2020-192-Order No. 2020-031 Recorded 6/16/2020Recorded in Deschutes County C J2n2n_192
Nancy Blankenship, County Clerk
REVIEWED commissioners' Journal 06/16/2020 10:47:43 AM
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2020-192
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order declaring certain Deschutes County
Personal Property Surplus and authorizing sale.
ORDER NO. 2020-031
WHEREAS, certain personal property described in Exhibit A, attached here to and by this reference
incorporated herein, is no longer needed for public use by the County; and
WHEREAS, it is necessary to dispose of this surplus personal property; and
WHEREAS, County Code provides that the method of disposal of surplus property should be that which
is in the best interest of the County, considering such factors as the costs of sale, administrative costs, and public
benefits to the County; and
WHEREAS, the Road Department has determined that an on-line auction, PublicSurplus.com, offers an
efficient and cost effective means of selling the surplus property described in Exhibit A now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. The Deschutes County Road Department Director, or his designee, is hereby authorized and
directed to dispose of the personal property described in Exhibit A to this order at the public online auction through
PublicSurplus.com.
Section 2. The Director of the Road Department is authorized on behalf of the County to execute any and
all documents necessary to complete the transfer of any personal property authorized to be auctioned in accordance
with this order.
Dated this of 2020
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
PA TI ADAIR, Chair
ANTHONY DEBONE, Vice Chair
ATTEST:
mg S retary PHILIP G. H T
DER N, Commissioner
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� " 2
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Wednesday Meeting of June 10, 2020
DATE: June 3, 2020
FROM: Randy McCulley, Road Department,
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Order No. 2020-031, Declaring Certain Deschutes
County Personal Property Surplus and Authorizing Sale through PublicSurplus.Com
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Code 2.37.110 sets out the methods that the County can use to dispose of surplus
property, including the use of public auctions. Current technology allows the use of online auction websites,
such as PublicSurplus.com, which enables the Road Department to quickly auction surplus property that
would otherwise devalue and be exposed to the elements as it sits idle. We have experienced significant
damage due to pack rats building nests in engine compartments of surplus county vehicles. Damage includes
smell, chewed essential wiring, and fire hazard. This raises cost of preparation for auction and decreases the
market value of the vehicle. See "Exhibit A" attached. Items are chosen for surplus auction because they are
no longer of useful value to the County due to failure, high maintenance costs, obsolete equipment, safety,
or lack of utilization due to changing needs.
This auction has been delayed due to COVID 19. Measures have been taken to allow online payment to
minimize contact with the buyer.
FISCAL IMPLICATIONS: The Road Department has successfully used PublicSurplus.com since January
of 2009 and has been successful in selling the surplus equipment and vehicles. PublicSurplus.com imposes a
10% surcharge at the time of sale on top of the purchase price. This surcharge is paid by the purchaser.
The revenue collected for the items sold is applied to the purchasing department of the vehicle or
equipment.
ATTENDANCE: Randy McCulley, Road Department via Zoom Meeting