,156, A
i
844,831
853,831
101% �
712,530
-
0% � �
774,281
109% �
61,751, A
E 233,900
233,900
100% ;
236,142
239,005
101%
239,005
101%
2,863, A
210,000
191,536
91%
160,000
77,939
49%
190,000
119%
30,000: B
E 114,683
114,683
100% ;
114,682
223,746
195%
230,000
201%
115,318 C
40,000
77,778
194%
77,500
28,222
36%
73,000
94% '
(4,500); D
E
50,000
51,034
102% �
50,000
22,917
46% � �
50,000
100%
50,000
50,000
100%
50,000
12,500
25%
50,000
100% '
E 17,000
16,337
96%
16,298
8,352
51%
16,298
100%
E 4,000
2,800
70%
2,000
1,080
54%
2,000
100%
E 10,000
84,165
842%
2,000
12,192
610%
18,000
900% '
16,000, E
500
6,102
999%
500
5,707
999%
8,000
999% '
7,500! F
-
-
16,653
�E
40,934
E
40,934 G
�
4,300
-
E
0% '
Y
6,360,818
6,463,769
102% ;
5,775,278
2,959,203
51 % ;
6,313,300
109% ;
538,022:
Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
4,656,363
4,522,266
97%
4,809,644
1,970,678
41%
4,713,712
98%
95,932: H
Materials and Services E
1,828,765
1,686,408
92%
1,764,847
588,062
33%
1,700,000
96%
64,847! 1
Capital Outlay E
20,000
0%
15,000
-
0%
15,000 100% '
TOTAL REQUIREMENTS
6,505,128
6,208,673
95% ;
6,589,491
2,558,740
39%
6,428,712
98%
160,779:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers In- General Funds
285,189
285,189
100%
285,189
118,825
42%
285,189
100%
Transfer to Vehicle Maint E
(120,000)
(120,000)
100%
(62,000)
(15,500)
25%
(62,000)
100%
TOTALTRANSFERS
165,189
165,189
100% ;
223,189
103,325
46%
223,189
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection
% $ Variance
Beginning Fund Balance
2,200,000
2,333,720 106% '
2,590,000
2,754,005 106%
2,754,005
106% 164,005
Resources over Requirements
(144,310)
255,096
(814,213)
400,463
(115,412)
698,801!
Net Transfers - In (Out)
E
165,189
165,189
E
223,189
103,325
E E
223,189
01
i E
TOTAL FUND BALANCE
$ 2,220,879
$ 2,754,005 124% :
$ 1,998,976
$ 3,257,793 163%
$ 2,861,782
143% ' $862,806:
A State Dept of Corrections and Criminal Justice Commission received more funding for dispersal than anticipated at time of budgeting
8 Projection based on YTD actuals
C State Dept of Corrections allocated less than anticipated at time of budgeting
D Interest projection based on current investment rate and anticipated cash balances
E Revenue from prior pretrial EM clients more than anticipated at time of budgeting due to account close-out offer in June -Aug 2019 and Dept
Revenue fees from closed/previous accounts.
F Revenue includes miscellaneous refunds, staff uniform overage fees and payment from participants attending a Nov 2019 training event hosted by
Adult P&P
G State makes one payment per biennium to conduct hearings for sanctioned offenders. Will receive both FY19 and FY21 biennial payments in FY20.
H Projected Personnel savings based on FY19 and YTD average vacancy rate of 3.2% less anticipated retirement vacation payouts
I Projection based on YTD actuals
Budget to Actuals Report
Road CIP - Fund 465
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019
1
Fiscal Year 2020
RESOURCES
Budget Actuals
%
Budget
Actuals I%
Projection %
$ variance
State Miscellaneous
853,104 -
0%
1,944,893
322,477
17%
1,944,893 100%
Interest on Investments
106,000 261,131
246%
198,000
156,603
79%
260,000 131%
62,000- A
Interfund Payment
111,560
111,560
111,560
TOTALRESOURCES
959,104 261,131
27%
2,142,893
590,640
28%
2,316,453 108% ;
173,560:
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection % $ variance
Materials and Services
73,153
73,153 100%
71,748
29,895
42%
71,748 100%
Capital Outlay
8,236,348
5,411,213 66%
13,764,165
1,837,658
13%
13,494,611 98% 269,554 B
TOTAL REQUIREMENTS
8,309,501
5,484,366 66%
13,835,913
1,867,553
13%
13,566,359 98% ; 269,554:
TRANSFERS
Budget
Actuals
%
Budget Actuals
%
Projection % $ variance
Transfers In
13,811,725
13,393,963
97%
12,014,914
0%
12,014,914 100%
TOTALTRANSFERS
13,811,725
13,393,963
97%
12,014,914
0%
; 12,014,914 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
7,687,037
9,588,827 125%
15,616,536
17,759,555 114% 17,759,555 114%
2,143,019-
Resources over Requirements
(7,350,397)
(5,223,236)
(11,693,020)
(1,276,913) (11,249,906)
443,114
Net Transfers - In (Out)
13,811,725
13,393,963
12,014,914
- 12,014,914
0
TOTAL FUND BALANCE
$ 14,148,365
$ 17,759,555 126%
$ 15,938,430
$ 16,482,642 103% 7 $ 18,524,563 116%
$2,586,131
A Interest projection based on current investment rate and anticipated cash balances
8 Variance due to unanticipated project delays projected to advance FY 20 budgeted CIP project costs into FY 21.
Budget to Actuals Report
4Q Road CIP (Fund 465) - Capital Outlay Summary by Project 41.7%
FY20 YTD November 30, 2019 (unaudited) Year Completed
Fiscal Year 2019
1
Fiscal Year 2020
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Burgess Road Day Road Inter.
900,106
658,203
73% 1
Deschutes Market Dale Road Inter.
1,500,000
1,285,822
86%
Erickson Road Paving
468,544
Old Bend Redmond Highway Phase 11
3rd Street Drainage Extension
300,000
112,655
38% 1
US 20 at Tumalo
300,000
1,100,000
367%;
300,000
0%
300,000 100%'
Paving Knott Rd
850,286
495,978
58%
S. Canal Helmholtz Way
714,937
141,751
20%
800,000
22,085
3% 1
781,554 98% I
18,446
S. Canal - "Six" Corners
798,699
537,724
67%
900,000
631,511
70%
990,198 110%2
(90,198).
Six Corners Irrigation
Tumalo Road / Tumalo Place
406,879
49,123
12% 1
769,521
22,566
3%
759,788 99%
5
9,733
Quail Road Improvements
100,000
100,000
100%1
La Pine Guardrail Repair
40,099
C Avenue: Hwy 97 to 6th St Impry
180,746
35,351
20%
300,000
369,705
123%
369,705 123%!
(69,705)-
Solar Drive Bridge
1 60,000
70,334
44%
Old Bend Rdm/Tumalo Rd Inter
346,426
50,355
15%
625,642
27,284
4% s
622,150 99% 1
3,492-
Sisemore Bridge
220,000
100,596
46%
632,174
24,789
4%
575,502 91%
56,672-
Spring River Bridge Parking Imp
163,776
12,122
12,122
(12,122)z
NE Nequs and 17TH
360,000
221
0%
1,025,472
0%
180,000 18%
845,472-
Paving Ward Road
339,810
681
0% I
598,269
715,504
120%
715,504 120%'
(117,235)z
Hunnel Rd: Loco Rd to Tumalo Rd
275,000
236
0% i
100,000 36%
175,0007
Cascade Lakes Hwy Bike Facilities
39,856
11,856
30%
'
39,856 100%
Fyrear Rd US 20 to Stevens
300,000
0%
!
300,000 100%
Alfalfa Mkt Rd: Powell Butte Hwy
300,000
0%
300,000 100%'
Bend District Local Roads
558,459
0%
City of LaPine Local Roads
500,000
0%
500,000 100%'
US 97 Bend North Corridor
5,000,000
0%
5,000,000 100%:
Tumalo Res Rd: OB Riley to Bailey Rd
247,342
0%
247,342 100%'
US 20 Ward Rd to Hamby
500,000
0%
= 500,000 100%:
Transportation System Plan Update
250,000
0%
250,000 100%!;
Gribbling Rd Bridge
60,000
0%
60,000 100%'
Slurry Seal 2020
150,000
(150,000)-
Paving of S. Century Dr
350,000
(350,000)-
Sisemore Rd Canal Piping
50,000
(50,000)-
Signage Improvements
100,000
0%
60,144
0%
60,144 100% 1
Guardrail Improvements
100,000
0%
100,000
0%
100,000 100%;
ARTS Project
180,746
0%
180,746 100% 1
TOTAL CAPITAL OUTLAY
$8,236,348
$ 5,411,213
66%';
$ 13,764,165
$1,837,658
13%
$ 13,494,611 98%
$ 269,5Q
TES` Budget to Actuals Report
Solid Waste - Fund 610
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019 1
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Franchise Disposal Fees
6,497,676
6,356,636 98%
6,437,500
2,659,070
41%
6,437,500 100%
- A
Private Disposal Fees
2,709,370
2,379,061 88%
2,419,046
1,093,140
45%
2,419,046 100%
Commercial Disp. Fee
2,042,050
2,060,523 101%
2,252,225
1,109,782
49%
2,252,225 100%
Franchise 3% Fees
265,000
291,340 110%
265,000
24,580
9%
265,000 100%!
B
Yard Debris
216,761
268,830 124%
216,761
151,931
70%
216,761 100%
C
Interest
44,000
58,235 132%
59,000
17,755
30%
50,000 85%
(9,000)! D
Miscellaneous
49,955
57,067 114%
48,336
131,721
273%
156,428 324% ,
108,092, E
Special Waste
15,000
21,487 143%
15,000
11,604
77%
15,000 100%,
-
Recyclables
18,000
11,063 61%
12,000
6,020
50%
12,000 100%
Leases
10,801
1 0%
1
-
0%
1 100%
TOTAL RESOURCES
11,868,613
11,504,244 97%
11,724,869
5,205,603
44%
11,823,961 101% ;
99,092:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
2,504,623
2,331,135
93%
2,538,776
996,850
39%
2,398,781 94%
139,995, F
Materials and Services
4,772,159
4,341,881
91%
4,927,163
1,319,276
27%
4,927,163 100%
G
Capital Outlay
173,000
109,681
63%
56,000
11,724
21%
56,000 100%!
H
i
Debt Service
860,938
860,937 100%
862,100
276,490
32%
862,100 100%
�
J
TOTAL REQUIREMENTS ;
8,310,720
7,643,635
92%
8,384,039
2,604,340
31%
8,244,044 98% ;
139,995:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
SW Capital & Equipment
(4,688,023)
(5,000,029)
107% :
(3,296,192)
(783,091)
24%
(3,296,192) 100%
Reserve
TOTALTRANSFERS ;
(4,688,023)
(5,000,029)
107% ;
(3,296,192)
(783,091)
24%
(3,296,192) 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
1,730,130
1,938,991 112%
600,000
799,570 133%
799,570 133%
199,570,
Resources over Requirements
3,557,893
3,860,608
3,340,830
2,601,263
3,579,917
239,087!
Net Transfers - In (Out)
(4,688,023)
(5,000,029)
(3,296,192)
(783,091) E
(3,296,192)
01
TOTAL FUND BALANCE
$ 600,000
$ 799,570 133%
$ 644,638
$ 2,617,742 406% ;
$ 1,083,295 168%
$438,657:
A Payment of--$174K Bend Garbage & Recycling for the month of November was not received by month -end close
B Fees due April 15, 2020
C Revenue is seasonal with higher utilization in the summer months
D Interest projection based on current investment rate and anticipated cash balances
E Includes an unbudgeted sale of loader 7-279 for $95K, CEC LED light incentive and Taylor NW royalty payments
F Projected Personnel savings based on FY19 and YTD average vacancy rate of 5.1%
G Expecting to reach budget with a waste characterization study, seasonal items such as mulching from the Fire Free events, bird control, etc.
H FY19 extended the life of an existing vehicle and did not purchase a second pick-up; FY20 purchased the budgeted gas monitoring equipment
I Principal and interest payments due in Nov and May
`��� Budget to Actuals Report
o
y ,r
Fair & Expo - Fund 615
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Events Revenue
655,000
615,300
94%
687,000
221,833
32%
598,000 87%
(89,000)' A
Food & Beverage
540,000
629,875
117%
568,000
124,507
22%
578,000 102%
10,000; B
Rights & Signage
105,000
115,650
110%
120,000
23,600
20%
125,000 104% ,
5,000
Storage
83,100
76,735
92%
71,000
31,502
44%
73,000 103%
2,000!
Horse Stall Rental
€ 57,000
71,855
126%
62,000
36,296
59%
61,000 98%
(1,000)
Interfund Payment
30,000
54,573
182%
30,000
12,500
42%
30,000 100%
C
Camping Fee
18,200
19,975
110%
18,000
3,350
19%
163000 89%
(23000)!
Miscellaneous
I 8,400
6,374
76%
33500
2,082
59% F
4,000 114%
500
Interest
I 2,400
(518)
-22%
2,000
(1,428) -71%
(2,000) -100%;
(4,000)!
,
TOTALRESOURCES
; 1,499,100
1,589,820 106% ;
1,561,500
454,243
29% ;
1,4833000 95% ;
(783500);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Personnel Services
1,248,512
1,259,337 101%
1,176,169
471,926
40%
1,127,000
96%
49,169: D
Personnel Services - F&B
149,296
149,947 100%
157,430
63,181
40%
154,000
98%
3,430! D
Materials and Services I
967,441
912,724 94%
795,788
348,925
44%
895,000
112%
(99,212); E
Materials and Services - F&B I
222,500
365,951 164%
234,600
105,262
45%
249,000
106%
(14,400)� B
Debt Service €
101,136
101,136 100%
100,800
4,675
5%
100,800 100%
TOTAL REQUIREMENTS
2,688,885
2,789,095 104% ;
2,464,787
993,970
40%
2,525,800
102% ;
(61,013);
TRANSFERS Budget. Actuals % Budget Actuals % Projection % $ Variance
Transfers In - Room Tax
517,996
517,996
100%
409,654
108,847
27%
409,654 100%,
Transfers In - County Fair
472,998
417,000
88%
395,000
SWIM
W/O
zza,uuu ai io t-' iu,uuuP r
Transfers In - General Fund
200,000
200,000
100%
200,000
83,330
42%
200,000 100%
Transfers In - Park Fund
30,000
30,000
100%
30,000
7,500
25%
30,000 100%
Transfers Out
(11,791)
(2,947)
25%
(11,791) 100%
TOTALTRANSFERS
1,220,994
1,164,996
95%
1,022,863
496,730
49% ;
852,863 83% ; (170,000);
FUND BALANCE Budget Actuais %
Budget Actuals % Projection % $ Variance
Beginning Fund Balance (60,285) 999%
80,000 (94,564) -118%; (94,564) -118%;
(174,564); G
Resources over Requirements (1,189,785) (1,199,275)
(903,287) (539,727) (1,042,800)
(139,513)
Net Transfers - In (Out) 1,220,994 1,164,996
E E
1,022,863 496,730 852,863
1 € E
(170,000):
!
TOTAL FUND BALANCE $ 31,209 ($ 94,564) -303%;
$ 199,576 ($ 137,561) -69% ($ 284,501) -143%
($484,077):
A Current year receipts are 32% of budget YTD; prior year receipts were
33% of budget at this point last year. Revenue projections down due to loss
of/postponement of Endurocross and other events.
8 Net earnings from F&B activities YTD are $(43,936). Monthly fixed costs have a greater impact on earnings during off-season months.
C Reimbursement from RV Park for personnel expenditures recorded in F&E.
D Projected Personnel savings based on FY19 and YTD average vacancy rate of 4.0%
E Projected increase primarily driven by Utilities, R&M and Advertising
F Net proceeds from the County Fair are recorded in a separate fund and transferred in at year-end (Current estimate of $225k).
G Prior year losses, relative to budget, are compounded into the beginning working capital to start the fiscal year.
Budget to Actuals Report
RV Park - Fund 618
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019 1
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
RV Park Fees < 31 Days
340,200
458,331 135%
405,200
273,037
67%
463,372 114%
58,172: A
Interest on Investments
E 4,400
12,255 279%
12,000
5,759
48%
13,500 113% ,
1,500; B
Cancellation Fees
4,000
12,497 312%
5,000
4,266
85%
5,626 113% ,
626
RV Park Fees > 30 Days
5,000
11,600 232%
5,000
4,350
87%
13,450 269%
8,450!
Washer / Dryer
3,500
4,650 133%
4,000
3,743
94%
5,063 127% ,
1,063
Vending Machines
1,500
1,716 114%
3,000
1,586
53%
2,073 69%
(927),
Miscellaneous
E
� -
2,231
2,000
1,554
78%
2,356 118%
356!
Good Sam Membership Fee
E
2,561
1,500
351
23%
351 23%
(1,149); C
Good Sam Discounts
E
-
17,220 999%
( )
7,109 999%
( )
7,109 999%
( ) ,
7,109 ; C
( )�
TOTAL RESOURCES
358,600
488,620 136% ;
437,700
287,537
66% ;
498,682 114% ;
60,982:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals %
Projection % $ Variance
Materials and Services
i
298,870
276,007
92%
318,273
127,022 40%
279,291 88% 38,982:
Debt Service
223,101
223,101
100%
222,100
0%
222,100 100%
TOTAL REQUIREMENTS ;
521,971
499,108
96%
540,373
127,022 24%
501,391 93% 38,982:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In - Park Fund
160,000 160,000 100% 160,000
i
160,000 100%
160,000 100%
Transfers In - TRT Fund
- - ! 35,000
8,750 25%
35,000 100%
Transfer Out - RV Reserve
i 502,000
- - ( )
251,000 50%
( )
502,000 100%
( ) '
TOTAL TRANSFERS
160,000 160,000 100% ; (307,000)
(82,250) 27%
(307,000) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
319,000
443,480 139%
560,000
592,992 106%
592,992 106%
32,992:
E
Resources over Requirements
(163,371)
(10,488)
(102,673)
160,515
(2,709)
99,964,
Net Transfers - In (Out)
160,000
160,000
(307,000)
(82,250)
(307,000)
0!
t
TOTAL FUND BALANCE
$ 315,629
$ 592,992 188%
$ 150,327
$ 671,257 447%
$ 283,283 188%
$132,956:
A 7,925 RV spaces, 48.87% utilization YTD. Prior year comparable was 7,656 RV spaces, 47.21% utilization YTD
Interest projection based on current investment rate and anticipated cash balances
The Good Sam incentive program was discontinued during Fall 2019.
`°�{ Budget to Actuals Report
C� G
Risk Management - Fund 670
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Workers' Compensation
1,247,279
1,273,816 102%
1,255,108
546,242
44%
1,255,108 100%
General Liability
1,063,675
1,063,675 100%
1,072,326
439,786
41%
1,072,326 100%
Property Damage
394,291
394,291 100%
392,923
164,967
42%
392,923 100%,
Unemployment
280,921
297,540 106%
323,572
272,512
84%
323,572 100%:
A
Vehicle
195,250
195,250 100%
195,580
84,585
43%
195,580 100%
Interest on Investments
85,000
148,890 175%
137,000
65,267
48%
163,000 119%
26,000! B
Claims Reimbursement
269,198
57,073 21%
82,000
366,567
447% ,
380,000 463%
298,000�
Skid Car Training
32,000
44,910 140%
34,000
9,810
29%
34,000 100%
Process Fee- Events/ Parades
1,800
1,575 88%
2,000
495
25%
2,000 100%
Miscellaneous
500
5 1%
500
5
1%
500 100%
Loss Prevention
30
30 100%
30
0%
30 100%
TOTALRESOURCES
3,569,944
3,477,056 97%
3,495,039
1,950,236
56% ;
3,819,039 109%;
324,000:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Workers' Compensation
1,360,000
1,013,256
75%
1,460,000
380,842
26%
1,460,000 100%,
General Liability
900,000
633,248
70%
1,400,000
192,853
14%
900,000
64%
500,000� C
Insurance Administration
599,459
529,833
88%
592,059
201,648
34%
573,446
97%
18,613, D
Property Damage
728,638
548,796
75%
400,236
603,960
151%
800,000
200%
(399,764), E
Vehicle
120,000
100,150
83%
150,000
71,575
48%
150,000
100%
Unemployment
150,000
37,481
25%
130,000
8,774
7%
110,000
85%
20,000� F
TOTAL REQUIREMENTS ;
3,858,097
2,862,764
74% ;
4,132,295
1,459,652
35%
3,993,446
97%
138,849:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers Out - Vehicle Replace
(3,168)
(3,168)
100%
(6,918)
(1,729)
25%
(6,918)
100%
TOTALTRANSFERS
(3,168)
(3,168)
100% ;
(6,918)
(1,729)
25%
(6,918)
100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
5,600,000
6,582,283 118%
6,100,000
7,193,407 118%
7,193,407 118%
1,093,407,
Resources over Requirements
(288,153)
614,292
(637,256)
490,584
(174,407)
462,849!
Net Transfers - In (Out)
(3,168)
(3,168)
(6,918)
(1,729)
(6,918) !
0
t
TOTAL FUND BALANCE
$ 5,308,679
$ 7,193,407 136%
$ 5,455,826
$ 7,682,262 141%
$ 7,012,082 129%
$1,556,256:
A Unemployment collected on first $25K of employee's salary in fiscal year
B Interest projection based on current investment rate and anticipated cash balances
C Claims are difficult to project, but General Liability claims are trending less than budget
D Projected Personnel savings based on 1.00 vacant FTE in July and August, which has been transferred to Administrative Services
E Majority of Fair/Expo roof replacement costs were expected in FYI 9, but significant portion incurred in FY20.
F Fewer unemployment claims than anticipated.
Budget to Actuals Report
Health Benefits - Fund 675
FY20 YTD November 30, 2019 (unaudited)
RESOURCES
Internal Premium Charges
COIC Premiums
Retiree / COBRA Premiums
Employee Co -Pay
Interest
Prescription Rebates
Claims Reimbursement & Other
TOTALRESOURCES
REQUIREMENTS
Health Benefits
Deschutes On -Site Pharmacy
Deschutes On -Site Clinic
Wellness
TOTAL REQUIREMENTS
41.7%
Year Complete
Fiscal Year 2019
Fiscal Year 2020
Budget
Actuais
%
Budget
Actuals
%
Projection %
$ variance
17,054,563
18,051,440
106%
17,411,292
7,316,511
42%
17,559,626 101%
148,334:
1,834,000
1,794,789
98%
1,967,021
677,595
34%
1,620,000 82%
(347,021)
1,280,000
i
1,144,088
89%
1,433,000
395,170
28%
1,185,000 83%
(248,000)
963,000
1,016,748
106%
1,041,120
402,109
39%
1,026,114 99%
(15,006):
220,000
366,207
166%
346,000
160,874
46%
386,097 112% ,
40,097-
60,000
148,847
248%
75,000
45,389
61%
75,000 100%!
-'
i
-
177,557
45,000
750
2%
45,000 100% �
-
21,411,563
22,699,675
106% ;
22,318,433
8,998,398
40% ;
21,896,837 98%
(421,596);
Budget Actuals % Budget Actuals % Projection % $ variance
19,559,777
17,493,075
89%
18,550,836
6,527,420
35%
18,900,836 102% '
(350,000); A
2,284,744
i
2,514,038
110%
2,242,104
744,758
33%
2,242,104 100%
A
1,114,864
1,045,588
94%
1,141,691
399,601
35%
1,141,691 100%
A
184,870
158,384
86%
180,380
77,320
43%
180,380 100%
A
23,144,255
21,211,086
92%
22,115,011
7,749,099
35% ;
22,465,011 102% ;
(350,000);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ variance
Beginning Fund Balance
16,051,586
15,075,316 94%
16,106,294
16,563,905 103%
16,563,905 103%
457,611,
Resources over Requirements
(1,732,692)
1,488,590
203,422
1,249,300
(568,174)
(771,596)
i
Net Transfers - In (Out) - - 0'
TOTAL FUND BALANCE $ 14,318,894 $ 16,563,905 116% $ 16,309,716 $ 17,813,205 109% ' $ 15,995,731 98% ($313,985)
A Amounts are paid 1 month in arrears; projection compared to historical costs for reasonableness
01EsC,oG2� Budget to Actuals Report
911 - Fund 705
FY20 YTD November 30, 2019 (unaudited)
41.7%
Year Complete
Fiscal Year 2019 1
Fiscal Year 2020
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Property Taxes - Current Yr
8,311,833
8,426,089 101 %
8,809,419
8,147,949
92%
8,782,719 100%
(26,700): A
Telephone User Tax
890,000
955,187 107%
900,000
232,660
26%
900,000 100%
B
Police RMS User Fees
300,680
335,192 111% :
250,000
51,197
20%
250,000 100%!
C
Interest
200,000
205,570 103%
157,000
70,320
45%
203,000 129%
46,000! D
State Reimbursement
125,000
162,900 130%
125,000
15,000
12%
125,000 100%
E
Property Taxes - Prior Yr
110,000
108,419 99%
100,000
203,428
203%
228,091 228%
128,091, F
Data Network Reimbursement
50,000
106,592 213%
55,000
-
0%
55,000 100%
Contract Payments
51,300
175 0%
51,300
-
0%
51,300 100%,
C
User Fee
180,000
141,980 79%
73,680
2,156
3%
73,680 100%
C
Property Taxes - Jefferson Co.
30,000
33,453 112%
30,000
31,790
106%
31,962 107%
1,962!
Miscellaneous
11,200
38,757 346%
11,951
4,808
40%
11,951 100%
TOTALRESOURCES
10,260,013
10,514,313 102% ;
10,563,350
8,759,308
83% ;
10,712,703 101% ;
149,353:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Personnel Services
7,646,307
6,743,116
88%
7,462,575
2,968,426
40%
6,957,777
93%
504,798: G
Materials and Services
3,370,357
3,297,619
98%
3,387,761
1,563,439
46%
3,387,761
100%
Capital Outlay
2,362,400
529,377
22%
1,400,000
91,613
7%
1,400,000 100%
TOTAL REQUIREMENTS
13,379,064
10,570,113
79%
12,250,336
4,623,478
38%
11,745,538
96%
504,798:
FUND BALANCE
Budget
Actuais
%
Budget
Actuals
%
Projection
%
$ Variance
Beginning Fund Balance 8,625,000 8,660,615 100% 7,753,706 8,604,816 111% 8,604,815 111% : 851,109:
Resources over Requirements (3,119,051) (55,800) (1,686,986) 4,135,830 (1,032,835) 654,151!
Net Transfers - In (Out) 0'
TOTAL FUND BALANCE $ 5,505,949 $ 8,604,816 156% $ 6,066,720 $ 12,740,646 210% $ 7,571,980 125% ; $1,505,260,
A Actual 19-20 TAV is a 5.36% increase compared to FY 18-19 vs. 5.5% budgeted
B Telephone maintenance reimbursements are received in a lump sum by early spring
C Billings sent at the end of March, revenue expected in early May
D Interest projection based on current investment rate and anticipated cash balances
E State GIS reimbursements are received quarterly
F TDS Baja deferred billing credits per ORS 305.286 in addition to settlement payment
G Projected Personnel savings based on FY19 and YTD average vacancy rate of 8.0%
ES COG
L_
,i
Z
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meetinq of December 23, 2019
DATE: December 18, 2019
FROM: Greg Munn, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Consideration of Approval to Create a Side Account with the Oregon Public Employee's
Retirement Fund
BACKGROUND AND POLICY IMPLICATIONS
Earlier this year, the Oregon State Legislature passed and the Governor signed into law SB 1049 which
includes a number of changes intended to reduce Public Employee Retirement System (PERS) costs to
employers. One of the provisions in the Bill is matching funds available through the Employer
Incentive Fund (EIF).
The EIF provides that the state will match up to 25% of a PERS employer's lump sum cash deposit into a
new side account in the Oregon Public Employee's Retirement Fund (OPERF). The EIF's purpose is to
incentivize employers to invest existing cash reserves in the OPERF and provide a mechanism to lower
future PERS costs by receiving amortized principal and investment returns annually in the form of a
credit applied against future PERS rates.
Deschutes County applied for and was awarded a 25% match from the EIF in the amount of
$4,991,132; this is the maximum Deschutes County is eligible to receive. To receive this match
maximum, the County must deposit $19,964,526 into a side account with the state by December 31,
2019 to be eligible for a side account adjustment to PERS rates beginning July 1, 2020. The County is
under no obligation to contribute a specific amount of money or any money at all; the award from the
OF is only an offer to participate in the match funding.
The concept and potential impact to the County to reduce PERS costs over the next twenty years has
been discussed including formal reviews with the Board of County Commissioners on November 12,
2019 and December 2, 2019 and the County's Budget Committee on December 12, 2019.
The award of EIF match funds is an offer to the County to participate in a side account investment with
the OPERF. Principal investment, match and investment earnings/losses are returned to the County in
the form of a rate credit which is expected to directly reduce PERS costs to all County departments
Packet Pg. 55
C
over a twenty year period. The County may decide to participate or not in this investment opportunity,
and to what funding level if it is decided to participate. The County has adequate funds set aside to
fund the full match amount of the award. Staff is seeking Board direction on whether to participate in
the investment opportunity with OPERF and to what funding level.
FISCAL IMPLICATIONS
Creation of a side account with OPERF that is eligible for the EIF match requires a cash deposit from the
County; borrowed funds are not eligible. The maximum eligible EIF match is $4,991,132 which is 25%
of a $19,964,526 County contribution. The County has reserve funds available to make the full
contribution including funds in the following:
1. PERS Reserve Fund $15.3
2. Health Benefits Trust Fund $6M*
3. General Fund $12M total approximately $4M available
4. General Capital Reserve $11M
5. Property Development Fund $1M
6. Transient Room Tax Fund $33M
Approval of a supplemental budget will likely be required before the end of the fiscal year depending
on the amount transferred to PERS.
While funds deposited with OPERF are at risk along with all state retirement full d S, the long term
historic returns far exceed any investment options available to the County under the Investment Policy.
*Use of the Health Benefits Trust Fund dollars will require discussion related to policy -driven fund
balance limits and balancing interfund equity with fund participants.
DECISION REQUESTED
Staff is requesting Board direction on the following:
1. Whether to participate in creating a new side account with OPERF and acceptance of EIF funds;
2. If yes, then amount to invest in new side account; and,
3. Source of funds to invest in new side account.
ATTENDANCE
Greg Munn, Chief Financial Officer
Packet Pg_56
I E S C
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of December 23, 2019
DATE: December 16, 2019
FROM: Whitney Hale, Administrative Services, 541-330-4640
TITLE OF AGENDA ITEM:
2020 BOCC Planning Session
BACKGROUND AND POLICY IMPLICATIONS:
Staff is seeking Board input and direction on logistics for the 2020 Planning Session, which is
scheduled for Thursday, January 30.
FISCAL IMPLICATIONS: None
ATTENDANCE• Whitney HAP Administrative SPrvirps,
Es
BOARD OF
COMMISSIONERS
The Board of Commissioner's annual goal setting retreat is scheduled for Thursday, Jan. 30.
Staff seeks Board input and to finalize the following:
o Location options:
o County Facility (9-1 -1, Solid Waste, Road Dept.)
o Other Public Facility (Reservation at Parks & Recreation)
o Other
o Draft Agenda:
o Board Priorities - The Board's annual goal setting retreat and
subsequent adoption of priorities for the coming year serves as the
kickoff for the County's budget process. Board priorities and strategic
goals guide the efforts and work plans of County departments as they
prepare their budgets for the coming year.
(FYI -20 goals and the correlating department metrics are attached.)
o Department Forecasting: In January, prior to the retreat, departments
will highlight the top challenges they expect to face in the coming year.
Department heads will be on call during the retreat to come in if the
Board would like to discuss an identified challenge and how it might
shape a coming year priority or focus area.
o Other?
T E S CO
d,
w f -A
a � .. _<
3 t,.,[ rye i, (., 1, n:.,t Jt & 0i lt, ,,."
Enhancing the lives of citizens by delivering quality services in a cost-effective manner.
Protect the community through planning, preparedness and delivery of coordinated services.
• Provide safe and secure communities through coordinated public safety services.
• Reduce crime and recidivism through prevention, intervention, supervision and
enforcement.
• Collaborate with partners to prepare for and respond to emergencies and disasters.
i " P G OI: '
Enhance and protect the health and well-being of communities and their residents.
• Support and advance the health and safety of Deschutes Countys residents.
• Promote well-being through behavioral health and community support programs.
• Help to sustain natural resources in balance with other community needs.
Promote policies and actions that sustain and stimulate economic vitality.
• Support affordable housing options through availability of lands and appropriate regulation.
• Administer land use programs that promote livability.
• Maintain a safe, efficient and economically sustainable transportation system.
• Partner with organizations and manage County assets to attract business development,
tourism and recreation.
Provide solution -oriented service that is cost-effective and efficient.
• Ensure quality service delivery through the use of innovative technology and systems.
• Support and promote Deschutes County Customer Service "Every Time" standards.
• Promote community participation and engagement with County government.
• Preserve and enhance capital assets and strengthen fiscal security.
• Provide collaborative internal support for County operations.
We e;x C r°( ki
The Board of County Commissioners establishes goals and objectives annually to guide department
operations. Departments develop performance measures that align with the priorities established
by the Board and monitor and report progress accordingly. These measures are listed below in
relation to each individual goal and objective. Additional information regarding the performance
measures can be found in the departmental sections of the budget document.
Protect the community through planning, preparedness and delivery of
coordinated services.
10 b�6.c E.lk� r HI .T.,
f 6
Measure
Department
Develop and refine operational procedures, practices and training to
enhance interoperability and coordination of response to critical
9-1-1 Service District
incidents with partner Police and Fire/EMS agencies.
Meet the National Emergency Number Association (NENA) standard for
the answering of 911 calls in the busiest hour in less than 10 seconds,
9-1-1 Service District
90% of the time.
Achieve 85% voluntary compliance in code enforcement cases.
Community Development
Resolve 75% of code enfnrrement rases within 12 months.
Community Development
Ensure 100% of contracted criminal justice offender treatment partners
strive, provide and are reviewed for effective treatment of supervised
Community Justice
medium and high risk offenders.
Percent of victims who report after case closure that they either agree or
strongly agree that the victims' assistance program helped them make
District Attorney's Office
informed decisions about their situations.
Rate of collections on fines 50% or above within 90 days of judgment.
Justice Court
Partner with County department stakeholders to further refine the Public
Safety Campus Master plan for presentation to the Board of County
Facilities
Commissioners.
Respond to or initiate 80,000 patrol community contacts.
Sheriffs Office
Measure
Department
Successfully implement Contingency Management research project with
Oregon Social Learning Center (6 CJO's testing whether juvenile probation
Community Justice
officers (CJO's) can positively intervene with youth with Substance Use
Disorders)
Complete criminogenic risk assessments of supervised adult offenders
Community Justice
within 10 days of intake.
Via our Goldilocks program, achieve a 20 percent drug recidivism rate
District Attorneys
reduction.
Office
Driving under the influence of intoxicants trial conviction rate.
District Attorneys
Office
Average elapsed time to final disposition (in days) for adult misdemeanor
District Attorney's
cases.
Office
Achieve minimum 50 percent positive Deputy District Attorney survey
responses (total of "very good" and "good" responses) to the following
questions:
District Attorneys
• Ability to call and/or meet with victims in a timely manner: from 25 percent
Office
to 50 percent.
• Adequately Prepare for Trial: from 19 percent to 50 percent.
• Ability to work on case follow-up tasks: from 20 percent to 50 percent.
Ensure that 20% of individuals served by the Forensic Diversion Program will
Health Services
experience a reduction in recidivism.
Measure
Department
Coordinate with 9-1-1 and DCSO to increase the number of web -registered
Administration
Deschutes Alerts subscribers by ten percent.
A A.. i-f-;- .. �L.I1. ..-,v+ii-iv.-.*ir. r. ire Ciro Cron or�to nc mono. -I by
IVIa II Ilall I VI ,, %-, ease public pal 11 cii patio n 1 F n e F r ee events as � � ��.0 our �... . y
Natural Resources
yard debris collected.
Improve the structural resilience of County buildings through improvements
to seismic restraints and by completing structural engineering reviews at
Facilities
targeted facilities.
Participate in multi -agency coordination activities (meetings, plans, and
Sheriffs Office
trainin s.)
Hold six emergency preparedness activities.
Sheriffs Office
Coordinate in advance with select county departments regarding likely legal
Legal
issues surrounding emergency and disaster response
Maintain 24/7 channels of communication in order to provide real time legal
Legal
support during emergency operations
1 Heal
Enhance and protect the health and well-being of communities and their
residents.
marJv,.�t.�f,
Measure
Department
Reduce outbreaks and spread of disease by completing 95% of communicable
disease investigations within 10 days, as defined by the Oregon Health
Health Services
Authority.
Reduce outbreaks and foodborne illness by inspecting a minimum of 95% of
licensed facilities (e.g. restaurants, pools/spas/hotels, etc.) per state
Health Services
requirements.
Ensure 90% of women served in the DCHS clinic and at risk for unintended
Health Services
pregnancy use effective methods of contraception after receiving services.
Ensure 80% or more of two -year -olds served by the DCHS Immunization Clinic
receive CDC Advisory Committee on Immunization Practices (ACIP)
Health Services
recommended childhood immunizations.
Ensure 80% of pregnant women being served by DCHS receive prenatal care
Health Services
M.. n +ho fire++rimertnr
uc"iniiiii g ii i u c i io� u n ..o«..
Complete 4,400 sick call visits.
Sheriffs Office
Complete 775 14-day assessments.
Sheriffs Office
Ensure safe access to County facilities and services through annual inspection
Facilities
of 80% of sidewalk inventory and complete repairs as needed.
Maintain or increase the number of communities participating in the Firewise
Natural Resources
USATm Program.
Process City of Bend and City of Redmond UGB amendments related to
Community
implementation of Affordable Housing Pilot Project(s) and amend our
Development
comprehensive plan
Measure
Department
See Behavioral Health Oregon Health Plan clients within state timelines as
specified in the following categories: 1) Emergent/Urgent: within 24-48
Health Services
hours; and 2) Routine: within 2 weeks.
Offer a behavioral health appointment that falls within the seven (7) day
Health Services
period post -discharge to 82.7% of individuals discharged from a hospital.
V t i ¢.,�lt t'.Q
Measure
Department
Respond to 100% of water quality alerts & violations (E.coli, Nitrates, boil
Health Services
water alerts, etc.).
Achieve compliance with the ATT Operation and Maintenance (O&M)
Community Development
reporting requirements of 95%.
Efficient use of the Knott Landfill resource means maximizing the
available space through proper compaction of the waste received. In
FY19-20 we want to meet or exceed the general industry compaction
Solid Waste
standard of 1,200 Ib/cy.
Complete a Waste Characterization Study in FY19-20 to identify possible
Solid Waste
areas for increased diversion of recyclables from the landfill.
Increase the diversion rate by working with solid waste service providers
Solid Waste
to increase the collection of recyclables to 44,425 tons per year.
Promote policies and actions that sustain and stimulate economic vitality.
Measure
Department
Work with non-profit agencies to increase the supply of affordable
Administration
housing.
Identify asset or foreclosure properties that may be appropriate for
housing and/or social services and assist the developer in bringing
Administration
projects to fruition.
Seek opportunities to partner with other jurisdictions to stimulate
Administration
affordable housing projects.
Measure
Department
Amend zoning code to comply with federal RLUIPA and sign code laws.
Community
Development
Measure
Department
Secure state and federal funds to support local public transit services in
Administration
partnership with local providers.
Sustain the Pavement Condition Index at 81 /82.
Road Department
Provide a maintenance treatment or resurface 14.0% of County roads.
Road Department
Achieve 50% of bridges rated good or better (Deck, Superstructure, and
Road Department
Substructure Ratings all above 7 on a 0 to 9 rating scale).
Achieve 96% of roads rated good or better (Pavement Condition Index above
Road Department
70).
Measure
Department
Leverage funds forjob creation and business recruitment, support and
Administration
diversification through County economic development loan program.
Coordinate with the City of Redmond to entitle large lot industrial sites.
Community
Development
Achieve $47 million in economic impact generated from Fair & Expo events
and facilities. This measure uses economic multipliers established by Travel
Fair & Expo
Oregon and updated with Travel Industries of America travel index.
Have more than 300,000 visitors attend this year's Fair.
Fair & Expo
Measure
Department
Successfully complete the build and testing of our new Computer Aided
Dispatch software and follow the process with appropriate internal staff and
9-1-1 Service District
external partner agency training and deployment.
Meet the Emergency Medical Dispatch call taking standards established by the
International Academies of Emergency Dispatch by processing 90% or more of
9-1-1 Service District
all reviewed medical calls with a Compliant or Highly Compliant Quality
Assurance score.
Meet the Emergency Fire Dispatch call taking standards established by the
International Academies of Emergency Dispatch by processing 90% or more of
9-1-1 Service District
all reviewed fire calls with a Compliant or Highly Compliant Quality Assurance
score.
Accounts managed per FTE compared to other Oregon counties.
Assessor's Office
Written approval by the Department of Revenue for the Assessor's Certified
Assessor's Office
Ratio Study.
Percentage of tax statements mailed by Oct. 25.
Assessor's Office
Written certification from the Department of Revenue approving the County
Assessor's Office
Assessment Function Assistance (CAFFA) program.
Compares recording staff FTE to the number of pages recorded
Clerk's Office
Compares election staff FTE to voter registration
Clerk's Office
Achieve 6-10 inspection stops per day.
Community
Development
Issue onsite septic system permits within 15 days of completed application.
Community
Development
Achieve an average turnaround time on building plan reviews of 8-10 days.
Community
Development
Issue land use administrative decisions with notice within 45 days and without
Community
notice within 21 days of completed application.
Development
Utilize performance measures dashboard metrics for Jllpel VI�Vfy CJO and PO
Community Justice
performance review.
Complete the implementation of room tax automation and online customer tax
Finance / Tax
payment portal by August 31, 2019.
Document internal controls to ensure controls are functioning appropriately in
Finance / Tax
the new Tyler MUNIS financial system.
Assist departments with the development of data extraction and analysis
features of the new financial system including Power BI, Cubes and SSRS
Finance / Tax
reports to enhance decision maker's access to relevant, current financial data.
Complete integration of onboarding functions into Employee Self Service (new
Human Resources
HR system).
Partner with stakeholders to complete migration of new HR system. Currently
Human Resources
85% complete.
Complete integration of Onboarding functions into Employee Self Service (new
Human Resources
HR system). Currently 0% complete.
Complete migration of new HR system.
Human Resources
Complete seventy-five percent of phone system upgrade.
Information
Technology
90% resolution of small claim cases before trial
Justice Court
I'll 11
._ a cJ6ceC nc .. ',��ti v:a f i ol.i. _;� rch4t_," ���,tl i.�P.a' i.lc "�in�4 .,
Measure
Department
Achieve 90% customer satisfaction (or greater).
Clerk's Office
Percentage of customers rating levels of service as very good to excellent.
Clerk's Office
Election personnel cost comparison per 1,000 ballots tallied for countywide
elections.
Clerk's Office
Over the last five years, the number of passport applications has significantly
trended upward.
Clerk's Office
Maintain a less than 10 day wait time for scheduled appointments
Veterans' Services
Achieve 90 percent customer satisfaction or greater
Fair & Expo
01 f �.FV6 _ _ `.�(r� <.f ,. f n.�.. �. {. .��71, c ✓^i(�t, < t,�, t. ._r`G f C'�I� h
Measure
Department
Replace 5 existing HVAC units in the older section of the jail
Sheriffs Department
Develop and implement the facility asset management and replacement plan
Facilities
Manage health insurance claim cost per employee. Maintains claims increase at
or below market trend
Human Resources
Measure
Department
Achieve 95% survey rating of overall quality of internal audit reports.
Administration
Number of workplace accidents that require days away from work, or
transferred workers per 100 employees (DART Rate).
Administration
Support training on HR policies/procedures and leadership programs. Increase
percentage of supervisors and managers completing the program by 5%.
Human Resources
Develop Cybersecurity Program "to —be" profile depicting program five-year
goals. Prioritize goals and make necessary budget requests for Fiscal 2021.
Information
1 Technology
Upgrade the County primary internet connection to address congestion issues
and provide for future growth.
Information
Technology
Maintain 24/7 channels of communication (phone & email) with all department
heads and key department staff, recognizing that many situations requiring
Legal
legal assistance occur outside of the standard 8-5, M-F workday
Percentage of county -wide light fleet out of life -cycle. (Long term target is 0%,
Road Department
annual goal is a downward trend).
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Measure Department
Launch new electronic newsletter to connect residents with County services Administration
E S COG
o' Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of December 23, 2019
DATE: December 12, 2019
FROM: Janice Garceau, Health Services,
TITLE OF AGENDA ITEM:
PacificSource Community Solutions - DCHS 2020 Contract Update
RECOMMENDATION & ACTION REQUESTED:
Provide information and contract status Commissioners.
BACKGROUND AND POLICY IMPLICATIONS:
PacificSource Community Solutions is the Coordinated Care Organization (CCO) contracting with the
Oregon Health Authority (OHA) to oversee management of Medicaid dollars in the region. As such,
PacificSource contracts with Community Mental Health Providers (CMHP) to provide behavioral health
services to members. Under CCO 2.0, OHA requires a global budget that includes both physical and
behavioral health providers. Beginning June 2019, Deschutes County Health Services (DCHS), St.
Charles Hospital and the Central Oregon Independent Practice Association (COIPA) have been jointly
involved in contract negotiation, with the goal of completing the 2020 contract by December 31, 2019.
Negotiations have progressed and final proposals and analysis of costs are underway. It is anticipated
that the contract will be ready for execution by end of January 2020. Additional meetings with
participants have been scheduled to facilitate the goal of reaching the January deadline.
FISCAL IMPLICATIONS: The PacificSource contract represents roughly a third of the DCHS
Behavioral Health Service Area's budget. In addition, the date of execution impacts when higher
reimbursement rates will commence
ATTENDANCE: Janice Garceau, Deputy Director
\A
FACILITIES T IES 13EPARTMENT
Date: December 23, 2019
To: Board of County Commissioners
From: Lee Randall, Facilities Director
Re: Skanska Notice of Intent to Award —Adult P & P/Work Center Project Update
In late October, the project team presented cost estimates and a floorplan to the Board for Option
A, the expanded second level over the existing Work Center dormitories. The team also presented
an Option B concept, which involves a stand-alone expansion to the west and south of the existing
building. In the intervening time, a schematic floorplan for Option B has been developed and the
civil engineer is reviewing the impact of the footprint on existing utility easements and trenches
(sewer, power, water) as well as Swalley Irrigation easements.
The team's objective is to come before the Board in January and report on the design options
already considered. This report will include schematic drawings, cost estimates, construction
timeline, and any particular benefits of or impediments to each. At that time we'll seek Board
dirartinn to fi rrthar nr irci ra an nntinn make and assess modifications to one or more option, or
consider other options.
Prior to that we must fully understand the impact of existing irrigation and utility easements on the
short term projects and long term use of the public safety campus. We have already met with the
civil engineer to review options. We will be meeting with Swalley Irrigation District and City of Bend
to fully understand what options and limitations exist.
It would be very beneficial at this time to hire the construction manager/general contractor (CM/GC)
for pre -construction services. I will seek to get this on the Board's business agenda for December
23rd. The CM/GC will provide the cost estimates for the Option B design, and, if necessary, update
the estimates for modifications or provide new estimate for other design options that the Board
may direct the project team to examine. Additionally, the CM/GC will provide other preconstruction
services several of which may directly impact project cost.
Hiring the CM/GC in no way locks the County into the full construction project. Once the Board
determines the project direction, the CM/GC would prepare a Guaranteed Maximum Price that the
Board would approve through a contract amendment. Specific information on the services
provided, cost of services, selection process, and recommended candidate can be provided as part
of the agenda request. If you have any questions or thoughts about the selection process and
recommended candidate let me know. I am available to meet with you individually prior to the
selection of the CM/GC coming before the Board. Thank you for your attention to these matters.
14 NW Kearney Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005
(54 1) 330 d 686 nnw.de sr humr;.org:
ODOT has done channelization improvements at Lower Bridge Way/US 97, but will look at a long-term
solution of either a simple overpass (meaning no direct connection to the highway) or an interchange.
Any planned solution at Lower Bridge Way will have to look at the highway through the rest of the
community.
At the open houses there was no strong preference among the options of a bypass, a couplet (I I,'
Street would be northbound, current US 97 would be southbound), an interchange or overpass, or a
traffic signal. Residents generally preferred no change. Residents, ODOT, and the County all agreed
that the highway would not be widened beyond its current three -lane configuration.
ODOT will continue to monitor the performance of US 97 in Terrebonne to determine when a
refinement plan should be initiated. Potential triggers could be the majority of intersections in
Terrebonne either not meeting ODOT's V/C ratio, excessive queuing on County roads due to lack of
gaps in traffic, a higher than above average crash rate than the statewide average for similar facilities, or
the emergence of a Safety Priority Index System (SPIS) site.
Topic: Secondary Access to Crooked River Ranch
Response: Planning and Road Department staff have worked with Crooked River Ranch (CRR) and
Bureau of Land Management (BLM) to identify an emergency secondary access from CRR to NW Quail
Road south to Lower Bridge Way. The emergency access reaches Lower Bridge Way to the east of
Steamboat Rock. A right-of-way agreement with BLM is pending.
Redmond Area
Topic: Replace the At -Grade Crossings of the BNSF and CoPR at O'Neil Junction
Response: The COACT Rail Plan identified high -priority crossings within the tri-county area that would
be grade separated. Of those, two are in Deschutes County with the northernmost being one at O'Neil
junction or as it's known for railroad purposes, Prineville junction. This project is estimated to cost $18
million.
Topic: Need for a "Ring Road" on the West Side
Response: The 2030 model and the Redmond TSP indicate existing roads need to be improved to add
capacity as US 97 begins to become more congested and as the City's lands west of US 97 begin to
develop. Helmholtz will be widened and turn lanes added from north to south. Eventually, Helmholtz
will be extended southeastward to connect to a future interchange at Quarry/US 97. The lands
between US 97 and Helmholtz are Multiple Use Agriculture, 10-acre minimum (MUA-10) so no
exception is required for Statewide Planning Goal 3.
County staff anticipates once a precise alignment to extend Helmholtz to US 97 has been identified, the
City of Redmond will be the land use applicant.
Topic: Redmond Re -Route, Phase II to Extend from OR 126 Southward
Response: ODOT modeling has indicated a deficiency on the current five -lane section of US 97 south of
OR 126 all the way down to the Redmond UGB. The 1998 TSP and the TSP Update both include a
Quarry Road interchange. ODOT and the City of Redmond are in the midst of a long-range plan to
identify whether the Re -Route's southern terminus is an upgraded Yew Avenue interchange or a new
EXHIBIT C ORDINANCE 2012-005 Page 142 of 268
The long-term plan to handle these volumes, which are approximately a 33 percent to 50 percent
increase over existing volumes, is to make US 97 a divided four -lane highway throughout the County.
Planned improvements for US 97 include $52.8 million in lane additions, $69.6 million in overpasses and
grade -separated interchanges, and $80 million to realign US 97 as the second phase of the Wickiup
junction interchange.
There in one location where the four -phased approach will not be followed. Deschutes County and
ODOT have agreed US 97 will remain a three -lane cross-section in Terrebonne. The reason is due to
significant residential development on both sides of the highway, the elementary school on the west
side, commercial development along the flanks of US 97, and the observed high demands to cross the
highway. Traffic calming and pedestrian safety are more important than through traffic movement.
Improvements to US_97_in the Terrebonne area will focus -on-non-widening options such asaccess
management, a couplet, traffic signals, or a bypass. The intersection of Lower Bridge Way/US 97 will
have either a simple overpass or a grade -separated interchange. The time of delay of driver trying to get
through Terrebonne is insignificant to the overall travel time along the corridor.
ODOT and Deschutes County will conduct a refinement plan for Terrebonne based on the goals and
objectives of the adopted Terrebonne Community Plan, the goals and objectives of the Oregon Highway
Plan, and additional public input and outreach. From a County planning perspective, this is a high -
priority project.
In the Redmond area, the three main projects are: (1) addressing O'Neil junction by adding an overpass
over US 97 that disconnects O'Neil Highway and Pershall Way from the highway; (2) determining the
southern terminus of Redmond Re -Route Phase 11; and (3) developing a conceptual footprint of the
US 97/Quarry Road interchange including how Helmholtz Way will connect on the west end.
Between Bend and Redmond the traffic volumes will exceed the threshold ODOT has set for triggering
a raised median. The County supports a raised median on US 97, provided an adequate system of
frontage road(s) or parallel local alternate routes precede the raised median's installation.
In the Bend area the major issues of ODOT selecting a preferred alternative for US 97 at the north end
of Bend (a draft Environmental Impact Statement [EIS] was issued summer 2011). Once a preferred
alternative is approved, the County TSP will likely need to be amended. The other Bend area issue is at
the opposite end of the City, completion of the Lava Butte project to separate the travel lanes of US 97.
The project is due to be completed in 2012 and median barrier is planned for 2015.
The volumes, both current and forecast, are lower between Bend and Klamath County than those from
Bend to Redmond. Still, there are capacity issues and safety concerns, particularly in winter. US 97 will
ultimately be a divided four -lane facility on the rural lands between Bend and Klamath County. The City
of La Pine TSP will address the highway in the urban or urbanizing areas from the Wickiup junction area
south to 111C CIIU VI La f IIIC.
EXHIBIT C ORDINANCE 2012-005 Page 165 of 268
C 0 U N C I L
Deschutes County Statewide Transportation Improvement Fund (STIF)
Advisory Committee Applicant Summary
Prepared by Central Oregon Intergovernmental Council
February 26, 2019
Application and Recruitment Process
A press release submitted on January 19 announced the creation of Deschutes County STIF
Advisory Committee and call for applications. The press release was promoted on social media
to engage community partners. COIC staff assisted with posting STIF blurbs and the online
application forms in both English and Spanish on the COIC and Deschutes County websites.
Applications were due on February 7, 2019 and a total of 48 applications were received.
Paper applications distributed at the following meetings:
• CET open house events in La Pine, Redmond, and Bend
• City of Bend Transportation System Plan neighborhood workshops
• Bicycle and Pedestrian Advisory Committee, Central Oregon Coalition on Access, and
Bend Metropolitan Planning Organization
COIC staff delivered promotional materials (flyers and posters) and physical applications for the
Deschutes County STIF Advisory Committee to the following community partners and places:
• Central Oregon Intergovernmental
Council
• Deschutes County
• Bend Chamber of Commerce
• Downtown Bend Business
Association
• Central Oregon Community College
• City of Bend
• The Environmental Center
• Oregon State University -Cascades
• Bend Senior Center
• Central Oregon Veterans Outreach
• VA Bend Clinic
• Downtown Bend Library
• East Bend Library
• Bend Park and Recreation District
• Heart of Oregon Corps
• Family Access Network
• Habitat for Humanity ReStore
• Department of Human Services
• Neighbor Impact Bend
• United Way of Deschutes County
• Council on Aging of Central Oregon
• Community bulletin boards
• Bus shelters and on CET buses
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 1
Applicant Scoring Committee and Criteria
A scoring committee comprised of seven individuals was convened to score applications to
ensure a fair and equitable applicant ranking process. The scoring committee included public
agency staff from ODOT, the City of Bend, Deschutes County and COIC, in addition to a business
owner, a realtor, and a local economist. Scoring criteria were developed as follows:
1. Strength of connection to STIF eligibility groups— 10 points total
• STIF eligibility groups were formulated in the approved Deschutes County STIF
advisory committee bylaws. The following categories were listed on the application
with instructions for applicants to select all that apply:
o Local governments, including land use planners.
o Employers.
o Public and private health, social and human service providers.
o Transit users.
o Transit users who depend on transit for performing daily activities.
o Individuals age 65 or older.
o People with disabilities.
o People with low-income.
o Residents representing different geographic areas of Deschutes County.
o Transportation logistics representatives (e.g. mechanics, fleet purchasing,
highway/road maintenance, vehicle equipment, bus technology).
n Commerce and/or business community.
o Social equity advocates.
o Environmental and energy efficiency advocates.
o Bicycle and pedestrian advocates.
o People with limited English proficiency.
o Educational institutions.
o Major public transit destinations (e.g. large employers, resorts).
2. Awareness and understanding of transit services in Central Oregon - 5 points total
• Applicant occupations and/or list of professional experiences provided an indication
of their awareness and understanding of how the regional transit system connects
people to jobs, services, health care, and recreational opportunities.
3. Relevance of professional experience - 5 points total
Applicants were asked to write about experiences that may have prepared them to
serve in an advisory committee role. Scoring was based on the applicants'
qualifications and their ability to serve on the committee in a meaningful way.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 2
4. Enthusiasm to serve on the committee - 5 points total
• Applicants were asked what they hoped to contribute to the Deschutes County STIF
advisory committee. Responses to this question were used to score this criterion.
S. Regional perspective - 5 points total
• The regional perspective criterion applied to an applicant's basic understanding of
the cooperation between government, transportation service providers, businesses,
individuals and agencies to meet common transportation needs across Central
Oregon.
A total of 30 possible points could be awarded to each applicant. COIC staff developed a
scorecard in Excel and sent it to all scoring committee members on February 19, with responses
due on February 22. COIC staff tallied the scoring results and ranked applicants based on total
points awarded by the entire seven person scoring committee. The following matrix shows
ranked applicant names (highest ranking names are at the top), total scores for each applicant,
home city, and occupation. A summary list of application responses is included on page 7.
Deschutes County STIF Advisory Committee Applicant Total Scores and Ranking Matrix
DESCHUTES COUNTY STIF APPLICANT SCORECARD - TOTAL SCORES
Total Score (all scores
combined out of 210
STIF APPLICANT NAME
possible points)
City
Occupation
Andrea Breault
183
Bend
CET Senior Transit Planner
Executive Director at
Jeff Monson
182
Bend
Commute Options
CET Transit Planning
Rachel Zakem
178
Bend
Specialist
Transportation Planner at
Tyler Deke
173
Bend
Bend MPO (City of Bend)
DHS Program Analyst-
Erica Drake
173
Bend
Employment Specialist
Gavin Leslie
172
Bend
Retired
Bend La Pine School District
Ken Thorp
170
La Pine
Special ecial Education Teacher
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 3
Jordan Ohlde
169
Bend
Movie Theater Employee
Executive Director of
Redmond Proficiency
Jonathon C. Bullock
Academy and Redmond City
166
Redmond
Councilor
Adjunct Professor at
Louis Capozzi
165
Bend
University of Oregon
Steve Wilson
164
Redmond
Engineer at City of Redmond
CET/COIC Maintenance
Mark Leithauser
164
Redmond
Supervisor
Transportation
Casey Bergh
Engineer/Planner at OSU-
160
Bend
Cascades
Retired Transportation
Agency Director at the
Christopher N. Morrow
Alaska Dept. of
Transportation & Public
154
Bend
Facilities
Program Assistant at Heart
Katie Bauer
151
Sisters
of Oregon YouthBuild
St. Charles Chief Operating
Iman Simmons
151
Bend
Officer
Ann Marland
150
Sisters
N/A
Customer Service
William Larsen
150
Bend
Representative at COIC
James Dorofi
150
Bend
N/A
James Patrick Carlson
148
Bend
Retired
Department Manager at
Sintha Townsend
148
Bend
Walmart
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 4
Employment Specialist/Job
Jennifer Glover
146
La Pine
Developer at Abilitree
Sara Anne Russell
144
Bend
Housekeeping
Airport Director for City of
Zachary Bass
140
Bend
Redmond
Non -Profit Executive
Rika Ayotte
Director at Discover Your
135
Terrebonne
Forest
Tiana Fabiana
134
Redmond
Student
Family Access Network
Sandy Schmidt
(FAN) Advocate at Bend La
134
Bend
Pine School District
Julia Huni
132
Sisters
Writer
Public Works Director for
Paul Bertagna
130
Sisters
City of Sisters
HOA Manager at Eagle Crest
V-1—, p^^L
1\cwcy 1%U n
129
Terrebonne
Resort
Americorps VISTA/Data
Cora Ives
127
Bend
Analyst at Better Together
Self Employed Government
Dan Youmans
126
Sunriver
Relations Consultant
Director of Student and
Andrew Davis
Campus Life at Central
126
Bend
Oregon Community College
James Tice
121
Bend
Retired
Business Owner/CEO at
Ryan Couch
120
Bend
Victus Enterprises, Inc.
Vinna Ottaviano
119
Bend
N/A
Donald Penner
113
Bend
IT Specialist at Jeld Wen
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 5
Allegra Briggs
113
Bend
Retired
Fleet Manager at Robberson
Matthew John Schmitz
107
Bend
Ford
Joseph D. Lanouette
106
Redmond
Retired
Administration at William
Susan Altman
106
Bend
Smith Properties, Inc.
Data Scientist at Leapologu
Tierney O'Dea Booker
104
Bend
LLC
Gregory Bryant
100
Bend
N/A
Commercial Sales Manager
Walter R. McCoin
at Point S Tires of Central
88
Redmond
Oregon
Driver for Uber and TPR
Karla K. Mackey
87
Bend
Industrial
Physical Therapist at
Livia VanLoo
79
Bend
Therapy Works and Hospital
Thomas W. Fisher
74
Bend
N/A
Hwy Construction at
Elroy Waldron
73
Bend
Waldron and Sons, Inc.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 6
Summarized List of Deschutes County STIF Applicants in alphabetical order according to last name
Susan Altman (Resigned in 2019)
62231 Bennett Rd.
Bend
Occupation: Administration at William Smith Properties, Inc.
Eligibility:
• Bicycle and pedestrian advocates
• Local governments, including land use planners
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Altman currently serves on the board of the Deschutes County Soil & Water Conservation
District.
• She commutes daily to work in the Old Mill District and sees east-west/west-east traffic
congestion to be an issue in the county for those who commute to work within Bend.
• She is a community organizer who listens to the differing opinions of various participants and
representing a group of people to local government and federal officials.
Rika Ayotte
3295 NW Orchard Dr.
Terrebonne
Occupation: Non -Profit Executive Director at Discover Your Forest
Eligibility:
• Bicycle and pedestrian advocates
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Ayotte is very interested in how public transit can connect underserved communities to
their public lands and how impacts to public lands can be reduced through strategic
transportation options.
• She also has experience in recreation -related public transit through the current Lava Butte
shuttle program operated in partnership with Cascades East Transit.
She has several years of board and advisory committee service and has experience in facilitation,
strategic planning, grant writing and policy development.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 7
Zachary Bass
63187 Desert Sage St.
Bend
Occupation: Airport Director for City of Redmond
Eligibility:
• Public Transportation Service Providers
• Transit users who depend on transit for accomplishing daily activities
• Local governments, including land use planners
• Employers
• Major destinations for users of public transit (e.g. large employers, resorts)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• As the Redmond Airport Director, Mr. Bass brings aviation experience to the committee.
• He also operates a heavy transit customer destination (the airport).
Katie Bauer (resigned in 2019)
68797 George Cyrus Rd.
Sisters
Occupation: Program Assistant at Heart of Oregon YouthBuild
Eligibility:
• Low-income individuals
• People with disabilities
• Transit users who depend on transit for accomplishing daily activities
• Public and private health, social, and human service providers
• Educational institutions
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Bauer has worked at Heart of Oregon YouthBuild, which is a non-profit serving 16-24 year
olds through education and job training in Sisters, for two years. The youth she works with come
from all over the tri-counties in Central Oregon and transportation is a major barrier for nearly
all of them.
• She would like to connect with other people to discuss how to make transportation better
throughout Deschutes County and Central Oregon all together.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 8
• She grew up in Corvallis where she faced the difficulty of a lack of transportation to high school
(across town). She understands the importance of transit stops within walking distance (a mile)
of people in the community.
Casey Bergh
20855 Knott Rd.
Bend
Occupation: Transportation Engineer/Planner at OSU-Cascades
Eligibility:
• Major destinations for users of public transit (e.g. large employers, resorts)
• Educational institutions
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Bergh founded the Mobility Lab at OSU-Cascades, which will help bring innovation to
transportation in Central Oregon.
Paul Bertagna
52n E Cascade Ave.
Sisters
Occupation: Public Works Director for City of Sisters
Eligibility:
• Local governments, including land use planners
• Transportation logistics representatives (e.g. mechanics, fleet purchasing, highway/road
maintenance, vehicle equipment, bus technology)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Bertagna wants to help the committee with any Sisters transportation logistics,
infrastructure and any other system issues.
Tierney O'Dea Booker
2191 NW High Lakes Loop
Bend
Occupation: Entrepreneur, Science Writer & Spatial Data Scientist at Leapologu LLC
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 9
Eligibility:
• Bicycle and pedestrian advocates
• Employers
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. O'Dea Booker is a public transit native, as she grew up in the northeast.
• Currently, she is completing a masters in geographic information systems, and deeply aware of
the limitations and opportunities for transportation present in Central Oregon.
• She moved to Bend in 2014 and is friendly with key groups and business interests in town.
Andrea Breault
2304 Lehmi Pass Drive
Bend
Occupation: Senior Transit Planner at Cascades East Transit
Eligibility:
• Public Transportation Service Providers
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• As CET's Senior Transit Planner, Ms. Breault hopes to contribute her transportation planning
expertise to the committee.
• She was appointed to the Crook and Jefferson County STIF advisory committees as a Public
Transit Service Provider representative and will lead efforts to develop STIF projects for each
county.
• She is currently leading a CET 2040 Transit Master Plan effort and works collaboratively with City
and County staff across the region to help coordinate planning efforts and funding prioritization.
Allegra Briggs
1565 NW Wall St.
Bend
Occupation: Retired
Eligibility:
• People with disabilities
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 10
• Environmental and energy efficiency advocates
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Briggs would like to contribute her ability to synthesize ideas, think critically and research
new transit modes/technologies.
• She is interested in harnessing emerging technology to serve the greater good, such as third -
party apps, e.g., TransLock, that public transit can use to make low -service areas more economic
for the agency and more convenient for users.
Gregory Bryant
19202 Choctaw Rd.
Bend
Occupation: N/A
Eligibility:
• Low-income individuals
• Individuals age 65 and older
• Bicycle and pedestrian advocates
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Bryant is currently a member of CTAC.
Jonathon C. Bullock
465 NW 28th St.
Redmond
Occupation: Executive Director of Redmond Proficiency Academy and City Councilor for City of Redmond
Eligibility:
• Social equity advocates
• Local governments, including land use planners
• Employers
• Educational institutions
• Residents representing different areas of Deschutes County commerce and/or business
community
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 11
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Throughout his nearly 25 year career in education, Mr. Bullock has been an advocate for
community building and equity. He sees transportation as a key component of that advocacy.
• Most of his educational work has been in administration and in managing complex operations,
and as such, he has experience in serving on and managing committees.
• As the Executive Director of RPA, his transit partnership with Cascades East Transit has been
fruitful, educational, and a potential model for the Redmond community.
As City Councilor for the City of Redmond, he can provide the STIF committee with a unique view that
represents a broader region.
Louis Capozzi
3735 North West Junegrass Ct.
Bend
Occupation: Adjunct Professor at University of Oregon
Eligibility:
• Individuals age 65 and older
• Public Transportation Service Providers
• Bicycle and pedestrian advocates
• Environmental and energy efficiency advocates
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Capozzi is a member of the Bend Communitywide Transportation Advisory Committee and
the CET Regional Technical Advisory Committee, a former member of the COIC board, project
manager of the Move Bend Coalition, Treasurer of Bend 2030 and a member of the advisory
board of the OSU Cascades Bend Mobility Lab.
• Has also has 40 years of experience in communications and issues management.
James Patrick Carlson
2627 NW Sargent Way
Bend
Occupation: Retired
Eligibility:
• Individuals age 65 and older
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 12
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Carlson is a retiree, with 35+ years of experience with the Metropolitan Transit Authority of
Harris County, Texas (Houston METRO).
• In this role, he directed all aspects of the Authority's "General Mobility Program," which
included construction of new roadway projects, signalization improvements, and
sidewalk/bikeway projects in the greater Houston area with a $150M budget.
• He has experience coordinating with public works staff to identify and implement projects which
would best serve their constituents.
Ryan Couch (Resigned in 2019)
19225 Shoshone Rd.
Bend
Occupation: Business Owner/CEO at Victus Enterprises, Inc.
Eligibility:
• Employers
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• As a business owner and employer, Mr. Couch brings an understanding of fiscal responsibility,
leadership, and the realization of the transportation needs within Deschutes County.
• He has a unique understanding of the county's transportation needs because he employs people
from all over Deschutes County, including Redmond and La Pine and he does business in every
city in Central Oregon.
Andrew Davis
2600 NW College Way
Bend
Occupation: Director of Student and Campus Life at Central Oregon Community College
Eligibility:
• Educational institutions
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 13
• As a long time Bend resident, Mr. Davis has seen the struggle the community has faced with
public transportation.
• Understands that there are diverse needs of the community and a unique public transit system
is needed.
• Through his work, he has directly seen how important public transportation is to many college
students.
Tyler Deke
709 NW Wall St., Suite 102
Bend
Occupation: Transportation Planner at Bend MPO (City of Bend)
Eligibility:
• Local governments, including land use planners
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Deke has worked in the Bend area as a Transportation Planner nearly 15 years. He has
worked on a wide range of transportation and land use planning projects, from small land use
developments to major long range planning projects (e.g. Bend MPO Transit Plan).
• He has served on several planning and funding committees (e.g. Deschutes County Special
Transportation Fund Committee, Oregon Public Transportation Plan Technical Advisory
Committee).
• He is knowledgeable about local land use plans, including housing forecasts and economics
forecasts and is also engaged in the COACT and track transportation and land use issues
throughout Central Oregon.
Erica Drake
21270 Gift Rd.
Bend
Occupation: Program Analyst- Employment Specialist at DHS
Eligibility:
• Low-income individuals
• People with disabilities
• Individuals age 65 and older
• Public Transportation Service Providers
• Social equity advocates
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 14
• Transit users who depend on transit for accomplishing daily activities
• People with limited English proficiency
• Employers
• Transit users
• Public and private health, social, and human service providers
• Educational institutions
• Residents representing different areas of Deschutes County commerce and/or business
community
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Drake works with for the state of Oregon Office of Developmental Disabilities Services
(ODDS) as an assigned Program Analyst for Deschutes, Jefferson and Crook counties. Her main
duties are to support her assigned region with Employment First efforts for people who
experience an Intellectual or Developmental Disability. One of the main barriers for gaining
employment for the population I serve is transportation or lack thereof.
• She has established many positive relationships with partners in a variety of capacities, which
include but are not limited to- provider organizations like Abilitree and Opportunity Foundation,
Deschutes County Health Services, Family Networks, local school districts and High Desert
Education Services District. I look forward to supporting this committee and adding my
knowledge and experience to the group.
Tiana Fabiana
2977 SW Forest Ave.
Redmond
Occupation: Student
Eligibility:
• Low-income individuals
• Transit users who depend on transit for accomplishing daily activities
• Transit users
• Major destinations for users of public transit (e.g. large employers, resorts)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Fabiana can offer a unique perspective to the committee board as a young adult who has
lived in the area and watched it grow over the decades.
• She relates to many different demographics because she is a university student in Bend,
commutes daily from Bend and Redmond, and is on a low/fixed income.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 15
Thomas W. Fisher
63355 Lamoine Ln.
Bend
Occupation: N/A
Eligibility:
• Individuals age 65 and older
• Environmental and energy efficiency advocates
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Fisher is President of an HOA in Nevada and a member of Las Vegas HOA advisory
committee.
Jennifer Glover
PO Box 124
La Pine
Occupation: Employment Specialist/Job Developer at Abilitree
Eligibility:
• Low-income individuals
• People with disabilities
• Individuals age 65 and older
• Public and private health, social, and human service providers
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Glover hope to provide input regarding what is important to the La Pine and Sunriver
community.
• She works with many individuals who need transportation to get to and from work that
experience a disability and are unable to drive.
Julia Huni
14537 Mountain View Loop
Sisters
Occupation: Writer
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 16
Eligibility:
• People with disabilities
• Transit users who depend on transit for accomplishing daily activities
• Educational institutions
• Residents representing different areas of Deschutes County commerce and/or business
community
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Huni has lived in many different states, as well as in Europe, where she experienced
excellent public transportation. She has project management, communication and group
facilitation skills
• She would like to help residents of rural areas, like Sisters, have better access to public
transportation.
• She is the chair of SOUL an advocacy group, which works to support Sisters residents with
developmental disabilities and help them to live full lives within their community.
Cora Ives
311 SE 5th St.
Bend
Occupation: Americorps VISTA/Data Analyst at Better Together
Eligibility:
• Low-income individuals
• Social equity advocates
• Transit users who depend on transit for accomplishing daily activities
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• As an advocate for the women that she represents at Grandma's House, Ms. Ives wishes to
highlight struggles with transit faced by those she works with.
• She has data analysis and interpretation skills.
Joseph D. Lanouette
2066 NW Nickernut Ave.
Redmond
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 17
Occupation: Retired
Eligibility:
• Individuals age 65 and older
• Transit users who depend on transit for accomplishing daily activities
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Lanouette hopes to share his thoughts and ideas with others to help provide the best
possible transportation service in the county.
William Larsen
63307 NW Britta #3
Bend
Occupation: Customer Service Representative at COIC
Eligibility:
• Low-income individuals
• People with disabilities
• indiuirloink aaa F,5 Anri nlriar
• Public Transportation Service Providers
• Bicycle and pedestrian advocates
• Neighboring public transportation service providers
• Transit users who depend on transit for accomplishing daily activities
• People with limited English proficiency
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Larsen has worked with COIC for —7+ years.
• He is familiar with Greyhound and some valley bus systems, as well as local transportation.
Mark Leithauser
622 SW 14th St.
Redmond
Occupation: Maintenance Supervisor at COIC - Cascades East Transit
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 18
Eligibility:
• People with disabilities
• Individuals age 65 and older
• Public Transportation Service Providers
• Transit users who depend on transit for accomplishing daily activities
• Employers
• Transit users
• Residents representing different areas of Deschutes County commerce and/or business
community
• Transportation logistics representatives (e.g. mechanics, fleet purchasing, highway/road
maintenance, vehicle equipment, bus technology)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Leithauser grew up in Deschutes County and he understands the difficulties faced by those
who are disabled because his father was diagnosed with multiple sclerosis in 1976 and the lack
of ADA accessibility was a challenge faced by his family daily.
• He has been in the automotive/fleet/transportation industry for over 30 years, as an employee,
an employer and a manager. Due to this experience, he understands cost effective ways to
implement projects and modifications.
• As the current Maintenance Supervisor for Cascades East Transit, he works directly with those
who rely on public services.
Gavin Leslie
916 NW Greenbriar Place
Bend
Occupation: Retired
Eligibility:
• Low-income individuals
• People with disabilities
• Individuals age 65 and older
• Public Transportation Service Providers
• Social equity advocates
• Bicycle and pedestrian advocates
• Transit users who depend on transit for accomplishing daily activities
• Local governments, including land use planners
• Transit users
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 19
• Major destinations for users of public transit (e.g. large employers, resorts)
• Educational institutions
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Leslie serves as a member of the Bend Citywide Transportation Advisory Committee (CTAC),
the Cascades East Transit Master Plan Advisory Committee and a founding member of the Bend
Mobility Lab, an initiative of the MOVE BEND coalition.
• He hopes to explore more options for mobility, incentives to combine trips, much improved
mass transit, expanded ride -share services, disincentives to single occupancy travel (SOV) and,
most importantly, a seamless eco-system for mobility.
Karla K. Mackey
2155 NE 6th St. #41
Bend
Occupation: Driver for Uber and TPR Industrial
Eligibility:
• Public Transportation Service Providers
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Mackey was a cab driver of over 12 years and is now an Uber driver.
• She is disgusted by how busy streets have become in the last two years due to so many
providers delivering food.
Ann Marland
498 N Wheeler Loop
Sisters
Occupation: N/A
Eligibility:
• Low-income individuals
• People with disabilities
• Individuals age 65 and older
• Bicycle and pedestrian advocates
• Transit users who depend on transit for accomplishing daily activities
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 20
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Marland is a member of the Visioning Team in Sisters, where transportation is her main
focus.
• She is a member of Age Friendly Sisters Country, which advocates for improvement of
transportation for residents of Sisters, especially the senior population.
Walter R. McCoin
1900 NW 22°d St.
Redmond
Occupation: Commercial Sales Manager at Points Tires of Central Oregon
Eligibility:
• Transportation logistics representatives (e.g. mechanics, fleet purchasing, highway/road
maintenance, vehicle equipment, bus technology)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• As the salesman for Points Tires, Mr. McCoin has contact with all types of people and businesses
involved with transportation, including the state and county.
Jeff Monson
1529 NW Cumberland Ave.
Bend
Occupation: Executive Director at Commute Options
Eligibility:
• Bicycle and pedestrian advocates
• Employers
• Transit Users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Monson hopes to shape the role of Public Transportation in Deschutes County.
• He has served on numerous transportation committees over the last 20 years.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 21
Christopher N. Morrow
22025 Hwy 20 E
Bend
Occupation: Retired Transportation Agency Director at the Alaska Dept. of Transportation & Public
Facilities
Eligibility:
• Individuals age 65 and older
• Public Transportation Service Providers
• Transportation logistics representatives (e.g. mechanics, fleet purchasing, highway/road
maintenance, vehicle equipment, bus technology)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Morrow has 30 years of experience in a state transportation agency, working as a licensed
civil engineer in the following areas: preliminary and final designs, traffic engineering,
environmental engineering, public involvement, construction, and maintenance & operations.
• He was a project manager for a diverse number of transportation projects including bike paths,
streets, arterial and collector roads, airport runways and taxiways, and area wide transportation
planning studies
• He retired in 2006 as a Director of Construction/Maintenance/Operations in the Southeast
Region of Alaska's DOT&PF.
Jordan Ohlde
655 NE Kearney, Bend
Occupation: Movie Theater Employee
Eligibility:
• People with disabilities
• Transit users who depend on transit for accomplishing daily activities
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Ohlde currently serves on RPTAC and has an interest in making sure public transit services
are accessible so people can have improved mobility options.
• He rides CET daily and provides input to drivers and staff to improve services.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 22
• He has advocated for better transit and access to transit for over 10 years and serves on several
committees: High Desert Advocates, COCA, and the Regional Public Transit Advisory Committee
R PTAC.
Vinna Ottaviano
1107 NW Knoxville Ct.
Bend
Occupation: N/A
Eligibility:
• Bicycle and pedestrian advocates
• Transit users who depend on transit for accomplishing daily activities
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Ottaviano rides the bus to school every day, and it often affects my timely arrival. As a
minor, she relies on public transit because she cannot drive herself.
Donald Penner
20635 Wild Goose Ln.
Bend
Occupation: IT Specialist at Jeld Wen
Eligibility:
• People with disabilities
• Individuals age 65 and older
• Bicycle and pedestrian advocates
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Penner has lived here 45+ years and is an avid cyclist.
• He has a daughter that lives in a wheelchair.
Kelsey Rook
150 NE Xenolith St.
Terrebonne
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 23
Occupation: Homeowners Association Manager at Eagle Crest Resort
Eligibility:
• Low-income individuals
• Social equity advocates
• Transit users
• Major destinations for users of public transit (e.g. large employers, resorts)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Rook recently served on the Terrebonne Refinement Plan Advisory Committee in the role of
Community Member At -Large, where she learned more about the legislative, planning, and
public involvement processes for large-scale transportation projects.
• She is invested in expanding local transit options for those residing and working outside of Bend
city limits.
Sara Anne Russell
176 Windance Ct.
Bend, Oregon
Occupation: Housekeeping
Eligibility:
• Low-income individuals
• People with disabilities
• Transit users who depend on transit for accomplishing daily activities
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Russell commutes between Redmond and Bend and understands the need for dependable
transit service.
• She wants to make sure service is equitable for everyone across Central Oregon and is involved
in the Regional Public Transit Advisory Committee (RPTAC).
Sandy Schmidt
2115 NW Panama St.
Bend
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 24
Occupation: Family Access Network (FAN) Advocate at Bend La Pine School District
Eligibility:
• Low-income individuals
• Public and private health, social, and human service providers
• Educational institutions
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Schmidt hopes to be able to represent the needs of Bend -La Pine School students and their
families who are low income and have limited assets.
Matthew John Schmitz
1276 NW Portland Ave.
Bend
Occupation: Fleet Manager at Robberson Ford
Eligibility:
• Employers
• Rocirlontc ronrocontinasenting rliffodille.rontent aronc of nocrhiitocDeschutes (idents.minty rnmmorro anri/nr himinocc
community
• Transportation logistics representatives (e.g. mechanics, fleet purchasing, highway/road
maintenance, vehicle equipment, bus technology)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Schmitz oversees all aspects of the Fleet Department at Robberson Ford.
• In this role, he assists local businesses and government agencies in all aspects of fleet
management, including vehicle procurement, maintenance, and repair.
• He is well versed in current fleet industry products, services, and trends and can provide
valuable insight from the perspective of a major manufacturer of fleet vehicles and
transportation solutions.
Iman Simmons
1576 NW City Heights Dr.
Bend
Occupation: Chief Operating Officer at St. Charles Health System
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 25
Eligibility:
• Social equity advocates
• Employers
• Public and private health, social, and human service providers
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Simmons has a MPH and brings a public health perspective.
• She is an employee of largest health care provider in Central Oregon.
• She is also a member of the Bend citizen transportation advisory committee (CTAC) and would
bring that perspective to the STIF Committee.
Ken Thorp
51753 Bridge Dr.
La Pine
Occupation: Special Education Teacher for Bend La Pine School District
Eligibility:
• Low-income individuals
• People with disabilities
• Social equity advocates
• Transit users who depend on transit for accomplishing daily activities
• Educational institutions
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Thorp has been a Special Education Teacher for students aged 14-21 for 25 years, with 17 of
those in La Pine.
• His goal is for individuals with disabilities to be as independent, engaged, and productive
members of their community and consistent and effective public transportation is key to
meeting this goal.
• He has used CET as part of his entire class programming with the hope being they will be
comfortable and confident in using transportation services.
• Mr. Thorp works closely with DHS accessing free/reduced passes and he has worked directly
with low income families in La Pine for 17 years.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 26
James Tice
1109 NW Knoxville Ct.
Bend
Occupation: Retired
Eligibility:
• Individuals age 65 and older
• Bicycle and pedestrian advocates
• Local governments, including land use planners
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Tice has 30+ years of experience as a land use planner working in Washington County, OR.
• He is also an avid biker/runner.
Sintha Townsend
179 SW Hayes Ave., Apt. 3
Bend
OCCunatinn• Deprtmant Manaaar at Walmart
Eligibility:
• Low-income individuals
• Bicycle and pedestrian advocates
• Transit users who depend on transit for accomplishing daily activities
• Transit users
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Townsend has used area transit as her main source of transportation over the last decade
she would like to represent other riders.
• As a transit rider, she has gotten to know many of the concerns that face transit users and she
would like to use her knowledge of the local transit system to help improve services in the
county.
Livia VanLoo
2223 NW Evergreen St.
Bend
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 27
Occupation: Physical Therapist at Therapy Works and Hospital
Eligibility:
• Bicycle and pedestrian advocates
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Livia would like to serve on the committee to improve safety for bike commuting to make it
a more consistent choice for daily trips.
• While she has tried to commute via bike, she is very concerned about taking kids on bike due to
traffic and inconsistent pathways.
Elroy Waldron
64330 Bend Redmond Hwy.
Bend
Occupation: Hwy Construction at Waldron and Sons, Inc.
Eligibility:
• Public Transportation Service Providers
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Waldron has experience in fiscal responsibility for money spent for design and construction.
Steve Wilson
1011 SW 13th St.
Redmond
Occupation: Engineer at City of Redmond
Eligibility:
• Low-income individuals
• People with disabilities
• Bicycle and pedestrian advocates
• Local governments, including land use planners
• Public and private health, social, and human service providers
• Educational institutions
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 28
• Transportation logistics representatives (e.g. mechanics, fleet purchasing, highway/road
maintenance, vehicle equipment, bus technology)
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Wilson has lived and worked in Central Oregon for 23 years, 7 years private sector
engineering, 2 years Housing Authority, 14 years City of Redmond engineering.
• He has a unique combination of experiences, including design and construction of public
improvements and design and construction of facilities for special needs populations including
mental health residential and medical facilities, and low-income population housing and
facilities.
• He served as VP and President of Redmond Habitat for Humanity for 2 years, currently serve an
outdoor market community as board president for 4 years, and founder/president of a non-
profit educational scholarship foundation.
Dan Youmans
18160 Cottonwood Rd., PMB 536
Sunriver
Occupation: Self Employed Government Relations Consultant
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• Employers
• Residents representing different areas of Deschutes County commerce and/or business
community
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Mr. Youmans serves on the Board of Directors for the Sunriver Area Chamber of Commerce,
where he leads transportation issues.
• As a Chamber Board Member, he would bring this perspective from our local business
community.
• He has extensive experience in working on public policy issues, including transportation, from
his work in state and local government relations for AT&T in the state of Washington for nearly
20 years.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 29
Rachel Zakem
465 NE Olney Ave. #11
Bend
Occupation: Transit Planning Specialist at Cascades East Transit
Eligibility:
• Public Transportation Service Providers
What do you hope to contribute to the Deschutes County STIF Advisory Committee? What personal
and/or professional experiences have prepared you to serve in this role?
• Ms. Zakem will contribute her transportation planning experience to the committee as CET's
Transit Planning Specialist.
She serves as an alternate to Andrea Breault on the Crook and Jefferson County STIF advisory
committees, conducts data analysis for CET's 2040 Transit Master Plan, and participates in
outreach and engagement initiatives across the region to ensure CET riders have updated bus
information and schedules.
Deschutes County STIF Advisory Committee Applicant Summary 2/26/2019 Page 30