2020-321-Order No. 2020-037 Recorded 8/28/2020REVIEWED
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Recorded in Deschutes County
Nancy Blankenship, County Clerk CJ2020-321
Commissioners' Journal 08/28/2020 4:21:51 PM
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2020-321
For Recording damp .. my
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Assigning the Name of Quail Farm
Road to a Public Road Extending Approximately * ORDER NO.2020-037
1,270 Feet South of Couch Market Road.
WHEREAS, John Menefee applied to assign a road name pursuant to Deschutes County's Code, Title
16, Addresses and Road Names, to assign the name of Quail Farm Road to a 60-foot-wide public road located in
Township 16 South, Range 11 East, Section 26, W.M.; and
WHEREAS, all public notices required to be given under 16.16.030(B) regarding the proposed name
have been given; and
WHEREAS, the appeal period for appealing the Community Development Department's approval
expired; and
WHEREAS, DCC 16.16.030(I) requires the road names be assigned by order of the Board of County
Commissioners; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESC1 UTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. That the name of Quail Farm Road be assigned to a 60-foot-wide public road to provide
access to the west edge of the property at Township 16 South, Range 11 East, Section 26, Tax Lot 201, as set
forth in Exhibit "A" and Exhibit "B," attached hereto and incorporated herein.
Dated this of , 20
ATTEST:
L
Recording Se retary
PAGE 1 OF 1-ORDER No.2020-037
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
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PATTI ADAIR, Chair
ANTHONY DEBONE, Vice Chair
PHILIP G. HENDERSON, Commissioner
Exhibit A, Board Order 2020-037
FINDINGS AND DECISION
FILE NUMBER: 247-20-000062-RN
APPLICANT: John Menefee
REQUEST: The applicant requests to establish the name Quail Farm Road for a
60-foot-wide public road located off of Couch Market Road
approximately 1,864 feet west of U.S. 20 and which extends south for
approximately 1,270 feet.
STAFF CONTACT: Peter Russell, Senior Transportation Planner
1. APPLICABLE CRITERIA:
Title 16 of the Deschutes County Code, Addresses and Road Names:
Chapter 16.16, Road Naming
111. BASIC FINDINGS:
LOCATION: The subject area is a 60-foot wide public road which was dedicated as a public
road in 1955. The public road begins on the south side of Couch Market Road and extends
roughly 1,270 feet to the south. The area is located in the Bend postal area, and provides
access to Couch Market for six properties. The public road was documented by Deschutes
Records Volume 110, Page 493. The road's location is further described as being in the
northwest quarter of the northeast quarter of Township 16 S, Range 11 E, Section 26.
Pursuant to Deschutes County Code (DCC) 16.16.030, the applicant, John Menefee, initiated
the application to establish the name for the public road on January 27, 2020.
Notice of this proposed road naming was mailed out to public agencies that provide services
in this area (Bend Fire Department; Central Electric Cooperative; Deschutes County Assessor;
Deschutes County Road Department; Deschutes County Surveyor; Property Address
Coordinator, and the Watermaster) and the six tax lots which either adjoin the public right
of way or use it to access Couch Market Road.
117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005
l (541) 388-6575 @ cdd@deschutes.org @ www.deschutes.org/cd
PUBLIC AGENCY COMMENTS: No agencies responded.
PUBLIC COMMENTS: Notice was sent to the six properties that abut the public road per
DCC 16.16.030(B), one of which is the applicant's. No comments were received.
111. CONCLUSIONARY FINDINGS:
CHAPTER 16.16, ROAD NAMING
Section 16 16 010 Road Naming Authority
A. Deschutes County, through the Community Development Department, shall
have the authority to and shall assign road names to roads requiring names
as provided in DCC 16.16.
FINDING: Deschutes County's Planning Division reviewed the road name application consistent
with the requirements of DCC Chapter 16.16.
16 16.020, Unnamed Roads
All unnamed public and private roads and other roadways which provide access to three
or more tax lots, or which are more than 1,320 feet in length, shall be assigned a name in
accordance with the procedures in DCC 16.16.030.
FINDING: The public road provides access to six lots.
16 16 030 Procedures for Naming New Roads
A. Application.
1. The naming of a road may be initiated by the Community
Development Department, Planning Commission, the Board, or by
application of adjacent property owners, developers, or public
agencies which may be affected by road names.
FINDING: This application was initiated by John Menefee, an adjacent property owner at 19035
Couch Market Road, aka County Assessor Map 16-11-26, Tax Lot 201.
2. An application to name a road shall be submitted to the Community
Development Department and shall include, at a minimum, the
following.
a. Name of applicant,
b. Location of road by description and or map,
C. Legal status of road, if known;
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 2 of 7
d. Proposed road name, with two alternate proposed names,
e. Reason for name request,
f. Petition(s) attached, if any, and
g. Fee, if any, as established by the Board.
FINDING: The application submitted by Mr. Menefee contained the required information and the
required fee. The application described the location of the public right of way. The public road
appears on the tax map and is described in Deschutes Records Volume 110, Page 493 as a strip of
land 60' wide and one -quarter of a mile long to be used as a public roadway. Staff reviewed the
four proposed names with the Property Address Coordinator and found all were acceptable; staff
selected the applicant's first choice, Quail Farm Loop, but modified the name to Quail Farm Road as
the road did not actually make a loop. Naming the public right of way will ensure adequate response
to the site for emergency responders.
B. Notice of a proposed name assignment shall be sent to all persons owning
property abutting the affected road or having an address on the affected
road. Such notices shall be sent within 10 days of the receipt of an
application, if any, or other action initiating the proposed road name
assignment.
FINDING: Staff mailed notice to the appropriate Deschutes County and City of Bend departments
as well as private properties which abut or have an address on the affected property.
C. Persons receiving notice under DCC 16.16.030(B) shall promptly notify any
tenants or other occupants of the affected property of the proposed road
name assignment.
FINDING: Staff received no written comments from the noticed public.
D. Any person receiving notice under DCC 16.16.030(B) above may comment in
writing on the proposed name within 10 days from the date of notice.
FINDING: As stated above, staff received no written comments from the noticed public.
E. Standards
1. General. The proposed road name shall.
a. Be limited to a maximum of two words.
b. Not duplicate existing road names, except for continuations of
existing roads.
C. Not sound so similar to other roads as to be confusing.
d. Not use compass directions such as North, East, South, etc., as
part of the road name.
e. Not use designations such as Loop, Way, Place, etc., as part of
the road name.
f. Improve or clarify the identification of the area.
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 3 of 7
g. Use historical names, when possible.
h. Reflect a consensus of sentiment of affected property owners
and occupants, when possible, subject to the other standards
contained in DCC 16.16.030.
FINDING: The proposed name, as modified, complies with these standards.
z Particular Roads. The proposed road name shall also conform to the
following standards:
a.
North/South roads shall be called "roads" or "streets."
b.
East/West roads shall be called "avenues."
C.
Roads dead -ending in a turnaround 1,000 feet or less from their
beginning points shall be called "courts."
d.
Roads of reduced right-of-way or curving roads of less than
1,000 feet shall be called "lanes" or "terraces."
e.
Curving roads longer than 1,000 feet shall be called "drives" or
"trails."
f.
Roads that deviate slightly from the main course of a road with
the same name, are less than 1,000 feet in length, shall be
called "places."
g.
Roads that are four lanes or more shall be called "boulevards."
h.
Historical roads shall be called "market roads."
i.
Roads running at oblique angles to the four points of the
compass, less than 1,000 feet in length, shall be called "ways."
(See Appendix "D," attached hereto.)
j.
Roads that begin at and circle back onto the same road, or that
are circular or semicircular, shall be called "circles" or "loops."
FINDING: The submitted name complies with these standards.
F. Staff Review and Road Name Assignment: The Community Development
Department shall review road name applications and shall assign road
names under the following procedure:
1. Verify legal status of road with the County Clerk's office and Road
Department.
z Check proposed road name(s) to avoid duplication or confusing
similarity with other existing road names, with those on approved
preliminary land divisions and with those approved for future use.
3. Perform afield check, when necessary.
4. Assist the applicant or other affected person(s) to find alternate
names when required.
S. Notify appropriate persons, departments and agencies of the road
name application, and request comments.
6. Review and consider all comments submitted.
7. Assign a road name in accordance with the standards set forth in DCC
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 4 of 7
16.16.030(E) above.
FINDING: The proposed Quail Farm Road is a public right of way as described in Deschutes County
Records Volume 110, page 493. Staff coordinated with the Property Address coordinator to ensure
the name was not duplicative or confusing. The 60-foot wide public road appears on CS 11928
dated August 22, 1994. Staff conducted a site visit. Staff noticed the appropriate entities and
considered the submitted comments. Staff coordinated with the Property Address Coordinator in
the naming process. The submitted names and the review process complies with these
requirements, as does the selected name, Quail Farm Road.
G. Notice of Staff Decision. Following assignment of a road name by the
Community Development Department, notice of the road name assignment
shall be sent to all persons entitled to notice under DCC 16.16.030(B).
FINDING: Staff mailed notice of the decision to the entitled parties.
H. Appeal. Affected property owners and occupants shall have the right to
appeal the assignment of a road name by the Community Development
Department. Such appeals shall be conducted in accordance with the
provisions of the Deschutes County Development Procedures Ordinance,
except where the provisions of DCC 16.16.030 conflict with the procedures
ordinance, in which case the provisions of DCC 16.16.030 shall apply. Affected
property owners and occupants shall have 10 days from the date of the staff
decision in which to file an appeal. Issues on appeal shall be limited to
whether the Community Development Department correctly applied the
criteria set forth herein.
FINDING: Staff will abide by this section, should a timely appeal be filed by an entitled party as
defined by this section.
1. A road name assignment becomes final when no further right of appeal
established herein is possible. Within 10 days of the road name assignment
becoming final, the Board shall sign an order establishing the road name as
assigned by the Community Development Department.
FINDING: The road name assignment will became final under Board Order 2020-037 once the
appeal process has ended.
1. The affected property owners and occupants shall have 180 days from the
date of the Board order of road name assignment to begin using the road
name.
FINDING: This is not a requirement of the Planning Division, but the decision will reference this
language.
K. Notice of Decision. Following the order of the Board naming a road, the
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 5 of 7
Community Development Department shall:
1. Notify the applicant requesting the road name of the action
z Send copies of the order naming the road to the following.
a. Road Department
b. Assessor's Office and Tax Office
C. Postmaster
d. Planning Department
e. County Clerk's office
f. Affected telephone and other utilities
g. Affected fire department(s)
h. Local school districts)
i. Emergency services, i.e., police, fire, 911, etc.
3. File the original order naming a new road with County Clerk
4. On a monthly basis, the Community Development Department shall
publish a list of changed road names in a newspaper of general
circulation designated for the purpose of the Board.
FINDING: Staff shall provide the required notices to the required entities.
IV. CONCLUSION:
Based upon the above findings, it appears that all relevant criteria and standards established
for a road name of this type have been satisfied.
V. DECISION:
APPROVAL, subject to the following conditions of approval.
VI. CONDITIONS OF APPROVAL:
Deschutes County Road Department will coordinate the posting of a new road sign
with the Property Address Coordinator.
2. The applicant will work Deschutes County Road Department regarding fees related to
the creation and installation of the new road sign.
3. Deschutes County Community Development Department will notify the affected
public agencies of this new road name.
4. The property owners along this road will be notified of this name assignment.
VII. DURATION OF APPROVAL:
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 6 of 7
This decision becomes final ten (10) days after the date mailed, unless appealed by a party
of interest.
DESCHUTES COUNTY PLANNING DIVISION
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Written by: Peter Russell, Senior Transportation Planner
Reviewed by: Peter Gutowsky, Planning Manager
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 7 of 7