2020-333-Minutes for Meeting August 24,2020 Recorded 9/10/2020vT ES C�G�
{ BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541 ) 388-6570
1:00 PM
MO DAY August 24, 2020
Recorded in Deschutes County CJ2020-333
Nancy Blankenship, County Clerk
Commissioners' Journal 09/10/2020 4:49:41 PM
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2020-333
FOR RECORDING STAMP ONLY
Barnes Sawyer Rooms
Dive Streamed Video
Present were Commissioners Patti Adair, Anthony DeBone, and Phil Henderson. Also present were Erik
Kropp, Deputy County Administrator; David Doyle, County Counsel (via Zoom conference call); Whitney
Hale, Communications Director (via Zoom conference call); and Sharon Keith, BOCC Executive Assistant
(via Zoom conference call). Attendance was limited in response to Governor's Virus orders.
CALL TO ORDER: Chair Adair called the meeting to order at 1:00 p.m.
PLEDGE OF ALLEGIANCE
ACTION ITEMS:
1. Presentation: Environmental Assessment - Eastside Screens
Via Zoom conference call County Forester Ed Keith presented the current
status on the Eastside Screens or commonly known as 21-inch rule within the
eastern portion of the Deschutes National Forest and other eastside forests.
The environmental assessment comment period is open until September 10.
Via Zoom conference call US Forest Service Supervisor Holly Jewkes, Ochoco
Forest Supervisor Shane Jeffries, and Project Leader Emily Platt presented
the background and area involved with the project. Presentation is attached
BOCC MEETING AUGUST 24, 2020 PAGE 1 OF 6
to the record. After the comment period ends, the Forest Service will
prepare a final environmental assessment and a draft decision.
Commissioner Henderson expressed his support for changing the rule.
Commissioner Adair commended the Forest Service on their work in creating
a healthy forest. The Board expressed support and County Forester Ed Keith
will draft a letter of support for Board signature.
2. Consideration of Board Authorization for County Administrator
Signature of Agreement No. 2020-574, Transportation System Plan
Update
Road Department Director Chris Doty (via Zoom conference call) presented
the document for consideration. Request for Proposals were issued for
professional services to update the Deschutes County's Transportation
System Plan. Kittleson and Associates was the only proposal received.
DEBONE: Approval of County Administrator's Signature of Document No.
2020-574
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
ADAIR: Chair votes yes. Motion Carried
3. Discussion to Prepare for Public Hearing to Name Quail Farm Road
Senior Transportation Planner Peter Russell (via Zoom conference call)
presented the item for discussion explaining that the subject public right of
way provides access for more than three lots which requires a designated
name. A Board Order naming the public right of way as Quail Farm Road will
be presented for consideration at the August 26, 2020 BOCC meeting.
BOCC MEETING AUGUST 24, 2020 PAGE 2 OF 6
4. Housing Strategies Project Discussion
Community Development Department Associate Planner Tanya Saltzman,
Director Nick Lelack, and Planning Manager Peter Gutowsky (via Zoom
conference call) presented the item for discussion and options for defining a
housing strategies project. Consideration was made for the option of hiring
a consultant to conduct a housing study. Commissioner Henderson
suggested contacting other counties that have hired a consultant for housing
projects. Commissioner DeBone recommended a survey where consultants
inquire on housing trends. Mr. Lelack will gather information and relay it to
the Board next month. Mr. Lelack noted this may also provide a benefit for
responses on development patterns and necessary changes to state law
should AOC consider a legislative concept.
5. CARES Act Funding Discussion
Chief Financial Officer Greg Munn (via Zoom conference call) presented the
revised options of relief funding opportunities that could qualify for CARES
Act COVID19 reimbursement. Document attached to the record.
Mr. Munn indicated that with regard to requests from external agencies,
Deschutes County could extend existing county funds until ahead of CARES
Act reimbursement. Commissioner Henderson requested a chart of the
expenditures that have already been submitted for reimbursement.
The Board expressed support of approval of COVID Direct Response Column
A and reduce the Emergency Operation Center amount to $500,000.
Commissioner Adair is interested in continuing the COVID homeless isolation
motel including funding partnership with Crook and Jefferson Counties.
County Counsel Dave Doyle (via Zoom conference call) noted the motel
extension is currently through December. Scott Cooper of Neighborlmpact
(via Zoom conference call) reported that the base rent for sheltering
homeless populations at the motel will be covered by NI with existing funds
BOCC MEETING AUGUST' 24, 2020 PAGE 3 OF 6
unless substituted with CARES Act funds (in which case the existing funds can
be used to operate the motel into 2021).
The Board expressed support of approval of Housing and Basic Needs
Column B with the exception of item 5 relative to Broadband Hotspots.
The Board reviewed Economic Assistance Column C and County Facilities
Column D and recommended these options be included in discussion on the
Wednesday August 26 BOCC meeting.
6. Monthly Treasurer and Finance Report as of July 31, 2020
Chief Financial Officer Greg Munn (via Zoom conference call) reviewed the
treasury and investment funds. Mr. Munn reviewed the Budget Actuals for
Deschutes County departments. Mr. Munn stated a new process will be
developed to present a better picture of the finances of Fair and Expo.
OTHER ITEMS/COMMISSIONER UPDATES:
• Commissioner Henderson reported on a request for letter of support for
reopening for St. Francis School. Commissioner Henderson presented a
draft letter.
HENDERSON: Move approval
DEBONE: Second
VOTE: HENDERSON: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
• Commissioner Henderson reported there was Governor's call and memo
from the Association of Oregon Counties and asked for input. Commissioner
BOCC MEETING AUGUST 24, 2020 PAGE 4 OF 6
Adair was on the call with the Governor on Thursday. The Board discussed
the impacts of COVID on businesses and schools in Central Oregon.
• Commissioner Henderson expressed his opinion that the format for the
recent dinner during the joint Fair Board and BOCC meeting should have
been more welcoming and inclusive.
• Commissioner Henderson reported on the activity volumes at the
stabilization center.
• Commissioner DeBone reported on a meeting in Madras this morning and a
possible opportunity in Central Oregon for meat processing.
• Commissioner DeBone announced the virtual AOC District 2 meeting on
September 25 and requested agenda items to include.
• Commissioner Adair announced the red flag warning area for heat and high
winds starting tomorrow.
EXECUTIVE SESSION:
At the time of 3:51 p.m., the Board went into Executive Session under ORS 192.660
(2) (e) Real Property. The Board came out of executive session at 4:07 p.m. to direct
staff to proceed as discussed with the following motion.
DEBONE: Move approval of letter of support for Veterans Village
HENDERSON: Second
VOTE: DEBONE: Yes
HENDERSON: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING AUGUST 24, 2020 PAGE 5 OF 6
At the time of 4:10 p.m. the Board went back into Executive Session under ORS
192.660 (2) (e) Real Property. The Board came out of Executive Session out of
session for 4:13 p.m.
Being no further items to come before the Board, the meeting was adjourned at 4:14 p.m.
DATED this Day of _ 2020 for the Deschutes County Board of
Commissioners.
PATTI A AIR, CHAIR
r'
q
BOCC MEETING AUGUST 24, 2020 PAGE 6 OF 6
BOCC MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:00 PM, MONDAY, AUGUST 24, 2020
Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend
This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit
www. deschutes. org/meetings.
Pursuant to ORS 192,640, this agenda includes a list of the main topics that are anticipated to be considered or
discussed. This notice does not limit the Board's ability to address other topics.
Item start times are estimated and subject to change without notice.
CALL TO ORDER
MEETING FORMAT
In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order
20-16 directing government entities to utilize virtual meetings whenever possible and to take necessary
measures to facilitate public participation in these virtual meetings.
Beginning on May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners will be
conducted in a virtual format. Attendance/Participation options include:
Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the
Public Meeting Portal at www.deschutes.org/meetings.
Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any
meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to:
citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before
the start of the meeting will be included in the meeting record.
Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for
consideration or who are planning to testify in a scheduled public hearing may participate via Zoom
meeting. The Zoom meeting id and password will be included in either the public hearing materials or
through a meeting invite once your agenda item has been included on the agenda. Upon entering the
Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to
Board of Commissioners BOCC Meeting Agenda Monday, August 24, 2020 Page 1 of 3
present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are
providing testimony during a hearing, you will be placed in the waiting room until the time of testimony,
staff will announce your name and unmute your connection to be invited for testimony. Detailed
instructions will be included in the public hearing materials and will be announced at the outset of the
public hearing.
PLEDGE OF ALLEGIANCE
ACTION ITEMS
1:00 PM PRESENTATION: Environmental Assessment - Eastside Screens - Ed
Keith, Forester
2. 1:20 PM Consideration of Board Authorization for County Administrator
Signature of Agreement #2020-574- Transportation System Plan
Update - Chris Doty, Road Department Director
3. 1:30 PM Discussions to Prepare for Public Hearing to Name Quail Farm Road -
Peter Russell, Senior Planner
4. 1:40 PM Housing Strategies Project Discussion - Tanya Saltzman, Associate
Planner
5. 2:05 PM CARES Act Funding Discussion
6. 2:50 PM Monthly Treasurer and Finance Report as of July 31, 2020 - Greg Munn,
Chief Financial Officer
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
Board of Commissioners BOCC Meeting Agenda Monday, August 24, 2020 Page 2 of 3
7. ORS (2) (e) Real Property
ADJOURN
To watch this meeting on line, go to: www.deschutes.org/meetings
Please note that the video will not show up until recording begins. You can also view past
meetings on video by selecting the date shown on the website calendar.
®Deschutes County encourages persons with disabilities to participate in all programs
and activities. This event/location is accessible to people with disabilities. If you need
00
accommodations to make participation possible, please call (541) 617-4747.
FUTURE MEETINGS:
Additional meeting dates available at www.deschutes.org/meetingcalendar
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St, Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners BOCC Meeting Agenda Monday, August 24, 2020 Page 3 of 3
01 E S C0G
o Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of August 24, 2020
DATE: August 13, 2020
FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117
TITLE OF AGENDA ITEM:
PRESENTATION: Environmental Assessment - Eastside Screens
ATTENDANCE: County Forester Ed Keith, US Forest Service Supervisor Holly Jewkes,
Ochoco Forest Supervisor Shane Jeffries, and Project Leader Emily Platt
News Release
Forest Service Pacific Northwest Region
Contact: Catherine Caruso; (503)808-2790 or,�idqjjo<.,
Forest Service Releases Forest Management Direction for Large Diameter Trees
in Eastern Oregon, 3o-Day Public Comment Period Begins
PORTL.AND, Ore. (Aug. 11, 2020)— The USDA Forest Service Pacific Northwest Region has released a proposal to amend forest
plans on six national forests in eastern Oregon to revise a provision that limits harvesting trees larger than 21 inches in diameter. A
3o-day public comment period begins with the publication of the analysis.
The alternatives assessed in the analysis are narrowly focused on just one component of the much broader Eastside Screens, the 21-
inch standard. Forests affected by the project include: the Deschutes, Fremont-Winema, Malheur, Ochoco, Umatilla, and Wallowa -
Whitman National Forests.
The Eastside Screens were created in 1995 to protect riparian areas, encourage a healthy mix of young and old trees, and maintain
wildlife habitat and connectivity. The Eastside Screens were meant to be an interim measure. Now 25 years later, the 21-inch
standard is being reassessed in light of current forest conditions, the latest science, project -level amendments, and public feedback.
"Over the past 25 years, forest conditions have changed, new science has developed, and our land management priorities have
shifted to emphasize forest restoration and landscape resilience to wildfire," said Shane Jeffries, deciding official for this project and
Ochoco National Forest Supervisor. "Adjusting the 21-inch limitation to reflect learning over the past 25 years would help
streamline restoration of forests in eastern Oregon and make it easier to create landscapes that withstand and recover more quickly
from wildfire, drought, and other disturbances."
The alternatives assessed were developed through input and engagement with counties, tribes, state agencies, interest groups, and
affected industries. Early engagement activities included a science forum, an intergovernmental session co -convened by the Eastern
Oregon Counties Association, and a partner technical workshop convened by the Forest Service.
The Forest Service will conduct webinars to provide the public with a presentation of the proposal and a chance to ask questions.
The webinars are scheduled to take place Aug.19, 6-7 p.m. and Aug. 20, 1:30-3 p.m. Pacific Daylight Time. Information on how to
register for the webinar will be posted to the ho ) x _ (at
"Public input is a critical component of this project and we want to hear from you," Jeffries said. "Please share your ideas, concerns,
and suggestions during this public comment period."
Individuals and entities are encouraged to submit comments via webform athl
i�.ilnnr,�u<a<<(<;o:.Commentsmayalsobesentviae-marl to. ,i._I',7.,�,tS.;�. { r,d,1„>},.
Hardeopy letters must be submitted to the following address: Shane Jeffries, Forest Supervisor, Ochoco National Forest, 316o NE
Third Street, Prineville, OR 97754• Hand -delivered public comments can be dropped off at the Ochoco National Forest Supervisor's
Office at 316o NE Third Street in the secure drop box located outside the building (next to the newspaper delivery boxes).
Only individuals and entities who have submitted formal written comments during the 3o-day public comment period may file an
objection. For more information on the project and how to comment, visit the Eastside Screens Plan Amendment plmicct ho g ,
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Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Mondav Meeting of August 24, 2020
DATE: August 18, 2020
FROM: Peter Russell, Community Development, 541-383-6718
TITLE OF AGENDA ITEM:
Discussions to Prepare for Public Hearing to Name Quail Farm Road
RECOMMENDATION & ACTION REQUESTED:
No decision required until 8/26 meeting
BACKGROUND AND POLICY IMPLICATIONS:
John Menefee was approved for a non -farm dwelling and lot line adjustment at 19035 Couch
Market Road, aka Assessor's Map 16-11-26, Tax Lot 201, under File 247-19-0055-CU/556-
LM/557-LU558-LL. During review of that application, the Property Address Co-Ordinator
commented a 60-foot-wide unnamed public right of way extended for a quarter -mile from
Couch Market Road, abutting the west side of the subject property. That public right of way
provided access to more than three tax lots and under Deschutes County Code (DCC)
16.16.20 the road must be named. Subsequently, Mr. Menefee applied under File 247-20-
000062-RN to name this public road. Staff reviewed and approved the name Quail Farm Road.
DCC 16.16.030(l) requires the Board to sign an order establishing the approved name after the
10-day appeal period ends. The appeal period ended August 16 and no appeals were
received. Board Order 2020-037 names the 60-foot public right of way as Quail Farm Road.
FISCAL IMPLICATIONS: None.
ATTENDANCE: Peter Russell, Senior Transportation Planner, CDD
TO:
FROM:
DATE:
SUBJECT:
Background
MEMORANDUM
Board of County Commissioners
Peter Russell, Senior Transportation Planner
August 14, 2020
August 24 work session for August 26 meeting on proposed road name of Quail Farm
Road (File 247-20-000062-RN)
John Menefee owns the property at 19035 Couch Market Road, aka County Assessor Map 16-11-26,
Tax Lot 201. The property abuts a 60-foot-wide unnamed public road which provides access to
Couch Market Road for six tax lots, including the applicant's. The 60-foot public road was created
in 1955, according to Deschutes County Records, Volume 110, Page 493.
The issue of naming the road was triggered by County approval of John Menefee's application File
247-19-000555-CU/556-LM/557-LL/558-LL, which established a non -farm dwelling on Exclusive
Farm Use (EFU) property, site plan review, and two associated lot line adjustments. The land use
approval became final on October 15, 2019. During review of the application, the Property Address
Coordinator commented that DCC 16.16.020 requires a road which provides access to three or more
tax lots must be named.
The applicant during the land use process had presented two alternate routes to access the
property, one from the east side of the property and one from the west; both would require
compliance with DCC 16.16.020. Following the approval of the above land use, Mr. Menefee applied
on January 27, 2020, to name the road (File 247-20-000062-RN). Staff reviewed the applicant's
materials and as part of a completeness check sent a memo dated February 27, 2020, regarding
areas of concern. The applicant and his agent subsequently addressed those issues and selected
the western alternative. About this time, the COVID-19 pandemic hit and the applicant on March
20, 2020, agreed to toll the process for at least 90 days.
Staff Decision
Mr. Menefee, in accordance with Deschutes County Code 16.16 (Road Naming), submitted an
application (File 247-20-000062-RN) to name the public road. The Property Address Coordinator
117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005
Q1 (541) 388-6575 @ cdd@deschutes.org @ www.deschutes.org/cd
and staff reviewed the four proposed names and selected Quail Farm Road. Staff found the name
Quail Farm Road complied with DCC 16.16.030(E)(1) and (2).
Staff received two voice mails and a July 23, 2020, e-mail from Pam Hayes, an affected property
owner, forwarded to me by Peter Menefee, a relative of the applicant. Ms. Hayes had questions
regarding whether the prospective Quail Farm Road was a private road or not; whether the entire
60 feet would be paved; whether the road would be extended; whether the traffic volumes would
change; and would the County assume maintenance of the road. Staff replied on July 24 that the
road was public; the road's surface would remain unchanged; the road was just being renamed, not
extended; staff expected traffic volumes would remain the same; and that as this was a Local Access
Road, by statute the County could not assume maintenance.
As of this writing, staff has not received any further questions, written opposition, or appeals on the
proposed name from those who meet the requirements of DCC 16.16.030(B) and (G).
Staff mailed notice of the application on June 23 and again on July 14 to correct a mailing error. The
notice of the decision that staff approved the name was mailed on August 6. Under DCC
16.16.030(B) public comments on the proposed road name are limited to those owning property
abutting the affected road or having an address on the affected road.
Next Steps
The 10-day appeal period will have ended August 16. DCC 16.16.030(I) requires the Board to sign
an order approving the name within 10 days of the appeal period's end. The August 26 public
meeting for Board Order 2020-037, which implements the approval of Quail Farm Road under File
247-20-000062-RN, complies with the required timeline.
If staff receives any submittals prior to the Aug. 26 meeting, staff will bring them to the Board's
attention and enter them into the file.
Staff is available for any questions.
Enclosures: CS11928 survey displaying public road from DR Vol 110, Page 492
Map of Quail Farm Road
Peter Russell, February 27, 2020, memo
Includes Peter Menefee February 24, 2020, e-mail with drawing
Pam Hayes July 23, 2020, e-mail via Peter Menefee
Peter Russell July 24,2020, e-mail to Pam Hayes
Findings and Decision for File 247-20-000062-RN
Page 2 of 2
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MEMORANDUM
DATE: February 27, 2020
TO: Peter Menefee Q
FROM: Peter Russell, Senior Transportation Planner 1 ��
RE: Challenges to renaming spur off of Couch Market Road (247-20-000062-RN)
The County has recently received your application (247-20-000062-RN) to name an access
that serves several properties south of Couch Market Road. The naming is required under
Deschutes County Code (DCC) 16.16.020. 1 appreciate the subsequent drawing you have
provided by e-mail (please see attached).
As I dig deeper into the request, along with the help of Tracy Griffin Property Address
Coordinator, both of us agree the proposed names were approvable, but it does not appear
possible to apply the name exactly as proposed. Below I will explain the various issues,
opportunities, and constraints with the proposal and the applicable County codes.
1. AFFECTED PROPERTV(0ES)
The applicant's property is 19035 Couch Market Road, aka 16-11-26, Tax Lot 201. The other
potentially affected properties are:
• 18985 Couch Market Road, aka 16-11-26, Tax Lot 204
18989 Couch Market Road, aka 16-11-26, Tax Lot 100
* 19015 Couch Market Road, aka 16-11-26, Tax Lot 107
19025 Couch Market Road, aka 16-11-26, Tax Lot 103
• 19039 Couch Market Road, aka 16-11-26, Tax Lot 200
• 19041 Couch Market Road, aka 16-11-26, Tax Lot 203
19049 Couch Market Road, aka 16-11-26, Tax Lot 202
• 19075 Couch Market Road, aka 16-11-26, Tax Lot 603
117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O, Box 6005, Bend, OR 97708-6005
'Q' (541) 388-6575 CW cdd@deschutes.org @ www.deschutes org/cd
• 19121 Couch Market Road, aka 16-11-26, Tax Lot 101
The reason for the large number of properties is based on the potential of two different
accesses that can serve the subject property. Essentially, there is a western option,
discussed under Existing Public Road, and an eastern option, discussed under Land Use
247-19-000555-CU and its related files. Both options run north -south. The current
application does not show any physical connection between the west and east accesses,
meaning not all current Couch Market addresses would need to be changed.
II. PROPOSED NAMES
The application has four proposed names.' Quail Farm Loop is the applicant's preferred
name and staff agrees with the name, but with a caveat. Naming conventions and
standards are set forth in DCC 16.16.030(E)(1) for the general aspects and 16.616.030(E)(2)
for the particulars. The proposed name, Quail Farm, is consistent with the former, but Loop
is not consistent with the latter. DCC 16.16.030(E)(2)0) requires a loop to begin and circle
back onto the same road or trace a path that is circular or semi -circular. As described
above, the western and eastern accesses to Couch Market Road are not joined, thus staff
does not feel the proposal meets the definition of a loop.
The other options, Drive and Lane, also do not comply with DCC 16.16.030. The reasons
are per DCC 16.16.030(2)(e) a Drive must curve and the existing public road is straight. DCC
16.16.030(d) requires a Lane to be of reduced width or curve and have a length of less than
1,000 feet; the existing public road is neither.
ill. EXISTING PUBLIC ROAD
An existing unnamed public road accesses Couch Market Road and extends south
approximately 1,321 feet; the road dead ends at the northwest corner of the subject
property. This public road is 60 feet wide, which is the required width for a local road per
DCC 17.48.050(A) Table A and DCC 17.48.100. The roadway was dedicated to the public
under DR110-0493. For discussion purposes, staff will refer to this as the western option.
Naming the public road would affect the following properties:
• 18985 Couch Market Road, aka 16-11-26, Tax Lot 204
18989 Couch Market Road, aka 16-11-26, Tax Lot 100
'In order of applicant preference: Quail Farm Loop; Quail Farm Drive; North Sister Loop; and the last name is illegible
Page 2 of 4
• 19015 Couch Market Road, aka 16-11-26, Tax Lot 107
• 19025 Couch Market Road, aka 16-11-26, Tax Lot 103
19035 Couch Market Road, aka 16-11-26, Tax Lot 201 (subject property)
19039 Couch Market Road, aka 16-11-26, Tax Lot 200
In the submitted drawing, the applicant shows a blue line going south down the west side
of the subject property and 19039 Couch Market Road, then turning back north to meander
to and through the subject property. The proposed route then connects back to the existing
public road at northwest edge of the subject property. The roadway linking the two
properties appears to be a common driveway, not a private road. From staffs perspective,
the challenge is the County does not normally name driveways, the County names public
or private roads. Also staff is unclear if there is an easement between the subject property
and the property to the south, 19039 Couch Market, which would allow the southern
property access to the existing public road.
IV. LAND USE 247-19-000555-CU/556-LM/557-LL/558-LL
The land uses approved a non -farm dwelling on the subject property of 19035 Couch
Market, aka 16-11-26, Tax Lot 201, and two associated lot line adjustments. The existing
public road dead ends at the northwest edge of the subject property.
The site can also be accessed via an easement which goes on the east side of the property
and connects to Couch Market. The easement extends north through 16-11-26, Tax Lot 109
and is found in Deschutes County records Volume 244, Page 914. For discussion purposes,
staff will refer to this as the eastern option.
Naming the eastern option would affect the following properties:
19121 Couch Market Road, aka 16-11-26, Tax Lot 101
19035 Couch Market Road, aka 16-11-26, Tax Lot 201 (subject property)
® 19041 Couch Market Road, aka 16-11-26, Tax Lot 203
19049 Couch Market Road, aka 16-11-26, Tax Lot 202
19075 Couch Market Road, aka 16-11-26, Tax Lot 603
During the land use process, the applicant had not yet decided on the western option or
the eastern option. Page 23 of the decision approving the nonfarm dwelling and the lot line
adjustment states "Either route of access is" and there the text ends. Staff assumes the
missing words were positive in that either access would fulfill the requirements of County
code.
Page 3 of 4
V. POTENTIAL OPTIONS
Staff recognizes the need to name the road that provides access to the various properties
in order to comply with DCC 16.16.020. The options presented below are in no order of
priority.
If naming just the western option, the name could be Quail Farm Road.
if naming just the eastern option, the name could be Quail Farm Road.
If there is either an easement or a private road linking the east and west options, then the
name could be Quail Farm Loop.
A final option is naming either the west or east option Quail Farm Road and then naming
the remaining option North Sister Road or Buckshot Road, both of which were names
originally proposed by the applicant but as loops, For the code reasons cited above, the
term loop cannot be used for a straight road and a road which does not trace a semi -circular
or circular pattern.
Staff will put the current proposed naming on hold until we hear from the applicant on how
he wishes to proceed. Thank you.
Attachment. Applicant sketch of proposed western option
Page 4 of 4
Peter Russell
From: Peter Menefee <menefee.p.m@gmail.com>
Sent: Monday, February 24, 2020 1:46 PM
To: Peter Russell
Subject: Quail Farm Loop
Attachments: IMG_8331 jpg; ATT00001.txt
[EXTERNAL EMAIL]
Peter,
Here is a satellite photo of the proposed quail farm loop. The address is 19035 Couch market Road. The existing
driveway I have highlighted in blue. The blue spur is where the driveway to the new parcel is located.
If you have any questions please call.
Thankyou
Peter Menefee
541-598-4988
From:
Peter Menefee
To:
Peter Russell
Cc:
John Menefee
Subject:
Fwd: File number 247-20-000062-RN
Date:
Thursday, July 23, 2020 10:16:15 PM
[EXTERNAL EMAIL]
Are you available for a quick call tomorrow with peter and Pam Hayes regarding quail farm
Road?
Peter Menefee
Begin forwarded message:
From: Peter Hayes <peter_hayes@comcast.net>
Date: July 23, 2020 at 8:32:01 PM PDT
To: Peter Menefee <menefee.p.m@gmail.com>, John Menefee
<j ohn.menefee@rbc.com>
Subject: FW: File number 247-20-000062-RN
FYI
We assume that little or nothing will change with the road, but it seems prudent to
double check.
Them chopping a 60" swath off of our west side and turning it into a public right of way
seems pretty significant and worth understanding.
Thanks - peter (one of 3!)
From: pam_hayes@comcast.net <pam_hayes@comcast. net>
Sent: Thursday, July 23, 2020 8:29 PM
To: peter.russelI@deschutes.com
Cc: Peter Hayes <peter_hayes@comcast.net>
Subject: File number 247-20-000062-RN
Dear Peter,
We are writing in response to a notice we received concerning File Number 247-20-
000062-RN regarding naming a "60-foot public right of way" off of Couch Market Road.
We would like to gain additional information about the referenced "right of way" which
runs along the edge of our property at 19025 Couch Market Road.
1. When was the 60-foot right of way established? The property has been owned
by our family since the 1960s and our understanding is that the shared drive has
always been private.
2. How was the right of way location determined on the map that was included
with the notice? For half of its length, the existing drive is not on the right of way
drawn on the map.
3. What is allowed and planned for on this public right of way and who gets to
decide? The drive that has existed since the 1960's is about 15 feet wide. A 60
foot wide swath has a very significant impact on our property. Are there plans
to change the current road in any way?
4. As a private road, the neighbors have collectively paid for maintenance, paving,
and plowing. As a public named road, will the county take over these
responsibilities?
Given the very short time frame between when we received this notice and when
comments are due (we were out of town for 3 days so by the time this arrived in the
mail we only had 2 days to respond), and the challenge we have had contacting you,
we request that a decision not be made on this notice until we have heard back from
you and we have an opportunity to respond to what we learn.
Thank you for answering these questions,
Pam and Peter Hayes
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REVIEWED
f6-
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Assigning the Name of Quail Farm
Road to a Public Road Extending Approximately * ORDER NO.2020-037
1,270 Feet South of Couch Market Road.
WHEREAS, John Menefee applied to assign a road name pursuant to Deschutes County's Code, Title
16, Addresses and Road Names, to assign the name of Quail Farm Road to a 60-foot-wide public road located in
Township 16 South, Range 11 East, Section 26, W.M.; and
WHEREAS, all public notices required to be given under 16.16.030(B) regarding the proposed name
have been given; and
WHEREAS, the appeal period for appealing the Community Development Department's approval
expired; and
WHEREAS, DCC 16.16.030(I) requires the road names be assigned by order of the Board of County
Commissioners; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. That the name of Quail Farm Road be assigned to a 60-foot-wide public road to provide
access to the west edge of the property at Township 16 South, Range 11 East, Section 26, Tax Lot 201, as set
forth in Exhibit "A" and Exhibit "B," attached hereto and incorporated herein.
Dated this of , 20_ BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ATTEST:
Recording Secretary
PAGE 1 of 1- ORDER No. 2020-037
PATTI ADAIR, Chair
ANTHONY DEBONE, Vice Chair
PHILIP G. HENDERSON, Commissioner
Exhibit A, Board Order 2020-037
FINDINGS AND DECISION
FILE NUMBER: 247-20-000062-RN
APPLICANT: John Menefee
REQUEST: The applicant requests to establish the name Quail Farm Road for a
60-foot-wide public road located off of Couch Market Road
approximately 1,864 feet west of U.S. 20 and which extends south for
approximately 1,270 feet.
STAFF CONTACT: Peter Russell, Senior Transportation Planner
I. APPLICABLE CRITERIA:
Title 16 of the Deschutes County Code, Addresses and Road Names:
Chapter 16.16, Road Naming
II. BASIC FINDINGS:
LOCATION: The subject area is a 60-foot wide public road which was dedicated as a public
road in 1955. The public road begins on the south side of Couch Market Road and extends
roughly 1,270 feet to the south. The area is located in the Bend postal area, and provides
access to Couch Market for six properties. The public road was documented by Deschutes
Records Volume 110, Page 493. The road's location is further described as being in the
northwest quarter of the northeast quarter of Township 16 S, Range 11 E, Section 26.
Pursuant to Deschutes County Code (DCC) 16.16.030, the applicant, John Menefee, initiated
the application to establish the name for the public road on January 27, 2020.
Notice of this proposed road naming was mailed out to public agencies that provide services
in this area (Bend Fire Department; Central Electric Cooperative; Deschutes County Assessor;
Deschutes County Road Department; Deschutes County Surveyor; Property Address
Coordinator, and the Watermaster) and the six tax lots which either adjoin the public right
of way or use it to access Couch Market Road.
1 1 7 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005
', (541) 388-6575 �1a cdd@deschutes.org @ www.deschutes.org/cd
PUBLIC AGENCY COMMENTS: No agencies responded.
PUBLIC COMMENTS: Notice was sent to the six properties that abut the public road per
DCC 16.16.030(B), one of which is the applicant's. No comments were received.
III. CONCLUSIONARY FINDINGS:
CHAPTER 16.16, ROAD NAMING
Section 16.16.010, Road Naming Authority
A. Deschutes County, through the Community Development Department, shall
have the authority to and shall assign road names to roads requiring names
as provided in DCC 16.16.
FINDING: Deschutes Countys Planning Division reviewed the road name application consistent
with the requirements of DCC Chapter 16.16.
16.16.020, Unnamed Roads
All unnamed public and private roads and other roadways which provide access to three
or more tax lots, or which are more than 1,320 feet in length, shall be assigned a name in
accordance with the procedures in DCC 16.16.030.
FINDING: The public road provides access to six lots.
16 16.030 Procedures for Naming New Roads
A. Application.
1. The naming of a road may be initiated by the Community
Development Department, Planning Commission, the Board, or by
application of adjacent property owners, developers, or public
agencies which may be affected by road names.
FINDING: This application was initiated by John Menefee, an adjacent property owner at 19035
Couch Market Road, aka County Assessor Map 16-11-26, Tax Lot 201.
2. An application to name a road shall be submitted to the Community
Development Department and shall include, at a minimum, the
following-
a. Name of applicant,
b. Location of road by description and or map,
C. Legal status of road, if known,
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 2 of 7
d. Proposed road name, with two alternate proposed names,
e. Reason for name request,
f. Petition(s) attached, if any, and
g. Fee, if any, as established by the Board.
FINDING: The application submitted by Mr. Menefee contained the required information and the
required fee. The application described the location of the public right of way. The public road
appears on the tax map and is described in Deschutes Records Volume 110, Page 493 as a strip of
land 60' wide and one -quarter of a mile long to be used as a public roadway. Staff reviewed the
four proposed names with the Property Address Coordinator and found all were acceptable; staff
selected the applicant's first choice, Quail Farm Loop, but modified the name to Quail Farm Road as
the road did not actually make a loop. Naming the public right of way will ensure adequate response
to the site for emergency responders.
B. Notice of a proposed name assignment shall be sent to all persons owning
property abutting the affected road or having an address on the affected
road. Such notices shall be sent within 10 days of the receipt of an
application, if any, or other action initiating the proposed road name
assignment.
FINDING: Staff mailed notice to the appropriate Deschutes County and City of Bend departments
as well as private properties which abut or have an address on the affected property.
C. Persons receiving notice under DCC 16.16.030(B) shall promptly notify any
tenants or other occupants of the affected property of the proposed road
name assignment.
FINDING: Staff received no written comments from the noticed public.
D. Any person receiving notice under DCC 16.16.030(B) above may comment in
writing on the proposed name within 10 days from the date of notice.
FINDING: As stated above, staff received no written comments from the noticed public.
E. Standards
General. The proposed road name shall.
a. Be limited to a maximum of two words.
b. Not duplicate existing road names, except for continuations of
existing roads.
C. Not sound so similar to other roads as to be confusing.
d. Not use compass directions such as North, East, South, etc., as
part of the road name.
e. Not use designations such as Loop, Way, Place, etc., as part of
the road name.
f. Improve or clarify the identification of the area.
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 3 of 7
g. Use historical names, when possible.
h. Reflect a consensus of sentiment of affected property owners
and occupants, when possible, subject to the other standards
contained in DCC 16.16.030.
FINDING: The proposed name, as modified, complies with these standards.
2. Particular Roads. The proposed road name shall also conform to the
following standards:
a.
North/South roads shall be called "roads" or "streets."
b.
East/West roads shall be called "avenues."
C.
Roads dead -ending in a turnaround 1,000 feet or less from their
beginning points shall be called "courts."
d.
Roads of reduced right-of-way or curving roads of less than
1,000 feet shall be called "lanes" or "terraces."
e.
Curving roads longer than 1,000 feet shall be called "drives" or
"trails."
f.
Roads that deviate slightly from the main course of a road with
the same name, are less than 1,000 feet in length, shall be
called "places."
g.
Roads that are four lanes or more shall be called "boulevards."
h.
Historical roads shall be called "market roads."
i.
Roads running at oblique angles to the four points of the
compass, less than 1,000 feet in length, shall be called "ways."
(See Appendix "D," attached hereto.)
j.
Roads that begin at and circle back onto the same road, or that
are circular or semicircular, shall be called "circles" or "loops."
FINDING: The submitted name complies with these standards.
F. Staff Review and Road Name Assignment: The Community Development
Department shall review road name applications and shall assign road
names under the following procedure:
1. Verify legal status of road with the County Clerk's office and Road
Department.
2. Check proposed road name(s) to avoid duplication or confusing
similarity with other existing road names, with those on approved
preliminary land divisions and with those approved for future use.
3. Perform afield check, when necessary.
4. Assist the applicant or other affected person(s) to find alternate
names when required.
S. Notify appropriate persons, departments and agencies of the road
name application, and request comments.
6. Review and consider all comments submitted.
7. Assign a road name in accordance with the standards set forth in DCC
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 4 of 7
16.16.030(E) above.
FINDING: The proposed Quail Farm Road is a public right of way as described in Deschutes County
Records Volume 110, page 493. Staff coordinated with the Property Address coordinator to ensure
the name was not duplicative or confusing. The 60-foot wide public road appears on CS 11928
dated August 22, 1994. Staff conducted a site visit. Staff noticed the appropriate entities and
considered the submitted comments. Staff coordinated with the Property Address Coordinator in
the naming process. The submitted names and the review process complies with these
requirements, as does the selected name, Quail Farm Road.
G. Notice of Staff Decision. Following assignment of a road name by the
Community Development Department, notice of the road name assignment
shall be sent to all persons entitled to notice under DCC 16.16.030(B).
FINDING: Staff mailed notice of the decision to the entitled parties.
H. Appeal. Affected property owners and occupants shall have the right to
appeal the assignment of a road name by the Community Development
Department. Such appeals shall be conducted in accordance with the
provisions of the Deschutes County Development Procedures Ordinance,
except where the provisions of DCC 16.16.030 conflict with the procedures
ordinance, in which case the provisions of DCC 16.16.030 shall apply. Affected
property owners and occupants shall have 10 days from the date of the staff
decision in which to file an appeal. Issues on appeal shall be limited to
whether the Community Development Department correctly applied the
criteria set forth herein.
FINDING: Staff will abide by this section, should a timely appeal be filed by an entitled party as
defined by this section.
I. A road name assignment becomes final when no further right of appeal
established herein is possible. Within 10 days of the road name assignment
becoming final, the Board shall sign an order establishing the road name as
assigned by the Community Development Department.
FINDING: The road name assignment will became final under Board Order 2020-037 once the
appeal process has ended.
J. The affected property owners and occupants shall have 180 days from the
date of the Board order of road name assignment to begin using the road
name.
FINDING: This is not a requirement of the Planning Division, but the decision will reference this
language.
K. Notice of Decision. Following the order of the Board naming a road, the
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 5 of 7
Community Development Department shall.
1. Notify the applicant requesting the road name of the action
z Send copies of the order naming the road to the following.
a. Road Department
b. Assessor's Office and Tax Office
C. Postmaster
d. Planning Department
e. County Clerk's office
f. Affected telephone and other utilities
g. Affected fire department(s)
h. Local school district(s)
i. Emergency services, i.e., police, fire, 911, etc.
3. File the original order naming a new road with County Clerk
4. On a monthly basis, the Community Development Department shall
publish a list of changed road names in a newspaper of general
circulation designated for the purpose of the Board.
FINDING: Staff shall provide the required notices to the required entities.
IV. CONCLUSION:
Based upon the above findings, it appears that all relevant criteria and standards established
for a road name of this type have been satisfied.
V. DECISION:
APPROVAL, subject to the following conditions of approval.
VI. CONDITIONS OF APPROVAL:
1. Deschutes County Road Department will coordinate the posting of a new road sign
with the Property Address Coordinator.
2. The applicant will work Deschutes County Road Department regarding fees related to
the creation and installation of the new road sign.
3. Deschutes County Community Development Department will notify the affected
public agencies of this new road name.
4. The property owners along this road will be notified of this name assignment.
VII. DURATION OF APPROVAL:
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 6 of 7
This decision becomes final ten (10) days after the date mailed, unless appealed by a party
of interest.
DESCHUTES COUNTY PLANNING DIVISION
pz4- pw*)
Written by: Peter Russell, Senior Transportation Planner
Reviewed by: Peter Gutowsky, Planning Manager
Exhibit B, BOCC Order 2020-037, (File 247-20-000062-RN Quail Farm Rd)
Page 7 of 7
ES COG
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o� Deschutes County Board of Commissioners
�+ 1300 NW Wall St, Bend, OR 97703
(541) 388-6570 - Fax (541) 385-3202 - https://www.deschutes.org/
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of August 24, 2020
DATE: August 19, 2020
FROM: Tanya Saltzman, Community Development,
TITLE OF AGENDA ITEM:
Housing Strategies Project Discussion
On July 27, 2020 staff provided the Board of County Commissioners with a draft housing profile
and potential options for further defining a housing strategies project, per the Board's ongoing
interest. Now, staff is returning to the Board to discuss the Board's preferred direction. Staff seeks
direction from the Board as to how to address the housing strategies project regarding scope,
timeline, and most importantly, defining the desired outcome of the project.
TO: Deschutes County Board of Commissioners
FROM: Nick Lelack, AICP, Community Development Director
Peter Gutowsky, AICP, Planning Manager
Tanya Saltzman, AICP, Associate Planner
DATE: August 19, 2020
SUBJECT: Housing Strategies Project
On July 27, 2020 staff provided the Board of County Commissioners (Board) with a draft housing
profile and potential options for further defining a housing strategies project, per the Board's ongoing
interest.' Now, staff is returning to the Board to discuss the Board's preferred direction. Staff seeks
direction from the Board as to how to address the housing strategies project regarding scope,
timeline, and most importantly, defining the desired outcome of the project. As discussed below, the
Board may wish to wait until certain benchmarks are reached in the initiatives noted in Section III in
order to capture a more thorough context for a study. Alternatively, the Board can pursue any of the
options brought forth in the July 27 meeting, summarized below in Section IV, with respect to working
committees or an in-depth consultant study.
I. CURRENT COUNTY HOUSING INITIATIVES
Recognizing that housing in Deschutes County is under increasing pressure as it continues to grow,
the County is already actively addressing the issue through the following initiatives:
• Veterans Village
• HB 4079 - Cities of Bend and Redmond Affordable Housing Projects
• Lobbying for Rural Accessory Dwelling Units
• Housing Consortium Partnerships in La Pine
11. DRAFT HOUSING PROFILE
As noted above, staff provided the Board with a draft housing profile report, which presents selected
existing conditions concerning demographics (population, income, housing tenure, etc.) along with a
vacant residential lands analysis, which illustrates the location and number of lots that could currently
1 http://deschutescountyor.iqm2.com/Citizens/Detail Meeting.aspx?0=2580
accommodate a single-family dwelling as of right (in other words, those located in rural residential
lands or resort communities), prior to factoring in individual site constraints. This report illustrates
the type of information that could be further explored in a study with new census data when it
becomes available; it could also be used as a starting point with a committee or panel.
III. ADDITIONAL FACTORS FOR CONSIDERATION
As the Board considers housing strategies moving forward, staff notes that there are timing elements
worth reviewing. Certain initiatives —whether from the County itself or by other jurisdictions —that
are either in progress or scheduled to begin over the next several months have the potential to
provide data and context that could allow a housing strategies project to be more fully vetted with
their inclusion. As the Board is aware, a successful housing strategy does not exist in a vacuum —
rather, it is informed by numerous other factors that affect development constraints and
opportunities. Allowing some of these initiatives to gain traction before undertaking an extensive
housing strategy project might ultimately provide a housing strategies project with more accurate
and realistic factual basis. An overview of such efforts follows.
• Legislative session/Rural ADUs: While a bill allowing rural accessory dwelling units (ADUs)
failed to pass in the 2019 legislative session, the concept has potential to be revived at the
2021 session. The allowance of rural ADUs could dramatically affect the housing landscape in
Deschutes County, providing smaller -scale housing opportunities throughout rural residential
lands.
• 2020 Census: As previously noted, the 2020 Census is currently underway. The data emerging
from the census in 2021 will provide the best available snapshot of the County and
surrounding areas, and will allow deeper and more precise analysis of existing conditions. The
data utilized in the Draft Housing Profile largely came from the American Community Survey,
which is an interim product that provides estimates of certain geographies. The 2020 Census
data will allow a more fine-grained approach, drilling down into census tracts and block groups
for analysis of sub -areas within the County.
• City Initiatives: Several projects in the cities of Deschutes County have the potential to inform
the County's own approach to housing.
a. Sisters Comprehensive Plan 2040 Update - Completion May 2021.
b. Redmond 2040 Comprehensive Plan Update - Completion Fall 2020.
c. Bend Urbanization Discussions - informal discussions regarding the City of Bend's
strategies for addressing the next Urban Growth Boundary amendment and/or Urban
Reserve Area.
• Transportation Growth Management (TGM) Grants: Award status currently are TBD for 1)
La Pine Neighborhood Planning Area and 2) Tumalo Community Plan. If either or both of the
TGM grants are awarded, this has the potential to affect housing supply in the County.
Page 2 of 5
Technical Assistance Grant tasks: As the Board is aware, Deschutes County was awarded
$25,000 to perform work on 1) Wildfire mitigation strategies and 2) Goal 5 wildlife inventory
updates. These tasks both contribute to the overall framework of development constraints
and opportunities in terms of developable land on a large scale as well as parcel -specific
guidelines. The outcomes of both of these grant tasks, which are anticipated to be complete
by late spring 2021, will directly inform potential housing strategies.
IV. PROJECT GOALS AND METHODOLOGIES
A. Project Goals
Geography
What geographic areas should housing strategies address?
1. Only rural lands. This would only include land under County land use jurisdiction.
2. Rural lands plus County -owned lands. For instance, the County owns 340 acres in the City of
La Pine's Newberry Neighborhood that is designated for housing to benefit the groundwater
protection program. The Redmond Eastside Framework Plan in the Urban Reserve Area and
land north of juniper Ridge are other areas that fall into this category.
3. Urban, rural, and County -owned lands. While the County does not have jurisdiction over urban
lands, considering urban areas —which have their own housing plans —can help provide a
more holistic sense of the issues and potential solutions.
Scope
• Will the Housing Strategies just address housing supply in general or housing supply by type,
size, price range or region - or some combination thereof?
• Will it address any other housing strategies, such as funding sources or other issues (similar
to the other County housing studies)?
B. Project Methodology
The Board could consider the following options to execute the desired project scope:
Option 1: Establish a Rural Housing Advisory Committee
This committee could evaluate the causes and drivers of the region's housing shortage and
recommend rural housing strategies that the County can pursue to help alleviate it in partnership
with other organizations. Committee members could include representatives from the following:
Central Oregon Builders Association Central Oregon Intergovernmental Council
Central Oregon Association of Realtors City of Bend
Page 3 of 5
• City of La Pine
• City of Redmond
• City of Sisters
• Economic Development for Central Oregon
• Housing Works
• Neighborlmpact
• Central Oregon Homeless Leadership
Coalition
• Planning Commission (1-2 members)
• Others
Timeline: 3 to 6 months, concluding with a white paper.
Option 2: Establish a Board - Planning Commission Housing Committee
The Committee could be comprised of one County Commissioner and up to the three Planning
Commissioners. This Committee could establish a series of panel discussions with invited guests from
public, private, and non-profit sector organizations to:
1. Evaluate the draft profile presented in this packet.
2. Provide insights into the causes and drivers of the housing need and housing shortage.
3. Propose conceptual strategies and recommendations to address the County's housing need.
4. Other.
This Committee could then to determine next steps, including whether to create a Rural Housing
Advisory Committee such as that proposed in Option 1 above or other courses of action.
Timeline: 3 to 6 months, concluding with a summary report.
Option 3: Hire a consultant to conduct a housing study similar to Tillamook, Coos, Clatsop, and
Morrow Counties
The consultant could conduct a similar study of Deschutes County's housing, which could include
elements such as:
• Existing conditions
• Market analysis
• Land supply strategies
• Policy and development code strategies
• Development incentives
• Funding sources
Based on the option(s) the Board selects from the above or another option, the Community
Development Department could staff the committee(s) and/or manage a consultant (overseen by a
Committee) and based on their input, develop a rural housing study and action plan for the Board's
consideration. The study's contents could include:
Page 4 of 5
• Key drivers of the housing affordability crisis in Deschutes County, including analysis of
changes in regional housing patterns, trends in rents and home sale prices, and growth in
short term rentals and second home ownership;
• The impact of COVID-19 on Deschutes County housing supply, demand, population, wages
and income, and housing affordability;
• Assessment of the distribution and diversity of housing affordability challenges across the
county, including municipal -level data on the housing affordability gap and the share of
households that are cost burdened; and
• Recommendations for rural housing strategies taking into account the impacts of COVID-19.
Timeline: 6 to 9 months, concluding with a housing strategies report.
Page 5 of 5
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1
AGENDA REQUEST & STAFF REPORT
For Board of Commissioners BOCC Monday Meeting of August 24, 2020
DATE: August 19, 2020
FROM: Greg Munn, Finance, 541-388-6559
TITLE OF AGENDA ITEM:
Monthly Treasurer and Finance Report as of July 31, 2020
F PI
MEMORANDUM
DATE: August 19, 2020
TO: Board of County Commissioners
FROM: Greg Munn, Acting County Treasurer and Chief Financial Officer
SUBJECT: Treasury and Finance Report
Following is the unaudited monthly finance report for fiscal year to date July 31, 2020.
Treasury and Investments
• The portfolio balance at the end of June was $196.6M, a decrease of $3 million from last month but an increase of
$12 million (6.5%) from a year ago.
• Net investment income for the month is $290,215, approximately $70,000 more than June. This is due to
additional maturities in the month and a reduction in the investment fee from 5% of earnings to a flat $5,000 per
month. Net earnings in July are approximately $90,000 less that July 2019.
• All portfolio category balances are within limits with the exception of corporate notes. Corporates are at 26.5%
(27.1% last month) of the portfolio compared to the 25% policy. While approximately $2 million in corporate
notes were redeemed in July, the percent of the portfolio remains above policy due to the investment in the PERS
side account which is not shown on the portfolio. As corporate notes are redeemed, the funds will be reinvested
in other categories to bring the value within the category max.
• Average portfolio yield continues to decline. Yield average for the month is 1.67% which is down from last
month's 1.89% reflecting lower return opportunities in the securities market.
• The Local Government Investment Pool rate was reduced from 1.3% to 1.0% during the month.
• The weighted average time to maturity is at 0.8 years (vs 0.75 last month). Continuing to look for investment
options to balance returns, rate risk and timing of future redemptions.
PortloIio greakdown: Par Value by Investment Type--' investment income
M1lunscipal Debt S 10.530 000 SA'X.� Juf>20 Y•T.D
CoWrate Notes 52,090.000 26.5%. Total Investment Income 295.215 295.215
Time Cenificates - 0.0%; Less Fes: $5.000 per month _ _ �. (5 000l,
U. S. Treasvries 14.000.000 7.1 %: Investment Income - Net ._____— ,,,_, 290,P75�_ _ 290,_215
Federal Agencies 55.330000 29.7%
LGIP 49,591,917 25.2l. Prior Year Comparison Jul-19 380,586 380,586
First Irxterstate Bank 92.059, 262 6.110
Total Investments $ lWii91.179 — 100.0% _ _ — —
1- t t �rs[ac: ��Adun,upa`C)ebl
Bank 5 s 1
�T,,, rr afes
a 3 i
Z
Portlolia try Broker_
$140
Slit, 3
S 120
o S100
S80
SGO
$40
S20
$10
$20
..._...
$40 S4<4
.w....
577
S_
ppo.I
OA
Robed W floreton
Pp., ilastle
Sandlot
6av05011
Baird& Caprlal
.Iaffray Crak
Go M1ta rkols
1Categof / Maximums.g
__ 'Yield Percentages
u a Treasures
100%1
Current Month ....
Prior Month
;."tz?;S° 400 l?iip;
100%I
PIStLGIP 1,00"A
9.im
fedsia'Aq toes
to09c!
Investments 2.12%
2.15%
BinkE^SA «p1,v11o1
25V.1
Average
Tn1X1Certfll3lea
50%1
aar�n�c�pslDilbl
COrt,oral,� Debt
25%i
25%f
Benchmarks
24 Month Treas.
_ _
LCifP Rate
L00
_
Wei fitte11 d 11 Ave Maturi '.,
36 Month Treasury --
0.9t%
Max
term Minimum
Aetual
0 to 30 Days 10%
Under 1 Year 25 %
72.5
Under 5 Ye 100%
100.0%
Outer Policy
Actual
CorpIssuer 5 /
Callable 251
14 4 A
C redit VNIA AA2
AA1
Investment Activity
. _.
i ur base n 6 onm
$ 4,@65 000
3fe4 kedantut ins -n F "nth
$ 7,000 OOtl
4.50%
4.00%
3.50%
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
300,000,000
250,000,000
2.00, 000,000
150,000,000
7 00, 000, 000
50,000,000
24 Month Historic Investment Returns
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Maylune July
-County Rate 2 Year Treasury Rate I -I Corporate Bond Rate -, LGIP Rate
Three Year Portfolio Balance
1� r, h r� 03 W W W 00 W W 00 0D ca 09 '-i W 0, M 0, 0) M O, 0) O, 0, n, M M 0 0 0 0 0 0 0
71 .-1 71 .-I - v-i <-I a-1 1- M a-1 1- "V M N i-, .V r-1 ,-i �y .-I - V �-I v m u t! G Q ro Q tecTa C lt0 0. _', tiU G .n N
w > u � >
� � ai o �O o 1 nZ Q Z r) < @ Na NTm
NC Nry S
Deschutes County Investments Purchases made in July 2019
Portfolio Management Purchases made In July 2020
Portfolio Details • Investments
July 31, 2020
Purchase Maturity Days To Ratings Coupon Par Market Book
Inv k;,'_ Inv TYF,.'_. CUSIP !'... Security Broke..'._ Data Data - Msturi ` Mood,'. Utj!,'_ Rsh, YTM 3i Value Value ;'... Value
10717 TRC 912803AU7 U.S. Treasury CASTLE 10/18/2019 8/15/2020 14 Asa AA+ 1.6379 1.68377 4.000,000 3,999,880 3,945.040
10742 MCI 89236TFK6 Toyota Mir Cred - Corp N CASTLE 12/17/2019 8121/2020 20 Aa3 AA- 0.5241 1.28862 3.000,000 2,999,858 3,000.202
10656 TRC 9128284Y3 U.S. Treasury MORETN 9/28/2018 8/31/2020 30 Asa AA+ 2.625 2.81769 2,000,000 2,003,824 1,999.693
10633 MCI 053015AD5 AUTOMATIC DATA CASTLE 2/26/2018 9/15/2020 45 Aa3 AA 2.25 2.57022 2,710,000 2,711,609 2,708,979
10653 TRC 912828L65 U.S. Treasury CASTLE 9/17/2018 9/30/2020 60 Asa AA+ 1.376 2.75127 2,000,000 2,004,006 1,995,637
10573 MUN 940093R25 Washington Univ Higher Ed PJ 1/19/2017 10/1/2020 61 Aa3 A+ 5.93 1.97016 400.000 403,380 402,533
10629 MCI 459051.17J7 International Bonds for Recons CASTLE 2/9/2018 10/5/2020 65 Asa AAA 2 2.47077 2.000,000 2.006,458 1.997,804
10659 MCI 459051.17J7 International Bonds for Recons CASTLE 10/26/2018 10/5/2020 65 Asa AAA 2 3.07163 820.000 822,648 818,375
10703 MCI 45905U7J7 International Bonds for Recons CASTLE 6/26/2019 10/5/2020 65 Asa AAA 2 1.99991 750,000 752,422 750,000
10657 AFD 76116FAE7 RFSCP STRIP PRIN CASTLE 10/4/2018 10/15/2020 75 Asa 2.764 2.95083 2,445,000 2,443,924 2.430,921
10714 MCI 46625HHU7 JPMorgan Chase • Corporate N CASTLE 9/20/2019 10/15/2020 75 A2 A• 4.25 2.05949 3,000,000 3,023,669 3,013,285
10747 AFD 76116FAE7 RFSCP STRIP PRIN CASTLE 1/29/2020 10/15/2020 75 Asa 1.6269 1.68812 5,000,000 4.997,800 4,983,053
10548 MUN 492244DV7 Kern Community College CASTLE 11/15/2016 11/1/2020 92 AA- 2.893 1.80006 600,000 502,765 501,313
10689 MUN 544587C30 LOS ANGELES MUNI IMP CASTLE 2/1112019 11/1/2020 92 AA- 3.146 2.87227 2,310,000 2,324.183 2,311.522
10617 FAC 3134GBX56 Federal Home Loan Mtg Corp CASTLE 12/13/2017 11/24/2020 115 Asa AA+ 2.25 2.17233 3,000.000 3,019.500 3,000,000
10719 MCI 06051GEE5 Bank of America Corp CASTLE 10/22/2019 1/5/2021 157 A2 A- 5.875 1.88320 2,000,000 2,046.841 2,033,58E
10758 MCI 89233P4S2 Toyota Mir Cred - Corp N PJ 3/25/2020 1/11/2021 163 As AA 4.25 2.79599 2,000,000 2,034,518 2,012,655
10745 MCI 94988J5M5 Wells Fargo Corporate Note CASTLE 1l9/2020 1/15/2021 167 Aa2 A+ 1,5289 1.46677 3,000.000 3,003,101 3,003.367
10725 MUN 73209MAC1 POMONA CALIF REDEV AGY PJ 11/22/2019 2/1/2021 184 A+ 3.406 1.80021 1.300,000 1,315,938 1,310,271
10735 MCI 90331HPA5 US Bancorp PJ 12/6/2019 2/4/2021 187 Al AA- 3 1.85045 2.000,000 2,024,355 2,011,497
10722 FAC 880591EL2 Tennessee Valley Authority CASTLE 11/5/2019 2/15/2021 198 Asa AA+ 3,875 1.64993 2,000,000 2,038,331 2.023,617
10739 TRC 912833LC2 U.S. Treasury CASTLE 12/11/2019 2/15/2021 198 Asa AA+ 1.6475 1.69748 3,000,000 2,998,251 2,940,690
10740 TRC 912833LC2 U.S. Treasury CASTLE 12/13/2019 2/15/2021 198 Asa AA+ 1.6476 1,69757 2,000,000 1.998,834 1,960,640
10687 VR2 89236TEV3 Toyota Mir Cred - Corp N CASTLE 1/9/2019 4/13/2021 255 Aa3 AA- 0.5463 2.22531 2,000,000 2,002,601 1.996,190
10702 VR2 06051GFV6 Bank of America Corp CASTLE 5/31/2019 4/19/2021 261 Asa A- 4.0115 3.56549 1,050,000 1.059,724 1,058,325
10706 MUN 801577NR4 SANTA CLARA CNTY CALIF FING ,CASTLE 7/2/2019 5/I/2021 273 AA+ 2.05 2.26338 1,095,000 1.106,498 1,094,865
10700 MCI 06051GEH8 Bank of America Corp CASTLE 5/9/2019 5/13/2021 285A2 A• 5 2.70027 1,560,000 1,616.333 1,587,173
10757 MCI 09247XAH4 Federal Home Loan Mtg Corp CASTLE 3/25/2020 5/24/2021 296 Aa3 AA- 4.25 2.65767 2,000,000 2,064.244 2,025,314
10741 TRC 9128286V7 U.S. Treasury CASTLE 12M3/2019 5/31/2021 303 Asa AA+ 2.125 1.70172 5,000,000 5,082.810 5,017,256
10728 MCI 46625HRT9 JPMorgan Chase - Corporate N CASTLE 11/29/2019 6/7/2021 310 A2 A- 2.4 1.92038 3,000,000 3,047,336 3,011.358
10738 MCI 46625HRT9 JPMorgan Chase - Corporate N DA DAV 12/10/2019 6/7/2021 310 A2 A- 2.4 1.95567 2,000,000 2,031,557 2,007.408
10667 MCI 695114CMB Pacific Corp CASTLE 11/29/2018 6/15/2021 318Al A+ 3.85 3.35022 1,170,000 1,195.998 1,174.845
10672 MCI 695114CMB Pacific Corp CASTLE 12/6/2018 6/15/2021 318 Al A+ 3.85 3.35091 830,000 848,443 833.435
10692 MCI 695114CM8 Pacific Corp CASTLE 2/22/2019 6/15/2021 318 Al A+ 3.85 2.85033 2,000.000 2,044,441 2.015,003
10708 FAC 3133EKVC7 Federal Farm Credit Bank CASTLE 7/29/2019 7/19/2021 352 Asa AA+ 1.875 1.87488 3,000,000 3,049,623 3,000,000
10721 TRC 91282871`1 U.S. Treasury CASTLE 10/31/2019 7/31/2021 364 Asa AA+ 1.75 1.63127 5,000.000 5,080,080 5.005,785
10705 MUN 797398DK7 SAN DIEGO CNTY CALIF PENSIOICASTLE 7/1/2019 8/15/2021 379 AA2 AAA 5,835 2.00045 2,000,000 2,109,800 2,077,600
10696 AFD 88059E4M3 Tennessee Valley Authority CASTLE 4/18/2019 9/15/2021 410 Asa AA+ 2.3733 2.53553 1,020,000 1,013,403 992,430
10648 MCI 45905UC36 International Bonds for Recons CASTLE 7/16/2018 9/28/2021 423 Asa AAA 2 2.96688 2,000,000 2,000,000 1.978,788
10731 MCI 94988J5TO Wells Fargo Corporate Note CASTLE 12/5/2019 10/22/2021 447 Aa2 A+ 3.625 1,94977 2,000,000 2,073,037 2,040,087
10724 FAC 3130AHJYO Federal Home Loan Bank CASTLE 11/8/2019 11/19/2021 475 Asa AA+ 1.625 1.71093 3,000,000 3,057,778 2,996,716
10744 FAC 3130AHSR5 Federal Home Loan Bank CASTLE 12/20/2019 12/20/2021 506 Asa AA+ 1.625 1.68014 3.000,000 3,061,91E 2,997,755
10732 MCI 46625HJ03 JPMorgan Chase - Corporate N PJ 12/6/2019 1/24/2022 541 A2 A• 4.5 2.01005 2,000,000 2,120,391 2,071,788
10654 MCI 695114CP1 Pacific Corp CASTLE 9/25/2018 2/112022 549 Al A+ 2.95 3,32016 700,000 723,482 696,342
10726 FAC 3133EKCYO Federal Farm Credit Bank CASTLE 11/21/2019 3/14/2022 590 Asa AA+ 1.95 1.84902 5,000,000 5.004,858 5,006,747
10730 FAC 3133EKCYO Federal Farm Credit Bank CASTLE 11/29/2019 3/14/2022 590 Asa AA+ 1.95 1.83828 5,000,000 5,004,858 5,007,470
10720 MCI 90520EAH4 MUFG Union Bank CASTLE 10/25/2019 4/1/2022 608 Asa A 3.15 2.03755 2,000,000 2,085,152 2,035,986
10750 MCI 90520EAH4 MUFG Union Bank CASTLE 2/5/2020 4/1/2022 608 Asa A 3.15 1.81145 1,000,000 1,042,576 1,021,771
10759 MCI 037833CP3 Apple Inc CASTLE 3127/2020 5/11/2022 648 Aal AA+ 0,7976 1.94035 1,000,000 1,004,780 981,470
10733 MCI 084664BT7 Berkshire Hathaway Inc MORETN 1216/2019 5/15/2022 652 Aa2 AA 3 1.74000 2,000,000 2,104,050 2,043,939
10652 MUN 686053BO1 Oregon School Boards Assoc MORETN 9/1412018 6/30/2022 698 Aa2 AA 5.48 3,12000 925,000 1,009,638 964,089
10748 FAC 3133EKJ56 Federal Farm Credit Bank CASTLE 1/31/2020 6/30/2022 759 Asa AA+ 0.4 0.37314 3,000,000 3,008,824 3,010,476
10727 MCI 06051GEU9 Bank of America Corp CASTLE 11/25/2019 1/11/2023 893A2 A•1 3.3 2.12008 2,000.000 2,135,915 2,055,504
10753 FAC 3135GOX99 Federal National Mtg Assn CASTLE 2/24/2020 2/14/2023 927 Asa AA+ 1.7 1.69993 4,000,000 4,001,678 4,000,000
10760 MUN 736746XU7 PORTLAND OR URBAN RENEWAL PS 7/14/2020 6115/2023 1048 Aal 4.023 2.89500 1,000,000 1,029,950 1,030,823
10709 MUN 29270CNU5 Bonneville Power Administratio CASTLE 7/30/2019 7/1/2023 1064 Aal AA- 5.803 2.12492 1,000,000 1,146,870 1,102,395
10713 MCI 361582ADI Berkshire Hathaway Inc CASTLE 9/912019 7/15/2023 1078 Aa3 AA 7.35 2.03065 500,000 596,566 575,232
10754 FAC 3134GVEG9 Federal Home Loan Mtg Corp R W B 2/28/2020 2/28/2024 1306 Asa AA+ 1.625 1.62500 4,000,000 4,002,193 4,000.000
10761 FAC 3134GV6138 Federal Home Loan Mtg Corp CASTLE 7/30/2020 4/15/2024 1353 Asa 0.5 0.50001 2,465,000 2,465,598 2,465,000
10762 FAC 3136G4E74 Federal National Mtg Assn CASTLE 7/31/2020 1/29/2025 1642 0.57 0.57000 1,400,000 1,399,668 1,400,000
10752 FAC 3135GOY23 Federal National Mtg Assn CASTLE 2/18/2020 2/18/2025 1662 Asa AA+ 1.9 1.90000 2,000,000 2.001,030 2,000,000
10078 RRP SYS10078 Local Govt Investment Pool 7/1/2006 - - 1 1 1.00000 49,691,917 49,691,917 49,591,917
10084 RR2 SYS10084 First Interstate 7/1/2006 - 1 1 1.00000 12,059,262 12,059,262 12,059,262
196,601,179 198,660 861 197,186,227
Budget to Actuals Report
General Fund:
Revenue YTD in the General Fund is $1.4 million or 4% of budget, an increase of $247,000 (21%) from last year which
was at 3% of budget for the same time period.
Expenses YTD are $2.6 million and 6.7% of budget compared to $2.5 million last year.
cour
Lund
SO,,,I All
Bl,, l
001 - C',ene: ai funo
010 - Assmt ilerk_.
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eye - G-e;,;�
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132 - Park Dev<�lo_-
Monthly GL... ,
0
1
$10.2M
(Btank)
ity Wide Financial Dashboard 001 - General Fund , 8.3%
Year Complete
All Major Funds:
Budget to Actuals
F102M
VIAM t I
A C A `
�i:" �D
On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue
and expense data compared to budget through July 31, 2020.
Position Control Summary
July - June
Percent
Org
Jul
Unfilled
Assessor
Filled
33.26
Unfilled
2.00
5.67%
Clerk
Filled
8.48
Unfilled
1.00
10.55%
BOPTA
Filled
0.52
Unfilled
-
0.00%
DA
Filled
53.10
Unfilled
1.00
1.85%
Tax
Filled
5.50
Unfilled
-
0.00%
Veterans'
Filled
4.00
Unfilled
-
0.00%
Property Mngt
Filled
2.00
Unfilled
-
0.00%
Total General Fund
Filled
106.86
Unfilled
4.00
3.61%
Justice Court
Filled
4.60
Unfilled
0.00%
Community Justice
Filled
46.90
Unfilled
1.00
2.09%
Sheriff
Filled
224.75
Unfilled
22.75
9.19%
Health Srvcs
Filled
304.55
Unfilled
38.25
11.16%
CDD
Filled
54.00
Unfilled
2.00
3.57%
Road
Filled
53.00
Unfilled
4.00
7.02%
Adult P&P
Filled
39.60
Unfilled
2.25
5.38%
Solid Waste
Filled
22.00
Unfilled
2.00
8.33%
9-1-1
Filled
54.00
Unfilled
6.00
10.00%
Victims Assistance
Filled
8.00
Unfilled
-
0.00%
GIS Dedicated
Filled
2.30
Unfilled
-
0.00%
Fair & Expo
Filled
10.91
Unfilled
0.09
0,82%
Natural Resource
Filled
2.00
Unfilled
-
0.00%
ISF - Facilities
Filled
19.60
Unfilled
3.40
14.78%
ISF -Admin
Filled
7.75
Unfilled
-
0.00%
ISF - BOCC
Filled
3.00
Unfilled
-
0.00%
ISF - Finance
Filled
8.00
Unfilled
1.00
11,11%
ISF - Legal
Filled
7.00
Unfilled
-
0.00%
ISF - HR
Filled
8.00
Unfilled
-
0.00%
ISF - IT
Filled
15.70
Unfilled
-
0.00%
ISF - Risk
Filled
2.25
Unfilled
-
0.00%
Total:
Filled
1,004.77
Unfilled
86.74
%Unfilled
7.95%
7.95%
uTES C
Budget to Actuals - Countywide Summary
All Departments g 3%
FY21 YTD July 31, 2020 (unaudited)
Year Complete
Fiscal Yeas° 2020
Fiscal Year 2021
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
35,797,833
37,430,706
105% ;
37,121,855
1,411,028
4%
37,121,855
100% ;
030 - Juvenile
856,930
825,704
96%
975,090
6,363
1% ;
975,090
100% ;
160/170 - TRT
7,732,000
7,616,246
99%
6,916,358
1,011,853
15%
6,916,358
100% ;
220 - Justice Court
578,000
561,613
97% ;
489,850
34,234
7%
489,850
100% ;
255 - Sheriff's Office
41,581,807
43,535,124
105% ;
43,449,298
511,160
1% ;
43,449,298
100%:
274 - Health Services
36,132,298
33,576,675
93% ;
38,093,023
2,355,929
6%
38,093,023
100%:
295 - CDD
8,468,820
8,043,542
95%
8,251,726
772,924
9%
8,251,726
100% ;
325 - Road
22,785,827
22,480,962
99%
20,681,110
3,080,621
15%
21,052,513
102% ;
355 - Adult P&P
5,775,278
6,570,946
114% ;
5,995,287
1,420,345
24% ;
5,978,989
100% ;
465 - Road CIP
2,142,893
1,535,756
72% ;
2,467,800
36,976
1% ;
2,467,800
100% ;
610 - Solid Waste
11,724,869
12,300,751
105% ;
12,077,592
1,170,892
10%
12,077,592
100%:
615 - Fair & Expo
1,561,500
990,272
63%
1,466,050
44,591
3%
1,525,539
104% ;
616 - Annual County Fair
1,649,700
1,468,248
89% ;
52,000
(35)
0% ;
52,000
100%:
617 - Fair & Expo Capital
16,000
21,189
132% ;
14,000
1,128
8% ;
14,000
100%:
Reserve
618 - RV Park
437,700
445,454
102% ;
436,050
61,389
14%
434,550
100% ;
619 - RV Park Reserve
12,550
3,801
30% ;
1,100
731
66%
1,100
100%:
670 - Risk Management
3,495,039
3,930,523
112% ;
3,263,646
322,737
10%
3,263,646
100% ;
675 - Health Benefits
22,318,433
22,446,599
101% ;
21,884,538
1,680,987
8% ;
21,884,538
100%:
705 - 911
10,563,350
10,938,701
104% ;
11,064,698
61,759
1% ;
11,064,698
100%:
999 - Other
; 29,544,540
34,881,320
118% ;
34,108,295
3,494,259
10%
34,173,836
100%:
TOTAL RESOURCES
243,175,367
249,604,131
103% ;
248,809,366
17,479,873
7% ;
249,288,001
100%:
F€scal
Year 2019
1Fiscal
Year 2020
REQUIREMENTS
Budget
Actuats
%
Budget
Actuals
%
Projection
001 - General Fund
18,517,987
17,405,996
94% ;
19,030,596
1,533,204
8%
19,030,596
100% ;
030 - Juvenile
7,127,337
6,927,186
97%
7,390,349
564,249
8%
7,328,214
99% ;
160/170 - TRT
2,274,140
2,265,620
100% ;
2,419,872
521,017
22%
2,419,872
100%:
220 - Justice Court
678,141
665,374
98% ;
683,508
59,971
9%
662,135
97% ;
255 - Sheriffs Office
44,685,809
44,781,007
100% ;
48,793,475
3,579,181
7%
48,793,475
100% ;
274 - Health Services
47,589,309
42,024,191
88% ;
48,522,446
3,410,612
7% ;
48,522,446
100% ;
295 - CDD
7,905,639
7,462,091
94% ;
8,264,742
646,127
8%
8,264,742
100%:
\)TES
Budget to Actuals - Countywide Summary
All Departments
8.3%
FY21 YTD July 31,
2020 (unaudited)
Year Complete
325 - Road
14,573,336
13,094,479
90%
14,594,993
1,512,324
10% ;
14,419,887
99% ;
355 - Adult P&P
6,669,491
6,429,282
96% ;
7,178,634
493,730
7%
7,082,762
99% ;
465 - Road CIP
13,835,913
5,824,653
42% ;
20,036,050
70,306
0%
20,036,050
100% ;
610 - Solid Waste
8,384,039
7,518,318
90%
8,972,198
281,749
3% ;
8,846,653
99% ;
615 - Fair & Expo
2,464,787
2,371,425
96%
2,070,371
138,247
7% ;
; 2,016,268
97% ;
616 - Annual County Fair
1,504,700
1,615,288
107% ;
127,000
30,325
24%
127,000
100%:
617 - Fair & Expo Capital
1,362,775
400,884
29% ;
335,000
2,480
1% ;
335,000
100% ;
Reserve
618 - RV Park
540,373
503,375
93% ;
543,902
23,884
4% ;
543,902
100%:
619 - RV Park Reserve
100,000
8,335
8%
100,000
-
0%
100,000
100%:
670 - Risk Management
4,132,295
2,436,411
59%
3,794,344
650,098
17%
; 3,944,104
104% ;
675 - Health Benefits
24,115,011
22,732,132
94% ;
23,620,173
359,176
2% ;
; 23,620,173
100% ;
705 - 911
12,250,336
10,707,528
87%
123743,664
971,130
8% ;
12,056,306
95% ;
999 - Other
57,540,907
39,577,391
69%
58,492,644
1,680,186
3%
; 58,492,644
100%:
TOTAL REQUIREMENTS
; 276,252,325
234,750,965
85%
287,713,961
16,527,998
6% ;
286,642,229
100%:
uTES C
� Budget to Actuals - Countywide Summary
All Departments
8 3%
FY21 YTD July 31,
2020 (unaudited)
Year Complete
Fiscal Year 2019
Fiscal Year 2020
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
(19,023,310)
(18,918,110)
99% ;
(20,039,890)
(1,091,401)
5% ;
(20,039,890)
100% ;
030 - Juvenile
5,874,465
5,874,465
100% ;
5,9573854
502,913
8% ;
5,957,854
100% ;
160/170 - TRT
(4,4333128)
(4,4333128)
100% ;
(4,963,759)
(264,804)
5% ;
(4,963,759)
100% ;
220 - Justice Court
-
-
107,235
-
0%
107,235
100% ;
255 - Sheriff's Office
3,119,936
3,119,936
100% ;
3,119,077
282,683
9% ;
3,119,077
100% ;
274 - Health Services
6,102,365
5,553,764
91%
8,043,036
433,642
5%
83043,036
100%:
295 - CDD
; (1,448,081)
(1,111,631)
77% ;
(55,480)
-
0%
(55,480)
100%:
325 - Road
(11,910,575)
(11,910,575)
100% ;
(6,683,218)
(1,418,945)
21% ;
(65683,218)
100%:
355 - Adult P&P
223,189
223,189
100% ;
187,496
23,765
13% ;
187,496
100%:
465 - Road CIP
12,014,914
11,431,979
95%
7,517,657
-
0%
7,517,657
100%:
610 - Solid Waste
(3,296,192)
(3,296,192)
100% ;
(3,684,280)
-
0% ; ;
(3,684,280)
100% ;
615 - Fair & Expo
1,022,863
1,477,863
144% ;
494,967
18,811
4% ;
494,967
100%:
616 - Annual County Fair
(145,000)
-
0%
75,000
-
0% ;
75,000
100%:
617 - Fair & Expo Capital
(13,313)
(13,313)
100%:
253,158
-
0%
253,158
100%:
Reserve
618 - RV Park
(3073000)
(307,000)
100% ;
(436,628)
-
0%
(436,628)
100% ;
619 - RV Park Reserve
502,000
502,000
100% ;
621,628
-
0% ;
621,628
100% ;
670 - Risk Management
(6,918)
(6,918)
100%:
(3,500)
-
0% ;
(3,500)
100%:
705-911
-
-
-
999 - Other
11,123,785
11,813,672
106% ;
9,078,924
1,513,336
17%
9,078,924
100%:
TOTAL TRANSFERS
(6003000)
-
0
(410,723)
-
0
(410,723)
100% ;
V'(ES C
Budget to
Actuals
- Countywide
Summary
All Departments
$ 3%
FY21 YTD July 31,
2020 (unaudited)
Year Complete
Fiscal Year 2019
Fiscal Year 2020
ENDING FUND BALANCE
Budget
Actuals
%
Budget
Actuals
Projection
%
001 - General Fund
9,346,536
13,455,979
144% ;
10,151,769
12,093,161
11,358,107
112% ;
030 - Juvenile
694,058
1,069,473
154% ;
616,595
922,327
582,030
94% ;
160/170 - TRT
3,324,732
3,482,753
105% ;
3,245,121
3,708,785
3,015,480
93% ;
220 - Justice Court
64,859
40,466
62% ;
57,804
14,729
(24,584)
-43% ;
255 - Sheriffs Office
14,732,933
18,692,712
127% ;
16,451,067
15,907,374
16,467,613
100% ;
274 - Health Services
4,766,157
7,744,353
162% ;
4,240,592
6,803,871
5,038,526
119% ;
295 - CDD
1,097,104
1,253,356
114% ;
944,198
1,431,689
1,236,395
131% ;
325 - Road
2,303,905
4,202,747
182% ;
2,098,685
4,3525099
4,152,155
198% ;
355 - Adult P&P
1,918,976
3,118,858
163% ;
1,718,963
4,069,238
2,202,581
128% ;
465 - Road CIP
15,938,430
24,902,636
156% ;
13,103,814
245869,307
14,852,043
113% ;
610 - Solid Waste
644,638
25285,811
355% ;
600,933
3,175,320
1,832,836
305% ;
615 - Fair & Expo
1995576
2,146
1%
255,550
(89,698)
(10,615)
-4% ;
616 - Annual County Fair
-
(48,411)
-
(78,771)
(48,411)
617 - Fair & Expo Capital
-
750,216
999% ;
1,075,382
806,929
740,439
69% ;
Reserve
r i
i
618 - RV Park
i
150,327
228,071
r
152% ;
43,512
265,576
(317,909)
-731%;
619 - RV Park Reserve
414,550
497,466
120% ;
1,012,728
498,197
1,020,194
101% ;
670 - Risk Management
5,455,826
8,680,602
159% ;
6,465,802
8,364,173 ;
8,007,576
124% ;
675 - Health Benefits
14,309,716
16,278,372
114% ;
13,588,094
17,600,183
14,542,737
107% ;
705 - 911
6,066,720
8,835,989
146% ;
6,662,452
7,926,617
7,844,381
118% ;
999 - Other
41,618,580
68,098,937
164% ;
50,422,557
71,053,946
50,488,098
100% ;
TOTAL FUND BALANCE
123,047,623
183,572,532
149% ;
132,755,618
183,695,052
142,979,672
108% ;
UI ES` Budget to Actuals Report
General Fund - Fund 001
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
Property Taxes - Current
Property Taxes - Prior
Other General Revenues
Assessor
Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
TOTALRESOURCES
REQUIREMENTS
Assessor
Clerk
BOPTA
District Attorney
Medical Examiner
Tax Office
Veterans
Property Management
Non -Departmental
TOTAL REQUIREMENTS
TRANSFERS
Transfers In
Transfers Out
TOTAL TRANSFERS
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
29,046,840
29,310,769
101% '
30,105,307
0%
30,105,307 100% '
-' A
391,000
976,355
250% '
358,000
110,194
31%
358,000 100%
3,020,400
3,072,879
102%
2,471,201
643,270
26%
2,471,201 100% '
B
837,283
942,562
113% '
836,713
285,652
34%
836,713 100%
1,615,280
2,221,951
138% '
2,153,741
257,640
12%
2,153,741 100%,
12,220
13,659
112%
12,220
4,529
37%
12,220 100%
383,806
333,772
87%
467,138
1,345
0%
467,138 100%
195,390
257,219
132%
419,927
106,482
25%
419,927 100% '
175,614
175,614
100%
175,608
-
0%
175,608 100%!
r C
120,000
125,925
105% '
122,000
1,917
2%
122,000 100%,
D
35,797,833
37,430,706
105% ;
37,121,855
1,411,028
4%
37,121,855 100% ;
Budget Actuals % Budget Actuals %
4,993,290
4,698,924
94%
5,237,507
383,387
7% '
i
2,049,501
1,640,503
80%
2,051,015
109,441
5% '
773950
72,365
93%
79,945
5,515
7% '
7,873,159
7,596,536
96%
8,234,075
696,644
8% '
235,542
197,772
84%
236,358
1,304
1% '
i
865,307
860,941
99%
970,608
71,123
7% '
589,551
525,809
89%
639,571
45,933
7%
306,985
301,829
98%
317,533
25,794
8% '
1,526,702
1,511,317
99%
1,263,984
194,064
15% '
18,517,987
17,405,996
94%
19,030,596
1,533,204
8% ;
Projection % $ Variance
5,237,507 100% ' ' E
2,051,015 100%, ' F
79,945 100%!
8,234,075 100%! G
236,358 100%
970,608 100%! -'
639,571 100%!
317,533 100% '
1,263,984 100% '
19,030,596 100% ;
Budget
Actuals
%
Budget
Actuais %
Projection % $ Variance
260,000
260,000
100%
260,000
0%
260,000 100% H
�(19,283,310)
(19,178,110)
99% i
(20,299,890)
(1,091,401) 5%
(20,299,890) 100%'
(19,023,310)
(18,918,110)
99%
(20,039,890)
(1,091,401) 5%
; (20,039,890) 100% ;
FUND BALANCE
Budget Actuals
% Budget
Actuals
% Projection % $ Variance
Beginning Fund Balance
11,090,000 12,349,379
111% 12,100,400
13,306,738
110% 13,306,738 110% ' 1,206,338; 1
Resources over Requirements
17,279,846 20,024,710
18,091,259
(122,176)
18,091,259 01
Net Transfers - In (Out)
(19,023,310) (18,918,110)
E (20,039,890)
(1,091,401)
E (20,039,890)
TOTAL FUND BALANCE '
$ 9,346,536 $ 13,455,979
144% ; $ 10,151,769
$ 12,093,161
119% ; $ 11,358,107 112% ; $1,206,338;
A Current year taxes received primarily in November, February and May
B PILT payment of $500,000 received in July 2020
C Oregon Dept. of Veteran's Affairs grant reimbursed quarterly
D Interfund land -sale management revenue recorded at year-end
E Projected Personnel savings based on FY20 average vacancy rate of 4.0%
F Projected Personnel savings based on FY20 average vacancy rate of 2.9%
G Projected Personnel savings based on FY20 average vacancy rate of 2.8%
H Repayment to General Fund from Finance Reserves for ERP Implementation
I Final Beginning Fund Balance will be determined after the final close of FY20
Budget to Actuals Report
Juvenile -Fund 030
FY21 YTD July 31, 2020 (unaudited)
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
OYA Basic & Diversion
442,601
387,814
88%
472,401
0%
472,401 100%
ODE Juvenile Crime Prev
91,379
82,125
90%
109,000
0%
109,000 100%
Inmate/Prisoner Housing
80,000
96,600
121%
90,000
3,000
3%
90,000 100%
Gen Fund -Crime Prevention
20,000
20,000
100% °
89,500
-
0%
89,500 100%
Leases
86,400
97,061
112%
88,000
0%
88,000 100%
DOC Unif Crime Fee/HB2712
35,000
49,339
141%
49,339
0%
49,339 100%
OJD Court Fac/Sec SB 1065
26,000
20,404
78%
26,000
645
2%
26,000 100%,
Interest on Investments
31,000
26,491
85%
17,300
1,723
10%
17,300 100%
Food Subsidy
16,000
13,003
81%
12,000
446
4%
12,000 100%
Contract Payments
8,000
5,459
68%
8,000
-
0%
8,000 100%
Miscellaneous
14,050
22,672
161%
7,550
0%
7,550 100%,
Case Supervision Fee
6,500
4,736
73% k
6,000
550
9%
6,000 100%
TOTAL RESOURCES
856,930
825,704
96% ;
975,090
6,363
1%
975,090 100% ;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,797,927
5,650,045
97%
5,970,797
477,728
8%
5,908,662 99%
62,135: A
Materials and Services
1,329,410
1,277,141
96%
1,397,552
86,521
6%
1,397,552 100%
Capital Outlay
-
-
22,000
0%
22,000 100%
TOTAL REQUIREMENTS
7,127,337
6,927,186
97% ;
7,390,349
564,249
8%
7,328,214 99% ;
62,135;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Funds
5,961,465
5,961,465
100%
6,034,966
502,913
8%
6,034,966 100%
Transfers Out-Veh Reserve
(87,000)
(87,000)
100%
(77,112)
-
0%
(77,112) 100%
TOTAL TRANSFERS
5,874,465
5,874,465
100% ;
5,957,854
502,913
8%
; 5,957,854 100% ;
FUND BALANCE Budget Actuals % Budget
Actuals %
Projection
% $ Variance
Beginning Fund Balance 1,090,000 1,296,490 119% 1,074,000
977,300 91%
977,300
91% (96,700); B
Resources over Requirements (6,270,407) (6,101,482) (6,415,259)
(557,886) E
(6,353,124)
62,135;
Net Transfers - In (Out) 5,874,465 5,874,465 5,957,854
502,913
5,9573854
TOTAL FUND BALANCE $ 694,058 $ 1,069,473 154% ; $ 616,595
$ 922,327 150% ; ;
$ 5823030
94% ($34,565);
A Projected Personnel savings based on FY20 average vacancy rate of 0.8%
B Final Beginning Fund Balance will be determined after the final close of FY20
�I ES`
Budget to Actuals Report
TRT - Fund 160/170
8.3%
FY21 YTD July 31, 2020 (unaudited)
Year Complete
Fiscal Year 2020
Fiscal Year 2021
RESOURCES
Budget Actuals %
Budget
Actuals %
Projection % $ Variance
Room Taxes
7,670,000 7,527,492 98%
6,862,458
1,006,155 15%
6,862,458 100% A
Interest
62,000 88,754 143% '
53,900
5,697 11 %
53,900 100% '
TOTAL
RESOURCES 7,732,000 7,616,246 99% ;
6,916,358
1,011,853 15%
6,916,358 100% ;
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
COVA
2,064,221
2,050,618 99%
1,838,805
274,668
15%
1,838,805 100%,
Grants & Contributions
62,000
62,000 100% '
404,000
233,666
58%
404,000
100%
Interfund Contract (
79,160
79,160 100%
114,481
9,540
8%
114,481
100% '
B
Interfund Charges
37,309
37,309 100%
35,861
2,988
8% '
35,861
100% '
Auditing Services
14,500
19,200 132%
11,500
-
0%
11,500
100%
Software
10,350
5,600 54%
11,500
-
0% '
11,500
100%!
Public Notices (
1,600
1,694 106%
1,600
154
10%
1,600
100%
Office Supplies
3,000
741 25%
1,275
-
0%
1,275
100%!
Printing
2,000
642 32%
850
0%
850
100% '
Refunds & Adjustments
8,657 999% -
-
TOTAL REQUIREMENTS
2,274,140
2,265,620 100% ;
2,419,872
521,017
22% ;
2,419,872 100%
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Transfer Out - RV Park
(35,000)
(35,000) 100%
(25,000)
0%
(25,000)
100%
Transfer Out - Annual Fair
(250,000)
(250,000) 100%
(130,000)
0% '
(130,000)
100% '
Transfer Out - F&E Reserve
(286,687)
(286,687) 100%
(253,158)
0%
(253,158)
100%
Transfers Out - Health
(692,369)
0%
(692,369)
100%
C
Transfer Out - F&E
(709,654)
(709,654) 100%
(711,445)
(2,145)
0%
(711,445)
100%,
D
Transfer Out - Sheriff
(3,151,787)
(3,151,787) 100%
(3,151,787)
(262,659)
8% t
(3,151,787)
100%
TOTAL TRANSFERS ;
(4,433,128)
(4,433,128) 100% ;
(4,963,759)
(264,804)
5% ; ;
(4,963,759)
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Beginning Fund Balance
2,300,000
2,565,255 112%
3,712,394
3,482,753
94%
3,482,753
94%
(229,641); E
Resources over Requirements
5,457,860
5,350,626
4,496,486
490,836
4,496,486
0'
Net Transfers - In (Out)
!
(4,433,128)
(4,433,128)
4
(4,963,759)
(264,804)
f t
(4,963,759)
t
!
TOTAL FUND BALANCE
$ 3,324,732
$ 3,482,753 105% ;
$ 3,245,121
$ 3,708,785 114% ;
$ 3,015,480
93% ;
($229,641);
A Prior year collections YTD was
13% of budget, compared to current year collections
YTD of 15%
B Contracted services with the Finance Department for operating TRT program
C Transfer to Health Services is to fund COVID
re -opening positions
D $250K of budgeted transfers are to be transferred on an as needed basis
E Final Beginning Fund Balance will be determined
after the final close
of FY20
p, UI Es`°�� Budget to Actuals Report
Justice Court - Fund 220
FY21 YTD July 31, 2020 (unaudited)
8.3%
Year Complete
Fiscal Year 2020
Fiscal Year 2021
RESOURCES
Budget
Actuals
%
Budget
Actuals %
Projection % $ Variance
Court Fines & Fees
575,000
i
556,877
97%
488,750
34,198 7%
488,750 100%
Interest on Investments
3,000
1,706
57%
1,100
36 3%
1,100 100%
Miscellaneous
3,030
-
-
TOTAL RESOURCES
578,000
561,613
97%
489,850
34,234 7%
, 489,850 100% ;
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
i
516,868
522,054 101%
531,006
42,369
8%
509,633 96% 21,373; A
Materials and Services
161,273
143,320 89%
152,502
17,602
12%
152,502 100% B
TOTAL REQUIREMENTS
678,141
665,374 98% ;
683,508
59,971
9% ;
662,135 97% ; 21,373:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Transfers In- General Fund
-
107,235
0%
107,235 100%
TOTAL TRANSFERS
107,235
-
0%
107,235 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
% Projection %
$ Variance
Beginning Fund Balance
165,000
144,227 87%
144,227
40,466
28% 40,466 28%
(103,761): C
i
Resources over Requirements
(100,141)
(103,761)
(193,658)
(25,737)
(172,285)
21,373;
Net Transfers - In (Out)
107,235
-
107,235
TOTAL FUND BALANCE
$ 64,859
$ 40,466 62%
$ 57,804
$ 14,729
25% ; ($ 24,584) -43% ;
($82,388);
A Projected Personnel savings based on FY20 average vacancy rate of 4.0%
One time yearly software maintenance fee of $9,169 paid in July for entire fiscal year
Final Beginning Fund Balance will be determined after the final close of FY20
�I E S ` ,,,,,Budget to Actuals Report
Sheriff's Office- Fund 255
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
LED #1 Property Tax Current
LED #2 Property Tax Current
Sheriff's Office Revenues
LED #1 Property Tax Prior
LED #2 Property Tax Prior
LED #2 Interest
LED #1 Interest
LED #2 Foreclosed Properties
LED #1 Foreclosed Properties
TOTAL RESOURCES
REQUIREMENTS
Sheriffs Services
Civil/Special Units
Automotive/Communications
Detective
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Crisis Stabilization Center
Other Law Enforcement
Non - Departmental
TOTAL REQUIREMENTS
8.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
26,293,470
26,496,529 101 % '
27,476,763
0%
27,476,763 100%,
E 10,632,014
10,696,589 101%
11,092,307
0%
11,092,307 100%
3,922,323
i
4,771,705 122%
4,259,128
357,104
8%
4,259,128 100%,
312,000
i
761,642 244%
280,000
91,121
33%
280,000 100% - '
148,000
i
331,165 224% '
120,000
38,133
32%
120,000 100% ' -'
136,000
i
160,208 118%
120,000
8,785
7%
120,000 100%
138,000
287,276 208%
101,100
16,018
16%
101,100 100%
8,631
-
-
-
-
21,380
€
41,581,807
43,535,124 105% ;
43,449,298
511,160
1%
43,449,298 100% ;
Budget Actuals % Budget Actuals %
3,105,057
3,091,479
100%
4,677,662
299,081
6% '
1,232,158
1,171,260
95%
1,232,618
99,852
8%
2,858,337
2,915,540
102%
3,312,477
144,664
4%
2,303,072
2,217,577
96%
2,511,638
189,503
8% '
€
10,592,002
11,444,147
108%
11,523,408
958,160
8% '
1,004,600
i
833,934
83%
1,038,130
64,673
6%
18,379,998
17,929,047
98%
19,678,067
1,397,550
7%
556,740
458,541
82%
490,401
39,855
8% '
402,734
i
603,381
150% '
543,565
36,220
7% '
11601,871
1,747,792
109%
2,052,586
161,141
8%
E
743,334
916,411
123%
1,156,993
64,263
6% '
571,267
84,267
15%
1,330,214
1,261,716
95% '
1,322,829
124,085
9% '
€
4,425
105,917
999%
i
(746,899)
132
0% '
44,685,809
44,781,007
100% ;
48,793,475
3,579,181
7% ;
Projection % $ Variance
4,677,662 100%
1,232,618 100% '
i
3,312,477 100% E �
2,511,638 100% '
11,523,408 100%,
1,038,130 100%
19,678,067 100% '
490,401 100%,
i
543,565 100%,
2,052,586 100% '
E �
1,156,993 100%!
1,322,829 100% '
(746,899) 100%! A
48,793,475 100% ;
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfer In - TRT
3,151,787
3,151,787 100%
3,151,787
262,659 8%
3,151,787 100% '
Transfer In - General Fund
E
240,249
240,249 100%
240,290
20,024 8%
240,290 100%
Transfers Out - Debt Service
E
(272,100)
(272,100) 100%
(273,000)
- 0%
(273,000) 100% '
TOTAL TRANSFERS
; 3,119,936
3,119,936 100% ;
3,119,077
282,683 9%
3,119,077 100% ;
FUND BALANCE
Budget
Actuals
% Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance
14,716,999
16,818,660
114% 18,676,167
18,692,712 100%
18,692,713 1009/6: 16,546: B
Resources over Requirements
r (3,104,002)
(1,245,883)
(5,344,177)
(3,068,021)
` (5,344,177) 0'
Net Transfers - In (Out)
3,119,936
E
3,119,936
o- 3,119,077
282,683
3,119,077
€ E € -E
TOTAL FUND BALANCE $ 14,732,933
$ 18,692,712
127% ; $ 16,451,067
$ 15,907,374 97%
$ 16,467,613 100% ; $16,546:
A Budgeted funds includes transfers from Funds 701 and 702
Final Beginning Fund Balance will be determined after the final close of FY20
>IEs`� Budget to Actuals Report
Health Services - Fund 274
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
State Grant
OHP Capitation
Federal Grants
OHP Fee for Service
State Miscellaneous
Local Grants
State - OMAP
Environmental Health Fees
Other
Patient Fees
Title 19
Vital Records
Divorce Filing Fees
State Shared- Family Planning
Interest on Investments
Interfund Contract- Gen Fund
Liquor Revenue
CCBHC Grant
TOTALRESOURCES
8.3%
Year Complete
Fiscal Year 2020
Fiscal Year 2021
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
14,080,644
11,766,558
84%
14,228,003
721,289
5%
14,228,003 100%
i 7,242,430
8,094,701
112%
8,279,406
821,897
10%
8,279,406 100%: -'
! 3,277,616
2,586,590
79%
3,835,203
35,497
1%
3,835,203 100%
k -
-
3,265,627
0%
3,265,627 100%!
1,040,153
1,573,789
151%
2,131,388
0%
2,131,388 100%
1,567,331
1,278,397
82%
1,183,777
4,980
0%
1,183,777 100%,
991,900
879,037
89%
1,162,507
94,156
8%
1,162,507 100%
1,058,206
1,104,825
104%
1,078,429
31,639
3%
1,078,429 100% '
484,712
474,397
98%
965,971
78,852
8% '
965,971 100%
i 564,750
600,412
106% ?
672,995
35,137
5% 4
672,995 100% 4
4,862,726
4,071,759
84%
350,491
480,829
137% '
350,491 100% '
! 220,000
259,029
118%
237,296
18,213
8%
237,296 100%
173,030
173,030
100%;
173,030
-
0% E
173,030 100%! '
120,000
191,912
160% °
155,000
16,453
11%
155,000 100% E
! 171,000
233,116
136%
147,400
16,987
12%
147,400 100%
127,000
127,000
100%
127,000
-
0%
127,000 100%
i 150,800
162,122
108%
99,500
0%
99,500 100% -'
36,132,298
33,576,675
93% ;
38,093,023
2,355,929
6%
38,093,023 100% ;
REQUIREMENTS Budget Actuals % Budget. Actuals % Projection % $ Variance
Administration Allocation
Personnel Services
33,186,830
32,041,791 97% '
36,196,175
2,826,234 8%
36,196,175 100%'
Materials and Services
13,707,479
9,982,400 73% '
12,226,604
584,378 5%
12,226,604 100%
Capital Outlay
695,000
- 0%
99,667
- 0%
99,667 100%
TOTAL REQUIREMENTS
47,589,309
42,024,191 88% ;
48,522,446
3,410,612 7%
48,522,446 100% ;
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- General Fund
5,747,090
5,747,090 100%
5,203,710
433,642 8%
5,203,710 100%
Transfers In- OHP Mental Health
548,601
0%
2,379,865
- 0%
2,379,865 100%
Transfers In - TRT
-
692,369
0%
692,369 100%
Transfers Out !
(193,326)
(193,326) 100%
(232,908)
0%
(232,908) 100% '
TOTAL TRANSFERS ;
6,102,365
5,553,764 91%
8,043,036
433,642 5%
8,043,036 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance
10,120,803
10,638,105 105%
6,626,979
7,424,913 112%
7,424,913 112%' 797,934,
Resources over Requirements t
(11,457,011)
(8,447,516)
(10,429,423)
(1,054,684)
(10,429,422) 1'
Net Transfers - In (Out)
k
6,102,365
5,553,764
k
8,043,036
433,642
t k
8,043,036
! I
TOTAL FUND BALANCE
$ 4,766,157
$ 7,744,353 162% ;
$ 4,240,592
$ 6,803,871 160% ; ;
$ 5,038,526 119% ; $797,934:
I ES (-
Budget to Actuals Report
Health Services - Admin - Fund 274
FY21 Y7D July 31, 2020 (unaudited)
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021 1
RESOURCES
Budget
Actuals
%
Budget
Actuals %
Projection % Variance
Federal Grants
726,655
624,272
86%
520,561
0%
520,561 100% A
Interest on Investments
171,000
233,116
136%
147,400
16,987 12%
147,400 100%
Other
9,000
8,718
97%
14,391
3,966 28%
14,391 100%,
CCBHC Grant
-
-
State Miscellaneous
171,881
-
-
TOTAL RESOURCES
906,655
1,037,986
114%
682,352
20,953 3%
682,352 100%:
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
5,241,264
4,866,076 93%
5,129,977
403,514
8%
5,129,977 100%
Materials and Services
4,971,179
4,708,531 95%
4,891,620
364,707
7%
4,891,620 100%
Capital Outlay
5,000
- 0%
Administration Allocation
(9,308,295)
(9,306,000) 100%
(9,584,402)
(786,727)
8%
(9,584,402) 100%
TOTAL REQUIREMENTS
909,148
268,607 30%
437,195
(18,506)
-4%
437,195 100%:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In- General Fund
40,000
39,997 100%
Transfers Out
(193,326)
(193,326) 100%
(232,908)
0%
(232,908) 100%
TOTAL TRANSFERS
(153,326)
(153,329) 100%:
(232,908)
0%
(232,908) 100%:
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
2,660,832
2,748,263 103%
2,772,840
3,364,356
121%
3,364,356 121%
591,516, B
Resources over Requirements
(2,493)
769,379
245,156
39,458
245,156
0!
Net Transfers - In (Out)
(153,326)
(153,329)
(232,908)
-
(232,908)
TOTAL FUND BALANCE
$2,505,013
$3,364,313 134%:
$2,785,088
$3,403,814 122%
$3,376,604 121%
$591,516:
A Federal grants are reimbursed
on a quarterly
basis.
B Final Beginning Fund Balance
will be determined
after the final close
of FY20
q� '� 3Tzl-�s`;��� Budget to Actuals Report
(�G
4 Health Services - Behavioral Health - Fund 274
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
State Grant
OHP Capitation
OHP Fee for Service
Federal Grants
State Miscellaneous
Local Grants
Other
Patient Fees
Title 19
State - OMAP
Divorce Filing Fees
Interfund Contract- Gen Fund
Liquor Revenue
CCBHC Grant
TOTAL RESOURCES
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
11,203,914
8,513,390
76%
10,348,047
707,282
7%
10,348,047 100%
I
7,242,430
i
8,094,701
112% �
8,279,406
821,897
10% � �
8,279,406 100%
-
i
-
�
3,265,627
-
0% � �
3,265,627 100%! -'
2,168,961
1,553,328
72%
3,017,034
0%
3,017,034 100%
437,100
333,909
76%
1,361,455
0%
1,361,455 100%,
994,331
i
556,792
56%
1,067,377
0%
1,067,377 100%
395,352
360,920
91%
927,605
74,886
8% � �
927,605 100%, -�
1
443,450
i
465,851
105% '
522,300
27,524
5%
522,300 100% '
4,862,726
i
4,071,759
84% �
350,491
480,829
137% ' �
350,491 100% � ' A
131,900
174,354
132% �
210,287
9,451
4% �
210,287 100%, '
173,030
i
173,030
100% '
173,030
0%
173,030 100%
127,000
127,000
100% s
127,000
-
0% � �
127,000 100%
150,800
162,122
108% j
99,500
0%
99,500 100%
7%
29,749,159 100% ;
28,3303994
24,587,156
87%
29,749,159
2,121,868
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Administration Allocation
6,978,412
6,976,920 100%
7,383,758
603,340
8%
7,383,758 100% '
Personnel Services
20,174,804
19,576,382 97%
22,935,404
1,741,396
8%
22,935,404 100% '
i
Materials and Services
6,889,404
3,534,829 51 %
4,974,344
92,756
2%
4,974,344 100% '
Capital Outlay
690,000
- 0%
r
99,667
-
0%
99,667 100% '
TOTAL REQUIREMENTS
34,732,620
30,088,130 87% ;
35,393,173
2,437,492
7% ; ,
35,393,173 100% ;
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- OHP Mental Health 548,601
0% 2,298,179
0%
2,298,179 100% '
Transfers In- General Fund I 1,734,107
i
1,734,100 100% 2,036,117
169,676 8%
2,036,117 100%
Transfers Out
- -
- 0%
- 100%
TOTAL TRANSFERS 2,282,708
1,734,100 76% 4,334,296
169,676 4%
4,334,296 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance
6,122,347
6,673,256 109%
2,560,807
3,024,053 118%
3,024,053 118% a 463,246: B
Resources over Requirements
(6,401,626)
(5,500,974)
(5,644,014)
(315,624)
(5,644,013) 1'
Net Transfers - In (Out)
�
2,282,708
1,734,100
I
4,334,296
169,676
II
4,334,296
� I
TOTAL FUND BALANCE
$ 2,003,429
$ 2,906,382 145% ;
$ 1,251,089
$ 2,878,105 230% ;
$ 1,714,335 137% ; $463,246'
A Payments inadvertently posted to Title 19; a correcting journal entry to reclass to OHP Fee for Service will be posted in August
Final Beginning Fund Balance will be determined after the final close of FY20
�IEs `C
2� Budget to Actuals Report
4� G
Health Services - Public Health - Fund 274
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
State Grant
Environmental Health Fees
State - OMAP
State Miscellaneous
Federal Grants
Vital Records
State Shared- Family Planning
Patient Fees
Local Grants
Other
TOTAL RESOURCES
REQUIREMENTS
Administration Allocation
Personnel Services
Materials and Services
TOTAL REQUIREMENTS
8.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
Budget
Actuals %
Budget
Actual,
%
Projection % $ Variance
2,876,730
3,253,168 113% '
3,879,956
14,007
0%
3,879,956 100%; -'
! 1,058,206
1,104,825 104%
1,078,429
31,639
3%
1,078,429 100% -
860,000
704,683 82%
952,220
84,705
9%
952,220 100%
i 603,053
i
1,068,000 177%
769,933
-
0%
769,933 100%! A
382,000
408,991 107% '
297,609
35,497
12% � �
297,609 100%! -'
220,000
i
259,029 118%
237,296
18,213
8%
237,296 100%
120,000
191,912 160% �
155,000
16,453
11% �
155,000 100%' -�
! 121,300
i
134,562 111%
150,695
7,614
5%
150,695 100%' '
573,000
721,605 126% '
116,400
4,980
4% �
116,400 100%
! 80,360
104,759 130%
23,975
-
0%
23,975 100% -'
6,894,649
7,951,533 115% ;
7,661,513
213,108
3%
7,661,513 100% ;
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
2,329,883
2,329,080
100% '
2,200,644
183,387
8%
2,200,644 100% '
7,770,762
7,599,334
98%
8,130,794
681,324
8%
8,130,794 100% '
! 1,846,896
1,739,040
94%
2,360,640
126,915
5%
2,360,640 100%
11,947,541
11,667,454
98% ;
12,692,078
991,626
8%
; 12,692,078 100%
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- General Fund
i
3,972,983
3,972,993 100%
3,167,593
263,966
8% '
3,167,593 100% '
Transfers In - TRT
-
-
692,369
0%
692,369 100%
Transfers In- OHP Mental Health
-
81,686
0%
81,686 100% '
TOTAL TRANSFERS
3,972,983
3,972,993 100% ;
3,941,648
263,966
7%
3,941,648 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
1,337,624
1,216,586 91% '
1,293,332
1,036,504
80%
1,036,504 80%
(256,828); B
Resources over Requirements o
(5,052,892)
(3,715,921)
(5,030,565)
(778,518)
(5,030,565)
01
Net Transfers - In (Out)
�
3,972,983
3,972,993
3,941,648
263,966
3,941,648
TOTAL FUND BALANCE
$ 257,715
$ 1,473,658 572% ;
$ 204,415
$ 521,952
255% ; ;
($ 52,413) -26% ;
($256,828);
A Payments are reimbursed on a quarterly basis, and include the Medicaid Administrative Claims payment.
B Final Beginning Fund Balance will be determined after the final close of FY20
oh��JI Es`°G�� Budget to Actuals Report
community Development - Fund 295
FY21 YTD July 31, 2020 (unaudited)
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
Admin - Operations
162,000
156,476
97%
137,450
7,430
5%
137,450 100%
Code Enforcement
I
693,960
664,545
96%
722,028
61,279
8%
722,028 100%,
Building Safety
3,433,780
3,179,771
93%
3,362,450
299,963
9%
3,362,450 100%
Electrical
1
809,500
797,458
99%
720,600
80,814
11%
720,600 100%,
Environmental On -Site
877,400
905,165
103%
867,700
86,165
10%
867,700 100%
Current Planning
1,807,176
1,696,355
94% �
1,738,304
164,429
9% � �
1,738,304 100% �
Long Range Planning
I
685,004
643,772
94%
703,194
72,843
10%
703,194 100%,
TOTAL RESOURCES
8,468,820
8,043,542
95% ;
8,251,726
772,924
9%
8,251,726 100% ;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Admin - Operations
2,492,316
2,527,439
101%
2,818,748
256,909
9%
2,818,748 100%
1
Code Enforcement
535,590
458,293
86%
568,320
35,875
6%
568,320 100%,
Building Safety
1,743,298
1,584,784
91%
1,867,662
128,491
7%
1,867,662 100%
I
Electrical
462,183
452,842
98%
524,979
37,410
7%
524,979 100%
i
Environmental On -Site
616,279
566,975
92%
634,452
47,674
8%
634,452 100%
I
Current Planning
1,501,588
1,415,434
I
94%
1,382,661
107,421
8%
1,382,661 100%
I
Long Range Planning
554,385
456,323
82%
467,920
32,347
7%
467,920 100%
TOTAL REQUIREMENTS
7,905,639
7,462,091
94% ;
8,264,742
646,127
8% ;
8,264,742 100% ;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In - General Fund
i
100,000
100,000
100%
100,000
0%
100,000 100%
Transfers In - CDD Electrical
-
-
93,264
0%
93,264 100%
Reserve
;
Transfers Out
(85,695)
(85,695)
100%
(100,518)
-
0% E
(100,518) 100%
Transfers Out - CDD Reserve 1
(1,462,386)
(1,125,936)
77%
(148,226)
0%
(148,226) 100%
TOTAL TRANSFERS
(1,448,081)
(1,111,631)
77% ;
(55,480)
0% ;
(55,480) 100% ;
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
1,982,004
1,783,536
90%
1,012,694
1,304,891
129% ,
1,304,891 129% ,
292,197, A
Resources over Requirements E
563,181
581,451
(13,016)
126,797
(13,016)
0
Net Transfers - In (Out)
(1,448,081)
(1,111,631)
r
(55,480)
-
f
(55,480) E
TOTAL FUND BALANCE
$ 1,097,104
$ 1,253,356
114% ;
$ 944,198
$ 1,431,689 152% ;
$ 1,236,395 131% ;
$292,197:
A Final Beginning Fund Balance
will be determined
after the final
close
of FY20
�-�Es`� Budget to Actuals Report
Road - Fund 325
FY21 YTD July 31, 2020 (unaudited)
8.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Motor Vehicle Revenue
17,609,539
16,795,577 95%
14,810,507
1,004,999
7%
14,810,507 100%
Federal - PILT Payment
1,510,450
2,310,002 153%
1,690,574
2,061,977
122% ;
2,061,977 122% , 371,403, A
Federal Reimbursements
i
181,757
i
363,514 200%
1,325,874
-
0% -
1,325,874 100%,
Other Inter -fund Services
1,156,581
1,070,000 93%
1,114,070
(2,880)
0%
1,114,070 100%
Forest Receipts
915,000
709,742 78%
i
723,085
-
0%
723,085 100%
Sale of Equip & Material
358,000
460,499 129%
396,000
5,500
1%
396,000 100%
Cities-Bend/Red/Sis/La Pine
660,000
i
421,344 64%
385,000
-
0%
385,000 100% -
Interest on Investments
246,000
174,141 71%
114,000
5,638
5%
114,000 100%
Mineral Lease Royalties
60,000
54,184 90%
60,000
-
0%
60,000 100%
Miscellaneous
57,500
i
76,388 133%
54,000
4,743
9% k
54,000 100%
Assessment Payments (P&I)
11,000
i
19,766 180%
8,000
645
8%
8,000 100%
State Miscellaneous
20,000
25,805 129%
-
-
TOTAL RESOURCES
22,785,827
22,480,962 99% ;
20,681,110
3,080,621
15%
21,052,513 102% ; 371,403:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Personnel Services
6,447,671
6,284,546
97%
6,790,968
530,419
8%
6,615,862
97%
175,10& B
Materials and Services
i
8,092,165
6,782,228
84%
7,753,525
981,906
13% 4
7,753,525
100%
Capital Outlay
33,500
27,706
83%
i
50,500
0%
50,500 100%
TOTAL REQUIREMENTS
14,573,336
13,094,479
90%
14,594,993
1,512,324
10%
14,419,887
99% ;
175,106:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers Out
(11,910,575)
(11,910,575)
100%
(6,683,218)
(1,418,945)
21%
(6,683,218)
100%
---
TOTAL TRANSFERS ^(11,910,575)
(11,910,575)
100% ;
(6,683,218)
(1,418,945)
21% ;
(6,683,218)
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection
% $ Variance
Beginning Fund Balance
6,001,989
6,726,840 112%
2,695,786
4,202,747 156%
4,202,747
156% 1,506,961: C
Resources over Requirements
8,212,491
9,386,482
6,086,117
1,568,297
6,632,626
546,509�
Net Transfers - In (Out) !
(11,910,575)
(11,910,575) i
(6,683,218)
(1,418,945) ! k
(6,683,218)
TOTAL FUND BALANCE
$ 2,303,905
$ 4,202,747 182% ;
$ 2,098,685
$ 4,352,099 207% ;
$ 4,152,155
198% ; $2,053,470:
A Updated based on most recent information from the State
Projected Personnel savings based on FY20 average vacancy rate of 2.2%
Final Beginning Fund Balance will be determined after the final close of FY20
Budget to Actuals Report
Adult P&P - Fund 355
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
DOC Grant in Aid SB 1145
CJC Justice Reinvestment
DOC Measure 57
Probation Supervision Fees
Interfund- Sheriff
Gen Fund/Crime Prevention
Interest on Investments
State Subsidy
Electronic Monitoring Fee
Probation Work Crew Fees
Miscellaneous
DOC-Family Sentence Alt
Oregon BOPPPS
State Miscellaneous
TOTAL RESOURCES
8.3%
Year Complete
Fiscal Year 2020
Fiscal Year 2021
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
4,353,626
4,621,782 106%
4,621,780
1,155,445
25%
4,621,780 100% '
' A
712,530
1,014,690 142%
797,504
-
0%
797,504 100%!
-'
236,142
239,005 101%
239,005
239,005
100%
239,005 100%,
B
1 160,000
183,688 115%
170,000
14,806
9%
170,000 100%
1 50,000
55,000 110% F
50,000
4,583
9%
50,000 100%,
i 50,000
50,000 100%
50,000
0%
50,000 100%
-'
' 77,500
64,896 84%
37,700
5,893
16%
37,700 100%,
-�
16,298
16,703 102%
16,298
0%
- 0%
(16,298): C
2,000
20,182 999%
10,000
612
6%
10,000 100%
1 2,000
i
1,923 96%
2,000
0%
2,000 100%
500
15,412 999% '
1,000
0%
1 1
1,000 100% '
i
i
i 114,682
223,746 195%
-
40,933
i
-
22,986
i
-
5,775,278
6,570,946 114% ;
5,995,287
1,420,345
24% ;
5,978,989 100% ;
(16,298);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
% $ Variance
Personnel Services
4,809,644
4,753,486
99%
5,254,839
411,293
8%
5,158,967
98% 95,872 D
Materials and Services i
1,844,847
1,665,796
90%
i
1,923,795
82,437
4%
1,923,795
t f
100% '
i I
i
Capital Outlay
15,000
10,000
67% '
1
-
-
TOTAL REQUIREMENTS ;
6,669,491
6,429,282
96% ;
7,178,634
493,730
7%
7,082,762
99% ; 95,872:
TRANSFERS
Budget
Actuals
%
Budget
Actuals %
Projection % $ Variance
Transfers In- General Funds
285,189
285,189
100%
285,189
23,765 8%
285,189 100%
Transfer to Vehicle Maint
(62,000)
(62,000)
100%
(97,693)
0%
(97,693) 100%
TOTAL TRANSFERS
223,189
223,189
100% ;
187,496
23,765 13%
187,496 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 2,590,000 2,754,005 106% 2,714,814
3,118,858 115% ' 3,118,858 115% ' 404,044, E
Resources over Requirements (894,213) 141,664 (1,183,347)
926,615 (1,103,773) 79,574
Net Transfers - In (Out) 223,189 223,189 187,496
1 1
23,765 187,496
1�
TOTAL FUND BALANCE $ 1,918,976 $ 3,118,858 163% ; $ 1,718,963
$ 4,069,238 237% ; $ 2,202,581 128% ; $483,618:
A State Dept. of Corrections Grant in Aid received quarterly
B State Measure 57 received in one annual payment
C State Dept of Corrections gave notice that these funds have been eliminated for FY21
D Projected Personnel savings based on FY20 average vacancy rate of 1.4%
E Final Beginning Fund Balance will be determined after the final close of FY20
Budget to Actuals Report
Road CIP - Fund 465
FY21 YTD July 31, 2020 (unaudited)
8.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021 1
RESOURCES
Budget
Actuals %
............... -
Budget
Actuals %
Projection % $ Variance
State Miscellaneous
1,944,893
;
1,058,217 54%
2,258,100
I ;
- 0%
2,258,100 100%
Interest on Investments
198,000
366,198 185%
209,700
36,976 18%
209,700 100%
Interfund Payment
I
111,340
TOTAL RESOURCES
2,142,893
1,535,756 72%
2,467,800
36,976 1%
2,467,800 100%:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
Materials and Services
71,748
71,748
100%
158,465
13,205
8%
158,465 100%
Capital Outlay
13,764,165
5,752,905
42%
19,877,585
57,100
0%
19,877,585 100%
TOTAL REQUIREMENTS
13,835,913
5,824,653
42%
20,036,050
70,306
0%
20,036,050 100%
TRANSFERS
Budget
Actuals
%
Budget Actuals
%
Projection % $ Variance
Transfers In
12,014,914
11,431,979
95%
7,517,657
0%
7,517,657 100%
TOTAL TRANSFERS
12,014,914
11,431,979
95%
7,517,657
0%
7,517,657 100%
FUND BALANCE
Budget
Actuals
% Budget
Actuals % Projection % $ Variance
Beginning Fund Balance
15,616,536
17,759,555
114% 23,154,407
24,902,636 108% 24,902,636 108% 11,748,229� A
Resources over Requirements
(11,693,020)
(4,288,898)
(17,568,250)
(33,329) (17,568,250) 01
Net Transfers - In (Out)
12,014,914
11,431,979
7,517,657
7,517,657
TOTAL FUND BALANCE
$ 15,938,430
$ 24,902,636 156%: $ 13,103,814
$ 24,869,307 190% $ 14,852,043 113% $1,748,229:
A Final Beginning Fund Balance will be determined after the final close of FY20
`s C�� Budget to Actuals Report
Road CIP (Fund 465) - Capital Outlay Summary by Project 8.3%
FY21 YTD July 31, 2020 (unaudited) Year Completed
Fiscal Year 2020 Fiscal Year 2021
Budoet Actuals % Budget Actuals % Projection % $ Variance
Tumalo Res Rd: OB Riley to Bailey Rd
-
247,342
-
0% €
Sisemore Bridge
632,174
181,118
29% €
404,245
- 0% 1
(
404,245 100%
ARTS Project
180,746
-
0%
1
-
�
-
Terrebonne Refinement Plan
!
-
5,000,000
- 0% -
5,000,000 100%
US 20 at Tumalo
300,000
-
0%
S. Canal "Six" Corners
900,000
11008,108
112%-
300,000
369,705
123%
C Avenue: Hwy 97 to 6th St Impry
598,269
715,504
120%=
-
Paving Ward Road
_
S. Canal / Helmholtz Way
l
800,000
852,853
107%1
-
-
Tumalo Road /Tumalo Place
769,521
245,995
32%
1,517,345
- 0% !
1,517,345 100%
Old Bend Rdm/Tumalo Rd Inter
625,642
344,429
55% =
1,350,782
53,456 4% 1
1,350,782 100%
Spring River Bridge Parking Imp
12,122
NE Negus and 17TH
1,025,472
109,111
11%
788,684
- 0% €
788,684 100%
Hunnel Rd: Loco Rd to Tumalo Rd
275,000
193,732
70% €
794,229
- 0% [
794,229 100%
Cascade Lakes Hwy Bike Facilities
39,856
11,856
30%
Transportation System Plan Update
250,000
253
0%
170,000
- 0%
170,000 100%
Slurry Seal 2020
-
284,432
US 20 Ward Rd to Hamby
500,000
500,000
100%'
US 97 Bend North Corridor
5,000,000
0%
5,000,000
- 0% !
5,000,000 100%
Gribbling Rd Bridge
t
60,000
-
0%
222,000
0%
222,000 100%
Alfalfa Mkt Rd: Powell Butte Hwy
300,000
919,940
307%
Paving Fyrear Rd
_
300,000
-
0% €
1,564,000
- 0% _
1,564,000 100%
Paving of S. Century Dr
-
2,673
100,000
- 0%
100,000 100%
Terrebonne Wastewater Feasibility St.
€
-
858
€
50,000
3,645 7%
50,000 100%
Rickard Rd: Groff Rd to US 20
E
-
217
605,300
- 0% €
605,300 100%
-
-
651,000
- 0%
651,000 100%
Paving Powell Butte Hwy
Smith Rock Way Bridge Replace
-
-
_
85,000
° €
- 0 /o
85,000 100%
Deschutes Mkt Rd/Hamehook Round
-
-
=
150,000
- 0% !
150,000 100%
Guardrail Improvements
[
100,000
-
0% i
100,000
- 0% €
100,000 100%
Bend District Local Roads
500,000
0% €
500,000 100%
City of LaPine Local Roads
500,000
-
0%
500,000
- 0%
500,000 100%
75,000
- 0% [
75,000 100%
Sidewalk Ramp Improvements
€
Signage Improvements
t
60,144
-
0% f
(
250,000
- 0%
€
250,000 100%
TOTAL CAPITAL OUTLAY
r$ 13,764,165 $ 5,752,905
42%€
$ 19,877,585
57,100 0%€ €
$ 19,877,585 100°/
IEs Budget to Actuals Report
Solid Waste - Fund 610
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
Franchise Disposal Fees
Private Disposal Fees
Commercial Disp. Fee
Franchise 3% Fees
Yard Debris
Miscellaneous
Interest
Special Waste
Recyclables
Leases
TOTAL RESOURCES
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
6,437,500
6,444,136
100% i
6,630,625
581,612
9%
6,630,625 100%
2,419,046
2,556,619
106%
2,4913617
270,965
11% � �
2,491,617 100%,
-i
�
i
2,252,225
i
2,429,879
108% '
2,319,792
258,349
11%
2,319,792 100%,
265,000
ii
297,352
i
112% '
280,000
4,972
2%
280,000 100% '
A
216,761
290,794
134% i
216,761
33,565
15%
216,761 100%!
B
i 48,336
191,720
397% '
88,096
5,748
7%
88,096 100% '
' C
i
59,000
49,256
83%
23,700
4,473
19% �
23,700 100%!
-�
i
15,000
28,830
192% '
15,000
9,741
65% '
15,000 100%!
-' D
12,000
i
12,163
101%
125000
1,467
12%
12,000 100%,
-�
1
1
100% '
1
0%
1 100%
11,724,869
12,300,751
105% ;
12,077,592
1,170,892
10% ;
12,077,592 100% ;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
Personnel Services
i
2,538,776
2,393,257
94%
2,637,579
195,986
7%
2,512,034 95% ' 125,545: E
Materials and Services
4,927,163
4,251,692
i
86% '
5,227,119
85,763
2%
' 5,227,119 100%
Capital Outlay
56,000
11,724
21%
162,500
-
0%
t 162,500 100%, -�
Debt Service
862,100
861,644 100%
945,000
0%
945,000 100%!
TOTAL REQUIREMENTS ;
8,384,039
7,518,318
90%
8,972,198
281,749
3%
8,846,653 99% ; 125,545:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
SW Capital & Equipment (3,296,192) (3,296,192) 100% (3,684,280) 0% (3,684,280) 100%
Reserve
TOTAL TRANSFERS ; (3,296,192) (3,296,192) 100% ; (3,684,280) 0% ; (3,684,280) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance
600,000
799,570 133%
1,179,819
2,286,177 194%
2,286,177 194% 1,106,358, F
Resources over Requirements
3,340,830
4,782,433
3,105,394
889,143
3,230,939 125,54S
Net Transfers - In (Out) 4
(3,296,192)
(3,296,192)
(3,684,280)
- E
(3,684,280) k
TOTAL FUND BALANCE
$ 644,638
$ 2,285,811 355% ;
$ 600,933
$ 3,175,320 528% ;
$ 1,832,836 305% ; $1,231,903:
A Annual fees due April 15, 2021; received the Wilderness Garbage monthly installment
B Revenue is seasonal with higher utilization in the summer months
C FY20 includes the unbudgeted sale of a loader and 2 trailers, LED light incentives and royalty payments. The $13.7K for the 2 trailers was budgeted
in FY21, but sold in late June.
D Revenue source is unpredictable and dependent on special clean-up projects; in July there was a large contaminated soil project cleaning up a
power substation
E Personnel savings based on FY20 YTD average vacancy rate of 5.4% with factors for filling open position(s)
F An influx of disposal volume and postponement of costs in FY20, such as the waste characterization study, positively impacted the beginning fund
balance. Final Beginning Fund Balance will be determined after the final close of FY20.
ES CpG Budget to Actuals Report
Fair & Expo - Fund 615
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
Events Revenue
Food & Beverage
Rights & Signage
Storage
Horse Stall Rental
Interfund Payment
Camping Fee
Miscellaneous
Interest
TOTALRESOURCES
REQUIREMENTS
Personnel Services
Personnel Services - F&B
Materials and Services
Materials and Services - F&B
Debt Service
TOTAL REQUIREMENTS
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
687,000
327,969
48% '
625,000
4,370
1%
625,000 100%,
-' A
568,000
280,874
49% �
548,500
-
0% � �
548,500 100%!
-' B
120,000
114,100
95%
125,000
2,000
2%
125,000 100%,
71,000
83,158
117%
75,000
800
1%
75,000 100%'
62,000
i
37,386
60% �
52,000
-
0% � �
52,000 100%
30,000
143,956
I
480% '
30,000
37,322
124% '
89,489 298%
59,489� C
i
18,000
5,600
31% �
12,500
-
0% � �
12,500 100%!
-I
3,500
i
2,236
64%
250
-
0%
I
250 100%,
-I
2,000
I
(5,006) -250%
(2,200)
99
-4%
(2,200) 100%
1,561,500
990,272
63% ;
1,466,050
44,591
3%
1,525,539 104% ;
59,489:
Budget
Actuals
%
Budget
Actuals
%
1,176,169
1,108,608
94%
840,704
85,273
10%
157,430
158,556
101%'
165,518
13,446
8% '
I
795,788
�
787,189
I
99%
,
702,149
39,235
6% '
I
234,600
216,921
92%
257,600
293
0% '
100,800
100,151
99%
104,400
0% '
2,464,787
2,371,425
96%
2,070,371
138,247
7% ,
TRANSFERS Budget Actuals % Budget Actuals %
Transfers In - Room Tax
409,654
709,654 173%
275,744
2,145 1% '
Transfers In - General Fund
200,000
200,000 100%
200,000
16,666 8%
Transfers In - Park Fund
30,000
30,000 100% '
,
30,000
0% '
I
Transfers In - County Fair
�
395,000
�
250,000 63%
,
-
I
Transfers In - F&E Capital
300,000
-
Reserve
Transfers Out
(11,791)
(11,791) 100%
(10,777)
0%
TOTAL TRANSFERS
1,022,863
1,477,863 144% ;
494,967
18,811 4% '
Projection
%
$ Variance
786,601
94%
54,103: D
165,518
�
100%,
I
B
i
702,149
100% '
257,600
�
100%,
,
6 B
I
104,400
100%,
2,016,268
97%
54,103:
Projection % $ Variance
275,744 100%: E
200,000 100%,
( I I
t
30,000 100%! I _�
(10,777) 100% '
494,967 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection %
$ Variance
Beginning Fund Balance 80,000 (94,564) -118%' 364,904 (14,854) -4% ' (14,854) -4% '
1
(379,758); F
,
Resources over Requirements (903,287) (1,381,153) (604,321) (93,656) (490,729)
113,592,
I
Net Transfers - In (Out) 1,022,863 1,477,863 494,967 18,811 494,967
i , II I
I
TOTAL FUND BALANCE $ 199,576 $ 2,146 1% ; $ 255,550 ($ 89,698) -35% ; ; ($ 10,615) -4%
($266,165);
A Current year receipts are 1 % of budget YTD; prior year receipts were 2% of budget at this point last year.
B Net earnings from F&B activities YTD are $(7,274). Monthly fixed costs have a greater impact on earnings during off-season months.
Reimbursement from RV Park for personnel expenditures recorded in F&E. Includes interfund payment for 3.0 FTE whose cost is being
absorbed
C
by Roads with a tentative transfer back to F&E on October 1, 2020.
D Projected Personnel savings based on FY20 average vacancy rate of 7.6%
E $250K of budgeted transfers are to be transferred on an as needed basis
F Final Beginning Fund Balance will be determined after the final close of FY20
Budget to Actuals Report
Annual County Fair - Fund 616
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
State Grant
Interest on Investments
Fair Sponsorship
Merchandise Sales
Commercial Exhibitors
Concessions and Catering
Rodeo
Concert
Carnival
Gate Receipts
Livestock Entry Fees
RN Camping/Horse Stall Rental
TOTAL RESOURCES
REQUIREMENTS
Personnel Services
Materials and Services
TOTAL REQUIREMENTS
TRANSFERS
Transfer In - TRT 1%
Transfer Out - Fair & Expo
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
8.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
Budget
Actuals %
Budget Actuals % Projection % $ Variance
52,000
53,167 102%
52,000 - 0% 52,000 100%: -'
200
(166) -83%
- (35) 999%
37,500
19,108 51%
"
i 53000
5,246 105%
122,000
11,650 10%
425,000
466,503 110% '
1 E I 1
25,000
5,650 23%
50,000
12,000 24%
340,000
328,274 97%
560,000
561,460 100% '
7,000
4,731 68%
26,000
1,649,700
1,468,248
0
89%
52,000
(35)
0% ;
Budget
Actuals
%
Budget
Actuals
164,638
i
1,340,062
157,448
1,457,840
96%
109% '
110,000
17,000
13,337 12% '
16,989 100%
1,504,700
1,615,288 107% ;
127,000
30,325
24% ;
Budget
Actuals
%
Budget
Actuals
`Y°
250,000
(395,000)
250,000
(250,000)
100%
63% E
75,000
-
0%
(145,000)
-
0% ;
75,000
0% ;
Budget
Actuals
%
Budget
Actuals
%
145,000
(145,000)
98,629
(147,040)
(75,000)
75,000
(48,411)
(30,360)
($ 48,411)
-
($ 78,771)
A Final Beginning Fund Balance will be determined after the final close of FY20
52,000 100% ;
Projection % $ Variance
110,000 100%
17,000 100% '
127,000 100% ;
Projection % $ Variance
75,000 100%
, h
75,000 100% ;
Projection % $ Variance
(48,411) (48,411); A
(75,000) 0'
75,000
E
($ 48,411) ($48,411);
IESso
Budget to Actuals Report
Fair & Expo Capital Reserve - Fund 617
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
Interest on Investments
TOTAL RESOURCES
8.3%
Year Complete
Fiscal Year 2020 Fiscal Year 2021
Budget Actuals % Budget Actuals % Projection % $ Variance
16,000 21,189 132% 14,000 1,128 8% 14,000 100%
16.000 21,189 132% 14,000 1,128 8% 14,000 100%
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals %
Projection % $ Variance
Materials and Services
345,000
239,590
69%
235,000
825 0%
235,000 100%
1
Capital Outlay
1,017,775
161,294
16%
100,000
1,655 2%
100,000 10 0%!
TOTAL REQUIREMENTS
1,362,775
400,884
29%
335,000
2,480 1%
335,000 100%
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In - TRT 1 % 286,687 286,687 100% 253,158 0% 253,158 100%
Transfers Out (300,000) (300,000) 100% - ------- ---------
TOTAL TRANSFERS (13,313) (13,313) 100% 253,158 0% 253,158 100%
FUND BALANCE
Budget
Actuals %
Budget
Actuals
% Projection
% $ Variance
Beginning Fund Balance
1,360,088
1,143,224 84%
1,143,224
808,281
71% 808,281
71% (334,943); A
Resources over Requirements
(1,346,775)
(379,695)
(321,000)
(1,352)
(321,000)
0'
Net Transfers - In (Out)
(13,313)
(13,313)
253,158
-
253,158
TOTAL FUND BALANCE
$750,216 999%:
$1,075,382
$806,929
75% $740,439
69% ($334,943):
A Final Beginning Fund Balance will be determined after the final close of FY20
Es ` OG�� Budget to Actuals Report
RV Park - Fund 618
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
RV Park Fees < 31 Days
RV Park Fees > 30 Days
Interest on Investments
Cancellation Fees
Washer / Dryer
Vending Machines
Miscellaneous
Good Sam Membership Fee
Good Sam Discounts
TOTALRESOURCES
REQUIREMENTS
Materials and Services
Debt Service
TOTAL REQUIREMENTS
8.3%
Year Complete
Fiscal Year 2020
Fiscal Year 2021
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
405,200
412,954 102%
400,200
60,480
15%
400,200 100% '
A
i
5,000
13,050 261 % ,
12,000
-
0%
12,000 100%!
-
12,000
10,746 90%
7,600
393
5%
7,600 100%
5,000
5,271 105% �
5,500
85
2%
5,500 100%!
-
4,000
i
5,913 148% '
4,000
-
0%
4,000 100%,
'
3,000
i
1,821 61 %
3,000
154
5% � �
3,000 100%!
-I
2,000
2,332 117%
2,250
277
12%
2,250 100%,
-
i
1,500
�
476 32% �
1,500
-
0% � �
II
- 0%
I
(1,500)I � B
-
(7,109) 999%
-
B
437,700
445,454 102% ;
436,050
61,389
14%
434,550 100% ;
(1,500);
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
318,273
i
281,565 88%
321,402
23,884 7%
321,402 100% '
222,100
221,810 100% �
222,500
- 0%
� 222,500 100% � -
540,373
503,375 93%
543,902
23,884 4%
543,902 100% ;
TRANSFERS Budget Actuals % Budget Actuals %
Transfers In - Park Fund
160,000
160,000 100% '
160,000 0% '
Transfers In - TRT Fund
35,000
35,000 100%
I
25,000 0%
Transfer Out - RV Reserve
i
(502,000)
(502,000) 100% '
I
(621,628) 0% '
TOTAL TRANSFERS
(307,000)
(307,000) 100% ;
(436,628) 0% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Beginning Fund Balance
560,000
592,992 106%
587,992
228,071 39%
I
Resources over Requirements
(102,673)
(57,921) k
(107,852)
37,505
Net Transfers - In (Out) E
(307,000)
(307,000)
(436,628)
TOTAL FUND BALANCE
$ 150,327
$ 228,071 152% ;
$ 43,512
$ 265,576 610% ;
Projection % $ Variance
160,000 100% '
25,000 100%
t I I
(621,628) 100% '
(436,628) 100% ;
Projection % $ Variance
228,071 39%
(359,921); C
(109,352)
� I
(1,500)
I
(436,628)
I I
4
($ 317,909) -731%;
($361,421);
A 1,728 RV spaces, 52.59% utilization YTD. Prior year comparable was 2,102 RV spaces, 63.96% utilization YTD
The Good Sam incentive program was discontinued during Fall 2019.
Final Beginning Fund Balance will be determined after the final close of FY20
�I E Budget to Actuals Report
RV Park Reserve - Fund 619
8,3%
FY21 YTD July 31, 2020 (unaudited)
Year Complete
Fiscal Year 2020
Fiscal Year 2021
RESOURCES Budget Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Interest on Investments 12,550 3,801
30%
1,100
731
66%
1,100 100%
-
TOTAL RESOURCES 12,550 3,801
30%
1,100
731
66%
1,100 100% ;
REQUIREMENTS Budget Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Materials and Services - 6,641
999%
t
Capital Outlay 100,000 1,694
�
2%
100,000
0%
100,000 100%
-
TOTAL REQUIREMENTS 100,000 8,335
8% ;
100,000
0%
100,000 100% ;
TRANSFERS Budget Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfer In - RV Park Ops 502,000 502,000 100%
621,628
0%
621,628 100%
TOTAL TRANSFERS 502,000 502,000
100% ;
621,628
0%
621,628 100% ;
FUND BALANCE Budget Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance - -
490,000
497,466
102%
497,466 102% :
7,466: A
Resources over Requirements (87,450) (4,534)
(98,900)
731
(98,900)
0
Net Transfers - In (Out) 502,000 502,000
�
t
621,628
t f
621,628
F
t
TOTAL FUND BALANCE $ 414,550 $ 497,466
120% ;
$ 1,012,728
$ 498,197
49%
$ 1,020,194 101% ;
$7,466:
A Final Beginning Fund Balance will be determined after the final
close
of FY20
`o
� Budget to Actuals Report
hC� G
Risk Management - Fund 670
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
Workers' Compensation
General Liability
Property Damage
Unemployment
Vehicle
Interest on Investments
Claims Reimbursement
Skid Car Training
Process Fee- Events/ Parades
Loss Prevention
Miscellaneous
TOTAL RESOURCES
REQUIREMENTS
Workers' Compensation
General Liability
Insurance Administration
Property Damage
Unemployment
Vehicle
TOTAL REQUIREMENTS
8.3%
Year Complete
Fiscal Year 2020
1
Fiscal Year 2021
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
1,255,108
1,311,863
105% s
1,188,848
101,875
9% '
1,188,848 100% '
1,072,326
1,055,486
98%
990,628
80,267
8%
9909628 100%
�
392,923
3959921
101%
373,698
31,129
8%
373,698 100%'
323,572
304,607
94%
323,572
77,407
24% � �
323,572 100%! -' A
195,580
203,005
104% '
218,185
18,522
8% �
218,185 100% �
137,000
150,197
110% «
87,200
12,687
15% � �
87,200 100%,
82,000
i
460,881
562% '
50,000
850
2% �
50,000 100%, -
34,000
34,830
102% '
30,000
-
0%
30,000 100%!
2,000
i
765
38%
1,500
-
0%
1,500 100%
30
-
0%
10
-
0%
10 100%
500
12,967 999% '
5
0%
5 100% ' IB
3,495,039
3,930,523
112% ;
3,263,646
322,737
10%
3,263,646 100% ;
Budget Actuals % Budget Actuals % Projection % $ Variance
1,460,000
709,251
49%
1,560,000
170,605
11%
1,560,000 100%'
1,400,000
311,666
22%
1,100,000
163,490
15%
1,100,000 100% '
' C
592,059
470,916
80%
584,104
36,958
6%
584,104 100% '
400,236
701,454
175% i
200,240
264,625
132%
350,000 175% '
(149,760)! D
�
130,000
63,289
49%
200,000
-
0%
200,000 100%!
150,000
179,835
120% '
150,000
14,421
10%
150,000 100%,
4,132,295
2,436,411
59% ;
3,794,344
650,098
17%
3,944,104 104% ;
(149,760);
TRANSFERS
Budget
Actuals %
Budget Actuals
%
Projection % $ Variance
Transfers Out - Vehicle Replace
(6,918)
(6,918) 100%
(3,500) -
0%
(3,500) 100% f
TOTAL TRANSFERS
(6,918)
(6,918) 100% ;
(3,500)
0%
(3,500) 100% ;
FUND BALANCE Budget Actuals % Budget
Actuals %
Projection
% $ Variance
Beginning Fund Balance 6,100,000 7,193,407 118% 7,000,000
8,691,534 124%
8,691,534
124% 1,691,534: E
Resources over Requirements (637,256) 1,494,112 (530,698)
(327,361)
(680,458)
(149,760 );
Net Transfers - In (Out) (6,918) (6,918) f (3,500)
(3,500)
k
TOTAL FUND BALANCE $ 5,455,826 $ 8,680,602 159% ; $ 6,465,802
$ 8,364,173 129% ;
$ 8,007,576
124%: $1,541,774:
A Unemployment collected on first $25K of employee's salary in fiscal year
B FY20 includes $12,962 in State reimbursements for COVID related costs.
C General Liability claims are difficult to budget and predict
D YTD actuals includes Property Insurance Premium, which is an annual expenditure
E Final Beginning Fund Balance will be determined after the final close of FY20
�1 E Budget to Actuals Report
Health Benefits - Fund 675
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
Internal Premium Charges
COIC Premiums
Retiree / COBRA Premiums
Employee Co -Pay
Interest
Prescription Rebates
Claims Reimbursement & Other
TOTAL RESOURCES
REQUIREMENTS
Health Benefits
Deschutes On -Site Pharmacy
Deschutes On -Site Clinic
Wellness
TOTAL REQUIREMENTS
8.3%
Year Complete
Fiscal Year 2020
Fiscal Year 2021
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
17,411,292
i
17,841,713 102%
17,831,938
1,509,817
8%
17,831,938 100% -'
1,967,021
1,670,202 85%
1,600,000
0%
1,600,000 100%
1,433,000
i
1,021,924 71%
1,035,000
53,387
5% � �
1,035,000 100%
�
1,041,120
i
1,060,127 102% '
1,031,400
92,067
9% � �
1,031,400 100%,
346,000
334,654 97%
216,200
25,716
12% � �
216,200 100%, �
75,000
131,394 175% '
90,000
-
0%
90,000 100%!
45,000
386,585 859% '
80,000
-
0% �
80,000 100% �
22,318,433
22,446,599 101% ;
21,884,538
1,680,987
8%
21,884,538 100% ;
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
20,550,836
18,542,247
90%
19,937,274
284,670
1%
19,937,274 100%A
2,242,104
2,952,765
132%
2,417,092
2,813
0%
2,417,092 100% A
i
1,141,691
1,084,541
95%
1,101,467
47,810
4%
1,101,467 100% ' -' A
180,380
152,579
85%
164,340
23,883
15%
164,340 100% A
24,115,011
22,732,132
94% ;
23,620,173
359,176
2%
23,620,173 100% ;
FUND BALANCE Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance 16,106,294
16,563,905 103%
15,323,729
16,278,372 106%
16,278,372 106% 954,641 B
Resources over Requirements f (1,796,578)
(285,533) i
(1,735,635)
1,321,811 E
(1,735,635) 0;
Net Transfers - In (Out)
TOTAL FUND BALANCE $ 14,309,716
$ 16,278,372 114% ; $
13,588,094
$ 17,600,183 130% ;
$ 14,542,737 107% ; $954,643:
A Amounts are paid 1 month in arrears; projection compared to historical costs for reasonableness
Final Beginning Fund Balance will be determined after the final close of FY20
Budget to Actuals Report
(� O
911 - Fund 705 and 710
FY21 YTD July 31, 2020 (unaudited)
RESOURCES
Property Taxes - Current Yr
Telephone User Tax
Police RMS User Fees
Contract Payments
Interest
Property Taxes - Prior Yr
State Reimbursement
User Fee
Data Network Reimbursement
Property Taxes - Jefferson Co.
Miscellaneous
TOTAL RESOURCES
8.3%
Year Complete
Fiscal Year 2020 1
Fiscal Year 2021
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
8,809,419
8,876,513 101 % '
9,113,459
0%
9,113,459 100% '
900,000
717,021 80%
1,106,750
-
0%
1,106,750 100% A
E
250,000
386,751 155% '
250,000
10,769
4%
250,000 100%
51,300
71,929 140% =
157,252
2,000
1%
157,252 100%
157,000
184,668 118% '
90,400
12,772
14%
90,400 100% � -
1
E
100,000
�
262,105 262% =
90,000
30,122
33%
90,000 100% '
125,000
i
t
104,881 84% =
83,000
3,000
4%
83,000 100%, B
73,680
i
133,087 181 % '
73,000
2,156
3% =
73,000 100% '
55,000
96,232 175% '
55,000
-
0%
55,000 100%
E
30,000
34,547 115% '
33,637
308
1% _
33,637 100%!
11,951
70,966 594% '
12,200
631
5%
12,200 100% '
10,563,350
10,938,701 104% ;
11,064,698
61,759
1% ;
11,064,698 100% ;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
% $ Variance
Personnel Services
7462,575
6,980,012
94%
7,787,283
617,608
8%
7,099,925
91% 687,358' C
Materials and Services E
3:387,761
3,072,354
91%
3,476,381
361,896
10%
3,476,381
100%
Capital Outlay
1,400,000
655,162
47%
1,480,000
(8,374)
-1%
1,480,000 100%
TOTAL REQUIREMENTS ;
12,250,336
10,707,528
87%
12,743,664
971,130
8%
12,056,306
95% ; 687,358:
FUND BALANCE Budget Actuals % Budget
Actuals % Projection % $ Variance
Beginning Fund Balance 7,753,706 8,604,816 111% 8,341,418
+
8,835,989 106% 8,835,989 106% 494,571, D
E
Resources over Requirements (1,686,986) 231,173 (1,678,966)
(909,372) (991,608) 687,358;
Net Transfers - In (Out)
E
EE i E
TOTAL FUND BALANCE _ $ 6,066,720 $ 8,835,989 146% ` $ 6,662,452
$ 7,926,617 119% ; $ 7,844,381 118% ; $1,181,929:
A Telephone maintenance reimbursements are received in a lump sum by early spring
B State GIS reimbursements are received quarterly
C Personnel savings based on FY20 YTD average vacancy rate of 9.2%
D Final Beginning Fund Balance will be determined after the final close of FY20