2020-40-Minutes for Meeting January 08,2020 Recorded 2/3/2020•
BOARD OF
COMMISSIONERS
sr
1300 NW Wall Street, Bend, Oregon
(541 ) 388-6570
Recorded in Deschutes County
Nancy Blankenship, County Clerk CJ2020-40
Commissioners' Journal 02/03/2020 8:25:33 AM
LG�uTES'COG II � I I'I I �I"I I� I I'�'I I'I
2020-40
FOR RECORDING STAMP ONLY
10:00 AM WEDNESDAY, January 8, 2020 BARNES & SAWYER ROOMS
Present were Commissioners Phil Henderson, Patti Adair, and Anthony DeBone. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; and Sharon Keith, Board Executive Assistant, and Samantha Pepper, Board Administrative
Assistant. Several citizens and identified representatives of the media were in attendance.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.iq,m2.com/Citizens/Default.aspx
CALL TO ORDER: Chair Adair called the meeting to order at 10:00 am
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT:
Commissioner Adair asked for prayers for Ashley Beatty's son (upcoming medical
procedures).
Ron "Rondo" Boozell: Inquired if the Commissioners have considered changing the
office of Commissioner to non -partisan.
BOCC MEETING JANUARY 8, 2020 PAGE 1 OF 7
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
Commissioner Henderson requested to pull items 16, 17, and 18 for further review.
Commissioner Adair requested to pull item 4
HENDERSON: Move approval of Consent Agenda minus Items 4, 16, 17, and 18
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
Consent Agenda Items:
1. Consideration of Board Signature of Order No. 2020-001, Designating an
Official Newspaper for Publication of County Public Notices
2. Consideration of Chair Signature of Document No. 2020-050, Justice
Reinvestment lel It Initiative ive G'- anL r-\61 eel i IM IL
3. Consideration of Chair Signature of Document No. 2020-051, Victims of
Crime Act and Criminal Fine Account Grant Award
4. Consideration of Board Signature of Resolution No. 2020-003, Budget
Adjustment for Statewide Transportation Improvement Funds
5. Consideration of Board Signature of Letters Appointing Paul Bertanga, Dan
Youmans, and Walter McCoin to the Statewide Transportation Improvement
Fund Advisory Committee
6. Consideration of Board Signature on Letter Appointing Julie Sherrer to the
Sun Mountain Ranches Special Road District
7. Consideration of Board Signature on Letter Thanking Jo Kilmer for Service on
the Sun Mountain Ranches Special Road District
8. Consideration of Board Signature on Letter Reappointing Bill Inman to the
Deschutes River Recreation Homesites Special Road District Board #1
9. Consideration of Board Signature on Letter Reappointing Toni Williams to the
Vandevert Acres Special Road District Board
10.Consideration of Board Signature on Letters Reappointing Linda LeMaster,
Chris McLeod, and Linda Ray to the River Forest Acres Special Road District
11.Consideration of Board Signature on Letter Appointing Bill Shurte to the
BOCC MEETING JANUARY 8, 2020 PAGE 2 OF 7
Pinewood Country Estates Special Road District Board
12.Consideration of Board Signature on Letter Thanking Anita Landice for
Service on the Pinewood County Estates Special Road District Board
13.Consideration of Board Signature on Letter Appointing Bo Glines to the
Spring River Special Road District Board
14.Consideration of Board Signature on Letter Reappointing Carl Jansen to the
Spring River Special Road District Board
15.Consideration of Board Signature on Letter Thanking John Moore for Service
on the Spring River Special Road District Board
16.Approval of Minutes of the December 9, 2019 BOCC Meeting
17.Approval of Minutes of the December 11, 2019 BOCC Meeting
18.Approval of Minutes of the December 18, 2019 BOCC Meeting
ACTION ITEMS:
Consent Agenda Item 4 as pulled for discussion: Consideration of Board Signature
of Resolution No. 2020-003, Budget Adjust1i1Cnt for JtatCVV1UC Trallspvrta'tivn
Improvement Funds
Communications Director Whitney Hale presented this item for discussion.
Commissioner Adair inquired as to the increasing amounts of projected revenue
and questioned whether that represents an upward adjustment to the payroll tax
which funds STIR Ms. Hale will confer with the Oregon Department of
Transportation for clarification.
HENDERSON: Move approval of Resolution No. 2020-003
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING JANUARY 8, 2020 PAGE 3 OF 7
19.Consideration of Chair Signature of Document No. 2020-029, Notice of
Intent to Award Qualified Pool of Fuel Reduction Contractors
County Forester Ed Keith presented the document for consideration and
reported on the work of the pool of contractors that is refreshed annually to
expedite fuels reduction projects throughout the year. Mr. Keith reported on
a grant award for approximately $500,000 that will be used toward this work.
HENDERSON: Move approval of Document No. 2020-029
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
20.Consideration of Board Signature on Document No. 2020-055, Update to
the Greater Sisters Community Wildfire Protection Plan
County Forester Ed Keith presented the update to the Greater Sisters
Community Wildfire Protection Plan (CWPP). Mr. Keith reported on the
partners involved in updating the CWPP including projects and priorities for
the upcoming year. A risk assessment tool from the Oregon Department of
Forestry entitled Oregon Wildfire Risk Explorer was used during this update
and is a part of the plan. Evacuation map routes were also included in this
update.
HENDERSON: Move approval of Document No. 2020-055
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING JANUARY 8, 2020 PAGE 4 OF 7
Other Item: County Administrator Anderson reported on a $40,000 grant
award received yesterday. Mr. Keith explained the scope of work for the
fuels reduction grant program and the applications received. Mr. Keith
thanked the Commissioners on behalf of the community for the opportunity
for fuels risk reduction. Commissioner DeBone offered his attendance at a
community meeting to thank them for being engaged. Commissioners
considered increasing the pool of money for future fuels reduction projects
as the $40,000 was designated from lottery fund revenue.
21.Consideration of Chair Signature of Document No. 2020-052, a Notice of
Intent to Award Contract for the SW Canal Blvd/SW Helmholtz Way
Intersection Improvement Project to High Desert Aggregate and Paving,
Inc.
County Engineer Cody Smith presented the document for consideration and
explained the scope of work for the project. This work was identified in the
Old Mend Redmond Highway safety i>nPrOvenIelll Project. fl1611 UCJCI l
Aggregate and Paving is the qualified low bidder.
HENDERSON: Move approval of Document No. 2020-052
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
22.Consideration of First Reading: Ordinance No. 2020-001, Religious Land
Use Institutionalized Persons Act
Planning Manager Peter Gutowsky and Assistant Legal Counsel Adam Smith
presented the Ordinance for consideration of first reading. The ordinance is
BOCC MEETING JANUARY 8, 2020 PAGE 5 OF 7
being requested for a repeat first reading due to changes to the findings.
The second reading is scheduled for January 22, 2020. Mr. Smith reported on
the language clarification to the Ordinance as a result of the direction by the
Board.
HENDERSON: Move to approve first reading by title only of Ordinance
No. 2020-001
DEBONE: Second
Discussion: Commissioner Henderson expressed his reason for support of
this Ordinance.
Chair Adair read Ordinance No. 2020-001 into the record by first reading by
title only.
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
OTHER ITEMS:
• Commissioner Henderson presented a draft letter addressed to the Oregon
Department of Environmental Quality for consideration regarding the listing
of water quality impaired water bodies throughout the state. County
Counsel Dave Doyle prepared a draft response letter as directed by the
BOCC. Commissioner Henderson recommended additional language
changes which staff will incorporate and then circulate for Commissioner
signatures.
• County Administrator Anderson reported on a request from the League of
Women Voters for BOCC adoption (in February) of a Proclamation
recognizing the history and work of the League. Commissioners directed
further review and staff coordination with the League.
• County Administrator Anderson reported on a letter regarding support for
two circuit court judges that should be prepared in time for the
Commissioners to present the letter at AOC day on January 13, 2020.
BOCC MEETING JANUARY 8, 2020 PAGE 6 OF 7
• Commissioner Henderson spoke on the Fall River Special Road District
invitation to attend the next board meeting on January 14.
• Commissioner DeBone was interviewed on KNCP radio this morning.
• Commissioner Henderson was interviewed on KBND this morning.
Being no further items to come before the Board, the meeting was adjourned at 11:10 a.m.
DATED this Day 020 for the Deschutes County Board of
Commissioners.
A`TI ADAIR,C
BOCC MEETING JANUARY 8, 2020 PAGE 7 OF 7
01 E S Ca
o< Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.org
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, JANUARY 8, 2020
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www.deschutes.org/meetings. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are
anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the
Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to
speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not
being conducted as a part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or other printed matter as part of your
testimony during a public hearing, please be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
CONSENT AGENDA
1. Consideration of Board Signature of Order No. 2020-001, Designating an Official
Newspaper for Publication of County Public Notices
Board of Commissioners BOCC Meeting Agenda Wednesday, January 8, 2020 Page 1
of 4
2. Consideration of Chair Signature of Document No. 2020-050, justice Reinvestment
Initiative Grant Agreement
3. Consideration of Chair Signature of Document No. 2020-051, Victims of Crime Act
and Criminal Fine Account Grant Award
4. Consideration of Board Signature of Resolution No. 2020-003 Budget Adjustment
for Statewide Transportation Improvement Funds
5. Consideration of Board Signature of Letters Appointing Paul Bertanga, Dan
Youmans, and Walter McCoin to the Statewide Transportation Improvement Fund
Advisory Committee
6. Consideration of Board Signature on Letter Appointing Julie Scherrer to the Sun
Mountain Ranches Special Road District
7. Consideration o Board Signature on Letter Thanking Jo Kilmer for Service on the
Sun Mountain Ranches Special Road District
8. Consideration of Board Signature on Letter Reappointing Bill Inman to the
Deschutes River Recreation Homesites Special Road District Board #1
9. Consideration of Board Signature on Letter Reappointing Toni Williams to the
Vandevert Acres Special Road District Board
10.Consideration of Board Signature on Letters Reappointing Linda LeMaster, Chris
McLeod, and Linda Ray to the River Forest Acres Special Road District
11. Consideration of Board Signature on Letter Appointing Bill Shurte to the Pinewood
Country Estates Special Road District Board
12. Consdieration of Board Signature on Letter Thanking Anita Landice for Service on
the Pinewood County Estates Special Road District Board
13. Consideration of Board Signature on Letter Appointing Bo Glines to the Spring River
Special Road District Board
14.Consideration of Board Signature on Letter Reappointing Carl Jansen to the Spring
River Special Road District Board
15. Consideration of Board Signature on Letter Thanking John Moore for Service on the
Spring River Special Road District Board
Board of Commissioners BOCC Meeting Agenda Wednesday, January 8, 2020 Page 2
of 4
16.Approval of Minutes of the December 9, 2019 BOCC Meeting
17.Approval of Minutes of the December 11, 2019 BOCC Meeting
18.Approval of Minutes of the December 18, 2019 BOCC Meeting
ACTION ITEMS
19. 10:15 AM Consideration of Chair Signature of Document No. 2020-029, Notice of
Intent to Award Qualified Pool of Fuel Reduction Contractors - Ed Keith,
Forester
20. 10:30 AM Consideration of Board Signature on Document No. 2020-055, Update
to the Greater Sisters Community Wildfire Protection Plan - Ed Keith,
Forester
21. 10:50 AM Consideration of Chair Signature of Document No. 2020-052, a Notice
of Intent to Award Contract for the SW Canal Blvd/SW Helmholtz Way
Intersection Improvement Project to High Desert Aggregate and
Paving, Inc. - Cody Smith, County Engineer
22. 11:05 AM Consideration of First Reading: Ordinance No. 2020-001, Religious
Land Use Institutionalized Persons Act - Peter Gutowsky, Planning
Manager
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Board of Commissioners BOCC Meeting Agenda Wednesday, January 8, 2020 Page 3
of 4
®®Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
Imaaccommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Wednesday, January 8, 2020 Page 4
of 4
January 8, 2020
Oregon DEQ
Attn: Richard Whitman
700 NE Multnomah Street #600 Via email on 11812020
Portland, OR 97232-4100
Re: Listing of Water Quality Impaired Water Bodies
Dear Mr. Whitman:
The Deschutes County Board of Commissioners submits this letter in opposition to DEQ's decision to list
water bodies throughout the state as water quality impaired without data to support those listings. In
order to be scientifically defensible, decisions to list waterbodies as impaired must be based on water
body specific data and cannot be extrapolated from samples from neighboring waterways or tributaries.
Most troubling is DEQ's decision to include agricultural irrigation, drainage ditches, and other man-made
intermittent drainage ditches in its list of water quality impaired waterways. These are not natural
waterways, and we are concerned about the long-term ramifications to county programs and our
constituents as a result of this large and unnecessary policy change by DEQ.
Furthermore, we incorporate by reference and fully support the opposition letters previously submitted
by AOC, Polk County, and OACES. Thank you.
Sincerely,
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Patti Adair
Tony DeBone
Philip G. Henderson