2020-106-Order No. 2020-012 Recorded 3/20/2020REVIEWED
LEGAL COUNSEL
Recorded in Deschutes County CJ2020-106
Nancy Blankenship, County Clerk 03/20/2020 3:55:38 PM
Commissioners' Journal
fiS
c 2020-106
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
An Order Declaring Certain Deschutes
County Personal Property Surplus and
Authorizing Sale.
ORDER NO. 2020 - 012
WHEREAS, certain personal property described in Exhibit A, attached hereto by this reference
incorporated herein, is no longer needed for public use by the County; and
WHEREAS, it is necessary to dispose of this surplus personal property; and
WHEREAS, it is appropriate to dispose of such property by auction; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDERS as follows:
Section 1. The Deschutes County Sheriff, or his designee, is hereby authorized and directed
to dispose of the personal property described in Exhibit A to this order at public auction.
Section 2. The Chair is authorized on behalf of the County to execute any and all documents
necessary to complete the transfer of any personal property authorized to be auctioned in accordance
with this order. f
APPROVED this / A day of Llh 2020
ATTEST:
Recording SecretajyT
Patti Adair, Chair
6/,/ k-w" k1)-----�
Anthony DeBone, Vice Chair
Philip G. H derson, Commissioner
PAGE 1 OF 2- ORDER NO. 2020-012
EXHIBIT A
Sheriff's Office Surplus Property
Vehicle
#
Description
VIN
Reason
End of useful life for the Sheriffs
A3
2007 Bombardier ATV
2BVEPCH187VO01770
Office
End of useful life for the Sheriffs
A4
2007 Bombardier ATV
2BVEPCH177V000643
Office
End of useful life for the Sheriffs
T1
Tilt sled trailer
1XLSS1419I1012593
Office
2005 Forest River 26' enclosed
End of useful life for the Sheriffs
T9
trailer
5NHUTBZ265T403802
Office
End of useful life for the Sheriffs
T14
2007 Mirage flatbed sled trailer
5M3BU121481033842
Office
PAGE 2 OF 2- ORDER NO. 2020-012
L�0-� E S COG
� 2
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of March 18, 2020
DATE: March 11, 2020
FROM: Peter Martin, Sheriff's Office,
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Order No. 2020-012, Order Declaring Certain
Deschutes County Personal Property Surplus and Authorizing Sale
DESCHUTES COUNTY SHERIFF'S OFFICE
DOCUMENT SUMMARY
Date: March 4, 2020 Deschutes County Sheriff's Office
Contractor/Supplier/Consultant Name: NIA
Contractor Contact: N/A Contractor Phone #: N/A
Type of Document: Order Declaring Certain Deschutes County Personal Property
Surplus and Authorizing Sale.
Goods and/or Services: This is a BOCC order to declare certain ATV's and Sled
Trailers as surplus property and request for their approval to disposition these vehicles
through public auction.
Background & History: Since 2008, the Sheriff's Office has used web -based services
to auction our surplus property, such as vehicles. Deschutes County Code 2.37.110
(Disposal of County Surplus Personal Property) enables the Sheriff's Office to
disposition surplus property through online auction that would otherwise continue to
depreciate.
Agreement Starting Date: N/A Ending Date: N/A
Annual Value or Total Payment: The Sheriff's Office pays no fee for online public
auction services. In 2019, the Sheriff's Office collected $33,207.00 from the sale of
surplus vehicles.
❑ Insurance Certificate Received (check box) N/A
Insurance Expiration Date:
Check all that apply: N/A
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget?) N/A ❑ Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Is this a Grant Agreement providing revenue to the Sheriff's Office?
❑ Yes ® No
Sheriff's Office Contact and Title: Pete Martin, Automotive Supervisor
Phone #: (541) 388-6537
Legal Review:
Sheriff's Apprc
Date
Distribution of Document: Please notify Jennifer L. Hill, ext. 3347 when document is
ready to pick up.
Official Review:
Signature Required (check one): ® BOCC ❑ Sheriff (if <$25K)
❑ County Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.)
Order Number ber 2020-012