2020-162-Minutes for Meeting April 15,2020 Recorded 5/19/2020��JT ES COG
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County C J2020_162
Nancy Blankenship, County Clerk 05/19/2020 11:21:32 AM
Commissioners' Journal
i2020-162uummiimiiiuuu
FOR RECORDING STAMP ONLY
�,April` `.;. 2n..0 BARNESW. ROOMS
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Present were Commissioners Patti Adair, Anthony DeBone, and Phil Henderson. Also present were
Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel (present via conference call); and Sharon Keith, Board Executive Assistant. No citizens or
identified representatives of the media were in attendance.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website http://deschutescountyor.igm2.com/Citizens/Default.aspx
CALL TO ORDER: Chair Adair called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE:
CITIZEN INPUT: None presented
Citizen Input is allowed for any item that is not on the meeting's agenda. Several emails
were sent to the Board regarding short term rental concerns and event permits and were
shared with the Board and will be attached to the record.
BOCC MEETING APRIL15, 2020 PAGE 1 OF 10
CONSENT AGENDA: Before the Board was Consideration of Approval of the
Consent Agenda.
DEBONE: Move approval of Consent Agenda
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
ADAIR: Chair votes yes. Motion Carried
1. Consideration of Board Signature of Resolution No. 2020-015, Scrivener's
Error Correcting Resolution No. 2020-011
2. Consideration of Authorization of County Administrator Signature of
Document No. 2020-258, Grant Application for Coronavirus Emergency
Supplemental Funding Program - Oregon CJC Sub -Recipient Request
3. Consideration of Board Signature to Thank Monica Rendon for serving on the
Deschutes County Dog Control Board of Supervisors
4. Approval of Minutes of the March 18, 2020 BOCC Meeting
5. Approval of Minutes of the March 23, 2020 BOCC Meeting
6. Approval of Minutes of the March 25, 2020 BOCC Meeting
7. Approval of Minutes of the March 30, 2020 BOCC Meeting
ACTION ITEMS:
8. Consideration of Chair Signature of Document No. 2020-072, a Notice of
Intent to Award Contract for the Sisemore Bridge Rehabilitation Project
to Marcum and Sons, LLC
County Engineer Cody Smith presented and reported on the work to be
included in the project. Three bids were received and the apparent low
bidder was Marcum and Sons, LLC. The Sisemore bridge was originally built
in 1914.
HENDERSON: Move approval of Consent Agenda
DEBONE: Second
BOCC MEETING APRU 5, 2020 PAGE 2 OF 10
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
9. Consideration of Chair Signature of Document No. 2020-255, Notice of
Intent to Award Contract for Yard Debris and Urban Wood Waste
Management Services
Solid Waste Operations Director Timm Schimke presented the item and
reported on the project. Bar 7A was the apparent low bidder.
DEBONE: Move approval of Consent Agenda
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
ADAIR: Chair votes yes. Motion Carried
COVID-19 Update
10.Public Health Update
DCSO Captain Paul Garrison reported on activity through the Sheriffs Office.
Sheriff Office Legal Counsel Cary Colliaini reported on the COVID-19
Response Team that has been formed by Sheriff Nelson. Sgt. Nathan
Garibay gave an update on the Incident Management Team and coordination
of resources. Public Health Director Nahad Sadr-Azodi provided a
community update regarding the COVID-19. Commissioner DeBone inquired
on the status of restaurant inspections and if they are continuing. Mr. Sadr-
Azodi will report back to the Commissioners. Guidelines and precautionary
steps have been shared with local restaurants. Health Services SupervisorJill
Johnson presented an update from the Communicable Disease Team.
BOCC MEETING AP RIL15, 2020 PAGE 3 OF 10
11. Fire Free Cost Analysis and Discussion
Solid Waste Operations Director Timm Schmike provided an update on the
plans for the 2020 Fire Free Event. His report includes cost assumptions and
impacts of lost revenue. Temporary employment will be required to provide
additional staffing for the event. County Administrator Anderson reported
on options for covering the cost of Fire Free this May.
Commissioner DeBone commented on the positives of community
involvement. Four scenarios were reviewed for the yard debris collection.
Commissioner Adair feels Deschutes County needs to step up and take
responsibility and act on reducing the risk of wildfires. County Forester Ed
Keith was present via conference line and reported on Fire Free over the past
15 years to promote a prepared community to create defensible space. The
firewise communities and homeowners associations have been planning and
preparing for fire fuels reduction. Mr. Keith acknowledged the need to
recognize that prescribed burning is not open this year. Media partners are
ready to send out communications.
Mr. Schimke stated the original suggestion was in context with COVID-19
response; Schimke questioned if by expanding this event we open ourselves
up for criticism and identifies an option of postponing the event due to
COVID-19 social distancing mandates. Commissioner Henderson sees the
challenge but suggests maybe limiting traffic with an on-line system.
Commissioner DeBone proposes starting this program early and allow
people to pay for the promotional fuel reduction effort. Commissioner Adair
supports Fire Free during May 9th - 30th. Commissioner DeBone
recommends load balancing and advocates for Fire Free weekends but also
offer during the week. Commissioner Adair supports 21 days of Fire Free
from May 9th through May 30th. Commissioner DeBone supports the effort
but is concerned about opening the program up for three weeks at no
charge. Mr. Keith will work with the media and communities.
Commissioner Henderson offered a two full week suggestion of May 9th _
24th and then reassess the need. Mr. Schimke supported that proposal.
Options for covering expenditures were reviewed. Mr. Schimke advocated
reimbursing Deschutes Recylcing for any revenues lost due to the no charge
collection. Discussions for cost coverage will be reviewed with County
Administrator Anderson.
BOCC MEETING APRIL15, 2020 PAGE 4 OF 10
HENDERSON: Moved to support Fire Free 2020 for three weekends, two
full weeks from May 9` - 24th including transfer stations
as well as Knott Landfill
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
12.Discussion and Possible Action on Event Permits
Deputy County Administrator Erik Kropp introduced the discussion and
recommended options. Mr. Kropp stated special events are different than
outdoor mass gatherings in that events do not last as long as OMG, and
generally impact only county roads or rights of way. Most occur primarily on
private property. Some events do not require an event permit based on
allowable land use. Event permits are submitted through the Risk
Management Department and are reviewed by various County departments.
Approximately 55 event permit applications are received annually. Mr.
Kropp's options include retaining status quo, informing event organizer of
the Governor's Orders, or to require event organizers to submit an event
plan for social distancing.
Sheriffs Office Captain Paul Garrison recommends cancelling all events for a
rolling 90-day period. Mr. Kropp thinks that our insurance requirements
could include the coverage for social distancing claims. County Counsel Dave
Doyle stated infectious disease claims are generally not covered under
standard insurance policy. Captain Garrison stated there is no prediction of
the impact on staffing during an event when they may need to be used for
resources elsewhere, including the COVID-19 response. Commissioner
Henderson supports canceling events through June. Commissioner DeBone
supports a sliding window. Commissioner Adair supports requiring a social
distance plan. Commissioner DeBone supported events are canceled
through a certain date until the state of emergency order is cancelled.
Discussion held on the length of event cancellations. Commissioner DeBone
stated this is a change in our society. Captain Garrison acknowledged the
event applications take ground work and considered monitoring the
BOCC. MEETING APRIL15, 2020 PAGE 5 OF 10
anticipated peak of the COVID-19. Commissioner DeBone supports having
the event organizer present an organized social distancing plan. There are
two applications for events in May. The Board supported requiring the
event organizer to submit a social distancing plan.
County Administrator Anderson reported that in response to Commissioner's
discussion that County Counsel can prepare a draft order requiring an
approved social distancing plan as part of the event permit process. Legal
will present the draft order this afternoon. Mr. Kropp will contact all event
organizers regarding the new requirements.
The event permit applications for 2020 will be included on the agenda of
BOCC April 22, 2020 COVID-19 Update.
13.Short Term Rental Restriction Update
Captain Garrison reported the Sheriff's Office has not received any
complaints regarding short term rental violations. Mr. Anderson reported on
emails coming in through the community.
RECESS: At the time of 12:45 p.m. the Board went into recess and reconvened the
meeting at 1:32 p.m.
Communication Director Whitney Hale provided an update on the short term
rental restrictions. Media releases and social media messages were sent out
and the Deschutes County website has a page on Frequently Asked
Questions. The messaging was also sent to destination resorts. Ms. Hale
reviewed examples of questions coming from property owners.
Commissioner DeBone supports reviewing various types of exemptions.
County Administrator Anderson explained there is no way to verify if the
person submitted the request for an exemption is truthful. Commissioner
BOCC MEETING APRIL15, 2020 PAGE 6 OF 10
Henderson explained the restrictions were implemented based on the
amount of resident complaints and concerns. The current Board Order is in
effect until May 15t"
Follow-up: County Administrator Anderson presented the Board Order
prepared by County Counsel relative to special event permits and the
necessity for social distancing plans.
14.COVID-19 Budget Impact
County Administrator Anderson reported that the Association of Oregon
Counties has requested financial impact and revenue loss information from
all Oregon counties.
Chief Financial Officer Gregg Munn prepared a report of estimated financial
impact of COVID-19. Mr. Anderson will also comment on long-term plans for
Deschutes County. Commissioner Henderson stated the Commissioners
also have detail to include in the conversation. Mr. Munn reviewed the
categories identified for increased expenses and decreased revenue.
Commissioner Henderson requested detail on the expenses occuring from
the Emergency Operations Center. Mr. Munn explained the department is
doing their best with estimating expenses through the fiscal year in response
to COVID-19. The average cost per month is $25,000 for labor for Deschutes
County since January. The recommendation was to include additional
information under the decrease in revenue from lottery proceeds.
Discussion held on room tax and decreased revenue based on fewer rentals.
County Administrator Anderson spoke on tourism during the 2008
Recession. Commissioner Henderson commented this crisis is different as it
is a health crisis leading into a Recession. Commissioner Henderson
requested a column that shows the Deschutes County departments that are
impacted directly by the decreased revenues. Cheryl Smallman, Health
Services reported on the decreased workload within the Health Services
departments and services that are provided by staff in reassigned areas.
The Fair and Expo has significant impacts to revenue due to the loss of
events, food & beverage, horse stalls, and RV park fees. County
Administrator Anderson reported that staff at Fair and Expo are being
BOCC MEETING APRILI5, 2020 PAGE 7 OF 10
reassigned to various County departments. Mr. Anderson reported Geoff
Hinds is working with the Fair Board and the Fair Association to consider
options for the Annual Fair. Mr. Anderson stated some elements of the
Annual Fair can most likely continue and recommends the Commissioner's
participation in that discussion.
The Community Development Department has seen a decrease in revenue in
all but two of their divisions related to decreased applications during the
next six months.
The Board requested an analysis on the ongoing impact to gas tax revenue.
Mr. Munn will provide that information.
Commissioner DeBone reported a letter was requested from the Association
of Oregon Counties relative to Deschutes County's COVID-19 response which
would include the financial impacts including unexpected costs and lost
revenue. Recommended revisions were made. Communications Director
Whitney Hale will prepare a revised letter.
County Administrator Anderson also noted the Budget Committee is
scheduled to undertake a preliminary review the budgets of the District
Attorney, Health Services and the general revenue impacts of COVID-19 for
Deschutes County as a whole.
SPecial Events Discussion Continued: County Counsel Dave Doyle prepared
Board Order 2020-023, a Public Health Emergency Order Mandating an
Approved Distancing Plan for All County Permitted Events Through May 31,
2020. The Board reviewed the Order. Mr. Kropp recommended that
Environmental Health review the submitted social distancing plans.
Commissioner DeBone expressed support acknowledging review.
HENDERSON: Move approval of Order No. 2020-023
DEBONE: Second
BOCC MEETING APRIL15, 2020 PAGE 8 OF 10
VOTE: HENDERSON:
Mae"
COMMISSIONER UPDATES:
Yes
Yes
Chair votes yes. Motion Carried
• Commissioner Adair reported on the Sisters Visioning meeting
yesterday.
• Commissioner Henderson reported on the Governor's press
conference yesterday and wondered if Deschutes County should send
Governor Brown a response. This item can be reviewed at the next
BOCC meeting.
• The Board has a conference call with Congressman Walden from 12:30
to 1:30 p.m. tomorrow and requested to delay the Budget Committee
Meeting to 1:30 p.m. tomorrow.
EXECUTIVE SESSION:
At the time of 2:56 p.m. the Board went into Executive Session under ORS 192.660
(2) (d) Labor Negotiations. The Board came out of the session at 4:21 p.m.
At the time of 4:21 p.m. the Board went into Executive Session at ORS 192.660 (2)
(d) Labor Negotiations. The Board came out of session at 5:03 p.m.
BOCC MEETING APRILI5, 2020 PAGE 9 OF 10
Being no further items to come before the Board, the meeting was adjourned at 5:04 p.m.
DATED this Day of 2020 for the Deschutes County Board of
Commissioners.
TTI ADAIR, CHAIR
ANTHONY DEBONE, VICE CHAIR
flA � w--,)
-------
PHILIP G. HENDERSON,C ISSI
BOCC MEETING APRIL15, 2020 PAGE 10 OF 10
�01 E S CO
Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - www.deschutes.or�
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 AM, WEDNESDAY, APRIL 15, 2020
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www.deschutes.org/meetin�s. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are
anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics.
Meetings are subject to cancellation without notice.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues
that are not already on the agenda.
Please submit your comment or concern via email to citizeninput@deschutes.org. Messages need to be received
by 9:00 a.m. on the day of the meeting and cannot be relative to any item that is on the agenda.
CONSENT AGENDA
1. Consideration of Board Signature of Resolution No. 2020-015, Scrivener's Error
Correcting Resolution 2020-011
2. Consideration of Authorization of County Administrator Signature of Document No.
2020-258, Grant Application for Coronavirus Emergency Supplemental Funding
Program - Oregon QC Sub -Recipient Request
Board of Commissioners BOCC Meeting Agenda Wednesday, April 15, 2020 Page 1
of 3
3. Consideration of Board Signature to Thank Monica Rendon for serving on the
Dechutes County Control Board of Supervisors
4. Approval of Minutes of the March 18, 2020 BOCC Meeting
5. Approval of Minutes of the March 23, 2020 BOCC Meeting
6. Approval of Minutes of the March 25, 2020 BOCC Meeting
7. Approval of Minutes of the March 30, 2020 BOCC Meeting
ACTION ITEMS
8. 10:10 AM Consideration of Chair Signature of Document No. 2020-072, a Notice
of Intent to Award Contract for the Sisemore Bridge Rehabilitation
Project to Marcum and Sons LLC. - Cody Smith, County Engineer
9. 10:20 AM Consideration of Chair Signature of Document No. 2020-255, Notice of
Intent to Award Contract for Yard Debris and Urban Wood Waste
Management Services - Timm Schimke, Director of Solid Waste
COVID19 Update 10:30 AM
10. Public Health Update - Tom Anderson, County Administrator
11. Fire Free Cost Analysis and Discussion - Timm Schimke, Director of Solid Waste
12. Discussion and Possible Action on Event Permits - Erik Kropp, Deputy County
Administrator
13. Short Term Rental Restriction Update - Tom Anderson, County Administrator
14.COVID-19 Budget Impacts Add -On
LUNCH RECESS
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
Board of Commissioners BOCC Meeting Agenda Wednesday, April 15, 2020 Page 2
of 3
EXECUTIVE SESSION 1:30 PM
Executive Session under ORS 192.660 (2) (d) Labor Negotiations and ORS 192.660 (2) (i)
Employee Evaluation
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Wednesday, April 15, 2020 Page 3
of 3
\)1ES CMG
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o ' Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of April 15, 2020
DATE: April 10, 2020
FROM: Tom Anderson, Administrative Services, 541-388-6565
TITLE OF AGENDA ITEM:
Public Health Update
ATTENDANCE: The following staff have been invited to participate in this discussion via
Conference Call:
Sgt. Nathan Garibay, Deschutes County Emergency Services
Nahad Sadr-Azodi, Health Services Deputy Director
Jill Johnson, Health Services Supervisor
�wT E S COG
Q Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of April 15, 2020
DATE: April 9, 2020
FROM: Timm Schimke, Solid Waste, 541-317-3177
TITLE OF AGENDA ITEM:
Fire Free Cost Analysis and Discussion
BACKGROUND AND POLICY IMPLICATIONS:
See attached staff report
FISCAL IMPLICATIONS: Potential expansion of fire free event will increase costs incurred by
Solid Waste
ATTENDANCE: Timm Schimke
Department of Sond VVaste
To: BOCC
From: Timm Schimke, Director
CC: Tom Anderson
Date: April 9, 2020
Re: Fire Free 2020
This report presents cost estimates for conducting Fire Free events at Solid Waste facilities this spring. The attached
analysis includes actual costs from 2019, cost estimates for a modest expansion of days at transfer stations (2
weekends rather than 1), and cost estimates for a month long event at all locations. The month long proposal was
made as a possible solution to the high number of participants we usually get, which raises a concern about holding
large events during the COVID-19 crisis. Weekend days of the events tend to attract 1200 or more cars a day. It will
be difficult to process that many customers and maintain the social distancing guidelines that are in place in Oregon.
It is hoped that a longer event would result in less cars per day. That may or may not be realized.
The attached spreadsheet shows the cost analysis. A brief explanation of our assumptions and impacts include:
1. It is not possible to predict exactly how much material might be collected for a full month event. Certainly, we
will see more material in a 30-day event than our normal event, but we do not anticipate seeing 3 times as
much material even though having many people idled due to the virus situation may drive up participation.
We assumed volumes received at Knott Landfill would double the amount received in 2019, and that the
transfer stations would receive the volume received in May 2019 for both the fire free weekend as well as all
materials received during the rest of that month. Grinding cost estimates reflect these assumptions and
include transport costs from transfer stations to Knott.
2. A full month event will result in personnel and equipment from Deschutes Recycling to help staff the event at
Knott. We have discussed this with Deschutes Recycling and they have quoted a price for equipment and
personnel that would be available. They will not be able to meet all of the requirements for the event, but
their assistance will be valuable.
3. A month long event will significantly impact Deschutes Recycling revenue. It is estimated that they will lose
about $85,000. This will be partially offset with our use of their assets at the Knott event, but will not
completely cover their loss.
4. Our costs for temporary help are based on rates we routinely pay for this type of labor. We estimate the need
for 16 people from outside the Department in order to safely conduct a 30-day event. We have not
attempted to determine the ease of obtaining this number of people, or if a higher cost will be required.
S. Our estimates show our costs will roughly double for a 30-day event. This is a significant increase and the
Department would appreciate a discussion about other possible revenue sources to assist us if a month long
program is desired.
61050 SE 27'' Strceel Bend, Oregon 97702
'1 (541) 317-3163 ('a solidwaste@de-,chutes .org vvvdw.deschutes.crg/sw
WA
Departnrijent of SoIllild Waste
The following table shows 4 potential scenarios that the Board could consider moving forward. This is not intended to
be a complete list of options or pros/cons, rather some suggestions to assist in the discussion.
1. Cancel the fire free event for 2020
•
No COVID-19 concerns
•
Less wildfire fuel reduction
efforts
•
Cost savings
2. Hold the event as originally
•
Early removal of wildfire fuels
•
COVID-19 concerns
planned
•
Least disruption of operations
3. Hold a 30-day event
•
Maximum wildfire fuels
•
May not reduce traffic/crowds
reduction
.
Cost
•
May reduce daily traffic/crowd
0
Difficult logistics
volumes
•
COVID-19 concerns
4. Postpone the event until June
•
COVID-19 situation could be
•
Late wildfire fuels efforts
improved
.
COVID-19 situation may not be
•
Social distancing may be eased
improved
61050 SL 270' Street Bend, Oregon 97702
QI (541) 31 7-31 63 @ solidwasteCc'deschut_es .org @ www.deschi_rtes.org/sw
Deschutes County Department of Solid Waste
Fire Free Program Expenditures
4/9/2020
Stats
Event Days
Expenditures
[1] T2 - mulch grinding
[21 Staffing
Heart of Oregon - labor
Temp Help - labor
Deschutes Recycling - labor & equip
DC Solid Waste - labor & equip
[3) DR Lost Revenue (Subsidy)
Total
[4] DC Lost Revenue -no charge event
Total Impact
19 25 128
$ 63,068 $ 87,707 $ 118,504
17,370 17,370 -
- - 58,617
- - 53,291
15,187 18,686 37,897
25,000 25,000 31,709
$ 120,625 $ 148,763 $ 300,017
$ 35,532 $ 38,812 $ 67,740
$ 156,157 $ 187,575 $ 367,757
Excludes indirect and minor expenses such as gas, portable restrooms, refreshments, etc.
[11 Analysis prepared using prior invoices and volumes to calculate a cost per ton for mulching and transportation which was
applied to 2019 actual volumes for the transfer stations
Knott mulch grinding expense expected to double for full month event
Transfer Stations Cost Per Ton (Negus, NW, SW) $26.00 $26.33 $27.41
[2] Full month staffing requires 1 Operator with equipment at each location and a total of 22 Attendants for all sites
Knott: DR can provide 1 Operator w/ Loader and 4 Attendants; will need 10 Temp Attendants
Transfer Stations: DC will provide an Operator for each site and 2 Attendants; will need 6 Temp Attendants
[3] Deschutes Recycling April to May 2019 revenue reduction $25K with 9 day event; $85K typical mo organic tip fee
Assuming entire month $85K tip fee partially offset by DR labor & equip
[4] Transfer Stations Yard Debris Charge Per Cubic Yard $4.00
L\X E S COG
Q Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of April 15, 2020
DATE: April 9, 2020
FROM: Erik Kropp, Administrative Services, 541-388-6584
TITLE OF AGENDA ITEM:
Discussion and Possible Action on Event Permits
BACKGROUND AND POLICY IMPLICATIONS:
Events (bike races, running races, triathlons, and certain special events) that will use or impact a County road are
required to obtain an Event Permit. Approved administratively by the County's Deputy County
Administrator/Risk Manager, events are reviewed by the Sheriff's Office, Road Department, CDD,
Environmental Health, etc. Events must submit proper insurance to protect the County.
At the Board's April 6th, meeting, there was a discussion about permitting events during the COVID-19
pandemic. List below are several options for Board consideration:
1. Status quo.
2. Inform organizers the requirements related to events from the Governor's Order (social distancing).
3. Require organizers to submit a social distancing plan for their event that is compliant with the Governor's
Order.
4. Sheriff's Office recommendation:
Rolling 90-day (3-month) cancellation of events from the date the Board declared a State of
Emergency:
Cancellation only applies to events that require a County event permit - (issued administratively
through Risk Management).
Events occurring in April - June 30, 2020 will not be issued a permit.
If the State of the Emergency remains in place on May 1, July events will be cancelled; if the
State of Emergency is in place on June 1, August events will be cancelled; and so on.
The rolling 90-day moratorium will continue until the State of Emergency is lifted.
Attached is a list of upcoming events for 2020.
FISCAL IMPLICATIONS:
ATTENDANCE: Erik Kropp, Deputy County Administrator; Sheriff's Office
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o� Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of April 15, 2020
DATE:
FROM: Tom Anderson, Administrative Services, 541-388-6565
TITLE OF AGENDA ITEM:
Short Term Rental Restriction Update
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