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2020-337-Minutes for Meeting September 02,2020 Recorded 9/16/2020E S COG ? ARC F "< Recorded in Deschutes County CJ2020_337 COMMISSIONERS Nancy Blankenship, County Clerk Commissioners' Journal 09/16/2020 7:51:32 AM 1 300 NW Wall Street, Bend, Oregon jCES IIIIIIIIII�IIIIIIIIIIIIIIII (III �tiCO (541 ) 388-6570 c, G 2020-337 FOR RECORDING STAMP ONLY 10:00 AM Wednesday, September 2p 2020 BARNES & SAWYER ROOMS VIRTUAL. MEETING PLATFORM Present were Commissioners Patti Adair, Anthony DeBone, and Phil Henderson. Also present were Tom Anderson, County Administrator; David Doyle, County Counsel (via Zoom conference call); and Sharon Keith, Board Executive Assistant (via Zoom conference call). Attendance was limited due to Governor's Virus Orders. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website http://deschutescountyor.iqm2.co.m/Citizens/Default.aspx CALL TO ORDER: Chair Adair called the meeting to order at 10:03 a.m. PLEDGE OF ALLEGIANCE: CITIZEN INPUT: Commissioner Adair announced that today is the 751h anniversary of the end of World War II and acknowledged her father-in-law who was a prisoner of war and thanked all that continue to serve our country. Commissioner DeBone expressed his feeling of honor for having known veterans that have served in World War II. BOCC MEETING SEPTEMBER 2, 2020 PAGE 1 OF 8 CONSENT AGENDA: Before the Board was consideration of approval of the Consent Agenda. DEBONE: Move approval of Consent Agenda HENDERSON: Second VOTE: DEBONE: Yes HENDERSON: Yes ADAIR: Chair votes yes. Motion Carried 1. Consideration of Board Signature of Purchase Agreement, Document No. 2020-417, and Acceptance of Deed of Dedication, Document No. 2020-418, and Temporary Construction Easement, Document No. 2020-419, from Anthony J. Aced for Right of Way for the Tumalo Rd/Tumalo PI Intersection Improvement Project 2. Approval of Minutes of the August 19, 2020 BOCC Meeting 3. Approval of Minutes of the August 24, 2020 BOCC Meeting ACTION ITEMS: 4. FEMA Update and PPE Inventory Report Emergency Manager DCSO Sgt. Nathan Garibay (via Zoom conference call) also expressed gratitude for the service of the World War II veterans and spoke of his grandfather's service. Sgt. Garibay reported on the personal protective equipment inventory and the demand for N95 masks and nitrile gloves. Discussion held on the supply and demand rates within agencies and community partners. Commissioner Henderson suggested Sgt. Garibay ask the County for support if additional supplies are needed. The Commissioners support additional staff or supplies are needed. BOCC MEETING SEPTEMBER 2, 2020 PAGE 2 OF 8 5. COVID19 Update Public Health Director Nahad Sadr-Azodi (via Zoom conference call) presented the public health update. Presentation attached to the record. Mr. Sadr-Azodi thanked all staff that provide service to our community. Commissioner Henderson asked for the updates to also include stories of contact tracing. Dr. Richard Fawcett (via Zoom conference call) reported on COVID19 testing data as well as the current downward trends of hospitalization and school metrics. Mr. Sadr-Azodi reminded of the importance of school immunizations. Dr. George Conway (via Zoom conference call) provided a report on wildfire smoke and air quality impacts on health. Consideration of COVID10 Testing Grants: County Counsel Dave Doyle discussed draft grant agreements for testing services. Commissioner Henderson inquired on the process utilized to determine which facilities were going to be provided the opportunities to provide testing services. Dr. George Conway explained that performance mandates require rapid testing capability and that Health Services surveyed community providers and identified Mosaic Medical for COVID19 testing based on identified criteria. The agreements are in the form of grants for services through December 30, 2020. The BOCC noted that the total authorized is $200,000. Commissioner Henderson expressed his gratitude for Commissioner Adair's work to identify Dr. Jeanne Young as a provider with rapid testing capabilities and experience providing community testing. Commissioner Henderson explained the BOCC has been advocating for additional testing since March. Commissioner Henderson suggested placing the Mosaic Medical grant agreement on hold for the moment. Commissioner Adair feels it is not prudent for government to authorize expenditures outside of prior allotments without solid justification. Commissioner Adair noted that since March 13, 2020 she has asked the Health Services department to provide testing for long-term care facilities and has been disappointed that Health Services did not act sooner on her request. Commissioner Henderson stated there have been many issues regarding the requests of the Commissioners for COVID19 testing for long- term care facilities and that he is troubled by the lack of follow through from BOCC MEETING SEPTEMBER 2, 2020 PAGE 3 OF 8 the Health Services Department. Commissioner Henderson expressed disappointment in the Health Services decision to solicit only Mosaic Medical for these testing services without asking the Commissioners where they want the testing funds directed. Commissioner Adair appreciated the agreement with Dr. Jeanne Young for providing COVID19 testing services for the community. Based on that support, County Administrator Anderson will sign the Document No. 2020- 604, grant agreement with Dr. Jeanne Young. Consideration of Extending the Declared State of Emergency Order: County Counsel Dave Doyle presented an Order to extend the declared state of Emergency for an additional 30 days. DEBONE: Move adoption of Order No. 2020-050 HENDERSON: Second VOTE: DEBONE: Yes HENDERSON: Yes AUAIR: C (lair votes yes. ivlotion Carried 6. Continued Discussion on CARES Act Funding Opportunities Chief Financial Officer Greg Munn (via Zoom conference call) presented the continued consideration of CARES Act funding opportunities. Commissioner Adair asked for information on the inventory of ventilators. Dr. Conway reported he met with St. Charles and with Emergency Manager DCSO Sgt. Nathan Garibay. There are 80 ventilators currently within the medical community at St. Charles with ten on a rental basis. The County has ordered 30 and since the order has taken five months, Commissioner Henderson suggested considering canceling those on backorder. Becca Tatum of Better Together (via Zoom conference call) presented the written proposal on the goal to support 1,000 school age children. There are 12,000 children in Kindergarten through 5t" grade county -wide. The focus BOCC MEETING SEPTEMBER 2, 2020 PAGE A OF 8 will be on high -needs children. The funding request of approximately $2 million will cover expenses for 12 weeks. The Commissioners considered funding avenues to assist families in our community. Candi Bothum of Extension 4H (via Zoom conference call) reported on programs designed to keep youth engaged during COVID19. The request for the programs is $15,700. Commissioner DeBone requested the item be added to the funding options. Eric Mone and Tom Kuhn of Environmental Health (via Zoom conference call) presented a request for funds to reimburse some of the cost charged to businesses for inspections and environmental health fees. Mr. Mone reviewed license fees. The Board made recommendations for changes to the percentage of reimbursement from $750,000 to $572,341. The Board recommended changes to the draft funding options and requested a review of the funding options on a weekly basis. Commissioner DeBone supports proceeding with the courtroom updates at the Fairgrounds as well as anything that needs to proceed through County facilities in response to COVID19. County Administrator Anderson inquired if the Board approved the grant in the amount of $150,000 to Mosaic Medical Center to provide COVID testing services. The Board authorized County Administrator's signature. Communications Director Whitney Hale will prepare a press release to announce the allocation of CARES Act funding. RECESS: At the time of 12:48 p.m., the Board went into recess and the meeting was reconvened at 1:30 p.m. 7. Consideration of Eastside Screens Comment Letter County Forester Ed Keith (via Zoom conference call) presented the letter for consideration following the presentation from the Forest Service on August BOCC MEETING SEPTEMBER 2, 2020 PACE 5 OF 8 24, 2020 and explained the project will assist the growth of more fire tolerant trees. Commissioner Henderson made some recommendations for wording changes. Commissioner DeBone recommended to add support for the natural resources economy. The letter of support is due to be submitted by September 10. Mr. Keith will revise the letter and send it to the Board for signatures. DEBONE: Move approval with proposed edits HENDERSON: Second VOTE: DEBONE: Yes HENDERSON: Yes ADAIR: Chair votes yes. Motion Carried 8. Consideration of Taylor Grazing Project County Forester Ed Keith presented the item explaining the projects to enhance grazing b-y improving rangeland. d. i i ie ou`� acLs as i aylvI Grazing Committee. Opportunities for funding applications were advertised and one project application was received from the East Cascade Audubon Society for sagebrush rangeland restoration to improve sage grouse survival. Mr. Keith reported the Board could ask for an end of project report. DEBONE: Move approval of requested Taylor Grazing funding HENDERSON: Second VOTE: DEBONE: Yes HENDERSON: Yes ADAIR: Chair votes yes. Motion Carried OTHER ITEMS/ COMMISSIONER UPDATES: • Commissioner Henderson inquired on the joint Meeting with the Fair Board asking if dinner was also provided to the Fair Association members that were BOCC MEETING SEPTEMBER 2, 2020 PAGE 6 OF 8 present. Commissioner Henderson commented on the internal audit done and inquired if a decision was made to designate additional funding for the 100 year anniversary fair. County Administrator Anderson did recall additional funding was to be approved for the anniversary fair but not at the extent that was expended. Commissioner Henderson requested copies of contracts that were addressed in the audit. Commissioner Henderson expressed his surprise on the comments made by the Fair Board that the Fair & Expo had set aside funding for the 100 year anniversary fair. Commissioner Adair inquired on the actual rodeo budget for 2021. County Administrator Anderson stated the rodeo won't occur during the 2020/2021 budget. Commissioner Henderson recommended an agreement is updated between the Fair Board and Deschutes County. • Commissioner Henderson reported on a phone call received regarding Maxwell Bridge congestion and shared the concern with Road Department Director Chris Doty to consider decreasing speed limits. County Administrator Anderson reported a request has been received from the Bend Chamber for the State of the County Address. Commissioner DeBone wonders if it should be offered as the whole State of the County address. Communications Director Whitney Hale reported in other counties the Commissioners could just host the address here as a press conference with opportunity for citizen engagement. The Board will consider this in October. Commissioner DeBone traveled to Columbia County this week and met with Commissioner Tardif. • Commissioner Henderson reported he traveled around Portland prior to the tour of the Clackamas County Veteran's Village and his view of the state/condition of Portland. • County Administrator Anderson reported a representative of the media is looking for an interview regarding the marijuana opt out measure. Commissioner DeBone offered to do the interview. • Communications Director Whitney Hale presented a draft CARES Act Funding allocation press release for consideration. The Board made recommendations for revisions. BOCC MEETING SEPTEMBER 2, 2020 PAGE 7 OF 8 EXECUTIVE SESSION: At the time of 2:33 p.m., the Board went into Executive Session under ORS 192.660 (2) (e) Real Property. The Board came out of Executive Session at 3:09 p.m. Being no further items to come before the Board, the meeting was adjourned at 3:09 p.m. rIATCn +h;, q.n �� r,f� ,vvt )n-)n fnr fhe flecrhi iteS Cni inty Bnard of DATED ED 11 IIJ 1 Day o __!— � l Commissioners. PATTI A AIR, GLAIR t BOCC MEETING SEPTEMBER 2, 2020 PAGE 8 OF 8 Deschutes County Board of Commissioners 1300 NW Wall St, Bend, OR 97703 (541) 388-6570 - www.deschute" BOCC MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 AM, WEDNESDAY, SEPTEMBER 2, 2020 Barnes Sawyer Rooms - Deschutes Services Center - 1300 NW Wall Street - Bend This meeting is open to the public, usually streamed live online and video recorded. To watch it online, visit www. deschutes. org/meetings. Pursuant to ORS 192.640, this agenda includes a list of the main topics that are anticipated to be considered or discussed. This notice does not limit the Board's ability to address other topics. Item start times are estimated and subject to change without notice. CALL TO ORDER MEETING FORMAT In response to the COVID-19 public health emergency, Oregon Governor Kate Brown issued Executive Order 20-16 directing government entities to utilize virtual meetings whenever possible and to take necessary measures to facilitate public participation in these virtual meetings. Beginning on May 4, 2020, meetings and hearings of the Deschutes County Board of Commissioners will be conducted in a virtual format. Attendance/Participation options include: Live Stream Video: Members of the public may still view the BOCC meetings/hearings in real time via the Public Meeting Portal at www.deschutes.org/meetings. Citizen Input: Citizen Input is invited in order to provide the public with an opportunity to comment on any meeting topic that is not on the current agenda. Citizen Input is provided by submitting an email to: citizeninput@deschutes.org or by leaving a voice message at 541-385-1734. Citizen input received before the start of the meeting will be included in the meeting record. Zoom Meeting Information: Staff and citizens that are presenting agenda items to the Board for consideration or who are planning to testify in a scheduled public hearing may participate via Zoom meeting. The Zoom meeting id and password will be included in either the public hearing materials or through a meeting invite once your agenda item has been included on the agenda. Upon entering the Zoom meeting, you will automatically be placed on hold and in the waiting room. Once you are ready to Board of Commissioners BOCC Meeting Agenda of 3 Wednesday, September 2, 2020 Page 1 present your agenda item, you will be unmuted and placed in the spotlight for your presentation. If you are providing testimony during a hearing, you will be placed in the waiting room until the time of testimony, staff will announce your name and unmute your connection to be invited for testimony. Detailed instructions will be included in the public hearing materials and will be announced at the outset of the public hearing. PLEDGE OF ALLEGIANCE CITIZEN INPUT (for items not on this Agenda): [Note: Because COVID-19 restrictions may limit or preclude in person attendance, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. To be timely, citizen input must be received by 9:00am on the day of the meeting.] CONSENT AGENDA Consideration of Board Signature of Purchase Agreement, Document No. 2020-417, and Acceptance of Deed of Dedication, Document No. 2020-418, and Temporary Construction Easement, Document No. 2020-419, from Anthony J. Aced for Right of Way for the Tumalo Rd/Tumalo PI Intersection Improvement Project 2. Approval of Minutes of the August 19, 2V2V DU%-k-, MeetlI IIg 3. Approval of Minutes of the August 24, 2020 BOCC Meeting ACTION ITEMS 4. 10:05 AM 5. 10:20 AM 10:35 AM 11:00 AM 6. 11:15 AM LUNCH RECESS FEMA Update and PPE Inventory Report - Nathan Garibay, Emergency Services Manager COVID19 Update a) Consideration of COVID19 Testing Contracts b) Consideration of Extending the Declared State of Emergency Order Continued Discussion on CARES Act Funding Opportunities ACTION ITEMS Continued: Board of Commissioners BOCC Meeting Agenda Wednesday, September 2, 2020 Page 2 of 3 7. 1:00 PM Consideration of Eastside Screens Comment Letter - Ed Keith, Forester 8. 1:15 PM Consideration of Taylor Grazing Project - Ed Keith, Forester OTHER ITEMS: These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. Executive Session under ORS 192.660 (2) (e) Real Property ADJOURN To watch this meeting on line, go to: www.deschutes.org/meetings Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. grolDeschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. i� FUTURE MEETINGS: Additional meeting dates available at www.deschutes.org/.m.eetingcalendar(P/ease note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) 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U M aJ L N L> m t > i U o v N C t>- >` N c a) L O -0 M.c a) C O i> += L N t on v an N E (n a) o +' U O a Q L 3 aco U m t '3 L \ � 0 O p Q O C m •� f\6 7 a) 0 a••' N i O N a) U N L o -a > ON E 4.1 > i) C m O N o 0 on C m m V O 4- 'N = a) O >, U >, O L O a) f6 a+ c 00 ° vOi 0 CLQ c nJ on u U CD a) t 3 o rH a) 3 u C � E > aU) a3i � m O vii O c f° 3 E c a) o 0 o u i 0 0 0 C (gyp E a) �> -c 0 to ° w 'L O a O �� N \�omn0mm N N Q Q a) QL- aJ \ N zQo L > O a) O CL m C 'O aJ O\ d E L L E aJ E a) U o = = a C 'O a) p i- s > O p 4 a) ? 3 Vf --cm 0 U m d m = ,., >, .x txo .Q CU C N f 0 M 0> to NC: CL E = �p U CLH > a) L +' O a O 3 m on C O O � m i a) W U 4a L N a�i O m Q v O E on C tL/f m °U c\o ° -- j U N 3 u P 3 E m C o�= a a a 0 N 4 N o6 0 til .j a) cc N T UO O N � U N > tip t E �O a) UA O _m- t O(A tw 'O ma) u "a O 3 > d-a ,, > Nc a Qc ° o a o On U L- +� _ U O H Lcu a) ++ a •L = a •� C of " -C m 'a a) U 'a a1 y= L U CL N 3 ° a) > .O � a- L Cz a) a) v °vi C1_ o a a+ a CL oCL cu fC ��i1 U O O •_ N a) co C ca C� C C ai a U co o CL y ° ° E v o a, C 3 E a) of a) O U Q° a) E L O0 to 4-1 v C O o to f0 N O O CL U a) a) ° o N t U +o a) + > ice. a) �� O m 4-+ OO F a) f fC v o Ln o a) M 0 `� to Q O o .� H �' 3 >_ v CL E i�oJ L On U o 'q) u +• c `��° — a v a, o N ° ,� L- a) 3 z u m-0 Lm v a) N O +' L > > - vN N 4-o = oN -0+1 o -Q o > °� ° ° o �E +1 U V, O 12 a) -QFa) V1 -a ° CL N O +O, CL CL Lp O +-' > CL ,= O O y O L a i Co Q a) 4u m O O M ttxo O s m 0 c U O ,n 4- co =_ of 6n Y •� U N L CLi >` � (A a) N L Q— a) C 3 C (J +O, _ o E a) ++ bA c ^ C c0 a) E N °� 3 t coo m t L O +, +- -a +1 O O W V) y N _ w L N E 6L > v cro v cn 3 °0 ao - C N �_ L _ o `�`; C a) v of C =O �' N C F U C U u N to U C N ai Z C O C a) VI O — 4- O C v O O c) V w L J F N ° O +J m a) Q Q CL Cs in N E ') + O N Q � m c) Ql L M a) to �+ O O X E L-o > O C O 'O al 7 O t/T i/1 E ° a m �, co a) ° Q p 3 E L° o a) 0-a c O O O Q -a 4- Q� E� L O a) N n E V .E an U a) u ca E V 4- 0 a) U W i/i O "a 'A N ° •� v 3 ate) E o °) a o u m u N X r' m>. ++ CL m O m U a) t a) a) Vf Vf Vf a) a1 a) 4— > a) X a) 4- O i) 7 �° O ca +� 3 m •C on t u E t S 4 Q =� °w C: a CL o Uo W> a 4� m o a) ooO o m • O m u1 >yUI +• bD �� � O E c CL aO aw +' �p C F' a Lu V o �LOQn O� aa) O_ .On U N a —+' m a) 4- 1 m (A Q O Noa) Oa f @ C2 E 'U V, 'a O ate, co aJ i .L a) y U m C, 4-V, O Ov " L C s cr C a) O O O O o V) O dO O 0 .v o `° C O ° U .Es �; to U a) to ° E O jfN L O O L O N E a) aj O L °' -a '> CL v C m ii -a `) C Q O O0 C° a) p o O> a) > p Q O •5 to o \\ p Y O +� u0A L a `� 0 U m O O °A O t `_° m co 3 N N 00 `° ca a) m .O 3 0 o a0—,, o aN, N E Q a) N C m v M oD 3 a a) .E C �X N O t0 L a) U to co C a) u1 Ln �} (A V) -2 O m C `� a) i a) O 4- _ C° a) O O+ A V, In O LM 4- ci N Y a) ci� O cu Q Q>L o N L ate-+ a u ca +� E v o s •`) +- v i a0 a) i S U E a) L O Q M O A O u o C •L C C ,E a) a) C� M d) on ° v 3 0 o Q v_ a w E o t "� w u C -a .. -a � O —Lv t}n ttt u o o N m >.> 4- u .Q O OLn p +� N N CL O O M p v U+ t O u — • • • • • +O•� O In O_ Q. _0 CL !O c 0 C a1 4O- 0" `n C 0 ++ a) E O m o cn U Q N N to cn v a) tw m a N N t10 c s Q N c O � > O O a) � U N C 4- C O O N t O> 3 a) O i> a) �- o = t -° E >, m �u O is a s a) c c g f> Oom>-a E o �o ac mv aIM v m -p O ° E v -o }N +- v c O "O — + s- a) , O Ln N v Q m �' v 0O L -a 3 N v t o c--0 o N o 0 �' m 0° O m a) o 3> �°„ ,�_ a) O o on a) m a) a)) -0 O. L i 3 N Q a) +, N N 7� c C 3 ,a c o 0 0 �°a, a> �, o N m m me N° -0 t °a) ° a) o d"' u> z.>_ Q a v c= N a) c 4 o oM .° o ~ cii"a � N p p O v H +� a) E ° U +' +Ja) 431 f° m 4' N O c ._ N m ° a) a) +J ,E 3 a) ;E L N U-0 o E 3 U O m a m m •y m S E a) c Q" N E .c O a -0 = O M '—" L Q N Q E v w N-0 .X o o coo �' O `�° ° 0 0 :bo 3 t0 ac) w a) -0 o� Q °N' - c °� a) c N Q a c Q >O -°a a Q o - 3 0 a) 1- m m >` C L V,++ O N U (Uaj .A.., m N` m O, Vf bjD aO-+ Q. �0+ i N p NQJi a) c tOi VNA p E v-0 CL�i vNi N E U Q O 'c +J +�LA hO a) 4,+� ` in X a) m L L >j a) E C t m V ++ = O OL -0 aN., m VOA X OU L O O O O m om., N m m E LJ '++ N t 7 N C {/i m CL .� O N O a) 0O +' 'O cu -0 O a) m O +•' O O O > O 4N +1 OU O 'a 3 W a) y_ Q a) N O C ++, a) 41 O N '� N a) N m A aJ c) Y L m +' N N ++ ° N O L +' O tiA Q -0 C 7 > m N •V i 4O C E -0 O aJ a) a) Q m a) I C .`^ c > p m a o c � ° > a) -0 N -0 c o 'C "c � -0 +., -0 N m C Q M -° + a) O N a) v _ N "O C >. CL L O N N "0 c c C c a ++ C O C O O U X s. 4- aj ai Q -D' A aEi o m� 3 E m m v u c+, v N m X v a) p O O N 3 Q 4-1 N o m +� o v O '+, °° c w aO Q +J ° a) ,-� O O O_ a, 3 O m c> Q U c c aL) o -a ° o a; N E oo c }>- = 0Co o a) ? Y a o v U a) = 0 '+; v C 0 °� m$ o o o > m 3 0 :-, o °�° tNo .N E E-0 .'� m +, p 3 w °) c>— a) A i v_A ° N o C L 'O m +' 3 u u Vi v dA cc0 0 0 c +a -00 z o o c � -0 V) s c aOO E N N O L N o m o '> m O 'Vi C m �_ +-+ ._ a) m L .O .m $ �O 4- T� +O-+ O •� a) •� a) '� 'dO X O N O O N> 'v O u 0q p N U jE C v CL X- 0 V, Q O L1 c C)V) M qO aO+ ++ 'F.' O Z-0 •0 Q c ,c C .A4- Q N N E -Ccu 3 +, OA N '� a) C '^ -c 3 E O N O-0 >✓ a) =- c 0A Q m a) c v U.C". E N r, .� + O +- +' O X U m `+- 6 U L 0 V) O -p a) t m C m C a) m hO C o 4— a) p c L m p Q Z A+ bO C7 m LL m 0 r �, p s O— E c Q L Q f m c m N ++ _N L > 'ci c C V) >W E U W 4� m E a) N �> Q- N O C2 G U i m CL ai'F' C >O = '�' -° V >-0 ° +� .N p a) 7 m a) N O ° p C W p L O> ,; N= c u ate, °°� O c v aa)) V). o m N a) E o V)� L Q aci '° 4� v_0 CL 0 m CL o� o w$ c o c N N-0 m f 6 L o v o c a w vai v 0 N O• a) 'O L a) '_^ '� O O O a) a) O L L L w Q O V — O O `m •w cEo u � � �o � c E � � '4' a, a) � c° � � o � � � u E v � Q � o m 4r 4- •O o 3 m m .° c E a) > E m +J +� o Q a) t V c c v° N r o n o E� m = o= O cu C c m 3 m o v a E -0 m a) 'N �A � o c �, 3 a) ° c +_ c +1 0- c aXi 'v c A*iA cN0 cvAo `L° ,0 f6 a s a -a 0 ° '�, Q t bD o C �' t C m 3 oO ° ° c m v O a, o Q L-: v m 4-1 0 E ai 3 0 o c o a o o U aN) Vf � C .O a) 'O E w Vf a) 4- m Q c a) N C N U-C N a0 O o* a) E -a o° c M o W Q o 0 0 o N a = a w cL o 4-1 0 O u 3 M C U v � O U X O m a) w 6 �0 m Q L w 'c O- a) � E a) O a) -C C E a) c v_A ° a) a) O U_0 N c +J U U O m C • �_ "° .a - c c c a) +1 Q v � O p � -0 � v t a) c `U° S CA � � � 0 -0 N ° 4- — O '- N L C N = m + o L bA a-+ N> N a) ++ >. O _° Q v i ° N° v a) OO + a) a.., N ° v N W a) s i L L O ° .N O +, O j V 'N a) C O `^ +. m a t N O— O L `—° t-C 3 l�D ° O Q Q 1 7 L L O Q O_ '^ = O Z pOD O +, 4- V = O O 41 ++ � 3 4- 4-1 .Li 'L L L Nam- m m m p (/A E •� 1 .N E `*- a) c vA a) Q. N c a) E N ++ H ++ O N -0 O� 4-1 m c '- O dO Z p 41 ° o v N a) a) Q +� O a C: mJ UCO C> C '° •C O m oN w e t' a) N w d t o m m o °bn d 3 o Oon a�i a) 'a) ° m on o v°- p v m CL o c N = a) 0 3 a) ° E °+° a) v °+�° ° o u v O° o c v o p o m ?- E m }f 0t CL Z m 3 c° m> m L N m t� a U 2� U a c o? U .-, v) �— a) m r i o m-0 4 a c Eo ° v O °' a) o m o oQ .c c E ° ba E >� E O C m VA m .i 4J J-0 L m O i -� L A^ L a c E t C ApiA m> a) v c E N '- `� v c c > `Y' Q v 01 EO- -0 o a` -0 _° O O .O � p" 0 acu ) = O C O O d >p Q' Q m In O ate-+ a) Q a) a) a O O° v Q) N O O c C v L O U L .r > L a, v v o— m E s E .c N OC Q U M E E O .c O G Q. L a) (/) > Q- L L J +.+ .�.+ m F- -c W +.+ W Z +., Z ._ LL Z rl N M LA 00 m m m r a) W m a A� IA C L O. Q ba c LL w U s V AN W N a) � o ate+ L O aJ L v C .V > p a O O 41 bJD m O a >- a O O f0 O O O 0 N +, a� m m O O N + 6 N Y 7 O O N aO+ N � -0 CL _ •L L CL H 3 H Q >, Q Y a N U L U a) Op L C O CL > O m O m m I V� a� U 'C � aJ (L) 'a O O cCU m L o O F- O O CL++ M O Q1 CL x L C d. O aj O O m N W +, N c H o L o +' o °' ° v O cu . � 4- i N m 1_ 3 Ln .CL 3 E O N C ate-' O V > L L a. + i a� N M-0 a N C aL) > > N p N p O Q a) 'U E t O on m L ~ U Q w o E a " E Q .> C 0 CL a) O CL 0 a) U s p C Ln L Q L > a) = v a- E > 041 V y OU m a) t p O N a a1 tLo 4- "p O =0=r-4 a-+ O tM L O m C L a- � 4 ,- Y v o v u 3 O_ U 'E 0 � aJ te > _ COL v a) Oto m E F- a) O O "a j O N - N >A p QN Y C . p U .� V Q 4- c a.+ N O UA Q) L m L w N > _N a_O + EL 0 N L 4+ L) c U Q Q a) O O CLO O v Ln vi 4— N coo 0 W o L L L m O 0 a) p a) ai o 3 Lc O 0) (V = � Lh CL L i N 0O o E m c N O O O > m 0 m 0 U Z 00 L p C + W +' 0 > aj > E O 4y O CLN C O Ln cu a O C Q amp v Y N 0 a — a) = o Q E N = p L >, c 4- Y -O M L 1D 0 _0 aa) O p m 4-- bp O O O O •O N v'- N 4JZ O Qj c� �.N0 3 m m OA 4-L) N > Q �p v N o a) O L aN+ a+ O cu > O �: .Q CL Q C O t o � My Qj U ca tiro =3 N C-0 O a) .Q pp U a1 am.� C: M CL� O(0 U N co X p X > c 3 L a, p C a) v p c O 4- N O (O O O p L > . -0i Oa) '� > U C U L N .� O ih O O O O O O O O O O O O 00 O O N O O O A O O O A 0 0 0 0 0 O N 'N L '� 4- Ln (u s L p C:(u O h d ui O ct h o0 O cl N O 00 N V Wm kO 10 A M .-a N C 01 A M to N a% ID A Ln a ?i m N O O ON t0 A N t0 •�7 A N N A .-+ � -4 O Oi O o v C k C �r Ni c +� - > E U O 3 U V a� to vi co w Q N M 'O A co �-1 N M O 0 a) L a) Q O N a- O M L o (Aa) Q O C)4� 0 N N Q a) a1 0 n ca E a- w ^ L1 w (6 C � V1 1 ii-i N a) N 4- OA Ln O :Ev m O CLa1 -0.L M M -= 0>-0 N p p a O d4 N C vOi N p > o E4-1 ?, Q E ca m L nc ^ u 0 a v CL L .O N w } LL v > O m (6 O O O N C C v> o m) Ln o c voc u% M u aOC c etS V a m m y aU O U ro m .`0� o CL "p E E m U N +' L E a) EL Y U V O fo O O O u+ N N v, N „C O 0 O O O W Q� N 0 0� u W O ++ O L V Q u. LL a a m a a w a' a (h r r • , W •> > N �"� 2 Z S Z T. M X 2 Z M Z M M M Z V ® W W W W W W W W W W W W W W W W L N- O a) V -p -O_ O m O UQj 0 0 O L CLp Q (Ap t! L) am =- o t O= O LL CU d O O �Kt-{ L) 0 4- U-0 a) > a 4/) L1 >- (d U Ln +L.+ j N > M N O W CU O N .-a A M N V 00 �o N 00 A f, 0 O m N L1 w Q_ N N N N O N O y A A A A A A A A A A A A A A A A O U Y N _ A A A A A A A A A A A A A A A A � ,�..� U w � m (Lj •E m E u m p O aM aM eM M aM aM M eM eM aM eM aM aM aM aM aM Of6 a_ O Q c> '~ E a) C yam N L C N A A A A A A A A A A A A A A A E . a .-a .-� H .m .m f0 •� U a f6 O aJ f6 O O m- M- Mw M• M- M- M- M- M- M- M M M M M M M M M M M M M M M M m y �7 V �Y V v V V V t U N N N to a••+ 0 O aN N aN N aN aN aN N aN aN aN aN aN aN N aN N a..+ a� Q a) a1 0 O .LA O w C Ql' •q 2 A GQ7 r-i O N lo: pp00{{ O' m NI M) r I N� M� M� M MI Nr NI N' N'. (`d MI NI Mi N: M� NI m N 41 = N a••' C W O N m N O .c UU a1 ++ UA p v) N O C y' to E }. L N to a1 N .� Z tio 4-1 o a) t� m o° Q `M �+ o d C (� F— "a L CLo OA LL W a .. a e a a s a • a e s a a e IA fV U U 0 N Ict OD 0 a) N a) Deschutes County School Age Childcare Better Together Proposal to the Deschutes County Commissioners Rebecca Tatum and Anna Higgins 9/1/20 Executive Summary: Better Together seeks emergency, county -wide funding to support full -day childcare for our K-5 school age children across Deschutes County, in order to support children and families by giving kids a safe, supported place to learn. During distance learning for K-5, and while schools begin phased K-3 and 4-5 reopening, K-5 childcare will help working parents work at needed jobs so that they can afford basic needs: rent, utilities, food, all critical for resilience and recovery. This initiative seeks to provide full -day school age childcare in 24 sites for 1000 children age 5-10 through the work of Parks and Clubs partners in Sisters, Tumalo, Redmond, Bend, Sunriver and La Pine. Better Together requests $650,000 to support our Clubs and Parks partners providing full -day (8-9 hour, 5 day) childcare for 350-400 students in 24 sites in Sisters, La Pine, Redmond, and Bend. The requested CARES Act dollars will directly support vulnerable children and families impacted by COVID-related needs, and will support Deschutes County's workforce by giving working families safe, engaging childcare and academic support for their children while they are at work. The estimated total cost for this countywide initiative is $2.1M, funded from a combination of public and private donors, emergency and ongoing program funds, and fees for service. Community partners including schools, government organizations, and non-profit partners, have provided valuable space and in -kind staff and planning to make this effort a reality. Need: With 12,000 children in K-5 across Deschutes County, and roughly 45% (5,400) whose families qualify for free/reduced lunch, the need is huge. This program will focus on our highest -need families and our essential workers. Our providers seek first to support families whose jobs do not permit work from home or flexible hours; who have limited disposable income; and who may have limited access to internet for children to participate in at-home online learning. These families are our neighbors and essential workers: our nurses and police, construction and government, transportation, warehouse, and delivery workers. Childcare is an essential need. Early learning is a vital investment in later health: ample research supports the need to help children form strong, safe attachments in support of resilience, the opposite of the adverse childhood experiences (ACES) which so clearly lead to later health impacts ranging from stroke and heart attack, to mental health struggles and addiction, to chronic conditions linked to early and ongoing stress (https://www.cdc.gov/ violenceprevention/acestudy/index.html, https://www.aopmonline.org/article/S0749- 3797(98)00017-8/abstract). During this COVID-19 crisis, families need childcare and children need safe places to learn, play, and be with caring adults. 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Champions Redmond/4 100 students; adding 20-40 Total Cost: $300K, Requesting elementary and high and medium -need $30K from Deschutes County for middle schools (ALICE) with subsidy 20+ high -need kids. Program uses fees for service and federal subsidies for very high -poverty families. Sisters Parks and Sisters/Education 20-50 high -need students Total Cost: $45K, Requesting $20K Rec Learning Center grade 4-6 (K-3 in Sisters may from Deschutes County for 20 return late September) high -need kids; in -kind and fees for service in hand OHA, and private funders. Circle of Friends Sisters/Clubhouse 15-30 high -need students Total Cost: $45K, Requesting $15K from Deschutes County for 15-20 high -need kids. Total estimated program cost: $2.1M Total request from Deschutes County Commissioners: $650,000 Other funds: City of Bend (CARES), OCF-supported donor -advised funds, fees for service, program contributions and in -kind. Pending: Oregon Health Authority, private donors. Why Better Together? Better Together is deeply engaged in high -need and vulnerable communities across Central Oregon. Since the COVID-19 crisis began, Better Together has worked with communities to quickly and deeply understand family and community need, with a clear focus on children who are particularly vulnerable and affected by health scares and economic impacts; by family members sick or out of work; and by school closures and limited childcare resources. Better Together staff worked closely with families across Deschutes County to understand the impacts of spring distance learning, especially on high -need learners and low-income families. Better Together is a knowledgeable backbone organization with a history of collective impact work across the region. In this rapid -action situation, Better Together is a respected partner who was tapped by regional superintendents to facilitate expanded childcare for school age children. The School Age Childcare Task Force was created in order to coordinate, resource, and support regional efforts to expand meaningful childcare support for children ages 5-10 across Central Oregon while managing the risk of COVID-19 transmission. Our goal is to ensure that every child has a safe, secure, engaging place to play and learn especially while school facility/school day use is limited or closed; to ensure that every parent has the child care they need so that they can continue to work especially when normal school facility use is limited or closed. 3 Oregon State University Extension Service Deschutes County Wednesday, August 26, 2020 Extension Service - Deschutes County Oregon State University 3800 SW Airport Way, Bldg #4 Redmond, Oregon, 97756 P 541-548-6088 ( F 541-548-8919 extension. o regonstate.edu/deschutes Deschutes County 4-H OSU Extension Service I Keeping youth engaged during COVID-19 OSU Extension and Deschutes County 4-H is committed to keeping youth and their families engaged in safe and healthy ways during this uncertain time. Whether small group gatherings, virtual workshops and contests, or simply staying connected, we are determined to provide opportunities, fill gaps, and help our communities meet their needs. Of course, like most other entities, personnel and funds are limited and we are working beyond our long-term sustainable capacity; so innovation, technology, and partnerships continue to be part of every idea, vision, and possibility. Deschutes County 4-H has a variety of GOALS during this time. The most significant include: 1. Keeping youth active. Providing hands-on and engaged opportunities where youth continue to grow, learn, and practice life skill development. 2. Keep youth connected. Provide opportunities for youth to engage with peers as well as adult mentors in a variety of events. Whether those events are intended for simple fun, engaged learning, or just connection, it's critical to youth and their mental health to be present beyond their family units. 3. Maintain a 4-H program that youth can continue to participate in; engagement, education, competition, friendship, adult/youth partnerships, opportunities to share and help others and continue to learn and practice in their project(s) of interest. 4. Keep youth safe and physically and mentally healthy. This includes all of the above, as well as staying connected any way possible. What OPPORTUNITIES can we provide to meet these goals? 1. Train volunteers. Volunteers are what make the 4-H program successful. We must provide the necessary tools for them to continue their "club" activities during this time. This includes: a. Technology training. How to best use free and low cost available technology, included, but not limited to: ZOOM, Microsoft Teams, Easy Test Maker, Kahoot, etc. Agricultural Sciences & Natural Resources, Family and Community Health, 4-H Youth, Forestry & Natural Resources, Extension Sea Grant, Open Campus, and Outdoor School programs. Oregon State University, United States Department of Agriculture, and Oregon counties cooperating. The Extension Service offers its programs and materials equally to all people. b. COVID training and understanding. Make sure volunteers understand in person meeting safety requirements and the importance of enforcing the policies. Provide supplies they need to be successful. (masks, disinfectant, wipes, etc.) c. Research based implications. Keep volunteers informed about current research on the impact of COVID on youth, how we can best help, and the importance of 4-H on the youth in our communities health. 2. Provide small in -person safe gatherings. We are educators and while that will look different for a time, we need to continue. We are currently working on a series of small in -person workshops to keep youth, their families, and volunteers learning about their projects, leadership, 4-H opportunities, and much more, during this time. 3. Provide alternative gatherings. We are looking at purchasing necessary gear to provide drive-in opportunities. Whether recognition night, just a movie to watch, or educational opportunities, it's possible to serve more folks outside this fall, in pod or family units on a large screen with projected presentations and sound. 4. Provide hands-on virtual opportunities. We hope to provide most of the above as virtual opportunities as well, but we also recognize youth will be spending a lot of time staring at a screen. We are currently in the process of planning a variety of "hands-on" workshops for youth to participate in virtually. We send a small plan and list of supplies and then we work through the details together the following week. Many of these workshop series could be useful to teachers/parents during school hours, meeting specific educational benchmarks. The workshop topics we are proposing include: a. Art. i. Water Color ii. Clay Sculptures iii. Pencil/Pen Drawing b. Ag in the Classroom — science based i. Skeletal Parts ii. Animal Species iii. Farm to Plate iv. Crop Processes v. Disease and Bio-security How do we PAY for it and stay within our limited CAPACITY? c. Leadership opportunities i. Parliamentary Procedure ii. Difficult Discussions iii. Generational Differences d. Life Skill development —simple challenges i. How to sew on a button ii. Tying a tie iii. Ironing a shirt iv. Balancing a check book v. Understanding Insurance vi. Frying an egg Financial support will have to come from program fees, workshop charges, 4-H Association reserves, private donors, and our county budget. Personnel capacity will have to be a part of the budget equation, because currently staffing is minimal, OSU maintains a hiring freeze and A significantly reduced budget. Volunteer staffing will also play a significant role and thus makes their training a critical element. ➢ A look at what a budget might look like is attached. ➢ I have also attached some COVID-19 opportunities from the past few months, as well as some on the horizon and in the planning stages. All questions regarding 4-H and COVID-19 youth engagement plans, or other 4-H programming, can be directed to me at: 541-419-6350 or candi.bothum@oregonstate.edu Respectfully Submitted, OSU EXTENSION SERVICE and DESCHUTES COUNTY 4-H 9 Candi C Bothum 4-H Faculty, Deschutes County DRAFT Budget COVID-19 Keeping Youth Engaged Fall 2020 INCOME Fees from Workshops/Opportunities 1,000 Endowment funds available 5,000 County Budget (student worker) 2,000 Unknown 15,700 Necessary Income $ 23,700 EXPENSES Equipment 9500 Drive -In Video 1,000 Sound 3,000 Upgrade Classroom Video 3,000 Recording Workshops Camera, Sound, Etc. 2,500 Technology 1500 Testing/Study Links 500 Additional Hot Spots 1000 Additional Staffing 10,000 Student Workers Workshop Supplies 1,000 Contingency 1,700 Total Needs $ 23,700 Workshops — coming. Member, Volunteer, and Families October 1 Record Books October 8 Virtual tools for keeping clubs active October 15 Public Speaking and Presentations October 22 Educational Displays October 29 Oral Reasons November 5 Getting all you can from 4-H November 12 Available free resources for club meetings November 19 Farm to table, practice at hands on virtual education Ag in the Classroom Dates to be announced The horse, my how it's grown Skeletons, similarities in species Feeds and Nutrition A day on the farm Small, Medium & Large —Virtual "petting zoo." Farm to table; vegetables Farm to table; meats For Volunteers Only Dates to be announced A look at the technology COVIDI9; Keeping everyone Safe Keep that club going; in person and virtual Change; a new normal for now Please join us to: ➢ Recognize and honor our graduating seniors (even if they can't be present) ➢ Hand out a few awards not yet shared ➢ Watch a slide presentation of some of things that did get to happen this year ➢ Saying thank you to all who hung in there with us ➢ Just enjoy and check -in with safe physical distancing ➢ Some kind of individual dessert/snack will be provided each car ➢ Stay in family units ➢ Watch everything on a 20' wide screen from your vehicle ➢ Bring chairs if you want to sit outside your vehicle ➢ If you want to bbq some burgers or hotdogs, OK to bring your small device — be safe! ➢ Bring a noise maker (car horn, cow bell, something that can tell us where to take your door prize, award, etc.) "Ma We need you to RSVP if you plan to attend by contacting: candi.bothum@oreggnstate.edu ,:.0:: x 79540 Deschutes County NEW "in lieu of County Fair" Please join us for this 3-part Contest Knowledge 14-H Project Page(s) I Interview This is an event for the Animal Science Species who will not be having an in -person show: ✓ Rabbit/Cavy, Poultry, Sheep, Goat, Swine and Beef ✓ All Ages, Cloverbuds too Knowledge. This will be two fold. First will be a scheduled time to take a couple EasyTestMaker.com tests on line, one general health, bio-security, 4-H, etc. and another specific to your species. This whole process will take less than an hour. The second part of knowledge will be part of the interview process. These tests will be administered at 6:30 pm on Tue, August 11 and should be completed by 7:45 pm. Members will need internet access — on two screens if possible. We will meet first by ZOOM, and then administer through EasyTestmaker. Neither format requires anything special on your part other than following directions. A single phone with data access can be utilized if that is the only availability. We can also host a small group in person at our office if you don't have access. Interview. This will be an ZOOM interview with a "judge" who will ask you about your 4-H project, discuss your daily routine with the animal, what you might have learned, what you will do different, etc. They will be knowledgeable in your species and may ask species specific questions. Members should be dressed for an interview or as you might dress for showmanship. These will be scheduled by appointment during the week of August 10-14 depending on pre -registration numbers, species, and availability. I expect these to be afternoon and/or evening interviews. ZOOM on screen (utilizing a camera) is the best choice, but if internet is not available, we can also host small numbers at our office and/or do a phone interview. 4-H Project Page This is a maximum of two pages, 8.5 x 11 or (11 x 8.5) that includes photos, headlines, captions, information about your 2020 project. An educational display if you will of your project. Could be multiple animal photos or one animal, it should include you with the animal or independently. It should be well thought out, designed in the space allowed — like you might do an educational display or a marketing piece to sell something, etc. It should include a headline, information about you, about your project, about your 4-H experience, etc. Be creative, professional, and thoughtful. This will be due in my Email box No Later Than 5 pm, August 17. Awards Blue, Red, White, and Participant to all ages in each area (Knowledge, Interview, and Project Page). Also, Champion and Reserve Champion - in each area for junior, intermediate, and senior Overall Champion awards which total all three scores also for each age division; In each of the following areas: • Sheep 0Rabbit/Cavy • Swine 0Poultry/Pigeon • Goat 0Beef Accommodation requests related to a disability should be made by August 5, 2020 to Candi Bothum, 541-548-6088 x 79540 or candi.bothum@oregonstate.edu Pre -Registration Due Monday, Aug 3 5:00 pm Email, mail, or drop off Take Knowledge Test Tuesday, Aug 11 6:30 pm EasyTestMaker Link Pre -Registration Required — by Monday, August 3rd Email Mailing Address: wish to participate in... Species: Knowledge _ 4-H Project Page(s) _ Interview Age Div: Cloverbud Phone Species: Knowledge _ 4-H Project Page(s) _ Interview JR INT SR Members must be enrolled in the species which they participate; two (2) species maximum. No Charge for Participation - - - - - - - - - - - - - - - - - - Expect Recognition i,September Email, Mail or Fax Pre -Registration to: The Great Rotation, Deschutes County 4-H 13800 SW Airport Way, Bldg #4 1 Redmond, OR 97756 candi.Bothum@ore2onstate.edu or by fax: 541-548-8919 Oregon N-Late UniveniV Extension Service Oregon State University Extension Service prohibits discrimination in all its programs, services, activities, and materials on the basis of race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, familial/parental status, income derived from a public assistance program, political beliefs, genetic information, veteran's status, reprisal or retaliation for prior civil rights activity. What: An event to test your ranch horse savvy in lieu of this year's Ranch Horse Invitational Why: Because traveling between counties at such a distance is still not recommended and we MUST do something that continues to promote and expand the Ranch Horse Experience Where: Via ZOOM, Easy Test Maker, and other fun technology resources. When: During the week following Labor Day; Evenings of Sept 9 and 10; More specific dates and times to come depending on registration numbers. Don't: Only do what you have experience doing, do not try to rope cattle if you have never done it before! Instead, show us your best dummy roping. Don't try to work cattle from your horse if you've never done it before, show us your other ranch horse skills. Opportunity! We get it, what "ranch horse" person wants to do something virtual instead — NONE! AND Everyone is on virtual over load. However, there is still much learning to be done — this is an opportunity to focus on knowledge, individual skills, and achieve in a different way; we will be VERY prepared for a great event in 2021 AND because of the "virtualness" we will also allow juniors to participate. Pre -Registration Required — by Tuesday, Sept 1 Name Email Mailing Address: Roping: DRH _ Junior Intermediate Senior Phone SRH RE DRG Cow Working: Horseback Ranch Horse Knowledge: Sell Me Your Horse: From the Ground Fees: $10 per competition (first 4); Fees pay for judges, awards, etc. (Each checkmark = $10; or $40 for 5) RT (2 max) (Choose One) Mail Registration and Check to: Ranch Horse Experience c/o Candi Bothum 3800 SW Airport Way, Bldg #4 Redmond, OR 97756 Checks should be made payable to: Oregon 4-H Foundation 3 ao O O L 00 O ro ro w° LO U L i T -aC �-• CO C Or6 fu OUn , '> = O ` C O a O 0 O O N p OL 'N O Y 0) O E N bD V) N O L O +N oN 0 �� 3 v° a, c Ln rru rco .Q w nCo c w .3 oN O o_ 'C (o N � ++ i Ol — u c 0� ro O U P O) p p p U O t d v _0 41 ML ° > w CL m m.Q 4 OJ = U O >• i- _ O N = a c 3° O U i `^ O O 0 O O O N —' > T L o E rTD CO i o c 0 C 3 a 0 0 v 3 c ° ai ° ry O M O '> n ° L O O P oai o L L a 0 U VL- U U O 'a O >T N CO > 3> E. 1 w =3 _ C7 2 � � � v p Y N V 7 N U OL L ° S E NI— E o a o E—c'� o w-• Lu H O r- Co OM tw p a`- CO U C 0l Q v c •L Q O O z'Lf— tr cc C c L W O LL a� n Q E m v) a E ° � +, E +� a E° O 0 rP) CID, O >` O O Ln O N N d L N N L O O U N Y l0 U_ U L = O `r= O > r6 O U ro O C CO N -C p O C N -6 = V, -a O 5 N L O � O O a)O = Ln O Q -0 N Y N (n C U +- :3 O ,4 O N E O CO -_ c N '> p > 's N T3 O N E O ?y > a O N ro ro > L ro c v o c N N T -0 0 O p -a OU O O u C v N — U ++ r6 N O — `o v O O (SS NLn 3 > en cn O to H ° �• "6 N 'N @ '> v Nt 0 Ln p 0) Vf ra 3 L c -0 m a ° Q N SO L 0 C C mm _ 'c cr � " p O M o m @) V) c — v E , m L 0 U m-C U ++ O •o u O U a)p C N ro v ¢ �o c O • • U U •� G A c or B N Y I- Ln c_r_i6 O 4- U O >O, O a, O 3 p 0 " ro u Ln o L ri o0 0o E 'c c N di c v Y h O ai E° O (D ° W E E v 0 cu f O L N = C cu, V, N +�•+ 'Q Y rC6 O Q a -0L v ro ° ° co '� c � V cr U 2 f� O1 'o CO -00 +� N C u +0.+ S _v .0 N O 0 0 p H tp ro o of E o 3v wc= V7 L O C Y d0 L C C O1 -a 'n Ln_ O N O `� +1 O O :t aZ- ° U O ro O a o > Q � Q v v n v L i T U s E 0 v >• >` m Q. ro +O' j ° > N N LO ~ ro a O - -a y- ro N a)-1 O m U T r6 N t `~ L ° L Vol 3 0_ (6 ro v L i T O +-' E .Q Q 'o -> rca -* L 0 0 o -O CL N r6 L o— m U i W> >. i E ++ O O O L + O N 3 @ Ln Q •� O 6 .3 7 L U p C C v Q L 4J N C N a- O O c ro `� C 'a O U cn L � m a °' �i .0 5 v v E ai E —' v c j c m ca 'cv E Z O a VOi N c s 'O i V) to u O Gi O r U L ° O L U o a)n Y +� a aj m o — a, ° V) 3 C T m N 'd6 crs L , `^ 'O -0 m N i 'a o O �1 S o C ° ro m L v u o .- 3 v v E v CL a, ° U ra a� O c p `~ N O ° on N L� N N N==� 3 s M 3 a vO U N r6 v Q N O 41 L N Cq +' U '� ro C ro dcn c Y O +� L -0 O ro a ra c r�o rco O O c O O E ° 0 3 n E °A E +' v v in n ro O T ..r , Y O 0 a ° a, 3 c N °' ° •E o O a a_ a a a v f6 o a� on > L U U Y v E L C a, E Q r' c a c u o —_ E 3 N _o c o L- 0 fD oii rL° ° 0 °. ° w 3 3 c -aa 3 r4 r i rvi m 3 ro rn Q" a This will be showmanship different than you have done before. We (myself and another judge or two) will be evaluating you through an interview of you and your animal. In order to participate, you will need a device that can connect to ZOOM and travel with you to your animal. There are only a few RULES: 1. You must be enrolled for the 2019-2020 4-H year as an intermediate or senior in the species you choose. 2. You must make all arrangements (appointment) and related communication yourself — ask parents, guardian, leader for advice, but YOU make the phone call, YOU set the schedule, etc. 3. Animals should be cleaned and prepared for show. 4. You should be clean, dressed and pressed for an interview — appropriate for your species. What to Expect: • Large animals expect to lead, drive, move your animal as if in a showmanship class. Horses, llamas/alpacas, dogs you may be asked to do a short pattern. • Poultry, including turkeys, expect to walk your animals per your showmanship guide • Other small animals, expect to demonstrate certain skills with your animal, for example, showing your animal's paws, teeth, feet, etc. • Be prepared to answer questions about what and how much you feed, what kind of environment your animal resides in, how and what your 4-H participation looks like, what is most memorable about this year, etc. • Practice your interview skills: speak clearly, look at your interviewers, respond thoughtfully, etc. • If you only have a market animal and it will be gone before the interview... Then you may submit a short (60 seconds or less) video of you leading, driving, showing your animal and a single photograph of you and your animal. Then all other processes will be the same — be sure and note this on the registration materials. How to Participate: • You must pre -register by end of day on Friday, August 14. • There will be a $20 charge per scheduled interview to help cover judge(s), technology, awards and postage • There is NO pre -qualification requirement. • In the week following August 14, a link to schedule your interview time will go out (SignUp.com); you will sign up by species for 10-15 minute spots — this will depend a bit on numbers; our goal will be to group interviews by species for the most part, but also try to be a bit flexible. • Tentatively, I expect to split things up as follows: Horse, 8/26 & 27; Livestock, 8/28 & 29; Small Animal, Sept 1 & 2 and Dog, Cat, Pet/ Exotic on Sept 3 Pre -Registration Required — by Friday, August 14 Name Email Mailing Address: Phone Intermediate Senior 1. Species: Mkt? ❑ 2. Species: Mkt? ❑ Fees: $20 per interview (2 species limit) Mail Registration and Check to: Virtual Showmanship 2020 c/o Candi Bothum 3800 SW Airport Way, Bldg #4 Redmond, OR 97756 Checks should be made payable to: OSU 14-H Youth Development Oregon State University = a. Extension Service 0. Accommodation requests related to a disability should be made by August 20 to Candi Bothum, 541-548-6088 x 79540 or candi.bothum@oregonstate.edu Oregon State University Extension Service prohibits discrimination in all its programs, services, activities, and materials on the basis of race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, familial/parental status, income derived from a public assistance program, political beliefs, genetic information, veteran's status, reprisal or retaliation for prior civil rights activity. TENTATIVE Scneouie Days may be reduced to one day per species, added, or combined depending on turn out. 5=0=--" Wed, Aug 10 am — 7 pm Horse 26 Thu, Aug 27 12 pm — 8 pm Horse Fri, Aug 28 9 am — 7 pm Livestock Sat, Aug 29 9 am — 4 pm Livestock Tue, Sep 1 10 am — 7 pm Small Animal Wed, Sep 2 12 pm — 8 pm Small Animal Thu, Sep 3 9 am — 7 pm Dog, Cat, Other AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of September 2, 2020 DATE: August 26, 2020 FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117 TITLE OF AGENDA ITEM: Consideration of Eastside Screens Comment Letter RECOMMENDATION & ACTION REQUESTED: Provide edits or additions to the draft comment letter, or approve Board signature of the letter. BACKGROUND AND POLICY IMPLICATIONS: Staff was directed by the Board to draft a comment letter regarding the Eastside Screens during the August 24th meeting. Staff seeks input on the draft letter and will make revisions to the letter as directed by the Board. Comments are due by September 10th. FISCAL IMPLICATIONS: None ATTENDANCE: Ed Keith, Forester Shane Jeffries, Forest Supervisor Ochoco National Forest 3160 NE 3rd Street Prineville, Oregon Re: Eastside Screens Plan Amendment Comments Submitted via email to: SM.FS.EScreens2l@usda.gov Mr. Jeffries, Thank you for the opportunity to provide comments in relation to the Eastside Screens Plan Amendment and the draft Environmental Assessment dated August 11, 2020. First, we recognize that this issue is a polarized one due to the many values placed on large and old trees that run the full spectrum of social, economic and ecological perspectives. However, we found following your teams presentation to us at our August 24th Board meeting that what the Forest Service proposes could truly be a win -win scenario that could serve to achieve the Forest Service goal of protecting and recruiting large and old trees while advancing forest restoration efforts and supporting rural economies. We understand that insects, disease and fire have led to the estimated loss of 8% of large and old trees within the area being considered under this Environmental Analysis. It is clear that protecting these trees with the current approach is not working, and steps must be taken to reduce the continued mortality of these trees. We recognize the need for active management of National Forests to restore ecological process and function and minimize the impacts of further loss of these large and old trees that are currently found to be deficient, while at the same time supporting local business conducting this work. We appreciate that the Forest Service is, after 25 years, finally considering a change to what was to be a temporary rule prohibiting the cutting of all trees over 21" in diameter. Because of the above considerations we support the proposed action and request that you select that alternative in your final decision. This relatively minor change will allow the National Forests in the scope of this EA to consider cutting of white fir, grand fir and Douglas -fir between 21" and 30" that are under 150 years old when necessary to achieve forest restoration goals, and will provide forest managers with increased flexibility to restore forests to more fire tolerant species, reduce the likelihood of high intensity wildfire and increase the probability of survival of the remaining trees. Without these changes we will continue to see fires burn at high intensity, killing large and old trees while simultaneously diminishing the forests value for recreational use as well as future timber harvests. We look forward to learning of your draft decision in the near future. Sincerely, AGENDA REQUEST & STAFF REPORT For Board of Commissioners BOCC Wednesday Meeting of September 2, 2020 DATE: August 26, 2020 FROM: Ed Keith, Natural Resources - Forestry, 541-322-7117 TITLE OF AGENDA ITEM: Consideration of Taylor Grazing Project RECOMMENDATION & ACTION REQUESTED: Acting as the Taylor Grazing Committee, approve funding for the rangeland improvement project proposed by the East Cascades Audubon Society. BACKGROUND AND POLICY IMPLICATIONS: Deschutes County receives Taylor Grazing Funds for the explicit purpose of funding rangeland improvement projects. (see ORS 294.070) The opportunity for funding applications was advertised through local media and one application was received. The East Cascades Audubon Society, through Dr. Stu Garrett, proposes to conduct a sagebrush rangeland restoration project with a research component that is aimed at identifying approaches that could be replicated in other areas for the benefit of both the greater sage grouse habitat and livestock grazing. East Cascade Audubon requests Taylor Grazing funds to assist in completing the project. $15,000 in Taylor Grazing funds are available to fund this project. While the project will be ongoing over several years, the requested funds will be used in the next year to do the majority of the work, then results will be studied and published in subsequent years. FISCAL IMPLICATIONS: If approved by the Board, $15,000 will be paid to the East Cascade Audubon Society to assist in implementing this project consistent with the submitted budget. These dollars are budgeted for in the Natural Resources budget (fund 326) ATTENDANCE: Ed Keith, Forester Sagebrush Rangeland Restoration: A New Approach to Improve Sage -Grouse Survival Submitted by: Dr. Stu Garrett and Dr. Jerry Freilich Introduction The Greater Sage -Grouse is a declining species that has defied conservation efforts for decades. Although it has never been listed as federally threatened or endangered, the fear that it might be listed has been the impetus behind an almost unimaginable level of scientific research over the years. Few species have been the object of so much detailed inquiry (Knick & Connelly 2011). Sage -Grouse have been impacted by a constellation of disturbances. But despite many efforts, their numbers have never stopped declining. This is the time for emergency triage. If we (and many supporting authors) are correct that nesting and brood -rearing habitat is the critical "missing link" to the survival of Sage -Grouse, then it is essential to restore some habitat to specific parameters. These parameters have been demonstrated in careful studies (Appendix: Bibliography) but no one, to our knowledge, has expressly worked to recreate these conditions in field plots in Oregon. We suspect that part of the problem is a depletion of the soil seedbank and we propose new methods to address that issue. We are proposing a small-scale research project to test specific practices we believe could be beneficial to sage -grouse. We are organizing this effort on private land using voluntary partners and rigorous experimental design. We propose to measure plant and insect response to a series of controlled manipulations to create "Ideal Sage -Grouse Habitat" as defined in the literature. Our proposal lays out an experimental approach for a parcel of private land near Brothers (Deschutes County), Oregon. We expect implementation of this plan to occupy three to five years and to be accomplished in stages. Background The Greater Sage -Grouse is an obligate sagebrush species. For seven months of each year they live in and eat virtually nothing but sagebrush. Exhaustive research has quantified the loss of sagebrush to agriculture, urbanization, and a myriad of other disturbances. Yet despite these losses, there are still hundreds of thousands of square miles of sagebrush in the American West. The grouse live in a veritable sea of sagebrush. And yet their numbers continue to decline despite every conservation effort, apparently due to low reproductive rates and chick mortality which, in turn, are probably partly related to forb and insect depletion (Dumroese et a12015). This concept is well -supported by numerous studies of Sage -Grouse breeding and brood -rearing activities in Oregon's sage -steppe ecosystems. See Appendix: Bibliography. Research suggests that a key part of this puzzle concerns a window each year when the birds need more than sagebrush. Starting with pre -laying hens in March, Sage -Grouse diets switch over almost entirely from sagebrush to insects and forbs while the birds are nesting and rearing chicks. Sage -Grouse Research Proposal Adult Sage -Grouse Seasonal Diet 100% 80% 60% 40% 20% 0% Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct 100% 80% 60% 40% 20% mi sagebrush x,forb ■ grass 12insect 1--iln Cnao_r�rniica r)iat — _ sagebrush %forb n grass Winsect (Sage Grouse Initiative 2015) Although there is not absolute clarity about what is limiting grouse survival we speculate that there are habitat conditions which are responsible for low chick survival rates. Forb abundance appears low in the area and sagebrush cover is adequate in most areas. Existing datasets have shown that the percentage of sagebrush cover, forb abundance and diversity, and insect abundance are critical for pre -nesting and for chick survival. If the sagebrush is too dense, there is little room for forbs in-between. Further study is needed. 2 Our research will attempt to find the simplest, fastest, most practicable, scalable, and economical way to create good habitat under grazed and ungrazed regimes. If our methods are successful, they could be applied by others to create some areas in good enough condition to help save the grouse from extinction by increasing their numbers and possibly prevent an Endangered Species Act listing for the grouse. Research Proposal Our proposal includes habitat manipulation and restoration on a private land parcel (Shaw Property) near Brothers, OR. The land in question is currently owned and conserved from Sage -Grouse Research Proposal development by the Oregon Desert Land Trust(https://www.oregondesertlandtrust.or2 . The parcel is grazed seasonally by the neighboring Hatfield Ranch in partnership with the Land Trust. The parcel consists of about 320 acres of nearly level sagebrush habitat at 1,400m (4,600 ft) elevation. The Camp Creek Road and a Bonneville Power Authority powerline cross the site. Private and BLM grazing lands surround the study site on all sides. Limited vegetation assessment has been done via satellite imagery and on -the -ground transects. Geological and soil characteristics have been documented and are available. Considerable knowledge of the site's avifauna is known because a stock tank water source in the southeast corner of the plot attracts many species and is visited by local birders. Sage -Grouse have been seen at the water source area in the recent past. Treatments and Timeline We believe that sagebrush is too dense (over 25% canopy cover) in some areas of our study site as it is in much of central Oregon. Our goal will be to reduce sagebrush cover in quadrats to 10- 15%. This will increase spacing between the sagebrush plants and open niches for forb establishment allowing for more forbs and grasses and may result in greater numbers of insects for grouse food. Before any changes are applied to the site, baseline conditions must be measured. Post -treatment monitoring will be conducted in each of the successive five years. Site Characterization. A baseline assessment will include a geological site description and high -resolution (10-20 cm pixels) aerial (drone) imagery in spring when forbs and grasses are peaking. Vegetation transects (Spring 2021) will identify forb and grass species. Arthropod trapping via sweep net and pitfall traps will get timelines on species phenology. An experimental plot design will be created based on results of the baseline results. (For example, we are considering stratifying the site into areas of higher and lower sagebrush cover). Both active and passive restoration techniques will be utilized and compared. Sage -Grouse Research Proposal 2. Fencing of all or part of the survey area will be needed in order to maintain areas with and without cattle grazing. At most, three miles of fencing could be required. Such fencing can and must be coordinated with neighboring private and public landowners and grazing permit holders. We will be actively soliciting partnership with neighboring ranchers to join us in this project and will allow inclusion of some of our monitoring plots on their lands outside of the Land Trust property. Depending on our success in securing partnerships, the actual layout of plots, treatments, and monitoring will be agreed upon before any manipulations are performed. Active Manipulations. (Spring -summer 2021). Plot treatments: a. Grazed or ungrazed. b. Seeded with locally derived native grasses and forbs (Kilkenny) and using Nature Conservancy and Agricultural Research Service developed seed pellet technology, or unneeded. c. Mowed in a sinuous path 100 meters x 6 meters or unmowed. ??I ft. 10.3 3. Possible mesic restoration: The site includes a source of water for livestock. This has been present for decades and has developed a 2-acre mesic area with an established riparian vegetation habitat (cattails, reeds, dense cover, etc.) that attracts native wildlife. Sage -Grouse have been observed at this spot in the past. The planned mesic restoration will include a gap for livestock watering in addition to a wildlife watering area. There are low levels of weeds which will be eliminated. 4. Post -treatment monitoring a. Repeat vegetation transects annually in the growing season b. Perform grouse scat surveys at least yearly. c. Arthropod samples will be retrieved weekly when needed. d. Seedbank studies. e. Aerial survey for veg cover repeated as needed in grouse breeding season (one or two flights in non -breeding season). f. Infrared multispectral drone aerial surveys for grouse in breeding season. 5. Analysis, Annual Reports, and Publications Sage -Grouse Research Proposal Support and Funding Our proposed study site is private land currently owned and under jurisdiction of the Oregon Desert Land Trust. The Land Trust supports this research project and will provide expertise, consultation, and volunteer assistance as needed. Principal funding will be sought from other conservation groups along with state and federal conservation programs, the BPA, and other private sources. The most important funding needs will be for: Fencing, aerial surveys and image analysis, on -the -ground ecological assessments, and field assistance with treatments (e.g., mowing). We are also applying for matching funds from ECAS and feel confident we can meet the 2021 timelines for accomplishing the Deschutes County Grant. The initial surveys, fencing, and planning can easily be accomplished with the funds as indicated. This project will be conducted in phases over at least 5 years and fundraising will be ongoing. Research Team Jerry Freilich, Ph.D. Principal investigator, (National Park Service, retired). Entomology. Stu Garrett, M.D. Co -principal investigator, (East Cascades Audubon Society). Flora. Courtney Conway, Ph.D. University of Idaho and USGS Idaho Cooperative Fish and Wildlife Research Unit. Sage -Grouse ecology. Francis Kilkenny, Ph.D. USDA Forest Service, Rocky Mtn Research Station, Boise, ID. Rangeland vegetation restoration. Jeffrey Duda, USGS, Northwest Fisheries Research Center, Seattle, WA. Experimental design. Richard Camp, Ph.D. USGS, Pacific Islands Ecosystem Research Center, Hawaii Volcanoes National Park, HI. Statistics. Tom Kay, Ph.D., and Matt Bahm, Ph.D., Institute for Applied Ecology, Corvallis, Oregon. Rangeland ecology. We are interested in reaching out to additional scientists in academia or agencies who can contribute specific expertise in exchange for co -authorship and potential student support. These include the East Cascades Audubon Society of Bend, Oregon Chapter of the Nature Conservancy, and the Oregon Native Plant Society Chapter of Bend. Sage -Grouse Research Proposal Project Budget, for 2020,2021 Fencing (1) Weed Control Drone photo survey/interpretation (2) Materials for insect Surveys Seeds/Seedlings (3) Mowing costs (4) Total $10,000 Years 2020-21 $ 2,000 if $ 3,000 it $ 1,000 If $ 3,000 " $ 1,500 if $ 20,500 " Note 1 Fencing: We are estimating 2 miles of 4 strand antelope -friendly fencing initially. 6 Note 2 Drone survey: Specialized interpretation of vegetation will be done. We need to determine level of sagebrush cover for mowing and sage restoration. Grass and forb (forbs are wildflowers) coverage will also be determined to set up study sites. To be confirmed by on -the -ground monitoring. Note 3 Seeds: Volunteers are currently collecting native -to -site seeds that we will have local nurseries grow out in quantity for planting next year. Note 4 Mowing costs: When study sites are determined we will choose areas where sage cover over 20% is suppressing understory forbs and grasses and we will mow the sage to allow the depleted grasses and forbs to increase. Sage -Grouse Research Proposal Literature Cited Knick, S.T. and J.W. Connelly. 2011. Greater Sage -Grouse. University of California Press, Berkeley, CA. 646 p. Sage -Grouse Initiative, USDA, 2015. https://www.sa2eQrouseinitiative.com/sa ebg rush- community/the-bird/life-c cle=Sage-Grouse/. Appendix 1: Bibliography Call, M.W. and C. Maser. 1985. Wildlife habitats in managed rangelands: the great basin of southeastern Oregon. USDA Forest Service general technical report PNW - United States, Pacific Northwest Forest and Range Experiment Station (USA). Connelly, J.W., M.A. Schroeder, A.R. Sands, and C.E. Braun. 2000. Guidelines to manage sage grouse populations and their habitats. Wildlife Society Bulletin 28 (4): 967-985. Crawford, J.A., R.A. Olson, N.E. West, J.C. Mosley, M.A. Schroeder, T.D. Whitson, R.F. Miller, M.A. Gregg, and C.S. Boyd. 2004. Ecology and management of Sage -Grouse and Sage - Grouse habitat. Journal of Range Management 57:2-19. Dahlgren, D.K., R. Chi, and T.A. Messmer. 2006. Greater Sage -Grouse response to sagebrush management in Utah. Wildlife Society Bulletin 34 (4): 975-985. Davies K, J. D. Bates, and A. M. Nafus. 2012. Vegetation response to mowing dense mountain big sagebrush stands. Rangeland Ecology and Management 65:268-276. Drut, M.S., W.H. Pyle, and J.A. Crawford. 1994. Technical Note: Diets and food selection of sage grouse chicks in Oregon. Journal of Range Management 47: 90-93. Dumroese R, T. Luna, B.A. Richardson, F.F. Kilkenny, and J.B. Runyon. 2015. Conserving and restoring habitat for Greater Sage -Grouse and other sagebrush -obligate wildlife: The crucial link of forbs and sagebrush diversity. Native Plants 16 (3): 276-299. Gregg, M. A., and J. A. Crawford. 2009. Survival of greater Sage -Grouse chicks and broods in the northern great basin. Journal of Wildlife Management 73: 904-913. Hanf, J. M., P.A. Schmidt, and E. B. Groshens. 1994. Sage grouse in the high desert of central Oregon: results of a study, 1988-1993. US Department of the Interior, Bureau of Land Management, Prineville District, 1994. Pennington, V.E., D.R. Schlaepfer, J.L. Beck, J.B. Bradford, K.A. Palmquist, and W.K. Lauenroth. 2016. Sagebrush, Greater Sage -Grouse, and the occurrence and importance of forbs. Western North American Naturalist 76(3), 298-312, (1 November 2016). Rosentreter, R. 2005. Sagebrush Identification, Ecology, and Palatability Relative to Sage - Grouse. In; Shaw, N.L., M. Pellant, S.B. Monsen, compilers. 2005. Sage grouse habitat Sage -Grouse Research Proposal restoration symposium proceedings; 2001 June 4-7; Boise, ID. Proceedings RMRS-P-38. Fort Collins, CO: U.S. Department of Agriculture, Forest Service, Rocky Mountain Research Station. Shaw, N.L., Pellant, M., Monsen, S.B., compilers. 2005. Sage -Grouse habitat restoration symposium proceedings; 2001 June 4-7, Boise, ID. Proc. RMRS-P-38. Fort Collins, CO: U.S. Department of Agriculture, Forest Service, Rocky Mountain Research Station. p. 56-61.